Hewlett Packard K7G25B User Manual
HP Officejet 6200 series all-in-one
User Guide
HP Officejet 6200 series all-in-one
User Guide
© Copyright 2004 Hewlett-Packard
Development Company, L.P.
The information contained herein is
subject to change without notice.
Reproduction, adaptation or translation
without prior written permission is
prohibited, except as allowed under
copyright laws.
Adobe and the Acrobat logo are either
registered trademarks or trademarks of
Adobe Systems Incorporated in the
United States and/or other countries.
Windows®, Windows NT®, Windows
Me®, Windows XP®, and Windows
2000® are U.S. registered trademarks
of Microsoft Corporation.
Intel® and Pentium® are registered
trademarks of Intel Corporation.
Energy Star® and Energy Star logo®
are US registered marks of the United
States Environmental Protection
Agency.
Publication number: Q5800-90130
First edition: July 2004
Notice
The only warranties for HP products
and services are set forth in the
express warranty statements
accompanying such products and
services. Nothing herein should be
construed as constituting an additional
warranty. HP shall not be liable for
technical or editorial errors or
omissions contained herein.
The Hewlett-Packard Company shall
not be liable for incidental or
consequential damages in connection
with, or arising out of the furnishing,
performance, or use of this document
and the program material which it
describes.
Note: Regulatory information can be
found in the technical information
chapter of this guide.
It is not lawful in many places to make
copies of the following items. When in
doubt, check with a legal
representative first.
● Governmental paper or
documents:
– Passports
– Immigration papers
– Selective service papers
– Identification badges,
cards, or insignias
● Governmental stamps:
Postage stamps
Food stamps
● Checks or drafts drawn on
Governmental agencies
● Paper currency, traveler’s
checks, or money orders
● Certificates of deposit
● Copyrighted works
Safety information
Warning To prevent fire or
shock hazard, do not expose
this product to rain or any type
of moisture.
Always follow basic safety precautions
when using this product to reduce risk
of injury from fire or electric shock.
Warning Potential shock
hazard
1 Read and understand all
instructions in the setup poster.
2 Use only a grounded electrical
outlet when connecting the
device to a power source. If you
do not know whether the outlet is
grounded, check with a qualified
electrician.
3 Observe all warnings and
instructions marked on the
product.
4 Unplug this product from wall
outlets before cleaning.
5 Do not install or use this product
near water or when you are wet.
6 Install the product securely on a
stable surface.
7 Install the product in a protected
location where no one can step
on or trip over the line cord, and
where the line cord will not be
damaged.
8 If the product does not operate
normally, see the online
Troubleshooting help.
9 No operator-serviceable parts
inside. Refer servicing to
qualified service personnel.
10 Use in a well-ventilated area.
Contents
1 HP all-in-one overview.........................................................................................5
The HP all-in-one at a glance.................................................................................5
Control panel features............................................................................................6
Menu Overview.......................................................................................................7
Use the HP Image Zone to do more with your HP all-in-one..................................9
2 Find more information........................................................................................ 15
3 Connection information.....................................................................................17
Supported connection types.................................................................................17
Connect using a USB cable..................................................................................18
Use Windows printer sharing................................................................................18
Use printer sharing (Macintosh OS X)..................................................................18
Set up the HP JetDirect 175x...............................................................................18
Use Webscan.......................................................................................................20
4 Work with photos...............................................................................................21
Transfer photos....................................................................................................21
Edit photos............................................................................................................22
Share photos........................................................................................................23
Print photos..........................................................................................................24
5 Load originals and load paper...........................................................................25
Load originals.......................................................................................................25
Choose papers for printing and copying...............................................................26
Load paper...........................................................................................................27
Avoid paper jams..................................................................................................32
6 Use a PictBridge camera.................................................................................... 33
To print photos from a PictBridge-compatible camera..........................................33
7 Use the copy features........................................................................................35
Set the copy paper size........................................................................................35
Set the copy paper type........................................................................................36
Increase copy speed or quality.............................................................................37
Change default copy settings...............................................................................37
Make multiple copies of the same original............................................................38
Copy a two-page black-and-white document........................................................38
Make a 10 by 15 cm (4 by 6 inch) borderless copy of a photo..............................39
Copy a 10 by 15 cm (4 by 6 inch) photo onto a full-size page..............................39
Resize an original to fit onto letter or A4 paper.....................................................40
Resize an original using custom settings..............................................................41
Copy a legal-size document onto letter paper......................................................41
Copy a faded original............................................................................................42
Copy a document that has been faxed several times...........................................42
Enhance light areas of your copy.........................................................................43
Prepare a color iron-on transfer............................................................................43
Stop copying.........................................................................................................44
8 Use the scan features......................................................................................... 45
Scan to an application..........................................................................................45
Stop scanning.......................................................................................................46
User Guide 1
9 Print from your computer..................................................................................47
Print from a software application..........................................................................47
Change the print settings......................................................................................48
Stop a print job.....................................................................................................49
10 Fax setup.............................................................................................................51
Choose the right fax setup for your home or office...............................................52
Select your fax setup case.................................................................................... 53
Case A: Separate fax line (no voice calls received)..............................................55
Case B: Set up your HP all-in-one with DSL.........................................................56
Case C: Set up your HP all-in-one with a PBX phone system or an ISDN line.....56
Case D: Fax with a distinctive ring service on the same line................................57
Case E: Shared voice/fax line...............................................................................58
Case F: Shared voice/fax line with voice mail.......................................................60
Case G: Fax line shared with PC modem (no voice calls received).....................61
