HP (Hewlett-Packard) 7300, 7400 User Manual

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HP Officejet 7300/7400 series all-in-one

User Guide

HP Officejet 7300/7400 series all-in-one

User Guide

The information contained herein is subject to change without notice. Reproduction, adaptation or translation without prior written permission is prohibited, except as allowed under copyright laws.

Adobe and the Acrobat logo are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries.

Windows®, Windows NT®, Windows Me®, Windows XP®, and Windows 2000® are U.S. registered trademarks of Microsoft Corporation.

Intel® and Pentium® are registered trademarks of Intel Corporation.

Energy Star® and Energy Star logo® are US registered marks of the United States Environmental Protection Agency.

Publication Number: Q3461-90161 First edition: July 2004

Notice

The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein.

The Hewlett-Packard Company shall not be liable for incidental or consequential damages in connection with, or arising out of the furnishing, performance, or use of this document and the program material which it describes.

Note: Regulatory information can be found in the technical information chapter of this guide.

It is not lawful in many places to make copies of the following items. When in doubt, check with a legal representative first.

● Governmental paper or documents:

– Passports – Immigration papers

– Selective service papers – Identification badges,

cards, or insignias

● Governmental stamps: Postage stamps Food stamps

● Checks or drafts drawn on Governmental agencies

● Paper currency, traveler’s checks, or money orders

● Certificates of deposit

● Copyrighted works

Safety information

Warning To prevent fire or

shock hazard, do not expose this product to rain or any type of moisture.

Always follow basic safety precautions when using this product to reduce risk of injury from fire or electric shock.

Warning Potential shock

hazard

1 Read and understand all

instructions in the setup poster.

2 Use only a grounded electrical

outlet when connecting the device to a power source. If you do not know whether the outlet is grounded, check with a qualified electrician.

3 Observe all warnings and

instructions marked on the product.

4 Unplug this product from wall

outlets before cleaning.

5 Do not install or use this product

near water or when you are wet.

6 Install the product securely on a

stable surface.

7 Install the product in a protected

location where no one can step on or trip over the line cord, and where the line cord will not be damaged.

8 If the product does not operate

normally, see the online Troubleshooting help.

9 No operator-serviceable parts

inside. Refer servicing to qualified service personnel.

10 Use in a well-ventilated area.

Warning This equipment

will be inoperable when mains power fails.

1 HP all-in-one overview.........................................................................................2

2 Find more information........................................................................................ 16

3 Connection information.....................................................................................18

4 Work with photos...............................................................................................23

5 Load originals and load paper...........................................................................30

6 Use a memory card or PictBridge camera........................................................39

7 Use the copy features........................................................................................53

8 Use the scan features......................................................................................... 68

9 Print from your computer..................................................................................73

10 Fax setup.............................................................................................................76

11 Use the fax features...........................................................................................84

12 Use HP Instant Share (USB)............................................................................107

13 Use HP Instant Share (networked)..................................................................114

14 Order supplies..................................................................................................132

15 Maintain your HP all-in-one.............................................................................135

16 Troubleshooting information...........................................................................149

17 Get HP support.................................................................................................188

18 Warranty information.......................................................................................197

19 Technical information......................................................................................201

Index.........................................................................................................................213

User Guide 1

HP all-in-one overview

Many HP all-in-one functions can be accessed directly, without turning on your computer. Tasks such as making a copy, sending a fax, or printing photos from a memory card can be accomplished quickly and easily from your HP all-in-one. This chapter describes the HP all-in-one hardware features, control panel functions, and how to access the HP Image Zone software.

Note The HP Officejet 7300 series and HP Officejet 7400 series all-in-ones have

slightly different features. Some of the features described in this guide might not apply to the model you purchased.

Tip You can do more with your HP all-in-one by using the HP Image Zone software

installed on your computer. The software includes enhanced copy, fax, scan, and photo functionality, as well as troubleshooting tips and product-specific help. For more information, see the onscreen HP Image Zone Help and Use the HP Image

Zone to do more with your HP all-in-one.

The HP all-in-one at a glance

Label Description

1 Document feeder tray

2 Lid

3 Color graphics display

4 Control panel

5 802.11g wireless radio light

(HP Officejet 7400 series all-in-one only)

6 Memory card slots and PictBridge camera

port

7 Output tray

2 HP Officejet 7300/7400 series all-in-one

(continued)

Label Description

8 Paper-length guide

9 Output tray extender

10 Input tray

11 Paper-width guide

12 Ethernet port and Ethernet indicator lights

13 Rear USB port

14 Power connection

15 Fax ports (1-LINE and 2-EXT)

16 Rear clean-out door

Note The wireless radio on the HP Officejet 7400 series all-in-one is on by default. The

blue (wireless radio) light reflects the status of the wireless radio, and therefore remains on while the radio is on. If you connect your HP all-in-one using a USB or Ethernet cable, turn the wireless radio off. For information on turning off the wireless radio and the blue light, see the Network Guide that came with your HP all-in-one.

Control panel overview

This section describes the functions of the control panel buttons, lights, and keypad, as well as the color graphics display icons and screen saver.

HP all-in-one overview

Control panel features

User Guide 3

Chapter 1

Label Name and Description

HP all-in-one overview

Scan To: Select a scan destination.

2 Start Scan: Start a scan job and send it to the destination you selected using the

Scan To button.

One-touch speed dial buttons: Access the first five speed dial numbers.

Start Fax Black: Start a black and white fax.

Start Fax Color: Start a color fax.

Keypad: Enter fax numbers, values, or text.

7 Auto Answer light: When the Auto Answer light is on, the HP all-in-one is set to

receive faxes automatically.

8 Auto Answer: Set the fax function to answer the phone automatically after a

specified number of rings.

9 Redial/Pause: Redial the most recently dialed number, or insert a 3-second pause

in a fax number.

10 Menu: Select fax options, including Resolution, Lighter/Darker, Two-Sided Send,

and several other options using the Menu button in the Fax area.

Speed Dial: Select a speed dial number.

Label Name and Decription

4 HP Officejet 7300/7400 series all-in-one

Two-Sided: Perform a two-sided copy or fax job.

Tray Select: Select a paper tray.

HP Instant Share: Access the HP Instant Share features.

(continued)

Label Name and Decription

15 OK: Select a menu, setting, or select photos in the color graphics display for

printing.

HP all-in-one overview

Cancel: Stop a job, exit a menu, or exit settings.

Down arrow: Navigate down through menu options.

18 Right arrow: Increase values, or go forward when viewing photos on the color

graphics display.

Start Copy Black: Start a black and white copy job.

Start Copy Color: Start a color copy job.

21a Collate: Produce sets of copies in the exact order they are scanned from the

document feeder tray. (HP Officejet 7400 series all-in-one only)

21b Lighter/Darker: Access a menu that allows you to lighten or darken copy output.

(HP Officejet 7300 series all-in-one only)

22 Print Photos: Print the photo from your memory card currently displayed in the

color graphics display, or print all of the photos you selected using the OK button.

23 Proof Sheet: Print a proof sheet when a memory card has been inserted in a

memory card slot. A proof sheet shows thumbnail views of all the photos on the memory card. You can select photos on the proof sheet, then print those photos by scanning the proof sheet.

24 Rotate: Rotate the currently displayed photo on the color graphics display 90

degrees. Subsequent presses continue to rotate the photo 90 degrees.

25 On: Turn the HP all-in-one on or off. When the HP all-in-one is off, a minimal

amount of power is still supplied to the device. To completely disconnect the power supply to the HP all-in-one, turn the device off, and then unplug the power cord.

26 On light: When lit, the On light indicates that the HP all-in-one is on. The light blinks

while performing a job.

27 Zoom: Enlarge the image on the color graphics display. You can also use this

button to adjust the crop box when printing.

28 Menu: Print a photo, transfer photos to your computer, see a slide show, or share

photos with HP Instant Share using the Menu button in the Photo area.

Number of Copies: Select the number of copies using either the or the , or

enter the number directly using the keypad.

Quality: Control the speed and quality of copies.

31 Menu: Select copy options, including Tray Select, Paper Type, Paper Size, and

several other options using the Menu button in the Copy area.

User Guide 5

Reduce/Enlarge: Change the size of the photo for printing.

Chapter 1 (continued)

Label Name and Decription

33 Setup: Access the menu system for reports, fax settings, and maintenance. Also

access product-launched Help.

HP all-in-one overview

Up arrow: Navigate up through menu options.

35 Attention light: When blinking, the Attention light indicates an error has occurred

that requires your attention.

36 Left arrow: Decrease values, or go back when viewing photos on the color graphics

display.

37 Color graphics display: View menus, photos, and messages. The color graphics

display is stationary on this device.

Color graphics display icons

The following icons appear at the bottom of the color graphics display to provide important information about your HP all-in-one. Some of the icons appear only if your HP all-in-one has wireless network capability.

Icon

Purpose

Shows that a print cartridge is nearly empty. The color on the bottom of the icon corresponds to the color on the top of the print cartridge. For example, the green icon represents the cartridge that has green on top, which is the tri-color print cartridge.

Shows the ink level of the print cartridge represented by the color of the icon. This example shows the gray photo print cartridge.

Left: shows that there is a wired connection. Right: shows that there is no wired connection.

Shows that the HP all-in-one has wireless networking capability, but there is currently no wireless network connection. This is for infrastructure mode only. (HP Officejet 7400 series all-in-one only)

Shows that there is an ad hoc wireless network connection. (HP Officejet 7400 series all-in-one only)

Shows the signal strength of the wireless network connection. This is for infrastructure mode only. (HP Officejet 7400 series all-in-one only)

6 HP Officejet 7300/7400 series all-in-one

(continued)

Icon Purpose

Shows that an HP Instant Share message has been received.

Shows that HP Instant Share is set up, but auto checking is turned off.

Shows that a Bluetooth adapter is installed, and there is a connection.

Color graphics display screen saver

In order to prolong the life of the color graphics display, the display dims after two minutes of inactivity. After eight more minutes of inactivity (a total of ten minutes), the display goes into Screen Saver mode. After 60 minutes of inactivity, the color graphics display goes into Sleep State and the screen shuts off completely. The display turns back on when you perform an operation, such as pressing a control panel button, lifting the lid, inserting a memory card, accessing the HP all-in-one from a connected computer, or connecting a device to the front camera port.

Menu Overview

The following tables provide a quick reference to top-level menus that appear on the HP all-in-one color graphics display.

HP all-in-one overview

Copy Menu

1. Tray Select

2. Paper Size

3. Paper Type

4. Collate

5. Two-Sided

6. Number of Copies

7. Reduce/Enlarge

8. Quality

9. Lighter/Darker

0. Enhancements *. Color Intensity #. Set New Defaults

Scan To menu

The Scan To menu lists scan destinations, including applications installed on your computer. Therefore, your Scan To menu might list scan destinations different than the ones shown here.

User Guide 7

HP all-in-one overview

Chapter 1

Scan To (USB - Windows)

1. HP Image Zone

2. Microsoft PowerPoint

3. Adobe Photoshop

4. HP Instant Share

5. Memory Card

Scan To (USB - Macintosh)

1. JPEG to HP Gallery

2. Microsoft Word

3. Microsoft PowerPoint

4. HP Instant Share

5. Memory Card

Scan Menu

When the HP all-in-one is connected to a network with one or more computers, the

Scan Menu allows you to select a connected computer before displaying some

options.

Scan Menu (networked)

1. Select Computer

2. HP Instant Share

3. Memory Card

Photo Menu

When the HP all-in-one is connected to one or more computers on a network, the Photo

Menu shows a different set of options than when it is connected to a computer via a

USB cable.

Photo Menu

1. Print Options

2. Edit

3. Transfer to Computer

4. Slideshow

5. HP Instant Share

8 HP Officejet 7300/7400 series all-in-one

Fax Menu

1. Resolution

2. Lighter/Darker

3. Two-Sided Send

4. Scan and Fax

5. Send Fax Later

6. Poll to Receive

7. Set New Defaults

Proof Sheet Menu

1. Print Proof Sheet

2. Scan Proof Sheet

HP Instant Share menu

HP Instant Share

1. Send

2. Receive

3. HP Instant Share Options

HP all-in-one overview

Setup Menu

The Help Menu selection on the Setup Menu provides quick access to key help topics. Most of the information is presented on a connected Windows PC or Macintosh computer screen. However, information about the color graphics display icons is presented on the color graphics display.

Setup Menu

1. Help Menu

2. Print Report

3. Speed Dial Setup

4. Basic Fax Setup

5. Advanced Fax Setup

6. Tools

7. Preferences

8. Network

9. HP Instant Share

0. Bluetooth

User Guide 9

Chapter 1

Use the HP Image Zone to do more with your HP all-inone

The HP Image Zone software is installed on your computer when you set up your HP all-in-one. For further information, see the Setup Guide that came with your device.

Access to the HP Image Zone software differs by operating system (OS). For example, if you have a PC and are running Windows, the HP Image Zone software entry point is

HP all-in-one overview

the HP Director. If you have a Macintosh and are running OS X V10.1.5 or later, the HP Image Zone software entry point is the HP Image Zone window. Regardless, the

entry point serves as the launching pad for the HP Image Zone software and services.

You can quickly and easily expand the functionality of your HP all-in-one by using the HP Image Zone software. Look for boxes like this throughout the guide that provide topic-specific tips and helpful information for your projects.

Access the HP Image Zone software (Windows)

Open the HP Director from the desktop icon, system tray icon, or from the Start menu. The HP Image Zone software features appear in the HP Director.

To open the HP Director

1 Do one of the following:

– On the Windows desktop, double-click the HP Director icon. – In the system tray at the far right of the Windows taskbar, double-click the

Hewlett-Packard Digital Imaging Monitor icon.

– On the taskbar, click Start, point to Programs or All Programs, select HP,

and then click HP Director.

2 In the Select Device box, click to see a list of installed devices. 3 Select the HP all-in-one.

Note The icons in the HP Director graphic below might appear differently on your

computer. The HP Director is customized to display icons associated with the device that is selected. If the selected device is not equipped with a particular feature or function, then the icon for that feature or function does not display in the HP Director.

Tip If the HP Director on your computer does not contain any icons, an error might

have occurred during the software installation. To correct this, use the Control Panel in Windows to completely uninstall the HP Image Zone software; then reinstall the software. For more information, see the Setup Guide that came with your HP all-in-one.

Button

10 HP Officejet 7300/7400 series all-in-one

Name and Purpose

Scan Picture: Scans a photo, picture, or drawing and displays it in the HP Image Zone.

Scan Document: Scans a document that contains text or both text and

graphics, and displays it in your selected program.

(continued)

Button Name and Purpose

Make Copies: Displays the Copy dialog box for the selected device, from which

you can make a printed copy of your image or document. You can select the copy quality, number of copies, color, and size.

HP Image Zone: Displays the HP Image Zone, where you can:

● View and edit images

● Print photos in multiple sizes

● Make and print a photo album, postcard, or flyer

● Make a multimedia CD

●

Share images through e-mail or a website

Transfer Images: Displays the HP Image Transfer software, which allows you to transfer images from the HP all-in-one, and save them on your computer.

Note For information on additional features and menu items such as Software Update,

Creative Ideas, and HP Shopping, see the onscreen HP Image Zone Help.

Menu and list items are also available to help you select the device you want to use, check its status, adjust a variety of software settings, and access the onscreen help. The following table explains these items.

HP all-in-one overview

Feature

Purpose

Help Use this feature to access the HP Image Zone Help, which provides software

help and troubleshooting information for your HP all-in-one.

Select Device Use this feature to select the device you want to use from the list of installed

devices.

Settings Use this feature to view or change various settings for your HP all-in-one, such

as print, scan, or copy.

Status Use this feature to display the current status of your HP all-in-one.

Open the HP Image Zone software (Macintosh OS X v10.1.5or later)

Note Macintosh OS X v10.2.1 and v10.2.2 are not supported.

When you install the HP Image Zone software, the HP Image Zone icon is placed in the Dock.

Note If you install more than one HP all-in-one, an HP Image Zone icon for each

device is displayed in the Dock. For example, if you have an HP scanner and an HP all-in-one installed, two HP Image Zone icons are present in the Dock, one for each device. However, if you installed two of the same kind of device (for example, two HP all-in-ones) only one HP Image Zone icon is displayed in the Dock to represent all devices of that kind.

User Guide 11

HP all-in-one overview

Chapter 1

You can access the HP Image Zone software in one of two ways:

● Through the HP Image Zone window

● Through the HP Image Zone Dock menu

Open the HP Image Zone window

Select the HP Image Zone icon to open the HP Image Zone window. The HP Image Zone window has two main elements:

● The display area for the Products/Services tabs – The Products tab gives you access to many of the features of your HP

imaging products, such as an installed products pop-up menu and a list of tasks available for the current product. The list may include tasks such as copy, scan, fax, or transfer images. Clicking on a task opens an application to assist you with that task.

– The Services tab gives you access to digital imaging applications that can

help you view, edit, manage, and share you images.

● The Search HP Image Zone Help text entry field The Search HP Image Zone Help text entry field lets you search HP Image Zone

Help for keywords or phrases.

To open the HP Image Zone window

➔

Click the HP Image Zone icon in the Dock. The HP Image Zone window appears.

The HP Image Zone window displays only the HP Image Zone features that are appropriate for the selected device.

Note The icons in the table below might appear differently on your computer. The

HP Image Zone window is customized to display feature icons associated with

the device that is selected. If the selected device is not equipped with a particular feature or function, then that feature or function does not display in the

HP Image Zone window.

Products

Icon Feature and Purpose

Unload Images: Use this feature to transfer images from a memory card to

your computer.

Scan Picture: Use this feature to scan an image and display it in the HP Gallery.

Scan to OCR: Use this feature to scan text and display it in the selected

destination text editing software program.

Note Availability of this feature varies by country/region.

12 HP Officejet 7300/7400 series all-in-one

(continued)

Products

Icon Feature and Purpose

Make Copies: Use this feature to make a copy in black and white or color.

Services

Icon Feature and Purpose

HP Gallery: Use this feature to display the HP Gallery to view and edit

images.

HP Image Print: Use this feature to print images from an album using one of several templates available.

HP Instant Share: Use this feature to open the HP Instant Share software client application.

In addition to the feature icons, several menu and list items allow you to select the device you want to use, adjust a variety of software settings, and access the onscreen help. The following table explains these items.

HP all-in-one overview

Feature

Purpose

Select Device Use this feature to select the device you want to use from a list of installed

devices.

Settings Use this feature to view or change various settings for your HP all-in-one, such

as print, scan, or copy.

