Hitachi DDS 40, DDS 32 User Guide

1757 Tapo Canyon Rd. Simi Valley, CA 93063 March 1999 335547-002, Revision B

32/40 PPM

User’s Guide

Hitachi Koki Imaging Solutions, Inc.

The material in this doc ument is for info rmational purpos es and is subject to change without notice. Hitachi Koki Imaging Solutions, Inc. assumes no responsibility for errors or omissions in thi s doc ume nt. No lia bi li ty i s a ssu m ed fo r an y d ama ges re su lti ng fro m the use of the information it contains.

TRADEMARKS

Hitachi Koki Imaging Solutions, Inc., Digital Document Server, DDS, DDS 32, DDS 40, DDS 32/40, ScanCenter

Koki Imaging Solutions, Inc.

Hitachi Microsoft Windows, Windows NT, and Windows 95

Corporation.

Centronics UNIX

exclusively through X/Open Company Ltd.

PCL, PCL 5e, PostScript Ethernet Macintosh

All other trademarks are the property of their owners.

and the

is a registered trademark in the United States and other countries, licensed

is a registered trademark of Xerox Corporation.

Hitachi logo

is a trademark of Centronics Data Computer Corporation.

and

is a registered trademark of Adobe Systems, Inc.

is a trademark of Apple Computer, Incorporated.

, and their associated logo marks, are tr ademarks of Hita chi

are trademarks of Microsoft

LaserJet

are trademarks of Hewlett-Packard Company.

NOTICE TO USER

In an effort to meet the demands of a rapidly changing technology, the manufacturer is continually deve loping new features and functions to meet your changin g printing or printer needs. As a result, this manual may not exactly reflect future changes made to the product. Please be sure to consult all manual updates or addenda when using this product’s documentation.

About This Manual

This manual provi des easy access to the inform ation you need t o operate the 32/40 PPM (Pages Per Minute) Digital Printer/Copier laser printer.

NOTE

This user’s guide is intended to be viewed online. If you are viewing it online, please refer to the bookmarks on the left to locate information on s pec if ic topics. Click on the arrows to see expanded topic lists. Click on the same arrow to reduce the list size. Throughout the book, click on page references to go to the page number cited. For example, for information on Customer Support, click on the following reference: (see page -iv)

To find out about a specific topic, refer to :

■ Chapter 1: Printer Overview -- For printer components and features.

■ Chapter 2: Using the Operator Control Panel -- To access and use the menus,

liquid crystal display (LCD) window and input keys.

Preface

■ Chapter 3: Printing and Paper Handling -- For media recommendations and

paper handling procedures .

■ Chapter 4: Using the Fax -- To enable and operate the Fax modem.

■ Chapter 5: Solving Printer Problems -- To identify and solve printing problems.

■ Chapter 6: Care and Maintenance -- To keep the printer in good working condi-

tion.

■ Appendix A: Safety Information -- For Safety information and printer character-

istics, including environmental and electrical requirements.

■ Appendix B: Specifications-- For printer specifications.

■ Appendix C: Using Printer Monitor -- To monitor print jobs and printer status.

■ Appendix D: Status and Error Messages -- To find out about the system status

and error messages, and Remote Diagnostics.

■ Glossary -- For definitions of terms and acronyms

■ Index -- For specific page references.

For More Information

Refer to related documents for more details about printer installation, applications, maintenance and accessories, as follows:

Online documents:

■ to find out how to set up the printer on your network, refer to the P rint Server

Module (PSM) Virtual Printer Technology User’s Guide.

■ to find out about the ScanCenter operations, refer to the ScanCenter User’s Guide.

Related publications:

■ Read Me First

■ Quick Reference Card

■ Getting Started

■ ScanCenter Quick Reference Card

■ Printer Service M anual

■ Controller Service Manual

■ ScanCenter Service Manual

■ Illustrated P arts List (IP L)

■ Programming Guide

Audience

This manual i s written for tho se persons responsible for operating the printer. A basic understanding of computer equipment and its operations is required.

Manual Conventions

The following conventions are used in this manual:

■ Bold and Italics are used sparingly for emphasis.

■ Information you enter:

■ Key Names (o r Labels): Look Like This.

■ System messages: Look Like This.

■ Variable user information: Looks Like This.

Looks Like This.

Pay particular at tenti on to Notes, Ca utions an d Warnings. These alert you t o cri tical information, as follows:

NOTE

Provides important additional information.

CAUTION

Alerts you to an operating procedure, practice, or condition that, if not strictly observed, might result in damage to the equipment.

WARNING!

Alerts you to an operating procedure, practice, or condition that, if not strictly observed, can result in safety hazards to personnel, severe injury, or loss of life.

iii

Customer Support

For Technical support and other printer information, call: U.S. and Canada

In-Warranty Technical Support: 805-578-4455 Out-of-Warranty Technical Support: 900-407-3783 On-Site Repair Services: 800-887-8848 Depot Repair Services: 888-372-6659 Fax Document-On-Demand: 805-578-9255 Computer Bulletin Board: 805-578-9251

Web Site: http://www.hitachi-hkis.com Europe: + 353 1-803-6500 Pacific Rim: 61 2-9975-5866 Or, your local Company Representative or Distributor.

Supplies Ordering

For ordering printer supplies, call:

U.S. or Canada: 1-800-232-2141

Europe: +353-1-803-6500

Australia or New Zealand: 1-800-023-185

Singapore: 65-741-8948

Or, your local Company Representative or Distributor.

Spare Parts Ordering

Contact your local Company Representative or Distributor.

Disclaimer

In an effort to meet the de mands of a rapi dly cha nging t echnol ogy, the manufacturer is continually developing new features and functi ons to meet your changing printing or printer needs. As a result, this manual may not exactly reflect future changes made to the product. Please be sure to consult all manual updates or addenda when using this product’s documentation.

Table of Contents

Preface

About This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .i

For More Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . i i

Audience . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ii

Manual Conventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .iii

Customer Support. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .iv

Supplies Ordering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .iv

Spare Parts Ordering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .iv

Disclaimer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .iv

Chapter 1. Printer Overview

What This Chapter Provides . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-1

Printer Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-2

Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-4

Printer Languages and Emulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-4

Printer Software and Utilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-4

Interfaces (I/O) Configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-4

Printer Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-5

Base Printer Components. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-6

Printer Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-8

Printer Drivers and Utilities. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-10

Operator Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-10

Inside the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-11

Start-Up Procedures. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-12

Connecting the Power Cord . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-12

Powering Up the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-14

Printing Status Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-15

Chapter 2. Using the Operator Control Panel

What This Chapter Provides . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-1

Operator Control Panel Display, LEDs and Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2 -2

Liquid Crystal Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2

Input Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2

Input Key Definitions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-3

Canceling a Print Job from the OCP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-3

Status Indicators . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-4

Table of Contents i

Using the Menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-5

Menu Structure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-6

Print Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-15

Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-19

Parallel menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-21

Network menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-22

PCL menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-22

PostScript menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-24

Fax Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-24

How to Change a Menu Setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-25

Special Key Sequences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-27

Chapter 3. Printing and Paper Handling

What This Chapter Contains . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-1

Paper Path (Base Configuration) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Paper Path (With Options Installe d) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3

Paper Sizes, Paper Types and Printer Input Trays. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-4

The following paper sizes are available only on the 40 PPM printer.. . . . . . . . . . . . . . . . . . . .3-5

Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-6

Paper Weights . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-6

Unacceptable Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-6

Unacceptable Paper Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-7

Storing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3 -7

Paper Orientation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-8

Simplex Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-8

Duplex Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8

Printable Area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-9

Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-10

Setting Paper Sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-10

Adding Paper to Tray 1, 2, and 3 (If Installed) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-11

Adding Paper to Trays 4 or 5 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-14

Adding Paper to the Multi Purpose Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-15

Using Transparencies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-17

Using the Envelope Feeder (Option) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-18

Tips for Envelope Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-18

Loading Envelopes into the Envelope Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-19

Using Trayless Duplex (Two-Sided) Printing Option. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-20

Tips for Trayless Duplex Printi ng . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-20

Binding Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-21

Selecting the Binding Options from the Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-21

Accessing the Binding Options fr om the OCP . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-21

Using the Finisher (Option). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-24

Stapling Positions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-24

Finisher Stapling Positions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-25

ii Table of Contents

Staple Positions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-26

Selecting Stapling Positions From the Printer Drivers . . . . . . . . . . . . . . . . . . . . . . . . . .3-27

Selecting Stapling Positions From the Operator Control Panel . . . . . . . . . . . . . . . . . . . .3-29

Digital printCopy Feature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-31

Print Request Exceptions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-32

Chapter 4. Using the Fax

What This Chapter Contains . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-1

Fax Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-2

Enabling and Disabling Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-3

Setting Up Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-4

Faxing a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-5

Using the Phone Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-8

Creating a Phone Book File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-10

Recipient Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-11

Using QuickFax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-12

Chapter 5. Solving Printer Problems

What This Chapter Contains . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-1

Power-on Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-2

Print Quality Problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-3

Typical Causes of Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-7

Removing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-7

Zone Locations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-8

Removing Jams from Zone A . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-9

Removing Jams from Zone B . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-12

Removing Jams from Zone C . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-14

Removing Jams from Zone D . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 -16

Removing Jams from Zone E . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-18

Removing Jams from Zone F . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-18

Removing Jams from Zone G . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 -19

Removing Jams from Zone H . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 -19

Removing Jams from the Multi Purpose Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-20

Removing Jams from the Envelope Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-21

Calling for Service. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-22

Chapter 6. Care and Maintenance

What This Chapter Contains . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-1

Cleaning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-2

Clean the Exterior of the Printe r . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-2

Check the Interior of the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-3

Table of Contents iii

Replacing the EP Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-4

Handling the EP Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-4

Storing the EP Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-4

When to Replace the EP Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-5

Replacing the EP Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-6

Replacing Staples. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-10

Replacing the Battery in the Fax Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-13

Installing a SIMM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-15

Appendix A. Safety Information

General. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-1

Laser Safety for U.S.A. and Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-1

Laser Safety for 220-240 Volt Models . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-1

Laser Safety for Japan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-2

Certifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-2

FCC Notice (100 - 120 Volt Models Only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-2

Canadian Certification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-2

VCCI Notice (Japan) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-2

Declaration of Conformity. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-3

220-240 Volt Models . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-3

When Installing and Relocating the Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-4

Power Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-4

Using Power Plugs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-4

Using Power Cords . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-4

Positioning the Printer Safely . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-6

Environmental Limit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-6

When Operating the Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-7

When Replacing the Battery in the Fax Cartridge. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-8

Fax Certification for U.S.A. and Canada. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-9

Customer Information for U.S.A. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-9

Customer Information for Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-10

Customer Information for Europe . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-11

Appendix B. Specifications

What This Appendix Contains. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-1

Specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-2

Base Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-2

I/O Configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-4

Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-4

Printable Area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-5

Paper sizes specific to the 40 PPM printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-6

Paper Capacities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-6

iv Table of Contents

Appendix C. Using Printer Monitor

What This Section Contains. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C-1

What Is Printer Monitor? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C-2

Printer Monitor Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C-3

Using Printer Monitor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C-5

User Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C-5

Maximized Main Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C-5

Logging Events . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C-9

User Notification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C-10

Appendix D. Status and Error Messages

What This Chapter Contains . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . D-1

Printer Status, Error & Warning Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . D-2

Power Up Test Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . D-3

Status Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . D-4

Status Messages for Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . D-5

Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . D-6

Warning Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . D-8

Remote Service Diagnostics Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . D-9

Table of Contents v

vi Table of Contents

What This Chapter Provides

This chapter describes the parts and functions of the printer.

