Hitachi DDP 184 User's Guide

RICOH Printing Systems DDP Server

DDP Server

User’s Guide

Read and keep this manual.

• Read safety instructions carefully and understand them before starting your operation.

• Keep this manual at hand for reference.

SOFHA GmbH

Version 2.1

N905303

registered trademarks of SOFHA GmbH, Germany. DocXPLORER is a trademark of SOFHA GmbH, Germany. All other company and product names are (registered) trademarks

of the respective owners. While every effort has been made to ensure the accuracy of

information contained in this document, SOFHA GmbH shall not be held responsible for any inaccuracies it may contain.

All specifications are subject to change without notice.

Safety Summary

The hazard warnings which appear on the warning labels on the machine or in the manual have one of the following alert headings consisting of an alert symbol and a signal word, DANGER, WARNING, or CAUTION.

This is the safety alert symbol. It is used to alert you to potential

DANGER: indicates an imminently hazardous situation which, if not

WARNING: indicated a potentially hazardous situation which, if not

CAUTION: indicates a hazardous situation which, if not avoided, will or

CAUTION: Indicates a potentially hazardous situation which, If not avoided,

personal Injury hazards. Obey all safety messages that follow this symbol to avoid possible Injury or death.

avoided, will result in death or serious injury.

avoided, can result in death or serious injury.

can result in minor or moderate injury, or serious damage of product.

may result in property damage.

General Safety Guidelines

Before operating the machine, read the following instructions carefully:

• Follow all the operating procedures provided in this

manual.

• Pay special attention to and follow all the hazard

warnings on the machine and in the manual. Failure to do so can cause injury to yourself or damage to the machine.

• Do not perform any operation or action in any way

other than as provided in this manual. When in doubt, call the designated field engineer.

• Keep in mind that the hazard warnings in this manual or

on the machine cannot cover every possible case, as it is impossible to predict and evaluate all circumstances beforehand.

Be alert and use your common sense.

Safety Precautions

To avoid an electric shock, personal injury and/or damage of the DDP Server carefully observe the following safety precautions:

WARNING: Check the Supply Voltage

Check the local supply voltage before plugging the DDP Server power cord into the electrical outlet. If the supply voltage does not match the range which is indicated on the rating label, do not connect the DDP Server to the mains supply and contact your local dealer for support.

WARNING: Do Not Open the Enclosure

The DDP Server enclosure may not be opened except by a qualified service technician. The service technician must switch the DDP Server off and unplug the mains supply before opening the enclosure.

WARNING: Connect the Network Ports Properly

The network ports are intended for connecting the DDP Server to an Ethernet network and to the front and rear engines only. Do not attempt to connect any of the network ports to a telecommunication network, i.e. to a telephone line.

CAUTION: Keep Mobile Phones Away

Do not operate a mobile phone close to the DDP Server. It may disturb proper operation of the DDP Server.

WARNING: Use Recommended Batteries Only

The DDP Server contains a Lithium battery. The battery may explode if incorrectly replaced. Do not short-circuit the battery. Do not dispose of the battery in fire. Do not attempt to disassemble the battery. Keep the battery out of reach of children. If the battery is exchanged by a service technician, only one of the following battery types must be used:

Duracell Inc. DL2032, DL2032D EEMB Co. Ltd. CR2032 Eveready Battery Co. Inc. CR2032 FDK Energy Co. Ltd. CR2032, CR2032

CR2032

Hitachi Maxell Ltd. CR2032, CR2032A Matsushita Electric Industrial Co Ltd. CR2032, CR-2032 Mitsubishi Electric Corp. CR2032 Philips Lighting B.V. CR2032 Radioshack Corp. CR2032 Rayovac Corp. CR2032 Renata S.A. CR2032 Sanyo Energy (USA) Corp. CR2032, CR2032/1 Shun Wo (HK) Enterprise Development Co. CR2032 Sony Fukushima Corp. CR2032 Toshiba Battery Co. Ltd. CR2032 Varta Microbattery GmbH CR2032 Varta Gerätebatterie GmbH CR2032 Vic-Dawn Enterprise Co. Ltd. CR2032 Wuhan Lixi n g (T o rc h ) P o w e r Source Co. L t d . CR2032

Dispose of used batteries according to the manufacturer’s instructions.

