Fujitsu PA03656B005, iX500 User Manual

Operator's Guide
P3PC-4202-01ENZ0

Introduction

Thank you for purchasing the color image scanner ScanSnap iX500 (hereinafter referred to as "the ScanSnap").
This manual explains how to handle and operate the ScanSnap. Be sure to read this manual, "Safety Precautions", and "Getting Started" thoroughly before using the ScanSnap to ensure correct use. We hope that this manual will provide you with useful information in order to utilize the ScanSnap.
If you are using a Windows
®
Adobe
Reader® (7.0 or later) is required to display or print this manual.

Trademarks

Microsoft, Windows, Windows Vista, Excel, PowerPoint, Outlook, SharePoint, Windows Live, Internet Explorer, and Entourage are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. Word is the product of Microsoft Corporation in the United States. Apple, the Apple logo, Mac, Mac OS, OS X, iPhoto, and App Store are trademarks of Apple Inc. Adobe, the Adobe logo, Acrobat, and Reader are either registered trademarks or trade names of Adobe Systems Incorporated in the United States and/or other countries. Intel and Intel Core are registered trademarks or trademarks of Intel Corporation in the United States and other countries. ABBYY FineReader Engine ©2011 ABBYY. OCR by ABBYY ABBYY and FineReader are trademarks of ABBYY. Evernote is a registered trademark or trademark of Evernote Corporation. Google, Google Docs, Android, and Google Play are registered trademarks or trademarks of Google Inc. Salesforce, the Salesforce logo, and Salesforce CRM are registered trademarks or trademarks of salesforce.com, inc. in the United States and other countries. Wi-Fi and Wi-Fi Protected Setup are trademarks of Wi-Fi Alliance. Besides the software authored by the product developer (PFU LIMITED), the ScanSnap contains other free software, such as software copyrighted under the GNU General Public License (GPL) or the GNU Lesser General Public License (LGPL). For details concerning
®
operating system, either Adobe® Acrobat® (7.0 or later) or
2
the conditions of the licenses, refer to "Terms and Conditions for End User License" (file name: OSS_License.pdf) contained in the Setup DVD-ROM. ScanSnap, the ScanSnap logo, ScanSnap Manager, ScanSnap Organizer, CardMinder, and Rack2-Filer are registered trademarks or trademarks of PFU LIMITED in Japan. Other company names and product names are the registered trademarks or trademarks of the respective companies.

Manufacturer

PFU LIMITED International Sales Dept., Imaging Business Division, Products Group Solid Square East Tower 580 Horikawa-cho, Saiwai-ku, Kawasaki-shi, Kanagawa 212-8563, Japan Phone: (81-44)-540-4538
Introduction
© PFU LIMITED 2012

Disclaimer

Reproducibility of the image data
Confirm that the image data scanned with the ScanSnap meets your requirements (for example, image reproducibility in size accuracy, fidelity, content, colors).
Text Recognition
z Depending on the status of the document (e.g. font, layout, blots) and the scanning res-
olution, text recognition may not be properly performed, or text recognition may take a long time.
z When there are sections marked with a highlight pen, the color of the marked section
may not be accurately reproduced depending on the color and density, or may result in a different color tone from the original. Depending on the color and the color density of the highlight pen and the way it was used, the marked sections may not be detected, or the keyword may not be properly set.
Disposing of the original document
Check the image data using the application where you transferred the image data to make sure that there are no missing parts before disposing of the original document scanned with the ScanSnap.
3
It is the responsibility of the customer to store and manage the scanned image, and dispose of the original document scanned with the ScanSnap.