■ Printer Features (see page 1-2)

■ Base Printer Components (see page 1-6)

■ Printer Options (see page 1-8)

■ Printer Drivers and Utilities (see page 1-10)

■ Operator Control Panel (see page 1-10)

■ Inside the Printer (see page 1-11)

■ Start-up Procedures (see page 1-12) ❒ Connecting the Power Cord (see page 1-12) ❒ Powering Up the Printer (see page 1-14)

Chapter 1

Printer Overview

❒ Printing Status Pages (see page 1-15)

NOTE

When viewing this user’s guide online, click on the page references in parentheses below to go to the page numbers cited.

Printer Overview 1-1

Printer Features

ScanCenter

Face-up Tray

(Not Shown)

Face-down Tray

Bin 1

Trayless Duplex

Envelope Feeder (Not Shown)

MPT

Tray 3

HCF

Tray 4 Tray 5

The 32/40 PPM print er is a high- speed, shared- use laser p rinter appli cable to a medi umduty printing environment. It incorporates a wide variety of features:

■ High-speed and high-quality printing.

Bin 2

Bin 3

Tray 1 Tray 2

Finisher

❒ Printing speed is up to 32 A4/Letter (Long Edge Feed) Pages Per Minute

(PPM) in Simplex mode or up to 15.5 A4/Letter PPM (31 images per minute) in Duplex mode for the 32 PPM printe r. Printing speed is up to 40 A4/Letter (Long Edge Feed) Pages Per Minute (PPM) in Simplex mode or up to 15.5 A4/Letter PPM in (31 images per minute) Duplex mode for the 40 PPM printer.

❒ The printin g output i s at a resol ut ion of 600 dot s per inc h (dp i), assu ring ra zor-

sharp graphic and text output, even at very small point sizes.

■ Flexible Paper Source and Delivery. ❒ The printer comes standard with two 500-sheet universal paper cassettes. ❒ On the paper output options, the printer allows for delivery to the Face-down

tray, Face-up tray, and Finisher.

■ Multi Purpose Tray (MPT) -- for automatically printing small jobs: 50 (17 lb or

64 g/m

(including bond, postcard, overheads, labels, and odd-sized print media).

■ Digital printCopy (DpC) -- for printing of multiple collated document sets without

multiple file tr ansfers.

❒ The DpC disk has mul ti ple purposes (for example, it can be used to store Post-

Script and PCL fonts).

1-2 Printer Overview

bond sheets + 190 g/m2 postcard) or manually feeding single sheets

■ Ergonomic operation. ❒ The easy-to-read display clearly shows the operation status of the printer. ❒ Ergonomically shaped front-panel buttons are used to control all functions.

■ All-in-one EP Cartridge (contains toner, developer, and photosensitive drum) for

consistent high-quality printing and easy maintenance.

■ High-volume printing. ❒ The two standard paper cassettes with approximately 500 sheet capacity each

and the Multi Purpose Tray (MPT) with a 50 sheet capacity.

❒ High Capacity Feeder (HCF) option adds up to 2500 additional sheets. ❒ Together they allow continuous printing of up to 3550 sheets.

■ Supports a wide-range of media types (copier, bond, letterhead, special applica-

tion, recycled, 17 lb / 64 g/m

lb bond, overhead tr ansparencie s, labels, envelopes,

and Japanese postcard) and sizes (see Chapter 3).

■ Face-down jogging.

■ Supports pre-punched paper in Simplex and Duplex modes.

■ Virtual Printer Technology (VPT) for network printers allowing one physical

printer to function as multiple printers with different ope rating parameters.

■ Supports the ScanCenter for walk-up copying.

Printer Overview 1-3

Fonts

■ 35 scalable resident PostScript typefaces.

3 resident PCL5e fonts.

■ 4

■ 31 resident PCL5e sym bol sets.

Printer Languages and Emulations

■ PostScript Level 2 by Adobe Systems.

■ Adobe PCL5e/PJL (HP LaserJet 5Si emulation).

■ Auto Detect for automatic emulation switching between PostScript and PCL5e.

■ Adobe Hex Dump.

Printer Software and Utilities

T o find out how to i nstal l and use th e dri vers and util iti es, r efer to the inser t t hat comes with the CD-ROM.

■ Proprietary D rivers with printer status monitoring capabilities for: ❒ Windows 3.1 PostScript / PCL / PostScript Fax. ❒ Windows 95 PostScript / PCL / PostScript Fax.

■ Windows NT 4.0 PostScript / PCL / PostScript Fax.

■ Windows NT 3.51 drivers for PostScript and PCL.

■ Macintosh MacOS 7.X / 8.X support for PostScript.

■ PrintWatch with Remote Service Diagnostics for Windows 3.1, Windows for

Workgroups 3.11, Windows 95, Windows NT 3.51, and Windows NT 4.0.

■ Printer Monitor Utilities for Windows 3.1, Windows for Workgroups 3.11, and

Windows 95.

■ OpenVMS utilities.

■ UNIX utilities.

For information about networking installation and software, see the Print Server Module (PSM) Virtual Printer Technology User’s Guide.

Interfaces (I/O) Configurations

■ Bi-directional IE EE 1284C Par allel i nterf ace wi th Comp atibi lity, Nibble and Byte

Mode support.

■ Ethernet or Token Ring interface (opt ions).

■ External connector for ScanCenter connection (option).

1-4 Printer Overview

Printer Options

The following options are available for your printer:

■ Trayless Duplex unit: for two-sided printing.

■ High Capacity Feeder (HCF): contains 3 trays for high volume printing, with a

capacity of up to 2500 sheets.

■ Face-Up Tray: for face-up paper delivery. Mounts to the edge of the Trayless

Duplex or print engine. Holds 200 sheets (20 lb or 75 g/m

■ Finisher: for Stack, Job Offset, or Staple print jobs with a 2010 (unstapled, face-

down) sheet (17 lb / 64 g/m

■ Envelope Feeder: with a 100 envelope capacity plus 57 lb (190 g/m

■ Fax/modem: for sending and receiving PostScript or CCITT group 3 fax mes-

bond or A4/Letter 20 lb or 75 g/m2 bond) capacity.

bond).

) postcard.

sages.

■ Ethernet or Token Ring interface port.

■ ScanCenter: for walk-up copying.

Printer Overview 1-5

Base Printer Components

Base Printer, Front View

No. Part Function

1 Face-down tray Collects printed sheets, face down, jogging. 2 Paper stop Stops printed sheets so they collect properly. 3 Operator control panel Controls required for operation of the printer. 4 Power switch Turns the printer on an d off. 5 Tray 1 Holds up to 500 sheets of paper. 6 Tray 2 Holds up to 500 sheets of paper. 7 Front cover Provides access to the EP Cartridge inside the printer. 8 MPT Accepts both standard and non-standard paper sizes for printing. 9 Lower left cover For clearing paper jams. 10 Upper left cover Open this cover to clear pap er jams or when replac ing the EP Cartridg e.

1-6 Printer Overview

Base Printer, Rear View

No. Part Function

1 Duplex connector Connects to the optional Trayless Duplex unit. 2 Output connector Connects to the optional Finisher. 3 Tray connector Connects to the optional HCF. 4 Power cord receptacle Connects to an AC power source. 5 AC power source Supplies power to the optional Finisher. 6 Controller Connects to networks and ports. 7 Serial Number Identifies the printer.

Printer Overview 1-7

Printer Options

Printer With Finisher

Printer Without Finisher

No. Part Function

1 Finisher (Option) High capacity stacker/stapler for automatic stapling of printed sheets. 2Bin 1

Receives printed paper3Bin 2 4Bin 3 5 Envelope Feeder (Option) Holds up to about 100 envelopes. 6 HCF One 500-sheet universal tray and two 1000-sheet Letter/A4 trays.

NOTE

HCF is required with the Finisher to achieve the proper engine height.

1-8 Printer Overview

Fax

10Base2 10BaseT

Management Port

ScanCenter

■ The Fax modem must be installed to use Fax options (see Chapter 4).

IEEE 1284C Parallel

When the printe r is con figured with a Fax option , ther e are t wo phone jac ks on the I/O plate at the rea r of the pri nter . The j acks are labe led LINE and P HONE. To connect the Fax, use the procedures in Getting Started.

■ Your printer can have two interface ports for connection to your workstation: ❒ (Standard) IEEE 1284C parallel shie lded cable, not more than 10 feet.

The printer comes with the bi-directional parallel mode enabled (defa ult). Bi-directional parallel mode is compatible with standard PC Centronics paral-

lel mode. It provides two-way communication between your workstation and printer and allows printer messages to be displayed on your computer screen.

❒ (Optional) Ethernet or Token Ring interface port (located at the rear of the

printer).

