Hewlett-Packard 2200 User Manual

hp color LaserJet xxxx

user guide

hp LaserJet 2200

hp LaserJet 2200 series printers

User Guide

A user of the Hewlett-Packard printer associated with this user guide is granted a license to: a) print hard copies of this user guide for PERSONAL, INTERNAL or COMPANY use subject to the restriction not to sell, re-sell or otherwise distribute the hard copies; and b) place an electronic copy of this user guide on a network server, provided access to the electronic copy is limited to PERSONAL, INTERNAL users of the Hewlett-Packard printer associated with this user guide.

First Edition, April 2001

Warranty

The information contained in this document is subject to change without notice.

Hewlett-Packard makes no warranty of any kind with respect to this information. HEWLETT-PACKARD SPECIFICALLY DISCLAIMS THE IMPLIED WARRANTY OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.

Hewlett-Packard shall not be liable for any direct, indirect, incidental, consequential, or other damage alleged in connection with the furnishing or use of this information.

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HP Customer Care (Service and Support)

Online Services:

access to information over your modem, we suggest these services:

for 24-hour

Obtaining software utilities, drivers, and electronic information for U.S. and Canada:

For Asia-Pacific countries:

For Australia, New Zealand, and India:

For European English:

World Wide Web URL

plus product and support information may be obtained from the following URLs in the U.S. http://www.hp.com in Europe http://www2.hp.com Printer drivers may be obtained from the following sites: in Japan ftp://www.jpn.hp.com/drivers/ in Korea http://www.hp.co.kr in Taiwan http://www.hp.com.tw or the local driver website http://www.dds.com.tw

America Online

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Visit: http://www.hp.com/ go/support (site is in English) Call:

(805) 257-5565

Fax:

(805) 257-6866

Visit: http://www.hp.com/go/support (site is in English)

Contact Mentor Media at (65) 740-4477 (Hong Kong, Indonesia, Philippines, Malaysia, or Singapore). For Korea, call (82) (2) 3270-0805 or (82) (2) 3270-0893.

Visit: http://www.hp.com/go/support (site is in English)

For Australia and New Zealand, call (61) (2) 565-6099. For India, call (91) (11) 682-6035.

Visit: http://www.hp.com/go/support (site is in English)

For U.K., call (44) (142) 986-5511. For Ireland and outside U.K., call (44) (142) 986-5511.

- Printer drivers, updated HP printer software,

- America Online/Bertelsmann is available in the

Printer drivers, updated HP printer software, and

Mail:

Hewlett-Packard Co. P.O. Box 1754 Greeley, CO 80632 U.S.A.

iii

HP Customer Care (Service and Support) (continued)

HP direct ordering for

Call 1-800-538-8787 (U.S.) or 1-800-387-3154 (Canada).

accessories or supplies: HP Support Assistant

compact disc:

HP Service Information:

HP Service Agreements:

This support tool offers a comprehensive online information system designed to provide technical and product information on HP products. To subscribe to this quarterly service in the U.S. or Canada, call 1-800-457-1762. In Hong Kong, Indonesia, Malaysia, or Singapore, call Mentor Media at (65) 740-4477.

To locate HP-Authorized Dealers, call 1-800-243-9816 (U.S.) or 1-800-387-3867 (Canada).

Call 1-800-835-4747 (U.S.) or 1-800-268-1221 (Canada). Extended Service 1-800-446-0522

Customer Support Worldwide

Customer Support and Product Repair Assistance for the U.S. and Canada:

(Refer to the service and support

Call (1) (208) 323-2551 Monday through Friday from 6 am to 10 pm, Saturday 9 am to 4 pm (Mountain Time) free of charge during the warranty period. However, your standard long-distance phone charges still apply. Haveyour system nearby and your serial number ready when calling.

chapter of this user guide for additional product repair information.)

If you know your printer needs repair, call 1-800-243-9816 to locate your nearest HP-Authorized service provider, or call 1-208-323-2551 for HP centralized service dispatch.

Post-warranty telephone assistance is available to answer your product questions. Call (1) (900) 555-1500 ($2.50* per minute, U.S. only) or call 1-800-999-1148 ($25* per call, Visa or MasterCard, U.S. and Canada) Monday through Friday from 7 am to 6 pm and Saturday from 9 am to 3 pm (Mountain Time). Charges begin

only when you connect with a support technician. *Prices subject to change.

