Fujitsu PA03586-B205, ScanSnap S1500, ScanSnap S1500M Operator's Manual

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Page 1

Operator's Guide

P3PC-2432-02ENZ0

Page 2

Introduction

Thank you for purchasing our Color Image Scanner, ScanSnap S1500/S1500M (hereinafter referred to as "the ScanSnap").

This Operator's Guide describes how to handle and operate the ScanSnap. Before using the ScanSnap, be sure to read this manual, "Safety Precautions" and "Getting Started" thoroughly for proper operation.

If you are using a Microsoft® Windows® operating system, either Adobe® Acrobat® (7.0 or

later) or Adobe

Microsoft, Windows, Windows Vista, PowerPoint, SharePoint, and Entourage are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.

Word and Excel are the products of Microsoft Corporation in the United States. Apple, the Apple logo, Mac, Mac OS, iPhoto and Rosetta are trademarks of Apple Inc. Adobe, the Adobe logo, Acrobat, Adobe Reader, and Acrobat Reader are either registered

trademarks or tradenames of Adobe Systems Incorporated in the United States and/or other countries.

Intel, Pentium, and Intel Core are trademarks or registered trademarks of Intel Corporation in the United States and other countries.

PowerPC is a trademark of International Business Machines Corporation in the United States, other countries, or both.

Cardiris is a trademark of I.R.I.S. ABBYY, FineReader are trademarks of ABBYY. ScanSnap, the ScanSnap logo, CardMinder, and Rack2-Filer are registered trademarks or

trademarks of PFU LIMITED in Japan. Other company names and product names are the trademarks or registered trademarks of

the respective companies.

Reader® (7.0 or later) is required to display or print this manual.

Manufacturer

PFU LIMITED

International Sales Dept., Imaging Business Division, Products Group Solid Square East Tower 580 Horikawa-cho, Saiwai-ku, Kawasaki-shi, Kanagawa 212-8563, Japan Phone:(81-44) 540-4538

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Disclaimer

•

Reproducibility of the scanned image data

Confirm that the image data scanned with the ScanSnap meets your requirements (e.g.

image reproducibility in size accuracy, information amount, fidelity, content and color).

• Disposing of the original document

Check the image data using the application where you transferred the image data to

make sure that there are no missing parts before disposing of the original document

scanned with the ScanSnap.

It is the responsibility of the customer to store and manage the scanned image data,

and dispose of the original document scanned with the ScanSnap.

Description of Each Manual

When using the ScanSnap, read the following manuals as required.

Introduction

Manual Description Reference Method

Safety Precautions This manual contains important

information about the safe use of the ScanSnap. Make sure to read this manual before using the ScanSnap.

ScanSnap S1500/S1500M Getting Started

ScanSnap S1500/S1500M Operator's Guide (this manual)

ScanSnap Organizer User's Guide (*1)

CardMinder User's Guide (*1)

This manual describes how to install and connect the ScanSnap.

This manual describes basic operations of ScanSnap, the scanning methods, various settings, troubleshooting, and handling of the ScanSnap.

Read this manual when using this product for the first time, or when details about the product features, windows, operating environment and functions are required.

Included in the package.

Select [Operator's Guide] from the [Start] menu → [All Programs] → [ScanSnap Manager].

With Finder, select [Operator's Guide.pdf] from [Applications] → [ScanSnap] → [Manual].

Select [User's Guide] from the [Start] menu → [All Programs] → [ScanSnap Organizer].

Select [User's Guide] from the [Start] menu → [All Programs] → [CardMinder].

Cardiris GETTING STARTED (*2)

With Finder, select [User's Manual.pdf] from [Applications] → [Cardiris 3.6 for ScanSnap].

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Manual Description Reference Method

ABBYY FineReader for ScanSnap User's Guide (*1)

Read this manual when using this product for the first time, or when details about the product features, windows, operating environment and functions are required.

Introduction

Select [User's Guide] from the [Start] menu, select [All Programs] → [ABBYY FineReader for ScanSnap(TM) 4.1]→ [User’s Guide].

Scan to Microsoft SharePoint User Guide (*1)

ScanSnap Manager Help

Use this Help when questions or problems regarding operations (e.g. when setting items) arise. This provides an explanation of every operation, dialog box/window, and message.

Select [Scan to Microsoft SharePoint User Guide] from the [Start] menu → [All Programs] → [KnowledgeLake].

Refer to this by either of the following methods:

• Right-click the [ScanSnap Manager]

taskbar icon , and then select [Help] → [Help]. In Windows 7, the ScanSnap Manager icon is displayed in the menu that

appears when you click in the taskbar.

• Click the Help button ( ) for

ScanSnap Manager.

• Press the [F1] key on the keyboard

while a dialog box is displayed.

• Click the [Help] button on each dialog

box.

• Click the ScanSnap Manager icon

in the Dock while pressing the [control] key on the keyboard, and then select [Help] J [Help].

• Click the Help button ( ) for

ScanSnap Manager.

• From the menu bar, select [Help] →

[ScanSnap Manager Help].

For details about how to start up help, ScanSnap Organizer Help (*1)

CardMinder Help (*1)

Cardiris Help (*2) From the menu bar, select [Help] →

ABBYY FineReader for ScanSnap Help (*2)

Adobe Acrobat Help From the menu bar, select [Help] →

*1: Supplied with S1500. *2: Supplied with S1500M.

refer to the User's Guide for each product.

[Cardiris Help].

From the menu bar, select [Help] →

[FineReader for ScanSnap Help].

[Acrobat Help].

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■ About This Manual

Structure of This Manual

This manual consists of the following:

ScanSnap Overview

This chapter describes the features, the names of parts and their functions, the system requirements, and basic operation of the ScanSnap.

Installing the Software

This chapter gives an overview and describes the installation procedure of the software supplied with the ScanSnap.

Using the ScanSnap (for Windows Users)/ Using the ScanSnap (for Mac OS Users)

This chapter describes how to perform a scan with the ScanSnap, change or save scanning settings, and other various functions of the ScanSnap.

Introduction

Troubleshooting

This chapter describes how to remove jammed documents and resolve other problems.

Daily Care

This chapter describes how to clean the ScanSnap.

Consumables

This chapter describes how to replace consumables such as pad assy and pick roller.

Appendix

This appendix describes how to update ScanSnap Manager, how to uninstall software, scan settings, and ScanSnap installation conditions.

For details about ScanSnap operations, read this manual in order from "ScanSnap Overview" through "Using the ScanSnap".

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Symbols Used In This Manual

WARNING

CAUTION

The following indications are used in this manual to obviate any chance of accident or damage to you and people near you, and your property. Warning indications consist of the indicating warning level and warning statements. The following table shows signs indicating warning levels and their meanings.

Warning Indication Description

This indication alerts operators to an operation that, if not strictly observed, may result in severe injury or death.

This indication alerts operators to an operation that, if not strictly observed, may result in safety hazards to personnel or damage to the product.

In this manual, the following symbols are used to describe operations as well as indicate warnings.

Symbol Description

Introduction

This symbol alerts particularly important information. Be sure to read this information.

This symbol alerts operators to helpful advice regarding operations.

This symbol indicates operations using Windows.

This symbol indicates operations using Mac OS.

Description of Successive Operations

In the procedures described in this manual, successive operations are connected with → inbetween.

Example: Select the [Start] menu → [Computer].

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Introduction

Screen Examples in This Manual

•

Windows screen

The screen examples in this manual are created according to Microsoft Corporation’s Guideline.

The screenshots used in this manual are of Windows Vista. Depending on the operating systems you are using, the screen examples and operations

may differ from the actual ones.

• Mac OS screen

The screenshots used in this manual are of Mac OS X v10.5. Depending on the Mac OS you are using, the screen examples and operations may differ

from the actual ones.

The screen examples in this manual are subject to change without notice in the interest of product improvement. If the screen examples in this manual differ from actual ones, operate according to the actual screen displayed.

Page 8

Abbreviations Used in This Manual

The following abbreviated terms used in this manual are described.

Introduction

Windows 7 : Microsoft® Windows® 7 Starter operating system, English Version

Microsoft

Windows® 7 Home Premium operating system, English Version Microsoft

Windows® 7 Professional operating system, English Version

Windows® 7 Enterprise operating system, English Version

Windows® 7 Ultimate operating system, English Version

Windows Vista :

Microsoft Microsoft

Microsoft® Windows Vista® Home Basic operating system, English Version

Microsoft

Windows Vista® Home Premium operating system, English Version

Microsoft

Windows Vista® Business operating system, English Version

Microsoft

Windows Vista® Enterprise operating system, English Version

Microsoft

Windows Vista® Ultimate operating system, English Version

Windows XP :

Microsoft

Windows® XP Professional operating system, English Version

Microsoft

Windows® XP Home Edition operating system, English Version

Windows 2000 :

Microsoft® Windows® 2000 Professional operating system, English Version

Windows : Windows 7, Windows Vista, Windows XP, and Windows 2000

Word :

Excel :

PowerPoint :

SharePoint :

Office Live :

Internet Explorer :

Microsoft

Microsoft® Office Excel

Microsoft

Microsoft® Office Live

Windows® Internet Explorer

Office Word

Office PowerPoint

Office SharePoint® Server 2007, English Version

SharePoint® Portal Server 2003, English Version

Windows SharePoint Services 2.0/3.0, English Version

Microsoft® Internet Explorer

Microsoft Live Mail : Microsoft

Microsoft Windows Mail :

Microsoft Office Outlook :

Microsoft

Live Mail

Windows® Mail

Office Outlook

Microsoft Outlook Express :

Microsoft

Outlook Express

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Introduction

.NET Framework :

Microsoft Entourage :

Microsoft

Microsoft® Entourage

.NET Framework

Mac OS : Mac OS X v10.6

Mac OS X v10.5 Mac OS X v10.4

Adobe Reader :

Adobe Acrobat :

Adobe

Reader

Acrobat In this manual, explanations are given on the precondition that Adobe Acrobat provided with this product is installed on the computer to be used. Unless otherwise specified, the term Adobe Acrobat refers to Adobe Acrobat provided with this product. Note that Adobe Acrobat, provided with this product, is subject to update without notice. If there are any discrepancies between those descriptions provided in this manual and the actual screen, refer to the Help for Adobe Acrobat.