Printer Overview 1-9

Printer Drivers and Utilities

Printer drivers a nd utilities enable you to access printer features from the appli cations. These drivers and utilities support most popular hardware and operating systems, including:

■ Windows 95

■ Windows NT 4.0

■ Windows NT 3.51

■ Windows 3.1 and Windows for Workgroups 3.11

■ Macintosh

■ Unix and VMS

■ PrintWatch with Windows 3.1, Windows 95, Windows NT 3.51, and

Windows NT 4.0.

■ Printer Monitor with Windows 95, and Windows 3.1.

NOTE

For the latest inf ormation on how to in stall a nd use the p rinter dr ivers and utilities, refer to the README files and the text insert that come with the CD-ROM.

For information on using the printer drivers and utilities once they are installed, click Help.

Operator Control Panel

The Operator Control Panel (OCP) is your physical interface to the printer’s features and functions. From the control panel, you can monitor the printer’s operating status and configure the specific printer functions.

For information about the OCP, see Chapt er 2. For an illustration of the operator control panel display, LEDs, and keys, see page 2-2.

NOTE

The Print Driver settings will override the printer’s default settings.

1-10 Printer Overview

Inside the Printer

Fuser and EP Cartridge Locations

No. Part Function

1 Fus er Fuses toner onto the paper.

2 EP Cartridge

CAUTION

Integrated cartridge contains the toner developer and the photosensitive drum.

The fuser becomes hot in operation. If a paper jam occurs in the fuser area, power off and wait until the fuser cools which can take up to 40 minutes.

Printer Overview 1-11

Start-Up Procedures

Your system capabilities and equipment requirements vary depending on the options you install. When performing the following tasks, it is important that you use specific procedures.

■ For options on unpacking and installation information, see the instructions pack-

aged with the options.

■ For procedures on re pla ci ng cons umabl es such as the EP Cartridge, staples, and a

battery, and to add SIMMS, see Chapter 6.

Connecting the Power Cord

Before you connect the printer to an AC power source, read the safety precautions in Appendix A.

WARNING!

Do not plug the printer into an AC power source with incorrect voltage.

1-12 Printer Overview

To connect the printer to an AC power source:

1. Insert the power cord into the AC connecto r on the rear, left-side of the printer.

Rear, Left-side View

2. Verify that the power switch on the printer is set to 0 (off). Then, insert the plug of the power cord into the AC power source.

U.S.A. Only Shown

Printer Overview 1-13

Powering Up the Printer

After you connect your printer, you can power up.

1. Turn on any devic es conne cted t o t he pri nter (for examp le, the c omputer and Scan -

Center).

2. Turn on the printer by setting the power switch to position

A sequence of messages are displayed at the OCP. When the installati on is complete, the OCP displays

Ready.

l = ON = OFF

NOTE

If the installat ion i s not s uccess ful , an error message is displayed. Turn off the printer, and check the setup and installation. For procedures, see Getting Sta rted or the instructions that come with your options.

1-14 Printer Overview

Printing Status Pages

To find out your current printer configuration:

Press the Online key to place the printer offline.

Press the Print Status key to print the following pages:

❒ Printer Configuration.

When the Fax is installed, the date on the Printer Configuration status page reverts to January 1, 1992 if one of the following conditions occur:

a. the battery is new or has just been repl aced and, therefore, requires the date

and time to be set, or

b. the battery has expired and needs to be replaced.

(To replace the battery, see the procedure in Chapter 6.)

❒ Menu Configuration ❒ Virtual Printer Summary (prints only if a network card is installed.) ❒ PCL Emulation Default Configuration

When printing is complete, the printer automatically returns to Ready.

Printer Overview 1-15

* = The current engine-selected tray.

NOTE

The display for the options appears if the options are installed.

1-16 Printer Overview

✔ = User selected or default setting.

NOTE

The display for the options appears if the options are installed.

Printer Overview 1-17

1-18 Printer Overview

Printer Overview 1-19

1-20 Printer Overview

Using the Operator Control Panel

What This Chapter Provides

This chapter describe s the use of the opera tor control pa nel (OCP). It provi des information on accessing the menus and changing the printer settings using the OCP. You can change the default settings to fit your particular printi ng requirements.

NOTE

When viewing this user’s guide online, click on the page references in parentheses below to go to the page numbers cited.

This section includes the following information:

■ Operator Control Panel Display, LEDs, and Keys (see page 2-2)

■ Input Key Definitions (see page 2-3.)

■ Canceling the Job from the OCP (see page 2-3.)

■ Status Indicators (see page 2-4.)

Chapter 2

■ Using the Menus (see page 2-5)

■ How to Change a Menu Setting (see page 2-25)

■ Special Key Sequences (see page 2-27)

Using the Operator Control Panel 2-1

Operator Control Panel Display, LEDs and Keys

The operator control pan el is your interface t o the printer’s features and functions. From the control panel, you can:

■ monitor the printer’s operating status (or status of jobs in process).

■ change the printer’s settings and defaults to suit specific situations.

FORM

ONLINE

ONLINE NEXT MENU

FEED

ERROR

DATA

Status / Indicator

LEDs

Liquid Crystal Display

The alphanumeric Liquid Crystal Display (LCD) displays menu items and error messages, as well as operating stat us messages. Th e LCD displays two-line mess ages of up to 16 alphanumeric charac ters each.

Input Keys

The input keys are used to control the printer, and select menu items and printer settings. The functions of each key are described below.

LCD

Operator Control Panel

CANCEL

STATUS

Input Keys

PREVIOUS ENTERPRINT

2-2 Using the Operator Control Panel

Input Key Definitions

Key Labels Press to:

ONLINE

FORM FEED

NEXT view the next menu item (in Offline mode). MENU view the first menu item (in Offline mode). CANCEL clear the current print job.

PRINT STATUS

PREVIOUS scroll down the menu structure or to return to a previous menu item. ENTER accept the selection on the display.

■ The printer is normally in the Online (ready) mode. To take the printer offline,

set the printer to the Offline mode or switch it back to Online. After the printer is taken Offline, a few pages may still print.

eject an unterminated PCL page from the printer when you see the DA TA indicator blinking sl ow ly. The printer must be offline when the key is pressed.

print the statu s pag e showin g the cu rrent conf igurati on. The p rinter must be Offline whe n the key is pressed, and will retur n to an d remain Online after the status pages are printed.

press Online.

■ To view the first menu item, press the menu key. To move to other menu selec-

tions, use the scroll keys, Next (forward) and Previous (back).

■ When you want to select an item, press Enter.

Canceling a Print Job from the OCP

You can only cancel a job that is c urrently pri nting. Be sure to c ancel the job in the host print queue first, before canceling the job at the OCP.

Wait till the printer has printed the first page before canceling from the OCP. If you press Cancel at the OCP, when the printer has just started to pr ocess the job, you may see this message:

“No jobs to cancel” Wait till the job processes furthe r, and then press Cancel again. To successfully cancel the currently printing job, press Cancel after setting the printer

to the Offline mode. When you press Cancel, the following message appears: ENTER = abort job ONLINE = cancel Press Enter to abor t the job. You will see a “Confir med” message on the OCP, when the

job has been aborted. W ait for abo ut 20 to 30 seconds, unt il the Data LED stops displaying the green light. This indicates that all the data has been purged from the printer. Press the Online key to set the printer to the Ready mode.

Using the Operator Control Panel 2-3

If you pressed Cancel by mistake and wish to continue printing the job, select Online, to resume printing the canceled job at the

ENTER = abort job ONLINE = cancel prompt on the OCP. Press the Online key to place the pr inte r on t he Ready mode. Your

document will be printed beginning with the last page that was printed when you pressed the Cancel key.

Status Indicators

The Light Emitting Diode (LED) st atus indic ators sig nify the pr inter’s status. The state of the status indicators is either off, on, or blinking.

LED Name State Description

Green light The printer is Online and ready.

ONLINE

ERROR Amber light

DA TA

Blinking

Off The printer is Offline.

Green light

Blinking

Off The printer is not receiving any data or it is idle.

Blinks slowly if the printer is taken Offline when there is a job in the printer.

An error condition has occurred in the printer and it needs correction.

The printer is waiting for more data associated with the page that is currently being processed.

The printer’s host interface is actively rec eiving data or there is an unterminated PCL page.

2-4 Using the Operator Control Panel

Using the Menus

To navigate through the menus:

Press the Online key to go offline if the printer is online.

Press the Menu key to enter the menus.

Press the scroll keys, Next (forward) and Previous (back) to go throug h the menus.

The following top level menus will be displayed.

❒ PRINT MENU ❒ CONFIGURATION ❒ PARALLEL MENU ❒ NETWORK MENU (only if the Network Card is installed) ❒ PCL PRINT MENU ❒ POSTSCRIPT MENU ❒ FAX MENU (only if the Fax is installed)

Press the Enter key to se lect a menu or to move from one digit to the next.

Press the scroll keys, Next (forward) and Previous (back) to go through the menu s

and to increment/decrement numerical values such as number of copies or to change time-out value s. To accept a valu e a nd save it as an entry , p res s the key. To abort the entry, press the Menu key.

Online

Press the Enter key to select a menu item or a displayed value.

Press the Menu key to go up one level, press it again to go up another level.

When you are asked if spec ific changes made to t he men u should be perman ent or

temporary,

❒ Press the Enter key to permanently save any changes made to the menu.

❒ Press the Online key to temporarily save any changes made to the menu set-

tings. These changes are lost when the printer is turned off or reset (warm start).

Using the Operator Control Panel 2-5

Menu Structure

The menu structure is illustrated in the following pages. The first level of the menu structure runs across the top of the pages. Second menu levels run down the length of the pages under the first level menu box.

NOTE

US Factory defaults appear in bold. Defaults specific to Europe are in bold and italic.

When the

Menu key is first presse d, one of the first le vels of the menu struc ture appears.

press the:

■ Enter key to select the displayed menu.

■ Next key to go to the next menu selection.

■ Previous key to return to the last menu item.

2-6 Using the Operator Control Panel

Print menu

St atus page

Demo page

Summary page

PS font page

PCL font page

Fax journal*

Disk directory

*Only if a Fax Card is installed.