Preface

Welcome to DDP Server! DDP Server is a hardware / software system for efficient printing

in the network office environment. It consists of:

• ProfiRIP – a controller which turns a RICOH DDP184

into a network ready printer

• SOFHA DocuFLOW – Print on Demand features like

custom queues, archive jobs, job merging, and load balancing.

• ProfiNET – the networking features that enable the

network communication between the user’s computer and DDP Server

• ProfiWEB – the Internet features such as Internet

printing and web management

• Printer Driver – a printer driver providing advanced

printing capabilities including imposition and forms overlay in an intuitive graphical user interface

• Printer Installer – a Windows utility for easy installation

of multiple printers

• SMAP – an application for direct printing of PostScript,

PDF, PCL, TIFF, and ASCII files

• DocXPLORER – a monitoring and control application

for managing multiple DDP Servers in a network

• Database Print Manager – a variable data printing

application for efficiently printing a template document with records from a database

About this manual

The following manuals are provided for DDP Server:

• DDP Server User’s Guide (this manual). It contains

information about:

• Hardware setup

• Software installation and setup

• Basic description of printing

• Basic description of controller and job management

• Overview of DDP Server applications

• Printer Driver Plug-in Reference Guide – describes how

to use the DDP Server printing and finishing features

• ProfiWeb Reference Guide – describes controller and

job management using the web browser

• DocXPLORER Reference Guide – describes controller

and job management using DocXPLORER

• Database Print Manager Reference Guide – describes

variable data printing using Database Print Manager

The reference guides are stored in machine readable form (PDF format) on the DDP Server CD-ROM. You may print them for use with your DDP Server.

The following additional information is available:

• Adobe PS printer driver help – this can be called from

the printer driver

• ATM (Adobe Type Manager) help – this can be called

from ATM

The following conventions are used in this manual:

• User interface elements, like window captions, menu

elements, buttons are denoted

• Some user interface elements are denoted by a path like

RIP details » General » Others may see job details.

In expressions like this, the single elements describe the menu (optional), the menu element, the tab sheet in the dialog, and the button or field label.

in this style.

Contents

Safety Summary.................................................................................................................iii

General Safety Guidelines .......................................................................... iii

Safety Precautions............................................................................................... iv

Preface............................................................................................................................... vi

About this manual............................................................................................................. vii

Hardware Installation 1

Package Contents.................................................................................................................1

Hardware Overview.............................................................................................................2

Supported Devices...............................................................................................................6

Cable Connections...............................................................................................................6

DDP Server Setup and Management 8

Network setup......................................................................................................................8

Problem handling: Initialize Disk........................................................................................9

Software Installation 10

CD Contents ......................................................................................................................10

Installing the DDP Server Software...................................................................................11

Windows..............................................................................................................12

Macintosh............................................................................................................13

Installing the Printer Driver...............................................................................................14

Windows..............................................................................................................14

Installable Options – Windows............................................................................17

Macintosh............................................................................................................20

Installable Options - Macintosh...........................................................................21

Installation under MacOS X................................................................................22

Installing Adobe Type Manager and Fonts........................................................................24

Installing Printer Fonts........................................................................................24

Using DDP Server 25

Printing ..............................................................................................................................25

Windows..............................................................................................................25

Macintosh............................................................................................................31

Supported network protocols.............................................................................................34

Hot folders...........................................................................................................34

Drag and Drop Printing using SMAP................................................................................35

Managing the DDP Server using the web browser............................................................37

DocXPLORER Overview..................................................................................................39

Database Print Manager Overview....................................................................................40

Appendix 41

System Event Messages.....................................................................................................41

Job Check Messages..........................................................................................................46

End User License Agreement for DDP Server ..................................................................49

End User License Agreement Adobe Systems Incorporated.............................................51

CE Declaration of Conformity...........................................................................................55

Glossary 57

DDP Server User's Guide Contents • i

ii • Contents DDP Server User's Guide

Hardware Installation

Package Contents

The DDP Server ships in a box which contains the DDP Server,

protected by two cushions and a plastic bag, and a small

accessories box at the side.

