Hewlett Packard A8P79A User Manual

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LASERJET PRO MFP

User Guide

M521

HP LaserJet Pro MFP M521

User Guide

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Adobe trademarks of Adobe Systems Incorporated.

Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws.

The information contained herein is subject to change without notice.

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Edition 1, 10/2014

Part number: A8P80-91069

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UNIX Open Group.

Table of contents

1 Product introduction ......................................................................................................... 1

Product comparison .................................................................................................................. 2

Product views .......................................................................................................................... 4

Product front view ..................................................................................................... 4

Product back view ..................................................................................................... 5

Interface ports ........................................................................................................... 6

Serial number and model number location ................................................................... 7

Control panel .......................................................................................................................... 8

Control-panel layout .................................................................................................. 8

Control-panel Home screen ........................................................................................ 9

Control panel help system ........................................................................................ 10

Print product reports ............................................................................................................... 11

2 Paper trays .................................................................................................................... 13

Supported paper sizes ............................................................................................................ 14

Supported paper types ........................................................................................................... 16

Tray 1 .................................................................................................................................. 17

Tray capacity and paper orientation .......................................................................... 17

Load Tray 1 ............................................................................................................ 18

Tray 2 and optional Tray 3 ..................................................................................................... 20

Tray capacity and paper orientation .......................................................................... 20

Load Tray 2 and optional Tray 3 ............................................................................... 21

Use paper output options ........................................................................................................ 23

Print to the standard output bin ................................................................................. 23

Print to the rear output bin ........................................................................................ 23

3 Parts, supplies, and accessories ...................................................................................... 25

Order parts, accessories, and supplies ..................................................................................... 26

HP policy on non-HP supplies .................................................................................................. 27

HP anticounterfeit Web site ..................................................................................................... 28

Print when a toner cartridge is at estimated end of life ................................................................ 29

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Enable or disable the Very Low Setting ...................................................................... 29

Customer self-repair parts ........................................................................................................ 31

Accessories ........................................................................................................................... 33

Toner cartridge ...................................................................................................................... 34

Toner-cartridge view ................................................................................................ 34

Toner-cartridge information ...................................................................................... 35

Recycle the toner cartridge ........................................................................ 35

Toner-cartridge storage ............................................................................. 35

HP policy on non-HP toner cartridges .......................................................... 35

Replace the toner cartridge ...................................................................................... 36

4 Print ............................................................................................................................... 39

Supported print drivers (Windows) ........................................................................................... 40

HP Universal Print Driver (UPD) ................................................................................. 40

UPD installation modes ............................................................................. 41

Change print-job settings (Windows) ........................................................................................ 42

Priority for changing print-job settings ........................................................................ 42

Change the settings for all print jobs until the software program is closed ....................... 42

Change the default settings for all print jobs ............................................................... 43

Change the product configuration settings .................................................................. 43

Change print-job settings (Mac OS X) ....................................................................................... 44

Priority for changing print-job settings ........................................................................ 44

Change the settings for all print jobs until the software program is closed ....................... 44

Change the default settings for all print jobs ............................................................... 44

Change the product configuration settings .................................................................. 45

Print tasks (Windows) ............................................................................................................. 46

Use a printing shortcut (Windows) ............................................................................. 46

Create printing shortcuts (Windows) .......................................................................... 48

Automatically print on both sides (Windows) .............................................................. 51

Manually print on both sides (Windows) .................................................................... 53

Print multiple pages per sheet (Windows) ................................................................... 57

Select the page orientation (Windows) ...................................................................... 59

Select the paper type (Windows) .............................................................................. 61

Print the first or last page on different paper (Windows) ............................................... 64

Scale a document to fit page size (Windows) ............................................................. 67

Create a booklet (Windows) ..................................................................................... 69

Select the paper size (Windows) ............................................................................... 70

Select a custom paper size (Windows) ...................................................................... 70

Print watermarks (Windows) ..................................................................................... 71

Cancel a print job (Windows) ................................................................................... 72

Print tasks (Mac OS X) ............................................................................................................ 73

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Use a printing preset (Mac OS X) .............................................................................. 73

Create a printing preset (Mac OS X) ......................................................................... 73

Automatically print on both sides (Mac OS X) ............................................................. 74

Manually print on both sides (Mac OS X) ................................................................... 75

Print multiple pages per sheet (Mac OS X) .................................................................. 75

Select the page orientation (Mac OS X) ..................................................................... 75

Select the paper type (Mac OS X) ............................................................................. 76

Print a cover page (Mac OS X) ................................................................................. 76

Scale a document to fit page size (Mac OS X) ............................................................ 76

Create a booklet (Mac OS X) ................................................................................... 76

Select the paper size (Mac OS X) .............................................................................. 77

Select a custom paper size (Mac OS X) ..................................................................... 77

Print watermarks (Mac OS X) .................................................................................... 77

Cancel a print job (Mac OS X) ................................................................................. 78

Create archival-quality prints ................................................................................................... 79

Use HP ePrint ......................................................................................................................... 80

Use AirPrint ........................................................................................................................... 81

Use walk-up USB printing ........................................................................................................ 82

5 Copy .............................................................................................................................. 83

Set new default copy settings ................................................................................................... 84

Restore copy default settings .................................................................................................... 85

Make a single copy ................................................................................................................ 86

Make multiple copies .............................................................................................................. 87

Copy a multiple-page original ................................................................................................. 88

Copy identification cards ........................................................................................................ 89

Collate a copy job ................................................................................................................. 90

Copy on both sides (duplex) .................................................................................................... 91

Copy on both sides automatically .............................................................................. 91

Copy on both sides manually ................................................................................... 92

Reduce or enlarge a copy ....................................................................................................... 93

Optimize copy quality ............................................................................................................ 94

Adjust the lightness or darkness for copies ................................................................................ 95

Copy in draft mode ................................................................................................................ 96

Set the paper size and type for copying on special paper ........................................................... 97

6 Scan ............................................................................................................................... 99

Scan by using the HP Scan software (Windows) ...................................................................... 100

Scan by using the HP Scan software (Mac OS X) ..................................................................... 101

Scan to a USB flash drive ...................................................................................................... 102

Set up scan to network folder and scan to email features .......................................................... 103

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Configure the scan to network folder feature ............................................................. 103

Configure the scan to email feature ......................................................................... 103

Scan to a network folder ....................................................................................................... 105

Scan to email ...................................................................................................................... 106

Scan by using other software ................................................................................................. 107

Scan from a TWAIN-compliant program (Windows) .................................................. 107

Scan from a WIA-compliant program (Windows) ...................................................... 107

7 Fax .............................................................................................................................. 109

Set up the product for fax ...................................................................................................... 110

Connect the fax port to a telephone line ................................................................... 110

Connect additional devices .................................................................................... 110

Set up fax with a telephone answering machine ......................................... 111

Set up fax with an extension phone .......................................................... 112

Set up for stand-alone fax ...................................................................................... 113

Configure the fax time, date, and header ................................................................. 113

Use the control panel to set the fax time, date, and header .......................... 113

Use the HP Fax Setup Wizard to set the fax time, date, and header

(Windows) ............................................................................................ 114

Use the phone book ............................................................................................................. 115

Create and edit speed-dial entries ........................................................................... 115

Create and edit group-dial entries ........................................................................... 115

Delete speed-dial entries ........................................................................................ 116

Delete group-dial entries ........................................................................................ 116

Configure send fax settings ................................................................................................... 117

Set special dialing symbols and options ................................................................... 117

Set a dialing prefix ................................................................................. 117

Set the dial tone detection ...................................................................................... 118

Tone dial or pulse dial ............................................................................ 118

Set autoredial options ............................................................................................ 118

Set light/dark and resolution .................................................................................. 119

Set the default light/dark (contrast) setting ................................................. 119

Set resolution settings .............................................................................. 119

Set billing codes ................................................................................................... 120

Configure receive fax settings ................................................................................................ 122

Set fax forwarding ................................................................................................ 122

Set the answer mode ............................................................................................. 122

Block or unblock fax numbers ................................................................................. 123

Set the number of rings-to-answer ............................................................................ 123

Set distinctive ring ................................................................................................. 124

Use autoreduction for incoming faxes ...................................................................... 125

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Set fax reprint settings ............................................................................................ 125

Set the fax sounds volume ...................................................................................... 126

Set the alarm volume, phone-line volume, and ring volume .......................... 126

Set stamp-received faxes ........................................................................................ 126

Set the private receive feature ................................................................................. 126

Set fax polling ..................................................................................................................... 127

Use fax ............................................................................................................................... 128

Supported fax programs ........................................................................................ 128

Cancel a fax ........................................................................................................ 128

Cancel the current fax ............................................................................. 128

Cancel a pending fax job ....................................................................... 129

Delete faxes from memory ...................................................................................... 129

Use fax on a DSL, PBX, or ISDN system ................................................................... 129

DSL ...................................................................................................... 129

PBX ...................................................................................................... 130

ISDN .................................................................................................... 130

Use fax on a VoIP service ....................................................................................... 130

Fax memory contents are retained when there is a loss of power ................................ 130

Security issues when connecting internal networks to public phone lines ....................... 131

Fax from the flatbed scanner .................................................................................. 131

Fax from the document feeder ................................................................................. 132

Use speed dials and group-dial entries .................................................................... 133

Send a fax from the software (Windows) ................................................................. 133