Using the Operator Control Panel 2-7

Configuration

Paper source

Auto

Tray 1 Tray 2

Tray 3* Tray 4* Tray 5*

Multi purpose*

Media size

Plain

Prepunched Transparency**

Transparency-pp** Preprinted Letterhead Bond Recycled Color

Special

Other

Letter (LEF)

Letter (SEF) Statement (LEF) A3 (SEF) Folio (SEF) A4 (SEF)

A4 (LEF)

B4(SEF) Ledger (SEF) Legal (SEF) SuperB B5 (LEF) Executive (LEF) A5 (LEF) Hagaki*** Oufuku Hagaki A6 Pa-Kai****(SEF) Gletter****(LEF) Juoruku-Kai****(LEF) Dai Pa-Kai****(SEF) C6 (Env)****(LEF) F4(SEF)**** Custom

Feed edge Length

(Continued

on next page)

*Only if installed. **Not available for T rays 3, 4, and 5. ***Items and Japanese Postcard formats. ****Applicable to the 40 PPM Printer only.

2-8 Using the Operator Control Panel

Envelope*

Media type

COM10

Monarch C5

Custom size

Plain

Bond Recycled Color Prepunched Letterhead

Preprinted

Special

Other Transparency

Transparency-pp Label

Feed edge

Length

Configuration

(Continuation)

Paper output

Face down tray

Face up tray*

Finisher*

Job offset

Duplex*

Collate

Copies

Wait timeout

Enable

Disable

Tumble

Yes

Enable

Disable

...99

000...300...999

Bin

Staple

Auto

Top Middle Bottom

None

Top Center Bottom

*Only if installed.

Energy save time

000...060...999

Edge to edge

Enable

Disable

Best fit

Enable

Disable

Using the Operator Control Panel 2-9

Parallel menu

Network menu

Emulation

Mode

Enter IP address

Auto dete ct

PostScript PCL

Hex dump

1284

Centronics

000.000.000.000

Subnet mask

Gateway IP addr

2-10 Using the Operator Control Panel

000.000.000.000

PCL menu

Font source

Font number

Font point size**

Font pitch***

Lines per page

Internal

Soft font*

000...999

004.00...

00.44...10.00...99.99

12.00

...999.75

5...60...128

(Continued on next page)

*Only shows if there is at least one soft font in memory. **Only shows if selected font has variabl e spaci ng. Increases in increments of 0.25 . ***Only shows if selected font has fixed spacing. Increases in increments of 0.01.

Using the Operator Control Panel 2-11

PCL menu

(Continuation)

Symbol set

PC-8 US

PC-8 Dan/Nor. PC-850 PC-852 PC-8 Turkish

Windows 3.1 Ltn1 Windows 3.1 Ltn2 Windows 3.1 Ltn5 Desktop PostScript Text

Ventura Inter. Ventura US Microsoft Pub. Math-8 PostScript Math

Ventura Math PI Font

Legal ISO-4 UK

ISO-6 ASCII ISO11 Swedish:N ISO-15 Italian ISO-17 Spanish ISO-21 German

ISO-60 Nor. ISO-69 French Window 3.0 Ltn1 Roman-8 ISO 8859-1 Ltn1

ISO 8859-2 Ltn2 ISO 8859-9 Ltn5

Paper orient.

2-12 Using the Operator Control Panel

Landscape

Portrait

PostScript menu

Job timeout

000...999

Print errors

Enable

Disable

Using the Operator Control Panel 2-13

Fax menu*

Back to Print menu

Send & receive

Send only

Receive only

*Only if installed.

2-14 Using the Operator Control Panel

Print Menu

To print a sample page:

1. Press the Online key to place the printer offline.

2. Press the

3. Press the Next (forward) or Previous (back) key until the desired page is dis-

played; then press Enter.

4. Press the Next (forw ard) or Previous (back) key until the Print menu is displayed; then press Enter.

5. Press the Enter key to print the desired page.

The printer automatically r eturns to the online state after printing one of these page s. The next time you select the Print menu, the previous item selected is displayed. To print a differ ent item, you must select it from the Print menu.

Menu key.

Status page

This selection is the same as pressing the

Print Status

key (see Chapter 1).

Demo page

This menu option allows you to print specifications.

Summary page

From this menu option, you print a printer information page.

PS font page

The Resident PostScript Fonts pa ge lis ts the print er’s resident PostScript Fonts. A s ample follows: to print the PS font page, use the procedur e above, selecting PRINT MENU for Step 3 and PS FONT PAGE for Step 4.

PCL font page

The PCL Font Page lists the pri nter’s internal PCL scalable typefaces and bitmap fonts, as well as any soft (downloaded) fonts and disk-resident fonts. A sample follows: to print the PCL font pag e, us e the procedure above, selecting PRINT MENU for Step 3 and PCL FONT PAGE for Step 4.

Fax journal

This option allows you to pr int a Fax Activi ty Page. Thi s is onl y avail able if the Fax is installed.

Disk directory

From this option, you print a list of all files located on the internal hard disk.

Using the Operator Control Panel 2-15

Resident PostScript Fonts Page

2-16 Using the Operator Control Panel

PCL Font Page (page 1)

Using the Operator Control Panel 2-17

PCL Font Page (page 2)

2-18 Using the Operator Control Panel

Configuration

The settings you configure in these menus become defaults. However, the settings in the individual files that are printed, over-ride the Configuration menu settings, for the job.

Paper source

From the Paper Source menu, you can select either Auto or a single Paper Cassette including the Mult i P urpose Tray (MPT) or Envelope Feeder as the default paper source for the printer. When Auto Cascading is enabl ed, and if you have not spec ified a tra y or pagesize, the job i s printed from the trays i n the casca ding sequence, starting f rom T ray

1. Any tray that matches in page size and media type o f the job requested is part of the cascade sequence. The MPT tray is not part of the cascade sequence unless it was the last tray used. The job will st art prin ting fr om the source th at matches th e reques ted paper size and type. If no paper exactly matches the size and type, then the printer will either print o n t he closest match (default) or request the correct size. When the curren t paper source runs out of paper , the pri nter will re-examin e all the paper sourc es starting at the current tray to find a match.

Multi purpose

Paper names and sizes f or the MPT are displayed in t he Pa per Source MPT menu with Short Edge Feed ( SEF) or Long Ed ge Feed (LEF) to indicat e the d irect ion o f the paper that is fed into the printer.

When the MP T or Envelope (Envelo pe Feeder) is selecte d as the paper source, the print er-selected paper size MUST match the physical paper size needed for the print job.

The factory default pap er size for the MP T is linked with the Country Code. If the Country Code is set to U.S.A., the de fault MP T and paper si ze is Letter . For all other Country Codes, the default MPT is A4.

Leave the MPT or the Envelope Feeder empty when you request a job using manual feed. Load paper in the tray only when the OCP prompts you to.

Envelope

If the Envelope Feeder is connected to the printer, you may select the envelope size from the available selections in the Envelope menu: COM10, Monarch, C5, DL, and Custom size. The factor y def ault envelope size is linked with the Countr y Code . I f t he Country Code is set to U.S.A., the default is COM10. For all other countries, it is DL.

NOTE

You can either install the MPT or the Envelope Feeder, but not both. The printer does not operate if you have not installed either a MPT or an Envelope Feeder. Be sure to power off the printer, before switching from the MPT to the Envelope Feeder, or vice versa.

Paper output

This option allows you to select the default output tray and various stapling options.

Using the Operator Control Panel 2-19

Job offset

This option allows you to enable or disable the Job Offset function.

NOTE

Refer to the section on Menu Structure in this Chapter for information on factory defaults for all the options. The defaults are indicated in Bold.

Duplex

The default is No. At the Duplex menu, you must select Yes if you wish to perform Trayless Duplex printing. If you select Yes, it is implemented for PCL and PostScript print jobs. Your pages then print two-sided with the tops placed back-to back.

If you select Tumble from the Duplex menu, your pages print two-sided, with the top of page 1 placed back-to back with the bottom of page 2. The image on the back page is turned 180

from the image on the front.

Collate

If this option is se t t o Enable when multiple copies are requested (a s s elected from the Copies menu or from within the job), each page of the document is printed one time until the docu ment set is complete. The document set is then reprinted as many times as needed to produce the required number of copies. If set to Disable when multiple copies are requested, each page of the document will be printed the requested number of times before the next page is printed.

Copies

The number of copies set up can range from 1 to 99 (default is 1).

Wait timeout

The Wait Timeout setting can be varied from 0 to 999 seconds in increments of 1 second. The default is 300 seconds. This is the length of time in seconds that the printer waits to receive additional characters from the host before the job is aborted.

Energy save time

T o conser ve ener gy and we ar and te ar on the fuser, a timeout can be set from th e menu. If no print jobs have been sent for the dura tion of the timeo ut, the fuse r and fans will be turned off. The setting can range from 60 to 999 minutes (Default is 30 minutes).

Edge to edge

This option allows you to pri nt fr om edge to edge of the paper. The defau lt is d is abl ed (off). Most jobs do not require the option. To enable the option:

1. Use the Drivers to enable it on a job by jo b basis. (For inf ormati on on the Drive rs,

refer to the Online Help.) Or,

2. Select Enabled at the OCP, if you are not using the Drivers.

2-20 Using the Operator Control Panel

If the option is enabled, in most cases the output is identical to normal (Edge-to-Edge disabled) print jobs except that the image may be slightly shifted off the page. As a result, toner c ould s pill o nto t he dr um o utsid e of th e phys ical marki ng regio n for a p art icular page. This could create streaks on the succeeding pages, especially if those pages are larger than the previous ones.

NOTE

Edge to Edge printing may result in degradation of print quality and performance (speed) and may a lso affect the reliability of the print engine.

Best fit

Enabled is the defaul t. If enabled, the printer selects the page size and media type that are closest to those requested, and then scales the image to print on that page.

If disabled, the printer stops printing while waiting for the correct media size and type. If you have enabled Best Fit for a matching media type and paper size, and the tray

becomes empty, the OCP prompts you to add paper to the tray. The printer does not scale the image to pri nt on an other pa per size, but prin ts the requeste d job on the newl y added paper.