Do not unpack the DDP Server before it has the same temperature

as its environment. If the DDP Server was exposed to extreme

temperature conditions, wait a few hours before opening the plastic

bag. Otherwise water may condense and damage electronic

components inside the DDP Server.

Keep all packaging materials. Always use the original packaging

for storage or transportation of the DDP Server.

Package contents

DDP Server User's Guide Hardware Installation • 1

When unpacking the DDP Server, use the packing list below to check if all parts listed are contained in the package:

Hardware Overview

The DDP Server is essentially controlled from the network. Nonetheless, two control lights are provided on an operator panel at the front. They are useful to control the basic operation of the DDP Server. The operator panel also contains the standby button for switching the DDP Server on or off. For saving energy while the DDP Server is not used, DDP Server provides an additional power switch at the rear.

• DDP Server – the controller, ready to use

• Power cord – to connect the DDP Server to a power

outlet

• 2 Ethernet cables with color markings – to connect the

DDP Server to the front (red) and rear (blue) engines of the DDP184

• Split ferrite core – to be attached to the network cable

for EMI suppression

• CD-ROM – containing driver and management software

for DDP Server

• User’s Guide – this manual

Furthermore, a small button is provided at the rear for special functions. This is only needed for setup and maintenance purposes.

DDP Server front side

2 • Hardware Installation DDP Server User's Guide

The elements on the front side have the following functions:

• Standby button: This button allows you to power on or

shut down the DDP Server. To power on or shut down the DDP Server, press this

button shortly. A regular shut down includes closing the job and queue database.

When the DDP Server is running, you may force power down by holding the standby button for more than 4 seconds. However, you should force power-down only if the DDP Server does not react otherwise, as in this way the database is not closed and loss of the stored data may result. For the same reason, do not switch off the DDP Server by means of the power switch at the rear before performing a regular shutdown using the standby button.

• READY control light (green) with the following

meanings: Constant – DDP Server is idle Blinking – DDP Server is busy

• ERROR control light (yellow) with the following

meanings: Constant – data transfer to printer

The following special states are also shown by the control lights:

DDP Server Initialisation – both blinking DDP Server Shutdown – both constant

DDP Server User's Guide Hardware Installation • 3

DDP Server rear side

DDP Server connectors

4 • Hardware Installation DDP Server User's Guide

The elements on the rear side have the following functions:

• Power switch – this switch disconnects the power

supply’s standby circuitry from mains and therefore saves energy while the DDP Server is not used.

CAUTION: Never switch off the DDP Server by means of the power switch before performing a regular shutdown using the standby button. Otherwise the database is not closed and loss of the stored data may result.

• CAUTION: INIT DISK button ( ) – this

button allows you to re-initialize the DDP Server database. This function should be used only by the DDP Server administrator and only with special care, as it deletes all job and queue data on the DDP Server.

To re-initalize the database hold the INIT DISK button while the DDP Server is booting until several beep sounds have occurred. Then release the INIT DISK button.

Initializing the DDP Server database using the INIT DISK button is equivalent to executing both the

Factory Defaults function and the Initialize Disk

function described below. If the INIT DISK button is pressed during normal

operation of the DDP Server, it prints the self test page.

• Ethernet interfaces – to connect the DDP Server to an

Ethernet network and to the DDP184 engines. The data rate will automatically be adjusted to 10 Mbit/s or 100 Mbit/s, depending on the network capabilities. Control lights are provided for activity/link status and 10/100 data rate.

