GAI-Tronics 300 User Manual

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Pub. 42004-438K

GAI-TRONICS® CORPORATION

A HUBBELL COMPANY

300 Series Emergency Telephone

Manual

T ABLE OF C ONTENTS

Confidentiality Notice .....................................................................................................................1

Product Overview ............................................................................................................................1

Telephones ............................................................................................................................................... 1

Telephone Management Application (TMA) ....................................................................................... 5

Standard Operation .........................................................................................................................6

Emergency Call Operation ..................................................................................................................... 6

Non-Emergency Call Operation ............................................................................................................ 6



Non-Emergency Assistance Operation (Model 396-00x) ..................................................................... 7

Receiving a Call ....................................................................................................................................... 7

Disconnecting a Call ............................................................................................................................... 7

Location Identification Code Dialing .................................................................................................... 7

Installation ......................................................................................................................................8

Safety Guidelines ..................................................................................................................................... 8

General Installation Guidelin es ............................................................................................................. 9

Security Hardware .................................................................................................................................. 9

Conduit Installation Details ................................................................................................................... 9

Models 393-00x, 393AL-00x, and 394AL-00x ..................................................................................... 11

Models 397-00x, 396-00x, 398-00x and 392-001 ................................................................................. 13

Stanchion or Flush-Mount Applications ............................................................................................................. 13

Retro-fit Models .............................................................................................................. ...................... 16

External Power for -003 and -004 Models .......................................................................................... 20

Connecting a Model 530 Series Strobe ................................................................................................ 20

Setup ..............................................................................................................................................21

Hardware Configuration ...................................................................................................................... 21

Auto-answer Configuration ................................................................................................................................ 21

Polarity Configuration ........................................................................................................................................ 21

DTMF Gain Select Configuration ....................................................................................................................... 21

GAI-Tronics Corporation 400 E. Wyomissing Ave. Mohnton, PA 19540 USA

610-777-1374  800-492-1212  Fax: 610-796-5954

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300 SERIES EMERGENCY TELEPHONE MANUAL

Password Enable Configuration .......................................................................................................................... 22

Command Select Configuration .......................................................................................................................... 22

Low-Power Mode Configuration ........................................................................................................................ 22

Hardware Settings ............................................................................................................................................... 22

Auxiliary Outputs ................................................................................................................................. 23

Extreme Cold Temperature Option .................................................................................................... 24

Voice Annunciation Option .................................................................................................................. 25

Initial Recording ................................................................................................................................................. 25

Change Recorded Message ................................................................................................................................. 26

Voice Annunciation Activation .......................................................................................................................... 27

Auxiliary Output Control ..................................................................................................................... 28

Standard Mode Programming ......................................................................................................30

Set-up Sequence .................................................................................................................................... 30

Remote ................................................................................................................................................................ 30

Local ................................................................................................................................................................... 30

Programming Sequence ........................................................................................................................ 31

Password Disabled Programming ....................................................................................................... 31

Programming Sequences ...................................................................................................................... 32

Dialing Options ................................................................................................................................................... 32

Password Protection ............................................................................................................................................ 34

Auto-Answer Alert Feature ................................................................................................................................. 34

Off-Hook Ringing ............................................................................................................................................... 35

Disconnect Options ............................................................................................................................................. 36

Americans with Disabilities Act (ADA) Programming ...................................................................................... 37

Extended Strobe Operation (Requires External Power Supply).......................................................................... 37

Output 4 Control Setup ....................................................................................................................................... 38

Early Microphone Option ................................................................................................................................... 39



SMART Mode Programming........................................................................................................41

Maintenance ..................................................................................................................................41

Battery Replacement (Voice Annunciation Option Only) ................................................................. 41

Service .................................................................................................................................................... 41

Preventive Maintenance for Flush-Mount Phones............................................................................. 41

Cleaning .............................................................................................................................................................. 41

Prevention ........................................................................................................................................................... 41

Specifications ................................................................................................................................42

GAI-Tronics Corporation 400 E. Wyomissing Ave. Mohnton, PA 19540 USA

610-777-1374  800-492-1212  Fax: 610-796-5954

ISIT WWW.GAI-TRONICS.COM FOR PRODUCT LITERATURE AND MANUALS

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GAI-TRONICS® CORPORATION

A HUBBELL COMPANY

300 Series Emergency

Telephone Manual

Confidential ity Notice

This manual is provided solely as an operational, installation, and maintenance guide and contains sensitive business and technical information that is confidential and proprietary to GAI-Tronics. GAITronics retains all intellectual property and other rights in or to the information contained herein, and such information may only be used in connection with the operation of your GAI-Tronics product or system. This manual may not be disclosed in any form, in whole or in part, directly or indirectly, to any third party.

Product Overview

Telephones

RED ALERT® 300 Series Emergency Telephones have been designed for maximum environmental sustainability, high audio quality and unparalleled monitoring capability. In addition to providing handsfree, two-way communications, a RED ALERT activate up to two peripheral devices, and let you know when it is experiencing problems. When used with our TMA (Telephone Management Application) software, RED ALERT system test and maintenance time while greatly decreasing liability issues associated with undetected, faulty equipment. All models are weatherproof rated Type 3R.

All RED ALERT Telephone) Technology. This leading-edge technology becomes active only when connected to GAITronics TMA (Telephone Management Application) software for system monitoring. The actual operation of the RED ALERT installed. With TMA installed, the telephones will be polled and will report their health status. Without TMA installed, no polling (or data collection) will occur.

RED ALERT both physical and operational characteristics. Each Emergency Telephone includes a Braille label for vision-impaired individuals for identifying the “emergency” functions of the telephone and a visual CALL

RECEIVED WHEN LIT LED for hearing-impaired individuals. The LED will flash when either the HELP or CALL (if equipped) buttons are depressed. The LED will become a steady illumination when

the call has been answered. This LED will remain illuminated until the call has been terminated.

Emergency Telephone models incorporate SMART (Self-Monitoring and Reporting

Emergency Telephone is the same regardless of whether or not TMA is

Emergency Telephones also comply with the Americans with Disabilities Act (ADA) in

telephone can tell you its location, report call activity,

telephones will reduce

GAI-Tronics Corporation 400 E. Wyomissing Ave. Mohnton, PA 19540 USA

610-777-1374  800-492-1212  Fax: 610-796-5954

ISIT WWW.GAI-TRONICS.COM FOR PRODUCT LITERATURE AND MANUALS

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300 SERIES EMERGENCY TELEPHONE MANUAL PAGE 2 of 45

The HELP push button on each emergency telephone can be programmed to dial three different telephone numbers. These include a primary telephone number and two “rollover” telephone numbers. In the event an emergency call cannot connect to the primary telephone number (i.e., a busy signal or no answer), the emergency telephone will automatically dial the first rollover number. If the first rollover number is busy or no answer, the telephone will automatically dial the second rollover telephone number.

All RED ALERT

Emergency Telephones are line-powered and can be connected to any of the following

networks:

 Central Office (C.O.) line to the Public Switched Telephone Network (PSTN)

 24 V dc or 48 V dc analog station port of a Private Branch Exchange (PBX), Private Automatic

Branch Exchange (PABX), or Key Service Unit (KSU).

OTE: Connection to pay telephone extensions or shared service (party) lines should be avoided.

Each telephone requires a minimum line current of 24 mA for proper operation. For operation below

−4º F (−20° C), GAI-Tronics offers an Extreme Cold Weather Option that includes a plug-in power supply (120 V ac required). This option will allow operation to −40° C.

The RED ALERT

Emergency Telephones provide the flexibility to address a diverse range of applications. A wide variety of functions can be achieved by altering the configuration data stored in the telephone’s non-volatile memory. These configuration options include:

 Pre-programmed auto-dial telephone numbers

 Call termination method (automatic or manual)

 Maximum call duration

 Answering options

Values for these functions are initially programmed during factory testing. These settings can be changed remotely from a touch-tone telephone, manually (with an integral or portable keypad), or via TMA. Emergency auto-dial telephone numbers are typically programmed in accordance with existing security plans. Most applications will require very little additional programming, as factory defaults are typically sufficient.

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300 SERIES EMERGENCY TELEPHONE MANUAL PAGE 3 of 45

The following RED ALERT

Model Description

300 Series Telephone models are detailed in this manual:

Flush-Mount Telephone with a heavy-gauge, brushed stainless steel front panel; includes

CALL (off-hook) push button and a 12-button Braille keypad. This telephone is simply

392-001

a rugged, hands-free telephone and is not intended for emergency use. It can,

however, still be used in a TMA controlled system.

393-00x

393AL-00x

Surface-Mount Emergency Telephone housed in a glass-reinforced polyester enclosure;

includes a

HELP autodial push button.

Surface-Mount Emergency Telephone housed in a cast-aluminum enclosure painted

safety yellow; includes a

Surface-Mount Emergency Telephone housed in a cast-aluminum enclosure painted

394AL-00x

safety yellow; includes a button Braille keypad.

396-00x

397-00x

Flush-Mount Emergency Telephone with a heavy-gauge brushed stainless steel front

panel; includes a

HELP autodial push button and an ASSISTANCE autodial push button.

