Fujitsu N1800, PA03609-B005 User Manual

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P3PC-3182-01ENZ0

ScanSnap N1800 Network Scanner

Operator's Guide

Introduction ................................................................................ 24

■ About This Manual .............................................................. 25

■ Opening Help ....................................................................... 28

Chapter 1 Overview ................................................................... 30

1.1 Scanner Features ............................................................ 31

■ Basic Uses for Scanned Data ........................................... 31

■ Configure and Manage with Ease ..................................... 32

■ Advanced Security Measures ............................................ 32

1.2 Part Names and Functions ............................................. 34

■ Front View ......................................................................... 34

■ Rear View .......................................................................... 35

■ Removable Parts ............................................................... 36

1.3 User Types and Operations ........................................... 37

1.3.1 Operations with Administrator Right....................................... 38

■ System Settings ................................................................ 38

■ Network Settings ............................................................... 39

■ Monitoring & Management ................................................ 42

■ Device Test ....................................................................... 44

■ Job Mode Settings ............................................................. 44

1.3.2 Regular User Operations ....................................................... 45

1.4 System Requirements .................................................... 46

1.4.1 Requirements for Admin Tool ................................................ 46

1.4.2 Requirements for Central Admin Console.............................. 47

1.4.3 Requirements for Central Admin Server ................................ 48

1.4.4 Requirements for Related Servers......................................... 49

1.4.5 Network Requirements for Central Admin.............................. 52

1.4.6 Scanner Requirements for Central Admin ............................. 52

1.4.7 Port Number List .................................................................... 53

Chapter 2 Basic Scanner Operations ......................................56

2.1 Turning the Power On/Off .............................................. 57

2.1.1 Turning the Power On ............................................................ 57

2.1.2 Turning the Power Off............................................................ 58

2.2 Using the Scanner Buttons ............................................ 59

■ Using the Power Button ..................................................... 59

■ Using the Top Cover Scan Button ..................................... 61

2.3 Using the LCD Touch Panel ........................................... 62

2.4 Using the On-Screen Keyboard ..................................... 63

■ Showing/Hiding the On-Screen Keyboard ......................... 63

■ Using the On-Screen Keyboard ........................................ 64

■ Keyboard Layout ............................................................... 64

Chapter 3 Administrator Operations (Overview) ..................... 66

3.1 Operating and Managing Scanners ............................... 67

3.2 Required Scanner Function Settings ............................ 69

Chapter 4 Administrator Operations

(LCD Touch Panel and Admin Tool) ........................... 74

4.1 Windows .......................................................................... 75

4.1.1 Administrator Windows via the LCD Touch Panel ................. 75

4.1.2 Administrator Windows via the Admin Tool............................ 76

4.2 Administrator Login ........................................................ 78

4.2.1 Administrator Login: via the LCD Touch Panel ...................... 78

■ When Automatic Login is Not Set ...................................... 78

■ When Automatic Login is Set ............................................ 79

4.2.2 Setting up for Administrator Access via the Admin Tool ........ 80

■ Checking the Internet Explorer Cache Settings ................ 80

■ Setting the Internet Explorer Trusted Sites ....................... 81

■ Installing the Admin Tool ................................................... 82

■ Uninstalling the Admin Tool ............................................... 86

4.2.3 Administrator Login: via the Admin Tool ............................... 87

4.3 Setting the System Settings with the Installation

Wizard on the LCD Touch Panel .................................... 90

4.4 Setting the Setting Mode for the LCD Touch Panel ..... 92

4.5 Configuring the System ................................................. 94

4.5.1 Setting the Scanner Name ..................................................... 94

4.5.2 Setting the Language............................................................. 96

4.5.3 Setting the Region/Timezone................................................. 97

4.5.4 Setting the Date/Time ............................................................ 98

4.5.5 Setting the Keyboard.............................................................. 99

4.5.6 Managing Certificates .......................................................... 100

■ Importing a Certificate File .............................................. 100

■ Deleting a Certificate File ............................................... 101

4.6 Setting the Scan Options ............................................. 102

4.6.1 Setting the Multifeed Detection Method ............................... 102

4.6.2 Adjusting the Scan Starting Position

(Offset/Magnification)........................................................... 105

4.6.3 Setting General Scanner Settings........................................ 106

4.7 Configuring the Login-Related Settings ..................... 107

4.7.1 Setting the Login Settings .................................................... 107

4.7.2 Setting the Time to Standby Mode ...................................... 110

4.7.3 Changing the Admin Password............................................ 112

4.8 Configuring the Network Settings ............................... 113

4.8.1 Giving the Scanner an IP Address ....................................... 113

4.8.2 Setting the DNS Server........................................................ 115

4.8.3 Setting the WINS Server...................................................... 116

4.8.4 Setting the NTP Server ........................................................ 117

4.8.5 Setting the Proxy Server ...................................................... 118

4.8.6 Checking the Network Connection with a Ping Test ............ 119

4.8.7 Checking the Network Operating Status .............................. 121

■ Checking the Network Status .......................................... 121

■ Setting the Link Speed/Duplex Mode .............................. 122

■ Setting Wake On LAN ..................................................... 122

4.8.8 Setting the Admin Connection.............................................. 123

4.8.9 Setting a Central Admin Server............................................ 125

4.9 Configuring the LDAP Settings ................................... 127

4.9.1 Setting the Login LDAP Server ............................................ 127

■ LDAP Search Target ....................................................... 129

4.9.2 Setting the e-Mail LDAP Server ........................................... 133

4.9.3 Setting the LDAP Search Parameters.................................. 135

4.10 Configuring the e-Mail-Related Settings ..................... 137

4.10.1 Setting the e-Mail Server...................................................... 137

4.10.2 Configuring Settings for Sending e-Mail............................... 139

4.10.3 Setting a File Name Format for When Attaching Scanned

Data to e-Mail....................................................................... 140

4.11 Setting the Fax Server .................................................. 142

4.12 Setting Folders for Saving Scanned Data .................. 143

4.12.1 Setting the Network Folders................................................. 143

■ Registering a Network Folder (Network Tree) ................. 144

■ Registering a Network Folder (Network Path) ................. 146

■ Renaming a Network Folder ............................................ 147

■ Removing a Network Folder ............................................ 147

■ Viewing the Network Folder Details ................................ 148

4.12.2 Setting the FTP Server Folders............................................ 149

■ Registering an FTP Server Folder ................................... 149

■ Changing the FTP Server Folder Settings ...................... 151

■ Removing an FTP Server Folder ..................................... 151

■ Viewing the FTP Server Folder Details ........................... 152

4.12.3 Setting the SharePoint Folders ............................................ 153

■ Renaming a SharePoint Folder (Display Name) ............. 154

■ Removing a SharePoint Folder ....................................... 155

4.12.4 Setting a File Name Format for When Saving Scanned

Data...................................................................................... 156

4.13 Setting the Network Printers ........................................ 159

■ Checking the Printer Drivers ........................................... 160

■ Setting the Printer Properties .......................................... 161

■ Registering a Network Printer (Network Tree) ................ 164

■ Registering a Network Printer (Network Path) ................ 167

■ Renaming a Network Printer ........................................... 168

■ Removing a Network Printer ........................................... 169

■ Viewing the Printer Details .............................................. 169

4.14 Viewing the Scanner Details ........................................ 170

4.14.1 Viewing the System Status .................................................. 170

4.14.2 Viewing the Usage Status .................................................... 171

■ Viewing the Status of Consumable Parts ........................ 171

■ Resetting the Usage Counter .......................................... 171

4.14.3 Viewing the Status of Installed Options................................ 172

4.14.4 Managing the User Log........................................................ 173

■ Viewing the User Log Details .......................................... 173

■ Downloading the User Logs in CSV Format .................... 174

■ Clearing the User Logs .................................................... 174

4.14.5 Managing the System Log ................................................... 175

■ Viewing the System Log Details ...................................... 175

■ Downloading the System Log in CSV Format ................. 176

■ Clearing the System Log ................................................. 176

4.15 Managing the User Data Store and System

Settings .......................................................................... 177

4.15.1 Maintaining the User Data Store .......................................... 177

■ Backing up the User Data Store ...................................... 178

■ Restoring the User Data Store ........................................ 180

■ Clearing the User Data Store .......................................... 180

4.15.2 Maintaining the System Settings.......................................... 181

■ Downloading the System Settings in CSV Format .......... 181

■ Backing up System Settings ............................................ 182

■ Restoring the System Settings ........................................ 183

■ Resetting Factory Defaults .............................................. 184

4.16 Maintaining the System ................................................ 185

4.16.1 Updating the Scanner's System Software............................ 185

4.16.2 Checking for New Updates .................................................. 187

■ Checking for New Updates Manually .............................. 187

■ Checking for Updates at Scanner Startup ....................... 188

■ Requesting e-Mail Notification When a New Update is

Available ......................................................................... 188

4.16.3 Maintaining Add-in Modules................................................. 189

■ Installing an Add-in Module ............................................. 189

■ Uninstalling an Add-in Module ......................................... 190

■ Viewing the Add-in Status ............................................... 190

■ Uploading an Add-in Settings File ................................... 191

■ Setting the On-Screen Keyboard When Running

an Add-in ....................................................................... 191

4.16.4 Setting the Information Output Level.................................... 192

4.16.5 Obtaining Technical Support................................................ 193

4.16.6 Setting the Destination for Alert Notifications....................... 194

4.16.7 Getting a Screenshot on the LCD Touch Panel ................... 195

4.17 Setting a Job Sequence ............................................... 197

4.17.1 Job Setting Quick User Guide.............................................. 199

4.17.2 Setting a Job Sequence....................................................... 201

■ Adding a Job Sequence .................................................. 201

■ Cloning a Job Sequence ................................................. 207

■ Editing a Job Sequence .................................................. 207

■ Deleting a Job Sequence ................................................ 208

■ Filtering Job Sequences .................................................. 208

■ Filtering the LDAP List ..................................................... 209

4.17.3 Setting a Job Menu .............................................................. 210

■ Adding a Job Menu ......................................................... 210

■ Cloning a Job Menu ........................................................ 214

■ Editing a Job Menu .......................................................... 214

■ Deleting a Job Menu ....................................................... 215

■ Viewing the Detailed Settings for a Job Menu ................. 215

4.17.4 Setting a Job Group ............................................................. 216

■ Adding a Job Group ........................................................ 216

■ Editing a Job Group ......................................................... 220

■ Deleting a Job Group ...................................................... 220

■ Viewing the Detailed Settings for a Job Group ................ 221

■ Assigning Job Menus to Users Not Included in a Job

Group ............................................................................. 221

■ Filtering the LDAP List ..................................................... 223

4.18 Messages ...................................................................... 224

4.18.1 Administrator Window Messages......................................... 225

Chapter 5 Administrator Operations

(Central Admin Console) ........................................... 226

5.1 Function List ................................................................. 227

5.2 Central Admin Console Window ................................. 230

5.3 Central Admin Console Quick Guide .......................... 231

5.4 Pre-settings for Using Central Admin Console .......... 233

5.4.1 Installing the Central Admin Server Software ...................... 233

■ Importing the Certificate .................................................. 237