Search HP

Image Zone

Use this feature to search the HP Image Zone Help, which provides software help and troubleshooting information for your HP all-in-one.

Help

Display the HP Image Zone Dock menu

The HP Image Zone Dock menu provides a shortcut to HP Image Zone services. The Dock menu automatically contains all of the applications available in the HP Image Zone window Services tab list. You can also set HP Image Zone preferences to add other items to the menu, such as tasks from the Products tab list or HP Image Zone

Help.

User Guide 13

HP all-in-one overview

Chapter 1

To display the HP Image Zone Dock menu

➔

Do one of the following: – Set either HP Gallery or iPhoto as your preferred photo manager.

– Set additional options associated with your preferred photo manager. – Customize the list of items displayed in the HP Image Zone Dock menu.

Access the HP Image Zone software (Macintosh OS earlier than X v10.1.5)

Note Macintosh OS 9 v9.1.5 and later and v9.2.6 and later are supported. Macintosh

OS X v10.0 and v10.0.4 are not supported.

The HP Director is the entry point to the HP Image Zone software. Depending on the capabilities of your HP all-in-one, the HP Director lets you initiate device functions such as scanning, copying, faxing, or unloading images from a digital camera or memory card. You can also use the HP Director to open the HP Gallery to view, modify, and manage the images on your computer.

Use one of the following methods to open the HP Director. The methods are Macintosh OS specific..

● Macintosh OS X: The HP Director opens automatically during HP Image Zone software installation, and an HP Director icon is created in the Dock for your device. To display the HP Director menu:

In the Dock, click the HP Director icon for your device.

The HP Director menu appears.

Note If you install several HP devices of different kinds (for example, an

HP all-in-one, a camera, and an HP scanner), an HP Director icon for each kind of device is displayed in the Dock. However, if you install two of the same kind of device (for example, you may have a laptop that you connect to two different HP all-in-one devices -- one at work and one at home) only one HP Director icon is displayed in the Dock.

● Macintosh OS 9: The HP Director is a standalone application that must be opened before its features can be accessed. Use one of the following methods to open the HP Director:

– Double-click the HP Directorr alias on the desktop. – Double-click the HP Director alias in the Applications:Hewlett-Packard:HP

Photo and Imaging Software folder. The HP Director displays only the task buttons that pertain to the selected

device.

Note The icons in the table below might appear differently on your computer. The

HP Director menu is customized to display feature icons associated with the

device that is selected. If the selected device is not equipped with a particular feature or function, then the icon for that feature or function does not display.

14 HP Officejet 7300/7400 series all-in-one

Device Tasks

Icon Purpose

Unload Images: Use this feature to transfer images from a memory card to

your computer.

Note Macintosh OS 9: Image transfer from a memory card to your computer is

not supported over a network.

Scan Picture: Use this feature to scan an image and display it in the HP Gallery.

Scan Document: Use this feature to scan text and display it in the selected

destination text editing software program.

Note Availability of this feature varies by country/region.

Make Copies: Use this feature to make a copy in black and white or color.

Manage and Share

Icon Purpose

HP Gallery: Use this feature to display the HP Gallery to view and edit

images.

HP all-in-one overview

In addition to the HP Gallery feature, several menu items without icons allow you to select other applications on your computer, change feature settings on your HP all-inone, and access the onscreen help. The following table explains these items.

Manage and Share

Feature Purpose

More Applications

HP on the Web

HP Help

Use this feature to select other applications on your computer.

Use this feature to select an HP website.

Use this feature to select a source for help with your HP all-in-one.

Settings Use this feature to view or change various settings for your HP all-in-one,

such as print, scan, or copy.

User Guide 15

Find more information

HP Photosmart 2600 series printer User Guide

Find more information

A variety of resources, both printed and onscreen, provide information about setting up and using your HP all-in-one.

Setup Guide

The Setup Guide provides instructions for setting up your HP all-in-one and installing software. Make sure you follow the steps in order.

If you have problems during setup, see Troubleshooting in the last section of the Setup Guide, or the Troubleshooting chapter in this guide.

User Guide

This User Guide contains information on how to use your HP all-in-one, including troubleshooting tips and step-bystep instructions.

HP All-in-One Network Guide

Wireless and Wired Networking

Network Guide

The Network Guide contains information on setting up and connecting your HP all-in-one to a network.

HP Image Zone Tour

The HP Image Zone Tour is a fun, interactive way to get a brief overview of the software included with your HP all-inone. You'll learn how HP Image Zone can help you edit, organize, and print your photos.

HP Director

The HP Director provides easy access to the software applications, default settings, status, and onscreen Help for your HP device. To start the HP Director, double-click the HP Director icon from your desktop.

HP Image Zone Help

16 HP Officejet 7300/7400 series all-in-one

(continued)

The HP Image Zone Help provides detailed information on using the software for your HP all-in-one.

● The Get step-by-step instructions topic provides information on using the HP Image Zone software with HP devices.

● The Explore what you can do topic provides more information about the practical and creative things you can do with the HP Image Zone software and your HP devices.

● If you need further assistance or want to check for HP software updates, see the Troubleshooting and

support topic.

Onscreen help from your device

Onscreen help is available from your device and contains additional information on select topics. Access the onscreen help from the control panel. From the Setup menu, highlight the Help menu item and press OK.

Readme

The Readme file contains the most recent information which might not be found in other publications.

Install the software to access the Readme file.

www.hp.com/support If you have internet access, you can get help and support

from the HP website. This website offers technical support, drivers, supplies, and ordering information.

Find more information

User Guide 17

Connection information

Your HP all-in-one comes equipped with networking capability. It also comes equipped with a USB port so you can connect directly to a computer using a USB cable. If you insert an HP bt300 Bluetooth® Wireless Printer Adapter into the PictBridge camera port (USB host port) on the front of your HP all-in-one, Bluetooth devices such as PDAs and camera phones can print to your HP all-in-one.

Supported connection types

Description Recommended

number of connected computers for best performance

USB connection One computer

connected by means of a USB cable to the device.

Ethernet (wired) connection

802.11b or g (wireless) connection

(HP Officejet 7400 series all-in-one only)

HP bt300 Bluetooth® Wireless Printer

Connection information

Adapter (HP bt300)

Up to five computers connected by means of a hub or router.

Up to five computers connected by means of an access point. (infrastructure mode)

Not applicable. Printing. Follow the instructions

Connect using a USB cable

Detailed instructions for connecting a computer to your HP all-in-one using a USB cable are included in the Setup Guide that came with your device.

Supported software features

All features are supported.

All features are supported, including Webscan.

Setup instructions

Follow the Setup Guide for detailed instructions.

Follow the Setup and Network Guides for detailed instructions.

in Connect using the

HP bt300 Bluetooth Wireless Printer Adapter.

Connect using Ethernet

The HP Officejet 7300/7400 series all-in-one supports both 10 Mbps and 100 Mbps Ethernet network connections. Detailed instructions on connecting your HP all-in-one to an Ethernet (wired) network are included in the Setup and Network Guides that came with your device.

18 HP Officejet 7300/7400 series all-in-one

Connect using wireless

The HP Officejet 7400 series all-in-one uses an internal networking component that supports a wireless network. Detailed instructions on connecting your HP all-in-one to a wireless (802.11b or g) network are included in the Setup and Network Guides that came with your device.

Connect using the HP bt300Bluetooth Wireless Printer Adapter

The HP bt300 allows you to print images from most Bluetooth devices directly to your HP all-in-one without a cable connection. Simply insert the HP bt300 into the PictBridge camera port located on the front of the HP all-in-one and print from a Bluetooth device such as a PDA or camera phone.

Note Using Bluetooth technology to print from a PC or laptop to your HP all-in-one is

not supported at this time.

To connect the HP bt300 to your HP all-in-one

1 Insert the HP bt300 into the PictBridge camera port (shown in the graphic below).

Connection information

Note If you insert the HP bt300 into your HP all-in-one and a message displays on

your color graphics display that says No Bluetooth, disconnect the adapter from the HP all-in-one and refer to Device update.

2 Some Bluetooth devices exchange device addresses when they communicate with

each other and establish a connection. If your Bluetooth device requires the address of your HP all-in-one to make a connection: a Press Setup on the control panel of your HP all-in-one.

The Setup Menu appears on the color graphics display.

b Press 0, then press 1.

This displays the Bluetooth menu and then selects Device Address. The Device Address for your HP all-in-one displays. It is read only.

c To enter the address into your device, follow the instructions that came with

your Bluetooth device.

User Guide 19

Chapter 3

3 Some Bluetooth devices display the printer's device name when connected. If your

Bluetooth device displays the printer's name: a Press Setup on the control panel of your HP all-in-one.

The Setup Menu appears on the color graphics display.

b Press 0, then press 2.

This displays the Bluetooth menu and then selects Device Name. The Device Name screen appears.

Note Your HP all-in-one ships with a predefined name for your HP all-in-one:

TBD.

c Use the visual keyboard on the Device Name screen to enter a new name.

For more information on using the visual keyboard, see Enter text and symbols.

d When you have finished entering a name for your HP all-in-one, highlight Done

on the visual keyboard and press OK. The name you entered will appear on your Bluetooth device when you

connect to the HP all-in-one to print.

Set Bluetooth security for your HP all-in-one

You can enable printer security settings through the Bluetooth menu on your HP allin-one. Simply press Setup on the control panel, and select Bluetooth from the Setup

Menu. From the Bluetooth menu, you can:

● Require passkey authentication prior to someone printing to your HP all-in-one from a Bluetooth device

● Make your HP all-in-one visible or invisible to Bluetooth devices that are within range

Use a passkey to authenticate Bluetooth devices

You can set the security level of your HP all-in-one to either Low or High:

● Low: The HP all-in-one does not require a passkey. Any Bluetooth device within range can print to it.

Connection information

20 HP Officejet 7300/7400 series all-in-one

● High: The HP all-in-one requires a passkey from the Bluetooth device before allowing the device to send a print job to it.

To set your HP all-in-one to require passkey authentication

1 Press Setup on the control panel of your HP all-in-one.

The Setup Menu appears on the color graphics display.

2 Press 0, then press 3.

This displays the Bluetooth menu and then selects Passkey. The Passkey screen appears.

Note Your HP all-in-one ships with a predefined passkey that is set to four

zeroes.

3 Use the numbered keypad on the control panel of your HP all-in-one to enter a new

passkey. For more information on using the keypad, see Enter text and symbols.

4 When you have finished entering your passkey, press OK.

The Bluetooth menu appears.

5 Press 5.

This selects Security Level and displays the Security Level menu.

6 Press 1 to select High.

High level security requires authentication.

Note The default security setting is Low. Low level security does not require

authentication.

Passkey authentication is now set for your HP all-in-one.

Set your HP all-in-one to be invisible to Bluetooth devices

You can set your HP all-in-one to be either Visible to all Bluetooth devices (public) or

Not visible to any (private):

● Visible to all: Any Bluetooth device within range can print to the HP all-in-one.

● Not visible: Only Bluetooth devices that have stored the device address of the

HP all-in-one can print to it.

To set your HP all-in-one to be Not visible

1 Press Setup on the control panel of your HP all-in-one.

The Setup Menu appears on the color graphics display.

2 Press 0, then press 4.

This displays the Bluetooth menu and then selects Accessibility. The Accessibility menu appears.

Note Your HP all-in-one ships with a default accessibility level of Visible to all.

3 Press 2 to select Not visible.

Your HP all-in-one is inaccessible to Bluetooth devices that have not stored its device address.

Connection information

Reset Bluetooth settings on your HP all-in-one

If you want to reconfigure all of the Bluetooth settings on your HP all-in-one, you can reset them to factory defaults by performing the following:

1 Press Setup on the control panel of your HP all-in-one.

The Setup Menu appears on the color graphics display.

2 Press 0, then press 6.

This displays the Bluetooth menu and then selects Reset Bluetooth.

Note Only select Reset Bluetooth if you want all of your HP all-in-one Bluetooth

settings returned to factory defaults.

Use Webscan

Webscan lets you perform a basic scan through your HP all-in-one using just a Web browser. It also lets you perform the scan from your HP all-in-one without the device software installed on your computer. Just enter the IP address of the HP all-in-one in a Web browser. The embedded Web server Home page appears in your browser. In the left hand column, under Applications, select Scan. For more information on printing a network configuration page to obtain the IP address of your HP all-in-onet, see the Network Guide that came with your device.

User Guide 21

Chapter 3

The user interface for Webscan is unique to using the HP all-in-one and does not support scan-to destinations like the HP Image Zone scanning software. The e-mail functionality of Webscan is limited, so it is recommended you use the HP Image Zone scanning software for this feature instead.

Connection information

22 HP Officejet 7300/7400 series all-in-one

Work with photos

Your HP all-in-one allows you to transfer, edit, share, and print photos in several different ways. This chapter contains a brief overview of the wide range of options for performing each of these tasks, depending on your preferences and computer setup. More detailed information for each task is available in other chapters within this guide, or in the onscreen HP Image Zone Help.

Transfer photos

You have several different options for transferring photos. You can transfer photos to your HP all-in-one, your computer, or a memory card. For more information, see the section below specific to your operating system.

Transfer photos using a Windows PC

The graphic below shows several methods for transferring photos to your Windows PC, HP all-in-one, or a memory card. For more information, see the list below the graphic.

A Transfer a photo from a memory card inserted into your HP all-in-one to your

Windows PC.

B Transfer a photo from your HP digital camera to your Windows PC.

C Transfer a photo by scanning a photo directly onto a memory card inserted into

your HP all-in-one.

User Guide 23

Work with photos

Chapter 4

Transfer photos using a Macintosh

The graphic below shows several methods for transferring photos to your Macintosh, HP all-in-one, or a memory card. For more information, see the list below the graphic.

A Transfer a photo from a memory card inserted into your HP all-in-one to your

Macintosh.

B Transfer a photo from your HP digital camera to your Macintosh.

C Transfer a photo by scanning a photo directly onto a memory card inserted into

your HP all-in-one.

Edit photos

You have several different options for editing photos. For more information, see the section below specific to your operating system.

Edit photos using a Windows PC

The graphic below shows two methods for editing photos using a Windows PC. For more information, see the list below the graphic.

Work with photos

24 HP Officejet 7300/7400 series all-in-one

A Edit a photo on your Windows PC using the HP Image Zone software.

B Edit a photo using the control panel on your HP all-in-one.

Edit photos using a Macintosh

The graphic below shows three methods for editing photos using a Macintosh. For more information, see the list below the graphic.

Work with photos

A Edit a photo on your Macintosh using the HP Image Zone software.

B Edit a photo on your Macintosh using the iPhoto software.

C Edit a photo using the control panel on your HP all-in-one.

User Guide 25

Chapter 4

Share photos

You have several different options for sharing photos with friends and family. For more information, see the section below specific to your operating system.

Share photos using a Windows PC

The graphic below shows several methods for sharing photos using a Windows PC. For more information, see the list below the graphic.

A Share photos from your USB-connected HP all-in-one using the HP Instant

Share service. Transfer photos from your USB-connected HP all-in-one to your computer, where you use the HP Instant Share software to send the photos through the HP Instant Share service as an e-mail to your friends or family.

B Share photos from your network-connected HP all-in-one through the Internet to

the HP Instant Share service where the photos are stored in an online photo album.

C Share photos from your network-connected HP all-in-one through the Internet to

the HP Instant Share service. The HP Instant Share service can then send the photos to friends or family as an e-mail, or they can be sent to another networkconnected HP all-in-one.

Share photos using a Macintosh

Work with photos

26 HP Officejet 7300/7400 series all-in-one

The graphic below shows several methods for sharing photos using a Macintosh. For more information, see the list below the graphic.

A Share photos from your USB-connected HP all-in-one using the HP Instant

B Share photos from your network-connected HP all-in-one through the Internet to

the HP Instant Share service where the photos are stored in an online photo album.

C Share photos from your network-connected HP all-in-one through the Internet to

the HP Instant Share service. The HP Instant Share service can then send the photos to friends or family as an e-mail, or they can be sent to another networkconnected HP all-in-one.

Print photos

You have several different options for printing photos. For more information, see the section below specific to your operating system.

Print photos using a Windows PC

The graphic below shows several methods for printing photos using a Windows PC. For more information, see the list below the graphic.

User Guide 27

Work with photos

Chapter 4

A Print photos from your PictBridge-compatible digital camera

B Print photos from your camera using a software application on your computer.

Work with photos

C Print photos from a memory card using the control panel on the HP all-in-one.

D Print photos from a memory card by transferring photos to your Windows PC

and printing them using the HP Image Zone software.

Print photos using a Macintosh

The graphic below shows several methods for printing photos using a Macintosh. For more information, see the list below the graphic.

28 HP Officejet 7300/7400 series all-in-one

A Print photos from your PictBridge-compatible digital camera.

B Print photos from your camera using a software application on your computer.

C Print photos from a memory card using the control panel on the HP all-in-one.

D Print photos from a memory card by transferring photos to your Macintosh and

printing them using the HP Gallery software or the HP Director software.

Work with photos

User Guide 29

Load originals

Load originals and load paper

Load an original in the automatic document feeder

Load originals and load paper

This chapter provides instructions for loading originals in the automatic document feeder or on the glass to copy, scan, or fax; choosing the best paper type for your job; loading paper in the input tray; and avoiding paper jams.

You can load an original for a copy, fax, or scan job in the automatic document feeder or on the glass. Originals that are loaded in the automatic document feeder will automatically be fed into the HP all-in-one.

You can copy, scan, or fax a multiple-page letter-, A4-, or legal-size document (up to 50 pages) by placing it in the document feeder tray.

Warning Do not load photos in the automatic document feeder; this might

cause damage to your photos.

Note Some features, such as the Fit to Page and Fill Entire Page copy features, do

not work when you load your originals in the automatic document feeder. Additionally, if you are scanning a proof sheet to print photos from a memory card, you must load the proof sheet on the glass. For more information, see Load

an original on the glass.

To load an original in the automatic document feeder

1 Load your originals face up in the document feeder tray with the top of the page on

the left. The automatic document feeder holds a maximum of 50 sheets of paper.

Tip For more help on loading originals in the automatic document feeder, refer to

the diagram engraved in the document feeder tray.

2 Slide the paper guides inward until they stop at the left and right edges of the

paper.

30 HP Officejet 7300/7400 series all-in-one

Load an original on the glass

You can copy, scan, or fax up to letter-, A4-, or legal-size single-page originals by loading them on the glass, as described here. If your original contains multiple full-size pages, load it in the automatic document feeder. For more information, see Load an

original in the automatic document feeder.

