Hewlett-Packard Jornada 430 Instruction Manual

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HP Jornada

HP JornadaHP Jornada

430/430se Palm-size PC

430/430se Palm-size PC430/430se Palm-size PC

User’s Guide

User’s GuideUser’s Guide

Part number F1796-90002

Printed in Singapore

Edition 1

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ii Hewlett-Packard Jornada 430/430se Palm-size PC

The information contained in this document is provided “as is” and is subject to change without notice.

Hewlett-Packard Company makes no warranty of any kind with regard to this manual, including, but not limited to, the implied warranties of merchantability and fitness for a particular purpose. Hewlett-Packard Co. shall not be liable for any errors contained herein or for incidental or consequential damages in connection with the furnishing, performance, or use of this manual or the examples herein.

by copyright. All rights are reserved. No part of this document may be photocopied, reproduced, adapted or translated to another language without the prior written consent of HewlettPackard Co., except as allowed under the copyright laws.

The programs that contro l this product are copyrighted and all rights are reserved. Re production, adaptation, or translation of those programs without prior written permission of HewlettPackard Co. is also prohibited.

Microsoft, MS, ActiveS ync, Active Deskto p, Outlook, Windows, Windows NT, and the Windows logo are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. Microsoft products are licensed to OEMs by Microsoft Licensing, Inc., a wholly owned subsidiary of Microsoft Corporation. CIC and Jot are registered trademarks or trademarks of Communication Intelli gence Corporation.

BSQUARE and bTask are ei ther registered trademar ks or trademarks of BSQUARE Corporation.

EZOS, EZOS EzExplorer, EzExplorer are either registered trademarks or trademarks of EZOS S.A. in Belgium and/or other countries.

Hewlett-Packard Singapore (Pte) Ltd. Asia Pacific Personal Computer Division 452 Alexandra Road Singapore 119961

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Table of Contents | iii

Table of Contents

Table of ContentsTable of Contents

Table of Contents

Table of Contents................................

Table of ContentsTable of Contents 1 | Welcome

1 | Welcome................................

1 | Welcome1 | Welcome

What’s in the box............................................................1

Using the manual...........................................................2

Using HP Jornada’s built-in programs..........................2

Finding more information..............................................4

Registering the HP Jornada ..........................................5

Understanding conventions...........................................5

2 | Setting up

2 | Setting up................................

2 | Setting up2 | Setting up

Identifying the hardware features ................................7

Using the Action button...............................................10

Using the stylus............................................................10

Setting up for the first time .........................................10

Caring for the HP Jornada...........................................13

3 | Managing battery power

3 | Managing battery power................................

3 | Managing battery power3 | Managing battery power

Maintaining power to the HP Jornada........................15

Viewing the remaining battery power.........................16

Charging the main and backup batteries ...................16

Changing the main battery..........................................17

Using Power Properties................................................18

Optimizing battery life.................................................20

4 | Learning about the buttons, hard icons, and settin gs

4 | Learning about the buttons, ha rd icons, and settings.....................

4 | Learning about the buttons, hard icons, and settin gs4 | Learning about the buttons, hard icons, and settin gs

Turning the HP Jornada 430/430se on and off...........21

Locking the hardware buttons.....................................22

Using the hard icons.....................................................22

Adjusting settings .........................................................23

Using HP settings .........................................................24

Using HP security.........................................................28

5 | Learning to use the desktop

5 | Learning to use the desktop................................

5 | Learning to use the desktop5 | Learning to use the desktop

Using the Active Desktop.............................................33

Using the Start Menu and taskbar..............................35

Using the command bar...............................................36

Typing, writing, and drawing on the HP Jornada......36

Closing applications......................................................39

Finding files and documents........................................40

Finding information .....................................................40

Viewing information.....................................................41

Learning the shortcuts.................................................41

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6 | Connecting to a desktop PC

6 | Connecting to a desktop PC................................

6 | Connecting to a desktop PC6 | Connecting to a desktop PC

Understanding ActiveSync ..........................................43

Establishing a partnership with a desktop PC...........45

Connecting and disconnecting .....................................47

Connecting by infrared.................................................48

Connecting to another PC............................................49

Synchronizing data.......................................................49

Browsing the HP Jornada desktop..............................52

Transferring files between your P/PC and the

desktop PC...............................................................53

Setting up another P/PC from a full backup...............54

Printing.........................................................................54

7 | Using Channels and Inbox

7 | Using Channels and Inbox................................

7 | Using Channels and Inbox7 | Using Channels and Inbox

Using Channels.............................................................55

Sending and receiving messages with Inbox..............58

Using Inbox...................................................................62

Sending and receiving CompuServe e-mail................68

Setting up an Ethernet connection..............................69

Using Windows CE Inbox Transfer.............................69

8 | Managing appointments and the address book

8 | Managing appointments and the address book...............................

8 | Managing appointments and the address book8 | Managing appointments and the address book

Calendar— Scheduling meetings and a ppointments.71

Contacts— Tracking friends and colleagues...............74

Tasks— Keeping a to-do list ................................ ........75

9 | Managing information and calculations

9 | Managing information and calculatio ns................................

9 | Managing information and calculations9 | Managing information and calculations

Creating notes and drawings.......................................77

Recording voice memos ................................................82

Backing up and restoring data ....................................85

Using OmniSolve..........................................................87

10 | Customizing the HP Jornada

10 | Customizing the HP Jornada................................

10 | Customizing the HP Jornada10 | Customizing the HP Jornada

Playing music on the HP Jornada...............................89

Adding sounds...............................................................90

Adding desktop wallpaper............................................90

Finding third-party software.......................................91

Minimum PC requirements for HP Jornada

compact disk ............................................................91

Adding programs ..........................................................92

Removing programs......................................................93

Adding accessories........................................................94

Inserting and Removing CompactFlash Cards...........94

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11 | Troubleshooting

11 | Troubleshooting................................

11 | Troubleshooting11 | Troubleshooting

Troubleshooting basic problems ..................................97

Troubleshooting remote connections.........................100

Troubleshooting viewing problems............................101

Troubleshooting HUM MP3 player........................102

Resetting .....................................................................103

12 | Support and service

12 | Support and service................................

12 | Support and service12 | Support and service

Web site.......................................................................105

Customer support.......................................................105

Service.........................................................................105

Contacting Hewlett-Packard worldwide ...................106

A | Jot Character Recognizer

A | Jot Character Recognizer................................

A | Jot Character RecognizerA | Jot Character Recognizer

Areas of the Input Panel ............................................110

Symbols .......................................................................111

Help Writing Characters............................................111

Options........................................................................111

Natural Character Set................................................111

Simplified Uppercase Character Set.........................117

B | Migrating data from other handheld PC devices

B | Migrating data from other handheld PC devices...........................

B | Migrating data from other handheld PC devicesB | Migrating data from other handheld PC devices

Migrating from non-Windows CE HP handheld

PC devices..............................................................125

Translating appointment data...................................125

Translating Phone Book data ....................................126

Migrating from Palm III and newer products ..........128

Migrating from older Palm organizers......................129

Migrating from other non-HP Windows CE devices129

Index

Index................................

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IndexIndex

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Warranty

Warranty................................

WarrantyWarranty

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One year limited hardware warranty .......................137

Limitation of warranty...............................................137

Limitation of liability and remedies..........................138

Hewlett-Packard Year 2000 Warranty......................139

Year 2000 Warranty...................................................139

HP software product license agreement and

HP software product limited warranty................141

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Chapter 1 | Welcome| 1

1 | Welcome

1 | Welcome1 | Welcome

The Hewlett-Packard Jornada 430/430se Palm-size PC (P/PC) is a mobile computer running the Microsoft® Windows® CE operating system. It allows you to store your business and personal information, manage your appointments and contacts, and check e-mail while on the road. It then allows you to upload updated information to your desktop or notebook PC after returning to the office.

In addition to Microsoft Windows products, the HP Jornada has built-in programs from Hewlett-Packard, BSQUARE™, EZOS, Utopiasoft, and LandWare that help you manage the system, manage tasks, and p erform financial calcu lations. You can a lso load programs from the HP Jornada compact disk or from the Web.

What’s in the box

What’s in the boxWhat’s in the box

The HP Jornada package includes the following items:

• The Palm-size PC

- HP Jornada and stylus

- Rechargeable battery

- AC adapter, DC cable, and power cable

- Travel cable

- Earphones. (Free with 430se model only. The earphones are not covered by HP’s 1-year warranty.)

- Clip Case. (Free with 430se model only. The Clip Case is not covered by HP's 1-year warranty.)

• Software to connect to your desktop PC

- Desktop Software for Microsoft Windows CE comp act disk—Contains Microsoft® ActiveSync™ 3.0 with Windows® CE Services for both the HP Jornada and desktop PC. Also includes the Getting Started with Microsoft® ActiveSync™ user guide.

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• Documentation

- HP Jornada Quick Start Card—A guide to getting started quickly with the HP Jornada

- Documentation pack—This User’s Guide and the Regulatory Information Leaflet

- HP Jornada Accessory Guide—Information on accessories and products that can help you get the most from the HP Jornada

• Free software

- HP Jornada compact disk—Free programs that can be loaded onto the HP Jornada

Using the manual

Using the manualUsing the manual

Although great care has been taken to ensure the accuracy of procedures and screen art, some actual screens may be different than the ones that appear in this User’s Guide.

Using HP Jornada’s built-in programs

Using HP Jornada’s built-in programsUsing HP Jornada’s built-in programs

This section lists the HP Jornada’s built-in programs. These programs are installed in ROM and cannot be erased or removed.

• Calendar—Keeps track of important dates and events, and helps manage your schedule.

• Channels—Downloads Web information to the HP Jornada so that it can be viewed offline.

• Contacts—Stores names, addresses, and telephone numbers. When you update your contacts list, you can synchronize it with your desktop PC, so that contacts are always up to date.

• HP settings—Allows you to change settings such as screen brightness, to display system information such as memory status, and to change display, button, and battery driver settings.

• Inbox—Sends and receives e-mail messages. Also synchronizes with Microsoft Outlook or Microsoft Exchange on your desktop PC.

• Note Taker—Allows you to jot quick notes or to create sketches while in a meeting.

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Chapter 1 | Welcome| 3

• Tasks—Keeps track of to-do lists. Allows you to set an alarm or a reminder.

• Hum™ from Utopiasoft™ —Allows you to play music on the HP Jornada.

• Voice Recorder—Records reminders or vital information when there is no time to type. The dedicated Record button allows you to record messages with one hand.

• Communication—Sets up connections and allows you to connect to your desktop PC.

• HP utilities—HP keyboard (driver for external keyboard; U.S. English only).

• bTask from BSQUARE—Allows you to switch between applications or view the ones currently running. It also allows you to close applications with a single step.

• Calculator—Performs simple calculations in an on-screen calculator. Allows you to copy the results to any open document.

• EZOS EzExplorer—Finds files and documents on the P/PC.

• OmniSolve from LandWare—Performs complex

mathematical and business calculations.

• Connections—Sets up connections for communications with other computers or the Internet.

• ActiveSync—Initiates synchronization with your desktop computer from your HP Jorn a d a .

• PC Link—Establishes the connection between the HP Jornada and desktop PC partner.

• Solitaire—Passes the time at the airpo rt, o n the t rain , or during a not-so-interesting meeting or lecture.

• Settings—Adjusts settings for buttons, communications, the stylus, and more.

• HP security—Allows you to set a primary password and a reminder password, and allows you to log security events.

• HP backup—Backs up Contacts, Calendar, and Tasks data or your entire P/PC to a CompactFlash (CF) Memory Card.