Manuals

Read the following manuals as needed when using the ScanSnap.
Manual Description Location
Introduction
Safety Precautions Read this manual before you
start using the product because it contains important information about the safe use of the ScanSnap.
ScanSnap iX500 Getting Started
ScanSnap iX500 Operator's Guide (this manual)
Troubleshooting (installation)
This manual explains about the ScanSnap package contents, software installation, connecting the ScanSnap, and checking the operation.
Read this manual for information about the basic operations of the ScanSnap, software installation, scanning methods, various settings, and handling of the ScanSnap.
Read this manual when you failed to install the software or when the ScanSnap does not operate normally after software installation. It explains about the resolutions for such troubles.
Included in the package.
Select [Start] menu [All Programs] [ScanSnap Manager] [Getting Started].
From the sidebar in Finder, select [Applications] [ScanSnap] [Manual], and then double-click [Getting Started].
Select [Start] menu [All Programs] [ScanSnap Manager] [Operator's Guide].
From the sidebar in Finder, select [Applications] [ScanSnap] [Manual], and then double-click [Operator's Guide].
z Click [Manuals] → [Troubleshooting
(installation)] in the [ScanSnap Setup] dialog box that appears when you insert the Setup DVD-ROM into the DVD-ROM drive.
z Select [Start] menu [All Programs]
[ScanSnap Manager]
[Troubleshooting (installation)].
z Double-click the [Troubleshooting
(installation)] icon in the [ScanSnap] window that appears when you insert the Setup DVD-ROM into the DVD­ROM drive.
z From the sidebar in Finder, select
[Applications] [ScanSnap] [Manual], and double-click [Troubleshooting (installation)].
4
Manual Description Location
Introduction
ScanSnap Connect Application User's Guide (iOS)
ScanSnap Connect Application User's Guide (Android)
ScanSnap Organizer User's Guide
CardMinder User's Guide
Scan to Microsoft SharePoint User Guide
ABBYY FineReader for ScanSnap User's Guide
Read this manual for information about connecting the mobile device and the computer, ScanSnap Connect Application operations on the mobile device, settings and receiving files.
Read these manuals when using this product for the first time, or when you need more information in general, on product features and operating environment.
Read these manuals when using this product for the first time, or when you need more information on product features, dialog boxes/windows, operating environment and functions.
Read this manual when questions or problems regarding operations (e.g. when setting items) arise.
Start ScanSnap Connect Application on
the iOS mobile device, tap [ ] on the [File List] screen, and then tap [Help] on the [Information] screen that appears.
Start ScanSnap Connect Application on the Android mobile device, and when the [File List] screen is displayed, press the [Menu] button on the device or tap the software [Menu] to display the menu. Tap
[ ] in the menu, and then tap [Help] on the [Information] screen that appears.
Select [Start] menu [All Programs] [ScanSnap Organizer] [Manual].
Select [Start] menu [All Programs] [CardMinder] [Manual].
From the sidebar in Finder, select [Applications] [CardMinder] [Manual], and then double-click [User's Guide].
Select [Start] menu [All Programs] [KnowledgeLake] [Scan to Microsoft SharePoint User Guide].
Select [Start] menu [All Programs] [ABBYY FineReader for ScanSnap(TM)
5.0] [User's Guide].
5
Manual Description Location
Introduction
ScanSnap Manager Help
Read this Help file when questions or problems regarding operations (e.g. when setting items) arise. This Help file explains about scanner operations, operational troubles and their resolution, dialog boxes/windows and messages.
Refer to this Help by one of the following methods:
z The ScanSnap Manager icon is
displayed in the menu that appears
when you click in the notification area. Right-click the ScanSnap
Manager icon , and then select [Help] [Help] from the menu that appears.
z Select [Start] menu [All Programs]
[ScanSnap Manager] [ScanSnap
Manager Help].
z Click the Help button ( ) for
ScanSnap Manager.
z Press the [F1] key on the keyboard
when a dialog box is displayed.
z Click the [Help] button in each dialog
box.
z Click the ScanSnap Manager icon
in the Dock while pressing the [control] key on the keyboard, and then select [Help] [Help] from the menu that appears.
z Click the Help button ( ) for
ScanSnap Manager.
z From the menu bar, select [Help]
[ScanSnap Manager Help].
ScanSnap Online Update Help
Read this Help file when questions or problems regarding operations arise. This Help file explains about operations, dialog boxes/ windows and messages.
6
Refer to this Help by either of the following methods:
z Select [Start] menu [All Programs]
[ScanSnap Online Update]
[Help].
z Press the [F1] key on the keyboard
when a dialog box is displayed.
z Click the [Help] button in each dialog
box.
z Click the Help button ( ) for
ScanSnap online update.
z From the menu bar, select [Help]
[ScanSnap Online Update Help].
Manual Description Location
Introduction
ScanSnap Wireless Setup Tool Help
ScanSnap Organizer Help
CardMinder Help
Adobe Acrobat Help
ABBYY FineReader for ScanSnap Help
Read this Help file when questions or problems regarding operations arise. This Help file explains about scanner operations, operational troubles and their resolution, dialog boxes/windows and messages.
Read these Help files when questions or problems regarding operations (e.g. when setting items) arise. These Help files explain about operations, dialog boxes/ windows and messages.
Read these Help files when questions or problems regarding operations (e.g. when setting items) arise.
Refer to this Help by either of the following methods:
z Press the [F1] key on the keyboard
when a dialog box is displayed.
z Click [About this screen] or [About this
message] on each screen.
z Click the Help button ( ) in each
window.
For details about how to start up the Help, refer to the User's Guide for each product.
From the menu bar, select [Help] [Adobe Acrobat Help].
From the menu bar, select [Help] ABBYY FineReader for ScanSnap Help.
7