5.4.2 Installing the Central Admin Console ................................... 238

5.4.3 Setting up a Firewall for the Central Admin Server .............. 240

5.4.4 Configuring the Scanner Settings for Central Admin

Management ........................................................................ 240

5.4.5 Uninstalling the Central Admin Server Software/Central

Admin Console..................................................................... 241

■ Uninstalling the Central Admin Server Software ............. 241

■ Uninstalling the Central Admin Console .......................... 241

5.5 Central Admin Server Login: via the Central Admin

Console .......................................................................... 242

5.6 Setting the Central Admin Server ................................ 245

■ Setting the Operating Environment ................................. 245

■ Changing the Admin Password ....................................... 248

■ Clearing the User Roaming Data .................................... 250

5.7 Setting Scanner Configuration .................................... 251

■ Importing Scanner Configuration ..................................... 254

■ Exporting Scanner Configuration .................................... 255

■ Adding Scanner Configuration ........................................ 256

■ Cloning a Scanners Configuration ................................... 257

■ Editing Scanner Configuration ......................................... 257

■ Deleting Scanner Configuration ...................................... 258

■ Viewing the Scanner List ................................................. 259

5.8 Monitoring and Maintaining the Scanner Network .... 260

5.9 Updating the System .................................................... 261

5.10 Installing an Add-in ....................................................... 263

5.11 Updating the Scanner Settings .................................... 266

5.12 Setting the Job Mode .................................................... 269

5.13 Viewing the Update Status Lists ................................. 272

5.14 Viewing the Scanners Operating Status ..................... 274

5.15 Viewing Event Log ........................................................ 275

■ Viewing Event Log ........................................................... 275

■ Downloading Event Log .................................................. 276

■ Clearing All Events .......................................................... 276

5.16 Collecting and Exporting Audit Logs .......................... 277

5.16.1 Collecting Audit Logs ........................................................... 277

5.16.2 Exporting Audit Logs............................................................ 278

5.16.3 File Format of Audit Logs ..................................................... 279

5.17 Maintaining Central Admin Server Settings ............... 281

5.17.1 Backing Up Central Admin Server Settings ......................... 281

5.17.2 Restoring Central Admin Server Settings ............................ 283

5.17.3 Obtaining Technical Support on the Central Admin Server . 284

5.17.4 Migrating Data to an Updated Version of the Central Admin

Server Software ................................................................... 285

5.18 Messages ....................................................................... 287

5.18.1 Central Admin Console Messages....................................... 287

5.18.2 Event Log............................................................................. 288

■ System Event Log ........................................................... 288

5.18.3 Backup/Restore Command Messages................................. 290

■ Information ...................................................................... 290

■ Error ................................................................................ 290

5.18.4 Audit Log Export Command Messages................................ 295

Chapter 6 Regular User Operations ...................................... 296

6.1 Loading Documents ..................................................... 297

6.1.1 How to Load Documents...................................................... 297

6.1.2 Loading Documents Using a Carrier Sheet.......................... 300

6.2 Using LCD Touch Panel Windows: Regular User ...... 303

6.2.1 [Main Menu] Window............................................................ 303

6.2.2 [Job Menu] Window.............................................................. 304

6.2.3 Regular User Settings Overview .......................................... 305

6.3 Logging in: Regular User Mode ................................... 306

6.4 Sending the Scanned Data by e-Mail .......................... 309

6.4.1 Selecting an e-Mail Target from the e-Mail Address Book... 313

6.4.2 Adding an e-Mail Target to the e-Mail Address Book........... 317

6.4.3 Editing an e-Mail Target in the e-Mail Address Book ........... 321

6.4.4 Deleting an e-Mail Target from the e-Mail Address Book .... 323

6.5 Sending the Scanned Data by Fax .............................. 324

6.5.1 Selecting a Fax Number from the Fax Number List ............. 327

6.5.2 Adding a Contact to the Fax Number List ............................ 329

6.5.3 Editing a Contact in the Fax Number List............................. 331

6.5.4 Deleting a Contact from the Fax Number List ...................... 332

6.6 Printing the Scanned Data ........................................... 333

6.6.1 Scaling ................................................................................. 337

6.6.2 Positioning............................................................................ 341

6.6.3 Print Side.............................................................................. 343

6.7 Saving the Scanned Data to a Network Folder .......... 344

6.8 Saving the Scanned Data to a SharePoint Folder ...... 348

6.9 Setting the Scan Options ............................................. 356

6.9.1 Carrier Sheet........................................................................ 362

6.9.2 Color Mode........................................................................... 363

6.9.3 Paper Size............................................................................ 364

■ Long Page Mode ............................................................. 365

6.9.4 Resolution ............................................................................ 366

6.9.5 Scan Mode........................................................................... 367

6.9.6 Document Feed Direction .................................................... 368

6.9.7 File Format........................................................................... 369

6.9.8 Searchable PDF................................................................... 371

6.9.9 Setting a Keyword for the PDF............................................. 373

6.9.10 PDF Password ..................................................................... 378

6.9.11 Compression........................................................................ 380

6.9.12 Brightness ............................................................................ 383

6.9.13 Contrast................................................................................ 384

6.9.14 Sharpness............................................................................ 385

6.9.15 Dropout Color....................................................................... 386

6.9.16 Background Removal........................................................... 387

6.9.17 Blank Page Skip................................................................... 388

6.9.18 Page Orientation .................................................................. 389

6.9.19 Multifeed Detection (Layer and Length)............................... 392

6.9.20 Edge Cropping ..................................................................... 393

6.10 Enabling/Disabling the Scan Viewer ........................... 395

6.11 Editing the Scanned Data in the Scan Viewer ............ 398

6.11.1 Viewing Scanned Data......................................................... 398

6.11.2 Rotating a Scanned Page .................................................... 399

6.11.3 Sorting Pages....................................................................... 399

6.11.4 Scanning an Additional Page ............................................... 400

6.11.5 Deleting a Scanned Page .................................................... 401

6.11.6 Editing Marked Characters to Be Set as Keywords ............. 401

6.12 Checking the User Log ................................................. 402

6.13 Maintenance .................................................................. 403

6.14 Processing a Job .......................................................... 405

6.14.1 Enabling/Disabling the Message Screen ............................. 408

6.14.2 Changing a File Name (for Save/e-Mail Attachment)........... 410

6.14.3 Checking the Number of Sheets to Be Scanned.................. 411

6.15 Changing a User Password ......................................... 414

Chapter 7 Scanner Care ......................................................... 416

7.1 Cleaning Supplies and Part to Clean .......................... 417

■ Cleaning Supplies ........................................................... 417

■ Which Parts and When .................................................... 418

7.2 Cleaning the Exterior of the Scanner .......................... 419

■ Cleaning Parts Other Than the LCD Touch Panel .......... 419

■ Cleaning the LCD Touch Panel ....................................... 419

7.3 Cleaning Inside the Scanner ........................................ 420

7.4 Cleaning the Carrier Sheet ........................................... 425

7.5 Replacing Parts ............................................................. 426

7.5.1 Part Numbers and Replacement Cycle................................ 426

7.5.2 Checking the Consumable Alert Status ............................... 427

7.5.3 Replacing the Pad Assy ....................................................... 428

7.5.4 Replacing the Pick Roller ..................................................... 430

7.5.5 Purchasing the Carrier Sheet............................................... 435

7.6 Performing a Scan Test ................................................ 436

■ Regular User ................................................................... 436

■ Administrator ................................................................... 438

7.7 Calibrating the LCD Touch Panel ................................ 439

Chapter 8 Troubleshooting .................................................... 442

8.1 Removing Jammed Documents .................................. 443

8.2 Network Connection Troubleshooting ........................ 446

8.2.1 Basic Network Operation Tests............................................ 446

■ Checking Basic Network Operation with a Ping Test ...... 446

■ Checking the Network Operating Status ......................... 448

■ Checking the NTP Server Settings by Synchronizing the

System Time .................................................................. 449

■ Checking the Mail Server by Sending a Test Mail ........... 450

8.2.2 Other Network Connection Troubleshooting ........................ 451

■ Failure to Connect to a Server Using Its IP Address ....... 451

■ Failure to Connect to a Server Using Its Host Name or

FQDN ............................................................................. 453

■ Failure to Add a Network Printer ..................................... 454

■ Failure to Print on a Network Printer ............................... 455

8.2.3 Failure to Access the Scanner using a Web Browser, Admin

Tool, or Central Admin Server.............................................. 456

8.3 Other Troubleshooting ................................................. 459

■ Scanner Cannot Be Turned On ....................................... 460

■ Scanner Does Not Start Up ............................................. 460

■ Data Cannot Be Scanned Properly ................................. 461

■ Scanned Data Is Inappropriate ........................................ 463

■ Cannot Login ................................................................... 464

■ Operation Does Not Work ............................................... 465

8.4 Points to Check before Contacting Your FUJITSU

Scanner Dealer .............................................................. 467

8.4.1 General Details .................................................................... 467

8.4.2 Error Status.......................................................................... 468

■ Problem When Connecting to the Scanner

via Computer .................................................................. 468

■ Document Feed Trouble .................................................. 468

■ Problem with Central Admin Server Software ................. 469

■ Sending an Original Document and Scanned Data ......... 469

8.5 Checking the Scanner Labels ...................................... 470

8.6 Pre-Maintenance Preparations .................................... 471

Appendix A Paper Specifications ........................................... 472

A.1 Paper Size ...................................................................... 473

A.2 Paper Quality ................................................................. 474

A.3 Maximum Document Loading Capacity ...................... 476

A.4 Area not to be Perforated ............................................. 477

A.5 Multifeed Detection Conditions ................................... 478

A.6 Conditions for Using the Carrier Sheet ...................... 480

A.6.1 Paper Size............................................................................ 480

A.6.2 Paper Quality ....................................................................... 480

Appendix B Management Settings and Files .......................482

B.1 e-Mail Address Setting Values ..................................... 483

B.2 Scanner Configuration File Format ............................. 484

B.2.1 Scanner Configuration File Format (for Importing)............... 484

B.2.2 Scanner Configuration File Format (for Exporting) .............. 485

Appendix C Root Certification Authority ............................... 488

C.1 Root Certification Authority List ................................. 489

Appendix D Scanner Specifications ...................................... 492

D.1 Installation Specifications ............................................ 493

D.2 Basic Scanner Specifications ...................................... 494

D.3 Changing the Functions on the On-Screen

Keyboard ....................................................................... 495

D.3.1 Switching the Keyboard Layout............................................ 495

Appendix E Editing Using User Editor ................................... 496

E.1 What is User Editor? ..................................................... 497

E.2 System Requirements .................................................. 498

E.2.1 Requirements for User Editor............................................... 498

E.2.2 Port Number List .................................................................. 498

E.3 Pre-settings ................................................................... 499

E.3.1 Installing User Editor ............................................................ 499

E.3.2 Uninstalling User Editor........................................................ 502

E.4 Windows of User Editor ............................................... 503

E.5 Starting/Exiting User Editor ......................................... 505

■ Starting User Editor ......................................................... 505

■ Exiting User Editor ........................................................... 505

