HP 508nk User's Guide

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User Guide

HP Laser Printer 508nk

Table of contents

www.hp.com/support/laser508

Introduction

Menu Overview and Basic Setup

Using a Network-Connected

Key benefits 6 Features by model 7 Useful to know 8 About the user’s guide 9 Safety information 10 Machine overview 16 Control panel overview 19 Turning on the machine 20 Installing the software 21

Menu overview 23 Machine’s basic settings 26 Media and tray 28

Wired network setup 41 Using HP Embedded Web Server 43

Machine

Printing

Maintenance

Printing a document 47 Canceling a print job 48 Opening printing preferences 49 Using a favorite setting 50 Using help 51 Eco printing 52 Secure printing 54 Printing features 55 Using USB memory device 61

Ordering supplies and accessories 80 Available consumables 81 Available accessories 82 Storing the toner cartridge 83 Redistributing toner 85

Replacing the toner cartridge 86 Replacing the imaging unit 87 Installing accessories 88 Monitoring the supplies life 91 Setting the toner/imaging unit low alert 92 Cleaning the machine 93 Tips for moving & storing the machine 96

Troubleshooting

Appendix

Tips for avoiding paper jams 98 Clearing paper jams 99 Understanding the status LED 104 Understanding display messages 105 Paper feeding problems 110 Power and cable connecting problems 111 Solving other problems 112

General specifications 123 Print media specifications 124 System requirements 128

Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws.

The information contained herein is subject to change without notice.

The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein.

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• Microsoft

• All other brand or product names are trademarks of their respective companies or organizations.

, Adobe Photoshop®, Acrobat®, and PostScript® are trademarks of Adobe Systems Incorporated.

and Windows® are U.S. registered trademarks of Microsoft Corporation.

REV. 1.00

Introduction

This chapter provides information you need to know before using the machine.

• Key benefits 6

• Features by model 7

• Useful to know 8

• About the user’s guide 9

• Safety information 10

• Machine overview 16

• Control panel overview 19

• Turning on the machine 20

• Installing the software 21

Key benefits

Environmentally friendly

• To save paper, you can print multiple pages on one single sheet of paper.

• To save electricity, this machine automatically conserves electricity by substantially reducing power consumption when not in use.

• We recommend using recycled paper for saving energy.

Convenience

• If you have Internet access, you can get help, support application, machine drivers, manuals, and order information from the HP website (www.hp.com/support/laser508

Wide range of functionality and application support

• Supports various paper sizes (see "Print media specifications" on page 124).

• Print watermark: You can customize your documents with words, such as “Confidential”.

• Print posters: The text and pictures of each page of your document are magnified and printed across the multiple sheets of paper and can then be taped together to form a poster.

Key benefits | 6

Features by model

Some features and optional goods may not be available depending on model or country.

Operating System

Operating System HP Laser Printer 508nk

Windows ●

(●: Supported)

Software

Model/Product number HP Laser Printer 508nk

PCL printer driver ●

HP Embedded Web Server ●

(●: Supported)

Variety feature

Features HP Laser Printer 508nk

Hi-Speed USB 2.0 ●

Network Interface Ethernet 10/100/1000 Base TX wired LAN

Eco printing ●

Duplex (2-sided) printing ●

USB memory interface ●

Memory module ○

Optional tray (Tray3,Tray4,Tray5,Tray6) ○

(●: Supported, ○: Optional)

●

Features by model | 7

Useful to know

The machine does not print.

• Open the print queue list and remove the document from the list (see "Canceling a print job" on page 48).

Remove the driver and install it again (see "Installing the software" on page 21).

•

• Select your machine as your default machine in your Windows.

Where can I purchase accessories or supplies?

• Inquire at a HP distributor or your retailer.

• Visit the HP website (https://store.hp.com/ information.

The status LED flashes or remains constantly on.

• Turn the product off and on again.

• Check the meanings of LED indications in this manual and troubleshoot accordingly (see "Understanding the status LED" on page 104).

). You can view product service

A paper jam has occurred.

• Open and close the door (see "Front view" on page 17).

• Check the instructions on removing jammed paper in this manual and troubleshoot accordingly (see "Clearing paper jams" on page 99).

Printouts are blurry.

• The toner level might be low or uneven. Shake the toner cartridge (see "Redistributing toner" on page 85).

• Try a different print resolution setting (see "Opening printing preferences" on page 49).

•

Replace the toner cartridge (see "Replacing the toner cartridge" on page 86

Where can I download the machine’s driver?

• Visit www.hp.com/support/laser508 driver, and install it on your system.

to download the latest machine’s

Useful to know | 8

About the user’s guide

This user's guide provides information for your basic understanding of the machine as well as detailed steps to explain machine usage.

• Do not discard this manual, and keep it for future reference.

• Read the safety information before using the machine.

• If you have a problem using the machine, refer to the troubleshooting chapter.

• Terms used in this user’s guide are explained in the glossary chapter.

• All illustrations in this user’s guide may differ from your machine depending on its options or model you purchased.

• The screenshots in this user’s guide may differ from your machine depending on the machine’s firmware/driver version.

• The procedures in this user’s guide are mainly based on Windows 7.

Conventions

Some terms in this guide are used interchangeably, as below:

• Document is synonymous with original.

• Paper is synonymous with media, or print media.

• Machine refers to printer or MFP.

General icons

Icon Text Description

Warning Used to alert users to the possibility of personal injury.

Caution

Note

Gives users information to protect the machine from possible mechanical damage or malfunction.

Provides additional information or detailed specification of the machine function and feature.

About the user’s guide | 9

Safety information

These warnings and precautions are included to prevent injury to you and others, and to prevent any potential damage to your machine. Be sure to read and understand all of these instructions before using the machine. After reading this section, keep it in a safe place for future reference.

Important safety symbols

Explanation of all icons and signs used in this chapter

Warning

Caution

Hazards or unsafe practices that may result in severe personal injury or death.

Hazards or unsafe practices that may result in minor personal injury or property damage.

Operating environment

Warning

Do not use if the power cord is damaged or if the electrical outlet is not grounded. This could result in electric shock or fire.

Do not place anything on top of the machine (water, small metal or heavy objects, candles, lit cigarettes, etc.).

This could result in electric shock or fire.

• If the machine gets overheated, it releases smoke, makes strange noises, or generates an odd odor, immediately turn off the power switch and unplug the machine.

• The user should be able to access the power outlet in case of emergencies that might require the user to pull the plug out.

This could result in electric shock or fire.

Do not bend, or place heavy objects on the power cord. Stepping on or allowing the power cord to be crushed by a heavy object could

result in electric shock or fire.

Do not remove the plug by pulling on the cord; do not handle the plug with wet hands.

This could result in electric shock or fire.

Safety information | 10

Caution

During an electrical storm or for a period of non-operation, remove the power plug from the electrical outlet.

This could result in electric shock or fire.

Be careful, the paper output area is hot. Burns could occur.

If the machine has been dropped, or if the cabinet appears damaged, unplug the machine from all interface connections and request assistance from qualified service personnel.

Otherwise, this could result in electric shock or fire.

If the machine does not operate properly after these instructions have been followed, unplug the machine from all interface connections and request assistance from qualified service personnel.

Otherwise, this could result in electric shock or fire.

If the plug does not easily enter the electrical outlet, do not attempt to force it in.

Call an electrician to change the electrical outlet, or this could result in electric shock.

Do not allow pets to chew on the AC power, telephone or PC interface cords. This could result in electric shock or fire and/or injury to your pet.

Operating method

Caution

Do not forcefully pull the paper out during printing. It can cause damage to the machine.

Be careful not to put your hand between the machine and paper tray. You may get injured.

Be careful when replacing paper or removing jammed paper. New paper has sharp edges and can cause painful cuts.

Safety information | 11

When printing large quantities, the bottom part of the paper output area may get hot. Do not allow children to touch.

Burns can occur.

When removing jammed paper, do not use tweezers or sharp metal objects. It can damage the machine.

Do not allow too many papers to stack up in the paper output tray. It can damage the machine.

Do not block or push objects into the ventilation opening. This could result in elevated component temperatures which can cause damage

or fire.

Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

This machine's power reception device is the power cord. To switch off the power supply, remove the power cord from the electrical

outlet.

Installation / Moving

Warning

Do not place the machine in an area with dust, humidity, or water leaks. This could result in electric shock or fire.

Place the machine in the environment where it meets the operating temperature and humidity specification.

Otherwise, quality problems can occur and cause damage to the machine. See "General specifications" on page 123.

Safety information | 12

Caution

Before moving the machine, turn the power off and disconnect all cords. The information below are only suggestions based on the units weight.

If you have a medical condition that prevents you from lifting, do not lift the machine. Ask for help, and always use the appropriate amount of people to lift the device safety.

The machine could fall, causing injury or machine damage. Then lift the machine:

• If the machine weighs under 20 kg (44.09 lbs), lift with 1 person.

• If the machine weighs 20 kg (44.09 lbs) - 40kg (88.18 lbs), lift with 2 people.

• If the machine weighs more than 40 kg (88.18 lbs), lift with 4 or more people. Choose a flat surface with enough space for ventilation to place the machine.

Also consider the space required to open the cover and trays. The place should be well-ventilated and be far from direct light, heat, and

humidity. When using the machine for a long period of time or printing a large number of pages in a non-ventilated space, it could pollute the air and be harmful to your

health. Place the machine in a well-ventilated space or open a window to circulate the air periodically.

Do not place the machine on an unstable surface. The machine could fall, causing injury or machine damage.

Use only No.26 AWG

or larger, telephone line cord, if necessary.

Otherwise, it can cause damage to the machine.

Make sure you plug the power cord into a grounded electrical outlet. Otherwise, this could result in electric shock or fire.

Use the power cord supplied with your machine for safe operation. If you are using a cord which is longer than 2 meters (6 feet) with a 110V machine, then the gauge should be 16 AWG or larger.

Otherwise, it can cause damage to the machine, and could result in electric shock or fire.

Do not put a cover over the machine or place it in an airtight location, such as a closet. If the machine is not well-ventilated, this could result in fire.