• Find—Searches for appointments, channel items, contacts, mail messages, Note Taker notes, tasks, or voice recordings.

• Help—Gives you access to online help.

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Finding more information

Finding more informationFinding more information

The following table is a guide to the different types of information available to help you use the HP Jornada. Although this book introduces the programs on your P/PC, it does not describe them completely. For more information, see the comprehensive online Help for each program.

Information Source Programs This User’s Guide.

–or– Online Help on your P/PC. Tap Start

and then Help.

Synchronizing and exchanging files with a desktop PC (including information on connecting while traveling)

Toolbar buttons and dialog box items

Troubleshooting information on connections

Up-to-date information on Windows CE–based devices

This User’s Guide. –or– Online Help on your P/PC. Tap Start

and then Help. –or– Microsoft ActiveSync Help on your

desktop PC. In the Microsoft ActiveSync window, click Help, and then click Microsoft ActiveSync Help.

Tap and hold on a toolbar button or dialog box item to see its name or a short description. Drag off the toolbar button or item before lifting to avoid activating it.

Microsoft ActiveSync Help on your desktop computer. In the Microsoft ActiveSync window, click Help, and then click Microsoft ActiveSync Help.

www.microsoft.com/windowsce.

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Chapter 1 | Welcome| 5

Information on this release of Microsoft ActiveSync

Software updates, device drivers, and lists of compatible accessories

The complete text of this User’s Guide is also available on the Hewlett-Packard Web site at www.hp.com/jornada. You can download the User’s Guide to your desktop PC and view it using the Adobe™ Acrobat Reader, available from the Adobe Web site at www.adobe.com.

Registering the HP Jornada

Registering the HP JornadaRegistering the HP Jornada

To register the HP Jornada, go to www.hp.com/jornada.

Understanding conventions

Understanding conventionsUnderstanding conventions

This User’s Guide includes visual cues to help you find tips and warnings.

The Release Notes on your desktop computer. Click Start, point to Programs, Microsoft ActiveSync, and then click Release Notes.

The Hewlett-Packard Jornada Web site at www.hp.com/jornada.

A shortcut, another way to do something, or expanded information about the topic.

Caution or warning information about the topic. This is important information that should be observed to prevent loss of data or damage to the HP Jornada.

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Chapter 2 | Setting up| 7

2 | Setting up

2 | Setting up2 | Setting up

This chapter explains h ow to:

• identify hardware features

• use the Action button

• use the stylus

• set up the HP Jornada for the first time

• care for the HP Jornada

Identifying the hardware features

Identifying the hardware featuresIdentifying the hardware features

The views below introduce you to the connectors, ports, and other features of the HP Jornada.

Front view of the HP Jornada

1. AC Charging LED—When connected to AC power, this LED glows with one of tw o colors:

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• Amber—Indicates that the battery is charging (connected to AC pow er).

• Green—Indicates that the battery is fully charged.

2. Notification LED—Blinks red when you have an appointment. Glows red when you are recording.

3. Infrared port (IrDA–compliant transceiver)— Enables you to send and receive files by infrared beam between P/PCs, between the P/PC and a Handheld PC (H/PC), or between the P/PC and a desktop PC. (For more information, see the Connecting by infrared section in chapter 6.)

4. Microphone—Allows you to record voice memos.

5. Record button—Starts the Voice Recorder. When held, turns on the P/PC when it is off, and records until the button is released.

6. Action button—See the Using the Action button section in this chapter.

7. Exit button—Exits dialog windows and menus.

8. Start button—Displays the Start menu. Also turns on the P/PC when it is off, and, if held, brings up HP settings.

9. Earphone jack—Accepts a plug for standard earphones. Playback is in stereo.

10. Battery door release—When pressed with the stylus, releases the battery door.

11. Battery door—Slides down when the battery door release is pressed. Open only when replacing the battery.

12. Hard icon panel—Allows o n e-t o uc h acc e ss to four applications. By default, the applicat i o n s are Contacts, Calendar, Tasks, and OmniSolve, but these can be reconfigured. To do this, t ap Settings from the Start menu, tap Buttons, tap the Program tab, and then follow the directions on the control panel.

13. Power On/Off button—Press to power on and off.

14. Display cover—Open the display cover when you want to tap the screen.

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Chapter 2 | Setting up| 9

Back view of the HP Jornada

15. CompactFlash Type I and II Card slot—Enables you to add memory or use accessories on CompactFlash (CF) Cards. (For a list of recommended accessory cards, go to the Hewlett-Packard Web site at www.hp.com/jornada.)

16. Stylus—Use the stylus as a mouse substitute. For example, tap to select a button or menu item, double-tap to open an application, drag the stylus across words or items to select them.

17. Reset button—Restarts the HP Jornada. For more information about soft and full resets, see the Resetting section in chapter 11.

18. Audio speaker—Lets you listen to system sounds or voice memos.

19. P/PC connector —Connects the P/PC to the travel cable.

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Using the Action button

Using the Action buttonUsing the Action button

The Action button can be pres sed and rocked:

• pressing it executes a highl ighted item

• rocking it allows you to scroll

Using the stylus

Using the stylusUsing the stylus

The stylus can be used in several ways:

• to write, type, and draw on the scre en

• to double-tap on the screen, which opens applications

• to select text or drawings

• to lever out CompactFlash Cards

• to press the Reset button on the back of the HP Jornada

• to release the battery d oor

The display cover must be open when you write or tap on the screen.

Setting up for the first time

Setting up for the first timeSetting up for the first time

As part of the setup process, you:

• install the battery

• connect the AC adapter

• complete the Windows CE Welcome Wizard

Follow the steps described below in the order they are presented.

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Chapter 2 | Setting up| 11

Installing the battery

The main battery powers the HP Jornada when it is not connected to AC power. The battery fits into a compartment on the bottom of the HP Jornada, as shown in the figure.

This view of the left side of the HP Jornada shows how to insert

the battery.

To install the main battery

1. Unpack the main battery.

2. Open the battery compartment. Insert the tip of the stylus into the battery door release. Slide the battery door open toward the bottom of the P/PC.

3. Insert the bat tery pack into the battery compartment. If the battery does not slide in easily, check the battery orientation and try again. If you are putting the battery in correctly, you do not need to force it.

4. Slide the battery door closed until it locks into place.

5. The HP Jornada turns on automatically. The first screen you see is the Hardware Button instruction screen. It describes the location and function of the HP Jornada’s hardware buttons. Press the Action button to continue.

6. Connect to AC power as described in the next section.

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Before using battery power, charge the battery overnight by connecting the AC adapter (see the Connecting the t ravel cable and AC adapter section in this chapter). While charging, you may see backup battery low messages. These do not appear once the battery is fully charged. If you do not charge overnight, the backup battery low messages may continue to appear. You can use the P/PC while charging.

About the backup battery

The rechargeable backup battery is a permanent part of the HP Jornada, so you do not need to install or replace it.

The backup battery is being charged automatically when the P/PC is connected to AC power.

Make sure you connect to AC power to charge as soon as you see a backup battery low warning. Continue to charge until the backup battery level is “good” (check the Status tab of the Power panel; see the Using the Status tab section in chapter

3).

Do NOT replace your main battery when the backup battery is low.

Connecting the travel cable and AC adapter

You can operate the HP Jornada on AC power using the AC adapter. The AC adapter accepts voltages from 100 V to 240 V, so you can use it anywhere in the world. However, you may need a plug adapter to accommodate different electrical outlets.

The travel cable and AC adapter

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To connect to AC power

1. Unpack the AC adapter, then connect the power cable and the DC cable to the AC adapter body.

2. Connect the DC cable to the travel cable connector.

3. Plug the travel cable connector into the HP Jornada.

4. Plug the power cable into an AC power outlet.

Use the AC adapter to plug the HP Jornada into ex ternal power whenever possible, especially when connecting to a desktop PC or other peripheral, or when letting the LED indicator flash for extended time periods. For more information, see the Optimizing battery life section in chapter 3.

Running the Welcome Wizard

1. When you see the Microsoft Windows CE Welcome screen, press the Action button.

2. Open the display cover. The display cover must be open when you write or tap on the screen.

3. Using the stylus, tap and hold the center of the target. Repeat as the target moves around the sc reen. Press Action to accept the settings.

Chapter 2 | Setting up| 13

4. Follow the Welcome Wizard to complete the HP J ornada setup.

Tap the HP Jornada display to open menus, press buttons, or select menu items. To select text or drag a control, slide the pen tip firmly across the display.

Caring

Caring for the HP Jornada

CaringCaring

Follow these suggestions for long and trouble-free use.

• To clean the screen, wipe it with a damp, lint-free cloth.

• Do not drop the HP Jornada. Accidental damage is not covered

for the HP Jornada

for the HP Jornada for the HP Jornada

under the Hewlett-Packard express warranty.

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• Radiated interference from other electronic equipment may

affect the appearance of the display. To return the display to normal, remove the P/PC from the source of the interference.

• The HP Jornada is designed to operate at temperatures

between 0 to 40 ºC (32 to 104 ºF). It is designed to maintain data at temperatures between 0 to 55 ºC (32 to 131 ºF).

Subjecting the P/PC to temperatures outside those ranges may damage the P/PC or result in loss of data. Be especially careful not to leave the HP Jornada in direct sunlight or in a car where temperatures can rise to harmfu l levels.

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Chapter 3 | Managing battery power| 15

3 | Managing battery power

3 | Managing battery power3 | Managing battery power

This chapter explains the importance of maintaining power to the HP Jornada. It also explains how to:

• view the remaining battery power

• charge the batteries

• change the main battery

• use Power Properties

• conserve battery power

Maintaining power to the HP

Maintaining power to the HP Jornada

Maintaining power to the HPMaintaining power to the HP

Because the data and files you save on the HP Jornada are stored in RAM, it is extremely important that you maintain a continuous power supply to the HP Jornada at all times. If the HP Jornada runs out of power, all information you have entered is lost. Although the Windows CE operating system and programs are stored in ROM and cannot be erased, any custom settings and programs you have added are lost.

Jornada

Jornada Jornada

When taking out the main battery, keep in mind that when the P/PC is without power, data retention is guaranteed for only 1 minute, and only if the backup battery level is “good” (check the Status tab of the Power pane l ; s ee the Using the Status tab section in chapter 3). You do not need to take out the main battery except to replace it with a spare battery (F1287A).

The HP Jornada uses a rechargeable lithium-ion battery, which supplies power whenever the P/PC is not connected to AC power. Under normal operating conditions, the battery should last for up to 6 hours of continuous use without recharging. Battery life varies, however, depending on how you use the P/PC.

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The rechargeable backup battery is a permanent part of the HP Jornada, so you do not need to install or replace it.

The backup battery is being charged automatically when the P/PC is connected to AC power. Continue to charge until the backup battery level is “good.” While charging, backup battery low messages may continue to appear.

Do NOT replace your main battery when the backup battery is low.

You should respond immediately when a message warning of low battery power is displayed. When the battery power is low, simply connect the HP Jornada to AC power to recharge.

Viewing the remaining battery power

Viewing the remaining battery powerViewing the remaining battery power

To view the remaining battery power

1. Tap Start, then HP settings. –or– Hold the Start button for 1 second. The remaining battery power is displayed on a status

bar at the bottom of the Settings tab.

Charging the main and backup

Charging the main and backup batteries

Charging the main and backupCharging the main and backup

batteries

batteries batteries

To charge the batteries

1. Connect the HP Jornada to AC power.

The AC Charging LED indicates the charging status of the main battery:

• Amber—Indicates that the battery is charging (connected to AC power).