Case H: Shared voice/fax line with PC modem....................................................62
Case I: Shared voice/fax line with answering machine.........................................65
Case J: Shared voice/fax line with PC modem and answering machine..............67
Case K: Shared voice/fax line with PC modem and voice mail.............................71
Test your fax setup...............................................................................................74
11 Use the fax features...........................................................................................77
Set up the HP all-in-one to receive faxes.............................................................. 77
Send a fax............................................................................................................79
Receive a fax........................................................................................................83
Set the date and time...........................................................................................84
Set the fax header................................................................................................85
Enter text and symbols.........................................................................................85
Print reports..........................................................................................................86
Set up speed dialing.............................................................................................87
Change the fax resolution and lighter/darker settings...........................................89
Set fax options......................................................................................................90
Reprint or delete the faxes in memory..................................................................95
Fax over the Internet............................................................................................95
Stop faxing............................................................................................................96
12 Use HP Instant Share.........................................................................................97
Overview...............................................................................................................97
Get started............................................................................................................97
Send images using your HP all-in-one.................................................................. 98
Send images using your computer.......................................................................99
13 Order supplies..................................................................................................103
Order paper, transparency film, or other media..................................................103
Order print cartridges..........................................................................................103
Order other supplies...........................................................................................103
14 Maintain your HP all-in-one.............................................................................105
Clean the HP all-in-one....................................................................................... 105
Print a self-test report.........................................................................................108
Work with print cartridges...................................................................................109
Change the device settings................................................................................118
15 Troubleshooting information...........................................................................119
Before you call HP Support................................................................................119
View the Readme file..........................................................................................120
2 HP Officejet 6200 series all-in-one
Contents
Setup troubleshooting.........................................................................................120
Operational troubleshooting................................................................................141
Device update.....................................................................................................145
16 Get HP support.................................................................................................147
Get support and other information from the Internet...........................................147
HP customer support..........................................................................................147
Access your serial number and service ID..........................................................147
Call in North America during warranty................................................................148
Call elsewhere in the world.................................................................................148
Call in Australia post-warranty............................................................................150
Call HP Korea customer support........................................................................151
Call HP Japan customer support........................................................................151
Prepare your HP all-in-one for shipment............................................................. 152
17 Warranty information.......................................................................................155
Duration of limited warranty................................................................................155
Warranty service.................................................................................................155
Warranty upgrades.............................................................................................155
Returning your HP all-in-one for service.............................................................155
Hewlett-Packard limited global warranty statement............................................156
18 Technical information......................................................................................159
System requirements..........................................................................................159
Paper specifications...........................................................................................159
Print specifications..............................................................................................160
Copy specifications.............................................................................................161
Fax specifications...............................................................................................161
Scan specifications.............................................................................................162
Physical specifications........................................................................................162
Power specifications...........................................................................................162
Environmental specifications..............................................................................162
Additional specifications.....................................................................................162
Environmental product stewardship program.....................................................162
Regulatory notices..............................................................................................163
Declaration of conformity....................................................................................167
Index.........................................................................................................................169
User Guide 3
4 HP Officejet 6200 series all-in-one
1
HP all-in-one overview
Many HP all-in-one functions can be accessed directly, without turning on your
computer. Tasks such as making a copy and sending a fax can be accomplished
quickly and easily from your HP all-in-one.
This chapter describes the HP all-in-one hardware features, control panel functions, and
how to access the HP Image Zone software. Your HP all-in-one might not have all of
the features described in this guide.
Tip You can do more with your HP all-in-one by using the HP Image Zone software
installed on your computer during the initial setup. The software provides
enhanced copy and scan functionality, as well as troubleshooting tips and
product-specific help. For more information, see the onscreen HP Image Zone
Help and Use the HP Image Zone to do more with your HP all-in-one.
The HP all-in-one at a glance
HP all-in-one overview
Label Description
1 Control panel
2 Control panel display
3 Camera port
4 Output tray
5 Input tray
6 Lid
7 Document feeder tray
8 Automatic document feeder
9 Rear clean-out door
10 Rear USB port
User Guide 5
Chapter 1
(continued)
Label Description
11 Power connection
12 Fax port (1-LINE)
13 Phone port (2-EXT)
HP all-in-one overview
Control panel features
The following diagram and related table provide a quick reference to your HP all-in-one
control panel features.
Label Name and Description
1 Menu: Select fax options such as Resolution and Lighter/Darker using the Menu
button in the Fax area.
2
3
4
5
6
7 Attention light: When blinking, the attention light indicates an error has occurred
8 Setup/?: Access the menu system for reports, fax settings, and maintenance. Also
9
10
11
12
Speed Dial: Select a speed dial number.
