Hewlett-Packard 1100A User Manual

HP LaserJet 1100A Printer•Copier•Scanner

User Guide _________________

Publication number: C4224 On-Line First Edition: October, 1998

Warranty

The information contained in this document is subject to change without notice.

Hewlett-Packard makes no warranty of any kind with respect to this information. HEWLETT-PACKARD SPECIFICALLY DISCLAIMS THE IMPLIED WARRANTY OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.

Hewlett-Packard shall not be liable for any direct, indirect, incidental, consequential, or other damage alleged in connection with the furnishing or use of this information.

Trademark Credits

Adobe is a trademark of Adobe Systems Incorporated.

CompuServe is a U.S. trademark of CompuServe, Inc.

Windows and Windows NT are U.S. registered trademarks of Microsoft Corporation.

NERGY STAR

is a U.S. registered service mark of the U.S. Environmental Protection Agency.

Hewlett-Packard Company 11311 Chinden Boulevard Boise, Idaho 83714 U.S.A.

1 Getting to know the printer

Printer features and benefits . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10

Print with excellent quality. . . . . . . . . . . . . . . . . . . . . . . . . . . .10

Save money . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10

Create professional documents . . . . . . . . . . . . . . . . . . . . . . .10

Printer components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11

Printer control panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

Printer paper input trays . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

Printer paper guides . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

Printer paper output paths . . . . . . . . . . . . . . . . . . . . . . . . . . .14

Printer door. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15

Choosing paper and other media . . . . . . . . . . . . . . . . . . . . . . . . .16

Loading paper into the printer . . . . . . . . . . . . . . . . . . . . . . . . . . . .17

Specific types. . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17

Turning the power off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18

Voltage conversions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18

Accessing printer properties (driver) and help. . . . . . . . . . . . . . . .19

Printer properties (driver) . . . . . . . . . . . . . . . . . . . . . . . . . . . .19

Printer online help. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20

Printing a self-test page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21

2 Getting to know the Copier/Scanner

Scanner features and benefits . . . . . . . . . . . . . . . . . . . . . . . . . . .23

Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23

Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23

Getting to know the software. . . . . . . . . . . . . . . . . . . . . . . . . . . . .24

Document Assistant (Windows 9x & NT 4.0) . . . . . . . . . . . . .25

LaserJet Document Desktop

(Windows 3.1x, 9x, NT 4.0) . . . . . . . . . . . . . . . . . . . . . . .26

Quick Copy settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27

Copier Control Panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27

LaserJet Toolbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28

Copier/Scanner components. . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

Scanner control panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

Scanner paper input tray, guides, and output path. . . . . . . . .30

Scanner door . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30

Supported paper sizes and types (media). . . . . . . . . . . . . . . . . . .31

Precautions for copying and scanning . . . . . . . . . . . . . . . . . . . . .32

Loading Copier/Scanner originals . . . . . . . . . . . . . . . . . . . . . . . . .33

Accessing the online help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34

Contents

3 Printing media

Printing transparencies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36

Printing envelopes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37

Printing labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38

Printing letterhead . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39

Printing cards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .40

4 Printing tasks

Printing with manual feed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42

Printing on both sides of the paper (manual duplexing) . . . . . . . .43

Manual duplex using the paper output bin (standard). . . . . . .44

Manual duplex (special) heavy-media, card stock . . . . . . . . .45

Printing watermarks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46

Accessing the watermark feature . . . . . . . . . . . . . . . . . . . . . .46

Printing multiple pages on a single sheet of paper (N-up printing) 47

Accessing the multiple pages per sheet feature . . . . . . . . . . .47

Printing booklets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48

Canceling a print job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .50

Changing print quality settings . . . . . . . . . . . . . . . . . . . . . . . . . . .51

Print using EconoMode (save toner). . . . . . . . . . . . . . . . . . . . . . .51