ABBYY FineReader for ScanSnap

: ABBYY FineReader for ScanSnap™

In this manual, explanations are given on the precondition that ABBYY FineReader for ScanSnap provided with this product is installed on the computer to be used. Unless otherwise specified, the term ABBYY FineReader for ScanSnap refers to the ABBYY FineReader for ScanSnap provided with this product. Note that ABBYY FineReader for ScanSnap, provided with this product, is subject to update without notice. If there are any discrepancies between those descriptions provided in this manual and the actual screen, refer to the Help for ABBYY FineReader for ScanSnap.

Cardiris : Cardiris™ for ScanSnap

S1500 : Color Image Scanner ScanSnap S1500

S1500M : Color Image Scanner ScanSnap S1500M

ScanSnap : S1500 and S1500M

Page 10

Introduction ...................................................................................2

About This Manual ................................................................................ 5

ScanSnap Overview.................................................................... 15

Features of the ScanSnap ................................................................. 16

Names and Functions of Components ............................................. 19

Front View................................................................................................ 19

Rear View ................................................................................................ 20

System Requirements ........................................................................ 21

Windows .................................................................................................. 21

Mac OS .................................................................................................... 24

Turning the ScanSnap On/Off ........................................................... 26

Paper Sizes of Documents to Be Scanned ...................................... 27

Loading Documents ........................................................................... 29

Basic Flow of Operations .................................................................. 33

Installing the Software................................................................ 35

For S1500 ............................................................................................ 36

Supplied Software.................................................................................... 36

Installing Adobe Acrobat .......................................................................... 37

Installing Scan to Microsoft SharePoint ................................................... 39

Installing ScanSnap Manager on Mac OS ............................................... 41

Installing Trial Version Software .............................................................. 45

For S1500M ......................................................................................... 47

Supplied Software.................................................................................... 47

Installing Adobe Acrobat .......................................................................... 48

Installing ScanSnap Manager on Windows ............................................. 50

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Contents

Using the ScanSnap (for Windows Users) ............................... 53

ScanSnap Manager Icon and Operations ......................................... 54

Right-Click Menu...................................................................................... 55

Left-Click Menu ........................................................................................ 56

How to Perform a Scan ...................................................................... 57

Preparation .............................................................................................. 57

Using the Quick Menu.............................................................................. 59

Without Using the Quick Menu ................................................................ 64

Finishing ScanSnap Operation ................................................................ 67

Setting the ScanSnap ......................................................................... 68

Changing Scanning Settings.................................................................... 68

Saving Scanning Settings ........................................................................ 71

Automatic Linkage with Applications........................................................ 85

Showing the Scan Progress Status ......................................................... 88

About the ScanSnap's Communication Status ........................................ 90

About Actions ..................................................................................... 92

Saving Data in the Specified Folder......................................................... 93

Sending Files by E-Mail ......................................................................... 101

Using the ScanSnap as a Copy Machine .............................................. 111

Saving Files to Picture Folder ................................................................ 118

Converting into Word/Excel/PowerPoint Documents............................. 125

Scanning Business Cards...................................................................... 132

Saving Data in SharePoint..................................................................... 138

Saving to Rack2-Filer............................................................................. 148

Using the ScanSnap in Various Ways ............................................ 154

Scanning Only One Side of a Document ............................................... 154

Scanning Color Documents in Black and White or Gray Mode ............. 156

Scanning Color Documents in High Compression Mode....................... 158

Removing Blank Pages from the Scanned Image Data......................... 160

Correcting Skewed Character Strings.................................................... 162

Correcting the Orientation of Scanned Images...................................... 164

Scanning Documents of Differing Widths or Sizes at the Same Time ... 166

Scanning Documents Larger Than A4/Letter Size................................. 169

Scanning Photographs and Irregular-shaped Documents ..................... 173

Scanning Long Pages............................................................................ 177

Saving Scanned Images in Multiple PDF Files ...................................... 179

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Contents

Creating Searchable PDF Files ............................................................. 181

Automatically Setting Keywords to PDF Files........................................ 184

Setting Document Open Passwords for PDF Files ................................ 189

Using the ScanSnap (for Mac OS Users) ................................ 193

ScanSnap Manager Icon and Operations ....................................... 194

ScanSnap Manager Menu ..................................................................... 195

[Profile] Menu......................................................................................... 196

How to Perform a Scan .................................................................... 197

Preparation ............................................................................................ 197

Using the Quick Menu............................................................................ 199

Without Using the Quick Menu .............................................................. 204

Finishing ScanSnap Operation .............................................................. 207

Setting the ScanSnap ....................................................................... 208

Changing Scanning Settings.................................................................. 208

Saving Scanning Settings ...................................................................... 211

Automatic Linkage with Applications...................................................... 223

Showing the Scan Progress Status ....................................................... 224

About Actions ................................................................................... 226

Saving Data in the Specified Folder....................................................... 227

Sending Files by E-Mail ......................................................................... 234

Using the ScanSnap as a Copy Machine .............................................. 242

Converting into Word/Excel Documents ................................................ 248

Scanning Business Cards...................................................................... 254

Saving Data in iPhoto ............................................................................ 262

Using the ScanSnap in Various Ways ............................................ 267

Scanning Only One Side of a Document ............................................... 267

Scanning Color Documents in Black and White or Gray Mode ............. 269

Removing Blank Pages from the Scanned Image Data......................... 271

Correcting Skewed Character Strings.................................................... 274

Correcting the Orientation of Scanned Images...................................... 277

Scanning Documents of Differing Widths or Sizes at the Same Time ... 280

Scanning Documents Larger Than A4/Letter Size................................. 284

Scanning Photographs and Irregular-shaped Documents ..................... 289

Scanning Long Pages............................................................................ 294

Saving Scanned Images in Multiple PDF Files ...................................... 296

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Contents

Creating Searchable PDF Files ............................................................. 298

Automatically Setting Keywords to PDF Files........................................ 301

Troubleshooting........................................................................ 306

Clearing Document Jams ................................................................ 307

Troubleshooting for Multifeed ......................................................... 309

When a Multifeed Is Detected................................................................ 311

Troubleshooting Checklist .............................................................. 317

Daily Care ..............................................................................330

Cleaning Materials ............................................................................ 331

Cleaning the ScanSnap Exterior ..................................................... 332

Cleaning the Inside of the ScanSnap ............................................. 333

Cleaning Carrier Sheet ..................................................................... 336

Consumables............................................................................. 337

Part Numbers and Replacement Cycle of Consumables .............. 338

Replacing the Pad Assy ................................................................... 341

Replacing the Pick Roller ................................................................ 345

Purchasing the Carrier Sheet .......................................................... 353

Appendix .............................................................................. 354

Updating ScanSnap Manager .......................................................... 355

Updating on a Windows OS................................................................... 355

Updating on a Mac OS........................................................................... 357

Uninstalling the Software ................................................................ 359

Uninstalling on a Windows OS............................................................... 359

Uninstalling on a Mac OS ...................................................................... 361

Setting Items With/Without Quick Menu ........................................ 365

Page 14

Contents

Installation Specifications ............................................................... 368

About Maintenance ................................................................... 369

Index........................................................................................... 370

Page 15

ScanSnap Overview

This chapter describes the features, the names of parts and their functions, the system requirements, and basic operations of the ScanSnap.

Features of the ScanSnap. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Names and Functions of Components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Turning the ScanSnap On/Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Paper Sizes of Documents to Be Scanned . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Loading Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Basic Flow of Operations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Page 16

Features of the ScanSnap

The ScanSnap is a scanner that is capable of double-sided scanning in both monochrome and color. The ScanSnap contains the following features:

• You can turn documents into data by just pressing the [Scan] button!

You can turn documents cluttering up your desk into PDF or JPEG files so that you can

view, edit, manage, and archive them on your computer in a convenient manner.

Digitized documents are easy to print and attach to e-mail messages.

In addition, the ScanSnap can automatically recognize the type of documents, color,

gray or black-and-white, so that you do not have to set the color mode for each docu-

ment to be scanned.

• You can scan documents with speed and efficiency!

(Automatic Resolution Function and Intelligent Auto Color Detection)

Double-sided color documents of A4 or letter size paper can be scanned at a speed of

about 20 sheets per minute. (When [Image quality] is set to [Auto] (*1), [Color mode] to

[Auto Color Detection], [Compression rate] to [3], and other settings to defaults) (*2)

*1 : The documents are scanned at 300 dpi. If the paper size is 148 mm or smaller, image files are

output at 300 dpi. Otherwise, image files are output at 200 dpi. You can scan image data with a high resolution without changing settings, when interacting with text recognition software (for example, for business cards).

*2 : - Depending on the document, scanning speed may become slower in [B&W] (Black&White)

mode. Example: Scanning color brochures in [B&W] mode (converting a color image to black-andwhite)

- Scanning speed may become slower, when [Correct skewed character strings automatically.] and/or [Convert to Searchable PDF] is enabled.

Features of the ScanSnap

• You can scan different sized documents together!

(Mixed Size Scanning + Carrier Sheet Scanning)

Paper sizes are automatically recognized at scan time, allowing documents containing a

mixture of different paper sizes to be scanned in one go.