Send a fax by dialing from a telephone connected to the fax line ................................ 134

Send a fax with confirmation .................................................................................. 134

Schedule a fax to be sent later ................................................................................ 135

Send a fax combining an electronic and paper document .......................................... 135

Use access codes, credit cards, or calling cards ....................................................... 136

Send faxes internationally ....................................................................... 136

Print a fax ............................................................................................................ 137

Reprint a fax .......................................................................................... 138

Automatically print on both sides of received faxes ..................................... 139

Print a stored fax when the private receive feature is on .............................. 139

Receive faxes when fax tones are audible on the phone line ....................................... 139

8 Manage and maintain .................................................................................................. 141

Use the HP Reconfiguration Utility to change the product connection (Windows) .......................... 142

Set up HP Wireless Direct Printing .......................................................................................... 143

Use HP Web Services applications ......................................................................................... 144

Configure IP network settings ................................................................................................. 145

Printer sharing disclaimer ....................................................................................... 145

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View or change network settings ............................................................................. 145

Manually configure IPv4 TCP/IP parameters from the control panel ............................. 145

Rename the product on a network ........................................................................... 146

Link speed and duplex settings ................................................................................ 147

HP Device Toolbox (Windows) .............................................................................................. 148

HP Utility for Mac OS X ........................................................................................................ 150

Open HP Utility ..................................................................................................... 150

HP Utility features .................................................................................................. 150

Use HP Web Jetadmin software ............................................................................................. 151

Economy settings ................................................................................................................. 152

Print with EconoMode ............................................................................................ 152

Set the Sleep Delay ............................................................................................... 152

Set the Auto Power Down delay .............................................................................. 152

Product security features ........................................................................................................ 154

Lock the product .................................................................................................... 154

Set or change the product password ........................................................................ 154

Upgrade the firmware .......................................................................................................... 155

Manually upgrade the firmware .............................................................................. 155

Set the product to automatically upgrade the firmware ............................................... 155

9 Solve problems ............................................................................................................. 157

Solve problems checklist ....................................................................................................... 158

Step 1: Make sure that the product is set up correctly ................................................ 158

Step 2: Check the cabling or wireless connection ...................................................... 158

Step 3: Check the control panel for error messages ................................................... 159

Step 4: Check the paper ........................................................................................ 159

Step 5: Check the software ..................................................................................... 159

Step 6: Test print functionality ................................................................................. 159

Step 7: Test copy functionality ................................................................................ 160

Step 8: Test the fax functionality .............................................................................. 160

Step 9: Check the toner cartridge ............................................................................ 160

Step 10: Try sending a print job from a computer ..................................................... 160

Step 11: Verify that the product is on the network ..................................................... 160

Restore the factory-set defaults ............................................................................................... 161

Control panel help system ..................................................................................................... 162

Paper feeds incorrectly or becomes jammed ............................................................................ 163

The product does not pick up paper ........................................................................ 163

The product picks up multiple sheets of paper ........................................................... 163

The document feeder jams, skews, or picks up multiple sheets of paper ....................... 164

Prevent paper jams from the paper trays .................................................................. 164

Clear jams .......................................................................................................................... 165

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Jam locations ........................................................................................................ 165

Clear jams in the document feeder .......................................................................... 166

Clear jams in the output area ................................................................................. 168

Clear jams in Tray 1 .............................................................................................. 170

Clear jams in Tray 2 or optional Tray 3 ................................................................... 173

Clear jams in the fuser ........................................................................................... 177

Clear jams in the duplexer ..................................................................................... 179

Improve print quality ............................................................................................................. 181

Print from a different software program .................................................................... 181

Set the paper-type setting for the print job ................................................................ 181

Check the paper-type setting (Windows) ................................................... 181

Check the paper-type setting (Mac OS X) .................................................. 182

Check the toner-cartridge status .............................................................................. 182

Print a cleaning page ............................................................................................ 182

Visually inspect the toner cartridge .......................................................................... 183

Check the paper and printing environment ............................................................... 183

Use paper that meets HP specifications ..................................................... 183

Check the product environment ................................................................ 183

Check the EconoMode settings ............................................................................... 184

Try a different print driver ....................................................................................... 184

Improve copy quality ............................................................................................................ 186

Check the scanner glass for dirt and smudges ........................................................... 186

Check the paper settings ........................................................................................ 187

Optimize for text or pictures ................................................................................... 187

Edge-to-edge copying ............................................................................................ 188

Clean the pickup rollers and separation pad in the document feeder ........................... 188

Improve scan quality ............................................................................................................ 190

Check the scanner glass for dirt and smudges ........................................................... 190

Clean the pickup rollers and separation pad in the document feeder ........................... 191

Improve fax quality .............................................................................................................. 193

Check the scanner glass for dirt and smudges ........................................................... 193

Check the send-fax resolution setting ....................................................................... 194

Check the error correction setting ............................................................................ 195

Send to a different fax machine .............................................................................. 195

Clean the pickup rollers and separation pad in the document feeder ........................... 195

Check the fit-to-page setting .................................................................................... 196

Check the sender's fax machine .............................................................................. 196

The product does not print or it prints slowly ............................................................................ 197

The product does not print ...................................................................................... 197

The product prints slowly ........................................................................................ 198

Solve walk-up USB printing problems ...................................................................................... 199

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The USB Flash Drive menu does not open when you insert the USB flash drive .............. 199

The file does not print from the USB flash drive ......................................................... 199

The file that you want to print is not listed in the USB Flash Drive menu ........................ 200

Solve fax problems ............................................................................................................... 201

Checklist for solving fax problems ........................................................................... 201

Perform a fax diagnostic test ................................................................................... 202

Fax trace report .................................................................................................... 203

Fax error report printing ......................................................................................... 203

Print all fax reports ................................................................................. 203

Print individual fax reports ....................................................................... 203

Set the fax error report ............................................................................ 204

Set the fax-error-correction mode ............................................................................. 204

Change the fax speed ........................................................................................... 204

Solve problems sending faxes ................................................................................. 205

An error message displays on the control panel ......................................... 205

The Communication error message appears ............................... 205

No dial tone ........................................................................... 206

The Fax is busy message appears ............................................. 206

The No fax answer message appears ........................................ 207

Document feeder paper jam ..................................................... 207

The Fax storage is full message appears .................................... 208

Scanner error ......................................................................... 208

The control panel displays a Ready message with no attempt to send the fax . 208 The control panel displays the message "Storing page 1" and does not

progress beyond that message ................................................................. 209

Faxes can be received, but not sent .......................................................... 209

Product is password protected ................................................................. 209

Unable to use fax functions from the control panel ...................................... 209

Unable to use speed dials ....................................................................... 210

Unable to use group dials ....................................................................... 210

Receive a recorded error message from the phone company when trying to

send a fax ............................................................................................. 210

Unable to send a fax when a phone is connected to the product .................. 211

Solve problems receiving faxes ............................................................................... 211

The fax does not respond ........................................................................ 211

The fax has a dedicated phone line ........................................... 211

An answering machine is connected to the product ..................... 212

The Answer Mode setting is set to the Manual setting ................... 212

Voice mail is available on the fax line ........................................ 213

The product is connected to a DSL phone service ........................ 213

The product uses a fax over IP or VoIP phone service ................... 213

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An error message displays on the control panel ......................................... 214

The No fax detected. message displays ..................................... 214

The Communication error message appears ............................... 214

The Fax storage is full message appears .................................... 215

The Fax is busy message appears ............................................. 215

A fax is received but does not print .......................................................... 216

The Private Receive feature is on ............................................... 216

Sender receives a busy signal .................................................................. 216

A handset is connected to the product ........................................ 216

A phone line splitter is being used ............................................. 216

No dial tone .......................................................................................... 216

Cannot send or receive a fax on a PBX line ............................................... 216

Solve general fax problems .................................................................................... 217

Faxes are sending slowly ........................................................................ 217

Fax quality is poor ................................................................................. 218

Fax cuts off or prints on two pages ........................................................... 218

Solve USB connection problems ............................................................................................. 220

Solve wired network problems ............................................................................................... 221

Poor physical connection ....................................................................................... 221

The computer is using the incorrect IP address for the product ..................................... 221

The computer is unable to communicate with the product ........................................... 222

The product is using incorrect link and duplex settings for the network ......................... 222

New software programs might be causing compatibility problems .............................. 222

The computer or workstation might be set up incorrectly ............................................. 222

The product is disabled, or other network settings are incorrect ................................... 222

Solve wireless network problems ............................................................................................ 223

Wireless connectivity checklist ................................................................................ 223

The product does not print after the wireless configuration completes ........................... 224

The product does not print, and the computer has a third-party firewall installed ........... 224

The wireless connection does not work after moving the wireless router or product ........ 224

Cannot connect more computers to the wireless product ............................................. 224

The wireless product loses communication when connected to a VPN .......................... 225

The network does not appear in the wireless networks list .......................................... 225

The wireless network is not functioning ..................................................................... 225

Perform a wireless network diagnostic test ................................................................ 226

Reduce interference on a wireless network ............................................................... 226

Solve product software problems with Windows ...................................................................... 227

A print driver for the product is not visible in the Printer folder .................................... 227

An error message was displayed during the software installation ................................ 227

The product is in Ready mode, but nothing prints ...................................................... 227

Solve product software problems with Mac OS X ..................................................................... 229