Structure of This Manual

This manual consists of the following:
ScanSnap Overview
This chapter explains about features of the ScanSnap, an overview of ScanSnap Manager, and procedures for connecting the ScanSnap and a mobile device via wireless LAN, as well as the basic operations of the ScanSnap.
Installing the Software
This chapter explains about the software bundled with the ScanSnap, system requirements and installation procedures.
Using the ScanSnap (for Windows Users)/Using the ScanSnap (for Mac OS Users)
This chapter explains how to perform scanning and how to set the ScanSnap Manager.
Introduction
Troubleshooting
This chapter provides references for resolving troubles such as removing jammed documents.
Daily Care
This chapter explains about the cleaning materials and how to clean the ScanSnap.
Consumables
This chapter explains how to replace the consumables.
Appendix
This appendix explains how to update ScanSnap Manager, how to uninstall the software, about settings that differ by the scanning method, how to purchase/clean the Carrier Sheet and the ScanSnap installation specifications.
About Maintenance
Contact your FUJITSU scanner dealer or an authorized FUJITSU scanner service provider for repairs on this product.
Read this manual in order starting from "ScanSnap Overview" through "Using the ScanSnap" for a better understanding of ScanSnap operations.
8

Symbols Used in This Manual

WARNING
CAUTION
The following indications are used in this manual to obviate any chance of accident or damage to you and people near you, and your property. Warning labels indicate the warning level and statements. The symbols indicating warning levels and their meanings are as follows.
Indication Description
This indication alerts operators to an operation that, if not strictly observed, may result in severe injury or death.
This indication alerts operators to an operation that, if not strictly observed, may result in safety hazards to personnel or damage to the product.
Besides warning indicators, the following symbols are also used in this manual.
Introduction
Symbol Description
This symbol indicates operations using Windows.
This symbol indicates operations using Mac OS.

Arrow Symbols in This Manual

Right-arrow symbols [] are used to connect icons or menu options you should select in succession. Example: Select [Start] menu [Computer].
9

Screen Examples in This Manual

Windows screen
Microsoft product screenshots are reprinted with permission from Microsoft Corporation. The screenshots used in this manual are of Windows 7. The actual windows and operations may differ depending on the operating system.
z Icon in the notification area
The ScanSnap Manager icon is displayed in the menu which appears when you click in the notification area. The notification area is located at the far right of the taskbar.
To have the ScanSnap Manager icon always displayed in the notification area, drag the icon and drop it onto the notification area.
Introduction
The explanations in the manual use the case in which the ScanSnap Manager icon is always displayed in the notification area.
Mac OS screen
The screenshots used in this manual are of Mac OS X v10.7. The actual windows and operations may differ depending on the operating system.
The screen examples in this manual are subject to change without notice in the interest of product development. If the actual screen differs from the screen examples in this manual, operate by following the actual displayed screen.
10