5 Scanning tasks

Scanning to fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .53

Using the Fax feature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .53

Scanning to e-mail. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54

Using the E-Mail feature . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54

Editing scanned text (OCR). . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55

Using the OCR feature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55

Storing scanned text or images. . . . . . . . . . . . . . . . . . . . . . . . . . .57

Using the Store feature. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .57

Acquiring an image . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .58

Contrast sensitive originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .58

Accessing the contrast feature . . . . . . . . . . . . . . . . . . . . . . . .58

Enhancing the scanned image . . . . . . . . . . . . . . . . . . . . . . . . . . .59

Accessing image enhancement features . . . . . . . . . . . . . . . .59

Adding annotations to scanned images . . . . . . . . . . . . . . . . . . . .60

Accessing the annotation features . . . . . . . . . . . . . . . . . . . . .60

Canceling scan or copy jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60

4 Contents

6 Copying tasks

Copy overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .62

Making Quick Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .62

Quick Copy settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .63

Using the Copier Control Panel. . . . . . . . . . . . . . . . . . . . . . . . . . .64

Accessing the Copier Control Panel . . . . . . . . . . . . . . . . . . . .64

Canceling copy jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64

7 Managing the toner cartridge

HP toner cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66

HP policy on non-HP toner cartridges. . . . . . . . . . . . . . . . . . .66

Toner cartridge storage. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66

Toner cartridge life expectancy. . . . . . . . . . . . . . . . . . . . . . . .66

Recycling toner cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . .66

Saving toner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66

Redistributing toner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .67

Changing the toner cartridge. . . . . . . . . . . . . . . . . . . . . . . . . . . . .68

8 Troubleshooting the printer

Finding the solution. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .70

Pages did not print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .70

Pages printed; however . . . . . . . . . . . . . . . . . . . . . . . . . . . . .70

Printer light patterns . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .71

Error messages on screen . . . . . . . . . . . . . . . . . . . . . . . . . . .74

Paper handling problems . . . . . . . . . . . . . . . . . . . . . . . . . . . .76

Printed page is different than what appeared on screen . . . .77

Improving print quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .79

Image defect examples. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .79

Correcting print defects. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .81

Cleaning the printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .84

Cleaning the toner cartridge area . . . . . . . . . . . . . . . . . . . . . .85

Cleaning the printer paper path . . . . . . . . . . . . . . . . . . . . . . .86

Clearing printer paper jams. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .87

Removing a jammed page . . . . . . . . . . . . . . . . . . . . . . . . . . .88

Paper jam: removing torn pieces of paper . . . . . . . . . . . . . . .90

Changing the pickup roller . . . . . . . . . . . . . . . . . . . . . . . . . . .91

Cleaning the pickup roller . . . . . . . . . . . . . . . . . . . . . . . . . . . .93

Resetting the printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .94

9 Troubleshooting the Copier/Scanner

Finding the solution. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .96

Scanning problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .96

Copying problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .96

The scanner did nothing. . . . . . . . . . . . . . . . . . . . . . . . . . . . .97

No preview appeared on screen. . . . . . . . . . . . . . . . . . . . . . .99

Scanned image is of poor quality . . . . . . . . . . . . . . . . . . . . .100

Part of the image did not scan or is missing text . . . . . . . . .101

The text cannot be edited . . . . . . . . . . . . . . . . . . . . . . . . . . .102

The scan takes too long . . . . . . . . . . . . . . . . . . . . . . . . . . . .103

Error messages appear on the screen . . . . . . . . . . . . . . . . .104

No copy came out or the scanner did nothing . . . . . . . . . . .105

Copies are blank, missing images, or faded. . . . . . . . . . . . .106

Improving scan/copy quality . . . . . . . . . . . . . . . . . . . . . . . . . . . .107

Preventative steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .107

Image defect examples. . . . . . . . . . . . . . . . . . . . . . . . . . . . .108

