HP 508nk User's Guide

User Guide

HP Laser Printer 508nk

Table of contents

www.hp.com/support/laser508

Introduction

Menu Overview and Basic Setup

Using a Network-Connected

Key benefits 6 Features by model 7 Useful to know 8 About the user’s guide 9 Safety information 10 Machine overview 16 Control panel overview 19 Turning on the machine 20 Installing the software 21

Menu overview 23 Machine’s basic settings 26 Media and tray 28

Wired network setup 41 Using HP Embedded Web Server 43

Machine

Printing

Maintenance

Printing a document 47 Canceling a print job 48 Opening printing preferences 49 Using a favorite setting 50 Using help 51 Eco printing 52 Secure printing 54 Printing features 55 Using USB memory device 61

Ordering supplies and accessories 80 Available consumables 81 Available accessories 82 Storing the toner cartridge 83 Redistributing toner 85

Replacing the toner cartridge 86 Replacing the imaging unit 87 Installing accessories 88 Monitoring the supplies life 91 Setting the toner/imaging unit low alert 92 Cleaning the machine 93 Tips for moving & storing the machine 96

Troubleshooting

Appendix

Tips for avoiding paper jams 98 Clearing paper jams 99 Understanding the status LED 104 Understanding display messages 105 Paper feeding problems 110 Power and cable connecting problems 111 Solving other problems 112

General specifications 123 Print media specifications 124 System requirements 128

Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws.

The information contained herein is subject to change without notice.

The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein.

• Adobe

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• iPad is a trademark of Apple Inc., registered in the U.S. and other countries.

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• Microsoft

• All other brand or product names are trademarks of their respective companies or organizations.

, Adobe Photoshop®, Acrobat®, and PostScript® are trademarks of Adobe Systems Incorporated.

and Windows® are U.S. registered trademarks of Microsoft Corporation.

REV. 1.00

Introduction

This chapter provides information you need to know before using the machine.

• Key benefits 6

• Features by model 7

• Useful to know 8

• About the user’s guide 9

• Safety information 10

• Machine overview 16

• Control panel overview 19

• Turning on the machine 20

• Installing the software 21

Key benefits

Environmentally friendly

• To save paper, you can print multiple pages on one single sheet of paper.

• To save electricity, this machine automatically conserves electricity by substantially reducing power consumption when not in use.

• We recommend using recycled paper for saving energy.

Convenience

• If you have Internet access, you can get help, support application, machine drivers, manuals, and order information from the HP website (www.hp.com/support/laser508

Wide range of functionality and application support

• Supports various paper sizes (see "Print media specifications" on page 124).

• Print watermark: You can customize your documents with words, such as “Confidential”.

• Print posters: The text and pictures of each page of your document are magnified and printed across the multiple sheets of paper and can then be taped together to form a poster.

Key benefits | 6

Features by model

Some features and optional goods may not be available depending on model or country.

Operating System

Operating System HP Laser Printer 508nk

Windows ●

(●: Supported)

Software

Model/Product number HP Laser Printer 508nk

PCL printer driver ●

HP Embedded Web Server ●

(●: Supported)

Variety feature

Features HP Laser Printer 508nk

Hi-Speed USB 2.0 ●

Network Interface Ethernet 10/100/1000 Base TX wired LAN

Eco printing ●

Duplex (2-sided) printing ●

USB memory interface ●

Memory module ○

Optional tray (Tray3,Tray4,Tray5,Tray6) ○

(●: Supported, ○: Optional)

●

Features by model | 7

Useful to know

The machine does not print.

• Open the print queue list and remove the document from the list (see "Canceling a print job" on page 48).

Remove the driver and install it again (see "Installing the software" on page 21).

•

• Select your machine as your default machine in your Windows.

Where can I purchase accessories or supplies?

• Inquire at a HP distributor or your retailer.

• Visit the HP website (https://store.hp.com/ information.

The status LED flashes or remains constantly on.

• Turn the product off and on again.

• Check the meanings of LED indications in this manual and troubleshoot accordingly (see "Understanding the status LED" on page 104).

). You can view product service

A paper jam has occurred.

• Open and close the door (see "Front view" on page 17).