Abbreviations Used in This Manual

The following abbreviations are used in this manual:
Abbreviation Used Designation
Introduction
Windows 8
Windows 7
Windows Vista
Windows XP
Windows Windows 8, Windows 7, Windows Vista, or Windows XP operating system
Microsoft Office
Word
Excel
Windows
Windows
Windows
Windows
Windows
Windows
Windows
Windows
Windows Vista
Windows Vista
Windows Vista
Windows Vista
Windows Vista
Windows
Windows
Microsoft
Microsoft
Microsoft
Microsoft
Microsoft
Microsoft
Microsoft
Microsoft
Microsoft
Microsoft
Microsoft
Microsoft
Microsoft
®
8 operating system, English Version
®
8 Pro operating system, English Version
®
8 Enterprise operating system, English Version
®
7 Starter operating system, English Version
®
7 Home Premium operating system, English Version
®
7 Professional operating system, English Version
®
7 Enterprise operating system, English Version
®
7 Ultimate operating system, English Version
®
Home Basic operating system, English Version
®
Home Premium operating system, English Version
®
Business operating system, English Version
®
Enterprise operating system, English Version
®
Ultimate operating system, English Version
®
XP Home Edition operating system, English Version
®
XP Professional operating system, English Version
®
Office
®
Word 2010
®
Office Word 2007
®
Office Word 2003
®
Word for Mac 2011
®
Word 2008 for Mac
®
Word 2004 for Mac
®
Excel® 2010
®
Office Excel® 2007
®
Office Excel® 2003
®
Excel® for Mac 2011
®
Excel® 2008 for Mac
®
Excel® 2004 for Mac
11
Abbreviation Used Designation
Introduction
PowerPoint
SharePoint
Office Live
Internet Explorer
Microsoft® PowerPoint® 2010
®
Microsoft
Microsoft
Microsoft
Microsoft
Microsoft
Microsoft
Microsoft
Microsoft
Microsoft
Microsoft
Microsoft
Windows
Microsoft® Internet Explorer
Office PowerPoint® 2007
®
Office PowerPoint® 2003
®
PowerPoint® for Mac 2011
®
PowerPoint® 2008 for Mac
®
PowerPoint® 2004 for Mac
®
SharePoint® Server 2010, English Version
®
Office SharePoint® Server 2007, English Version
®
Office SharePoint® Portal Server 2003, English Version
®
SharePoint® Foundation 2010, English Version
®
Windows® SharePoint® Services 2.0/3.0, English Version
®
Office Live
®
Internet Explorer
®
®
Windows Live Mail Windows Live™ Mail
Windows Mail
Outlook
Outlook Express
Outlook for Mac
.NET Framework
Entourage
Microsoft
Microsoft
Microsoft
Microsoft
Microsoft
Microsoft
Microsoft
Microsoft
®
Windows® Mail
®
Outlook® 2010
®
Office Outlook® 2007
®
Office Outlook® 2003
®
Outlook® Express
®
Outlook® for Mac
®
.NET Framework
®
Entourage
®
Mac OS OS X v10.8, Mac OS X v10.7, or Mac OS X v10.6
Adobe Acrobat
Adobe Reader
Adobe
Adobe
®
Acrobat
®
Reader
®
®
ABBYY FineReader for ScanSnap
ABBYY FineReader for ScanSnap™ All the descriptions in this manual assume the usage of ABBYY FineReader for ScanSnap bundled with the ScanSnap. Unless otherwise specified, the term ABBYY FineReader for ScanSnap refers to the ABBYY FineReader for ScanSnap bundled with the ScanSnap. Note that ABBYY FineReader for ScanSnap may be upgraded without notice. If the descriptions differ from the actual displayed screens, refer to ABBYY FineReader for ScanSnap Help.
Google Docs Google Docs™
Android Android™
WPS Wi-Fi Protected Setup™
12
Abbreviation Used Designation
Wireless access point Wireless access point
Wireless router
ScanSnap Color Image Scanner ScanSnap iX500
Carrier Sheet ScanSnap Carrier Sheet
Introduction
13

