Grass Valley Aurora Browse User Manual v.7.0

AURORA BROWSE
MEDIA ASSET MANAGEMENT
User Guide
Software Version 7.0
071-8636-02
March 2010
CERTIFICATE
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Including its implementation, meets the requirements of the standard:
ISO 9001:2008
Scope:
The design, manufacture and support of video and audio hardware and software products and related systems
.
This Certificate is valid until: June 14, 2012 This Certificate is valid as of: June 14, 2009 Certified for the first time: June 14, 2000
H. Pierre Sallé President KEMA-Registered Quality
The method of operation for quality certification is defined in the KEMA General Terms And Conditions For Quality And Environmental Management Systems Certifications. Integral publication of this certificate is allowed.
KEMA-Registered Quality, Inc.
4377 County Line Road Chalfont, PA 18914 Ph: (215)997-4519 Fax: (215)997-3809
CRT 001 073004
ccredited By:
ANAB
Affiliate with the N.V. KEMA in The Netherlands
CERTIFICATE
Certificate Number: 510040.001 The Quality System of:
Thomson Inc, and its worLdwide Grass Valley division affiliates DBA GRASS VALLEY
Headquarters
400 Providence Mine Rd Nevada City, CA 95959 United States
15655 SW Greystone Ct. Beaverton, OR 97006 United States
10 Presidential Way Suite 300 Woburn, MA 01801 United States
Kapittelweg 10 4827 HG Breda The Nederlands
7140 Baymeadows Way Ste 101 Jacksonville, FL 32256 United States
2300 So. Decker Lake Blvd. Salt Lake City, UT 84119 United States
Rue du Clos Courtel CS 31719 35517 Cesson-Sevigné Cedex France
1 rue de l’Hautil Z.I. des Boutries BP 150 78702 Conflans-Sainte Honorine Cedex France
Technopole Brest-Iroise Site de la Pointe du Diable CS 73808 29238 Brest Cedex 3 France
40 Rue de Bray 2 Rue des Landelles 35510 Cesson Sevigné France
Spinnereistrasse 5 CH-5300 Turgi Switzerland
Brunnenweg 9 D-64331 Weiterstadt Germany
Carl-Benz-Strasse 6-8 67105 Schifferstadt Germany
Including its implementation, meets the requirements of the standard:
ISO 9001:2008
Scope:
The design, manufacture and support of video and audio hardware and software products and related systems
.
This Certificate is valid until: June 14, 2012 This Certificate is valid as of: June 14, 2009 Certified for the first time: June 14, 2000
H. Pierre Sallé President KEMA-Registered Quality
The method of operation for quality certification is defined in the KEMA General Terms And Conditions For Quality And Environmental Management Systems Certifications. Integral publication of this certificate is allowed.
KEMA-Registered Quality, Inc.
4377 County Line Road Chalfont, PA 18914 Ph: (215)997-4519 Fax: (215)997-3809
CRT 001 073004
Accredited By:
ANAB
A
AURORA BROWSE
MEDIA ASSET MANAGEMENT
User Guide
Software Version 7.0
071-8636-02
Copyright
Copyright © Grass Valley, Inc. All rights reserved. Printed in the United States of America. Portions of software © 2000 – 2009, Microsoft Corporation. All rights reserved. This document may not be copied in whole or in part, or otherwise reprod uced except as specifically permitted under U.S. copyright law, without the prior written consent of Grass Valley, Inc., P.O. Box 59900, Nevada City, California 95959-
7900. This product may be covered by one or more U.S. and foreign patents.
Disclaimer
Product options and specifications subject to change without notice. The information in this manual is furnished for informational use only, is subject to change without notice, and should not be construed as a commitment by Grass Valley, Inc. Grass Valley, Inc. assumes no responsibility or liability for any errors or inacc uracies that may appear in this publication.
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Use, duplication, or disclosure by the United States Government is subject to restrictions as set forth in subparagraph (c)(1)(ii) of the Rights in Technical Data and Computer Software clause at DFARS 252.277-7013 or in subparagraph c(1) and (2) of the Commercial Computer Software Restricted Rights clause at FAR 52.227-19, as applicable. Manufacturer is Gras s Valley, Inc., P.O. Box 59900, Nevada City, California 95959-7900 U.S.A.
Trademarks and Logos
Grass Valley, K2 , Aurora , Summit, Dyno, Solo, Infinit y, Turbo, Profile, Profil e XP, NetCentral, NewsBrowse, NewsEdit, NewsQ, NewsShare, NewsQ Pro, and Media Manager are either registered trademarks or trademarks of Gra ss Valley, Inc. in the United States and/or other countries. Grass Valley, Inc. products are covered by U.S. and foreign patents, issued and pending. Additional information regarding Grass Valley, Inc. trademarks and other proprietary rights may be found at www.grassvalley.com.
Other trademarks and logos used in this document are either registered tr ademar ks or tr ademark s of t he manuf acturers or vendors of the associated products, such as Microsoft® Windows® oper ating syst em, Wi ndows M edia® player , Internet Explorer® internet browser, and SQL Server™. QuickTime and the Quick Time logo are trad emarks or regist ered trademarks of Apple C omputer, Inc ., used under license therefrom.
Revision Status
Rev Date Description
October 8, 2008 Initial release of the Aurora Browse User Guide. Part # 071-8636-01 March 10, 2010 Updated with new look-and-feel. Part # 071-8636-02.
AURORA BROWSE — User Guide 4