Do not overload wall outlets and extension cords. This can diminish performance, and could result in electric shock or fire.

The machine should be connected to the power level which is specified on the label. If you are unsure and want to check the power level you are using, contact the

electrical utility company.

a.AWG: American Wire Gauge

Safety information | 13

Maintenance / Checking

Caution

Unplug this product from the wall outlet before cleaning the inside of the machine. Do not clean the machine with benzene, paint thinner or alcohol; do not spray water directly into the machine.

This could result in electric shock or fire.

When you are working inside the machine replacing supplies or cleaning the inside, do not operate the machine.

You could get injured.

Keep cleaning supplies away from children. Children could get hurt.

Do not disassemble, repair or rebuild the machine by yourself. It can damage the machine. Call a certified technician when the machine

needs repairing.

To clean and operate the machine, strictly follow the user's guide provided with the machine.

Otherwise, you could damage the machine.

Keep the power cable and the contact surface of the plug clean from dust or water. Otherwise, this could result in electric shock or fire.

• Do not remove any covers or guards that are fastened with screws.

• Fuser units should only be repaired by a certified service technician. Repair by non-certified technicians could result in fire or electric shock.

• The machine should only be repaired by a HP service technician.

Safety information | 14

Supply usage

Caution

Do not disassemble the toner cartridge. Toner dust can be dangerous if inhaled or ingested.

Do not burn any of the supplies such as toner cartridge or fuser unit. This could cause an explosion or uncontrollable fire.

When storing supplies such as toner cartridges, keep them away from children.

Toner dust can be dangerous if inhaled or ingested.

Using recycled supplies, such as toner, can cause damage to the machine. In case of damage due to the use of recycled supplies, a service fee will be

charged.

For supplies that contain toner dust (toner cartridge, waste toner bottle, imaging unit, etc.) follow the instructions below.

• When disposing of the supplies, follow the instructions for disposal. Refer to the reseller for disposal instructions.

• Do not wash the supplies.

• For a waste toner bottle, do not reuse it after emptying the bottle.

If you do not follow the instructions above, it may cause machine malfunction and environmental pollution. The warranty does not cover damages caused by a user's carelessness.

When toner gets on your clothing, do not use hot water to wash it. Hot water sets toner into fabric. Use cold water.

When changing the toner cartridge or removing jammed paper, be careful not to let toner dust touch your body or clothes.

Toner dust can be dangerous if inhaled or ingested.

Safety information | 15

Machine overview

Components

Machine

Quick installation guide

Power cord

Imaging unit

Misc. accessories

a.This ill b.Mis

ustration may differ from your machine depending on your model. There are various types of machine.

cellaneous accessories included with your machine may vary by country of purchase and specific model.

Machine overview | 16

Front view

various types of machine.

• Some features and optional goods may not be available depending on model or country (see "Features by model" on page 7).

• This illustration may differ from your machine depending on your model. There are

1 Control panel

Memory Module(DIMM) cover

3 Front cover

4 Paper level indicator

Optional tray

6 Tray2

7 Tray 1 cover

8 USB memory port

9 Front cover button

10 Output tray

11 Tray 1 paper width guides

12 Tray 1 paper extension

Imaging unit

14 Toner cartridge

a.Optional device. b.Remove the Toner cartridge to access the imaging unit.

Machine overview | 17

Rear view

EDI

OUTPUT 5v

various types of machine.

• Some features and optional goods may not be available depending on model or country (see "Features by model" on page 7).

• This illustration may differ from your machine depending on your model. There are

1 Rear cover

2 Power receptacle

3 Power-switch

4 USB port

5 EDI port for card reader

6 Network port

Machine overview | 18

Control panel overview

various types of control panels.

• Some features and optional goods may not be available depending on model or country (see "Features by model" on page 7).

• This control panel may differ from your machine depending on its model. There are

1Display screen Shows the current status and prompts during an operation.

2Eco

3 Numeric keypad

4 Status LED

5 Arrow

Turn on the Eco mode to reduce toner consumption and paper usage (see "Eco printing" on page 52). Use the keypad to enter numbers and characters (see "Keypad letters and numbers" on page 27). Indicates the status of your machine (see "Understanding the status LED" on page 104). Navigates available values by moving to the next or previous options.

6OK Confirms the selection on the screen.

7Menu

8Back Sends you back to the upper menu level.

Power/Wa

ke Up

10 Stop/Clear Stops current operation.

Enters menu mode and scrolls through the available menus (see "Accessing the menu" on page 23).

You can turn the power on and off with this button. Or wake up from the power save mode.

Control panel overview | 19

Turning on the machine

1 Connect the machine to the electricity supply first.

Turn the switch on if the machine has a power switch.

2 Power is turned on automatically.

If you want to turn the power off, press the (Power/ Wake Up) button.

Turning on the machine | 20

Installing the software

After you have set up your machine and connected it to your computer, you must install the printer software. The PCL 6 printer-specific print driver is available for download from the printer support website. Download the driver, and then use the Microsoft Add Printer tool to install it.

Before installing, check whether your computer’s OS support the software (see"Operating System" on page 7).

For HP's all-inclusive help for the printer, go to www.hp.com/support/laser508

Find the following support:

• Install and configure

• Learn and use

• Solve problems

• Download software and firmware updates

• Join support forums

• Find warranty and regulatory information

A locally connected machine is a machine directly attached to your computer using the cable. If your machine is attached to a network, skip the following steps below and go on to installing a network connected machine’s driver.

Only use a USB cable no longer than 3 meters (118 inches).

Installing the software | 21

Menu Overview and Basic Setup

This chapter provides information about the overall menu structure and the basic setup options.

• Menu overview 23

• Machine’s basic setti

edia and tray 28

• M

ngs 26

Menu overview

The control panel provides access to various menus to set up the machine or use the machine’s functions.

• An checked (√) appears next to the currently selected menu.

•

Some menus may not appear on the display de not applicable to your machine.

•

Some menu names may differ from your machine depending on its options or the models.

Accessing the menu

1 Press Menu( ) button on the control panel.

2 Press the arrows until the needed menu item appears and press OK.

pending on options or models. If so, it is

3 If the setting item has sub menus, repeat step 2.

4 Press OK to save the selection.

5 Press (Stop/Clear) to return to the ready mode.

Information

(see "Information" on

page 66)

Configuration Network Configuration Supplies Information Usage Counter

Account Error Information

PCL Font

(see "Layout" on page 67)

Orientation

Margin

Duplex

Layout

Portrait Landscape

Common Margin

Tray[x] Emulation

Margin

Off Long Edge Short Edge

(see "Paper" on page 68)

Copies

Tray[x]

Paper Source

Tray Confirm

Paper

Paper Size Paper Type

Auto

Tray[x]

Graphic

(see "Graphic" on

page 69)

Resolution

Standard High

Resolution

Clear Text

Off Minimum Medium Maximum

Edge Enhancement

Off Normal Maximum

Auto CR

a.This is used only available when Job Accounting is enabled from the HP Embedded Web Server. b.[tray type] indicates the tray number.

Menu overview | 23

System Setup

(see "System Setup" on page 70)

Emulation

(see "Emulation" on

page 73)

Image Management

(see "Image

Management" on

page 74)

Date & Time Date Format Clock Mode

MSD Spooling

Language Default Paper Power Save Wakeup Event Job Timeout Held Job Timeout Altitude Adjustment Humidity Job Rescheduling Auto Continue Auto Tray Switch

Paper Substitution Tray Protection Tray Mode Skip Blank Pages Maintenance

Supplies Life

RAM Disk

Paper Low Alert Toner Save Quiet Mode Eco Settings Auto Jam Remove

Filing Policy

Change Name

Overwrite

Setup Custom Color

Default Print Density

Cancel

a.This option is available when the optional Mass Storage Device (Hard Disk) installed b.

Some menus may not appear on the display depending on options or models. If so, it is not applicable to your machine.

Menu overview | 24

Network

(see "Network" on page 75)

Direct USB

(see "Direct

USB" on

page 76)

Job

Manageme

(see "Job Manageme nt" on page

77)

Admin Setup

(see "Admin Setup" on

page 78)

TCP/IP (IPv4)

DHCP BOOTP Static

TCP/IP (IPv6)

IPv6 Protocol DHCPv6

Config

Ethernet

Ethernet Port Ethernet

Speed

802.1x

Protocol Management

Network Configuration

Clear Setting

Print From File Manage Show Space

Active Job Secure Job Stored Job

Print Delete

Stamp

Stamp Activate Item Text Size Opacity Position

Change Admin Password

Firmware Upgrade Import Setting Export Setting

Image Overwrite

Automatic Manual Overwrite Method

Overwrite Times Secure Print Supplies Management

Toner Low Alert

Imaging Unit Low

Alert

a.This option is available when the optional memory installed or RAM Disk is checked. b.Some menus may not appear on the display depending on options or models. If so, it is not applicable to

your machine.

Menu overview | 25

Machine’s basic settings

You change the machine’s setting set in the machine from HP Embedded Web Server. If your machine is connected to the network, you can set the machine’s setting from HP Embedded Web Server > Settings tab > Machine Settings (see "Using HP Embedded Web Server" on page 43).

Machine’s default settings

After installation is complete, you may want to set the machine's default settings.

To change the machine’s default settings, follow these steps:

It may be necessary to press OK to navigate to lower-level menus for some models.

1 Select (Menu) button on the control panel.

2 Press System Setup > Machine Setup.

3 Select the option you want, then press OK.

4 Select the sub option you want, then press OK.

5 Press OK to save the selection.

6 Press (Stop/Clear) to return to ready mode.

Altitude adjustment

Print quality is affected by atmospheric pressure, which is determined by the height of the machine above sea level. The following information will guide you on how to set your machine for the best print quality.

Before you set the altitude value, determine the altitude where you are.

• Normal: 0 ~ 1,000 m (3,280 ft)

• High 1 : 1,000 m (3,280 ft) ~ 2,000 m (6,561 ft)

• High 2: 2,000 m (6,561 ft) ~ 3,000 m (9,842 ft)

• High 3: 3,000 m (9,842 ft) ~ 4,000 m (13,123 ft)

• High 4: 4,000 m (13,123 ft) ~ 5,000 m (16,404 ft)

Machine’s basic settings | 26

Embedded Web Server > Settings tab > Machine Settings (see "Using HP Embedded Web Server" on page 43).