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The print driver is not listed in the Print & Fax or Print & Scan list ................................. 229

The product name does not appear in the product list in the Print & Fax or Print & Scan

list ....................................................................................................................... 229

The print driver does not automatically set up the selected product in the Print & Fax or

Print & Scan list ..................................................................................................... 229

A print job was not sent to the product that you wanted ............................................. 230

When connected with a USB cable, the product does not appear in the Print & Fax or

Print & Scan list after the driver is selected. ............................................................... 230

You are using a generic print driver when using a USB connection ............................. 230

Remove software (Windows) ................................................................................................. 231

Remove software (Mac OS X) ................................................................................................ 232

Solve scan to email problems ................................................................................................ 233

Cannot connect to the email server .......................................................................... 233

The email failed .................................................................................................... 233

Unable to scan ..................................................................................................... 233

Solve scan to network folder problems .................................................................................... 234

The scan failed ..................................................................................................... 234

Index ............................................................................................................................... 235

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1 Product introduction

Product comparison

●

Product views

●

Control panel

●

Print product reports

●

ENWW 1

Product comparison

M521dn

A8P79A

Paper handling Tray 1 (100-sheet capacity)

Tray 2 (500-sheet capacity)

Optional Tray 3 (500-sheet capacity)

Standard output bin (250-sheet capacity)

Rear output bin (50-sheet capacity)

Automatic duplex printing

Supported operating systems

Windows Vista, 32-bit and 64-

Windows 7, 32-bit and 64-bit

Windows 2003 Server (32-bit,

Windows XP, 32-bit, Service Pack 2 and greater

bit

Service Pack 1 or greater), print and scan drivers only

M521dw

A8P80A

Windows 2008 Server (32-bit,

64-bit, and R2), print and scan drivers only

Mac OS X v10.6.8 and later

Connectivity Hi-Speed USB 2.0

10/100/1000 Ethernet LAN connection

Wireless network connection

Memory 256 MB RAM

Control-panel display Color graphical touch screen

Print Prints 40 pages per minute (ppm)

on A4-size paper and 42 ppm on Letter-size paper

Walk-up USB printing (no computer required

2 Chapter 1 Product introduction ENWW

M521dn

M521dw

Copy Copies at up to 20 ppm

Copy resolution is 300 dots per inch (dpi)

This document feeder holds up to 50 pages and supports page sizes from 127 to 356 mm (5 to 14 in) in length and from 127 to 216 mm (5 to 8.5 in) in width

Flatbed scanner supports page sizes up to 297 mm (11.7 in) in length and up to 215 mm (8.5 in) in width

Automatic duplex copying

Scan Scans in black and white with

resolution up to 1200 dpi from the flatbed glass

Scans in color with resolution up to 300 dpi from the document feeder and up to 600 dpi from the flatbed glass

A8P79A

A8P80A

Automatic duplex scanning

Scan to Email (no software required)

Scan to Network Folder (no software required)

Walk-up USB scanning (no computer required)

Fax V.34 with two RJ-11 fax ports

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Product comparison

Product views

Product front view

●

Product back view

●

Interface ports

●

Serial number and model number location

●

Product front view

12 11

1 2

8 7

1 Automatic document feeder

2 Document-feeder output bin

3 Walk-up USB port (for printing and scanning without a computer)

4 Control panel with color touchscreen graphical display

5On/off button

6 Optional Tray 3

7Tray 2

8Tray 1

9 Front-door-release button (access to the toner cartridge)

10 Output-bin extension for long paper

11 Standard output bin

12 Handle to raise the scanner lid

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Product back view

1 Rear door and face-up output bin (access for clearing jams)

2 Dust cover for Tray 2 (for printing on legal-size paper)

3 Power connection

4 I/O ports and security lock

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Product views

Interface ports

1 Slot for a cable-type security lock

2 Local area network (LAN) Ethernet (RJ-45) network port

3 Hi-Speed USB 2.0 printing port

4 Telephone “line out” port for attaching an extension phone, answering machine, or other device

5 Fax “line in” port for attaching the fax phone line to the product

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Serial number and model number location

The model number and serial number are listed on an identification label located on the back of the product. They are also listed on the inside of the front door. The serial number contains information about the country/region of origin, the product version, production code, and the production number of the product.

Model name Model number

M521dn A8P79A

M521dw A8P80A

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Product views

Control panel

Control-panel layout

●

Control-panel Home screen

●

Control panel help system

●

Control-panel layout

1 Touchscreen display Provides access to the product features and indicates the current status of the product

2 Help button and light Provides access to the control-panel help system

3 Right arrow button and light Moves the cursor to the right or moves the display image to the next screen

NOTE: This button illuminates only when the current screen can use this feature.

4 Cancel button and light Clears settings, cancels the current job, or exits the current screen

NOTE: This button illuminates only when the current screen can use this feature.

5 Wireless light (wireless models

only)

6 Attention light Indicates a problem with the product

7 Ready light Indicates the product is ready

8 Back button and light Returns to the previous screen

Indicates the wireless network is enabled. The light blinks while the product is establishing a connection to the wireless network.

NOTE: This button illuminates only when the current screen can use this feature.

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9 Left arrow button and light Moves the cursor to the left

NOTE: This button illuminates only when the current screen can use this feature.

10 Home button and light Provides access to the Home screen

NOTE: This button illuminates only when the current screen can use this feature.

Control-panel Home screen

The Home screen provides access to the product features, and it indicates the product status.

NOTE: Depending on the product configuration, the features on the Home screen can vary. The

layout might also be reversed for some languages.

7 Fax button Provides access to the Fax feature

Web Services

Setup

Wireless models only)

Network

products connected to a network only)

Information

Supplies

button

button (wireless

button (for

button

Provides quick access to HP Web Services features, including HP ePrint

HP ePrint is a tool that prints documents by using any email enabled device to send them to the product’s email address.

Provides access to the main menus

Provides access to the Wireless menu and wireless status information

NOTE: When you are connected to a wireless network, this icon changes to a set of

signal strength bars.

Provides access to network settings and information. From the network settings screen, you can print the Network Summary page.

Provides product status information. From the status summary screen, you can print the

Configuration Report page.

Provides information about supplies status. From the supplies summary screen, you can print the Supplies Status page.

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Control panel

8 Apps button Provides access to the Apps menu to print directly from Web applications that you have

downloaded from the HP ePrintCenter Web site at

9 Product status Indicates whether the product is ready or is processing a job

10 Scan button Provides access to the scan feature

11 Copy button Provides access to the copy feature

12 USB button Provides access to the walkup-USB feature (for printing and scanning without a

computer)

www.hpeprintcenter.com

Control panel help system

The product has a built-in Help system that explains how to use each screen. To open the Help system, touch the Help

For some screens, the Help opens to a global menu where you can search for specific topics. You can browse through the menu structure by touching the buttons in the menu.

Some Help screens include animations that guide you through procedures, such as clearing jams.

For screens that contain settings for individual jobs, the Help opens to a topic that explains the options for that screen.

button in the upper-right corner of the screen.

If the product alerts you of an error or warning, touch the Help

button to open a message that

describes the problem. The message also contains instructions to help solve the problem.

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Print product reports

From the Reports menu, you can print several informative pages about the product.

From the Home screen on the product control panel, touch the Setup

button.

2. Touch the Reports button.

3. Touch the name of the report that you want to print.

Menu item Description

Demo Page Prints a page that demonstrates print quality

Menu Structure Prints a map of the control panel-menu layout. The active settings for each menu are

listed.

Configuration Report Prints a list of all the product settings. Includes network information when the

product is connected to a network.

Supplies Status Prints the status for each toner cartridge, including the following information:

Estimated percentage of cartridge life remaining

●

Approximate pages remaining

●

Part numbers for HP toner cartridges

●

Number of pages printed

●

Network Summary Prints a list of all product network settings

Usage Page Prints a page that lists PCL pages, PCL 6 pages, PS pages, pages that were jammed

or mispicked in the product, number of pages printed; and reports the page count

PCL Font List Prints a list of all the PCL fonts that are installed

PS Font List Prints a list of all the PostScript (PS) fonts that are installed

PCL6 Font List Prints a list of all the PCL6 fonts that are installed

Service Page Prints the service report

Print Quality Page Prints a page that helps solve problems with print quality

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Print product reports

12 Chapter 1 Product introduction ENWW

2 Paper trays

Supported paper sizes

●

Supported paper types

●

Tray 1

●

Tray 2 and optional Tray 3

●

Use paper output options

●

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Supported paper sizes

NOTE: To obtain the best results, select the correct paper size and type in the print driver before

printing.