Flush-Mount Emergency Telephone with a heavy-gauge brushed stainless steel front

panel; includes a

HELP autodial push button.

Flush-Mount Emergency Telephone with a heavy-gauge brushed stainless steel front

397-00xCB

panel designed to retrofit a Code Blue flush-mount telephone (six-hole); includes a HELP autodial push button.

Table 1. Model Chart

HELP autodial push button.

HELP autodial push button, a CALL (off-hook) button and a 12-

Flush-Mount Emergency Telephone with a heavy-gauge brushed stainless steel front

397-00xRT

panel designed to retrofit a Ramtel flush-mount telephone (six-hole); includes a HELP autodial push button.

Flush-Mount Emergency Telephone with a heavy-gauge brushed stainless steel front

397-00xTP

panel designed to retrofit a Talk-A-Phone flush-mount telephone (six-hole); includes a

HELP autodial push button.

Flush-Mount Emergency Telephone with a heavy-gauge brushed stainless steel front

398-00x

panel; includes a

HELP autodial push button, a CALL (off-hook) button and a 12-button

Braille keypad.

Flush-Mount Emergency Telephone with a heavy-gauge, brushed stainless steel front

398-00xCB

panel designed to retrofit a Code Blue flush-mount telephone (six-hole); includes a autodial push button, a

CALL (off-hook) button and a 12-button Braille keypad.

Flush-Mount Emergency Telephone with a heavy-gauge, brushed stainless steel front

398-00xRT

panel designed to retrofit a Ramtel flush-mount telephone (six-hole); includes a HELP autodial push button, a

CALL (off-hook) button and a 12-button Braille keypad.

Flush-Mount Emergency Telephone with a heavy-gauge, brushed stainless steel front

398-00xTP

panel designed to retrofit a Talk-A-Phone flush-mount telephone (six-hole); includes a

HELP autodial push button, a CALL (off-hook) button and a 12-button Braille keypad.

Code Blue is a registered trademark of Code Blue Corporation. Ramtel is a registered trademark of Ramtel Corporation Talk-A-Phone is a registered trademark of Talk-A-Phone Co. RED ALERT

Telephones are available with two different factory-installed options (or both options

installed). These options are:

HELP

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300 SERIES EMERGENCY TELEPHONE MANUAL PAGE 4 of 45

Voice Annunciation Option allows local or remote speech programming for location identification

purposes, instructions, or any other desired messaging requirement. The message can be programmed locally at the telephone or remotely via dial-up. The recorded message will be activated when the called party transmits a DTMF command.

Extreme Cold Weather Option allows the telephone to operate in temperatures as low as −40° C

(standard operating temperature is −20° C). This option includes a plug-in power supply and non-tactile (non-moveable)

HELP and/or CALL (if equipped) push buttons.

All RED ALERT

Telephones are ordered for standard operation (no options) by using a “-001” suffix (example: 393-001 or 397-001CB). Telephones with factory-installed options are ordered based on the following chart.

Table 2. Option Model Chart

Option Suffix Description

-002 or -002xx Voice Annunciation Option, factory-installed (examples: 393-002 or 397-002CB)

-003 or -003xx

-004 or -004xx

Extreme Cold Temperature Option, factory-installed (examples: 393-003 or 397-003CB

Voice Annunciation and Extreme Cold Temperature Options, factory-installed (examples: 393-004 or 397-004CB)

Each RED ALERT

Telephone is capable of providing two isolated control outputs in the form of a dry (volt-free) contact closure rated at 125 mA. One output is controlled by the telephone’s emergency call activation and the other is remotely controlled by a called party activation DTMF code.

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300 SERIES EMERGENCY TELEPHONE MANUAL PAGE 5 of 45

Telephone Management Application (TMA)

GAI-Tronics’ TMA software is a maintenance data collection and reporting tool that allows users to view and report the health of the RED ALERT

Emergency Telephones. RED ALERT® Telephones can function with or without the TMA software application installed. The decision to use TMA can be made at any time and is not needed for telephone operation. Installation of TMA is not required until system monitoring is desired.

When used with TMA, each telephone will typically be polled to determine the health of the unit and report the following:

 Stuck push buttons

 Microphone failure

 Speaker failure

 Microprocessor health

 Line interrupt (power)

 Low battery life (Voice Annunciation option only)

The basic TMA package (Model 12509-037) includes a single line transceiver for polling a single telephone at a time. With each telephone requiring approximately 90 seconds to relay its health status to TMA, the ability to poll multiple telephones simultaneously may become very important in larger systems. A TMA expansion kit (Model 12509-036) is available and is required for each additional connected telephone line, with a maximum of eight lines allowed. This allows a maximum of eight telephones to be polled simultaneously. A dedicated PC is strongly recommended for TMA operation.

A dedicated telephone line per RED ALERT “polling” operation. Although it is not recommended, RED ALERT

Telephone is required when using TMA in its typical

Telephones can share a telephone line with the understanding that if two or more telephones are put into use simultaneously, the line current could drop sufficiently to disconnect the telephone call completely. This will depend on the line current, the length of the cable run, and the condition of the telephone cable. When sharing a telephone line using TMA, the telephone must be scheduled to “call-in” instead of being polled by TMA.

TMA users can schedule auto-dial maintenance calls to alert maintenance personnel of any unusual sensor or fault conditions that exist. RED ALERT maintenance call when certain sensor events are discovered. Access to the RED ALERT

Telephones can also be programmed to generate an auto-dial

Telephone settings is restricted through the use of the maintenance access PIN, which should be disclosed only to trained maintenance personnel.

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300 SERIES EMERGENCY TELEPHONE MANUAL PAGE 6 of 45

Standard Operation

Four types of telephones are described in this manual:

 Single emergency push-button operation (autodial)

 Emergency push button and call push button with keypad

 Emergency push button and assistance push button (both autodial)

 Call push button with keypad (hands-free standard telephone operation)

This section describes the general operation of each telephone type.

Emergency Call Operation

NOTE: Applicable to telephones equipped with a HELP push button.

1. Press the

HELP push button to place an immediate call to a pre-programmed emergency telephone

number; typically a security office, campus police, or 911.

2. The C

ALL RECEIVED WHEN LIT indicator (LED) operates as follows:

 The indicator will begin to flash when the HELP push button is pressed and will light (steadily)

when the telephone detects audio after the call is answered.

- or -

 The indicator will begin to flash when the HELP push button is pressed and will light (steadily)

when the called party acknowledges receiving the call by transmitting a DTMF “#” or “*” after answering the call.

3. Two-way, hands-free conversation can now occur.

Non-Emergency Call Operation

NOTE: Applicable to telephones equipped with a CALL push button and keypad, with or without a HELP

push button.

The telephone models with keypads can also be used to make non-emergency type calls as follows:

1. Press the

2. Use the keypad to dial the desired number.

CALL push button (dial tone can be heard over the speaker).

3. Press the CALL push button upon completion of the call (hang up).

OTE: The CALL push button can be configured to auto-dial, thereby overriding the keypad dialing

feature. This operation can be used to call a central telephone number and use the keypad to make feature selections.

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300 SERIES EMERGENCY TELEPHONE MANUAL PAGE 7 of 45

Non-Emergency Assistance Operation (Model 396-0 0x)

1. Press the ASSISTANCE push button to place an immediate call to a pre-programmed assistance

telephone number; typically a dormitory, garage, or general assistance/information office).

2. The

CALL RECEIVED WHEN LIT indicator (LED) operates as follows:

 The indicator will begin to flash when the ASSISTANCE push button is pressed and will light

(steadily) when the telephone detects audio after the call is answered.

- or -

 The indicator will begin to flash when the ASSISTANCE push button is pressed and will light

(steadily) when the called party acknowledges receiving the call by transmitting a DTMF “#” or “*” after answering the call.

3. Two-way hands-free conversation can now occur.

Receiving a Call

Each RED ALERT® Telephone can be programmed to auto-answer an incoming call. When the emergency telephone extension is dialed, the unit will automatically answer, generate a pair of triple “beep” tones, and two-way, hands-free conversation can occur.

Disconnecting a Call

There are several methods by which a RED ALERT® Emergency Telephone can both manually and automatically disconnect calls. The disconnect methods include the following:

 Remote disconnect of an emergency call – Called party transmits either a “ ## ” or “ *99 ” DTMF

control command.

 Manual disconnect of an emergency call – Press the HELP push button approximately 15 seconds

after the initial activation.

NOTE: Pressing the HELP push button a second time within 10 seconds of initially activating the

call will have no effect on the telephone’s operation. This prevents an anxious or hurried user from disconnecting the call prematurely (this feature can be disabled).

 Manual disconnect of a non-emergency call – Press the CALL or ASSISTANCE button a second

time.

 Automatic disconnect:

- All calls; loop current-drop disconnect

- All calls; maximum call duration timeout (configurable from 1 minute to 4.5 hours)

- All voice calls; call progress tones (i.e., busy signal/fast busy, or reorder, tone) and, when enabled,

dial tone.

Refer to the “Programming” section of this manual for factory defaults and available options.

Location Identification Code Dialing

The Location Identification Code feature enables the called party to quickly and easily locate the source of the emergency call. When the calling individual presses the

(typically the security operator) presses the “*” button on their phone. The RED ALERT

detects the “*” signal and transmits a three-digit, DTMF, location identification code. This location code can be displayed on a customer-provided DTMF decoder/display.