Correcting scan/copy defects . . . . . . . . . . . . . . . . . . . . . . . .109

Calibrating the scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .111

Accessing the Calibration utility . . . . . . . . . . . . . . . . . . . . . .111

Cleaning the scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .112

Clearing scanner jams. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .113

Clearing jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .114

Clearing hard-to-reach jams . . . . . . . . . . . . . . . . . . . . . . . . .115

Removing the scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .116

6 Contents

10 Service and support

Availability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .118

Obtaining hardware service. . . . . . . . . . . . . . . . . . . . . . . . . . . . .118

Guidelines for repacking the printer . . . . . . . . . . . . . . . . . . . . . .119

Guidelines for repacking the scanner . . . . . . . . . . . . . . . . . . . . .120

Service information form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .121

HP Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .122

Customer Support and product repair assistance (U.S. and

Canada) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .122

European Customer Support Center . . . . . . . . . . . . . . . . . .123

Online services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .126

Obtaining software utilities and electronic information . . . . .127

HP direct ordering for accessories or supplies . . . . . . . . . . .128

HP Support Assistant compact disc . . . . . . . . . . . . . . . . . . .128

HP service information . . . . . . . . . . . . . . . . . . . . . . . . . . . . .128

HP SupportPack . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .128

HP FIRST . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .128

Worldwide sales and service offices . . . . . . . . . . . . . . . . . . . . . .130

Appendix A Printer specifications

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .135

FCC compliance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .137

Environmental Product Stewardship Program . . . . . . . . . . . . . .138

Protecting the Environment. . . . . . . . . . . . . . . . . . . . . . . . . .138

Material safety data sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .140

Regulatory statements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .141

Declaration of Conformity . . . . . . . . . . . . . . . . . . . . . . . . . . .141

Laser safety statement . . . . . . . . . . . . . . . . . . . . . . . . . . . . .142

Canadian DOC regulations. . . . . . . . . . . . . . . . . . . . . . . . . .142

Korean EMI statement . . . . . . . . . . . . . . . . . . . . . . . . . . . . .142

Laser statement for Finland . . . . . . . . . . . . . . . . . . . . . . . . .143

Appendix B Scanner specifications

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .145

FCC compliance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .148

Environmental product stewardship . . . . . . . . . . . . . . . . . . . . . .149

Protecting the Environment. . . . . . . . . . . . . . . . . . . . . . . . . .149

Regulatory statements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .150

Declaration of Conformity . . . . . . . . . . . . . . . . . . . . . . . . . . .150

Laser safety statement . . . . . . . . . . . . . . . . . . . . . . . . . . . . .151

Canadian DOC regulations. . . . . . . . . . . . . . . . . . . . . . . . . .151

Korean EMI statement . . . . . . . . . . . . . . . . . . . . . . . . . . . . .151

Laser statement for Finland . . . . . . . . . . . . . . . . . . . . . . . . .152

Appendix C Paper specifications

Printer paper specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . .154

Supported paper sizes (printer). . . . . . . . . . . . . . . . . . . . . . . . . .154

Guidelines for using paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . .155

Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .156

Transparencies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .156

Envelopes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .157

Card stock and heavy media . . . . . . . . . . . . . . . . . . . . . . . .159

Appendix D Memory (DIMMs)

Installing DIMMs (memory) . . . . . . . . . . . . . . . . . . . . . . . . . . . . .161

Test DIMM installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .163

Removing DIMMs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .164

Appendix E Warranty and licensing

Hewlett-Packard software license agreement. . . . . . . . . . . . . . .166

Hewlett-Packard limited warranty statement. . . . . . . . . . . . . . . .168

Limited warranty for toner cartridge life. . . . . . . . . . . . . . . . . . . .170

Appendix F Accessories and ordering information Appendix G Scanner resolution and gray scale

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .176

Resolution and gray-scale guidelines . . . . . . . . . . . . . . . . . . . . .177

Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .178

Gray scale. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .179

Index

8 Contents

Getting to know the

Note

For installation instructions, see the

Guide”

printer

This chapter provides information on the following topics:

●

Printer features and benefits

●

Printer components

●

Choosing paper and other media

●

Loading paper into the printer

●

Turning the power off

●

Voltage conversions

●

Accessing printer properties (driver) and help

●

Printing a self-test page

“HP LaserJet Quick Reference

that came with your printer.