• Check the instructions on removing jammed paper in this manual and troubleshoot accordingly (see "Clearing paper jams" on page 99).

Printouts are blurry.

• The toner level might be low or uneven. Shake the toner cartridge (see "Redistributing toner" on page 85).

• Try a different print resolution setting (see "Opening printing preferences" on page 49).

•

Replace the toner cartridge (see "Replacing the toner cartridge" on page 86

Where can I download the machine’s driver?

• Visit www.hp.com/support/laser508 driver, and install it on your system.

to download the latest machine’s

Useful to know | 8

About the user’s guide

This user's guide provides information for your basic understanding of the machine as well as detailed steps to explain machine usage.

• Do not discard this manual, and keep it for future reference.

• Read the safety information before using the machine.

• If you have a problem using the machine, refer to the troubleshooting chapter.

• Terms used in this user’s guide are explained in the glossary chapter.

• All illustrations in this user’s guide may differ from your machine depending on its options or model you purchased.

• The screenshots in this user’s guide may differ from your machine depending on the machine’s firmware/driver version.

• The procedures in this user’s guide are mainly based on Windows 7.

Conventions

Some terms in this guide are used interchangeably, as below:

• Document is synonymous with original.

• Paper is synonymous with media, or print media.

• Machine refers to printer or MFP.

General icons

Icon Text Description

Warning Used to alert users to the possibility of personal injury.

Caution

Note

Gives users information to protect the machine from possible mechanical damage or malfunction.

Provides additional information or detailed specification of the machine function and feature.

About the user’s guide | 9

Safety information

These warnings and precautions are included to prevent injury to you and others, and to prevent any potential damage to your machine. Be sure to read and understand all of these instructions before using the machine. After reading this section, keep it in a safe place for future reference.

Important safety symbols

Explanation of all icons and signs used in this chapter

Warning

Caution

Hazards or unsafe practices that may result in severe personal injury or death.

Hazards or unsafe practices that may result in minor personal injury or property damage.

Operating environment

Warning

Do not use if the power cord is damaged or if the electrical outlet is not grounded. This could result in electric shock or fire.

Do not place anything on top of the machine (water, small metal or heavy objects, candles, lit cigarettes, etc.).

This could result in electric shock or fire.

• If the machine gets overheated, it releases smoke, makes strange noises, or generates an odd odor, immediately turn off the power switch and unplug the machine.

• The user should be able to access the power outlet in case of emergencies that might require the user to pull the plug out.

This could result in electric shock or fire.

Do not bend, or place heavy objects on the power cord. Stepping on or allowing the power cord to be crushed by a heavy object could

result in electric shock or fire.

Do not remove the plug by pulling on the cord; do not handle the plug with wet hands.

This could result in electric shock or fire.

Safety information | 10

Caution

During an electrical storm or for a period of non-operation, remove the power plug from the electrical outlet.

This could result in electric shock or fire.

Be careful, the paper output area is hot. Burns could occur.

If the machine has been dropped, or if the cabinet appears damaged, unplug the machine from all interface connections and request assistance from qualified service personnel.

Otherwise, this could result in electric shock or fire.

If the machine does not operate properly after these instructions have been followed, unplug the machine from all interface connections and request assistance from qualified service personnel.

Otherwise, this could result in electric shock or fire.

If the plug does not easily enter the electrical outlet, do not attempt to force it in.

Call an electrician to change the electrical outlet, or this could result in electric shock.

Do not allow pets to chew on the AC power, telephone or PC interface cords. This could result in electric shock or fire and/or injury to your pet.

Operating method

Caution

Do not forcefully pull the paper out during printing. It can cause damage to the machine.

Be careful not to put your hand between the machine and paper tray. You may get injured.

Be careful when replacing paper or removing jammed paper. New paper has sharp edges and can cause painful cuts.

Safety information | 11

When printing large quantities, the bottom part of the paper output area may get hot. Do not allow children to touch.

Burns can occur.

When removing jammed paper, do not use tweezers or sharp metal objects. It can damage the machine.

Do not allow too many papers to stack up in the paper output tray. It can damage the machine.

Do not block or push objects into the ventilation opening. This could result in elevated component temperatures which can cause damage

or fire.

Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

This machine's power reception device is the power cord. To switch off the power supply, remove the power cord from the electrical

outlet.

Installation / Moving

Warning

Do not place the machine in an area with dust, humidity, or water leaks. This could result in electric shock or fire.

Place the machine in the environment where it meets the operating temperature and humidity specification.

Otherwise, quality problems can occur and cause damage to the machine. See "General specifications" on page 123.

Safety information | 12

Caution

Before moving the machine, turn the power off and disconnect all cords. The information below are only suggestions based on the units weight.

If you have a medical condition that prevents you from lifting, do not lift the machine. Ask for help, and always use the appropriate amount of people to lift the device safety.

The machine could fall, causing injury or machine damage. Then lift the machine:

• If the machine weighs under 20 kg (44.09 lbs), lift with 1 person.

• If the machine weighs 20 kg (44.09 lbs) - 40kg (88.18 lbs), lift with 2 people.

• If the machine weighs more than 40 kg (88.18 lbs), lift with 4 or more people. Choose a flat surface with enough space for ventilation to place the machine.

Also consider the space required to open the cover and trays. The place should be well-ventilated and be far from direct light, heat, and

humidity. When using the machine for a long period of time or printing a large number of pages in a non-ventilated space, it could pollute the air and be harmful to your

health. Place the machine in a well-ventilated space or open a window to circulate the air periodically.

Do not place the machine on an unstable surface. The machine could fall, causing injury or machine damage.

Use only No.26 AWG

or larger, telephone line cord, if necessary.

Otherwise, it can cause damage to the machine.

Make sure you plug the power cord into a grounded electrical outlet. Otherwise, this could result in electric shock or fire.

Use the power cord supplied with your machine for safe operation. If you are using a cord which is longer than 2 meters (6 feet) with a 110V machine, then the gauge should be 16 AWG or larger.

Otherwise, it can cause damage to the machine, and could result in electric shock or fire.

Do not put a cover over the machine or place it in an airtight location, such as a closet. If the machine is not well-ventilated, this could result in fire.

Do not overload wall outlets and extension cords. This can diminish performance, and could result in electric shock or fire.

The machine should be connected to the power level which is specified on the label. If you are unsure and want to check the power level you are using, contact the

electrical utility company.

a.AWG: American Wire Gauge

Safety information | 13

Maintenance / Checking

Caution

Unplug this product from the wall outlet before cleaning the inside of the machine. Do not clean the machine with benzene, paint thinner or alcohol; do not spray water directly into the machine.

This could result in electric shock or fire.

When you are working inside the machine replacing supplies or cleaning the inside, do not operate the machine.

You could get injured.

Keep cleaning supplies away from children. Children could get hurt.

Do not disassemble, repair or rebuild the machine by yourself. It can damage the machine. Call a certified technician when the machine

needs repairing.

To clean and operate the machine, strictly follow the user's guide provided with the machine.

Otherwise, you could damage the machine.

Keep the power cable and the contact surface of the plug clean from dust or water. Otherwise, this could result in electric shock or fire.

• Do not remove any covers or guards that are fastened with screws.

• Fuser units should only be repaired by a certified service technician. Repair by non-certified technicians could result in fire or electric shock.

• The machine should only be repaired by a HP service technician.

Safety information | 14

Supply usage

Caution

Do not disassemble the toner cartridge. Toner dust can be dangerous if inhaled or ingested.

Do not burn any of the supplies such as toner cartridge or fuser unit. This could cause an explosion or uncontrollable fire.

When storing supplies such as toner cartridges, keep them away from children.

Toner dust can be dangerous if inhaled or ingested.

Using recycled supplies, such as toner, can cause damage to the machine. In case of damage due to the use of recycled supplies, a service fee will be

charged.

For supplies that contain toner dust (toner cartridge, waste toner bottle, imaging unit, etc.) follow the instructions below.

• When disposing of the supplies, follow the instructions for disposal. Refer to the reseller for disposal instructions.

• Do not wash the supplies.

• For a waste toner bottle, do not reuse it after emptying the bottle.

If you do not follow the instructions above, it may cause machine malfunction and environmental pollution. The warranty does not cover damages caused by a user's carelessness.

