HP (Hewlett-Packard) 9050, 9050n User Manual

HP LaserJet 9040/9050

User Guide

hp LaserJet 9040/9050 series printers

User Guide

permission is prohibited, except as allowed under the copyright laws. The information contained herein is subject to change without notice. The only warranties for HP products and services are set forth in the

express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein.

Publication number: Q3721-90940 Edition 1, 02/2005

Trademark Credits

Adobe, Acrobat, and PostScript are trademarks of Adobe Systems Incorporated.

NERGY STAR

is a U.S. registered mark.

HP-UX Release 10.20 and HP-UX Release 11.00 and later on all HP 9000 computers are Open Group UNIX products,

Linux is a U.S. registered trademark of Linus Torvalds. Microsoft, Windows and Windows NT

are U.S. registered trademarks

of Microsoft Corporation. UNIX

is a registered trademark of The Open Group.

Contents

1 Printer basics

Features and benefits of the printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7

Parts or accessories. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10

External view of printer and accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14

Layout and basic operation of the control panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15

Interpreting control-panel lights . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16

Using control-panel menus. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16

Paper-handling status LED interpretation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17

Printer software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18

Software features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18

Printer drivers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19

Software for Macintosh computers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22

Installing the printing system software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23

Uninstalling the software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26

Software for networks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27

HP Web Jetadmin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27

Communicating by using an optional HP Jetdirect print server . . . . . . . . . . . . . . . . . . . . . .29

Communicating by using the HP Jetdirect embedded print server . . . . . . . . . . . . . . . . . . .29

Embedded Web server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30

Using the embedded Web server. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30

HP Toolbox. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31

Supported operating systems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31

To view the HP Toolbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31

HP Toolbox sections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31

Help system . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33

2 Printing tasks

Loading input trays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36

Loading optional Tray 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36

To load optional Tray 1 when the same paper is used for multiple print jobs . . . . . . . . . . .37

Loading Trays 2, 3, and 4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39

Loading custom-size paper in Trays 2, 3, and 4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45

Configuring the trays by using the Paper Handling menu . . . . . . . . . . . . . . . . . . . . . . . . . .47

Orienting media. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49

Basic printing instructions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54

Selecting the output bin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55

Selecting an output location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .56

Printing envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .57

Using the optional 3,000-sheet stacker. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60

Output features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60

Using the optional stacker/stapler . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60

Selecting the stapler. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60

Loading staples . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .61

Using the optional multifunction finisher . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .63

Output features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .63

Using the stapler . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .63

Loading staples . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64

Making booklets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66

Using the optional 8-bin mailbox. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .68

Output features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .68

ENWW Contents iii

Printing both sides of paper (duplexing). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Printing on special paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Printing on letterhead, prepunched paper, or preprinted paper (single-sided) . . . . . . . . . . 70

Printing on letterhead, prepunched paper, or preprinted paper (double-sided). . . . . . . . . . 70

Printing labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Printing on transparencies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Guidelines for custom-size paper, card stock, and heavy paper . . . . . . . . . . . . . . . . . . . . 71

Printing full-bleed images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

3 Advanced printing tasks

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Using features in the printer driver. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74

Setting the registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Using a different first page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Including a blank back page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Printing multiple pages on one sheet of paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Customizing optional Tray 1 operation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Printing from optional Tray 1 when the loaded paper is requested . . . . . . . . . . . . . . . . . . . 78

Manually feeding paper from optional Tray 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Specifying paper to print on . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Benefits of printing by type and size of paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Using the job-storage features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .80

Printing a private job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Releasing private jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Deleting a private job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .81

Storing a print job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Printing a stored job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Deleting a stored job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .82

QuickCopying a job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Printing additional copies of QuickCopy jobs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Deleting a QuickCopy job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Proofing and holding a job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Printing the remaining copies of a held job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Deleting a held job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

4 Security features

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Secure Disk Erase . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Affected data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Gaining access to Secure Disk Erase . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Additional information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .86

Security lock. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Job storage features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

5 Printer maintenance

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Cleaning the printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

General cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .90

Printer maintenance kit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

To reset the printer maintenance count. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

To print a configuration page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Managing the print cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Print cartridge authentication. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Non-HP print cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Print cartridge storage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .93

Checking the toner level . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Print cartridge conditions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

iv ENWW

Order the print cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .94

Replace the print cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .95

Recycling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .95

Using the printer cleaning page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .95

6 Problem solving

Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .97

Clearing jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .98

Clearing jams from the input tray areas . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .99

Clearing jams from the duplex printing accessory (duplexer) . . . . . . . . . . . . . . . . . . . . . .103

Clearing jams from the output areas . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .105

To clear jams in the 8-bin mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .116

Solving repeated paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .117

Understanding printer messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .118

Resolving control-panel messages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .119

Correcting output quality problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .128

Preventing wrinkles on envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .132

Solving common printer issues. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .133

Using the embedded Web server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .142

Home pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .142

Device pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .143

Networking pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .143

Printing information pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .144

Checking the printer configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .145

Menu map . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .145

Configuration page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .146

Supplies status page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .147

Usage page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .148

PCL or PS font list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .149

Jetdirect page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .150

Event log page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .151

Printing a paper path test . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .152

153

Appendix A Specifications

Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .153

Paper specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .156

Supported sizes of paper for input and output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .157