E.6 Viewing the Mail Address Book/Local Accounts ....... 506

■ Loading from a Scanner .................................................. 506

■ Loading from a File .......................................................... 507

■ File Format of Mail Address Book Loaded from a File .... 508

■ File Format of Local Accounts Loaded from a File .......... 509

E.7 Editing an e-Mail Target in the Mail Address Book ... 510

E.7.1 Setting a Group.................................................................... 510

■ Adding a Group ............................................................... 510

■ Changing the Group Name ............................................. 511

■ Deleting a Group ............................................................. 511

E.7.2 Setting a Distribution List ..................................................... 512

■ Adding a Distribution List ................................................. 512

■ Editing a Distribution List ................................................. 513

■ Deleting a Distribution List ............................................... 513

E.7.3 Setting an e-Mail Address .................................................... 514

■ Adding an e-Mail Address ............................................... 514

■ Editing an e-Mail Address ............................................... 515

■ Deleting an e-Mail Address ............................................. 515

E.8 Editing Local Accounts ................................................ 516

E.8.1 Adding a Local Account ....................................................... 516

E.8.2 Editing a Local Account........................................................ 517

E.8.3 Deleting a Local Account ..................................................... 517

E.9 Discarding the Edited Mail Address Book or Local

Accounts ........................................................................ 518

E.10 Saving the Mail Address Book/Local Account ........... 519

■ Saving the Edited Information to the Scanner ................. 519

■ Saving the Edited Information to a File ........................... 520

E.11 User Editor Information Shown in User Log .............. 521

Appendix F Compatibility with Different Versions ................ 522

F.1 Updating System Settings from the Central Admin

Server ............................................................................. 523

F.2 Functional Compatibility Between the Scanner and

Central Admin Server ................................................... 524

F.3 Backing Up/Restoring Data Between Different

Versions of the Central Admin Server Software ........ 525

F.4 Event Source Name Output by Central Admin

Server ............................................................................. 526

Appendix G Glossary ............................................................... 528

About Maintenance .................................................................. 534

Index .......................................................................................... 536

Copyright

NetAdvantage 2007

LEADTOOLS for .NET

WinPcap3.1

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

1 Redistributions of source code must retain the above copyright notice, this list of

conditions and the following disclaimer.

2 Redistributions in binary form must reproduce the above copyright notice, this list of

conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

3 Neither the name of the Politecnico di Torino, CACE Technologies nor the names of

its contributors may be used to endorse or promote products derived from this software without specific prior written permission.

THIS SOFTWARE IS PROVIDED BY THE COPYRIGHT HOLDERS AND CONTRIBUTORS "AS IS" AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE COPYRIGHT OWNER OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

This product includes software developed by the University of California, Lawrence Berkeley Laboratory and its contributors. This product includes software developed by the Kungliga Tekniska Hogskolan and its contributors. This product includes software developed by Yen Yen Lim and North Dakota State University.

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

1 Redistributions of source code must retain the above copyright notice, this list of

conditions and the following disclaimer.

2 Redistributions in binary form must reproduce the above copyright notice, this list of

conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

3 All advertising materials mentioning features or use of this software must display the

following acknowledgement: "This product includes software developed by the University of California, Berkeley and its contributors."

4 Neither the name of the University nor the names of its contributors may be used to

endorse or promote products derived from this software without specific prior written permission.

THIS SOFTWARE IS PROVIDED BY THE INSTITUTE AND CONTRIBUTORS "AS IS" AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE REGENTS OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

Redistribution and use in source and binary forms are permitted provided that the above copyright notice and this paragraph are duplicated in all such forms and that any documentation, advertising materials, and other materials related to such distribution and use acknowledge that the software was developed by the University of California, Berkeley. The name of the University may not be used to endorse or promote products derived from this software without specific prior written permission.

THIS SOFTWARE IS PROVIDED "AS IS" AND WITHOUT ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, WITHOUT LIMITATION, THE IMPLIED WARRANTIES OF MERCHANTIBILITY AND FITNESS FOR A PARTICULAR PURPOSE.

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

1 Redistributions of source code must retain the above copyright notice, this list of

conditions and the following disclaimer.

2 Redistributions in binary form must reproduce the above copyright notice, this list of

conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

3 All advertising materials mentioning features or use of this software must display the

following acknowledgement: "This product includes software developed by the Kungliga Tekniska Hogskolan and its contributors."

4 Neither the name of the University nor the names of its contributors may be used to

endorse or promote products derived from this software without specific prior written permission.

THIS SOFTWARE IS PROVIDED BY THE INSTITUTE AND CONTRIBUTORS "AS IS" AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE INSTITUTE OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

1 Redistributions of source code must retain the above copyright notice, this list of

conditions and the following disclaimer.

2 Redistributions in binary form must reproduce the above copyright notice, this list of

conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

3 All advertising materials mentioning features or use of this software must display the

following acknowledgement: "This product includes software developed by Yen Yen Lim and North Dakota State University"

4 The name of the author may not be used to endorse or promote products derived

from this software without specific prior written permission.

THIS SOFTWARE IS PROVIDED BY THE AUTHOR "AS IS" AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN

Permission to use, copy, modify, and distribute this software for any purpose with or without fee is hereby granted, provided that the above copyright notice and this permission notice appear in all copies, and that the name of Digital Equipment Corporation not be used in advertising or publicity pertaining to distribution of the document or software without specific, written prior permission.

THE SOFTWARE IS PROVIDED "AS IS" AND DIGITAL EQUIPMENT CORP. DISCLAIMS ALL WARRANTIES WITH REGARD TO THIS SOFTWARE, INCLUDING ALL IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS. IN NO EVENT SHALL DIGITAL EQUIPMENT CORPORATION BE LIABLE FOR ANY SPECIAL, DIRECT, INDIRECT, OR CONSEQUENTIAL DAMAGES OR ANY DAMAGES WHATSOEVER RESULTING FROM LOSS OF USE, DATA OR PROFITS, WHETHER IN AN ACTION OF CONTRACT, NEGLIGENCE OR OTHER TORTIOUS ACTION, ARISING OUT OF OR IN CONNECTION WITH THE USE OR PERFORMANCE OF THIS SOFTWARE.

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

1 Redistributions of source code must retain the above copyright notice, this list of

conditions and the following disclaimer.

2 Redistributions in binary form must reproduce the above copyright notice, this list of

conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

3 Neither the name of the project nor the names of its contributors may be used to

endorse or promote products derived from this software without specific prior written

permission. THIS SOFTWARE IS PROVIDED BY THE PROJECT AND CONTRIBUTORS "AS IS" AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR

PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE PROJECT OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

Redistribution and use in source and binary forms, with or without modification, are permitted provided that: (1)source code distributions retain the above copyright notice and this paragraph in its entirety, (2) distributions including binary code include the above copyright notice and this paragraph in its entirety in the documentation or other materials provided with the distribution. The name of Juniper Networks may not be used to endorse or promote products derived from this software without specific prior written permission.

THIS SOFTWARE IS PROVIDED "AS IS" AND WITHOUT ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, WITHOUT LIMITATION, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

z Redistributions of source code must retain the above copyright notice, this list of

conditions and the following disclaimer.

z Redistributions in binary form must reproduce the above copyright notice, this list of

conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

THIS SOFTWARE IS PROVIDED BY THE COPYRIGHT HOLDERS AND CONTRIBUTOR "AS IS" AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE COPYRIGHT HOLDERS OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

Portions Copyright 1989 by Carnegie Mellon. Permission to use, copy, modify, and distribute this program for any purpose and without fee is hereby granted, provided that this copyright and permission notice appear on all copies and supporting documentation, the name of Carnegie Mellon not be used in advertising or publicity pertaining to distribution of the program without specific prior permission, and notice be given in supporting documentation that copying and distribution is by permission of Carnegie Mellon and Stanford University. Carnegie Mellon makes no representations about the suitability of this software for any purpose. It is provided "as is" without express or implied warranty.

WinDump3.9.5

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

1 Redistributions of source code must retain the above copyright notice, this list of

conditions and the following disclaimer.

2 Redistributions in binary form must reproduce the above copyright notice, this list of

conditions and the following disclaimer in the documentation and/or other materials

provided with the distribution.

3 Neither the name of the Politecnico di Torino, CACE Technologies nor the names of

its contributors may be used to endorse or promote products derived from this

software without specific prior written permission.

This product includes software developed by the University of California, Lawrence Berkeley Laboratory and its contributors.

Secure iNetSuite 2.5J

Introduction

Thank you for purchasing the Network Scanner ScanSnap N1800. This easy-to-operate network scanner is used to scan documents for further use.

Trademarks

Microsoft, Windows, Windows Vista, Windows Server, and SharePoint are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. Adobe, the Adobe logo, Acrobat, and Adobe Reader are either registered trademarks or trade names of Adobe Systems Incorporated in the United States and/or other countries. Intel, Pentium, and Intel Core are registered trademarks or trademarks of Intel Corporation in the United States and other countries. ABBYY and FineReader are trademarks of ABBYY. Linux is the registered trademark or trademark of Linus Torvalds in the U.S. and other countries. Red Hat is the registered trademark or trademark of Red Hat, Inc. in the United States and other countries. ScanSnap and the ScanSnap logo are registered trademarks or trademarks of PFU LIMITED in Japan. Other company names and product names are the registered trademarks or trademarks of the respective companies.

Manufacturer

PFU LIMITED International Sales Dept., Imaging Business Division, Products Group Solid Square East Tower, 580 Horikawa-cho, Saiwai-ku, Kawasaki-shi Kanagawa 212-8563, Japan Phone: (81-44) 540-4538

Manuals

WARNING

CAUTION

The following manuals are prepared for the scanner. Read them as needed.

Manual Description

ScanSnap N1800 Getting Started (paper)

ScanSnap N1800 Operator's Guide (PDF)

ScanSnap N1800 Help (HTML)

Provides useful and detailed information on the scanner setup and cable connections. Read this manual first. Referred to as "Getting Started" in this manual.

Contains further information about scanner settings, scanner administration, and scanner operations, and may be used as a general reference. Referred to as "Operator's Guide" in this manual.

Provides information about items on the screens, and descriptions and actions to take for the messages. Read it as needed.

■About This Manual

Warning Indications Used in This Manual

The following indications are used in this manual to obviate any chance of accident or damage to you and people near you, and your property. Warning labels indicate the warning level and statements. The symbols indicating warning levels and their meanings are as follows:

This indication alerts operators to an operation that, if not strictly observed, may result in severe injury or death.

This indication alerts operators to an operation that, if not strictly observed, may result in safety hazards to personnel or damage to the product.

Symbols Used in This Manual

Central Admin

Console

Besides warning indicators, the following symbols are also used in this manual:

This symbol alerts operators to particularly important information. Be sure to read this information.

This symbol alerts operators to helpful advice regarding operations.

This symbol is used to indicate information about administrator operations. Each operation method is indicated by the following symbols:

Administrator operating via the LCD touch panel.

Administrator operating via the network interface using the Network Scanner Admin Tool.

Administrator operating via the network interface using the Scanner Central Admin Console.

This symbol is used to indicate information about regular user operations.

