HP (Hewlett-Packard) 9050, 9050n User Manual

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HP LaserJet 9040/9050

User Guide

hp LaserJet 9040/9050 series printers

User Guide

permission is prohibited, except as allowed under the copyright laws. The information contained herein is subject to change without notice. The only warranties for HP products and services are set forth in the

express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein.

Publication number: Q3721-90940 Edition 1, 02/2005

Trademark Credits

Adobe, Acrobat, and PostScript are trademarks of Adobe Systems Incorporated.

NERGY STAR

is a U.S. registered mark.

HP-UX Release 10.20 and HP-UX Release 11.00 and later on all HP 9000 computers are Open Group UNIX products,

Linux is a U.S. registered trademark of Linus Torvalds. Microsoft, Windows and Windows NT

are U.S. registered trademarks

of Microsoft Corporation. UNIX

is a registered trademark of The Open Group.

Contents

1 Printer basics

Features and benefits of the printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7

Parts or accessories. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10

External view of printer and accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14

Layout and basic operation of the control panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15

Interpreting control-panel lights . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16

Using control-panel menus. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16

Paper-handling status LED interpretation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17

Printer software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18

Software features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18

Printer drivers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19

Software for Macintosh computers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22

Installing the printing system software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23

Uninstalling the software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26

Software for networks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27

HP Web Jetadmin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27

Communicating by using an optional HP Jetdirect print server . . . . . . . . . . . . . . . . . . . . . .29

Communicating by using the HP Jetdirect embedded print server . . . . . . . . . . . . . . . . . . .29

Embedded Web server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30

Using the embedded Web server. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30

HP Toolbox. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31

Supported operating systems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31

To view the HP Toolbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31

HP Toolbox sections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31

Help system . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33

2 Printing tasks

Loading input trays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36

Loading optional Tray 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36

To load optional Tray 1 when the same paper is used for multiple print jobs . . . . . . . . . . .37

Loading Trays 2, 3, and 4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39

Loading custom-size paper in Trays 2, 3, and 4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45

Configuring the trays by using the Paper Handling menu . . . . . . . . . . . . . . . . . . . . . . . . . .47

Orienting media. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49

Basic printing instructions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54

Selecting the output bin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55

Selecting an output location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .56

Printing envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .57

Using the optional 3,000-sheet stacker. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60

Output features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60

Using the optional stacker/stapler . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60

Selecting the stapler. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60

Loading staples . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .61

Using the optional multifunction finisher . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .63

Output features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .63

Using the stapler . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .63

Loading staples . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64

Making booklets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66

Using the optional 8-bin mailbox. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .68

Output features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .68

ENWW Contents iii

Printing both sides of paper (duplexing). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Printing on special paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Printing on letterhead, prepunched paper, or preprinted paper (single-sided) . . . . . . . . . . 70

Printing on letterhead, prepunched paper, or preprinted paper (double-sided). . . . . . . . . . 70

Printing labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Printing on transparencies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Guidelines for custom-size paper, card stock, and heavy paper . . . . . . . . . . . . . . . . . . . . 71

Printing full-bleed images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

3 Advanced printing tasks

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Using features in the printer driver. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74

Setting the registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Using a different first page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Including a blank back page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Printing multiple pages on one sheet of paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Customizing optional Tray 1 operation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Printing from optional Tray 1 when the loaded paper is requested . . . . . . . . . . . . . . . . . . . 78

Manually feeding paper from optional Tray 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Specifying paper to print on . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Benefits of printing by type and size of paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Using the job-storage features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .80

Printing a private job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Releasing private jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Deleting a private job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .81

Storing a print job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Printing a stored job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Deleting a stored job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .82

QuickCopying a job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Printing additional copies of QuickCopy jobs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Deleting a QuickCopy job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Proofing and holding a job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Printing the remaining copies of a held job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Deleting a held job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

4 Security features

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Secure Disk Erase . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Affected data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Gaining access to Secure Disk Erase . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Additional information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .86

Security lock. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Job storage features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

5 Printer maintenance

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Cleaning the printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

General cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .90

Printer maintenance kit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

To reset the printer maintenance count. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

To print a configuration page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Managing the print cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Print cartridge authentication. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Non-HP print cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Print cartridge storage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .93

Checking the toner level . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Print cartridge conditions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

iv ENWW

Order the print cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .94

Replace the print cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .95

Recycling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .95

Using the printer cleaning page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .95

6 Problem solving

Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .97

Clearing jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .98

Clearing jams from the input tray areas . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .99

Clearing jams from the duplex printing accessory (duplexer) . . . . . . . . . . . . . . . . . . . . . .103

Clearing jams from the output areas . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .105

To clear jams in the 8-bin mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .116

Solving repeated paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .117

Understanding printer messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .118

Resolving control-panel messages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .119

Correcting output quality problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .128

Preventing wrinkles on envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .132

Solving common printer issues. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .133

Using the embedded Web server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .142

Home pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .142

Device pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .143

Networking pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .143

Printing information pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .144

Checking the printer configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .145

Menu map . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .145

Configuration page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .146

Supplies status page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .147

Usage page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .148

PCL or PS font list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .149

Jetdirect page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .150

Event log page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .151

Printing a paper path test . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .152

153

Appendix A Specifications

Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .153

Paper specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .156

Supported sizes of paper for input and output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .157

Supported types of paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .160

Labels. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .161

Transparencies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .161

Envelopes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .161

Card stock and heavy paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .162

Environmental specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .163

Electrical specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .163

Acoustical specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .164

Operating environment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .164

Appendix B Control-panel menus

Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .165

Retrieve job menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .166

Information menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .166

Paper handling menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .167

Configure device menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .168

Printing submenu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .168

Print quality submenu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .171

System setup submenu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .173

ENWW v

I/O submenu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .175

Resets submenu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179

Diagnostics menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 180

Service menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 180

Appendix C Printer memory and expansion

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 181

Determining memory requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 182

Installing memory and fonts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .182

To install DDR memory DIMMs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 182

To install a flash memory card. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 185

Checking memory installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 188

Saving resources (permanent resources) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 189

Installing EIO cards/mass storage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 189

Appendix D Regulatory information

Environmental product stewardship program. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191

Protecting the environment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191

Ozone production . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191

Power consumption. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191

Toner consumption . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191

Paper use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191

Plastics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 192

HP LaserJet printing supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 192

HP printing supplies returns and recycling program information . . . . . . . . . . . . . . . . . . . . 192

Material restrictions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .192

Material safety data sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 193

Appendix E Using accessibility shortcut keys in the Help Viewer

Using F6 to switch between the Navigation and Topic Panes . . . . . . . . . . . . . . . . . . . . . . . . . 195

Shortcut keys for the Help Viewer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 195

Shortcut keys for the Contents tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 196

Shortcut keys for the Index tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 196

Shortcut keys for the Search tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 196

Shortcut keys for the Favorites tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 197

Appendix F Using the HTML Help Viewer

Getting more out of help. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 199

To find a help topic . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 199

To create a list of favorite help topics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 200

To copy a help topic . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 200

To print the current help topic . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .200

To find topics using the toolbar buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 200

Using the shortcut menu commands . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 201

vi ENWW

Printer basics

Congratulations on your purchase of an HP LaserJet 9040/9050 series printer. If you ha ve not done so, see the Getting Started Guide that was provided with the printer for setup instructions.

Now that the printer is set up and ready to use, take a few moments to get to know the printer. This chapter introduces the following information about the printer:

● Features and benefits of the printer

● Layout and basic operation of the control panel

● Printer software

● Embedded Web server

● Help system

Features and benefits of the printer

This section lists the major printer features.

Speed and throughput

● Transmit Once, Raster Image Processing (RIP) ONCE technology

● Eight-second standby to first page

● 40 pages per minute (ppm) (HP LaserJet 9040 series printer) or 50 ppm (HP LaserJet 9050

series printer) on letter or ISO A4 paper

● Duty cycle up to 300,000 pages per month

● 533 megahertz (MHz) microprocessor

Resolution

● 600 dots per inch (dpi) with Resolution Enhancement technology (REt)

● FastRes 1200 provides 1200 dpi quality at full speed

● Up to 220 levels of gr ay

Memory

● 64 megabytes (MB) of r andom access memory (RAM), e xpandab le to 512 MB using industry

standard 100-pin double data rate (DDR) dual in-line memory modules (DIMMs) for the base model HP LaserJet 9040/9050 printer

● 128 MB of RAM, expanda ble to 512 MB by using industry-standard 100-pin DDR DIMMs f o r

the HP LaserJet 9040n/9050n and the HP LaserJet 9040dn/9050dn printers

● Memory Enhancement technology (MEt), which automatically compresses da ta to use RAM

more efficiently

ENWW Features and benefits of the printer 7

User interface

● Graphic display on control pa nel

● Embedded Web server to gain access to sup port and order supplies (f or netw ork-connected

printers)

● HP Toolbox software to provide printer status and alerts, configure p rinter settin gs, and print

internal printer information pages

Language and fonts

● HP Printer Command Language (PCL) 6 driver

● HP PCL 5e driver for compatibility

● Printer Job Language (PJL)

● Printer Management Language

● 80 scalable TrueType typefaces

● HP PostScript 3 emulation (PS)

Print cartridge

● No-shake cartridge design

● Authentication of HP print cartridges

● No-pull tab with automatic seal-tab removal

● Internet-enabled supplies ordering

Paper handling

● Input

• Optional Tray 1 (multipurpose tray): A multipurpose tray for paper, transparencies, labels, and envelopes. Holds up to 100 sheets of paper or 10 envelopes.

• Trays 2 and 3: Two 500-sheet trays. These trays automatically sense commonly used standard paper sizes up to A3- or 11 x 17-siz e media, and can print on custom-siz e paper.

• Optional T ra y 4 (2,000-sheet input tra y): This tra y automatically senses commonly used standard paper sizes up to A3 or 11 x 17, an d can print on custom-size paper.

• Optional duplex printing accessory: Provide s t wo-sided printing (both sides of paper).

● Output

• Standard output bins

• Standard top bin: The standard t op bin is located at t he top o f the printer and is the factory default bin. This bin can receive up to 500 sheets of paper.

• Standard left bin: The left output bin is located on the left side of the printer. This bin can hold up to 100 sheets of paper.

• Optional 3,000-sheet stacker: A stacking device.

• Upper bin (face-up): Holds up to 100 sheets of paper.

• Lower bin (face-down): Holds up to 3,000 sheets of paper.

• Optional 3,000-sheet stack er/stapler: Provides multiposition stapling f or up to 50 sheets of paper per job, or equivalent job height of 5 mm (depending on paper thickness).

• Upper bin (face-up): Holds up to 100 sheets of paper.

• Lower bin (face-down): Holds up to 3,000 sheets of paper.

• Optional Multifunction finisher: Provides 1,00 0 sheets of stacking capacity, stapling f or as many as 50 sheets of paper per document, plus folding and saddle stitching of booklets that contain up to 10 sheets of paper.

• Upper bin (straight paper path): Holds up to 1,000 sheets of paper.

• Lower booklet bin: Holds up to 50 booklets.

8 Chapter 1 Printer basics ENWW

• Optional 8-bin mailbox: A stacker, collator, or job separator that also provides eight mailbox es that can be assigned to individual users or workgroups for easy identification and retrieval. The mailbox can stack 2,000 sheets of A4- or Letter-size paper in all the bins.

• Upper bin (face-up): Holds up to 125 sheets of pap er.

• Bins 1 through 8 (face-down): Each holds up to 250 sheets of paper.

Connectivity

● HP Jetdirect EIO print ser ver cards

• Universal serial bus (USB), serial, and LocalTalk

• Fast Ethernet 10/100TX

• Wireless 802.11b

● Parallel B connection

● Local area network (LAN)-connector (RJ-45) for the embedded print server (standard on t he

HP LaserJet 9040n/9050n and the HP LaserJet 9040dn/9050dn)

Environmental features

● The Sleep setting saves energy (meets ENERGY STAR

Note See Protecting the environment for more information.

guidelines, Ve rsion 3.0)

Firmware updates

Use information from the HP Web site to upgrade the printer and system firmware. To download the latest firmware, go to www.hp.com/go/lj9040_firmware

or to www.hp.com/go/

lj9050_firmware and follow the onscreen instructions. To easily send firmware updates to

multiple printers, use the HP Web Jetadmin software (go to www.hp.com/go/webjetadmin

Note The firmware for the HP LaserJet 9040n/9050n and the HP LaserJet 9040dn/9050dn includes

the networking modules.

Optional HP EIO hard disk

The EIO hard disk accessory can be used to store selected print jobs, support RIP ONCE technology, and permanently store downloaded fonts and forms in the printer. Unlike standard printer memory, many items on the EIO hard disk remain in the printer even when the printer is turned off. Fonts downloaded to the EIO hard disk are available to all users of the printer.

The EIO hard disk can be write-protected through software for additional security. Use the device storage manag er applet in HP W eb Jet admin to delete files and mana ge f onts on

a mass-storage device. See Embedded Web server. For more information, see the printer software Help.

Hewlett-Packard Company occasionally introduces new software tools fo r use with your printer and accessories. These tools are available from the Internet. For more information, go to

www.hp.com/support/lj9050_lj9040

Macintosh users

Use the HP LaserJet Utility to download fonts and files. For more information, see HP LaserJet

Utility or the HP LaserJet Utility Guide online Help that is included with your HP LaserJet Utility

software.

ENWW Features and benefits of the printer 9

Security features

● Secure Disk Erase

● Security lock

● Job retention

For more information about these features, see Security features.

Parts or accessories

The following table describes the parts and accessories that come with or are available to purchase for use with your printer.

Type of item Item Description or use Order

number

Paper handling, input

Optional Tray 1 (multipurpose tray)

(standard on the HP LaserJet 9040n/9050n and 9040dn/ 9050dn models)

Optional Tray 4 (2,000-sheet feeder)

Optional Duplex printing accessory (duplexer)

(standard on the HP LaserJet 9040dn/9050dn model)

Automatically feeds up to 100 sheets of paper, or smaller amounts of special media such as envelopes and labels.

An optional tray that fits under the printer for increased input capacity.

Produces automatic printing on both sides of paper.

C8568A

C8531A

C8532A

10 Chapter 1 Printer basics ENWW

Type of item Item Description or use Order

number

Optional output devices (one device can be installed in any printer)

3,000-sheet stacker

3,000-sheet stacker/stapler

Multifunction finisher

8-bin mailbox A device that provides a face-up bin

One 3,000-sheet stacking device. The device also offers job offset capabilities.

One 3,000-sheet stacking device that provides stapling for as many as 50 sheets of paper per document. The device also offers job offset capabilities.