• Green—Indicates that the battery is fully charged.

The AC Charging LED is illuminated only if the P/PC is connected to AC powe r.

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Chapter 3 | Managing battery power| 17

Changing the main battery

Changing the main batteryChanging the main battery

Follow this procedure when you replace the main battery with a spare battery (accessory F1287A).

Do NOT replace your main battery when the backup battery is low or data loss may occur.

To change the main battery

1. Turn off the P/PC.

2. Release the battery door by pushing the stylus into the small hole above the door. Then, slide the door down and off. See the figure in the

Installing the battery section in chapter 2.

3. Slide the old battery out of the battery slot.

4. Slide the new battery into the battery slot. If the battery does not slide in easily, check the battery orientation and try again. If you are putting the battery in correctly, you do not need to force it.

5. Replace the battery door, and slide it up until it snaps shut.

6. Turn on the P/PC.

The rechargeable backup battery is a permanent part of the HP Jornada, so you do not need to install or replace it.

Before using battery power, charge the battery by connecting the AC adapter.

You can use the P/PC while charging. Charging the battery takes approximate ly 3 to 4 hours.

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The switch on the battery does not have any electrical function. When the battery is drained, you can flip the switch so that the red dot shows. This can help to remind you that the battery needs to be recharged, which is convenient if you have other batteries.

Using Power Properties

Using Power PropertiesUsing Power Properties

Power Properties displays information about the current state of your battery and allows you to control options that can conserve battery power.

To use Power Properties

1. Tap the Start button, tap Settings, and then tap Power. If you are not familiar with using the Start menu, read Using the Start Menu and taskbar section in chapter 5.

–or– If the power plug icon is on the taskbar, double-tap it.

2. Tap the Status, Power, or Dimming tab (see the next section for details.

3. Select your preferences. For more information, read the following paragraphs, or tap the Help button.

4. Tap OK to save the changes and exit, or tap the Close button (X in the upper right corner) to abandon the changes.

Using the Status tab

The Status tab displays the status of the main and backup batteries.

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Chapter 3 | Managing battery power| 19

Status tab

Using the Power tab

The Power tab lets you customize how and when your P/PC suspends operation to help maximize battery life:

• Touch screen to power on—Select this option to allow your P/PC to awake from suspend mode when you tap the screen or hard icon panel.

The Touch screen to power on option is checked by default. When you uncheck this option, you are no longer able to use the hard icon panel to power on the P/PC.

• Suspend while on battery power—To conserve battery power, your P/PC automatically suspends operation after a period of continuous idle time while running on battery power. Select the amount of idle time from the dropdown list.

• Enable suspend while on AC power—Select this option to automatically suspend operation after a period of continuous idle time while running on AC power. Select the amount of idle time from the dropdo wn list.

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20 Hewlett-Packard Jornada 430/430se Palm-size PC

Using the Dimming tab

The Dimming tab lets you control backlight dimming to help conserve battery power:

• Automatically dim while on Battery Power—By default, this option is selected with an idle time of 1 minute. It conserves battery power by automatical ly dimming the backlight.

• Automatically dim while on AC Power—Select this option to automatically dim the backlight after a period of continuous idle time while running on AC power. Select the amount of idle time from the dropdo wn list.

Optimizing battery life

Optimizing battery lifeOptimizing battery life

The following tips can optimize battery life, ensuring the longest use of your P/PC between charges:

• Shorten auto-suspend time. To set auto-suspend time: from the Start menu, tap Settings, tap Power, and then tap the Power tab.

• Set the display to dim automatically after a short time. To set dimming: from the Start menu, tap Settings, tap Power, and then tap the Dimming tab.

• Minimize brightness and use contrast to increase readability. To set brightness and contrast: from the Start menu, tap

HP settings. For more information about HP settings, see the Using HP settings section in chapter 4.

• Turn off sounds you do not need or mute the system speaker. To mute sounds: from the Start menu, tap HP settings. For more information about HP settings, see the Using HP settings section in chapter 4.

• Connect to AC power when connected to any peripherals requiring power.

• Connect to AC power when connected to your desktop PC.

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Chapter 4 | Learning about the buttons, hard icons, and settings| 21

4 | Learning about the

4 | Learning about the4 | Learning about the

buttons, hard icons, and

buttons, hard icons, andbuttons, hard icons, and

settings

settingssettings

This chapter describes how to:

• turn the HP Jornada on and off

• lock the hardware buttons

• use and reconfigure the hard icons

• adjust settings, such as brightness and volume

• set a password

Turning the HP Jornada 430/430se on and off

Turning the HP Jornada 430/430se on and offTurning the HP Jornada 430/430se on and off

One of the most convenient features of Windows CE and the HP Jornada is “instant on.” With instant on, you do not have to wait for the P/PC to start up or shut down; you can start working immediately by pressing the On/Off button at the lower right corner of the P/PC.

Alternately, you can turn on the P/PC by:

• Pressing the Start button

• Pressing the Record button

• Holding the stylus down on one of the hard icons

• Tapping the screen

When you are finished, turn off the P/PC by pressing the On/Off button. Turning off the HP Jornada simply suspends operation. When you turn it on again, you can start working where you left off.

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22 Hewlett-Packard Jornada 430/430se Palm-size PC

To conserve battery power, you can set the HP Jornada to auto-suspend after a preset period of continuous idle time. By default, the P/PC auto-suspends after 3 minutes while running on battery power. (For more information on auto-suspend and tips for conserving battery power, see the Optimizing battery life section in chapter 3.)

Locking the hardware buttons

Locking the hardware buttonsLocking the hardware buttons

Pressing the Record button or the Start button powers on the P/PC. To avoid powering on the P/PC accidentally (which would drain the battery), you can lock the hardware buttons that are on the left side of the P/PC.

To lock the buttons

1. Press and hold the On/Off button to lock the buttons. When the volume is not muted, a sound indicates that Button Lock is enabled, and the lock icon in the taskbar.

To unlock the buttons

appears

1. When the buttons are locked, press and hold the On/Off button to unlock the buttons. When the volume is not muted, a sound indicates that Button Lock is disabled, and the lock icon taskbar.

When Button Lock is enabled, all hardware buttons are disabled, except for the On/Off button. You can change the button lock settings on the Drivers tab of HP settings.

Using the hard icons

Using the hard iconsUsing the hard icons

To launch Contacts, Calendar, Tasks, or OmniSolve, tap the appropriate icon at the bottom of the display. If you double-tap the icon, the Edit windows for Contacts, Calendar, and Tasks are displayed.

disappears from the

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Chapter 4 | Learning about the buttons, hard icons, and settings| 23

To reconfigure the hard icons

1. Tap Settings from the Start menu.

2. Tap Buttons.

3. Tap the Program tab.

4. Tap the name of the hard icon (under Program buttons) that you want to reconfigure.

5. Select the program under Button assignment that you want to associate with the hard icon.

6. Tap OK.

Adjusting settings

Adjusting settingsAdjusting settings

You can adjust P/PC settings to suit the way you work. Tap Start and then Settings to see the settings available on your P/PC.

You might want to adjust the following:

• Buttons, to associate program buttons with specific programs and to adjust the Action button

• Communications, to set up a name and description for the P/PC and to adjust the connection to your desktop PC

• Dialing, to adjust dialing location settings and patterns, such as country codes

• Password, to limit access to your P/PC

For information on a particular setting, you can do either of the following:

• Open the setting, tap Start, and then tap Help.

• Open the setting, and then tap and hold on the label of the

item you want more information about, as shown in the figure below.

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24 Hewlett-Packard Jornada 430/430se Palm-size PC

Using HP settings

Using HP settingsUsing HP settings

The HP settings control panel has three tabs:

• Settings—Allows you to adjust screen brightness and contrast, speaker volume. Also displays remaining battery power.

• Memory—Displays total and available (free) Storage and Program memory.

• Drivers—Allows you to select the display colors and customized button settings, and to select how the battery is optimized.

To start HP settings

1. Tap the Start button, and then tap HP settings. –or– Hold the Start button for 1 second.

Using the Settings tab

To set brightness, contrast, and volume

1. Open HP settings and tap the Settings tab.

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Chapter 4 | Learning about the buttons, hard icons, and settings| 25

2. Adjust the contrast, brightness, and volume sliders, and then select or deselect the Mute check box to mute or restore the system volume. Or simply select one of the four preset profiles.

You can adjust brightness, contrast, and volume by using the Action button. Rock it to cycle through the profiles, and press it to select the preferred one.

To change the preset profiles

1. Open HP settings and tap the Settings tab.

2. Select the radio button of the profile you want to change.

3. Adjust sound, brightness, and contrast sliders to your preference.

4. Tap OK to save the changes and exit, or tap the Close button (X in the upper right corner) to abandon the changes.

Settings tab

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26 Hewlett-Packard Jornada 430/430se Palm-size PC

You can switch to the Volume & Sounds control panel by tapping the Speaker button.

You can switch to the Power control panel by tapping the Battery button next to the battery status bar.

Using the Memory tab

To adjust how memory is allocated between storage and programs

1. Open HP settings and tap the Memory tab.

2. Switch to the System control pan e l by tapping the Windows button next to the memory status display, and then tap the Memory tab.

3. Move the slider to the left or right.

4. Tap OK to save the changes and exit, or tap the Close button (X in the upper right corner) to abandon the changes.

Using the Drivers ta b

To change the number of colors displayed

1. Open HP settings and tap the Drivers tab.

2. Select a display mode (8- or 16-bit) from the Mode dropdown list.

3. To save the changes, tap OK. A dialog box asks you to perform a soft reset. Tap OK and then perform the soft reset (see the Soft reset section in chapter 11.)

To abandon the changes, tap the Close button (X in the upper right corner).

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Chapter 4 | Learning about the buttons, hard icons, and settings| 27

Drivers tab

To change button lock options

1. Open HP settings and tap the Drivers tab.

2. If you want the Record button or Start button to remain active during button lock mode, select the corresponding opti o n.

3. Tap OK to save the changes and exit, or tap the Close button (X in the upper right corner) to abandon the changes.

To maximize battery life when you are running low on power

1. Open HP settings and tap the Drivers tab.

2. Select Use reserve battery power.

3. Tap OK to save the changes and exit, or tap the Close button (X in the upper right corner) to abandon the changes.

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The Use reserve battery power allows your P/PC to use up more of the battery’s reserve power. This power is normally reserved for retaining your data after the P/PC has reached a “very low” battery status. Enabling the Use reserve battery power check box option reduces the data retention period from 14 days to approximately 7 days.

Using HP security

Using HP securityUsing HP security

The HP security control pan e l has three tabs:

• Password—Allows you to set a primary password and a

reminder password. You use the reminder password if you forget your primary password.

• Activation—Allows you to set a password delay timer.

• Log—Allows you to log security events.

To start HP security

1. Tap the Start button, tap Settings, and then tap HP security.

2. If you have already enabled password protecti on, you need to enter your primar y password to modify settings.

The HP security primary and remi n d er password are casesensitive. If you set a password (using lower and/or upper case characters) with HP security, you need to type the password in the exact same way to unlock the P/PC.

The Microsoft Password feature is not case-sensitive.

Using the Password tab

To set your primary password

1. Open HP security and tap the Password tab.

2. Enter a Primary Password in the Password text box, and then enter the same password in the Confirm text box. Passwords can be 1 to 40 characters long.

3. Tap the Enable Password Protection checkbox.

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Chapter 4 | Learning about the buttons, hard icons, and settings| 29

You can also set a primary password with the Microsoft Password feature (tap Start, Settings, and then Password).

