Fujitsu PA03656B005, iX500 User Manual

Operator's Guide

P3PC-4202-01ENZ0

Introduction

Thank you for purchasing the color image scanner ScanSnap iX500 (hereinafter referred to as "the ScanSnap").

This manual explains how to handle and operate the ScanSnap. Be sure to read this manual, "Safety Precautions", and "Getting Started" thoroughly before using the ScanSnap to ensure correct use. We hope that this manual will provide you with useful information in order to utilize the ScanSnap.

If you are using a Windows

Adobe

Reader® (7.0 or later) is required to display or print this manual.

Trademarks

Microsoft, Windows, Windows Vista, Excel, PowerPoint, Outlook, SharePoint, Windows Live, Internet Explorer, and Entourage are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. Word is the product of Microsoft Corporation in the United States. Apple, the Apple logo, Mac, Mac OS, OS X, iPhoto, and App Store are trademarks of Apple Inc. Adobe, the Adobe logo, Acrobat, and Reader are either registered trademarks or trade names of Adobe Systems Incorporated in the United States and/or other countries. Intel and Intel Core are registered trademarks or trademarks of Intel Corporation in the United States and other countries. ABBYY™ FineReader™ Engine ©2011 ABBYY. OCR by ABBYY ABBYY and FineReader are trademarks of ABBYY. Evernote is a registered trademark or trademark of Evernote Corporation. Google, Google Docs, Android, and Google Play are registered trademarks or trademarks of Google Inc. Salesforce, the Salesforce logo, and Salesforce CRM are registered trademarks or trademarks of salesforce.com, inc. in the United States and other countries. Wi-Fi and Wi-Fi Protected Setup are trademarks of Wi-Fi Alliance. Besides the software authored by the product developer (PFU LIMITED), the ScanSnap contains other free software, such as software copyrighted under the GNU General Public License (GPL) or the GNU Lesser General Public License (LGPL). For details concerning

operating system, either Adobe® Acrobat® (7.0 or later) or

the conditions of the licenses, refer to "Terms and Conditions for End User License" (file name: OSS_License.pdf) contained in the Setup DVD-ROM. ScanSnap, the ScanSnap logo, ScanSnap Manager, ScanSnap Organizer, CardMinder, and Rack2-Filer are registered trademarks or trademarks of PFU LIMITED in Japan. Other company names and product names are the registered trademarks or trademarks of the respective companies.

Manufacturer

PFU LIMITED International Sales Dept., Imaging Business Division, Products Group Solid Square East Tower 580 Horikawa-cho, Saiwai-ku, Kawasaki-shi, Kanagawa 212-8563, Japan Phone: (81-44)-540-4538

Introduction

Disclaimer

Reproducibility of the image data

Confirm that the image data scanned with the ScanSnap meets your requirements (for example, image reproducibility in size accuracy, fidelity, content, colors).

Text Recognition

z Depending on the status of the document (e.g. font, layout, blots) and the scanning res-

olution, text recognition may not be properly performed, or text recognition may take a long time.

z When there are sections marked with a highlight pen, the color of the marked section

may not be accurately reproduced depending on the color and density, or may result in a different color tone from the original. Depending on the color and the color density of the highlight pen and the way it was used, the marked sections may not be detected, or the keyword may not be properly set.

Disposing of the original document

Check the image data using the application where you transferred the image data to make sure that there are no missing parts before disposing of the original document scanned with the ScanSnap.

It is the responsibility of the customer to store and manage the scanned image, and dispose of the original document scanned with the ScanSnap.

Manuals

Read the following manuals as needed when using the ScanSnap.

Manual Description Location

Introduction

Safety Precautions Read this manual before you

start using the product because it contains important information about the safe use of the ScanSnap.

ScanSnap iX500 Getting Started

ScanSnap iX500 Operator's Guide (this manual)

Troubleshooting (installation)

This manual explains about the ScanSnap package contents, software installation, connecting the ScanSnap, and checking the operation.

Read this manual for information about the basic operations of the ScanSnap, software installation, scanning methods, various settings, and handling of the ScanSnap.

Read this manual when you failed to install the software or when the ScanSnap does not operate normally after software installation. It explains about the resolutions for such troubles.

Included in the package.

Select [Start] menu → [All Programs] → [ScanSnap Manager] → [Getting Started].

From the sidebar in Finder, select [Applications] → [ScanSnap] → [Manual], and then double-click [Getting Started].

Select [Start] menu → [All Programs] → [ScanSnap Manager] → [Operator's Guide].

From the sidebar in Finder, select [Applications] → [ScanSnap] → [Manual], and then double-click [Operator's Guide].

z Click [Manuals] → [Troubleshooting

(installation)] in the [ScanSnap Setup] dialog box that appears when you insert the Setup DVD-ROM into the DVD-ROM drive.

z Select [Start] menu → [All Programs]

→ [ScanSnap Manager] →

[Troubleshooting (installation)].

z Double-click the [Troubleshooting

(installation)] icon in the [ScanSnap] window that appears when you insert the Setup DVD-ROM into the DVDROM drive.

z From the sidebar in Finder, select

[Applications] → [ScanSnap] → [Manual], and double-click [Troubleshooting (installation)].

Manual Description Location

Introduction

ScanSnap Connect Application User's Guide (iOS)

ScanSnap Connect Application User's Guide (Android)

ScanSnap Organizer User's Guide

CardMinder User's Guide

Scan to Microsoft SharePoint User Guide

ABBYY FineReader for ScanSnap User's Guide

Read this manual for information about connecting the mobile device and the computer, ScanSnap Connect Application operations on the mobile device, settings and receiving files.

Read these manuals when using this product for the first time, or when you need more information in general, on product features and operating environment.

Read these manuals when using this product for the first time, or when you need more information on product features, dialog boxes/windows, operating environment and functions.

Read this manual when questions or problems regarding operations (e.g. when setting items) arise.

Start ScanSnap Connect Application on

the iOS mobile device, tap [ ] on the [File List] screen, and then tap [Help] on the [Information] screen that appears.

Start ScanSnap Connect Application on the Android mobile device, and when the [File List] screen is displayed, press the [Menu] button on the device or tap the software [Menu] to display the menu. Tap

[ ] in the menu, and then tap [Help] on the [Information] screen that appears.

Select [Start] menu → [All Programs] → [ScanSnap Organizer] → [Manual].

Select [Start] menu → [All Programs] → [CardMinder] → [Manual].

From the sidebar in Finder, select [Applications] → [CardMinder] → [Manual], and then double-click [User's Guide].

Select [Start] menu → [All Programs] → [KnowledgeLake] → [Scan to Microsoft SharePoint User Guide].

Select [Start] menu → [All Programs] → [ABBYY FineReader for ScanSnap(TM)

5.0] → [User's Guide].

Manual Description Location

Introduction

ScanSnap Manager Help

Read this Help file when questions or problems regarding operations (e.g. when setting items) arise. This Help file explains about scanner operations, operational troubles and their resolution, dialog boxes/windows and messages.

Refer to this Help by one of the following methods:

z The ScanSnap Manager icon is

displayed in the menu that appears

when you click in the notification area. Right-click the ScanSnap

Manager icon , and then select [Help] → [Help] from the menu that appears.

z Select [Start] menu → [All Programs]

→ [ScanSnap Manager] → [ScanSnap

Manager Help].

z Click the Help button ( ) for

ScanSnap Manager.

z Press the [F1] key on the keyboard

when a dialog box is displayed.

z Click the [Help] button in each dialog

box.

z Click the ScanSnap Manager icon

in the Dock while pressing the [control] key on the keyboard, and then select [Help] → [Help] from the menu that appears.

z Click the Help button ( ) for

ScanSnap Manager.

z From the menu bar, select [Help] →

[ScanSnap Manager Help].

ScanSnap Online Update Help

Read this Help file when questions or problems regarding operations arise. This Help file explains about operations, dialog boxes/ windows and messages.

Refer to this Help by either of the following methods:

z Select [Start] menu → [All Programs]

→ [ScanSnap Online Update] →

[Help].

z Press the [F1] key on the keyboard

when a dialog box is displayed.

z Click the [Help] button in each dialog

box.

z Click the Help button ( ) for

ScanSnap online update.

z From the menu bar, select [Help] →

[ScanSnap Online Update Help].

Manual Description Location

Introduction

ScanSnap Wireless Setup Tool Help

ScanSnap Organizer Help

CardMinder Help

Adobe Acrobat Help

ABBYY FineReader for ScanSnap Help

Read this Help file when questions or problems regarding operations arise. This Help file explains about scanner operations, operational troubles and their resolution, dialog boxes/windows and messages.

Read these Help files when questions or problems regarding operations (e.g. when setting items) arise. These Help files explain about operations, dialog boxes/ windows and messages.

Read these Help files when questions or problems regarding operations (e.g. when setting items) arise.

Refer to this Help by either of the following methods:

z Press the [F1] key on the keyboard

when a dialog box is displayed.

z Click [About this screen] or [About this

message] on each screen.

z Click the Help button ( ) in each

window.

For details about how to start up the Help, refer to the User's Guide for each product.

From the menu bar, select [Help] → [Adobe Acrobat Help].

From the menu bar, select [Help] → ABBYY FineReader for ScanSnap Help.

Structure of This Manual

This manual consists of the following:

ScanSnap Overview

This chapter explains about features of the ScanSnap, an overview of ScanSnap Manager, and procedures for connecting the ScanSnap and a mobile device via wireless LAN, as well as the basic operations of the ScanSnap.

Installing the Software

This chapter explains about the software bundled with the ScanSnap, system requirements and installation procedures.

Using the ScanSnap (for Windows Users)/Using the ScanSnap (for Mac OS Users)

This chapter explains how to perform scanning and how to set the ScanSnap Manager.

Introduction

Troubleshooting

This chapter provides references for resolving troubles such as removing jammed documents.

Daily Care

This chapter explains about the cleaning materials and how to clean the ScanSnap.

Consumables

This chapter explains how to replace the consumables.

Appendix

This appendix explains how to update ScanSnap Manager, how to uninstall the software, about settings that differ by the scanning method, how to purchase/clean the Carrier Sheet and the ScanSnap installation specifications.

About Maintenance

Contact your FUJITSU scanner dealer or an authorized FUJITSU scanner service provider for repairs on this product.

Read this manual in order starting from "ScanSnap Overview" through "Using the ScanSnap" for a better understanding of ScanSnap operations.

Symbols Used in This Manual

WARNING

CAUTION

The following indications are used in this manual to obviate any chance of accident or damage to you and people near you, and your property. Warning labels indicate the warning level and statements. The symbols indicating warning levels and their meanings are as follows.

Indication Description

This indication alerts operators to an operation that, if not strictly observed, may result in severe injury or death.

This indication alerts operators to an operation that, if not strictly observed, may result in safety hazards to personnel or damage to the product.

Besides warning indicators, the following symbols are also used in this manual.