Table 2-1 Supported paper sizes

Size and dimensions Tray 1 Tray 2 and the

optional 500sheet trays

Letter

216 x 279 mm (8.5 x 11 in)

Legal

216 x 356 mm (8.5 x 14 in)

Executive

184 x 267 mm (7.25 x 10.5 in)

8.5 x 13 in

216 x 330 mm (8.5 x 13 in)

210 x 297 mm (8.3 x 11.7 in)

148 x 210 mm (5.8 x 8.3 in)

Automatic duplex printing

104 x 148 mm (4.1 x 5.8 in)

B5 (JIS)

182 x 257 mm (7.2 x 10.1 in)

16K

184 x 260 mm (7.2 x 10.25 in)

16K

197 x 273 mm (7.75 x 10.75 in)

Postcard (JIS)

100 x 148 mm (3.9 x 5.8 in)

Double Postcard (JIS)

200 x 148 mm (7.9 x 5.8 in)

Custom

76 x 127 mm to 216 x 356 mm (3.0 x 5.0 in to

8.5 x 14 in)

14 Chapter 2 Paper trays ENWW

Table 2-1 Supported paper sizes (continued)

Size and dimensions Tray 1 Tray 2 and the

optional 500sheet trays

Custom

105 x 148 mm to 216 x 356 mm (4.1 x 5.8 in to

8.5 x 14 in)

Custom

210 x 280 mm to 216 x 356 mm (8.3 x 11 in to

8.5 x 14 in)

Envelope #10

105 x 241 mm (4.1 x 9.5 in)

Envelope DL

110 x 220 mm (4.3 x 8.7 in)

Envelope C5

162 x 229 mm (6.4 x 9.8 in)

Envelope B5

176 x 250 mm (6.9 x 9.8 in)

Automatic duplex printing

Envelope Monarch

98 x 191 mm (3.9 x 7.5 in)

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Supported paper sizes

Supported paper types

For a complete list of specific HP-brand paper that this product supports, go to www.hp.com/support/

ljmfpM521series.

NOTE: To obtain the best results, select the correct paper size and type in the print driver before

printing.

Table 2-2 Supported paper types

Paper type Tray 1 Tray 2 and optional

500-sheet trays

Plain

HP EcoSMART

Light 60–74g

Midweight 96–110g

Heavy 111–130g

Extra Heavy 131–175g

Transparency

Labels

Letterhead

Envelope

Preprinted

Prepunched

Colored

Bond

Automatic duplex printing

Recycled

Rough

16 Chapter 2 Paper trays ENWW

Tray 1

Tray capacity and paper orientation

●

Load Tray 1

●

Tray capacity and paper orientation

To prevent jams, do not overfill trays. Be sure the top of the stack is below the tray-full indicator. For short/narrow and heavy/glossy paper, load paper to less than half of the tray full indicators.

Table 2-3 Tray 1 capacity

Paper type Specifications Quantity

Paper Range:

60 g/m

Envelopes

Labels 0.10 to 0.14 mm (0.004 to 0.006 in) thick Maximum stack height: 12 mm (0.5 in)

Transparencies 0.10 to 0.14 mm (0.004 to 0.006 in) thick Maximum stack height: 12 mm (0.5 in)

75 g/m

(16 lb) to 220 g/m2 (58 lb)

(20 lb) to 90 g/m2 (24 lb)

Maximum stack height: 12 mm (0.5 in)

Equivalent to 100 sheets of 75 g/m2 (20 lb)

Up to 10 envelopes

Table 2-4 Tray 1 paper orientation

Single-sided printing Automatic duplex printing and

Alternative Letterhead Mode

Face-up

Top edge leading into the product

Face-down

Bottom edge leading into the product

Envelopes

Face-up

Short, postage end leading into the product

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Tray 1

Load Tray 1

1. Open Tray 1.

2. Pull out the paper support and fold out the

extension.

18 Chapter 2 Paper trays ENWW

3. Load the paper into the tray. Make sure that

the paper fits under the tabs and below the maximum-height indicators.

4. Adjust the side guides so that they lightly touch

the paper stack but do not bend the paper.

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Tray 1

Tray 2 and optional Tray 3

Tray capacity and paper orientation

●

Load Tray 2 and optional Tray 3

●

Tray capacity and paper orientation

Table 2-5 Tray 2 and optional Tray 3 capacity

Paper type Specifications Quantity

Paper Range:

60 g/m

(16 lb) to 130 g/m2 (35 lb)

Table 2-6 Tray 2 and optional Tray 3 paper orientation

Single-sided printing Automatic duplex printing and

Alternative Letterhead Mode

Face-down

Top edge at the front of the tray

Face-up

Bottom edge at the front of the tray

Equivalent to 500 sheets of 75 g/m

Envelopes

Print envelopes only from Tray 1.

(20 lb)

20 Chapter 2 Paper trays ENWW

Load Tray 2 and optional Tray 3

NOTE: The procedure to load paper for Tray 3 is the same as for Tray 2. Only Tray 2 is shown here.

1. Pull the tray out and lift up slightly to remove it

completely from the product.

2. Pinch the release that is located on the left

guide and slide the side guides to the correct paper size.

3. Pinch the release that is located on the rear

paper guide and slide it to the correct paper size.

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Tray 2 and optional Tray 3

4. Load the paper into the tray. Make sure that

the stack is flat at all four corners and that the top of the stack is below the maximum-height indicators.

5. Slide the tray completely into the product.

22 Chapter 2 Paper trays ENWW

Use paper output options

Print to the standard output bin

The standard output bin collects paper face-down, in the correct order. Use this bin for most print jobs, including transparencies. To use the standard output bin, be sure that the rear output bin is closed. To avoid jams, do not open or close the rear output bin while the product is printing.

The standard output bin holds up to 250 sheets of 75 g/m

Print to the rear output bin

The product always prints to the rear output bin if it is open. Paper that is printed to this bin will exit face-up, with the last page on top (reverse order).

The rear output bin holds up to 50 sheets of 75 g/m

Printing from Tray 1 to the rear output bin provides the straightest path. Opening the rear output bin might improve performance with the following items:

Envelopes

●

Labels

●

(20 lb) paper.

Small custom-size paper

●

Postcards

●

Paper heavier than 120 g/m

To open the rear output bin, grasp the handle at the top of the bin. Pull the bin down to a 45° angle, and slide out the extension.

(32 lb)

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NOTE: Opening the rear output bin makes the duplexer and the top output bin unavailable. To avoid

jams, do not open or close the rear output bin while the product is printing.

Use paper output options

24 Chapter 2 Paper trays ENWW

3 Parts, supplies, and accessories

Order parts, accessories, and supplies

●

HP policy on non-HP supplies

●

HP anticounterfeit Web site

●

Print when a toner cartridge is at estimated end of life

●

Customer self-repair parts

●

Accessories

●

Toner cartridge

●

ENWW 25

Order parts, accessories, and supplies

HP original toner cartridges and paper www.hp.com/go/suresupply

Order genuine HP parts or accessories

Order through service or support providers Contact an HP-authorized service or support provider.

www.hp.com/buy/parts

26 Chapter 3 Parts, supplies, and accessories ENWW

HP policy on non-HP supplies

Hewlett-Packard Company cannot recommend the use of non-HP toner cartridges, either new or remanufactured.

NOTE: For HP printer products, the use of a non-HP toner cartridge or a refilled toner cartridge does

not affect either the warranty to the customer or any HP support contract with the customer. However, if product failure or damage is attributable to the use of a non-HP toner cartridge or refilled toner cartridge, HP will charge its standard time and materials charges to service the product for the particular failure or damage.

ENWW

HP policy on non-HP supplies

HP anticounterfeit Web site

Go to www.hp.com/go/anticounterfeit when you install an HP toner cartridge and the control-panel message says the cartridge is non-HP. HP will help determine if the cartridge is genuine and take steps to resolve the problem.

Your toner cartridge might not be a genuine HP toner cartridge if you notice the following:

The supplies status page indicates that a non-HP supply is installed.

●

You are experiencing a high number of problems with the toner cartridge.

●

The cartridge does not look like it usually does (for example, the packaging differs from

●

HP packaging).

28 Chapter 3 Parts, supplies, and accessories ENWW

Print when a toner cartridge is at estimated end of life

Black cartridge is low: The product indicates when a toner cartridge level is low. Actual toner

cartridge life remaining may vary. Consider having a replacement available to install when print quality is no longer acceptable. The toner cartridge does not need to be replaced now.

Black cartridge is very low: The product indicates when the toner cartridge level is very low. Actual toner cartridge life remaining may vary. Consider having a replacement available to install when print quality is no longer acceptable. The toner cartridge does not need to be replaced now unless the print quality is no longer acceptable.

Once an HP toner cartridge has reached “very low”, HP’s Premium Protection Warranty on that toner cartridge has ended.

You can change the way the product reacts when supplies reach the Very Low state. You do not have to re-establish these settings when you install a new toner cartridge.

Enable or disable the Very Low Setting

You can enable or disable the default settings at any time, and you do not have to re-enable them when you install a new toner cartridge.

From the Home screen on the product control panel, touch the Setup

2. Open the following menus:

System Setup

●

Supply Settings

●

Black Cartridge

●

Very Low Setting

●

3. Select one of the following options:

Select the Continue option to set the product to alert you that the toner cartridge is very low,

●

but to continue printing.

Select the Stop option to set the product to stop printing (including printing faxes) until you

●

replace the toner cartridge.

Select the Prompt option to set the product to stop printing (including printing faxes) and

●

prompt you to replace the toner cartridge. You can acknowledge the prompt and continue printing. A customer configurable option on this product is "Prompt to Remind Me in 100 pages, 200 pages, 300 pages, 400 pages, or never." This option is provided as a customer convenience and is not an indication these pages will have acceptable print quality.

button.

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When the product is set to the Stop option, there is some risk that faxes will not print after the new cartridge is installed if your product has received more faxes than the memory can hold while stopped.

Print when a toner cartridge is at estimated end of life

When the product is set to the Prompt option, there is some risk that faxes will not print after the new cartridge is installed if your product has received more faxes than the memory can hold while the product is waiting for the prompt to be acknowledged.