Table of Contents

Introduction ....................................................................................2
Trademarks ..................................................................................... 2
Manufacturer................................................................................... 3
Disclaimer ....................................................................................... 3
Manuals ........................................................................................... 4
Structure of This Manual ............................................................... 8
Symbols Used in This Manual....................................................... 9
Arrow Symbols in This Manual ..................................................... 9
Screen Examples in This Manual................................................ 10
Abbreviations Used in This Manual............................................ 11
ScanSnap Overview .................................................................... 20
Features of the ScanSnap ........................................................... 21
Simple ...................................................................................................... 21
Speedy..................................................................................................... 21
Compact................................................................................................... 22
Use in a Manner That Best Suits Your Intended Use .............................. 22
Linkage Functions to Increase Range of Useful Applications.................. 23
Save Data Easily to Mobile Devices ........................................................ 23
Easy Linkage with Cloud Services........................................................... 24
Creating Data According to Intended Application .................................... 24
Scan Easily Using Automatic Functions .................................................. 26
Bundled Software Can Be Used with Various Applications ..................... 27
Other Useful Functions ............................................................................ 28
Parts and Functions..................................................................... 29
Front......................................................................................................... 29
14
Table of Contents
Back ......................................................................................................... 31
ScanSnap Manager Overview ..................................................... 32
ScanSnap Manager Icon ......................................................................... 32
Right-Click Menu (Windows).................................................................... 34
ScanSnap Manager Menu (Mac OS)....................................................... 36
Quick Menu.............................................................................................. 38
How to Perform a Scan ................................................................ 39
Scan from a USB-connected Computer................................................... 39
Scan from a Wireless LAN-connected Mobile Device ............................. 41
Turning the ScanSnap ON/OFF................................................... 42
Turning the ScanSnap ON....................................................................... 42
Turning the ScanSnap OFF ..................................................................... 44
Sleep Mode.............................................................................................. 45
Automatic Power OFF.............................................................................. 46
Connecting a Mobile Device to the ScanSnap Using Wireless
LAN ................................................................................................ 47
Connect via Wireless LAN Using the ScanSnap Wireless Setup Tool .... 49
Reconnect to a Wireless Access Point
Using the ScanSnap WPS Button............................................................ 50
Documents for Scanning............................................................. 52
Conditions for Documents to Scan .......................................................... 52
Conditions for Using the Carrier Sheet .................................................... 54
How to Load Documents ............................................................. 57
Installing the Software ................................................................ 62
Bundled Software Overview........................................................ 63
System Requirements.................................................................. 65
Windows .................................................................................................. 65
Mac OS .................................................................................................... 68
Installing in Windows................................................................... 70
How to Install the Software ...................................................................... 70
ScanSnap Software ................................................................................. 72
Dropbox for Windows............................................................................... 77
Evernote for Windows.............................................................................. 79
15
Table of Contents
SugarSync Manager for Windows ........................................................... 82
Scan to Microsoft SharePoint .................................................................. 84
Trial Software........................................................................................... 86
Adobe Acrobat ......................................................................................... 88
Installing in Mac OS ..................................................................... 90
How to Install the Software ...................................................................... 90
ScanSnap Software ................................................................................. 92
ABBYY FineReader Express Edition for Mac .......................................... 97
Dropbox for Mac .................................................................................... 100
Evernote for Mac.................................................................................... 102
SugarSync Manager for Mac ................................................................. 105
Using the ScanSnap (for Windows Users) .............................. 107
Basic Scanning Operation Flow ............................................... 108
Selecting a Profile Depending on the Document ................................... 108
Scanning ................................................................................................ 110
Stopping the Scan.................................................................................. 112
Using ScanSnap with the Quick Menu ..................................... 113
Saving Data in ScanSnap Organizer ..................................................... 118
Storing Business Cards in CardMinder.................................................. 121
Saving Data in a Specified Folder.......................................................... 125
Attaching Files to E-Mail ........................................................................ 130
Using the ScanSnap as a Copy Machine .............................................. 135
Saving Data in Rack2-Filer Smart.......................................................... 139
Saving Data in Magic Desktop............................................................... 143
Saving Data to a Mobile Device............................................................. 145
Saving Data to Your Dropbox Folder ..................................................... 154
Saving Documents to Evernote ............................................................. 158
Saving Handwritten Notes to Evernote .................................................. 162
Saving Documents to Google Docs ....................................................... 165
Posting to Salesforce Chatter ................................................................ 170
Saving Data to Your SugarSync Folder ................................................. 176
Converting into Word/Excel/PowerPoint Documents............................. 181
Saving Data in SharePoint..................................................................... 188
Saving Data to Picture Folder ................................................................ 194
Profile .......................................................................................... 198
How to Configure Scan Settings ............................................................ 199
16
Table of Contents
Profile Management............................................................................... 199
How to Perform a Scan.......................................................................... 208
ScanSnap Folder Operations .................................................... 211
How to Configure Scan Settings ............................................................ 212
How to Perform a Scan.......................................................................... 212
Creating Scanned Images Depending on Intended Use......... 217
Scanning Only One Side of a Document ............................................... 217
Scanning Color Documents in Gray or Black & White........................... 219
Scanning Color Documents in High Compression................................. 221
Deleting Blank Pages............................................................................. 223
Correcting Skewed Character Strings.................................................... 225
Rotating the Scanned Image to its Correct Orientation ......................... 227
Reducing Bleed-Through ....................................................................... 229
Scanning Documents of Different Widths or Lengths in One Batch ...... 231
Scanning Documents Larger Than A4/Letter Size................................. 235
Scanning Documents Such as Photographs and Clippings................... 240
Long Page Scanning.............................................................................. 244
Saving Scanned Images in Multiple PDF Files ...................................... 246
Creating Searchable PDF Files ............................................................. 248
Setting Keywords in PDF Files .............................................................. 251
Setting Passwords for PDF Files ........................................................... 257
Creating PDF/A Files ............................................................................. 261
Configuring ScanSnap Manager............................................... 263
How to Configure Scan Settings ............................................................ 263
Quick Menu Settings.............................................................................. 266
Automatic Linkage with Applications...................................................... 271
ScanSnap's Communication Status....................................................... 275
Showing the Scanning Progress............................................................ 278
Using the ScanSnap (for Mac OS Users)................................ 280
Basic Scanning Operation Flow ............................................... 281
Selecting a Profile Depending on the Document ................................... 281
Scanning ................................................................................................ 283
Stopping the Scan.................................................................................. 285
Using ScanSnap with the Quick Menu ..................................... 286
Saving Data in a Specified Folder.......................................................... 290
17
Table of Contents
Attaching Files to E-Mail ........................................................................ 294
Using the ScanSnap as a Copy Machine .............................................. 299
Creating Searchable PDF Files ............................................................. 303
Storing Business Cards in CardMinder.................................................. 311
Saving Data to a Mobile Device............................................................. 315
Saving Data to Your Dropbox Folder ..................................................... 328
Saving Documents to Evernote ............................................................. 332
Saving Handwritten Notes to Evernote .................................................. 336
Saving Documents to Google Docs ....................................................... 339
Posting to Salesforce Chatter ................................................................ 344
Saving Data to Your SugarSync Folder ................................................. 350
Converting into Word/Excel/PowerPoint Documents............................. 354
Saving Scanned Images in iPhoto ......................................................... 361
Profile .......................................................................................... 364
How to Configure Scan Settings ............................................................ 365
Profile Management............................................................................... 365
How to Perform a Scan.......................................................................... 374
Creating Scanned Images Depending on Intended Use......... 376
Scanning Only One Side of a Document ............................................... 376
Scanning Color Documents in Gray or Black & White........................... 378
Deleting Blank Pages............................................................................. 380
Correcting Skewed Character Strings.................................................... 382
Rotating Scanned Image to its Correct Orientation ............................... 384
Reducing Bleed-Through ....................................................................... 386
Scanning Documents of Different Widths or Lengths in One Batch ...... 388
Scanning Documents Larger Than A4/Letter Size................................. 392
Scanning Documents Such as Photographs and Clippings................... 397
Long Page Scanning.............................................................................. 401
Saving Scanned Images in Multiple PDF Files ...................................... 403
Creating Searchable PDF Files ............................................................. 405
Setting Keywords in PDF Files .............................................................. 409
Saving Two Files or Pages into One Double-Page Spread Image ........ 415
Configuring ScanSnap Manager............................................... 416
How to Configure Scan Settings ............................................................ 416
Quick Menu Settings.............................................................................. 419
Automatic Linkage with Applications...................................................... 425
ScanSnap's Communication Status....................................................... 427
Showing the Scanning Progress............................................................ 430
18
Table of Contents
Troubleshooting ........................................................................ 432
Daily Care ................................................................................... 433
Cleaning Materials...................................................................... 434
Cleaning the Outside of the ScanSnap .................................... 435
Cleaning the Inside of the ScanSnap ....................................... 436
Consumables ............................................................................. 441
Part Numbers and Replacement Cycle of Consumables ....... 442
Replacing the Roller Set ............................................................ 445
Appendix ....................................................................................452
ScanSnap Online Update........................................................... 453
Uninstalling the Software .......................................................... 455
Uninstalling in Windows ......................................................................... 455
Uninstalling in Mac OS........................................................................... 457
Setting Items by Scanning Method........................................... 463
Purchasing/Cleaning the Carrier Sheet.................................... 471
Purchasing the Carrier Sheet................................................................. 471
Cleaning the Carrier Sheet .................................................................... 472
Wireless LAN Specifications..................................................... 473
Installation Specifications ......................................................... 474
About Maintenance ....................................................................475
Index ........................................................................................... 476
19