You should also follow these instructions when loading a proof sheet on the glass for photo printing. If your proof sheet contains multiple pages, load each page on the glass one at a time. Do not load a proof sheet in the automatic document feeder.

Note Many of the special features will not work correctly if the glass and lid backing

are not clean. For more information, see Clean the HP all-in-one.

To load an original on the glass

1 Remove all originals from the document feeder tray, and then lift the lid on the

HP all-in-one.

2 Place your original face down on the right front corner of the glass.

If you are loading a proof sheet, make sure the top of the proof sheet is lined up against the right edge of the glass.

Tip For more help on loading an original, refer to the guides along the front and

right edges of the glass.

Load originals and load paper

3 Close the lid.

Choose papers for printing and copying

You can use many types and sizes of paper in your HP all-in-one. Review the following recommendations to get the best printing and copying quality. Whenever you change paper types or sizes, remember to change those settings.

Recommended papers

If you want the best print quality, HP recommends using HP papers that are specifically designed for the type of project you are printing. If you are printing photos, for example,

User Guide 31

Load originals and load paper

Chapter 5

load glossy or matte photo paper in the input tray. If you are printing a brochure or presentation, use a type of paper specifically designed for that purpose.

For more information about HP papers, see the onscreen HP Image Zone Help, or go to www.hp.com/support.

Papers to avoid

Using paper that is too thin, paper that has a slick texture, or paper that stretches easily can cause paper jams. Using paper that has a heavy texture or does not accept ink can cause printed images to smear, bleed, or not fill in completely.

We do not recommend printing to the following papers:

● Paper with cutouts or perforations (unless specifically designed for use with HP inkjet devices).

● Highly textured stock, such as linen. It may not print evenly, and the ink can bleed into these papers.

● Extremely smooth, shiny, or coated papers not specifically designed for your HP all-in-one. They can jam the HP all-in-one or repel the ink.

● Multi-part forms (such as duplicate and triplicate forms). They can wrinkle or get stuck. The ink is also more likely to smear.

● Envelopes with clasps or windows.

We do not recommend copying to the following papers:

● Any size paper other than letter, A4, 10 by 15 cm (4 by 6 inch), 5 by 7 inch, Hagaki, L, or legal. Depending on your country/region, some of these papers might not be available to you.

● Paper with cutouts or perforations (unless specifically designed for use with HP inkjet devices).

● Photo paper other than HP Premium Photo Paper or HP Premium Plus Photo Paper.

● Envelopes.

● Banner paper.

● Transparency film other than HP Premium Inkjet Transparency Film or

HP Premium Plus Inkjet Transparency Film.

● Multiple-part forms or label stock.

Load paper

This section describes the procedure for loading different types and sizes of paper into your HP all-in-one for your copies, printouts, or faxes.

Tip To help prevent rips, wrinkles, and curled or bent edges, store all paper flat in a

resealable bag. If the paper is not stored properly, extreme changes in temperature and humidity might result in curled paper that does not work well in the HP all-in-one.

Load full-size paper

You can load many types of letter, A4, or legal paper into the main input tray of your HP all-in-one.

Tip If you have the optional HP 250 Sheet Plain Paper Tray installed, you can load an

additional 250 sheets of plain letter or A4 paper into the lower tray.

32 HP Officejet 7300/7400 series all-in-one

To load full-size paper in the main input tray

1 Remove the output tray, and slide the paper-width and paper-length guides to their

outermost positions.

2 Tap a stack of paper on a flat surface to align the edges, and then check the paper

for the following: – Make sure it is free of rips, dust, wrinkles, and curled or bent edges.

– Make sure all the paper in the stack is the same size and type.

3 Insert the stack of paper into the input tray with the short edge forward and the

print side down. Slide the stack of paper forward until it stops.

Tip If you are using letterhead, insert the top of the page first with the print side

down. For more help on loading full-size paper and letterhead, refer to the diagram engraved in the base of the input tray.

Load originals and load paper

4 Slide the paper-width and paper-length guides inward until they stop at the edges

of the paper. Do not overload the input tray; make sure the stack of paper fits within the input tray and is no higher than the top of the paper-width guide.

5 Replace the output tray.

User Guide 33

Chapter 5

Load originals and load paper

6 Fully extend the output tray extender to catch completed copy, print, or fax jobs.

To load full-size plain paper in the optional lower tray

➔

The HP 250 Sheet Plain Paper Tray is available as an accessory for this product. For information on loading paper in this accessory, read and follow the instructions that came with the accessory.

Load 10by 15cm (4by 6inch) photo paper

You can load 10 by 15 cm (4 by 6 inch) photo paper into the main input tray of your HP all-in-one, or into an optional rear input tray. (In Japan, this accessory is called the Hagaki Tray with Auto Two-sided Print Accessory. Elsewhere, it is called the HP Auto Two-sided Print Accessory with Small Paper Tray.)

For the best results, use a recommended type of 10 by 15 cm (4 by 6 inch) photo paper, and set the paper type and size for your print or copy job. For more information, see the onscreen HP Image Zone Help.

Tip To help prevent rips, wrinkles, and curled or bent edges, store all paper flat in a

resealable bag. If the paper is not stored properly, extreme changes in temperature and humidity might result in curled paper that does not work well in the HP all-in-one.

To load 10 by 15 cm (4 by 6 inch) photo paper in the main input tray

1 Remove the output tray. 2 Remove all paper from the input tray. 3 Insert the stack of photo paper into the far right side of the input tray with the short

edge forward and the glossy side down. Slide the stack of photo paper forward until it stops. If the photo paper you are using has perforated tabs, load the photo paper so that the tabs are closest to you.

4 Slide the paper-length and paper-width guides inward against the stack of photo

paper until they stop.

34 HP Officejet 7300/7400 series all-in-one

Do not overload the input tray; make sure the stack of photo paper fits within the input tray and is no higher than the top of the paper-width guide.

5 Replace the output tray.

To load 10 by 15 cm (4 by 6 inch) photo paper in the optional rear tray

➔

The HP Auto Two-sided Print Accessory with Small Paper Tray and the Hagaki Tray with Auto Two-sided Print Accessory are available for this product. For information on loading paper in either of these accessories, read and follow the instructions that came with the accessory.

Load postcards or Hagaki cards

You can load postcards or Hagaki cards into the main input tray of your HP all-in-one, or into an optional rear input tray. (In Japan, this accessory is called the Hagaki Tray with Auto Two-sided Print Accessory. Elsewhere, it is called the HP Auto Two-sided Print Accessory with Small Paper Tray.)

For the best results, set the paper type and size before printing or copying. For more information, see the onscreen HP Image Zone Help.

Load originals and load paper

To load postcards or Hagaki cards in the main input tray

1 Remove the output tray. 2 Remove all paper from the input tray. 3 Insert the stack of cards into the far right side of the input tray with the short edge

forward and the print side down. Slide the stack of cards forward until it stops.

4 Slide the paper-length and paper-width guides inward against the stack of cards

until they stop. Do not overload the input tray; make sure the stack of cards fits within the input tray and is no higher than the top of the paper-width guide.

5 Replace the output tray.

User Guide 35

Load originals and load paper

Chapter 5

To load postcards or Hagaki cards in the optional rear tray

➔

Load envelopes

You can load one or more envelopes into the input tray of your HP all-in-one. Do not use shiny or embossed envelopes or envelopes that have clasps or windows.

Note For specific details on how to format text for printing on envelopes, consult the

To load envelopes

1 Remove the output tray. 2 Remove all paper from the input tray. 3 Insert one or more envelopes into the far right side of the input tray with the

4 Slide the paper-length and paper-width guides inward against the stack of

help files in your word processing software. For best results, consider using a label for the return address on envelopes.

envelope flaps up and to the left. Slide the stack of envelopes forward until it stops.

Tip For more help on loading envelopes, refer to the diagram engraved in the

base of the input tray.

envelopes until they stop. Do not overload the input tray; make sure the stack of envelopes fits within the input tray and is no higher than the top of the paper-width guide.

5 Replace the output tray.

Load other types of paper

The following table provides guidelines for loading certain types of paper. For best results, adjust the paper settings each time you change paper sizes or paper types. For information on changing paper settings, see the onscreen HP Image Zone Help.

Note Not all paper sizes and paper types are available with all the functions on the

HP all-in-one. Some paper sizes and paper types can only be used if you are starting a print job from the Print dialog box in a software application. They are not available for copying, faxing, or printing photos from a memory card or digital camera. Papers that are only available for printing from a software application are indicated as such, below.

36 HP Officejet 7300/7400 series all-in-one

Paper Tips

HP papers ● HP Premium Paper: Locate the gray arrow on the nonprinting side

of the paper, and then slide the paper into the input tray with the arrow side facing up.

● HP Premium Inkjet Transparency Film: Insert the film so that the white transparency strip (with arrows and the HP logo) is on top and is going into the input tray first.

Note The HP all-in-one might not automatically detect

transparency film if it is loaded incorrectly, or if you use transparency film other than HP transparency film. For best results, set the paper type to transparency film before printing or copying onto transparency film.

● HP Iron-On Transfers: Flatten the transfer sheet completely before using it; do not load curled sheets. (To prevent curling, keep transfer sheets sealed in the original package until you are ready to use them.) Locate the blue stripe on the nonprinting side of the transfer paper and then manually feed one sheet at a time into the input tray with the blue stripe facing up.

● HP Matte Greeting Cards, HP Photo Greeting Cards, or HP Textured Greeting Cards: Insert a small stack of HP greeting card paper into the input tray with the print side down; slide the stack of cards forward until it stops.

Load originals and load paper

Labels (for printing from a

software application only)

Continuous banner paper

(for printing from a software application only)

Always use letter or A4 label sheets designed for use with HP inkjet devices (such as Avery inkjet labels), and make sure that the labels are not more than two years old.

1 Fan the stack of labels to make sure none of the pages are sticking

together.

2 Place a stack of label sheets on top of full-size plain paper in the

input tray, label side down. Do not insert labels one sheet at a time.

Continuous banner paper is also known as computer or z-fold paper. 1 Remove the output tray.

2 Remove all paper from the input tray.

Note Leave the output tray off of the HP all-in-one while the

banner prints to prevent the continuous banner paper from tearing.

3 Verify that the stack of banner paper contains at least five pages in

the stack.

Note If you use non-HP banner paper, make sure you use 20-lb.

paper.

4 Carefully tear off the perforated edge strips from both sides of the

paper stack, if any, and unfold and refold the paper to make sure the pages do not stick together.

User Guide 37

Chapter 5 (continued)

Paper Tips

Load originals and load paper

Avoid paper jams

To help avoid paper jams, follow these guidelines:

● Prevent curled or wrinkled paper by storing all unused paper flat in a resealable bag.

● Remove printed papers from the output tray frequently.

● Ensure that paper loaded in the input tray lays flat and the edges are not bent or

torn.

● Do not combine different paper types and paper sizes in the input tray; the entire stack of paper in the input tray must be the same size and type.

● Adjust the paper guides in the input tray to fit snugly against all paper. Make sure the paper guides do not bend the paper in the input tray.

● Do not force paper too far forward in the input tray.

● Use paper types that are recommended for your HP all-in-one. For more

information, see Choose papers for printing and copying.

● Do not leave originals on the glass. If you load an original in the automatic document feeder while there is already an original on the glass, the original can jam in the automatic document feeder.

For more information about clearing paper jams, see Paper troubleshooting.

5 Slide the paper into the input tray so that the unattached edge is at

the top of the stack.

6 Insert the first edge into the input tray until it stops, as shown below.

38 HP Officejet 7300/7400 series all-in-one

Use a memory card or PictBridge camera

The HP all-in-one can access the memory cards used in most digital cameras so you can print, store, manage, and share your photos. You can insert the memory card into the HP all-in-one, or connect your camera directly, letting the HP all-in-one read the contents of the memory card while it is still in the camera.

This chapter contains information on using memory cards or a PictBridge camera with your HP all-in-one. Read this section for information on transferring photos to your computer, setting photo print options, printing photos, editing photos, viewing slide shows, and sharing photos with your family and friends.

The memory card slots and camera port

If your digital camera uses a memory card to store photos, you can insert the memory card in your HP all-in-one to print or save your photos.

You can print a proof sheet, which might be several pages long and shows thumbnail views of photos stored on the memory card, and print photos from the memory card, even if your HP all-in-one is not connected to a computer. You can also connect a digital camera that supports PictBridge to the HP all-in-one through the camera port and print directly from the camera.

Your HP all-in-one can read the following memory cards: CompactFlash (I, II), Memory Sticks, MultiMediaCard (MMC), Secure Digital, SmartMedia, and xD-Picture Card.

Note You can scan a document and send the scanned image to an inserted memory

card. For more information, see Send a scan to a memory card.

Memory Card and PictBridge

Your HP all-in-one features four slots for memory cards, shown in the following illustration, with the memory cards that correspond to each slot.

User Guide 39

Chapter 6

Memory Card and PictBridge

The slots are configured as follows:

● Top left slot: CompactFlash (I, II)

● Top right slot: Secure Digital, MultiMediaCard (MMC)

● Bottom left slot: SmartMedia, xD-Picture Card (fits in top right of the slot)

● Bottom right slot: Memory Stick, Magic Gate Memory Stick, Memory Stick Duo (with

user-supplied adapter), Memory Stick Pro

● Camera port (below the memory card slots): compatible with any USB-equipped digital camera that supports PictBridge

Note The camera port only supports USB-equipped digital cameras that support

PictBridge. It does not support other types of USB devices. If you attach a USB device that is not a compatible digital camera to the camera port, an error message appears on the color graphics display. If you have an older HP-brand digital camera, try using the USB cable that came with the camera. Plug it into the USB port on the back of the HP all-in-one and not into the camera port near the memory card slots.

Tip By default, Windows XP will format a memory card of 8 MB or less and 64 MB or

more with the FAT32 format. Digital cameras and other devices use the FAT (FAT16 or FAT12) format and cannot operate with a FAT32 formatted card. Either format your memory card in your camera or select FAT format to format your memory card in a Windows XP PC.

Control memory card security on a network

Your HP all-in-one, if networked, lets computers on your network access the contents of memory cards. When used on a wireless network that does not have wireless encryption enabled, anyone within wireless range who knows your network name and the HP all-in-one network ID can access the contents of your memory card while it is inserted in the HP all-in-one.

40 HP Officejet 7300/7400 series all-in-one

You can increase the privacy of data on your memory cards by establishing a WEP (Wired Equivalent Privacy) key or WPA/PSK (Wi-Fi Protected Access/Pre-Shared Key) ) on your wireless network or by setting the HP all-in-one so it never shares an inserted memory card with networked computers, wireless or not. This means that other computers on your network will also not be able to access the files on the memory card.

For more information on adding encryption to a wireless network, see the Network Guide.

Note The HP all-in-one never shares the contents of a memory card in a digital

camera that is connected to the HP all-in-one through the camera port.

1 Press Setup. 2 Press 8, and then press 3.

This displays the Network menu and then selects Advanced Setup. 3 Press 3 to select Memory Card Security. 4 Press the number next to the desired security option:

– 1. Share Files

– 2. Do Not Share Files

Transfer digital images to your computer

After you take photos with your digital camera, you can print them immediately or save them directly to your computer. To save them to your computer, you need to remove the memory card from the camera and insert it in the appropriate memory card slot on the HP all-in-one.

Note You can only use one memory card in your HP all-in-one at a time.

1 Insert the memory card into the appropriate slot on your HP all-in-one.

When the memory card is inserted correctly, the status light next to the memory

card slots begins to blink. Reading photos... appears on the color graphics

display. The status light next to the memory card slots blinks green when the card

is being accessed.

If you insert a memory card incorrectly, the status light next to the memory card

slots blinks amber and the color graphics display shows an error message such as

Card is in backwards or Card is not fully inserted.

Warning Never attempt to remove a memory card while it is being

accessed. Doing so can damage files on the card. You can safely remove a card only when the status light next to the memory card slots is not blinking.

Memory Card and PictBridge

2 If there are photo files on the memory card that have never been transferred

before, a dialog box on your computer asks whether you want to save the photo

files to your computer.

If the HP all-in-one is on a network, in the Photo area, press Menu to display the

Photo Menu, press 3 to select Transfer to computer, and then select your

computer from the displayed list. Return to your computer and follow the onscreen

prompts. 3 Click the option to save.

This saves all the new photos from the memory card to your computer.

User Guide 41

Chapter 6

For Windows: by default, files are saved in month and year folders depending on when the photos were taken. The folders are created under the C:\Documents and Settings\username\My Documents\My Pictures folder in Windows XP and Windows 2000.

For Macintosh: by default, files are saved to the computer at Hard Drive: Documents:HP All-in-One Data:Photos folder (OS 9) or Hard Drive:Users:User Name:Pictures:HP Photos folder (OS X).

Tip You can also use the control panel to transfer memory card files to an

attached computer. In the Photo area, press Menu, and then press 3 to select

Transfer to computer. Follow the prompts on the computer. In addition, the

memory card appears as a drive on your computer. You can move the photo files from the memory card to the desktop.

When the HP all-in-one finishes reading the memory card, the status light next to the memory card slots stops blinking and stays lit. The first photo on the memory card appears on the color graphics display. To navigate through the photos on the memory card, press backward or forward through the photos, one photo at a time. Press and hold

to move rapidly backward or forward through the photos.

Print photos from a proof sheet

Memory Card and PictBridge

A proof sheet is a simple and convenient way to select photos and make prints directly from a memory card without the need for a computer. A proof sheet, which might be several pages long, shows thumbnail views of photos stored on the memory card. The file name, index number, and date appear under each thumbnail. Proof sheets are also a quick way to create a printed catalog of your photos. In order to print photos using a proof sheet, you need to print the proof sheet, complete it, and then scan it.

Printing photos from a proof sheet is done in three steps: printing a proof sheet, completing the proof sheet, and scanning the proof sheet. This section contains detailed information on all three steps.

or to move

Tip You can also improve the quality of the photos you print with the HP all-in-one by

purchasing a photo or gray photo print cartridge. With the tri-color print cartridge and photo print cartridge installed, you have a six-ink system, which provides enhanced quality color photos. With the tri-color print cartridge and the gray photo print cartridge installed, you can print a full range of gray tones, which provides enhanced quality black-and-white photos. For more information on the photo print cartridge, see Use a photo print cartridge. For more information on the gray photo print cartridge, see Use a gray photo print cartridge.

Print a proof sheet

The first step in using a proof sheet is to print it from the HP all-in-one. 1 Insert the memory card into the appropriate slot on your HP all-in-one.

2 In the Photo area, press Proof Sheet, and then press 1.

This displays the Proof Sheet Menu and then selects Print Proof Sheet.

