Hp 9200C User Guide

useuse

hp embedded web server

HP 9200C

Digital Sender

HP Embedded Web Server

User Guide

Trademark Credits

Reproduction, adaptation or translation without prior written permission is prohibited, except as allowed under the copyright laws.

The information contained herein is subject to change without notice.

The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein.

EWS v. 9.0 Edition 1, 9/2004

Adobe® and PostScript® are trademarks of Adobe Systems Incorporated.

Microsoft® and Windows® are U.S. registered trademarks of Microsoft Corp.

ii ENWW

1 Overview

What is an embedded Web server? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1

Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2

Additional features with a permanent storage device. . . . . . . . . . . . . . .2

HP Web Jetadmin and the HP Embedded Web Server. . . . . . . . . . . . .2

System requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Opening the HP Embedded Web Server. . . . . . . . . . . . . . . . . . . . . . . . . . .3

Navigating through the HP Embedded Web Server . . . . . . . . . . . . . . . . . .5

2 Viewing product status from the Information screens

Device Status. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8

Configuration Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9

Supplies Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11

Usage Page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

Device Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14

3 Configuring the product from the Settings screens

Configure Device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16

Using the menus on the Configure Device screen. . . . . . . . . . . . . . . .17

E-mail Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17

Configuring outgoing e-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18

Configuring incoming e-mail. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18

Alerts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19

Using the Alerts screen with a product. . . . . . . . . . . . . . . . . . . . . . . . .20

Sending e-mail commands to the product . . . . . . . . . . . . . . . . . . . . . .24

AutoSend. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25

Security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27

Edit Other Links . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28

Adding a link. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

Removing a link . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

Device Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

Language. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30

Date & Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31

4 Setting the digital sending options

Using the DSS software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33

General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34

Send to E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35

Advanced E-mail Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37

Addressing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38

Advanced Addressing Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .40

Address Book. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .41

Activity Log. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42

Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .43

ENWW Contents iii

5 Managing network operation from the Networking screens

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

6 Using the Other Links as a resource

hp instant support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

How hp instant support works . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Information you can get from hp instant support . . . . . . . . . . . . . . . . 48

Product Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

My Service Provider and My Service Contract. . . . . . . . . . . . . . . . . . . . . 49

Index

iv Contents ENWW

Ov erview

What is an embedded Web server?

A Web server provides an environment in which Web programs can run, in much the same way that an operating system, such as Microsoft® Windows®, provides an environment in which programs can run on your computer. A Web browser, such as Microsoft Internet Explorer, Apple Safari, or Mozilla, can show output from a Web server.

An embedded Web server (EWS) resides on a hardware product (such as a printer) in the firmware, rather than as software that is loaded on a network server.

The advantage of an embedded Web server is that it provides an interface to the product that anyone who has a network-connected computer and a standard Web browser can open and use. No special software needs to be installed or configured.

With the HP Embedded Web Server, you can view product status information, change settings, and manage the product at your computer.

Note In this guide, the terms “product” and “device” are used interchangeably. When products or devices

are discussed in this guide, the information pertains to HP LaserJet printers or MFPs, or HP Digital Senders. For specific information about the features that your printer, multifunction peripheral (MFP), or digital sender supports, see the documentation that came with your product.

ENWW What is an embedded Web server? 1

Features

You can use the HP Embedded Web Server to view product and network status and to manage printing functions from your computer, rather than at the product control panel. With the HP Embedded Web Server, you can perform these tasks:

● View control-panel messages and product-status information.

● Determine the remaining life for all supplies and configure specific ordering information for

supplies.

● Gain access to the product's technical support page.

● Add or customize links to other Web sites.

● View and change product configuration, such as tray configurations.

● View and change network configuration.

● View and print information pages, such as the Configuration page.

● Receive alerts about product events, such as when the product is low on supplies, through

e-mail.

● Select the language in which to display the HP Embedded Web Server screens.

● Conserve energy by scheduling the product sleep delay so that the product will go into sleep

mode after a period of time of not being used.

● Send product configuration and supplies usage information periodically to your service

provider.