Supported types of paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .160

Labels. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .161

Transparencies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .161

Envelopes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .161

Card stock and heavy paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .162

Environmental specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .163

Electrical specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .163

Acoustical specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .164

Operating environment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .164

Appendix B Control-panel menus

Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .165

Retrieve job menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .166

Information menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .166

Paper handling menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .167

Configure device menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .168

Printing submenu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .168

Print quality submenu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .171

System setup submenu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .173

ENWW v

I/O submenu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .175

Resets submenu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179

Diagnostics menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 180

Service menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 180

Appendix C Printer memory and expansion

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 181

Determining memory requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 182

Installing memory and fonts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .182

To install DDR memory DIMMs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 182

To install a flash memory card. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 185

Checking memory installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 188

Saving resources (permanent resources) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 189

Installing EIO cards/mass storage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 189

Appendix D Regulatory information

Environmental product stewardship program. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191

Protecting the environment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191

Ozone production . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191

Power consumption. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191

Toner consumption . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191

Paper use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191

Plastics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 192

HP LaserJet printing supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 192

HP printing supplies returns and recycling program information . . . . . . . . . . . . . . . . . . . . 192

Material restrictions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .192

Material safety data sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 193

Appendix E Using accessibility shortcut keys in the Help Viewer

Using F6 to switch between the Navigation and Topic Panes . . . . . . . . . . . . . . . . . . . . . . . . . 195

Shortcut keys for the Help Viewer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 195

Shortcut keys for the Contents tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 196

Shortcut keys for the Index tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 196

Shortcut keys for the Search tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 196

Shortcut keys for the Favorites tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 197

Appendix F Using the HTML Help Viewer

Getting more out of help. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 199

To find a help topic . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 199

To create a list of favorite help topics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 200

To copy a help topic . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 200

To print the current help topic . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .200

To find topics using the toolbar buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 200

Using the shortcut menu commands . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 201

vi ENWW

Printer basics

Congratulations on your purchase of an HP LaserJet 9040/9050 series printer. If you ha ve not done so, see the Getting Started Guide that was provided with the printer for setup instructions.

Now that the printer is set up and ready to use, take a few moments to get to know the printer. This chapter introduces the following information about the printer:

● Features and benefits of the printer

● Layout and basic operation of the control panel

● Printer software

● Embedded Web server

● Help system

Features and benefits of the printer

This section lists the major printer features.

Speed and throughput

● Transmit Once, Raster Image Processing (RIP) ONCE technology

● Eight-second standby to first page

● 40 pages per minute (ppm) (HP LaserJet 9040 series printer) or 50 ppm (HP LaserJet 9050

series printer) on letter or ISO A4 paper

● Duty cycle up to 300,000 pages per month

● 533 megahertz (MHz) microprocessor

Resolution

● 600 dots per inch (dpi) with Resolution Enhancement technology (REt)

● FastRes 1200 provides 1200 dpi quality at full speed

● Up to 220 levels of gr ay

Memory

● 64 megabytes (MB) of r andom access memory (RAM), e xpandab le to 512 MB using industry

standard 100-pin double data rate (DDR) dual in-line memory modules (DIMMs) for the base model HP LaserJet 9040/9050 printer

● 128 MB of RAM, expanda ble to 512 MB by using industry-standard 100-pin DDR DIMMs f o r

the HP LaserJet 9040n/9050n and the HP LaserJet 9040dn/9050dn printers

● Memory Enhancement technology (MEt), which automatically compresses da ta to use RAM

more efficiently

ENWW Features and benefits of the printer 7

User interface

● Graphic display on control pa nel

● Embedded Web server to gain access to sup port and order supplies (f or netw ork-connected

printers)

● HP Toolbox software to provide printer status and alerts, configure p rinter settin gs, and print

internal printer information pages

Language and fonts

● HP Printer Command Language (PCL) 6 driver

● HP PCL 5e driver for compatibility

● Printer Job Language (PJL)

● Printer Management Language

● 80 scalable TrueType typefaces

● HP PostScript 3 emulation (PS)

Print cartridge

● No-shake cartridge design

● Authentication of HP print cartridges

● No-pull tab with automatic seal-tab removal

● Internet-enabled supplies ordering

Paper handling

● Input

• Optional Tray 1 (multipurpose tray): A multipurpose tray for paper, transparencies, labels, and envelopes. Holds up to 100 sheets of paper or 10 envelopes.

• Trays 2 and 3: Two 500-sheet trays. These trays automatically sense commonly used standard paper sizes up to A3- or 11 x 17-siz e media, and can print on custom-siz e paper.

• Optional T ra y 4 (2,000-sheet input tra y): This tra y automatically senses commonly used standard paper sizes up to A3 or 11 x 17, an d can print on custom-size paper.

• Optional duplex printing accessory: Provide s t wo-sided printing (both sides of paper).

● Output

• Standard output bins

• Standard top bin: The standard t op bin is located at t he top o f the printer and is the factory default bin. This bin can receive up to 500 sheets of paper.

• Standard left bin: The left output bin is located on the left side of the printer. This bin can hold up to 100 sheets of paper.

• Optional 3,000-sheet stacker: A stacking device.

• Upper bin (face-up): Holds up to 100 sheets of paper.

• Lower bin (face-down): Holds up to 3,000 sheets of paper.

• Optional 3,000-sheet stack er/stapler: Provides multiposition stapling f or up to 50 sheets of paper per job, or equivalent job height of 5 mm (depending on paper thickness).

• Upper bin (face-up): Holds up to 100 sheets of paper.

• Lower bin (face-down): Holds up to 3,000 sheets of paper.

• Optional Multifunction finisher: Provides 1,00 0 sheets of stacking capacity, stapling f or as many as 50 sheets of paper per document, plus folding and saddle stitching of booklets that contain up to 10 sheets of paper.

• Upper bin (straight paper path): Holds up to 1,000 sheets of paper.

• Lower booklet bin: Holds up to 50 booklets.