Password tab

If you forget your prima ry password, you can still unlock your P/PC with the reminder password. However, you cannot access the HP security Properties tab to reset your primary password.

If you forget your primary password, the ONLY way to reset it is to follow these steps: 1) perform a full backup either to the desktop PC or to a CF card using HP backup, 2) perform a full reset on your P/PC, and then 3) restore the backup file to your P/PC.

You can only backup to your desktop PC if you previously saved your password when connecting with ActiveSync. If you did not save your password, use HP backup to backup to a CF card. For information on full backups and restores, see the Backing up and restoring data section in chapter 9. For information on performing a full reset, see the Full reset section in chapter 11.

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To set a reminder password

1. Open HP security and tap the Password tab.

2. Enter any question in the Question text box, and then enter your answer in the Answer text box. The reminder question and answer can be 1 to 40 characters long. The answer is case-sensitive and can be enabled only if the primary password is enabled.

3. Tap the Enable Reminder Password checkbox.

If you forget your primary password, the only way to unlock your P/PC is through the reminder password.

Using the Activation tab

To set a password delay timer

1. Open HP security and tap the Activation tab.

2. Under Password Delay, tap the Delay Password activation checkbox, and then enter the number of minutes to delay. The minimu m is 1 minute, and the maximum is 240 minutes.

3. Under Reminder Password, enter the number of bad logon attempts that you want to allow. The minimum is 1 attempt, and the maximum is 20 attempts. You can modify this only if the reminder password is enabled.

Using the Log tab

To enable logging

1. Open HP security and tap the Log tab.

2. Tap the Enable Logging checkbox.

To export a log file

1. Open HP security and tap the Log tab.

2. Select a log file, and then tap the Export Log button.

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Chapter 4 | Learning about the buttons, hard icons, and settings| 31

3. Enter a file name. The Options button allows you to choose a location and file type. The Create In>> button allows you to choose or create a folder in which to store the file. By d efa u lt, th e file is sto re d in th e My Docu ment s

folde r

To delete the log files

1. Open HP security and tap the Log tab.

2. Tap the Clear Log button.

About the log database

The following events are logged when logging is enabled:

• Successful logon to HP security

• Unsuccessful logon to HP security

• Modification of HP security settings

• Modification of the primary password

• Expiration of the primary password during system logon

• Modification of the primary password after logon with the

reminder password during system logon

• Successful authentication during system logon

• Unsuccessful authentication during system logon

To prevent the log database from taking up too much storage space, the log database is limited to 550 records. Records are deleted on a first-in-f irst-out basis.

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Chapter 5 | Learning to use the desktop| 33

5 | Learning to use the

5 | Learning to use the5 | Learning to use the

desktop

desktopdesktop

This chapter describes how to:

• use the Active Desktop™

• use the Start menu, taskbar, command bar, and online help

• type, write, and draw

• close applications

• find files and other information

• use shortcuts to help you work faster

Using the Active Desktop

Using the Active DesktopUsing the Active Desktop

You can use the Active Desktop to display important information, such as today’s appointments and tasks. You can also display channel information, such as stock quotes. For more information, see the Displaying mobile desktop components section in chapter 7.

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34 Hewlett-Packard Jornada 430/430se Palm-size PC

To select the type of information you want to display on the desktop, tap Start, Settings, Display, and then Display Active Desktop.

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Chapter 5 | Learning to use the desktop| 35

Using the Start Menu and taskbar

Using the Start Menu and taskbarUsing the Start Menu and taskbar

Use the Start menu on the taskbar to switch programs, display settings, find information, and view Help for the current program.

On the taskbar, you can also do the following.

You can change what you see on the Start menu and taskbar by tapping Start, Settings, and then Taskbar.

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36 Hewlett-Packard Jornada 430/430se Palm-size PC

Using the command bar

Using the command barUsing the command bar

The command bar at the top of the P/PC screen includes both menu names and toolbar buttons. You can decide which you want to display.

Typing, writing, and drawing on the

Typing, writing, and drawing on theTyping, writing, and drawing on the HP Jornada

HP Jornada

HP JornadaHP Jornada

With your P/PC, you can quickly type, write, and draw in the way that is most convenient for you. You can type with the soft keyboard, write using character recognition, or write and draw directly on the screen using your stylus.

In Note Taker, and in note s that you attach to entries in Calendar, Contacts, and Tasks, you can use your stylus to write on the screen. For more information, see the Creating notes and drawings section in chapter 9.

You can enter information in any program on your P/PC by typing with the soft keyboard or writing using character recognition. First select the input method you want to use in your P/PC’s input panel. Tap the Input Method arrow to see your choices.

Typing with the keyboard

To type, tap the Input Method arrow on the taskbar and select Keyboard. Then tap the keys with your stylus.

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Chapter 5 | Learning to use the desktop| 37

You can adjust keyboard settings to suit the way you work. Tap Start, Settings, and then Input Panel. Select Keyboard as the input method, and then tap Options.

Enable swipe shortcuts (gestures) on your keyboard so that you can do the following:

• To insert a space, swipe across the keyboard from left to right.

• To delete a charact er, swipe across the keyboa rd from right to

left.

• To enter a carriage return, s wipe the keyboard from to p to bottom.

• To enter the character in uppercase, starting on a ke y, swi pe up.

Using character recognition

You can use the character recognition software, CIC® Jot™, to write. Tap the Input Method arrow on the taskbar and select Jot Character Recognizer. When you write a letter in the box, your handwritten character is converted to typed text that appears on the screen.

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38 Hewlett-Packard Jornada 430/430se Palm-size PC

Some letters must be written in a particular way to be recognized. To see how to write letters, tap the Help button for an online demonstration or see Appendix A.

Drag your stylus across the panel horizontally from right to left to delete a character. Drag from left to right to type a space.

As you type or write, your P/PC anticipates the word you are writing and displays it above the input panel. When you tap the displayed word, it is inserted into your text at the insertion point. The more you use your P/PC, the more words it learns to anticipate.

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Chapter 5 | Learning to use the desktop| 39

To customize the suggested words, tap Start, Settings, Input Panel, and then the Word Completion tab.

Closing applications

Closing applicationsClosing applications

Use bTask to close applications with a single step, switch between applications, or view the applications currently running.

If your P/PC runs slow or locks up while running applications, you may have too many applications running at the same time. Use bTask to close some applications and speed up the system.

Tasks are closed automatically when memory is running low.

To start bTask

1. From the Start menu, tap Programs, and then tap bTask. The bTask icon is added to the taskbar.

To close the active application or all open applications

1. Tap the bTask icon on the taskbar.

2. Tap Close Active or Close All.

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40 Hewlett-Packard Jornada 430/430se Palm-size PC

To switch between open applications

1. Tap the bTask icon on the taskbar.

2. Tap the application to which you want to switch.

To close bTask

1. Tap the bTask icon on the taskbar.

2. Tap Exit.

Finding files and documents

Finding files and documentsFindin g files and documents

EzExplorer from EZO S is y our gateway to all the applications, documents, and other files on your P/PC. It displays information using familiar folder and file names. In EzExplorer, you can browse, copy, move, delete, and rename the files and folders in your system, and you can create shortcuts to frequently used items.

To start EzExplorer

1. From the Start menu, tap Programs, and then tap EzExplorer.

For detailed procedures about using EzExplorer, refer to online Help.

Finding information

Finding informationFinding information

The Find feature on your P/PC helps you quickly locate information. Tap Start and then Find. Enter the text you want to find, select a data type, and then tap OK to start the search.

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Chapter 5 | Learning to use the desktop| 41

Viewing information

Viewing informationViewing information

Most programs provide a list view, showing the items or files you have already created in that program. You can display the list in the manner that is most helpful for you.

You can sort the list on a particular column by tapping the column heading.

In Calendar, Contacts, and Tasks, you can assign entries to particular categories and then filter the list to show a specific category.

In Note Taker, Voice Recorder, and Inbo x, you can place files or messages in folders, and then filter the list to show only the files or messages in a specific folder.

Learning the shortcuts

Learning the shortcutsLearning the shortcuts

The following tips and shortcuts help you work faster.

• Turn on the HP Jornada by pressing the On/Off button, by pressing the Start button, by pressing the Record button, by holding the stylus down on one of the hard icons, or by tapping the screen.

• Press the Start button to bring up the Start menu.

• Hold down the Start button to bring up HP settings.

• Hold down the Record button to start recording. Record ing

stops when you release the button.

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To play all of your recordings one after another, press the Action button twice. A short beep sounds between recordings.

• Press the Action button to execute a highlighted item . Rock this button to scroll up and down through dropdown lists.

• Press the Exit button to exit dialog windows.

• Reconfigure the hard icons so that they start the applications

that you use most often. To do this, tap Settings from the Start menu, tap Buttons, tap the Program tab, and then

follow the directions on the control panel.

• Use the AC adapter to plug the HP Jornada into external power whenever possible, especially when connecting to a desktop PC or other peripheral, or when letting the LED indicator flash for extended time periods. For more information, see the Optimizing battery life section in chapter 3.

• In Calendar, to choose the way you prefer to be notified, on the Tools menu, tap Options, tap the Alarm button, and then tap Reminder Options.

• If you have lost the HP Jornada or replaced it with another HP Jornada, you can set up the new P/PC with the same data and settings as the old one, if you previously performed a full backup using ActiveSync or HP backup.

If you used ActiveSync to back up your data, then follow the instructions for restoring information to your mobile device in Microsoft ActiveSync Help on your desktop computer. If you backed up the P/PC using HP backup, then restore the information as described in the Using HP backup section in chapter 9.

• Speed up the synchronization process by synchronizing regularly. If you use Microsoft Outlook, ActiveSync synchronizes only 2 weeks of calendar data by default. To change the setting, in the ActiveSync window, click Tools, Options, and on the Sync Options tab, select Calendar, click Settings, and select the options you want.

• To open the World Clock control panel quickly, double-tap the clock in the status area of the taskbar.

• To close applications, use bTask, or from the Start menu, tap Settings, tap System, tap Task Manager, select the application you want to close, and then tap End Task.

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Chapter 6 | Connecting to a

6 | Connecting to a

6 | Connecting to a6 | Connecting to a

desktop PC

desktop PCdesktop PC

This chapter describes how to:

• establish a partnership between the HP Jornada and your desktop PC using Microsoft ActiveSync

• connect to another PC (no partnership established)

• synchronize data, e-mail messages, and channels

• browse the contents of the HP Jornada

• transfer files between the HP Jornada and desktop PC

• set up a new P/PC from a full backup

Understanding

Understanding ActiveSync

Understanding Understanding

ActiveSync enables you to synchronize the information on your desktop computer with the information on your device. Synchronization is the process of comparing the data on your device with your desktop computer and updating both computers with the most recent information.

ActiveSync

ActiveSyncActiveSync

desktop PC| 43

Using ActiveSync

You use ActiveSync to:

• Keep Pocket Outlook data up-to-date by synchronizing your mobile device with your choice of Microsoft Outlook, Microsoft Schedule+, or Microsoft Exchange on your desktop computer.

• Synchronize Voice Recorder and Note Taker documents between your device and desktop computer. Your files are automatically converted to the correct format.

• Back up and restore your P/PC data.

• Add and remove programs on your P/PC.

• Copy (rather than synchronize) files between your device and

your desktop computer.