A finishing device that provides up to 1,000 sheets of stacking capacity, stapling for as many as 50 sheets of paper, plus folding and saddlestitching of booklets that contain up to 10 sheets of paper.

(upper bin) and 8 face-down bins that can be assigned to individual users or workgroups. The device also functions as a job separator, stacker, and sorter/collator.

C8084A

C8085A

C8088B

Q5693A

Printing supplies Print cartridge

(average of 30,000 pages at approximately 5% coverage)

Staple cartridge (for stacker/ stapler)

Staple cartridge (for multifunction finisher)

Replacement HP maximum capacity, smart print cartridge.

Replacement HP 5,000-staple cartridge.

C8543X

C8091A

C8092A

ENWW Features and benefits of the printer 11

Type of item Item Description or use Order

number

Memory, fonts, and mass storage

SDRAM double data rate (DDR) memory DIMMs (100-pin)

Flash memory cards (100-pin)

EIO hard disk Permanent storage for fonts and

The printer has two memory DIMM slots. One is used by factory-installed memory.

Improves the ability of the printer to handle large and stored jobs (maximum 512 MB with HP-brand DDR DIMMs).

32 MB 64 MB 128 MB 256 MB 512 MB

Permanent storage for fonts and forms.

16 MB 32 MB 64 MB

forms. Enables RIP ONCE technology of print jobs that are too large to RIP ONCE in RAM.

Q3982A Q2625A Q2626A C2627A C2628A

Q2634A Q2635A Q2636A

J6073A (> 5 GB)

12 Chapter 1 Printer basics ENWW

Type of item Item Description or use Order

number

Cable and interface

EIO cards ● HP Jetdirect Connectivity Card

accessories

Maintenance kit Printer

maintenance kit

for USB, serial, and LocalTalk connectivity

● HP Jetdirect 620N Print Server

for Fast Ethernet (10/100BaseTX) networks (RJ-45 only) (embedded 10/100Base-TX on the HP LaserJet 9040n/9050n and 9040dn/9050dn models is standard)

● HP 680n Wireless 802.11b

connectivity

● HP Jetdirect 625N Print Server

for Fast Ethernet (10/100BaseTX networks)

● The kit contains two Type 1

rollers, seven Type 2 rollers, one transfer roller assembly, and one fuser assembly.

J4135A

J7934A

J6058A

J7960A

C9152A (for 110-V models)

C9153A (for 220-V models)

ENWW Features and benefits of the printer 13

External view of printer and accessories

1. Standard top bin (face-down output bin)

2. Optional Tray 1

3. Right door

4. Vertical transfer door

5. Optional Tray 4

6. Tray 3

7. Tray 2

8. Left door (behind output device)

9. Optional duplex printing accessory (duplexer) (inside of the printer)

10. Optional output device (3,000-sheet stacker, 3,000-sheet stacker/stapler, multifunction finisher, or 8-bin mailbox)

11. Upper bin (face-up output bin shown on optional output device)

12. Front door

13. Left door

14. EIO slot 1

15. EIO slot 2

16. Power cord

17. Tray 4 output power

Note For specific information about the output bins for each optional output device, see Selecting the

output bin.

14 Chapter 1 Printer basics ENWW

Layout and basic operation of the control panel

The control panel includes three light-emitting diode (LED) indicator lights, four navigation buttons, dedicated Help, two job-specific buttons, a numeric keypad, and a graphical display (capable of showing up to four lines of text).

Callout number

1 2

5 6

Button Function

MENU Enters or exits the menus.

Backs up one step from a selection or from a keypad entry.

(Back Arrow)

Navigates to the previous item in the list.

(Up Arrow)

● Sav es the selected value f or that item. An asterisk ( * ) appears next

(SELECT)

NUMERIC KEYPAD Can be used to specify numeric values.

(Clear)

(Down Arrow)

(Help)

to the selection, indicating that it is the new default. Default settings remain when the printer is turned off or is reset (unless you reset all factory defaults from the Resets menu).

● Prints one of the printer information pages from the control panel.

Returns a numeric entry to its default value.

Navigates to the next item in the list.

Gets help about the message that currently appears.

ENWW Layout and basic operation of the control panel 15

Callout number

Button Function

STOP Brings up the Stop menu with the following options:

● Cancel th e current print job.

● Pause the printer.

● Resume printing if the printer was paused.

Interpreting control-panel lights

Callout number

Light Indication

Attention Off

Blinking

Data Off

On Blinking

Ready Off

On Blinking

The printer has no error. The printer has a critical error. Turn the printer off and

then on. Action is required. See the control-panel display.

The printer has no data to print. The printer has data to print, but is not ready or is offline. The printer is processing or is printing the data.

The printer is offline or has an error. The printer is ready to print. The printer is going offline; wait for the blinking to stop.

Using control-panel menus

For a complete list of control-panel items and possible values, see Cont rol-panel menus. When additional trays or other accessories are installed in the printer, new menu items automatically appear.

To print a control-panel menu map

See Menu map for information about how to print a control-panel menu map.

To change a control-panel setting

1 Press or MENU to open the menus. 2 Use or to scroll to the menu you want, and press to select it. Depending on the

menu, you might have to repeat this step to select a submenu.

3 Use or to scroll to the item you want, and press to select it. 4 Use or to scroll to the value you want, and press to select it. An asterisk

appears next to the selection on the control-pa nel displa y, indicating that it is now the default .

5 Press

MENU to exit the menu.

Note Settings in the printer driver and software override control-panel settings. (Software settings

override printer driver settings .) If you cannot open a menu or use an item, it is either not an option for the printer, or your network administrator has locked the function. (The control panel reads ACCESS DENIED MENUS LOCKED.) See your network administrator.

( * )

16 Chapter 1 Printer basics ENWW

Paper-handling status LED interpretation

Use the following t able to inte rpret the status LED on the optional 2,000- sheet input tra y (opt ional Tray 4), optional 3,000-sheet stacker, optional 3 ,000 -she et sta cker/stapler, optional multifunction finisher, and optional 8-bin mailbox.

Light Optional 2,000-sheet

input tray (Tray 4)

Solid green The accessory is on and

ready.

Blinking green The accessory is in service

mode.

Solid amber The accessory is

experiencing a hardware malfunction.

Blinking amber The accessory has a jam, or

a page needs to be removed from the tray, even if the page is not jammed.

The vertical transfer door might be open.

Off The printer might be in

Sleep mode. Press any button of your choice.

The accessory is not receiving power.

Optional output device (3,000-sheet stacker, 3,000-sheet stacker/stapler, multifunction finisher, or 8-bin mailbox)

The accessory is on and ready.

The accessory is in service mode.

The accessory is experiencing a hardware malfunction.

The accessory has a jam, or a page needs to be removed from the unit, even if the page is not jammed.

The accessory is not correctly attached to the printer.

The printer might be in Sleep mode. Press any button of your choice.

The accessory is not receiving power.

ENWW Layout and basic operation of the control panel 17

Printer software

Included with the printer is a CD-ROM that contains the printing-system software. The software components and printer drivers on this CD-R OM help y ou to use the printer to its f ullest potential. See the installation notes on the CD-ROM for installation instructions.

Note For the latest information about the printing system software components, see the readme file on

the Web at www.hp.com/support/lj9050_lj9040 software, see the install notes on the CD-ROM that was included with the printer.

This section summarizes the software that is included on the CD-ROM. The printing system includes software for the following operat ing environments:

● Microsoft

● Microsoft Windows NT

● IBM OS/2 version 3.0 or later (also available on the Web)

● Apple Mac OS 7.5 or later

● Linux (also available on the Web)

Windows 9X and Windows Millennium Edition (Me)

4.0, Windows 2000, and Windows XP

The printing system also includes software for network administrators that use the following network operating systems:

● Microsoft Windows 9X and Windows Me

● Microsoft Windows NT 4.0, Windows 2000, and Windows XP

● Microsoft Windows Server 2003

● Mac OS (EtherTalk)

● Linux (Web)

● UNIX

(Web)

. For information about installing the printer

Network printer installation for UNIX and other network operating systems is available from the Web or through a local HP-authorized dist ributor.

Note For a list of printer drivers, updated HP printer software, and product support information, go to

www.hp.com/support/lj9050_lj9040.

Software features

Automatic configuration, Update Now, and Preconfiguration features are available with the HP LaserJet 9040/9050 series printers.

Driver Autoconfiguration

The HP LaserJet PCL 6 and PCL 5e drivers for Windows and the PS drivers for Windows 2000 and Windows XP feature automatic discovery and driver configuration for printer accessories at the time of installation. Some accessories that Driver Autoconfiguration supports are the duplexing unit, optional paper trays, and dual inline memory modules (DIMMs).

18 Chapter 1 Printer basics ENWW

Update Now

If you hav e modified the config uration of the HP LaserJet 9040/9050 printer since installation, the driver can be automatically updated with the new configuration in environments that support bidirectional communication. Click the Update Now button to automatically reflect the new configuration in the driver.

Note The Update Now feature is not supported from the client machine in a Point-and-Print

environment. Update Now can be used for locally-installed printers, and by the Point-and-Print server.

HP Driver Preconfiguration

HP Driver Preconfiguration is a set of tools that you can use to customize and distribute HP software in managed corporate printing environments. By using HP Driver Preconfiguration, information technology, (IT) administrators can preconfigure the prin tin g an d device defaults for HP printer drivers before insta lling th e drivers in the network environment. For more information, see the HP Driver Preconfiguration Support Guide, which is available at www.hp.com/support/

lj9050_lj9040.

Printer drivers

Use the printer drivers to gain access to the printer features and allow the computer to communicate with the printer (by using a printer language). Check the installation notes, the readme file, and the late-breaking readm e file on the printer CD-R OM f or additional softw are and languages.

The following table lists the printer drivers that are included with the printer. The most recent drivers are available at www.hp.com/support/lj9050_lj9040

. (If you do not have access to the Internet, see the HP support flyer.) Depending on the configuration of Windows-based computers, the installation program for the printer software automatically checks the computer for Internet access in order to obtain the latest drivers.

Note The PCL 5e print driver for all operating systems, plus the PCL 6 and PS drivers for

Windows NT 4.0, are available on the CD-ROM. However, these print drivers are not installed during typical installation. To install one of these drivers, use the Add Printer Wizard .

Operating system

Windows 9X and Windows Me

Windows NT 4.0, ➼➼➼ Windows 2000 ➼➼➼ Windows XP ➼➼➼ Windows Server 2003 ➼➼➼ Macintosh OS ➼➼➼➼

1.Not all of the printer features are available from all drivers or operating systems. See the contextsensitive Help in your driver for available features.

2.PostScript (PS) 3 emulation is referred to as PS throughout this guide.

3.Only PostScript Printer Description (PPDs) files are included (see PostScript Printer Description

Files (PPDs) and Printer Dialog Extension (PDEs)). If you need the Apple printer driver, it comes

with the Macintosh operating system (OS), or it can be obtained directly from Apple.

PCL 5e PCL 6 PS

➼➼➼

PPD

ENWW Printer software 19

Note If your system did not automat ically check the Internet for the latest drivers during software

installation, you can download the latest drivers from www.hp.com/support/lj9050_lj9040

. After

you are connected, click Downloads and Drivers to find the driver that you want to download.

You can obtain Model Scripts for UNIX and Linux by downloading them from the Internet or by requesting them from an HP-aut horized service or support provider. You can download the UNIX installers at www.hp.com/support/net_printing

Note If the printer driver that you want is not on the printer CD-ROM or it is not listed here, check the

installation notes, the r eadme f ile , and the la te-b reaking r eadme file to see if t he printer driv er is supported. If it is not supported, contact the manufacturer or distributor of the program that you are using and request a driver for the printer.

Additional drivers

The following driv ers are not included on t he CD-ROM, b ut are a v ailable f rom the Internet or from HP Customer Care.

● OS/2 PCL 5e/6 printer driver

● OS/2 PS printer driver

● UNIX model scripts

● Linux drivers

● HP OpenVMS drivers

Note The OS/2 drivers are a vailable from IBM and a re packaged with OS/2. They a re not available in

Traditional Chinese, Simplified Chinese, Korean, or Japanese.

Note The HP OpenVMS drivers are available from h71000.www7.hp.com.

Choose the correct printer driver for your needs

Select a printer driver based on the way that you use the printer. Certain printer features are available only in the PCL 6 drivers. See the printer driver Help for available features.

● Use the PCL 6 driver to take full advantage of t he printer f eatures . F or gener al office printing,

the PCL 6 driver is recommended to provide optimum performance and print quality.

● Use the PCL 5e driver if you need backward compatibility with previous PCL printer drivers

or older printers.

● Use the PS driver if you are printing primarily from PostScript-specific programs such as

Adobe and Corel, for compatibility with P ostScript Level 3 needs, or for PS font DIMM support.

Note The printer automatically switches between PS and PCL printer languages.

Printer driver Help

Each printer driver has help screens that can be activated by clicking the Help button, pressing the

F1 key, or clicking the question mark symbol in the upper-right corner in the printer driver

(depending on the Windows operating system in use). These help screens give detailed information about the specific driver. Printer driver Help is separate from the software program Help.

20 Chapter 1 Printer basics ENWW

Gaining access to the printer drivers

Use one of the following methods to gain access to the printer drivers from your computer:

Operating system

Windows 9X, Windows NT, and Windows Me

Windows 2000 and Windows XP

Temp orarily change settings (from a software program)

On the File menu, click Print. Select the printer,

and then click Properties. (The actual steps can vary; this is the most common method.)

On the File menu, click Print. Select the printer, and then click Properties or Preferences. (The actual steps can vary; this is the most common method.)

Change print job default settings (across all software programs)

Click the Start button, point to Settings, and then click Printers. Right-click the appropriate printer icon, and then select Properties (Windows 98 and Windows Me) or

Document Defaults

(Windows NT 4.0).

Click the Start button, point to Settings, and then click Printers or Printers and Faxes. Right-click the printer icon, and then select

Printing Preferences.

Change configuration settings (for example, add a new input tray)

Click the Start button, point to Settings, and then click Printers. Right-click the appropriate printer icon, and then select

Properties. Click the Configure tab.

Click the Start button, point to Settings, and then click Printers. Right-click the appropriate printer icon, and then select

Properties. Click the Device Settings tab.

Macintosh OS 9.1 On the File menu, click

Print. Change the

settings that you want on the various pop-up menus.

Macintosh OS X

10.1

On the File menu, click Print. Change the settings that you want on the various pop-up menus.

On the File menu, click Print. As you change settings on the pop-up menu, click Save Settings.

On the File menu, click Print. As you change settings on the various pop-up menus, click Save Custom Settings. These settings are saved as the Custom option. To use the new settings, you must select the Custom option each time that you open a program and print.