ScanSnap Overview

This chapter explains important items you should know before operating ScanSnap.
Features of the ScanSnap ............................................................ 21
Parts and Functions...................................................................... 29
ScanSnap Manager Overview ...................................................... 32
How to Perform a Scan .................................................................39
Turning the ScanSnap ON/OFF.................................................... 42
Connecting a Mobile Device to the ScanSnap Using Wireless
LAN ........................................................................................ 47
Documents for Scanning.............................................................. 52
How to Load Documents .............................................................. 57
20

Features of the ScanSnap

The main features of the ScanSnap are as follows:

Simple

Turn documents into digital data by just pressing the [Scan] button
By converting paper documents cluttering up your desk into PDF or JPEG files, you can conveniently view, edit, manage and archive the documents in your computer.
The Quick Menu makes the operation easy even for beginners
Features of the ScanSnap
The Quick Menu will allow you to start using the ScanSnap right away even if it is your first time. Simply press the [Scan] button on the scanner to scan your document, and then the Quick Menu will appear where you can select the desired action.
(page 113)
(page 286)

Speedy

Speedy scanning
Double-sided color documents of A4 or Letter size can be scanned at approximately 25 sheets/minute.
21
Features of the ScanSnap
HINT
Scan test system and scan settings are as shown below. z Scan test system
Intel® Core™ i5 2.5GHz or higher processor, 4 GB or more memory
Windows 8, Windows 7, Windows Vista, or Windows XP operating system
OS X v10.8, Mac OS X v10.7, or Mac OS X v10.6
z Scan settings
Default settings When the default settings are not used, and scanning is performed under the following conditions, scanning speed may slow down.
- When scanning documents in [B&W] (black & white) mode Example: Scanning color brochures in [B&W] mode (converting a color image to black & white)
- When [Deskew by text on document] is enabled
- When creating a searchable PDF file
Scanning speed may also slow down when you have enabled other functions.

