Genee World Virtual G Pad User Manual

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ClassComm VirtualG-Pad

User Guide

Revision 1.2

September 2011

Contents

CD Contents: ................................................................................................................................... 3

Minimum System Requirements: ................................................................................................... 3

Step 1 – Software Setup ...................................................................................................................... 4

Step 2 – Mapping a PowerPoint Presentation using Slide Mapper .................................................... 5

Step 3 - Adding a mapped presentation into ClassComm Resources ............................................... 11

Step 4 – Create a class ...................................................................................................................... 13

Step 5 – Setting up the Virtual G-pad session ................................................................................... 23

Step 6 – Virtual G-Pad – Participant Virtual handset ........................................................................ 30

Step 7 – Viewing Reports and Charts in ClassComm ........................................................................ 38

FAQ .................................................................................................................................................... 41

1 – I have forgotten/lost my license details. What can I do?....................................................... 41

2 – Which browsers can I use to run the Virtual G-Pad? .............................................................. 41

3 – Where do I get the Virtual G-Pad app from? .......................................................................... 41

4 – How do I transfer a mapped presentation between computers without re-mapping? ......... 41

5 – How do I backup and restore in ClassComm ........................................................................... 41

6 - Can I install and run ClassComm from a Server across a network? ......................................... 42

CD Contents:

 ClassComm 5.exe – Main Software  Sample Content – Includes UK content for Genee Pads, IQ Pads and Pebble Pads.

PowerPoint Plug-in – Plug-in that adds the Slide Mapper module to MS PowerPoint. You can then map your quizzes/presentation directly within MS PowerPoint ready for use in ClassComm.

 Backup/Restore tool For existing customers upgrading from an older version of ClassComm.  Quick Start Guide

Minimum System Requirements:

 Processor: Pentium III 450 MHz processor (1 gigahertz (GHz) Pentium processor

recommended)

 Memory: 256 MB (512 MB or above recommended)  Display: 800 x 600, 256 colours (Recommended: 1024 x 768 high colour, 32-bit)  CDROM Drive: 4x or faster  HDD: 300MB free hard drive space for basic installation – 500 MB hard drive space required

for curriculum sample content

 Microsoft.Net Framework 4.0 (included in installer)  Microsoft® PowerPoint 2003 or above (2007 or 2010 recommended)  Adobe Flash player version 9 (included in installer)  Operating System: Windows XP, Windows Vista and Windows 7 Compatible (Please contact

technical@geneeworld.com for information on 64bit OS compatibility

Step 1 – Software Setup

1 – Insert the disk and double-click ClassComm.exe. This will open the ClassComm installation menu screen:

2 – Click the “ClassComm Installation” option to install the main application. Follow on screen instructions to complete the installation.

3 – Click “Sample Content” to select and install the required sample educational content which contains fully mapped PowerPoint presentations. (Optional)

4 – Install the “Power Point Plug-in” module. This will add the Slide Mapper to MS PowerPoint allowing for presentation mapping.

5 – The “Backup and Restore” option allows users to take a Backup from older ClassComm installations and then restore these settings into the latest ClassComm software. (Optional Step).

6 – Launch ClassComm from the Desktop icon...

Step 2 – Mapping a PowerPoint Presentation using Slide Mapper

The process of mapping presentations associates each slide in your PowerPoint resource with one of the following slide mapping options:

1. INFORMATION – Information slides have no question data associated with them. They are used

for informational purposes only.

2. TRUE/FALSE – Use for True or False type question slides.

3. YES/NO – Use for Yes or No type question slides.

4. MULTIPLE MARK – Use this option for multiple choice questions that have more than one

correct answer. With multiple mark slides, the answer options from the slide must be specified

so that they can be displayed within the student Virtual G-Pad correctly.

5. MULTIPLE CHOICE – Multiple choice slides can have the choices set as text or numeric with a

single correct answer. With multiple choice slides, the answer options from the slide must be

specified so that they can be displayed within the student Virtual G-Pad correctly.

6. SEQUENCE – Sequence slides are used when you have a slide that has a number of phrases,

words or numbers that need to be put into the correct order by participants.

7. NUMERIC – Numeric answer question slides.

8. TEXT - Text answer questions.

9. LIKERT SCALE – The Likert scale slide type is used when there is no right or wrong answer. They

can be used gather opinion/views on a subject and as a type of survey research tool. Choose the

default scale or create up to 5 custom likert scales. Also, a Text(essay) option is available for

opinion type questions.