Documents containing photographs, irregular-shaped and delicate papers, and paper

sizes larger than the normal A4/Letter size may also be scanned using the Carrier

Sheet provided. Multiple Carrier Sheets can be scanned together, either with or without

regular paper sheets.

• The small size saves desktop space!

Smaller than a sheet of A4 or letter size paper, the ScanSnap never requires much

desktop space.

Page 17

Features of the ScanSnap

• The Quick Menu lets even beginners to operate the ScanSnap with auto-

matic ease!

The Quick Menu is simple enough for first-time use by complete beginners. When the

[Scan] button is pressed to scan a document, the Quick Menu is displayed so that you

can just select the action you want to perform on the Quick Menu.

• You can create searchable PDF files!

You can create searchable PDF files by automatically performing text recognition for

scanned PDF files.

You can also text-recognize only sections defined by a highlight pen and add these as

keywords for the PDF file.

• You can e-mail a scanned image or output the scanned image to a

printer immediately after scanning!

You can attach the scanned image to an e-mail or print out the scanned image without

having to start applications.

• You can convert paper documents into Word/Excel/PowerPoint files!

Use ABBYY FineReader for ScanSnap supplied with the ScanSnap to convert the

scanned image data directly into the Word/Excel/PowerPoint file.

For Mac OS, you can convert only into Word/Excel files.

• You can arrange and manage image data by using with ScanSnap

Organizer!

• Setting a keyword (Intelligent Indexing)

You can set a keyword using the following methods.

− Recognize a character string on a page (OCR process) and set as a keyword

(Zone OCR)

− Set a character string as a keyword

− Set a marked character string as a keyword (Marker Index)

− Drag and drop a keyword onto the keyword list (Keyword Addition by Drag&Drop)

You can view set keywords on thumbnails. (Keyword Overlay)

• Distributing files by keyword (Automatic Keyword Sort)

Files can also be distributed into a folder according to the keyword set for files as a distribution condition.

• Search a variety of files (Search Engine Selection)

Files can be found quickly by searching by file name, keyword, text, or date.

• Cropping marked sections (Intelligent Cropping)

Sections on a page that are marked with a highlight pen can be cut and pasted elsewhere.

Page 18

Features of the ScanSnap

• You can file business cards with ease!

With the provided business card application, business cards can be easily converted

into data using the text recognition function.

With CardMinder, you can recognize characters on a business card, and create a data-

base to facilitate card data management and searches.

The provided business card application is as follows.

CardMinder (can only be used if S1500 is purchased)

Cardiris (can only be used if S1500M is purchased)

• Multifeed can be automatically detected!

If a multifeed (*) should occur while a document is scanned, an ultrasonic sensor auto-

matically detects the multifeed. With the recovery function, you can easily check the

location of a multifeed and restore the data.

* : Multifeed is an error that occurs when two or more sheets are fed into the ScanSnap simulta-

neously.

• The ScanSnap is available both for Windows and Mac OS!

The ScanSnap is supplied with both Windows and Mac OS (*) versions. For either OS,

you can use the ScanSnap in a manner that best suits your office environment.

* : The following functions are not available for Mac OS.

- Color high compression

- Set the document with its face up

- Set a password for PDF file

Note: The ScanSnap does not conform to TWAIN, ISIS, and WIA standards.

Page 19

Names and Functions of Components

ADF paper chute (cover)

Open the cover to use the ScanSnap.

⇒ Opening the cover turns on the ScanSnap.

Extension

When scanning long-size documents, pull up this part.

Side guide

Adjust the side guides to the width of documents so that the scanned images will not be skewed.

ADF release catch

To open the ADF top section, pull the ADF release catch toward you.

[Scan] button

Press this button to start the scanning. You can press the button even when the stacker is closed. The power status of the ScanSnap is indicated as follows:

Blue (Lit up continuously): Ready Blue (Blinking): Scanning Orange (Blinking): Error

ADF paper chute (cover)

After opening it, load the documents to be scanned on this part.

Stacker

Open and use the stacker.

⇒ The documents are ejected onto the stacker.

ADF top section

(*ADF: Automatic Document Feeder) Open the cover to clear document jams, replace the pad assy and the pick roller, and clean the inside of the ScanSnap.

Names and Functions of Components

This section describes the names of parts and their functions.

■ Front View

Page 20

■ Rear View

Power connector

Security cable slot

Insert a commercially available security cable into this slot (anti-theft).

Tape seal

After installing the software, remove this tape seal.

USB connector

Ventilation ports

These openings ventilate the interior of the ScanSnap.

Names and Functions of Components

Page 21

System Requirements

The system requirements for the ScanSnap are as follows:

■ Windows

• Operating system

− Windows 7

− Windows Vista

− Windows XP

− Windows 2000

System Requirements

Supplied software Windows 7

ScanSnap Manager OK OK OK OK

ScanSnap Organizer OK OK OK OK

CardMinder OK OK OK OK

ABBYY FineReader for ScanSnap OK OK OK OK

Scan to Microsoft SharePoint OK OK OK OK

Adobe Acrobat 9 Standard — (*3) OK OK —

OK: Supported —: Not supported

*1 : Service Pack 2 or later must be applied *2 : Service Pack 4 or later must be applied *3 : To use Windows 7, the version of Adobe Acrobat needs to be compliant with Windows 7.

Otherwise, the search function of Adobe Acrobat is not guaranteed. For more information, refer to the Adobe Systems Incorporated Web site.

Windows

Vista

Windows

(*1)

• Computer

Recommended:

Minimum:

Intel

Core™ 2 Duo 2.2 GHz or higher

Intel

Pentium® 4 1.8 GHz

• Memory

− Windows 7 32 bit

1 GB or more

− Windows 7 64 bit

2 GB or more

− Windows Vista/Windows XP/Windows 2000

512 MB or more (1 GB or more recommended)

Windows

2000

(*2)

Page 22

• Display resolution

800 × 600 or higher is required.

When the font size is large, some screens may not be displayed properly. In that case, use a smaller font size.

• Hard disk space

− ScanSnap Manager: 480 MB

− ScanSnap Organizer: 690 MB

− CardMinder: 280 MB

− ABBYY FineReader for ScanSnap: 600 MB

− Scan to Microsoft SharePoint: 40 MB

− Adobe Acrobat 9 Standard: 830 MB

When installing ScanSnap Organizer or Scan to Microsoft SharePoint in Windows XP/Windows 2000, the following software is also installed.

For Windows XP: If .NET Framework 3.0 (or later) is not installed, the following software is installed at the same time when installing ScanSnap Organizer or Scan to Microsoft SharePoint.

• .NET Framework 3.0 (500 MB free disk space required)

System Requirements

For Windows 2000: If .NET Framework 2.0 (or later) is not installed, the following software are installed at the same time when installing Scan to Microsoft SharePoint.

• Windows Installer 3.1 (15 MB free disk space required)

• .NET Framework 2.0 (280 MB free disk space required)

• The ScanSnap may not function if it is connected to the USB port on the keyboard or the

monitor.

• Use a powered hub equipped with an AC adapter if you are using a commercially available

USB hub.

• To connect the ScanSnap with USB 2.0, it is required that the USB port and the USB hub be

compliant with USB 2.0. The scanning speed might be reduced if the ScanSnap is connected with USB 1.1. Therefore, use the USB 2.0 compatible one if your computer has the USB 2.0 compatible port.

• If the CPU and memory do not meet the required specifications, scanning speed will be

reduced.

• According to your Windows system disk management, the actual increase in used disk space

after installation may differ from the required disk space.

• Disk space approximately three times as large as the resulting scanned file is required when

scanning documents.

Page 23

System Requirements

The following shows the image data size criteria when scanning a one-sheet color doc-

ument in simplex mode.

File format Compression rate Paper size

PDF 3 A4 (general catalog)

Image data size criteria (KB)

Color mode Auto Normal Better Best Excellent

Color 438.4 295.1 442.4 859.3 2921.4

Gray 393.4 264.3 390.0 753.1 2500.4

B&W 175.8 112.0 183.5 352.1 1630.2

Color high compression 209.8 164.2 222.5 156.8 —

Page 24

■ Mac OS

• Operating system

System Requirements

− Mac OS X v10.6

− Mac OS X v10.5

− Mac OS X v10.4

Supplied software

ScanSnap Manager OK OK OK

Cardiris OK (*2) OK OK

ABBYY FineReader for ScanSnap

Adobe Acrobat 8 Professional

OK: Supported —: Not supported

*1 : It is recommended to apply the latest updates to Mac OS. *2 : Rosetta must be installed to use Cardiris.

You can install Rosetta from the [Optional Installs] package on the Mac OS installation disk.

*3 : To use Mac OS X v10.6, the version of Adobe Acrobat needs to be compliant with Mac OS X

v10.6.

For more information, refer to the Adobe System Incorporated Web site. *4 : When the provided Adobe Acrobat 8 Professional has been updated *5 : Mac OS X v10.4.3 or later is required

Mac OS X v10.6

(*1)

OK OK OK

— (*3) OK (*4) OK (*5)

Mac OS X v10.5

(*1)

Mac OS X v10.4

• Computer

Recommended:

Minimum:

Intel

Core™ 2 Duo 2.4 GHz or higher

Intel

Core™ Duo 1.83 GHz

PowerPC G5 1.6 GHz

(*1)

• Memory

− Mac OS X v10.6

1 GB or more

− Mac OS X v10.5/Mac OS v10.4

512 MB or more (1 GB or more recommended)

• Display resolution

1024 × 768 or higher is required.

• Hard disk space

− ScanSnap Manager: 600 MB

− Cardiris: 150 MB

− ABBYY FineReader for ScanSnap: 570 MB

− Adobe Acrobat 8 Professional: 1,120 MB

Page 25

System Requirements

• It is recommended to apply the latest updates to the Mac OS.