Once an HP toner cartridge has reached Very Low, HP’s Premium Protection Warranty on that toner cartridge has ended. All print defects or cartridge failures incurred when an HP toner cartridge is used in Continue at very low mode will not be considered to be defects in materials or workmanship in the toner cartridge under the HP Toner Cartridge Warranty Statement.

30 Chapter 3 Parts, supplies, and accessories ENWW

Customer self-repair parts

The following customer self-repair parts are available for the product.

Parts listed as Mandatory self-replacement are to be installed by customers, unless you are

●

willing to pay HP service personnel to perform the repair. For these parts, on-site or return-to-depot support is not provided under the HP product warranty.

Parts listed as Optional self-replacement can be installed by HP service personnel at your request

●

for no additional charge during the product warranty period.

NOTE: For more information, go to www.hp.com/go/learnaboutsupplies.

Table 3-1 Customer self-repair parts

Item Description Self-replacement options Part number

Toner cartridge, standard capacity

Toner cartridge, high capacity Replacement toner cartridge Mandatory CE255-67902

Tray 2 cassette assembly Replacement Tray 2 Mandatory RM1-8512-000CN

Complete 500 Sheet Feeder (Optional Tray 3)

Document feeder roller maintenance kit

Document feeder separation pad maintenance kit

Power cable 220V-10A Replacement cable – China Mandatory 8121-0943

Power cable 110V-13A Replacement cable – Taiwan Mandatory 8121-0964

Power cable 220V-10A Replacement cable – Korea, EU

Power cable 220V-6A Replacement cable – India Mandatory 8121-0564

Power cable 220V – 10A Replacement cable – UK/Asia

Power cable 220V – 10A Replacement cable – Australia/

Replacement toner cartridge Mandatory CE255-67901

Optional 500-sheet feeder and installation instructions

Replacement roller for the document feeder

Replacement separation pad for the document feeder

Generic

Pacific

New Zealand

Mandatory CE530-69001

Optional A8P79-65001

Optional A8P79-65010

Mandatory 8121-0731

Mandatory 8121-0739

Mandatory 8121-0837

Power cable 220V – 10A Replacement cable – Israel Mandatory 8121-1004

Power cable 220V – 10A Replacement cable – Denmark Mandatory 8121-0733

Power cable 220V – 10A Replacement cable – South

Africa

Power cable 220V – 10A Replacement cable – Switzerland Mandatory 8121-0738

Power cable 110V – 10A Replacement cable – Brazil Mandatory 8121-1071

Power cable 220V – 10A Replacement cable – Argentina Mandatory 8121-0729

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Mandatory 8121-0737

Customer self-repair parts

Table 3-1 Customer self-repair parts (continued)

Item Description Self-replacement options Part number

Power cable 220V – 10A Replacement cable – South

America/Chile/Peru

Power cable 220 / 110V Replacement cable – Thailand/

Philippines

Power cable 110V – 10A Replacement cable – Saudi

Arabia/Others

Mandatory 8121-0735

Mandatory 8121-0734

Mandatory 8121-0740

32 Chapter 3 Parts, supplies, and accessories ENWW

Accessories

Item Description Part number

Optional 500-sheet tray and feeder unit Optional tray to increase paper

capacity.

MFP Stand A storage cabinet that is installed

beneath the product.

USB cable 2-meter standard USB-compatible device

connector

CE530A

CF338A

C6518A

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Accessories

Toner cartridge

Toner-cartridge view

●

Toner-cartridge information

●

Replace the toner cartridge

●

Toner-cartridge view

2 3

1Imaging drum

CAUTION: Do not touch the shutter or the surface of the roller. Doing so can damage the cartridge.

2Memory chip

3 Pull tab for the sealing tape

34 Chapter 3 Parts, supplies, and accessories ENWW

Toner-cartridge information

Capacity Cartridge number Part number

Standard-capacity replacement black toner cartridge

High-capacity replacement black toner cartridge

For more information about supplies, go to www.hp.com/go/learnaboutsupplies.

The information contained herein is subject to change without notice. For the latest supplies information

www.hp.com/support/ljmfpM521series.

go to

Recycle the toner cartridge

To recycle a genuine HP toner cartridge, place the used cartridge in the box in which the new cartridge arrived. Use the enclosed return label to send the used supply to HP for recycling. For complete information, see the recycling guide that is included with each new HP supply item.

Toner-cartridge storage

Do not remove the toner cartridge from its package until you are ready to use it.

CAUTION: To prevent damage to the toner cartridge, do not expose it to light for more than a few

minutes.

55A CE255A

55X CE255X

HP policy on non-HP toner cartridges

Hewlett-Packard Company cannot recommend the use of non-HP toner cartridges, either new or remanufactured.

NOTE: Any damage caused by a non-HP toner cartridge is not covered under the HP warranty and

service agreements.

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Toner cartridge

Replace the toner cartridge

CAUTION: If toner gets on clothing, wipe it off by using a dry cloth and wash the clothes in cold

water. Hot water sets toner into fabric.

NOTE: Information about recycling used toner cartridges is on the toner-cartridge box.

1. Press the front-door-release button.

2. Open the front door.

36 Chapter 3 Parts, supplies, and accessories ENWW

3. Remove the used toner cartridge from the

product.

4. Remove the new toner cartridge from the bag.

Place the used toner cartridge in the bag for recycling.

5. Grasp the front and back of the toner

cartridge, and distribute the toner by gently rocking the toner cartridge five or six times.

CAUTION: Do not touch the shutter or the

surface of the roller.

6. Remove the sealing tape from the new toner

cartridge. Recycle the tape with the used toner cartridge.

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Toner cartridge

7. Align the toner cartridge with the tracks inside

the product, and insert the toner cartridge until it is firmly seated.

8. Close the front door.

38 Chapter 3 Parts, supplies, and accessories ENWW

4Print

Supported print drivers (Windows)

●

Change print-job settings (Windows)

●

Change print-job settings (Mac OS X)

●

Print tasks (Windows)

●

Print tasks (Mac OS X)

●

Create archival-quality prints

●

Use HP ePrint

●

Use AirPrint

●

Use walk-up USB printing

●

ENWW 39

Supported print drivers (Windows)

Print drivers provide access to the product printing system. The following print drivers are available at

www.hp.com/go/ljmfpM521series_software.

HP PCL 6 driver

HP UPD PS driver

HP UPD PCL 5

Provided as the default driver on the in-box CD. This driver is automatically

●

installed unless you select a different one.

Recommended for all Windows environments

●

Provides the overall best speed, print quality, and product-feature support for

●

most users

Developed to align with the Windows Graphic Device Interface (GDI) for the

●

best speed in Windows environments

Might not be fully compatible with third-party and custom software programs

●

that are based on PCL 5

●

Recommended for printing with Adobe highly graphics-intensive software programs

Provides support for printing from postscript emulation needs, or for postscript

●

flash font support

Recommended for general office printing in Windows environments

●

Compatible with previous PCL versions and older HP LaserJet products

●

The best choice for printing from third-party or custom software programs

●

The best choice when operating with mixed environments, which require the

●

product to be set to PCL 5 (UNIX, Linux, mainframe)

software programs or with other

Designed for use in corporate Windows environments to provide a single

●

driver for use with multiple product models

Preferred when printing to multiple product models from a mobile Windows

●

computer

HP UPD PCL 6

Recommended for printing in all Windows environments

●

Provides the overall best speed, print quality, and printer feature support for

●

most users

Developed to align with Windows Graphic Device Interface (GDI) for best

●

speed in Windows environments

Might not be fully compatible with third-party and custom software programs

●

that are based on PCL 5

HP Universal Print Driver (UPD)

The HP Universal Print Driver (UPD) for Windows is a single print driver that gives you instant access to virtually any HP LaserJet product, from any location, without downloading separate drivers. It is built on proven HP print driver technology and has been tested thoroughly and used with many software programs. It is a powerful solution that performs consistently over time.

40 Chapter 4 Print ENWW

The HP UPD communicates directly with each HP product, gathers configuration information, and then customizes the user interface to show the product’s unique, available features. It automatically enables features that are available for the product, such as two-sided printing and stapling, so you do not need to enable them manually.

For more information, go to

UPD installation modes

Traditional mode

Dynamic mode

www.hp.com/go/upd.

To use this mode, download UPD from the Internet. Go to www.hp.com/go/

●

upd.

Use this mode if you are installing the driver for a single computer.

●

It operates with a specific product.

●

If you use this mode, you must install UPD separately for each computer and

●

for each product.

To use this mode, download UPD from the Internet. Go to

●

upd.

Dynamic mode allows you to use a single driver installation, so you can

●

discover and print to multiple networked HP products in any location.

Use this mode if you are installing UPD for a workgroup.

●

Do not use this mode for USB-connected products.

●

www.hp.com/go/

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Supported print drivers (Windows)

Change print-job settings (Windows)

Priority for changing print-job settings

●

Change the settings for all print jobs until the software program is closed

●

Change the default settings for all print jobs

●

Change the product configuration settings

●

Priority for changing print-job settings

Changes to print settings are prioritized depending on where the changes are made:

NOTE: The names of commands and dialog boxes might vary depending on your software program.

Page Setup dialog box: Click Page Setup or a similar command on the File menu of the

●

program you are working in to open this dialog box. Settings changed here override settings changed anywhere else.