10. E-Vote – Voting slide that accepts 3 responses only – YES, NO or ABSTAIN.

The slide Mapper is a simple way to map your slides within PowerPoint ready for use with the VirtualG-Pad software. Follow the steps below to map a presentation slide:

1. Select the Slide Type.

2. Select the No. Of Choices if the slide Type is

Multiple Choice/Mark or Sequence. For other slide types this option will not be available or set by default in the case of Likert Scale.

3. Select Response Type – Option available for

Multiple Choice/Mark and Sequence. Select Text to label choices with alpha characters and Numeric to label choices as numbers. (Max 6 choices available i.e. A-F or 1-6).

4. Enter the correct answer

5. Highlight the question text from the

PowerPoint slide and click the Q+ button to add the question. This will then appear on the reports in ClassComm.

6. Options –This will be enabled for Multiple

Choice, Multiple Mark and Sequence slides. Highlight the answer choices from the PowerPoint slide and click the ADD button. To confirm that the correct choices have been set, click VIEW.

Repeat the above steps for all the question slides in the presentation and SAVE the PowerPoint file.

Note: The following Slide Mapper features are not required for Virtual G-Pad presentations – Text answers, answer slide and chart object – They are for the Genee World hardware response systems (Genee Pads, IQ Pad and Pebble Pad) Contact

technical@geneeworld.com for further information.

Example of a Mapped multiple choice slide

Below is a simple Multiple Choice slide with 4 answer options...

To map this slide correctly using the Slide Mapper, follow these steps:

1. Slide Type is “Multiple Choice”

2. No. of Choices is set to “4”

3. Response Type is “TEXT” (since options are labelled A-D. If they were labelled 1-4, Numeric

would need to be selected)

4. Answer is “4” from the drop-down since D-China is the correct answer (at the time of

writing).

5. Answer Colour (not necessary for Virtual G-Pad but keep as default Green)

6. Question – Highlight the question text from the slide “Which of the following countries has

the largest human population?” and then click the Q+ button on the slide mapper. Click YES

on the confirmation message and the text will be added to the Question box.

Select the answer options text from the slide and click the ADD button. Note: Use the PowerPoint Numbering Library/bullet point options to create the Text/Numeric labels for answer options on the slide. This will ensure correct display within the Virtual G-Pad browser/mobile device.

7. Options – Select/highlight the answer options from the slide and click the ADD button in the

Options area of the slide Mapper. Click on VIEW to confirm the answer options...

8. Images related to questions can be displayed on the Virtual G-Pad to enhance the

presentation. To do this, the image must first be added to the power point slide and can be no larger than 500KB. In this example, a map of the world has been added to the power point slide. Select it so it is highlighted and then click on the “Image” button:

Highlight the image from the slide and click the IMAGE button. Note that the image size is limited to 500KB

9. To Preview what the final Virtual G-Pad will look like within a browser or on a mobile device,

click the “View” button:

10. That’s it. The slide has been mapped ready for use within ClassComm with Virtual G-pads.

The completed slide mapper for this presentation slide will look as follows...

Repeat the above steps for additional questions in your presentation and then save. Note that when the mapped presentation is saved, there will be an additional XML file created in the same location with same name e.g. Test1.ppt will have Test1.xml created in the same location. The xml file contains the mapping data and it is important to keep both files together to retain the mapping data.

Step 3 - Adding a mapped presentation into ClassComm Resources

From within the ClassComm application, follow these steps to add the mapped presentation created in the previous step.

1. Enter the RESOURCES area of ClassComm

2. Go to File > New > New Activity > New PowerPoint Activity.

3. The New Activity window will open.

4. Click on the Browse button and browse to the mapped, saved PowerPoint file. The file

mapping will be displayed in the New Activity window. Here is an example....

5. Click OK. ClassComm will add the presentation into the Resources tree directory.

Step 4 – Create a class

Before running a Virtual G-Pad presentation, the students must be added into the ClassComm software. This can be done either by data entry or via import of a CSV or excel file.

Method 1 – Manually Enter New Students

1. Enter the STUDENT area of ClassComm. The following screen will appear:

2. Create a new teacher by clicking the >> symbol next to the teacher drop-down box. From

the pop-up menu, select Add Teacher.

3. Enter the new teacher details and press the SAVE button. At this point, the Cancel button

will change to a CLOSE button which will exit out of the Add Teacher window.

4. Create a new Class by clicking on the >> next to the Class drop-down box and select Add

Class.

5. Enter the new class details in the Add Class window that appears and Press SAVE followed by

CLOSE. Note that the only mandatory fields are Class Name and teacher.