Contents

Chapter 1: Aurora Browse Overview.........................................................................7
What is the Aurora Browse system?.......................................................................................8
Components of the Aurora Browse system.............................................................................8
Logging in to the Aurora Browse client....................................................................................9
Overview of the Aurora Browse window..................................................................................9
Customizing the Aurora Browse window...............................................................................11
About MediaFrame status.....................................................................................................12
About Transfer Manager........................................................................................................12
Transfer options.................................................................................................................13
About roles............................................................................................................................13
Chapter 2: Search......................................................................................................15
Quick Reference: searching for assets..................................................................................16
Shortcuts to assets, locations, or searches...........................................................................17
Searching for an asset by name............................................................................................18
Searching for an exact phrase...............................................................................................18
Searching with wildcards.......................................................................................................19
Search icon reference table...................................................................................................19
Saving a search.....................................................................................................................20
About searching with filters...................................................................................................21
About favorite filters...............................................................................................................23
Creating a filter......................................................................................................................24
Filter icon reference table......................................................................................................25
About searching metadata fields...........................................................................................25
Searching with Boolean operators (AND, OR, AND NOT)....................................................27
Searching for numbers..........................................................................................................27
About noise words: words ignored in a search......................................................................28
Searching with noise words...................................................................................................28
Contents
Chapter 3: Edit...........................................................................................................29
About the clip player..............................................................................................................30
About the zoom knob............................................................................................................32
Playing an asset....................................................................................................................32
Trimming assets....................................................................................................................33
Managing proxies..................................................................................................................33
About the storyboard.............................................................................................................33
Using the storyboard.............................................................................................................34
Chapter 4: Managing Assets or Folders..................................................................35
Creating a new folder............................................................................................................36
Deleting an asset or a folder..................................................................................................36
Deleting one asset from the archive......................................................................................36
Renaming an asset or a folder..............................................................................................37
10 March 2010 Aurora Browse User Guide 5
Contents
MediaFrame character limitations.........................................................................................38
Copying an asset...................................................................................................................38
About collections...................................................................................................................39
Creating a collection..............................................................................................................39
Viewing collections................................................................................................................40
Adding assets to a collection.................................................................................................40
Modifying collections.............................................................................................................40
Chapter 5: Metadata..................................................................................................41
About metadata.....................................................................................................................42
About general metadata........................................................................................................42
Adding General Information..................................................................................................43
Adding keywords...................................................................................................................43
Adding auto-mark keywords..............................................................................................44
Adding keyframes..................................................................................................................45
Deleting keywords.................................................................................................................45
Exporting keywords as a K2 playlist......................................................................................45
Managing custom metadata fields.........................................................................................45
Using custom metadata fields...............................................................................................46
Printing metadata..................................................................................................................46
Chapter 6: Transfer....................................................................................................47
About archiving assets..........................................................................................................48
Archiving or transferring an asset..........................................................................................48
Restoring an archived asset..................................................................................................49
Partially restoring an asset................................................................................................50
Appendix A: Keyboard Shortcuts............................................................................51
Browse keyboard shortcuts...................................................................................................52
Glossary...................................................................................................................................55
6 Aurora Browse User Guide 10 March 2010
Chapter 1