Printer features and benefits

Congratulations on the purchase of your new printer. You can . . .

Print with excellent quality

●

Print at 600 dots per inch (dpi) with Resolution Enhancement technology (REt).

Save money

●

Use EconoMode to save toner.

●

Print on both sides of the paper to save paper (manual duplexing).

●

Print multiple pages on a single sheet of paper to save paper (N-up printing).

Create professional documents

●

Protect your documents by using Watermarks such as “confidential.”

●

Print Booklets. This feature enables you to easily print the pages required to create cards or books. Once printed, all you have to do is fold and staple the pages.

●

Print the first page on different paper/media than the following pages.

10 Chapter 1 Getting to know the printer

Printer components

1. Printer control panel

2. Paper supports

3. Paper input tray

4. Single-sheet paper input tray (priority feed)

5. Paper guides

6. Paper-output lever

7. Straight-through output path

8. Printer door

9. Paper output bin

1. Power switch (220-240 volt printers)

2. Power receptacle

3. Memory door

4. Parallel port

Printer components

Printer control panel

The printer control panel is comprised of two lights and one lighted button. These lights produce patterns that identify the status of your printer.

Go button and light

Ready light

Attention light

●

Go button and light: Press and release to print a self-test page or when in manual-feed mode, or press and hold for 5 seconds to reset the printer.

●

Ready light: Indicates the printer is ready to print.

●

Attention light: Indicates printer initialization, reset, and errors.

Note See “Printer light patterns” for functional descriptions of all the light

patterns.

12 Chapter 1 Getting to know the printer

Printer paper input trays

Rear paper input tray

The paper input tray located closest to the back of the printer can hold up to 125 sheets of 20 lb. paper or it can hold multiple envelopes.

Front (single-sheet) paper input tray

The single-sheet paper input tray should be used when feeding single pages or media such as envelopes. You can print the first page on different media than the rest using the single-sheet paper input tray.

Note

The printer will automatically (priority feed) print from the single-sheet paper input tray before printing from the paper input tray .

Printer paper guides

Both input trays have paper guides. Paper guides are used to ensure the paper is correctly fed into the printer and that the print is not skewed (crooked text on the page). When loading paper, adjust the paper guides to match the width of the paper being printed.

Printer components

Printer paper output paths

Paper output bin

The paper output bin is located on the front of the printer. Printed paper will be collected here in the correct sequence when the paperoutput lever is in the up position. Use the output bin when printing large, collated documents or when copying documents so that the original is separated from the copies.

Straight-through paper output path

The straight through paper output path is useful when printing envelopes, transparencies, heavy media, or anything that tends to curl when printed. Printed paper will stack in reverse order with the paper-output lever down.

14 Chapter 1 Getting to know the printer

Printer door

Open the printer door to access the toner cartridge, clear jams, and clean the printer. The printer door is located on the front of the printer. Open and close the printer door by firmly grasping the top left and right sides of the printer door and pulling it towards you.

Note

If the scanner is attached, it may be necessary to move the printer to the edge of your workstation before opening the printer door in order to get the full range of motion.

Printer components

Choosing paper and other media

HP LaserJet printers produce excellent print quality documents. You can print on a variety of print media, such as paper (including up to 100% recycled fiber content paper), envelopes, labels, transparencies, and custom-sized media. Properties such as weight, grain, and moisture content are important factors, affecting printer performance and quality. To achieve the best possible print quality, use only high-quality paper designed for laser printers. See “Printer

paper specifications” for detailed paper and media specifications.