6. To add new students into the class, select the class from the drop-down box, click >> and

select Add Student from the pop-up menu.

7. From the Search Student window that appears, click the NEW button.

8. Enter the new student details in the Add Student Details window that appears. Note that it

is important to include an email address as this will form part of the Virtual G-Pad Login process. The only other mandatory fields are forename, surname and Handset ID. Press SAVE and then ADD to enter further new students to the class. Once all student details have been entered and saved, press CLOSE.

Method 2 – Import from CSV/Excel

To import via CSV/Excel, we need to ensure that ClassComm can recognise the fields of the spreadsheet and import them accordingly into the application database. Here is a sample excel spreadsheet with 5 columns – Forename, Surname, Handset ID, Gender and Email. These are the minimum requirements for use with the ClassComm Virtual G-Pad system

To import the above spreadsheet into ClassComm, here are the steps to follow:

1. Enter the STUDENT area of ClassComm.

2. Go to IMPORT/EXPORT > IMPORT > CSV/EXCEL

3. The Import from CSV window will open. Select the Import source type that matches the file

that holds the student details (CSV or Excel) and click the Browse button. Locate the Import Source file.

4. Select “First row is data header” if the source file has column headings. Check the “Also

import into class” option and select the class from the drop-down menu. Note that classes must be pre-created when using this option. If de-selected, the students will be imported into the MASTER LIST and can be allocated to classes as required from within the Student section of ClassComm.

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5. The Field names in the CSV/Excel file need to be matched to an index number so that they

will be recognised and imported correctly into the ClassComm software. From the sample spreadsheet below, it can be seen that the FORENAME field is the first column hence it is index 1; SURNAME is index 2 and so on.

Select Forename from the Field Name is CSV/Excel dropdown box and then select 1 from the Field Index in CSV/Excel dropdown list. Click the Add button. The data will be displayed in the table as shown in the images below:

6. When the fields have been indexed correctly, the List of selected Fields table will look as

follows:

7. Click the IMPORT button. After a short time, the following message will appear. Click OK to

proceed and then CLOSE on the Import from CSV window.

8. The student’s have now been added to the Class selected during the import process or if no

class was selected, they will be viewable in the Master List ready for addition to a class or classes.

Step 5 – Setting up the Virtual G-pad session

To work with Virtual G-pads, the controller/teacher must first create a session to which student’s can join via their web browsers.

1. From within ClassComm, enter the PRESENTATION area.

2. From the top-menu, go to Settings > Application Preferences > Use Virtual G-Pad. Check this

option. This will add the “Virtual G-Pads” menu option to the top menu bar.

3. Go to Virtual G-Pad> License Details from the top menu bar. This will bring up the “License

for Virtual G-Pad” login box as shown below. Enter your presenter email id and password here (these credentials will have been provided when the system was purchased).

4. The License details window will be displayed. Create a “Handset Password” that will be used

by all students to login to the session. Click OK.

5. Check the “Present with Virtual G-Pad” option in the presentation area as shown in image

below:

6. Select a previously created Class from the “Select Class” area (bottom-right pane) within the

Presentation section of ClassComm. Ensure that students in the class have been assigned email ids from within the student area of ClassComm (See Step 4 – Create a Class). Check the Virtual G-pads check box option next to the students that will participate in the Virtual Handset session.

7. Click on the Create Session button. A message stating “Do you want to create a Virtual G-

Pad session?” will appear. Click YES on the message box. Re-enter presenter credentials (email ID and Password) when prompted and click OK. A “Session created” message will appear – click OK.

8. Select the Communication settings as required: a. Login by ID – Not needed with Virtual G-pads – hardware response systems only. b. Anonymous Login – This is a special type of login option. Selecting this option will

require you to create a new Anonymous class (in the right-pane) and save it. This class can then used to present an activity anonymously. Students only need to know the password set by the teacher to log on to the Virtual G-pad – no email id is necessary.

c. Single response per handset – accepts first answer only if checked. d. Student Feedback – Informs student whether they answered correctly/incorrectly

with a tick/cross appearing on the Virtual G-pad when an answer has been sent. Also, when the presentation ends, the results page on the virtual handset will show whether each response sent by students is correct/incorrect on the results grid.

e. Auto-response taken – as soon as question appears on the Virtual G-pad, the

student will be able to send response. With this option de-selected, the presenter must first “play” the question before response’ will be accepted.

f. Show if threshold is below: if the percentage of correct responses falls below the

threshold set, the presenter will be shown a “Below Threshold” message.