Parallel menu

Emulation

The Emulation menu has four selections:

■ Auto detect

■ PostScript

■ PCL

■ Hex dump

Auto Detect provides automatic emulation (printer type) sensing between PostScript and PCL. A print job t h at th e printer does not recognize as a Post Scr ipt f ile defaults to PCL. This lets your ap pli ca ti ons send PostScript or PCL files to the sa me port without needing to change emulation in the menu.

The Hex Dump emulation can be used as a programming aid. The Hex Dump mode prints the hexadecimal equivalent of the incoming data.

Mode

You can select IEEE 1284C or Centronics Parallel (default).

■ IEEE 1284C is bi-directional and should work in most system configurations.

■ Setting the p ort to Centron ics Parallel mode is for compatibility purpo ses only.

Using the Operator Control Panel 2-21

Network menu

The menu allows you to select from these options:

Enter IP address Subnet mask Gateway IP addr (address)

NOTE

Do not change the IP ad dr ess, Sub net mask, or Gateway IP a ddr ess. The se should only be changed by the System Administrator.

To find out the IP address, Subnet mask, or Gateway IP address, refer to your System Administrator.

PCL menu

The PCL menu lets you select the font source, font type, and font characteristics for PCL5e which is the emulation for PCL as used in the HP LaserJet 5Si. It also allows you to change the symbol set or the orientation.

Font source

Internal fonts are the fonts that are shipped with the printer. Soft fonts are those downloaded to the printer. The PCL resident fonts can be selected if font source is set to Internal. The default font source is Internal.

Font number

Font numbers are prin ted on the PCL font page and ar e needed fo r select ing fo nts from within a pr int job.

Font point size

If the font indicated by the PCL Font Source and PCL Font Number is a scalable typeface with proportion al spaci ng, you can select a point s ize. The de fault is 1 2.00 and the range is 004.00 to 999.75.

Font pitch.

If the font indicat ed by PCL Font Source and PCL Font Number is a scalable typeface with fixed spacing, you can select a font pitch. The default is 10.00 and the range is

00.44 to 99.99.

Lines per page

PCL Lines Per Page menu item is used to set t he number of line s printed per pag e. The default is 60.

2-22 Using the Operator Control Panel

Symbol set

The following table wi ll help you select symbol set s from the control panel or wh en using PCL5e commands.

Control Panel Display Symbol Set Symbol Set ID

PC-8 US PC-8 10U PC-8 DANISH/NORWEG PC-8 Danish/Norwegian 11U PC-850 PC-850 12U PC-852 PC-852 17U PC-8 TURKISH PC-8 9T WINDOWS 3.1 LATIN 1 Windows 3.1 Latin (ANSI) 19U WINDOWS 3.1 LATIN 2 Windows 3.1 Latin 2 9E WINDOWS 3.1 LATIN 5 Windows 3.1 Latin 5 5T DESKTOP Desktop 7J POSTSCRIPT TEXT PS Text 10J VENTURA INTERNAT’L Ventura International 13J VENTURA US Ventura US 14J MICROSOFT PUBLISH’G Microsoft Publishing 6J MATH-8 Math-8 8M POSTSCRIPT MATH PostScript Math 5M VENTURA MATH Ventura Math 6M PI FONT Pi Font 15U LEGAL US Legal 1U ISO-4 UK ISO 4 United Kingdom 1E ISO-6 ASCII ISO-6 ASCII 0U ISO11 SWEDISH:NAMES ISO-11 Swedish: names 0S ISO-15 ITALIAN ISO-15 Italian 0I ISO-17 SP ANISH ISO-17 Spanish 2S ISO-21 GERMAN ISO-21 Ge rma n 1G ISO-60 NORWEGIAN ISO-60 Norwegian 0D ISO-69 FRENCH ISO-69 French 1F WINDOWS 3.0 LATIN 1 Windows 3.0 Latin 1 9U ROMAN-8 Roman-8 8U

ISO 8859-1 LATIN 1 ISO 8859-2 Latin 1 ECMA-94

Latin 1

ISO 8859-2 LATIN 2 ISO 8859-2 Latin 2 ISO 8859-9 LATIN 5

ISO 8859-9 Latin 5

2N 5N

Using the Operator Control Panel 2-23

Paper orient. (orientation)

You can choose the print orientation (portrait or landscape) to use. This selection controls the placement of the text on the physical page and is not affected by paper feed orientation.

Portrait Orientation Landscape Orientation

PostScript menu

Job timeout

This is a time limit for a PostScript job to execute from start to fi nish. The setting can range from 0 to 999 seconds. The default is 0 for infinite timeout.

Print errors

When the Print Error s function is enable d, errors occurring during a PostScript pr int job will print. This is useful for troublesho oting a Post Script print j ob problem. The default is Disabled.

Fax Menu

The Fax menu only appears if a Fax modem is installed in or connected to the printer. The Fax menu lets you perform the following actions (see Chapter 4):

Send and Receive

Set to send out or receive faxes.

Send Only

Select to only send outgoing faxes. (Incoming calls will not be answered.)

Receive Only

Select to only receive incoming faxes.

2-24 Using the Operator Control Panel

How to Change a Menu Setting

The following example d escribes how to change t he paper so urce from T r ay 1 to Multi purpose. It als o describes how to change the defa ult paper size f rom Ledger (Short Ed ge Feed) to Letter (Long Edge Feed).

1. Press the Online key to set the printer offline.

2. Press the Menu key to enter the menu structure.

3. Press the

4. Press Enter to access the Paper Source submenu.

NOTE

The asterisk indicates the option is selected.

5. Press the

6. Press Enter.

7. Press the Enter key to select the Me dia si ze. The def ault or las t sel ected pap er si ze

for Multi purpose is displayed.

Next (forward) key until the Configuration menu appears.

Configuration Paper Source

Paper Source Tray 1

key or the Previous key until the Multi purpose is displayed.

Paper Source Multi purpose

Multi purpose Media size

Media size Ledger (SEF)

8. Press the Next key until Letter is displayed and press Enter to select it.

Media size Letter (LEF)

9. Press Menu. Media size for Multi purpose is displayed.

Multi purpose Media size

10.Press the Next key until Media type appears and then press Enter to select the media type from the available options.

Multi purpose

Using the Operator Control Panel 2-25

Media type

11. Press the Next key until Plain appears and then press Enter to select it.

12.When finished, press the Online key to exit the menu. The following two mes-

sages are alternately displayed:

Save Setting? Online=Temporary

Save Setting? Enter=Permanent

13.Press the Online key to temporarily save the MPT as the paper source and Letter

for the default paper size. If you press the Enter key, Letter becomes the permanent default paper size for the MPT.

2-26 Using the Operator Control Panel

Special Key Sequences

To choose the country language for the messages that are displayed on the operator control panel, there are special OCP key sequences that you may use. The language selections are shown in the tabl e below. (Country names are displayed in English. Any change also alters the display language.) The abbreviations you find include: CN = Cancel; FF = Form Feed; MN = Menu; EN = Enter; PS = Print Status;

Purpose/Key Strokes OCP Line 1 OCP Line 2

USA

CANADA ENGLAND FRANCE

Select the Country Settings

Country Default =

↑ CN

Restore factory defaults

Enter = Restore Online = Cancel

↑ ↑ FF

SPAIN ITALY GERMANY JAPAN SWEDEN DENMARK FINLAND NORWAY

↑ = Next.

Set the display language

↑ MN

Restore display language

↑ FF

Lock the OCP

↑ ↑ EN

Unlock the OCP*

↑ ↑ ↑

Select the ne twork code set

↑ ↑ PS

*Rebooting the printer also unlocks the OCP.

ENGLISH

FRANCAIS ESP ANOL ITALIANO

Display Language

Factory Defaults

Control Pa nel Locked

Control Pa nel Unlocked

Network Code Set Network filename on disk.

DEUTCH SVENSKA DANSK SUOMI NORSK

Display of the l ang uag e in NVRAM to be restored.

NOTE

The printer restores the factory default parameters and sets the display language, whenever you change the Country Code.

Using the Operator Control Panel 2-27

2-28 Using the Operator Control Panel

Printing and Paper Handling

What This Chapter Contains

This chapter discusses paper handling and printing functions, including:

NOTE

When viewing this user’s guide online, click on the page references in parentheses below to go to the page numbers cited.

■ Paper path (base configuration) (see page 3-2)

■ Paper path (with options installed) (see page 3-3)

■ Paper sizes and printer input trays (see page 3-4)

■ Paper weights and storage (see page 3-6)

■ Paper orientation (see page 3-8)

■ Printable area (see page 3-9)

Chapter 3

■ Loading paper into Trays 1, 2, 3, 4, 5, and the MPT (see page 3-11)

■ Using the Envelope Feeder (option) (see page 3-18)

■ Using the Trayless Duplex (two-sided) printing (option) (see page 3-20)

■ Using the Finisher (option) (see page 3-24)

■ Using the Digital printCopy feature (option) (see page 3-31)

■ Print request exceptions (see page 3-32)

Printing and Paper Handling 3-1

Paper Path (Base Configuration)

Understanding how the paper travels inside the printer helps you better handle paper loading and paper jams. Figure 3-1 shows the printer in its standard configuration.

1. The paper is pulled out of a paper cassette or the MPT.

2. The image is transferred from the photosensitive drum inside the EP Cartridge to

the paper.

3. The toner on the paper is fixed by the fuser.

4. The paper emerges onto the Face-down tray.

Fuser

EP Cartridge

MPT

Figure 3-1. Base Printer Configuration

3-2 Printing and Paper Handling

Paper Path (With Options Installed)

Figure 3-2 shows the prin ter with the opti onal HCF , Fini sher , Trayl ess Duplex unit, and Face-up Tray installed.

1. The paper is pulled out of a paper cassette or the MPT.

2. The image is transferred from the photosensitive drum in the EP Cartridge.

3. The toner on the paper is fixed by the fuser.

4. The paper is output as follows:

❒ For Face-up tray: face up. ❒ For Face-down tray: face down. ❒ For Finisher: fa ce down, offset, stapled (if enabled).

Finisher

Face-Up Tray

Trayless Duplex

Unit

MPT

Face-Down Tray

Fuser

EP Cartridge

Tray 4

Tray 5

Tray 1

Tray 2 Tray 3

HCF

Fuser

EP Cartridge

HCF

Figure 3-2. Printer With Options Installed

Printing and Paper Handling 3-3

Paper Sizes, Paper Types and Printer Input Trays

This table shows which p aper s iz es c an be used with the 32 PPM printer’s input trays.