Print dialog box: Click Print, Print Setup, or a similar command on the File menu of the

●

program you are working in to open this dialog box. Settings changed in the Print dialog box have a lower priority and usually do not override changes made in the Page Setup dialog box.

Printer Properties dialog box (print driver): Click Properties in the Print dialog box to

●

open the print driver. Settings changed in the Printer Properties dialog box usually do not override settings anywhere else in the printing software. You can change most of the print settings here.

Default print driver settings: The default print driver settings determine the settings used in all

●

print jobs, boxes.

Product control-panel settings: Settings changed at the product control panel have a lower

●

priority than changes made anywhere else.

unless

settings are changed in the Page Setup, Print, or Printer Properties dialog

Change the settings for all print jobs until the software program is closed

The steps can vary; this procedure is most common.

1. From the software program, select the Print option.

2. Select the product, and then click Properties or Preferences.

42 Chapter 4 Print ENWW

Change the default settings for all print jobs

1. Windows XP, Windows Server 2003, and Windows Server 2008 (using the

default Start menu view): Click Start, and then click Printers and Faxes.

Windows XP, Windows Server 2003, and Windows Server 2008 (using the Classic Start menu view): Click Start, click Settings, and then click Printers.

Windows Vista: Click the Windows icon in the lower-left corner of the screen, click Control Panel, and then click Printers.

Windows 7: Click the Windows icon in the lower-left corner of the screen, and then click Devices and Printers.

2. Right-click the print-driver icon for this product, and then select Printing Preferences.

Change the product configuration settings

1. Windows XP, Windows Server 2003, and Windows Server 2008 (using the

default Start menu view): Click Start, and then click Printers and Faxes.

Windows XP, Windows Server 2003, and Windows Server 2008 (using the Classic Start menu view): Click Start, click Settings, and then click Printers.

Windows Vista: Click the Windows icon in the lower-left corner of the screen, click Control Panel, and then click Printers.

Windows 7: Click the Windows icon in the lower-left corner of the screen, and then click Devices and Printers.

2. Right-click the print-driver icon for this product, and then select Properties or Printer

properties.

3. Click the Device Settings tab.

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Change print-job settings (Windows)

Change print-job settings (Mac OS X)

Priority for changing print-job settings

●

Change the settings for all print jobs until the software program is closed

●

Change the default settings for all print jobs

●

Change the product configuration settings

●

Priority for changing print-job settings

Changes to print settings are prioritized depending on where the changes are made:

NOTE: The names of commands and dialog boxes might vary depending on your software program.

Page Setup dialog box: Click Page Setup or a similar command on the File menu of the

●

program you are working in to open this dialog box. Settings changed here might override settings changed anywhere else.

Print dialog box: Click Print, Print Setup, or a similar command on the File menu of the

●

program you are working in to open this dialog box. Settings changed in the Print dialog box have a lower priority and do

not

override changes made in the Page Setup dialog box.

Default printer driver settings: The default printer driver settings determine the settings used

●

unless

in all print jobs, dialog boxes.

Product control-panel settings: Settings changed at the procuct control panel have a lower

●

priority than changes made anywhere else.

settings are changed in the Page Setup, Print, or Printer Properties

Change the settings for all print jobs until the software program is closed

1. Click the File menu, and then click the Print option.

2. In the Printer menu, select the product.

3. By default, the print driver displays the Copies & Pages menu. Open the menus drop-down list,

and then open a menu for which you want to change the print settings.

4. For each menu, select the print settings that you want to change.

5. Change the settings that you want on the various menus.

Change the default settings for all print jobs

1. Click the File menu, and then click the Print option.

2. In the Printer menu, select the product.

44 Chapter 4 Print ENWW

3. By default, the print driver displays the Copies & Pages menu. Open the menus drop-down list,

and then open a menu for which you want to change the print settings.

4. For each menu, select the print settings that you want to save for reuse.

5. In the Presets menu, click the Save As... option, and enter a name for the preset.

6. Click the OK button.

These settings are saved in the Presets menu. To use the new settings, you must select the saved preset option every time you open a program and print.

Change the product configuration settings

At the computer, open the Apple the Print & Fax icon or the Print & Scan icon.

2. Select the product in the left side of the window.

3. Click the Options & Supplies button.

4. Click the Driver tab.

5. Configure the installed options.

menu, click the System Preferences item, and then click

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Change print-job settings (Mac OS X)

Print tasks (Windows)

Use a printing shortcut (Windows)

●

Create printing shortcuts (Windows)

●

Automatically print on both sides (Windows)

●

Manually print on both sides (Windows)

●

Print multiple pages per sheet (Windows)

●

Select the page orientation (Windows)

●

Select the paper type (Windows)

●

Print the first or last page on different paper (Windows)

●

Scale a document to fit page size (Windows)

●

Create a booklet (Windows)

●

Select the paper size (Windows)

●

Select a custom paper size (Windows)

●

Print watermarks (Windows)

●

Cancel a print job (Windows)

●

Use a printing shortcut (Windows)

1. From the software program, select the Print

option.

2. Select the product, and then click the

Properties or Preferences button.

46 Chapter 4 Print ENWW

3. Click the Printing Shortcuts tab.

4. Select one of the shortcuts. Click the OK

button to close the Document Properties dialog box.

NOTE: When you select a shortcut, the

corresponding settings change on the other tabs in the print driver.

5. In the Print dialog box, click the OK button to

print the job.

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Print tasks (Windows)

Create printing shortcuts (Windows)

1. From the software program, select the Print

option.

2. Select the product, and then click the

Properties or Preferences button.

3. Click the Printing Shortcuts tab.

4. Select an existing shortcut as a base.

NOTE: Always select a shortcut before

adjusting any of the settings on the right side of the screen. If you adjust the settings and then select a shortcut, all your adjustments are lost.

48 Chapter 4 Print ENWW

5. Select the print options for the new shortcut.

6. Click the Save As button.

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Print tasks (Windows)

7. Enter a name for the shortcut, and then click

the OK button.

8. Click the OK button to close the Document

Properties dialog box. In the Print dialog

box, click the OK button to print the job.

50 Chapter 4 Print ENWW

Automatically print on both sides (Windows)

The product supports the following paper sizes for automatic duplex printing:

Letter

●

Legal

●

8.5 x 13

●

The product supports the following paper types for automatic duplex printing:

Unspecified

●

Plain

●

HP EcoSMART Lite

●

Light 60–74 g

●

Midweight 96–110 g

●

Letterhead

●

Preprinted

●

Prepunched

●

Colored

●

Bond

●

Recycled

●

For other paper types or sizes, use manual duplex printing.

1. From the software program, select the Print

option.

2. Select the product, and then click the

Properties or Preferences button.

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Print tasks (Windows)

3. Click the Finishing tab.

4. Select the Print on both sides check box.

Click the OK button to close the Document Properties dialog box.

5. In the Print dialog box, click the OK button to

print the job.

52 Chapter 4 Print ENWW

Manually print on both sides (Windows)

For paper sizes and types that the automatic duplexer does not support, use manual duplex printing. To use this option, the product must be configured to enable manual duplexing. The first five steps of the following task need to be performed only one time. After that, you can manually print on both sides by starting with step 6.

1. Windows XP, Windows Server 2003,

and Windows Server 2008 (using the default Start menu view): Click Start, and then click Printers and Faxes.

Windows XP, Windows Server 2003, and Windows Server 2008 (using the Classic Start menu view): Click Start, click Settings, and then click Printers.

Windows Vista: Click the Windows icon in

the lower-left corner of the screen, click

Control Panel, and then click Printers.

Windows 7: Click the Windows icon in the

lower-left corner of the screen, and then click

Devices and Printers.

2. Right-click the print-driver icon, and then select

Printer properties.

3. Click the Device Settings tab.

4. Expand the list of Installable options, and

in the drop-down list next to Allow Manual Duplexing: select Enabled.

5. Click the OK button.

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Print tasks (Windows)

6. Load Tray 1 with the paper for your document.

7. From the software program, select the Print

option.

8. Select the product, and then click the

Properties or Preferences button.

9. Click the Paper/Quality tab.

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10. Select the appropriate paper size for your

document, and select the type of paper you are using. In the Paper source drop-down list, select the Manual Feed in Tray 1 option.

11. Click the Finishing tab.

12. Select the Print on both sides (manually)

check box. Click the OK button to print the first side of the job.

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Print tasks (Windows)

13. Retrieve the printed stack from the output bin,

and place it with the printed-side facing down in Tray 1.

NOTE: Do not rotate or turn over the pages.

14. If prompted, touch the appropriate control

panel button to continue.

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Print multiple pages per sheet (Windows)

1. From the software program, select the Print

option.

2. Select the product, and then click the

Properties or Preferences button.

3. Click the Finishing tab.

4. Select the number of pages per sheet from the

Pages per sheet drop-down list.

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Print tasks (Windows)

5. Select the correct Print page borders,

Page order, and Orientation options. Click the OK button to close the Document Properties dialog box.

6. In the Print dialog box, click the OK button to

print the job.

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Select the page orientation (Windows)

1. From the software program, select the Print

option.

2. Select the product, and then click the

Properties or Preferences button.

3. Click the Finishing tab.

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Print tasks (Windows)

4. In the Orientation area, select the Portrait

or Landscape option.

To print the page image upside down, select the Rotate by 180 degrees option.

Click the OK button to close the Document

Properties dialog box.