Start Fax Black: Start a black and white fax.
Start Fax Color: Start a color fax.
One-touch speed dial buttons: Access the first five speed dial numbers.
Keypad: Enter fax numbers, values, or text.
that requires your attention.
access product-launched Help.
Left arrow: Decrease values on the control panel display.
OK: Select a menu or a setting in the control panel display.
Right arrow: Increase values on the control panel display.
Cancel: Stop a job, exit a menu, or exit settings.
6 HP Officejet 6200 series all-in-one
(continued)
13
Start Copy Black: Start a black and white copy job.
HP all-in-one overview
14
15 Start Scan: Start a scan job and send it to the destination you selected using the
16 On: Turn the HP all-in-one on or off. When the HP all-in-one is off, a minimal
17 On light: When lit, the On light indicates that the HP all-in-one is on. The light blinks
18
19 Menu: Select copy options, including Tray Select, Paper Type, Paper Size, and
20
21 Copy quality lights: Indicates selected copy quality.
22
23
24 Redial/Pause: Redial the most recently dialed number, or insert a 3-second pause
25 Auto Answer: Set the fax function to answer the phone automatically when a fax is
Start Copy Color: Start a color copy job.
Scan To button.
amount of power is still supplied to the device. To completely disconnect the power
supply to the HP all-in-one, turn the device off, and then unplug the power cord.
while performing a job.
Scan To: Select a scan destination.
several other options, using the Menu button in the Copy area.
Reduce/Enlarge: Change the size of the photo or copy for printing.
Quality: Control the speed and quality of copies.
Control panel display: View menus and messages.
in a fax number.
sent to the device.
26
Auto Answer light: When lit, the HP all-in-one is set to receive faxes automatically.
Menu Overview
The following tables provide a quick reference to top-level menus that appear on the
HP all-in-one color graphics display.
Copy Menu
Copy Menu
1. Number of Copies
2. Copy Paper Size
3. Copy Paper Type
4. Lighter/Darker
5. Enhancements
6. Color Intensity
7. Set New Defaults
User Guide 7
Chapter 1
Scan To menu
The Scan To menu lists scan destinations, including applications installed on your
computer.
Note Depending on the applications installed on your computer, your Scan To menu
might list scan destinations different than the ones shown here.
HP all-in-one overview
Scan To (USB - Windows)
1. HP Image Zone
2. Microsoft PowerPoint
3. Adobe Photoshop
4. HP Instant Share
Scan To (USB - Macintosh)
1. JPEG to HP Gallery
2. Microsoft Word
3. Microsoft PowerPoint
4. HP Instant Share
Fax Menu
Fax Menu
1. Fax Number
2. Fax Resolution
3. Lighter/Darker
4. How to Fax
5. Set New Defaults
Setup Menu
The Help Menu selection on the Setup Menu provides quick access to key help topics.
Most of the information is presented on a connected Windows PC or Macintosh
computer screen.
Setup Menu
1. Help
2. Print Report
3. Speed Dial Setup
4. Basic Fax Setup
5. Advanced Fax Setup
6. Tools
7. Preferences
8 HP Officejet 6200 series all-in-one
Use the HP Image Zone to do more with your HP all-inone
The HP Image Zone software is installed on your computer when you set up your
HP all-in-one. For further information, see the Setup Guide that came with your device.
Access to the HP Image Zone software differs by operating system (OS). For example,
if you have a PC and are running Windows, the HP Image Zone software entry point is
the HP Director. If you have a Macintosh and are running OS X V10.1.5 or later, the
HP Image Zone software entry point is the HP Image Zone window. Regardless, the
entry point serves as the launching pad for the HP Image Zone software and services.
You can quickly and easily expand the functionality of your HP all-in-one by using the
HP Image Zone software. Look for boxes like this throughout the guide that provide
topic-specific tips and helpful information for your projects.
Access the HP Image Zone software (Windows)
Open the HP Director from the desktop icon, system tray icon, or the Start menu. The
HP Image Zone software features appear in the HP Director.
Note HP Image Zone software features are not available if you are using an
HP JetDirect 175x. For more information, see Connection information.
To open the HP Director
1 Do one of the following:
– On the Windows desktop, double-click the HP Director icon.
– In the system tray at the far right of the Windows taskbar, double-click the
Hewlett-Packard Digital Imaging Monitor icon.
– On the taskbar, click Start, point to Programs or All Programs, select HP,
and then click HP Director.
2 In the Select Device box, click to see a list of installed devices.
3 Select the HP all-in-one.
HP all-in-one overview
Note The icons in the HP Director graphic below might appear differently on your
computer. The HP Director is customized to display icons associated with the
device that is selected. If the selected device is not equipped with a particular
feature or function, then the icon for that feature or function does not display in
the HP Director.
Tip If the HP Director on your computer does not contain any icons, an error might
have occurred during the software installation. To correct this, use the Control
Panel in Windows to completely uninstall the HP Image Zone software; then
reinstall the software. For more information, see the Setup Guide that came with
your HP all-in-one.