Paper Size

A6 (SEF) 105.0 149.0 A5 (LEF) 149.0 210.0 A4 (SEF) 210.0 297.0 A4 (LEF) 297.0 210.0 A3 (SEF) 297.0 420.0 B5 (LEF) 182.0 257.0 B4 (SEF) 257.0 364.0 STATEMENT (LEF) 140.0 216.0 LETTER (SEF) 216.0 279.0 LETTER (LEF) 279.0 216.0 LEDGER (SEF) 279.0 432.0 EXECUTIVE (LEF) 184.0 267.0 FOLIO (SEF) 216.0 330.0 LEGAL (SEF) 216.0 356.0

SE mmLE

Tray 1 Tray 2

HCF

(Tray 3)

HCF

(Tray 4)

HCF

(Tray 5)MPTray

Envelope

Feeder

Trayless

Duplex

»»» » »

»»»»»» »

»»» » »

»»»»»» »

»»» » »

»»»

»»» » »

»»»»»» »

»»» » »

»»»»»» »

»»» » »

COM 10 105.0 241.0 MONARCH 98.0 191.0 DL 110.0 220.0 C5 162.0 229.0 UNIVERSAL 1 mm

or 0.05 in. increments UNIVERSAL

ENVELOPE 1 mm or

0.05 in. increments SUPER B 297.0 431.0

PAPER (BOND) OVERHEAD TRANS-

PARENCIES LABELS

JAPANESE POSTCARD (Hagaki) (Oufuku hagaki)

100.0 to

297.0

98.0 to 162.0

100 148

148.0 to

431.0

191.0 to 229.0

148 200

»»

»»»»»» »

»» »

3-4 Printing and Paper Handling

The following paper sizes are available only on the 40 PPM printer.

Paper Size

Pa-Kai 267 389 C6 Env 162 114 Gletter 266.7 215.9 F4 210 330 Dai Pa-Kai 275 395 Juuoroku Kai

(16vo)

SE mmLE

275 198

Tray 1 Tray 2

HCF

(Tray 3)

HCF

(Tray 4)

HCF

(Tray 5)MPTray

»»

Envelope

Feeder

Trayless

Duplex

Printing and Paper Handling 3-5

Paper

T o obtain goo d print q uality, use the recommended pape r and properl y positi on it in th e correct trays. For the desired paper orientation, see the labels on the trays.

Paper Weights

The printer accepts the following paper weights:

■ 17-28 lb (64-105 g/m

feeder (HCF) option.

■ 17-28 lb (64-105 g/m

(MPT).

■ 17-24 lb (64-90 g/m

Unacceptable Paper

Avoid using the following media as they cause paper jams and print quality problems.

■ Excessively thick or thin paper

■ Paper that has already been printed (preprinted letterhead is allowed)

■ Wrinkled, torn, or bent paper

) via all paper trays, i ncluding the 2,500-sh eet high capac ity

) A6 + 190 g/m2 postcard via the Multi Purpose Tray

) via the Trayless Duplex option.

■ Moist or wet paper

■ Curled paper

■ Paper with an electrostatic charge

■ Glued paper

■ Paper with special coating

■ Colored paper with surface tr eatment

■ Paper unable to withstand temperature of 302°F (150° C)

■ Thermal paper

■ Carbon paper

■ Paper with paper fasteners, ribbons, tape, etc. attached

■ Heavily textured paper

■ Label stock with exposed backing sheets

3-6 Printing and Paper Handling

Unacceptable Paper Size

Avoid using the following paper custom sizes in Trays 1, 2 or 3, as this may heat the engine excessively, causing the plastic parts of the fuser to melt or get deformed.

Width: 182mm (7.16 inches) ~216mm (8.5 inches) and Length: 210mm (8.25 inches) ~ 216mm (8.5 inches) or

420mm (16.5 inches) ~ 432mm (17 inches)

CAUTION

Do not install paper si zes in Trays 1, 2 or 3 that are not displayed in the Paper Size table to avoid causing serious damage to the engine.

Storing Paper

Store the paper properly to avoid print quality problems and paper jams.

■ Store paper horizont all y, in a flat, dry lo cation to avoid wrinkle, bending, curl, et c.

■ Store paper away from direct sunlight.

■ Store any unused paper in its original packing.

Printing and Paper Handling 3-7

Paper Orientation

Each tray has a label showi ng th e proper orientation of paper. Refer to this label when loading paper.

■ In most situations, using the Media Type selection through the Driver will handle

the image rotation automatically.

■ In other cases, Duplex printing on pre-punched and letterhead paper is possible

without having to change the way paper is loaded if you set the Drivers that ship with this product to print on the reverse side of the paper first. The Reverse Sides button is available from the Document folder in the Drivers Window. Refer to Online Help.

Simplex Printing

■ Load letterhead face up and upside down (text) as shown in the figure below.

■ Load pre-punched paper with holes on the right.

■ Load labels face up and upside down.

■ Load striped transparencies face up and with the stripe on the left.

Simplex Printing Orientation

Duplex Printing

■ Load letterhead face down and upside down (text) as shown in the figure below.

■ Load pre-punched paper with holes on the left.

3-8 Printing and Paper Handling

Duplex Printing Orientation

Printable Area

■ Normal printing

Printable Area

4 mm

■ Edge to edge printing

Printable Area

When you request edge to edge (wide) printing, the printing area is from edge to edge on all sides of a sheet of paper . Also, poor print quality , dirty pri nting on the reverse si de or along the edge may result. For print quality problems, see Chapter 5.

Printing and Paper Handling 3-9

Loading Paper

When the display on the operati on panel indicat es no paper, add paper to the indicated paper source.

■ Fan paper before inserting it into the trays.

■ Do not overload the tray.

■ Always load paper of the same size.

Setting Paper Sizes

To set the paper size, use the guides as shown:

1. When you set paper in the trays, a lign the fo ur corne rs of the pap er and place stack

between the guides.

NOTE

Do not stack the paper above the limit mark.

2. Adjust the guide to the paper width and length.(See page 3-13.)

3-10 Printing and Paper Handling

Adding Paper to T ray 1, 2, and 3 (If Installed)

1. Pull out the tray until it stops.

2. Gently lift up the guide and slide it until it stops.

NOTE

Skip this step if you are not changing paper size.

Printing and Paper Handling 3-11

3. While pressing down the gray handle, slide the guide until it stops.

4. Place the paper in the tray between the guides.

NOTE

Do not stack the paper above the limit mark.

3-12 Printing and Paper Handling

5. Adjust the guides to the paper width and length.

Adjust guides to the correct width

NOTE

Adjust guides to the correct length

Adjust the guides to the correct paper size; otherwise, paper may be transported incorrectly and may result in paper jams.

6. Push the tray in until it latches.

Printing and Paper Handling 3-13

Adding Paper to Trays 4 or 5

The following procedure shows Tray 5 as an example.

1. Open the tray.

2. Adjust the guide to the correc t paper length a nd insert paper into the tray.

NOTE

Do not stack the paper above the limit mark.

3. Close the tray.

3-14 Printing and Paper Handling

Adding Paper to the Multi Purpose Tray

1. Pull out the extension tray to the desired length.

2. Place paper along the right edge of the feeder.

Printing and Paper Handling 3-15

3. Adjust the paper guide to slightly touch the paper stack.

4. Insert the paper stack as far as into the printer as it can go.

5. When you finish printing from the MPT, remove any remaining paper from the

tray and push back the extension tray.

3-16 Printing and Paper Handling

Using Transparencies

About 20 sheets of Letter/A4 size transparencies can be loaded into the MPT at one time. The transpar encies must be able to withstand the he at gene rated by the fusing assembly (374

NOTE

To print transparencies, only use Trays 1 and 2, or the MPT.

To load transpa rencies:

■ Before loading a st ack of tran sparen ci es int o the MPT , f an them a nd the n t ap them

on a flat surface to align the edges.

■ When handling transparencies, hold the edges and avoid touching the print side.

■ Using the OCP, set the media type to Transparency.

■ Adjust the paper guides to the width of the transparency stack.

■ Slide the transpar enc ies into the printer as far as they go wit h the print side facing

up in Tray 1/2 or print side facing down in the MPT.

F / 190οC) without damage.

CAUTION

The transparencies must not exceed the paper limit mark. Do not scratch or dirty the print side of the transparencies with fingerprints. Remove each transparency as soon as it is delivered to the output tray to prevent curling and jams.

Printing and Paper Handling 3-17

Using the Envelope Feeder (Option)

The optional Envelope Feeder allows the printer to print a large number of envelopes at one time. The maximum envelope stack height is 2.87 in. (73 mm) or about 100 envelopes. The acceptable s ize of t he enve lopes r anges from 3.8 7 in. x 7.5 into 6.93 in. x

10.24 in. (98.4 x 190.5 mm to 176 x 260 mm), including the standard envelope sizes:

■ COM 10 (104.8 x 241.3 mm)

■ Monarch size (98 x 191 mm )

■ DL size (110 x 220mm)

■ C5 size (162 x 229 mm)

■ B5 size (182 x 257 mm)

■ C6 size (for 40 PPM printer o nly) (162 x 114 mm)

Envelope Feeder Option

NOTE

The MPT must be removed before you can install and use the Envelope Feeder.

Trayless Duplex printing is not available from the Envelope Feeder.

Tips for Envelope Printing

■ Do not reuse envelopes that have already caused a paper jam.

■ Load one size of envelope at a time into the Envelope Feeder.

■ Add envelopes only when the Envelope Feeder is empty.

3-18 Printing and Paper Handling

Loading Envelopes into the Envelope Feeder

1. Stack the envelopes, making sure they are not stuck together and all flaps are

closed.

2. L ift the envelop e weight and insert the envelopes with the long-leading e dge first and the flap-side up.

3. Slide the guide so that it slightly touches the edges of the envelope stack.

CAUTION

Envelopes should not exceed the limit mark. Do not add envelopes while printing or paper jams may result.