European, Asia-Pacific, and rest of world Customer Support Center Language and In-Country Options Available

Open Monday through Friday 8:30–18:00 CET HP provides a free telephone support service during the warranty period. By calling a telephone number

listed below, you will be connected to a responsive team waiting to help you. If you require support after your warranty has expired, you can receive support for a fee through the same telephone number. The fee is charged on a per-incident basis. When calling HP, have the following information ready: product name and serial number, date of purchase, and description of the problem.

English

Dutch

French

Ireland: (353) 0(1) 662-5525 U.K.: (44) 0(207) 512-5202 International: (44) 0(207) 512-5202 Belgium: (32) 0(2) 626-8806 Netherlands: (31) 0(20) 606-8751 France: (33) (01) 43-62-3434 Belgium: (32) 0(2) 626-8807 Switzerland: (41) 0(84) 880-1111

German

Norwegian Danish Finnish Swedish Italian Spanish Portuguese

Germany: (49) (180) 525-8143 Austria: (43) 0810 00 6080 Norway: (47) 2211-6299 Denmark: (45) 3929-4099 Finland: (358) 0203-47288 Sweden: (46) 0(8) 619-2170 Italy: (39) 0(2) 264-10350 Spain: (34) (90) 232-1123 Portugal: (351) 21 317-6333

Customer Support Worldwide (continued)

country support numbers:

product repair services, or if your country is not listed below, see Worldwide Sales and Service Offices. Argentina

Australia Brazil Canada Chile China Czech Republic Greece Hong Kong Hungary India Indonesia Israel Japan Korea

Malaysia

(54 11) 4778-8380 (61) (3) 8877-8000 (011) 829-6612 1 (800) 387-3867 800-360999 (86) 0(10) 6564-5959 (420) (2) 61307 310

(30) 0(1) 619-6411 800-96-7729 (365) 0(1) 382-1111 (91) (11) 682-6035 (62) (21) 350-3408 (972) (9) 9 52 48 48 (81) (3) 5346 1891 (82) (2) 3270-0805 outside Seoul, call: (080) 999-0700 (60) (3) 295-2566 Penang 1 300 88 00 28

If you require support after your warranty has expired, additional

Mexico New Zealand

Philippines Poland Russia

Singapore South Africa

Taiwan Thailand Turkey Ukraine United Arab Emirates Vietnam

800 427-6684 (64) (9) 356-6640 or 0800 445- 543 (toll free) (63) (2) 867-3551 (48) (22) 519-0600 Moscow: 7-095 797 3520 St. Petersburg: 7-812 346 7997 (65) 272-5300 outside RSA: 27-11 258 9301 inside RSA: 086 000 1030 (886) (2) 2717-0055 66 (2) 661-4000 (90) 212 221 6969 7- (380-44) 490-3520 971-4-8839292 84 (8) 823-4530

Contents

HP Customer Care (Service and Support) . . . . . . . . . . . . . . . . . . . . iii

1 Printer Basics

Getting to Know the Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Printer Configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Printer Features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Printer Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Windows Installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Software for Windows. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

HP JetSend (Web - Windows 9x/NT 4.0/Millennium only) . . . . 14

Macintosh Installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Software For Macintosh Computers. . . . . . . . . . . . . . . . . . . . . 16

Network Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Software for Networked Computers . . . . . . . . . . . . . . . . . . . . . 19

Software Installation Tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Control Panel Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Button Usage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Printing with the Fast Infrared Port (Wireless Printing) . . . . . . . . . 24

Wireless Printing Instructions . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Interface Ports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Accessories and Ordering Information . . . . . . . . . . . . . . . . . . . . . . 27

2 Printing Tasks

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Purchasing Paper and Other Media . . . . . . . . . . . . . . . . . . . . . . . . 32

Media Input Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Tray 1 Media Sizes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Tray 2 and Optional 250-sheet Tray 3 Paper Sizes . . . . . . . . . 34

Optional 500-sheet Tray 3 Paper Sizes . . . . . . . . . . . . . . . . . . 35

Loading Media into Tray 1. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Loading Media into Tray 2 or Optional 250-sheet Tray 3 . . . . . . . . 37

Loading Media into Optional 500-sheet Tray 3 . . . . . . . . . . . . . . . . 39

Media Output Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Printing Tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Printing on Labels. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Printing on Transparencies. . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Printing on Custom-Sized Media or Cardstock. . . . . . . . . . . . . 45

Printing on Both Sides of Paper (Duplexing) . . . . . . . . . . . . . . 46

Printing on Letterhead or Preprinted Forms . . . . . . . . . . . . . . . 49

Canceling a Print Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

vii

Software Features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Features in the Printer Driver . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Features in the HP LaserJet Device