Button
User Guide 9
Name and Purpose
Scan Picture: Scans a photo, picture, or drawing and displays it in the
HP Image Zone.
HP all-in-one overview
Chapter 1
(continued)
Button Name and Purpose
Scan Document: Scans a document that contains text or both text and
graphics, and displays it in your selected program.
Make Copies: Displays the Copy dialog box for the selected device, from which
you can make a printed copy of your image or document. You can select the
copy quality, number of copies, color, and size.
HP Image Zone: Displays the HP Image Zone, where you can:
● View and edit images
● Print photos in multiple sizes
● Make and print a photo album, postcard, or flyer
● Make a multimedia CD (only available if the HP Memories Disc software is
installed)
●
Share images through e-mail or a website
Note For information on additional features and menu items such as Software Update,
Creative Ideas, and HP Shopping, see the onscreen HP Image Zone Help.
Menu and list items are also available to help you select the device you want to use,
check its status, adjust a variety of software settings, and access the onscreen help.
The following table explains these items.
Feature
Purpose
Help Use this feature to access the HP Image Zone Help, which provides software
help and troubleshooting information for your HP all-in-one.
Select Device Use this feature to select the device you want to use from the list of installed
devices.
Settings Use this feature to view or change various settings for your HP all-in-one, such
as print, scan, or copy.
Status Use this feature to display the current status of your HP all-in-one.
Open the HP Image Zone software (Macintosh OS X v10.1.5or later)
Note Macintosh OS X v10.2.1 and v10.2.2 are not supported.
When you install the HP Image Zone software, the HP Image Zone icon is placed in
the Dock.
Note If you install more than one HP all-in-one, an HP Image Zone icon for each
device is displayed in the Dock. For example, if you have an HP scanner and an
HP all-in-one installed, two HP Image Zone icons are present in the Dock, one
for each device. However, if you installed two of the same kind of device (for
example, two HP all-in-ones) only one HP Image Zone icon is displayed in the
Dock to represent all devices of that kind.
10 HP Officejet 6200 series all-in-one
You can access the HP Image Zone software in one of two ways:
● Through the HP Image Zone window
● Through the HP Image Zone Dock menu
Open the HP Image Zone window
Select the HP Image Zone icon to open the HP Image Zone window. The HP Image
Zone window has two main elements:
● The display area for the Products/Services tabs
– The Products tab gives you access to many of the features of your HP
imaging products, such as an installed products pop-up menu and a list of
tasks available for the current product. The list may include tasks such as
copy, scan, or fax. Clicking on a task opens an application to assist you with
that task.
– The Services tab gives you access to digital imaging applications that can
help you view, edit, manage, and share you images.
● The Search HP Image Zone Help text entry field
The Search HP Image Zone Help text entry field lets you search HP Image Zone
Help for keywords or phrases.
To open the HP Image Zone window
➔
Click the HP Image Zone icon in the Dock.
The HP Image Zone window appears.
The HP Image Zone window displays only the HP Image Zone features that are
appropriate for the selected device.
HP all-in-one overview
Note The icons in the table below might appear differently on your computer. The
HP Image Zone window is customized to display feature icons associated with
the device that is selected. If the selected device is not equipped with a
particular feature or function, then that feature or function does not display in the
HP Image Zone window.
Products
Icon Feature and Purpose
Scan Picture: Use this feature to scan an image and display it in the
HP Gallery.
Scan to OCR: Use this feature to scan text and display it in the selected
destination text editing software program.
Note Availability of this feature varies by country/region.
Make Copies: Use this feature to make a copy in black and white or color.
User Guide 11
Chapter 1
Services
Icon Feature and Purpose
HP Gallery: Use this feature to display the HP Gallery to view and edit
images.
HP all-in-one overview
HP Image Print: Use this feature to print images from an album using one of
several templates available.
HP Instant Share: Use this feature to open the HP Instant Share client
application software. From the client application software you can share photos
with family and friends using HP Instant Share E-mail or upload photos to an
online photo album or online photo finishing service.
In addition to the feature icons, several menu and list items allow you to select the
device you want to use, adjust a variety of software settings, and access the onscreen
help. The following table explains these items.
Feature
Purpose
Select Device Use this feature to select the device you want to use from a list of installed
devices.
Settings Use this feature to view or change various settings for your HP all-in-one, such
as print, scan, or copy.
Search HP
Image Zone
Use this feature to search the HP Image Zone Help, which provides software
help and troubleshooting information for your HP all-in-one.
Help
Display the HP Image Zone Dock menu
The HP Image Zone Dock menu provides a shortcut to HP Image Zone services. The
Dock menu automatically contains all of the applications available in the HP Image
Zone window Services tab list. You can also set HP Image Zone preferences to add
other items to the menu, such as tasks from the Products tab list or HP Image Zone
Help.
To display the HP Image Zone Dock menu
➔
Do one of the following:
– Set either HP Gallery or iPhoto as your preferred photo manager.
– Set additional options associated with your preferred photo manager.
– Customize the list of items displayed in the HP Image Zone Dock menu.