Aurora Browse Overview

This section contains the following topics:
What is the Aurora Browse system?
Components of the Aurora Browse system
Logging in to the Aurora Browse client
Overview of the Aurora Browse window
Customizing the Aurora Browse window
About MediaFrame status
About Transfer Manager
About roles
10 March 2010 Aurora Browse User Guide 7
Aurora Browse Overview

What is the Aurora Browse system?

The Aurora Browse system comprises the MediaFrame server and Aurora Browse client. The MediaFrame server processes an incoming feed and simultaneously encodes it into two formats: a low-resolution format stored locally on the Network Attached Storage (NAS) unit, and a high-resolution format stored on the K2 server.
The Aurora Bro wse system creates video thumbnails and storyboards. From your PC, you can use the Aurora Browse client to mark in-points and out-points using the low-resolution media. The Aurora Bro wse system also provides a rich metadata search engine that allows you to search for assets using various criteria. It can also monitor the K2 server to create low-resolution les that do not exist, and stream live feeds.
Using the Aurora Browse system, you can archive and restore high-resolution media. The archived media is still visible from the system.

Components of the Aurora Browse system

The Aurora Bro wse system is a distributed application that runs on multiple, specialized servers.
While installations may differ in that some servers may either be absent or duplicated, a basic Aurora Browse system consists of the following:
DescriptionAurora Browse component
Aurora Browse Client
MediaFrame Server
Network Attached Storage (NAS)
Advanced Encoder (Aurora Proxy Encoder)
The users component of the Aurora Bro wse system is on your own PC. It accesses the MediaFrame server.
The central component of the Aurora Bro wse system is the MediaFrame server. It manages the other system components, manages the metadata database, and runs the web server to support the Aurora Browse client on your PC.
The NAS unit stores the low-resolution video clips and video thumbnails.
The Advanced Encoder, also known as the Aurora Proxy Encoder, creates proxy versions of high-resolution video assets that already exist or are actively being recorded on a video server , processes proxy content and extracts thumbnail images to be used for proxy identication, extracts dynamic scene detection images for storyboard creation, and renders low bitrate proxy content. The Advanced Encoder processes entirely in the digital domain.
8 Aurora Browse User Guide 10 March 2010
Aurora Browse Overview
DescriptionAurora Browse component
SmartBin Encoder
The SmartBin Encoder is a variant of the Adv anced Encoder, used for non-winking systems (non-shared storage) in a high-resolution NAS instead of a SAN.

Logging in to the Aurora Browse client

Y ou can log into the Aurora Browse client from your PC. You no longer need to access Aurora Browse via a web-based application.
Before you log in to the Aurora Browse client, make sure your administrator has set up an account on the MediaFrame server with your username and required roles.
If your PC is congured to use a web proxy and this proxy isnt av ailable, the Aurora Browse client cant connect to its server. Because using a web proxy affects performance, Grass Valley recommends not using a web proxy with Aurora Browse.
1. To log in to the application on the Start menu under Programs.
2. Select Grass Valley Aurora Browse | Aurora Browse. Aurora Browse veries your
settings before the application displays on your PC.
The Aurora Browse application displays.
NOTE: If your administrator upgrades to a later Aurora Browse client version, a dialog box displays asking you if you want to upgrade the version on your PC. You can continue on with other tasks while the upgrade is in process. You can also check for updates by selecting Check for Updates from the Help menu.
Related Links
About roles on page 13