Arrow Symbols in This Manual

Right-arrow symbols (J) are used to connect icons or menu options you should select in succession. Example: Select the [Start] menu J [Computer].

Screen Examples in This Manual

Screenshots in this manual are used according to guidelines provided by Microsoft Corporation. The screen examples in this manual are subject to change without notice in the interest of product improvement. The screen examples used in this manual are of Windows Vista. The actual windows and operations may differ depending on the operating system that you are using. If the actual screen differs from the screen examples in this manual, operate by following the actual displayed screen.

Abbreviations Used in This Manual

The following abbreviations are used in this manual:

Abbreviation

Used

Windows

Windows XP

Windows Vista

Windows 7

Windows

operating system

XP Professional operating system

XP Home Edition operating system

Windows Vista

Windows

7 Starter operating system

7 Home Premium operating system

7 Professional operating system

7 Enterprise operating system

7 Ultimate operating system

Option

Home Basic operating system

Home Premium operating system

Business operating system

Enterprise operating system

Ultimate operating system

Windows Server 2003

Windows Server 2008

Exchange

.NET Framework

SharePoint

Windows Server

Microsoft

Exchange Server 2003

Exchange Server 2007 (supported by 64-bit operating

systems only)

Microsoft

Exchange Server 2010 (supported by 64-bit operating

systems only)

Microsoft

.NET Framework

Office SharePoint® Server 2007

SharePoint® Server 2010 (supported by 64-bit operating

systems only)

2003, Standard Edition

2003, Enterprise Edition

2003, Datacenter Edition

2008 Standard

2008 Enterprise

2008 Datacenter

OpenSolaris OpenSolaris™

Abbreviation

Used

Solaris 10 Solaris™ 10 Operating System

Option

Red Hat Enterprise Linux

Suse Linux Enterprise Server

Internet Explorer

IIS

SQL Server 2005

Red Hat

Suse

Microsoft

Enterprise Linux® 4

Enterprise Linux® 5

Linux Enterprise Server 10

Linux Enterprise Server 11

Internet Explorer

Internet Information Services

SQL Server™ 2005 Express Edition

Express Edition

Adobe Acrobat

Adobe Reader

Adobe

Acrobat

Reader

RightFax RightFax Business Server (Version 9.3)

Intel Pentium III

Intel

Pentium® III Processor

Processor

Scanner Network Scanner ScanSnap N1800

Carrier sheet ScanSnap Carrier Sheet

Admin Tool Network Scanner Admin Tool

User Editor Network Scanner User Editor

Central Admin

Scanner Central Admin Console

Console

Central Admin

Scanner Central Admin Server

Server

Network Folder A folder that is set to save scanned data in the file server or FTP

server

SharePoint

A folder that is set to save scanned data in the SharePoint server

Folder

■Opening Help

When the [Help] button is available on the window or dialog box that is displayed during the operation, you can open Help by pressing it. Help provides information about items on the screens and actions to take for the messages.

On the touch panel, the Help button is displayed as .

Chapter 1

Overview

1.1 Scanner Features.................................................................................................. 31

1.2 Part Names and Functions................................................................................... 34

1.3 User Types and Operations ................................................................................. 37

1.4 System Requirements .......................................................................................... 46

1.1 Scanner Features

ᧄⵝ⟎

User

Authentification

LDAP Server

Scanner

Original

Document

SharePoint

Server

SharePoint

Folder

Save

Scanned Data

Send e-Mail

Internet

Network Folder

File Server

FTP Server

Print Server

Send Fax

Fax Server

SMTP Server

■ Basic Uses for Scanned Data

This easy-to-operate network scanner is used to scan documents for further use:

1. Scanned data can be sent as an e-mail attachment.

2. Scanned data can be sent by fax.

3. Scanned data can be printed on a network printer.

4. Scanned data can be saved in a network folder.

5. Scanned data can be saved in a SharePoint folder.

1.1 Scanner Features

Computer

Admin Too l

Central Admin Server

Set multiple scanners at a time via the network interface

Central Admin Console

Set one scanner at a time via the network interface

Scanner

Directly set one scanner at a time

LCD Touch Panel

■ Configure and Manage with Ease

Configuration and management of the scanner can be easily performed via the LCD touch panel on the scanner or via the "Admin Tool" or the "Central Admin Console" installed on a computer.

■ Advanced Security Measures

The following security functions are provided for the scanner.

Since the scanner is intended to be shared by multiple users, data privacy is an important factor. The following security measures are used to protect the data against untoward access:

z Admin Tool

Application that connects to each scanner and configures the scanner settings.

z Central Admin Console

Application that connects Central Admin Server, which manages multiple scanners, and manages operating environment and operating status of multiple scanners.

z Login authentication can restrict user access. z Scanned data can be converted to password protected PDF files. z Scanned data can be protected.

z Encryption

The scanned data is temporarily stored in the scanner during being e-mailed, faxed, printed, or saved. Because it is always stored in encrypted form, no one can read it even if the disk contents are parsed.

z Scanned data deletion

After the scanned data has been e-mailed, faxed, printed or saved, the temporary data is deleted. Even if an error interrupts this process, leaving some scanned data in the scanner, this will automatically be deleted at the next start up.

z Secure initialize

When initializing the data in the scanner, the free disk space can be also overwritten with meaningless random data. When the user data store is cleared from the scanner, the old cipher key is deleted and a new cipher key is generated. This totally eliminates the possibility of access to any user data remaining in the

free disk space. There is no input pathway to the scanner for files via external memory media, and input pathways of files via the network are limited to the minimum. Security patches are provided to protect the scanner against virus attacks. Taking these measures enables the scanner to be protected against virus infection.

1.2 Part Names and Functions

Power button

Scan button

LCD touch panel

Stacker

Side guides

Top cover

Top cover release catch

ADF paper chute

Extension

■ Front View

1.2 Part Names and Functions

Part Name Function

Extension Can be pulled out and adjusted to the size of the document

being scanned.

ADF paper chute Holds the documents waiting to be scanned.

Side guides Adjust to the width of the paper, to prevent skewing of the

scanned pages.

Top cover release catch Pull to open the top cover.

Power button Turns on scanner or brings up the [Login] window from

standby mode or power off status. For details, refer to

"Using the Power Button" (page 59).

Scan button Starts the scan process. For details, refer to "Using the

LCD touch panel Accepts user input and displays the scanner control

Top Cover Scan Button" (page 61).

windows. The LCD touch panel buttons are used to setup scans. For details, refer to "2.3 Using the LCD Touch Panel"

(page 62).

Part Name Function

Power connector

Security cable slot

LAN connector

Ventilation ports

Top cover Frames the LCD touch panel, and covers the upper

scanner/ADF mechanism. Must be opened to clean inside the scanner, or when replacing consumable parts.

Stacker Open before scanning. Scanned documents are ejected

on the stacker.

■ Rear View

Part Name Function

Ventilation ports Lets out the heated air from the inside of the scanner to

the outside.

Power connector Connects the scanner to the AC adapter.

LAN connector Connects the scanner to the network.

Security cable slot Slot for commercially available security cable to prevent

against theft. The following security cable is recommended. Cylindrical part: diameter 25 mm (max), length 50 mm (max) Type: Right angle (includes bent part if a straight cable is used)

■ Removable Parts

Sheet guide

Pick roller

Pad assy

ADF paper chute

1.2 Part Names and Functions

Part Name Function

ADF paper chute Help to guide documents from the ADF paper chute to the

Sheet guide

Pick roller

Pad assy

stacker.

1.3 User Types and Operations

When you use the scanner, login to the scanner as a user with the following operation right.

z Regular user rights

Operation rights given when you login to the scanner with a regular user account.

When you login to the scanner with these rights, you are a "regular user" of the

scanner.

A regular user can scan documents and then send, print, or save the resulting

data.

z Administrator rights

Operation rights given when you login to the scanner with an administrator

account.

When you login to the scanner with these rights, you are an "administrator" of the

scanner.

An administrator can setup and manage the scanner.

Note that the method of login to the scanner varies depending on the user type as follows:

Operation rights

LCD touch panel Admin Tool

Regular user rights

Administrator rights

A: available NA: not available

The following table lists the operations available for the administrator and regular users.

ANANA

AAA

Central Admin

Console

1.3.1 Operations with Administrator Right

■ System Settings

1.3 User Types and Operations

Item Function

Local Settings

Import Scanner

Import scanner settings

Settings

Scanner Name

Language

Set the scanner name (*1)

Set the language

Selection

Region/ Timezone

Set the region/ timezone (*1)

Date/Time Set the date/time

(*1)

Keyboard

Set the keyboard

Settings

LCD touch panel

Admin Basic mode

NA NA NA A page 266

AAANApage 94

AAANApage 96

AAAApage 97

AAAA

NA A A A page 99

Advanced

mode

Tool

Central

Admin

Console

(*2)

See...

page 98

Certificate Management

Scanner Settings

Multifeed Settings

Scanner Adjustment

General Scanner Settings

Manage certificates

Set the multifeed detection method

Set the offset and magnification settings

Set general scanner settings

NA A

(*3)

NA A A A page 102

NA A A NA page 105

NA A A A page 106

AApage 100

Item Function

LCD touch panel

Basic mode

Advanced

mode

Admin

Tool

Central

Admin

Console

See...

Standby Mode

Set the login settings (*1)

Set the standby mode and/or automatic logout

Admin Password

Change the admin password (*1)

A: available NA: not available

(*1): Operations can be performed in the Installation Wizard.

(*2): The [Date / Time] input field and [Get Time] button cannot be used.

(*3): Certificates cannot be imported.

■ Network Settings

Item Function

NA A A A page 107

NA A A A page 110

AAANApage 112

LCD touch panel

Basic mode

Advanced

mode

Admin

Tool

Central

Admin

Console

See...

Basic

IP Address Set the IP

address (*1)

DNS Server Set the DNS

server (*1)

WINS Server Set the WINS

server

NTP Server Set the NTP

server

Proxy Server Set the proxy

server

AAANA page 113

AAAApage 115

AAAApage 116

NA A A A

(*2)

NA A A A page 118

page 117

1.3 User Types and Operations

Item Function

Ping Check the

network connection with a Ping test

Network Status

Check the network operating status

Network Admin

Admin Connection

Scanner Central

Set the admin connection

Set the Central

Admin Server (*1) Admin Server

LCD touch panel

Admin Basic mode

AAANApage 119

AAANApage 121

AAAA

Advanced

mode

Tool

Central

Admin

Console

(*3)

(*4)

See...

page 123

page 125

Authentication Server

e-Mail LDAP Server

Customize LDAP Search

Set the login LDAP server

Set the e-mail LDAP server

Customize the LDAP search parameters

e-Mail

SMTP server Set the e-mail

server (SMTP server)

Send e-Mail Set the e-mail-

related settings

File Names (e-Mail)

Set the file name format used for when attaching scanned data to e-mails

NA A A A page 127

NA A A A page 133

NA A A A page 135

AAAApage 137

NA A A A page 139

NA A A A page 140

Item Function

Fax

LCD touch panel

Basic mode

Advanced

mode

Admin

Tool

Central

Admin

Console

See...