8 Chapter 1 Printer basics ENWW

• Optional 8-bin mailbox: A stacker, collator, or job separator that also provides eight mailbox es that can be assigned to individual users or workgroups for easy identification and retrieval. The mailbox can stack 2,000 sheets of A4- or Letter-size paper in all the bins.

• Upper bin (face-up): Holds up to 125 sheets of pap er.

• Bins 1 through 8 (face-down): Each holds up to 250 sheets of paper.

Connectivity

● HP Jetdirect EIO print ser ver cards

• Universal serial bus (USB), serial, and LocalTalk

• Fast Ethernet 10/100TX

• Wireless 802.11b

● Parallel B connection

● Local area network (LAN)-connector (RJ-45) for the embedded print server (standard on t he

HP LaserJet 9040n/9050n and the HP LaserJet 9040dn/9050dn)

Environmental features

● The Sleep setting saves energy (meets ENERGY STAR

Note See Protecting the environment for more information.

guidelines, Ve rsion 3.0)

Firmware updates

Use information from the HP Web site to upgrade the printer and system firmware. To download the latest firmware, go to www.hp.com/go/lj9040_firmware

or to www.hp.com/go/

lj9050_firmware and follow the onscreen instructions. To easily send firmware updates to

multiple printers, use the HP Web Jetadmin software (go to www.hp.com/go/webjetadmin

Note The firmware for the HP LaserJet 9040n/9050n and the HP LaserJet 9040dn/9050dn includes

the networking modules.

Optional HP EIO hard disk

The EIO hard disk accessory can be used to store selected print jobs, support RIP ONCE technology, and permanently store downloaded fonts and forms in the printer. Unlike standard printer memory, many items on the EIO hard disk remain in the printer even when the printer is turned off. Fonts downloaded to the EIO hard disk are available to all users of the printer.

The EIO hard disk can be write-protected through software for additional security. Use the device storage manag er applet in HP W eb Jet admin to delete files and mana ge f onts on

a mass-storage device. See Embedded Web server. For more information, see the printer software Help.

Hewlett-Packard Company occasionally introduces new software tools fo r use with your printer and accessories. These tools are available from the Internet. For more information, go to

www.hp.com/support/lj9050_lj9040

Macintosh users

Use the HP LaserJet Utility to download fonts and files. For more information, see HP LaserJet

Utility or the HP LaserJet Utility Guide online Help that is included with your HP LaserJet Utility

software.

ENWW Features and benefits of the printer 9

Security features

● Secure Disk Erase

● Security lock

● Job retention

For more information about these features, see Security features.

Parts or accessories

The following table describes the parts and accessories that come with or are available to purchase for use with your printer.

Type of item Item Description or use Order

number

Paper handling, input

Optional Tray 1 (multipurpose tray)

(standard on the HP LaserJet 9040n/9050n and 9040dn/ 9050dn models)

Optional Tray 4 (2,000-sheet feeder)

Optional Duplex printing accessory (duplexer)

(standard on the HP LaserJet 9040dn/9050dn model)

Automatically feeds up to 100 sheets of paper, or smaller amounts of special media such as envelopes and labels.

An optional tray that fits under the printer for increased input capacity.

Produces automatic printing on both sides of paper.

C8568A

C8531A

C8532A

10 Chapter 1 Printer basics ENWW

Type of item Item Description or use Order

number

Optional output devices (one device can be installed in any printer)

3,000-sheet stacker

3,000-sheet stacker/stapler

Multifunction finisher

8-bin mailbox A device that provides a face-up bin

One 3,000-sheet stacking device. The device also offers job offset capabilities.

One 3,000-sheet stacking device that provides stapling for as many as 50 sheets of paper per document. The device also offers job offset capabilities.

A finishing device that provides up to 1,000 sheets of stacking capacity, stapling for as many as 50 sheets of paper, plus folding and saddlestitching of booklets that contain up to 10 sheets of paper.

(upper bin) and 8 face-down bins that can be assigned to individual users or workgroups. The device also functions as a job separator, stacker, and sorter/collator.

C8084A

C8085A

C8088B

Q5693A

Printing supplies Print cartridge

(average of 30,000 pages at approximately 5% coverage)

Staple cartridge (for stacker/ stapler)

Staple cartridge (for multifunction finisher)

Replacement HP maximum capacity, smart print cartridge.

Replacement HP 5,000-staple cartridge.

C8543X

C8091A

C8092A

ENWW Features and benefits of the printer 11

Type of item Item Description or use Order

number

Memory, fonts, and mass storage

SDRAM double data rate (DDR) memory DIMMs (100-pin)

Flash memory cards (100-pin)

EIO hard disk Permanent storage for fonts and

The printer has two memory DIMM slots. One is used by factory-installed memory.

Improves the ability of the printer to handle large and stored jobs (maximum 512 MB with HP-brand DDR DIMMs).

32 MB 64 MB 128 MB 256 MB 512 MB

Permanent storage for fonts and forms.

16 MB 32 MB 64 MB

forms. Enables RIP ONCE technology of print jobs that are too large to RIP ONCE in RAM.

Q3982A Q2625A Q2626A C2627A C2628A

Q2634A Q2635A Q2636A

J6073A (> 5 GB)

12 Chapter 1 Printer basics ENWW

Type of item Item Description or use Order

number

Cable and interface

EIO cards ● HP Jetdirect Connectivity Card

accessories

Maintenance kit Printer

maintenance kit

for USB, serial, and LocalTalk connectivity

● HP Jetdirect 620N Print Server

for Fast Ethernet (10/100BaseTX) networks (RJ-45 only) (embedded 10/100Base-TX on the HP LaserJet 9040n/9050n and 9040dn/9050dn models is standard)

● HP 680n Wireless 802.11b

connectivity

● HP Jetdirect 625N Print Server

for Fast Ethernet (10/100BaseTX networks)

● The kit contains two Type 1

rollers, seven Type 2 rollers, one transfer roller assembly, and one fuser assembly.