Configuration and HP LaserJet Utility. . . . . . . . . . . . . . . . . . . . 58

3 Printer Tips and Maintenance

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Managing the UltraPrecise Toner Cartridge . . . . . . . . . . . . . . . . . . 62

HP Policy on Non-HP Toner Cartridges . . . . . . . . . . . . . . . . . . 62

Toner Cartridge Storage. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Toner Cartridge Life Expectancy . . . . . . . . . . . . . . . . . . . . . . . 62

Recycling Toner Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Redistributing the Toner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Cleaning the Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Using the Printer Cleaning Process . . . . . . . . . . . . . . . . . . . . . 65

Internal Cleaning Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . 67

4 Problem Solving

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Troubleshooting Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Troubleshooting General Printing Problems . . . . . . . . . . . . . . . . . . 72

Printing Special Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Demo Page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Self Test/Configuration Page . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Cleaning Process . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Font List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Solving Print Quality Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Print Quality Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Image Defect Examples . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Wireless Printing Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Troubleshooting Control Panel Messages . . . . . . . . . . . . . . . . . . . 92

Basic Control Panel Messages. . . . . . . . . . . . . . . . . . . . . . . . . 92

Control Panel Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . 93

Secondary Light Patterns . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

Network Printing Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

Common Windows Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

Common Macintosh Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . 104

Selecting an Alternate PostScript

Printer Description (PPD) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108

Troubleshooting PostScript (PS) Errors . . . . . . . . . . . . . . . . . . . . 109

viii

5 Service and Support

Availability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

HP Express Exchange . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

Guidelines for Repacking the Printer. . . . . . . . . . . . . . . . . . . . . . . 112

Service Information Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

HP Maintenance Agreements . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

On-Site Service Agreements . . . . . . . . . . . . . . . . . . . . . . . . . 114

Hewlett-Packard Limited Warranty Statement . . . . . . . . . . . . . . . 115

Limited Warranty for Toner Cartridge Life. . . . . . . . . . . . . . . . . . . 117

Worldwide Sales and Service Offices . . . . . . . . . . . . . . . . . . . . . . 118

Appendix A Specifications

Printer Specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123

FCC Regulations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125

Environmental Product Stewardship Program . . . . . . . . . . . . . . . 126

Protecting the Environment . . . . . . . . . . . . . . . . . . . . . . . . . . 126

Material Safety Data Sheet. . . . . . . . . . . . . . . . . . . . . . . . . . . 128

Regulatory Statements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129

Declaration of Conformity. . . . . . . . . . . . . . . . . . . . . . . . . . . . 129

Laser Safety Statement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130

Canadian DOC Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . 130

LED Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130

VCCI Statement (Japan). . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131

Korean EMI Statement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131

Laser Statement for Finland . . . . . . . . . . . . . . . . . . . . . . . . . . 132

Appendix B Media Specifications

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133

Supported Sizes of Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134

Guidelines for Using Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137

Paper Specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138

Printing and Paper Storage Environment . . . . . . . . . . . . . . . . . . . 139

Envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140

Envelopes with Double Side Seams. . . . . . . . . . . . . . . . . . . . 141

Envelopes with Adhesive Strips or Flaps . . . . . . . . . . . . . . . . 141

Envelope Margins. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142

Envelope Storage. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142

Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143

Label Construction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143

Transparencies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144

Appendix C Printer Memory and Expansion

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145

Printer Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146

Installing Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147

Checking Memory Installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . 149

Installing an HP JetDirect EIO Card . . . . . . . . . . . . . . . . . . . . . . . 150

Appendix D Printer Commands

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151

Understanding PCL Printer Command Syntax . . . . . . . . . . . . . . . 153

Combining Escape Sequences. . . . . . . . . . . . . . . . . . . . . . . . . . . 154

Entering Escape Characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154

Selecting PCL Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155

Index

Printer Basics

Getting to Know the Printer

This chapter provides information in the following areas:

! Printer Configurations ! Printer Features ! Printer Software ! Control Panel Buttons ! Printing with the Fast Infrared Port (Wireless Printing) ! Interface Ports ! Accessories and Ordering Information

Chapter 1 Printer Basics 1

Printer Configurations

Congratulations on your purchase of the HP LaserJet 2200 series printer! This printer is available in four configurations, as described below.

Note To find out which HP LaserJet 2200 configuration you hav e, look at the

label on the front of the printer.