Introduction

Symbol Description

This symbol indicates operations using Windows.

This symbol indicates operations using Mac OS.

Arrow Symbols in This Manual

Right-arrow symbols [→] are used to connect icons or menu options you should select in succession. Example: Select [Start] menu → [Computer].

Screen Examples in This Manual

Windows screen

Microsoft product screenshots are reprinted with permission from Microsoft Corporation. The screenshots used in this manual are of Windows 7. The actual windows and operations may differ depending on the operating system.

z Icon in the notification area

The ScanSnap Manager icon is displayed in the menu which appears when you click in the notification area. The notification area is located at the far right of the taskbar.

To have the ScanSnap Manager icon always displayed in the notification area, drag the icon and drop it onto the notification area.

Introduction

The explanations in the manual use the case in which the ScanSnap Manager icon is always displayed in the notification area.

Mac OS screen

The screenshots used in this manual are of Mac OS X v10.7. The actual windows and operations may differ depending on the operating system.

The screen examples in this manual are subject to change without notice in the interest of product development. If the actual screen differs from the screen examples in this manual, operate by following the actual displayed screen.

Abbreviations Used in This Manual

The following abbreviations are used in this manual:

Abbreviation Used Designation

Introduction

Windows 8

Windows 7

Windows Vista

Windows XP

Windows Windows 8, Windows 7, Windows Vista, or Windows XP operating system

Microsoft Office

Word

Excel

Windows

Windows Vista

Windows

Microsoft

8 operating system, English Version

8 Pro operating system, English Version

8 Enterprise operating system, English Version

7 Starter operating system, English Version

7 Home Premium operating system, English Version

7 Professional operating system, English Version

7 Enterprise operating system, English Version

7 Ultimate operating system, English Version

Home Basic operating system, English Version

Home Premium operating system, English Version

Business operating system, English Version

Enterprise operating system, English Version

Ultimate operating system, English Version

XP Home Edition operating system, English Version

XP Professional operating system, English Version

Office

Word 2010

Office Word 2007

Office Word 2003

Word for Mac 2011

Word 2008 for Mac

Word 2004 for Mac

Excel® 2010

Office Excel® 2007

Office Excel® 2003

Excel® for Mac 2011

Excel® 2008 for Mac

Excel® 2004 for Mac

Abbreviation Used Designation

Introduction

PowerPoint

SharePoint

Office Live

Internet Explorer

Microsoft® PowerPoint® 2010

Microsoft

Windows

Microsoft® Internet Explorer

Office PowerPoint® 2007

Office PowerPoint® 2003

PowerPoint® for Mac 2011

PowerPoint® 2008 for Mac

PowerPoint® 2004 for Mac

SharePoint® Server 2010, English Version

Office SharePoint® Server 2007, English Version

Office SharePoint® Portal Server 2003, English Version

SharePoint® Foundation 2010, English Version

Windows® SharePoint® Services 2.0/3.0, English Version

Office Live

Internet Explorer

Windows Live Mail Windows Live™ Mail

Windows Mail

Outlook

Outlook Express

Outlook for Mac

.NET Framework

Entourage

Microsoft

Windows® Mail

Outlook® 2010

Office Outlook® 2007

Office Outlook® 2003

Outlook® Express

Outlook® for Mac

.NET Framework

Entourage

Mac OS OS X v10.8, Mac OS X v10.7, or Mac OS X v10.6

Adobe Acrobat

Adobe Reader

Adobe

Acrobat

Reader

ABBYY FineReader for ScanSnap

ABBYY FineReader for ScanSnap™ All the descriptions in this manual assume the usage of ABBYY FineReader for ScanSnap bundled with the ScanSnap. Unless otherwise specified, the term ABBYY FineReader for ScanSnap refers to the ABBYY FineReader for ScanSnap bundled with the ScanSnap. Note that ABBYY FineReader for ScanSnap may be upgraded without notice. If the descriptions differ from the actual displayed screens, refer to ABBYY FineReader for ScanSnap Help.

Google Docs Google Docs™

Android Android™

WPS Wi-Fi Protected Setup™

Abbreviation Used Designation

Wireless access point Wireless access point

Wireless router

ScanSnap Color Image Scanner ScanSnap iX500

Carrier Sheet ScanSnap Carrier Sheet

Introduction

Introduction ....................................................................................2

Trademarks ..................................................................................... 2

Manufacturer................................................................................... 3

Disclaimer ....................................................................................... 3

Manuals ........................................................................................... 4

Structure of This Manual ............................................................... 8

Symbols Used in This Manual....................................................... 9

Arrow Symbols in This Manual ..................................................... 9

Screen Examples in This Manual................................................ 10

Abbreviations Used in This Manual............................................ 11

ScanSnap Overview .................................................................... 20

Features of the ScanSnap ........................................................... 21

Simple ...................................................................................................... 21

Speedy..................................................................................................... 21

Compact................................................................................................... 22

Use in a Manner That Best Suits Your Intended Use .............................. 22

Linkage Functions to Increase Range of Useful Applications.................. 23

Save Data Easily to Mobile Devices ........................................................ 23

Easy Linkage with Cloud Services........................................................... 24

Creating Data According to Intended Application .................................... 24

Scan Easily Using Automatic Functions .................................................. 26

Bundled Software Can Be Used with Various Applications ..................... 27

Other Useful Functions ............................................................................ 28

Parts and Functions..................................................................... 29

Front......................................................................................................... 29

Table of Contents

Back ......................................................................................................... 31

ScanSnap Manager Overview ..................................................... 32

ScanSnap Manager Icon ......................................................................... 32

Right-Click Menu (Windows).................................................................... 34

ScanSnap Manager Menu (Mac OS)....................................................... 36

Quick Menu.............................................................................................. 38

How to Perform a Scan ................................................................ 39

Scan from a USB-connected Computer................................................... 39

Scan from a Wireless LAN-connected Mobile Device ............................. 41

Turning the ScanSnap ON/OFF................................................... 42

Turning the ScanSnap ON....................................................................... 42

Turning the ScanSnap OFF ..................................................................... 44

Sleep Mode.............................................................................................. 45

Automatic Power OFF.............................................................................. 46

Connecting a Mobile Device to the ScanSnap Using Wireless

LAN ................................................................................................ 47

Connect via Wireless LAN Using the ScanSnap Wireless Setup Tool .... 49

Reconnect to a Wireless Access Point

Using the ScanSnap WPS Button............................................................ 50

Documents for Scanning............................................................. 52

Conditions for Documents to Scan .......................................................... 52

Conditions for Using the Carrier Sheet .................................................... 54

How to Load Documents ............................................................. 57

Installing the Software ................................................................ 62

Bundled Software Overview........................................................ 63

System Requirements.................................................................. 65

Windows .................................................................................................. 65

Mac OS .................................................................................................... 68

Installing in Windows................................................................... 70

How to Install the Software ...................................................................... 70

ScanSnap Software ................................................................................. 72

Dropbox for Windows............................................................................... 77

Evernote for Windows.............................................................................. 79

Table of Contents

SugarSync Manager for Windows ........................................................... 82

Scan to Microsoft SharePoint .................................................................. 84

Trial Software........................................................................................... 86

Adobe Acrobat ......................................................................................... 88

Installing in Mac OS ..................................................................... 90

How to Install the Software ...................................................................... 90

ScanSnap Software ................................................................................. 92

ABBYY FineReader Express Edition for Mac .......................................... 97

Dropbox for Mac .................................................................................... 100

Evernote for Mac.................................................................................... 102

SugarSync Manager for Mac ................................................................. 105

Using the ScanSnap (for Windows Users) .............................. 107

Basic Scanning Operation Flow ............................................... 108

Selecting a Profile Depending on the Document ................................... 108

Scanning ................................................................................................ 110

Stopping the Scan.................................................................................. 112

Using ScanSnap with the Quick Menu ..................................... 113

Saving Data in ScanSnap Organizer ..................................................... 118

Storing Business Cards in CardMinder.................................................. 121

Saving Data in a Specified Folder.......................................................... 125

Attaching Files to E-Mail ........................................................................ 130

Using the ScanSnap as a Copy Machine .............................................. 135

Saving Data in Rack2-Filer Smart.......................................................... 139

Saving Data in Magic Desktop............................................................... 143

Saving Data to a Mobile Device............................................................. 145

Saving Data to Your Dropbox Folder ..................................................... 154

Saving Documents to Evernote ............................................................. 158

Saving Handwritten Notes to Evernote .................................................. 162

Saving Documents to Google Docs ....................................................... 165

Posting to Salesforce Chatter ................................................................ 170

Saving Data to Your SugarSync Folder ................................................. 176

Converting into Word/Excel/PowerPoint Documents............................. 181

Saving Data in SharePoint..................................................................... 188

Saving Data to Picture Folder ................................................................ 194

Profile .......................................................................................... 198

How to Configure Scan Settings ............................................................ 199

Table of Contents

Profile Management............................................................................... 199

How to Perform a Scan.......................................................................... 208

ScanSnap Folder Operations .................................................... 211

How to Configure Scan Settings ............................................................ 212

How to Perform a Scan.......................................................................... 212

Creating Scanned Images Depending on Intended Use......... 217

Scanning Only One Side of a Document ............................................... 217

Scanning Color Documents in Gray or Black & White........................... 219

Scanning Color Documents in High Compression................................. 221

Deleting Blank Pages............................................................................. 223

Correcting Skewed Character Strings.................................................... 225

Rotating the Scanned Image to its Correct Orientation ......................... 227

Reducing Bleed-Through ....................................................................... 229

Scanning Documents of Different Widths or Lengths in One Batch ...... 231

Scanning Documents Larger Than A4/Letter Size................................. 235

Scanning Documents Such as Photographs and Clippings................... 240

Long Page Scanning.............................................................................. 244

Saving Scanned Images in Multiple PDF Files ...................................... 246

Creating Searchable PDF Files ............................................................. 248

Setting Keywords in PDF Files .............................................................. 251

Setting Passwords for PDF Files ........................................................... 257

Creating PDF/A Files ............................................................................. 261

Configuring ScanSnap Manager............................................... 263

How to Configure Scan Settings ............................................................ 263

Quick Menu Settings.............................................................................. 266

Automatic Linkage with Applications...................................................... 271

ScanSnap's Communication Status....................................................... 275

Showing the Scanning Progress............................................................ 278

Using the ScanSnap (for Mac OS Users)................................ 280

Basic Scanning Operation Flow ............................................... 281

Selecting a Profile Depending on the Document ................................... 281

Scanning ................................................................................................ 283

Stopping the Scan.................................................................................. 285

Using ScanSnap with the Quick Menu ..................................... 286

Saving Data in a Specified Folder.......................................................... 290

Table of Contents

Attaching Files to E-Mail ........................................................................ 294

Using the ScanSnap as a Copy Machine .............................................. 299

Creating Searchable PDF Files ............................................................. 303