Note Always test a sample of paper before purchasing large quantities.

Your paper supplier should understand the requirements specified in the

HP LaserJet Printer Family Paper Specification Guide

number 5021-8909). See “Printer paper specifications.”

●

Maximum supported paper size: 216 by 356 mm (8.5 by 14 in.)

●

Minimum supported paper size: 76 by 127 mm (3 by 5 in.)

(HP part

16 Chapter 1 Getting to know the printer

Loading paper into the printer

Paper should be loaded with the top down and the side-to-be printed facing forward. Always adjust the paper guides to prevent jams and skewing.

CAUTION

Attempting to print on paper that is wrinkled, folded, or damaged in any way may cause a jam to occur. See “Printer paper specifications.”

Note Always remove all paper fro m the paper input tray and straighten

the stack when new paper is added.

This helps prevent multiple sheets of paper from feeding through the printer at one time and reduces paper jams. See the sticker which you placed on the printer while setting up the hardware.

Specific types. . .

●

Transparencies:

side-to-be-printed facing toward the front of the printer. See “Printing transparencies.”

●

Envelopes:

to-be-printed facing toward the front of the printer. See “Printing

envelopes.”

●

Labels:

Load with the top down and the side-to-be-printed facing

toward the front of the printer. See “Printing labels.”

●

Letterhead:

facing toward the front of the printer. See “Printing letterhead.”

●

Cards:

Load with the narrow side down and the side-to-be-

printed facing toward the front of the printer. See “Printing cards.”

Load transparencies with the top down and the

Load with the narrow, stamp side down and the side-

Load with the top down and the side-to-be-printed

Loading paper into the printer

Turning the power off

Printers that require 100-127 volts of power must be unplugged to turn the power off. Printers that require 220-240 volts can be switched off (the switch is located on the left side of the power plug) or unplugged.

Note To ensure safety when working inside the printer for any reason, it is

best to unplug the printer.

Voltage conversions

HP LaserJet printers are manufactured to different specifications for different countries. Because of these differences, HP does not recommend transporting products sold within the United States to another country.

In addition to the concerns about the differing power system voltages, the country of final destination may have different import and export restrictions, power frequencies, and regulatory requirements.

Note The HP LaserJet family printers must be serviced by an authorized

repair depot or reseller within the country where the printer was originally purchased.

Because of the different specifications and warranty coverage limitations, Hewlett-Packard does not offer a conversion, or support the conversion, of U.S . version HP LaserJet family printers for foreign use. We advise those customers planning to transport equipment outside the United States to purchase the products in the country of final destination.

18 Chapter 1 Getting to know the printer

Accessing printer properties (driver) and help

This section provides information on the following topics:

●

Printer properties (driver)

●

Printer online help

Printer properties (driver)

Printer properties control the printer and allow you to change default settings, such as paper size, printing on both sides of the page (manual duplexing), printing multiple pages on a single sheet of paper (N-up printing), resolution, watermarks, and printer memory. You can access the printer properties in two ways:

●

Through the software application from which you are printing. (Change settings for current software application use.)

●

Using the Windows® operating system. (Change default settings for all future print jobs.)

Note

Because many software applications use a different method of accessing the printer properties, we will describe common methods used in Windows 9x & NT® 4.0, and Windows 3.1x.

Windows 9x & NT 4.0

●

Change settings for current software application use:

File

the then click

menu within the software application, click

Properties.

(The steps can vary between software

Print,

From and

applications; this is the most common method.)

●

Change defaults for all future print jobs:

click

Settings,

and then click

Printers.

Right-click the printer icon

Click the

Start

button,

for which you would like to change properties, and then choose

Properties.

on the

Many of the features in Windows NT are also located

Document Defaults

menu.

Windows 3.1x

●

Change settings for current software application use:

File

the

Printers,

menu within the software application, click

and then click

Options.