5. In the Print dialog box, click the OK button to

print the job.

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Select the paper type (Windows)

1. From the software program, select the Print

option.

2. Select the product, and then click the

Properties or Preferences button.

3. Click the Paper/Quality tab.

4. From the Paper type drop-down list, click the

More... option.

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Print tasks (Windows)

5. Expand the list of Type is: options.

6. Expand the category of paper types that best

describes your paper.

62 Chapter 4 Print ENWW

7. Select the option for the type of paper you are

using, and click the OK button.

8. Click the OK button to close the Document

Properties dialog box. In the Print dialog

box, click the OK button to print the job.

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Print tasks (Windows)

Print the first or last page on different paper (Windows)

1. From the software program, select the Print

option.

2. Select the product, and then click the

Properties or Preferences button.

3. Click the Paper/Quality tab.

4. In the Special pages area, click the Print

pages on different paper option, and

then click the Settings button.

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5. In the Pages in document area, select

either the First or Last option.

6. Select the correct options from the Paper

source and Paper type drop-down lists. Click the Add button.

7. If you are printing

on different paper, repeat steps 5 and 6, selecting the options for the other page.

both

the first and last pages

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Print tasks (Windows)

8. Click the OK button.

9. Click the OK button to close the Document

Properties dialog box. In the Print dialog

box, click the OK button to print the job.

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Scale a document to fit page size (Windows)

1. From the software program, select the Print

option.

2. Select the product, and then click the

Properties or Preferences button.

3. Click the Effects tab.

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Print tasks (Windows)

4. Select the Print document on option, and

then select a size from the drop-down list.

Click the OK button to close the Document

Properties dialog box.

5. In the Print dialog box, click the OK button to

print the job.

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Create a booklet (Windows)

1. From the software program, select the Print

option.

2. Select the product, and then click the

Properties or Preferences button.

3. Click the Finishing tab.

4. Select the Print on both sides check box.

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Print tasks (Windows)

5. In the Booklet layout drop-down list, click

the Left binding or Right binding option. The Pages per sheet option automatically changes to 2 pages per sheet.

Click the OK button to close the Document

Properties dialog box.

6. In the Print dialog box, click the OK button to

print the job.

Select the paper size (Windows)

1. From the software program, select the Print option.

2. Select the product, and then click the Properties or Preferences button.

3. Click the Paper/Quality tab.

4. Select a size from the Paper size drop-down list.

5. Click the OK button.

6. In the Print dialog box, click the OK button to print the job.

Select a custom paper size (Windows)

1. From the software program, select the Print option.

2. Select the product, and then click the Properties or Preferences button.

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3. Click the Paper/Quality tab.

4. Click the Custom button.

5. Type a name for the custom size and specify the dimensions.

The width is the short edge of the paper.

●

The length is the long edge of the paper.

●

6. Click the Save button, and then click the Close button.

7. Click the OK button to close the Document Properties dialog box. In the Print dialog box,

click the OK button to print the job.

Print watermarks (Windows)

1. From the software program, select the Print option.

2. Select the product, and then click the Properties or Preferences button.

3. Click the Effects tab.

4. Select a watermark from the Watermarks drop-down list.

Or, to add a new watermark to the list, click the Edit button. Specify the settings for the watermark, and then click the OK button.

5. To print the watermark on the first page only, select the First page only check box. Otherwise,

the watermark is printed on each page.

6. Click the OK button to close the Document Properties dialog box. In the Print dialog box,

click the OK button to print the job.

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Print tasks (Windows)

Cancel a print job (Windows)

1. If the print job is currently printing, cancel it by pressing the Cancel button on the product

control panel.

NOTE: If the print job is too far into the printing process, you might not have the option to

cancel it.

NOTE: Pressing the Cancel button clears the job that the product is currently processing. If

more than one process is running, pressing the Cancel displays on the product control panel.

2. You can also cancel a print job from a software program or a print queue.

Software program: Typically, a dialog box displays briefly on the computer screen,

●

allowing you to cancel the print job.

Windows print queue: If a print job is waiting in a print queue (computer memory) or

●

print spooler, delete the job there.

Windows XP, Server 2003, or Server 2008: Click Start, click Settings, and

◦

then click Printers and Faxes. Double-click the product icon to open the window, right-click the print job that you want to cancel, and then click Cancel.

Windows Vista: Click the Windows icon in the lower left corner of the screen, click

◦

Settings, and then click Printers. Double-click the product icon to open the window, right-click the print job that you want to cancel, and then click Cancel.

button clears the process that currently

Windows 7: Click the Windows icon in the lower left corner of the screen, and then

◦

click Devices and Printers. Double-click the product icon to open the window, rightclick the print job that you want to cancel, and then click Cancel.

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Print tasks (Mac OS X)

Use a printing preset (Mac OS X)

●

Create a printing preset (Mac OS X)

●

Automatically print on both sides (Mac OS X)

●

Manually print on both sides (Mac OS X)

●

Print multiple pages per sheet (Mac OS X)

●

Select the page orientation (Mac OS X)

●

Select the paper type (Mac OS X)

●

Print a cover page (Mac OS X)

●

Scale a document to fit page size (Mac OS X)

●

Create a booklet (Mac OS X)

●

Select the paper size (Mac OS X)

●

Select a custom paper size (Mac OS X)

●

Print watermarks (Mac OS X)

●

Cancel a print job (Mac OS X)

●

Use a printing preset (Mac OS X)

1. Click the File menu, and then click the Print option.

2. In the Printer menu, select the product.

3. In the Presets menu, select the printing preset.

4. Click the Print button.

NOTE: To use print-driver default settings, select the standard option.

Create a printing preset (Mac OS X)

Use printing presets to save the current print settings for reuse.

1. Click the File menu, and then click the Print option.

2. In the Printer menu, select the product.

3. By default, the print driver displays the Copies & Pages menu. Open the menus drop-down list,

and then open a menu for which you want to change the print settings.

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4. For each menu, select the print settings that you want to save for reuse.

Print tasks (Mac OS X)

5. In the Presets menu, click the Save As... option, and enter a name for the preset.

6. Click the OK button.

Automatically print on both sides (Mac OS X)

The product supports the following paper sizes for automatic duplex printing:

Letter

●

Legal

●

8.5 x 13

●

The product supports the following paper types for automatic duplex printing:

Unspecified

●

Plain

●

HP EcoSMART Lite

●

Light 60–74 g

●

Midweight 96–110 g

●

Letterhead

●

Preprinted

●

Prepunched

●

Colored

●

Bond

●

Recycled

●

For other paper types or sizes, use manual duplex printing.

1. Click the File menu, and then click the Print option.

2. In the Printer menu, select the product.

3. By default, the print driver displays the Copies & Pages menu. Open the menus drop-down list,

and then click the Layout menu.

4. Select a binding option from the Two-Sided drop-down list.

5. Click the Print button.

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Manually print on both sides (Mac OS X)

1. Click the File menu, and then click the Print option.

2. In the Printer menu, select this product.

3. By default, the print driver displays the Copies & Pages menu. Open the menus drop-down list,

and then click the Manual Duplex menu.

4. Click the Manual Duplex box, and select a binding option.

5. Click the Print button.

6. Go to the product, and remove any blank paper that is in Tray 1.

7. Retrieve the printed stack from the output bin and place it with the printed-side facing down in the

input tray.

NOTE: Do not rotate or turn over the pages.

8. If prompted, touch the appropriate control panel button to continue.

Print multiple pages per sheet (Mac OS X)

1. Click the File menu, and then click the Print option.

2. In the Printer menu, select the product.

3. By default, the print driver displays the Copies & Pages menu. Open the menus drop-down list,

and then click the Layout menu.

4. From the Pages per Sheet drop-down list, select the number of pages that you want to print on

each sheet.

5. In the Layout Direction area, select the order and placement of the pages on the sheet.

6. From the Borders menu, select the type of border to print around each page on the sheet.

7. Click the Print button.

Select the page orientation (Mac OS X)

1. Click the File menu, and then click the Print option.

2. In the Printer menu, select the product.

3. In the Copies & Pages menu, click the Page Setup button.

4. Click the icon that represents the page orientation that you want to use, and then click the OK

button.

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5. Click the Print button.

Print tasks (Mac OS X)

Select the paper type (Mac OS X)

1. Click the File menu, and then click the Print option.

2. In the Printer menu, select the product.

3. By default, the print driver displays the Copies & Pages menu. Open the menus drop-down list,

and then click the Finishing menu.

4. Select a type from the Media-type drop-down list.

5. Click the Print button.

Print a cover page (Mac OS X)

1. Click the File menu, and then click the Print option.

2. In the Printer menu, select the product.

3. By default, the print driver displays the Copies & Pages menu. Open the menus drop-down list,

and then click the Cover Page menu.

4. Select where to print the cover page. Click either the Before Document button or the After

Document button.

5. In the Cover Page Type menu, select the message that you want to print on the cover page.

NOTE: To print a blank cover page, select the standard option from the Cover Page Type

menu.

6. Click the Print button.

Scale a document to fit page size (Mac OS X)

1. Click the File menu, and then click the Print option.

2. In the Printer menu, select the product.

3. By default, the print driver displays the Copies & Pages menu. Open the menus drop-down list,

and then click the Paper Handling menu.

4. In the Destination Paper Size area, click the Scale to fit paper size box, and then select

the size from the drop-down list.