Additional features with a permanent storage device

If you have a permanent storage device installed in your product, such as a hard disk, you can view, set up, and retain additional information.

● Alerts. Set up f our dif f er ent dest in ation list s , w ith up to 20 re cip ients on e ach of t he four li sts .

(Without the permanent storage device, you can send alerts to only four e-mail addresses.)

● Other Links. Add up to five additional links to the Web sites of your choice. (Without the

extra storage, you can add one additional link.)

A hard disk might be installed in your product, depending on the product model. If your product does not have a hard disk, you might be able to order one. For more information, see the user guide that came with your product, or go to:

http://www.hp.com/country/us/eng/othercountriesbuy.htm

HP Web Jetadmin and the HP Embedded Web Server

HP Web Jetadmin is a Web-based system management tool that you can use with a Web browser. The HP Embedded Web Server and HP Web Jetadmin work together to meet all of your product-management needs. You can use the software to install and manage networked products effectively. Network administrators can manage networked products remotely, from practically anywhere.

The HP Embedded Web Server provides a simple, easy-to-use solution for one-to-one product management in environments that have a limited number of products. However, in environments that have several products, you might want to use HP Web Jetadmin to manage groups of products. With HP Web Jetadmin you can discover, manage, and configure multiple products simultaneously.

HP Web Jetadmin is available from HP online support (http://www.hp.com/go/webjetadmin

2 Overview ENWW

System requirements

In order to use the HP Embedded Web Server, you must have the following components:

● A supported Web browser. EWS-supported Web browsers include (but are not limited to) the

following:

• Konqueror 3.0 or later

• Microsoft Internet Explorer 6.0 or later

• Mozilla 1.0 (and Mozi lla derivatives)

• Netscape Navigator 6.2 or later

• Opera 7.0 or later

• Safari 1.0 or later

● A transmission control protocol/Internet protocol- (TCP/IP-) based network connection.

● An HP Jetdirect print server (embedded or enhanced input/output [EIO]) installed in the

product.

Opening the HP Embedded Web Server

Use the following procedure to open the HP Embedded Web Server.

Note You cannot view the HP Embedded Web Server screens from outside of a firewall.

1 Open a supported Web browser. 2 In the Address or Go to field, type the Internet protocol (IP) address that is assigned to the

product (for example, http://192.168.1.1) or the host name (for example, npi[XXXXXX] or a configured host name such as http://www.[your_server].com).

If you do not know the IP address for the product, you can find it on the Configuration page. See the user guide that came with your product to see how to view or print a Configuration page at the control panel.

Login and logoff

The HP Embedded Web Server (EWS) has screens that can be used to view product information and change configuration options. The screens that appear, and the settings on them, vary according to how you gain access to the EWS: as a general user, an information technology (IT) administrator, or a service provider. These passwords can be customized by an IT administrator or a service provider.

In a password-protected HP Embedded Web Server, only the Information tab is available to users who do not log in by using the password. If no password has been set (which is the default), all of the tabs are visible.

If a password has been set, you must log on as an IT administrator or a service provider to gain access to the protected HP Embedded Web Server tabs (Settings, Digital Sending, and

Networking).

Note For information about changing passwords as an IT administrator, see “Security” on page 27. If

you are a service provider, see your product service guide.

To log in as an administrator

Use the following procedure to log in to the HP EWS as an administrator.

ENWW System requirements 3

1 After you open the EWS, click the Log In link in the upper-right corner of the screen.

The Enter Network Password dialog box appears, as shown in the following illustration. The appearance of the login screen might vary, depending on your operating system and browser.

2 Type admin for the user name, type your password, and then click OK.

To log off as an administrator

Use the following procedure to log off.

1 Click the Log Off link. 2 To complete the logoff, close the browser.

CAUTION If you do not close the browser, the connection to the product EWS continues to run and could

pose security risk s.

4 Overview ENWW

Navigating through the HP Embedded Web Server

To navigate through the HP Embedded Web Server screens, click one of the tabs (such as Information or Settings), and then click one of the menus on the navigation bar that is located on the left side of the screen.

The following illustration and table provide information about the EWS screens.