J4135A

J7934A

J6058A

J7960A

C9152A (for 110-V models)

C9153A (for 220-V models)

ENWW Features and benefits of the printer 13

External view of printer and accessories

1. Standard top bin (face-down output bin)

2. Optional Tray 1

3. Right door

4. Vertical transfer door

5. Optional Tray 4

6. Tray 3

7. Tray 2

8. Left door (behind output device)

9. Optional duplex printing accessory (duplexer) (inside of the printer)

10. Optional output device (3,000-sheet stacker, 3,000-sheet stacker/stapler, multifunction finisher, or 8-bin mailbox)

11. Upper bin (face-up output bin shown on optional output device)

12. Front door

13. Left door

14. EIO slot 1

15. EIO slot 2

16. Power cord

17. Tray 4 output power

Note For specific information about the output bins for each optional output device, see Selecting the

output bin.

14 Chapter 1 Printer basics ENWW

Layout and basic operation of the control panel

The control panel includes three light-emitting diode (LED) indicator lights, four navigation buttons, dedicated Help, two job-specific buttons, a numeric keypad, and a graphical display (capable of showing up to four lines of text).

Callout number

1 2

5 6

Button Function

MENU Enters or exits the menus.

Backs up one step from a selection or from a keypad entry.

(Back Arrow)

Navigates to the previous item in the list.

(Up Arrow)

● Sav es the selected value f or that item. An asterisk ( * ) appears next

(SELECT)

NUMERIC KEYPAD Can be used to specify numeric values.

(Clear)

(Down Arrow)

(Help)

to the selection, indicating that it is the new default. Default settings remain when the printer is turned off or is reset (unless you reset all factory defaults from the Resets menu).

● Prints one of the printer information pages from the control panel.

Returns a numeric entry to its default value.

Navigates to the next item in the list.

Gets help about the message that currently appears.

ENWW Layout and basic operation of the control panel 15

Callout number

Button Function

STOP Brings up the Stop menu with the following options:

● Cancel th e current print job.

● Pause the printer.

● Resume printing if the printer was paused.

Interpreting control-panel lights

Callout number

Light Indication

Attention Off

Blinking

Data Off

On Blinking

Ready Off

On Blinking

The printer has no error. The printer has a critical error. Turn the printer off and

then on. Action is required. See the control-panel display.

The printer has no data to print. The printer has data to print, but is not ready or is offline. The printer is processing or is printing the data.

The printer is offline or has an error. The printer is ready to print. The printer is going offline; wait for the blinking to stop.

Using control-panel menus

For a complete list of control-panel items and possible values, see Cont rol-panel menus. When additional trays or other accessories are installed in the printer, new menu items automatically appear.

To print a control-panel menu map

See Menu map for information about how to print a control-panel menu map.

To change a control-panel setting

1 Press or MENU to open the menus. 2 Use or to scroll to the menu you want, and press to select it. Depending on the

menu, you might have to repeat this step to select a submenu.

3 Use or to scroll to the item you want, and press to select it. 4 Use or to scroll to the value you want, and press to select it. An asterisk

appears next to the selection on the control-pa nel displa y, indicating that it is now the default .

5 Press

MENU to exit the menu.

Note Settings in the printer driver and software override control-panel settings. (Software settings

override printer driver settings .) If you cannot open a menu or use an item, it is either not an option for the printer, or your network administrator has locked the function. (The control panel reads ACCESS DENIED MENUS LOCKED.) See your network administrator.

( * )

16 Chapter 1 Printer basics ENWW

Paper-handling status LED interpretation

Use the following t able to inte rpret the status LED on the optional 2,000- sheet input tra y (opt ional Tray 4), optional 3,000-sheet stacker, optional 3 ,000 -she et sta cker/stapler, optional multifunction finisher, and optional 8-bin mailbox.

Light Optional 2,000-sheet

input tray (Tray 4)

Solid green The accessory is on and

ready.

Blinking green The accessory is in service

mode.

Solid amber The accessory is

experiencing a hardware malfunction.

Blinking amber The accessory has a jam, or

a page needs to be removed from the tray, even if the page is not jammed.

The vertical transfer door might be open.

Off The printer might be in

Sleep mode. Press any button of your choice.

The accessory is not receiving power.

Optional output device (3,000-sheet stacker, 3,000-sheet stacker/stapler, multifunction finisher, or 8-bin mailbox)

The accessory is on and ready.

The accessory is in service mode.

The accessory is experiencing a hardware malfunction.

The accessory has a jam, or a page needs to be removed from the unit, even if the page is not jammed.

The accessory is not correctly attached to the printer.

The printer might be in Sleep mode. Press any button of your choice.

The accessory is not receiving power.

ENWW Layout and basic operation of the control panel 17

Printer software

Included with the printer is a CD-ROM that contains the printing-system software. The software components and printer drivers on this CD-R OM help y ou to use the printer to its f ullest potential. See the installation notes on the CD-ROM for installation instructions.

Note For the latest information about the printing system software components, see the readme file on

the Web at www.hp.com/support/lj9050_lj9040 software, see the install notes on the CD-ROM that was included with the printer.