Please refer to the “Americans with Disabilities Act (ADA) Programming” section on page 37.

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HELP push button, the called party

Telephone

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300 SERIES EMERGENCY TELEPHONE MANUAL PAGE 8 of 45

Installation

ATTENTION

Installation should be performed by qualified personnel and only in

accordance with the National Electrical Code or applicable local codes.

Safety Guidelines

When installing any GAI-Tronics telephone equipment, please adhere to the following guidelines to ensure the safety of all personnel:

 Do not install telephone wiring during a lightning storm.

 Electrostatic Discharge (ESD) Protection: Your telephone may have an earth ground terminal

provision. If so, ensure that it is connected to ground in accordance with all local safety regulations and the National Electrical Code (NEC). Grounding has to be ensured for safe and stable communications. Do not use long and coiled ground wires. Trim ground wires to the required length. Use a star configuration whenever possible. Please note proper grounding does not eliminate the need for lightning protection for the telephone or the telephone system.

 Install a UL Listed lightning arrestor on any telephone installed where the telephone or telephone

cable is at risk of being exposed to lightning strikes. The lightning arrestor must be installed as close to the telephone as possible to maximize the protection. It must not be installed within the enclosure supplied with the phone.

 Do not install telephone jacks in wet locations unless the jack is specifically designed for wet

locations.

 Do not touch uninsulated telephone wires or terminals unless the telephone line has been

disconnected at the network interface.

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General Installation Guidelines

As previously noted, the preferred system configuration is a dedicated telephone line per RED ALERT®

Telephone. This is an actual requirement when using TMA in its typical “polling” operation.

Although it is not recommended, a RED ALERT RED ALERT

Telephone with the understanding that if two or more telephones are put into use

Telephone can share a telephone line with another

simultaneously the line current could drop sufficiently to disconnect the telephone call completely. Additional “line sharing” or “party line” configuration issues could include sporadic telephone operation, difficulties with programming, or premature disconnection of calls. Special system features (voice mail, call waiting, etc.) could also create problems if not disabled. Successful shared line operation will depend on the line current, the length of the cable run, and the condition of the telephone cable.

OTE: A RED ALERT

N other (non-RED ALERT

Telephone should never be installed on the same telephone line as any

) Telephone type.

When sharing a telephone line using TMA, the telephone must be scheduled to “call-in” instead of being polled by TMA.

Security Hardware

All of the telephones described in this manual are vandal resistant. The front panel for each telephone covered in this manual is attached to its enclosure with security screws. A GAI-Tronics Model 233-001 Security Screwdriver or Torx T-25 security head tip (sold separately) is required for installing the telephone.

Conduit Installation Details

GAI-Tronics recommends installing telephone lines in conduit to protect against accidental damage and vandalism. To prevent moisture from entering the enclosure, we strongly recommend the following:

 Conduit should enter the enclosure from the bottom whenever possible.

 Sealed fittings should be installed at all cable entry points.

 Silicone sealant or equivalent should be applied around and inside all conduit entries to prevent

moisture ingress.

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300 SERIES EMERGENCY TELEPHONE MANUAL PAGE 10 of 45

Please refer to the examples below for the recommended conduit installation details.

Figure 1. Bottom entry conduit recommended for

non-metallic enclosures

Figure 2. Top entry conduit installation for non-

metallic enclosures (NOT recommended)

Figure 3. Bottom entry conduit installation details

for metallic enclosures

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Figure 4. Top entry conduit installation details for

metallic enclosures (NOT recommended)

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300 SERIES EMERGENCY TELEPHONE MANUAL PAGE 11 of 45

Models 393-00x, 393AL-00x, and 394AL-00x

The mounting and wiring instructions are as follows:

1. Remove the four security screws from the front

panel and set the panel assembly aside, protecting it from possible damage.

2. Position the enclosure on the mounting surface.

The enclosure provides four 0.28-inch mounting holes in a 7.0  8.5-inch hole pattern. Secure the enclosure to its mounting surface with four ¼inch diameter bolts of the appropriate length for

the surface.

OTE: When using the GAI-Tronics Model

231-001 Pole Mounting Kit, follow the mounting instructions provided in the kit.

3. For Model 393-00x only: Create a conduit access

hole using a Greenlee-type punch that is equivalent in size to the conduit diameter.

Figure 5. Model 393-00x Emergency Telephone

in a Non-Metallic Enclosure

Bottom entry is strongly recommended. Insert a conduit fitting in the access hole.

4. Install conduit as required. Refer to conduit installation details on page 10.

OTE: Use silicone sealant or equivalent around and inside all conduit entries.

5. Pull the telephone line through the conduit and into the enclosure. Connect the telephone line to the

customer-supplied telephone line surge suppressor (if applicable) and modular jack (USOC RJ11 or CA11A) provided with the unit.

OTE: The modular jack may be mounted inside the telephone. Telephone line connections directly

to TB1 are acceptable.

6. Allow the telephone a minimum of 35 seconds to initialize.

7. Using the “Setup” section of this manual,

 Configure the hardware as required. Refer to the “Hardware Configuration” section on page 21

for details.

 Adjust the audio levels, if necessary. Refer to Figure 23 for “Speaker Volume” and “Microphone

Sensitivity” potentiometer locations.

 Perform the initial programming. Refer to the “Programming” section on page 30.

8. Verify operation by calling to and from another telephone.

9. Complete the installation by attaching the front panel assembly to the rear enclosure using the four

security screws, 10–12 in-lbs. of torque recommended.

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300 SERIES EMERGENCY TELEPHONE MANUAL PAGE 12 of 45

Figure 6. Model 393AL-00x

Figure 7. Model 394AL-00x

Figure 8. Model 393-00x, 393AL-00x, and 394AL-00x Component Locations

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300 SERIES EMERGENCY TELEPHONE MANUAL PAGE 13 of 45

Models 397-00x, 396-00x, 398-00x and 392-001

Stanchion or Flush-Mount Applications

1. When mounting in a GAI-Tronics Model 234 Series Stanchion, or for flush-mount installations, the

supplied back box must be used to mount the Model 397-00x, 396-00x, 398-00x, or 392-001

Telephone. Mount the back box to the structure using appropriate hardware. Refer to Figure 13 cutout dimensions.

OTE: If mounted outdoors, the installation of a telephone line suppressor (customer-supplied) on the

telephone line is recommended.

Figure 9. Model 397-00x

Figure 11. Model 396-00x

Figure 10. Model 398-00x

Figure 12. Model 392-001

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300 SERIES EMERGENCY TELEPHONE MANUAL PAGE 14 of 45

2. Remove the tapered plug from either of the cable entry holes in the back box, and install the

telephone line and cable fitting.

OTE: Telephone line connections directly to TB1 are acceptable.

3. If using the modular jack, remove the cover, and connect the telephone line’s tip (+) wire to the green

wire on the modular jack, and the ring (-) wire to the red wire on the modular jack. Replace the modular jack cover.

4. Connect the telephone’s modular plug to a USOC RJ11 or CA11A (Canada) modular connector or (if

applicable) the telephone line suppressor. (An inline coupler is provided for use, if necessary.) Refer to Figure 13. Model 397-00x, 396-00x, 398-00x and 392-001 Mounting Details for the Model 397-

00x, 396-00x, 398-00x and 392-001 component locations.

5. Allow the telephone a minimum of 35 seconds to initialize.

6. Using the “Setup” section of this manual,

 Configure the hardware as required. Refer to the “Hardware Configuration” section on page 21

for details.

 Adjust the audio levels, if necessary. Refer to Figure 23 for “Speaker Volume” and “Microphone

Sensitivity” potentiometer locations.

 Perform the initial programming. Refer to the “Standard Mode Programming” section on page 30.

7. Verify operation by calling to and from another phone.

8. Complete the installation by attaching the front panel assembly to the rear enclosure mounting flanges

using the six supplied #10-32 security screws and washers, 10–12 in-lbs. of torque recommended.

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300 SERIES EMERGENCY TELEPHONE MANUAL PAGE 15 of 45

Figure 13. Model 397-00x, 396-00x, 398-00x and 392-001 Mounting Details

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Retro-fit Models

The appropriate RED ALERT® retrofit models can be installed in Code Blue, Ramtel, or Talk-A-Phone enclosures utilizing a six-hole mounting pattern.

1. Remove the back box from the front cover.

2. Feed the telephone line through either of the cable entry holes on the back box.

3. Re-install the back box.

4. The telephone line is equipped with a USOC RJ11C-type modular connector. (An inline coupler is

provided for use, if necessary.) Plug the connector into the mating connector inside the enclosure.

5. Allow the telephone a minimum of 35 seconds to initialize.

6. Using the “Setup” section of this manual,

 Configure the hardware as required. Refer to the “Hardware Configuration” section on page 21

for details.

 Adjust the audio levels if necessary. Refer to Figure 23 for “Speaker Volume” and “Microphone

Sensitivity” potentiometer locations.

 Perform the initial programming. Refer to the “Standard Mode Programming” section on page

30.