• You can also set the altitude in System Setup option on the machine’s display (see "Machine’s basic settings" on page 26).

• If your machine is connected to the network, you can set the machine’s setting from HP

Entering various characters

As you perform various tasks, you may need to enter names and numbers.

Entering alphanumeric characters

Press the button until the correct letter appears on the display. For example, to enter the letter O, press 6, labeled with MNO. Each time you press 6, the display shows a different letter, M, N, O, m, n, o and finally 6. To find the letter that you want to enter, see "Keypad letters and numbers" on page 27.

• To delete the last digit or character, press the arrow button.

Keypad letters and numbers

• You can enter a space by pressing 1 twice.

• Special character sets may differ from your machine depending on its options or the models.

• Some of the follow key values may not appear depending on the job you are doing.

Key Assigned numbers, letters, or characters

1 @ / . ’ 1

2 A B C a b c 2

3 D E F d e f 3

4 G H I g h i 4

5 J K L j k l 5

6 M N O m n o 6

7 P Q R S p q r s 7

8 T U V t u v 8

9 W X Y Z w x y z 9

0 & + - , 0

* % ^ _ ~ ! # $ ( ) [ ] (These symbols are available when you type for network authentication.)

# = | ? " : { } < > ; (These symbols are available when you type for network authentication.)

Machine’s basic settings | 27

Media and tray

This chapter provides information on how to load print media into your machine.

Selecting print media

You can print on a variety of print media, such as plain paper, envelopes, labels, and transparencies. Always use print media that meets the guidelines for use with your machine.

Guidelines for select the print media

Print media that does not meet the guidelines outlined in this user’s guide may cause the following problems:

• Poor print quality

• Increased paper jams

• Premature wear on the machine.

Properties, such as weight, composition, grain, and moisture content, are important factors that affect the machine’s performance and the output quality. When you choose print materials, consider the following:

• The type, size, and weight of the print media for your machine are described in print media specifications (see "Print media specifications" on page 124).

• Desired outcome: The print media you choose should be appropriate for your project.

• Brightness: Some print media are whiter than others and produce sharper, more vibrant images.

•

Surface smoothness: The smoothness of the print media affects how crisp the printing looks on the paper.

• Some print media may meet all of the guidelines in this user’s guide and still not produce satisfactory results. This may be the result of the sheets characteristics, improper handling, unacceptable temperature and humidity levels, or other variables over which cannot be controlled.

• Before purchasing large quantities of print media, ensure that it meets the requirements specified in this user’s guide.

• Using print media that does not meet these specifications may cause problems or require repairs. Such repairs are not covered by HP’s warranty or service agreements.

• The amount of paper put into the tray may differ according to media type used (see "Print media specifications" on page 124).

• Make sure not to use the inkjet photo paper with this machine. It could cause damage to the machine.

• Using flammable print media can cause a fire.

• Use designated print media (see "Print media specifications" on page 124).

Media and tray | 28

overheating of the unit and, in rare cases may cause a fire.

The amount of paper put into the tray may differ according to media type used (see "Print media specifications" on page 124).

Tray overview

If you do not adjust the guide, it may cause paper registration, image skew, or jamming of

The use of flammable media or foreign materials left in the printer may lead to

To change the size, you need to adjust the paper guides.

the paper.

1. Paper length guide

2. Paper width guide

Loading paper in the tray

Using photographic paper or coated paper may cause problems, that require repairs. Such

Load the print media you use for the majority of your print jobs into the standard tray. The standard tray can hold a maximum of 550 sheets of plain paper (75 g/m

repairs are not covered by the warranty or service agreements.

Illustrations on this user’s guide may differ from your machine depending on its options or models. Check your machine type (see "Front view" on page 17).

, 20 lb bond).

Media and tray | 29

Tray 2 / optional tray

1 Slightly lift up, and pull out the tray.

2 Squeeze the paper width guide, and pull it to the end of the tray.

3 Squeeze the paper length guide, and pull it to the end of the tray.

Media and tray | 30

4 Flex and fan the edge of the paper stack to separate the pages before loading papers.

5 Load the paper.

6 After inserting paper into the tray, squeeze the paper width guides and slide them to the

desired paper size marked at the bottom of the tray.

Media and tray | 31

• If you do not adjust the paper width guide, it may cause paper jams.

• Do not use a paper with a leading-edge curl, it may cause a paper jam or the paper can be wrinkled.

• Do not overload the tray. Otherwise, it may cause paper jams. Make sure that the paper is below the maximum paper capacity guide inside the tray.

• Do not push the paper width guide too far causing the media to warp.

• Paper quantity indicator shows the amount of paper in the tray.

1. Full

2. Empty

Media and tray | 32

7 Insert the tray back into the machine.

2 3

8 When you print a document, set the paper type and size for the tray (see"Setting the paper

size and type" on page 38).

Tray 1

The tray 1 can hold special sizes and types of print material, such as postcards, note cards, and envelopes.

Illustrations on this user’s guide may differ from your machine depending on its options or models. Check your machine type (see "Front view" on page 17).

Tips on using the tray 1

• Load only one type, size, and weight of print media at a time in the tray 1.

• To prevent paper jams, do not add paper while printing when there is still paper in the tray 1. This also applies to other types of print media.

• Print media should be loaded face up with the top edge going into the tray 1 first and be placed in the center of the tray.

• Always load only the specified print media to avoid paper jams and print quality problems (see "Print media specifications" on page 124).

• Flatten any curl on postcards, envelopes, and labels before loading them into the tray 1.

1 Open the tray 1 and open the extension if necessary.

Media and tray | 33

2 Flex or fan the edge of the paper stack to separate the pages before loading originals.

3 Load the paper.

4 Squeeze the tray 1 paper width guides and adjust them to the width of the paper. Do not

force too much, otherwise the paper will bend resulting in a paper jam or skew.

5 When you print a document, set the paper type and size for the tray 1 (see "Setting the paper

size and type" on page 38).

Media and tray | 34

Printing on special media

The table below shows the special media usable in tray.

The paper setting in the machine and driver should match to print without a paper mismatch error.

To change the paper setting set in the machine, you can set it from the control panel.

Then, set the paper type from the Printing preferences window > Paper tab > Paper Type (see "Opening printing preferences" on page 49).

• When using special media, we recommend you feed one sheet at a time (see "Print media specifications" on page 124).

• Illustrations on this user’s guide may differ from your machine depending on its options or models. Check your machine type (see "Front view" on page 17).

To see for paper weights for each sheet, refer to "Print media specifications" on page 124.

Types Tray 1 Tray 2 Optional trays

Plain ●●●

Mid-Weight 96-110 g ●●●

Cardstock 176-220 g ●

Light 60-74 g ●●●

HP LaserJet 90 g ●●●

Colored ●●●

Preprinted ●●●

Recycled ●●●

Envelope ●●●

Labels ●●●

Extra Heavy 121-163 g ●●●

Bond ●●●

Intermediate 85-95 g ●●●

LetterHead ●●●

Prepunched ●●●

a.This is feature is available when you install and optional tray (see "Variety feature" on page 7 ).

(●: Supported, Blank: Not supported)

Media and tray | 35

Envelope

Printing successfully on envelopes depends upon the quality of the envelopes.

To print an envelope, place it as shown in the following figure.

• When selecting envelopes, consider the following factors:

- Weight: should not exceed 90 g/m

- Construction: should lie flat with less than 6 mm (0.25 inches) curl and should not contain air.

- Condition: should not be wrinkled, nicked, nor damaged.

- Temperature: should resist the heat and pressure of the machine during operation.

• Use only well-constructed envelopes with sharp and well-creased folds.

• Do not use stamped envelopes.

• Do not use envelopes with clasps, snaps, windows, coated lining, self-adhesive seals, or other synthetic materials.

• Do not use damaged or poorly made envelopes.

• Be sure the seam at both ends of the envelope extends all the way to the corner of the envelope.

otherwise; jams may occur.

1. Acceptable

2. Unacceptable

•

Envelopes with a peel-off adhesive strip or with more than one flap that folds over to seal must use adhesives compatible with the machine’s fusing temperature for 0.1 second about 170 °C (338 °F). The extra flaps and strips might cause wrinkling, creasing, or jams, and may even damage the fuser.

• For the best print quality, position margins no closer than 15 mm from the edges of the envelope.

• Avoid printing over the area where the envelope’s seams meet.

Media and tray | 36

Labels

To avoid damaging the machine, use only labels designed for use in laser printers.

• When selecting labels, consider the following factors:

- Adhesives: Should be stable at your machine’s fusing temperature about 170 °C (338 °F).

- Arrangement: Only use labels with no exposed backing between them. Labels can peel off

sheets that have spaces between the labels, causing serious jams.

- Curl: Must lie flat with no more than 13 mm (0.5 inches) of curl in any direction.

- Condition: Do not use labels with wrinkles, bubbles, or other indications of separation.

• Make sure that there is no exposed adhesive material between labels. Exposed areas can cause labels to peel off during printing, which can cause paper jams. Exposed adhesive can also cause damage to machine components.

• Do not run a sheet of labels through the machine more than once. The adhesive backing is designed for only a single pass through the machine.

• Do not use labels that are separating from the backing sheet or are wrinkled, bubbled, or otherwise damaged.

Media and tray | 37

Preprinted paper

When loading preprinted paper, the printed side should be facing up with an uncurled edge at the front. If you experience problems with paper feeding, turn the paper around. Note that print quality is not guaranteed.

Must be printed with heat-resistant ink that will not melt, vaporize, or release hazardous emissions

• when subjected to the machine’s fusing temperature for 0.1 second about 170 °C (338°F).

• Preprinted paper ink must be non-flammable and should not adversely affect machine rollers.

• Before you load preprinted paper, verify that the ink on the paper is dry. During the fusing process, wet ink can come off preprinted paper, reducing print quality.

Setting the paper size and type

After loading paper in the paper tray, set the paper size and type.