9. Select the activity/resource that will be presented from the Select Activity area (top-left) and

click on the Present Activity button. At this point, ClassComm will minimise and the PowerPoint Presentation will open with the response bar and Presentation toolbar ready to take responses from virtual G-Pads.

Response Bar

Presentations Toolbar

1 - Presentation Toolbar – This is used to control the presentation, view/hide answers, show charts and so on. Below are two images of the presentation tool bar – on the left is the initial state of the toolbar when it is in recording mode – at this point, the participant’s are able to respond via the handsets and the response bar cells will light up orange to indicate that a valid response has been recorded. It is important to note that the 5th button down on the presentation toolbar is a RED STOP button. This indicates that the software is in recording mode (i.e. ready to accept Virtual G-pad

responses). If it is a GREEN PLAY button, no responses’ will be taken until it is pressed – The green play button will only be available when the “Auto Response Taken” option is de-selected from

within the Presentation settings area prior to running the activity.

Note that in Information type slides, only the “Next” button is available as no responses are expected for Information questions.

PICK STUDENT

VIEW RESULTS SUMMARY CHARTS

REPLAY QUESTION

VIEW GAME

VIEW REGISTER

START/STOP TAKING RESPONSES

SHOW/HIDE ANSWERS

NAVIGATE SLIDES

END PRESENTATION

Question Type

Responses Received

Question No.

Response Type

Active

Hardware

Handsets

Cells light up when a valid response is sent. Click on individual cells to view responses

The response bar gives the presenter a snapshot of the responses received from the Virtual G-pads. It can be manually re-sized and also docked to different sides of the screen by dragging it to the edges of the screen.

10. Once Presentation is completed, presenter will return to the presentation area of

ClassComm. Here the session can be closed by clicking “Stop Session”. Once session is

stopped, participants will no longer be able to review the feedback charts on their Virtual GPad.

Step 6 – Virtual G-Pad – Participant Virtual handset

Participants will need to navigate to http://www.virtualg-pad.co.uk/ from a web browser (It is recommended that you use the latest version of your chosen browser) Disable all pop-up blockers or enable pop-ups for this URL. The following Login page will be displayed:

Alternatively, download the Virtual G-Pad app, free from the iTunes app store and use an iPhone, iTouch or iPad to login to the session:

1. Enter username in email format as entered in the student/participant area of ClassComm.

Enter the Handset Password. This will have been set by the teacher/Presenter. If prompted, enable pop-ups from this site when using web browsers. NOTE: If running an Anonymous login presentation, only the password is required.

2. The Virtual G-Pad will appear ready for use:

iPad Login Screen

Answer Options will be displayed in the bottom half of the Virtual G-Pad.

Username, Test name and date are displayed at the top of the Virtual G-Pad.

Note: When answering questions only certain questions will require the

“send” button to be pressed. Text, Numeric, Multiple Mark and

Sequence type questions will require the send button to be pressed.

True/False, Yes/No, Single Multiple choice, Likert scale and e-vote will not require the send button to be pressed as the selected answer will be transmitted in real time.

Click on Show Image to toggle between the image and question.

Right/Wrong feedback will be displayed here if enabled by the Presenter.

Sent response is displayed here.

To change/modify your response: Use the Clear button for Text, Numeric, Multiple Mark and Sequence type questions and then re-enter your answer and press Send.

For all other question types, simply click on the answer option that you wish to change to.

3. If an image has been mapped, use the “Show Image” button to toggle between the image

and the question. Press the relevant answer option to send your response:

1 Group Results – A score ordered table of results (%). Active participant will be highlighted in grey colour for easy identification of their position within the group.

4. Once a presentation has been successfully completed, Participants will have an opportunity

to review their individual results and the group standing using 3 feedback options. Note: These review charts are only available whilst the session is open. Once the presenter stops the session from within ClassComm, a “Session is Closed” message will appear.

2 - Your Response – A table showing each question, active participants’ response and the correct answer.

3 - Ranking – Shows a bar chart with % score of the top 5 performers in the group. Use the show/hide legend button to display graph full screen or with the legend showing.

Participants can log out once presentation is complete.

Select/de-select the charts you wish to show/hide on the Virtual G-Pads.

IMPORTANT: You can select whether or not to display the Group Results and/or Top 5 Ranking chart on the Virtual G-Pads. To do this go to Settings > Application Preferences > Virtual G-Pad:

Step 7 – Viewing Reports and Charts in ClassComm

To view reports, go to the REPORTS section of ClassComm. On the left-hand side of the interface is the report settings panel – see following image.