7. Verify operation by calling to and from another phone.

8. Complete the installation by attaching the front panel assembly to the rear enclosure using the

security screws, 10–12 in-lbs. of torque recommended.

Figure 14. Model 397-00xCB

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Figure 15. Model 398-00xCB

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Figure 16. Model 397-00xRT

Figure 17. Model 398-00xRT

Figure 18. Model 397-00xTP

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Figure 19. Model 398-00xTP

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Figure 20. Back Box for Ramtel (RT) and Code Blue (CB)

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Figure 21. Back Box for Talk-A-Phone (TP)

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External Power for -003 and -004 Models

The Plug-in Power Supply is used for operations below −4º F (−20º C) and requires 120 V ac input to provide a 5 V dc output to the unit. The Plug-in Power Supply is provided with a connectorized, 4-foot power cable that plugs into P17 on the telephone PCBA. Remove the jumper from P17 pins 3 and 4 and insert to the adjacent header J18 when using the plug-in power supply. See Figure 23 on page 23 for jumper locations.

OTE: The external power supply provided with these models does not provide telephone line power for

communications. It simply activates a heater circuit to allow operation to −40 ºC.

Connecting a Model 530 Series Strobe

Figure 22 below shows a typical connection detail of the GAI-Tronics 530-001/531A Strobe (sold separately).

Figure 22. (Model 398-00x is shown as an example)

Connection to Optional GAI-Tronics 530-001/531A Strobe

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Setup

Hardware Configuration

The hardware configuration options are explained in detail in the following sections, and the necessary jumper settings are identified to enable or disable each option. Reading each section and recording the selected options prior to making the necessary changes is recommended. Create a record of your settings using Table 3 on page 22. See Figure 23 on page 23 for the jumper locations.

Auto-answer Configuration

Factory Setting: Auto-answer feature enabled

The Auto-answer feature enables or disables the automatic answering of an incoming call, which allows TMA to monitor the health of this telephone via polling with SMART operation enabled. When the Auto-answer feature is enabled, the telephone automatically answers the call and attempts to communicate with TMA. If the caller is not TMA, the telephone automatically transitions to a standard two-way communication.

Enable: J14 jumper in position EN. Disable: J14 jumper in position DIS (Do not use this setting except under the direction of GAI-Tronics

personnel.)

OTE: The Auto-answer feature must be enabled to allow the GAI-Tronics Telephone Management

Application PC to contact the telephone or to allow remote Touch Tone programming.

Polarity Configuration

Factory Setting: Non-polarity sensitive

This telephone can be configured to be polarity or non-polarity sensitive. With the non-polarized setting, the telephone operates regardless of tip and ring polarity. With the polarized setting, the telephone only operates with the telephone line’s positive terminal connected to the tip. Use the Polarity Sensitive setting to allow a line voltage reversal disconnect signal to disconnect the call.

Non-polarity Sensitive: J6 jumper in position NON. Polarity Sensitive: J6 jumper on in position POL.

DTMF Gain Select Configuration

Factory Setting: Low Gain selected.

Two gain selections are available in the DTMF detection circuit. In most installations, the low gain setting is recommended. The high gain setting may be necessary if the telephone is not responding to manual or TMA-generated DTMF commands.

Low Gain Selected: J17 jumper in position LO. High Gain Selected: J17 jumper in position HI.

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Password Enable Configuration

Factory Setting: Password Enabled

This telephone can be configured to enable or disable the password protection for programming (Standard Mode only). This can be useful when initially programming the telephones.

Password Enabled: J9 jumper in position EN. Password Disabled: J9 jumper in position DIS.

Command Select Configuration

Factory Setting: Auto

The purpose of J20 is to enable or disable automatic transition to SMART operation. With this jumper in the standard position, SMART operation is disabled.

SMART Operation Enabled (Auto): J20 jumper in position AUTO. SMART Operation Disabled (Standard): J20 jumper in position STD.

Low-Power Mode Configuration

Factory Setting: Low-Power Mode Disabled

For some installations in which only minimal loop current is available, the performance of the telephone may be improved by enabling this feature. Symptoms of minimal loop current may include low speaker volume and/or momentary muting of audio. In the majority of applications, however, the low-power mode should be disabled. The low-power mode is enabled by installing the following three jumpers: J21, J22, and J23.

Low-Power Mode Enabled: Jumpers installed at J21, J22, and J23. Low-Power Mode Disabled: Jumpers NOT installed at J21, J22, and J23.

Hardware Settings

Table 3. Hardware Settings Table

Default Settings User Settings

Function Setting Jumper/Position Setting Jumper/Position

Auto-answer Enabled J14/EN

Password Protection Enabled J9/EN

Line Polarity Non-polarized J6/NON

Command Select Auto J20/AUTO

DTMF Gain Select Low Gain J17/LO

Low-Power Mode Disabled J21, J22, J23 not

installed

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Auxiliary Outputs

Each telephone includes two isolated solid state switches capable of switching a maximum of 48 V dc, 125 mA or 28 V

RMS

ac, 80

provides the connections for the auxiliary outputs. Refer to Figure 23 for the location of TB2 and TB5.

Refer to the “Auxiliary Output Control” section on page 28 for additional information.

mA. TB2 (OUT1) and TB5 (OUT4) on the emergency telephone PCBA

RMS

Figure 23. No. 69577-101 Emergency Telephone PCBA (Top View)

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Extreme Cold Temperature Option

RED ALERT® Emergency Telephones equipped with the Extreme Cold Temperature Option (-003 and

-004 models) are capable of operating to –40° C (non-option models are rated to –20° C). This option includes two identifying features.

Each telephone is shipped with a plug-in power supply that requires a 120 V ac input to provide a 5 V dc output to the unit. The power supply is a connectorized, 4-foot power cable that plugs into P17 on the telephone PCBA. P17 must be vacated prior to plugging in the power supply. To do so, remove the jumper from P17 pins 3 and 4 and plug it into the adjacent J18 header. Refer to Figure 23 for connector locations.

In addition to the plug-in power supply, the -003 and -004 models have had the standard tactile (moveable) push buttons ( Using a non-moveable switch eliminates the possibility of water or melting snow from forming and freezing behind the push button, ultimately preventing the movement necessary for activation.

HELP and/or CALL) replaced with non-tactile (non-moveable) push buttons.

Figure 24. Extreme Cold Temperature

Piezo Button (Typical)

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Voice Annunciation Option

The Voice Annunciation Option is primarily intended for use during emergency calls placed from a RED ALERT

Telephone. The Voice Annunciation Option allows local or remote speech programming for location identification purposes, instructions, or any other desired messaging requirement. The message can be programmed locally at the telephone or remotely via dial-up.

Initial Recording

NOTE: The easiest method to initially program the Voice Annunciation recording is to perform the task at

a test bench. This allows control of the audio environment (background noise) and immediate adjustment of the Voice Annunciation volume. The set up requires a test telephone line connection for the RED ALERT

Message Recording

Telephone during programming.

Refer to Figure 23.

1. Remove the front cover to expose the Main PCBA and the “piggy back” Voice Annunciation PCBA.

Insert two AA lithium batteries (provided with the telephone) into the battery holder of the Voice Annunciation PCBA, observing proper polarity.

2. Connect the RED ALERT

telephone to the telephone line and wait 35 seconds for the telephone to

initialize.

3. Locate the “record” push button on the Voice Annunciation PCBA. Position yourself approximately

12 inches from the microphone (in front of cover). To begin recording, momentarily press the record push button. After hearing a short beep, begin speaking. The recording should be made in a conversation-level voice. Maximum message duration is 2 minutes.

4. Upon completion of recording, momentarily press the record push button again. A short beep will

again be heard, indicating recording has ended.

5. The recording will automatically play back when the record push button is pressed the second time,

allowing verification of the message. If the message is unsatisfactory, repeat steps 3 and 4.

Volume Adjustment

The Voice Annunciation volume control is located on the Voice Annunciation PCBA and is completely separate from the telephone audio volume control.

1. To adjust the Voice Annunciation message output volume, the Voice Annunciation PCBA must first

be placed in “playback” mode. This is accomplished by pressing and holding the record push button until the playback message is heard over the unit’s integral speaker (typically 1 to 2 seconds).

2. Release the record push button. The recorded message will continue to play back (repeating the

message) for a maximum period of 1 minute.

3. Using the volume control potentiometer located on the Voice Annunciation PCBA, adjust the volume

as necessary.

4. Momentarily press the record push button to remove the unit from playback mode.

5. These steps can be performed any time volume control adjustment is required.

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Change Recorded Message

It may become necessary to change the Voice Annunciation recorded message. This can be accomplished by following the Initial Message Recording steps previously described in the “Initial Recording” section. The following two methods can be used as alternative methods to programming the message.

Local Record (Integral Keypad Only)

1. Press the CALL push button. When dial tone is heard from the speaker, simultaneously press the “1”

and “#” keypad buttons. The RED ALERT

Telephone will generate a splash tone (low to high

sequence), followed by a success tone (short beep).

2. Dial the factory-default password 2468 (or appropriate customer-selected password). A success tone

(short beep) is generated to indicate that “standard” programming mode has been accessed.

3. After hearing the password success tone, enter “#75” on the keypad. After hearing a short beep,

begin speaking. The recording should be made in a conversation-level voice.