Note The appearance of the EWS screens might differ from the illustrations in this user guide,

depending on the product features and the settings that your IT administrator has established.

Callout EWS screen

feature

Product name

and IP address Tabs Information tab View information about the pro duc t.

Menus Different on each

Description More information

View the product name and Internet protocol (IP) address.

See “Viewing product status from the You cannot configure the product using the screens on this tab.

Settings tab Use the features on this tab to

configure the product.

Digital Sending tab

Networking tab View network status and configure

tab

Use the features on this tab to configure the digital sending capabilities. Note: If the Digital Sending Software (HP DSS) has been installed, the digi tal sendin g options must be configu red by usi ng the HP MFP DSS Configuration Utility.

the product network card. Click a tab to show the menus.

Information screens” on page 7.

See “Configuring the product from the

Settings screens” on page 15.

See “Setting the digital se ndi ng options” on

page 33.

See “Managing network operation from the

Networking screens” on page 45.

ENWW Navigating through the HP Embedded Web Server 5

Callout EWS screen

feature

Device Status

Use the Device Status screen to view the current status of the product. The following illustration and table describe how to use this screen.

Callout Area on the screen Information or capability that the area provides

EWS tabs and menus For more information, see “Navigat ing thro ugh the HP Emb edd ed Web

Status Shows the device status (the same information that appears on the

Control-panel buttons Use these control-panel buttons just as you would at the product. To

Capabilities Lists components that are installed in the product.

Server” on page 5.

control-panel displ ay).

select which control-panel buttons appear on this screen, go to the Security screen on the Settings tab.

8 Viewing product status from the Information screens ENWW

Configuration Page

Use the Configuration Page screen to view current product settings, help troubleshoot problems, and verify the installation of optional accessories such as dual inline memory modules (DIMMs). The following illustration and table describe how to use this screen.

Note: See the table on the

following page for descriptions of the callouts in this illustration.

ENWW Configuration Page 9

Callout Area on the screen Information or capability that the area provides

EWS tabs and menus For more information, see “Navigating throu gh the HP Embedded

Device Information Lists the serial number, version numbers, and other information

Options Lists options that are installed in each DIMM slot and EIO slot.

Memory Lists the memory information, PCL Driver Work Space (DWS),

Security Lists the status of the control-panel lock and disk write-protect

Web Server” on page 5.

for the devi ce.

and resource saving information.

options.

10 Viewing product status from the Information screens ENWW

Supplies Status

The Supplies Status screen shows more detailed supplies information and provides part numbers for genuine HP supplies. (It is helpful to have the part numbers available when ordering supplies.) The following illustration and table describe how to use this screen.

Callout Area on the screen Information or capability that the area provides

EWS tabs and menus For more information, see “Navigating through the HP Embedded Web

Long-Life Supp lie s

Information

Server” on page 5.

If available, this lists the percent of life remaining and the estimated number of pages remaining with the supply.

ENWW Supplies Status 11

Usage Page

The Usage Page screen gives a page count for each size of media that has passed through the product, as well as the number of duplexed pages. The total is calculated by multiplying the sum of the print count values by the Units value.

The information on this screen can be used to determine how much toner or paper to keep on hand. The following illustration and table describe how to use this screen.

Callout Area on the screen Information or capability that the area provides

EWS tabs and menus For more information, see “Navigating throu gh the HP Embedded

Usage Totals (equivalent) Indicates the types of pages that have been printed, the number

Units A unit is equal to a standard A4-size (letter-size) page. All other

Web Server” on page 5.

of single-sided pages that have been printed, the number of duplexed pages that have been printed, and the total number of pages that have been printed.

page sizes are referenced in relation to this standard size. A A4-size (letter-size) page printed on both sides counts as 2 units.

12 Viewing product status from the Information screens ENWW

Device Information

The Device Information screen shows the device name, asset number, company name, contact person, device location, and the device's IP address, name, model, and serial number.

The device name, asset number, company name, contact person, and device location can be configured from the Device Information screen, which is located on the Settings tab .

ENWW Device Information 13

+ 43 hidden pages