Overview of the Aurora Browse window

The menus in Aurora Bro wse are all conte xt dependent; if you right-click on different views you can see different options depending on your location.
If you are using the default workspace, then the Aurora Browse windo w contains three main panes, or views. You can also add the Transfer Manager to your workspace.
10 March 2010 Aurora Browse User Guide 9
Aurora Browse Overview
DescriptionView
Asset Navigator view
Asset List view
Asset Details view
Transfer Manager
10 Aurora Browse User Guide 10 March 2010
Contains the Search, Explore, and Collections tab. Use the Search tab to browse logical or physical assets, the Explore tab to navigate the MDIs and their folders for physical assets, and the Collections tab to group assets together.
Lists all the assets found as a result of a search. The default limit is 50 assets, but you can increase the limit up to 500 assets returned from a search.
Describes the selected asset in detail, including the metadata, associations, and -- if the pane is full size -­all the clip player controls and the storyboard.
(Not included in the default workspace) Lists transfer jobs. You can create lters to show only transfer jobs that meet specied conditions.
Tip: You can designate a location as a favorite. This creates a shortcut folder in the Explore tab. Favorites can be local only or global so that all the users on your network can access them.
NOTE: A red dot next to an MDI indicates there is no communication with the MDI, and a green dot indicates the server is communicating with the MDI. If a red X is displayed against the MDI, the server is communicating with the MDI but the MDI is experiencing a problem.
Related Links
Customizing the Aurora Browse window on page 11 About roles on page 13

Customizing the Aurora Browse window

The Aurora Browse client can be customized to suit your individual needs.
You can choose which columns to display in the Asset List view or in Transfer Manager. Transfer Manager and the Asset List, Asset Navigator and Asset Details views are all dockable and resizable.
Aurora Browse Overview
Some examples of how you can change the Browse layout include:
Triggering the autohide feature to hide a view click on the thumbtack icon in the upper right-hand corner of the view. A tab with the view’s name on it appears on the side of the workspace. If you move the mouse to another vie w , the autohidden view disappears. Moving the mouse over the tab causes the autohidden view to appear. Clicking again on the thumbtack icon returns the view to its original location.
Hiding a view right click on the blue title bar of a view and select Hide. To bring the view back, select Window from the File menu. An unchecked view is hidden. Clicking on the view returns it to its original location.
Detaching a viewright click on the blue title bar of the view and select Floating. The view is now separate from the other Browse views. Double-clicking on the blue title bar returns the view to its original location.
Moving a view to a different location drag the blue title bar of a view. Double clicking on the blue title bar restores the view to its original location.
Changing the columns displayed in the Asset List view or in Transfer Managerright-click on one of the column names and select which columns to view.
Viewing thumbnails in the Asset List view — click the Search tab and right-click
in the Asset List view. The thumbnails option displays.
Sorting the list click on the column you want to sort by.
Change the display to thumbnail view right-click on a column name.
Y ou can sa ve your changes in a workspace (Window | W orkspace | Save W orkspace).
You can also delete a workspace or return to the default workspace.
Related Links
About MediaFrame status on page 12 About Transfer Manager on page 12
10 March 2010 Aurora Browse User Guide 11
Aurora Browse Overview
Overview of the Aurora Browse window on page 9

About MediaFrame status

The MediaFrame Status tabs, located under the Tools menu, provide about the status of the MediaFrame system, your user settings, licensing, and version information.
All this information can be saved to a log and used to help troubleshoot any issues that might arise.
component
DescriptionMediaFrame
Status & Log
Related Links
Customizing the Aurora Browse window on page 11 About roles on page 13
Lists the current status of all the interfaces between the MediaFrame server and the Aurora Browse client application on your PC. For more information on Transfer Manager, select Windows | Transfer Manager from the main menu. Detailed information on how to congure the other MediaFrame components can be found in the Aurora Browse Installation and
Conguration Guide.
Green dot: connected
Grey dot: not in use
Red dot: error
Amber dot: warning
Lists all the roles you have been licensed forLicensing Lists all your individual and global settingsUser Settings Lists the versions of all the different componentsVersions Lists the version of the Browse client applicationAbout