This section summarizes the software that is included on the CD-ROM. The printing system includes software for the following operat ing environments:

● Microsoft

● Microsoft Windows NT

● IBM OS/2 version 3.0 or later (also available on the Web)

● Apple Mac OS 7.5 or later

● Linux (also available on the Web)

Windows 9X and Windows Millennium Edition (Me)

4.0, Windows 2000, and Windows XP

The printing system also includes software for network administrators that use the following network operating systems:

● Microsoft Windows 9X and Windows Me

● Microsoft Windows NT 4.0, Windows 2000, and Windows XP

● Microsoft Windows Server 2003

● Mac OS (EtherTalk)

● Linux (Web)

● UNIX

(Web)

. For information about installing the printer

Network printer installation for UNIX and other network operating systems is available from the Web or through a local HP-authorized dist ributor.

Note For a list of printer drivers, updated HP printer software, and product support information, go to

www.hp.com/support/lj9050_lj9040.

Software features

Automatic configuration, Update Now, and Preconfiguration features are available with the HP LaserJet 9040/9050 series printers.

Driver Autoconfiguration

The HP LaserJet PCL 6 and PCL 5e drivers for Windows and the PS drivers for Windows 2000 and Windows XP feature automatic discovery and driver configuration for printer accessories at the time of installation. Some accessories that Driver Autoconfiguration supports are the duplexing unit, optional paper trays, and dual inline memory modules (DIMMs).

18 Chapter 1 Printer basics ENWW

Update Now

If you hav e modified the config uration of the HP LaserJet 9040/9050 printer since installation, the driver can be automatically updated with the new configuration in environments that support bidirectional communication. Click the Update Now button to automatically reflect the new configuration in the driver.

Note The Update Now feature is not supported from the client machine in a Point-and-Print

environment. Update Now can be used for locally-installed printers, and by the Point-and-Print server.

HP Driver Preconfiguration

HP Driver Preconfiguration is a set of tools that you can use to customize and distribute HP software in managed corporate printing environments. By using HP Driver Preconfiguration, information technology, (IT) administrators can preconfigure the prin tin g an d device defaults for HP printer drivers before insta lling th e drivers in the network environment. For more information, see the HP Driver Preconfiguration Support Guide, which is available at www.hp.com/support/

lj9050_lj9040.

Printer drivers

Use the printer drivers to gain access to the printer features and allow the computer to communicate with the printer (by using a printer language). Check the installation notes, the readme file, and the late-breaking readm e file on the printer CD-R OM f or additional softw are and languages.

The following table lists the printer drivers that are included with the printer. The most recent drivers are available at www.hp.com/support/lj9050_lj9040

. (If you do not have access to the Internet, see the HP support flyer.) Depending on the configuration of Windows-based computers, the installation program for the printer software automatically checks the computer for Internet access in order to obtain the latest drivers.

Note The PCL 5e print driver for all operating systems, plus the PCL 6 and PS drivers for

Windows NT 4.0, are available on the CD-ROM. However, these print drivers are not installed during typical installation. To install one of these drivers, use the Add Printer Wizard .

Operating system

Windows 9X and Windows Me

Windows NT 4.0, ➼➼➼ Windows 2000 ➼➼➼ Windows XP ➼➼➼ Windows Server 2003 ➼➼➼ Macintosh OS ➼➼➼➼

1.Not all of the printer features are available from all drivers or operating systems. See the contextsensitive Help in your driver for available features.

2.PostScript (PS) 3 emulation is referred to as PS throughout this guide.

3.Only PostScript Printer Description (PPDs) files are included (see PostScript Printer Description

Files (PPDs) and Printer Dialog Extension (PDEs)). If you need the Apple printer driver, it comes

with the Macintosh operating system (OS), or it can be obtained directly from Apple.

PCL 5e PCL 6 PS

➼➼➼

PPD

ENWW Printer software 19

Note If your system did not automat ically check the Internet for the latest drivers during software

installation, you can download the latest drivers from www.hp.com/support/lj9050_lj9040

. After

you are connected, click Downloads and Drivers to find the driver that you want to download.

You can obtain Model Scripts for UNIX and Linux by downloading them from the Internet or by requesting them from an HP-aut horized service or support provider. You can download the UNIX installers at www.hp.com/support/net_printing

Note If the printer driver that you want is not on the printer CD-ROM or it is not listed here, check the

installation notes, the r eadme f ile , and the la te-b reaking r eadme file to see if t he printer driv er is supported. If it is not supported, contact the manufacturer or distributor of the program that you are using and request a driver for the printer.

Additional drivers

The following driv ers are not included on t he CD-ROM, b ut are a v ailable f rom the Internet or from HP Customer Care.

● OS/2 PCL 5e/6 printer driver

● OS/2 PS printer driver

● UNIX model scripts

● Linux drivers

● HP OpenVMS drivers

Note The OS/2 drivers are a vailable from IBM and a re packaged with OS/2. They a re not available in

Traditional Chinese, Simplified Chinese, Korean, or Japanese.

Note The HP OpenVMS drivers are available from h71000.www7.hp.com.

Choose the correct printer driver for your needs

Select a printer driver based on the way that you use the printer. Certain printer features are available only in the PCL 6 drivers. See the printer driver Help for available features.

● Use the PCL 6 driver to take full advantage of t he printer f eatures . F or gener al office printing,

the PCL 6 driver is recommended to provide optimum performance and print quality.

● Use the PCL 5e driver if you need backward compatibility with previous PCL printer drivers

or older printers.

● Use the PS driver if you are printing primarily from PostScript-specific programs such as

Adobe and Corel, for compatibility with P ostScript Level 3 needs, or for PS font DIMM support.

Note The printer automatically switches between PS and PCL printer languages.