When toner gets on your clothing, do not use hot water to wash it. Hot water sets toner into fabric. Use cold water.

When changing the toner cartridge or removing jammed paper, be careful not to let toner dust touch your body or clothes.

Toner dust can be dangerous if inhaled or ingested.

Safety information | 15

Machine overview

Components

Machine

Quick installation guide

Power cord

Imaging unit

Misc. accessories

a.This ill b.Mis

ustration may differ from your machine depending on your model. There are various types of machine.

cellaneous accessories included with your machine may vary by country of purchase and specific model.

Machine overview | 16

Front view

various types of machine.

• Some features and optional goods may not be available depending on model or country (see "Features by model" on page 7).

• This illustration may differ from your machine depending on your model. There are

1 Control panel

Memory Module(DIMM) cover

3 Front cover

4 Paper level indicator

Optional tray

6 Tray2

7 Tray 1 cover

8 USB memory port

9 Front cover button

10 Output tray

11 Tray 1 paper width guides

12 Tray 1 paper extension

Imaging unit

14 Toner cartridge

a.Optional device. b.Remove the Toner cartridge to access the imaging unit.

Machine overview | 17

Rear view

EDI

OUTPUT 5v

various types of machine.

• Some features and optional goods may not be available depending on model or country (see "Features by model" on page 7).

• This illustration may differ from your machine depending on your model. There are

1 Rear cover

2 Power receptacle

3 Power-switch

4 USB port

5 EDI port for card reader

6 Network port

Machine overview | 18

Control panel overview

various types of control panels.

• Some features and optional goods may not be available depending on model or country (see "Features by model" on page 7).

• This control panel may differ from your machine depending on its model. There are

1Display screen Shows the current status and prompts during an operation.

2Eco

3 Numeric keypad

4 Status LED

5 Arrow

Turn on the Eco mode to reduce toner consumption and paper usage (see "Eco printing" on page 52). Use the keypad to enter numbers and characters (see "Keypad letters and numbers" on page 27). Indicates the status of your machine (see "Understanding the status LED" on page 104). Navigates available values by moving to the next or previous options.

6OK Confirms the selection on the screen.

7Menu

8Back Sends you back to the upper menu level.

Power/Wa

ke Up

10 Stop/Clear Stops current operation.

Enters menu mode and scrolls through the available menus (see "Accessing the menu" on page 23).

You can turn the power on and off with this button. Or wake up from the power save mode.

Control panel overview | 19

Turning on the machine

1 Connect the machine to the electricity supply first.

Turn the switch on if the machine has a power switch.

2 Power is turned on automatically.

If you want to turn the power off, press the (Power/ Wake Up) button.

Turning on the machine | 20

Installing the software

After you have set up your machine and connected it to your computer, you must install the printer software. The PCL 6 printer-specific print driver is available for download from the printer support website. Download the driver, and then use the Microsoft Add Printer tool to install it.

Before installing, check whether your computer’s OS support the software (see"Operating System" on page 7).

For HP's all-inclusive help for the printer, go to www.hp.com/support/laser508

Find the following support:

• Install and configure

• Learn and use

• Solve problems

• Download software and firmware updates

• Join support forums

• Find warranty and regulatory information

A locally connected machine is a machine directly attached to your computer using the cable. If your machine is attached to a network, skip the following steps below and go on to installing a network connected machine’s driver.

Only use a USB cable no longer than 3 meters (118 inches).

Installing the software | 21

Menu Overview and Basic Setup

This chapter provides information about the overall menu structure and the basic setup options.

• Menu overview 23

• Machine’s basic setti

edia and tray 28

• M

ngs 26

Menu overview

The control panel provides access to various menus to set up the machine or use the machine’s functions.

• An checked (√) appears next to the currently selected menu.

•

Some menus may not appear on the display de not applicable to your machine.

•

Some menu names may differ from your machine depending on its options or the models.

