Grass Valley SmartBins User Manual

Number: 510057.001
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Thomson Broadcast & Media Solutions
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SmartBins
Digital News Production
Instruction Guide
SOFTWARE VERSION 5.0
07183700 OCTOBER 2004
Copyright
Copyright © 2004 Thomson Broadcast and Media Solutions, Inc. All rights reserved. Printed in the United States of America.
This document may not be copied in whole or in part, or otherwise reproduced except as specifically permitted under U.S. copyright law, without the prior written consent of Thomson Broadcast and Media Solutions, Inc., P.O. Box 59900, Nevada City, California 95959-7900
Trademarks
Disclaimer
U.S. Government Restricted Rights Legend
Revision Status
FeedClip, Grass Valley, NewsEdit, and Profile are either registered trademarks or trademarks of Thomson Broadcast and Media Solutions, Inc. in the United States and/or other countries. Other trademarks used in this document are either registered trademarks or trademarks of the manufacturers or vendors of the associated products. Thomson Broadcast and Media Solutions, Inc. products are covered by U.S. and foreign patents, issued and pending. Additional information regarding Thomson Broadcast and Media Solution, Inc.’s trademarks and other proprietary rights may be found at www.thomsongrassvalleygroup.com.
Product options and specifications subject to change without notice. The information in this manual is furnished for informational use only, is subject to change without notice, and should not be construed as a commitment by Thomson Broadcast and Media Solutions, Inc. Thomson Broadcast and Media Solutions, Inc. assumes no responsibility or liability for any errors or inaccuracies that may appear in this publication.
Use, duplication, or disclosure by the United States Government is subject to restrictions as set forth in subparagraph (c)(1)(ii) of the Rights in Technical Data and Computer Software clause at DFARS 252.277-7013 or in subparagraph c(1) and (2) of the Commercial Computer Software Restricted Rights clause at FAR
52.227-19, as applicable. Manufacturer is Thomson Broadcast and Media Solutions, Inc., P.O. Box 59900, Nevada City, California 95959-7900 U.S.A.
Rev Date Description
October 18, 2004 Initial release of part number 071-8370-00

Contents

Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Chapter 1 Introducing SmartBins
SmartBins on an Open SAN System . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
SmartBin Folder Synchronization . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Updating the Databases . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Updates to the Profile Database . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Updates to the NewsEdit Database . . . . . . . . . . . . . . . . . . . . . . . 9
Limitations of Open SAN SmartBins . . . . . . . . . . . . . . . . . . . . . . . . . 9
SmartBins on a NAS System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Chapter 2 Installing the Software
Installing the Profile Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Installing the SmartBin Service. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Obtaining a Software License Number. . . . . . . . . . . . . . . . . . . . . . . . . 16
Chapter 3 Configuring SmartBin Service on a NAS System. . . . . . . . . 17
Chapter 4 Creating SmartBins in NewsEdit . . . . . . . . . . . . . . . . . . . . . . 19
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Contents
4
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Grass Valley Product Support
To get technical assistance, check on the status of problems, or report new problems, contact Grass Valley Product Support via e-mail, the Web, or by phone or fax.
Web Technical Support
To access support information on the Web, visit the product support Web page on the Grass Valley Web site. You can download software or find solutions to problems by searching our Frequently Asked Questions (FAQ) database.
Grass Valley Product Support
World Wide Web: Technical Support E-mail Address:
http://www.thomsongrassvalley.com/support/
gvgtechsupport@thomson.net.
Phone Support
Use the following information to contact product support by phone during business hours. Afterhours phone support is available for warranty and contract customers.
United States (800) 547-8949 (Toll Free) France +33 (1) 34 20 77 77
Latin America (800) 547-8949 (Toll Free) Germany +49 6155 870 606
Eastern Europe +49 6155 870 606 Greece +33 (1) 34 20 77 77
Southern Europe +33 (1) 34 20 77 77 Hong Kong +852 2531 3058
Middle East +33 (1) 34 20 77 77 Italy +39 06 8720351
Australia +61 3 9721 3737 Netherlands +31 35 6238421
Belgium +32 2 3349031 Poland +49 6155 870 606
Brazil +55 11 5509 3440 Russia +49 6155 870 606
Canada (800) 547-8949 (Toll Free) Singapore +656379 1390
China +86 106615 9450 Spain + 34 91 512 03 50
Denmark +45 45968800 Sweden +46 87680705
Dubai + 971 4 299 64 40 Switzerland +41 (1) 487 80 02
Finland +35 9 68284600 UK +44 870 903 2022
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Preface
Authorized Support Representative
A local authorized support representative may be available in your country. To locate the support representative for your country, visit the product support Web page on the Grass Valley Web site.
Profile Users Group
You can connect with other Profile XP Media Platform users to ask questions or share advice, tips, and hints. Send e-mail to profile-users@thomson.net to join the community and benefit from the experience of others.
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Chapter
1
Introducing SmartBins
SmartBins provide a way to automatically keep the contents of a NewsEdit bin synchronized with the contents of a Media Server bin—either a Profile Media Server on an Open SAN system or an M-Series iVDR on a NAS system.
SmartBins work differently depending on the shared storage system you are using—Open SAN or NAS.