Printer driver Help

Each printer driver has help screens that can be activated by clicking the Help button, pressing the

F1 key, or clicking the question mark symbol in the upper-right corner in the printer driver

(depending on the Windows operating system in use). These help screens give detailed information about the specific driver. Printer driver Help is separate from the software program Help.

20 Chapter 1 Printer basics ENWW

Gaining access to the printer drivers

Use one of the following methods to gain access to the printer drivers from your computer:

Operating system

Windows 9X, Windows NT, and Windows Me

Windows 2000 and Windows XP

Temp orarily change settings (from a software program)

On the File menu, click Print. Select the printer,

and then click Properties. (The actual steps can vary; this is the most common method.)

On the File menu, click Print. Select the printer, and then click Properties or Preferences. (The actual steps can vary; this is the most common method.)

Change print job default settings (across all software programs)

Click the Start button, point to Settings, and then click Printers. Right-click the appropriate printer icon, and then select Properties (Windows 98 and Windows Me) or

Document Defaults

(Windows NT 4.0).

Click the Start button, point to Settings, and then click Printers or Printers and Faxes. Right-click the printer icon, and then select

Printing Preferences.

Change configuration settings (for example, add a new input tray)

Click the Start button, point to Settings, and then click Printers. Right-click the appropriate printer icon, and then select

Properties. Click the Configure tab.

Click the Start button, point to Settings, and then click Printers. Right-click the appropriate printer icon, and then select

Properties. Click the Device Settings tab.

Macintosh OS 9.1 On the File menu, click

Print. Change the

settings that you want on the various pop-up menus.

Macintosh OS X

10.1

On the File menu, click Print. Change the settings that you want on the various pop-up menus.

On the File menu, click Print. As you change settings on the pop-up menu, click Save Settings.

On the File menu, click Print. As you change settings on the various pop-up menus, click Save Custom Settings. These settings are saved as the Custom option. To use the new settings, you must select the Custom option each time that you open a program and print.

Click the desktop printer icon. From the Printing menu, click Change Setup.

Delete the printer and reinstall it. The driver will be automatically configured with the new options when the driver is reinstalled (AppleTalk connections only.)

Configuration settings might not be available in Classic mode.

ENWW Printer software 21

Operating system

Temp orarily change settings (from a software program)

Change print job default settings (across all software programs)

Change configuration settings (for example, add a new input tray)

Macintosh OS X.2 On the File menu, click

Print. Change the

settings that you want on the various pop-up menus.

Macintosh OS X.3 On the File menu, click

Print. Change the settings that you want on the various pop-up menus.

On the File menu, click Print. Change settings on the various pop-up menus. On the Presets pop-up menu, click Save as, and type a name for the preset. These settings are saved in the Presets menu. To use the new settings, you must select the saved preset option each time that you open a program and print.

Open the Print Center. (Select the hard drive, click Applications, click Utilities, and then double-click Print Center.) Click the print queue. On the Printers menu, click Show Info. Select the Installable Options menu.

Configuration settings might not be available in Classic mode.

Open the Printer Setup Utility. (Select the hard drive, click Applications, click Utilities, and then double-click Printer Setup Utility.) Click the print queue. On the

Printers menu, click Show Info. Select the Installable Options

menu.

Software for Macintosh computers

The HP installer provides PostScript Printer Description (PPD) files, Printer Dialog Extensions (PDEs), and the HP LaserJet Utility for use with Macintosh computers.

The embedded Web server ca n be used by Macintosh computers if the printer is connected to a network.

PostScript Printer Description Files (PPDs) and Printer Dialog Extension (PDEs)

Use PPDs, in combination with the PostScript drivers, to gain access to the printer features and allow the computer to communica te with the printer. An installation program for the PPDs, PDEs, and other software is provided on the CD-ROM. Use the appropriate PS driver that is provided with the operating system.

22 Chapter 1 Printer basics ENWW

HP LaserJet Utility

Use the HP LaserJet Utility to control features that are not available in the driver. Use the illustrated screens to select the printer features that you want. Use the HP LaserJet Utility to perform the following tasks:

● name the printer, assign it to a zone on the network, and download files and fonts

● configure and set the printer for Internet protocol (IP) printing

Note The HP LaserJet Utility is not currently supported for OS X, but the utility is supported for the

Classic environment.

Installing the printing system software

The following sections contain instructions for installing the printing system software. The printer comes with printing system software and printer drivers on a CD-ROM. The printing

system software on the CD-ROM must be installed to take full advantage of the printer features. If you do not have access to a CD-ROM drive, you can download the printing system software

from the Internet at www.hp.com/support/lj9050_lj9040

Note Sample model scripts for UNIX (HP-UX®, Sun Solaris) and Linux networks are available for

download at www.hp.com/support/net_printing.

Installing Windows printing system software for direct connections

This section explains how to install the printing system software for Microsoft Windows 98, Windows Me, Windows NT 4.0, Windows 2000, Windows Server 2003, and Windows XP.

If you are installing the software on Windows NT 4.0, Windows 2000, Windows Server 2003, or Windows XP, make sure that you have administrator privileges.

When installing the printing software in a direct-con nect environment, always install t he software before connecting the pa rallel cable. If the par allel cable was connected before the software installation, see Installing the software after the parallel cable has been connected.

To install the printing system software 1 Close all of the software progra ms that are open or running. 2 Insert the printer CD-ROM into the CD-ROM drive. If the welcome screen does not open,

start it by using the following procedure:

a On the Start menu, click Run. b Type the following information: X:/setup (where X is the letter of the CD-ROM driv e).

c Click OK. 3 When prompted, click Install Printer and follow the instructions on the computer screen. 4 Click Finish when the installation is complete. You might need to restart the comput er. 5 Print a Test Page or a page from any software program to make sure that the software is

correctly installed. If installation fails, reinstall the softw are . If th is fails, check the i nstallati on note s an d readme files

on the printer CD-ROM or the flyer that came in the printer box, or go to www.hp.com/support/

lj9050_lj9040 for help or more information.