• The ScanSnap may not function if it is connected to the USB port on the keyboard or the

monitor.

• Use a powered hub equipped with an AC adapter if you are using a commercially available

USB hub.

• To connect the ScanSnap with USB 2.0, it is required that the USB port and the USB hub be

compliant with USB 2.0. The scanning speed might be reduced if the ScanSnap is connected with USB 1.1. Therefore, use the USB 2.0 compatible one if your computer has the USB 2.0 compatible port.

• If the CPU and memory do not meet the required specifications, scanning speed will be

reduced.

• Disk space approximately three times as large as the resulting scanned file is required when

scanning documents.

The following shows the image data size criteria when scanning a one-sheet color doc-

ument in simplex mode.

File format Compression rate Paper size

PDF 3 A4 (general catalog)

Image data size criteria (KB)

Color mode Auto Normal Better Best Excellent

Color 438.4 295.1 442.4 859.3 2921.4

Gray 393.4 264.3 390.0 753.1 2500.4

B&W 175.8 112.0 183.5 352.1 1630.2

Page 26

Turning the ScanSnap On/Off

This section describes how to turn the ScanSnap on/off. The ScanSnap is turned on/off in conjunction with the computer. Ordinarily, you do not need to manually turn the ScanSnap on/off if it is connected to a computer.

• Turning the ScanSnap on

With the computer power on, open the ADF paper chute (cover).

⇒ The [Scan] button blinks blue, indicating the ScanSnap is turning on.

The ScanSnap might perform initialization several times during startup.

• Turning the ScanSnap off

Turn off the computer or close the ADF paper chute (cover).

Turning the ScanSnap On/Off

• After putting the Extension away, close the ADF paper chute (cover).

• When stowing away the stacker, make sure that it does not become lose. If the

ADF paper chute (cover) is closed when the stacker is lose, the ScanSnap will not be turned off.

• It may take 2 to 3 minutes until the [Scan] button goes off after the computer is

turned off.

• ScanSnap Sleep state

When the ScanSnap is left open, it enters a "sleep" mode after 15 minutes without use.

⇒ In the sleep state, the ScanSnap internal lamps blink slowly.

Page 27

Paper Sizes of Documents to Be Scanned

Paper sizes of documents to be scanned are as follows:

Without Using the Carrier Sheet

Paper type

Weight

Size

*1 : Long page scanning is available only when the [Scan] button on the ScanSnap is pressed for

• Documents hand-written with a pencil may be smeared during a scan. It is recommended

• Do not scan the following types of documents:

• Scanning the following types of documents without using the Carrier Sheet can result in the

• Carbonless paper may contain chemicals that can damage the pad assy or rollers.

Standard office paper, post cards, business cards

52 to 127 g/m2 (14 to 21 lb)

Width: 50.8 to 216 [mm] (2 to 8.5 [in]) Length: 50.8 to 360 [mm] (2 to 14.17 [in])

Maximum of long page scanning (*1) 216 × 863 [mm] (8.5 × 34 [in])

3 seconds.

that you use the Carrier Sheet. If you scan such documents without using the Carrier Sheet, clean the rollers as often as possible. If not, the rollers of the ScanSnap get dirty and multifeeding may be caused. For details about how to clean rollers, refer to "Cleaning the Inside of the ScanSnap" (page

333).

- Documents with paper clips or staples (remove clips and staples to scan these documents)

- Documents with wet ink (scan documents after the ink dries)

- Documents larger than 216 × 863 mm (width: 8.5 [in] length: 34 [in])

- Materials other than paper such as the fabric, metal foil, transparency, or plastic card

documents being damaged or scanned incorrectly: It is recommended that you use the Carrier Sheet.

- Documents smaller than 50.8 × 50.8 mm (width: 2 [in] Length: 2 [in])

- Documents thinner than 52 g/m

- Documents of nonuniform thickness (e.g. envelopes and paper sheets with other paper

sheets attached)

- Wrinkled or curled documents

- Folded or torn documents

- Tracing paper

- Coated paper

- Photographs (printing paper)

- Perforated or punched documents

- Documents of odd shape (not square or rectangular)

- Documents of different widths

- Carbon paper or thermal paper

- Documents with photographs or sticky notes attached

For best use of your ScanSnap, when scanning carbonless paper, note the following.

- It is recommended to scan with a Carrier Sheet

- Multiple sheets of carbonless paper can be directly scanned. However, to preserve the

efficiency of the scanner, make sure to clean it regularly. According to the type of carbonless paper, the life span of the scanner may become shorter when compared to scanners used to scan only general office paper.

(14 lb)

Page 28

With the Carrier Sheet

Paper Sizes of Documents to Be Scanned

Paper type

Weight

Size

*: Fold in half when scanning.

Standard office paper, post cards, business cards, photograph, clipping

Up to 127 g/m2 (Up to 34 lb)

Up to 63.5 g/m2 (Up to 17 lb) (*)

Carrier Sheet Size (216 × 297 mm) Letter (8.5 × 11 in (216 × 279.4 mm)) 11 × 17 in (279.4 × 431.8 mm) (*) A3 (297 × 420 mm) (*) A4 (210 × 297 mm) A5 (148 × 210 mm) A6 (105 × 148 mm) B4 (JIS) (257 × 364 mm) (*) B5 (JIS) (182 × 257 mm) B6 (JIS) (128 × 182 mm) Post card (100 × 148 mm) Business card (90 × 55 mm, 55 × 90 mm) Custom

Width: 50.8 to 216 mm (2 to 8.5 in) Length: 50.8 to 297 mm (2 to 11.69 in)

• Do not write on, color, stain, or cut the portion striped in black and white on the Carrier Sheet.

Doing so may prevent the document from being correctly scanned with the Carrier Sheet.

• Do not place the Carrier Sheet upside-down on the ScanSnap. Doing so can cause a paper

jam, or damage the Carrier Sheet.

• Do not leave a document on the Carrier Sheet for an extended period of time. The ink on the

document might be transferred onto the Carrier Sheet.

• Do not leave the Carrier Sheet in locations that are exposed to elevated temperatures; for

example, locations exposed to direct sunlight or near a heating apparatus, for an extended period of time. Do not use the Carrier Sheet under high-temperature conditions. If used under such a condition, it may be deformed.

• Do not bend or forcefully pull the Carrier Sheet.

• Do not use a damaged Carrier Sheet. Doing so can damage the ScanSnap or cause a mal-

function.

• To avoid deformation of the Carrier Sheet, do not put anything heavy on it and keep it on a

level surface when not in use.

• Be careful not to cut your fingers when touching the edge of the Carrier Sheet.

• Do not insert more than one small-size material such as pictures and post cards in the Carrier

Sheet per scan. Doing so can cause a paper jam. It is recommended to scan small-size materials one at a time.

• If a paper jam occurs frequently, feed about 50 sheets of Plain Paper Copier (PPC) or recy-

cled paper, and then scan the document by using the Carrier Sheet. You can use either unused or used PPC/recycled paper.

Page 29

Loading Documents

BackBack

Step-like

Scanning direction

Load documents onto the ScanSnap as follows:

1. Check the number of sheets in the document stack.

The maximum number of sheets that can be loaded on the ScanSnap is as follows:

For A4-size paper or smaller: A document stack of 5 mm or less

(50 sheets at 80 g/m

If you try to scan more sheets that can be loaded, the following problems may occur.

• A file may be improperly created due to an excessive file size.

• A paper jam or other irregular feeding may occur.

2. To prevent paper jams, fan the document.

or at 20 lb)

Loading Documents

1. Hold the document with both hands and fan it out as shown in the figure below.

2. Turn the document by 90 degrees, and then fan it in the different orientation again.

3. Straighten the edges of the document, and load it onto the ScanSnap so

that the top edges of the paper form a step-like pattern.

If the document is scanned with its both edges not straightened, the document might be jammed or be damaged.

Page 30

4. Open the ADF paper chute (cover) of the ScanSnap.

ADF paper chute (cover)

Stacker

Extension

Stacker

5. Pull the stacker on the ADF top section towards you.

Loading Documents

6. Pull out the extension of the ADF paper chute (cover), and open the

stacker.

Page 31

Loading Documents

Side guide

7. Load the document onto the ADF paper chute (cover).

Load the document face-down (so that you are looking at the back of the last page) and

top-first onto the ADF paper chute (cover). Do not load the document beyond the refer-

ence marks on the side guide.

• Do not load the documents of more than 50 sheets (80 g/m

• Right-click the ScanSnap Manager taskbar icon

, select [Scan Button Settings]. In the ScanSnap setup dialog box that appears, click the [Detail] button, select the [Scanning] tab, and then click the [Option] button. In the [Read mode option] dialog box, check whether the [Set the document with its face up] check box is selected. If selected, load the documents face-up and bottom-first. In Windows 7, the ScanSnap Manager icon is displayed in the menu that appears when you

click in the taskbar.

or 20 lb).

Page 32

Loading Documents

Paper

8. Adjust the side guides to the document width.

Move the side guides so that there is no gap between the document edge and side

guide on both sides.

Doing so reduces skewing of the document during scanning.

Page 33

Basic Flow of Operations

This section describes the flow of operations for scanning documents. You can scan documents in two different ways. Use either way according to your preference.

• Using the Quick Menu

After the scanning of a document is complete, select an action to be performed from the Quick Menu. Beginners can use the Quick Menu to easily operate the ScanSnap.

For Windows (page 59) For Mac OS (page 199)

• Without using the Quick Menu

Before scanning a document, select the desired profile.