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44 Hewlett-Packard Jornada 430/430se Palm-size PC

Minimum PC requirements for ActiveSync

The minimum PC requirements for running ActiveSync are as follows:

• Microsoft® Windows NT® Workstation 4.0 with Service Pack 3 or greater or Windows

• Desktop computer with a Pentium processor for Windows NT

• Desktop computer with a 486/66 DX or higher processor

(Pentium P90 recommended) for Windows 95/98

• 16 MB of memory for Windows 95/98 (more memory gives improved performance) or Windows NT Workstation 4 (32 MB recommended for Windows NT)

• Hard disk drive with 10 to 50 MB of available hard disk space (actual requirements vary based on selection of features and your current system configuration)

• Available 9- or 25-pin serial communications port (adapter required for 25-pin communication port)

• One CD-ROM drive

• VGA graphics card or compatible video graphics adapter at

256 color or higher

• Keyboard

• Microsoft Mouse or compatible pointing device

Options for either the Windows NT Workstation 4.0 or Windows 95/98:

• Audio card/speakers for sound

95/98

• Microsoft Office 95 or Microsoft Office 97

• Windows 95/98 Infrared adapter for synchronization

• Modem for remote synchronization

• Ethernet LAN connection for remote synchronization

Requirements for Mobile Channels Support

• Microsoft Internet Explorer 4.0 or higher. Internet Explorer

5.0 is included on the CD, which requires 56 to 98 MB of hard disk space.

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Chapter 6 | Connecting to a

Microsoft Outlook® 2000 System Requirements

• Processor: Pentium 75MHz or greater

• Operating system: Windows ® 95 or Windows NT ® 4.0

Service Pack 3 or later

Available hard-disk space for installation

• Approximately 153 MB (actual installed space varies according to the configuration options you choose)

Establishing

Establishing a partnership with a desktop PC

EstablishingEstablishing

To setup a partnership for the first time, you:

• install ActiveSync

• connect the P/PC to the desktop PC

• complete the New Partnership Wiza r d

Follow the steps in this section in the order they are presented.

a partnership with a desktop PC

a partnership with a desktop PC a partnership with a desktop PC

Installing ActiveSync

For more information on installing ActiveSync, read the “Getting Started with Microsoft® ActiveSync™” user guide.

desktop PC| 45

If you have previously installed Windows CE Services on your desktop PC, do NOT uninstall it. Install ActiveSync as an upgrade.

To install ActiveSync

1. Insert the Desktop Software for Microsoft Windows CE compact disk into the CD-ROM drive on your desktop PC.

2. The ActiveSync Setup Wizard should start automatically. If it does not, click Run on the Start menu, and then type d:\setup, where ”d” is the letter assigned to your CD-ROM drive.

3. Follow the directions on your screen to install and configure ActiveSync. After ActiveSync is installed, the

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46 Hewlett-Packard Jornada 430/430se Palm-size PC

Get Connected dialog box is displayed. You do not need to restart your desktop PC.

4. Connect the P/PC to the desktop PC using the travel cable, as described next.

Connecting by travel cable

The HP Jornada uses a serial connection to communicate with a desktop PC. The serial connection is established with the travel cable (included with the HP Jornada) and a 9-pin serial communications port on your desktop PC.

To connect the HP Jornada to your desktop PC

1. Insert the 9-pin end of the travel cable into a serial port on your desktop PC.

2. Plug the travel cable into the HP Jor n ada and connect to AC power.

3. Turn on the P/PC. ActiveSync checks the communication port, and starts the New Partnership Wizard, which leads you through the steps listed in the next section.

You can also connect to a desktop PC using an infrared port (if the desktop PC also has an infrared port). information, see the Connecting by infrared section in this chapter.

For mo re

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Chapter 6 | Connecting to a

Establishing a partner shi p

Partnerships enable your desktop PC to recognize the HP Jornada when transferring files or synchronizing data.

To follow the New Partnership Wizard

1. The Wizard asks if you would like to set up a partnership. Select Yes, and then click the Next button.

2. The Wizard asks you to select Synchronization Settings. When a check box is selected, that information is synchronized. To customize what gets synchronized, click the Settings button after selecting a type of information. Click Next.

3. Setup is complete. After you click Finish to exit, synchronization starts. Let synchronization complete before using the P/PC.

You can later change the device name and description using the Communication control panel on the HP Jornada. On the Start menu, tap Programs, tap Communication, and then tap Connections.

desktop PC| 47

Troubleshooting partnerships

If you are unable to establish a connection between the HP Jornada and your desktop PC, t ry the ActiveSync Troubleshooter. The Troubleshooter provides detailed diagnostic steps to identify and correct common problems.

To start the Troubleshooter

1. On the Help menu in the ActiveSync window, click Microsoft ActiveSync Help, double-click the ActiveSync Troubleshooter book, and double-click ActiveSync Troubleshooter.

Connecting and disconnecting

Connecting and disconnectingConnecting and disconnecting

After you have established a partnership, ActiveSync automatically detects the HP Jornada and establishes a connection whenever you connect the travel cable.

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ActiveSync automatically ends the connection when you disconnect the travel cable.

Connecting by infrared

Connecting by infraredConnecting by infrared

You can also use the infrared port on the HP Jornada to connect to a desktop or notebook PC that is running Windows 95 (or later). The Desktop Software for Microsoft Windows CE compact disk includes infrared device drivers for Windo ws 95.

To configure ActiveSync for infrared connection

1. Set up and configure an infrared port on your desktop or notebook PC.

For more information about installing and configuring that device for use with your desktop PC, refer to the instructions that came with your infrared port.

2. On the File menu in the Microsoft ActiveSync window, click Get Connected, and follow the instructions on the screen.

To configure the HP Jornada for infrared connection

1. On the HP Jornada Start menu, tap Settings, then tap Communications.

2. Tap the PC Connection tab. If the control panel does not show Connect using Infrared Port, tap Change Connection, and then select Infrared Port from the list of available connections.

To establish an infrared connection

1. Line up the infrared port on the HP Jornada with the infrared device on your notebook or desktop PC.

2. On the HP Jornada Start menu, tap Programs, tap Communication, and then tap PC Link.

Line up the IR ports on the two devices so that they are within 20 centimeters (8 inches) of one another.

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Chapter 6 | Connecting to a

Connecting to another PC

Connecting to another PCConnecting to another PC

You can follow the pr ocedure for connecti ng to another (non-partner) PC when:

• you need to connect your P/PC to a desktop PC other than your partner

• your desktop PC does not reco gnize your P/PC as its partner

The other desktop PC must have ActiveSync installed.

To connect to a non-partner PC

1. Physically connect the HP Jornada to a PC. The New Partnership Wizard begins automatically.

2. In the Set Up a Partnership screen, select No, I don’t

want to synchronize information, and then click the Next button. You are connected as a guest.

As a guest, you can browse, move, and copy files. When you disconnect your P/PC from the desktop PC, the settings selected in ActiveSync for the guest P/PC are deleted.

desktop PC| 49

Your desktop PC will not recognize your P/PC if you log on to the desktop PC with a different user name, if you perform a full reset of the HP Jornada by removing all power, or if you allow the batteries to die.

You can establish partnerships between the HP Jornada and up to two desktop PCs (for example, your home and your office PC).

A single desktop PC can partner with any number of H/PCs or P/PCs. This is useful if you have more than one computer running Windows CE or if a single desktop PC is shared.

Synchronizing data

Synchronizing dataSynchronizing data

ActiveSync allows you to select when to synchronize data between the HP Jornada and desktop PC. You can choose any of these options:

• synchronize automatically each time you connect the HP Jornada to your desktop PC

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• synchronize continuously whenever the synchronized information changes, for as long as the com puters are connected

• synchronize at any moment by clicking the Sync button in the Microsoft ActiveSync window

To select when to synchronize

1. In the ActiveSync win dow, click Tools, Options, and then the Sync Mode tab.

2. Select one of the three radio b u t t on s: Continuously

while the device is connected, Only upon connection, or Manually.

You can always synchronize manually by clicking the Sync button in ActiveSync window.

Synchronizing selected data

You can also choose which items to synchronize:

• Calendar, Contacts, or Tasks information—Exchange and update information on the HP Jornada with information stored in Outlook or Schedule+ on your desktop PC.

• E-mail messages—Share messages between selected folders in the HP Jornada Inbox and Exchange or Outlook on your desktop PC. By default, only 3 days of messages are synchronized. For information on Inbox, see the Setting up Inbox section in chapter 7.

• Channels—Download Internet, intranet, or other Web- formatted content to the P/PC. For information on channels, see the Using Channels section in chapter 7.

To specify data to synchronize

1. On the Tools menu of the ActiveSync window, click Options, and then click the Sync Options tab.

2. Select the data you want to synchronize. By default, e-mail (message) synchronization is disabled (see the figure on the next page).

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3. To set specific options (for example, to indicate how many weeks of Calendar data to synchronize, or to synchronize only active tasks), click Settings.

4. Repeat steps 2 and 3 for each information type.

desktop PC| 51

Speed up the synchronization process by synchronizing regularly. If you use Microsoft Outlook, ActiveSync synchronizes only 2 weeks of calendar data by default.

Synchronizing e-mail messages

During synchronization, messages are copied from the Inbox folder of Exchange or Outlook on your desktop computer to the Inbox folder on your P/PC.

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Messages in the Outbox folder on your P/PC are also transferred to Exchange or Outlook, and then sent from those programs.

The messages on the two computers are linked, so when you delete a message on your P/PC, it is also deleted from your desktop computer the next time you synchronize.

Synchronizing channel information

During synchronization, channel information (Web content) is copied to your P/PC. It can be viewed either from Channels or on your Active Desktop as a mobile desktop component, depending on the channel format you have subscribed to. See the Using Channels and Displaying mobile desktop components sections in chapter 7 for more information.

Resolving synchronization conflicts

If the same item (for example, an appointment or a task) has been modified on both the desktop PC and on the HP Jornada, ActiveSync indicates that a synchronization conflict has occurred.

To resolve a synchronization conflict

1. When an alert informs you that there are unresolved items, on the Tools menu of the ActiveSync window, click Resolve items.

2. Follow the directions on the screen.

You can also resolve conflicts automatically by setting a default option for conflict resolution.

To set a default option for conflict resolution

1. On the Tools menu of the ActiveSync window, click Options, and then click the Rules tab.

2. Under Conflict Resolution, select a new setting.

Browsing the HP Jornada desktop

Browsing the HP Jornada desktopBrowsing the HP Jornada desktop

While the HP Jornada is connected to a desktop PC, you can use ActiveSync to browse the contents of the HP Jornada from your desktop.

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To browse the HP Jornada desktop

1. On the File menu of the ActiveSync window, click Explore. Windows Explorer opens the Mobile Device folder.

You can cut, paste, and copy files between folders on the P/PC, or transfer files between the P/PC and your desktop PC, simply by dragging the file icons between the appropriate folders.

Transferring files between your P/PC and the

Transferring files between your P/PC and theTransferring files between your P/PC and the desktop PC

desktop PC

desktop PCdesktop PC

All files you create on your P/PC, such as Voice Recorder and Note Taker files, are stored in the My Documents folder. You can see these files by double-clicking your P/PC icon in the ActiveSync window on your desktop computer.

You can copy files between the HP Jornada and desktop PC in two ways:

• by dragging icons to or from the P/PC icon in the ActiveSync window on your desktop PC

• by using the Cut, Copy, and Paste commands on the Edit menu

desktop PC| 53

Transferring Note Taker files

When Note Taker files are copied to the desktop computer, ActiveSync converts them to .doc files, and they can be opened in Microsoft Word. Similarly, when Microsoft Word (.doc) files are copied to the P/PC, ActiveSync converts them to Note Taker (.pwi) files.

Transferring Voice Recorder files

Voice Recorder files remain .wav files on both your P/PC and desktop computer. Synchronization gives you a handy way to move your Voice Recorder files to your desktop compu ter.