5. Click the Print button.

Create a booklet (Mac OS X)

1. Click the File menu, and then click the Print option.

2. In the Printer menu, select the product.

3. By default, the print driver displays the Copies & Pages menu. Open the menus drop-down list,

and then click the Layout menu.

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4. Select a binding option from the Two-Sided drop-down list.

5. Open the menus drop-down list, and then click the Booklet Printing menu.

6. Click the Format Output as Booklet box, and select a binding option.

7. Select the paper size.

8. Click the Print button.

Select the paper size (Mac OS X)

1. Click the File menu, and then click the Print option.

2. In the Printer menu, select the product.

3. In the Copies & Pages menu, click the Page Setup button.

4. Select a size from the Paper Size drop-down list, and then click the OK button.

5. Click the Print button.

Select a custom paper size (Mac OS X)

1. Click the File menu, and then click the Print option.

2. In the Printer menu, select the product.

3. In the Copies & Pages menu, click the Page Setup button.

4. From the Paper Size drop-down list, select the Manage Custom Sizes option.

5. Specify the dimensions for the page size, and then click the OK button.

6. Click the OK button to close the Page Setup dialog.

7. Click the Print button.

Print watermarks (Mac OS X)

1. Click the File menu, and then click the Print option.

2. In the Printer menu, select the product.

3. By default, the print driver displays the Copies & Pages menu. Open the menus drop-down list,

and then click the Watermarks menu.

4. From the Mode menu, select the Watermark option.

5. From the Pages drop-down list, select whether to print the watermark on all pages or on the first

page only.

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6. From the Text drop-down list, select one of the standard messages, or select the Custom option

and type a new message in the box.

Print tasks (Mac OS X)

7. Select options for the remaining settings.

8. Click the Print button.

Cancel a print job (Mac OS X)

1. If the print job is currently printing, cancel it by pressing the Cancel button on the product

control panel.

NOTE: If the print job is too far into the printing process, you might not have the option to

cancel it.

NOTE: Pressing the Cancel button clears the job that the product is currently processing. If

more than one print job is waiting, pressing the Cancel displays on the product control panel.

2. You can also cancel a print job from a software program or a print queue.

Software program: Typically, a dialog box displays briefly on the computer screen,

●

allowing you to cancel the print job.

Mac print queue: Open the print queue by double-clicking the product icon in the dock.

●

Highlight the print job, and then click Delete.

button clears the print job that currently

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Create archival-quality prints

Archive print produces output that is less susceptible to toner smearing and dusting. Use archive print to create documents that you want to preserve or archive.

NOTE: Archival-quality printing is accomplished by increasing the temperature of the fuser. Because

of the increased temperatures, the product prints at half-speed to avoid damage.

From the Home screen on the product control panel, touch the Setup

2. Touch the Service menu.

3. Touch the Archive Print button, and then touch the On button.

button.

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Create archival-quality prints

Use HP ePrint

Use HP ePrint to print documents by sending them as an email attachment to the product's email address from any email enabled device.

NOTE: The product must be connected to a wired or wireless network and have Internet access to use

HP ePrint.

1. To use HP ePrint, you must first enable HP Web Services.

a. From the Home screen on the product control panel, touch the Web Services

b. Touch the Enable Web Services button.

2. From the HP Web Services menu, touch the Display E-Mail Address button to display the product's

email address on the control panel.

3. Use the HP ePrintCenter Web site to define security settings and to configure default print settings

for all HP ePrint jobs sent to this product.

a. Go to

b. Click Sign In, and enter your HP ePrintCenter credentials or sign up for a new account.

c. Select your product from the list, or click + Add printer to add it. To add the product, you

d. To prevent your product from printing unexpected documents, click ePrint Settings, and

www.hpeprintcenter.com.

need the printer code, which is the segment of the product email address that is before the @ symbol. You can get this code by printing the Web Services page from the product control panel.

After you have added your product, you will have the option to customize the product email address.

NOTE: This code is valid for only 24 hours from the time you enable HP Web Services. If it

expires, follow the instructions to enable HP Web Services again, and obtain a new code.

then click the Allowed Senders tab. Click Allowed Senders Only, and add the email addresses from which you want to allow ePrint jobs.

button.

e. To set up default settings for all ePrint jobs sent to this product, click ePrint Settings, click

Print Options, and select the settings that you want to use.

4. To print a document, attach it to an email message sent to the product's email address. Both the

email message and the attachment will print.

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Use AirPrint

Direct printing using Apple’s AirPrint is supported for iOS 4.2 or later. Use AirPrint to print directly to the product from an iPad (iOS 4.2), iPhone (3GS or later), or iPod touch (third generation or later) in the following applications:

Mail

●

Photos

●

Safari

●

Select third-party applications

●

To use AirPrint, the product must be connected to a network. For more information about using AirPrint and about which HP products are compatible with AirPrint, go to

NOTE: You might need to upgrade the product firmware to use AirPrint. Go to www.hp.com/go/ ljmfpM521series_firmware.

www.hp.com/go/airprint.

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Use AirPrint

Use walk-up USB printing

1. Insert the USB flash drive into the USB port on

the front of the product.

2. The USB Flash Drive menu opens. Touch the

arrow buttons to scroll through the options.

Print Documents

●

View and Print Photos

●

Scan to USB Drive

●

3. To print a document, touch the Print Documents

screen, and then touch the name of the folder on the USB drive where the document is stored. When the summary screen opens, you can touch it to adjust the settings. Touch the

Print button to print the document.

4. To print photos, touch the View and Print

Photos screen, and then touch the preview

image to select each photo that you want to print. Touch the Done button. When the summary screen opens, you can touch it to adjust the settings. Touch the Print button to print the photos.

5. Retrieve the printed job from the output bin,

and remove the USB flash drive.

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5 Copy

Set new default copy settings

●

Restore copy default settings

●

Make a single copy

●

Make multiple copies

●

Copy a multiple-page original

●

Copy identification cards

●

Collate a copy job

●

Copy on both sides (duplex)

●

Reduce or enlarge a copy

●

Optimize copy quality

●

Adjust the lightness or darkness for copies

●

Copy in draft mode

●

Set the paper size and type for copying on special paper

●

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Set new default copy settings

You can save any combination of copy settings as the default settings to use for every job.

1. From the Home screen, touch the Copy button.

2. Touch the Settings button.

3. Configure the copy settings to meet your preferences, and then scroll to and touch the Set as New

Defaults button.

4. Touch the Yes button.

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Restore copy default settings

Use this procedure to restore the factory default copy settings.

1. From the Home screen, touch the Copy button.

2. Touch the Settings button.

3. Scroll to and touch the Restore Defaults button.

4. Touch the OK button to restore the defaults.

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Restore copy default settings

Make a single copy

1. Load the document onto the scanner glass or

into the document feeder.

NOTE: If documents are in the document

feeder and on the scanner glass at the same time, the product processes the document in the document feeder and not the one on the scanner glass.

2. If you loaded the document into the document

feeder, adjust the guides until they are snug against the paper.

3. From the Home screen on the product control

panel, touch the Copy button.

4. Touch the Start Copy button to start copying.

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Hewlett Packard A8P79A User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

1 Product introduction

Product comparison

Product views

Product front view

Product back view

Interface ports

Serial number and model number location

Control panel

Control-panel layout

Control-panel Home screen

Control panel help system

Print product reports

2 Paper trays

Supported paper sizes

Supported paper types

Tray 1

Tray capacity and paper orientation

Load Tray 1

Tray 2 and optional Tray 3

Tray capacity and paper orientation

Load Tray 2 and optional Tray 3

Use paper output options

Print to the standard output bin

Print to the rear output bin

3 Parts, supplies, and accessories

Order parts, accessories, and supplies

HP policy on non-HP supplies

HP anticounterfeit Web site

Print when a toner cartridge is at estimated end of life

Enable or disable the Very Low Setting

Customer self-repair parts

Accessories

Toner cartridge

Toner-cartridge view

Toner-cartridge information

Recycle the toner cartridge

Toner-cartridge storage

HP policy on non-HP toner cartridges

Replace the toner cartridge

Supported print drivers (Windows)

HP Universal Print Driver (UPD)

UPD installation modes

Change print-job settings (Windows)

Priority for changing print-job settings

Change the settings for all print jobs until the software program is closed

Change the default settings for all print jobs

Change the product configuration settings

Change print-job settings (Mac OS X)

Priority for changing print-job settings

Change the settings for all print jobs until the software program is closed

Change the default settings for all print jobs

Change the product configuration settings

Print tasks (Windows)

Use a printing shortcut (Windows)

Create printing shortcuts (Windows)

Automatically print on both sides (Windows)

Manually print on both sides (Windows)

Print multiple pages per sheet (Windows)

Select the page orientation (Windows)

Select the paper type (Windows)

Print the first or last page on different paper (Windows)

Scale a document to fit page size (Windows)

Create a booklet (Windows)

Select the paper size (Windows)

Select a custom paper size (Windows)

Print watermarks (Windows)

Cancel a print job (Windows)

Print tasks (Mac OS X)

Use a printing preset (Mac OS X)

Create a printing preset (Mac OS X)

Automatically print on both sides (Mac OS X)

Manually print on both sides (Mac OS X)

Print multiple pages per sheet (Mac OS X)

Select the page orientation (Mac OS X)

Select the paper type (Mac OS X)

Print a cover page (Mac OS X)