Accessing the menu

1 Press Menu( ) button on the control panel.

2 Press the arrows until the needed menu item appears and press OK.

pending on options or models. If so, it is

3 If the setting item has sub menus, repeat step 2.

4 Press OK to save the selection.

5 Press (Stop/Clear) to return to the ready mode.

Information

(see "Information" on

page 66)

Configuration Network Configuration Supplies Information Usage Counter

Account Error Information

PCL Font

(see "Layout" on page 67)

Orientation

Margin

Duplex

Layout

Portrait Landscape

Common Margin

Tray[x] Emulation

Margin

Off Long Edge Short Edge

(see "Paper" on page 68)

Copies

Tray[x]

Paper Source

Tray Confirm

Paper

Paper Size Paper Type

Auto

Tray[x]

Graphic

(see "Graphic" on

page 69)

Resolution

Standard High

Resolution

Clear Text

Off Minimum Medium Maximum

Edge Enhancement

Off Normal Maximum

Auto CR

a.This is used only available when Job Accounting is enabled from the HP Embedded Web Server. b.[tray type] indicates the tray number.

Menu overview | 23

System Setup

(see "System Setup" on page 70)

Emulation

(see "Emulation" on

page 73)

Image Management

(see "Image

Management" on

page 74)

Date & Time Date Format Clock Mode

MSD Spooling

Language Default Paper Power Save Wakeup Event Job Timeout Held Job Timeout Altitude Adjustment Humidity Job Rescheduling Auto Continue Auto Tray Switch

Paper Substitution Tray Protection Tray Mode Skip Blank Pages Maintenance

Supplies Life

RAM Disk

Paper Low Alert Toner Save Quiet Mode Eco Settings Auto Jam Remove

Filing Policy

Change Name

Overwrite

Setup Custom Color

Default Print Density

Cancel

a.This option is available when the optional Mass Storage Device (Hard Disk) installed b.

Some menus may not appear on the display depending on options or models. If so, it is not applicable to your machine.

Menu overview | 24

Network

(see "Network" on page 75)

Direct USB

(see "Direct

USB" on

page 76)

Job

Manageme

(see "Job Manageme nt" on page

77)

Admin Setup

(see "Admin Setup" on

page 78)

TCP/IP (IPv4)

DHCP BOOTP Static

TCP/IP (IPv6)

IPv6 Protocol DHCPv6

Config

Ethernet

Ethernet Port Ethernet

Speed

802.1x

Protocol Management

Network Configuration

Clear Setting

Print From File Manage Show Space

Active Job Secure Job Stored Job

Print Delete

Stamp

Stamp Activate Item Text Size Opacity Position

Change Admin Password

Firmware Upgrade Import Setting Export Setting

Image Overwrite

Automatic Manual Overwrite Method

Overwrite Times Secure Print Supplies Management

Toner Low Alert

Imaging Unit Low

Alert

a.This option is available when the optional memory installed or RAM Disk is checked. b.Some menus may not appear on the display depending on options or models. If so, it is not applicable to

your machine.

Menu overview | 25

Machine’s basic settings

You change the machine’s setting set in the machine from HP Embedded Web Server. If your machine is connected to the network, you can set the machine’s setting from HP Embedded Web Server > Settings tab > Machine Settings (see "Using HP Embedded Web Server" on page 43).

Machine’s default settings

After installation is complete, you may want to set the machine's default settings.

To change the machine’s default settings, follow these steps:

It may be necessary to press OK to navigate to lower-level menus for some models.

1 Select (Menu) button on the control panel.

2 Press System Setup > Machine Setup.

3 Select the option you want, then press OK.

4 Select the sub option you want, then press OK.

5 Press OK to save the selection.

6 Press (Stop/Clear) to return to ready mode.

Altitude adjustment

Print quality is affected by atmospheric pressure, which is determined by the height of the machine above sea level. The following information will guide you on how to set your machine for the best print quality.

Before you set the altitude value, determine the altitude where you are.

• Normal: 0 ~ 1,000 m (3,280 ft)

• High 1 : 1,000 m (3,280 ft) ~ 2,000 m (6,561 ft)

• High 2: 2,000 m (6,561 ft) ~ 3,000 m (9,842 ft)

• High 3: 3,000 m (9,842 ft) ~ 4,000 m (13,123 ft)

• High 4: 4,000 m (13,123 ft) ~ 5,000 m (16,404 ft)

Machine’s basic settings | 26

Embedded Web Server > Settings tab > Machine Settings (see "Using HP Embedded Web Server" on page 43).