About Transfer Manager

Transfer Manager tracks the status of all the transfers made in your Aurora Browse system.
Some ways you can customize Transfer Manager include:
Filtering the list of transfer jobs
Specifying which columns you want displayed
Using the drop-down lists to view only transfers in specic states or queues, or transfers made by specic users
12 Aurora Browse User Guide 10 March 2010
The Refresh icon lets you reload the contents of Transfer Manager. You can also
Create, modify, or delete job transfer lters.
Related Links
Customizing the Aurora Browse window on page 11 About roles on page 13

Transfer options

When you transfer an asset, a dialog box displays with transfer options. You can edit or delete these transfer options from the main menu, under Tools.

About roles

Roles allow you to view and use different parts of the Aurora Browse/MediaFrame program.
With a Browse View license, an administrator can assign you Browse Edit, Logging, Media Manager and Transfer roles. A separate license is required for Archive or Restore roles.
Aurora Browse Overview
The following table describes the different roles you need for various tasks.
Restore role
XXXXXXBrowse for video
XXXXXXExploreMDI
custom metadata elds
assets
rename, or copy an archive and subfolders
devices for video assets
Archive Role
XArchive
Browse Edit role
Browse logging role
Browse View role
Media Manager role
XAdd or delete
XCreate, delete,
XXEdit metadata XEncode proxies
Transfer role
XLD editing
XPartially restore
archive
10 March 2010 Aurora Browse User Guide 13
Aurora Browse Overview
Not supported on Generic FTP (nearline archive)
assets
from one online MDI device to another
Related Links
Logging in to the Aurora Browse client on page 9 About MediaFrame status on page 12 About Transfer Manager on page 12 Overview of the Aurora Browse window on page 9
Archive Role
Browse Edit role
Browse logging role
Browse View role
Media Manager role
XXXXXSearch for video
Restore role
XRestore archive
Transfer role
XXTransfer assets
14 Aurora Browse User Guide 10 March 2010
Chapter 2

Search

This section contains the following topics:
Quick Reference: searching for assets
Shortcuts to assets, locations, or searches
Searching for an asset by name
Searching for an exact phrase
Searching with wildcards
Search icon reference table
Saving a search
About searching with lters
About favorite lters
Creating a lter
Filter icon reference table
About searching metadata elds
Searching with Boolean operators (AND, OR, AND NOT)
Searching for numbers
About noise words: words ignored in a search
Searching with noise words
10 March 2010 Aurora Browse User Guide 15
Search

Quick Reference: searching for assets

Follow these steps:To
search:
For logical assets MediaFrame database searches return logical assets that contain metadata and
For physical assets device searches return physical assets. If a red X is displayed against the MDI,
Using specic
such as searching for les created before a certain date.
Using only specic metadata elds
In the Asset Navigator view, under Advanced settings, select the Search in drop-down eld. Specify the MediaFrame database and press the Search button.
links to any physical assets including high-resolution media and proxy video. In the Asset Navigator view, under Advanced settings, select the Search in
drop-down eld. Specify the MDI device and press the Search button. MDI
the system is communicating with the MDI but the MDI is experiencing a problem. A red dot indicates there is no communication with the MDI, and a green dot indicates the server is communicating with the MDI.
Create a lter and use it to search: In the Asset Na vigator vie w , click the do wn arrow next to Advanced Settings. The Advanced Settings dialog box displays. Click the Add Filter icon and select the Property and Comparison criteria fromcriteria, the drop-down lists. Click OK to add the newly created lter to the acti ve lter list. Press the Search button.
Notes: You can create an unlimited number of lters and save them as part of a search. You can use lters as independent search criteria or use them together with a text search. If more than one lter is dened, an AND operator is implied between them.
Under Adv anced Settings, select the MediaFrame database or an MDI de vice. In the Fields drop-down list, check the eld or elds to search on and press the Search button.
Using text or numbers in the name of the asset
Using text or numbers in the metadata elds of the asset
Related Links
Enter the search criteria in the Asset Name text eld and press the Search button.
Notes: Do not use wildcards or quotation marks in the Asset Name te xt eld. Do not enter more than one word unless you are searching for an exact match of the multiple words and spaces.
Enter the search criteria in the Asset Metadata text eld and press the Search button.
Notes: You can use wildcards or quotation marks in the Asset Metadata text eld. If you enter more than one word or phrase, the OR operator is implied unless you specify otherwise. If you are searched for numbers in a number eld, create a lter.
Searching with noise words on page 28 Searching with Boolean operators (AND, OR, AND NOT) on page 27
16 Aurora Browse User Guide 10 March 2010
Searching for numbers on page 27 Searching for an asset by name on page 18 Searching with wildcards on page 19 Searching for an exact phrase on page 18 Saving a search on page 20 Creating a lter on page 24 About favorite lters on page 23 About searching with lters on page 21 About noise words: words ignored in a search on page 28 About searching metadata elds on page 25