Storing Business Cards in CardMinder.................................................. 311

Saving Data to a Mobile Device............................................................. 315

Saving Data to Your Dropbox Folder ..................................................... 328

Saving Documents to Evernote ............................................................. 332

Saving Handwritten Notes to Evernote .................................................. 336

Saving Documents to Google Docs ....................................................... 339

Posting to Salesforce Chatter ................................................................ 344

Saving Data to Your SugarSync Folder ................................................. 350

Converting into Word/Excel/PowerPoint Documents............................. 354

Saving Scanned Images in iPhoto ......................................................... 361

Profile .......................................................................................... 364

How to Configure Scan Settings ............................................................ 365

Profile Management............................................................................... 365

How to Perform a Scan.......................................................................... 374

Creating Scanned Images Depending on Intended Use......... 376

Scanning Only One Side of a Document ............................................... 376

Scanning Color Documents in Gray or Black & White........................... 378

Deleting Blank Pages............................................................................. 380

Correcting Skewed Character Strings.................................................... 382

Rotating Scanned Image to its Correct Orientation ............................... 384

Reducing Bleed-Through ....................................................................... 386

Scanning Documents of Different Widths or Lengths in One Batch ...... 388

Scanning Documents Larger Than A4/Letter Size................................. 392

Scanning Documents Such as Photographs and Clippings................... 397

Long Page Scanning.............................................................................. 401

Saving Scanned Images in Multiple PDF Files ...................................... 403

Creating Searchable PDF Files ............................................................. 405

Setting Keywords in PDF Files .............................................................. 409

Saving Two Files or Pages into One Double-Page Spread Image ........ 415

Configuring ScanSnap Manager............................................... 416

How to Configure Scan Settings ............................................................ 416

Quick Menu Settings.............................................................................. 419

Automatic Linkage with Applications...................................................... 425

ScanSnap's Communication Status....................................................... 427

Showing the Scanning Progress............................................................ 430

Table of Contents

Troubleshooting ........................................................................ 432

Daily Care ................................................................................... 433

Cleaning Materials...................................................................... 434

Cleaning the Outside of the ScanSnap .................................... 435

Cleaning the Inside of the ScanSnap ....................................... 436

Consumables ............................................................................. 441

Part Numbers and Replacement Cycle of Consumables ....... 442

Replacing the Roller Set ............................................................ 445

Appendix ....................................................................................452

ScanSnap Online Update........................................................... 453

Uninstalling the Software .......................................................... 455

Uninstalling in Windows ......................................................................... 455

Uninstalling in Mac OS........................................................................... 457

Setting Items by Scanning Method........................................... 463

Purchasing/Cleaning the Carrier Sheet.................................... 471

Purchasing the Carrier Sheet................................................................. 471

Cleaning the Carrier Sheet .................................................................... 472

Wireless LAN Specifications..................................................... 473

Installation Specifications ......................................................... 474

About Maintenance ....................................................................475

Index ........................................................................................... 476

ScanSnap Overview

This chapter explains important items you should know before operating ScanSnap.

Features of the ScanSnap ............................................................ 21

Parts and Functions...................................................................... 29

ScanSnap Manager Overview ...................................................... 32

How to Perform a Scan .................................................................39

Turning the ScanSnap ON/OFF.................................................... 42

Connecting a Mobile Device to the ScanSnap Using Wireless

LAN ........................................................................................ 47

Documents for Scanning.............................................................. 52

How to Load Documents .............................................................. 57

Features of the ScanSnap

The main features of the ScanSnap are as follows:

Simple

Turn documents into digital data by just pressing the [Scan] button

By converting paper documents cluttering up your desk into PDF or JPEG files, you can conveniently view, edit, manage and archive the documents in your computer.

The Quick Menu makes the operation easy even for beginners

Features of the ScanSnap

The Quick Menu will allow you to start using the ScanSnap right away even if it is your first time. Simply press the [Scan] button on the scanner to scan your document, and then the Quick Menu will appear where you can select the desired action.

(→ page 113)

(→ page 286)

Speedy

Speedy scanning

Double-sided color documents of A4 or Letter size can be scanned at approximately 25 sheets/minute.

Features of the ScanSnap

HINT

Scan test system and scan settings are as shown below. z Scan test system

Intel® Core™ i5 2.5GHz or higher processor, 4 GB or more memory

Windows 8, Windows 7, Windows Vista, or Windows XP operating system

OS X v10.8, Mac OS X v10.7, or Mac OS X v10.6

z Scan settings

Default settings When the default settings are not used, and scanning is performed under the following conditions, scanning speed may slow down.

- When scanning documents in [B&W] (black & white) mode Example: Scanning color brochures in [B&W] mode (converting a color image to black & white)

- When [Deskew by text on document] is enabled

- When creating a searchable PDF file

Scanning speed may also slow down when you have enabled other functions.

Compact

Small size saves desktop space

Smaller than an A4 or Letter size paper, the ScanSnap does not require much desktop space.

Use in a Manner That Best Suits Your Intended

Use

Compatible with both Windows and Mac OS

You can use the ScanSnap in a manner that best suits your intended use in either Windows or Mac OS.

ATTENTION

The following functions are not available for Mac OS:

z ScanSnap Folder z Color high compression z Place document face up z Output in PDF/A-1b z Set a password for PDF file

Features of the ScanSnap

Linkage Functions to Increase Range of Useful

Applications

E-mail or print a scanned image directly from scanning

You can attach the scanned image to an e-mail without needing any additional application or print it out instead of using a copy machine.

z Attach to e-mail (→ page 130)

z Print (→ page 135)

z Attach to e-mail (→ page 294)

z Print (→ page 299)

Share documents converted into digital data with others

You can conveniently share documents by saving the scanned image directly in SharePoint or Office Live.

(→ page 188)

Save Data Easily to Mobile Devices

Save documents converted into digital data to a mobile device

Scanned image can be saved to mobile devices such as tablet devices and smartphones using wireless LAN. You can receive the scanned image sent from your computer on a mobile device, or use the ScanSnap from a mobile device to receive the scanned image directly.

z Save scanned images to a mobile device via your computer (→ page 145)

z Save directly to a mobile device (→ ScanSnap Connect Application User's Guide)

z Save scanned images to a mobile device via your computer (→ page 315)

z Save directly to a mobile device (→ ScanSnap Connect Application User's Guide)

Features of the ScanSnap

Easy Linkage with Cloud Services

Access documents converted into digital data anytime, anywhere

ScanSnap Manager can be linked with the following cloud services. Through linkage with these services, you can access scanned images anytime from your computer or smartphone no matter where you are.

z Dropbox

z Evernote

z Google Docs

z Salesforce Chatter

z SugarSync

(→ page 116)

(→ page 288)

HINT

"Cloud services" refer to services that allow the user to save documents or photos that have been converted into digital data to a network, and then access them when necessary from, for example, a computer or smartphone.

Creating Data According to Intended Application

Create searchable PDF files

You can create searchable PDF files by performing automatic text recognition for PDF files after scanning. You can also perform text recognition on character strings marked by a highlight pen in black & white documents, and add them as keywords for the PDF file.

z Create searchable PDF files

- Create using scan settings By configuring scan settings to scan documents into searchable PDF files, you can link the searchable PDF files with various applications.

(→ page 248)

(→ page 405)

- Create using the Quick Menu

You can create a searchable PDF file by using ScanSnap Organizer. (→ScanSnap Organizer Help)

You can create a searchable PDF file by using [Searchable PDF Converter]. (→ page 303)

- Create using ScanSnap Organizer

You can use ScanSnap Organizer to convert a created PDF file to a searchable PDF file. When you convert multiple PDF files, you can convert the files more efficiently by using the idle time of the computer.

(→ ScanSnap Organizer Help)

- Create using [Searchable PDF Converter] You can use [Searchable PDF Converter] to convert created PDF files to searchable PDF files. When you convert multiple PDF files, you can convert the files more efficiently by using the idle time of the computer.

(→ page 308)

z Set keywords

- Create using scan settings By configuring scan settings to set a marked character string as a keyword for the PDF file, you can link keyword-set PDF files with various applications.

Features of the ScanSnap

(→ page 251)

(→ page 409)

- Create using ScanSnap Organizer

You can use ScanSnap Organizer to create a PDF file with marked character strings as keywords.

(→ ScanSnap Organizer Help)

- Create using [Searchable PDF Converter] You can use [Searchable PDF Converter] to create a PDF file in which character strings in the marked sections are set as keywords.

(→ ScanSnap Manager Help)

Two separate scanned images can be merged into a single image

Two scanned images can be merged into a single image either vertically or horizontally.

(→ ScanSnap Organizer Help)

(→ ScanSnap Manager Help)

Features of the ScanSnap

Create PDF/A files

You can create PDF files that conform to PDF/A-1b which is a suitable file format when you need to store image data for a long time.

(→ page 261)

Scan Easily Using Automatic Functions

Automatically recognize color and black & white documents (Auto color detection)

The ScanSnap determines the color mode of each document, saves color documents in color, black & white documents in black & white, and black & white documents with photos or illustrations in grayscale. This function will optimize your PDF file size.

Scan different size documents together (Automatic page size detection, Carrier Sheet mixed batch scanning)

Paper size is automatically recognized so that you do not need to change the paper size setting. The bundled Carrier Sheet allows you to scan documents larger than A4/Letter size as well as photographs and clippings. Multiple Carrier Sheets can be scanned at once and together with regular documents in the same batch.

z Automatic size detection (→ page 231)

z Carrier Sheet (→ page 235)

z Automatic size detection (→ page 388)

z Carrier Sheet (→ page 392)

Automatically set the resolution by the paper size (Automatic resolution function)

Documents are scanned at 300 dpi at first, then the image is saved at 300 dpi if the document length is 148 mm (5.83 in.) or less, and converted to 200 dpi for longer documents. When linked with a text recognition application (e.g. for scanning business cards), you can save high resolution image data without having to change the scan settings.

Features of the ScanSnap

Bundled Software Can Be Used with Various

Applications

Organize and manage scanned images

You can use ScanSnap Organizer to organize and manage scanned images.

z Setting a keyword (Intelligent Indexing)

Keywords can be set by the following methods:

- Recognize a character string on a page (OCR) and set as a keyword (Zone OCR)

- Set any character string as a keyword

- Set a marked character string as a keyword (Marker Index)

- Drag and drop a keyword from the keyword list (Keyword Addition by Drag&Drop)

The keywords can be viewed in thumbnails. (Keyword Overlay)

z Distributing files by keyword (Automatic Keyword Sort)

Files can also be sorted into folders according to the keyword set for files as a sorting condition.

z Search a variety of files (Search Engine Selection)

Files can be found quickly searched by file name, keyword, text or date.

z Cropping marked sections (Intelligent Cropping)

Selections on a page that are marked with a highlight pen can be cut and pasted elsewhere to create scrapbooks.