For Windows (page 64) For Mac OS (page 204)

Basic Flow of Operations

You can specify whether to use the Quick Menu to scan documents, by using the [Use Quick Menu] check box, on the ScanSnap setup dialog box/window. Open the ScanSnap setup dialog box/window by the following procedure:

Right-click the [ScanSnap Manager] icon on the taskbar, and select [Scan Button Settings]. In Windows 7, the ScanSnap Manager icon is displayed in the menu that appears when you

click in the taskbar.

Click the ScanSnap Manager icon in the Dock while pressing the [control] key on the keyboard, and select [Settings].

Page 34

Basic Flow of Operations

Without using the Quick Menu

Using the Quick Menu

Press the [Scan] button to scan the document

Select an action to be performed from the Quick Menu

The selected action is performed. If interacting with an application, the application dialog box/window appears.

Scan to E-mail

Scan to Folder/

Scan to Picture Folder (*)

Scan to Print

Select a profile

*: Windows only

Page 35

Installing the Software

This chapter describes the outline of the software supplied with the ScanSnap, the installation procedure of Adobe Acrobat, Scan to Microsoft SharePoint and trial programs, and the installation procedure of ScanSnap Manager for S1500 used on Mac OS and S1500M used on Windows. For details about how to install the software on the ScanSnap Setup DVD-ROM, refer to "Getting Started".

For S1500 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

For S1500M. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Page 36

For S1500

This section describes the case for S1500.

■ Supplied Software

The following describes the overview and functions of each software application. Using these software applications, you can edit, manage, and organize the image data scanned.

• ScanSnap Manager

This software is required to scan documents with the ScanSnap. The scanned image data can be converted to a PDF or JPEG file to be saved.

• ScanSnap Organizer

This software can be used to display image data (PDF and JPEG files) without opening them and to sort the files in the folders created according to the purpose.

For S1500

• CardMinder

This software can be used to efficiently digitalize a large number of business cards. You can recognize characters on a business card, and create a database to facilitate card data management and searches. The data in the database can be printed or used with various applications.

• Rack2-Filer V5.0 Trial Version

This is a document filing software that can provide integrated management of digitalized paper documents (electronic documents) and digital data created with computer. You can use these functions with ease as if you file paper documents in actual binders. For Rack2-Filer supported languages, refer to the Rack2-Filer "Readme".

• ABBYY FineReader for ScanSnap

This software can be used to text-recognize the image data scanned using OCR (Optical Character Recognition) and to covert the data to Word, Excel, or PowerPoint files that can be edited.

• Scan to Microsoft SharePoint

You can save files in SharePoint and Office Live using the ScanSnap with simple steps.

• Adobe Acrobat 9 Standard

This is an industry standard application to create, edit, manage, and utilize electronic documents in PDF format.

Page 37

■ Installing Adobe Acrobat

Follow the procedure to install Adobe Acrobat from the Setup DVD-ROM supplied with the

ScanSnap.

You can use Adobe Acrobat on the following operating systems:

• Windows Vista

• Windows XP (Service Pack 2 or later must be applied)

Additional requirements are as follows:

• Internet Explorer 6.0 or later

• 1024 × 768 or higher resolution

In Adobe Acrobat, you can view the scanned image data with the ScanSnap. You do not have to install Adobe Acrobat if the latest version is already installed on your computer.

Prepare the Adobe Acrobat DVD-ROM.

For S1500

1. Insert the Adobe Acrobat DVD-ROM into the DVD-ROM drive.

⇒ The [AutoPlay] window appears.

2. Select [US English] in the [Select The Language] pop-up menu and click

the [OK] button.

Page 38

For S1500

3. Click the [Install Adobe

⇒ The [Adobe Acrobat 9 Standard - English, Français, Deutsch - Setup] window

appears.

Acrobat® 9] button.

4. Click the [Next] button.

5. Follow the instructions on the screen to install.

• For more details about installing Adobe Acrobat, click [Read Me.html] on the [Adobe

Acrobat 9 Standard] dialog box in Step 3. to read its procedure.

• For details about using Adobe Acrobat, refer to Adobe Acrobat Help.

Page 39

■ Installing Scan to Microsoft SharePoint

Follow the procedure below to install Scan to Microsoft SharePoint.

Refer to "Readme" of Scan to Microsoft SharePoint for more details about system requirements. You can display the "Readme" by clicking the [Readme] button on the [Scan to Microsoft SharePoint] dialog box.

1. Turn on the computer and log on as a user with Administrator privileges.

2. Insert the Setup DVD-ROM into the DVD-ROM drive.

⇒ The [ScanSnap Setup] dialog box appears.

If the [ScanSnap Setup] dialog box does not appear, double-click "ScanSnap.exe" in the DVD-ROM via [Explore] or [My Computer].

For S1500

3. Click the [Scan to Microsoft SharePoint] button.

⇒ The [Scan to Microsoft SharePoint] dialog box appears.

Page 40

4. Click the [Install] button.

For S1500

⇒ Installation starts.

5. Follow the instructions on the screen to complete the installation.

• Refer to "Readme" of Scan to Microsoft SharePoint for more details about the installa-

tion. You can display the "Readme" by clicking the [Readme] button on the [Scan to Microsoft SharePoint] dialog box.

• For information on how to use Scan to Microsoft SharePoint, refer to the Scan to

Microsoft SharePoint User Guide. You can display the Scan to Microsoft SharePoint User Guide by clicking on the [Manual] button on the [Scan to Microsoft SharePoint] dialog box.

6. Click the [Finish] button when the "InstallShield Wizard Complete" notifi-

cation dialog box appears.

7. Remove the Setup DVD-ROM from the DVD-ROM drive.

Page 41

■ Installing ScanSnap Manager on Mac OS

Follow the procedure to install ScanSnap Manager from the Setup DVD-ROM supplied with the ScanSnap. For details about system requirements, refer to "System Requirements" (page

21).

• After installing ScanSnap Manager, connect the ScanSnap to the computer. If you connect

the ScanSnap to your computer before installing ScanSnap Manager, ScanSnap Manager may not running properly.

• Only one ScanSnap can be connected to a computer at a time.

1. Check that the ScanSnap is not connected to your computer.

2. Turn your computer on, and log in with an account that has admin rights.

3. Insert the Setup DVD-ROM into the DVD-ROM drive.

For S1500

⇒ The [ScanSnap] window appears.

4. Double-click the [ScanSnap Manager] icon.

Page 42

5. Click the [Continue] button.

⇒ The [Welcome to the ScanSnap Installer] window appears.

6. Click the [Continue] button.

For S1500

⇒ The [Important Information] window appears.

7. Read the "Important Information", then click the [Continue] button.

⇒ The [Software License Agreement] window appears.

8. Read the "Software License Agreement", then click the [Continue] but-

ton.

Page 43

9. To accept the agreement, click the [Agree] button.

⇒ The [Standard Install on "(volume_name)"] window appears.

10.Click the [Install] button.

For S1500

⇒

The installation is started.

The [Startup item registration] window appears.

11.Click the [OK] button.

⇒ When the installation is complete, the [Installation completed successfully] window

appears.

Page 44

12.Click the [Close] button.

For S1500

13.Remove the Setup DVD-ROM from the DVD-ROM drive.

Page 45

■ Installing Trial Version Software

The following describes how to install trial version software.

For details about the required operating environment, refer to the trial version software "Readme". The "Readme" can be displayed by clicking the [Readme] button on the trial version program setup dialog box.

1. Turn your computer on, and log on as a user with "Administrators" privi-

leges.

2. Insert the Setup DVD-ROM into the DVD-ROM drive.

The [ScanSnap Setup] dialog box appears.

⇒

If the [ScanSnap Setup] dialog box does not appear, double-click "ScanSnap.exe" in the DVD-ROM, using "Explorer" or "My Computer".

For S1500

3. Click the [Trial Programs] button.

⇒ The [Trials] dialog box appears.

4. Click the button of the trial version software that you want to install.

⇒ The trial version program setup dialog box appears.

Page 46

For S1500

5. Click the [Install Products] button.

⇒ The installation starts.

6. Follow the instructions on the screen to complete the installation.

• For more details about installation, refer to the trial version software "Readme".

The "Readme" can be displayed by clicking the [Readme] button on the trial version program setup dialog box.

• For details about how to use the trial version software, refer to the software manual.

The software manual can be displayed by clicking the [Manual] button on the trial version program setup dialog box.

7. When the "InstallShield Wizard Complete" notification dialog box

appears, click the [Finish] button.

8. Remove the Setup DVD-ROM from the DVD-ROM drive.

Page 47

For S1500M

This section describes the case for S1500M.

■ Supplied Software

The following describes the overview and functions of each software application. Using these software applications, you can edit, manage, and organize the image data.

• ScanSnap Manager

This software is required to scan documents with the ScanSnap. The scanned image data can be converted to a PDF or JPEG file to be saved.

• Cardiris

This software can be used to efficiently digitalize a large number of business cards by performing text recognition on them.

For S1500M

• ABBYY FineReader for ScanSnap

This software can be used to text-recognize the image data scanned with the ScanSnap using OCR (Optical Character Recognition) and to covert the data to Word or Excel files that can be edited.

• Adobe Acrobat 8 Professional

This is an industry standard application to create, edit, manage, and utilize electronic documents in PDF format.

Page 48

■ Installing Adobe Acrobat

Follow the procedure to install Adobe Acrobat from the Setup DVD-ROM supplied with the ScanSnap.

You can use Adobe Acrobat on the following operating systems:

• Mac OS X v10.5

• Mac OS X v10.4.3 or later

Additional requirements are as follows:

• 1024 × 768 or higher resolution

In Adobe Acrobat, you can view the scanned image data with the ScanSnap. You do not have to install Adobe Acrobat if the latest version is already installed on your computer.