Click the desktop printer icon. From the Printing menu, click Change Setup.

Delete the printer and reinstall it. The driver will be automatically configured with the new options when the driver is reinstalled (AppleTalk connections only.)

Configuration settings might not be available in Classic mode.

ENWW Printer software 21

Operating system

Temp orarily change settings (from a software program)

Change print job default settings (across all software programs)

Change configuration settings (for example, add a new input tray)

Macintosh OS X.2 On the File menu, click

Print. Change the

settings that you want on the various pop-up menus.

Macintosh OS X.3 On the File menu, click

Print. Change the settings that you want on the various pop-up menus.

On the File menu, click Print. Change settings on the various pop-up menus. On the Presets pop-up menu, click Save as, and type a name for the preset. These settings are saved in the Presets menu. To use the new settings, you must select the saved preset option each time that you open a program and print.

Open the Print Center. (Select the hard drive, click Applications, click Utilities, and then double-click Print Center.) Click the print queue. On the Printers menu, click Show Info. Select the Installable Options menu.

Configuration settings might not be available in Classic mode.

Open the Printer Setup Utility. (Select the hard drive, click Applications, click Utilities, and then double-click Printer Setup Utility.) Click the print queue. On the

Printers menu, click Show Info. Select the Installable Options

menu.

Software for Macintosh computers

The HP installer provides PostScript Printer Description (PPD) files, Printer Dialog Extensions (PDEs), and the HP LaserJet Utility for use with Macintosh computers.

The embedded Web server ca n be used by Macintosh computers if the printer is connected to a network.

PostScript Printer Description Files (PPDs) and Printer Dialog Extension (PDEs)

Use PPDs, in combination with the PostScript drivers, to gain access to the printer features and allow the computer to communica te with the printer. An installation program for the PPDs, PDEs, and other software is provided on the CD-ROM. Use the appropriate PS driver that is provided with the operating system.

22 Chapter 1 Printer basics ENWW

HP LaserJet Utility

Use the HP LaserJet Utility to control features that are not available in the driver. Use the illustrated screens to select the printer features that you want. Use the HP LaserJet Utility to perform the following tasks:

● name the printer, assign it to a zone on the network, and download files and fonts

● configure and set the printer for Internet protocol (IP) printing

Note The HP LaserJet Utility is not currently supported for OS X, but the utility is supported for the

Classic environment.

Installing the printing system software

The following sections contain instructions for installing the printing system software. The printer comes with printing system software and printer drivers on a CD-ROM. The printing

system software on the CD-ROM must be installed to take full advantage of the printer features. If you do not have access to a CD-ROM drive, you can download the printing system software

from the Internet at www.hp.com/support/lj9050_lj9040

Note Sample model scripts for UNIX (HP-UX®, Sun Solaris) and Linux networks are available for

download at www.hp.com/support/net_printing.

Installing Windows printing system software for direct connections

This section explains how to install the printing system software for Microsoft Windows 98, Windows Me, Windows NT 4.0, Windows 2000, Windows Server 2003, and Windows XP.

If you are installing the software on Windows NT 4.0, Windows 2000, Windows Server 2003, or Windows XP, make sure that you have administrator privileges.

When installing the printing software in a direct-con nect environment, always install t he software before connecting the pa rallel cable. If the par allel cable was connected before the software installation, see Installing the software after the parallel cable has been connected.

To install the printing system software 1 Close all of the software progra ms that are open or running. 2 Insert the printer CD-ROM into the CD-ROM drive. If the welcome screen does not open,

start it by using the following procedure:

a On the Start menu, click Run. b Type the following information: X:/setup (where X is the letter of the CD-ROM driv e).

c Click OK. 3 When prompted, click Install Printer and follow the instructions on the computer screen. 4 Click Finish when the installation is complete. You might need to restart the comput er. 5 Print a Test Page or a page from any software program to make sure that the software is

correctly installed. If installation fails, reinstall the softw are . If th is fails, check the i nstallati on note s an d readme files

on the printer CD-ROM or the flyer that came in the printer box, or go to www.hp.com/support/

lj9050_lj9040 for help or more information.

ENWW Printer software 23

Installing Windows printing system software for networks

The software on the printer CD-ROM supp orts network installation with a Micros of t net w o rk. For network installation on other operating systems, go to www.hp.com/support/lj9050_lj9040 see the Network Installation Guide that is included with the printer.

The HP Jetdirect print server that is included with the HP LaserJet 9040n/9050n and the HP LaserJet 9040dn/9050dn printer has a 1 0/100Base-TX n etwork port. If you need an HP Je tdirect print server with another type of network port, see Parts or accessories or go to www.hp.com/

support/lj9050_lj9040.

The installer does not support printer installation or printer object creation on Novell servers. It supports only direct-mode network installations between Windows computers and a printer. To install your printer and create objects on a Novell server, use an HP utility (such as HP Web Jetadmin or HP Install Network Printer Wizard) or a Novell utility (such as NWadmin).

To install the printing system software 1 Make sure that the HP Jetdirect print server is configured correctly f or the netw ork by printing

a configuration page (see Printing information pages). On the second page, locate the printer IP address. You might need this address to complete network installation. If the printer is using DHCP IP configuration, use the name on the second page. Otherwise, if the printer is shut down for an e xtended pe riod of time, DHCP do es not guar antee that th e same IP address will be issued.

2 Close all software programs that are open or running. 3 Insert the printer CD-ROM into the CD-ROM drive. If the welcome screen does not open,

start it by using the following procedure:

, or

a On the Start menu, click Run. b Type the following: X:/ setup (where X is the letter of the CD-ROM drive).

c Click OK. 4 When prompted, click Install Printer and follow the instructions on the computer screen. 5 Click Finish when installation has completed. You might need to restart the computer. 6 Print a Test Page or a page from any software program to make sure that the software is

correctly installed.

Note If installation fails, reinstall the software. If this fails, ch eck the installat ion notes and read me files

on the printer CD-ROM or the flyer that came in the printer box, or go to www.hp.com/support/

lj9050_lj9040 for help or more information.

Setting up a Windows computer to use the network printer by using Windows-sharing

If the printer is directly connected to a computer with a parallel cab le, you can share the printer on the network so that other network users can print to it.

See your Windows documentation for information about how to make Windows-sharing available. After the printer is shared, install the printer software on all computers that share the printer.

24 Chapter 1 Printer basics ENWW

Installing Macintosh printing system software for networks

This section describes how to install Macintosh printing system software. The printing system software supports Mac OS versions 8.6 through 9.2.x, Mac OS version 10.1, and later.

The printing system software includes the following components:

● PostScriptR Printer Description (PPD) files

The PPDs, in combination with the PostScript printer drivers, provide access to printer features . An installation program for the PPDs and other software is provided on the CDROM that came with the printer. Use the Apple LaserWriter 8 printer driver that comes with the computer.

● HP LaserJet Utility

The HP LaserJet Utility provides access to features that are not av ailable in the printer driver. Use the illustrated screens to select printer features and complete the following tasks with the printer:

• Name the printer .

• Assign the printer to a zone on the netw ork.

• Assign an IP to the printer.

• Download files and fonts.

• Configure and set the printer for IP or AppleTalk printing.

Note The HP LaserJet Utility is not currently supported for OS X, but the utility is supported for the

Classic environment.

To install printer drivers from Mac OS 8.6 to 9.2 1 Connect the network cable between t he HP Jetdirect print server and a network port. 2 Insert the CD-ROM into the CD-ROM drive. The CD-ROM menu runs automat ically. If the

CD-ROM menu does not run automatically, double-click the CD-ROM icon on the desktop, and then double-click the Installer icon. This icon is located in the Installer/ <language> folder of the Starter CD-ROM (where <language> is your language preference). (For example, the In staller/English folder contains the Installer icon for the English printer software.)

3 Follow the instructions on the computer screen. 4 Open the Apple Desktop Printer Utility that is located in the {Startup Disk}: Applications:

Utilities folder.

5 Double-click Printer (AppleTalk). 6 Next to AppleTalk Printer Selection, click Change. 7 Select the printer, click Auto Setup, and then click Create. 8 On the Printing menu, click Set Default Printer.

Note The icon on the desktop is generic. All of the specific print panels appear in the print dialog box

in a program.

To install printer drivers from Mac OS 10.1 and later 1 Connect the network cable between t he HP Jetdirect print server and a network port. 2 Insert the CD-ROM into the CD-ROM drive. The CD-ROM menu runs automat ically. If the

CD-ROM menu does not run automatically, double-click the CD-ROM icon on the desktop, and then double-click the Installer icon. This icon is located in the Installer/<language> f older of the Starter CD-ROM (where <language> is your language pr eference). (Fo r example, the Installer/English folder contains the Installer icon for the English printer software.)

ENWW Printer software 25

3 Double-click the HP LaserJet Installers folder. 4 Follow the instructions on the computer screen. 5 Double-click the Installer icon for the appropriate language. 6 On your computer hard drive, double-click Applications, double-click Utilities, and then

double-click Print Center. 7 Click Add Printer. 8 Select the AppleTalk connection type on OS X 10.1 and the Rendezv ous connectio n type on

OS X 10.2.

9 Select the printer name. 10 Click Add Printer. 11 Close the Print Center by clicking the close button in the upper-left corner.

Note Macintosh computers cannot be connected directly to the printer by using a parallel port.

Installing the software after the parallel cable has been connected

If you have already connected a parallel cable to a Windows computer, the New Hardware Found Wizard appears when you turn on the computer.

To allow the Wizard to search the CD and automatically install the printer software 1 In the New Hardware Found dialog box, click Search CD-ROM drive. 2 Click Next. 3 Follow the instructions on the computer screen. 4 Print a Test Page or a page from any software program to make sure that the software is

correctly installed. If installation fails, reinstall the softw are . If th is fails, check the i nstallati on note s an d readme files

on the printer CD-ROM or the flyer that came in the printer box, or go to www.hp.com/support/

lj9050_lj9040 for help or more information.

Uninstalling the software

This section explains how to uninstall the printing system software.

To remove software from Windows operating systems

Use the Uninstaller in the HP LaserJet 9040/9050/Tools program group to select a nd remov e any or all of the Windows HP printing system components.

1 Click Start and then click Programs. 2 Click HP LaserJet 9040 or HP LaserJet 9050, and then click Tools. 3 Click Uninstaller. 4 Click Next. 5 Select the HP printing system components that you wa nt to uninstall. 6 Click OK. 7 Follow the instructions on the computer screen to complete the uninstallation.

To remove software from Macintosh operating systems

Drag the HP LaserJet folder and PPDs to the trash can.

26 Chapter 1 Printer basics ENWW

Software for networks

For a summary of av a ilab le HP n etwo rk installation an d configur ation softw are soluti ons , see th e HP Jetdirect Print Server Administrator’s Guide. You can find this guide on the CD-ROM that is included with the printer.

HP Web Jetadmin

Use HP Web Jetadmin to manage HP Jetdire ct connected printers within y our intrane t by using a browser. HP Web Jetadmin is a browser-based management tool, and should be installed only on a single network administration server. It can be installed and run on Red Hat Linux; Suse Linux; Windows NT 4.0 Server and Workstation; Windows 2000 Professional, Server, and Advanced Server; and Windows XP with Service Pack 1.

To download a current version of HP Web Jetadmin and for the latest list of supported host systems, visit HP Customer Care Online at www.hp.com/go/webjetadmin

When HP Web Jetadmin is installed on a host server, any client can gain access to it through a supported Web browser (such as Microsoft Internet Explorer 5.5 and 6.0 or Netscape Navigator 7.0).

HP Web Jetadmin has the following features:

● The task-oriented user interface provides configurable view s, saving network managers

significant time.

● The customizable user profiles let network administrators include only the function that the

user will view or use.

● Instant e-mail notification of hardware failure, low supplies, and other printer problems can

be routed to different people.

● Remote installation and management can be completed from any location by using only a

standard Web bro wser.

● The advanced autodiscovery locates peripherals on the netwo rk, without manually entering

each printer into a database.

● It offers simple integration into enterprise management packages.

● Users can quickly find peripherals based on parameters such as IP address, color capability,

and model name.

● Peripheral s can be easily organized into logical groups, with virtual office maps for easy

navigation.

● Multiple printers can be configured and managed at the same time.

For the latest information about HP Web Jetadmin, go to www.hp.com/go/webjetadmin

UNIX

The HP Jetdirect Printer Installer for UNIX is a simple printer installation utility for HP-UX and Solaris networks. It is available for download from HP Customer Care Online at www.hp.com/

support/net_printing.

Utilities

The printer is equipped with sev er al utilities to mak e it easy to mo nitor and manage t he printer on a network.

ENWW Printer software 27

Embedded Web server

This printer is equipped with an embedded Web server, which provides access to information about printer and network activities. A W eb server provides an environment in which Web programs can run, similar to the way an operating system, such as Windows, provides an environment f or prog rams to run on y our comput er. The output from these prog rams can th en be viewed in a We b browser, such as Microsoft Internet Explorer or Netscape Navigator.

When a Web server is “embedded,” that means that it resides on a hardware device (such as a printer) or in firmware, rather than as software that is loaded on a network server.

The advantage of an embedded Web server is that it provides an interface to the printer that anyone who has a netw ork-connected compu ter or a stand ard W eb bro wser can u se. You do not need to install or configure any special software. For more information about the HP embedded Web server , see t he Embedded W eb Server User Guide. You can find this guide on the CD-ROM that was included with the printer.

Features

Use the HP embedded Web server to view the printer and network card status and to manage printing functions from your computer. With the HP embedded W eb server, you can co mplete the following tasks:

● view printer status information

● determine the remaining life on all supplies and order ne w ones

● view and change tray configurations

● view and change the printer control-panel menu config uration

● view and print internal pages

● receive notification of printer and supplies events

● add or customize links to other Web sites

● select the language in which to show the embedded Web server pages

● view and change network configuration

For information about the features and functionality of the embedded Web server, see

Embedded Web server.

HP Toolbox

For information about the HP Toolbox, see HP Toolbox.

Other components and utilities

Several software programs are available for Windows and Macintosh OS users, as well as for network administrators. These programs are summarized in the following table.

Windows Macintosh OS Network administrator

● Software installer —

automates the printing

system installation

● Online Web registration

● HP Toolbox

● PostScript Printer

Description files (PPDs) — for use with the PostScript drivers that come with the Mac OS

● LaserJet Utility (available

from the Internet) — a printer management utility for Mac OS users

● HP Toolbox (for Mac OS X

v10.2 and later)

● HP Web Jetadmin —a

browser-based system management tool (see

www.hp.com/go/ webjetadmin for the latest

HP Web Jetadmin software)

● HP Jetdirect Printer Installer

for UNIX—available for download from

www.hp.com/support/ net_printing

28 Chapter 1 Printer basics ENWW

Communicating by using an optional HP Jetdirect print server

If you purchase an optional HP Jetdirect internal print server, and you cannot communicate with the printer over the network, check the operation of the print server. Check the Jetdirect configuration page for the message I/O CARD READY.