The DDP Server has three Ethernet interfaces:

• to connect the DDP Server to the client

network

• (red) to connect the DDP Server to the front

engine

• (blue) to connect the DDP Server to the rear

engine

Please refer to „Cable Connections“ in this manual for further details.

DDP Server User's Guide Hardware Installation • 5

Supported Devices

The following hardware is supported by the DDP Server:

The following optional accessory is supported:

Cable Connections

To setup the DDP Server for operation, connect the cables as described below:

• DDP184

• High capacity feeder: HCF

• Finishers: FS-108H, FS-108HBM, PF-2

• Sheet inserter: PI-108H

• Container stackers: CS-1, CS-2

• Power – Check the local supply voltage before plugging

the DDP Server power cord into the electrical outlet.

WARNING: If the supply voltage does not

match the range which is indicated on the rating label on the rear, do not connect the DDP Server to the mains supply and contact your local dealer for support.

If your local supply voltage matches the rating of the DDP Server, connect one end of the power cord to the DDP Server and the other end to the electrical outlet.

Note that the DDP Server will always be in standby mode, consuming a small amount of electrical power, as long as it is connected to the electrical outlet and the power switch at the rear is set to the “On” (“|“) position.

• Engines – Connect the DDP Server to the DDP184

engine by means of the enclosed Ethernet crosslink cables.

WARNING: Do not attempt to connect any

of the engine ports to a communication network (telephone line). CAUTION: Do not use other crosslink cables than those which are supplied with the DDP Server. Failure to do so may result in increased EMI emission which may interfere with other electronic equipment.

Connect the Ethernet outlet with red marking to the front engine.

Connect the Ethernet outlet with blue marking to the rear engine.

• Network – Use a Cat. 5 Ethernet patch (or drop) cable

to connect the DDP Server to a 100BaseTX (100Mbit/s)

6 • Hardware Installation DDP Server User's Guide

or 10BaseT (10 Mbit/s) Ethernet network. Such cables have a „Cat. 5“ marking and RJ-45 connectors at each end. CAUTION: Attach the split ferrite core which is supplied with the DDP server to the network cable. Make sure to attach it as close as possible to the plug at the DDP Server. Failure to do so will result in increased EMI emission which may interfere with other electronic equipment.

Connect the Ethernet outlet labeled with a network symbol (

) to the network.

WARNING: Do not attempt to connect the Ethernet port to a communication network (telephone line).

Pay attention to the fundamental rules of Ethernet cabling, such as star topology, maximum cable length and limited number of hubs/switches/routers.

The smallest possible Ethernet network consists of only two stations: the DDP Server and a computer. In this case, the hub may be replaced by a special „crosslink“ cable which directly links the DDP Server with the computer. In case of a direct connection, the receive and transmit wire pairs must be crossed inside the cable. Therefore, a standard patch or drop cable cannot be used.

A network cable is not included in the DDP Server package. Ethernet patch cables and crosslink cables are available from computer vendors.

DDP Server User's Guide Hardware Installation • 7

DDP Server Setup and Management

Network setup

For the initial setup of the DDP Server, you must configure its

Communication settings.

In the initial setting of DDP Server at the factory shipment, it is not configured for DHCP but the following IP Address is assigned.

Initial IP Address : When DHCP needs to be configured at the time of installation,

perform “Initialize Disk” described in the next section. By initializing disk, the DDP Server is configured for DHCP, a protocol which allows to assign network settings to network devices from a DHCP server.

If you want the DDP Server to use DHCP, your network must contain an appropriately configured DHCP server.

If you do not have a DHCP server in your network, you can assign network settings to the DDP Server using the built-in “quick” DHCP Server of DocXPLORER. See DocXPLORER Reference Guide.

To check the network settings, you can print the settings page. While the DDP Server is running, press the INIT DISK button on the rear side of the DDP Server.

CAUTION: While the DDP Server is booting, pressing and holding the INIT DISK button performs the INIT DISK function (see below) .