Fax Server Set the fax server

Network Folder

File Names (Save)

Set the network folders

Set the file name format used for when saving scanned data

FTP Server Folder

File Names (Save)

Set the FTP server folders

Set the file name format used for when saving scanned data

SharePoint Folder

NA A A A page 142

AAAA

(*5)

NA A A A page 156

NA A A A

(*5)

NA A A A page 156

page 143

SharePoint Folder

File Names (Save)

Network Printer

A: available NA: not available

Set the SharePoint

NA NA A A

(*5)

page 153

folders

Set the file name

NA NA A A page 156

format used for when saving scanned data

Set the network printers

AAAA

(*5)

page 159

(*1): Operations can be performed in the Installation Wizard. (*2): Synchronization not possible. (*3): Contents of the SSL Certificate are not shown. (*4): [Address] and [Port Number] cannot be set. (*5): Printers, folders and SharePoint folders that can be accessed from the Central

Admin Server can be set.

■ Monitoring & Management

1.3 User Types and Operations

Item Function

Status Details

System Status

Usage Status

Installed Options

View the system status

View the usage status

View the status of installed options

User Log Manage user logs

System Log Manage the

system log

Data Management

User Data Store

Maintain the user data store

LCD touch panel

Admin Basic mode

AAAA

NA A A A

AAANApage 173

AAANApage 175

NA A

Advanced

mode

(*2)

Tool

ANApage 177

Central

Admin

Console

(*1)

See...

page 170

page 171

page 172

System Settings File

Maintain the system settings

NA A

(*3)

ANApage 181

Item Function

Maintenance

LCD touch panel

Basic mode

Advanced

mode

Admin

Tool

Central

Admin

Console

See...

System Update

Add-in Software

Technical Support

Update the scanner system software/check for released updates

View the Add-in status

Install/uninstall an Add-in module

Set whether or not the on-screen keyboard is displayed when running an Add-in

Set the information output level

Obtain technical support

NA A

(*5)

NA A A NA

NA NA A A

NA A A NA page 191

NA A A NA page 192

NA NA A NA page 193

ANA

(*4)

(*1)

(*4)

page 185

page 190

page 189

Alert Notification

Set the destination for alert notifications

A: available NA: not available

(*1): Operations cannot be performed from the scanner settings edit window, but

can be viewed on the Central Admin Console [Scanner Details] window.

(*2): When using the LCD touch panel, only the user data delete operation can be

performed.

(*3): When using the LCD touch panel, only the system settings reset or clear

operation can be performed.

(*4): Operations cannot be performed from the scanner settings edit window, but

can be performed from the Central Admin Console [Scanner Admin Operations] window.

(*5): When using the LCD touch panel, the update cannot be performed.

NA A A A page 194

■ Device Test

1.3 User Types and Operations

Item Function

Screen Calibration

Scan Test Perform a scan

A: available NA: not available

Calibrate the LCD touch panel

test

■ Job Mode Settings

Item Function

Job Sequences

Set a job sequence

LCD touch panel

Admin Basic mode

A A NA NA page 439

A A NA NA page 436

LCD touch panel

Basic mode

NA NA A A page 201

Advanced

mode

Advanced

mode

Tool

Admin

Tool

Central

Admin

Console

Central

Admin

Console

See...

Job Menus Set a job menu

Job Groups Set a job group

A: available NA: not available

NA NA A A page 210

NA NA A A page 216

1.3.2 Regular User Operations

Item Function See...

e-Mail Send the scanned data by e-mail

Fax Send the scanned data by fax

Print Print the scanned data

Save Save the scanned data to a network

folder

Scan to SharePoint Save the scanned data to a SharePoint

folder

Scan Settings Set the scan options

Scan Viewer Enable/disable the scan viewer

Maintenance

Edit e-Mail Addresses Edit e-mail targets in the e-mail address

book

Edit Fax Numbers Edit contacts in the fax number list

Roller Cleaning Clean the inside of scanner

Scan Test Perform a scan test

Administrator Login Show the window for administrator login

page 309

page 324

page 333

page 344

page 348

page 356

page 395

page 321

page 331

page 420

page 436

page 79

Change Password Change a user password

Consumable Alert Indicate when parts need replacing

User Log Check user operations

Job Menu Process a job

page 414

page 426

page 402

page 405

1.4 System Requirements

1.4.1 Requirements for Admin Tool

For use of the Admin Tool, the following requirements apply:

Software (English Versions)

z Operating System

z Windows XP SP3 or later z Windows Vista SP1 or later z Windows 7 z Windows Server 2003 SP2 or later z Windows Server 2008

z .NET Framework 2.0 SP2 or later, .NET Framework 3.0 SP2 or later, or .NET

Framework 3.5 SP1 or later (*1)

z Internet Explorer 6 SP2 or later (*2)

1.4 System Requirements

(*1): If .NET Framework is not installed, the administrator will be notified.

Download .NET Framework from the Microsoft Web site and install it into the computer. When installing .NET Framework, check that there is enough free disk space. For .NET Framework 2.0, at least 280 MB of additional free disk space is required.

(*2): Confirm that the latest security patch has been applied. If the latest patch

has not been applied, download operations (such as manual download) may not be possible. For Windows XP, "KB933566" must be applied to Internet Explorer.

Hardware

z Any computer which runs the supported software

32 MB or more of free memory space 64 MB or more of free disk space

z XGA monitor or better z LAN cable z Pointing device (e.g. mouse)

1.4.2 Requirements for Central Admin Console

For use of the Central Admin Console, the following requirements apply:

Software (English Versions)

z Operating System

z Windows XP SP3 or later z Windows Vista SP1 or later z Windows 7 z Windows Server 2003 SP2 or later

z Windows Server 2008 z Admin Tool z .NET Framework 2.0 SP2 or later, .NET Framework 3.0 SP2 or later, or .NET

Framework 3.5 SP1 or later (*1) z Internet Explorer 6 SP2 or later (*2)

(*1): If .NET Framework is not installed, the administrator will be notified.

(*2): Confirm that the latest security patch has been applied. If not applied,

problems with the window display may arise. MS08-024 (KB947864) and subsequent security update programs are required.

Hardware

z Any computer which runs the supported software

32 MB or more of free memory space

64 MB or more of free disk space

z XGA monitor or better z LAN cable z Pointing device (e.g. mouse)

1.4.3 Requirements for Central Admin Server

For use of the Central Admin Server, the following requirements apply:

Software (English Versions)

z Operating System

z Windows Server 2003 SP2 or later

z Windows Server 2008 (*1) z .NET Framework 2.0 SP2 or later, .NET Framework 3.0 SP2 or later, or .NET

Framework 3.5 SP1 or later

z Internet Explorer 6 SP2 or later (*2) z IIS 5.0 or later (*3) (*4) z SQL Server 2005 Express Edition

(*1): To use HTTPS, CAPICOM must be previously installed. If CAPICOM is not

installed, the self-signed certificate is not imported for communicating with HTTPS.

1.4 System Requirements

(*2): Confirm that the latest security patch has been applied.

(*3): A Web server function of IIS 5.0 or later must be installed.

(*4): When installing IIS 7.0 or later, make sure to install the following

components.

z IIS-WebServer

z IIS-CommonHttpFeatures (IIS-StaticContent/IIS-DefaultDocument/

IIS-HttpErrors)

z IIS-ApplicationDevelopment (IIS-ASPNET/IIS-NetFxExtensibility/IIS-

ISAPIExtensions/IIS-ISAPIFilter)

z IIS-HealthAndDiagnostics (IIS-HttpLogging/IIS-RequestMonitor) z IIS-Security (IIS-RequestFiltering) z IIS-Performance (IIS-HttpCompressionStatic)

z IIS-WebServerManagementTools

z IIS-ManagementConsole

Hardware

z Any computer which runs the supported software

Intel Pentium III Processor, 1 GHz and above, or equally interchangeable

processor

512 MB or more of free memory space

700 MB or more of free disk space

z XGA monitor or better z LAN cable

1.4.4 Requirements for Related Servers

For related servers, the following requirements apply:

Server Operating System Function

LDAP server Windows Server 2003 Active Directory

Windows Server 2008

OpenSolaris OpenLDAP

Solaris10

Red Hat Enterprise Linux

Suse Linux Enterprise Server

SMTP Server Windows Server 2003 SMTP, Exchange

Windows Server 2008

File Server Windows Server 2003 Windows Shared Folder

Windows Server 2008

OpenSolaris Samba

Solaris10

Red Hat Enterprise Linux

Suse Linux Enterprise Server

SharePoint Server Windows Server 2003 SharePoint

Windows Server 2008

FTP Server Windows Server 2003 FTP

Windows Server 2008

Print Server Windows Server 2003 Windows Shared Printer (*)

Windows Server 2008

DNS Server Windows Server 2003 DNS

Windows Server 2008

WINS Server Windows Server 2003 WINS

Windows Server 2008

DHCP Server Windows Server 2003 DHCP

Windows Server 2008

1.4 System Requirements

Server Operating System Function

NTP Server Windows Server 2003 NTP

Windows Server 2008

Red Hat Enterprise Linux

Fax Server Windows Server 2003 RightFax

Windows Server 2008

(*): To use as network printer, Windows XP compatible printer driver must be

installed.

LDAP Server

LDAP (Lightweight Directory Access Protocol) is a protocol for accessing a directory databases over a TCP/IP network. It can be used to administrator networked users e-mail addresses and operating environments. When connected using encryption (SSL), this is called the "LDAPS Server". The LDAP server can be used to perform the following:

z User authentication at login z Finding or entering e-mail addresses in an address book

SMTP Server

SMTP (Simple Mail Transfer Protocol) is a protocol for sending e-mail. The SMTP server can be used to perform the following:

z Sending the scanned data as an e-mail z Sending the scanned data by fax

File Server

The file server shares the disk on a server with other computers on a network, and enables use of the disk from an external computer. Using this file server enables scanned data to be saved to a file server network folder.

SharePoint Server

SharePoint is the collective name for the elements of an Internet Explorer based document management platform provided by Microsoft. Using a SharePoint server enables scanned data to be saved to a SharePoint folder on the SharePoint server.

FTP Server

FTP (File Transfer Protocol) is a standard network protocol used for copying files between hosts on the network based on TCP/IP. An FTP server which connects with SSL encryption is called an "FTPS Server". Using this FTP server enables scanned data to be saved to an FTP server network folder.

Print Server

The print server refers to the computer or device used when multiple client computers use a printer on the network. It receives print requests from the client computers on the network and delivers them to the printer connected with the print server.

z Windows XP compatible printer drivers must be registered. z Printer must be able to spool print jobs (to hard disk or memory). Contact your

printer dealer if uncertain whether your printer has a spool function.

z Printers that allow the status of print errors to be easily checked (via an LCD control

panel, or similar) are recommended.

DNS Server

The function of DNS servers is the translation (resolution) of humanly memorable host names and FQDN into the corresponding numeric IP addresses.

WINS Server

The WINS server handles name registration requests from WINS clients and registers their names and IP addresses with the server database. The WINS server responds to NetBIOS name queries submitted by clients and returns the IP address of the queried name if it is listed in the server database. In addition, when a DNS name resolution fails, the query can be transferred to the WINS server.