Shortcuts to assets, locations, or searches

Follow these steps:To do this
task:
Search
Create a collection for
used assets can make it private or shared, temporary or permanent. Temporary
Create a shortcut to
used assets your collection. Notes: Putting an asset into a collection does not move the
Create a shortcut to a
used folder helpful when you want to archive an asset to that folder. Global changes
Find a saved search or return to the default search
Select the Collections tab. Select File | New Collections or press Ctrl + N. Enter the collection information and click OK. Notes: You can create collections for logical or physical assets. When you create a collection, youfrequently
collections are deleted when you close your Browse session. In the list of assets, right-click on the asset you want to add to your
collection. Select Add to collection and specify the collection or create a new collection. To view the asset, click the Collections tab and click onfrequently
asset; it creates a reference that points to the original asset. Therefore, deleting a collection does not affect the assets that were inside the collection bin. If you see a red X next to an asset reference, Browse was unable to retrieve information about that asset. The asset might have been deleted.
Select the Explore tab and navigate to the folder you want to create a shortcut for. Right-click on the folder and select Add to Favorites or Add to Global Favorites. Notes: Creating a shortcut to a frequently used folder is alsofrequently
are saved to the server when you close down your Browse session. Other users need to open a new Browse session before they can see the changes.
Click the drop-down arrow belo w Asset Navigator (immediately below the File menu) and select the search you want to use.
Find the location of a physical asset
Related Links
10 March 2010 Aurora Browse User Guide 17
If you have a logical asset with a physical asset associated with it, and you want to quickly nd which MDI device holds this asset: Right click on the physical asset name and select Synchronize. The Explore tab appears in the Asset Navigator view with the folder highlighted.
Search
Searching with noise words on page 28 Searching with Boolean operators (AND, OR, AND NOT) on page 27 Searching for numbers on page 27 Searching for an asset by name on page 18 Searching with wildcards on page 19 Searching for an exact phrase on page 18 Saving a search on page 20 Creating a lter on page 24 About favorite lters on page 23 About searching with lters on page 21 About noise words: words ignored in a search on page 28 About searching metadata elds on page 25

Searching for an asset by name

Do not enter more than one word in the Asset Name text eld unless you w ant to nd both words exactly as typed with spaces.
NOTE: The Asset Name eld does not recognize quotation marks.
To search for an asset by name, enter text or numbers in the Asset Name text eld and click the Search button.
Results are returned from assets that contain the search term in the name of the asset, even if it is a fragment of the name.
Related Links
About favorite lters on page 23 About searching with lters on page 21 About noise words: words ignored in a search on page 28 About searching metadata elds on page 25 Shortcuts to assets, locations, or searches on page 17 Quick Reference: searching for assets on page 16 Filter icon reference table on page 25 Search icon reference table on page 19

Searching for an exact phrase

How you search for an exact phrase depends on whether you’re entering the search term in the Asset Name or the Asset Metadata text eld.
NOTE: The Asset Name eld does not recognize quotation marks.
If you search within the Asset Metadata text eld, enter the phrase in quotation marks.
18 Aurora Browse User Guide 10 March 2010
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