Compact

Small size saves desktop space
Smaller than an A4 or Letter size paper, the ScanSnap does not require much desktop space.
Use in a Manner That Best Suits Your Intended
Use
Compatible with both Windows and Mac OS
You can use the ScanSnap in a manner that best suits your intended use in either Windows or Mac OS.
ATTENTION
The following functions are not available for Mac OS:
z ScanSnap Folder z Color high compression z Place document face up z Output in PDF/A-1b z Set a password for PDF file
22
Features of the ScanSnap
Linkage Functions to Increase Range of Useful
Applications
E-mail or print a scanned image directly from scanning
You can attach the scanned image to an e-mail without needing any additional application or print it out instead of using a copy machine.
z Attach to e-mail (page 130)
z Print (page 135)
z Attach to e-mail (page 294)
z Print (page 299)
Share documents converted into digital data with others
You can conveniently share documents by saving the scanned image directly in SharePoint or Office Live.
(page 188)

Save Data Easily to Mobile Devices

Save documents converted into digital data to a mobile device
Scanned image can be saved to mobile devices such as tablet devices and smartphones using wireless LAN. You can receive the scanned image sent from your computer on a mobile device, or use the ScanSnap from a mobile device to receive the scanned image directly.
z Save scanned images to a mobile device via your computer (page 145)
z Save directly to a mobile device ( ScanSnap Connect Application User's Guide)
z Save scanned images to a mobile device via your computer (page 315)
z Save directly to a mobile device ( ScanSnap Connect Application User's Guide)
23
Features of the ScanSnap

Easy Linkage with Cloud Services

Access documents converted into digital data anytime, anywhere
ScanSnap Manager can be linked with the following cloud services. Through linkage with these services, you can access scanned images anytime from your computer or smartphone no matter where you are.
z Dropbox
z Evernote
z Google Docs
z Salesforce Chatter
z SugarSync
(page 116)
(page 288)
HINT
"Cloud services" refer to services that allow the user to save documents or photos that have been converted into digital data to a network, and then access them when necessary from, for example, a computer or smartphone.

Creating Data According to Intended Application

Create searchable PDF files
You can create searchable PDF files by performing automatic text recognition for PDF files after scanning. You can also perform text recognition on character strings marked by a highlight pen in black & white documents, and add them as keywords for the PDF file.
z Create searchable PDF files
- Create using scan settings By configuring scan settings to scan documents into searchable PDF files, you can link the searchable PDF files with various applications.
(page 248)
(page 405)
- Create using the Quick Menu
z
You can create a searchable PDF file by using ScanSnap Organizer. (ScanSnap Organizer Help)
24
z
You can create a searchable PDF file by using [Searchable PDF Converter]. ( page 303)
- Create using ScanSnap Organizer
You can use ScanSnap Organizer to convert a created PDF file to a searchable PDF file. When you convert multiple PDF files, you can convert the files more efficiently by using the idle time of the computer.
( ScanSnap Organizer Help)
- Create using [Searchable PDF Converter] You can use [Searchable PDF Converter] to convert created PDF files to searchable PDF files. When you convert multiple PDF files, you can convert the files more efficiently by using the idle time of the computer.
(page 308)
z Set keywords
- Create using scan settings By configuring scan settings to set a marked character string as a keyword for the PDF file, you can link keyword-set PDF files with various applications.
Features of the ScanSnap
(page 251)
(page 409)
- Create using ScanSnap Organizer
You can use ScanSnap Organizer to create a PDF file with marked character strings as keywords.
( ScanSnap Organizer Help)
- Create using [Searchable PDF Converter] You can use [Searchable PDF Converter] to create a PDF file in which character strings in the marked sections are set as keywords.
( ScanSnap Manager Help)
Two separate scanned images can be merged into a single image
Two scanned images can be merged into a single image either vertically or horizontally.
( ScanSnap Organizer Help)
( ScanSnap Manager Help)
25
Features of the ScanSnap
Create PDF/A files
You can create PDF files that conform to PDF/A-1b which is a suitable file format when you need to store image data for a long time.
(page 261)