(The steps can vary between

software applications; this is the most common method.)

●

Change defaults for all future print jobs:

control panel, double-click

Setup.

click

Printers,

highlight the printer, and then

From the Windows

Print,

From

Accessing printer properties (driver) and help

Printer online help

Printer properties online help

The printer properties (driver) online help includes information specific to the functions within the printer properties. This online help will guide you when changing default settings for your printer.

Access the printer properties help system by opening the printer properties and then clicking on the Help button.

Online help

The HP LaserJet 1100 online help include s information for all of the printing, copying, and scanning software applications.

See “Accessing the online help.”

20 Chapter 1 Getting to know the printer

Printing a self-test page

Among other items, a self-test page provides all of the printer configuration settings, scanner attachment verification, a sample of the print quality, and provides information for printer page counts as well as scan and copy page counts. A self-test page can also help you verify the printer is printing correctly.

To pr int a self-test page, press and release the Go button on the printer control panel while the printer is in the Ready state. If the printer is in PowerSave mode, press and release the Go button once to awaken it, and then press and release the Go button a second time.

Printing a self-test page

Getting to know the

Note

For hardware and software installation instructions, see the

“HP LaserJet Quick Reference Guide”

Copier/Scanner

This chapter provides information on the following topics:

●

Scanner features and benefits

●

Getting to know the software

●

Copier/Scanner components

●

Supported paper sizes and types (media)

●

Precautions for copying and scanning

●

Loading Copier/Scanner originals

●

Accessing the online help

that came with your scanner.

Scanner features and benefits

Scan

Use HP software to simplify your office tasks:

●

Faxing

●

E-Mailing

●

Editing text (OCR)

●

Storing documents electronically

Copy

Make Quick Copies when copying your most frequent type of original. Use the Copier Control Panel to customize and make multiple copies.

●

Simple and convenient (Quick Copy)

• Load the original and press a single button

●

Powerful copier software (Copier Control Panel)

• Make multiple copies

• Remove speckles

• Straighten

• Adjust contrast

Scanner features and benefits

Getting to know the software

Bring the world to your fingert ips by using the full-featured software solution included with your HP LaserJet 1100A Printer•Copier•Scanner.

LASERJET TOOLBOX

- Document Assistant properties

- LaserJet Document Desktop

- Quick Copy settings

- Online help

- Online user guide

CONVENIENT

- Document Assistant

- Quick Copy

FULL FEATURED

- LaserJet Document Desktop

- Copier Control Panel

SCAN

- E-Mail

- Fax

- Edit text (OCR)

- Store and manage

COPY

- Quick Copies

- Full-featured copies

24 Chapter 2 Getting to know the Copier/Scanner

Document Assistant (Windows 9x & NT 4.0)

The Document Assistant is quick and convenient, and can facilitate many of your routine office tasks:

●

Copying

●

Storing or managing scanned text and images

●

Scanning to e-mail

●

Scanning to fax

●

Editing scanned text (OCR)

Take full advantage of the Document Assistant.

Note

The Document Assistant is not available for Windows 3.1x operating systems.

Accessing the Document Assistant

1 2 3 4 5

To close the Document Assistant, right click on the HP icon and click

Close Document Assistant.

Start,

Click Click Click Click

located in the system tray.

Programs. HP LaserJet 1100. Document Assistant.

An HP icon will appear in your system tray. Click on the HP icon to display the Document Assistant on your computer screen.