To print a configuration page

1 Press . 2 Use or to scroll to Information and then press . 3 Use or to scroll to Print Configuration and then press .

For troub leshooting information, see the documentation that came with the print server.

Communicating by using the HP Jetdirect embedded print server

The HP LaserJet 9040n/9050n and the Laser Jet 9040dn/9050dn have an embedded print server. If you cannot communicate with the printer over the network, check the operation of the embedded print server. Check the embedded Jetdirect configuration page for the message I/O CARD READY, and for the correct network configuration settings . See To print a configuration page for instructions.

Verify that the print server was able to link t o the network automatically:

● Check that a link LED on the printer's LAN (RJ-45) connector is lit, which indicates a

successful link. A link failure is indicated when both LEDs a re off.

● Check the embedded Jetdirect configuration page for error messages. The message LOSS

OF CARRIER ERROR indicates a link failure.

For link failures, check all of the network cable connections. In addition, you can try to manually configure the link settings on the embedded print server b y using the printer control-panel menus (MENU, CONFIGURE DEVICE, I/O, EMBEDDED JETDIRECT MENU, LINK SPEED).

Note HP Jetdirect print servers are av ailable for m any diff erent net work connections , including 802.11

wireless networks.

ENWW Printer software 29

Embedded Web server

Using the embedded Web server

The HP LaserJet 9040/9050 series printers come equipped with an embed ded Web server. Open the embedded Web server from a Web browser to obtain the following information about the printer:

● Control-panel messages

● Supplies levels and supplies ordering

● Tray configuration

● Printer control-panel menu configurations

● Printer configuration page

● Printer Event Log

● Printer usage (types of print jobs)

● Network configuration and management

● E-mail alerts

You can also use the embedded Web server to perform the print-job management functions that would usually be done at the printer control panel, including these functions:

● Changing printer settings

● Changing printer configuration

● Canceling print jobs

To gain access to the embedded Web server

Note To use the embedded Web server, you must have an IP-based network and a Web browser.

In your Web browser, type the Internet Protocol (IP) address that is assigned to the printer. For example, if the printer IP address is 192.0.0.192, you would type this address:

http://192.0.0.192

For more information, see the HP Embedded Web Server User Guide at www.hp.com/support/

lj9050_lj9040.

30 Chapter 1 Printer basics ENWW

HP Toolbox

The HP Toolbox is a Web-based software program that you can use for the following tasks:

● Check the printer status.

● Print internal printer information pages.

You can view the HP Toolbox when the printer is connected to a network. The HP Toolbox software is automatically installed as part of the typical software installation.

Note You do not need Internet access to open and use the HP Toolbox. However, if you click a link in

the Other Links area, you must have Internet access to go to the sit e tha t is associated with th e link. See Other links for more information.

Supported operating systems

The HP Toolbox is supported for the following operating systems:

● Windows 98, Windows 2000, Windows Me, Windows Server 2003, and Windows XP

● Macintosh OS 10.2 or later

Supported browsers To use the HP Toolbox, you must have one of the following browser s:

● Microsoft Internet Explorer 5.5 or later (Internet Explorer 5.2 or later for Macintosh)

● Netscape Navigator 7.0 or later (Netscape Navigator 7.0 or later for Macintosh)

● Opera Software ASA Opera 7.0 for Windows

● Safari 1.0 software for Macintosh

All HP Toolbox pages can be printed from the browser.

To view the HP Toolbox

On the Start menu, select Programs, select HP LaserJet 9040 or HP LaserJet 9050, and then select HP LaserJet Toolbox.

Note You can also view the HP Toolbox by clicking the system tray icon or the desktop icon.

The HP Toolbox opens in a Web browser.

Note After you open the HP Toolbox, you can bookma rk it in y o ur browser so that you can return to it

quickly in the future.

HP Toolbox sections

The HP Toolbox software contains the following sections and options:

● Status tab

● Alerts tab

● Device Settings button

● HP Toolbox links

● Other links

ENWW HP Toolbox 31

Status tab

The Status tab has links to the following main pages:

● Device Status. View printer status information. This page indicates various printer

conditions such as a paper jam or an empty tra y. Use the virtual control panel buttons on this

page to change printer settings. After you correct a problem with the printer, click the

Refresh button to update the device status.

● Supplies Status. View detailed sup plies status such a s the percentage of toner remaining in

the print cartridges and the number of pages that have been printed with the current print

cartridges. This page also has links to order supplies and to find recycling information.

● Print Info Pages. Print the configuration pa ge and other inf ormation pages that are a v ailable

for the printer, such as the Supplies Status page, the Demo page, and the Menu Map.

Alerts tab

Use the Alerts tab to configure the printer to automatically notify y ou of printer alerts. The Alerts tab has links to the following main pages:

● Set up status alerts

● Administrative sett ings

On the Set up status alert s page, you can turn alerts on or off, specify when the printer should send an alert, and select from the following types of alerts:

● a pop-up message

● a task-bar icon

Click Apply to activate the settings. On the Administrative settings page, you can set the frequency with which the HP Toolbox

checks for printer alerts. The following settings are available:

● Less often: every 15000 milliseconds

● Normal: every 8000 milliseconds

● More often: every 4000 milliseconds

If you want to reduce network I/O traffic, reduce the frequency with which the printer checks for alerts.

Device Settings button

Clicking the Device Settings button connects you to the printer’s embedded Web server. See Using the embedded Web server for more information.

HP Toolbox links

The HP Toolbox links on the left side of the screen provide links to the following options:

● Select a device. Select from all of the HP Toolbox-enabled devices.

● View current alerts. View the current alerts for all of the installed printers. (You must be

printing to view current alerts.)

● Text only page. View HP Toolbox as a site map that links to text-only pages.

32 Chapter 1 Printer basics ENWW

Help system

Printing tasks

This section presents information about the following basic printing tasks:

● Loading input tra ys

● Orienting media

● Basic printing instructions

● Selecting the output bin

● Printing envelopes

● Using the optional 3,000-sheet stacker

● Using the optional stacker/stapler

● Using the optional multifunction finisher

● Using the optional 8-bin mailbox

● Printing both sides of paper (duplexing)

● Printing on special paper

ENWW 35

Loading input trays

This section contains information about loading detectable and undetectable standard-size and custom-size media into optional Tray 1, Tray 2, Tray 3, and optional Tray 4.

CAUTION To avoid a jam, nev er add or remov e paper from opt ional Tray 1 or open Tray 2, Tray 3, or optional

Tray 4 while printing from that tray. To avoid damaging the printer, print labels and envelopes from optional Tray 1 only. Send labels

and envelopes t o the left ou tput bin o r upper bin . Print on only one side of labels an d envelopes.

Loading optional Tray 1

Optional Tray 1, which holds up to 100 sheets, is available for the printer. For paper specifications, see Paper specifications.

To load optional Tray 1 for occasional one-time use

Use this procedure if Tray 1 usually remains empty and is used for printing on a variety of sizes or types of paper.

1 Open optional Tray 1.

2 Load (orient) paper according to the size and the finishing op tions.

CAUTION To avoid jams, print sheets of labels one sheet at a time.

36 Chapter 2 Printing tasks ENWW

3 Adjust the paper guides so that they lightly touch the paper stack, but do not bend th e p ape r.

4 Make sure that the paper f its under the tabs on the guides and that the stac k does not e xtend

above the load-level indicators.

Note If printing on A3, 11 x 17, or other long media, also pull out the tray extension until it stops.

5 Look at the control-panel displa y within a few seconds of loading the paper. (Reload the

paper if the time has already elapsed.)

• If TRAY X <TYPE> <SIZE> does not appear on the control-panel display, then the tray is ready for use.

• If TRAY X <TYPE> <SIZE> appears on the control-panel, press to change the size and type configuration. The Size menu appears.

6 Press to highlight ANY SIZE. 7 Press to select ANY SIZE. The message SETTING SAVED appears on the control-panel

display

8 When the Type menu appears, press to highlight ANY TYPE. 9 Press to select ANY TYPE. The message SETTING SAVED appears on the control-panel

display.

10 If TRAY 1 ANY SIZE ANY TYPE appears on the control- panel di spla y, then the printer is ready

for intermittent use of a variety of paper sizes and types. Press to accept the size and type setting.

T o load optional Tray 1 when the same paper is used for multiple print jobs

Use the following procedure if Tray 1 is usually loaded with the same type of paper, and the paper is not usually removed fr om Tray 1 between print jobs. The follo wing procedure can usually increase the printer performance when printing from Tray 1.

CAUTION To avoid a jam, never add or remove paper from a tray while printing from that tray.

1 On the control panel, press to open the menus. 2 Use or to scroll to PAPER HANDLING and then press . 3 Use or to scroll to TRAY 1 SIZE and then press . 4 Use or to scroll to the correct size and then press . The message SETTING SAVED

appears on the control-panel display.

Note If you select CUSTOM as the paper size, also select the un it of measure ( the X and Y di mensions).

ENWW Loading input trays 37

5 Use or to scroll to TRAY 1 TYPE and then press . 6 Use or to scroll to the correct type and then press . The message SETTING SAVED

appears on the control-panel display.

7 Press M

ENU to exit the menus.

8 Open optional Tray 1.

9 Load (orient) paper according to size and finishing options.

CAUTION To avoid jams, print sheets of labels one at a time.

10 Adjust the paper guides so that t hey lightly touch the paper stack, but do not bend the p ape r.

11 Make sure that the paper fits under the tabs on the guides and does not extend above the

load level indicators.

Note If printing on A3, 11 x 17, or other long media, also pull out the tray extension until it stops.

12 Look at the control panel within a few seconds of loading the paper. The tray configuration

appears. (Open and close the tray again if the time has al ready elapsed.)

38 Chapter 2 Printing tasks ENWW

13 Press M

ENU to exit the menus. The tray is ready to use.

Loading Trays 2, 3, and 4

The 500-sheet input trays (Trays 2 and 3) come with the printer. Tray 4 is an optional tray that holds up to 2,000 sheets of standard-size paper. For paper specifications, see Paper

specifications.

To load detectable, standard-size paper in Trays 2, 3, and 4

Follow this procedure to load detectable standard-size paper in the tray. The following are the detectable sizes, which are marked inside the tray:

● A4

● Letter

● A3

● Legal

● 11 x 17

● Executive

● B4 (JIS)

● B5 (JIS)

● A4-Rotated

● Letter-Rotated

CAUTION To avoid a jam, never add or remove paper from a tray while printing from that tray.

1 Open the tray until it stops.

2 Adjust the left (Y) paper guide by pressing the tab on the guide and set the guide to the

correct paper size.

ENWW Loading input trays 39

3 Adjust the front (X) paper guide by pressing the tab on the guide and set the guide to the

correct paper size.

Note For Tray 4, when loading Letter-size or 11 x 17 paper, move the paper guide lock to the down

position. For all other paper sizes, the paper guide lock should be in the up position.

CAUTION For Tray 4, never store paper or other items in the area to t he left of the paper guides. Doing so

can permanently damage the tray.

4 Load (orient) the paper according to size.

Note See Orienting media for instructions on loading preprinted, letterhead, and prepunched paper.

40 Chapter 2 Printing tasks ENWW

5 Set the Custom/Standard switch to Standard.

6 Close the tray.

7 Look at the control panel within a few seconds of closing the tray. (Open and close the tray if

the time has already elapsed.) The control panel indicates the tray size and type configuration. Complete one of the following actions:

• If the size and type settings are correct, press to accept the settings.

• If the size and type settings are not correct, press . The TRAY X SIZE=*<SIZE> menu appears.

8 To change the size setting, use or to scroll to the correct size and then press . The

message SETTING SAVED appears for a moment, and then the tray type menu appears.

Note Depending on the size that you selected, the printer might prompt you to move the Custom/

Standard switch in the tray to another position. The printer might also prompt you to move the paper guides. Follow the instructions on the control panel, close the tray, and then repeat this procedure starting with step 7.

9 To change the type setting, use or to scroll to the correct type and then press .

The message SETTING SAVED appears for a moment, and then the current size and type settings appear.

10 If the size and type settings a re corr ect, p ress to accept the settings. The tr ay is ready to

use.

ENWW Loading input trays 41

To load undetectable standard-size paper in Trays 2, 3, and 4

Follow this procedure to load undetectable standard-size paper in the tray. The following are the undetectable standard sizes:

● A5

● 8K

● 16K

● JIS Executive

● Statement

● 8.5 x 13 (216 x 330 mm)

CAUTION To avoid a jam, never add or remove paper from a tray while printing from that tray.

1 Open the tray until it stops.

2 Press the tab on the front paper guide and slide the guide all the way out. 3 Press the tab on the left paper guide and slide the guide all the way out.

CAUTION For Tray 4, never store paper or other items in the area to t he left of the paper guides. Doing so

can permanently damage the tray.

42 Chapter 2 Printing tasks ENWW

4 Load (orient) the paper according to size.

Note See Orienting media for instructions on loading preprinted, letterhead, and prepunched paper.

5 Adjust the left paper guide by pressing the tab on the guide and sliding the guide until it

gently touches the paper.

6 Adjust the front paper guide by pressing the tab on the guide and sliding the guide until it

gently touches the paper.

Note When loading Tray 4, make sure that the paper guide lock is in the up position.

ENWW Loading input trays 43

7 Set the Custom/Standard switch to Custom.

8 Close the tray.

9 Look at the control panel within a few seconds of closing the tray. (Open and close the tray if

the time has already elapsed.) The control panel indicates the tray size and type settings. Complete one of the following actions:

• If the size and type settings are correct, press to accept the settings.

• If the size and type settings are not correct, press . The TRAY X SIZE=*<SIZE> menu appears.

10 To change the size setting, use or to scroll to the correct size and then press . The

message SETTING SAVED appears for a moment, and then the tray type menu appears.

Note Depending on the size that you selected, the printer might prompt you to move the Custom/

11 To change the type setting, use or to scroll to the correct type and then press .

The message SETTING SAVED appears for a moment, and then the current size and type settings appear.

12 If the size and type settings a re corr ect, p ress to accept the settings. The tr ay is ready to

use.

44 Chapter 2 Printing tasks ENWW

Loading custom-size paper in Trays 2, 3, and 4

Use the following procedure to load custom-size paper in the tray.

CAUTION To avoid a jam, never add or remove paper from a tray while printing from that tray.