Printing and Paper Handling 3-19

Using Trayless Duplex (Two-Sided) Printing Option

Y ou can print on both side s of a page once the T ray less Duplex u nit (opti on) is ins talled. Check the Duplex box from the Document secti on of the Drivers dialog box or choo se Yes to Duplex at the OCP Configuration menu to print pages two-sided, with the tops placed back to back. The paper weights you can use with Trayless Duplex printing range from 17 lb (64 g/m

For a list of supported paper sizes , refer to “Paper Sizes, Paper Types and Printer Input Trays” on page 3-4.

NOTE

If the Trayless Duplex unit is not installed, all duplex and tumble (s ee next

page for more infor mation on “tumble” ) r eques ts ar e ignored and the jobs are printed in the simplex mode.

Tips for Trayless Duplex Printing

For Trayless Duplex printing, use paper that is opaque enough to block out what is written on the oppos ite side. If yo u use transparen t paper , the prin ted data from one side of the page will show through t o the other side. For best re sults, tes t a small qua ntity to make sure the opacity is acceptable.

) to 24 lb (90 g/m2).

NOTE

You cannot use Trayless Duplex printing for envelopes, labels, postcards, or transparencies. These are automatically printed in simplex mode.

3-20 Printing and Paper Handling

Binding Options

The printer provides you with two options for binding. You can bind as a book or as a Clipboard by using either the OCP or the Drivers.

Selecting the Binding Options from the Drivers

The two binding options are: The Book option in Windows 3.1 and 95. This is also r eferred t o as th e

Long Side option for Port rait Orientatio n and Short Side for Landsca pe orientation in the Windows NT 3.51 and NT 4.0 operating systems.

The Clipboard option in Windows 3.1 and 95. This is also referred to as the Short Side option for Portrait orientation and the Long Side option for Landscape orientation in the Wind ows NT 3.51 and NT

4.0 operating sys tems. The f igures on the rig ht display Duplex b inding options for P ortrait orientation.

Use the following steps to select binding options:

■ Click the Properties button in the Print Setup dialog box to view the Drivers

dialog box.

■ Click the Document folder.

■ Check the Duplex option.

■ Click the Book or the C lipboard buttons, based on the binding option you need.

Accessing the Binding Options from the OCP

Use the following steps to select binding options from the OCP:

■ Move to the Configuration Menu.

■ Press the Enter button for Duplex.

■ Press Enter for Tumble if you want the document bound on the short edge. If you

do not select Tumble, the document is bound on the l ong edg e. The de fault d uplex binding is long edge.

Printing and Paper Handling 3-21

Binding Orientation Portrait

Back Page Front Page

Back Page

Binding S Top to bottom binding

STumble

Referred to as:

■ Clipboard, an option in the Windows 3.1,

and 95 Drivers dialog box.

■ Short Side, an option in the Windows NT

3.51 and 4.0 Drivers dialog box.

Referred to as:

Binding S Left or right binding

■ Book, an option in the Windows 3.1 and

S Non-tumble

95 Drivers dialog box.

■ Non-Tumble, an option in the Macintosh

Layout or Options dialog box.

■ Long Side, an option in the Windows NT

3.51 and 4.0 Drivers dialog box.

Front Page

■ Tumble, an option in the Macintosh Lay-

out or Options dialog box.

3-22 Printing and Paper Handling

Binding Orientation Landscape (continued)

Back Page

Binding S Top to bottom binding

Referred to as:

STumble

■ Clipboard, an option in the Windows 3.1,

and 95 Drivers dialog box.

■ Long Side, an option in the Windows NT

3.51 and 4.0 Drivers dialog box.

■ Tumble, an option in the Macintosh

Driver’s Page Layout or Options dialog box.

Front Page

Back Page Front Page

Binding

Left to right binding

S Left or right binding S Non-tumble

Referred to as:

■ Book, an option in the Windows 3.1, and

95 Drivers dialog box.

■ Short Side, an option in the Windows NT

3.51 and 4.0 Drivers dialog box.

■ Non-tumble, an option in the Macintosh

Driver’s Page Layout or Options dialog box.

Printing and Paper Handling 3-23

Using the Finisher (Option)

The Finisher provid es face-down jogging, face-down stapling, an d face-down stackin g. With a total output capacity of 2010 sheets, it includes three output bins with the following capacities:

■ Letter/A4 (20 lb B ond): 670 unstapled sheets, or 100 stapled sets of any size.

■ Other sizes: 335 unstapled sheets, or 100 stapled sets of any size.

The Finisher attaches to the right side of the printer engine and requires the HCF for operation and height a lignment. The options it provides are sel ectable from the opera tor control panel and the Drivers on a job by job basis. (See page 3-27.)

Stapling Positions

Except for transparencies, labels, postcards and envelopes, all supported media types can be printed as duplex and/or stapled.

Stapling is supported only:

■ in the three Fi nisher bins.

■ along the trailing edge of the print job .

Y ou select t he stapli ng positi on at the OCP or through the Driv ers. If stapling i s request ed for a job that con tains more than 50 sheets, t he printe r prin ts the ent ire job c orrectl y, but does not staple it. Also, if stapling is requested on a single-page job, the page will not be stapled.

NOTE

To operate properly, the staple cartridge must be installed, even if it does not contain any staples or the job is not requesting staples.

The table below shows which paper s izes can be used with th e Finisher’s opt ions. Also, the following illustrations provide the stapling positions.

3-24 Printing and Paper Handling

Finisher Stapling Positions

Stapling is available for the following paper sizes:

Paper Size

(SEF)

A4 A4 (LEF) A3 (SEF) LETTER (SEF) B4 (SEF) LETTER (LEF) B5 (LEF) LEDGER (SEF) LEGAL (SEF) EXECUTIVE (LEF) A5 (LEF) FOLIO (SEF) INVOICE (LEF)

NOTE

SEF means Short Edge Feed, or Short Edge First. LEF means Long Edge Feed, or Long Edge First. For illustrations, see “Staple Positions” on page 3-26.

Envelopes cannot be sent to the Finisher. You cannot staple envelopes, transparencies, labels, and postcards.

Printing and Paper Handling 3-25

Staple Positions

These are the stapling positions provided by the Drivers.

Position Portrait Page Landscape Page Comments

Top Left

Top Right

Top Center

A A

The staples on A4 (LEF) and A3 paper sizes wil l be

at 45

angles (not straight

as shown.)

SEF pages only

Left Center Right Center

3-26 Printing and Paper Handling

LEF pages only

LEF pages on ly

SEF pages only

Left Center is shown. Right Center (not shown) staples on the opposite side.

Selecting Stapling Positions From the Printer Drivers

This is an example procedure demonstrating how to set the printer Drivers to deliver a stapled print job with the staples in the position you choose.

To set up a one-copy Duplex (two-sided) print job on plain, letter paper, in Portrait orientat ion that is stapled on the Left Center and collated, press the Properties button in the Print Setup screen to access the Driver Document dialog box, then:

1. In the Paper Type field, select Plain from the available options.

2. In the Paper Size field, select Letter from the available options. Your selected

paper size is displayed on the upper-right side of the dialog box.

3. In the Paper Source field, select Autoselect from the available options.

4. In the Orientation field, select Portra it from the av ailable options.

5. In the Duplex field, select Book from the available options.

6. In the Copies field, enter 1.

7. In the Output Tray field, select A utoselect from the available options.

Printing and Paper Handling 3-27

8. In the Stapling field, select the desired stapling position from the available

options, which vary depen ding on the pa per size an d orienta tion sele cted. A visua l confirmation of the stapling location is provided in the Driver window. The example uses the Left Center Stapling position.

NOTE

If the Stapling icon is Green, there are staples in the staple cartridge. If it is Red, it is e mpty. The icon appears on the dial og b ox onl y if you cl ick the Refresh button. The Refresh button is available only if you are connected to a network.

9. Select (check) the Collate field.

10.If you want to use Printer Monitor, select the Monitor Job Status field.

3-28 Printing and Paper Handling

Selecting Stapling Positions From the Operator Control Panel

The Finisher has three stapling positions selectable at the OCP Configuration menu:

Top

Feed Direction

Top Center Bottom

LEF SEF

NOTE: The Center staple position uses 2 staples. On A3 and A4 LEF sheets, the Bottom position staples at 45o.

Center

Bottom

LEF

SEF

Portrait

Landscape

Y ou may select the position of the staple s relative to the image orie ntation on the printed page. For example, th e plac ement of a sta ple on a Long Edg e Fe ed (LEF) pag e may be T op Ce nter, yet the same physical pl acement on a Sh ort Edge F eed (SEF ) p age may be Left Center.

T o set the pr inter OCP to de li ver a s taple d pri nt job wit h the s taple s in t he positi on you choose, first you select the paper source and paper size from the OCP, as follows:

1. Press the Online key to set the printer offline.

2. Press the Menu key to enter the menu structure.

3. Press the

Next (forward) or Previous (back) key until the Configuration menu

appears.

Configuration Paper Source

NOTE

The asterisk indicates that the option is the default.

4. Press Enter. The Paper Source menu values appear.

Paper Output Face down tray

5. Press Next until Finisher is displayed and then press Enter to select it.

Paper Output Finisher

6. Press Enter to display the Finisher options.

Finisher Bin

7. Press Next until the Staple option is displayed. Select Staple and press Enter.

Finisher Staple

Printing and Paper Handling 3-29

8. Press Next until th e Stapli ng position s are displa yed. Selec t the staple position and

press Enter.

Staple Center

NOTE

You may also set your stapling positi ons from the Drivers Document dialog box. (See page 3-27.)

3-30 Printing and Paper Handling

Digital printCopy Feature

The Digital printCopy (DpC) option:

■ Allows you to print multiple, collated copies of a document with one single data

transfer of the Job to the printer.

NOTE

A DpC feature is activated whenever multiple copies are requested by the Driver or application. In Windows 3.1 only, if the application provides a

“collate” feature, the option needs to be turned off in order for DpC to function.

■ A DpC job starts printing when the first page in a Simplex Job (or the first two

sides of a Duplex Job) has been spooled to the disk.

■ DpC is supported through al l Interfaces and is supported for PostScript Fax Jobs.

■ You can switch between collated and noncollated copies on a job-by-job basis,

using the Collate button from the Drivers dialog box.