Access the HP Image Zone software (Macintosh OS earlier than X v10.1.5)
Note Macintosh OS 9 v9.1.5 and later and v9.2.6 and later are supported. Macintosh
OS X v10.0 and v10.0.4 are not supported.
12 HP Officejet 6200 series all-in-one
The HP Director is the entry point to the HP Image Zone software. Depending on the
capabilities of your HP all-in-one, the HP Director lets you initiate device functions such
as scanning, copying, or faxing. You can also use the HP Director to open the
HP Gallery to view, modify, and manage images on your computer.
Use one of the following methods to open the HP Director. The methods are Macintosh
OS specific.
● Macintosh OS X: The HP Director opens automatically during HP Image Zone
software installation, and an HP Director icon is created in the Dock for your
device. To display the HP Director menu:
In the Dock, click the HP Director icon for your device.
The HP Director menu appears.
Note If you install several HP devices of different kinds (for example, an
HP all-in-one, a camera, and an HP scanner), an HP Director icon for
each kind of device is displayed in the Dock. However, if you install two
of the same kind of device (for example, you may have a laptop that you
connect to two different HP all-in-one devices -- one at work and one at
home) only one HP Director icon is displayed in the Dock.
● Macintosh OS 9: The HP Director is a standalone application that must be opened
before its features can be accessed. Use one of the following methods to open the
HP Director:
– Double-click the HP Director alias on the desktop.
– Double-click the HP Director alias in the Applications:Hewlett-Packard:HP
Photo and Imaging Software folder.
The HP Director displays only the task buttons that pertain to the selected
device.
HP all-in-one overview
Note The icons in the table below might appear differently on your computer. The
HP Director menu is customized to display feature icons associated with the
device that is selected. If the selected device is not equipped with a particular
feature or function, then the icon for that feature or function does not display.
Device Tasks
Icon Purpose
Scan Picture: Use this feature to scan an image and display it in the
HP Gallery.
Scan Document: Use this feature to scan text and display it in the selected
destination text editing software program.
Note Availability of this feature varies by country/region.
Make Copies: Use this feature to make a copy in black and white or color.
User Guide 13
Chapter 1
Manage and Share
Icon Purpose
HP Gallery: Use this feature to display the HP Gallery to view and edit
images.
HP all-in-one overview
In addition to the HP Gallery feature, several menu items without icons allow you to
select other applications on your computer, change feature settings on your HP all-inone, and access the onscreen help. The following table explains these items.
Manage and Share
Feature Purpose
More
Use this feature to select other applications on your computer.
Applications
HP on the Web
HP Help
Use this feature to select an HP website.
Use this feature to select a source for help with your HP all-in-one.
Settings Use this feature to view or change various settings for your HP all-in-one, such
as print, scan, or copy.
14 HP Officejet 6200 series all-in-one
2
HP Photosmart
2600 series printer
User Guide
Find more information
A variety of resources, both printed and onscreen, provide information about setting up
and using your HP all-in-one.
Setup Guide
The Setup Guide provides instructions for setting up your
HP all-in-one and installing software. Make sure you follow
the steps in order.
If you have problems during setup, see Troubleshooting in
the last section of the Setup Guide, or the Troubleshooting
chapter in this guide.
User Guide
This User Guide contains information on how to use your
HP all-in-one, including troubleshooting tips and step-by-step
instructions.
HP Image Zone Tour
The HP Image Zone Tour is a fun, interactive way to get a
brief overview of the software included with your HP all-inone. You'll learn how HP Image Zone can help you edit,
organize, and print your photos.
Find more information
HP Director
The HP Director provides easy access to the software
applications, default settings, status, and onscreen Help for
your HP device. To start the HP Director, double-click the
HP Director icon from your desktop.
HP Image Zone Help
The HP Image Zone Help provides detailed information on
using the software for your HP all-in-one.
● The Get step-by-step instructions topic provides
information on using the HP Image Zone software with
HP devices.
● The Explore what you can do topic provides more
information about the practical and creative things you
can do with the HP Image Zone software and your HP
devices.
● If you need further assistance or want to check for HP
software updates, see the Troubleshooting and
support topic.
User Guide 15
Chapter 2
(continued)
Readme
www.hp.com/support If you have internet access, you can get help and support
Find more information
Onscreen help from your device
Onscreen help is available from your device and contains
additional information on select topics. Access the onscreen
help from the control panel.
From the control panel, press the Setup button next to the ?
and then press 1. Use the
to scroll through the list of
available topics. Highlight the appropriate topic and press OK.
The Readme file contains the most recent information which
might not be found in other publications.
Install the software to access the Readme file.
from the HP website. This website offers technical support,
drivers, supplies, and ordering information.
16 HP Officejet 6200 series all-in-one
3
Connection information
Your HP all-in-one comes equipped with a USB port so you can connect directly to a
computer using a USB cable. It also has networking capability which can be accessed
by using an external print server (HP JetDirect 175x). The HP JetDirect can be
purchased as an accessory for your HP all-in-one and lets you easily share your device
through an existing Ethernet network.