A special playback codec, provided with the ActiveSync installation, is needed to play P/PC .wav files recorded in Mobile Voice format on your desktop computer. PCM files can be played on any desktop PC.

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Setting up another P/PC from a full backup

Setting up another P/PC from a full backupSetting up another P/PC from a full backup

If you have lost the HP Jornada or replaced it with another HP Jornada, you can set up another P/PC with the same data and settings as the old one by using a full backup from either ActiveSync or HP backup.

To set up a new P/PC from a full backup

1. If you used ActiveSync to back up your data, then follow the instructions for restoring information to your mobile device in Microsoft ActiveSync Help on your desktop computer.

2. If you backed up the P/PC using HP backup, then restore the information as described in the Using HP backup section in chapter 9.

Printing

PrintingPrinting

If you want hard copies of files on your P/PC, you must transfer them to your desktop PC for printing. You cannot print files directly from the P/PC (unless you install third party software) .

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7 | Using Channels and

7 | Using Channels and7 | Using Channels and

Inbox

InboxInbox

This chapter explains h ow to:

• use Channels

• set up a dial-up connection and Inbox to send and receive

messages

• use Inbox

• send and receive CompuServe e-mail

• set up an Ethernet connection

• use Windows CE Inbox Transfer

Using Channels

Using ChannelsUsing Channels

A channel (or mobile channel) is a Web site or other Webformatted content that is available for offline viewing on your P/PC. Channels allows Internet, intranet, or other Webformatted content to be automatically downloaded to your P/PC from your desktop computer via s y nchronization. For mor e information on synchronizing channels, see ActiveSync Help on the desktop computer and see the Synchronizing data section in chapter 6.

Content can be updated on a regular basis, such as updates from a news channel, or on a one-time basis, such as movie listings from an entertainment channel.

Channels and automatic updates to them are managed on the desktop computer by Internet Explorer 4.0 or higher. Use Internet Explorer on your desktop computer to view channels offline.

Requirement for mobile channels support

• Microsoft Internet Explo rer 4.0 or higher Internet Explorer 5.0 is included on the Desktop Software for

Microsoft Windows CE compact disk. Internet Explorer 5.0

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requires 56 to 98 MB of hard disk space and a 486/66 or higher processor. Service Pack 3 or higher is required for Windows NT systems (also included on the CD).

Getting started with channels

A special Web site has been set up to help you get started using channels. For information on getting started with channels on your P/PC, go to:

www.microsoft.com/windowsce/Products/download/chan-start.asp. If the Web site is down, you can follow these steps:

To make the current Web page available offline

1. In Internet Explorer 5.0, clic k the Favorites menu, and then click Add to Favorites.

2. Select the Make available offline check box.

3. To specify a schedule for updating that page, and how much content to download, click Customize.

4. Follow the instructions on your screen. The channel is added to the Internet Explorer Channel

Bar, and the channel information is downloaded to your desktop or laptop computer. Once the channel information has been downloaded, you need to transfer the information to your P/PC.

In Internet Explorer 4.0, offline viewing is called “subscribing.”

Personalizing channels on the P/PC

Some channels are divided into content areas, and you can choose which you want to download. You can also specify the amount of information transferred to your P/PC, and you can remove channe l s .

To choose which content areas you want to download to your P/PC

1. Double-tap the Channel icon to switch to Channels, or tap Start, then Channels.

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2. Tap File, and then Channels.

3. Select the channels and content areas you want.

To specify the amount of channel information that is transferred to your P/PC

1. Tap View, and then Options. Channel information is stored on your P/PC, and new content replaces older content.

To remove a channel and all of its content

1. Tap File, and then Channels.

2. Clear the channel that you want to remove.

Viewing channel content on the P/PC

Whenever new content is available for one of your channels, you see the Channel icon in the status area of the taskbar.

To view channel content

1. Double-tap the Channel icon to switch to Channels, or tap Start, then Channels.

2. Tap an icon on the Channel bar, or tap the Explore Channel button to quickly navigate to a channel or to a specific page within a channel. For more information about Channels, see online Help on the P/PC.

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Displaying mobile desktop components

The P/PC includes an Active Desktop feature that can display specialized channel content for quick reference. Similar to Channels, content for mobile desktop components is synchronized with the desktop computer. For example, a content provider might create a mobile desktop component that updates and displays key financial market indices during the day.

Explore Channel button

Channel bar

To display mobile desktop components on the Active Desktop

1. Tap Start, Settings, and then Display.

2. Select the components you want to display.

Sending and receiving messages with Inbox

Sending and receiving messages with InboxSending and receiving messages with Inbox

With Inbox, you can keep in touch with your office, home, and clients by sending and receiving e-mail messages in any of these ways:

• send and receive messages using a dial-up connection to an

ISP or an Ethernet connect ion t o your Corporate Netwo rk (see this section and the Setting up an Ethernet connection section in this chapter).

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• synchronize messages with Microsoft Exchange or Microsoft Outlook on your desktop computer (see the Synchronizing e- mail messages secti on in chapter 6)

• transfer individual messages using Windows CE Inbox Transfer (see the Using Windows CE Inbox Transfer in this chapter)

Setting up a dial-up connection and Inbox

To use Inbox to send and receive messages using a dial-up connection to an ISP or your corporate network, you need to:

• have access to a phone line

• install a CF card modem

• get a PPP (Point-to-Point Protocol) or SLIP (Serial Line

Internet Protocol) account to an Internet Service Provider (ISP)

• set up a dial-up connection on the HP Jornada

• set up Inbox

The following sections describe these steps in detail. The following figure depicts how the connection is made.

Connecting to an ISP or corporate network (Remote Access

Server)

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Installing and configuring a modem

The HP Jornada 430/430se supports CompactFlash Card modems. The CF Card modem fits into the CF slot. For information on installing CF Cards, see the Inserting and Removing CompactFlash Cards section in chapter 10. For a list of compatible CF card modems, go to www.hp.com/jornada.

Getting an account with an Internet service provider

To send and receive e-mail, you need to contact an ISP to set up a PPP account. SLIP accounts are offered by some ISPs instead of PPP accounts. The HP Jornada supports the use of SLIP as well as PPP.

Your ISP gives you the configuration information you need to connect the HP Jornada to e-mail service.

Setting up to send and receive messages

To set up to send and receive messages, you:

• set up a dial-up connection to your ISP

• set up Inbox

Setting up a dial-up connection to your ISP

After you have established an account with an ISP, you can set up a connection on the HP Jornada.

To set up a dial-up connection

1. Install a CF card modem or use an external modem connected to your P/PC through a serial cable.

2. On the Start menu, tap Programs, tap Communication, and then tap Connections.

3. In the Connection folder, double-tap Make New Connection.

4. In the Make New Connection dialog box, type a name for the connection, select Dial-Up Connection, and then tap Next.

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5. In the Select a modem dropdown list, make sure the modem you have inserted is selected. If the modem name does not appear here, the modem may not be inserted fully. Remove and reinsert the modem, then check the modem list again.

6. Tap Next and fill in the country code, area code, and phone number provided by your Internet Service Provider. Tap Finish. A new icon with the name you specified appears in your Connection folder. This connection also appears on the Start menu in the Communication submenu.

You should not need to change any settings in the Configure or TCP/IP Settings dialog boxes. Most ISPs now use serverassigned addresses. If the ISP you are connecting to does not use server-assigned addresses, enter the addresses in the TCP/IP Settings dialog box. When finished, select Next.

Setting up Inbox

Before you can send and receive e-mail, you need to set up Inbox to use the connection you just created.

To setup Inbox to use a dial-up connection to your ISP or corporate network

1. From the Start menu, tap Inbox.

2. Tap Compose, Options, the Services tab, and then the Add button. The Services window is displayed.

3. If the connection is to an Internet service provider, select Internet Mail as the service name. Tap OK. The Service Name window is displayed.

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4. Use the keyboard to enter a unique service name, and then tap OK.

5. In the Service Definiton (1/3) window, choose the name of your dial-up connection from the dropdown list.

6. Display the keyboard, and type in the name of your POP3 (or POP or PO) host, your User ID, and your password as provided by your Internet Service Provider. You can also type in the name of the SMTP host and the return address.

7. Tap the Next button.

8. Select your gene ral preferences, and then tap the Next button.

9. Select your Inbox preferences, and then tap Finish.

10. Tap OK on the Options window.

Using Inbox

Using InboxUsing Inbox

After setting up a dial-up connection and Inbox , you are ready to connect your phone line to your modem, and then dial in.

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To connect to your ISP

1. Plug your modem’s phone cord into a standard phone jack, making sure you connect to a phone line supported by your modem. Follow the instructions pro vided by the manufacturer. Most CompactFlash Card modems use analog phone lines.

2. To use your new connection, double-tap the new icon in the Connection folder (or select the new icon from the Start/Programs/Communication menu).

3. Fill in the User Name and Password provided by your Internet Service Provider.

4. Tap Dial Properties. Select a location, and then enter your country and area code.

5. Tap Edit if you need to edit the dialing pattern for local, long distance, or international calls.

To see the Edit button you must hide the keyboard. Tap the keyboard icon in the taskbar to hide the keyboard, tap again to display it.

When you are finished editing, tap OK.

6. Tap Connect to begin dialing.

If you are unable to find an analog phone line, use the line dedicated to a fax machine. Fax machines use only analog lines.

Downloading e-mail messages

To download e-mail messages

1. From the Start menu, tap Inbox.

2. Establish a connection to the server by tapping Service and selecting the connection you want to use.

3. Tap Connect to start downloading.

To download e-mail messages when you are already connected to the server

1. Tap Service.

2. Tap Refresh.

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The mail that you receive using a dial-up connection appears in the Inbox folder on your P/PC, together with the mail you synchronize with your desktop computer. Messages that you receive remotely are linked to your mail server rather than your desktop computer.

Working online

You can work online, which means that you read and respond to messages while connected to the server. Messages are sent as soon as you tap Send, which saves space on your P / PC.

Working offline

You can also work offline. Once you have downloaded new message headers or partial messages, you can disconnect from the server and then decide which messages to download completely.

The next time you connect, Inbox downloads the complete messages you have marked for retrieval and sends the messages you have composed (see Receiving messages for details).

Receiving messages

When you receive a message, double-tap it to open it.

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When you connect to your Internet mail service, by default Inbox downloads only the first 100 lines of each new message to the Inbox folder. No mail attachments are downloaded.

When you synchronize with your desktop computer, only the first 100 lines of each new message are downloaded. The original messages remain on the mail server or your desktop computer.

To mark the messages that you want to retrieve in their entirety

1. Select the message, tap Service, and then tap Retrieve Full Copy. The icons in the Inbox message list give you visual indications of message status.

2. The next time you synchronize or connect to your mail service, the messages you marked are downloaded completely.

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Changing downloading preferences

You specify your downloading preferences when you set up the service or select your synchronization options. You can change them at any time.

To change Inbox delivery options for mail synchronization

1. See ActiveSync Help on the desktop computer.

To change Inbox delivery options for remote mail (mail received via a dial-up connection)

1. In Inbox on your P/PC, tap Service, and then tap the service name.

2. Tap Service again, and tap Properties.

You need to download a full message before you can view its attachments.

Scheduling meetings and processing requests

Microsoft Exchange users can use Inbox to schedule meetings remotely. Your network administrator must enable Microsoft rich text support for any accounts that are accessed by mobile device users.

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To process meeting requests, you need to download the complete message, either by marking specific messages for downloading or by choosing to download all messages complete ly during the service setup. In addition, make sure to enable the Meeting requests option during the service setup.