The paper setting in the machine and driver should match to print without a paper mismatch error.

To change the paper setting set in the machine, you can set it from the control panel.

Then, set the paper type from the Printing preferences window > Paper tab > Paper Type (see "Opening printing preferences" on page 49).

It may be necessary to press OK to navigate to lower-level menus for some models.

1 Select Menu() > Paper > you want the select the tray > Paper Size or Paper Type button

on the control panel.

2 Select the tray and the option you want.

3 Press OK to save the selection.

Media and tray | 38

4 Press (Stop/Clear) button to return to ready mode.

Edit... and set Custom Paper Size Settings in the Printing Preferences (see "Opening printing preferences" on page 49).

If you want to use special-sized paper such as billing paper, select the Paper tab > Size >

Using the output support

The surface of the output tray may become hot if you print a large number of pages at

The printed pages stack on the output support, and the output support will help the printed pages to align. Unfold the output support.

once. Make sure that you do not touch the surface, and do not allow children near it.

or models. Check your machine type (see "Front view" on page 17).

• If more than 50 pages (one-sided) of Legal paper is stacked in the output tray, paper can be mis-aligned or paper jams can occur. Do not let paper to stack up in the output tray.

• When printing on thick paper, paper may not properly align on the output support. Close the output support or turn the paper over in the tray before printing.

• Illustrations on this user’s guide may differ from your machine depending on its options

Media and tray | 39

Using a Network-Connected Machine

This chapter gives you step-by-step instructions for setting up a network connected machine and software.

Supported optional devices and features may differ according to your model (see "Features by model" on page 7).

• Wired network setup 41

• Using HP Embedded Web Server 43

Wired network setup

Printing a network configuration report

You can print Network Configuration Report from the machine’s control panel that will show the current machine’s network settings. This will help you to set up a network.

Press the (Menu) button on the control panel and select Network > Network Configuration.

Using this Network Configuration Report, you can find your machine’s MAC address and IP address.

For example:

• MAC Address: 00:15:99:41:A2:78

• IP Address: 169.254.192.192

Setting IP address

First, you have to set up an IP address for network printing and managements. In most cases a new IP address will be automatically assigned by a DHCP (Dynamic Host Configuration Protocol) server located on the network.

When you install the printer driver, do not configure both IPv4 and IPv6. We recommend to configure either IPv4 or IPv6.

IPv4 configuration

If you have a DHCPv4 server on your network, you can set one of the following options for default dynamic host configuration.

You can also set the TCP/IPv4 from Embedded Web Server. When the Embedded Web Server window opens, move the mouse cursor over the Settings of the top menu bar and then click Network Settings ("Settings tab" on page 44).

1 Select (Menu) > Network > TCP/IP (IPv4) > DHCP on the control panel.

2 Press OK to select the required value you want.

Wired network setup | 41

IPv6 configuration

IPv6 is supported properly only in Windows Vista or higher.

The machine supports the following IPv6 addresses for network printing and managements.

• Link-local Address: Self-configured local IPv6 address (Address starts with FE80).

• Stateless Address: Automatically configured IPv6 address by a network router.

• Stateful Address: IPv6 address configured by a DHCPv6 server.

• Manual Address: Manually configured IPv6 address by a user.

In the IPv6 network environment, follow the next procedure to use the IPv6 address.

You can also set the TCP/IPv6 from HP Embedded Web Server. When the HP Embedded Web Server window opens, move the mouse cursor over the Settings of the top menu bar and then click Network Settings ("Settings tab" on page 44).

Activating IPv6

1 Press the (Menu) button on the control panel.

2 Press Network > TCP/IP (IPv6) > IPv6 Protocol

3 Select On and press OK.

4 Turn the machine off and turn it on again.

DHCPv6 address configuration

If you have a DHCPv6 server on your network, you can set one of the following options for default dynamic host configuration.

1 Press the (Menu) button on the control panel.

2 Press Network > TCP/IP (IPv6) > DHCPv6 Config

3 Press OK to select the required value you want.

Wired network setup | 42

Using HP Embedded Web Server

•

There are several programs available to setup the network settings easily in a network environment. For the network administrator especially, managing several machines on the network is possible.

HP Embedded Web Server

The web server embedded on your network machine allows you to do the following tasks:

• Check the supplies information and status.

• Customize machine settings.

• Configure the network parameters necessary for the machine to connect to various network environments.

Internet Explorer 8.0 or higher is the minimum requirement for HP Embedded Web Server.

• Before using the programs below, set the IP address first.

• Some features and optional goods may not be available depending on model or country (see "Features by model" on page 7).

Accessing HP Embedded Web Server

1 Access a web browser, such as Internet Explorer, from Windows.

Enter the machine IP address of your printer (http://xxx.xxx.xxx.xxx) in the address field and press the Enter key or click Go.

2 Your machine’s embedded website opens.

Logging into HP Embedded Web Server

Before configuring options in HP Embedded Web Server, you need to log-in as an administrator. You can still use HP Embedded Web Server without logging in but you won’t have access to Settings tab and Security tab.

1 Click Login on the upper right of the HP Embedded Web Server website.

2 If it’s your first time logging into HP Embedded Web Server you need to log-in as an

administrator. Type in the default ID (admin). We recommend you to set the default password for security reasons.

Using HP Embedded Web Server | 43

HP Embedded Web Server overview

Information tab

Some tabs may not appear depending on your model.

This tab gives you general information about your machine. You can check things, such as remaining amount of toner. You can also print reports, such as an error report.

• Active Alerts: Shows the alerts that have occurred in the machine and their severity.

• Supplies: Shows how many pages are printed and amount of toner left in the cartridge.

• Usage Counters: Shows the usage count by print types: simplex and duplex.

• Current Settings: Shows the machine’s and network’s information.

• Print information: Prints reports such as system related reports, e-mail address, and font reports.

Settings tab

This tab allows you to set configurations provided by your machine and network. You need to log-in as an administrator to view this tab.

• Machine Settings tab: Sets options provided by your machine.

• Network Settings tab: Shows options for the network environment. Sets options such as TCP/IP and network protocols.

Security tab

This tab allows you to set system and network security information. You need to log-in as an administrator to view this tab.

• System Security: Sets the system administrator’s information and also enables or disables machine features.

• Network Security: Sets settings for IPv4/IPv6 filtering and Authentication servers.

Maintenance tab

This tab allows you to maintain your machine by upgrading firmware and setting contact information for sending emails. You can also connect to HP website or download drivers by selecting the Link menu.

• Firmware Upgrade: Upgrade your machine’s firmware.

• Contact Information: Shows the contact information.

• Link: Shows links to useful sites where you can download or check information.

Using HP Embedded Web Server | 44

Setting the system administrator’s information

This setting is necessary for using the e-mail notification option.

Some menus may not appear in the display depending on options or models. If so, it is not applicable to your machine.

1 Start a web browser, such as Internet Explorer, from Windows.

Enter the machine IP address (http://xxx.xxx.xxx.xxx) in the address field and press the Enter key or click Go.

2 Your machine’s embedded website opens.

3 From the Security tab, select System Security > System Administrator

4 Enter the name of the administrator, phone number, location, and email address.

5 Click Apply.

Using HP Embedded Web Server | 45

Printing

This chapter provides information about the overall print options.

The PCL 6 printer-specific print driver is available for download from the printer support website. Download the driver, and then use the Microsoft Add Printer tool to install it. For HP's all-inclusive help for the printer, go to www.hp.com/support/laser508

• Printing a document 47

• Canceling a print job 48

• Opening printing preferences 49

• Using a favorite setting 50

• Using help 51

• Eco printing 52

• Secure printing 54

• Printing features 55

• Using USB memory device 61

Printing a document

The following Printing Preferences window is for Notepad in Windows 7. Your window may differ, depending on your operating system or the application you are using.

Before printing, check whether your computer’s OS support the software (see "Operating System" on page 7).

Printing Preferences

1 Open the document you want to print.

2 Select Print from the File menu.

3 Select your machine from the Select Printer list.

4 The basic print settings including the number of copies and print range are selected within

the Print window.

To take advantage of the advanced printing features, click Properties or Preferences from the Print window (see "Opening printing preferences" on page 49).

5 To start the print job, click OK or Print in the Print window.

Printing a document | 47

Canceling a print job

If the print job is waiting in the print queue or print spooler, cancel the job as follows:

• You can access this window by simply double-clicking the machine icon ( ) in the Windows

task bar.

• You can also cancel the current job by pressing (Stop/Clear) on the control panel.

Canceling a print job | 48

Opening printing preferences

• The Printing Preferences window that appears in this user’s guide may differ depending on the machine in use.

• When you select an option in Printing Preferences, you may see a warning mark or

. An mark means you can select that certain option but it is not recommended,

and an mark means you cannot select that option due to the machine’s setting or environment.

1 Open the document you want to print.

2 Select Print from the file menu. The Print window appears.

3 Select your machine from the Select Printer.

4 Click Properties or Preferences. Click or tap the tabs in the print driver to configure the

available options.

In Windows 10, 8.1, and 8, these applications will have a different layout with different features from what is described below for desktop applications. To access the print feature from a Start screen app, complete the following steps:

• Windows 10: Select Print, and then select the printer.

• Windows 8.1 or 8: Select Devices, select Print, and then select the printer.

Opening printing preferences | 49

Using a favorite setting

The Favorites option, which is visible on each preferences tab except for the HP tab, allows you to save the current preferences for future use.

To save a Favorites item, follow these steps:

1 Change the settings as needed on each tab.

2 Enter a name for the item in the Favorites input box.

3 Click Save.

4 Enter name and description, and then select the desired icon.

5 Click OK. When you save Favorites, all current driver settings are saved.

To use a saved setting, select it in the Favorites tab. The machine is now set to print according to the settings you have selected. To delete saved settings, select it in the Favorites tab and click Delete.

Using a favorite setting | 50

Using help

Click the option you want to know on the Printing Preferences window and press F1 on your keyboard.

Using help | 51

Eco printing

The Eco function reduces toner consumption and paper usage. The Eco function allows you to save print resources and lead you to eco-friendly printing.