Supported connection types
Description Recommended
number of
connected
computers for best
performance
USB connection One computer
connected by means
of a USB cable to the
device.
The USB port is
located on the rear of
the HP all-in-one.
Windows printer
sharing
Printer sharing
(Macintosh)
Networked by means
of the HP JetDirect
175x (J6035C)
Availability of the
HP JetDirect product
varies by country/
region.
Up to five.
The “host” computer
must be on at all times
in order to print from
the other computers.
Up to five.
The “host” computer
must be on at all times
in order to print from
the other computers.
Up to five networkconnected computers.
Supported software
features
All features are
supported from your
computer.
All features resident
on the host computer
are supported. Only
print is supported from
the other computers.
All features resident
on the host computer
are supported. Only
print is supported from
the other computers.
Only print and
Webscan are
supported from your
computer. (For more
information on
Webscan, see Use
Webscan.)
Copy, fax, and printing
are supported from the
control panel of your
HP all-in-one.
Setup instructions
Follow the Setup
Guide for detailed
instructions.
Connection information
See the Windows
Printer Sharing setup
instructions below.
See the Printer
Sharing setup
instructions below.
For setup instructions,
see Set up the
HP JetDirect 175x.
User Guide 17
Chapter 3
Connect using a USB cable
Detailed instructions for connecting a computer to your HP all-in-one using a USB cable
are included in the Setup Guide that came with your device.
Use Windows printer sharing
If your computer is on a network, and another computer on the network has an HP allin-one connected to it by means of a USB cable, you can use that device as your
printer using Windows printer sharing. The computer directly connected to the HP allin-one acts as the host for the printer and has full feature functionality. Your computer,
which is referred to as a client, has access only to the print features. All other functions
must be performed on the host computer.
To enable Windows printer sharing
➔
Refer to the user guide that came with your computer or Windows onscreen Help.
Use printer sharing (Macintosh OS X)
If your computer is on a network, and another computer on the network has an HP allin-one connected to it by means of a USB cable, you can use that device as your
printer using printer sharing. The computer directly connected to the HP all-in-one acts
as the host for the printer and has full feature functionality. Your computer, which is
referred to as a client, has access only to the print features. All other functions must be
performed on the host computer.
To enable printer sharing
1 On the host computer, select System Preferences in the Dock.
The System Preferences window appears.
2 Select Sharing.
3 From the Services tab, click Printer Sharing.
Set up the HP JetDirect 175x
Connection information
Your HP all-in-one can be shared by up to five computers on a local area network
(LAN) by using the HP JetDirect 175x as a print server for all computers on the
network. Simply connect your HP JetDirect to your HP all-in-one and router or hub, and
then run the HP JetDirect installation CD. The required printer drivers (INF file) are
located on the installation CD for your HP all-in-one.
Note Using the HP JetDirect 175x, you can print and send a scan using Webscan from
your computer; you can make copies, send a fax, and print from the control
panel of your HP all-in-one.
To network connect your HP all-in-one using the HP JetDirect 175x (Windows)
1 Before you follow the steps below:
– Uninstall the HP Image Zone software from your computer if your HP all-in-
one has been connected to a computer with a USB cable and you now want to
18 HP Officejet 6200 series all-in-one
connect it to a network using an HP JetDirect. For more information, see
Uninstall and reinstall the software.
– Use the Setup Guide for your HP all-in-one and follow the hardware setup
instructions if you are performing an initial installation of both your HP all-inone and HP JetDirect 175x.
2 Follow the HP JetDirect 175x setup instructions to connect the print server to a
LAN.
3 Connect the HP JetDirect to the USB port on the rear of your HP all-in-one.
4 Insert the installation CD that was supplied with the HP JetDirect into your
computer's CD-ROM drive.
You will use this CD to locate the HP JetDirect on the network.
5 Select Install to run the HP JetDirect installer.
6 When prompted, insert the HP all-in-one installation CD.
Note If you are performing an initial installation of your HP all-in-one and
HP JetDirect 175x, do not run the HP all-in-one setup wizard. Just install the
drivers following the instructions below.
If you decide at some later date to connect your HP all-in-one using a USB
cable, then insert the HP all-in-one installation CD and run the setup wizard.
7 Follow the steps appropriate for your operating system:
If you are using Windows XP or 2000:
a Browse to the root directory of the CD and select the correct driver .inf for your
HP all-in-one.
The printer driver file, located in the root directory, is hpoprn08.inf.
If you are using Windows 98 or ME:
a Browse the CD for the "Drivers" folder and find the correct language subfolder.
For example, for English speaking customers, navigate to the \enu\drivers
\win9x_me directory, where enu is the English language directory and
win9x_me is for Windows ME. The printer driver file is hpoupdrx.inf.
b Repeat for each of the drivers required.
8 Complete the installation.
Connection information
Note If, at some later time, you want to connect to your PC using a USB cable,
disconnect the HP JetDirect from your HP all-in-one, uninstall the HP printer
driver from your computer, and follow the instructions provided in the Setup
Guide that came with your HP all-in-one.