(→ ScanSnap Organizer Help)

Easy filing of business cards

Text recognition can be performed on business cards which then can be easily converted into digital data with the business card application. With CardMinder, you can create a database which facilitates data search of business cards converted into digital data. The business card application is as follows:

CardMinder (→ page 121)

CardMinder (→ page 311)

Convert paper documents into Word/Excel/PowerPoint files

Use the "ABBYY FineReader for ScanSnap" to directly convert the scanned image into a Word/Excel/PowerPoint file.

(→ page 181)

(→ page 354)

Features of the ScanSnap

Other Useful Functions

Link with a wide variety of applications by using ScanSnap Folder

You can use ScanSnap Folder to link with a wide variety of applications, including Web applications (e.g. Webmail, cloud service). By selecting ScanSnap Folder from the file selection window of the application, you can use the scanned image file directly.

(→ page 211)

Note: The ScanSnap does not conform to the TWAIN, ISIS and WIA standards.

Parts and Functions

ADF paper chute (cover) (*)

Open to use the ScanSnap.

D Opening the ADF paper chute (cover) turns

on the ScanSnap.

This section explains names and functions of the ScanSnap parts.

Front

Parts and Functions

Extension

Pull out when scanning long documents.

ADF release tab

Pull this tab to open the ADF top section.

Wi-Fi indicator

It indicates the connection status between the ScanSnap and your wireless access

point as follows:

Blue (lit): Ready Blue (flashing): Standby Orange (lit): Not Connectable Orange (flashing): Not Connectable

(WPS error)

ADF paper chute (cover)

You can load the document here after opening it.

ADF top section

Open to remove jammed documents, replace the Roller set, or clean the inside of the ScanSnap.

Side guide

Adjust to the width of documents to prevent them from getting skewed.

Stacker

Open to use the stacker.

D Stacks up the ejected

documents.

[Scan] button (*)

Press this button to start scanning. Can be pressed even when the stacker is closed. It indicates the status of the ScanSnap as follows:

Blue (lit): Ready Blue (flashing): Scanning Orange (flashing): Error

* : When the ScanSnap has turned off automatically because of the automatic power off function,

either press the [Scan] button (this will not start scanning), or close the ADF paper chute (cover), then open it again to turn the ScanSnap back on. For details, refer to "Automatic Power OFF" (page 46).

Back

Power connector

Security cable slot

Used to connect an anti-theft security cable (commercially available).

Tape seal

Remove this tape seal after installing the software.

USB connector

Ventilation port

Holes for ventilating hot air from inside the ScanSnap.

Wi-Fi switch

Turn this switch on to connect the ScanSnap and a mobile device via wireless LAN.

WPS button

Press this button to connect the ScanSnap to a WPS compatible wireless access point by using the push button method.

Parts and Functions

ScanSnap Manager Overview

The ScanSnap Manager is a scanner driver that is required to scan documents with the ScanSnap. The scanned image can be saved as a PDF or JPEG file to a computer. All operations on the ScanSnap are managed in ScanSnap Manager.

ScanSnap Manager Icon

When ScanSnap Manager is running, the ScanSnap Manager icon appears as follows:

Notification area

Dock

The ScanSnap Manager icon indicates whether or not ScanSnap Manager is successfully communicating with the ScanSnap. The appearance of the icon changes according to the communication status as shown below.

ScanSnap Manager Overview

Status

Communicating

Not communicating

Connected to a mobile device via a wireless LAN

ScanSnap Manager icon

ScanSnap Manager Overview

HINT

z Turn the ScanSnap on to perform communication between ScanSnap Manager and ScanSnap. For

details about how to turn on the ScanSnap, refer to "Turning the ScanSnap ON/OFF" (page 42).

When you add the ScanSnap Manager icon to the Dock, is constantly displayed.

A blue light appears under the ScanSnap Manager icon when ScanSnap Manager is running.

You can display the menu for scanning documents and ScanSnap Manager settings from the ScanSnap Manager icon.

z Right-clicking

Displays the Right-Click Menu. For details, refer to "Right-Click Menu (Windows)" (page 34).

z Left-clicking

Displays the Left-Click Menu. For details, refer to "Profile" (page 198).

z Clicking while pressing the [control] key on the keyboard

Displays the ScanSnap Manager menu. For details, refer to "ScanSnap Manager Menu (Mac OS)" (page 36).

z Clicking

Displays the Profile menu. For details, refer to "Profile" (page 364).

ScanSnap Manager Overview

Right-click

Right-Click Menu (Windows)

This menu appears when you right-click the ScanSnap Manager icon .

Item Function

Duplex Scan Scans both sides of the document. Follows the settings configured in [Scan

Button Settings].

Simplex Scan Scans only one side of the document. Follows the settings configured in

[Scan Button Settings].

Scan Button Settings Displays the ScanSnap setup dialog box.

You can configure the scan settings in this dialog box.

"How to Configure Scan Settings" (page 263)

Profile Management Displays the [ScanSnap Manager - Profile Management] dialog box.

You cannot select [Profile Management] when the [Use Quick Menu] check box is selected in the ScanSnap setup dialog box.

"Profile Management" (page 199)

ScanSnap Folder Settings Displays the ScanSnap setup dialog box.

You can configure the scan settings for using ScanSnap Folder in this dialog box.

"How to Configure Scan Settings" (page 263)

Show scanning results After scanning is completed, a message appears to inform you whether

blank pages are removed or the image is rotated.

Check consumable status Displays the [ScanSnap Manager - Check consumable status] dialog box.

You can reset the consumable counters after replacing the consumables.

"Consumables" (page 441)

ScanSnap Manager Overview

Item Function

Help Displays the following menu:

z Help

Opens the ScanSnap Manager Help.

z Troubleshooting

Displays [Troubleshooting] in the ScanSnap Manager Help.

z ScanSnap Portal Site

Opens the ScanSnap global homepage (http://scansnap.fujitsu.com/).

z About ScanSnap Manager

Displays the [ScanSnap Manager - Version Information] dialog box.

z Preferences

Displays the [ScanSnap Manager - Preferences] dialog box.

z Online Update

Starts the ScanSnap Online Update (page 453).

To establish connection Displayed when ScanSnap Manager is not communicating with the

ScanSnap correctly.

Exit Exits ScanSnap Manager.

"Exiting ScanSnap Manager" (page 45)

ScanSnap Manager Overview

Click while pressing the [control] key on the keyboard

ScanSnap Manager Menu (Mac OS)

This menu appears when you click the ScanSnap Manager icon while pressing the

[control] key on the keyboard.

Item Function

Duplex Scan Scans both sides of the document. Follows the settings configured in

[Settings].

Simplex Scan Scans only one side of the document. Follows the settings configured in

[Settings].

Settings Displays the ScanSnap setup window.

You can configure the scan settings in this window.

"How to Configure Scan Settings" (page 416)

Profile Displays the Profile menu.

You cannot select [Profile] when the [Use Quick Menu] checkbox is selected in the ScanSnap setup window.

"Profile" (page 364)

Profile Management Displays the [ScanSnap Manager - Profile Management] window.

You cannot select [Profile Management] when the [Use Quick Menu] checkbox is selected in the ScanSnap setup window.

"Profile Management" (page 365)

Check consumable status Displays the [ScanSnap Manager - Check consumable status] window.

You can reset the consumable counters after replacing the consumables.

"Consumables" (page 441)

ScanSnap Manager Overview

Item Function

Help Displays the following menu:

z Help

Opens the ScanSnap Manager Help.

z Troubleshooting

Displays [Troubleshooting] in the ScanSnap Manager Help.

z ScanSnap Portal Site

Opens the ScanSnap global homepage (http://scansnap.fujitsu.com/).

z About ScanSnap Manager

Displays the [ScanSnap Manager - Version Information] window.

z Preferences

Displays the [ScanSnap Manager - Preferences] window.

z Online Update

Starts the ScanSnap Online Update (page 453).

To establish connection Displayed when ScanSnap Manager is not communicating with the

ScanSnap correctly.

Options Displays the following menu:

z Keep in Dock

Adds the ScanSnap Manager icon to the Dock.

z Open at Login

Automatically launches ScanSnap Manager when the computer is started up or logged in.

z Show in Finder

Displays the contents of the [ScanSnap] folder by using the Finder.

Show All Windows (*) Displays all windows from ScanSnap Manager in thumbnails.

Hide/Show Hides or redisplays all windows of ScanSnap Manager that are being

displayed.

Quit Exits ScanSnap Manager.

"Exiting ScanSnap Manager" (page 45)

* : Displayed for Mac OS X v10.7 or later.

ScanSnap Manager Overview

Quick Menu

Simply press the [Scan] button on the scanner to scan your document, and the following Quick Menu will appear. Just select the application you want to link, and you can create and manage scanned images.

HINT

z For details about each application and how to perform scanning using the Quick Menu, refer to the

following:

(→ page 113)

(→ page 286 )

z The Quick Menu display mode and applications display order can be changed. For details, refer to the

following:

(→ page 266)

(→ page 419)

How to Perform a Scan

Scan Select an application

from the Quick Menu

Save and use the scanned images

This section explains how to use the ScanSnap to perform scanning. You can scan documents in two different ways. Choose either way depending on your intended use of the scanned image.

z Scan from a USB-connected computer (→ page 39)

z Scan from a wireless LAN-connected mobile device (→ page 41)

Scan from a USB-connected Computer

Connect the ScanSnap and the computer with a USB cable, and scan the document. Scan according to the following procedures.

Scanning using the Quick Menu

How to Perform a Scan

After scanning the document using ScanSnap, you can simply select the application from the displayed menu to save, send as e-mail, or print the scanned image, as well as link the ScanSnap with an application or cloud services. Scanning using the Quick Menu is set on default.

For details, refer to the following.

(→ page 113)

(→ page 286)

How to Perform a Scan

ScanSelect a previously

set profile

Save and use the scanned images

ScanSelect ScanSnap Folder

from the file selection window

Save and use the scanned images

Scanning using a profile

Select a previously set profile (scan settings and linked application), and simple press the [Scan] button to scan the document and link with the application. It is convenient to use when you want to scan a document using the same scan settings repeatedly.

For details, refer to the following.

(→ page 198)

(→ page 364)

Scanning using ScanSnap Folder

By selecting ScanSnap Folder from the file selection window of the application, you can scan a document from ScanSnap. You can use the scanned document file directly in the application.

For details, refer to the following.

(→ page 211)

How to Perform a Scan

Instructing to scan Receiving the scanned images

Scan from a Wireless LAN-connected Mobile

Device

When you have a wireless LAN environment and a mobile device with ScanSnap Connect Application installed, you can operate the ScanSnap from the mobile device and scan a document. You can also specify document scan settings using ScanSnap Connect Application. The scanned images can be received directly on the mobile device.