■ If the size of the print Job e xceeds the DpC disk c apaci ty, a function called Chun k-

ing is invoked. With Chunking, print data is s pooled until the DpC dis k is fu ll. The Job is, therefore, printed in chunks, with all collated copies of the first chunk followed by all collated copies of the next chunk in succession.

■ Concurrency is supported. While printing a DpC Job, other DpC Jobs, Fax Jobs

and Scanner Jobs can be received, processed and spooled to disk.

Printing and Paper Handling 3-31

Print Request Exceptions

When the print job can not be del ivered to the requested output device, the pr inter redirects the job to t he appropr iate one . The tabl e below sh ows the pr int request e xceptions only. Other print jobs are processed as requested.

Request Output

Trayless Duplex Simplex Staple Unstapled

If the tray is not i ns tall ed , t he job is flushed. If the tray

Specifie d tray

Specifie d size

Specifie d type

has an error , the printer waits until the error condition is cleared before printing. This is applicable to both PostScript and PCL

Scale to the best fit available paper, or choose to be notified to load paper or print on closest availa ble size (may be clipped).

Use Best fit enabled, where th e printer p icks the p age type that is closest to the requested page type in the list of priority, and scales the job to print on that page or choose to be notified.

Specifie d bin full

For Trayless Duplex and for an envelope, SuperB or custom paper size

For Trayless Duplex and the label or transparency media types

Stapling, Jogging, with media types, label and transparencies.

For staples when staple cartridge runs out

For Face-up and any finisher options

For Face-up and jogging Does not jog.

NOTE

Cascades to next bin or no tifies op erator to e mpty the bin.

Use the requ ested size and print the job in simplex.

Pull from correct source and print the job in simplex.

Will not be stapled and jogged.

A warning is issued. The job will print to the requested Finisher bin unless the staple ca rtridge has been removed, in which case the job will be sent to the Face-down tray.*

The finishing options are honored and the face-up request is ignored.

*The Face-down tray does not support stapling.

3-32 Printing and Paper Handling

What This Chapter Contains

This chapter explains how to use the Fax application.

NOTE

When viewing this user’s guide online, click on the page references in parentheses below to go to the page numbers cited.

The topics include:

■ Fax Options (See page 4-2.)

■ Enabling and Disabling fax (See page 4-3.)

■ Setting up Fax (See page 4-4.)

■ Faxing a Document (See page 4-5.)

■ Using the Phone Book (see page 4-8

Chapter 4

Using the Fax

■ Using QuickFax (see page 4-12))

NOTE

Fax is not available in PCL.

Using the Fax 4-1

Fax Options

The Fax application al lows you to enab le the pr inter to send a schedul ed fax job i n two fax formats as follows:

■ Normal: fax to a remote Fax machine using the CCITT Group 3 Fine or Standard

(G3) format.

■ Postscript: fax to another DDS printer in the Postscript format.

PostScript Fax provide s a means of transf erring the document in a PostS cript fo rmat to another DDS type printer. A document exactly like the one th at woul d appear at the lo cal printer is produc ed at the remot e printer. Postscript Fax supports a high resolution. It also supports printing functions such as stapling, duplexing, collation, and Digital printCopy (DpC) on the remote printer.

Select the fax for mats using the Format field of t he Recipient di alog box. The Recipi ent dialog box is explained in the following sections.

You can use the cover page and delayed faxing features with both formats.

NOTE

Y o u can use Fa x fr om the Dr ivers onl y if you have enabled Fax S ending on the OCP (see Chapter 2 for more details.)

4-2 Using the Fax

Enabling and Disabling Fax

To enable Fax using the Drivers,

1. Click on the Fax check box in the Document folder of the printer driver.

When you are in the application, the word Fax is appended onto the driver setup dialog box title bar.

2. Once Fax is enabled, all documents are faxed rather than printed.

Fax Check Box

NOTE

If Fax is enabled and you choose to print rather than fax, enter the Fax menu and leave the recipients field blank. To print, click Send. You can also press the Cancel button to print instead of faxing. Check the Local Copy box in the Fax dialog box, to print a copy of the faxed document at the printer that has sent the fax request.

To disable Fax,

1. Click on the Fax check box to clear it.

2. Once the Fax check box is disabled, all the documents are printed.

Using the Fax 4-3

Setting Up Fax

The Fax Settings dialog box allows you to enter the send er’s details and to main tain the phone book. The sender’ s settings a ppear on the cov er page. To access the Fax Settings dialog box,

1. Click the Properties button from Printer Setup.

2. Click the Fax Settings button to open the Fax Settings folder.

The settings you enter are st or ed as the defa ult val ues on your system and can be used across applicati ons. To fax a document, the pr inte r driv er must fi rs t be ena bled f or Fax via the Document folder, Fax check box.

4-4 Using the Fax

Faxing a Document

Once the Fax check box is enabled in the Document folder of the Drivers window, all printed documents are processed by the Fax subsystem and sent to any selected recipients. If no recipients are selected, or if you press the Cancel button, the document is printed.

After selecting OK to print a job from an application, the main Fax dialog box is displayed as shown in the fi gure below. In this dialog box, you may select recipients and configure all aspects of the Fax operation, including delivery dates and time.

Using the Fax 4-5

To Fax,

1. Select recipients from the displayed phone book list by clicking the check box to

the left of the recipient’s name, or manually supply an address via the Q uickFax menu. (See “To send a Fax using QuickFax,” o n page 4-12.) The system supports

multiple phone books. I f the curr ent pho ne book i s not suita ble, yo u may pre ss th e PhoneBook button to se lect another.

NOTE

If no recipient names are displayed in the phone book and if the New Recipient button is grayed out , then you must cr eate a new phone book l ist. (See “Creating a Phone Book File” on page 4-10.)

2. Optionally, you can choose to include a cover page in the Cover page dialog box

that opens when you click the Cover Page button in the Fax dialog box. Select a

cover page from a list which includes the printer’s default cover page, any user supplied custom file s or none. The c over page a llows you to add text as a memo t o be included on the cover page present below the sender and recipient information.

3. Optionally, you can delay the delivery time. The Delay button di splays a dialog

box from which you select the date and time for delivery.

4. If all the information is correct, click on the Send button and the document is

transferred to the printer for delivery.

5. The Fax settings remain constant across all applicat ions. If you wish to change the

fax settings, clic k the Options butt on. A dialog box similar to the Fax Sett ings dia- log box appears. This information is used in the generation of the cover page.

4-6 Using the Fax

Creating a Custom Cover Page

■ Create your custom cover page document in any word processing application.

Save the file.

■ Click Print. The Print Setup dialog appears.

■ Click Properties. The Drivers window appears.

■ Click the Job Options folder.

■ Select Fax Cover Sheet from the ‘Out put to’ fiel d. The Save as dial og box appears

allowing you to save the cover page as a postscript file with a *.ps extension.

NOTE

Refer to the ONLINE HELP for information on using “template strings” in the cover page.

Using the Fax 4-7

Using the Phone Book

You can manage a list of recipient a ddresses in one or many phone books, f or outgoi ng faxes. Once you selec t a phone book, you can create new recipients or groups of recipients, and modify or delete existing ones.

The phone book can be edited from the:

■ Phone Book Button in the Fax Settings folder of the Drivers window.

(See page 4-4.)

■ Fax dialog box while sending a Fax. (See page 4-5.) The Phone Book portion of

the Fax dialog box, is shown below.

■ Standalone Phone Book application. Click this icon from the

Printing System folder to open the Phone Book dialog box.

■ Use the check box next to the re cipient to select one or more re cipients. If no

recipient is selected, the document will be printed, not faxed.

■ Use the View By drop box to change the phone book display. View By allows you

to view the list of recipients and sort them by either first name, last name, or company name (shown below).

■ Click the Show radio button to display all phone book entr ies or only those

selected for the current Fax.

■ Click Find to find a recipient.

■ Click New Recipient to add new phone book entries. The Recipient dialog box

opens when you click this button.

■ Click New Group to add new groups of entries.

■ Click Select Phone Book to select a phone book. If none is selected, you must

enter the directory location for the Phone Book.

■ Select phone book entries to enable the Edit or Delete buttons to use to modify or

remove specified entr ies.

4-8 Using the Fax

Hitachi DDS 40, DDS 32 User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

TRADEMARKS

NOTICE TO USER

About This Manual

For More Information

Audience

Manual Conventions

Customer Support

Supplies Ordering

Spare Parts Ordering

Disclaimer

What This Chapter Provides

Printer Features

Fonts

Printer Languages and Emulations

Printer Software and Utilities

Interfaces (I/O) Configurations

Printer Options

Base Printer Components

Printer Options

Printer Drivers and Utilities

Operator Control Panel

Inside the Printer

Start-Up Procedures

Connecting the Power Cord

Powering Up the Printer

Printing Status Pages

What This Chapter Provides

Operator Control Panel Display, LEDs and Keys

Liquid Crystal Display

Input Keys

Input Key Definitions

Canceling a Print Job from the OCP

Status Indicators

Using the Menus

Menu Structure

Print Menu

Configuration

Parallel menu

Network menu

PCL menu

PostScript menu

Fax Menu

How to Change a Menu Setting

Special Key Sequences

What This Chapter Contains

Paper Path (Base Configuration)

Paper Path (With Options Installed)

Paper Sizes, Paper Types and Printer Input Trays

The following paper sizes are available only on the 40 PPM printer.

Paper

Paper Weights

Unacceptable Paper

Unacceptable Paper Size

Storing Paper

Paper Orientation

Simplex Printing

Duplex Printing

Printable Area

Loading Paper

Setting Paper Sizes

Adding Paper to T ray 1, 2, and 3 (If Installed)

Adding Paper to Trays 4 or 5

Adding Paper to the Multi Purpose Tray

Using Transparencies

Using the Envelope Feeder (Option)

Tips for Envelope Printing

Loading Envelopes into the Envelope Feeder

Using Trayless Duplex (Two-Sided) Printing Option

Tips for Trayless Duplex Printing

Binding Options

Selecting the Binding Options from the Drivers

Accessing the Binding Options from the OCP

Using the Finisher (Option)

Stapling Positions

Finisher Stapling Positions

Staple Positions