Scan Easily Using Automatic Functions

Automatically recognize color and black & white documents (Auto color detection)
The ScanSnap determines the color mode of each document, saves color documents in color, black & white documents in black & white, and black & white documents with photos or illustrations in grayscale. This function will optimize your PDF file size.
Scan different size documents together (Automatic page size detection, Carrier Sheet mixed batch scanning)
Paper size is automatically recognized so that you do not need to change the paper size setting. The bundled Carrier Sheet allows you to scan documents larger than A4/Letter size as well as photographs and clippings. Multiple Carrier Sheets can be scanned at once and together with regular documents in the same batch.
z Automatic size detection (page 231)
z Carrier Sheet (page 235)
z Automatic size detection (page 388)
z Carrier Sheet (page 392)
Automatically set the resolution by the paper size (Automatic resolution function)
Documents are scanned at 300 dpi at first, then the image is saved at 300 dpi if the document length is 148 mm (5.83 in.) or less, and converted to 200 dpi for longer documents. When linked with a text recognition application (e.g. for scanning business cards), you can save high resolution image data without having to change the scan settings.
26
Features of the ScanSnap
Bundled Software Can Be Used with Various
Applications
Organize and manage scanned images
You can use ScanSnap Organizer to organize and manage scanned images.
z Setting a keyword (Intelligent Indexing)
Keywords can be set by the following methods:
- Recognize a character string on a page (OCR) and set as a keyword (Zone OCR)
- Set any character string as a keyword
- Set a marked character string as a keyword (Marker Index)
- Drag and drop a keyword from the keyword list (Keyword Addition by Drag&Drop)
The keywords can be viewed in thumbnails. (Keyword Overlay)
z Distributing files by keyword (Automatic Keyword Sort)
Files can also be sorted into folders according to the keyword set for files as a sorting condition.
z Search a variety of files (Search Engine Selection)
Files can be found quickly searched by file name, keyword, text or date.
z Cropping marked sections (Intelligent Cropping)
Selections on a page that are marked with a highlight pen can be cut and pasted elsewhere to create scrapbooks.
( ScanSnap Organizer Help)
Easy filing of business cards
Text recognition can be performed on business cards which then can be easily converted into digital data with the business card application. With CardMinder, you can create a database which facilitates data search of business cards converted into digital data. The business card application is as follows:
CardMinder (page 121)
CardMinder (page 311)
Convert paper documents into Word/Excel/PowerPoint files
Use the "ABBYY FineReader for ScanSnap" to directly convert the scanned image into a Word/Excel/PowerPoint file.
(page 181)
(page 354)
27
Features of the ScanSnap

Other Useful Functions

Link with a wide variety of applications by using ScanSnap Folder
You can use ScanSnap Folder to link with a wide variety of applications, including Web applications (e.g. Webmail, cloud service). By selecting ScanSnap Folder from the file selection window of the application, you can use the scanned image file directly.
(page 211)
Note: The ScanSnap does not conform to the TWAIN, ISIS and WIA standards.
28

Parts and Functions

ADF paper chute (cover) (*)
Open to use the ScanSnap.
D Opening the ADF paper chute (cover) turns
on the ScanSnap.
This section explains names and functions of the ScanSnap parts.

Front

Parts and Functions
29
Parts and Functions
Extension
Pull out when scanning long documents.
ADF release tab
Pull this tab to open the ADF top section.
Wi-Fi indicator
It indicates the connection status between the ScanSnap and your wireless access
point as follows:
Blue (lit): Ready Blue (flashing): Standby Orange (lit): Not Connectable Orange (flashing): Not Connectable
(WPS error)
ADF paper chute (cover)
You can load the document here after opening it.
ADF top section
Open to remove jammed documents, replace the Roller set, or clean the inside of the ScanSnap.
Side guide
Adjust to the width of documents to prevent them from getting skewed.
Stacker
Open to use the stacker.
D Stacks up the ejected
documents.
[Scan] button (*)
Press this button to start scanning. Can be pressed even when the stacker is closed. It indicates the status of the ScanSnap as follows:
Blue (lit): Ready Blue (flashing): Scanning Orange (flashing): Error
* : When the ScanSnap has turned off automatically because of the automatic power off function,
either press the [Scan] button (this will not start scanning), or close the ADF paper chute (cover), then open it again to turn the ScanSnap back on. For details, refer to "Automatic Power OFF" (page 46).
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