HP LaserJet 2200d

The HP LaserJet 2200d printer is a 19 pages-per-minute (ppm) laser printer (19 ppm with letter-size paper/18 ppm with A4-size paper) that comes with a built-in 250-sheet tray (Tray 2), and a built-in duplexer, for automatically printing on both sides of paper. It has parallel, Fast Infrared (FIR), and universal serial bus (USB) ports. 8 MB of Random Access Memory (RAM) are standard, and the printer is expandable, with 1 available Enhanced Input Output (EIO) slot for connecting to a network, and 2 Dual In-line Memory Module (DIMM) slots for adding fonts and memory.

HP LaserJet 2200dt

The HP LaserJet 2200dt printer is the same as the 2200d model, with an additional 250-sheet tray (Tray 3).

HP LaserJet 2200dn

The HP LaserJet 2200dn printer is the same as the 2200d model, except that the printer is designed for network users. It comes with a full-featured HP JetDirect EIO print server card (J4169A) for connecting to a 10/100 Base-TX network.

HP LaserJet 2200dtn

The HP LaserJet 2200dtn printer is the same as the 2200d model, with an additional 500-sheet tray (Tray 3) that supports letter and A4 sizes. The printer is designed for network users and comes with a full-featured HP JetDirect EIO print server card (J4169A) for connecting to a 10/100 Base-TX network.

The illustrations in this guide will be based on the HP LaserJet 2200d base printer model unless otherwise stated.

2 Chapter 1 Printer Basics

Printer Features

Fast Print Speed

! Prints letter-size paper 19 pages-per-minute (ppm) or A4-size

paper 18 ppm (with Motorola RISC-based formatter).

Built-in Duplexing ! Printing on both sides of paper (two-sided printing) is a standard

feature of the printer, with the duplexer integrated into the paper path. (See Printing on Both Sides of Paper (Duplexing).)

Excellent Print Quality

! True 1200 x 1200 dots per inch (dpi) text and graphics. ! Resolution Enhancement technology (REt) adjusts the size

and placement of each dot on the page to produce smooth angles, curves, and edges (300 and 600 dpi only).

! Adjustable settings to optimize print quality. ! The HP UltraPrecise toner cartridge has a finer toner formulation

which provides sharper text and graphics.

Flexible Paper Handling

! Adjustable Tray 1 (pull-down) for letterhead, envelopes, labels,

transparencies, custom-sized media, postcards, and heavy paper. See Loading Media into Tray 1.

! Adjustable Tray 2 or an Optional 250-sheet Tray (Tray 3) for

standard sizes of paper. See Loading Media into Tray 2 or Optional 250-sheet Tray 3.

! Optional 500-sheet Tray (Tray 3) for letter and A4-size paper.

See Loading Media into Optional 500-sheet Tray 3.

! Two output bins: select either the top output bin or the rear

output bin for the most convenient output location.

! Straight-through paper path capability from Tray 1 to the rear

output bin.

! Built-in duplexing (See Printing on Both Sides of Paper

(Duplexing).)

Expandability ! Optional Tray 3 (250-sheet or 500-sheet), so you will not have to

add paper as often.

! Enhanced Input Output (EIO) cards. See Interface Ports. ! Dual In-line Memory Module (DIMM) slots for adding memory

and fonts.

PCL Printer Language and Fonts

! Fast printing performance, built-in Intellifont and TrueType scaling

technologies, built-in HP-GL/2 vector graphics, and advanced imaging capabilities are benefits of the PCL 6 printer language. PCL 6 also includes 45 scalable TrueType fonts and one bitmapped Line Printer Font.

Chapter 1 Printer Basics 3

PS Language and Fonts

! PostScript Level 2 emulation with 35 built-in PS language

fonts included.

Automatic Language Switching

! When optional printer languages (such as PostScript Level 2

emulation) are installed, the printer automatically determines and switches to the appropriate language for the print job.

Wireless Printing

! The printer supports wireless printing from an IrDA-compliant

device, such as a notebook computer, camera, cell phone, or a Personal Digital Assistant (PDA).

! JetSend IR enabled devices can also use the built-in

Fast InfraRed port.

! IrReady 2000

Interface Connections

! Bidirectional ECP type-B parallel port (IEEE-1284 compliant) ! USB port ! EIO slot ! Wireless Fast Infrared port (IrDA compliant)

Networking ! The printer provides an EIO slot for HP JetDirect EIO print servers

for fast and easy connectivity.

Enhanced Memory and Memory Expansion

! The HP LaserJet 2200 series printers come with 8 MB of memory

and can be expanded to 72 MB with the two available memory (DIMM) slots. Most documents can be printed using the standard amount of printer memory through the aid of Memory Enhancement technology (MEt). MEt automatically compresses data, virtually doubling the printer’s memory and allowing more complex printing with availab l e memory.