If you press the Eco button from the control panel, Eco mode is enabled. The default setting of Eco mode is double-sided printing (long edge), multiple pages per side (2-up), skip blank pages, and toner save. Some features may not be available depending on the model.

Setting Eco mode on the control panel

applicable.

• It may be necessary to press OK to navigate to lower-level menus for some models.

• For models that do not have the display screen on the control panel, this feature is not

1 Select (Menu) > System Setup > Eco Setup on the control panel.

2 Select the option you want and press OK.

For the model with a touch screen, select the option you want and go to step 4.

• Default Mode: Select this to turn on or off the Eco mode.

• Change Temp.: Follow the settings from HP Embedded Web Server. Before you select this item, you must set the Eco function in HP Embedded Web Server (Settings tab > Machine Settings > System > Eco Settings).

If you set the Eco mode on with a password from the HP Embedded Web Server (Settings tab > Machine Settings > System > Eco Settings), the On force message appears. You have to enter the passcode to change the Eco mode status.

3 Press OK to save the selection.

4 Press (Stop/Clear) to return to ready mode.

Setting eco mode on the driver

Open the Eco tab to set Eco mode. When you see the eco image ( ), that means the eco mode is currently enabled.

To take advantage of the advanced printing features, click Properties or Preferences from the Print window (see "Opening printing preferences" on page 49).

Eco printing | 52

Eco options

• Printer Default: Follows the settings from the machine's control panel.

• None: Disables Eco mode.

• Eco Printing: Enables eco mode. Activate the various Eco items you want to use.

• Passcode: If the administrator fixed to enable the Eco mode, you have to enter the passcode to change the status.

Settings > System > Eco Settings), the password button is activated. To change the print settings, click on this button, enter the password or need to contact the administrator.

Passcode button: You can set from HP Embedded Web Server (Settings tab > Machine

Result simulator

Result Simulator shows the results of reduced emission of carbon dioxide, used electricity, and the amount of saved paper in accordance with the settings you selected.

• The results are calculated on the basis that the total number of printed paper is one hundred without a blank page when the Eco mode is disabled.

• Refers to the calculation coefficient about CO2, energy, and paper from IEA, the index of Ministry of Internal Affairs and Communication of Japan and www.remanufacturing.org.uk Each model has a different index.

• The power consumption in printing mode refers to the average printing power consumption of this machine.

• The actual amount displayed is only an estimate as the actual amount may differ depending on the operating system used, computing performance, application software, connection method, media type [thickness], media size, job complexity, etc.

Eco printing | 53

Secure printing

When you use a printing device in an office, school or other public place, you can protect your personal documents or confidential information by using the secure printing feature.

• Some menus may not appear on the display depending on options or models. If so, it is not applicable to your machine.

• You might not be able to print a complex document using the RAM disk. Install an optional memory to print a complex document.

Starting secure printing from the HP Embedded Web Server

1 Access a web browser, such as Internet Explorer, from Windows.

Enter the machine IP address of your printer (http://xxx.xxx.xxx.xxx) in the address field and press the Enter key or click Go.

2 Click Login on the upper right of HP Embedded Web Server website.

3 Settings > Machine Settings > System > Ram Disk.

4 Enable Ram Disk.

Printing secure documents from the control panel

This features may not appear on the display depending on options or models. If so, it is not applicable to your machine.

1 Select (Menu) > Job Management > Secured Job on the printer’s control panel.

2 Select the document to print.

3 Enter the password that you set from the printer driver.

4 Print the document.

5 Press (Stop/Clear) to return to ready mode.

Secure printing | 54

Printing features

by model" on page 7).

• You need to download software packages from the HP website to install the printer software. For HP's all-inclusive help for the printer, go to

• This feature may not be available depending on model or optional goods (see "Features

www.hp.com/support/laser508

Understanding special printer features

You can use advanced printing features when using your machine.

To take advantage of the printer features provided by your printer driver, click Properties or Preferences in the application’s Print window to change the print settings. The machine name that appears in the printer properties window may differ depending on the machine in use.

• Some menus may not appear on the display depending on options or models. If so, it is not applicable to your machine.

• Select the Help menu or click the button from the window or press F1 on your keyboard and click on any option you want to know about (see "Using help" on page 51).

Item Description

Multiple Pages per Side

Poster Printing

Selects the number of pages to print on a single sheet of paper. To print more than one page per sheet, the pages will be reduced in size and arranged in the order you specify. You can print up to 16 pages on one sheet.

Prints a single-page document onto 4 (Poster 2x2), 9 (Poster 3x3), or 16 (Poster 4x4) sheets of paper, for the purpose of pasting the sheets together to form one poster-size document.

Select the Poster Overlap value. Specify Poster Overlap in millimeters or inches by selecting the radio button on the upper right of Basic tab to make it easier to paste the sheets together.

Printing features | 55

Item Description

Prints your document on both sides of a sheet of paper and arranges the pages so that the paper can be folded in half after printing to produce a booklet.

Booklet Printing

Double-sided Printing

Legal, A4, US Folio, or Oficio sized print media.

• The Booklet Printing option is not available for all paper sizes. Select the available paper Size option under the Paper tab to see what paper sizes are available.

• If you select an unavailable paper size, this option can be automatically canceled. Select only available paper (paper without or mark).

• If you want to make a booklet, you need to print on Letter,

Print on both sides of a sheet of paper (duplex). Before printing, decide how you want your document oriented.

You can use this feature with Letter, Legal, A4, US Folio or Oficio sized paper

Some menus may not appear on the display depending on options or models. If so, it is not applicable to your machine.

• Printer Default: If you select this option, this feature is determined by the settings you have selected on the control panel of the machine.

• None: Disables this feature.

• Long Edge: This option is the conventional layout used in bookbinding.

Double-sided Printing

Paper Options

• Short Edge: This option is the conventional layout used in calendars.

• Reverse Double-Sided Printing: Check this option to reverse the print order when duplex printing.

Changes the size of a document to appear larger or smaller on the printed page by entering in a percentage by which to enlarge or decrease the document.

Printing features | 56

Item Description

CONFIDENTIAL

Watermark

Watermark (Creating a

watermark)

Watermark (Editing a watermark)

Watermark (Deleting a

watermark)

Overlay

The watermark option allows you to print text over an existing document. For example, you use it when you want to have large gray letters reading “DRAFT” or “CONFIDENTIAL” printed diagonally across the first page or all pages of a document.

a. To change the print settings from your software application,

access Printing Preferences.

b. Click the Advanced tab, select Edit from the Watermark

drop-down list. The Edit Watermarks window appears.

c. Enter a text message in the Watermark Message box.

You can enter up to 256 characters. The message displays in the preview window.

a. To change the print settings from your software application,

access Printing Preferences.

b. Click the Advanced tab, select Edit from the Watermark

drop-down list. The Edit Watermarks window appears.

c. Select the watermark you want to edit from the Current

Watermarks list and change the watermark message and options.

d. Click Update to save the changes. e. Click OK or Print until you exit the Print window. a. To change the print settings from your software application,

access Printing Preferences.

b. Click the Advanced tab, select Edit from the Watermark

drop-down list. The Edit Watermarks window appears.

c. Select the watermark you want to delete from the Current

Watermarks list and click Delete.

d. Click OK or Print until you exit the Print window. An overlay is text and/or images stored in the computer hard disk

drive (HDD) as a special file format that can be printed on any document. Overlays are often used to take the place of letterhead paper. Rather than using preprinted letterhead, you can create an overlay containing exactly the same information that is currently on your letterhead. To print a letter with your company’s letterhead, you do not need to load preprinted letterhead paper in the machine: just print the letterhead overlay on your document.

To use a page overlay, you must create a new page overlay containing your logo or image.

document you print with the overlay. Do not create an overlay with a watermark.

• The resolution of the overlay document must be the same as that of the document you will print with the overlay.

• The overlay document size must be the same as the

Printing features | 57

Item Description

Overlay (Creating a new page

overlay)

Overlay (Using a page overlay)

a. To save the document as an overlay, access Printing Preferences. b. Click the Advanced tab, and select Edit from the Text drop-down

list. Edit Overlay window appears. c. In the Edit Overlay window, click Create. d. In the Save As window, type a name up to eight characters in the

File name box. Select the destination path, if necessary (The

default is C:\Formover). e. Click Save. The name appears on the Overlay List. f. Click OK or Print until you exit the Print window.

The file is not printed. Instead, it is stored on your computer hard

disk drive. a. Click the Advanced tab. b. Select the desired overlay from the Text drop-down list. c. If the overlay file you want does not appear in the Text drop-down

list, select Edit... from the list and click Load. Select the overlay file

you want to use.

If you have stored the overlay file you want to use in an external

source, you can also load the file when you access the

After you select the file, click Open. The file appears in the Overlay

List box and is available for printing. Select the overlay from the

Overlay List box.

Open

window.

Overlay (Deleting a page

overlay)

d. If necessary, check Confirm Page Overlay When Printing box. If

this box is checked, a message window appears each time you

submit a document for printing, asking you to confirm printing an

overlay on your document.

If this box is not checked and an overlay has been selected, the

overlay automatically prints with your document.

e. Click OK or Print until you exit the Print window. a. In the Printing Preferences window, click the Advanced tab. b. Select Edit in the Text drop down list. c. Select the overlay you want to delete from the Overlay List box. d. Click Delete. e. When a confirming message window appears, click Yes. f. Click OK or Print until you exit the Print window. You can delete

page overlays that you no longer use.

Printing features | 58

Item Description

Print Mode

optional memory or mass storage device (HDD) (see "Variety feature" on page 7).

• Some menus may not appear on the display depending on options or models. If so, it is not applicable to your machine.

• To enable this feature, check Storage Options (see "Setting Device Options" on page 88).

• Without installing the optional memory or mass storage device (HDD) in the machine, the RAM disk feature provides only 3 options: Normal, Proof, and Confidential.

• This feature is available only if you have installed the

• Print Mode: The default Print Mode is Normal, which is for printing without saving the printing file in the memory.

- Normal: This mode prints without storing your document in the

optional memory.

Proof:

This mo de is useful when you print more than one copy. You can

print one copy first to check, then print the rest of the copies later.