To network connect your HP all-in-one using the HP JetDirect 175x (Macintosh)
1 Follow the HP JetDirect 175x setup instructions to connect the print server to a
LAN.
2 Connect the HP JetDirect to the USB port on the rear of your HP all-in-one.
3 Do one of the following:
– If you are performing an initial installation of your HP all-in-one, make sure you
insert the HP all-in-one installation CD into the CD-ROM drive on your
computer and run the HP all-in-one setup wizard.
The network support software for your computer is installed at this time.
User Guide 19
Chapter 3
When the installation is finished, the HP All-in-One Setup Assistant appears
on your computer.
– From the Disk Drive, open the HP All-in-One Setup Assistant from the
following location: Applications:Hewlett-Packard:HP Photo & Imaging
Software:HP AiO Software
The HP All-in-One Setup Assistant appears on your computer.
4 Follow the onscreen prompts and provide the information requested.
Note Make sure you click TCP/IP Network on the connection screen.
Use Webscan
Webscan lets you perform a basic scan through the HP JetDirect 175x using just a Web
browser. It also lets you perform the scan from your HP all-in-one without the device
software installed on your computer. Just enter the IP address of the HP JetDirect in a
Web browser and access the HP JetDirect embedded Web server and Webscan.
The user interface for Webscan is unique to using the HP JetDirect and does not
support scan-to destinations like the HP Image Zone scanning software. The e-mail
functionality of Webscan is limited, so it is recommended you use the HP Image Zone
scanning software if you are not connected using the HP JetDirect.
To use Webscan
1 Briefly press and release the test button on the rear of the HP JetDirect 175x.
The HP JetDirect network configuration page prints on the HP all-in-one.
2 Enter the IP address of the HP JetDirect (obtained from the network configuration
page) in a Web browser on your computer.
The HP JetDirect Web server opens in the browser window.
3 Select Scan.
4 Follow the onscreen instructions.
Connection information
20 HP Officejet 6200 series all-in-one
4
Work with photos
Your HP all-in-one allows you to transfer, edit, share, and print photos in several
different ways. This chapter contains a brief overview of the wide range of options for
performing each of these tasks, depending on your preferences and computer setup.
More detailed information for each task is available in other chapters within this guide,
or in the onscreen HP Image Zone Help.
Transfer photos
You have several different options for transferring photos. You can transfer photos to
your HP all-in-one or computer. For more information, see the section below specific to
your operating system.
Transfer photos using a Windows PC
The graphic below shows several methods for transferring photos to your Windows PC.
For more information, see the list below the graphic.
A Transfer a photo by scanning a photo on your HP all-in-one directly to your
Windows PC using HP Instant Share.
B Transfer a photo from your HP digital camera to your Windows PC.
Note You can only print photos using the PictBridge camera port on the front of your
HP all-in-one. You cannot transfer photos from the camera to your computer
using the HP all-in-one PictBridge camera port.
Transfer photos using a Macintosh
The graphic below shows several methods for transferring photos to your Macintosh.
For more information, see the list below the graphic.
User Guide 21
Work with photos
Chapter 4
A Transfer a photo by scanning a photo on your HP all-in-one directly to your
Macintosh using HP Instant Share.
B Transfer a photo from your HP digital camera to your Macintosh.
Note You can only print photos using the PictBridge camera port on the front of your
Edit photos
You have several different options for editing photos. For more information, see the
section below specific to your operating system.
HP all-in-one. You cannot transfer photos from the camera to your computer
using the HP all-in-one PictBridge camera port.
Work with photos
Edit photos using a Windows PC
The graphic below shows one method for editing photos using a Windows PC. For more
information, see the description below the graphic.
Edit a photo on your Windows PC using the HP Image Zone software.
Edit photos using a Macintosh
The graphic below shows several methods for editing photos using a Macintosh. For
more information, see the list below the graphic.
22 HP Officejet 6200 series all-in-one
A Edit a photo on your Macintosh using the HP Image Zone software.
B Edit a photo on your Macintosh using the iPhoto software.
Share photos
You have several different options for sharing photos with friends and family. For more
information, see the section below specific to your operating system.
Share photos using a Windows PC
The graphic below shows one method for sharing photos using a Windows PC. For
more information, see the information below the graphic.
Share photos from your USB-connected HP all-in-one using the HP Instant Share
service. Scan the photos to the HP Instant Share destination. This sends the scanned
image to the HP Instant Share tab within the HP Image Zone software. From there, you
can select a service (such as e-mail) to send the photos through the HP Instant Share
service to your friends or family.
Share photos using a Macintosh
The graphic below shows one method for sharing photos using a Macintosh. For more
information, see the information below the graphic.
Work with photos
Share photos from your USB-connected HP all-in-one using the HP Instant Share
service. Scan the photos to the HP Instant Share destination. This sends the scanned
image to the HP Instant Share client application software. From there, you can select a
User Guide 23
Chapter 4
service (such as e-mail) to send the photos through the HP Instant Share service to
your friends or family.
Print photos
You have several different options for printing photos. For more information, see the
section below specific to your operating system.