ENWW Printer software 23

Installing Windows printing system software for networks

The software on the printer CD-ROM supp orts network installation with a Micros of t net w o rk. For network installation on other operating systems, go to www.hp.com/support/lj9050_lj9040 see the Network Installation Guide that is included with the printer.

The HP Jetdirect print server that is included with the HP LaserJet 9040n/9050n and the HP LaserJet 9040dn/9050dn printer has a 1 0/100Base-TX n etwork port. If you need an HP Je tdirect print server with another type of network port, see Parts or accessories or go to www.hp.com/

support/lj9050_lj9040.

The installer does not support printer installation or printer object creation on Novell servers. It supports only direct-mode network installations between Windows computers and a printer. To install your printer and create objects on a Novell server, use an HP utility (such as HP Web Jetadmin or HP Install Network Printer Wizard) or a Novell utility (such as NWadmin).

To install the printing system software 1 Make sure that the HP Jetdirect print server is configured correctly f or the netw ork by printing

a configuration page (see Printing information pages). On the second page, locate the printer IP address. You might need this address to complete network installation. If the printer is using DHCP IP configuration, use the name on the second page. Otherwise, if the printer is shut down for an e xtended pe riod of time, DHCP do es not guar antee that th e same IP address will be issued.

2 Close all software programs that are open or running. 3 Insert the printer CD-ROM into the CD-ROM drive. If the welcome screen does not open,

start it by using the following procedure:

, or

a On the Start menu, click Run. b Type the following: X:/ setup (where X is the letter of the CD-ROM drive).

c Click OK. 4 When prompted, click Install Printer and follow the instructions on the computer screen. 5 Click Finish when installation has completed. You might need to restart the computer. 6 Print a Test Page or a page from any software program to make sure that the software is

correctly installed.

Note If installation fails, reinstall the software. If this fails, ch eck the installat ion notes and read me files

on the printer CD-ROM or the flyer that came in the printer box, or go to www.hp.com/support/

lj9050_lj9040 for help or more information.

Setting up a Windows computer to use the network printer by using Windows-sharing

If the printer is directly connected to a computer with a parallel cab le, you can share the printer on the network so that other network users can print to it.

See your Windows documentation for information about how to make Windows-sharing available. After the printer is shared, install the printer software on all computers that share the printer.

24 Chapter 1 Printer basics ENWW

Installing Macintosh printing system software for networks

This section describes how to install Macintosh printing system software. The printing system software supports Mac OS versions 8.6 through 9.2.x, Mac OS version 10.1, and later.

The printing system software includes the following components:

● PostScriptR Printer Description (PPD) files

The PPDs, in combination with the PostScript printer drivers, provide access to printer features . An installation program for the PPDs and other software is provided on the CDROM that came with the printer. Use the Apple LaserWriter 8 printer driver that comes with the computer.

● HP LaserJet Utility

The HP LaserJet Utility provides access to features that are not av ailable in the printer driver. Use the illustrated screens to select printer features and complete the following tasks with the printer:

• Name the printer .

• Assign the printer to a zone on the netw ork.

• Assign an IP to the printer.

• Download files and fonts.

• Configure and set the printer for IP or AppleTalk printing.

Note The HP LaserJet Utility is not currently supported for OS X, but the utility is supported for the

Classic environment.

To install printer drivers from Mac OS 8.6 to 9.2 1 Connect the network cable between t he HP Jetdirect print server and a network port. 2 Insert the CD-ROM into the CD-ROM drive. The CD-ROM menu runs automat ically. If the

CD-ROM menu does not run automatically, double-click the CD-ROM icon on the desktop, and then double-click the Installer icon. This icon is located in the Installer/ <language> folder of the Starter CD-ROM (where <language> is your language preference). (For example, the In staller/English folder contains the Installer icon for the English printer software.)

3 Follow the instructions on the computer screen. 4 Open the Apple Desktop Printer Utility that is located in the {Startup Disk}: Applications:

Utilities folder.

5 Double-click Printer (AppleTalk). 6 Next to AppleTalk Printer Selection, click Change. 7 Select the printer, click Auto Setup, and then click Create. 8 On the Printing menu, click Set Default Printer.

Note The icon on the desktop is generic. All of the specific print panels appear in the print dialog box

in a program.

To install printer drivers from Mac OS 10.1 and later 1 Connect the network cable between t he HP Jetdirect print server and a network port. 2 Insert the CD-ROM into the CD-ROM drive. The CD-ROM menu runs automat ically. If the

CD-ROM menu does not run automatically, double-click the CD-ROM icon on the desktop, and then double-click the Installer icon. This icon is located in the Installer/<language> f older of the Starter CD-ROM (where <language> is your language pr eference). (Fo r example, the Installer/English folder contains the Installer icon for the English printer software.)

ENWW Printer software 25

3 Double-click the HP LaserJet Installers folder. 4 Follow the instructions on the computer screen. 5 Double-click the Installer icon for the appropriate language. 6 On your computer hard drive, double-click Applications, double-click Utilities, and then

double-click Print Center. 7 Click Add Printer. 8 Select the AppleTalk connection type on OS X 10.1 and the Rendezv ous connectio n type on

OS X 10.2.

9 Select the printer name. 10 Click Add Printer. 11 Close the Print Center by clicking the close button in the upper-left corner.

Note Macintosh computers cannot be connected directly to the printer by using a parallel port.