1 Open the tray until it stops.

2 Press the tab on the front (X) paper guide and slide the guide all the way out. 3 Press the tab on the left (Y) paper guide and slide the guide all the way out. 4 Load (orient) the paper according to size.

Note See Orienting media for instructions on loading preprinted, letterhead, and prepunched paper.

5 Set the Custom/Standard switch to Custom.

ENWW Loading input trays 45

6 Adjust the left (Y) paper guide by pressing the tab on the guide and sliding the guide until it

gently touches the paper.

7 Adjust the front (X) paper guide by pressin g the tab on the gu ide and sliding the guide until it

gently touches the paper.

8 Note the orientation of the paper, as well as the value of the X dimension and the Y

dimension. The X and Y dimensions are marked in the tray. You will need this information for a later step.

Note When loading Tray 4, make sure that the paper guide lock is in the up position.

9 Close the tray.

46 Chapter 2 Printing tasks ENWW

10 Look at the control panel within a f e w second s of closing the tr ay. (Open and close the tray if

the time has already elapsed.) The tray size and type settings appear.

• If the size and type settings are correct, press to accept the settings. The tray is ready for use. (You do not need to complete the rest of this procedure unless you want to configure the exact custom dimension. See the following note for more information.)

• To change the size setting, press . The TRAY X SIZE=*<SIZE> menu appears.

Note If the size that appears on the control panel is CUSTOM, then the tray size is set to ANY CUSTOM.

The tray will match any custom-size print job, even if the print-job dimensions are different from the dimensions of the paper that is loaded in the tray. If you prefer, you can specify the exact dimensions of the custom-size paper that is loaded in the tray . When you specify exact dimensions, the dimensions appear as the size, rather than CUSTOM.

11 Press to select CUSTOM. The UNIT OF MEASURE menu appears.

Note The printer might prompt you to mo ve the Cust om/Standard switch in the tray to another position.

The printer might also prompt you t o move the paper guides . Follow th e instructions on the control panel, close the tray, and then repeat this procedure starting with step 10.

12 Use or to select the unit of measure (MILLIMETERS or INCHES) and then press . 13 Use the numeric keypad or th e or keys to specify the X (front to back) dimension and

then press .

14 Use the numeric keypad or the or keys to specify the Y (left to right) dimension and

then press . The message SETTING SAVED appears for a moment, and then the TRAY X TYPE menu appears.

15 To change the type setting, use or to scroll to the correct type and then press .

The message SETTING SAVED appears for a moment, and then the current size in the dimension that you selected appears.

16 Press to accept the settings. The tray is ready to use.

Configuring the trays by using the Paper Handling menu

You can configure the paper type and size for the input trays without a prompt on the printer control-panel display. Use the following procedure to gain access to the Paper Handling menu and configure the trays.

To configure the paper size for the tray

1 On the control panel, press to open the menus. 2 Use or to scroll to PAPER HANDLING and then press . 3 Use or to scroll to TRAY X SIZE and then press . (X is the number of the tray that

you want to configure.)

4 Use or to scroll to the correct size and then press . 5 Touch

Note Depending on the size that you selected, the printer might prompt you to move the Custom/

Standard switch in the tray to another position. The printer might also prompt you to move the paper guides. Follow the instructions on the control panel, and then close the tray,

MENU to exit the menus.

ENWW Loading input trays 47

To configure the paper type for the tray

1 On the control panel, press to open the menus. 2 Use or to scroll to PAPER HANDLING and then press . 3 Use or to scroll to TRAY X TYPE and then press . (X is the number of the tray that

you want to configure.)

4 Use or to scroll to the correct type and then press . The message SETTING SAVED

appears for a moment.

5 Touch

MENU to exit the menus.

48 Chapter 2 Printing tasks ENWW

Orienting media

Orient media types and sizes according to the tray from which they will print and according to whether the media will be duplexed (printed on both sides).

Type of media Tray Duplexed Media Orientation

Letter or A4, including letterhead (weights up to 216 g/m (58 lb bond)

Letter or A4, including letterhead (weights up to 216 g/m2) (58 lb bond)

NOTE

For better duplexing performance, set the size and type for Tray 1.

)

1 No* Long edge toward feed direction; side to be

printed on facing up.

1 Yes Long edge toward feed direction; first side

to be printed on facing down.

Note: When printing on paper that is both prepunched and preprinted/letterhead, orient the paper in the same way that you would orient preprinted/letterhead paper.

* When Alternate Letterhead mode is enabled and media type Letterhead or Preprinted is

selected, you must orient the media for two-sided (duplex) printing. For more information, see Alternate Letterhead mode.

ENWW Orienting media 49

Type of media Tray Duplexed Media Orientation

Letter or A4, including letterhead (weights up to 199 g/m

)

(53 lb bond)

Letter or A4, including letterhead (weights up to 199 g/m2) (53 lb bond)

2, 3, or 4 No* Long edge toward feed direction; side to be

printed on facing down.

Note: When printing on paper that is both prepunched and preprinted/letterhead, orient the paper in the same way that you would orient preprinted/letterhead paper.

2, 3, or 4 Yes Long edge toward feed direction; first side

to be printed on facing up.

Other standard sizes and custom sizes (weights up to 216 g/m

)

1 No* Short edge toward feed direction; side to be

printed on facing up.

(58 lb bond)

* When Alternate Letterhead mode is enabled and media type Letterhead or Preprinted is

selected, you must orient the media for two-sided (duplex) printing. For more information, see Alternate Letterhead mode.

50 Chapter 2 Printing tasks ENWW

Type of media Tray Duplexed Media Orientation

Other standard sizes and custom sizes (weights up to 199 g/m

)

(53 lb bond)

Other standard sizes and custom sizes (weights up to 216 g/m

)

(58 lb bond)

NOTE

For better duplexing performance, set the size and type for Tray 1.

2, 3, or 4 No* Short edge toward feed direction; side to be

printed on facing down.

1 Yes Short edge toward feed direction; first side

to be printed on facing down.

Other standard sizes and custom sizes (weights up to 199 g/m

)

2, 3, or 4 Yes Short edge toward feed direction; first side

to be printed on facing up.

(53 lb bond)

* When Alternate Letterhead mode is enabled and media type Letterhead or Preprinted is

selected, you must orient the media for two-sided (duplex) printing. For more information, see Alternate Letterhead mode.

ENWW Orienting media 51

Type of media Tray Duplexed Media Orientation

Prepunched Letter or A4 (weights up to 216 g/m

)

(58 lb bond)

Prepunched Letter or A4 (weights up to 199 g/m

)

(53 lb bond)

1 Either Long edge with holes toward feed direction;

side to be printed on facing up.

Note: When printing on paper that is both prepunched and preprinted/letterhead, orient the paper in the same way that you would orient preprinted/letterhead paper.

2, 3, or 4 Either Long edge with holes toward feed direction;

side to be printed on facing down.

Note: When printing on paper that is both prepunched and preprinted/letterhead, orient the paper in the same way that you would orient preprinted/letterhead paper.

* When Alternate Letterhead mode is enabled and media type Letterhead or Preprinted is

selected, you must orient the media for two-sided (duplex) printing. For more information, see Alternate Letterhead mode.

52 Chapter 2 Printing tasks ENWW

Type of media Tray Duplexed Media Orientation

Labels, Letter, A4 size sheets, or transparencies

Envelopes Tray 1

Tray 1 only

only

No (Never duplex)

Long edge toward feed direction; side to be printed on facing up.

Short edge toward feed direction; side to be printed on facing up and the postage end toward the printer. If height of envelope is greater than 190 mm (7 .5 inches), f eed flap first. Otherwise, feed the flap towa rd the rear of printer.

* When Alternate Letterhead mode is enabled and media type Letterhead or Preprinted is

selected, you must orient the media for two-sided (duplex) printing. For more information, see Alternate Letterhead mode.

Alternate Letterhead mode

Windows drivers include an Alternate Letterhead mode, which is configured in the Device Settings portion of the printer properties (in the Windows control panel). This mode causes all print jobs with media types of Letterhead and Preprinted to be treated as two-sided (duplexed), so that you can load paper in the same way for one-sided and two-sided printing. Because the print speed is the same as it is for two-sided (duplex) printing, one-sided jobs print at approximately half-speed.

ENWW Orienting media 53

Basic printing instructions

This section provides the basic instructions for printing when setting options from the printer driver for this printer (Windows) or the Apple LaserWriter (Macintosh). If possible, you should try to set printer options from the program in which you are working or from the Print dialog box. Most Windows and Macintosh programs allow you to set the printer options this way. If a setting is not available in the program or printer driver, you must set it at the printer control panel.

To print

1 Make sure that paper is loaded in the printer. See Loading input trays or www.hp.com/

support/lj9050_lj9040 for instructions.

2 If you loaded a custom-size media in Tray 2, Tray 3, or optional Tray 4, or if you loaded any

size media in optional Tray 1, set the tray to the size of paper that you loaded. See Loading

input trays or www.hp.com/support/lj9050_lj9040

3 Set the paper size.

• For Windows: On the File menu, click Page Setup or Print. If you select Print, make sure that this printer is selected and then click Properties.

4 For Macintosh: On t he File men u, select Page Setup. Make sure that this printer is selected.

In the paper size box, select:

• The size of paper you are using .

•Custom.

for instructions.

5 Select the orientation, such as Portrait or Landscape. 6 If the printer driver is not already open, on the File menu click Print. In Windows programs,

also click Properties.

7 In the paper source box, select the paper type and size or select the tray from which you

want paper pulled. See Specifying paper to print on.

8 Select any other settings that you w ant, such as duple xing (if an optional du plex er is installed

in the printer), watermarks, or diff erent first p age . For more information about these sett ings , see the tasks in this section and in the next section (Advanced printing tasks).

9 The standard output top bin is the default output location. Use this location for output of

standard types of media. For lab els, transpare ncies, and hea vy paper , use the left output bin. Or, you can select an optional output accessory, such as the stacker or stacker/stapler.

10 Select the Print command to print the job.

54 Chapter 2 Printing tasks ENWW

Selecting the output bin

The printer has sever al output locat ions: the stand ard top bin, the left output b in, and the opti onal output devices.

The left output bin (1), located on the left side of the printer, holds up to 100 sheets of paper. The standar d top bin (2) is located at t he top of the printer and is the f actory defau lt bin. This bi n

can receive up to 500 sheets of paper in the correct (face-down) order as they exit the printer. A sensor causes the printer to stop when the paper bin is full. Printing continues when you empty or reduce the amount of paper in the bin.

Stacker or stacker/stapler output bins

For the 3,000-sheet stacker or 3,000-sheet st acker/stapler, the output bins are the upper bin (1) (face-up) and the lower bin (2) (face-down).

The upper bin (face-up) (1) is the top bin on the stacker or stacker/stapler. This bin holds up to 100 sheets of paper in face-up order as they e xit t he printer . A sensor causes th e product to stop when the bin is full. Product operation continues when y ou empty or reduce th e amount of pap er in the bin.

Lower bin (face -down) (2) is the lower bin on the stac ker or stacker/stapl er. This bin holds up to 500 sheets of paper and can stack or staple jobs. This bin is the default output bin.

ENWW Selecting the output bin 55

8-bin mailbox output bins

If you choose the 8-bin mailbox, the output bins are the upper bin (4) and the eight face-down bins (3).

The upper bin (4) holds up to 125 sheets of paper. The network administrator can assign the eight bins (3) to individual users or workgroups. Each

bin can stack up to 250 she ets of paper.

Note When an 8-bin mailbox de vice is connected to the printer, the def ault bin is the printer’ s standard

top bin.

Multifunction finisher output bins

If you choose the mu ltifunction finisher, the output bins are the upper bin (5) and the lower booklet bin (6).

The upper bin (5) is the top bin on the multifunction finisher. This bin provides 1,000 sheets of stacking capacity, and can offset each job as it is stacked, delivering unstapled jobs face up or face down. This bin also provides stapling for up to 50 sheets of paper per document. The upper bin is the default output bin when the multifunction finisher is attached.

The lower bin (4) is the lower bin on the multifunction finisher. This bin provides folding and saddle stitching of booklets that contain up to 10 sheets of paper.

Selecting an output location

It is recommended that yo u select an output locat ion (bin) through y our pro gr am or printer driv er. (Where and how you make selections depends on your progr am or printer driver.) If you cannot select an output location from the pr og r am or printer driv er, set the default printer output location from the printer control panel.

To select an output location from the control panel

1 Use or to scroll to Configure Device and then press . 2 Use or to scroll to Printing and then press . 3 Use or to scroll to Paper Destination and then press . 4 Use or to scroll to the output bin or device yo u want and then press . Your network

administrator might have changed the name of the device. An asterisk (*) appears next to your selection.

56 Chapter 2 Printing tasks ENWW

Printing envelopes

You can print on envelopes by using optional Tray 1, which holds up to 10 envelopes. Many types of envelopes can be printed on from optional Tray 1.

Printing performance depends on the construction of the envelope. Always test a few sample envelopes before purchasing a large quantity. For envelope specifica tions, see Paper

specifications or go to www.hp.com/support/lj905_lj9040

CAUTION Envelopes with clasps, snaps, windows, coated linings, exposed self-stick adhesives, or other

synthetic materials can severely dam age the printer. Do not use envelopes with pressur e-sensitive adhesive.

The basic steps for printing envelopes are:

1 Move the fuser levers. See To change the fuser levers. 2 Load the envelopes. See To load envelopes in optional Tray 1. 3 Send the print job. See To print envelopes from a program.

Note If envelopes a re wrinkled when printed, see Preventing wrinkles on envelopes for instructions.

To load envelopes in optional Tray 1

1 Open optional Tray 1, but do not pull out the extension. (Most envelopes feed best without

the extension. However, oversize envelopes might need the extension.)

2 Load up to 10 env elope s in the cent e r of op ti ona l Tray 1 with the side to be printed on facing

up, and the postage end to war d the printer . Slide the env elopes into t he printer as fa r as they will go without forcing them.

ENWW Printing envelopes 57

3 Adjust the guides to touch the env elo pe stac k without ben ding the en velopes. Make sure the

envelope s fit under the tabs on the guides.

4 Change the fuser levers (see To change the fuser levers).

To change the fuser levers

1 If an optional output device is installed, slide it away from the printer to access the left door.

2 Open the left door.

WARNING! Avoid touching the adjacent fusing area. It can be hot.

58 Chapter 2 Printing tasks ENWW

3 Locate and lift up the two blue levers.

Note Return the fuser levers to the down position after printing an envelope.

4 Close the left door.

To print envelopes from a program

1 Load envelopes into optional Tray 1. 2 In your program or in the printer driver, select optional Tray 1 as the source. 3 Set the appropriate envelope size and type. For envelope specifications, see Paper

specifications, or go to www.hp.com/support/lj9050_lj9040

4 If your program does not automatically format an envelope, specify “Portrait” for page

orientation.