Note Depending on how many photos are on the memory card, the time it takes to

print a proof sheet can vary greatly.

42 HP Officejet 7300/7400 series all-in-one

3 If there are more than 20 photos on the card, the Select Photos Menu appears.

Press the number next to the command you want to select:

– 1. All

– 2. Last 20

– 3. Custom Range

Note Use the proof sheet index number to select which photos to print for a

custom range. This number might be different from the number associated with the photo on your digital camera. If you add or delete photos from your memory card, reprint the proof sheet to see accurate index numbers.

4 If you choose Custom Range, enter the photo index numbers for the first and last

photos you want to print.

Note

You can erase index numbers by pressing

to backspace.

Complete the proof sheet

After you have printed a proof sheet, you can use it to select the photos you want to print.

Note You might want to use a photo print cartridge for superior print quality. With the

tri-color and photo print cartridges installed, you have a six-ink system. For more information, see Use a photo print cartridge.

Memory Card and PictBridge

1 Select the photos to print by using a dark pen or pencil to fill in the circles located

under the thumbnail images on the proof sheet. 2 Select one layout style by filling in a circle in step 2 of the proof sheet.

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Note If you need more control over print settings than the proof sheet provides,

you can print photos directly from the control panel. For more information, see Print photos directly from a memory card.

3 Load the proof sheet face down on the right front corner of the glass. Make sure the

sides of the proof sheet touch the right and front edges. Close the lid.

Scan a proof sheet

The final step in using a proof sheet is to scan the completed sheet you have placed on the scanner glass.

Tip Make sure the glass of the HP all-in-one is completely clean or the proof sheet

might not scan properly. For more information, see Clean the glass.

1 Make sure you have photo paper loaded in the input tray. Make sure the same

memory card you used to print the proof sheet is still in the slot when you scan that proof sheet.

2 In the Photo area, press Proof Sheet, and then press 2.

This displays the Proof Sheet Menu and then selects Scan Proof Sheet. The HP all-in-one scans the proof sheet and prints the selected photos.

Set photo print options

From the control panel, you can control how your HP all-in-one prints photos, including paper type and size, layout, and more.

This section contains information on the following topics: setting photo print options, changing print options, and setting new photo print option defaults.

You access and set photo print options from the Photo Menu available through the control panel.

Tip You can also use the HP Image Zone software to set photo print options. For

more information, see the HP Image Zone Help.

44 HP Officejet 7300/7400 series all-in-one

Use the print options menu to set photo print options

The Print Options menu gives you access to a variety of settings that affect the way photos print, including number of copies, paper types, and more. The default measurements and sizes vary according to country/region.

1 Insert a memory card into the appropriate slot on your HP all-in-one. 2 In the Photo area, press Menu.

The Photo Menu appears. 3 Press 1 to access the Print Options menu, and then press the number next to the

setting you want to change.

Setting

Description

1. Number of Copies Lets you set the number of copies to be printed.

2. Image Size Lets you set the size at which you want the image

printed. Most choices are self-explanatory, but two require some explanation: Fill Entire Page and Fit to

Page.

The Fill Entire Page setting scales the image to cover all of the printable area on the paper. If you inserted photo paper in the input tray, there will not be a white border around the photo. Some cropping may occur. Fit

to Page scales the image to cover as much of the page

as possible while keeping the original aspect ratio without cropping. The image is centered on the page and is surrounded by a white border.

3. Tray Select Lets you select the input tray (front or rear) that the

HP all-in-one should use. This setting is only available if a rear tray is detected when you turn on the HP all-inone.

4. Paper Size Lets you select the paper size for the current print job.

The Automatic setting defaults to a large (letter or A4) and small 10 by 15 cm (4 by 6 inch) paper size that varies by country/region. When Paper Size and Paper

Type are both set to Automatic, the HP all-in-one

selects the best print options for the current print job. The other Paper Size settings let you override the automatic settings.

Memory Card and PictBridge

5. Paper Type Lets you select the paper type for the current print job.

The Automatic setting lets the HP all-in-one detect and set the paper type automatically. When Paper Size and

Paper Type are both set to Automatic, the HP all-in-

one selects the best options for the current print job. The other Paper Type settings let you override the automatic settings.

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Memory Card and PictBridge

Setting Description

6. Layout Style Lets you select one of three layout styles for the current

print job. The Paper Saver layout fits as many photos on the

paper as possible, rotating and cropping photos if necessary.

The Album layouts keep the orientation of the original photos. Album refers to the orientation of the page, not the photos themselves. Some cropping might occur.

7. Smart Focus Lets you enable or disable automatic digital sharpening

of photos. Smart Focus affects only printed photos. It does not change the appearance of photos on the color graphics display or the actual image file on the memory card. Smart Focus is enabled by default.

8. Digital Flash Lets you make dark photos appear lighter. Digital Flash

affects only printed photos. It does not change the appearance of photos on the color graphics display or the actual image file on the memory card. Digital Flash is turned off by default.

9. Set New Defaults Lets you save the current Print Options settings as the

new defaults.

Change print options

You change each of the Print Options menu settings in the same way. 1 In the Photo area, press Menu, 1, and then press the number next to the setting

you want to change. You can scroll through the Print Options menu by pressing

on the control panel to see all the options. The currently selected option is highlighted, and its default setting (if any) appears below the menu, at the bottom of the color graphics display.

2 Make the change to the setting, and then press OK.

Note In the Photo area, press Menu again to exit the Print Options menu and

return to the photo display.

For information on setting default photo print options, see Set new photo print options

defaults.

Set new photo print options defaults

You can change the photo print options defaults from the control panel. 1 In the Photo area, press Menu, and then press 1.

The Print Options menu appears.

2 Make changes to any options as needed.

The Print Options menu reappears when you confirm a new setting for any option.

3 Press 9 when the Print Options menu is showing, and then press OK when

prompted to set new defaults.

46 HP Officejet 7300/7400 series all-in-one

All the current settings become the new defaults.

Use the edit features

The HP all-in-one offers several basic editing controls that you can apply to the image currently displayed on the color graphics display. These controls include brightness adjustment, special color effects, and more.

This section contains information on the following topics: editing images on the HP allin-one, and using the Zoom or Rotate functions.

Edit a photo from the control panel

You can apply these editing controls on the photo currently being viewed. The edits apply to printing and viewing only; they are not saved to the image itself.

1 In the Photo area, press Menu and then press 2.

The Edit menu appears.

2 Select the Edit option you want to use by pressing the corresponding number.

Memory Card and PictBridge

Edit Option

1. Photo Brightness Lets you make the displayed image lighter or darker.

2. Color Effect Displays a menu of special color effects you can apply to

3. Frame Lets you apply a frame and frame color to the current

4. Redeye Lets you remove red eye from photos. On makes red

Purpose

Press lighter.

the image. No Effect leaves the image untouched.

Sepia applies a brown tone found in photos from the

1900s. Antique is similar to Sepia, but with pale colors added so the image looks hand-tinted. Black & White replaces the colors in the photo with shades of black, white, and gray.

image.

eye removal active. Off turns red eye removal off. The default is Off.

to make the image darker. Press to make it

Use the Zoom or Rotate functions

You can zoom in or out of a photo or rotate a photo before you print it. Zoom and Rotate settings apply only to the current print job. The settings are not saved with the photo.

To use the Zoom feature

1 Display a photo on the color graphics display. 2 Press Zoom - to zoom out or Zoom + to zoom in to view the photo at different

sizes. Use the arrow buttons to pan around the photo and see the approximate

area of the photo that will print. 3 Press Print Photos to print the photo. 4 Press Cancel to exit the Zoom function and return the photo to its original state.

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Chapter 6

To use the Rotate feature

1 Display a photo on the color graphics display. 2 Press Rotate to rotate the photo 90 degrees clockwise at a time. 3 Press Print Photos to print the photo. 4 Press Rotate until the photo returns to its original state.

Print photos directly from a memory card

You can insert a memory card in your HP all-in-one and use the control panel to print photos. For information on printing photos on your HP all-in-one from a PictBridgecompatible camera, see Print photos from a PictBridge-compatible digital camera.

This section contains information on the following topics: printing individual photos, creating borderless photos, and deselecting photos.

Note When printing photos, you should select options for the correct paper type and

photo enhancement. For more information, see Set photo print options. You might also want to use the photo print cartridge for superior print quality. For more information, see Use a photo print cartridge.

You can do more than print your photos if you use the HP Image Zone software. This software lets you use photos for iron-on transfers, posters, banners, stickers, and other creative projects. For more information, see the onscreen HP Image Zone Help.

Memory Card and PictBridge

Print individual photos

You can print photos directly from the control panel without using a proof sheet. 1 Insert the memory card into the appropriate slot on your HP all-in-one.

The status light next to the memory card slots lights up.

2 Display a photo on the color graphics display and press OK to select it for printing. A

selected photo bears a checkmark. Use through the photos, one photo at a time. Press and hold through the photos.

or to move backward or forward

or to move rapidly

Note You can also select photos to print by entering the index numbers of the

photos you want to print. Press the pound key (#) to specify a range: 21-30. Press OK when you are finished entering the photo index numbers. If you do not know the photo index number, print a photo proof sheet before selecting individual photos to print.

3 In the Photo area, press Menu to display the Photo Menu, and then modify the

photo print options as desired. The print option settings revert back to the default settings after the print job is completed.

4 In the Photo area, press Print Photos to print the selected photos.

Create borderless prints

An exceptional feature of your HP all-in-one is its ability to turn photos on a memory card into professional, borderless prints.

1 Insert the memory card into the appropriate slot on your HP all-in-one.

The status light next to the memory card slots lights up.

2 Display a photo on the color graphics display and press OK to select it for printing. A

selected photo bears a checkmark. Use

48 HP Officejet 7300/7400 series all-in-one

or to move backward or forward

through the photos, one photo at a time. Press and hold or to move rapidly

through the photos.

Note You can also select photos by entering the index numbers of the photos you

want to print. Press the pound key (#) to specify a range: 21-30. Press OK when you finish entering the photo index numbers.

3 Load photo paper face down in the back right corner of the input tray and adjust the

paper guides.

Tip If the photo paper you are using has perforated tabs, load the photo paper so

that the tabs are closest to you.

4 In the Photo area, press Print Photos to print the selected photos as borderless

prints.

Deselect photos

You can deselect photos from the control panel.

➔

Do one of the following:

– Press OK to deselect the currently selected photo shown in the display.

– Press Cancel to deselect all photos and return to the idle screen.

Print photos from a PictBridge-compatible digital camera

The HP all-in-one supports the PictBridge standard, which lets you connect any PictBridge-compatible camera to the camera port and print JPEG photos contained on the memory card in the camera.

1 Make sure the HP all-in-one is turned on and that the initialization process is

finished. 2 Connect your PictBridge-compatible digital camera to the camera port on the front

of your HP all-in-one using the USB cable supplied with your camera. 3 Turn on your camera and make sure it is in PictBridge mode.

Note When the camera is connected correctly, the status light next to the memory card

slots is illuminated. The status light blinks green when printing from the camera. If the camera is not PictBridge-compliant or is not in PictBridge mode, the status

light blinks amber and an error message displays on your computer monitor (if you have the HP all-in-one software installed). Disconnect the camera, correct the problem on the camera and reconnect. For more information about PictBridge camera port troubleshooting, see the onscreen Troubleshooting

Help that came with your HP Image Zone software.

Memory Card and PictBridge

After you successfully connect your PictBridge-compliant camera to the HP all-in-one, you can print your photos. Make sure the size of the paper loaded in the HP all-in-one matches the setting on your camera. If the paper size setting on your camera is set to the default, the HP all-in-one uses the paper that is currently loaded in the input tray. Refer to the user guide that came with your camera for detailed information on printing from the camera.

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Chapter 6

Tip If your digital camera is an HP model that does not support PictBridge, you can

still print directly to the HP all-in-one. Connect the camera to the USB port on the back of the HP all-in-one instead of to the camera port. This works with HP digital cameras only.

Print the current photo

You can use the Print Photos button to print the photo currently being viewed on the color graphics display.

1 Insert the memory card into the appropriate slot on your HP all-in-one. 2 Navigate to a photo you want to print. 3 In the Photo area, press Print Photos to print the photo using the current settings.

Print a DPOF file

The Digital Print Order Format (DPOF) is an industry-standard file that can be created by some digital cameras. Camera-selected photos are photos you marked for printing with your digital camera. When you select photos with your camera, the camera creates a DPOF file that identifies which photos have been tagged for printing. Your HP all-in-one can read the DPOF file from the memory card so you do not have to reselect the photos to print.

Memory Card and PictBridge

Note Not all digital cameras allow you to tag your photos for printing. See your digital

camera documentation to see if it supports DPOF. Your HP all-in-one supports DPOF file format 1.1.

When you print camera-selected photos, the HP all-in-one print settings do not apply; the settings in the DPOF file for photo layout and number of copies override those of your HP all-in-one.

The DPOF file is stored by the digital camera on a memory card and specifies the following information:

● Which photos to print

● The quantity of each photo to print

● Rotation applied to a photo

● Cropping applied to a photo

● Index printing (thumbnails of selected photos)

To print camera-selected photos

1 Insert the memory card into the appropriate slot on your HP all-in-one. If there are

DPOF-tagged photos, the Print DPOF Photos prompt appears on the color graphics display.

2 Do one of the following:

– Press 1 to print all DPOF-tagged photos on the memory card. – Press 2 to bypass DPOF printing.

Use the slide show feature

You can use the Slide Show option on the Photo Menu to view all the photos on a memory card as a slide show.

50 HP Officejet 7300/7400 series all-in-one

This section contains information on the following topics: viewing or printing photos in a slide show, and changing the speed of a slide show.

View or print photos in a slide show

You can view or print photos displayed in a slide show using the Slide Show feature of the HP all-in-one.

To view a slide show

1 Insert the memory card into the appropriate slot on your HP all-in-one.

The status light next to the memory card slots lights up. 2 In the Photo area, press Menu to display the Photo Menu. 3 Press 4 to start the slide show. 4 Press Cancel to end the slide show.

To print the currently displayed photo in a slide show

1 When the photo you want to print appears on the color graphics display, press

Cancel to cancel the slide show.

2 In the Photo area, press Print Photos to print the photo using the current settings.

Share photos through HP Instant Share

The HP all-in-one and its software can help you share photos with friends and family members using a technology called HP Instant Share. You can use HP Instant Share to:

● Share photos with friends and relatives through e-mail.

● Create online albums.

● Order printed photos online.

Memory Card and PictBridge

Note Not all countries/regions can order printed photos online.

Note If you set up HP Instant Share on a network, you will not be able to use

HP Instant Share on a USB-connected device.

Share photos from a memory card with friends and relatives (USBconnected)

Your HP all-in-one allows you to share photos immediately upon inserting a memory card. Simply insert the memory card into the appropriate card slot, select one or more photos, and press Photo on the control panel.

Note If you previously set up HP Instant Share on a network, you will not be able to

use HP Instant Share on a USB-connected device.

1 Make sure the memory card is inserted into the appropriate card slot on your

HP all-in-one. 2 Select one or more photos. 3 Press Photo on the control panel of your HP all-in-one.

The Photo Menu appears on the color graphics display. 4 Press 5 to select HP Instant Share.

For Windows users, the HP Image Zone software opens on your computer. The HP

Instant Share tab appears. Thumbnails of your photos appear in the Selection

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Memory Card and PictBridge

Tray. For more information on the HP Image Zone, see Use the HP Image Zone in the onscreen help. For Macintosh users, the HP Instant Share client application software opens on your computer. Thumbnails of your photos appear in the HP Instant Share window.

Note If you are using a version of the Macintosh OS earlier than OS X v10.1.5

(including OS 9), your photos are uploaded to the HP Gallery on your Macintosh. Click E-mail. Send the photos as an e-mail attachment by following the prompts on your computer screen.

Follow the prompts on your computer for sharing the scan with others using HP Instant Share.

Share photos from a memory card with friends and relatives (networkconnected)

Before you can share photos on your memory card on a network-connected HP all-inone, you must first have HP Instant Share set up on the device. For more information on setting up HP Instant Share on your device, see Get started.

1 Make sure the memory card is inserted into the appropriate card slot on your

HP all-in-one. 2 Select one or more photos. 3 From the control panel, press Photo.

The Photo Menu appears on the color graphics display. 4 Press 5 to select HP Instant Share.

The Share Menu appears. 5 Use the

photos. 6 Press OK to select the destination and send the photos.

and arrows to highlight a destination to which you want to send your

Use the HP Image Zone

You can use the HP Image Zone for viewing and editing image files. You can also print images, send images by e-mail or fax to family and friends, upload images to a website, or use images in fun and creative printing projects. The HP software lets you do all this and much more. Explore the software to take full advantage of the features of your HP all-in-one.

For Windows: If you want to open the HP Image Zone at a later time, open the HP Director and click the HP Image Zone icon.

For Macintosh: If you want to open the HP Gallery component of the HP Image Zone

at a later time, open the HP Director and click HP Gallery (OS 9), or click HP Director in the Dock and select HP Gallery from the Manage and Share section of the

HP Director menu (OS X).

52 HP Officejet 7300/7400 series all-in-one

Use the copy features

The HP all-in-one allows you to produce high-quality color and black-and-white copies on a variety of paper types, including transparencies. You can enlarge or reduce the size of an original to fit a specific paper size, adjust the darkness and color intensity of the copy, and use special features to make high-quality copies of photos, including 10 by 15 cm (4 by 6 inch) borderless copies.

This chapter provides instructions for increasing copy speed, enhancing copy quality, setting the number of copies to print, guidelines for choosing the best paper type and size for your job, making posters, and making iron-on transfers.

Tip For the best copy performance on standard copy projects, set the paper size to

Letter or A4, the paper type to Plain Paper, and the copy quality to Fast.

For more information on how to set the paper size, see Set the copy paper size. For information on how to set the paper type, see Set the copy paper type. For information on setting the copy quality, see Increase copy speed or quality.

You can learn how to perform photo copy projects, such as making borderless copies of photos, enlarging and reducing the copies of photos to suit your preference, making multiple copies of photos on a page, and making quality enhancements to copies of faded photos.

Make a 10 by 15 cm (4 by 6 inch) borderless copy of a photo.

Use the copy features

Copy a 10 by 15 cm (4 by 6 inch) photo onto a full-size page.

Copy a photo several times on one page.

Enhance light areas of your copy.

Set the copy paper size

You can set the paper size on your HP all-in-one. The paper size you select should match what is loaded in your input tray. The default paper size setting for copying is

Automatic, which causes the HP all-in-one to detect the size of paper in the input tray.