After setting up communications settings, you can manage the DDP Server using DocXPLORER or the ProfiWEB interface.

192.0.0.192

8 • DDP Server Setup and Management DDP Server User's Guide

Problem handling: Initialize Disk

If the DDP Server shows severe problems (does not boot), you can re-initialize the DDP Server’s hard disk. This function clears the job and queue database.

CAUTION: This function should be used only to recover from severe problems and only by the administrator of the DDP Server. Jobs and queues or lost during this function.

To re-initialize the database, press and hold the INIT DISK button while the DDP Server is booting until you hear several beeps. Then release the INIT DISK button.

Initializing the DDP Server by the INIT DISK button performs the following functions:

• Factory Defaults:

Reset communication settings Reset administrator password

• Initialize disk:

Delete and initialize the job and queue database

CAUTION: The Initialize Disk function performs several reboots. Do not power off the DDP Server during this period, as it may render the DDP Server unusable.

DDP Server User's Guide DDP Server Setup and Management • 9

Software Installation

CD Contents

The DDP Server client software is delivered on a hybrid Windows and Macintosh CD-ROM.

The contents and folder structure of the CD-ROM is shown in the graphics below.

ATM – Adobe Type Manager Light v. 4.1

Bin – DemoShield startup application Client software for DDP Server Fonts – True Type fonts and Type 1 fonts

Manuals – DDP Server User Manuals

Printer Driver – Driver files for printer installation from CD-ROM

10 • Software Installation DDP Server User's Guide

The DDP Server User’s Guide is stored as a PDF file in the Manuals folder. You may print it for use with the DDP Server. For printing a PDF file you need Adobe Acrobat Reader which is available from http://www.adobe.com.

Windows printer drivers for Windows 98/ME, Windows NT, Windows 2000, and Windows XP are contained in the corresponding folders for each language. If you want to install only Windows printers, you can choose the printer files directly from the CD-ROM. In this way you will not need to reboot your PC.

The ATM folder contains the Adobe Type Manager Light which supports usage of Type 1 fonts. ATM has a separate installer.

The Fonts folder contains screen fonts for use with ATM.

Installing the DDP Server Software

The software on the CD-ROM is localized in several languages. Launch the corresponding installer from the start application

(Windows) or from the language folders (Macintosh) to get the software installed in your language. Follow the installation instructions.

The installer installs the following software on your computer:

• Printer Installer (Windows only) – supports easy

installation of several Windows printers at a time

• SMAP – direct printing of PostScript, PDF, PCL, and

TIFF files.

• DocXPLORER – a monitoring and control application

for managing multiple DDP Servers in a network

• Database Print Manager – a variable data printing

application for efficiently printing a template document with records from a database

The printer driver software consists of the Adobe PostScript printer driver, the PCL printer driver (Windows only), and a plug-in which provides specific functions for DDP Server with a graphical user interface.

For Windows, the printer driver software is contained in folders ordered by language and Windows version. Depending on available space, you may copy the printer driver files to your computer, or leave them on the CD-ROM. They are needed when installing a printer.

On Macintosh, the generic part of the printer driver is installed by the Adobe Installer, AdobePS, and the DDP Server specific part is installed by the DDP Server Installer.

DDP Server User's Guide Software Installation • 11

DDP Server provides a web interface (ProfiWEB) for viewing and managing the RIP status and the job and queue database. The web interface can be accessed using standard web browsers.

To uninstall the software under Windows, launch the Installer from the CD-ROM, or select and click

Remove. The software should be uninstalled before you

Control panel » Software » DDP Server,

install a new version.

Windows

The startup application is automatically launched when you insert the CD-ROM. You can also double click start.exe in the root folder of the CD-ROM.

Click on

Client Software to launch the DDP Server Installer.

You may also start the installation by double clicking setup.exe in the DDPServer folder.

In the Installer, select the language for the software to be installed. Then follow the instructions given by the Installer.

12 • Software Installation DDP Server User's Guide

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