Energy Savings

! The printer automatically conserves electricity by substantially

reducing power consumption when not printing.

! As an E

determined that this product meets E

NERGY STAR

partner, Hewlett-Packard Company has

NERGY STAR

guidelines

for energy efficiency.

Economical Printing ! N-up printing and two-sided printing with the built-in duple xer saves

paper. (See Printing on Both Sides of Paper (Duplexing) and Printing Multiple Pages on One Sheet of Paper (N-up Printing).)

! EconoMode saves toner. ! F or tips on reducing the amount of paper use or e xtending the lif e of

the toner cartridge, see Printing T a sks.

4 Chapter 1 Printer Basics

Printer Software

The printer comes with helpful software including printer drivers and optional software. For easy printer setup and access to the full range of printer features, it is strongly advised that you install the software provided.

This section provides information in the following areas:

! Printer Software Installation Instructions ! Overview of Printing System Components ! Printer Software Installation Tips

Once you have followed the installation instructions and loaded the software, refer to Software Features to get the most out of your printer.

Note HP software is not av ailable in all languages.

Check the ReadMe file provided on the HP LaserJet 2200 CD for additional software included and supported languages. The most recent drivers, additional drivers, and other softw are are availab le from the Internet and other sources. If you do not have access to the Internet, see the HP Customer Care (Service and Support) pages at the front of this user guide to obtain the most recent software.

The HP LaserJet 2200 series printer comes with printer software for the following operating systems:

! Microsoft Windows 3.1x (driver only), 95, 98, 2000, Millennium,

and NT 4.0. For installation instructions, see Windows Installation.

! Macintosh System 7.5.5 and above. For installation instructions,

see Macintosh Installation.

For software installation on a networked computer, see Network Installation.

Chapter 1 Printer Basics 5

The following tab le lists the available software for y our printing system.

Note Software for DOS is not included with this printer.

Windows Installer

PCL 6 PCL 5e PostScript

Emulation HP LaserJet

Device Configuration

HP Web JetAdmin*

Macintosh Installer

Macintosh PPD

IBM drivers* Model

scripts*

Windows

3.x

Windows 9x/Millen

Windows NT 4.0

Windows 2000

"" "

"* "" "

"" " "

"* "" "

"" "

Macintosh UNIX/

LINUX

OS/2

*Available only on the World Wide Web.

6 Chapter 1 Printer Basics

Windows Installation

There are different Windows installation methods, depending on the type of cable you connected:

! If you connected a parallel cable, see the section below. ! If you connected a USB cable, see If You Connected a USB Cable. ! If you connected a network cable, see Network Installation.

If You Connected a Parallel Cable

Note The following software installation instructions assume that your

computer was turned OFF when the printer cable was connected. If your computer was ON, and has not been restarted, the printer software can still be installed, but the steps will be slightly diff erent than below. Use the Windows NT 4.0 instructions for your installation.

1. Turn your computer on and quit any open programs.

2. Follow the steps for your Windows version:

Windows 3.1x (driver only)

a. Select Main, Control Panel, Printers. b. In the Printers window, click Add. In the drop-down menu,

select Install Unlisted or Updated Printer, then click Install. c. Place the HP LaserJet 2200 CD in the CD-ROM drive. d. Click Browse. Browse to “D:\English\Drivers\Win3x” (where D

is the letter of your CD-ROM drive). Select “oemsetup.inf” and

click OK. e. Select the HP LaserJet 2200 series driver. Click OK. f. Close all windows and then restart your computer. g. To verify that the installation has been completed

successfully, open a software application of your choice

and open or create a simple document. h. Make sure the correct printer name appears, and print the

document. i. If the document prints correctly, installation is complete.

If nothing prints or if the document does not print correctly,

see the Troubleshooting Checklist.

Chapter 1 Printer Basics 7

Windows 95

a. The “Update Device Driver Wizard” window should appear on

the computer display. b. Place the HP LaserJet 2200 CD in the CD-ROM drive.

c. Depending on the version of Windows 95:

• Click Next> (if available) and then skip to step 3 below.

- or -

• Click OK and then continue to step d below.

d. On the line provided, type D:\9xME_LPT (where D is the

letter of your CD-ROM drive), and then click OK.

Windows 98

Windows 2000

a. The “Add New Hardware Wizard” window should appear on

the computer display. Click Next>. b. Select “Search for the best driver for your device.