Paper type

Copier, multi-purpose, or plain papers Letter or A4

Inkjet papers Letter or A4

Iron-on transfers Letter or A4

Letterhead Letter or A4

User Guide 53

Set the copy paper type

You can set the paper type on your HP all-in-one. The default paper type setting for copying is Automatic, which causes the HP all-in-one to detect the type of paper in the input tray.

If you copy onto special papers, or if you experience poor print quality by using the

Automatic setting, you can set the paper type manually from the Copy Menu.

1 In the Copy area, press Menu, and then press 3.

This displays the Copy Menu and then selects Paper Type. 2 Press

Refer to the following table to determine which paper type setting to choose based on the paper loaded in the input tray.

Use the copy features

Paper type

to highlight a paper type setting, and then press OK.

4x6 inches or 4x6 Borderless 5x7 inches or 5x7 Borderless Letter or Letter Borderless A4 or A4 Borderless L-size or L-size Borderless

Control panel setting

Copier paper or letterhead Plain Paper

HP Bright White Paper Plain Paper

HP Premium Plus Photo Paper, Glossy Premium Photo

HP Premium Plus Photo Paper, Matte Premium Photo

HP Premium Plus 4 by 6 inch Photo Paper Premium Photo

HP Photo Paper Photo Paper

HP Everyday Photo Paper Everyday Photo

HP Everyday Photo Paper, Semi Gloss Everyday Matte

54 HP Officejet 7300/7400 series all-in-one

(continued)

Paper type Control panel setting

Other photo paper Other Photo

HP Iron-On Transfer (for color fabrics) Iron-On

HP Iron-On Transfer (for light or white fabrics) Iron-On Mirrored

HP Premium Paper Premium Inkjet

Other inkjet paper Premium Inkjet

HP Professional Brochure & Flyer Paper (Glossy) Brochure Glossy

HP Professional Brochure & Flyer Paper (Matte) Brochure Matte

HP Premium or Premium Plus Inkjet Transparency Film

Other transparency film Transparency

Plain Hagaki Plain Paper

Glossy Hagaki Premium Photo

L (Japan only) Premium Photo

Increase copy speed or quality

The HP all-in-one provides three options that affect copy speed and quality.

● Best produces the highest quality for all paper and eliminates the banding (striping) effect that sometimes occurs in solid areas. Best copies more slowly than the other quality settings.

● Normal delivers high-quality output and is the recommended setting for most of your copying. Normal copies faster than Best.

● Fast copies faster than the Normal setting. The text is comparable to the quality of the Normal setting, but the graphics might be lower quality. The Fast setting uses less ink and extends the life of your print cartridges.

To change the copy quality from the control panel

1 Make sure you have paper loaded in the input tray. 2 Load your original face down on the right front corner of the glass or face up in the

document feeder tray. If you use the document feeder tray, place the pages so that the top of the document goes in first.

3 In the Copy area, press Quality.

This displays the Copy Quality menu.

4 Press 5 Press Start Copy Black or Start Copy Color.

to highlight a quality setting, and then press OK.

Transparency

Use the copy features

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Chapter 7

Select an input tray for copying

If you have one of the supported paper tray accessories installed, you can specify which input tray to use for making copies:

● You can load all types of supported paper types and sizes, such as photo paper or transparencies, in the main paper tray (Upper Tray).

● You can load up to 250 sheets of plain white full-size paper in the optional 250 Sheet Plain Paper Tray (Lower Tray).

● You can load small paper such as photo paper or Hagaki cards in the optional HP Auto Two-sided Print Accessory with Small Paper Tray (Rear Tray).

For example, if you copy a lot of photos, you might load the main paper tray with photo paper and load the optional lower tray with letter or A4 paper. You could also load the optional rear tray with 10 by 15 cm (4 by 6 inch) photo paper and the main input tray with full-size paper. Using the optional input trays saves time because you don't have to remove and reload paper each time you make copies on different sizes and types of paper.

Note For information on loading paper in an accessory, read and follow the

instructions that came with the accessory.

To select an input tray from the control panel

1 Load paper in the input tray from which you want to make copies. 2 Press Tray Select and then press 1.

This displays the Select Function menu and then selects Copy.

3 Press

This chooses the input tray and then displays the Copy Menu.

4 Make any needed changes to the settings in the Copy Menu. 5 Press Start Copy Black or Start Copy Color.

to select the input tray, and then press OK.

Change default copy settings

When you change copy settings from the control panel, the settings apply only to the current copy job. To apply copy settings to all future copy jobs, you can save the

Use the copy features

56 HP Officejet 7300/7400 series all-in-one

settings as defaults. When you change copy settings from the control panel or the HP Director, the settings

apply only to the current copy job. To apply copy settings to all future copy jobs, you can save the settings as defaults.

1 Make any needed changes to the settings in the Copy Menu. 2 From the Copy Menu, press 3 Press OK to select Set New Defaults from the Copy Menu. 4 Press OK to accept the settings as the new default settings.

The settings you specify here are only saved on the HP all-in-one itself. They do not adjust the settings in the software. You can save your most frequently used settings by using the HP Image Zone software that came with your HP all-in-one. For more information, see the onscreen HP Image Zone Help.

to highlight Set New Defaults.

Make multiple copies of the same original

You can set the number of copies that you want to print by using the Number of

Copies option in the Copy Menu.

1 Make sure you have paper loaded in the input tray. 2 Load your original face down on the right front corner of the glass or face up in the

document feeder tray. If you use the document feeder tray, place the pages so that the top of the document goes in first.

3 In the Copy area, press Number of Copies.

This displays the Number of Copies screen.

Press then press OK. (The maximum number of copies varies by model.)

Tip If you hold down either of the arrow buttons, the number of copies changes by

5 Press Start Copy Black or Start Copy Color.

In this example, the HP all-in-one makes six copies of the original 10 by 15 cm (4 by 6 inch) photo.

or use the keypad to enter the number of copies, up to the maximum, and

increments of 5 to make it easier to set a large number of copies.

Use the copy features

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Chapter 7

Copy a two-page black-and-white document

You can use the HP all-in-one to copy a single- or multiple-page document in color or black and white. In this example, the HP all-in-one is used to copy a two-page blackand-white original.

To copy a two-page document from the control panel

1 Make sure you have paper loaded in the input tray. 2 Load your letter- or A4-sized originals in the document feeder tray. Place the pages

so that the top of the document goes in first.

3 Press Copy, if not already lit. 4 Press Start Copy Black. 5 Remove the first page from the document feeder tray and load the second page. 6 Press Start Copy Black.

Make two-sided copies

You can make two-sided copies from single-sided or double-sided letter- or A4-sized originals.

Use the copy features

Note You can make two-sided copies only if your HP all-in-one has an HP Automatic

Two-Sided Printing Accessory. The HP Automatic Two-Sided Printing Accessory is standard equipment with some models or can be purchased separately.

1 Make sure you have paper loaded in the input tray. 2 Load your letter- or A4-sized originals in the document feeder tray. Place the pages

so that the top of the document goes in first.

Note You cannot make two-sided copies from legal-sized originals.

3 Press Two-Sided, and then press 1.

This displays the Select Function menu and then selects Copy.

4 Choose one of the following by pressing

press OK. – 1-sided original, 1-sided copy

This option produces a standard single-sided copy from a single-sided original.

– 1-sided original, 2-sided copy

This option takes 2 single-sided originals and produces a two-sided copy.

– 2-sided original, 1-sided copy

This option produces single-sided copies of a two-sided original.

– 2-sided original, 2-sided copy

This option produces a two-sided copy from a two-sided original.

5 Press Start Copy Black or Start Copy Color.

to highlight the desired setting and then

58 HP Officejet 7300/7400 series all-in-one

Note Do not take the paper out of the tray until both sides of the copy are

complete.

Collate copies

You can use the Collate feature to produce sets of copies in the exact order that they are scanned from the document feeder tray. You must copy more than one original to use the collate feature.

Note The collate feature is available only on certain models.

To collate copies from the control panel

1 Make sure you have paper loaded in the input tray. 2 Load your originals face up in the document feeder tray with the top of the page on

the left.

Tip Larger collate projects might exceed the memory of your HP all-in-one. Try

breaking large collate projects into smaller jobs. Copy fewer pages at a time, and then group the pages together.

3 In the Copy area, press Collate.

This displays the Collate Menu.

4 Press 1, then press OK.

This selects On and closes the Collate Menu.

5 Press Start Copy Black or Start Copy Color.

Copy two originals on one page

You can print two different originals on one page using the 2 on 1 feature. The copied images will appear side by side on the page in a landscape format.

To copy two originals on one page from the control panel

1 Make sure you have paper loaded in the input tray. 2 Load your letter- or A4-sized originals in the document feeder tray. Place the pages

so that the top of the document goes in first.

3 In the Copy area, press Reduce/Enlarge, and then press 8.

This displays the Reduce/Enlarge menu and then selects 2 on 1.

4 Press Start Copy Black or Start Copy Color.

Make a 10by 15cm (4by 6inch) borderless copy of a photo

For the best quality when copying a photo, load photo paper in the input tray and change your copy settings for the correct paper type and photo enhancement. You might also want to use the photo print cartridge for superior print quality. With the tri-

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Use the copy features

Chapter 7

color and photo print cartridges installed, you have a six-ink system. See Use a photo

print cartridge for more information.

Warning In order to make a borderless copy, you must have photo paper (or

other specialty paper) loaded. If the HP all-in-one detects plain paper in the input tray, it will not make a borderless copy. Instead, your copy will have borders.

1 Load 10 by 15 cm (4 by 6 inch) photo paper in the input tray.

Note If your HP all-in-one has more than one input tray, you might need to select

the correct input tray. See Select an input tray for copying for more information.

2 Load your original photo face down on the right front corner of the glass.

Position the photo on the glass so the long edge of the photo is along the front edge of the glass.

3 Press Start Copy Color.

The HP all-in-one makes a 10 by 15 cm (4 by 6 inch) borderless copy of your original photo, as shown below.

Tip If the output is not borderless, then set the paper size to 5x7 Borderless or

4x6 Borderless, set the paper type to Photo Paper, set the Photo

enhancement, and then try again. For more information on setting the paper size, see Set the copy paper size. For information on setting the paper type, see Set the copy paper type. For information on setting the Photo enhancement, see Enhance light areas

of your copy.

Use the copy features

Copy a 10by 15cm (4by 6inch) photo onto a full-size page

You can use the Fill Entire Page setting to enlarge or reduce your original to fill the printable area of the paper size loaded in the input tray. In this example, Fill Entire

Page is used to enlarge a 10 by 15 cm (4 by 6 inch) photo to create a full-size

borderless copy. When copying a photo, you might want to use the photo print cartridge for superior print quality. With the tri-color and photo print cartridges installed, you have a six-ink system. See Use a photo print cartridge for more information.

Note In order to achieve a borderless print without changing the proportions of the

original, the HP all-in-one might crop some of the image around the margins. In most cases, this cropping will not be noticeable.

60 HP Officejet 7300/7400 series all-in-one

Warning In order to make a borderless copy, you must have photo paper (or

other specialty paper) loaded. If the HP all-in-one detects plain paper in the input tray, it will not make a borderless copy. Instead, your copy will have borders.

Note This feature will not work correctly if the glass and lid backing are not clean. For

more information, see Clean the HP all-in-one.

1 Load letter or A4 photo paper in the input tray.

If your HP all-in-one has more than one input tray, you might need to select the correct input tray. See Select an input tray for copying for more information.

2 Load your original photo face down on the right front corner of the glass.

Position the photo on the glass so the long edge of the photo is along the front edge of the glass.

3 In the Copy area, press Reduce/Enlarge, and then press 4.

This displays the Reduce/Enlarge menu and then selects Fill Entire Page.

4 Press Start Copy Color.

Tip If the output is not borderless, then set the paper size to 5x7 Borderless or

4x6 Borderless, set the paper type to Photo Paper, set the Photo

of your copy.

Copy a photo several times on one page

You can print multiple copies of an original on one page by selecting an image size from the Reduce/Enlarge option in the Copy Menu.

After you select one of the available sizes, you might be prompted whether you want to print multiple copies of the photo to fill the paper you have loaded in the input tray.

Use the copy features

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To copy a photo several times on one page

1 Make sure you have paper loaded in the input tray. 2 Load your original photo face down on the right front corner of the glass.

Position the photo on the glass so the long edge of the photo is along the front edge of the glass.

3 In the Copy area, press Reduce/Enlarge, and then press 5.

This displays the Reduce/Enlarge menu and then selects Image Sizes.

4 Press

OK.

Depending on the image size you select, the Many on Page? prompt might appear to determine whether you want to print multiple copies of the photo to fill the paper in the input tray, or just one copy. Some larger sizes do not prompt you for a number of images. In this case, only one image is copied to the page.

5 If the Many on Page? prompt appears, select Yes or No, and then press OK. 6 Press Start Copy Black or Start Copy Color.

to highlight the size in which you want to copy the photo, and then press

Resize an original to fit onto letter or A4paper

If the image or text on your original fills the entire sheet with no margins, use Fit to

Page or Full Page 91% to reduce your original and prevent unwanted cropping of the

text or images at the edges of the sheet.

Tip You can also enlarge a small photo to fit within the printable area of a full-size

page. In order to do this without changing the proportions of the original or

Use the copy features

62 HP Officejet 7300/7400 series all-in-one

cropping the edges, the HP all-in-one might leave an uneven amount of white space around the edges of the paper.

1 Make sure you have paper loaded in the input tray. 2 Load your original face down on the right front corner of the glass or face up in the

document feeder tray. Place the page in the document feeder tray so that the top of the document goes in first.

3 In the Copy area, press Reduce/Enlarge.

This displays the Reduce/Enlarge menu.

4 Press one of the following:

– If you loaded your original in the document feeder tray, press 2.

This selects Full Page 91%.

– If you want to use Fit to Page, press 3.

This selects Fit to Page.

5 Press Start Copy Black or Start Copy Color.

Resize an original using custom settings

You can use your own custom settings to reduce or enlarge a copy of a document. 1 Make sure you have paper loaded in the input tray.

2 Load your original face down on the right front corner of the glass or face up in the

document feeder tray. Place the page in the document feeder tray so that the top of the document goes in first.

3 In the Copy area, press Reduce/Enlarge, and then press 5.

This displays the Reduce/Enlarge menu and then selects Custom 100%.

Press copy, and then press OK. (The minimum and maximum percentage to resize a copy varies by model.)

5 Press Start Copy Black or Start Copy Color.

or , or use the keypad to enter a percentage to reduce or enlarge the

Copy a legal-size document onto letter paper

You can use the Legal > Ltr 72% setting to reduce a copy of a legal-size document to a size that fits onto letter paper.

Note The percentage in the example, Legal > Ltr 72%, might not match the

percentage that appears in the control panel display.

1 Make sure you have paper loaded in the input tray. 2 Load your originals face up in the document feeder tray with the top of the page on

the left. Place the page in the document feeder tray so that the top of the document goes in first.

3 In the Copy area, press Reduce/Enlarge, and then press 6.

This displays the Reduce/Enlarge menu and then selects Legal > Ltr 72%.

4 Press Start Copy Black or Start Copy Color.

The HP all-in-one reduces the size of your original to fit within the printable area of the letter paper, as shown below.

Use the copy features

Copy a faded original

You can use the Lighter/Darker option to adjust the lightness and darkness of the copies you make. You can also adjust the color intensity to make colors on your copy more vivid or more subtle.

1 Make sure you have paper loaded in the input tray. 2 Load your original face down on the right front corner of the glass or face up in the

document feeder tray.

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If you use the document feeder tray, place the pages so that the top of the document goes in first.

3 In the Copy area, press Menu.

This displays the Copy Menu.

4 Press

This displays the Lighter/Darker screen. The range of Lighter/Darker values appears as a scale on the color graphics display.

Press

Note

to highlight Lighter/Darker, and then press OK.

to darken the copy, and then press OK.

You can also press

to lighten the copy.

6 Press

The range of color intensity values appears as a scale on the color graphics display.

Press

Note

8 Press Start Copy Black or Start Copy Color.

to highlight Color Intensity, and then press OK.

to make the image more vivid, and then press OK.

You can also press

to make the image more pale.

Copy a document that has been faxed several times

You can use the Enhancements feature to adjust the quality of text documents by sharpening edges of black text or adjust photographs by enhancing light colors that might otherwise appear white.

The Mixed enhancement is the default option. Use the Mixed enhancement to sharpen edges of most originals.

To copy a blurred document

1 Make sure you have paper loaded in the input tray. 2 Load your original face down on the right front corner of the glass or face up in the

document feeder tray. If you use the document feeder tray, place the pages so that the top of the document goes in first.

Use the copy features

3 In the Copy area, press Menu.

This displays the Copy Menu.

4 Press

This displays the Enhancements menu.

5 Press 6 Press Start Copy Black or Start Copy Color.

to highlight Enhancements, and then press OK.

to highlight the Text enhancement setting, and then press OK.

Tip If any of the following occur, turn off Text enhancement by selecting Photo or

None:

● Stray dots of color surround some text on your copies

● Large, black typefaces look splotchy (not smooth)

● Thin, colored objects or lines contain black sections

● Horizontal grainy or white bands appear in light- to medium-gray areas

64 HP Officejet 7300/7400 series all-in-one

Enhance light areas of your copy

You can use Photo enhancements to enhance light colors that might otherwise appear white. You can also use Photo enhancements to eliminate or reduce any of the following that might occur when copying with Text enhancements:

● Stray dots of color surround some text on your copies

● Large, black typefaces look splotchy (not smooth)

● Thin, colored objects or lines contain black sections

● Horizontal grainy or white bands appear in light- to medium-gray areas

To copy an overexposed photo

1 Make sure you have paper loaded in the input tray. 2 Load your original photo face down on the right front corner of the glass.

Position the photo on the glass so the long edge of the photo is along the front edge of the glass.

3 In the Copy area, press Menu.

This displays the Copy Menu.

4 Press

This displays the Enhancements menu. 5 Press 6 Press Start Copy Color.

It is easy to set Enhancement settings for photos and other documents you copy by using the HP Image Zone software that came with your HP all-in-one. With one click of your mouse button, you can set a photo to copy with Photo enhancements, a text document to copy with Text enhancements, or a document that contains both images and text to copy with both Photo and Text enhancements turned on. For more information, see the onscreen HP Image Zone Help.

to highlight Enhancements, and then press OK.

to highlight the Photo enhancement setting, and then press OK.