Prepare the Adobe Acrobat DVD-ROM.

1. Insert the Adobe Acrobat DVD-ROM into the DVD-ROM drive.

For S1500M

⇒ The DVD-ROM is detected automatically, the [Adobe Acrobat 8 Professional] win-

dow is displayed.

• To remove the DVD-ROM, press the [ ] button or [F12] key on the keyboard.

• If the [Adobe Acrobat 8 Professional] window is not displayed, double-click the [Adobe

Acrobat 8 Professional] icon in the desktop.

2. Drag and drop the [Adobe Acrobat 8 Professional] icon to the [Applica-

tions] icon.

⇒ [Adobe Acrobat 8 Professional] is copied to the [Applications] folder.

Page 49

For S1500M

3. When the copying is complete, follow the procedure to install Adobe

Acrobat.

1. Double-click the [Applications] icon.

2. Double-click [Adobe Acrobat 8 Professional] in the [Applications] folder.

3. Double-click the [Adobe Acrobat Professional] icon and follow the instructions on the screen to install.

• For more details about installing Adobe Acrobat, click [Read Me] on the [Adobe Acrobat

8 Professional] window in Step 2. to read its procedure.

• For details about using Adobe Acrobat, refer to Adobe Acrobat Help.

4. When the installation is complete, remove the Adobe Acrobat DVD-ROM

from the DVD-ROM drive.

Page 50

■ Installing ScanSnap Manager on Windows

Follow the procedure to install ScanSnap Manager from the Setup DVD-ROM supplied with the ScanSnap. For details about system requirements, refer to "System Requirements" (page

21).

• After installing ScanSnap Manager, connect the ScanSnap to the computer. If you connect

the ScanSnap to your computer before installing ScanSnap Manager, ScanSnap Manager may not running properly.

• Only one ScanSnap can be connected to a computer at a time.

1. Check that the ScanSnap is not connected to your computer.

2. Turn your computer on, and log on as a user with "Administrators" privi-

leges.

For S1500M

3. Insert the Setup DVD-ROM into the DVD-ROM drive.

⇒ The [ScanSnap Setup] dialog box appears.

If the [ScanSnap Setup] dialog box is not displayed, find "ScanSnap.exe" in the DVD-ROM drive by using "Explore" or "My Computer", and then double-click "ScanSnap.exe".

4. Click the [Install Products] button.

⇒ The [Welcome to the InstallShield Wizard for ScanSnap] dialog box appears.

5. Click the [Next] button.

⇒ The [ScanSnap Setup] dialog box appears.

Page 51

For S1500M

6. Check the contents of the message regarding anti-virus software, and

click the [OK] button.

⇒ The [Select Features] dialog box appears.

7. Click the [Next] button.

The [Choose Destination Location] dialog box appears.

⇒

8. Check the destination folder and click the [Next] button.

⇒ The [ScanSnap License Agreement] dialog box appears.

9. Read the full text of the [ScanSnap License Agreement]. If you agree to

the terms of this license, select [I accept the terms of the license agree-

ment] and click the [Next] button.

⇒ The [Start Copying Files] dialog box appears.

10.Check the settings contents, and click the [Next] button.

⇒ The installation is started.

When the installation is complete, the [InstallShield Wizard Complete] dialog box appears.

Page 52

11.Click the [Finish] button.

⇒ The [ScanSnap Setup] dialog box appears.

For S1500M

12.Remove the Setup DVD-ROM from the DVD-ROM drive.

Page 53

Using the ScanSnap (for Windows Users)

This chapter describes how to perform a scan with the ScanSnap, change or save scanning settings, and other various functions of the ScanSnap.

ScanSnap Manager Icon and Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

How to Perform a Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Setting the ScanSnap . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

About Actions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Using the ScanSnap in Various Ways. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154

Page 54

ScanSnap Manager Icon and Operations (for Windows Users)

ScanSnap Manager Icon and Operations

All operations on the ScanSnap are managed in ScanSnap Manager.

Ordinarily, the [ScanSnap Manager] icon is added to the taskbar at the lower right on the

Windows desktop. The icon appears automatically on the taskbar when Windows starts. The icon also indicates whether ScanSnap Manager is successfully communicating with the ScanSnap or not. The appearance of the icon changes according to the status of communication, as shown below.

Communication Status Icon on the Taskbar

Communication is active

Communication is not active

Clicking this icon shows menus which you can use to start scanning, change scanning set-

tings, and check the status of consumables.

In Windows 7, the ScanSnap Manager icon is displayed in the menu that appears when you

click in the taskbar. To have the ScanSnap Manager icon always displayed in the taskbar, drag the icon and drop it

onto the taskbar.

Page 55

ScanSnap Manager Icon and Operations (for Windows Users)

Right-click

■ Right-Click Menu

This menu appears when you right-click the [ScanSnap Manager] icon .

Item Function

Duplex scan Both the front and back of the document are scanned at the same

time. Scanning is performed according to the settings configured in [Scan Button Settings].

Simplex scan Only one side of the document is scanned at one time. Scanning is

performed according to the settings configured in [Scan Button Settings].

Scan Button Settings The ScanSnap setup dialog box appears.

Scanning settings are configured in this dialog box.

⇒ "Changing Scanning Settings" (page 68)

Profile Management The [ScanSnap Manager - Profile Management] dialog box

appears.

⇒ "Saving Scanning Settings" (page 71)

Show scanning results A message appears after scanning to inform you of the scanning

results, whether blank pages were removed, and whether the orientation was changed.

Check consumable supplies The [ScanSnap Manager - Check consumable status] dialog box

appears. Reset consumable counters to 0 after you replace consumables.

⇒ "Consumables" (page 337)

Help You can view the Help topics, the version information of ScanSnap

Manager, and the [Online Update] (page 355) and [Preferences] dialog boxes.

Exit You can exit ScanSnap Manager.

⇒ "Finishing ScanSnap Operation" (page 67)

Page 56

ScanSnap Manager Icon and Operations (for Windows Users)

Left-click

■ Left-Click Menu

This menu appears when you left-click the [ScanSnap Manager] icon .

Selectable profiles are listed on the Left-Click Menu.

By selecting a profile on the Left-Click Menu, you can switch to the previously saved scanning settings. When you are not using the Quick Menu, you can select a profile from the Left-Click Menu. For details about how to save and manage profiles, refer to "Saving Scanning Settings" (page

71).

To show the Left-Click Menu, clear the [Use Quick Menu] check box on the ScanSnap setup dialog box. The Left-Click Menu does not appear when this check box is selected.

Page 57

How to Perform a Scan (for Windows Users)

How to Perform a Scan

This section describes how to perform a scan with the ScanSnap.

■ Preparation

1. Make sure that the power cable is connected to the ScanSnap properly.

2. Make sure that the ScanSnap is connected to your computer properly.

You can turn the computer on before connecting the ScanSnap. When the ScanSnap is already connected to your computer, you do not have to disconnect and reconnect.

3. Turn your computer on.

⇒ The [ScanSnap Manager] icon appears on the taskbar when Windows starts up.

In Windows 7, the ScanSnap Manager icon is displayed in the menu that appears when

you click in the taskbar. For information on how to display the ScanSnap Manager icon in the taskbar, refer

to"ScanSnap Manager Icon and Operations" (page 54).

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How to Perform a Scan (for Windows Users)

ADF paper chute (cover)

4. Open the ADF paper chute (cover) of the ScanSnap.

⇒ The ScanSnap is turned on and the [ScanSnap Manager] icon changes from to

There may be a slight delay before the [ScanSnap Manager] icon changes to depending on the computer load, performance, and operating environment, such as when there are many programs running on the computer.

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■ Using the Quick Menu

The scanning method described below is for the case when you use the Quick Menu.

1. Check for the [ScanSnap Manager] icon on the taskbar as shown

below.

• When the [ScanSnap Manager] icon is not displayed, select the [Start] menu → [All

Programs] → [ScanSnap Manager] → [ScanSnap Manager] to start up ScanSnap Manager. Generally, ScanSnap Manager is registered under [Startup] when installed, so that its icon is displayed on the taskbar when Windows starts. When it is not registered under [Startup], select the [Start] menu → [All Programs] → [ScanSnap Manager] → [Startup Register] to register ScanSnap Manager.

• In Windows 7, the ScanSnap Manager icon is displayed in the menu that appears when

you click in the taskbar. For information on how to display the ScanSnap Manager icon in the taskbar, refer to

"ScanSnap Manager Icon and Operations" (page 54)

How to Perform a Scan (for Windows Users)

2. From the Right-Click Menu, select [Scan Button Settings].

⇒ The ScanSnap setup dialog box appears.

3. Select the [Use Quick Menu] check box.

For details about scanning documents without using the Quick Menu, refer to "Without

Using the Quick Menu" (page 64).

Page 60

4. Click one of the profile buttons.

Profile Buttons Description

[Recommended] button The settings are [Auto] for image quality and default for other

settings. It is recommended to select this button when you want a highquality scan of standard documents, and a higher quality scan of business cards, requiring a high level of text recognition.

[Small File] button The settings are [Normal] (color/gray: 150 dpi, black and

white: 300 dpi) for image quality and default for other settings. It is recommended to select this button when you wish to reduce the scanned file size.

How to Perform a Scan (for Windows Users)

[High Quality] button The settings are [Best] (color/gray: 300 dpi, black and white:

600 dpi) for image quality and default for other settings. It is recommended to select this button when you want a highquality scan.

[Customize] button The default settings are same as the [Recommended] set-

tings. Settings can be changed at your choice.

• By default, the [Recommended] button is selected.