SmartBins on an Open SAN System

The computer running the Smart Bin SAN service must have a Fibre Channel­SCSI connection to the Open SAN and a CVFS license.
Open SAN SmartBins provide an automatic way to map specific folders in the NewsEdit tree view of Bins to a specific bin in the Profile view. Media is not moved—instead, automatic mapping of media into two different directory structures occurs that previously required manual mapping file by file using Content Share Explorer or Media Manager. These bin structures are different views into the shared media file database. Some file types like NewsEdit sequences can not be used by Profile directly, and therefore, are not allowed in SmartBins.
SmartBins provide automatic “mirroring” of NewsEdit bins and Profile bins on the Open SAN system. When you create a bin in NewsEdit, you have the option of associating that bin with a Profile bin. Once that association has been made, the SmartBin Service automatically keeps the bins synchronized. New material on the Profile database always finds its way to the NewsEdit database, but the reverse is not true without user interaction in some cases. For example, FeedClip recorded clips are not SmartBin monitored and synchronized to the Profile database because they have a subdirectory under the master bin.
There can be no other bins under a SmartBin, so the SmartBin is the end of the branch in the directory structure. You can have bins next to Smart Bins. Sequences can not live in SmartBins, only flattened simple movie (Profile compatible) files.
You can only map a NewsEdit bin to a Profile bin when you are creating the bin for the first time in NewsEdit. See Chapter 4, “Creating SmartBins in NewsEdit” for instructions on creating SmartBins.
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Chapter 1 Introducing SmartBins

SmartBin Folder Synchronization

When the SmartBin Service starts running, it looks at all of the NewsEdit bins and determines which bins are associated with Profile bins. It then queries the Profile database for the movies in each associated Profile bin. Any movies in the Profile bins that are not in the associated NewsEdit bin are registered to the NewsEdit database. No files are moved—a mapping of the folders between the flat and tree views takes place. On initialization, there is no check made to see if NewsEdit clips are on the Profile database. This means that this initial synchronization is one way—Profile to NewsEdit only.
Bin ONE Bin SEVENBin SIXBin FIVEBin FOURBin THREEBin TWO
V: Open SAN
Profile
V: Open SAN
NewsShare
Bin ONE

Updating the Databases

The SmartBin Service constantly monitors both the NewsEdit and Profile databases. Examples of updates to the database are listed below.
Updates to the Profile Database
• Renaming Clips—When a movie is renamed on the Profile, the SmartBin Service automatically renames the corresponding clip on the NewsEdit database. If there is a renaming conflict, and the NewsEdit clip is unable to be renamed, the databases will be out of sync.
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Bin THREEBin TWO
Bin FOUR
Bin FIVE
Bin SIX Bin SEVEN
Bin EIGHT

Limitations of Open SAN SmartBins

• Deleting Clips—When a movie is deleted on the Profile, the SmartBin Service deletes the corresponding clip on the NewsEdit database. If the clip is being used in NewsEdit at the time the Profile movie is deleted, the NewsEdit clip will not be deleted and the databases will be out of sync.
• Deleting Bins—When a bin is deleted on the Profile, all movies in the bin on the Profile database will be deleted, and the bin on the NewsEdit database will also be deleted. The deletions can only occur if clips are not being used in NewsEdit.
• Adding a Movie—When a movie is added to the Profile database, the SmartBin Service automatically registers that clip in the NewsEdit database. Complex movies, however, are not registered to the database because SmartBins don’t support sequences. In this case, the databases will be out of sync.
Updates to the NewsEdit Database
• Renaming Clips—When a clip is renamed in NewsEdit, an attempt is made to rename the corresponding movie in the Profile database. If the Profile movie cannot be successfully renamed, the NewsEdit rename fails.
• Deleting Clips—When a clip is deleted in NewsEdit, an attempt is made to delete the corresponding movie in the Profile database. If the Profile movie cannot be successfully deleted, the NewsEdit delete fails.
• Deleting Bins—When a bin is deleted in NewsEdit, SmartBin monitoring is automatically turned off on the specified bin before deleting all of the material in the bin. This is done to prevent accidental deletion of material on the Profile database.
• Creating Master Clips—While recording to the SmartBin in NewsEdit, a master clip is created in the NewsEdit database. When the master clip is created, the SmartBin Service automatically registers that clip to the Profile database once the record has completed.
Limitations of Open SAN SmartBins
No sub-folders, sequences or sub-clips are allowed in SmartBins. The SmartBin option and Profile mapping association dialog is only available when creating a bin for the first time. No SmartBin dialog is presented for existing bins.
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Chapter 1 Introducing SmartBins