CAUTION To avoid a printer jam, do not remove or insert an envelope after you begin printing.

5 Set margins to within 15 mm (0.6 inch) from the edge of the envelope. For best print quality,

set margins for a return and mailing address (typical address margins for a Commercial #10 or DL envelop e are of f ered ). Avoid printing o v er the area whe re the t hree bac k f laps mee t on the back of an envelope.

6 To print by type and size of paper, see Specifying paper to print on, or go to

www.hp.com/support/lj9050_lj9040

7 Select the standard output bin (the default) as the output location. If you print envelopes to

the stacker, stacker/stapler, or multifunction finisher, they exit to the face-up bin of that accessory.

8 When finished, return the fuser levers to the down position.

CAUTION F ailure to return lev ers to the down position f or standard paper types can result in poor print quality .

ENWW Printing envelopes 59

Using the optional 3,000-sheet stacker

Output features

The optional 3,000-sheet stacker provides the following output features:

● Stacks up to 3,000 sheets of A4- or Letter-size paper

● Stacks up to 1,500 sheets of A3- or Ledger-size paper

● Can offset, print jobs or the first page can be offset

Bin 2 (face-down on the 3,000-sheet stacker and 3,000-sheet stacker/stapler) on the output devices is the default bin for all output.

Using the optional stacker/stapler

The optional 3,000-sheet stac ker/stapler can staple documents consisting of a minimum of two pages, and a maximum of 50 pages (75 g/m (0.2 inches). The pages must be 64 to 199 g/m supports

Keep in mind these additional points:

● The stacker can hold up to 3,000 sheets.

● Heavier media might have a stapling limit of less than 50 pages.

● If the job you want stapled consists of only one sh eet, or if it consist s of more than 50 sheets,

the printer will print the job. However it will not be stapled.

, 20 lb bond paper) or equivalent to 6 mm

(17 to 53 lb) for all sizes that the engine

Selecting the stapler

You can usually select the stapler through your program or printer driver, although some options might only be available through the printer driver. Where and how you make selections depends on your program or printer driver.

If you cannot select the stapler from the program or printer driver, select the stapler from the printer control panel.

To select stapling as the default from the control panel

1 From the Ready state, use or to scroll to Configure Device menu and then press . 2 Use or to scroll to the stacker/stapler, and then press . 3 Use or to scroll to Staple and then press . 4 Select the number of staples that you want as a default. 5 Use or to scroll to Printing and then press . 6 Use or to scroll to the output bin or device you want and then press . An asterisk

(*) appears next to your selection.

60 Chapter 2 Printing tasks ENWW

Loading staples

Load staples using this procedure.

To load staples

1 Move the stacker/stapler away from the printer.

2 Open the stacker/stapler-unit door.

3 Lift up on the green tab on the empty staple cartridge and pull it out.

ENWW Using the optional stacker/stapler 61

4 Insert the new staple cartridge so that it snaps into place.

5 Close the stapler-unit door and attach the stacker/stapler to the pr in te r.

62 Chapter 2 Printing tasks ENWW

Using the optional multifunction finisher

See the HP LaserJet 9040/9050 Getting Started Guide at www.hp.com/support/lj9050_lj9040 for more information about the following topics:

● Stapling documents

● Saddle stitching

● Printing booklets

● Adding a cover to a booklet

Output features

The optional multifunction finisher provides the following output features:

● Stacks up to 1,000 sheets of A4- and Letter-size paper or up to 500 sheets of A3- and

Ledger-size paper

● Stacks up to 50 booklets of 5 sheets of A3- and Ledger-size paper

● Offsets jobs

● Staples up to 50 sheets of paper per document of A4- and Letter-size paper

● Staples up to 25 sheets of paper per document A3- and Ledger-size paper

● Folds single pages

● Saddle-stitches and folds booklets up to 10 sheets of paper (40 pages)

Using the stapler

The finisher can staple documents consisting of a minimum of two pages, and a maximum of 50 pages of 75 g/m media or equivalent 6 mm (0.2 inch). The pages must be between 64 and 199 g/m 53 lb) for any size supported by the product.

Consider these additional points:

● The stacker can hold up to 1,000 sheets stacked (not stapled).

● Heavier media might have a stapling limit of fewer than 50 pages.

If the job you want stapled consists of only one sheet, or if it consists of more than 50 sheets, the finisher delivers the job to the output bin without staples.

Selecting stapling

You can usually select the stapler through your program or driver, although some options might be available only through the driver. Where and how you make selections depends on your program or driver.

If you cannot select the stapler from the program or driver, select the stapler from the product control panel.

1 Press to open the menus. 2 Use and to scroll to CONFIGURE DEVICE and then press .

(20 lb) A4- or Letter-size media or up to 25 pages of A3- or 11x 17-size

(17 and

3 Use and to scroll to STAPLES and then press . 4 Use and to scroll to the desired stapling option and then press .

Your stapling options are None, One, or Two staples.

ENWW Using the optional multifunction finisher 63

Loading staples

1 Open the stapler-unit door.

2 Slide the stapler-unit toward you.

3 Turn the large green knob until the blue dot appears in the window of the stapler-unit.

64 Chapter 2 Printing tasks ENWW

4 Turn the small green knob at the top of the stapler unit clockwise until the staple cartridge

moves to the left of the stapler unit.

CAUTION Th e blue dot must appear in t he window of the stapler-unit bef ore you remov e the staple cartridge.

If you try to remove the staple cartridge before the blue dot appears in the window, you could damage the finisher.

5 On the empty staple cartridge, squeeze the tabs together and pull the empty cartridge out.

6 Insert the new staple cartridge so that it locks into place.

ENWW Using the optional multifunction finisher 65

7 Slide the stapler-unit into the finisher.

8 Close the stapler-unit door.

Making booklets

You can gain access to the booklet-printing feature through some programs, such as desktop publishing programs. Refer to the user guide that came with your program for information on making booklets.

If you are using a program that does not support booklet making, you can create booklets by using your HP drivers.

Note HP recommends that you use your program to prepare and pr eview your docume nt for printing,

and hen use your HP driver to print and saddle stitch your booklet.

Use these three main steps to create a booklet from your driver:

● Preparing your booklet: Arrange the pages on a sheet (booklet imposition) to create a

booklet. You can impose your document from your program or use the booklet-printing feature in your HP driver.

● Adding a cover: Add a cover to your booklet by selecting a different first page of a different

paper type. You can also add a cover of the same paper type as y our booklet. Booklet cov e rs must be the same size as the rest of the sheets. However, the covers can be a different weight from the rest of the booklet. (See Using a different first page for more information

● Saddle stitching: Paper must be fed into the printer short-edge first. The printer will ask for

rotated paper. The finisher staples the center of your booklet (saddle stitching). If your booklet is only one sheet of paper, the finisher will fold the sheet, but not staple it. If the booklet consists of more than one sheet of paper, the finisher will staple and then fold up to 10 sheets per booklet.

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The booklet-printing feature of the multifunction finisher allows you to saddle stitch and fold booklets using the following paper sizes:

● A3

● A4-Rotated (A4-R)*

● Letter-Rotated (Letter R)*

● Legal

● 11 x 17

See the Multifunction Finisher User’s Guide at www.hp.com/support/lj9050_lj9040

for detailed

information about making booklets. *A4-R and Letter-R are A4-size and Letter-size media that are rotated 90º in the tray.

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Using the optional 8-bin mailbox

Output features

● Handles high-capacity output that increases the printer’s output capacity to 2,000 sheets of

standard media

● Uses the upper bin to provide 125 sheets of face-up stacking capacity

● Delivers printed jobs face-d own to the eight face-do wn bins, and each bin provides

250 sheets of stacking capacity

● Offers stacking options in different operational modes: mailbox, stacker, job separator, and

sorter/collator

For more information about the 8-bin mailbox, see the use guide that came with the 8-bin mailbox.

Printing both sides of paper (duplexing)

The printer can automatically print on both sides of paper when an optional duplex printing accessory (duplexer) is installed and configur ed. See the documentatio n that is included with the duplex er for installation instructions.

CAUTION Ne ve r try to print on both sides of labels, envelopes , transparencies , or paper that is heavier than

199 g/m2 (53 lb). Damage to the printer or a jam can result.

To print on both sides of paper

1 If necessary, configure the printer driver to recognize the duplexer. See the printer software

help for instructions.

2 Load (orient) paper for duplexing.

Note For better duplexing performance, set the size and type for Tray 1.

3 Select the Print on both sides option from the progr am or printer driver. If you cannot select

this option from one of those locations, set it at the printer control panel. (In the Configure Device menu, select the Printing menu, select Duplex, and then select ON.)

4 Set the Binding and Orientation options from the Print dialog box, if possible. If not, set

them from the printer control panel. See La y out optio ns f or printing on both sides of pape r for more information.

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Layout options for printing on both sides of paper

The four print layout options are shown below. Select the binding and orientation options for this printer from the Print dialog box, if possible. The terminology in the Print dialog box for the binding edge might be different than the terms that are listed here.

If you cannot set these opti ons from t he Print dialog box, set them from the control panel. Select the Configure Device menu, select the Printing menu, select DUPLEX BINDING or ORIENTATION, and then select the layout option that you want.

Printing left-to-right

2. Long-edge landscape

Printing right-to-left

1. Long-edge portrait (default)

3. Short-edge portrait

4. Short-edge landscape

1. Long-edge portrait (default)

2. Long-edge landscape

3. Short-edge portrait

4. Short-edge landscape

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Printing on special paper

This section contains guidelines for printing on special media, which includes letterhead, transparencies, postcards, and custom-size and heavy paper, and printing full-bleed images.

Printing on letterhead, prepunched paper, or preprinted paper (single-sided)

● When printing on letterhead, prepunched, or preprinted paper, be sure to cor rectly orient the

paper. See Orienting media for instructions.

● If the paper is heavier than 19 9 g/m

only in optional Tray 1. See Paper specifications, or go to www.hp.com/support/

lj9050_lj9040 for complete paper specifications.

Printing on letterhead, prepunched paper, or preprinted paper (double-sided)

● When printing on letterhead, prepunched, or preprinted paper, be sure to cor rectly orient the

paper. See Orienting media for instructions.

● When printing on both sides of prepunched paper , y ou m ust select prepunche d paper as the

paper type in the Paper Handling menu from the control panel or select prepunched paper from your printer driver.

(53 lb bond) and less than 216 g/m2 (58 lb bond) load it

Printing labels

● Orient labels according to the guidelines in Orienting media.

● Print a stack of up to 50 sheets of labels from optional Tray 1.

● Use only labels recommended for laser printers. Make sure the labels meet the correct

specifications. (See Paper specifications, or go to www.hp.com/support/lj9050_lj9040

CAUTION Failure to follow these instructions can damage the printer.

Special cautions:

● Do not load optional Tray 1 to capacity, because labels are heavier than paper.

● Do not use labels that are separating from the backing sheet, wrinkled, or damaged in any

way.

● Do not use labels that have the backing sheet exposed. (Labels must cover the entire

backing sheet with no exposed spaces.)

● Do not feed a sheet of labels through the printer more than once. The adhesive backing is

designed for only one pass through t he printer.

● Do not print on both sides of labels.

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Printing on transparencies

● Transparencies used in this printer must be able to withstand the 200°C (392°F), the

maximum temperature for the printer.

● Use only transparencies recommended for use in laser printers.

● Use the left output bin for tr ansparencies. If you select the optional stacker, stacker/stapler,

multifunction finisher, or 8-bin mailbox, use t he upper bin for transparencies.

CAUTION Do not attempt to print on both sides of transparencies. Do not attempt to print on envelopes,

custom paper, or paper that is heavier than 199 g/m

(58 lb). Printing on other transparencies

can damage the printer.

Guidelines for custom-size paper, card stock, and heavy paper

● You can print on custom-size paper from optional Tray 1, Tray 2, Tray 3, or optional Tray 4.

● Any paper heavier than 199 g/m

specifications, see Paper specifications or go to www.hp.com/support/lj9050_lj9040

● If you are printing from optional Tray 1, the edge of th e paper f e eding into the printer must be

at least 98 mm (3.9 inches) wide to allow rollers inside the printer to grab the paper, and a maximum of 312 mm (12.3 inches). Measuring from the leading edge to the trailing edge of the paper, the length must be at least 191 mm (7.5 inches) and a maximum of 470 mm (18.5 inches).

● If you are printing from Tray 2 or 3, the edge of the paper feeding into the printer must be at

least 148 mm (5.8 inches) wide to allow rollers inside the printer to g rab the paper, and a maximum of 297 mm (11.7 inches). Measuring from the leading edge to the trailing edge of the paper, the length must be at least 210 mm (8.3 inches) and a maximum of 432 mm (17.0 inches).

● If you are printing from optional Tray 4, the edge of th e paper f e eding into the printer must be

at least 182 mm (7.2 inches) wide to allow rollers inside the printer to grab the paper , and a maximum of 297 mm (11.7 inches). Measuring from the leading edge to the trailing edge of the paper, the length must be at least 210 mm (8.3 inches) and a maximum of 432 mm (17.0 inches).

(53 lb) must be fed only from optional Tray 1. For paper

Printing full-bleed images

Because the product can print on specially cut paper up to 312 x 470 mm (12.3 x 18.5 inches), you can print bleed images of up to 297 x 450 mm (11.7 x 17.7 inches) in size by using crop marks. Full-bleed images can be printed from Tray 1 only. The default for edge-to-edge or fullbleed printing is “off”. See your program help for more information.

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Advanced printing tasks

Overview

This section presents these advanced printing tasks:

● Using features in the printer driver

● Setting the registration

● Using a different first page

● Including a blank back page

● Printing multiple pages on one sheet of paper

● Customizing optional Tray 1 operation

● Specifying paper to print on

● Using the job-storage features

• Printing a private job

• Storing a print job

• QuickCopying a job

• Proofing and holding a job

ENWW Overview 73

Using features in the printer driver

When you print from a software program, many of the printer features are available from the printer driver. To gain access to Windows printer drivers, see Gaining access to the printer

drivers.

Note Settings in the printer driver and software program generally override control-panel settings.

(Software program settings generally override printer driver settings.)

Printer collation

The printer collation feature allows multiple original prints (mopying) that provide you the following advantages:

● reduced network traffic

● faster return to the software program

● all original documents

Saving printer setup information

Printer drivers allow you to save the printer settings you use most often as the default settings. For example, the driver might be set to print on 2 sides (duplex).