Refer to the following for details about how to connect the ScanSnap and a mobile device via wireless LAN and perform scanning.

z How to connect the ScanSnap and a mobile device via wireless LAN

"Connecting a Mobile Device to the ScanSnap Using Wireless LAN" (page 47)

z How to scan from a mobile device

ScanSnap Connect Application User's Guide for your mobile device

ATTENTION

The following differences exist between scanning a document from a computer connected by USB, and scanning a document from a mobile device via wireless LAN.

z Image quality z Recognition of document color z Recognition of blank pages z Detection of paper size

Turning the ScanSnap ON/OFF

This section explains how to turn the ScanSnap ON/OFF.

Turning the ScanSnap ON

1. Turn on the computer.

HINT

If you connect the ScanSnap and a mobile device via a wireless LAN and then scan a document, you do not have to turn on the computer.

D The ScanSnap Manager icon appears in the notification area when Windows

Turning the ScanSnap ON/OFF

starts up.

HINT

z If the ScanSnap Manager icon is not displayed, select [Start] menu → [All Programs] →

[ScanSnap Manager] → [ScanSnap Manager] to start up ScanSnap Manager.

z If ScanSnap Manager does not automatically start when you log on to your computer, register

ScanSnap Manager in the following procedure:

1. Click the ScanSnap Manager icon , and then select [Help] → [Preferences] from the menu that appears.

D The [ScanSnap Manager - Preferences] dialog box appears.

2. In the [Auto Startup] tab, select the [Start up ScanSnap Manager when you log on] check box.

Turning the ScanSnap ON/OFF

D The ScanSnap Manager icon appears in the Dock.

HINT

z If the ScanSnap Manager icon is not displayed, from the sidebar in Finder, select

[Applications] → [ScanSnap], and then double-click [ScanSnap Manager] to start up ScanSnap Manager.

z If ScanSnap Manager does not automatically start when you log on to your computer, select

[Users & Groups] ([Accounts] on Mac OS X v10.6) → [Current User] ([My Account] on Mac OS X

v10.6) → [Login Items] → [] → [ScanSnap] → [ScanSnap Manager] in the [System Preferences] window to start up ScanSnap Manager.

2. Open the ADF paper chute (cover) of the ScanSnap to turn the power

on.

D The [Scan] button flashes in blue. The button returns to being lit normally when

document scanning is enabled. The ScanSnap Manager icon changes as shown below.

From to

ATTENTION

With some computers, the initialization of the ScanSnap may be performed several times when the computer is started up.

HINT

There may be a slight delay before the ScanSnap Manager icon changes to or depending on your computer's performance, operating environment and load such as when multiple programs are running at the same time.

Turning the ScanSnap OFF

1. Close the ADF paper chute (cover).

D The [Scan] button turns off.

The ScanSnap Manager icon changes as shown below.

Turning the ScanSnap ON/OFF

From

From to

ATTENTION

z Close the ADF paper chute (cover) after putting the extension back. z If moving the ScanSnap, first turn the power OFF and remove all cables.

The bottom part of the ScanSnap may become hot when the ScanSnap is being used but this does not affect ScanSnap operation or cause any physical harm. Be careful not to drop the ScanSnap when carrying it.

HINT

z If the Wi-Fi switch is off, the power of the ScanSnap and the computer operate together. If you

keep the ScanSnap connected to the computer, you do not have to worry about turning the power ON/OFF.

z With some computers, it may take 2 to 3 minutes until the light of the [Scan] button goes out after

the computer is turned off.

Turning the ScanSnap ON/OFF

Exiting ScanSnap Manager

You can exit ScanSnap Manager according to the following procedures. Normally, you do not have to exit ScanSnap Manager.

1. Select [Exit] from the Right-Click Menu.

For details about the Right-Click Menu, refer to "Right-Click Menu (Windows)" (page

34).

1. Select [Quit] from the ScanSnap Manager menu.

For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu

(Mac OS)" (page 36).

HINT

Start ScanSnap Manager again in the following procedure.

Select [Start] menu → [All Programs] → [ScanSnap Manager] → [ScanSnap Manager].

From the sidebar in Finder, select [Applications] → [ScanSnap], and then double-click [ScanSnap Manager].

Sleep Mode

When the ScanSnap has not been used for 14 minutes while the power is on, it enters sleep (power saving) mode. The ScanSnap logo part to the left of the [Scan] button switches off in sleep mode.

Turning the ScanSnap ON/OFF

Automatic Power OFF

When the ScanSnap is turned on and left unused for the specified time (default is "4 hours"), it will turn itself off automatically. To turn the ScanSnap back on, perform one of the following operations:

z Press the [Scan] button on the ScanSnap (this will not start scanning)

z Close the ADF paper chute (cover) and open it again

HINT

z To continue using the ScanSnap, reset the time until auto power-off by performing one of the following:

- Load a document in the ScanSnap

- Press the [Scan] button on the ScanSnap

- Close the ADF paper chute (cover) and open it again

z You can change the time until the ScanSnap automatically turns off, or set the ScanSnap to not

automatically turn off. Set according to the following procedures:

1. Select [Help] → [Preferences] from the Right-Click Menu.

D The [ScanSnap Manager - Preferences] dialog box appears.

2. In the [Power] tab, select one of the setting items for [Power off after].

1. Select [Help] → [Preferences] from the ScanSnap Manager menu.

D The [ScanSnap Manager - Preferences] window appears.

2. In the [Power] tab, select one of the setting items for [Power off after].

z A pop-up balloon or notification screen notifies you 5 minutes before the ScanSnap turns off

automatically. For details, refer to the following:

(→ page 275)

(→ page 427)

Connecting a Mobile Device to the ScanSnap Using Wireless LAN

Once you connect the ScanSnap and a mobile device via wireless LAN, you can use the mobile device to scan a document with the ScanSnap and send the scanned image directly to the mobile device.

Preparation

To connect the ScanSnap and a mobile device via a wireless LAN, you must prepare the following in advance.

z An environment in which a wireless LAN is available

z ScanSnap Connect Application

ScanSnap Connect Application must be installed in the mobile device that you want to connect. Download ScanSnap Connect Application for the mobile device from an application store such as the App Store or Google Play.

Overview of Wireless Settings

To connect the ScanSnap and a mobile device via wireless LAN, you need to perform the following:

1. Connect the ScanSnap to your wireless access point

ATTENTION

Do not place the following within 100 mm of the ScanSnap, or near your wireless access point.

z Obstacles that block radio waves (e.g. walls or metal plates) z Devices that cause radio wave interference (e.g. microwave ovens or cordless phones), or

wireless devices

Connecting a Mobile Device to the ScanSnap Using Wireless LAN

Wireless Access Point

Mobile Device

Connect to a computer when configuring the wireless settings

2. Connect the ScanSnap and the mobile device

HINT

To connect the ScanSnap and a mobile device, set an IP address, name and password for the ScanSnap. For details about how to connect the ScanSnap and a mobile device, refer to the ScanSnap Connect Application User's Guide for your mobile device.

Use the ScanSnap Wireless Setup Tool to configure the above settings (→ page 49). You can also use the ScanSnap WPS button to reconnect the ScanSnap to a wireless access point (→ page 50).

Connecting a Mobile Device to the ScanSnap Using Wireless LAN

Connect via Wireless LAN Using the ScanSnap

Wireless Setup Tool

ScanSnap Wireless Setup Tool is an application to configure the settings required for connecting your ScanSnap and mobile device wirelessly in a wizard format.

Starting the ScanSnap Wireless Setup Tool

You can start the ScanSnap Wireless Setup Tool as follows:

1. Select [Start] menu → [All Programs] → [ScanSnap Manager] →

[ScanSnap Wireless Setup Tool].

D The ScanSnap Wireless Setup Tool will start running.

1. From the sidebar in Finder, select [Applications] → [ScanSnap] and

double-click [ScanSnap Wireless Setup Tool].

D The ScanSnap Wireless Setup Tool will start running.

HINT

z For details and operation of ScanSnap Wireless Setup Tool, refer to ScanSnap Wireless Setup Tool

Help.

z The ScanSnap Wireless Setup Tool is also started up when the ScanSnap software is installed.

Connecting a Mobile Device to the ScanSnap Using Wireless LAN

Wi-Fi switch

Reconnect to a Wireless Access Point Using the

ScanSnap WPS Button

Simply by pressing the WPS button on the back of the ScanSnap, you can easily reconnect the ScanSnap to a WPS compatible wireless access point. Perform the following procedures to connect.

ATTENTION

Perform the following before you connect using the WPS button. z If the ScanSnap Wireless Setup Tool is running while the ScanSnap is being connected to the

computer with a USB cable, exit the ScanSnap Wireless Setup Tool.

z If scanning is currently being performed from ScanSnap Manager or a mobile device, end the

scanning operation.

HINT

Button names and operating procedures may differ depending on the wireless access point. For details, refer to the manual for your wireless access point.

1. Turn on the ScanSnap.

For details, refer to "Turning the ScanSnap ON" (page 42).

2. Turn on the Wi-Fi switch on the back of the ScanSnap.

Wi-Fi

OFF ON

D After blinking blue, the Wi-Fi indicator lights up in blue or orange.

Connecting a Mobile Device to the ScanSnap Using Wireless LAN

WPS button

3. Press the WPS button of the wireless access point.

4. Press and hold (3 seconds or longer) the WPS button on the back of the

ScanSnap within 2 minutes after pressing the WPS button of the

wireless access point.

D The ScanSnap is connected to the wireless access point and the Wi-Fi indicator

lights up in blue. If connection cannot be established, the Wi-Fi indicator blinks or lights up in orange.

ATTENTION

If you cannot connect the ScanSnap to a wireless access point, refer to "Troubleshooting" in the ScanSnap Manager Help.

HINT

For details about the Wi-Fi indicator status, refer to "Parts and Functions" (page 29).

Documents for Scanning

WARNING

This section explains about the documents that can be scanned with the ScanSnap and the conditions for using the Carrier Sheet.

Conditions for Documents to Scan

Documents for Scanning

Paper type

Standard office paper, postcards, business cards, plastic cards complying with ISO781A ID-1 type (54 × 86 mm / 2.1 × 3.4 in.)

40 to 209 g/m² (10.7 to 55.7 lb)

Long page documents

52 to 127 g/m² (13.9 to 33.9 lb)

Paper weight

Paper size

* : Scanning starts when you hold down the [Scan] button on the ScanSnap for 3 seconds or

longer.

A8 size (52 × 72 mm or less

127 to 209 g/m² (33.9 to 55.7 lb)

Plastic cards

0.76 mm (0.03 in.) or less

Width: 50.8 to 216 mm (2 to 8.5 in.) Length: 50.8 to 360 mm (2 to 14.17 in.) For long page (*)

216 × 863 mm / 8.5 × 34 in.

(embossed cards can be used)

If you scan a magnetic card or IC card, do not bring the black magnetic part in contact with the magnetic part of the ADF top section. Otherwise, the data on the card may be lost.