(Recommended)” and then click Next>. c. Click the boxes as needed so that there is a check mark next

to “Specify a location:” (and NO check marks next to “Floppy

disk drives” and “CD-ROM drive”). d. Place the HP LaserJet 2200 CD in the CD-ROM drive. e. Under “Specify a location:”, type D:\9xME_LPT (where D is

the letter of your CD-ROM drive). Click Next>.

a. The “Found Ne w Hardware Wizard” window should appear on

the computer display. Click Next>. b. Select “Search for a suitable driver for my device

(recommended)” and then click Next>. c. Under “Optional search locations:”, click the locations as

needed so that there is a check mark next to “Specify a

location:” (and NO check marks next to “Floppy disk drives”

and “CD-ROM drives”). Click Next>. d. Place the HP LaserJet 2200 CD in the CD-ROM drive. e. Under “Copy manufacturer’s files from:”, type D:\2000

(where D is the letter of your CD-ROM drive) and then

click OK. f. The Wizard should display a window indicating that it has

found the driver; click Next>.

8 Chapter 1 Printer Basics

Windows Millennium

a. The “Add New Hardware Wizard” window should appear on

the computer display. b. Select “Specify the location of the driver (Advanced)” and

then click Next>. c. Select “Search for the best driver for your device.

(Recommended)” and then click the boxes as needed so that

there is a check mark next to “Specify a location:” (and NO

check mark next to “Removable Media”). d. Place the HP LaserJet 2200 CD in the CD-ROM drive. e. Under “Specify a location:”, type D:\9xME_LPT (where D is

the letter of your CD-ROM drive). Click Next>.

Windows NT 4.0

To install the software on Windows NT 4.0, you must have administrator privileges (on start and restart).

a. Place the HP LaserJet 2200 CD in the CD-ROM drive. b. When the welcome screen appears, follow the directions on

the screen. If the welcome screen does not appear: click

Start, click Run, type D:\SETUP (where D is the letter of your

CD-ROM drive), and then click OK. c. Click the button next to Install Printer.

3. Follow the instructions on the screen to install the software.

Note Before installation is complete, make sure that there is a check mark

next to “Print a test page” (when the prompt appears). In Windows 2000, if the “Found New Hardware Wizard” window

reappears before installation is complete, click Cancel.

4. Click Finish.

5. If you are prompted to restart your computer, click Yes. The test page should print after your computer restarts. If you are not prompted to restart your computer, a test page should print immediately. (If you have Windows NT 4.0 you do not need to restart your computer.)

6. If the test page printed correctly, installation is complete. (If nothing prints or if the test page does not print correctly, see the Troubleshooting Checklist.)

Chapter 1 Printer Basics 9

If You Connected a USB Cable

Note Windows 3.1x, 95, and NT 4.0 do not support USB cable connections.

The following instructions are for computers running Windows 98, 2000, or Millennium. If you want to connect a USB cable to your Macintosh, see Macintosh Installation.

1. If your computer is off, turn it on now. Quit any open programs.

2. Follow the steps for your Windows version:

Windows 98

Windows 2000

a. The “Add New Hardware Wizard” window should appear on

the computer display. Click Next>.

b. Select “Search for the best driver for your device.

(Recommended)” and then click Next>.

c. Click the boxes as needed so that there is a check mark next

to “Specify a location:” (and NO check marks next to “Floppy

disk drives” and “CD-ROM drive”). d. Place the HP LaserJet 2200 CD in the CD-ROM drive. e. Under “Specify a location:”, type D:\98ME_USB (where D is

the letter of your CD-ROM drive). Click Next>.

a. The “Found Ne w Hardware Wizard” window should appear on

the computer display. Click Next>. b. Select “Search for a suitable driver for my device

(recommended)” and then click Next>. c. Under “Optional search locations:”, click the locations as

needed so that there is a check mark next to “Specify a

location:” (and NO check marks next to “Floppy disk drives”

and “CD-ROM drives”). Click Next>. d. Place the HP LaserJet 2200 CD in the CD-ROM drive. e. Under “Copy manufacturer’s files from:”, type D:\2000

(where D is the letter of your CD-ROM drive) and then

click OK. f. The Wizard should display a window indicating that it has

found the driver; click Next>.

10 Chapter 1 Printer Basics

Windows Millennium

a. The “Add New Hardware Wizard” window should appear on

the computer display. b. Select “Specify the location of the driver (Advanced)” and

then click Next>. c. Select “Search for the best driver for your device.

(Recommended)” and then click the boxes as needed so that

there is a check mark next to “Specify a location:” (and NO

check mark next to “Removable Media”). d. Place the HP LaserJet 2200 CD in the CD-ROM drive. e. Under “Specify a location:”, type D:\98ME_USB (where D is

the letter of your CD-ROM drive). Click Next>.