DHCP Server

DHCP (Dynamic Host Configuration Protocol) is an auto-configuration protocol used for an IP network. Network administrator intervention is not required when the DHCP server is used because it assigns the IP addresses of scanners as well as computers automatically.

NTP Server

NTP (Network Time Protocol) is a protocol to synchronize the time of computers on the network with the correct time. It is used when a client makes a time query through the network.

Fax Server

The fax server refers to the computer equipped with a fax modem or a dedicated fax board connected with a telephone line. It is used for sending faxes. This scanner supports the following fax servers:

z RightFax Business Server (Version 9.3)

This fax server can be used to send the scanned data by fax.

1.4.5 Network Requirements for Central Admin

This section describes the required network conditions for Central Admin. For Central Admin, the following network conditions are required.

z HTTP/HTTPS communication is possible from the Central Admin Server to the

scanner z HTTP/HTTPS communication is possible from the scanner to the Central Admin

Server z HTTP/HTTPS communication is possible from the Central Admin Console to the

Central Admin Server z Wake-On-LAN Magic Packet routing is possible from the Central Admin Server to

the scanner (when Wake-On-LAN is used)

The connection between a scanner and Central Admin Server has the following limitations.

z Communication via an HTTP proxy is not supported. z Networks where IP addresses using NAT/NAPT are not supported.

1.4 System Requirements

1.4.6 Scanner Requirements for Central Admin

Up to 1,000 scanners can be managed with Central Admin. If 1,000 scanners are registered on the server, no more scanners can be registered as targets for central admin. If the number of scanners exceeds 1,000, multiple Central Admin Servers will be prepared. The target scanners for each server should not exceed 1,000.

1.4.7 Port Number List

Function From/To Port Number

Admin Tool Connection

Central Admin Server Connection

Admin Tool D Scanner 80 (HTTP) (*1) 6 (TCP)

443 (HTTPS) (*1) 6 (TCP)

Central Admin Server D Scanner

Scanner D Central Admin Server

Central Admin ConsoleD Central Admin Server

Central Admin Server D LDAP server

80 (HTTP) (*1) 6 (TCP)

443 (HTTPS) (*1) 6 (TCP)

20444 (HTTP/HTTPS) (*1) 6 (TCP)

10444 (HTTP/HTTPS) (*1) 6 (TCP)

389 (LDAP) 6 (TCP)

636 (LDAPS) 6 (TCP)

3268 (Active Directory Global Catalog)

3269 (Active Directory Global Catalog over SSL)

Protocol

Number

6 (TCP)

Central Admin Server D Print server

Central Admin Server D File server

Central Admin Server D FTP server

Central Admin Server D FTPS server

Central Admin Server D SMTP server

Central Admin Server D Proxy server

Central Admin Server SharePoint link

DHCP Server Scanner D DHCP server 67 (DHCP) 17 (UDP)

DNS Server Scanner D DNS server 53 (DNS) 17 (UDP)

137,138,139,445 (SMB) 6 (TCP)

17 (UDP)

137,138,139,445 (SMB) 6 (TCP)

17 (UDP)

20,21 (FTP) (*1) 6 (TCP)

989,990 (FTPS) (*1) 6 (TCP)

25 (SMTP) (*1) 6 (TCP)

Free 6 (TCP)

30444 (HTTP/HTTPS) (*1) 6 (TCP)

WINS Server Scanner D WINS server 1512 (WINS) 17 (UDP)

1.4 System Requirements

Function From/To Port Number

Synchronization Scanner D SNTP server 123 (SNTP) 17 (UDP)

Proxy Server Scanner D Proxy server Free 6 (TCP)

Authentication/ e-Mail Address Search

Sending e-Mail Scanner D SMTP server 25 (SMTP) (*1) 6 (TCP)

Sending Fax Scanner D SMTP server 25 (SMTP) (*1) 6 (TCP)

Scanner D LDAP server 389 (LDAP) (*1) 6 (TCP)

636 (LDAPS) (*1) 6 (TCP)

3268 (Active Directory Global Catalog) (*1)

3269 (Active Directory Global Catalog over SSL) (*1)

465 (SMTP over SSL) (*1) 6 (TCP)

587 (SMTP over STARTTLS) (*1)

Protocol

Number

6 (TCP)

465 (SMTP over SSL) (*1) 6 (TCP)

587 (SMTP over STARTTLS) (*1)

Print Scanner D Print server 137,138,139,445 (SMB) 6 (TCP)

SharePoint Server

FTP Server Scanner D FTP server 20,21 (FTP) (*1) 6 (TCP)

FTPS Server Scanner D FTPS server 989,990 (FTPS) (*1) 6 (TCP)

Saving to a Folder

Ping Scanner D Another

(*1): Changing the Port Number is possible

Scanner D SharePoint server

Scanner D File server 137,138,139,445 (SMB) 6 (TCP)

computer or server

80 (HTTP) (*1) 6 (TCP)

443 (HTTPS) (*1) 6 (TCP)

—1 (ICMP)

6 (TCP)

17 (UDP)

Chapter 2

Basic Scanner Operations

2.1 Turning the Power On/Off .................................................................................... 57

2.2 Using the Scanner Buttons.................................................................................. 59

2.3 Using the LCD Touch Panel................................................................................. 62

2.4 Using the On-Screen Keyboard........................................................................... 63

2.1 Turning the Power On/Off

CAUTION

2.1.1 Turning the Power On

Do not move or shake the scanner when it is turned on. This may damage components in the scanner and cause data to be lost.

1. Press the power button.

D After the scanner starts up, the [Login] window appears.

After turning the power off, wait for at least 10 seconds before turning the power back on again.

2.1.2 Turning the Power Off

1. Press the [Shutdown] button on the [Login] window.

To turn the power of the scanner off, make sure to press the [Shutdown] button. Do not turn the power of the scanner off forcibly by pressing and holding down the power button for 4 seconds. It may cause the scanner to function abnormally.

2.1 Turning the Power On/Off

D A confirmation window appears.

2. Press the [OK] button.

D The scanner power is turned off.

2.2 Using the Scanner Buttons

■ Using the Power Button

When the scanner is off or in standby mode, pressing the power button will start the scanner up and display the login window. When the scanner is on and a window displaying the [Shutdown] button is shown, pressing the power button opens a shutdown confirmation window via which the scanner can be shutdown.

Shutdown

LED Dark

Press Button

Operating

LED Lit

Press Button(*1)

Operation Windows

No operation for set period

Standby

LED Lit

(*1) Other than pressing the power button, any of the following operations will startup

the scanner from standby mode.

z Loading the documents into the ADF paper chute. z Closing the top cover. z Pressing the power button. z Pressing the Scan button. z Touching the LCD touch panel.

The window displayed after a re-startup varies according automatic login settings in the following way:

z If automatic login is enabled, the operation window is displayed. z If automatic login is disabled, the login window in displayed.

(*2) The [Shutdown] button is shown on the following windows. Pressing the button

shows a confirmation window from which the power can be turned off.

z Shown on the login window, if automatic login is not set. z Shown on the main menu or job menu, if automatic login is set.

Press Button(*2)

2.2 Using the Scanner Buttons

z When the scanner is starting up or in standby mode, be careful to never hold the

power button down for 4 seconds, as this will cause the scanner to shutdown. If this happens, saved scanned data may become unusable. If the power button is accidentally held down too long, causing the scanner to shutdown, temporally detach the AC adaptor to ensure that the power is completely off.

z After turning the power off, wait for at least 10 seconds before turning the power

back on again. To shutdown the scanner correctly, press the [Shutdown] button on the [Login] window.

z When the scanner is left in standby mode for a long period of time, it may take a

long time to be resumed.

z The idle time before standby mode entered can be changed. For details, refer to

"4.7.2 Setting the Time to Standby Mode" (page 110).

z Automatic login without displaying the [Login] window is possible. For more details

about how to set automatic login, refer to "4.7.1 Setting the Login Settings" (page

107).

z If automatic login is set, login via the Admin Tool is possible while the main menu or

job menu is displayed.

■ Using the Top Cover Scan Button

When a button with is displayed on the LCD touch panel, the Scan button

becomes available.

When a button with is displayed, the Scan button can be pressed to start the scan.

Scan

The LCD touch panel [Scan] button with may appear as follows:

z [Scan] z [Scan & Send] z [Scan & Print] z [Scan & Save] z [Scan More]

One of those buttons on the LCD touch panel can be pressed to start the scan.

2.3 Using the LCD Touch Panel

When using the LCD touch panel, buttons only need to be lightly pressed to select them. For details about the LCD touch panel, refer to the following:

"4.1.1 Administrator Windows via the LCD Touch Panel" (page 75)

z "6.2 Using LCD Touch Panel Windows: Regular User" (page 303)

z Do not use a pen or other hard object on the LCD touch panel.

The LCD touch panel may be damaged.

z If the screen is dirty, this may cause the LCD touch panel to malfunction. Clean the

screen if it is visibly dirty. For details, refer to "Cleaning the LCD Touch Panel" (page 419).

2.3 Using the LCD Touch Panel

2.4 Using the On-Screen Keyboard

On the LCD touch panel, the on-screen keyboard can be used to enter text in the input field on the window. The on-screen keyboard can be used in the following ways.

■ Showing/Hiding the On-Screen Keyboard

To show/hide the on-screen keyboard, press the following button displayed on the LCD touch panel.

Button Description

Press this button to show the on-screen keyboard. The on-screen keyboard is displayed to enable entering characters.

This button is displayed while the on-screen keyboard is enabled. Pressing this button hides the on-screen keyboard.

This button is displayed when there is no input field in the window. In this state, the keyboard cannot be displayed.

When you touch any input field, the on-screen keyboard is displayed. In the [Login] window, the on-screen keyboard is automatically displayed.

For an Add-in, you can use the [Add-in Software] window to set the on-screen keyboard not to be displayed when running an Add-in. When you display the on-screen keyboard when running an Add-in, you can change the display location of the button used for displaying the on-screen keyboard.

■ Using the On-Screen Keyboard

Key Function

Tab Switches focus to the input field.

Enter Performs the following.

z Closes the on-screen keyboard if it is displayed. z Inserts a line feed when multiple lines are input in the input field. z Commits the input in the [Login] window.

When logged in via the LCD touch panel, the administrator cannot select the menu items using the on-screen keyboard. Select buttons in the menu by pressing the LCD touch panel.

■ Keyboard Layout

2.4 Using the On-Screen Keyboard

A keyboard layout can be selected on the [Keyboard Settings] window. The on-screen keyboard is compliant with the QWERTY layout. The French on-screen keyboard is compliant with the AZERTY layout. The keyboard layout of the on-screen keyboard can be switched by pressing a specific key. For details, refer to "D.3 Changing the Functions

on the On-Screen Keyboard" (page 495).

Chapter 3

Administrator Operations (Overview)

3.1 Operating and Managing Scanners..................................................................... 67

3.2 Required Scanner Function Settings.................................................................. 69

3.1 Operating and Managing Scanners

The administrator can configure and manage the scanner in the following ways.

z LCD touch panel

Scanner settings management can be implemented directly via the scanner's LCD touch panel.