Sending messages

To compose a new message

1. Tap Compose, and then New Message. –or– Tap the New Message button on the toolbar.

2. Enter an e-mail address in the To box, or select a name from the Address Book.

All e-mail addresses entered in the e-mail fields in Contacts appear in the Address Book.

To send your message

1. Tap File and then Send. –or– Tap the Send button on the toolbar.

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Messages are placed in your Outbox folder on your P/PC and are delivered to their destination in one of two ways:

• They are transferred to the Outbox folder in Exchange or Outlook on your desktop computer the next time you synchronize.

• They are transmitted to your mail server the next time you connect remotely. In Inbox, make sure the appropriate service is selected on the Service menu. Then tap Connect.

Disconnecting from your ISP

To disconnect the dial-up connection

1. Double-tap the Connection icon on the taskbar.

2. Tap Disconnect.

Sending and receiving CompuServe

Sending and receiving CompuServeSending and receiving CompuServe e-mail

e-mail

e-maile-mail

If you are a member of CompuServe, you can use Inbox to rece ive your CompuServe e-mail on the HP Jornada. To do this, you need to:

• Use the Web browser and Internet account on your desktop PC (partner) to go to the CompuServe Web site at www.csi.com/communications.

• Follow the instructions that are provided at that site for creating a POP3 mailbox. Be sure to choose a mailbox password that the HP Jornada can support (that is, clear text).

• Create a connection on the HP Jornada, as described in the Setting up a dial-up connection to your ISP section in this chapter. You have all the account information you need when you finish creating your POP3 mailbox at the CompuServe site.

• Set up (and name) the Inbox mail service connection. See the Setting up Inbox section in this chapter.

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After you have completed these initial setup procedures, you are able to send and receive your CompuServe e-mail just as you would with any other Internet e-mail account.

Setting up an Ethernet connection

Setting up an Ethernet connectionSetting up an Ethernet connection

The HP Jornada can al so connect to networks via Ethernet cards (CompactFlash Type II cards). Check the manufacturer’s installation instructions for information on how to set up the connection.

Using Windows CE Inbox Transfer

Using Windows CE Inbox TransferUsing Windows CE Inbox Transfer

You can use Windows CE Inbox Transfer to copy or move specific messages between Exchange or Outlook and your P/PC, and you can move them into folders other than the Inbox. The messages on the two computers are not linked. You can modify or delete messages from one location without affecting the other.

You can also use this method to move messages to your desktop computer that you have received on your P/PC from other services, such as paging and faxing services.

To transfer messages

1. Connect the P/PC to the desktop computer.

2. In either Exchange or Outlook, click Tools, then Windows CE Inbox Transfer , a n d then indicate what you want to do.

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Chapter 8 | Managing appointments and the address book| 71

8 | Managing appointments

8 | Managing appointments8 | Managing appointments

and the address book

and the address bookand the address book

The Hewlett-Packard Jor nada 430/430se comes with programs designed to help you stay organized. You can manage your contacts, tasks, and calendar while you are away from your office. When you return, you can synchronize the HP Jornada with your desktop or notebook PC to ensure that the databases on the HP Jornada are always up to date with the Microsoft Outlook or Schedule+ data on your desktop.

You can also se t alarms and reminders so you never fo rget an appointment or meeting. This chapter contains information about and basic procedures for:

• Calendar

• Contacts

• Tasks

Calendar, Contacts, and Tasks have a card view and a list view. Card view allows you to enter or view the details for each entry. List view allows you to vie w all e ntries.

You can switch to these programs at any time by tapping them on the Start menu.

More informatio n on the procedures described in this chap ter, as well as information on additional procedures, can be found in online Help on the P/PC. Tap Start, Help, and then the item you want information on.

Calendar— Scheduling meetings and

Calendar— Scheduling meetings andCalendar— Scheduling meetings and appointments

appointments

appointmentsappointments

Use Calendar to schedule appointments, meetings, and other events. Check your appointments in one of several views (Day, Week, Month, Year, and Agenda). Switch among the views by tapping the corresponding command bar button.

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You can display today’s appointments on your Active Desktop. Tap Start, Settings, Display, Display Active Desktop, and then select Appointments.

Enter the details for an appointment on the appointment card.

You can quickly display a new appointment card by doubletapping the Calendar hard icon.

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If you need to schedule a meeting with people who use Outlook, Pocket Outlook, or Schedule+, you can use Calendar to schedule the meeting. When attendees receive a meeting request, they can accept or decline the meeting. If they accept, the meeting is automatically added to their schedule. In addition, their response is automatically sent back to you, and your calendar is updated.

Before you can send a meeting request, you need to enter e-mail addresses in Contacts and set up Inbox to send and receive messages. For information on using Contacts and Inbox, see the Contacts— Tracking friends and colleagues section in this chapter, and the Setting up Inbox section in chapter 7.

To create a meeting request

1. Tap Tools, Options, and then select a mail transport. If you send and receive messages using synchronization, select Windows CE Inbox Services. If you connect to an ISP or network, select the service you set up in Inbox.

2. Tap File and then Make Meeting.

3. Enter the meeting information.

4. Select the contacts you want to invite.

5. Select other desired options and then OK.

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Inbox automatically creates a meeting request and sends it to the attendees the next time you connect to your mail server or synchronize with your desktop computer.

Your P/PC reminds you about your appointments and meetings by sounding an alarm, flashing the notification light, or displaying a message on the screen. To change how you are notified, tap Tools and then Options. Tap the Alarm button and then Reminder Options.

Contacts— Tracking friends and colleagues

Contacts— Tracking friends and colleaguesContacts— Tracking friends and colleagues

Contacts maintains a list of your friends and colleagues so that you can easily find the information you are looking for, whether at home or on the road. Using the P/PC IR port, you can also quickly share Contacts information with other Windows CEbased mobile device users.

You can quickly crea te a contact card by double-ta p pi ng the Contacts hard icon.

Enter the details for a contact on the contact card . You can enter both business and personal information.

To change the type of information that appears in your list, tap Tools and then Customize Columns.

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Tasks— Keeping a to-do list

Tasks— Keeping a to-do listTasks— Keeping a to-do list

Use Tasks to keep track of what you have to do. Over due tasks are displayed in red.

Enter the details for a task on the task card. You can assign a task to a category, and if you associ a te a date with a task, you can set a reminder for it.

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All active tasks (tasks that have a start date before the current date and are not marked completed) are displayed in the Active Tasks box in the Agenda view of Calendar.

Display your active tasks on the Active Desktop. For more information, see the Using the Active Desktop section in chapter 5.

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9 | Managing information

9 | Managing information9 | Managing information

and calculations

and calculationsand calculations

This chapter contains information about:

• Microsoft Note Taker

• Voice Recorder

• backing up and restoring data

• the OmniSolve calculator from LandWare

Creating notes and drawings

Creating notes and drawingsCreating notes and drawings

Note Taker with Rich Ink technology makes it easy to write, draw, and make lists quickly, the way you are used to writing on paperbut even better, because you can edit and format what you have written or drawn.

To use Note Taker, tap Start, then Note Taker. You can create a new note by tapping the New button, or you can

tap the New arrow and tap a template to start with a note in which the formatting an d structure are already in place.

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Entering information

With Note Taker, you can enter information in the way that is easiest for you. You can use the input panel to type using the keyboard, or you can wr ite using the character reco gn izer. You can also write and draw directly on the screen.

When you display the input panel, you see the insertion point, indicating where the text will be placed.

When you hide the input panel, the insertion point disappears, and you can write or draw anywhere on the screen.

Writing and drawing

You can use your stylus to write and draw directly on the screen.

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To create a drawing, on your first stroke, cross three ruled lines. A drawing box appears. Subsequent strokes in or outside the border of the drawing box become part of the drawing.

You might want to switch to full-screen display so that you can see as much as possible on the screen. Tap View, then Full Screen. Tap Restore to see the command bar again.

Editing and formatting a note

You can edit text you have entered using a keyboard or character recognizer. You can also edit handwritten notes and drawings. To select the text or picture you want to edit, hide the input panel, tap the Select button, and drag your stylus over the text or drawing.

Instead of tapping the Select button, you can press and hold the Action button as you drag the stylus.

Tap the Edit button to see your editing options. The options available depend on what you have selected: text, handwriting, or a drawing.

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You can apply formatting to a selection, or you can set default formatting that is applied to everything you then type, write, or draw.

You can also use the Space button to increase or decrease the space between elements on your screen.

Instead of tapping the Space button, you can insert and remove space by pressing and holding the Exit button as you drag the stylus.

Saving your notes

When you have finished a note, tap OK to save it and return to your list of notes. Note Taker automatic ally names your note as follows.

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The first 21 characters of the first line of typed text are u sed as the note name.

If no text is included in the note, but the note has been assigned to a folder, the notes are given the folder name and an incremental number (Tradeshow1, Tradeshow2, and so on).

If no text is included and no folder is assigned, the notes are named Note1, Note2, etc.

To name a note yourself, to place it in a folder, or to change the file format, tap File and then Save As.

Each note in Note Taker is a file. Note Taker files are saved in Note Taker (.pwi) format, wh ich synchronizes with Mic rosoft Word files, as described in Chapter 6. You have two add itional choices for file formats:

To import the file into a program that supports rich text, save the note in Rich text format (.rtf). Handwritten words and drawings are lost.

To import the file into a program that does not support rich text, save the note as a Text only note (.txt). Handwritten words and drawings, and all formatting, are lost.

Organizing your notes

You can keep track of your notes by renaming them and placing them in folders. For example, you can create a folder called My Novel and place all relevant notes in that folder. All the notes in the selected folder appear in the list view.

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Recording voice memos

Recording voice memosRecording voice memos

Quickly capture thoughts and reminders, ideas, and phone numbers with Voice Recorder. Use it in the way that is most convenient for you: using the hardware buttons on your P/PC or using the buttons on your screen.

Voice Recorder is intended for recording perso nal voice memos and is not suitable for recording presentations, music, or lectures. Some st atic or electrical noi se may be heard d uri ng playback.

You can use the buttons on your P/PC to record and play recordings one-handed.

Making a recording

To Do this Record Press and hold the Record button.

You hear one beep when it is ready to record.

Stop recording Release the Record button. You

hear two beeps when recording stops.

Playing a recording

To Do this Play Press the Action button. Pause/resume Press the Action button.

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Stop Press the Exit button (returns to

the beginning of the recording).

Play all Press the Action button twice

(plays all messages in the list).

Navigating

To Do this Fast-forward, while

playing Rewind, while playing Rock and hold the Action button in

Scroll through the list of recordings

Rock and hold the Action button in the scroll-down position.

the scroll-up position. Rock the Action button up or down

and then quickly release.

Using the screen buttons

Instead of using the P/PC buttons, you can tap the buttons on your screen to record and play your recordings. A progress bar and a status bar provide visual indications of the process.

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To skip part of a recording, m ove the slider to any plac e in t h e recording before you play it.

Adjusting memory

If your P/PC runs out of memory while recording, you hear several beeps and see an out-of-memory message on your screen. You can adjust the allocation of memory on your P/PC by tapping Start, Settings, System, and then the Memory tab.

If you run out of memory frequently, use a CompactFlash Memory Card for storing files that you rarely need. For more information on CompactFlash Memory Cards, see the Inserting and Removing CompactFlash Cards section in chapter 10.

To save a recording to a CompactFlash card

1. Tap the Tools menu, and then tap Options.

2. On the General tab, tap the Save to storage card check box, and then tap OK.

Voice Recorder uses approximately 300 bytes per second for recording, using the Mobile Voice format. For example, a 10second note uses approximately 3K.