3. Follow the instructions on the screen to install the software.

Note Before installation is complete, make sure that there is a check mark

next to “Print a test page” (when the prompt appears). In Windows 2000, if the “Found New Hardware Wizard” window

reappears before installation is complete, click Cancel.

4. Click Finish.

6. If the test page printed correctly , installation is complete. Clic k Yes when prompted to restart your computer. (If nothing prints or if the test page does not print correctly, see the Troubleshooting Checklist.)

Chapter 1 Printer Basics 11

Software for Windows

Printer Drivers

Printer drivers access the printer’s f eatures and allow the computer to communicate with the printer. Choose a printer driver based on the way you use the printer.

! Use the PCL 6 driver to take full advantage of the printer’s

features. Unless complete backward compatibility with previous PCL drivers or older printers is necessary, the PCL 6 driver is recommended.

! Use the PCL 5e driver if you need print results to look consistent

with those from older HP LaserJet printers. Certain features are not availab le in this driver. (Do not use the PCL 5e driver provided with this printer with older printers.)

! Use the PS driver for compatibility with PS needs. Certain printer

features are not available in this driver.

Note The printer automatically switches between PostScript Level 2

emulation and PCL printer languages depending on the driver you have selected.

If you need help accessing your printer driver, see Accessing the Printer Driver.

Each printer driver has help screens that can be activated from the Help button, the F1 key, or a question mark symbol in the upper right corner of the printer driver (depending on the Windows operating system used). These help screens give detailed information about the specific driver. Printer driver help is separate from the software application help.

Note For driver only or Add Printer setup, see the Readme on the HP

LaserJet 2200 CD . For Windows 3.1x, this is the only installation option available. See Windows 3.1x (driver only).

12 Chapter 1 Printer Basics

Control Panel Simulator

The control panel simulator is a tool to help understand the control panel lights. When the lights on your control panel are lit up and you do not know what they mean, bring up the control panel simulator from the HP LaserJet 2200 program group or from the electronic user guide, click on the lights that are lit up (click once for a solid light, click twice for a blinking light), and a description of the error will be displayed in the box below the lights.

HP LaserJet Device Configuration (Windows 9x/NT 4.0/2000/Millennium only)

Note Printer driver settings override settings in the HP LaserJet Device

Configuration, for those settings that appear in both places. The HP LaserJet Device Configuration manages printer default

settings. (Run a custom install to install the HP LaserJet Device Configuration.) It allows you to access many of the printer’s features, including:

! Printing configuration reports, demo pages, PCL and PS font lists. ! Selecting page setup defaults. ! Choosing custom settings, such as jam recovery or tray locking. ! Changing the language of the self test/configuration pages.

To access the HP LaserJet Device Configuration, see Accessing the HP LaserJet Device Configuration or HP LaserJet Utility.

Note The HP LaserJet Device Configuration performs many of the same

tasks as HP Web JetAdmin. However, the HP LaserJet Device Configuration is supported only in Windows. In Windows NT 4.0 and Windows 2000, you can use either the HP LaserJet Device Configuration or HP Web JetAdmin. However, it is recommended that you use the HP LaserJet Device Configuration to manage printer default settings. (See HP Web JetAdmin for more information on HP Web JetAdmin.)

Chapter 1 Printer Basics 13

HP JetSend (Web - Windows 9x/NT 4.0/ Millennium only)

What is JetSend?

JetSend is a communications protocol dev eloped b y He wlett-Packard that allows devices to exchange information directly without drivers or cables.

How the JetSend Communications Technology Works

Infrared Devices

Your printer has infrared capabilities, allowing it to receiv e information from any JetSend-enabled infrared device. To use the JetSend infrared capability simply (1) line up the infrared sensors between the sending and receiving devices, and (2) choose the 'JetSend' option on the JetSend-enabled sending device.

Using the JetSend technology, the devices negotiate the best possib le outcome. See Printing with the Fast Infrared Port (Wireless Printing) for guidelines on using infrared.

14 Chapter 1 Printer Basics

Macintosh Installation

Note The Apple LaserWriter 8 driver must be installed to use the PPD.

Use the Apple LaserWriter 8 driver that came with your Macintosh. Before beginning installation, turn off virus protection.

1. Run the install program by placing the HP LaserJet 2200 CD in the CD-ROM drive. The installation window will appear on the desktop.