ATTENTION

z The following types of documents must not be scanned:

- Documents attached with the metals such as paper clips or staples that can damage the inside of the ScanSnap (remove the metals for scanning)

- Documents on which the ink is still wet (wait until the ink dries completely to scan these documents)

- Documents larger than 216 × 863 (mm) / 8.5 × 34 (in.) (width × length)

- Documents other than paper such as fabric, metal foil and OHP film

z Be aware that picture side of postcards may get damaged when you scan picture postcards. z When you scan plastic cards, in [Multifeed Detection] of the [Paper] tab of the ScanSnap setup

window, select [None] or [Check Length].

Documents for Scanning

z Be careful of the following when you scan plastic cards.

- Cards that are bent may not be fed properly.

- If the surface of the card is dirty with grease marks (e.g. fingerprints) and such, perform scanning after wiping the dirt off.

- When you scan plastic cards with strong luster, some parts of the image may appear lighter or darker than the original. e.g. gold colored credit card

- When you scan embossed cards, put the embossed side down, and insert the card in landscape orientation.

- If the background color of the card and the color of the embossed characters are similar (e.g. no gold or silver embossing), it may be difficult for the ScanSnap to recognize embossed characters. In that case, click the [Option] button in the [Scanning] tab of the ScanSnap setup dialog box, and select the [Increase text contrast] check box for a possible resolution.

Documents for Scanning

CAUTION

Conditions for Using the Carrier Sheet

The bundled Carrier Sheet is a sheet designed to transport documents through the ScanSnap. You can scan documents that are larger than A4/Letter size, photographs and clippings. Conditions for documents that can be scanned using the Carrier Sheet are as follows:

z Do not use a damaged Carrier Sheet because it may damage or cause the scanner to

malfunction.

z Be careful not to cut your finger on the edge of the Carrier Sheet.

Paper type

Paper weight

Paper size

* : Fold in half to scan.

Documents that cannot be fed directly into the ScanSnap

Up to 209 g/m² (up to 55.7 lb)

When scanning documents folded in half:

Up to 104.5 g/m² (up to 27.9 lb)

Carrier Sheet size (216 × 297 mm) A3 (297 × 420 mm) (*) A4 (210 × 297 mm) A5 (148 × 210 mm) A6 (105 × 148 mm) B4 (257 × 364 mm) (*) B5 (JIS) (182 × 257 mm) B6 (JIS) (128 × 182 mm) Post card (100 × 148 mm) Business card (90 × 55 mm, 55 × 90 mm) Letter (8.5 × 11 in. (216 × 279.4 mm)) 11 × 17 in. (279.4 × 431.8 mm) (*) Custom size

Width: 25.4 to 216 mm (1 to 8.5 in.) Length: 25.4 to 297 mm (1 to 11.69 in.)

Documents for Scanning

Documents for Which the Carrier Sheet is Recommended for Scanning

It is recommended that you use the Carrier Sheet to scan the following documents.

z Documents written in pencil

Because there may be black traces left on the documents, it is recommended that you use the Carrier Sheet to scan such documents. Clean the rollers occasionally when you scan such documents directly without using a Carrier Sheet because dirt accumulating on the rollers may cause feeding errors. For details about how to clean the inside of the ScanSnap, refer to "Cleaning the Inside

of the ScanSnap" (page 436).

z Carbonless paper

Because carbonless paper may contain chemicals that can harm the ScanSnap internal rollers, it is recommended that you use the Carrier Sheet to scan such documents. Make sure to clean the rollers occasionally to maintain the scanner performance when scanning carbonless paper directly without using the Carrier Sheet. Depending on the type of carbonless paper, the life span of the scanner may be shortened compared to scanning standard office paper. For details about how to clean the inside of the ScanSnap, refer to "Cleaning the Inside

of the ScanSnap" (page 436).

z Scanning the following types of documents without using the Carrier Sheet can result in

documents being damaged or scanned incorrectly

- Documents smaller than 50.8 × 50.8 (mm) / 2 × 2 (in.) (width × length)

- Documents whose paper weight is less than 40 g/m² (10.7 lb)

- Documents of non-uniform thickness (e.g. envelopes and paper sheets with attached materials)

- Wrinkled or curled documents

- Folded or torn documents

- Tracing paper

- Coated paper

- Photographs (photographic paper)

- Perforated or punched documents

- Odd shaped documents (not square or rectangular)

- Carbon paper or thermal paper

- Documents with memo papers or sticky notes attached

Documents for Scanning

ATTENTION

z Using the Carrier Sheet

Be careful of the following when you use the Carrier Sheet:

- Do not stain, or cut the end with a black & white pattern because the Carrier Sheet will not be recognized properly.

- Do not place the Carrier Sheet upside down. Otherwise, a paper jam may occur and damage the Carrier Sheet and the document inside.

- Do not fold or pull the Carrier Sheet.

- Paper jams may occur when several small size documents such as photographs and postcards are placed inside the Carrier Sheet to be scanned at once. It is recommended that you scan such documents one at a time.

- If paper jams occur frequently, feed about 50 sheets of PPC paper (recycled paper) before scanning with the Carrier Sheet. The PPC paper can either be blank or printed.

z Storing the Carrier Sheet

Be careful of the following when you store the Carrier Sheet:

- Do not leave your document inside the Carrier Sheet for a long time. Otherwise, the ink on the document may be transferred onto the Carrier Sheet.

- To avoid deformation, do not use or leave the Carrier Sheet in high temperature places such as under direct sunlight or near a heating apparatus for a long time.

- To avoid deformation, store the Carrier Sheet on a flat surface without any weight on it.

How to Load Documents

BackBack

At an angle

Feed direction

Load documents in the ScanSnap in the following procedure. For details about documents that can be loaded, refer to "Documents for Scanning" (page

52).

1. If you are loading multiple sheets, check the number of sheets.

The maximum number of sheets in the ScanSnap is as follows:

For A4 or smaller sizes: Up to 50 sheets can be loaded (with paper weight of 80 g/m [20 lb] and thickness of the document stack under 5 mm).

ATTENTION

If you try to scan more than the maximum amount that can be loaded, the following problems may occur:

z Files cannot be properly created due to excessive file size. z Paper jams during scanning

How to Load Documents

2. Fan the documents.

1. Hold both ends of the documents and fan them a few times.

2. Rotate the documents by 90 degrees and fan them in the same manner.

3. Straighten the edges of the documents and slightly displace the top

edges at an angle.

ATTENTION

Paper jams or damage to documents may occur if you scan the documents without aligning the edges first.

4. Open the ADF paper chute (cover) of the ScanSnap.

ADF paper chute (cover)

Stacker

5. Pull the stacker towards you.

How to Load Documents

Extension

Stacker

6. Depending on documents to scan, pull out the extension on the ADF

paper chute (cover) and open the stacker.

How to Load Documents

Side guide

7. Load the documents in the ADF paper chute (cover).

Load the documents face-down and top-first with their back facing you. Load the documents so that they are not beyond the reference marks within the side guides.

ATTENTION

z Do not accumulate more than 50 sheets (with paper weight of 80 g/m² [20 lb]) in the stacker.

z Right-click the ScanSnap Manager icon in the notification area and select [Scan Button

Settings]. Then, select the [Scanning] tab → the [Option] button, to show the [Scanning mode option] dialog box. If the [Place document face up] check box is selected in the [Scanning mode option] dialog box, load documents face-up and bottom edge first.

How to Load Documents

Documents

8. Adjust the side guides to the width of the documents.

Hold the side guides in the middle and then move them so that there is no space left between the side guides and the documents. Otherwise, the documents may be fed skewed.

Installing the Software

This chapter explains about the software bundled with the ScanSnap, system requirements and how to install them.

Bundled Software Overview......................................................... 63

System Requirements................................................................... 65

Installing in Windows.................................................................... 70

Installing in Mac OS ...................................................................... 90

Bundled Software Overview

This section gives an overview of each bundled software and their functions. You can edit, manage and arrange the scanned image by using the following software:

ScanSnap Manager

This scanner driver is required to scan documents with the ScanSnap. The scanned image can be saved as a PDF or JPEG file to a computer. You need to have ScanSnap Connect Application installed on your mobile device to save PDF or JPEG files to your mobile device. You can download ScanSnap Connect Application for your mobile device from its application market.

ScanSnap Organizer

Bundled Software Overview

You can use this application to display image data (PDF or JPEG files) without opening them, create folders and arrange files as you like.

CardMinder

You can use this application to efficiently digitalize a large number of business cards. Text recognition can be performed on business cards and you can create a database to facilitate card data management and searches. Data in the database can be printed and linked with various applications. For Mac OS version, the data can be also shared with PIM (Personal Information Manager), which has Address Book.

ABBYY FineReader for ScanSnap

This application can perform text recognition on the scanned images using OCR (Optical Character Recognition) and convert the image data to Word, Excel or PowerPoint files that can be edited.

ScanSnap Online Update

This application checks if any updates have been released on the download server, and automatically updates the programs.

Evernote for Windows / Evernote for Mac

You can easily save files in Evernote using the ScanSnap.

Bundled Software Overview

Scan to Microsoft SharePoint

You can easily save files in SharePoint and Office Live using the ScanSnap.

Rack2-Filer Smart trial version

This application provides integrated management of digitalized paper documents (electronic documents) and digital data created with computer, as if you are filing paper documents in actual binders.

Magic Desktop trial version

This application enables you to sort data scanned from the ScanSnap, or memos and images created on a mobile device into various work or personal groups for management.

Adobe Acrobat X Standard

This is a global standard application for creating, editing, managing, and utilizing PDF format electronic documents.

ABBYY FineReader Express Edition for Mac

This application can perform text recognition on the scanned images using OCR (Optical Character Recognition) and convert the image data to searchable files.

You can download the following software from the Setup DVD-ROM.

SugarSync Manager for Windows / SugarSync Manager for

Mac

You can easily save files to your SugarSync folder using the ScanSnap.

Dropbox for Windows / Dropbox for Mac

You can easily save files to your Dropbox folder using the ScanSnap.

System Requirements

The system requirements for the ScanSnap are as follows: For the latest information on requirements, please visit the ScanSnap Support Site at:

http://scansnap.fujitsu.com/g-support/en/

Windows

Windows 8 (*1)

Operating system

Windows 7 Windows Vista (*2) Windows XP (*3)

System Requirements

CPU

Memory

Display Resolution (*4)

Hard disk space

USB port

*1 : The software bundled with the ScanSnap operates as a desktop application. *2 : Service Pack 2 or later required. *3 : Service Pack 3 or later required. *4 : When the font size is large, some screens may not be displayed properly.

In that case, use a smaller font size.