Installing the software after the parallel cable has been connected

If you have already connected a parallel cable to a Windows computer, the New Hardware Found Wizard appears when you turn on the computer.

To allow the Wizard to search the CD and automatically install the printer software 1 In the New Hardware Found dialog box, click Search CD-ROM drive. 2 Click Next. 3 Follow the instructions on the computer screen. 4 Print a Test Page or a page from any software program to make sure that the software is

correctly installed. If installation fails, reinstall the softw are . If th is fails, check the i nstallati on note s an d readme files

on the printer CD-ROM or the flyer that came in the printer box, or go to www.hp.com/support/

lj9050_lj9040 for help or more information.

Uninstalling the software

This section explains how to uninstall the printing system software.

To remove software from Windows operating systems

Use the Uninstaller in the HP LaserJet 9040/9050/Tools program group to select a nd remov e any or all of the Windows HP printing system components.

1 Click Start and then click Programs. 2 Click HP LaserJet 9040 or HP LaserJet 9050, and then click Tools. 3 Click Uninstaller. 4 Click Next. 5 Select the HP printing system components that you wa nt to uninstall. 6 Click OK. 7 Follow the instructions on the computer screen to complete the uninstallation.

To remove software from Macintosh operating systems

Drag the HP LaserJet folder and PPDs to the trash can.

26 Chapter 1 Printer basics ENWW

Software for networks

For a summary of av a ilab le HP n etwo rk installation an d configur ation softw are soluti ons , see th e HP Jetdirect Print Server Administrator’s Guide. You can find this guide on the CD-ROM that is included with the printer.

HP Web Jetadmin

Use HP Web Jetadmin to manage HP Jetdire ct connected printers within y our intrane t by using a browser. HP Web Jetadmin is a browser-based management tool, and should be installed only on a single network administration server. It can be installed and run on Red Hat Linux; Suse Linux; Windows NT 4.0 Server and Workstation; Windows 2000 Professional, Server, and Advanced Server; and Windows XP with Service Pack 1.

To download a current version of HP Web Jetadmin and for the latest list of supported host systems, visit HP Customer Care Online at www.hp.com/go/webjetadmin

When HP Web Jetadmin is installed on a host server, any client can gain access to it through a supported Web browser (such as Microsoft Internet Explorer 5.5 and 6.0 or Netscape Navigator 7.0).

HP Web Jetadmin has the following features:

● The task-oriented user interface provides configurable view s, saving network managers

significant time.

● The customizable user profiles let network administrators include only the function that the

user will view or use.

● Instant e-mail notification of hardware failure, low supplies, and other printer problems can

be routed to different people.

● Remote installation and management can be completed from any location by using only a

standard Web bro wser.

● The advanced autodiscovery locates peripherals on the netwo rk, without manually entering

each printer into a database.

● It offers simple integration into enterprise management packages.

● Users can quickly find peripherals based on parameters such as IP address, color capability,

and model name.

● Peripheral s can be easily organized into logical groups, with virtual office maps for easy

navigation.

● Multiple printers can be configured and managed at the same time.

For the latest information about HP Web Jetadmin, go to www.hp.com/go/webjetadmin

UNIX

The HP Jetdirect Printer Installer for UNIX is a simple printer installation utility for HP-UX and Solaris networks. It is available for download from HP Customer Care Online at www.hp.com/

support/net_printing.

Utilities

The printer is equipped with sev er al utilities to mak e it easy to mo nitor and manage t he printer on a network.

ENWW Printer software 27

Embedded Web server

This printer is equipped with an embedded Web server, which provides access to information about printer and network activities. A W eb server provides an environment in which Web programs can run, similar to the way an operating system, such as Windows, provides an environment f or prog rams to run on y our comput er. The output from these prog rams can th en be viewed in a We b browser, such as Microsoft Internet Explorer or Netscape Navigator.

When a Web server is “embedded,” that means that it resides on a hardware device (such as a printer) or in firmware, rather than as software that is loaded on a network server.

The advantage of an embedded Web server is that it provides an interface to the printer that anyone who has a netw ork-connected compu ter or a stand ard W eb bro wser can u se. You do not need to install or configure any special software. For more information about the HP embedded Web server , see t he Embedded W eb Server User Guide. You can find this guide on the CD-ROM that was included with the printer.

Features

Use the HP embedded Web server to view the printer and network card status and to manage printing functions from your computer. With the HP embedded W eb server, you can co mplete the following tasks:

● view printer status information

● determine the remaining life on all supplies and order ne w ones

● view and change tray configurations

● view and change the printer control-panel menu config uration

● view and print internal pages

● receive notification of printer and supplies events

● add or customize links to other Web sites

● select the language in which to show the embedded Web server pages

● view and change network configuration

For information about the features and functionality of the embedded Web server, see

Embedded Web server.

HP Toolbox

For information about the HP Toolbox, see HP Toolbox.

Other components and utilities

Several software programs are available for Windows and Macintosh OS users, as well as for network administrators. These programs are summarized in the following table.

Windows Macintosh OS Network administrator

● Software installer —

automates the printing

system installation

● Online Web registration

● HP Toolbox

● PostScript Printer

Description files (PPDs) — for use with the PostScript drivers that come with the Mac OS

● LaserJet Utility (available

from the Internet) — a printer management utility for Mac OS users

● HP Toolbox (for Mac OS X

v10.2 and later)

● HP Web Jetadmin —a

browser-based system management tool (see

www.hp.com/go/ webjetadmin for the latest

HP Web Jetadmin software)

● HP Jetdirect Printer Installer

for UNIX—available for download from

www.hp.com/support/ net_printing

28 Chapter 1 Printer basics ENWW

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