Use the copy features

Shift a copy to increase the margin

You can use Margin Shift 100% to shift the copy left or right to increase the margin for binding.

1 Make sure you have paper loaded in the input tray. 2 Load your original face down on the right front corner of the glass or face up in the

document feeder tray.

Place the page in the document feeder tray so that the top of the document goes in

first. 3 In the Copy area, press Reduce/Enlarge, and then press 9.

This displays the Reduce/Enlarge menu and then selects Margin Shift 100%. 4

Press 5 Press Start Copy Black or Start Copy Color.

or to shift the margin to the left or to the right.

Make a poster

You can use the Poster feature to create an enlarged copy of your original in sections and assemble them into a poster.

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1 Make sure you have paper loaded in the input tray. 2 Load your original face down on the right front corner of the glass.

If you are copying a photo, position the photo on the glass so the long edge of the photo is along the front edge of the glass.

3 Press Reduce/Enlarge and then press 0.

This displays the Reduce/Enlarge menu and then selects Poster.

4 Press

The default poster size is two pages wide.

5 Press Start Copy Black or Start Copy Color.

After you select the poster width, the HP all-in-one adjusts the length automatically to maintain the proportions of the original.

Tip If the original cannot be enlarged to the selected poster size because it exceeds

the maximum zoom percentage, an error message appears that tells you to try a smaller width. Select a smaller poster size and make the copy again.

You can be even more creative with your photos by using the HP Image Zone software that came with your HP all-in-one. For more information, see the onscreen HP Image Zone Help.

to highlight a page width for the poster, and then press OK.

Prepare a color iron-on transfer

You can copy an image or text onto an iron-on transfer, then iron it onto a T-shirt, pillow cover, place mat, or other piece of fabric.

Tip Practice applying an iron-on transfer on an old garment first.

Use the copy features

66 HP Officejet 7300/7400 series all-in-one

1 Load the iron-on transfer paper in the input tray. 2 Load your original face down on the right front corner of the glass.

If you are copying a photo, position the photo on the glass so the long edge of the photo is along the front edge of the glass.

3 In the Copy area, press Menu, and then press 3.

This displays the Copy Menu and then selects Paper Type.

4 Press

Note Select Iron-On as the paper type for dark-colored fabrics, and Iron-On

5 Press Start Copy Black or Start Copy Color.

Note When you select Iron-On Mirrored as the paper type, the HP all-in-one

to highlight Iron-On or Iron-On Mirrored, and then press OK.

Mirrored for white and light-colored fabrics.

copies a mirror image of your original automatically so that it will appear properly when you iron it onto fabric.

Stop copying

➔

To stop copying, press Cancel on the control panel.

Use the copy features

User Guide 67

Use the scan features

Scanning is the process of converting text and pictures into an electronic format for your computer. You can scan just about anything: photos, magazine articles, text documents, and even 3D objects, as long as you are careful not to scratch the glass on your HP all-in-one. Scanning to a memory card makes your scanned images even more portable.

You can use the scanning features of your HP all-in-one to do the following:

● Scan text from an article into your word processor and quote it in a report.

● Print business cards and brochures by scanning a logo and using it in your

publishing software.

● Send photos to friends and relatives by scanning your favorite prints and including them in e-mail messages.

● Create a photographic inventory of your house or office, or archive treasured photos in an electronic scrapbook

Note Scanning text (also known as optical character recognition or OCR) lets you

bring the content of magazine articles, books, and other printed matter into your favorite word processor (and many other programs) as fully editable text. Learning to do OCR right is important if you want to obtain the best results. Do not expect scanned text documents to be letter-perfect the first time you use your OCR software. Using OCR software is an art that takes time and practice to master. For more information about scanning documents, especially documents containing both text and graphics, see the documentation that came with your OCR software.

To use the scan features, your HP all-in-one and computer must be connected and turned on. The HP all-in-one software must also be installed and running on your computer prior to scanning. To verify that the HP all-in-one software is running on a Windows PC, look for the HP all-in-one icon in the system tray at the lower right side of the screen, near the time. On a Macintosh, the HP all-in-one software is always running.

Note Closing the HP Windows system tray icon can cause your HP all-in-one to lose

some of its scan functionality and result in the No Connection error message. If this happens, you can restore full functionality by restarting your computer or by starting the HP Image Zone software.

For information about how to scan from the computer, and how to adjust, resize, rotate, crop, and sharpen your scans, see the onscreen HP Image Zone Help that came with your software.

This chapter contains information on scanning to an application, to an HP Instant Share

Scan

destination, and to a memory card. It also contains information about scanning from the

HP Director, and adjusting the preview image.

Scan to an application

You can scan originals placed on the glass directly from the control panel.

68 HP Officejet 7300/7400 series all-in-one

Note The menus shown in this section may vary in content depending on your

computer's operating system and which applications you set up as scan destinations in the HP Image Zone.

Scan an original (USB-connected)

Follow these steps if your HP all-in-one is directly connected to a computer through a USB cable.

1 Load the original face down on the right front corner of the glass. 2 In the Scan area, press Scan To.

The Scan To menu appears, listing destinations, including applications, for anything you scan. The default destination is whichever one you selected the last time you used this menu. You designate which applications and other destinations appear on the Scan To menu by using the HP Image Zone on your computer.

3 To select an application to receive the scan, press its number on the control panel

or use the arrow buttons to highlight it and then press OK or Start Scan. A preview image of the scan appears in the HP Scan window on the computer, where you can edit it. For more information about editing a preview image, see the onscreen HP Image Zone Help that came with your software.

4 Make any edits to the preview image in the HP Scan window. When you have

finished, click Accept. The HP all-in-one sends the scan to the selected application. For example, if you

chose the HP Image Zone, it automatically opens and displays the image.

Scan an original (network-connected)

Follow these steps if your HP all-in-one is connected to one or more computers over a network.

1 Load the original face down on the right front corner of the glass. 2 In the Scan area, press Scan To.

The Scan To menu appears, listing various options.

3 Press 1 to choose Select Computer or use the arrow buttons to highlight it and

then press OK. The Select Computer menu appears, listing computers connected to the HP allin-one.

Note The Select Computer menu may list computers with a USB connection in

addition to those connected through the network.

4 To select the default computer, press OK. To select another computer, press its

number on the control panel or use the arrow buttons to highlight your selection and then press OK. To send the scan to an application on your computer, choose your computer in the menu. The Scan To menu appears, listing destinations, including applications, for anything you scan. The default destination is whichever one you selected the last time you used this menu. You designate which destinations appear on the Scan To menu by using the HP Image Zone on your computer. For more information, see the onscreen HP Image Zone Help that came with your software.

5 To select an application to receive the scan, press its number on the control panel

or use the arrow buttons to highlight it and then press OK or Start Scan.

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If you chose the HP Image Zone, a preview image of the scan appears in the HP Scan window on the computer, where you can edit it.

6 Make any desired edits to the preview image in the HP Scan window. When you

finish, click Accept. The HP all-in-one sends the scan to the selected application. For example, if you

chose the HP Image Zone, it automatically opens and displays the image.

Send a scan to an HP Instant Share destination

HP Instant Share lets you share your photos with family and friends through e-mail messages, online photo albums, and high-quality prints.

Note Not all countries/regions can order printed photos online.

For information about setting up and using HP Instant Share, see the onscreen HP Image Zone Help.

Note If you set up HP Instant Share on a network, you will not be able to use

HP Instant Share on a USB-connected device.

Share a scanned image with friends and relatives (USB-connected device)

Share a scanned image by pressing Scan To on the control panel. To use the Scan To button, place an image face down on the glass, select a destination to which you want to send the image, and start the scan.

Note If you previously set up HP Instant Share on a network, you will not be able to

use HP Instant Share on a USB-connected device.

1 Load your original face down on the right front corner of the glass or (if you are

using the document feeder tray) in the document tray.

2 In the Scan area, press Scan To.

The Scan To menu appears on the color graphics display.

3 Use the 4 Press OK to select the destination and scan the image.

The image is scanned and uploaded to your computer. For Windows users, the HP Image Zone software opens on your computer. The HP Instant Share tab appears. A thumbnail of the scanned image appears in the Selection Tray. For more information on the HP Image Zone, see the onscreen HP Image Zone Help that came with the software. For Macintosh users, the HP Instant Share client application software opens on your computer. A thumbnail of the scanned image appears in the HP Instant Share window.

Note If you are using a version of the Macintosh OS earlier than OS X v10.1.5

Scan

Follow the prompts on your computer for sharing the scan with others using HP Instant Share.

70 HP Officejet 7300/7400 series all-in-one

and arrows to highlight HP Instant Share.

(including OS 9), the scanned image is uploaded to the HP Gallery on your Macintosh. Click E-mail. Send the image as an e-mail attachment by following the prompts on your computer screen.

Share a scanned image with friends and relatives (network-connected)

Before you can share a scanned image on a network-connected HP all-in-one, you must first have HP Image Zone installed on your computer. For more information on installing HP Image Zone on your computer, see the Setup Guide that came with your HP all-in-one.

1 Load your original face down on the right front corner of the glass or (if you are

using the document feeder tray) in the document tray.

2 In the Scan area, press Scan To.

The Scan To menu appears on the color graphics display.

3 Use the

The Share Menu appears.

4 Use the

image.

5 Press OK to select the destination and scan the image.

The image is scanned and sent to the destination selected.

and arrows to highlight HP Instant Share.

and arrows to highlight a destination to which you want to send your

Send a scan to a memory card

You can send a scanned image as a JPEG image to the memory card that is currently inserted in one of the memory card slots on the HP all-in-one. This enables you to use the memory card features to generate borderless prints and album pages from the scanned image. It also enables you to access the scanned image from other devices that support the memory card.

Send a scan to a memory card loaded in your HP all-in-one (USB-connected)

You can send the scanned image as a JPEG image to a memory card. This section describes the process when your HP all-in-one is directly connected to your computer through a USB cable. Make sure you have a memory card inserted in the HP all-in-one.

1 Load the original face down on the right front corner of the glass. 2 In the Scan area, press Scan To.

A Scan To menu appears, listing various options or destinations. The default destination is whichever one you selected the last time you used this menu.

3 Press

The HP all-in-one scans the image and saves the file to the memory card in the JPEG format.

to highlight Memory Card, and then press OK.

Send a scan to a memory card loaded in your HP all-in-one (networkconnected)

You can send a scanned image as a JPEG image to a memory card. This section describes the process when your HP all-in-one is connected to a network.

Note You can only send a scan to a memory card if the memory card is being shared

across the network. See Control memory card security on a network for more information.

1 Load the original face down on the right front corner of the glass.

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2 In the Scan area, press Scan To.

A Scan To menu appears, listing various options or destinations.

3 Press 3 to select Memory Card or use the arrow buttons to highlight it and then

press OK. The HP all-in-one scans the image and saves the file to the memory card in the

JPEG format.

Stop scanning

➔

To stop scanning, press Cancel on the control panel.

Scan

72 HP Officejet 7300/7400 series all-in-one

Print from your computer

The HP all-in-one can be used with any software application that allows printing. The instructions vary slightly depending whether you are printing from a Windows PC or a Macintosh. Make sure you follow the instructions for your operating system in this chapter.

In addition to the printing capabilities described in this chapter, you can print special print jobs such as borderless prints, newsletters, and banners; print images directly from a photo memory card or from a digital camera that supports PictBridge; print from a supported Bluetooth device, such as a camera phone or personal digital assistant (PDA); and use scanned images in printing projects in the HP Image Zone.

● For more information on printing from a memory card or digital camera, see Use a

memory card or PictBridge camera.

● For more information on setting up your HP all-in-one to print from a Bluetooth device, see Connection information.

● For more information on performing special print jobs or printing images in the

HP Image Zone, see the onscreen HP Image Zone Help.

Print from a software application

Most print settings are automatically handled by the software application you are printing from or by HP ColorSmart technology. You need to change the settings manually only when you change print quality, print on specific types of paper or transparency film, or use special features.

Print from your computer

To print from the software application you used to create your document (Windows users)

1 Make sure you have paper loaded in the input tray. 2 On the File menu in your software application, click Print. 3 Select the HP all-in-one as the printer. 4 If you need to change settings, click the button that opens the Properties dialog

box. Depending on your software application, this button might be called Properties, Options, Printer Setup, or Printer.

5 Select the appropriate options for your print job by using the features available in

the Paper/Quality, Finishing, Effects, Basics, and Color tabs.

Tip You can easily print your job with a set of default settings based on the type

of job you want to print. On the Printing Shortcuts tab, click a type of print task in the What do you want to do? list. The default settings for that type of print task are set, and summarized on the Printing Shortcuts tab. If necessary, you can adjust the settings here, or you can make your changes on the other tabs in the Properties dialog box.

6 Click OK to close the Properties dialog box. 7 Click Print or OK to begin printing.

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Print from your computer

To print from the software application you used to create your document (Macintosh users)

1 Make sure you have paper loaded in the input tray. 2 Select the HP all-in-one in the Chooser (OS 9), Print Center (OS 10.2 or earlier),

or Printer Setup Utility (OS 10.3 or later) before you begin printing.

3 From the File menu in your software application, choose Page Setup.

The Page Setup dialog box appears, allowing you to specify the paper size, orientation, and scaling.

4 Specify the page attributes:

– Choose the paper size. – Select the orientation. – Enter the scaling percentage.

Note For OS 9, the Page Setup dialog box also includes options to print a

mirrored (or reversed) version of the image, and to adjust the page margins for two-sided printing.

5 Click OK. 6 From the File menu in your software application, choose Print.

The Print dialog box appears. If you are using OS 9, the General panel opens. If you are using OS X, the Copies & Pages panel opens.

7 Change the print settings for each option in the pop-up menu, as appropriate for

your project.

8 Click Print to begin printing.

Change the print settings

You can customize the print settings of the HP all-in-one to handle nearly any print task.

Windows users

Before you change print settings, you should decide if you want to change the settings for the current print job only, or if you want to make the settings the defaults for all future print jobs. How you display print settings depends on whether or not you want to apply the change to all future print jobs or just to the current print job.

To change the print settings for all future jobs

1 In the HP Director, click Settings, point to Print Settings, and then click Printer

Settings.

2 Make changes to the print settings, and click OK.

To change the print settings for the current job

1 On the File menu in your software application, click Print. 2 Make sure the HP all-in-one is the selected printer. 3 Click the button that opens the Properties dialog box.

Depending on your software application, this button might be called Properties,

Options, Printer Setup, or Printer. 4 Make changes to the print settings, and click OK. 5 Click Print or OK in the Print dialog box to print the job.

74 HP Officejet 7300/7400 series all-in-one

Macintosh users

Use the Page Setup and Print dialog boxes to change the settings for your print job. Which dialog box you use depends on which setting you want to change.

To change the paper size, orientation, or scaling percentage

1 Select the HP all-in-one in the Chooser (OS 9), Print Center (OS 10.2 or earlier),

or Printer Setup Utility (OS 10.3 or later) before you begin printing. 2 From the File menu in your software application, choose Page Setup. 3 Make changes to the paper size, orientation, and scaling percentage settings, and

click OK.

To change all other print settings

1 Select the HP all-in-one in the Chooser (OS 9), Print Center (OS 10.2 or earlier),

or Printer Setup Utility (OS 10.3 or later) before you begin printing. 2 From the File menu in your software application, choose Print. 3 Make changes to the print settings, and click Print to print the job.

Stop a print job

Although you can stop a print job from either the HP all-in-one or the computer, we recommend you stop it from the HP all-in-one for best results.

To stop a print job from the HP all-in-one

➔

Press Cancel on the control panel. Look for the Print Cancelled message on the

color graphics display. If the message does not appear, press Cancel again.

Print from your computer

User Guide 75

Fax setup

After completing all steps in the Setup Guide, use the instructions in this chapter to complete your fax setup. Please keep your Setup Guide for later use.

In this chapter, you will learn how to set up your HP all-in-one so that faxing works successfully with equipment and services you might already have on the same phone line as your HP all-in-one.

Before you begin setting up your HP all-in-one for faxing, determine which type of equipment or services you have on the same phone line. From the first column in the following table, choose the combination of equipment and services applicable to your home or office setting. Then look up the appropriate setup case in the second column. Step-by-step instructions are included for each case later in this chapter.

Fax setup

Other equipment/services sharing your fax line

None. You have a dedicated phone line for

faxing.

A digital subscriber line (DSL) service through your telephone company.

A private branch exchange (PBX) phone system or an integrated services digital network (ISDN) system.

A distinctive ring service through your telephone company.

Voice calls. You receive both voice and fax call on this

phone line.

Voice calls and voice mail service. You receive both voice and fax calls on

this phone line and subscribe to a voice mail service through your telephone company.

Recommended fax setup

Case A: Separate fax line (no voice calls received)

Case B: Set up your HP all-in-one with DSL

Case C: Set up your HP all-in-one with a PBX phone system or an ISDN line

Case D: Fax with a distinctive ring service on the same line

Case E: Shared voice/fax line

Case F: Shared voice/fax line with voice mail

Case A: Separate fax line (no voice calls received)

If you have a separate phone line on which you receive no voice calls, and you have no other equipment connected on this phone line, connect your HP all-in-one as described in this section.

76 HP Officejet 7300/7400 series all-in-one

Back view of the HP all-in-one

1 Telephone wall jack 2 Phone cord supplied in the box with your HP all-in-one connected to the "1-LINE" port

To set up your HP all-in-one with a separate fax line

1 Using the phone cord supplied in the box with your HP all-in-one, connect one end

to your telephone wall jack, then connect the other end to the port labeled "1-LINE"

on the back of your HP all-in-one.

Caution If you do not use the supplied cord to connect from the telephone

wall jack to your HP all-in-one, you might not be able to fax successfully. This special phone cord is different from the phone cords you might already have in your home or office. If the supplied phone cord is too short, see The

phone cord that came with my HP all-in-one is not long enough for

information on extending it.

2 Set up the HP all-in-one to answer incoming calls automatically. Press the Auto

Answer button until the light is on.

3 (Optional) Change the Rings to Answer setting to one ring or two rings.

For information on changing this setting, see Set the number of rings before

answering.

4 Run a fax test. For information, see Test your fax setup.

When the phone rings, your HP all-in-one will answer automatically after the number of rings you set in the Rings to Answer setting. Then it will begin emitting fax reception tones to the sending fax machine and receive the fax.

Case B: Set up your HP all-in-one with DSL

If you have a DSL service through your telephone company, use the instructions in this section to connect a DSL filter between the telephone wall jack and your HP all-in-one. The DSL filter removes the digital signal that can interfere with your HP all-in-one from communicating properly with the phone line. (DSL might be called ADSL in your country/region.)