Getting to know the software

LaserJet Document Desktop (Windows 3.1x, 9x, NT 4.0)

The LaserJet Document Desktop is a full-featured desktop application for your scanning and copying capabilities of HP LaserJet 1100. From the HP 1100 Document Desktop, you can perform the following tasks and more:

●

Copy

●

Scan images (or acquire an image from a TWAIN-compliant device)

●

Store and manage scanned images

●

Send scanned images to fax (a fax software application must be installed on your PC)

●

Send scanned images to e-mail (an e-mail software application must be installed on your PC)

●

Send scanned text to a word processing application to edit (OCR)

●

Make image enhancements

●

Add annotations

Note You can print (electronically) to the LaserJet Document Desktop from

any software application. This feature allows you to use any of the functions within the LaserJet Document Desktop on documents created in your favorite desktop publishing or word processing application, saving you the time of first printing and then scanning a hard copy version. The online help provides more information about the LaserJet Document Desktop. See “Accessing the online help.”

Accessing the LaserJet Document Desktop (Windows 9x & NT 4.0)

1 Click Start, located in the Windows system tray. 2 Click Programs. 3 Click HP LaserJet 1100. 4 Click LaserJet Document Desktop.

Accessing the LaserJet Document Desktop (Windows 3.1x)

1 From the Progr am Manager, double-click the HP LaserJet 1100

icon.

2 Double-click LaserJet Document Desktop.

26 Chapter 2 Getting to know the Copier/Scanner

Quick Copy settings

The Quick Copy feature enables you to make consistent and convenient copies. Your PC does not even have to be turned on. Adjust the settings to reflect the most common type of original that you copy, and you do not have to change them again.

For instructions on making Quick Copies and adjusting the default Quick Copy settings, see “Making Quick Copies.”

Copier Control Panel

Use the Copier Control Panel when full-featured copying capabilities are necessary or when your original differs from your most frequent copy job. Consider the Copier Control Panel as your personal copy machine. You can have the copy machine at your fingertips with the Copier Control Panel.

For instructions on accessing and using the Copier Control Panel, see “Using the Copier Control Panel.”

Getting to know the software

LaserJet Toolbox

The LaserJet Toolbox enables you to customize your software solution to meet your needs.

●

Change the Quick Copy settings

●

Configure properties for the Document Assistant

●

Configure properties for the LaserJet Document Desktop

●

Connect network scanner

The LaserJet Toolbox also enables you to do the following:

●

Calibrate the scanner

●

Access the online user guide (this guide)

●

Access the online help

Note The LaserJet Toolbox is not available for Windows 3.1x operating

systems. However, many of the features within the LaserJet Toolbox can be accessed through the HP LaserJet 1100 Program Group.

Accessing the LaserJet Toolbox (Windows 9x & NT 4.0)

You can access the LaserJet Toolbox from the Document Assistant: Click Tools.

28 Chapter 2 Getting to know the Copier/Scanner

Copier/Scanner components

1. Scanner control panel

2. Paper input tray

3. Paper guides

4. Paper support

5. Door release button

6. Paper output path

7. Scanner attachment lever

8. Scanner door

Note

To remove the scanner from the printer, see “Removing the scanner.”

Scanner control panel

●

Copy:

does not have to be turned on.

●

Scan:

correctly, you can perform the following tasks:

• Scan to fax

• Scan to e-mail

• Store documents electronically

• Edit text (OCR)

• Make multiple and customized copies

To cancel a scan or copy job, press both buttons simultaneously.

Press the Copy button to perform Quick Copies—your PC

Press the Scan button to launch the software. If configured

Copy

Scan

Copier/Scanner components

Scanner paper input tray, guides, and output path

The scanner paper input tray is located on the front, top side of the scanner. The paper guides are located inside the paper input tray and are used to ensure that the paper or media is correctly fed into the scanner and to prevent skewing (crooked image).

CAUTION Paper and media can jam if not correctly loaded, causing damage to

the original you are scanning or copying. See “Loading Copier/Scanner

originals.”

Scanner door

Open the scanner door to remove jams or clean the scanner. The scanner door is located on the front of the scanner. Open the scanner door by first pressing the button located on the upper-right side to release the latch, and then gently grasping the door and pulling it towards you. To close the door, simply push the door up and towards the scanner until it clicks.

30 Chapter 2 Getting to know the Copier/Scanner

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