Print photos using a Windows PC
The graphic below shows several methods for printing photos using a Windows PC. For
more information, see the list below the graphic.
A Print photos from your PictBridge-compatible digital camera.
Work with photos
B Print photos from your camera using a software application (such as HP Image
Zone) on your Windows PC.
Print photos using a Macintosh
The graphic below shows several methods for printing photos using a Macintosh. For
more information, see the list below the graphic.
A Print photos from your PictBridge-compatible digital camera.
B Print photos from your camera using a software application (such as HP Image
Zone) on your Macintosh.
24 HP Officejet 6200 series all-in-one
Load originals and load paper
5
Load originals and load paper
This chapter provides instructions for loading originals in the automatic document
feeder or on the glass to copy, scan, or fax; choosing the best paper type for your job;
loading paper in the input tray; and avoiding paper jams.
Load originals
You can load an original for a copy, fax, or scan job in the automatic document feeder
or on the glass. Originals that are loaded in the automatic document feeder will
automatically be fed into the HP all-in-one.
Load an original in the automatic document feeder
You can copy, scan, or fax a multiple-page letter-, A4-, or legal-size document (up to 20
pages) by placing it in the document feeder tray.
Warning Do not load photos in the automatic document feeder; this might
cause damage to your photos.
Note Some features, such as the Fit to Page and Fill Entire Page copy features, do
not work when you load your originals in the automatic document feeder. For
more information, see Load an original on the glass.
To load an original in the automatic document feeder
1 Load your originals face up in the document feeder tray with the top of the page on
the left. Keep sliding the paper leftward into the automatic document feeder until
you hear a beep. This indicates that the HP all-in-one detected the pages you
loaded.
The automatic document feeder holds a maximum of 20 sheets of plain paper.
Tip For more help on loading originals in the automatic document feeder, refer to
the diagram engraved in the document feeder tray.
2 Slide the paper guides inward until they stop at the left and right edges of the
paper.
Load an original on the glass
You can copy, scan, or fax up to letter- or A4-size single-page originals by loading them
on the glass, as described here. If your original contains multiple full-size pages, load it
User Guide 25
Load originals and load paper
Chapter 5
in the automatic document feeder. For more information, see Load an original in the
automatic document feeder.
Note Many of the special features will not work correctly if the glass and lid backing
are not clean. For more information, see Clean the HP all-in-one.
To load an original on the glass
1 Remove all originals from the document feeder tray, and then lift the lid on the
HP all-in-one.
2 Place your original face down on the right front corner of the glass.
Tip For more help on loading an original, refer to the guides along the front and
right edges of the glass.
3 Close the lid.
Choose papers for printing and copying
You can use many types and sizes of paper in your HP all-in-one. Review the following
recommendations to get the best printing and copying quality. Whenever you change
paper types or sizes, remember to change those settings.
Recommended papers
If you want the best print quality, HP recommends using HP papers that are specifically
designed for the type of project you are printing. If you are printing photos, for example,
load glossy or matte photo paper in the input tray. If you are printing a brochure or
presentation, use a type of paper specifically designed for that purpose.
For more information about HP papers, see the onscreen HP Image Zone Help, or go
to www.hp.com/support.
Papers to avoid
Using paper that is too thin, paper that has a slick texture, or paper that stretches easily
can cause paper jams. Using paper that has a heavy texture or does not accept ink can
cause printed images to smear, bleed, or not fill in completely.
26 HP Officejet 6200 series all-in-one
We do not recommend printing to the following papers:
● Paper with cutouts or perforations (unless specifically designed for use with HP
inkjet devices).
● Highly textured stock, such as linen. It may not print evenly, and the ink can bleed
into these papers.
● Extremely smooth, shiny, or coated papers not specifically designed for your
HP all-in-one. They can jam the HP all-in-one or repel the ink.
● Multi-part forms (such as duplicate and triplicate forms). They can wrinkle or get
stuck. The ink is also more likely to smear.
● Envelopes with clasps or windows.
● Banner paper.
We do not recommend copying to the following papers:
● Any size paper other than letter, A4, 10 by 15 cm (4 by 6 inch), 5 by 7 inch,
Hagaki, L, or legal. Depending on your country/region, some of these papers might
not be available to you.
● Paper with cutouts or perforations (unless specifically designed for use with
HP inkjet devices).
● Envelopes.
● Banner paper.
● Transparency film other than HP Premium Inkjet Transparency Film or
HP Premium Plus Inkjet Transparency Film.
● Multiple-part forms or label stock.
Load paper
This section describes the procedure for loading different types and sizes of paper into
your HP all-in-one for your copies, printouts, or faxes.
Load originals and load paper
Tip To help prevent rips, wrinkles, and curled or bent edges, store all paper flat in a
resealable bag. If the paper is not stored properly, extreme changes in
temperature and humidity might result in curled paper that does not work well in
the HP all-in-one.
Load full-size paper
You can load many types of letter, A4, or legal paper into the input tray of your HP allin-one.
To load full-size paper in the input tray
1 Remove the output tray, and slide the paper-width guide to its outermost position.
User Guide 27
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