Intel® Core™2 Duo 2.2 GHz or higher

(Recommended: Intel

32-bit: 1 GB or more (Recommended: 4 GB or more) 64-bit: 2 GB or more (Recommended: 4 GB or more)

Windows 8: 1024 × 768 pixels or higher Windows 7/Windows Vista/Windows XP: 800 × 600 pixels or higher

Free space required to install the software bundled with the ScanSnap is as follows:

z ScanSnap Manager: 700 MB z ScanSnap Organizer: 670 MB z CardMinder: 660 MB z ABBYY FineReader for ScanSnap: 650 MB z ScanSnap Online Update: 10 MB z Evernote for Windows: 150 MB z Scan to Microsoft SharePoint: 40 MB z Adobe Acrobat X Standard: 1130 MB

USB 3.0 / USB 2.0 / USB 1.1

Core™ i5 2.5 GHz or higher)

System Requirements

ATTENTION

z If the system requirements above are not satisfied, the ScanSnap may not operate. z Do not use the USB port on the keyboard or the monitor to connect the ScanSnap (it may not function

properly).

z Make sure to use a powered hub equipped with an AC adapter if you are using a commercially

available USB hub.

z Scanning speed will slow down in the following cases:

- The CPU or the memory does not meet the required specifications

- The version of the USB port or the USB hub is USB 1.1

z The actual increase in used disk space after installation and the required disk space for installation

may differ from each other depending on your Windows system disk management.

z A disk space approximately three times larger than the resulting scanned file size is required when

scanning documents.

z Characters may not be correctly displayed when using the following functions:

- CardMinder

- Scan to Mobile

- Scan to Salesforce Chatter

Perform the following: z Windows XP

- Select [Control Panel] → [Regional and Language Options] → [Language] tab → [Install files

for East Asian languages] check box.

- Install the universal font (Arial Unicode MS) from the setup disc for Microsoft Office 2000 or

later.

z Windows Vista or Windows 7

Install the universal font (Arial Unicode MS) from the setup disc for Microsoft Office 2003 or later.

HINT

z For Windows Vista or Windows XP, .NET Framework 3.5 SP1 may be installed (maximum of 500 MB

free disk space required) at the same time as the following software:

- ScanSnap Manager

- ScanSnap Organizer

- CardMinder

z For Windows XP, .NET Framework 2.0 may be installed (maximum of 280 MB free disk space

required) at the same time as the following software:

- Scan to Microsoft SharePoint

System Requirements

The following shows the estimated file size when scanning one side of a color document.

Sample document Specification

z Paper type

Normal catalog

z Paper size

z File format

PDF

z Compression rate

Estimated image data size (KB)

Color mode

Color 363.6 245.6 363.6 644.8 1673.2

Gray 328.4 223.6 328.4 580.4 1832.8

B&W 212.8 136 212.8 455.2 1300.4

Color high compression

Automatic resolution

163.6 123.2 163.6 124.8 -

Normal Better Best

Excellent

Mac OS

System Requirements

Operating system (*)

CPU

Memory

Display

OS X v10.8 (Recommended: 10.8.1 or later) Mac OS X v10.7 (Recommended: 10.7.4 or later) Mac OS X v10.6 (Recommended: 10.6.8)

Intel® Core™2 Duo 2.4 GHz or higher

(Recommended: Intel

2 GB or more (Recommended: 4 GB or more)

1024 × 768 pixels or higher

Core™ i5 2.5 GHz or higher)

Resolution

Free space required to install the software bundled with the ScanSnap is as follows: z ScanSnap Manager: 1150 MB

Hard disk space

USB port

* : It is recommended to apply the latest updates to the Mac OS.

z CardMinder: 600 MB z ABBYY FineReader for ScanSnap: 650 MB z ScanSnap Online Update: 20 MB z ABBYY FineReader Express: 240 MB z Evernote for Mac: 80 MB

USB 3.0 / USB 2.0 / USB 1.1

ATTENTION

z If the system requirements above are not satisfied, the ScanSnap may not operate. z Do not use the USB port on the keyboard or the monitor to connect the ScanSnap (it may not function

properly).

z Make sure to use a powered hub equipped with an AC adapter if you are using a commercially

available USB hub.

z Scanning speed will slow down in the following cases:

- The CPU or the memory does not meet the required specifications

- The version of the USB port or the USB hub is USB 1.1

z A disk space approximately three times larger than the resulting scanned file size is required when

scanning documents.

System Requirements

The following shows the estimated file size when scanning one side of a color document.

Sample document Specification

z Paper type

Normal catalog

z Paper size

z File format

PDF

z Compression rate

Estimated image data size (KB)

Color mode

Color 381.9 260.9 381.9 698 2136.9

Gray 319.5 221.3 319.5 562.2 1788.4

B&W 234.6 151 234.6 445.4 1452

Automatic resolution

Normal Better Best

Excellent

Installing in Windows

This section explains how to install the software in Windows.

How to Install the Software

When you insert the Setup DVD-ROM into the DVD-ROM drive on your computer, the [ScanSnap Setup] dialog box appears.

Installing in Windows

The functions of each button in the [ScanSnap Setup] dialog box are as follows.

Button Function

Readme Displays the [Readme] dialog box where you can refer to the Readme file of

each software.

Button Function

Install Products Displays the [Install Products] dialog box.

z [ScanSnap] button

Installs the following software:

- ScanSnap Manager

- ScanSnap Organizer

- CardMinder

- ABBYY FineReader for ScanSnap

- ScanSnap Online Update

z [Dropbox] button

Opens the Dropbox for Windows download web page.

z [Evernote] button

Opens the [Evernote] dialog box. You can install Evernote for Windows or display the download web page.

z [SugarSync] button

Opens the SugarSync Manager for Windows download web page.

z [Scan to Microsoft SharePoint] button

Installs Scan to Microsoft SharePoint.

Installing in Windows

Manuals Displays the [Manuals] dialog box where you can refer to the software

manuals including "Troubleshooting (installation)".

Browse DVD Contents Opens Windows Explorer to display the files from the DVD-ROM.

Trial Software Displays the [Trial Software] dialog box from which you can install the trial

version software.

Installing in Windows

ScanSnap Software

HINT

When the installation is complete, a pop-up balloon which indicates that the latest updates are available on the download server may appear. For details, refer to the ScanSnap Online Update Help.

Install the following software:

z ScanSnap Manager

z ScanSnap Organizer

z CardMinder

z ABBYY FineReader for ScanSnap

The following software is installed at the same time as the above software:

z ScanSnap Online Update

The procedure is as follows.

1. Turn on the computer and log on as a user with Administrator

privileges.

2. Insert the Setup DVD-ROM into the DVD-ROM drive.

D The [ScanSnap Setup] dialog box appears.

HINT

If the [ScanSnap Setup] dialog box does not appear, double-click "ScanSnap.exe" in the Setup DVDROM via Windows Explorer.

3. Click the [Install Products] button.

Installing in Windows

D The [Install Products] dialog box appears.

4. Click the [ScanSnap] button.

D The [ScanSnap] dialog box appears, displaying the [Welcome to the InstallShield

Wizard for ScanSnap] screen.

5. Click the [Next] button.

D [Setup Type] appears.

6. Click the [Next] button.

Installing in Windows

HINT

You can specify the software you want to install and the installation destination by selecting [Custom], and then clicking the [Next] button.

D A confirmation about accepting the license agreement appears.

7. Read the "END-USER LICENSE AGREEMENT", select [I accept the

terms of the license agreement], and then click the [Next] button

D The [Start Copying Files] screen appears.

8. Confirm the settings, and then click the [Next] button.

D Installation starts. When the installation is complete, the [About ScanSnap's Auto

Power OFF function] screen appears.

9. Read the explanation, and then click the [Next] button.

D The [Install Complete] screen appears.

Installing in Windows

10.Click the [Finish] button.

D When you installed ScanSnap Manager, the [ScanSnap - Connecting the ScanSnap]

screen appears.

11.Follow the instructions on the screen to check the connection between

the ScanSnap and the computer.

D When the connection confirmation is complete, the [ScanSnap Wireless Network

Setup] screen appears.

Installing in Windows

12.Select whether you want to configure the wireless settings for

connecting the ScanSnap and the mobile device via wireless LAN.

To configure the wireless settings, click the [Setup Now] button, and then follow the

instructions on the screen. For details of each screen, click the link next to [ ].

Otherwise, click the [Later] button.

HINT

If you want to configure the wireless settings for connecting the ScanSnap and the mobile device via wireless LAN at another time, refer to "Connecting a Mobile Device to the ScanSnap Using Wireless

LAN" (page 47).

13.Remove the Setup DVD-ROM from the DVD-ROM drive.

ATTENTION

If the installation is not successfully completed, select [Manuals] → [Troubleshooting (installation)] in the [ScanSnap Setup] dialog box, and refer to the Troubleshooting (installation).

Installing in Windows

Dropbox for Windows

HINT

An Internet connection is required to install Dropbox for Windows.

The procedure is as follows.

1. Turn on the computer and log on as a user with Administrator

privileges.

2. Insert the Setup DVD-ROM into the DVD-ROM drive.

D The [ScanSnap Setup] dialog box appears.

HINT

If the [ScanSnap Setup] dialog box does not appear, double-click "ScanSnap.exe" in the Setup DVDROM via Windows Explorer.

3. Click the [Install Products] button.

D The [Install Products] dialog box appears.

4. Click the [Dropbox] button.

Installing in Windows

D A web browser starts up and the Dropbox for Windows download web page opens.

Download and install Dropbox for Windows.

5. When the installation is complete, remove the Setup DVD-ROM from

the DVD-ROM drive.

Installing in Windows

Evernote for Windows

The procedure is as follows.

1. Turn on the computer and log on as a user with Administrator

privileges.

2. Insert the Setup DVD-ROM into the DVD-ROM drive.

D The [ScanSnap Setup] dialog box appears.

HINT

If the [ScanSnap Setup] dialog box does not appear, double-click "ScanSnap.exe" in the Setup DVDROM via Windows Explorer.

3. Click the [Install Products] button.

D The [Install Products] dialog box appears.

4. Click the [Evernote] button.

Installing in Windows

D The [Evernote] dialog box appears.

5. Click the [Install Product] button.

Installing in Windows

HINT

If you require the latest version of Evernote for Windows, click the [Download latest version] button. A web browser starts up and the Evernote for Windows download web page opens. Download and install Evernote for Windows.

D Installation starts.

6. Follow the instructions on the screen to complete the installation.

7. Click the [Finish] button when the installation complete notification is

displayed.

8. Remove the Setup DVD-ROM from the DVD-ROM drive.

Installing in Windows

SugarSync Manager for Windows

HINT

An Internet connection is required to install SugarSync Manager for Windows.

The procedure is as follows.

1. Turn on the computer and log on as a user with Administrator

privileges.

2. Insert the Setup DVD-ROM into the DVD-ROM drive.

D The [ScanSnap Setup] dialog box appears.

HINT

If the [ScanSnap Setup] dialog box does not appear, double-click "ScanSnap.exe" in the Setup DVDROM via Windows Explorer.