OTE: An error tone (two low tones) is generated to indicate an error. If an error tone is generated,

verify the key sequence and enter the “#75” sequence again.

4. Position yourself approximately 12 inches from the microphone (in front of cover) and begin

speaking in a conversation-level voice. Maximum message duration is two minutes.

5. Press “*” when recording has been completed.

6. The recording will automatically play back when the “*” DTMF code is pressed.

Remote Record

Remote programming of the Voice Annunciation option can be accomplished in Standard or SMART Operation mode and is typically used for changing the Voice Annunciation recording of a RED ALERT

Telephone that is already installed and operational. This is the recommended method to use for changing the recording as it does not require access to the telephone’s internal electronics.

Standard Mode

1. Using a touch-tone telephone, call the emergency telephone. The emergency telephone will

automatically answer the call and generate a splash tone (low to high sequence), followed by a success tone (short beep).

2. Dial the factory-default password 2468 (or appropriate customer-selected password). A success tone

(short beep) is generated to indicate that “standard” programming mode has been accessed.

3. After hearing the password success tone, enter “#75” on the keypad. After hearing a short beep,

begin speaking. The recording should be made in a conversation-level voice.

4. Press “*” when recording has been completed.

5. The recording will automatically play back when the “*” DTMF code is pressed.

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SMART Mode

Using a touch-tone telephone, call the emergency telephone and listen for a confirmation tone during ringing, indicating the telephone has answered.

1. Press “***” to enter the programming mode.

2. Wait 2 seconds.

3. Enter **0000 (0000 is the factory default maintenance PIN number).

4. Enter *20. If the RED ALERT

Telephone has successfully entered into the maintenance mode, it will respond with six DTMF tones. If access has been denied, it will respond with two DTMF tones. If this occurs, repeat steps 3 and 4.

5. Press “*8321” and after hearing a short beep, begin speaking.

6. Press “*” when recording has been completed.

7. The recording will automatically play back when the “*” DTMF code is pressed.

Voice Annunciation Activation

Steps for activating the Voice Annunciation message are:

1. The RED ALERT

Emergency Telephone user presses the HELP push button to autodial a

preprogrammed number.

2. Upon answering or any time during the two-way conversation, the called party can activate the Voice

Annunciation message by pressing “00” on the telephone keypad.

3. The Voice Annunciation message is transmitted over the telephone line to be heard by the called

party and it is broadcasted over the RED ALERT

Telephone’s integral speaker.

4. Upon completion of the recorded message, two-way communications may continue.

5. Pressing “00” again will cause the Voice Annunciation message to replay.

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Auxiliary Output Control

As previously noted, each RED ALERT® Telephone is capable of providing two isolated control outputs in the form of a dry (volt-free) contact closure rated at 125 mA.

Output 1 connects to TB2 on the telephone’s PCBA (refer to Figure 23). This output closes when an emergency call begins ( telephone call. The typical use of this output is to activate the flashing sequence on a GAI-Tronics 530 Series Strobe.

OTE: Output 1 can be programmed to remain closed for up to 255 minutes (in 1 minute increments)

after the emergency call ends. This output extension can be deactivated via an external switch or by

pressing “*921” on the keypad of the called telephone. The RED ALERT

acceptance of this deactivation command with a short beep. If the beep is not initially received, retry the command. This feature requires the use of GAI-Tronics No. 40404-045 Plug-in Power Supply (120 V ac source required).

Output 4, connects to TB5 on the telephone’s PCBA (adjacent to TB2). This output can be remotely controlled via an appropriate DTMF command. This remote control output could be used to activate or control a door latch, gate relay solenoid, alarm, etc. from the called party location.

HELP push button activation only) and remains in that state for the duration of the

Telephone will acknowledge

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Auxiliary Control Example: Output 4, Used for Gate Entry

A Model 396-001 RED ALERT community. A visitor or delivery person approaches the gate and presses the which automatically calls the security office. Upon verification of approved entry, the security guard presses the pre-programmed, DTMF “open gate” command. This command causes the RED ALERT telephone’s Output 4 relay contact to close for a pre-programmed amount of time then release. The RED ALERT

Telephone will acknowledge acceptance of this deactivation command with a short beep. If the

Emergency Telephone is installed at the entrance to a gated/secure

ASSISTANCE push button,

beep is not initially received, retry the command.

Since the contact is rated at 125 mA, an interposing relay will be required that, when energized, will switch a higher voltage to a gate solenoid and cause the gate to open. Refer to Figure 25 below.

Figure 25. Example of RED ALERT

Telephone Installed for Gate Operation

The output pulse duration (closure) and the DTMF code used as the “open gate” command are user programmable. Refer to the “Standard Mode Programming” section for key sequence program settings on page 38.

Please note that TMA may be used to change the contact closure settings, if the RED ALERT is operating in SMART mode.

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Standard Mode Programming

Prior to programming the RED ALERT® Telephones read the “Programming” section in its entirety, record the desired key sequences and jumper settings in the “User Settings” sections of Table 3 on page 22 and Table 13 on page 40, and then complete the programming as specified.

This “Programming” section has been divided into two distinct subsections; “Standard Mode” and “SMART Mode.” Standard Mode programming is used if the telephone system installation does not include the TMA (T

telephones will be monitored and the SMART Mode programming should be used. Normal telephone operation is identical in either mode of operation.

Each RED ALERT default settings are shown in Table 13 on page 40.

Set-up Sequence

Set up each RED ALERT® Emergency Telephone for either “remote” access programming or for “local” access programming (keypad required).

elephone Management Application) PC software. With TMA installed, the

Telephone is factory-programmed to receive Standard Mode commands. Factory-

Remote

Using a touch-tone telephone, call the RED ALERT® Emergency Telephone. The emergency telephone will automatically answer the call and generate a splash tone (low to high sequence), followed by a success tone (short beep).

Local

Refer to Figure 23.

1. RED ALERT

Telephones that do not include an integral keypad will require the use of a No. 51035011 Keypad and No. 61504-048 Keypad Cable Assembly. The keypad and cable must be connected to J13 on the PCBA.

2. The

3. Press the

CALL push button connector J1 is exclusively used for local programming. RED ALERT

telephones that include only the harness plug moved from the

CALL or HELP push button (whichever is connected to J1). When dial tone is heard from

HELP push button must temporarily have the associated switch

HELP connector J7 to the CALL push button connector J1 on the PCBA.

the speaker, simultaneously press the “1” and “#” keypad buttons. The RED ALERT

Telephone

will generate a splash tone (low to high sequence), followed by a success tone (short beep).

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Programming Sequence

The following command sequences are common to both “remote” and “local” programming and are used to configure the telephone to the desired operating parameters.

1. Dial the factory-default password 2468 (or appropriate customer-selected password). A success tone

(short beep) is generated to indicate that “standard” programming mode has been accessed.

2. After hearing the password success tone, begin entering each desired programming key sequence.

Refer to the “Programming Sequences” section on page 31. A success tone (short beep) is generated each time a new key sequence is accepted. An error tone (two low tones) is generated to indicate an error. If an error tone is generated, verify the key sequence and enter the sequence again.

3. To terminate the programming call:

a. Remote – Place the programming telephone on hook. The RED ALERT

automatically end the programming call within 20 seconds.

telephone will

b. Local – Press the CALL or

HELP push button (whichever is connected to J1) to end the call.

Restore any moved push-button harness connectors to their original position (if necessary).

OTES:

1. The RED ALERT

telephone will automatically time out and disconnect if 20 seconds elapses

between digit entries, or if an invalid password is entered.

2. If DTMF digits have not been dialed within 3 seconds of the first success tone, the telephone will exit

programming mode and revert to a standard voice call.

3. If the password success tone is not generated, the telephone has failed to recognize the password.

Therefore, the telephone must then be programmed with the password disabled. Refer to the “Password Disabled Programming” section on page 31.

Password Disabled Programming

The programmable features of the RED ALERT® Emergency Telephones are protected by a factory default or user specified password, as previously described. Situations may arise when a setting change is required but the password is forgotten or unknown. To permit continued programming support in this situation, converting to Password Disable Programming may be necessary and is described as follows:

1. Access the telephone’s PCBA and disable the password protection feature by changing jumper J9 to

the “DIS” position.

2. Confirm the auto-answer feature is enabled (jumper J14 should be in the “EN” position).

3. Using a touch-tone telephone, call the RED ALERT

Telephone. The telephone will automatically answer the call and will generate a splash tone (low to high sequence) followed by a success tone (single beep).

4. Begin entering the desired key sequences as previously described, following steps 2 and 3 in the

“Programming Sequence” section on page 31.

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Programming Sequences

The programming information on the following pages explains

Programming Legend

the programming options. The telephone is shipped from the factory with a set of default parameters that are listed in the Programming Table on page 40. A “User Settings” section has been provided in the Programming Table for the user to record

D = DTMF digit 0–9, *, or # N = Numeric digit 0–9 L = 0 - Disable, 1 - Enable

the selected programming parameters.

Dialing Options

The emergency telephones can be configured for either auto-dialing or ring-down operation. Select the dialing option that fits your application. The dialing options are explained in detail below.