SmartBins on a NAS System

SmartBins for a NewsShare NAS System, known as GXF-SBINs, work in a similar way as the Open SAN System—but actually transfer media via GXF from an M-Series iVDR to the NAS and register with the NewsShare database, automating the import function of NewsEdit. GXF-SBIN needs an external XRE Server or DSM to act as a monitor for media transfer. Publishing back to an M-Series iVDR is via a traditional GXF transfer in NewsEdit.
SmartBins provide an automated process that monitors and transfers files from the flat M-Series iVDR bin structure to the tree-based NewsEdit directory structure on shared NAS storage. SmartBins use a static directory mapping so all files in a particular M-Series iVDR bin are monitored and automatically transferred as they arrive to a selected NewsEdit NAS Bin, and then deleted from M-Series iVDR. This function is uni-directional so that files put into the selected iVDR directory automatically arrive and are available for editing in the targeted NewsEdit directory. Files on the M-Series iVDR can then be manually deleted (locally on the M-Series iVDR) or automatically deleted by the SmartBin Service, with a specified delay after file creation and copy.
V: Open SAN
Profile
10
Bin ONE Bin SEVENBin SIXBin FIVEBin FOURBin THREEBin TWO
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Bin THREEBin TWO
Bin FOUR
V: Open SAN
NewsShare
Bin ONE
Bin FIVE
Bin SIX Bin SEVEN
Bin EIGHT
SmartBins on a NAS System
Using GXF-SBINs on an M-Series iVDR effectively creates a buffered recording—so that material is protected and redundantly saved (both on M­Series and on NAS) while still making the file available for shared editing or immediate playout on the M-Series. The buffering process takes some time, so there is a 40 second delay between the start of the record to media being available on NewsEdit.
From NewsEdit, files can be sent to an M-Series with the existing Send feature that sends a GXF stream to M-Series (or Profile) for playout. This GXF-SBIN service runs on a dedicated platform or DSM and is available as an option to NewsShare NAS systems.
With the GXF-SBIN service in place, new files are monitored and transferred from the M-Series to selected NewsShare NAS resident folders. Playout channels remain independent from the recording channels. Material availability on the NAS is about 40 seconds from the beginning of ingest on M-Series. While the buffered transfer is taking place, users can see and edit the growing file the same as if the media were recorded on NewsEdit.
Sending clips back to M-Series is done via GXF send dialogs in NewsEdit and M-Series playout is controllable via NewsQ Pro. There is no automatic publishing to an M-Series iVDR from NAS since finished stories need to be linked to playout.
SmartBin Service on a DSM or XRE Server provides the folder monitoring and transfer services to the NAS system. System sizing rules determine how many M-Series iVDR record streams can be supported. A DSM can support up to 4 record streams (2 M-Series chassis). Beyond four streams, dedicated XRE Servers should be used as necessary, budgeting 6 streams per XRE Server.
Currently, an M-Series iVDR user cannot send a file to a NewsEdit directly, only to other M-Series iVDRs or to Profile Media Servers.
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Chapter 1 Introducing SmartBins
12
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Chapter
2
Installing the Software
In order to use SmartBins, you need to install Profile software, install the SmartBin Service and obtain a license for the software for use in your newsroom. You install the software on the XRE that is part of your system. It can be hosted by itself or share an XRE with a DSM or Windows Domain Controller.
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Chapter 2 Installing the Software

Installing the Profile Software

You need to install the Profile software regardless of which kind of shared storage you are using—Open SAN or NAS.
To install the Profile software:
1. Insert the NewsroomSuite CD into your CD drive.
2. Navigate to
Software Installs | Profile
3. Double-click on
Setup.exe
.
version
4. Install the software following these instructions:
On this screen... Do this...
Welcome Click
License Agreement Read and accept, then click
Setup Type For an Open SAN system. select
system, select
Ready to Install Click
Next
Install
.
XP PC
.
. Click
| XP
.
Next
Open SAN PC
Next
.
.
; for a NAS
14
Installation Complete Click
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. The computer prompts you to reboot so the new
Finish
settings take effect.