- Confidential: This mode is used for printing confidential

documents. You need to enter a password to print.

- Store: Select this setting to save a document in the optional

memory or mass storage device (HDD) without printing.

- Store and Print: This mode is used when printing and storing

document at the same time.

- Spool: This option can be useful when handling large amounts of

data. If you select this setting, the printer spools the document into the optional memory or mass storage device (HDD) and then prints it from the optional memory or mass storage device (HDD) queue, decreasing the computer’s work load.

- Print Schedule: Select this setting to print the document at a

specified time.

stored file using the control panel.

• User ID: This option is used when you need to find a stored file using the control panel. The user name automatically appears as the user name that you use to log on Windows.

• Enter Password: If the Property of the document you selected is secured, you have to enter the password for the

document. This option is used for loading a stored file using the control panel.

• Confirm Password: Re-enter the password to confirm it.

• Job Name: This option is used when you need to find a

Printing features | 59

Item Description

Job Accounting

This option allows you to print with the given permission.

• User permission: If you check this option, only users with user permission can start a print job.

• Group permission: If you check this option, only groups with group permission can start a print job.

• Select the Help menu or press F1 on your keyboard and click on any option you want to know about (see "Using help" on page 51).

•

Administrators can enable job accounting and configure permissions in the control panel or HP Embedded Web Server.

Printing features | 60

Using USB memory device

A B

About USB memory device

USB memory devices are available with a variety of memory capacities to give you more room for storing documents, presentations, music and videos, high resolution photographs, or whatever other files you want to store or move.

Your machine supports USB memory devices with FAT16/FAT32 and sector size of 512 bytes.

Check your USB memory device’s file system from your dealer.

You must use only an authorized USB memory device with an A plug type connector.

Use only a USB memory device with metal-shielded connector.

Only use a USB memory device that has obtained compatibility certification, otherwise, the machine might not recognize it.

Insert a USB memory device into the USB memory port on your machine.

Using USB memory device | 61

• Do not remove the USB memory device while it is in use. The machine warranty does not cover damage caused by user’s misuse.

• If your USB memory device has certain features such as security settings and password settings, your machine may not automatically detect it. For details about these features, see the user’s guide of the USB memory device.

Printing from a USB memory device

You can directly print files stored on a USB memory device.

Direct Print option supported file types:

• PRN: Only files created by provided driver with your machine are compatible.

• TIFF: TIFF 6.0 Baseline

• JPEG: JPEG Baseline

To print a document from a USB memory device:

If you print PRN files created from other machine, the printout would be different.

1 Insert a USB memory device into the USB memory port on your machine.

2 Select Menu( ) > Direct USB > USB Print on the control panel.

3 Select the folder or file you want.

4 Select the number of copies to be printed or enter the number.

5 Touch Print on the touch screen.

6 Press (Stop/Clear) button to return to ready mode.

Using USB memory device | 62

Backing up data

Data in the machine’s memory can be accidentally erased due to power failure or storage failure. Backup helps you protect the system settings by storing them as backup files on a USB memory device.

Backing up data

1 Insert the USB memory device into the USB memory port on your machine.

2 Select Menu( ) > Admin Setup > Export Setting on the control panel.

3 Press OK or Yes when the confirmation window appears.

4 Press (Stop/Clear) button to return to ready mode.

Restoring data

Insert the USB memory device on which the backup data is stored in to the USB memory port.

2 Select Menu( ) > Admin Setup > Import Setting on the control panel.

3 Select Setup Data.

4 Select the file you want to restore.

5 Press OK or Yes when the confirmation window appears.

6 Press (Stop/Clear) button to return to ready mode.

Managing USB memory

You can delete image files stored on a USB memory device one by one or all at once by reformatting the device.

After deleting files or reformatting a USB memory device, files cannot be restored. Therefore, confirm that you no longer need the data before deleting it.

Using USB memory device | 63

Deleting an image file

1 Insert a USB memory device into the USB memory port on your machine.

2 Select Menu( ) > Direct USB >File Manage > Delete on the control panel.

3 Press OK or Yes when the confirmation window appears.

4 Press (Stop/Clear) button to return to ready mode.

Formatting a USB memory device

1 Insert a USB memory device into the USB memory port on your machine.

2 Select Menu( ) > Direct USB >Format on the control panel.

3 Press OK or Yes when the confirmation window appears.

4 Press (Stop/Clear) button to return to ready mode.

Viewing the USB memory status

You can check the amount of memory space available for scanning and saving documents.

1 Insert a USB memory device into the USB memory port on your machine.

2 Select Menu( ) > Direct USB >Check Space on the control panel.

3 The available memory space appears on the display.

4 Press (Stop/Clear) button to return to ready mode.

Using USB memory device | 64

Useful Setting Menus

This chapter explains how to browse the current status of your machine, and the method of setting for advanced machine setup.

• Information 66

• Layout

• Paper 68

• Graphic 69

• System Setup 70

• Emulati

• Image Management 74

• Network 75

• Direct USB 76

ob Management 77

• J

• Admin Setup 78

on 73

Information

Some menus may not appear in the display depending on options or models. If so, it is not applicable to your machine (see "Menu overview" on page 23).

To change the menu options:

• Press Menu() > Information on the control panel.

Item Description

Configuration Prints a report on the machine's overall configuration.

Network Configuration

Supplies Information Prints supplies’ information page.

Usage Counter

Account

Error Information Prints the error information page.

PCL Font Prints the PCL font list.

Prints a report on the machine's current network configuration.

Prints a usage page. The usage page contains the total number of pages printed.

Prints a report of printout counts for each user. This is only available when Job Accounting is enabled from the HP Embedded Web Server.

Information | 66

Layout

applicable to your machine (see "Menu overview" on page 23).

To change the menu options:

• Press Menu() > Layout on the control panel.

Item Description

Selects the direction in which information is printed on a page.

• Portrait

Orientation

• Landscape

Some menus may not appear in the display depending on options or models. If so, it is not

Margin

Duplex

• Common Margin: Sets the margin for each side of paper.

• <Tray X>: Sets the paper margins for the paper trays.

• Emulation Margin: Sets the paper margins for emulation print page.

To print on both sides of the paper, choose the binding edge.

• Off: Disables this option.

• Long Edge

• Short Edge

Layout | 67

Paper

applicable to your machine (see "Menu overview" on page 23).

To change the menu options:

• Press Menu() > Paper on the control panel.

Item Description

Copies Selects the number of copies.

Some menus may not appear in the display depending on options or models. If so, it is not

Tray[x]

• Paper Size: Selects the default paper size.

• Paper Type: Selects the paper type currently loaded in the tray.

Sets the default paper tray to use.

Paper Source

Auto: Automatically locates the tray with the same sized

paper as an original.

Tray Confirm Activates the tray confirmation message. If you open and close a

tray, a window asking you whether to set the paper size and type for the tray just opened appears.

a.[tray type] indicates the tray number.

Paper | 68

Graphic

applicable to your machine (see "Menu overview" on page 23).

To change the menu options:

• Press Menu() > Graphic on the control panel.

Item Description

Some menus may not appear in the display depending on options or models. If so, it is not

Resolution

Specifies the number of dots printed per inch (dpi). The higher the setting, the sharper printed characters and graphics.

Clear Text Prints text darker than on a normal document.

Auto CR

Edge Enhancement

Allows you to append the required carriage return to each line feed, which is useful for Unix or DOS users.

Allows user to enhance sharpness of text and graphics for improving readability.

Graphic | 69

System Setup

applicable to your machine (see "Menu overview" on page 23).

To change the menu options:

• Press Menu() > System Setup on the control panel.

Item Description

Date & Time Sets the date and time.

Date Format Sets the date format.

Some menus may not appear in the display depending on options or models. If so, it is not

Clock Mode

MSD Spooling

Language

Selects the format for displaying time between 12 hours and 24 hours.

When enabled, this feature spools print jobs sent from the network on the mass storage device (Hard Disk) of the machine.

Sets the language of the text that appears on the control panel display.

Default Paper You can set the default paper size to use.

Sets how long the machine waits before going to power save mode.

Power Save

When the machine does not receive data for an extended period of time, power consumption is automatically lowered.

When this option is On, you can wake up the machine from the power saving mode with the following actions:

Wakeup Event

• Loading paper in a tray.

• Opening or closing the front cover.

• Pulling a tray out or pushing a tray in.

When there is no input for a certain period of time, the machine

Job Timeout

cancels the current job. You can set the amount of time the machine will wait before canceling the job.

Held Job Timeout You can set the time to hold the temporarily stopped job.

Altitude Adjustment

Humidity

Optimize print quality according to the machine’s altitude ("Altitude adjustment" on page 26).

Optimizes print quality according to the humidity in the environment.

When a job is paused due to a paper mismatch or paper empty error,

Job Rescheduling

the Job Rescheduling feature switches from the paused job to the next job if the next job can be printed without any paper errors.

System Setup | 70

Item Description

Auto Continue

Auto Tray Switch

Determine whether or not the machine continues printing when it detects the paper does not match the paper settings.

• 0 Sec: This option allows you to continue printing when the paper size you have set is mismatched with the paper in the tray.

• 30 Sec: If a paper mismatch occurs, an error message will display. The machine waits for about 30 second, then automatically clear the message and continue printing.

• Off: If a paper mismatch occurs, the machine waits until you insert the correct paper.

Determine whether or not the machine continues printing when it detects the paper does not match. For example, if both tray 2 and tray 3 are filled with the same size paper, the machine automatically prints from tray3 after the tray 2 runs out of paper.

Paper Substitution

Tray Protection

Tray Mode

Skip Blank Pages

Source from printer driver.

Automatically substitutes the printer driver’s paper size to prevent the paper mismatch between Letter and A4. For example, if you have A4 paper in the tray but you set the paper size to Letter in the printer driver, the machine prints on A4 paper and vice versa.

Decides to use or not use the Auto Tray Switch feature for a certain tray. If you set tray 2 to on, for example, then tray 2 is excluded during tray switching.