Auto-dialing

The HELP push button can be programmed to call up to three unique telephone numbers. The unique telephone numbers include a primary telephone number and two backup, or roll over, numbers. In the event an emergency call cannot connect to the primary telephone number (i.e., a busy signal or no answer), the emergency telephone will automatically dial the first backup, or roll over, number. Again, in the event an emergency call cannot connect to first back-up telephone number, the emergency telephone will automatically dial the second backup, or roll over, number (if used). This sequence will continue until the emergency call is answered, or all numbers have been attempted (one attempt each).

When operating in SMART mode, the number of attempts to call each programmed number can be increased, as required, (two attempts each, three attempts each, etc.)

For the rollover feature to function properly in this mode, all three auto-dial memories must be programmed with valid telephone numbers. The three auto-dial numbers can be the same or any combination of telephone numbers. If the telephone is programmed with only one or two auto-dial numbers, the rollover operation will not function and the numbers will only be dialed one time.

If an emergency telephone is connected to a PBX, PABX, KSU, etc., telephone system, the emergency telephone can be programmed to access outside CO lines. Typically access to a CO line requires adding a digit (e.g. 9) to the auto-dial number. Also, a “pause” may be required in the auto-dial number. The pause typically is required to wait for secondary (CO line) dial tone. See the example in the Emergency Button Auto-dial Number 1 on page 33.

In addition to the pause, the emergency telephone has a programmable Primary Dial Tone Delay and Secondary Dial Tone Delay. Both delays determine the amount of time the emergency telephone will wait before dialing the stored telephone number. The Secondary Dial Tone Delay can only be used if a “9” is dialed to gain access to a CO line.

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Ring-down Operation

Ring-down operation enables the telephone to go off-hook when the HELP push button is pressed. The ring-down system must detect loop current and ring-down to the appropriate telephone.

Table 4. Auto-Dialing Key Sequence Setup

Feature

HELP Button Auto-dial Number 1

HELP Button Auto-dial Number 2

HELP Button Auto-dial Number 3

Key Sequence

Description

DD ... *1 Assigns a telephone number to the auto-dial memory 1. DD ...

represents the telephone number, which can be up to 24 digits in length.

For access to an outside line, a pause may be required in the telephone number to wait for secondary dial tone. The *# represents a pause in the telephone number.

Examples:

To assign the police emergency number 911 button, enter

911*1.

to the auto-dial

To assign 911 when a “9” is required to gain access to a CO

line, enter 9*#911*1.

To store * or # as part of the auto-dial number, (such as for speed dialing), enter these digits twice in succession.

DD ... *2 Same as HELP Button Auto-dial Number 1 except the sequence

ends in *2 instead of *1.

DD ... *3 Same as HELP Button Auto-dial Number 1 except the sequence

ends in *3 instead of *1.

Default

*123456 789*0#

None

CALL or ASSISTANCE Button Auto-dial

Primary Dial Tone Delay

Secondary Dial Tone Delay

Ring-down Operation

DD ... *4 DD ... *5

Same as HELP Button Auto-dial Number 1 except the sequence end digits.

DD ... *6

# 1 0 N N The dial tone delay is the amount of time the unit waits for a

dial tone before auto-dialing the telephone number. (00 [20 seconds]; 01–15 seconds)

# 1 1 N N

Example: To wait 5 seconds for a dial tone, enter #

This feature is only used if you must dial 9 to access an outside

1 0 0 5.

line. It determines the amount of time (00–15 seconds) the telephone waits for a second dial tone. The first programming step indicated you must program 9*# and the number you want the auto-dial to access. This programming parameter allows you to choose the amount of time the telephone waits after sending the 9 and pausing before dialing the auto-dial number.

Example: To wait 10 seconds for the second dial tone, enter

1 1 1 0.

This option clears the telephone number to prevent auto-dialing when the button is pressed. After the button is pressed, the ringdown system must detect loop current and ring-down to the appropriate telephone.

None

03 (3 seconds)

02 (2 seconds)

None

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Password Protection

The Password Protection feature allows you to change the four-digit password required to program the emergency telephone. Each telephone is password protected to maintain the integrity of programmed information and should not be disabled.

The password is required to enter the programming mode when programming the telephone locally or from a remote location. The programming password hardware configuration must be enabled when programming with the password. To enable the Password Protection feature, J9 jumper must be in the “EN” position. Complete the key sequence to change the four-digit password.

Table 5. Password Programming

Feature

Password Protection

Key Sequence

Description

# 1 4 N N N N A four-digit password must be supplied to remotely program

the telephone. If you change the password and cannot enter

Default

2468

programming mode, see the “Password Disabled Programming” section.

Example: To program the password 1234, enter #

1 4 1 2 3 4.

Auto-Answer Alert Feature

When auto-answering an incoming call, the RED ALERT® Telephone will generate a splash tone on the telephone line. This tone is always heard by the calling party. This tone can be pre-programmed to also be heard over the telephone’s integral speaker using this key sequence.

Table 6. Auto-Answer Alert Programming

Feature

Auto-answer Alert

Key Sequence Description

# 1 6 L

The Auto-Answer Alert feature allows a person to call the emergency telephone and monitor the area around the telephone with or without sounding a splash tone over the unit’s integral speaker.

Default

(Enabled)

(Disable alert tone), L=0. (Enable alert tone), L=1.

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Off-Hook Ringing

The emergency telephone can generate a ringing signal from the speaker when the telephone is called. The factory default setting for this feature is “disabled.”

OTE: In addition to enabling this feature, the Auto-Answer feature must also be enabled for proper

operation.

Table 7. Off-Hook Ringing

Feature

Off-Hook Ringing

Key Sequence Description

# 2 2 L

Enabling the Off-Hook Ringing feature allows a person to call the telephone and have the telephone function as a normal telephone. The telephone will ring after the splash tone is heard in the receiver if remote programming is not commenced within 7 seconds of the splash tone.

To enable the ringing feature (enable splash tone and ringing), L=1. To disable the ringing feature (only splash tone on the phone), L=0.

OTE: Only RED ALERT

push button can be answered when they are ringing by pressing the push button.

Telephones equipped with a CALL

Default

0 (Disabled)

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Disconnect Options

Several options are available for disconnecting a call. Any combination of disconnect options may be used. Select the method that best suits the application, and follow the appropriate programming directions.

Table 8. Disconnect Options

Feature

HELP Pushbutton Disconnect Option

Call Time-out Disconnect Option

Key Sequence Description

# 1 7 L

The

HELP push button cannot be used to disconnect a call for 10

seconds after initially pressing the push button. However, the HELP push button can be used to disconnect calls after the 10-

second push button lockout period elapses when L = 1. To prevent

the

HELP push button from disconnecting the call, set L = 0.

Example: To enable the

HELP push button disconnect, enter # 1 7

To disable the

HELP push button disconnect, enter # 1 7 0.

# 1 2 N N This feature programs the maximum length of a call if no other

disconnect features are used. The valid entries are 1–99, representing 1-minute increments and 0 representing 4.5 hours. The call duration timer begins when the emergency telephone goes off-hook. The emergency telephone automatically disconnects after the programmed time-out period elapses.

The user can immediately press the

HELP button to reconnect the

autodial number. This feature helps prevent non-emergency calls from tying up emergency lines for long lengths of time.

Example: To make the maximum call length 2 minutes, enter # 1

2 0 2.

Default

1 (Enabled)

10 (10 minutes)

Dial Tone Disconnect Option

# 1 9 L N

OTE: Use this option only if no other disconnect options are

available.

If this option is enabled, the telephone automatically terminates a call if it detects a dial tone continuously for 10 seconds, such as if

the called party hangs up. To enable the dial tone disconnect, L=1. To disable the dial tone disconnect, L = 0.

Example: To enable the dial tone disconnect, enter # To disable the dial tone disconnect, enter #

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0 (Disabled)

1 9 1.

1 9 0.

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Americans with Disabilities Act (ADA) Programming

The ADA features provide the following benefits:

 CALL RECEIVED WHEN LIT indication - This lamp provides indication to hearing-impaired

individuals that the emergency call has been answered.

 The Location Identification Code - This feature enables security personnel to quickly and easily

locate an individual in trouble.

 DTMF Call Disconnect - Enables the security operator to disconnect the call by pressing ##.

OTE: These features do not apply to the Model 392-001.

Table 9. Americans with Disabilities Act (ADA) Programming

Feature

DTMF Disconnect Option

Location Identification ID Setup

Key Sequence

Description

# 1 8 L This option controls the DTMF “##” disconnect feature.

To enable, set L=1. To disable, set L=0.

# 1 3 L N N N This option enables and stores the three-digit location

identification ID number.

To enable the ID feature, set L=1. To disable the ID feature, L=0.

Enter the three-digit location identification code in the

sequence N N N. Example: To enable the location ID feature and store the

Default

1 (Enabled)

No default setting. The user must complete this step to have the identification code transmitted.

three-digit ID code 357, enter # 1 3 1 3 5 7. To disable the location ID feature, enter # 1 3 0 0 0 0.

OTE: The ADA options must also be enabled.

Extended Strobe Operation (Requires External Power Supply)

Output 1 can be programmed for extended operation (remain closed) for up to 255 minutes (in 1-minute increments) after the emergency call ends.