Setting mode

The administrator can operate the LCD touch panel in the following setting modes.

z Basic mode

A setting mode for Administrators with basic knowledge of computers.

Basic required scanner settings can be performed. z Advanced mode

A setting mode for Administrators with advanced knowledge of networks and

servers.

Settings which are more advanced than those of Basic mode, such as,

authentication server, server environment, or advanced scanning settings can be

performed.

For details about the configuration of setting modes, refer to "4.4 Setting the Setting

Mode for the LCD Touch Panel" (page 92).

In addition, using the wizard on the LCD touch panel, you can configure minimum settings required to setup the scanner. You can also use the wizard to restrict the configurable functions. For details about the configuration with the wizard, refer to "4.3

Setting the System Settings with the Installation Wizard on the LCD Touch Panel" (page 90).

z Admin Tool

Scanner settings management, and updates can be implemented via the network interface by using the Admin Tool installed on a computer. Settings can be performed for one scanner at a time.

z Central Admin Console

Scanner settings management, and updates can be implemented via the network interface by using the Central Admin Console installed on a computer, for multiple scanners together. In this case, settings made with the Central Admin Console are applied to scanners via a Central Admin Server.

3.1 Operating and Managing Scanners

Central Admin Server

Central Admin Console

Admin Too l

Set multiple scanners at a time via the netw

ork interface

Set one scanner at a time via the network interface

Scanner

Computer

Directly set one scanner at a time

LCD Touch Panel

3.2 Required Scanner Function Settings

Buttons are displayed in accordance with the settings specified by the administrator

Which scanner settings are required differs according to scanner functions to be used by the user.

The function buttons are displayed on the [Main Menu] window, in accordance with the settings specified by the administrator.

The following shows the necessary settings for each function to be used.

System Settings

3.2 Required Scanner Function Settings

Menu e-Mail Fax Print Save

Local Settings

Import Scanner Settings

Scanner Name

Language Selection

Region / Timezone

Date / Time

Keyboard Settings

Certificate Management

Scanner Settings

Scan to

SharePoint

———— — page 266

NNNN N page 94

———— — page 96

AAAA A page 97

AAAA A page 98

NNNN N page 99

———— — page 100

See ...

Multifeed Settings

Scanner

———— — page 102

———— — page 105

Adjustment

General Scanner

———— — page 106

Settings

Standby Mode

Admin Password

———— — page 107

———— — page 110

AAAA A page 112

N: Necessary A: Advisable —: Not required

Network Settings

Menu e-Mail Fax Print Save

Basic

IP address

DNS Server

WINS Server

NTP Server

Proxy Server

Ping

Network Status

Network Admin

Admin Connection

Scanner Central Admin Server

Scan to

SharePoint

NNNN N page 113

AAAA A page 115

AAAA A page 116

AAAA A page 117

——— A A page 118

———— — page 119

———— — page 121

———— — page 123

———— — page 125

See ...

Authentication Server

e-Mail LDAP Server

Customize LDAP Search

e-Mail

SMTP Server

Send e-Mail

File Names (e-Mail)

Fax

Fax Server

(*1)

———— — page 133

———— — page 135

NN—— — page 137

A ——— — page 139

A ——— — page 140

—N—— — page 142

(*1)

page 127

3.2 Required Scanner Function Settings

Menu e-Mail Fax Print Save

Network Folder

File Names (Save)

FTP Server Folder

File Names (Save)

SharePoint Folder

File Names (Save)

Scan to

SharePoint

——— N — page 143

——— A — page 156

——— N — page 143

——— A — page 156

———— N page 153

———— A page 156

See ...

Network Printer

—— N — — page 159

N: Necessary A: Advisable —: Not required

(*1): Only necessary if connecting to an LDAP server.

Chapter 4

Administrator Operations (LCD Touch Panel and Admin Tool)

This chapter provides an explanation of administrator operations (setting up and managing the scanner) via the scanner's LCD touch panel, or via the network interface using the Admin Tool. The same operations may also be performed via the scanner settings edit window and the job mode edit window of the Central Admin Console. For details about the Central Admin Console windows, refer to "Chapter 5 Administrator

Operations (Central Admin Console)" (page 226).

4.1 Windows ................................................................................................................ 75

4.2 Administrator Login.............................................................................................. 78

4.3 Setting the System Settings with the Installation Wizard on the LCD Touch

Panel ............................................................................................................................ 90

4.4 Setting the Setting Mode for the LCD Touch Panel........................................... 92

4.5 Configuring the System........................................................................................ 94

4.6 Setting the Scan Options ................................................................................... 102

4.7 Configuring the Login-Related Settings ........................................................... 107

4.8 Configuring the Network Settings..................................................................... 113

4.9 Configuring the LDAP Settings ......................................................................... 127

4.10 Configuring the e-Mail-Related Settings......................................................... 137

4.11 Setting the Fax Server ...................................................................................... 142

4.12 Setting Folders for Saving Scanned Data....................................................... 143

4.13 Setting the Network Printers............................................................................ 159

4.14 Viewing the Scanner Details ............................................................................ 170

4.15 Managing the User Data Store and System Settings..................................... 177

4.16 Maintaining the System.................................................................................... 185

4.17 Setting a Job Sequence....................................................................................197

4.18 Messages........................................................................................................... 224

4.1 Windows

4.1.1 Administrator Windows via the LCD Touch Panel

Selecting a menu displays its sub-menu. The sub-menu items are shown in the right-side of the window. Selecting the lowest level menu displays the setting window for the menu.

4.1.2 Administrator Windows via the Admin Tool

Tool Menu

Administrator windows via the Admin Tool are as follows. z When the [Scanner Settings] button is pressed

Selecting a menu displays its sub-menu. Selecting the lowest level menu displays the setting window for the menu.

4.1 Windows

z When the [Job Menu Settings] button is pressed

Job Mode SettingsJob Mode Settings

Tool Menu

When a tab is selected in the job mode settings menu, the related setting window is displayed.

4.2 Administrator Login

4.2.1 Administrator Login: via the LCD Touch Panel

■ When Automatic Login is Not Set

z The default user name and password for the administrator are set as follows:

User name: admin Password: password

z The scanner setup can be configured by one user.

1. Enter the user name and password of the administrator.

4.2 Administrator Login

If [Active Directory Global Catalog] is selected for the login LDAP server, the [UPN Suffix] input field is displayed. A UPN suffix is not required when logging in as an administrator. Even if entered, it is ignored.

2. Press the [Login] button.

D If the user name and password are valid, the [System Settings] window appears.

■ When Automatic Login is Set

When automatic login has been set, login to the administrator windows from the regular user window.

1. From the [Maintenance] window, press the [Administrator Login] button.

D The [Administrator Login] window appears.

2. Enter the administrator user name and password.

3. Press the [OK] button.

D When authenticated, the system settings window is shown.

4.2 Administrator Login

4.2.2 Setting up for Administrator Access via the Admin Tool

This section describes the required settings for logging in via the Admin Tool.

The following are required for administrator login via the Admin Tool:

z "4.5.1 Setting the Scanner Name" (page 94) z "4.7.3 Changing the Admin Password" (page 112) z "4.8.1 Giving the Scanner an IP Address" (page 113) z "4.8.8 Setting the Admin Connection" (page 123) z "4.8.2 Setting the DNS Server" (page 115) z "4.8.3 Setting the WINS Server" (page 116)

■ Checking the Internet Explorer Cache Settings

Check the Internet Explorer cache settings.

1. From the Internet Explorer [Tools] menu, select [Internet Options].

D The [Internet Options] dialog box appears.

2. On the [General] tab, press the [Settings] button on the [Browsing history].

D The [Temporary Internet Files and History Settings] dialog box appears.

3. For [Check for newer versions of stored pages], select [Automatically].

4. For [Disk space to use], specify 63 MB or above.

5. Press the [OK] button.

z Different browser versions may require a different set up procedure. z Do not use a proxy server setting.

If any updates or service packs are available for Internet Explorer, make sure they are applied.

■ Setting the Internet Explorer Trusted Sites

Enter the target scanner URL as Internet Explorer trusted sites. If not set, connection to a scanner is blocked, and certification cannot be installed.

1. From the Internet Explorer [Tools] menu, select [Internet Options].

D The [Internet Options] dialog box appears.

2. On the [Security] tab, select [Trusted sites].

3. Press the [Sites] button.

D The [Trusted sites] dialog box appears.

4. Clear the [Require server verification (https:) for all sites in this zone] check box.

5. Enter the URL of the scanner in the [Add this website to the zone] field, and press the [Add] button.

Example: http://IP_address or scanner_name/

Different browser versions may require a different setup procedure.

If any updates or service packs are available for Internet Explorer, make sure they are applied.

4.2 Administrator Login

■ Installing the Admin Tool

To setup the scanner via the network interface, install the Admin Tool to your computer.

1. To access a scanner, specify the scanner name as a URL using a Web browser.

According to the settings described in "4.8.8 Setting the Admin Connection" (page 123), specify the URL in one of the following ways.

z SSL is [Off], no port number change

http://scanner_name or IP_address/

z SSL is [Off], port number change

http://scanner_name or IP_address:port_number/ For port_number, enter the changed port number.

z SSL is [On], no port number change

https:// scanner_name or IP_address/

z SSL is [On], port number change

https://scanner_name or IP_address:port_number/

For port_number, enter the changed port number. For SSL, the [Security Alert] window is displayed when connecting. Press the [Yes] button on the [Security Alert] window. D The [Login] window appears.

2. Enter the user name and password of the administrator.

3. Press the [Login] button.

D The download window appears.

4. Press the [Next] button for the Network Scanner Admin Tool download.

D The Network Scanner Admin Tool download window appears.

5. Press the [Download] button.

Downloading is not possible while a scanner operation is in process.

D The [File Download - Security Warning] dialog box appears.

6. Press the [Run] button.

D The Network Scanner Admin Tool Setup Wizard appears.

Do not close the Web browser or logout until installation is complete.

If .NET Framework is not installed, the Microsoft Web site is accessed when installing the Admin Tool. After installing .NET Framework, try again from Step 1.

4.2 Administrator Login

7. Press the [Next] button.

D The [Select Installation Folder] window appears.

8. Specify an installation folder for the Admin Tool and the target user setting.

To select a different folder, press the [Browse] button. To check the free space available for the currently selected folder, press the [Disk Cost] button.

Installation fails if the length of any installation path (folder path plus installation file name) exceeds 259 characters. Select an installation folder that respects this limit.

9. Press the [Next] button.

D From here on after, follow the instructions on the window to proceed the

operation. When "Network Scanner Admin Tool has been successfully installed" is

displayed, the installation is complete. Press the [Close] button.

D After installation is completed, log out from the scanner on the Web browser and

close the Web browser.

D After installation, the Admin Tool can be started by selecting the [Start] menu J

[All Programs] J [Network Scanner] J [Network Scanner Admin Tool].