• Dynamic: If you open and close the tray when a paper mismatch occurs, the paper settings (size and type) for that tray automatically change to the settings required for the job. (When you open and close the tray in the Dynamic mode, the machine presumes that the paper in the tray was replaced with the size and type required for the job.)

• Static: The tray settings do not change when you open and close the tray.

The printer detects the printing data from computer whether a page is empty or not. You can set to print or skip the blank page.

This option does not appear if you selected Auto for Paper

Maintenance

• Supplies Life/Supplies Info.: Allows you to check how many pages are printed and how much toner is left in the cartridge.

• RAM Disk: Enables/disables RAM disk to manage jobs.

• Paper Low Alert: Allows you to set the alarm for when the paper is low.

• Toner Save: Activating this mode extends the life of your toner cartridge and reduces your cost per page beyond what one would experience in the normal mode, but it reduces print quality.

System Setup | 71

Item Description

Toner Save

Activating this mode extends the life of your toner cartridge and reduces your cost per page beyond what one would experience in the normal mode, but it reduces print quality.

Quiet Mode

Eco Settings

Filing Policy

Auto Jam Remove

You can reduce the printing noise by turning this menu on. However, the printing speed and quality may be declined.

Allows you to save print resources and enables eco-friendly printing (see "Eco printing" on page 52).

• Default Mode: Select whether to turn the Eco mode on or off.

On Force: Sets the Eco mode on. If a user wants to turn the Eco mode off, the user needs to enter the password.

• Select Template: Selects the eco template set from the HP Embedded Web Server.

If the memory already has the same name when you entered a new file name, you can rename or overwrite it.

Determine whether or not the machine continues printing when it paper has jammed.

System Setup | 72

Emulation

applicable to your machine (see "Menu overview" on page 23).

To change the menu options:

• Press Menu() > Emulation on the control panel.

Item Description

Setup Sets the detailed settings for the selected emulation type.

Some menus may not appear in the display depending on options or models. If so, it is not

Emulation | 73

Image Management

applicable to your machine (see "Menu overview" on page 23).

To change the menu options:

• Press Menu() > Image Management on the control panel.

Item Description

This menu allows you to adjust contrast, color by color.

• Default: Optimizes colors automatically.

Some menus may not appear in the display depending on options or models. If so, it is not

Custom Color

• Print Density: Allows you to manually adjust color density for print. Adjust the print density.

It is recommended to use the Default setting for best color quality.

Image Management | 74

Network

applicable to your machine (see "Menu overview" on page 23).

To change the menu options:

• Press Menu() > Network on the control panel.

You can also use this feature from the HP Embedded Web Server. Open the Web browser

Some menus may not appear in the display depending on options or models. If so, it is not

from your networked computer and type the IP address of your machine. When HP Embedded Web Server opens, click Settings > Network Settings (see "Using HP Embedded Web Server" on page 43).

Option Description

Selects the appropriate protocol and configure parameters to use the network environment (see "Setting IP address" on page 41).

TCP/IP (IPv4)

There are lots of parameters to be set. If you are not sure, leave

TCP/IP (IPv6)

Selects this option to use the network environment through IPv6 (see "IPv6 configuration" on page 42).

as is, or consult the network administrator.

Ethernet

802.1x

Protocol Management

Network Configuration

Clear Setting

Configure the ethernet port and network transmission speed.

Turn the power off and on after you change this option.

You can select the user authentication for network communication. For detailed information consult the network administrator.

You can activate or deactivate the protocols.

Turn the power off and on after you change this option.

This list shows information on your machine’s network connection and configuration (see "Printing a network configuration report" on page 41).

Reverts the network settings to the default values.

Turn the power off and on.

Network | 75

Direct USB

applicable to your machine (see "Menu overview" on page 23).

To change the menu options:

Item Description

Print From Select a file to print.

File Manage Select a file to delete. You can format the USB device.

Show Space Shows the remaining space.

Some menus may not appear in the display depending on options or models. If so, it is not

Direct USB | 76

Job Management

applicable to your machine (see "Menu overview" on page 23).

To change the menu options:

• Press Menu() > Image Management on the control panel.

Item Description

Active Job Shows the print job lists that are waiting to be printed.

Secured Job Shows the print job lists that are secured on the disk.

Stored Job Shows the print job lists that are stored on the disk.

Some menus may not appear in the display depending on options or models. If so, it is not

Job Management | 77

Admin Setup

not applicable to your machine (see "Menu overview" on page 23).

• You need to enter a password to enter this menu. The default password is sec00000.

• Some menus may not appear in the display depending on options or models. If so, it is

To change the menu options:

• Press Menu() > Admin Setup on the control panel.

Item Description

You can apply the stamp feature.

• Stamp Activate: You can activate stamp feature.

• Item: You can select the items to print on the printout such as time,

Stamp

date, and etc.

• Text Size: You can select the text size such as small, normal, large.

• Opacity: You can select the stamp transparency.

• Position: Sets the stamp position.

Change Admin Password

Firmware Upgrade

Changes the machine’s password for accessing the Admin Setup.

To upgrade the latest firmware, turn this option "On" and then download the firmware file.

Secure Print You can set the login method of secure print.

• Toner Low Alert: If toner in the cartridge has run out, a message

Supplies Management

informing the user to change the toner cartridge appears. You can set the option for this message to appear or not.

• Imaging Unit Low Alert: Allows you to set the alarm for when the imaging unit is low.

Import Setting

Export Setting

Imports data stored on a USB memory stick to the machine (see "Backing up data" on page 63).

Exports data stored on the machine stick to a USB memory (see "Restoring data" on page 63).

You can set the machine to overwrite data stored in the memory. The

Image Overwrite

machine overwrites the data with different patterns eliminating the possibilities of recovery.

Admin Setup | 78

Maintenance

This chapter provides information about purchasing supplies, accessories and maintenance parts available for your machine.

• Ordering supplies and accessories 80

• Available consumables 81

• Available accessories 82

• Storing the toner cartridge 83

• Redistributing toner 85

• Replacing the toner cartridge 86

• Replacing the imaging unit 87

• Installing accessories 88

• Monitoring the supplies life 91

• Setting the toner/imaging unit low alert 92

• Cleaning the machine 93

• Tips for moving & storing the machine 96

Ordering supplies and accessories

representatives to obtain the list of available supplies, and maintenance parts.

To order HP-authorized supplies, accessories, and maintenance parts, contact your local HP dealer or the retailer where you purchased your machine. You can also visit

Available accessories may differ from country to country. Contact your sales

www.hp.com/support

, and then select your country/region to obtain the contact information for

service.

Ordering supplies and accessories | 80

Available consumables

When supplies reach the end of their life spans, you can order the followings of consumables for your machine:

Item Product Name

Toner

cartridge

HP SI Blk Original LaserJet Toner Crtg

Imaging

Drum

a.When purchasing new toner cartridges or other supplies, these must be purchased in the same country

as the machine you are using. Otherwise, new toner cartridges or other supplies will be incompatible with your machine due to different configurations of toner cartridges and other supplies according to the specific country conditions.

HP SI Original LaserJet Imaging Drum

Product number

W1007AC

W1007XC

W1008AC

Region

For use only in China

Depending on the options, percentage of image area and job mode used, the toner cartridge’s lifespan may differ.

HP does not recommend using non-genuine HP toner cartridge such as refilled or remanufactured toner. HP cannot guarantee non-genuine HP toner cartridge's quality. Service or repair required as a result of using non-genuine HP toner cartridges will not be covered under the machine’s warranty.

Available consumables | 81

Available accessories

You can purchase and install accessories to enhance your machine’s performance and capacity.

(see "Features by model" on page 7).

Accessory Function Part name

Memory module

Optional tray

Some features and optional goods may not be available depending on models or countries

Extends your machine’s memory capacity.

If you are experiencing frequent paper supply problems, you can attach an additional trays.

5PJ83A

5PJ82A

Available accessories | 82

Storing the toner cartridge

Toner cartridges contain components that are sensitive to light, temperature and humidity. HP suggests users follow these recommendations to ensure optimal performance, highest quality, and longest life from your new HP toner cartridge.

Store this cartridge in the same environment in which the printer will be used. This should be in controlled temperature and humidity conditions. The toner cartridge should remain in its original and unopened package until installation – if original packaging is not available, cover the top opening of the cartridge with paper and store in a dark cabinet.

Opening the cartridge package prior to use dramatically shortens its useful shelf and operating life. Do not store on the floor. If the toner cartridge is removed from the printer, follow the instructions below to store the toner cartridge properly.

• Store the cartridge inside the protective bag from the original package.

• Store lying flat (not standing on end) with the same side facing up as if it were installed in the machine.

• Do not store consumables in any of the following conditions:

- Temperature greater than 30 °C (86 °F).

- Humidity range less than 20% or greater than 80%.

- An environment with extreme changes in humidity or temperature.

- Direct sunlight or room light.

-Dusty places.

- A car for a long period of time.

- An environment where corrosive gases are present.

- An environment with salty air.

Handling instructions

• Do not touch the surface of the photo conductive drum in the cartridge.

• Do not expose the cartridge to unnecessary vibrations or shock.

• Never manually rotate the drum, especially in the reverse direction; this can cause internal damage and toner spillage.

Toner cartridge usage

HP’s does not recommend or approve the use of non-HP brand toner cartridges in your printer including generic, store brand, refilled, or remanufactured toner cartridges.

HP’s printer warranty does not cover damage to the machine caused by the use of a refilled, remanufactured, or non-HP brand toner cartridges.

Storing the toner cartridge | 83

Estimated cartridge life

Estimated cartridge life (the life of the toner cartridge yield) depends on the amount of toner that print jobs require. The actual print yield may vary depending on the print density of the pages you print on, operating environment, percentage of image area, printing interval, media type and/or media size. For example, if you print a lot of graphics, the consumption of the toner is higher and you may need to change the cartridge more often.

Storing the toner cartridge | 84

Redistributing toner

When the toner cartridge is near the end of its life:

• White streaks or light printing occurs and/or density variation side to side.

• The Status LED blinks red. The toner-related message saying that the toner is low may appear on the display.

If this happens, you can temporarily improve print quality by redistributing the remaining toner in the cartridge. In some cases, white streaks or light printing will still occur even after you have redistributed the toner.