• You cannot change the settings for the [Recommended], [Small File], and [High Quality]

buttons. When you change the scanning settings, the button automatically switches to the [Customize] button. For details about how to change the scanning settings, file names, or save destinations, refer to "Changing Scanning Settings" (page 68).

5. Click the [OK] button to close the ScanSnap setup dialog box.

6. Load the document into the ScanSnap.

For details about how to load a document into the ScanSnap, refer to "Loading Docu-

ments" (page 29).

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How to Perform a Scan (for Windows Users)

7. Press the [Scan] button on the ScanSnap.

⇒ Scanning is started.

• By default, the [Scan] button settings are set to [Duplex Scan (Double-sided)].

With ScanSnap Manager, you can switch the [Scan] button settings to [Simplex Scan (Single-sided)] mode. For details, refer to "Changing Scanning Settings" (page 68).

• You can start scanning from the Right-Click Menu.

For details, refer to "Right-Click Menu" (page 55).

• Do not connect or disconnect the ScanSnap and other USB devices during the scan-

ning operation.

• Do not close the ADF paper chute (cover) during the scanning operation.

• Do not switch users during the scanning operation. Doing so cancels scanning.

⇒ The [Scan] button on the ScanSnap blinks blue during the scanning operation.

The following dialog box appears to indicate the scanning status.

⇒ When the scanning is complete, the Quick Menu appears.

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How to Perform a Scan (for Windows Users)

8. From the Quick Menu, click an icon for the item to be performed.

The corresponding action of the selected item is performed.

⇒

Item Description

Scan to ScanSnap Organizer (*1)

Scan to CardMinder (*2) Scanned card image data are text-recognized and managed in

Scan to Folder PDF or JPEG files are created from the scanned image data

Scan to E-mail PDF or JPEG files are created from the scanned image data,

Scan to Print Scanned image data are printed with the printer.

PDF or JPEG files are created from the scanned image data, and ScanSnap Organizer is started to display the scanned images. Those files are saved in a folder (on your computer) specified in ScanSnap Organizer. For details about how to operate ScanSnap Organizer, refer to the ScanSnap Organizer User's Guide.

the card database. For details about how to operate after this button is selected,

refer to "Scanning Business Cards" (page 132).

and saved in a specified folder (shared folder). For details about how to operate after this button is selected, refer to "Saving Data in the Specified Folder" (page 93).

and an e-mail program is started with the PDF or JPEG files attached to an e-mail message. For details about how to operate after this button is selected, refer to "Sending Files by E-Mail" (page 101).

For details about how to operate after this button is selected, refer to "Using the ScanSnap as a Copy Machine" (page 111).

Scan to Word (*3) Scanned image data are text-recognized and converted into

Word files. For details about how to operate after this button is selected, refer to "Converting into Word/Excel/PowerPoint Documents"

(page 125).

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How to Perform a Scan (for Windows Users)

Item Description

Scan to Excel (*3) Scanned image data are text-recognized and converted into

Excel files. For details about how to operate after this button is selected, refer to "Converting into Word/Excel/PowerPoint Documents"

(page 125).

Scan to PowerPoint(R) (*3)

Scan to SharePoint (*4) Scanned image data are saved in SharePoint or Office Live.

Scan to Rack2-Filer (*5) PDF files are created from the scanned image data and saved

Scan to Picture Folder Scanned image data are saved in the pictures folder.

*1 : The icon for this item is displayed only when ScanSnap Organizer is installed. *2 : The icon for this item is displayed only when CardMinder is installed. *3 : The icon for this item is displayed only when ABBYY FineReader for ScanSnap is installed. *4 : The icon for this item is displayed only when Scan to Microsoft SharePoint is installed. *5 : The icon for this item is displayed only when Rack2-Filer trial version (supplied with the Scan-

Snap) or Rack2-Filer (v5.0 recommended) (bundled or sold separately) is installed.

Scanned image data are text-recognized and converted into PowerPoint files. For details about how to operate after this button is selected, refer to "Converting into Word/Excel/PowerPoint Documents"

(page 125).

For details about how to operate after this button is selected, refer to "Saving Data in SharePoint" (page 138).

in a binder in Rack2-Filer. For details about how to operate after this button is selected, refer to "Saving to Rack2-Filer" (page 148).

For details about how to operate after this button is selected, refer to "Saving Files to Picture Folder" (page 118).

• Before scanning documents of printed or handwritten text, on the ScanSnap setup dialog

box, select the [Scanning] tab → the [Option] button → the [Setting for text only document] check box. For details on how to change scanning settings, refer to "Changing Scanning Set-

tings" (page 68).

• The scaling factor of the scanned image data may vary slightly from the document size.

• When either ScanSnap Organizer, CardMinder, Rack2-Filer trial version supplied with the

ScanSnap, or Rack2-Filer (V5.0 recommended) (bundled or sold separately) is started and becomes active, the ScanSnap automatically interacts with the active application, and the settings for the application are used for scanning. Automatic linkage is disabled when the application is not active or exited. For details about automatic linkage, refer to "Automatic Linkage with Applications" (page 85).

• When the Quick Menu is displayed, scanning cannot be performed with the ScanSnap.

Before scanning another document, you have to select the action from the Quick Menu and complete it, complete an interaction with an application, or close the Quick Menu.

• Do not move, delete, or rename the scanned image data in other applications while the Quick

Menu is displayed.

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How to Perform a Scan (for Windows Users)

■ Without Using the Quick Menu

The scanning method described below is for the case when you are not using the Quick Menu.

1. Check for the [ScanSnap Manager] icon on the taskbar as shown

below.

• When the [ScanSnap Manager] icon is not displayed, select the [Start] menu → [All

• In Windows 7, the ScanSnap Manager icon is displayed in the menu that appears when

you click in the taskbar. For information on how to display the ScanSnap Manager icon in the taskbar, refer to

"ScanSnap Manager Icon and Operations" (page 54)

2. From the Right-Click Menu, select [Scan Button Settings].

⇒ The ScanSnap setup dialog box appears.

3. Clear the [Use Quick Menu] check box.

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How to Perform a Scan (for Windows Users)

When the [Use Quick Menu] check box is selected, an action to be executed after scanning and an interacting application cannot be specified. Refer to "Using the Quick Menu" (page 59) to select an action from the Quick Menu after documents are scanned.

4. Select a profile to be executed after scanning.

Select a profile using either of the following:

• [Profile] drop-down list in the ScanSnap setup dialog box

• Left-Click menu

5. Load the document into the ScanSnap.

For details about how to load the document into the ScanSnap, refer to "Loading Docu-

ments" (page 29).

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How to Perform a Scan (for Windows Users)

6. Press the [Scan] button on the ScanSnap.

⇒ Scanning is started.

• By default, the [Scan] button settings are set to [Duplex Scan (Double-sided)].

With ScanSnap Manager, you can switch the [Scan] button settings to [Simplex Scan (Single-sided)] mode. For details, refer to "Changing Scanning Settings" (page 68).

• You can start scanning from the Right-Click Menu.

For details, refer to "Right-Click Menu" (page 55).

• Do not connect or disconnect the ScanSnap and other USB devices during the scan-

ning operation.

• Do not close the ADF paper chute (cover) during the scanning operation.

• Do not switch users during the scanning operation. Doing so cancels scanning.

⇒ The [Scan] button on the ScanSnap blinks blue during the scanning operation.

The following dialog box appears to indicate the scanning status.

⇒ When scanning is complete, a selected action or interaction with another application

starts.

• By default, documents are scanned on the following settings: [Image quality: Auto],

[Color mode: Auto Color Detection], [Scanning side: Duplex Scan]. For details about how to change the settings of scanning, refer to "Changing Scanning

Settings" (page 68).

• Before scanning documents of printed or handwritten text, on the ScanSnap setup dia-

log box, select the [Scanning] tab → the [Option] button → the [Setting for text only document] check box.

• Application that starts after scanning varies depending on which option is selected on

the [Application] tab in the ScanSnap setup dialog box. For more information, refer to the ScanSnap Manager Help.

• The scaling factor of the scanned image data may vary slightly from the document size.

• When either ScanSnap Organizer, CardMinder, or Rack2-Filer (bundled or sold sepa-

rately) is started and becomes active, the ScanSnap automatically interacts with the active application, and the settings for the application are used for scanning. Automatic linkage is disabled when the application is not active or exited. For details about automatic linkage, refer to "Automatic Linkage with Applications"

(page 85).

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How to Perform a Scan (for Windows Users)

■ Finishing ScanSnap Operation

Exiting ScanSnap Manager

Select [Exit] from the Right-Click Menu.

In most cases, ScanSnap Manager does not need to be exited.

You can no longer use the ScanSnap after exiting ScanSnap Manager. Select the [Start] menu → [All Programs] → [ScanSnap Manager] → [ScanSnap Manager] to start up ScanSnap Manager.

Disconnecting the ScanSnap

1. Close the ADF paper chute (cover) to turn off the ScanSnap.

⇒ The [ScanSnap Manager] icon on the taskbar changes from to .

2. Disconnect the USB cable from your computer.

3. Disconnect the power cable from the AC outlet.

The ScanSnap is turned on/off in conjunction with the computer or opening/closing of the ADF paper chute (cover). Ordinarily, you can forget about turning on/off the ScanSnap being connected to the computer.

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Setting the ScanSnap (for Windows Users)

Setting the ScanSnap

This section describes how to change and save scanning settings, automatically interact with applications, and about dialog boxes displayed during scanning.

■ Changing Scanning Settings

To change scanning settings for the ScanSnap, use the Right-Click Menu. The following describes how to change the settings.

1. Open the ScanSnap setup dialog box.

Select [Scan Button Settings] from the Right-Click Menu.

⇒ The ScanSnap setup dialog box appears.