Fax setup

Caution If you have a DSL line and you do not connect the DSL filter, you will

not be able to send and receive faxes with your HP all-in-one.

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Fax setup

Back view of the HP all-in-one

1 Telephone wall jack 2 DSL filter and cord supplied by your DSL provider 3 Phone cord supplied in the box with your HP all-in-one connected to the "1-LINE" port

To set up your HP all-in-one with DSL

1 Obtain a DSL filter from your DSL provider. 2 Using the phone cord supplied in the box with your HP all-in-one, connect one end

to the open port on the DSL filter, then connect the other end to the port labeled "1-LINE" on the back of your HP all-in-one.

Caution If you do not use the supplied cord to connect from the telephone

wall jack to your HP all-in-one, you might not be able to fax successfully. This special phone cord is different from the phone cords you might already have in your home or office.

3 Connect the DSL filter cord to the telephone wall jack. 4 Run a fax test. For information, see Test your fax setup.

Case C: Set up your HP all-in-one with a PBX phone system or an ISDN line

If you are using either a PBX phone system or an ISDN converter/terminal adapter, make sure you do the following:

● If you are using either a PBX or an ISDN converter/terminal adaptor, connect the HP all-in-one to the port that is designated for fax and phone use. Also, make sure that the terminal adapter is set to the correct switch type for your country/region, if possible.

Note Some ISDN systems allow you to configure the ports for specific phone

equipment. For example, you might have assigned one port for telephone and Group 3 fax and another port for multiple purposes. If you have problems when connected to the fax/phone port of your ISDN converter, try using the port designated for multiple purposes; it might be labeled "multicombi" or something similar.

● If you are using a PBX phone system, set the call waiting tone to "off."

78 HP Officejet 7300/7400 series all-in-one

Caution Many digital PBX systems include a call-waiting tone that is

factory-set to "on." The call waiting tone will interfere with any fax transmission, and you will not be able to send or receive faxes with your HP all-in-one. Refer to the documentation that came with your PBX phone system for instructions on how to turn off the call-waiting tone.

● If you are using a PBX phone system, dial the number for an outside line before dialing the fax number.

● Make sure you use the supplied cord to connect from the telephone wall jack to your HP all-in-one, you might not be able to fax successfully. This special phone cord is different from the phone cords you might already have in your home or office. If the supplied phone cord is too short, see The phone cord that came with

my HP all-in-one is not long enough for information on extending it.

Case D: Fax with a distinctive ring service on the same line

If you subscribe to a distinctive ring service (through your telephone company) that allows you to have multiple phone numbers on one phone line, each with a different ring pattern, connect your HP all-in-one as described in this section.

Fax setup

Back view of the HP all-in-one

1 Telephone wall jack 2 Phone cord supplied in the box with your HP all-in-one connected to the "1-LINE" port

To set up your HP all-in-one with a distinctive ring service

1 Using the phone cord supplied in the box with your HP all-in-one, connect one end

to your telephone wall jack, then connect the other end to the port labeled "1-LINE" on the back of your HP all-in-one.

Caution If you do not use the supplied cord to connect from the telephone

phone cord that came with my HP all-in-one is not long enough for

information on extending it.

2 Set the HP all-in-one to answer incoming calls automatically. Press the Auto

Answer button until the light is on.

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3 Change the Answer Ring Pattern setting to the pattern that has been assigned to

your fax number by the telephone company, for example, double rings or triple rings. For information on changing this setting, see Change the answer ring pattern

(distinctive ringing).

Note Your HP all-in-one is factory-set to answer all ring patterns. If you do not set

the correct ring pattern assigned to your fax number by the telephone company, your HP all-in-one might answer both voice calls and fax calls or it might not answer at all.

4 (Optional) Change the Rings to Answer setting to one ring or two rings.

For information on changing this setting, see Set the number of rings before

answering.

5 Run a fax test. For information, see Test your fax setup.

Your HP all-in-one will automatically answer incoming calls that have the ring pattern you selected (Answer Ring Pattern setting) after the number of rings you selected (Rings to Answer setting). Then it will begin emitting fax reception tones to the sending

Fax setup

fax machine and receive the fax.

Case E: Shared voice/fax line

If you receive both voice calls and fax calls at the same phone number, and you have no other office equipment (or voice mail) on this phone line, connect your HP all-in-one as described in this section.

Back view of the HP all-in-one

1 Telephone wall jack 2 Phone cord supplied in the box with your HP all-in-one connected to the "1-LINE" port

To set up your HP all-in-one with a shared voice/fax line

1 Using the phone cord supplied in the box with your HP all-in-one, connect one end

to your telephone wall jack, then connect the other end to the port labeled "1-LINE" on the back of your HP all-in-one.

Caution If you do not use the supplied cord to connect from the telephone

80 HP Officejet 7300/7400 series all-in-one

phone cord that came with my HP all-in-one is not long enough for

information on extending it.

2 Now you need to decide how you want the HP all-in-one to answer calls,

automatically or manually: – If you set up the HP all-in-one to answer calls automatically, it answers all

incoming calls and receives faxes. Your HP all-in-one will not be able to distinguish between fax and voice calls in this case; if you suspect the call is a voice call, you will need to answer it before the HP all-in-one answers the call. To answer fax calls automatically, press the Auto Answer button until the light is on.

– If you set up the HP all-in-one to answer faxes manually, you must be available

to respond in person to incoming fax calls or your HP all-in-one cannot receive faxes.

To answer fax calls manually, press the Auto Answer button until the light is off.

3 Run a fax test. For information, see Test your fax setup.

If you pick up the phone before the HP all-in-one and hear fax tones from a sending fax machine, you will need to answer the fax call manually. For information, see Receive a

fax manually.

Case F: Shared voice/fax line with voice mail

If you receive both voice calls and fax calls at the same phone number, and you also subscribe to a voice mail service through your telephone company, connect your HP all-in-one as described in this section.

Fax setup

Note You cannot receive faxes automatically if you have a voice mail service at the

same phone number you use for fax calls. You must receive faxes manually; this means you must be available to respond in person to incoming fax calls. If you want to receive faxes automatically instead, contact your telephone company to subscribe to a distinctive ring service, or to obtain a separate phone line for faxing.

Back view of the HP all-in-one

1 Telephone wall jack 2 Phone cord supplied in the box with your HP all-in-one connected to the "1-LINE" port

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To set up your HP all-in-one with voice mail

1 Using the phone cord supplied in the box with your HP all-in-one, connect one end

to your telephone wall jack, then connect the other end to the port labeled "1-LINE" on the back of your HP all-in-one.

Caution If you do not use the supplied cord to connect from the telephone

phone cord that came with my HP all-in-one is not long enough for

information on extending it.

2 Set up the HP all-in-one to answer incoming calls manually. Press the Auto

Answer button until the light is off.

3 Run a fax test. For information, see Test your fax setup.

You must be available to respond in person to incoming fax calls, or your HP all-in-one cannot receive faxes. For information on receiving faxes manually, see Receive a fax

manually.

Fax setup

Test your fax setup

You can test your fax setup to check the status of your HP all-in-one and to make sure it is set up properly for faxing. Perform this test after you have completed setting up your HP all-in-one for faxing. The test does the following:

● Checks the fax hardware

● Verifies that the phone cord is plugged into the correct port

● Checks for a dial tone

● Checks for an active phone line

● Checks the status of your phone line connection

The HP all-in-one prints a report with the results of the test. If the test fails, review the report for information on how to fix the problem and rerun the test.

To test your fax setup from the control panel

1 Set up your HP all-in-one for faxing according to the setup instructions in this

chapter.

2 Make sure you have inserted the print cartridges and loaded paper before starting

the test.

For more information, see Replace the print cartridges and Load full-size paper. 3 Press Setup. 4 Press 6, then press 5.

This displays the Tools menu and then selects Run Fax Test.

The HP all-in-one displays the status of the test on the color graphics display and

prints a report.

82 HP Officejet 7300/7400 series all-in-one

5 Review the report.

– If the test passes and you are still having problems faxing, check the fax

settings listed in the report to verify the settings are correct. A blank or incorrect fax setting can cause problems faxing.

– If the test fails, review the report for more information on how to fix any

problems found.

6 After you pick up the fax report from your HP all-in-one, press OK.

If necessary, resolve any problems found and rerun the test. For more information on resolving any problems found during the test, see The fax

test failed.

Fax setup

User Guide 83

Use the fax features

You can use your HP all-in-one to send and receive faxes, including color faxes. You can set up speed dials to send faxes quickly and easily to frequently used numbers. From the control panel, you can also set a number of fax options, such as resolution.

You should explore the HP Director that came with your HP Image Zone software to take full advantage of all of its features. Using the HP Director, you can send a fax from your computer, include a computer-generated cover page, and quickly set up speed dials. For more information, see the onscreen HP Image Zone Help.

For information on accessing the HP Director and the onscreen help, see Use the

HP Image Zone to do more with your HP all-in-one.

Set up the HP all-in-one to receive faxes

Your HP all-in-one can be set up to receive faxes automatically or manually, depending on your home or office setup. If you set up the HP all-in-one to answer faxes automatically, it answers all incoming calls and receives faxes. If you set up the HP allin-one to answer faxes manually, you must be available to respond in person to the incoming fax call, or your HP all-in-one cannot receive faxes. For more information on receiving faxes manually, see Receive a fax manually.

In certain situations you might want to receive faxes manually. For example, if you share a phone line between your HP all-in-one and phone and you do not have distinctive ringing or an answering machine, you will need to set up the HP all-in-one to answer fax calls manually. If you subscribe to a voice mail service, you will also need to answer fax calls manually. This is because the HP all-in-one will not be able to distinguish between fax calls and phone calls.

Note For more information on setting up your office equipment with the HP all-in-one,

see Fax setup.

Choose the recommended answer mode for your setup

Use the fax features

Equipment/services sharing your fax phone line

None. Automatic

84 HP Officejet 7300/7400 series all-in-one

Refer to the table below to determine the recommended answer mode for your HP allin-one based on your home or office setup. From the first column in the table, choose the type of equipment and services applicable to your office setup. Then, look up the recommended answer mode in the second column. The third column describes how the HP all-in-one will answer incoming calls.

After you have determined the recommended answer mode setting for your home or office setup, see Set the answer mode for more information.

Set the answer mode

The answer mode determines whether your HP all-in-one answers incoming calls or not. If you set up the HP all-in-one to answer faxes automatically (the Auto Answer light is on), it answers all incoming calls and receives faxes. If you set up the HP all-inone to answer faxes manually (the Auto Answer light is off), you must be available to

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respond in person to the incoming fax call, or your HP all-in-one will not receive faxes. For more information on receiving faxes manually, see Receive a fax manually.

If you do not know which answer mode to use, see Choose the recommended answer

mode for your setup.

➔

Press the Auto Answer button to set the answer mode.

When the Auto Answer light is on, your HP all-in-one automatically answers calls.

When the light is off, your HP all-in-one does not answer calls.

Send a fax

You can send a fax in a variety of ways. Using the control panel, you can send a blackand-white or color fax from your HP all-in-one. You can also send a fax manually from an attached phone. This allows you to speak with the recipient before sending the fax.

You can even set up the HP all-in-one to send two-sided originals. If you frequently send faxes to the same numbers, you can set up speed dials and

quickly send faxes by using the Speed Dial button or a one-touch speed dial button. Review this section for more information on all the ways you can send faxes.

Send a basic fax

You can send a basic single- or multiple-page fax by using the control panel.

Note If you need printed confirmation that your faxes were successfully sent, enable

fax confirmation before sending any faxes. For information, see Enable fax

confirmation.

Use the fax features

Tip You can also send a fax using monitor dialing. This allows you to control the pace

of your dialing. This feature is useful when you want to use a calling card to charge the call and you need to respond to tone prompts while dialing. For more information, see Send a fax using monitor dialing.

1 Load your originals face up in the document feeder tray with the top of the page on

the left. If you are sending a single-page fax, you can also load it on the glass.

Note If you are sending a multiple-page fax, you must load the originals in the

automatic document feeder.

2 Enter the fax number by using the keypad.

Tip To enter a pause in the fax number, press Redial/Pause.

3 Press Start Fax Black. 4 If your original is loaded on the glass, press 1 to select Fax original from scanner

glass.

Tip You can also send a fax in color, such as a photo, from your HP all-in-one. Just

press Start Fax Color instead of Start Fax Black.

Did you know that you can send a fax from your computer by using the HP Director that came with your HP Image Zone software? You can also create and attach a computer-generated cover page to send with your fax. It's easy. For more information, see the onscreen HP Image Zone Help that came with your HP Image Zone software.

86 HP Officejet 7300/7400 series all-in-one

Enable fax confirmation

If you need printed confirmation that your faxes were successfully sent, follow these instructions to enable fax confirmation before sending any faxes.

The default fax confirmation setting is Every Error. This means that your HP all-in-one prints a report only if there is a problem with sending or receiving a fax. A confirmation message indicating whether a fax was successfully sent appears briefly on the color graphics display after each transaction. For more information on printing reports, see

Print reports.

1 Press Setup. 2 Press 2, and then press 1.

This displays the Print Report menu and then selects Fax Report Setup.

3 Press 5, and then press OK.

This selects Send Only. Every time you send a fax, the HP all-in-one will print a confirmation report informing you whether the fax was sent successfully or not.

Note If you select Send Only, you will not receive printed reports if there are

errors while the HP all-in-one is receiving faxes. Print the Fax Log to view any receive errors. For more information on printing the Fax Log, see

Generate reports manually.

Send two-sided originals

If you have an HP two-sided printing accessory installed, you can send two-sided originals. For information on loading paper in your accessory, read and follow the instructions that came with the accessory.

This feature is only supported for sending black-and-white faxes. It is not available if you are sending color faxes.

Use the fax features

Tip You can also print received faxes on both sides of the page. For more information,

see Set up the HP all-in-one to print single- or two-sided faxes.

1 Load your originals face up in the document feeder tray with the top of the page on

the left.

Note Your originals must be loaded in the document feeder tray; sending two-

sided originals is not supported when sending a fax from the glass.

2 Enter the fax number by using the keypad. 3 In the Fax area, press Menu, and then press 3.

This displays the Fax Menu and then selects Two-Sided Send - Black Only.

4 Select one of the following options:

– If you want to send single-sided originals, press 1 to select 1-Sided Original. – If you want to send two-sided originals and include a cover page, press 2 to

select 2-Sided Original with cover page. This setting scans and sends only the front of the cover page, and scans and sends both sides of the rest of your pages. This prevents a blank page from accidentally being sent when you include a cover page.

– If you want to send two-sided originals and you do not have a cover page,

press 3 to select 2-Sided Original.

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This setting scans and sends both sides of all of your pages. Use this setting if all of your originals have text on both sides.

Note If you select 2 or 3, make sure you do not remove the originals from the

output area before they are scanned on both sides. The HP all-in-one scans the front side of an original, places it in the output area, and then picks it back up to scan the opposite side. After both sides of every page have been scanned, you can remove the originals.

5 Press Start Fax Black.

Note The option you select applies only to the current fax. If you want all future

faxes you send to use this same option, change the default. For more information, see Set new default settings.

Send a fax manually from a phone

You can make a phone call and talk with the recipient before you send your fax. This method of sending a fax is called manually sending a fax. Sending a fax manually is useful if you want to make sure the recipient is available to receive the fax before you send it.

1 Load your originals face up in the document feeder tray with the top of the page on

the left. 2 Dial the number by using the keypad on the phone that is connected to your

HP all-in-one.

Note You must use the keypad on the phone to dial the number. Do not use the

keypad on the control panel of the HP all-in-one.

3 Do one of the following:

– If after dialing the number you hear fax tones, press Start Fax Black or Start

Fax Color within three seconds to send the fax.

– If the recipient answers the telephone, you can engage in a conversation

before sending your fax. Once you are ready to send your fax, press the Start

Fax Black or Start Fax Color button on the control panel.

Use the fax features

Send a fax using redial

You can use redial to send a fax to the last fax number dialed from the control panel. 1 Load your originals face up in the document feeder tray with the top of the page on

the left. 2 Press Redial/Pause.

The last number dialed appears in the color graphics display. 3 Press Start Fax Black or Start Fax Color.

Send a fax using speed dials

You can quickly send a fax by pressing Speed Dial or a one-touch speed dial button on the control panel.

Note The one-touch speed dial buttons correspond to the first five speed-dial entries.

88 HP Officejet 7300/7400 series all-in-one

Speed-dial entries will not appear until you have set them up. For more information, see

Set up speed dialing.

1 Load your originals face up in the document feeder tray with the top of the page on

the left.

2 Do one of the following:

– Press Speed Dial until the appropriate speed-dial entry appears in the top line

of the color graphics display. You can also scroll through the speed-dial entries by pressing

– Press Speed Dial and then enter the speed-dial code by using the keypad on

the control panel. Press OK.

– Press a one-touch speed dial button. Press OK.

3 Press Start Fax Black or Start Fax Color.

or . After the entry you want is highlighted, press OK.

Schedule a fax

You can schedule a black-and-white fax to be sent later the same day (when phone lines are not as busy or phone rates are lower, for example). When scheduling a fax, the originals must be loaded in the document feeder tray and not on the glass. The HP all-in-one automatically sends your fax when the specified time is reached.

You can only schedule one fax to be sent at a time. You can continue to send faxes normally, however, while a fax is scheduled.

1 Load your originals face up in the document feeder tray with the top of the page on

the left.

Note Load your originals in the document feeder tray, and not on the glass. This

feature is not supported if you load your originals on the glass.

2 In the Fax area, press Menu.

This displays the Fax Menu. 3 Press 5 to select Send Fax Later. 4 Enter the send time by using the numeric keypad, and then press OK. 5 Enter the fax number by using the keypad, press a one-touch speed dial button, or

press Speed Dial until the appropriate speed-dial entry appears. 6 Press Start Fax Black.

The HP all-in-one sends the fax at the scheduled time. Send Fax Later appears on

the color graphics display along with the scheduled time.

Use the fax features

Change or cancel a scheduled fax

You can change the number or time of your scheduled fax or cancel it altogether. After you schedule a fax, the scheduled time appears on the color graphics display.

1 In the Fax area, press Menu.

This displays the Fax Menu. 2 Press 5 to select Send Fax Later.

If a fax has already been scheduled, the Fax is Scheduled menu appears. 3 Do one of the following:

– Press 1 to cancel the scheduled fax.

This selects Cancel scheduled fax. Your scheduled fax is cancelled.

– Press 2 to change the time or number.

This selects Set new time to send fax.