Illustrations in this user’s guide may differ from your machine depending on the model and options installed. Check your machine type (see "Front view" on page 17).

• To prevent damage to the toner cartridge, do not expose it to light for more than a few minutes. Cover it with a piece of paper, if necessary.

• Do not touch the green area of the toner cartridge. Use the handle on the cartridge to avoid touching this area.

• Do not use sharp objects such as a knife or scissors to open the toner cartridge package. They might scratch the drum of the cartridge.

• If toner gets on your clothing, wipe it off with a dry cloth and wash clothing in cold water. Hot water sets toner into fabric.

Redistributing toner | 85

Replacing the toner cartridge

A toner cartridge has almost reached its estimated cartridge life:

• The status LED and the toner-related message on the display indicate when the toner cartridge should be replaced.

Check the Product Code on top of the toner cartridge before ordering and installing to your machine (see "Available consumables" on page 81).

• Illustrations in this user’s guide may differ from your machine depending on the model and options installed. Check your machine type (see "Front view" on page 17).

• Shake the toner cartridge thoroughly, it will increase the initial print quality.

• To prevent damage to the toner cartridge, do not expose it to light for more than a few minutes. Cover it with a piece of paper, if necessary.

• Do not touch the green area of the toner cartridge. Use the handle on the cartridge to avoid touching this area.

• Do not use sharp objects such as a knife or scissors to open the toner cartridge package. They might scratch the drum of the cartridge.

• If toner gets on your clothing, wipe it off with a dry cloth and wash clothing in cold water. Hot water sets toner into fabric.

Toner cartridge

When a toner cartridge has reached the end of life, the machine will stop printing.

Replacing the toner cartridge | 86

Replacing the imaging unit

When a imaging unit has reached the end of life, the machine will stop printing.

• Do not use sharp objects such as a knife or scissors to open the toner cartridge package.

Imaging unit

They might scratch the drum of the cartridge.

• If toner gets on your clothing, wipe it off with a dry cloth and wash clothing in cold water. Hot water sets toner into fabric.

Replacing the imaging unit | 87

Installing accessories

Precautions

• Disconnect the power cord Never remove the control board cover while the power is turned on.

To avoid the possibility of an electrical shock, always disconnect the power cord when installing or removing ANY internal or external accessories.

• Discharge static electricity The control board and internal accessories (memory module) are sensitive to static electricity.

Before installing or removing any internal accessories, discharge static electricity from your body by touching something metal, such as the metal back plate on any device plugged into a grounded power source. If you walk around before finishing the installation, repeat this procedure to discharge any static electricity again.

When installing accessories, the battery inside the machine is a service component. Do not change it by yourself. There is a risk of an explosion if battery is replaced by an incorrect type. Your service provider should remove the old battery from your device and dispose of it in accordance with the relevant regulations in your country.

Setting Device Options

When you install the optional devices such as optional tray, memory, etc, this machine automatically detects and sets the optional devices. If you cannot use the optional devices you installed in this driver, you can set the optional devices in Device Options.

1 Click the Windows Start menu.

2 Select Printers and Faxes.

3 Right-click your machine.

4 Select Properties or Printer properties.

The Properties window may differ depending on the driver or operating system you are using.

5 Select Device Options.

6 Select the appropriate option.

Installing accessories | 88

not applicable to your machine.

• Tray Options: Select the optional tray you installed. You can select the tray.

• Storage Options: Select the optional memory you installed. If this feature is checked, you can select the Print Mode.

• Printer Configuration: Select the printer language for the print job.

• Administrator Settings: You can select the Printer Status and EMF Spooling.

• Admin Job Accounting: Allows you to associate user and account identification information with each document you print.

- User permission: If you check this option, only users with user permission can start a

print job.

- Group permission: If you check this option, only groups with group permission can start

a print job.

Some menus may not appear in the display depending on options or models. If so, it is

Encryption.

• Custom Paper Size Settings: You can specify custom paper size.

7 Click OK until you exit the Properties or Printer properties window.

If you want to encrypt job accounting password, check Job Accounting Password

Installing accessories | 89

Upgrading a memory module (DIMM)

1 2

Your machine has a dual in-line memory module (DIMM). Use this memory module slot to install additional memory. We recommend the use of only genuine HP DIMM's. You may void your warranty if it is determined that your machine problem is being caused by third party DIMM's.

The order information is provided for optional accessories (see "Available accessories" on page 82).

Installing accessories | 90

Monitoring the supplies life

If you experience frequent paper jams or printing problems, check the number of pages the machine has printed or scanned. Replace the corresponding parts, if necessary.

It may be necessary to press OK to navigate to lower-level menus for some models.

1 Select Menu() > System Setup > Maintenance > Supplies Life on the control panel.

2 Select the option you want and press OK.

3 Press (Stop/Clear) to return to ready mode.

Monitoring the supplies life | 91

Setting the toner/imaging unit low alert

If the amount of toner in the cartridge is low, a message or LED informing the user to change the toner cartridge appears. You can set the option for whether or not this message or LED appears.

1 Select Menu() > Admin Setup > Supplies Management > Toner Low Alert or Imaging

Unit Low Alert on the control panel.

2 Select the option you want and press OK to save the selection.

3 Press (Stop/Clear) to return to ready mode.

Setting the toner/imaging unit low alert | 92

Cleaning the machine

If printing quality problems occur or if you use your machine in a dusty enviroment, you need to clean your machine regularly to keep it in the best printing condition and use your machine longer.

• Cleaning the cabinet of the machine with cleaning materials containing large amounts

Cleaning the outside or the display screen

Clean the machine cabinet or the display screen with a soft, lint-free cloth. Dampen the cloth slightly with water, but be careful not to let any water drip onto or into the machine.

of alcohol, solvents, or other strong substances can discolor or distort the cabinet.

• If your machine or the surrounding area is contaminated with toner, we recommend you use a cloth or tissue dampened with water to clean it. If you use a vacuum cleaner, toner blows in the air and might be harmful to you.

Cleaning the inside

During the printing process, paper, toner, and dust particles can accumulate inside the machine. This buildup can cause print quality problems, such as toner specks or smearing. Cleaning the inside of the machine clears and reduces these problems.

• To prevent damage to the toner cartridge, do not expose it to light for more than a few minutes. Cover it with a piece of paper, if necessary.

• Do not touch the green area of the toner cartridge. Use the handle on the cartridge to avoid touching this area.

• Use a dry lint free cloth when cleaning the inside of the machine, be careful not to damage the transfer roller or any other inside parts. Do not use solvents such as benzene or thinner. Printing quality problems can occur and cause damage to the machine.

• Use a dry lint-free cloth to clean the machine. Turn the machine off and unplug the power cord. Wait for the machine to cool down. If your

• machine has a power switch, turn the power switch off before cleaning the machine.

• Illustrations on this user’s guide may differ from your machine depending on its options or models. Check your machine type (see "Front view" on page 17).

Cleaning the machine | 93

Cleaning the machine | 94

Cleaning the pickup roller

your machine has a power switch, turn the power switch off before cleaning the machine.

• Illustrations on this user’s guide may differ from your machine depending on its options or models. Check your machine type (see "Front view" on page 17).

• Turn the machine off and unplug the power cord. Wait for the machine to cool down. If

Cleaning the machine | 95

Tips for moving & storing the machine

The warranty does not cover damage from falls or impacts due to the intentional or

• When moving the machine, do not tilt or turn it upside down. Otherwise, the inside of the

• When moving the machine, make sure at least two people are holding the machine securely.

unintentional actions of the user.

machine may be contaminated by toner, which can cause damage to the machine or reduce print quality.

Tips for moving & storing the machine | 96

Troubleshooting

This chapter gives helpful information for what to do if you encounter an error.

This chapter gives helpful information about what to do when you encounter an error. If your machine has a display screen, check the message on the display screen first to solve.If you cannot find a solution in the User's Guide or the problem persists, call for service.

• Tips for avoiding paper jams 98

• Clearing paper jams 99

• Understanding the status LED 104

• Understanding display messages 105

• Paper feeding problems 110

• Power and cable connecting problems 111

• Solving other problems 112

Tips for avoiding paper jams

By selecting the correct medias, most paper jams can be avoided. To avoid paper jams, refer to the following guidelines:

• Ensure that the adjustable guides are positioned correctly (see "Tray overview" on page 29).

• Do not remove paper from the tray while your machine is printing.

• Flex, fan, and straighten paper before loading.

• Do not use creased, damp, or highly curled paper.

• Do not mix papers in a tray.

• Use only recommended print media (see "Print media specifications" on page 124).

Tips for avoiding paper jams | 98

Clearing paper jams

In tray 2

To avoid tearing the paper, pull the jammed paper out slowly and gently.

Illustrations in this user’s guide may differ from your machine depending on the model and options installed. Check your machine type (see "Front view" on page 17).

In optional tray

If you do not see the paper in this area, stop and go to next step:

Clearing paper jams | 99

If you do not see the paper in this area, stop and go to next step:

1 2

In the tray 1

Clearing paper jams | 100

HP 508nk User's Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

User Guide

Table of contents

Introduction

Key benefits

Features by model

Useful to know

About the user’s guide

Safety information

Machine overview

Control panel overview

Turning on the machine

Installing the software

Menu Overview and Basic Setup

Menu overview

Machine’s basic settings

Media and tray

Using a Network-Connected Machine

Wired network setup

Using HP Embedded Web Server

Printing

Printing a document

Canceling a print job

Opening printing preferences

Using a favorite setting

Using help

Eco printing

Secure printing

Printing features

Using USB memory device

Useful Setting Menus

Information

Layout

Paper

Graphic

System Setup

Emulation

Image Management

Network

Direct USB

Job Management

Admin Setup

Maintenance

Ordering supplies and accessories

Available consumables

Available accessories

Storing the toner cartridge

Redistributing toner

Replacing the toner cartridge

Replacing the imaging unit

Installing accessories

Monitoring the supplies life

Setting the toner/imaging unit low alert

Cleaning the machine

Tips for moving & storing the machine

Troubleshooting

Tips for avoiding paper jams

Clearing paper jams