All printer drivers for Windows 2000 and Windows XP, and PCL 6 and PCL 5e printer drivers for Windows 9X, ME, and NT 4.0 allow you to save printer settings for multiple kinds of print jobs. For e xample , y ou might w ant to create a quic k set for env elopes , or for printing the first page of a document on letterhead.

New printer driver features

Look for Quick Sets, Scale to Fit (any page size to any page size), and Booklet Printing options in the Windows printer driver, or see the printer driver help f or more information.

Printing watermarks

A watermark is a notice, such as “Top Secret,” printed in the background of ea ch page in a document. Check the driver for available options, or see the printer driver online help for more information.

For Macintosh, you can select “Custom” and specify the text you choose, depending on your driver version.

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Setting the registration

Use the Set Registration feature to center the front and bac k images on a page that has been duplexed (printed on both sides). This feature also helps you set edge-to-edge printing to within approximately 2 millimeters (0.1 inch) of all edges of the paper. Image placement will vary slightly for each input tray. The alignment procedure must be performed for each tray. The administrator can use an internal-tray registration page to calibrate each tray.

To set the registration

1 Press to open the menus. 2 Use and to scroll to CONFIGURE DEVICE and then press . 3 Use and to scroll to PRINT QUALITY and then press . 4 Use and to scroll to SET REGISTRATION and then press .

You can select a tray by specifying a SOURCE. The default SOURCE is tray 2. If you want to set the registration for tray 2, go to step 7. Otherwise, proceed to the next step.

5 Use and to scroll to SOURCE and then press . 6 Use and to select a tray and then press . After selecting a tray, the control-panel

display returns to the SET REGISTRATION menu.

7 Use and to scroll to PRINT TEST PAGE and then press . 8 Follow the instructions on the printed page.

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Using a different first page

To print a different first page

Follow these instructions f or printing a first page that is different from other pages in the print job . The instructions are provided for Tray 1, however, you can print a different first page from other trays.

1 For Windows , select “Use dif ferent paper for first page ” in your printer driver . Select one tray

for the first page and one of the other trays for the remaining pages. Place the paper for the first page in the first tray that you selected. (For manual feed, place paper in optional Tray 1 after the job is sent to the printer and the printer reque sts paper.) For loading option al Tray 1, place the paper with the side to be printed on facing up, the top of the page toward the rear of the printer. For Macintosh computers, select “First from” and “Remaining from” in the Print dialog box.

Note Where and how you make selections depends on your software program or associated printer

driver. (Some options are only available through the printer driver.)

2 Load the paper fo r the remainin g pages of the d ocument into an other tr ay. You can select the

first and remaining pages by type of paper. For mo re information, see Specifying paper to

print on.

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Including a blank back page

This option allows you to add blank pages to the end of a print job. For Windows, select Use different paper for first page on the Paper tab of your printer driver,

and then select Back Page. You can then select the paper source you want to use for your back page. To turn the feature off, select No back page.

Printing multiple pages on one sheet of paper

You can print more than one page on a single sheet of paper. This feature is available in some printer drivers and provides a cost-effective way to print draft pages.

To print more than one page on a sheet of paper, look for a layout or pages per sheet option in the printer driver. (This is sometimes called 2-up, 4-up, or n-up printing.)

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Customizing optional Tray 1 operation

Customize optional Tray 1 to fit your printing needs. The printer can be set to print from optional Tray 1:

● When the tray is loaded and TRAY 1 SIZE=ANY SIZE and TRAY 1 TYPE=ANY TYPE; (formerly

First mode). Print speed might be slower than normal.

● Only when the type of paper loaded is specifically requested and TRAY 1 SIZE=a specific

size and TRAY 1 TYPE=a specific type (formerly Cassette mode).

Printing from optional Tray 1 when the loaded paper is requested

When TRAY 1 SIZE=a specific size and TRAY 1 TYPE=a specific type (formerly Cassette mode), the printer treats optional Tray 1 like the internal trays. Instead of looking for paper in optional Tray 1 first, the printer pulls paper starting either from the bottom tray upward or starting with the tray that matches type or size settings selected in the program from which you are printing.

From the pr ogram or the Print dialog bo x, select the type a nd size f or a tr a y, if possible. If not, set the type and size from the printer contro l panel. (See Specifying paper to print on.)

When TRAY 1 SIZE=a specific size and TRAY 1 TYPE=a specific type is set at the printer control panel, an option appears in the PAPER HANDLING menu to configure size as well as type settings for optional Tray 1.

Manually feeding paper from optional Tray 1

The manual feed feature is another way of printing special paper from optional Tray 1, such as envelopes or letterhead.

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Specifying paper to print on

You can configure the printer to select paper by type (such as plain or letterhead) and size (such as letter or A4), as opposed to source (a paper tray).

Printing by Type and Size means that the printer to pulls paper from the first tray that is loaded with the type or size that you select. Selecting paper by type rather than source is similar to locking out trays, which helps to protect special paper from accidental use. (However, selecting the ANY SIZE, ANY TYPE, or PLAIN setting does not turn on the tray lock-out function.)

For ex ample, if Tray 2 is configured for letterhead, and you specify in the driver that you want to print on plain paper, the printer will not pull the letterhead from Tray 2. Instead, the printer pulls paper from a tray that has plain paper loaded and is configured for plain paper on the printer control panel.

Selecting paper by type and size results in significantly better print quality for heavy paper, glossy paper, and transparencies. Using the wrong setting can result in unsatisfactory print quality. Always print by type for special print media such as labels or grayscale transparencies. Always print by size for envelopes.

Benefits of printing by type and size of paper

If you frequently use se v eral kinds of paper , once tra ys are set correct ly, you do not have to chec k which paper is loaded in each tray before you print. This is especially helpful when the printer is shared and more than one person loads or removes paper. Printing by type and size of paper is a way to be sure that print jobs alw ays print on the appropriate paper.

To set the type for the paper or media you loaded when y ou are unsure which type ( such as bond or recycled) to choose, check the label on the package of paper. For supported types of paper, see Paper specifications or go to www.hp.com/support/lj9050_lj9040

Note The type and size settings can al so be configured from the embedded W eb server or

HP Web Jetadmin software for networked printers. See the printer driver online help.

To print by type and size of paper

Note Settings in the printer driver and software program override control-panel settings. (Software

program settings generally override printer driver settings.)

1 Load and adjust the trays. (See Loading input trays, or go to www.hp.com/support/

lj9050_lj9040.)

2 At the printer control panel, press , use or to scroll to PAPER HANDLING, and then

press .

3 Do one of the following:

• To allow the printer to automatically pull the type and size of paper loaded in optional Tray 1: Set TRAY 1 SIZE=ANY SIZE and TRAY 1 TYPE=ANY TYPE.

• To print by type and size from optiona l Tray 1: Set TRAY 1 SIZE to the size loade d, and set TRAY 1 TYPE to the type loaded.

• To print by type and size from Tray 2, Tray 3, or optional Tray 4 when the tray is loaded with standard size paper: Just set the type. If the size is a detectable standard size, it will be automatically detected. If the size is an undetectable size, set the size.

• To print by type and size from Tray 2, Tray 3, or optional Tray 4 when the tray is loaded with a custom size paper: set the size and type. For the size, select Custom, and then set the values using the measurements on the guides in the trays.

4 From the program or printer driver, select the type and size of paper.

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Using the job-storage features

Four special job-storage features are available for this printer. All four are available when a hard disk is installed. Private jobs and proof and hold jobs are available in RAM (with no hard disk installed).

● Private jobs. When you send a private job to the printer, the job does not print until you

enter a PIN at the printer.

● Stored jobs. You can download a job such as a personnel form, time sheet, or calendar, to

the printer and allow other users to print the job at any time. Stored jobs are copied to the optional hard disk and are not deleted if retention space on the printer becomes limited.

● QuickCopy jobs. You can print the requested number of copies of a job and then store a

copy of the job on the optional hard disk in the printer. Storing the job allows you to print additional copies of the job later.

● Proof and hold jobs. This feature provides a quick and easy way to print and proof one

copy of a job and then print the additional copies.

Follow the instructions below to gain access to the job retention features at the computer. Then, see the specific section for the type of job you want to create.

CAUTION If you turn the printer off, all QuickCopy, Proof and hold, and Private jobs are deleted.

To gain access to the job storage features

For Windows 1 On the File menu, click Print. 2 Click Properties and click the Job Storage tab. 3 Select the desired Job Storage Mode. For Macintosh

In newer drivers: Select Job Retenti on from the pull-down menu in the print dialog box. In older drivers, select Printer Specific Options.

Printing a private job

The private printing feature lets a user specify that a job is not printed until that user releases it using a 4-digit personal identification number (P IN) through the printer control panel. The user specifies the PIN in the driver, and the PIN is sent to the printer as part of the print job.

Note The private jobs feature uses available printer RAM memo ry if the printer does not have a hard

disk installed. For moderate to heavy use of this feature, HP recommends installing an optional hard disk.

To create private jobs

To specify that a job is private from the driver, select the Private Job option, enter a User Name and Job Name, and type a 4-digit PIN. The job will not print until you enter the PIN at the control panel.

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Releasing private jobs

The user can print a private job from the control panel.

To release private jobs

1 Press . 2 Use or to scroll to Retrieve Job and then press . 3 Scroll to USER NAME and press . 4 Use or to scroll to your job and then press . 5 Use or to scroll to Print and then press . (The Print icon should have next to

it.)

6 Use the numeric keypad to type the PIN, an d then press .

Deleting a private job

A private job is automatically deleted from the printer hard disk accessory after the user releases it for printing. If you want to delete the job without printing it, use this procedure.

To delete private jobs

1 Press . 2 Use or to scroll to Retrieve Job and then press . 3 Scroll to USER NAME and press . 4 Use or to scroll to your job and then press . 5 Use or to scroll to Delete and then press . (Delete should have next to it.) 6 Use the numeric keypad to type the PIN, an d then press .

Storing a print job

The user can download a print job to the printer hard disk accessory without printing it. The user can then print the job at any time through the printer control panel. For example, a user might want to download a personnel form, calendar, time sheet, or accounting f orm that other users can access and print.

To store a print job on the hard disk accessory, select the Stored Job option in the driver when printing from the printer.

Note The stored job feature uses available RAM memory on the printer if the printer does not have a

hard disk installed. For moderate to heavy use of this feature, HP recommends installing an optional hard disk.

To create stored jobs

In the printer driver, select the Stored Job option and type a user name and job name. The job does not print until someone requests it at the printer. See Printing a stored job.

ENWW Using the job-storage features 81

Printing a stored job

The user can print a job stored on the printer hard disk accessory from the control panel.

To print a stored job

1 Press . 2 Use or to scroll to Retrieve Job and then press . 3 Scroll to USER NAME and press . 4 Use or to scroll to your job and then press . 5 T o print the default n umber of copies, press . When is selected, the screen changes to

Copies=n. To change the number, use the numeric keypad or and to select a new number, and then press .

If Print has next to it, the job is a private job and requires a PIN. See Printing a private job.

Deleting a stored job

Jobs stored on the printer hard disk accessory can be deleted from the control panel.

To delete a stored job

1 Press . 2 Use or to scroll to Retrieve Job and then press . 3 Scroll to USER NAME and press . 4 Use or to scroll to your job and then press . 5 Use or to scroll to Delete and then press .

If Delete has next to it, the job requires a PIN to delete. See Printing a private job.

QuickCopying a job

The QuickCopy feature prints the requested number of copies of a job and stores a copy on the printer hard disk accessory. Additional copies of the job can be printed later. This feature can be turned off from the driver.

The default number of different QuickCopy jobs that can be stored on the printer is 32. From the control panel, you can set a different default number. See JOB STORAGE LIMIT=32.

To create QuickCopy jobs

CAUTION If the printer needs additional space to store newer QuickCopy jobs, the printer will delete other

stored QuickCopy jobs, starting with the oldest job. To permanently store the job and prevent the printer from deleting it when space is needed, select the Stored Job option instead of the QuickCopy option.

In the printer driver, select the QuickCopy option and type a user name and a job name. When you send the job to print, the printer prints the number of copies you set in the printer

driver. To print more quick copies at the printer, see Printing additional copies of QuickCopy

jobs.

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Printing additional copies of QuickCopy jobs

This section describes how to print additional copies of a job stored on the printer hard disk accessory from the control panel.

To print more copies of a QuickCopy job

1 Press . 2 Use or to scroll to Retrieve Job and then press . 3 Scroll to USER NAME and press . 4 Use or to scroll to your job and then press . 5 To print the default number of copies, go to the next step. O th erwise, to check or change the

number of copies to print: a Use or to scroll to Copies and then press . The number of copies to be printed

appears at the top of the window.

b To change the number, use the numeric keypad or and to select a new number

and then press .

6 Use or to scroll to Print and then press . The job prints. If Print has next to it, the job requires a PIN to print. See Printing a private job.

Deleting a QuickCopy job

Delete a QuickCopy job at t he printer when you no longer need it. If the printer needs additional space to store new QuickCopy jobs, the printer will automatically delete other stored QuickCopy jobs, starting with the oldest job.

Note Stored QuickCopy jobs can be deleted from the control panel or from HP Web Jetadmin.

To delete a QuickCopy job

1 Press . 2 Use or to scroll to Retrieve Job and then press . 3 Scroll to USER NAME and press . 4 Use or to scroll to your job and then press . 5 Use or to scroll to Delete and then press .

If Delete has next to it, the job requires a PIN to delete. See Printing a private job.

Proofing and holding a job

The proof and hold feature provides a quick and easy way to print and proof one copy of a job and then to print the additional copies.

To permanently store the job and prevent the printer from deleting it when space is needed for something else, select the Stored Job option in the driver.

The proof and hold feature uses available RAM memory on the printer if the printer does not have a hard disk installed. For moderate to heavy use of this feature, HP recommends installing an optional hard disk.

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To create a proof and hold job

CAUTION If the printer needs additional space to store newer proof and hold jobs, the printer will delete

other stored proof and hold jobs, starting with the oldest job. To permanently store the job and preve nt the printer from deleting it when space is needed, select the Stored Job option in the printer driver instead of the Proof and Hold option.

In the printer driver, select the Proof and Hold option and enter a user name and job name. The printer prints one copy of the job fo r y ou to proof. Then, see Printing the remaining copies of

a held job.

Printing the remaining copies of a held job

The user can print the remaining copies of a job h eld on the p rinter hard disk accessory from the control panel.

To print a proof and hold job

1 Press . 2 Use or to scroll to Retrieve Job and then press . 3 Scroll to USER NAME and press . 4 Use or to scroll to your job and then press . 5 Use or to scroll to Print and then press . The job prints the remaining copies

requested from the computer.

If Print has next to it, the job requires a PIN to print. See Printing a private job.