4.2 Administrator Login

z If this tool has already been installed, skip to section "4.2.3 Administrator Login: via

the Admin Tool" (page 87) for details about Admin Tool operations.

z From the Web browser [Tools] menu, select [Internet Options], and note the

following points about the settings shown on the [Internet Options] dialog box.

z In the [Accessibility] dialog box shown when pressing the [Accessibility] button

on the [General] tab, do not change the formatting and user style sheet settings. If these settings are changed, the displayed style of the Admin Tool may be corrupted.

z In the [Language Preference] dialog box shown when pressing the

[Languages] button on the [General] tab, move the same language as for the Central Admin Server operation system to the top. If a different language is specified, a problem may occur with the input or displays for the Admin Tool.

z On the [Security] tab, if [Security level for this zone] is set to [High], part of the

Admin Tool window may not be correctly displayed. In this case, on the [Security] tab, add the scanner or Central Admin Server to the trusted site zone and press the [Default Level] button. Or press the [Custom Level] button and set [Binary and script behaviors] to [Enable].

z When the font size is large, part of the dialog box may not be shown correctly. In this

case, use a smaller font size.

■ Uninstalling the Admin Tool

This section uses Windows Vista as an example. Uninstall the Admin Tool from [Control Panel] - [Programs] - [Programs and Features] in the computer in which it is installed.

Close the Admin Tool before uninstalling. If the Admin Tool is uninstalled while still open, normal operation of the open Admin Tool is not guaranteed.

4.2.3 Administrator Login: via the Admin Tool

The Admin Tool can be set up to manage the scanner via a computer. This section explains how to login using the Admin Tool.

When an administrator or user is already logged into a scanner, login via the Admin Tool is not possible. However, if automatic login is set, login via the Admin Tool is possible while the main menu or job menu is displayed.

z If the normal screen display does not appear (for example: an "X" mark appears),

wait for a few minutes and try again. If the problem still occurs, contact your FUJITSU scanner dealer or an authorized FUJITSU scanner service provider.

z If a button is rapidly pressed many times in succession, a "Connection error"

message may appear. In this case, wait for a few minutes and try again.

z For details about setting up to manage the scanner via a computer, refer to "1.4.1

Requirements for Admin Tool" (page 46).

z The default user name and password for the administrator are set as follows:

User name: admin Password: password

z The scanner setup can be configured by one user. z Session timeout time is 20 minutes (fixed). The session timeout time is extended by

a further 20 minutes for the following:

z when a menu button is pressed z when the [OK] button is pressed

4.2 Administrator Login

1. Select the [Start] menu J [All Programs] J [Network Scanner] J [Network Scanner Admin Tool].

D The Admin Tool is started.

2. Specify the [Connect to] (of the scanner).

Enter the IP address, scanner name, or FQDN for the scanner to be setup or managed.

z If the port number was changed in "4.8.8 Setting the Admin Connection"

(page 123), enter the port number changed in [Port Number].

z When trying to connect with a port number other than the specified number, it

takes up to 20 seconds before a connection error occurs.

z To use SSL, select the [Use HTTPS] check box. z If the Admin Tool is started while there is insufficient free memory, a script

error may occur. Try again after ensuring that there is enough free memory.

3. Press the [Connect] button.

D The [Login] window appears.

4. Enter a [User Name] and [Password].

5. Press the [Login] button.

D If the user name and password are valid, the [System Settings] window appears.

4.3 Setting the System Settings with the Installation Wizard on the LCD Touch Panel

Using the Installation Wizard on the LCD touch panel, you can set the following items:

z Scanner Name z Region/Timezone z Date/Time z Login Settings z Admin Password z IP Address z DNS Server z Central Admin Server

1. On the [Admin Menu] window, press .

D The [Admin Settings] window appears.

For [Show the Installation Wizard at next start up?], you can set whether or not to show the Installation Wizard immediately after starting the scanner.

2. Press the [Installation Wizard] button.

D The [Installation Wizard] window appears.

3. Select the check boxes for items you want to configure with the Installation Wizard.

When the [Region/Timezone Date/Time] check box is selected, the window for setting the region/timezone and the window for setting the date/time will be displayed.

4. Press the [Start] button.

D A window for configuring the selected items appear in the Installation Wizard.

5. Follow the wizard to configure the settings.

For details about the procedure for configuring system settings, refer to the "Getting Started".

4.4 Setting the Setting Mode for the LCD Touch Panel

Set the setting mode used for configuring or managing system settings via administrator windows on the LCD touch panel. For details about setting modes, refer to "3.1 Operating and Managing Scanners" (page

67).

For details of the operations available in each setting mode, refer to "1.3.1 Operations

with Administrator Right" (page 38).

1. On the [Admin Menu] window, press .

D The [Admin Settings] window appears.

2. Press the [Select Mode] button.

D The [Select Mode] window appears.

3. Press to select a setting mode.

4. Select the check boxes of the functions to be enabled for the setting mode.

5. Press the [OK] button.

D The setting mode is set.

4.5 Configuring the System

4.5.1 Setting the Scanner Name

Set a scanner name to provide a network alias for the scanner.

Do not use a name already being used in the network. Name duplication will cause a network connection error. For details about how to deal with such errors, refer to "4.18.1 Administrator Window Messages" (page 225).

1. Select [System Settings] J [Local Settings] J [Scanner Name].

D The [Scanner Name] window appears.

4.5 Configuring the System

2. Enter a [Scanner Name].

3. In the [Member of] section, specify the scanner as a [Workgroup] or [Domain] member.

4. Enter a workgroup name or domain name in the input field.

5. Press the [OK] button.

D The restart confirmation window appears.

In the following case, the authentication window appears.

z When specifying the scanner as a domain member z When changing the name of a scanner that is a member of a domain

Check the required authentication information when adding to a domain, and enter a user name that can be added to the domain and the password. User names may be up to 256 characters long. Passwords may be up to 256 characters long. [User Name] and [Password] are case sensitive. If the user name and password are valid, the restart confirmation window appears.

6. Press the [Now] button.

D The scanner is restarted.

z Scanner names may be duplicated depending on the network status.

If the specified scanner name is the same as one already in use, network communication problems occur.

In this case, try the following steps:

1. Disconnect the LAN cable.

2. Press the [Shutdown] button on the LCD touch panel to turn the scanner off.

3. Press the power button to start the scanner with the LAN cable disconnected.

4. Enter a non-duplicated scanner name.

5. Reboot the scanner.

6. Re-connect the LAN cable to the scanner.

z The connection is lost if the scanner name is changed via the network interface. To

continue with other settings, wait a short time for the scanner to restart, then login to the network interface again.

4.5.2 Setting the Language

1. Select [System Settings] J [Local Settings] J [Language Selection].

D The [Language Selection] window appears.

4.5 Configuring the System

You can select whether or not to display this window again at the next scanner startup. To display the window again, for "Show the "Language Selection" screen at next start up?", select [Yes]. To not display this window at next start up, select [No].

2. Select a language.

Select the desired language for the operating environment. D This returns to the [Language Selection] window.

3. Press the [OK] button.

D A language setting confirmation message appears in the selected language.

4. Press the [OK] button.

4.5.3 Setting the Region/Timezone

1. Select [System Settings] J [Local Settings] J [Region/Timezone].

D The [Region/Timezone] window appears.

Central Admin

Console

2. Select a region/timezone.

3. If you select a region/timezone in which daylight savings time is used, select whether [Daylight Savings Time] should be on or off.

4. Press the [OK] button.

D The region/timezone is set.

4.5 Configuring the System

4.5.4 Setting the Date/Time

1. Select [System Settings] J [Local Settings] J [Date/Time].

D The [Date/Time] window appears.

Central Admin

Console

For Central Admin Console, the [Date/Time] input field and [Get Time] button cannot be used.

2. Select a date format.

3. Enter the current date and time in the [Date/Time] input field.

Pressing the [Get Time] button refreshes the [Date/Time] input field with the current value of the internal system date/time.

4. Press the [OK] button.

D The date and time are set.

For the Admin Tool, an adjustment that advances the system time by 20 minutes or more results in a session timeout and causes the scanner to logout. However, the specified time adjustment will be made.

4.5.5 Setting the Keyboard

Set the keyboard.

1. Select [System Settings] J [Local Settings] J [Keyboard Settings].

D The [Keyboard Settings] window appears.

Central Admin

Console

2. Select a keyboard language.

3. Press the [OK] button.

D The keyboard is set.

4.5.6 Managing Certificates

Certificates to be used for server authentication in SSL communication can be imported or removed.

4.5 Configuring the System

■ Importing a Certificate File

X.509 certificate files (*.cer, *.crt) can be imported. Up to 100 certificate files can be imported.

Central Admin

Console

1. Select [System Settings] J [Local Settings] J [Certificate Management].

D The [Certificate Management] window appears.

2. Specify an authentication certificate file.

D Press the [Browse] button to specify a certificate file.

3. Press the [Import] button.

D The certificate file is imported.

The imported file is saved in the Trusted Root Certificate Authority store.

When a certificate file is distributed from the Central Admin Server, any previously imported certificates will be deleted, and replaced by the contents of the new file.

100

Fujitsu N1800, PA03609-B005 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

Copyright

Introduction

■About This Manual

■Opening Help

1.1 Scanner Features

■ Basic Uses for Scanned Data

■ Configure and Manage with Ease

■ Advanced Security Measures

■ Front View

1.2 Part Names and Functions

■ Rear View

■ Removable Parts

1.3 User Types and Operations

1.3.1 Operations with Administrator Right

■ System Settings

■ Network Settings

■ Monitoring & Management

■ Device Test

■ Job Mode Settings

1.3.2 Regular User Operations

1.4.1 Requirements for Admin Tool

1.4 System Requirements

1.4.2 Requirements for Central Admin Console

1.4.3 Requirements for Central Admin Server

1.4.4 Requirements for Related Servers

1.4.5 Network Requirements for Central Admin

1.4.6 Scanner Requirements for Central Admin

1.4.7 Port Number List

2.1 Turning the Power On/Off

2.1.1 Turning the Power On

2.1.2 Turning the Power Off

2.2 Using the Scanner Buttons

■ Using the Power Button

■ Using the Top Cover Scan Button

2.3 Using the LCD Touch Panel

2.4 Using the On-Screen Keyboard

■ Showing/Hiding the On-Screen Keyboard

■ Using the On-Screen Keyboard

■ Keyboard Layout

3.1 Operating and Managing Scanners

3.2 Required Scanner Function Settings

4.1 Windows

4.1.1 Administrator Windows via the LCD Touch Panel

4.1.2 Administrator Windows via the Admin Tool

4.2.1 Administrator Login: via the LCD Touch Panel

■ When Automatic Login is Not Set

4.2 Administrator Login

■ When Automatic Login is Set

4.2.2 Setting up for Administrator Access via the Admin Tool

■ Checking the Internet Explorer Cache Settings

■ Setting the Internet Explorer Trusted Sites

■ Installing the Admin Tool

■ Uninstalling the Admin Tool

4.2.3 Administrator Login: via the Admin Tool

4.3 Setting the System Settings with the Installation Wizard on the LCD Touch Panel

4.4 Setting the Setting Mode for the LCD Touch Panel

4.5.1 Setting the Scanner Name

4.5 Configuring the System

4.5.2 Setting the Language

4.5.3 Setting the Region/Timezone

4.5.4 Setting the Date/Time

4.5.5 Setting the Keyboard

4.5.6 Managing Certificates

■ Importing a Certificate File