Installing the SmartBin Service

To install the SmartBin Service:
1. Insert the NewsroomSuite CD into your CD drive and navigate to
SmartBin Service.
Installing the SmartBin Service
2. Double-click on
SetupSmartBinService.exe
.
3. Install the software following these instructions:
On this screen... Do this...
Welcome Click
Select Destination Directory Leave set at the default location and click
Select Type of Shared Database 1. Select your media server type:
Specify the Servers for the Shared Database
Specify the shared drive(s) in use with this system
Ready to Install Click
Installation Complete Click OK to close the installation program. The
Next
.
Open SAN
2. If you want to use security on your shared database, check
3. Click
Enter the names of the primary and secondary (if applicable) File System Managers for Open SAN (Database System Managers for NAS) and click
Leave set at the default location and click
computer prompts you to reboot so the new settings take effect.
Next
Next
to begin the installation.
Enable Security
.
.
Next
or
.
NAS
.
.
Next
Next
.
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Chapter 2 Installing the Software

Obtaining a Software License Number

Once you’ve installed the SmartBin Service software, you need to get a License Number from Grass Valley.
To obtain a License Number:
1. Open Windows Explorer and browse to
Utilities.
2. Double-click the file
License.exe
The Software License Utility opens:
System Identification Number
Your System Identification Number appears in the bottom field of the window.
C: | Program Files | Vibrint 5.0 |
to open it.
16
3. Call Grass Valley Product Support at 1-800-547-8949 and provide the customer service representative with your System Identification Number, as well as the software version and the original order number for the system.
4. Enter the License Number provided to you by Grass Valley Product Support
.
and click
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Chapter
3
Configuring SmartBin Service on a NAS System
If you are using SmartBins on a NAS system, you need to configure your M-Series iVDR(s) to use SmartBins. If you are using SmartBins on an Open SAN system, you can skip this step.
To configure the SmartBin Service on a NAS system:
1. Go to
2. Select the
Start | Programs | Vibrint 5.0 | SmartBins Setup Tool
The SmartBins Setup Tool opens.
Total Maximum Transfers
The Total Maximum Transfers is the total amount of streams for this particular instance of the SmartBin Service. Select on the DSM and select
NOTE: Increasing the number of Total Maximum Transfers affects the bandwidth on the NAS system.
6
if the SmartBin Service is installed on a standalone PC.
from the drop-down list.
if the SmartBin Service is installed
4
.
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Chapter 3 Configuring SmartBin Service on a NAS System
3. Click
Add
.
The Edit Server Settings window appears:
4. Enter the name of the M-Series iVDR you are using.
5. Select the number of
Maximum Transfers
per M-Series server from the
drop-down list.
For a DSM on a NAS network, you usually set 2 for the maximum number of transfers.
6. Check
Delete movies after __ hours
, and enter the number of hours after a transfer is complete for media to remain in the database before being automatically removed.
7. Click OK to close the setup tool.
18
The SmartBin Service restarts.
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Chapter
4
Creating SmartBins in NewsEdit
Once you’ve installed the SmartBin Service, you can create SmartBins in NewsEdit which get automatically monitored and updated. A SmartBin monitors the server folder you specify and updates the content of the SmartBin automatically when new clips or updated feeds appear. You don’t need to go into the server bin and copy the media into your NewsEdit bin in order to use it in a sequence.
To create a SmartBin:
1. Open NewsEdit on any client workstation.
2. Click the
3. Click
Browse to the right of the Server Path field.
New Bin
button on the Bin toolbar.
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Chapter 4 Creating SmartBins in NewsEdit
The Select Server Bin window appears:
4. If you are using a Network Attached Storage server, enter the name of the server and hit grayed out.
NOTE: You only need to enter the name of the server the first time you connect; the server connects automatically once you’ve set it up.
Connect; if you are using a Profile server, the Server field is
5. Select the bin to monitor and click
The Server Path fills in with the selected Bin and the Enable SmartBin checkbox gets checked.
6. Click
OK to create the SmartBin.
NewsEdit now monitors the Media Server folder and adds new media to this bin automatically.
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OK.
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