Deleting a held job

When a user sends a proof and hold job, the printer automatically deletes that user’s previous proof and hold job . I f no proof and ho ld job alre ady exists for that job name and the printer needs additional space, the printer might delete other proof and hold jobs, starting with the oldest one.

To delete a proof and hold job

1 Press . 2 Use or to scroll to Retrieve Job and then press . 3 Scroll to USER NAME and press . 4 Use or to scroll to your job and then press . 5 Use or to scroll to Delete and then press .

If Delete has next to it, the job requires a PIN to delete. See Printing a private job.

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Security features

Overview

This section explains important security features available on your printer:

● Secure Disk Erase

● Security lock

● Job storage features

ENWW Overview 85

Secure Disk Erase

You might need to protect deleted data from unauthorized access on the printer hard drive. Secure Disk Erase is a security feature that you can use to securely erase print jobs from the hard drive.

Security levels are set by using HP Web Jetadmin. Three levels of Secure Disk Erase are available:

● Non-Secure Fast Erase

This is a simple file-table erase function. Access to the f ile is remo v ed, b ut actu al data is ret ained on the disk until it is ov erwritten by subsequ ent data-storage operations . This is the f astest mode . Non-Secure Fast Erase is the default erase mode.

● Secure Fast Erase

Access to the file is remov ed, a nd the d ata is o verwritten with a fixed, ide ntical cha racter pattern. This is slower than Non-Secure Fast Erase, but all data is overwritten. Secure Fast Erase meets the U.S. Department of Defense 5220-22.M requirements for the clearing of disk media.

● Secure Sanitizing Erase

This level is similar to the Secure Fast Erase mode. In addition, data is r epetitively overwritten b y using an algorithm that prevents any residual data persistence. This mode will impact performance. Secure Sanitizing Erase meets the U.S. Department of Defense 5220-22.M requirements for the sanitization of disk media.

Affected data

Data affected (covered) by the Secure Disk Erase feature includes temporary files that are created during the print and copying process, stored jobs, proof and hold jobs, disk-based fonts, and disk-based macros (forms). Note that stored jobs will only be securely overwritten when they have been deleted through the Retrieve Job menu on the device afte r the appropriate erase mode has been set. (See Deleting a stored job.) This feature will not impact data that is stored on flash-based printer non-volatile RAM (NVRAM) th at reta in s default printe r s et tin gs, page counts, and similar data. This f eature does not affect data that is stored on a system RAM disk (if one is used). This feature does not impact data that is stored on the flash-based system boot RAM.

Changing the Secure Disk Erase mode does not o verwrite previous data on the disk, nor does it immediately perform a full-disk sanitization. Changing the Secure Disk Erase mode changes how the printer cleans up temporary data for jobs after the erase mode has been changed.

Gaining access to Secure Disk Erase

Use HP Web Jetadmin to set the Secure Disk Erase feature.

Additional information

For additional information about the HP Secure Disk Erase feature, see the HP support flyer or go to www.hp.com/go/webjetadmin

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Security lock

The security lock is a mechanical lock that can be used to prevent the removal of internal computer components, Optional EIO acce sso ries are not protect ed , however. Purchase the lock assembly separately, and then install it on the product.

Job storage features

Several job-storage features are av ailable for the printer. These features include printing private jobs, storing print jobs, quick-copying jobs, and proofing and holding jobs.

For more information about job storage features, see Using the job-storage features.

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Printer maintenance

Overview

This section explains basic printer maintenance.

● Cleaning the printer

● Printer maintenance kit

● Managing the print cartridge

● Print cartridge conditions

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Cleaning the printer

General cleaning

To maintain print quality, clean the printer thoroughly:

● every time you change the print cartridge.

● whenever print-quality problems occur.

Clean the outside of the printer with a lightly water-dampen ed clot h. Clea n the in sid e with only a dry, lint-free cloth. Observe all warnings and cautions that appear with the cleaning tasks on the following pages.

WARNING! Avoid touching the fusing area when cleaning the printer. It can be hot.

CAUTION To avoid permanent damage to the print cartridge, do not use ammonia-based cleaners on or

around your printer.

To clean the printer

1 Before you begin these steps, turn the printer off and disconnect all cables, including the

power cable.

2 Open the front cov er of the printer and remove the print cartridge.

CAUTION To prevent damage to the print cartridge, use two hands when removing it from the printer.

Do not expose the print cartridge to light for more than a few minutes. Cover the print cartridge when it is outside of the printer.

Note If toner gets on your clothes , wipe it off with a dry cloth, and wash y our clothes in cold water. Hot

water sets toner into fabric.

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3 With a dry, lint-free cloth, wipe any residue from the paper path area, the registration roller,

and the print cartridge cavity.

4 Replace the print cartridge.

5 Turn the green lever back to the locked position .

6 Close the front cover, reconnect all cables, and turn the printer on.

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Printer maintenance kit

Note The printer maintenance kit is a consumable and is not covered under warranty.

To ensure optimum print quality, HP recommends that the printer maintenance kit be used approximately every 350,000 pages. You might need to replace the kit more often, depending on the type of printing you do. If you have questions about how frequently you should use a maintenance kit, contact the support center at www.hp.com/support/lj9050_lj9040

When the PERFORM PRINTER MAINTENANCE message appears on the control panel, you need to purchase a printer maintenance kit and install the new parts. The part number for th e 110-V kit is C9152A. The part number for the 220-V kit is C9153A. The printer maint enan ce kit con tains two Type 1 rollers, seven Type 2 rollers, one transfer roller assembly, and one fuser assembly. Complete instructions for installing the kit components a re included in the printer maintenance kit box.

After a new maintenance kit is installed, reset the printer maintenance count.

To reset the printer maintenance count

1 Turn the printer off. 2 Turn the printer on. 3 When the memory count starts, press and hold .

4 When the three LEDs are on, press until NEW MAINTENANCE KIT appears on the screen. 5 Press .

If the message persists,

1 Use or to scroll to CONFIGURE DEVICE. 2 Use or to scroll to RESETS. 3 Press . 4 Use or to scroll to CLEAR MAINTENANCE MESSAGE. 5 Press .

To verify that the maintenance kit is reset to zero, print a configuration page by using the following procedure.

To print a configuration page

1 Press . 2 Use or to scroll to INFORMATION. and press 3 Use or to scroll to PRINT CONFIGURATION. and press .

For more information about installing the printer maintenance kit, see the instructions that accompany it.

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Managing the print cartridge

When you use a new, authentic HP print cartridge (C8543X), you can obtain the following types of supplies information:

● amount of cartridge life remaining

● estimated number of pages remaining

● number of pages printed

● other supplies information

Print cartridge authentication

The printer will let you know that a cartridge is not a genuine HP print cartridge when you insert it in the printer. If you insert a used HP cartridge from another HP printer, the printer can take as many as 20 printed pages to receive the message authenticating that the cartridge is a genuine HP part.

If the printer control-panel message states that this is not a genuine HP print cartridge and you believe you purchased an HP cartridge, go to www.hp.com/go/anticounterfeit

Non-HP print cartridges

Hewlett-Packard Company cannot recommend use of non-HP print cartridges, either new or remanufactured. Because they are not HP products, HP cannot influence their design or control their quality. Service or repairs required as a result of using a non-HP print cartridge will not be covered under the printer warranty.

Print cartridge storage

Do not remove the print cartridge from its package until you are ready to use it.

CAUTION To prevent damage to the print cartridge, do not expose it to light for more than a few minutes.

Checking the toner level

You can check the toner level by using the printer control panel, the embedded Web server, the printer software, or HP Web Jetadmin.

Using the printer control panel

1 Press to open Menu. 2 Use or to select INFORMATION and then press . 3 Use or to select PRINT SUPPLIES STATUS PAGE and then press . 4 Press to print the supplies status page. See Supplies status pa ge for information about

the supplies status page.

Using the embedded Web server

1 In your Web browser, type the IP address for the printer home page. This takes you to the

printer status page.

2 On the left side of the screen, click Supplies Status. This takes you to the supplies status

page, which provides to ner le v el inf ormation. See Supplies status page f or inf ormation about the supplies status page.

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Using printer software

The following conditions must be met in order to use this feature:

● The HP Toolbox software must be installed on your computer. (HP Toolbox is automatically

installed as part of the typical printer software installation.)

● The printer must be connected to a network.

● You must have access to the World Wide Web to order supplies.

To use the printer software 1 On the Start menu, select Programs, and then click HP toolbox.

The HP Toolbox opens in a Web browser.

2 On the left side of the window, click the Status tab, and then click Supplies Status.

Note If you want to order supplies, click Or der Supplies . This opens a browser that produces a URL

where you can purchase supplies . Select the supplies that y ou w ant to order an d then finish the ordering process.

Using HP Web Jetadmin

In HP Web Jetadmin, select the printer device. The device status page shows toner lev el information.

Print cartridge conditions

Use these procedures when you see a message that relates to the print cartridge, or when you want to change or replace a print cartridge.

Order the print cartridge

When the print cartridge is low, the message ORDER CARTRIDGE appears on the printer control panel.

If the ORDER CARTRIDGE message appears but the printer continues printing, the CARTRIDGE LOW setting is set to CONTINUE (the default setting).

If the printer stops printing when low toner is detected, CARTRIDGE LOW is set to STOP. To resume printing, press .

The message ORDER CARTRIDGE will continue to appear until you replace the print cartridge. Select CARTRIDGE LOW=CONTINUE or CARTRIDGE LOW=STOP from the Configuration menu on the

printer control panel (see System setup submenu). HP recommends that you pla ce a n o rde r for a replacement print cartridge when you fi rst re ce ive

an ORDER CARTRIDGE alert. You can order a cartridge by using the Internet Enabled Supplies Ordering feature. To do so, click the printer icon on the bottom right of your screen, click the icon for the printer that you use, and then click the Order Supplies link on the status page. In a network environment, use the embedded Web server to order supplies online.

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Replace the print cartridge

When the print cartridge is empty , a REPLACE CARTRIDGE messag e appear s on the printer control panel. The printer continues printing (without customer interaction) until it reaches a drum-out condition, but HP does not guarantee print quality after this message appears. However, if the REPLACE CARTRIDGE message results from the drum life being e xceeded, the user has to replace the cartridge immediately, and no ov e rride is po ssible. This is done to protect the printer and th e print car tridge.

Recycling

For information about recycling the print cartridge, see Protecting the environment or go to

www.hp.com/recycle

Using the printer cleaning page

Note To ensure good print quality with certain types of paper, use the cleaning page every time the

print cartridge is replaced. If the cleaning page is frequently needed, try a different type of paper.

If toner specks appear on the fron t or back side of your print jobs, use the following procedure. From the printer control panel:

1 Use or to select Configure Device and then press . 2 Use or to select Print Quality and then press . 3 Use or to select Create Cleaning Page and then press . 4 Follow the instructions on the cleaning page. 5 When toner has been cleaned from inside the printer, shiny black spots will appear on the

page black strip. If white spots appear on the bl ack strip, print another cleani ng page.

Note In order for the cleaning page to work correctly, print the cleaning page on copier-grade paper

(not bond or rough paper).

Rocking the print cartridge

When you install a print cartridge for the first time, gently rock the cartridge from front to back to distribute the toner e venly inside the cartridge. Because of the new cartridge design, this is the only time that you need to rock the cartridge.

Configuring alerts

You can use HP Web Jetadmin or the embedded Web server in the printer to config ure the system to alert you to problems with the printer . The al erts take the form of e-mail messages that are sent to the e-mail account or accounts that you specify.

You can configure the following items:

● the printer(s) that you want to monitor.

● which alerts are to be received (for example, alerts for paper jams, pap er out, order

cartridge, replace cartridge, and cover open)

● the e-mail account to which the alerts should be forwarded

Software Location for information

HP Web Jetadmin See the HP Web Jetadmin Help system for details on

alerts and how to set them up.

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Software Location for information

Embedded Web server See Using the embedded Web server for general

information about the embedded Web server. See the embedded Web server Help system for

details on alerts and how to set them up.

You can also receive alerts through the HP Toolbox software. These alerts display as either a pop-up window or an animated taskbar icon. The HP Toolbox software does not send alerts in the form of an e-mail message. You can configure the HP Toolbox software to deliver only the alerts that you want to receive, and you can also specify how often the software checks the printer status. See HP Toolbox for more information.

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Problem solving

Overview

This section will help you to troubleshoot and solve printer problems.

Clearing jams Occasionally , paper can jam during printing. This section will help you to locate

paper jams, properly clear them from the printer, and solve repeated jams.

Understanding printer messages

Resolving controlpanel messages

Correcting output quality problems

Solving common printer issues

Using the embedded Web server

Many different messages can appear on the printer control-panel display. Some messages tell the current printer status, such as INITIALIZING. Other messages require action, such as CLOSE RIGHT DOOR. Most of these messages are self-explanatory. However, some messages indicate a problem with the printer, or require further action or description. This section lists these types of messages and tells you what to do if a message persists.

This section lists messages that might appear on the control panel and explains what causes the message and what action can be taken to resolve the message

The printer should produce print jobs of the highest quality. If print jobs do not appear sharp and clear, if defects such as lines, specks, or smears appear on the page, or if paper is wrinkled or curled, use this section to troubleshoot and solve the print quality problem.

Before you can eliminate a printer problem, you must understand the location of the problem. Use the tables in this section to determine the printer problem, and then follow the corresponding troubleshooting suggestions.

The pages that give information about the printer are on the embedded Web server.

Printing information pages

Checking the printer configuration

Printing a paper path test

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These pages can be printed from the printer control panel.

From the printer, y ou can print information pages, which give details about the printer and its configuration.

The paper path test can be used to verify that various paper paths are working properly .

Clearing jams

If a paper-jam message appears on the printer control panel, look for paper in the locations that are indicated in the following graphic. You might need to look for paper in locations other than those that are indicated in the paper-jam message . If the locatio n of the paper jam is not obvious , look first in the front-door area.

After looking at the graphic, you can go to the procedure for clearing the jam. When clearing jams, be very careful not to tear the paper. If a small piece of paper is left in the printer, it could cause additional jams. If jams are a recurrin g problem, see Solving repeated paper jams.

Note Loose toner might remain in the printer after a paper jam and cause output quality problems.

These should clear up within a few pages.

Jam locations

1. Standard top bin (face-down output bin)

2. Optional Tray 1

3. Right door

4. Vertical transfer door

5. Optional Tray 4

6. Tray 3

7. Tray 2

8. Left door (behind output accessory

9. Duplexer (inside the printer)

10. Optional output device

11. Front door and print cartridge area

12. Upper bin (face-up output bin)

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HP (Hewlett-Packard) 9050, 9050n User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Printer basics

Printing tasks

Advanced printing tasks

Security features

Printer maintenance

Problem solving