Table 10. Extended Strobe Operation

Feature

Extended Strobe Operation

Key Sequence Description

# 2 5 N N N

Sets the duration of the activation of the Output 1 contact starting at the end of a call. Use entries 001–255, representing 1 minute to 255 minutes in 1-minute increments. Use 000 to disable this feature.

To set a duration of 7 minutes, enter

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Default

0 0 0 (Disabled)

# 2 5 0 0 7.

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Output 4 Control Setup

The command (DTMF key sequence) that triggers the timed activation of Output 4 contact closure (TB5) is configurable. The sequence can contain up to eight DTMF digits in the 0–9 range. The first digit must

be 0 (zero). Some examples of valid control sequences are: 87654321; 832; and even a single digit

not such as 7. The duration of the activation (closure) of Output 4 can be set in the range of 0.1 to 12.7 seconds in 0.1-second increments.

Table 11. Output 4 Control Options

Feature

Control Sequence

Duration of Timed Activation

Key Sequence

Description

N N..* 8 Assigns the digits NN.. as the command key sequence that

triggers the timed activation of Output 4. NN is a sequence of 1–8 digits, with the first digit not zero. To assign “726”

as the control sequence, enter

7 2 6 * 8.

# 2 6 N N N Sets the duration of the activation of the Output 4 contact

when triggered by the control sequence. Use entries 001– 127, representing 0.1 second to 12.7 seconds in

0.1-second increments. Use 000 to disable this feature.

To set a duration of 7 seconds, enter

# 2 6 0 7 0.

Default

90125

5 seconds

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Early Microphone Option

The microphone in each telephone activates only after the unit determines connection to the called party. Based on factory-default programming, this will occur in one of two ways; when the telephone receives a DTMF “*” from the called party or when the telephone detects that no more ring-backs from the called number are occurring. This ring-back determination may take 4–6 seconds to detect, rendering the microphone non-active for that time.

Enabling Early Microphone activates the microphone when the telephone begins

checking for ring-back tones, typically within less than 1 second after the unit completes the dialing sequence. If enabled, Early Microphone operation will occur for both emergency and non-emergency call operation of the Model 398-001 and 394AL-001 Telephones.

Use of the Early Microphone feature includes an operational risk that ring-back tones can be missed or audio received by the microphone can be recognized by the telephone, causing it to operate as if the call had been answered. This could prevent call “rollover” from occurring.

It is strongly recommended that the Early Microphone feature be used only if the telephone number being called by the emergency telephone is attended 24 hours per day. If call rollover is desired, the appropriate feature setting is Early Microphone Option Disable.

Table 12. Early Microphone Option

Feature

Early Microphone Option Enable

Early Microphone Option Disable

Key Sequence

# 7 1 1 Provide microphone activation within 1 second of dial

# 7 1 0 Returns telephone to default operation of microphone. Yes

Description

sequence completion.

Default

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Table 13. Programming Documentation Table

Function Auto-dial or Ring-Down Programmi ng (see Table 4 o n page 33)

Key Sequence

Default Settings

User Settings

HELP Button Auto-dial Number 1 DD*1 *123456789*0# HELP Button Auto-dial Number 2 DD*2 None HELP Button Auto-dial Number 3 DD*3 None CALL Button Auto-dial Number DD*4 None Primary Dial Tone Delay #10NN 3 seconds Secondary Line Dial Tone Delay #11NN 2 seconds

Ring-down Operation *1 None

Password Protectio n Fe atur e Programming (see Table 5 on page 34)

Password Protection #14NNNN 2468

Disconnect Opt ions Programming (see Table 8 on page 36)

Emergency Push-button Disconnect #17L 1 (enabled) Call Time-out Disconnect #12NN 10 minutes Dial Tone Disconnect #19L 0 (disabled)

ADA Programming (see Table 9 on page 37)

DTMF Disconnect Option #18L #181 Identification Code Entry #13LNNN None

Other Programming Features

Auto-Answer Alert Feature (see Table 6 on page 34)

Off-Hook Ringing Feature (see Table 7 on page 35)

Extended Strobe Operation (see Table 10 on page 37)

Output 4 Control Setup (see Table 11 on page 38)

Early Microphone Option (see Table 12 on page 39)

Table Legend

#16L 0 (disabled)

#22L 0 (disabled)

#25NNN 0 0 0 (disabled)

NN…*8 #26NNN

90125 #26050 (5 sec.)

#71L 0 (disabled)

D = DTMF digit 0–9, *, or # N = Numeric digit 0–9 L = 0-Disable, 1-Enable

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SMART Mode Programming

TMA Software is designed to remotely program RED ALERT® Telephones for SMART mode operation. Although they can be locally programmed for SMART operation, there is no advantage to having a RED ALERT

RED ALERT

Telephone set up for SMART mode without having TMA installed.

Telephones installed in systems that will have TMA operational at a later date are recommended to be programmed for Standard Mode operation. Upon installation of TMA, the installed telephones can be reprogrammed from the TMA PC.

Maintenance

Battery Replacement (Voice Annunciation Option Only)

CAUTI ON

Risk of explosion if battery is replaced by an incorrect type, or incorrectly

replaced. Dispose of used batteries according to the instructions.

Replace with lithium “AA” batteries to ensure proper cold weather operation and maximum battery life.

Service

If your RED ALERT® Telephone requires depot repair service, contact your GAI-Tronics Regional Service Center for a return authorization number (RA#). Equipment should be shipped prepaid to GAITronics with a return authorization number and a purchase order number. If the equipment is under warranty, repairs will be made without charge. Please include a written explanation of all defects to assist our technicians in their troubleshooting efforts.

Call 800-492-1212 inside the USA or 610-777-1374 outside the USA for help identifying the Regional Service Center closest to you.

Preventive Maintenance for Flush-Mount Phones

Stainless steel does not normally require maintenance to prevent corrosion from occurring. Different installation locations may require more regular maintenance than others, depending on the environment and exposure to airborne contaminants. The following maintenance steps should be performed on a regular basis or when corrosion is first noticed on your Model 397-00x, 396-00x, 398-00x, or 392-001.

Cleaning

 For general cleaning, wipe the surface with a cleanser or a cleanser and water mixture. Any cleanser

that is safe for glass is usually safe for stainless steel. Wipe dry.

 If corrosion or rusting is noticed, remove with a non-abrasive commercial cleanser and water. Rub

stained areas in the same direction as the existing grain. Stubborn stains may be removed with a magnesium oxide, ammonia, and water paste. Wipe clean with water rinse and dry.

Prevention

Automotive wax provides the best results in preventing corrosion on stainless steel. Simply apply wax, let dry to a haze, and buff to a shine with a clean dry cloth. This application should protect the telephone surface for many months as it will allow natural reformation of the chromium oxide layer.

Do NOT use steel wool, sandpaper, mineral acids, bleaches, or chlorine cleansers on the stainless surface.

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Specification s

TMA compatibility profile type ............................................................................. GTC SMART Hands-free

Auto-dial digit limit ......................................................................................................................... 24 digits

Electrical

Audio output ............................................. 1 kHz tone – 87 ±3 dB SPL @ 1 meter with 40 mA loop current

Battery voltage (tip and ring) ........................................................................................... 24 V dc or 48 V dc

Phone line requirements ........................................................................... Loop start, central office (CO), or

Analog station port (PBX, PABX, or KSU)

Minimum loop current .................................................................................. 24 mA (35 mA recommended)

Auxiliary output (Isolated solid state switch) ................................................................. 48 V dc @ 125 mA

28 V

Signaling .......................................................................................................................... DTMF 100 ms tone

Memory ...................................................................................................................... Non-volatile EEPROM

Mechanical

Operating temperature range

-003 and -004 Models .......................................................................... −40º F to +140º F (−40º C to +60º C)

-001 and -002 Models ............................................................................ −4º F to +140º F (−20º C to +60º C)

Relative humidity ..................................................................................................... to 95%, no condensation

ac @ 80 mA

RMS

Model 393-00x

Enclosure construction .................... Valox

(high impact, glass-reinforced polyester) painted safety yellow

Dimensions ....................................................... 9.5 H  8.0 W  4.0 D inches (241.3  203.2  101.6 mm)

Weight ................................................................................................................................... 4.0 lbs. (1.8 kg)

Models 393AL-00x and 394AL-00x

Enclosure construction ......................................................................... Cast aluminum painted safety yellow

Dial Pad (Model 394AL-00x only) ............................................................................. Chrome-plated zinc

Dimensions ....................................................... 9.5 H  8.0 W  4.0 D inches (241.3  203.2  101.6 mm)

Weight

Model 393AL-00x .......................................................................................................... 7.8 lbs. (3.5 kg)

Model 394AL-00x .......................................................................................................... 8.5 lbs. (3.8 kg)

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Models 397-00x, 396-00x, 398-00x, 397-00xxx, 398-00xxx, and 392-001

Construction

Panel ..................................................................................... 14-gauge, type 304 brushed stainless steel

Back box ....................................................... 16-gauge cold-rolled steel with black polyurethane finish

Dial Pad (Models 398-00x and 392-001 only) .......................................................... Chrome-plated zinc

Dimensions

Front panel .......................................................................... 12.00 H  10.00 W inches (305  254 mm)