3. Click the [Install Products] button.

D The [Install Products] dialog box appears.

4. Click the [SugarSync] button.

Installing in Windows

D A web browser starts up and the SugarSync Manager for Windows download web

page opens. Download and install SugarSync Manager for Windows.

5. When the installation is complete, remove the Setup DVD-ROM from

the DVD-ROM drive.

Installing in Windows

Scan to Microsoft SharePoint

The procedure is as follows.

HINT

For details about system requirements and notes on installation, refer to "Readme" of Scan to Microsoft SharePoint. Click the [Scan to Microsoft SharePoint] button in the [Readme] dialog box to open the Readme file.

1. Turn on the computer and log on as a user with Administrator

privileges.

2. Insert the Setup DVD-ROM into the DVD-ROM drive.

D The [ScanSnap Setup] dialog box appears.

HINT

If the [ScanSnap Setup] dialog box does not appear, double-click "ScanSnap.exe" in the Setup DVDROM via Windows Explorer.

3. Click the [Install Products] button.

D The [Install Products] dialog box appears.

4. Click the [Scan to Microsoft SharePoint] button.

Installing in Windows

D Installation starts.

5. Follow the instructions on the screen to complete the installation.

6. Click the [Finish] button when the installation complete notification is

displayed.

7. Remove the Setup DVD-ROM from the DVD-ROM drive.

HINT

For details about how to use Scan to Microsoft SharePoint, refer to the Scan to Microsoft SharePoint User's Guide. Click the [Scan to Microsoft SharePoint] button in the [Manuals] dialog box to open the Scan to Microsoft SharePoint User's Guide.

Installing in Windows

Trial Software

The procedure is as follows.

HINT

z An Internet connection is required to install the trial software. z For details about system requirements and installation of the trial software, refer to the download web

page. Click the button of the trial software to install in the [Trial Software] dialog box, then click the link banner of the download web page at the right of the screen to open the web page.

1. Turn on the computer and log on as a user with Administrator

privileges.

2. Insert the Setup DVD-ROM into the DVD-ROM drive.

D The [ScanSnap Setup] dialog box appears.

HINT

If the [ScanSnap Setup] dialog box does not appear, double-click "ScanSnap.exe" in the Setup DVDROM via Windows Explorer.

3. Click the [Trial Software] button.

D The [Trial Software] dialog box appears.

Installing in Windows

4. Click the button of the trial software you want to install.

D The link banner of the download web page for the trial version appears at the right of

the screen. Download the trial software from the download web page, and then install it.

5. When the installation is complete, remove the Setup DVD-ROM from

the DVD-ROM drive.

HINT

For details about how to use the trial software, refer to the software manual. The manual is installed at the same time as the software. The manuals can be referenced as follows. z Rack2-Filer Smart trial version

Select [Start] menu → [All Programs] → [Rack2-Filer Smart] → [Rack2-Filer Smart Your Guide].

z Magic Desktop trial version

Select [Start] menu → [All Programs] → [Magic Desktop] → [Magic Desktop Your Guide].

Installing in Windows

Adobe Acrobat

The procedure is as follows.

ATTENTION

Adobe Acrobat can be used in the following operating systems:

z Windows 7 z Windows Vista (Service Pack 2 or later required) z Windows XP (Service Pack 3 or later required)

Additional requirements are as follows:

z Internet Explorer 7.0 or later/Firefox 3.5 or later z Screen resolution: 1024 × 576 or more

HINT

Adobe Acrobat can display the scanned image through linkage with ScanSnap Manager. If the latest version of Adobe Acrobat is already installed on your computer, you do not need to install it again.

1. Insert the Adobe Acrobat DVD-ROM into the DVD-ROM drive.

D The [AutoPlay] dialog box appears.

2. Click on [Run AutoPlay.exe].

D The [Setup] dialog box appears.

3. Click the button for the same language as your operating system for

[Select The Language].

D The Adobe Acrobat X Standard setup dialog box appears.

Installing in Windows

4. Click the [Next] button.

5. Follow the instructions on the screen to complete the installation.

HINT

z For details about the installation of Adobe Acrobat, refer to "Readme" included on the Adobe

Acrobat DVD-ROM. To open Readme, open the file below via Windows Explorer.

DVD-ROM drive:\ReadMe.htm

z For details about how to use Adobe Acrobat, refer to the Adobe Acrobat Help.

6. When the installation is complete, remove the Adobe Acrobat DVD-

ROM from the DVD-ROM drive.

Installing in Mac OS

This section explains how to install the software in Mac OS.

How to Install the Software

When you insert the Setup DVD-ROM into the DVD-ROM drive on your computer, the [ScanSnap] window appears.

Installing in Mac OS

The functions of each icon in the [ScanSnap] window are as follows.

Icon Function

ScanSnap Installs the following software:

z ScanSnap Manager z CardMinder z ABBYY FineReader for ScanSnap z ScanSnap Online Update

Other Software Displays the [Other Software] window.

z [Dropbox] icon

Opens the Dropbox for Mac download web page.

z [Evernote] icon

Opens the [Evernote] window. You can install Evernote for Mac or display the download web page.

z [SugarSync] icon

Opens the SugarSync Manager for Mac download web page.

Readme Displays the Readme file.

Getting Started Displays "Getting Started".

Icon Function

Installing in Mac OS

Troubleshooting (installation)

Operator's Guide Displays this manual.

Displays "Troubleshooting (installation)".

Installing in Mac OS

ScanSnap Software

HINT

When the installation is complete, the [ScanSnap Online Update] window may appear. For details, refer to the ScanSnap Online Update Help.

Install the following software:

z ScanSnap Manager

z CardMinder

z ABBYY FineReader for ScanSnap

z ScanSnap Online Update

The procedure is as follows.

1. Turn on the computer and log in as a user with Administrator

privileges.

2. Insert the Setup DVD-ROM into the DVD-ROM drive.

D The [ScanSnap] window appears.

3. Double-click the [ScanSnap] icon.

D A confirmation message appears.

Installing in Mac OS

4. Click the [Continue] button.

D The [Install ScanSnap] window appears, displaying the [Welcome to the ScanSnap

Installer] screen.

5. Click the [Continue] button.

D The [Important Information] screen appears.

6. Read [Important Information], and then click the [Continue] button.

D The [Software License Agreement] screen appears.

7. Read the "END-USER LICENSE AGREEMENT", and click the [Continue]

button.

D A confirmation message appears.

8. To accept the license agreement, click the [Agree] button.

D The [Standard Install on "disk name"] screen appears.

9. Click the [Install] button.

Installing in Mac OS

HINT

You can specify the software you want to install by clicking the [Custom] button. The ScanSnap Manager and ScanSnap Online Update settings cannot be changed.

D An authentication window appears.

10.Enter the user name and password for a user with Administrator

privileges, and click the [Install Software] button ([OK] on Mac OS X

v10.6).

D The [ScanSnap - Connecting the ScanSnap] screen appears.

Installing in Mac OS

11.Follow the instructions on the screen to check the connection between

the ScanSnap and the computer.

D When the connection confirmation is complete, the [ScanSnap Wireless Network

Setup] screen appears.

12.Select whether you want to configure the wireless settings for

connecting the ScanSnap and the mobile device via wireless LAN.

To configure the wireless settings, click the [Setup Now] button, and then follow the

instructions on the screen. For details of each screen, click the [ ] button.

Otherwise, click the [Later] button.

HINT

If you want to configure the wireless settings for connecting the ScanSnap and the mobile device via wireless LAN at another time, refer to "Connecting a Mobile Device to the ScanSnap Using Wireless

LAN" (page 47).

D When the installation is complete, the [About ScanSnap's Auto Power OFF function]

screen appears.

Installing in Mac OS

13.Read the explanation, and then click the [Continue] button.

D The message "The installation was successful." appears on the screen.

14.Click the [Close] button.

15.Remove the Setup DVD-ROM from the DVD-ROM drive.

Installing in Mac OS

ABBYY FineReader Express Edition for Mac

The procedure is as follows.

1. Turn on the computer and log in as a user with Administrator

privileges.

2. Insert the Setup DVD-ROM into the DVD-ROM drive.

D The [ScanSnap] window appears.

3. Double-click the [Other Software] icon.

D The [Other Software] window appears.

4. Double-click the [ABBYY FineReader Express] icon.

D The [ABBYY FineReader Express] window appears.

Installing in Mac OS

5. Double-click the [ABBYYFineReaderExpress] icon.

D The [Install ABBYYFineReaderExpress] window appears, displaying the [Welcome

to the ABBYYFineReaderExpress Installer] screen.

6. Click the [Continue] button.

D The [Standard Install on "disk name"] screen appears.

7. Click the [Install] button.

D An authentication window appears.

Installing in Mac OS

8. Enter the user name and password for a user with Administrator

privileges, and click the [Install Software] button ([OK] on Mac OS X

v10.6).

D Installation starts.

When the installation is complete, the message "The installation was successful." appears on the screen.

9. Click the [Close] button.

10.Remove the Setup DVD-ROM from the DVD-ROM drive.

Installing in Mac OS

Dropbox for Mac

HINT

An Internet connection is required to install Dropbox for Mac.

The procedure is as follows.

1. Turn on the computer and log in as a user with Administrator

privileges.

2. Insert the Setup DVD-ROM into the DVD-ROM drive.

D The [ScanSnap] window appears.

3. Double-click the [Other Software] icon.

D The [Other Software] window appears.

100

Fujitsu PA03656B005, iX500 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Introduction

Trademarks

Manufacturer

Disclaimer

Manuals

Structure of This Manual

Symbols Used in This Manual

Arrow Symbols in This Manual

Screen Examples in This Manual

Abbreviations Used in This Manual

Table of Contents

ScanSnap Overview

Features of the ScanSnap

Simple

Speedy

Compact

Save Data Easily to Mobile Devices

Easy Linkage with Cloud Services

Creating Data According to Intended Application

Scan Easily Using Automatic Functions

Other Useful Functions

Parts and Functions

Front

Back

ScanSnap Manager Overview

ScanSnap Manager Icon

Right-Click Menu (Windows)

ScanSnap Manager Menu (Mac OS)

Quick Menu

How to Perform a Scan

Scan from a USB-connected Computer

Turning the ScanSnap ON/OFF

Turning the ScanSnap ON

Turning the ScanSnap OFF

Sleep Mode

Automatic Power OFF

Connecting a Mobile Device to the ScanSnap Using Wireless LAN

Documents for Scanning

Conditions for Documents to Scan

Conditions for Using the Carrier Sheet

How to Load Documents

Installing the Software

Bundled Software Overview

System Requirements

Windows

Mac OS

Installing in Windows

How to Install the Software

ScanSnap Software

Dropbox for Windows

Evernote for Windows

SugarSync Manager for Windows

Scan to Microsoft SharePoint

Trial Software

Adobe Acrobat

Installing in Mac OS

How to Install the Software

ScanSnap Software

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