2. Select the correct language and double-click the installer icon.

3. Follow the on-screen instructions.

Note The HP LaserJet 2200 CD contains software for many languages.

Once you select the installation language and double-click Install in the desired language, the installation screen will appear in that language.

4. To verify that the installation has been completed successfully, open a software application of your choice and open or create a simple document.

5. Make sure the correct printer name appears, and print the document.

6. If the document prints correctly, installation is complete. (If nothing prints or if the document does not print correctly, see the Troubleshooting Checklist.)

If You Connected a USB Cable

1. Open Apple’s Desktop Printer Utility.

2. Select “Printer (USB)” and click OK.

3. Under USB Printer Selection, click Change.

4. Select the HP LaserJet 2200 printer and click OK.

5. Under “PPD” click Auto Setup.

6. Make sure you save your changes before you close the window.

Chapter 1 Printer Basics 15

Software For Macintosh Computers

PostScript Printer Description Files (PPDs)

PPDs, in combination with the LaserWriter driver, access the printer features and allow the computer to communicate with the printer. An installation program for the PPDs is provided on the HP LaserJet 2200 CD.

HP LaserJet Utility

HP LaserJet Utility allows control over features that are not available in the driver. The illustrated screens make selecting printer features from the Macintosh computer easier than ever. Use the HP LaserJet Utility to do the following:

! Name the printer, assign it to a zone on the network, download

files and fonts, and change most of the printer settings. See the HP LaserJet Utility help.

! From the computer, lock out functions on the printer to prevent

unauthorized access.

16 Chapter 1 Printer Basics

Network Installation

The software on the HP LaserJet 2200 CD supports network installation with Novell NetWare 3.2, 4.x, and 5.x or a Microsoft network (except Windows 3.1x). For network installation on other operating systems, go to http://www.hp.com/support/net_printing.

Note The HP JetDirect print server included with the HP LaserJet 2200dn

or 2200dtn printer has a 10/100 Base-TX network port. If you need an HP JetDirect print server with another type of network port, see Accessories and Ordering Information, or contact your local HP dealer.

Before You Install the Printer Software

! To make sure that the HP JetDirect print server is configured

correctly for the network, print the self test/configuration pages (when the printer’s Ready light is on, press and release the Go and Job Cancel buttons simultaneously). On the second page look for “Hardware Address” followed by a 12-digit number. You may need this hardware address number to complete network installation. (If the self test/configuration pages print in English, look for “Hardware Address” followed by a 12-digit number. The pages should print in the correct language for your printer after you complete the printer software installation. If the pages do not print in the correct language after the software is installed, see Printing Special Pages.)

! If you are installing the software on Windows NT 4.0, Windows

2000, or Novell NetWare, make sure you have administrator privileges.

Windows installation will walk you through the following:

! Connecting your printer to a Novell NetWare server. (Answer Yes

when prompted from the Novell Server Detected screen.)

! Connecting your printer to a networked Windows print server.

(Follow the “Client Setup” path from the Network Setup screen.)

! Connecting your printer directly to the network without going

through a print server. (Follow the “Server or Peer to Peer” path from the Network Setup screen.)

! Connecting your printer to a network, when you are not sure

which method is right for you. (Follow the “Help me to determine which setup is right for me” path from the Network Setup screen.)

Chapter 1 Printer Basics 17

To Install the Printer Software

Note The following instructions are for Windows computers only. If you

connected a network cable to your Macintosh, see Macintosh Installation.

1. Place the HP LaserJet 2200 CD in the CD-ROM drive.

2. When the welcome screen appears, follow the directions on the screen. If the welcome screen does not appear: click Start, click Run, type D:\SETUP (where D is the letter of your CD-ROM drive), and then click OK.

3. Click the button next to Install Printer and then follow the instructions on the screen to install the software.

Note Before installation is complete, make sure that there is a check mark

next to “Print a test page” (when the prompt appears). In Windows 2000, if the “Found New Hardware Wizard” window

reappears before installation is complete, click Cancel.

4. Click Finish.

5. If the test page printed correctly, installation is complete. (If nothing prints or if the test page does not print correctly, see the Troubleshooting Checklist.)

Networking the Printer using Windows Sharing

If the printer is directly connected to a computer using a parallel cable, you can share the printer on the network so other network users can print to it.

See your Windows documentation to enable Windows sharing. Once the printer is shared, install the printer software on all computers that need to share the printer.

Note Network computers running Windows 3.1x can access the shared

printer, but the computer directly connected to the printer must be running Windows 9x, NT 4.0, 2000, or Millennium.

18 Chapter 1 Printer Basics

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