• You can also set the altitude in System Setup option on the machine’s display (see "Machine’s basic settings" on page 26).

• If your machine is connected to the network, you can set the machine’s setting from HP

Entering various characters

As you perform various tasks, you may need to enter names and numbers.

Entering alphanumeric characters

Press the button until the correct letter appears on the display. For example, to enter the letter O, press 6, labeled with MNO. Each time you press 6, the display shows a different letter, M, N, O, m, n, o and finally 6. To find the letter that you want to enter, see "Keypad letters and numbers" on page 27.

• To delete the last digit or character, press the arrow button.

Keypad letters and numbers

• You can enter a space by pressing 1 twice.

• Special character sets may differ from your machine depending on its options or the models.

• Some of the follow key values may not appear depending on the job you are doing.

Key Assigned numbers, letters, or characters

1 @ / . ’ 1

2 A B C a b c 2

3 D E F d e f 3

4 G H I g h i 4

5 J K L j k l 5

6 M N O m n o 6

7 P Q R S p q r s 7

8 T U V t u v 8

9 W X Y Z w x y z 9

0 & + - , 0

* % ^ _ ~ ! # $ ( ) [ ] (These symbols are available when you type for network authentication.)

# = | ? " : { } < > ; (These symbols are available when you type for network authentication.)

Machine’s basic settings | 27

Media and tray

This chapter provides information on how to load print media into your machine.

Selecting print media

You can print on a variety of print media, such as plain paper, envelopes, labels, and transparencies. Always use print media that meets the guidelines for use with your machine.

Guidelines for select the print media

Print media that does not meet the guidelines outlined in this user’s guide may cause the following problems:

• Poor print quality

• Increased paper jams

• Premature wear on the machine.

Properties, such as weight, composition, grain, and moisture content, are important factors that affect the machine’s performance and the output quality. When you choose print materials, consider the following:

• The type, size, and weight of the print media for your machine are described in print media specifications (see "Print media specifications" on page 124).

• Desired outcome: The print media you choose should be appropriate for your project.

• Brightness: Some print media are whiter than others and produce sharper, more vibrant images.

•

Surface smoothness: The smoothness of the print media affects how crisp the printing looks on the paper.

• Some print media may meet all of the guidelines in this user’s guide and still not produce satisfactory results. This may be the result of the sheets characteristics, improper handling, unacceptable temperature and humidity levels, or other variables over which cannot be controlled.

• Before purchasing large quantities of print media, ensure that it meets the requirements specified in this user’s guide.

• Using print media that does not meet these specifications may cause problems or require repairs. Such repairs are not covered by HP’s warranty or service agreements.

• The amount of paper put into the tray may differ according to media type used (see "Print media specifications" on page 124).

• Make sure not to use the inkjet photo paper with this machine. It could cause damage to the machine.

• Using flammable print media can cause a fire.

• Use designated print media (see "Print media specifications" on page 124).

Media and tray | 28

overheating of the unit and, in rare cases may cause a fire.

The amount of paper put into the tray may differ according to media type used (see "Print media specifications" on page 124).

Tray overview

If you do not adjust the guide, it may cause paper registration, image skew, or jamming of

The use of flammable media or foreign materials left in the printer may lead to

To change the size, you need to adjust the paper guides.

the paper.

1. Paper length guide

2. Paper width guide

Loading paper in the tray

Using photographic paper or coated paper may cause problems, that require repairs. Such

Load the print media you use for the majority of your print jobs into the standard tray. The standard tray can hold a maximum of 550 sheets of plain paper (75 g/m

repairs are not covered by the warranty or service agreements.

Illustrations on this user’s guide may differ from your machine depending on its options or models. Check your machine type (see "Front view" on page 17).

, 20 lb bond).

Media and tray | 29

Tray 2 / optional tray

1 Slightly lift up, and pull out the tray.

2 Squeeze the paper width guide, and pull it to the end of the tray.

3 Squeeze the paper length guide, and pull it to the end of the tray.

Media and tray | 30

+ 111 hidden pages