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4 If you pressed 2, enter the new send time and then press OK. 5 Enter the new fax number, and then press Start Fax Black.

Send a fax from memory

You can scan a black-and-white fax into memory and then send the fax from memory. This feature is useful if the fax number you are trying to reach is busy or temporarily unavailable. The HP all-in-one scans the originals into memory and sends them once it is able to connect to the receiving fax machine. After the HP all-in-one scans the pages into memory, you can immediately remove the originals from the document feeder tray.

1 Load your originals face up in the document feeder tray with the top of the page on

the left.

Note Load your originals in the document feeder tray, and not on the glass. This

2 In the Fax area, press Menu.

This displays the Fax Menu. 3 Press 4 to select Scan and Fax. 4 Enter the fax number by using the keypad, press a one-touch speed dial button, or

press Speed Dial until the appropriate speed-dial entry appears. 5 Press Start Fax Black.

Note If you press Start Fax Color, the fax will be sent in black and white and a

The HP all-in-one scans the originals into memory and sends the fax when the

receiving fax machine is available.

feature is not supported if you load your originals on the glass.

message appears on the color graphics display.

Send a fax using monitor dialing

Monitor dialing allows you to dial a number from the control panel as you would dial a regular telephone. This feature is useful when you want to use a calling card to charge the call and you need to respond to tone prompts while dialing. It also allows you to dial the number at your own pace, if necessary.

Use the fax features

Note Make sure the volume is turned on, or you will not hear a dial tone. For

information, see Adjust the volume.

1 Load your originals face up in the document feeder tray with the top of the page on

the left. If you are sending a single-page fax, you can also load it on the glass. 2 Press Start Fax Black or Start Fax Color. 3 If your original is loaded on the glass, press 1 to select Fax original from scanner

glass.

4 After you hear the dial tone, enter the number by using the keypad on the control

panel. 5 Follow any prompts that might occur.

Your fax is sent when the receiving fax machine answers.

Receive a fax

Your HP all-in-one can receive faxes automatically or manually, depending on the answer mode that you set. If the light next to the Auto Answer button is on, your

90 HP Officejet 7300/7400 series all-in-one

HP all-in-one automatically answers incoming calls and receive faxes. If the light is off, you need to receive faxes manually. For more information on the answer mode, see

Set up the HP all-in-one to receive faxes.

Tip You can set up the HP all-in-one to print received faxes on both sides of the page

to save paper. For information, see Set up the HP all-in-one to print single- or

two-sided faxes.

Note If you have installed a photo or gray photo print cartridge for printing photos, you

might want to replace it with the black print cartridge when receiving faxes. See

Work with print cartridges.

Set the number of rings before answering

You can specify how many rings should occur before your HP all-in-one automatically answers the incoming call.

Note This setting only applies if your HP all-in-one is set to receive faxes

automatically.

The Rings to Answer setting is important if you have an answering machine on the same phone line as your HP all-in-one. The answering machine must answer the call before your HP all-in-one. The number of rings to answer for the HP all-in-one should be greater than the number of rings to answer for the answering machine.

For example, set your answering machine to answer in 4 rings and your HP all-in-one to answer in the maximum number of rings supported by your device. (The maximum number of rings varies by country/region.) In this setup, the answering machine will answer the call and the HP all-in-one will monitor the line. If the HP all-in-one detects fax tones, the HP all-in-one will receive the fax. If the call is a voice call, the answering machine will record the incoming message.

Use the fax features

To set the number of rings before answering from the control panel

1 Press Setup. 2 Press 4, and then press 3.

This displays the Basic Fax Setup menu and then Rings to Answer. 3 Enter the appropriate number of rings by using the keypad. 4 Press OK to accept the setting.

Set up the HP all-in-one to print single- or two-sided faxes

If you have an HP two-sided printing accessory installed, you can print two-sided faxes. For information on loading paper in your accessory, read and follow the instructions

that came with the accessory.

Tip You can also send two-sided originals by using the automatic document feeder.

For more information, see Send two-sided originals.

1 Make sure you have paper loaded in the input tray. 2 Press Two-Sided, and then press 3.

This displays the Select Function menu and then selects Fax Print.

Tip You can also access two-sided printing for faxes by pressing Setup, 4, and

then 6.

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3 Select one of the following options:

– If you want to print on one side of the page, press 1 to select 1-Sided Output. – If you want to print on both sides of the page, press 2 to select 2-Sided

Output.

Note If you select 2, make sure you do not remove the pages from the output

tray before the HP all-in-one finishes printing the fax. The HP all-in-one prints the front side of the page, places it in the output tray, and then picks it back up to print the opposite side. After both sides of every page have been printed, you can remove the fax.

4 Press OK.

The HP all-in-one uses this setting to print all faxes.

Receive a fax manually

If you set up your HP all-in-one to receive faxes manually (the Auto Answer light is off) or you answer the phone and hear fax tones, use the instructions in this section to receive faxes.

● Directly connected to the HP all-in-one (on the "2-EXT" port)

● On the same phone line, but is not connected to the HP all-in-one

1 Make sure the HP all-in-one is turned on and you have paper loaded in the input

tray. 2 Remove any originals from the document feeder tray. 3 Set the Rings to Answer setting to a high number to allow you to answer the

incoming call before the HP all-in-one answers. Or, set your HP all-in-one to

answer faxes manually.

For information on setting the number of rings to answer, see Set the number of

rings before answering. For information on setting the HP all-in-one to answer

faxes manually, see Set the answer mode. 4 Do one of the following:

– If your phone is on the same phone line (but not plugged into the back of the

HP all-in-one) and you hear fax tones from a sending fax machine, wait 5 - 10 seconds before pressing 1 2 3 on your phone. If the HP all-in-one does not begin receiving the fax, wait several more seconds and press 1 2 3 again.

Note When the HP all-in-one receives an incoming call, it displays Ringing

on the color graphics display. If you pick up the phone, Phone-Off

Hook appears after a few seconds. You must wait until this message

appears before pressing 1 2 3 on your phone or you will not be able to receive the fax.

– If you are currently on the phone with the sender using a phone connected to

the HP all-in-one, instruct them to press Start on their fax machine first. After you hear fax tones from the sending fax machine, press the Start Fax Black or Start Fax Color button on the control panel.

Note If you press Start Fax Color but the sender sent the fax in black and

white, the HP all-in-one prints the fax in black and white.

92 HP Officejet 7300/7400 series all-in-one

Poll to receive a fax

Polling allows your HP all-in-one to ask another fax machine to send a fax that it has in its queue. When you use the Poll to Receive feature, the HP all-in-one calls the designated fax machine and requests the fax from it. The designated fax machine must be set for polling and have a fax ready to send.

Note The HP all-in-one does not support polling pass codes. This is a security feature

that requires the receiving fax machine (your HP all-in-one) to provide a pass code to the device it is polling in order to receive the fax. Make sure the device you are polling does not have a pass code set up (or changed the default pass code) or the HP all-in-one will not be able to receive the fax.

1 In the Fax area, press Menu.

This displays the Fax Menu. 2 Press 6 to select Poll to Receive. 3 Enter the fax number of the other fax machine. 4 Press Start Fax Black or Start Fax Color.

Note If you press Start Fax Color but the sender sent the fax in black and white,

the HP all-in-one prints the fax in black and white.

Set the date and time

You can set the date and time from the control panel. When a fax is transmitted, the current date and time are printed along with the fax header. The date and time format is based on the language and country/region setting.

Note If your HP all-in-one loses power, you will need to reset the date and time.

1 Press Setup. 2 Press 4, and then press 1.

This displays the Basic Fax Setup menu and then selects Date and Time. 3 Enter the month, day, and year by pressing the appropriate numbers on the

keypad. Depending on your country/region setting, you might enter the date in a

different order.

The underline cursor is presented initially beneath the first digit; it automatically

advances to the next digit when you press a button. The time prompt automatically

appears after you enter the last digit of the date. 4 Enter the hours and minutes.

If your time is displayed in the 12-hour format, the AM or PM prompt automatically

appears after you enter the last digit. 5 If prompted, press 1 for AM, or 2 for PM.

The new date and time settings appear on the color graphics display.

Set the fax header

The fax header prints your name and fax number on the top of every fax you send. We recommend that you set up the fax header by using the Fax Setup Wizard (Windows users) or the Setup Assistant (Macintosh users) during the HP Image Zone software installation.

You can also set up or change the fax header from the control panel.

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The fax header information is required by law in many countries/regions. 1 Press Setup.

2 Press 4, and then press 2.

This displays the Basic Fax Setup menu and then selects Fax Header.

3 Enter your personal or company name.

For information on entering text from the control panel, see Enter text and symbols.

4 When you are finished entering your personal or company name, select Done on

the visual keyboard, and then press OK. 5 Enter your fax number by using the numeric keypad. 6 Press OK.

You might find it easier to enter fax header information by using the HP Director that came with your HP Image Zone software. In addition to entering fax header information, you can also enter cover page information that will be used when you send a fax from your computer and attach a cover page. For more information, see the onscreenHP Image Zone Help that came with your HP Image Zone software.

Enter text and symbols

You can enter text and symbols from the control panel by using the visual keyboard that appears automatically on the color graphics display when setting up your fax header information or speed-dial entries. You can also use the keypad on the control panel to enter text and symbols.

You can also enter symbols from the keypad when you dial a fax or phone number. When the HP all-in-one dials the number, it will interpret the symbol and respond accordingly. For example, if you enter a dash in the fax number, the HP all-in-one will pause before dialing the remainder of the number. A pause is useful if you need to access an outside line before dialing the fax number.

Note If you want to enter a symbol in your fax number, such as a dash, you will need

to enter the symbol by using the keypad.

Enter text using the visual keyboard

Use the fax features

94 HP Officejet 7300/7400 series all-in-one

You can enter text or symbols by using the visual keyboard that automatically appears on the color graphics display when you need to enter text. For example, the visual keyboard automatically appears when you are setting up fax header information or speed-dial entries.

●

To select a letter, number, or symbol in the visual keyboard, press

to highlight the appropriate selection.

● Once you have highlighted the appropriate letter, number, or symbol, press OK on

the control panel to select it.

The selection appears on the color graphics display.

● To enter lowercase letters, select the abc button on the visual keyboard, and then

press OK.

● To enter uppercase letters, select the ABC button on the visual keyboard, and then

press OK.

● To enter numbers and symbols, select the 123 button on the visual keyboard, and

then press OK.

● To erase a letter, number, or symbol, select Clear on the visual keyboard, and then

press OK.

, , , and

●

To add a space, press

Note

Make sure you use the not be able to add a space by using the arrow buttons on the control panel.

● When you are finished entering text, numbers, or symbols, select Done on the visual keyboard, and then press OK.

on the visual keyboard, and then press OK.

on the visual keyboard to add a space. You will

Enter text using the keypad on the control panel

You can also enter text or symbols by using the keypad on the control panel. Your selections appear in the visual keyboard on the color graphics display.

● Press the keypad numbers that correspond to the letters of a name. For example, the letters a, b, and c correspond to the number 2, as shown on the button below.

● Press a button multiple times to see the available characters.

Note Depending on your language and country/region setting, additional

characters might be available.

● After the correct letter appears, wait for the cursor to advance automatically to the right, or press Press the button multiple times until the correct letter appears. The first letter of a word is automatically set to uppercase.

● To insert a space, press Space (#).

● To enter a pause, press Redial/Pause. A dash appears in the number sequence.

● To enter a symbol, such as @, press the Symbols (*) button repeatedly to scroll

through the list of available symbols: asterisk (*), dash (-), ampersand (&), period (.), slash (/), parentheses ( ), apostrophe ('), equals (=), number sign (#), at (@), underscore (_), plus (+), exclamation (!), semi colon (;), question (?), comma (,), colon (:), percent (%), and approximation (~).

● If you make a mistake, press an arrow button to select Clear on the visual keyboard, and then press OK. If you are not in the visual keyboard, press control panel.

● When you are finished entering text, numbers, or symbols, press an arrow button to select Done on the visual keyboard, and then press OK.

. Press the number that corresponds to the next letter in the name.

Use the fax features

on the

Print reports

You can set up your HP all-in-one to print error reports and confirmation reports automatically for each fax you send and receive. You can also manually print system reports as you need them; these reports provide useful system information about your HP all-in-one.

By default, your HP all-in-one is set to print a report only if there is a problem with sending or receiving a fax. A confirmation message that indicates whether a fax was successfully sent appears briefly on the color graphics display after each transaction.

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Generate reports automatically

You can configure your HP all-in-one so that it automatically prints error and confirmation reports.

Note If you need printed confirmation each time a fax is sent, follow these instructions

before sending any faxes and select Send Only.

1 Press Setup. 2 Press 2, and then press 1.

This displays the Print Report menu and then selects Fax Report Setup.

3 Press

– 1. Every Error: prints whenever there is any kind of fax error (default). – 2. Send Error: prints whenever there is a transmission error. – 3. Receive Error: prints whenever there is a receiving error. – 4. Every Fax: confirms every time a fax is sent or received. – 5. Send Only: prints every time a fax is sent indicating whether the fax was

– 6. Off: does not print any error or confirmation reports.

4 After the report that you want is highlighted, press OK.

to scroll through the following report types:

successfully sent or not.

Generate reports manually

You can manually generate reports about your HP all-in-one, such as the status of the last fax you sent, a list of programmed speed-dial entries, or a self-test report for diagnostic purposes.

1 Press Setup, and then press 2.

This displays the Print Report menu.

2 Press

– 1. Fax Report Setup: prints the automatic fax reports as described in

– 2. Last Transaction: prints details of the last fax transaction. – 3. Fax Log: prints a log of approximately the last 30 fax transactions. – 4. Speed Dial List: prints a list of programmed speed-dial entries. – 5. Self-Test Report: prints a report to assist you in diagnosing print and

3 After the report that you want is highlighted, press OK.

to scroll through the following report types:

Generate reports automatically.

alignment problems. For more information, see Print a self-test report.

Set up speed dialing

You can assign speed-dial entries to fax numbers you use often. Use the one-touch speed dial buttons on the control panel to send faxes quickly. You can also press

Speed Dial to scroll through and select from the list of speed-dial entries.

The first five speed-dial entries are automatically saved to the one-touch speed dial buttons on the control panel.

For information on sending a fax using speed dials, see Send a fax using speed dials. You can also set up group speed dials. This saves you time by sending a fax to a group

of people at once, rather than sending the fax to each recipient individually.

96 HP Officejet 7300/7400 series all-in-one

You can quickly and easily set up speed-dial entries from your computer by using the HP Director that came with your HP Image Zone software. For more information, see the onscreen HP Image Zone Help that came with your HP Image Zone software.

Create speed-dial entries

You can create speed-dial entries for fax numbers that you use frequently. 1 Press Setup.

2 Press 3, and then press 1.

This displays the Speed Dial Setup menu and then selects Individual Speed Dial. The first unassigned speed-dial entry appears on the color graphics display.

3 Press OK to select the displayed speed-dial entry. You can also press

select a another empty entry, and then press OK.

4 Enter the fax number to assign to that entry, and then press OK.

Tip To enter a pause in the fax number, press Redial/Pause.

The visual keyboard automatically appears on the color graphics display.

5 Enter the name. After you have finished entering the name, select Done on the

visual keyboard, and then press OK. For more information on entering text using the visual keyboard, see Enter text and

symbols.

6 Press 1 if you want to set up another number, or press Cancel to exit the Speed

Dial Setup menu.

Create group speed-dial entries

You can create a group speed-dial entry that contains up to 48 individual speed-dial entries. This allows you to send black-and-white faxes to specific groups of people by using one speed-dial entry.

or to

Use the fax features

Note You can only send black-and-white faxes when sending a fax to groups. Very

Fine resolution is also not supported when using this feature.

You can only assign previously entered individual speed-dial numbers to a group. Additionally, only individual speed-dial entries can be added; you can’t assign one group to another group.

1 Press Setup. 2 Press 3, and then press 2.

This displays the Speed Dial Setup menu and then selects Group Speed Dial. The first unassigned speed-dial entry appears on the color graphics display.

3 Press OK to select the displayed speed-dial entry. You can also press

select another empty entry, and then press OK.

4 Press

dial.

5 Press OK. 6 When you have added all your entries, press

highlighted, and then press OK. The visual keyboard automatically appears on the color graphics display.

7 Enter the group speed-dial name. After you have finished entering the name,

select Done on the visual keyboard, and then press OK.

User Guide 97

or to select an individual speed-dial entry to add to the group speed

until Done Selecting is

or to

HP (Hewlett-Packard) 7300, 7400 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

HP all-in-one overview

The HP all-in-one at a glance

Control panel overview

Control panel features

Color graphics display icons

Color graphics display screen saver

Menu Overview

Copy Menu

Scan To menu

Scan Menu

Photo Menu

Fax Menu

Proof Sheet Menu

HP Instant Share menu

Setup Menu

Access the HP Image Zone software (Windows)

Open the HP Image Zone software (Macintosh OS X v10.1.5or later)

Open the HP Image Zone window

Display the HP Image Zone Dock menu

Access the HP Image Zone software (Macintosh OS earlier than X v10.1.5)

Find more information

Connection information

Supported connection types

Connect using a USB cable

Connect using Ethernet

Connect using wireless

Connect using the HP bt300Bluetooth Wireless Printer Adapter

Set Bluetooth security for your HP all-in-one

Use a passkey to authenticate Bluetooth devices

Set your HP all-in-one to be invisible to Bluetooth devices

Reset Bluetooth settings on your HP all-in-one

Use Webscan

Work with photos

Transfer photos

Transfer photos using a Windows PC

Transfer photos using a Macintosh

Edit photos

Edit photos using a Windows PC

Edit photos using a Macintosh

Share photos

Share photos using a Windows PC

Share photos using a Macintosh

Print photos

Print photos using a Windows PC

Print photos using a Macintosh

Load originals

Load originals and load paper

Load an original in the automatic document feeder

Load an original on the glass

Choose papers for printing and copying

Recommended papers

Papers to avoid

Load paper

Load full-size paper

Load 10by 15cm (4by 6inch) photo paper

Load postcards or Hagaki cards

Load envelopes

Load other types of paper

Avoid paper jams

Use a memory card or PictBridge camera

The memory card slots and camera port

Control memory card security on a network

Transfer digital images to your computer

Print photos from a proof sheet

Print a proof sheet

Complete the proof sheet

Scan a proof sheet

Set photo print options

Use the print options menu to set photo print options

Change print options

Set new photo print options defaults

Use the edit features

Edit a photo from the control panel

Use the Zoom or Rotate functions

Print photos directly from a memory card