Choosing a recording format

You can record your voice in either the PCM or Mobile Voice format. PCM format is the default format.

PCM files are larger than Mobile Voice files, but they sound better. Mobile Voice files are compre ssed and approximately 25 times smaller than the original size. This enables you to store more recordings, although the sound quality is less than optimal.

To switch between the PCM and Mobile Voice formats, tap Tools and then tap Recording Format.

Your recordings are saved as .wav files, which you can transfer to your desktop computer for playback, editing, and archiving. You need desktop software that can play .wav files, and you need the same codec used to make the recording. You can get the Mobile Voice codec by installing ActiveSync (see the Installing

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ActiveSync section in chapter 6) or go to the following Web site: www.microsoft.com/windowsce/info/.

If you want to e-mail your recording from your P/PC, use the PCM file format.

Organizing recordings

Your recordings are saved automatically and given the names Recording1, Recording2, and so on, by default. These recordings are listed in the Voice Recorder window.

To quickly rename a recording

1. Tap the recording to select it.

2. Tap it again, and then enter the new name.

You can organize your recordings by renaming them and placing them in folders. For example, you can create a folder called My Novel and place all relevant recordings in that f older.

If you display recordings for a particular folder in the Voice Recorder window, any new recordings you make while that folder is selected are placed in that folder. They are given the folder name and an incremental number (My Novel1, My Novel2, and so on).

Backing up and restoring data

Backing up and restoring dataBacking up and restoring data

To prevent loss of data, you should back up the HP Jornada data frequently. You can back up the HP Jornada two convenient ways:

• Use ActiveSync to back up all data to your desktop PC.

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• Use the HP backup application to back up all data or only Calendar, Task, and Contact (PIM) databases to internal memory or a CompactFlash Card.

Using ActiveSync Backup at your PC

The ActiveSync Backup feature creates a complete duplicate of all data stored on the HP Jornada. If you routinely connect to your desktop PC, this is the best method of data backup. The backup file is saved on the hard disk of your desktop PC.

When you restore data from a backup file created by ActiveSync, all data on the HP Jornada is replaced by the data in the backup file, including files you have created, programs you have installed, and any system settings and options you have set.

To access the ActiveSync Backup feature, click Backup/Restore on the Tools menu in the ActiveSync window.

Using HP backup

HP backup provides a convenient way to back up data while you are traveling or while you are away from your desktop PC. You can back up the information to a CompactFlash Card for secure storage. You can also back up data to a folder on the HP Jornada. However, this does not preserve the information if you lose power or need to perform a full reset.

The backup file (.dbe or .dbb) is always placed in the My Documents directory. When saving to a CompactFlash Card, a My Documents directory is automatically created.

To back up data

1. On the Start menu, tap Settings, and tap HP backup.

2. Tap Backup, and then choose one of the backup options:

• Select Backup all data to back up all information stored in RAM, including files you have created, programs you have installed, and any system settings and options you have set.

• Select Backup PIM databases to back up only your Contacts, Tasks, and Calendar databases.

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3. Follow the instructions on your screen to complete the backup process.

To restore from a backup file

1. On the Start menu, tap Settings, and tap HP backup.

2. Tap Restore.

3. Tap either Restore all data or Restore PIM databases.

4. Select the backup file you want to restore, and then tap OK.

The HP Jornada must have the same regional settings when you restore as you had when you completed the backup. Otherwise, you cannot restore the files. To change regional settings, on the Start menu, tap Settings, and then tap Regional Settings.

Using OmniSolve

Using OmniSolveUsing OmniSolve

OmniSolve is a financial application designed specifically for real estate, retail, and business professionals who use P/PCs to make financial decisions quickly and accurately. Om niSolve employs a “form filling” metaphor to give you a problem-solving environment that is easy, powerful, and flexible.

To start OmniSolve

1. From the Start menu, tap Programs, and then tap OmniSolve.

For detailed procedures about using OmniSolve, refer to online Help.

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10 | Customizing the HP

10 | Customizing the HP10 | Customizing the HP

Jornada

JornadaJornada

This chapter describes how to:

• play music

• add sounds

• add desktop wallpaper

• find new software

• add programs

• remove programs

• add accessories

• insert and remove CompactFlash Cards

Playing music

Playing music on the HP Jornada

Playing musicPlaying music

Use the Utopiasoft Hum MP3 Player to play music (.mp3 or .wav files) on the HP Jornada. Hum plays any MP3 file in stereo.

on the HP Jornada

on the HP Jornada on the HP Jornada

To start Hum

1. From the Start menu, tap Utopiasoft Hum. The Hum screen is displayed.

To play MP3 songs, you need to first create a “playlist.” A playlist is a collection of songs that you can continuously play on the Hum player, just like you would play a list of songs on an audio CD. On the Hum player, you can sort, add, or remove the songs on a playlist to suit your preference.

For detailed procedures on how to create a playlist, add MP3 files to your P/PC, and play MP3 files, refer to online Help.

You can run other programs on your P/PC while playing the Hum player. However, you may hear extraneous noise when you move the stylus on the display.

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Adding

Adding sounds

AddingAdding

The HP Jornada plays sounds (.wav files). You can copy a new sound file from your desktop PC to the HP Jornada wi thout converting the file.

sounds

sounds sounds

To add sounds

1. Connect the HP Jornada to a desktop PC.

2. On the File menu of the ActiveSync window, click Explore. Windows Explorer opens the Mobile Device folder.

3. Drag the .wav file you want to copy from its location on your desktop PC to the Mobile Device folder.

To use the new sound

1. On the HP Jornada Start menu, tap Settings, and then tap Volume & Sounds.

2. Tap the Sounds tab.

3. Choose an event name from the Event name list.

4. Choose the new sound from the Event sound list.

5. Tap OK.

Adding

Adding desktop w allpaper

AddingAdding

The HP Jornada can display Windows CE bitmaps (.2bp files). You can copy Windows CE bitmap images from your desktop PC to the HP Jornada without converting the files, and you can use these images as desktop wallpaper on your Windows CE desktop.

To add desktop wallpaper, use the same procedure as for adding sounds (see the previous section).

desktop wallpaper

desktop wallpaper desktop wallpaper

To use the new wallpaper

1. On the HP Jornada Start menu, tap Settings, and then tap Display.

2. Choose the Display wallpaper radio button.

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3. Choose the new bitmap image from the Wallpaper image dropdown list, and examine the preview image

on the right side of the dialog box.

4. If desired, tap the Tile checkbox.

5. Tap OK.

Finding third-party software

Finding third-party softwareFinding third-party software

You can add more capabilities to the HP Jornada by installing third-party software. A variety of comme rc i al software is available for Windows CE, including custom business applications, system utilities, and games.

You can get a variety of programs and other useful information from:

• the HP Jornada compact disk and the Desktop Software for Microsoft Windows CE compact disk included with the HP Jornada

• software distributors and their web sites, including the HP web site at www.hp.com/jornada/solutions/solution.html

You cannot run programs designed for Windows 95 or Windows NT on the HP Jornada. The programs that run on the P/PC must be designed specifically for Windows CE Palmsize PCs.

Minimum PC requirements for HP Jornada

Minimum PC requirements for HP JornadaMinimum PC requirements for HP Jornada compact disk

compact disk

compact diskcompact disk

The minimum PC requi rements for the HP Jornada compact disk are as follows:

• Microsoft Windows 95, Windows 98, or Windows NT 4.0

• 486 66MHz or faster processor

• 2x or faster CD-RO M drive

• VGA (640 x 480) 256-color monitor

• Web browser: Nets cape Navigator 2.0 or hi gher, or Microsoft

Internet Explorer 2.0 or higher

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Adding programs

Adding programsAdding programs

You can add programs to the HP Jornada by dragging the installer program or program file to the ActiveSync window, or by running the Application Manager (on your desktop PC).

To install programs

1. Download the software program or installer from the Web to your desktop PC.

–or– Insert the floppy disk or co m pact disk into the

appropriate drive on your desktop PC.

2. Connect the HP Jornada to your desktop PC.

3. If the program includes an installer program (typically named Setup.exe or Install.exe) , double-tap the installer program on the desktop PC. The installer program copies the necessary files to the HP Jornada.

–or– If the program does not have an associated installer or

setup program, drag the program fil e (typically an *.exe file type) to the HP Jornada icon in the ActiveSync window. If the No Converter Selected dialog box appears, tap OK to copy the file without conversion.

Install software by dragging the program file to the ActiveSync window only if no installer program is available. Software installed in this way may not appear on the Remove Programs list, and you may have to delete the program manually if you wish to remove it from the HP Jornada.

To add programs with Application Manager

1. Connect the HP Jornada to your desktop PC, and then open the ActiveSync window.

2. On the Tools menu in the ActiveSync window, click Add/Remove Programs.

3. Select the program’s check box.

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Removing

Removing programs

RemovingRemoving

After you have installed a program on the HP Jornada, you can use the Windows CE Application Manager to remove the program or to reinstall the program after it has been removed. If you do not have enough storage memory on the HP Jornada, you may want to use the Application Manager to temporarily remove programs you no longer use or programs that you use infrequently.

You can use either the Application Manager (on your desktop PC) or the Remove Programs control panel (on the HP Jornada) to remove programs.

programs

programs programs

To remove programs with Application Manager

1. Connect the HP Jornada to your desktop PC, and then open the ActiveSync window.

2. On the Tools menu in the ActiveSync window, click Add/Remove Programs.

3. Select the program’s check box to remove it from your P/PC.

–or– Select the program and click Remove to remove it from

both your P/PC and desktop PC. See ActiveSync Help for details.

To remove programs from the HP Jornada with the Remove Programs control panel

1. On the Start menu, tap Settings, and then tap Remove Programs.

2. Select the program you want to remove from the Programs list.

3. Tap Remove.

Programs stored in ROM cannot be removed. (For a list of these programs see the Using HP Jornada’s built-in programs section in chapter 1.)

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Adding accessories

Adding accessoriesAdding accessories

You can purchase the following optional accessories.

• Spare Travel Cable (F1800A )—Connects the P/PC to the

desktop PC. Requires an AC adapter to charge the P/PC.

• Sync Cable (F1258A)—Connects the P/PC to the deskto p PC.

Needed only if you buy a Docking Cradle.

• External Keyboard (English US keyboard only; F1275A)—To

use this, you must also purchase a Docking Cradle.

• Battery Pack (F1287A)

• AC Adapter (F1290A)—Requires a travel cable, docking cradle

or external charger to connect to P/PC.

• External Charger (includes spare battery pack; F1293A)—

Requires an AC adapter to charge the P/PC.

• Serial Adapter (F1295A)—To use this, you must also purchase

a Docking Cradle.

• Stylus pack (F1806A)

• Docking Cradle (F1804A)—Allows connection to an AC

adapter, a desktop PC, and other accessories such as the External Keyboard and Serial Adapter.

• Leather case (F1794A)

Go to the Hewlett-Packard website at www.hp.com/jornada to check for new accessories. Combination accessory packages are also available (for distribution in US only).

Inserting and Removing CompactFlash Cards

Inserting and Removing CompactFlash CardsInserting and Removing CompactFlash Cards

CompactFlash Type I and II Cards give the HP Jornada additional capabilities, such as additional memory, removable storage, cellular modems, and E thern et cards. Many cards have been tested specifically for compatibility with the HP Jornada. For a list of recommended compatible devices, go to the HewlettPackard Web site at www.hp.com/jornada.

You may also need to install a software driver for a particular card. The software drivers for Windows CE should be included with the card or be available from the card manufacturer.