Back box (overall) ...................................... 10.06 H  8.43 W  2.50 D inches (256  214  63.5 mm)

Cutout for mounting back box .............................................. 10.13 H  7.63 W inches (257  194 mm)

Weight

Model 397-00x ............................................................................................................... 6.5 lbs. (2.9 kg)

Model 396-00x ............................................................................................................... 6.5 lbs. (2.9 kg)

Model 398-00x ............................................................................................................... 7.2 lbs. (3.3 kg)

Model 392-001 ............................................................................................................... 7.2 lbs. (3.3 kg)

Code Blue Retrofit Phones

Dimensions .............................................................. 11.75  8.50  2.68 inches (298.5  215.9  68.1 mm)

Weight

Model 397-00xCB .......................................................................................................... 6.0 lbs. (2.7 kg)

Model 398-00xCB .......................................................................................................... 6.7 lbs. (3.0 kg)

Ramtel Retrofit Phones

Dimensions .............................................................. 11.88  8.25  2.68 inches (301.6  209.6  68.1 mm)

Weight

Model 397-00xRT .......................................................................................................... 6.0 lbs. (2.7 kg)

Model 398-00xRT .......................................................................................................... 6.7 lbs. (3.0 kg)

Talk-A-Phone Retrofit Phones

Dimensions ................................................................ 11.75  9.5  3.20 inches (298.5  241.3

 81.3 mm)

Weight

Model 397-00xTP ........................................................................................................... 6.0 lbs. (2.7 kg)

Model 398-00xTP ........................................................................................................... 6.7 lbs. (3.0 kg)

Approval Stan dards

Safety of Information Technology Equipment ..................................................................... UL/CSA 60950

Enclosures for Electrical Equipment ................................................................................................ Type 3R

47 CFR Part 68

Certification Number .......................................................................................... US: ADGTE05BGTC2010

Ringer Equivalence Number ..................................................................................................................... .5B

Network connection (USOC) ................................................................................................................. RJ11

IC Informatio n (Canada)

IC Certification Number ...................................................................................................... 822B-GTC2010

Ringer Equivalence Number ..................................................................................................................... .5B

Connection Method ............................................................................................................................ CA11A

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Replacement Parts

Part No. Description

233-001 Model 233-001 Security

Screwdriver

12562-108 PCBA, Replacement

12562-109 PCBA, Voice Annunciation

Kit

51035-005A PCBA, Keypad Assembly

51035-019 PCBA, Keypad Assembly

12542-002 Security Screws,

(Torx T-25), ½ inch, Pack of 15

12516-003 Security Screws,

(Torx T-25), 1-½ inches, Pack of 10

12520-009* Push Button Replacement

Kit (HELP)

12520-010* Push Button Replacement

Kit (CALL/ASSISTANCE)

393

-00

393AL-

00x

394AL-

00x

397

-00x

396-

00x

398

-00x

      

     

  



   

 

     



  

392-

001

12520-011†

12520-012†

Piezo Button, Red (HELP)

Piezo Button, Black (CALL,

ASSISTANCE)

40404-045 Replacement Plug-in Power

Supply (provided with Extreme Cold Temperature Option)

12521-004 Microphone Replacement

Kit

12522-007 Piezo Speaker Replacement

Kit

*Used on the -001 or -002 models.

†

Used on the -003 and -004 models.



     



 

     

      

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User Instructions (USA)

This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA. On this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXX. If requested, this number must be provided to the telephone company.

User Instructions (Canada) CP -01, Issue 8, Part I: Section 14.1

NOTICE: The Industry Canada label identifies certified equipment. This certification means that the equipment

meets certain telecommunications network protective, operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document (s). The Department does not guarantee the equipment will operate to the user's satisfaction. Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations. Repairs to certified equipment should be coordinated by a representative designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment. Users should ensure for their own protection that the electrical ground connections of the power utility, telephone lines and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas.

CP-01, Issue 8, Part I: Section 1 4.2

NOTICE: The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication of the

maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalence Numbers of all the devices does not exceed 5.

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Warranty

Equipment. GAI-Tronics warrants for a period of one (1) year from the date of shipment, that any

GAI-Tronics equipment supplied hereunder shall be free of defects in material and workmanship, shall comply with the then-current product specifications and product literature, and if applicable, shall be fit for the purpose specified in the agreed-upon quotation or proposal document. If (a) Seller’s goods prove to be defective in workmanship and/or material under normal and proper usage, or unfit for the purpose specified and agreed upon, and (b) Buyer’s claim is made within the warranty period set forth above, Buyer may return such goods to GAI-Tronics’ nearest depot repair facility, freight prepaid, at which time they will be repaired or replaced, at Seller’s option, without charge to Buyer. Repair or replacement shall be Buyer’s sole and exclusive remedy. The warranty period on any repaired or replacement equipment shall be the greater of the ninety (90) day repair warranty or one (1) year from the date the original equipment was shipped. In no event shall GAI-Tronics warranty obligations with respect to equipment exceed 100% of the total cost of the equipment supplied hereunder. Buyer may also be entitled to the manufacturer’s warranty on any third-party goods supplied by GAI-Tronics hereunder. The applicability of any such third-party warranty will be determined by GAI-Tronics.

Services. Any services GAI-Tronics provides hereunder, whether directly or through subcontractors,

shall be performed in accordance with the standard of care with which such services are normally provided in the industry. If the services fail to meet the applicable industry standard, GAI-Tronics will re-perform such services at no cost to buyer to correct said deficiency to Company's satisfaction provided any and all issues are identified prior to the demobilization of the Contractor’s personnel from the work site. Re-performance of services shall be Buyer’s sole and exclusive remedy, and in no event shall GAITronics warranty obligations with respect to services exceed 100% of the total cost of the services provided hereunder.

Warranty Periods. Every claim by Buyer alleging a defect in the goods and/or services provided

hereunder shall be deemed waived unless such claim is made in writing within the applicable warranty periods as set forth above. Provided, however, that if the defect complained of is latent and not discoverable within the above warranty periods, every claim arising on account of such latent defect shall be deemed waived unless it is made in writing within a reasonable time after such latent defect is or should have been discovered by Buyer.

Limitations / Exclusions. The warranties herein shall not apply to, and GAI-Tronics shall not be

responsible for, any damage to the goods or failure of the services supplied hereunder, to the extent caused by Buyer’s neglect, failure to follow operational and maintenance procedures provided with the equipment, or the use of technicians not specifically authorized by GAI-Tronics to maintain or service the equipment. THE WARRANTIES AND REMEDIES CONTAINED HEREIN ARE IN LIEU OF AND EXCLUDE ALL OTHER WARRANTIES AND REMEDIES, WHETHER EXPRESS OR IMPLIED BY OPERATION OF LAW OR OTHERWISE, INCLUDING ANY WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.

Return Policy

If the equipment requires service, contact your Regional Service Center for a return authorization number (RA#). Equipment should be shipped prepaid to GAI-Tronics with a return authorization number and a purchase order number. If the equipment is under warranty, repairs or a replacement will be made in accordance with the warranty policy set forth above. Please include a written explanation of all defects to assist our technicians in their troubleshooting efforts.

Call 800-492-1212 (inside the USA) or 610-777-1374 (outside the USA) for help identifying the Regional Service Center closest to you.

(Rev. 10/06)

GAI-Tronics 300 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

T ABLE OF C ONTENTS

Confidential ity Notice

Product Overview

Telephones

Telephone Management Application (TMA)

Standard Operation

Emergency Call Operation

Non-Emergency Call Operation

Non-Emergency Assistance Operation (Model 396-0 0x)

Receiving a Call

Disconnecting a Call

Location Identification Code Dialing

Installation

Safety Guidelines

General Installation Guidelines

Security Hardware

Conduit Installation Details

Models 393-00x, 393AL-00x, and 394AL-00x

Models 397-00x, 396-00x, 398-00x and 392-001

Stanchion or Flush-Mount Applications

Retro-fit Models

External Power for -003 and -004 Models

Connecting a Model 530 Series Strobe

Setup

Hardware Configuration

Auto-answer Configuration

Polarity Configuration

DTMF Gain Select Configuration

Password Enable Configuration

Command Select Configuration

Low-Power Mode Configuration

Hardware Settings

Auxiliary Outputs

Extreme Cold Temperature Option

Voice Annunciation Option

Initial Recording

Message Recording

Volume Adjustment

Change Recorded Message

Local Record (Integral Keypad Only)

Remote Record

Standard Mode

SMART Mode

Voice Annunciation Activation

Auxiliary Output Control

Standard Mode Programming

Set-up Sequence

Remote

Local

Programming Sequence

Password Disabled Programming

Programming Sequences

Dialing Options

Auto-dialing

Ring-down Operation

Password Protection

Auto-Answer Alert Feature

Off-Hook Ringing

Disconnect Options

Americans with Disabilities Act (ADA) Programming

Extended Strobe Operation (Requires External Power Supply)

Output 4 Control Setup

Early Microphone Option

SMART Mode Programming

Maintenance

Battery Replacement (Voice Annunciation Option Only)

Service

Preventive Maintenance for Flush-Mount Phones

Cleaning

Prevention

Specification s

Replacement Parts

Warranty