REPORT SETTINGS

From the report settings panel, you can select the presentation and report type for any saved record assessment presentations. By default, the last completed/saved presentation details will be input in the

report settings. Simply click on “Generate Report” to view the reports.

1 – “Report For” area - From here select whether the report you wish to view is from a Standard (existing class) presentation, Ad Hoc class presentation or Anonymous Class Presentation. Under each of these class types, it is possible to perform a spontaneous presentation. If it is a spontaneous presentation you wish to view, select the Class type from standard, Ad hoc, anonymous and then check the spontaneous box as well.

2 – “Select Report Type” – Currently ClassComm offers 6 Reports as shown. Simply check the option for the report you wish to view.

3 – “Report Settings” - Select the Class, Teacher and Test from the drop-down boxes. The Student option is only available when the report selected is either Student Report A or Student Report B as these are individual student reports.

4 – Once the above options have been selected, click “Generate Report” to view the report.

The report will open in the right-hand pane of the interface. Note that all of the reports can be exported into one or more of the following formats by clicking the downarrow on this icon:

Export formats:

 PDF  HTML  MHT  RTF  Excel  CSV

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CHART SETTINGS

From the chart settings panel, you can select the presentation and report type for any saved record assessment presentations.

1 – “Chart For” From here select whether the chart you wish to view is from a Standard (existing class) presentation, Ad Hoc class presentation or Anonymous Class Presentation. Under each of these class types, it is possible to perform a spontaneous presentation. If it is a spontaneous presentation chart you wish to view, select the Class type from standard, Ad hoc, anonymous and then check the spontaneous box as well.

2 – “Chart Type” – Currently ClassComm offers 5 charts as shown. Simply check the option for the chart you wish to view.

3 – “Chart Settings” - Firstly select either a Class Chart or Student Chart. Then select the Class, Teacher and Test from the dropdown boxes. .

4 – Once the above options have been

selected, click “Show Chart” to view the

chart.

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FAQ

1 – I have forgotten/lost my license details. What can I do?

Please contact technical@geneeworld.com with details of date of purchase, school name, contact name and telephone number.

2 – Which browsers can I use to run the Virtual G-Pad?

Currently, testing has been done with Internet Explorer, Mozilla Firefox, Google Chrome, Safari and Opera.

3 – Where do I get the Virtual G-Pad app from?

Currently, the Virtual G-Pad app is freely available from the iTunes app store and is compatible with iTouch, iPhone and the iPad. Simply search for “Virtual G-Pad”. Android and blackberry apps are in development and will be available soon. Contact technical@geneeworld.com for the latest update on app development.

4 – How do I transfer a mapped presentation between computers without re-mapping?

When you map a PowerPoint Presentation and save it, an associated XML file will also be created and saved to the same location as the original PowerPoint file. The XML file contains all the mapping data. When transferring mapped presentations, both the PowerPoint file and the XML must be transferred together to retain mapping data.

A quick way to transfer mapped, PowerPoint activities is to use ClassComm’s built in Import/Export Feature. When in resources area of ClassComm, select the presentation/s or yellow folder you wish to export and go to Import/Export from the top menu bar. Select the presentation to export from the new window that opens and choose the location to save the exported file to. The file will export in a zipped file format. This zipped file can then be imported into ClassComm on other computers.

5 – How do I backup and restore in ClassComm

The backup and restore utility allows you to take a snapshot of your ClassComm setup (activities, test results, students etc) and then restore these onto an alternative ClassComm installation.

Backup

Go to Tools > Backup. This will open the backup/restore utility. From here you can choose to backup Resources and/or Student Data. Resources are the PowerPoint activities and Student data includes reports, charts, students and classes. Once the backup options have been set, browse to a location to save the backup file to and then click OK on the utility interface. The backup will start and when completed, the backup/restore utility will close.

Restore

Go to Tools > Restore. ClassComm will close and the backup/restore utility will open. Select the restore options and browse to the location of a saved ClassComm_Bkup_[datestamp].zip file. Click OK and the restore will begin. NOTE: A restore OVERWRITES current ClassComm resources/student data with the contents of the backup file.

6 - Can I install and run ClassComm from a Server across a network?

Currently, ClassComm is a desktop application designed to be installed and run from a Teacher/presenter PC. It cannot be run centrally from a server. An MSI version of ClassComm is available for easy deployment across a network. Please contact technical@geneeworld.com for further details.