You can also display the ScanSnap setup dialog box by double-clicking the [ScanSnap

Manager] icon or simultaneously pressing the [Ctrl], [Shift] and [Space] keys on the keyboard.

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Setting the ScanSnap (for Windows Users)

Outline view

Detail view

2. Click the [Detail] button to switch to the detail view mode.

The display status of the ScanSnap setup dialog box when previously opened is saved. For example, if it was closed in detail view mode, the dialog box is displayed in detail mode the next time you open it.

3. Change scanning settings on each tab on the ScanSnap setup dialog

box.

The following items can be changed on each tab:

For details, refer to ScanSnap Manager Help.

• [Application] tab

− Application to be used with the ScanSnap

• [Save] tab

− Folder in which scanned image data are saved

− File name used for saving scanned image data

• [Scanning] tab

− Scan mode

(Which image quality to scan with, color, gray or black-and-white, simplex or duplex, enable or disable [Setting for text only document], [Allow automatic blank page removal], [Correct skewed character strings automatically], [Allow automatic image rotation], [Set the document with its face up], and [Continue scanning after current scan is finished].)

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Setting the ScanSnap (for Windows Users)

• [File option] tab

− File format of a scanned image data (*.pdf, *.jpg).

− Whether to text recognize a marked character string on the scanned image data

and set the character string as a keyword for the PDF file. (Whether to text recognize only the first marked section or all marked sections to be added as keywords, and in which language to text recognize.)

− Whether to text recognize character strings in the scanned image data to convert

the PDF file to a searchable PDF file. (Whether to convert all pages or the first page only, and in which language to text recognize.)

− Whether to include all scanned image data in a single PDF file, or create PDF

files, each of which includes a preset number of pages.

− Whether to password-protect the created PDF files.

• [Paper] tab

− Paper size of the document to be scanned.

([Paper size] and [Carrier Sheet Settings])

− Whether to detect multifeed.

• [Compression] tab

− File size of scanned image data (compression rate).

Settings for scanning vary depending on the scanning method. For details about items that can be set, refer to "Setting Items With/Without Quick Menu"

(page 365).

4. Click the [OK] or [Apply] button.

⇒ Scanning settings are changed.

If the [Scan] button on the ScanSnap is pressed while the ScanSnap setup dialog box is displayed, the dialog box is closed and scanning is started. In this case the contents being set are saved, and used for scanning. However, if the [Scan] button on the ScanSnap is pressed while dialog boxes other than the ScanSnap setup dialog box are displayed, scanning will not start.

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■ Saving Scanning Settings

Left-Click Menu

You can define up to 20 sets of preferences called profiles for scanning in the Left-Click Menu.

Only by clicking the [ScanSnap Manager] icon , you can easily retrieve and use the saved

profiles.

Setting the ScanSnap (for Windows Users)

Once the frequently used scanning settings are saved as profiles, you do not have to open the ScanSnap setup dialog box to change settings every time you scan documents. You can switch to an appropriate profile with simple point and click operations.

The descriptions below apply to scanning operations when the Quick Menu is not used. Only a single profile can be saved for the case when the Quick Menu is used for scanning. For details about how to change profiles, refer to "Changing Scanning Settings" (page 68).

The following explains the operations.

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Setting the ScanSnap (for Windows Users)

Saving Profiles

1. From the Right-Click Menu, select [Scan Button Settings].

⇒ The ScanSnap setup dialog box appears.

2. Clear the [Use Quick Menu] check box.

This function is not available when the [Use Quick Menu] check box is selected.

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Setting the ScanSnap (for Windows Users)

3. Change scanning settings on each tab on the ScanSnap setup dialog

box.

For details about each tab, refer to ScanSnap Manager Help.

4. Select [Add Profile] from the [Profile] drop-down list.

⇒ The [Add new profile] dialog box appears.

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Setting the ScanSnap (for Windows Users)

5. Type in a profile name, and then click the [OK] button.

⇒ The new profile name appears in the [Profile] drop-down list.

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Setting the ScanSnap (for Windows Users)

6. Click the [OK] button to close the ScanSnap setup dialog box.

⇒ Now, you have finished saving a new profile.

• You can save up to 20 profiles, including the [Standard] profile.

• You can change the displayed sequence of profiles except for the [Standard] profile.

1. Select [Profile Management] from the [Profile] drop-down list in the ScanSnap setup dialog box or from the Right-Click Menu.

⇒ The [ScanSnap Manager - Profile Management] dialog box appears.

2. Select a profile from the list to arrange profiles in a different sequence.

3. Click the [Up] or [Down] button to move the profile up or down.

4. Click the [Close] button.

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Setting the ScanSnap (for Windows Users)

Changing Settings for Saved Profiles

1. From the Right-Click Menu, select [Scan Button Settings].

⇒ The ScanSnap setup dialog box appears.

2. Clear the [Use Quick Menu] check box.

This function is not available when the [Use Quick Menu] check box is selected.

3. Select the profile you want to change from the [Profile] drop-down list.

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Setting the ScanSnap (for Windows Users)

4. Change scanning settings on each tab on the ScanSnap setup dialog

box.

For details about each tab, refer to ScanSnap Manager Help.

5. When you finish changing the settings for the selected profile, click the

[OK] button.

⇒ A confirmation message appears to ask whether you want to overwrite the profile

with the new settings.

If you select another profile from the [Profile] drop-down list before clicking the [OK] button, the following message appears.

When the [Yes] button is clicked, the new settings made to the profile take effect, and the profile is switched to another one. When the [No] button is clicked, the modified settings are canceled, and the profile is switched to another one.

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Setting the ScanSnap (for Windows Users)

6. To overwrite the profile, select the [Yes] button. When the [No] button is

clicked, changes are saved to the [Standard] profile.

When you have selected the [Standard] profile in Step 3., the confirmation message does not appear.

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Setting the ScanSnap (for Windows Users)

Renaming Profiles

1. From the Right-Click Menu, select [Scan Button Settings].

⇒ The ScanSnap setup dialog box appears.

2. Clear the [Use Quick Menu] check box.

This function is not available when the [Use Quick Menu] check box is selected.

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Setting the ScanSnap (for Windows Users)

3. Select [Profile Management] from the [Profile] drop-down list.

You can also select [Profile Management] from the Right-Click Menu to open the [ScanSnap Manager Profile Management] dialog box.

⇒ The [ScanSnap Manager - Profile Management] dialog box appears.

4. Select the profile you want to rename, and then click the [Rename] but-

ton.

⇒ The [Rename] dialog box appears.

Page 81

Setting the ScanSnap (for Windows Users)

5. Type in a new name, and then click the [OK] button.

⇒ The selected profile is renamed.

6. Click the [Close] button to close the [ScanSnap Manager - Profile Man-

agement] dialog box.

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Setting the ScanSnap (for Windows Users)

Deleting Profiles

1. From the Right-Click Menu, select [Scan Button Settings].

⇒ The ScanSnap setup dialog box appears.

2. Clear the [Use Quick Menu] check box.

This function is not available when the [Use Quick Menu] check box is selected.

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Setting the ScanSnap (for Windows Users)

3. Select [Profile Management] from the [Profile] drop-down list.

You can also select [Profile Management] from the Right-Click Menu to open the [ScanSnap Manager Profile Management] dialog box.

⇒ The [ScanSnap Manager - Profile Management] dialog box appears.

Page 84

Setting the ScanSnap (for Windows Users)

4. Select the profile you want to delete from the list, and then click the

[Delete] button.

The [Standard] profile cannot be deleted.

⇒ The [Delete Profile] dialog box appears.

5. Click the [Yes] button.

⇒ The selected profile is deleted.

6. Click the [Close] button to close the [ScanSnap Manager - Profile Man-

agement] dialog box.

Page 85

Setting the ScanSnap (for Windows Users)

Active

Not active

■ Automatic Linkage with Applications

ScanSnap Organizer, CardMinder, Rack2-Filer trial version (bundled with the ScanSnap), and Rack2-Filer (V5.0 or later recommended) (bundled model or sold separately) automatically link with the ScanSnap upon startup.

Automatic Linkage Mode

There are two modes for automatic linkage.

• Link when one of the above applications is active (recommended)

When ScanSnap Organizer, CardMinder or Rack2-Filer becomes active (with the appli-

cation’s dialog box brought to front and selected in taskbar), performing a scan by

pressing the [Scan] button automatically starts the linkage between ScanSnap Manager

and the active application in which the scan result is displayed.

Even when the ScanSnap is in Quick Menu mode, ScanSnap Manager automatically

links with the active application in which the scan result is displayed without the Quick

Menu appearing after scanning.

The interaction between the application and ScanSnap Manager ends once the applica-

tion is no longer active.

The example above shows ScanSnap Manager automatically linking with CardMinder

when CardMinder dialog box is in front (active).

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Setting the ScanSnap (for Windows Users)

When ScanSnap Organizer is automatically interacting with ScanSnap

Manager

• Always link when one of the above applications is running

When ScanSnap Organizer, CardMinder, or Rack2-Filer is started, the application spec-

ified for [Application] in the ScanSnap dialog box automatically switches to the running

application. In this case, when you perform a scan by pressing the [Scan] button,

ScanSnap Manager automatically links with the active application in which the scan

result is displayed.

Even when the ScanSnap is in Quick Menu mode, ScanSnap Manager automatically

links with the active application in which the scan result is displayed without the Quick

Menu appearing after scanning.

The interaction continues until you exit the application.

When more than one application is running at the same time, priority will be given in the

following order: CardMinder, ScanSnap Organizer, and Rack2-Filer.

When the Quick Menu is disabled, the name of the interacting application on the

Left-Click Menu is followed by "is interacting".

Page 87

Setting the ScanSnap (for Windows Users)

Changing Automatic Linkage Mode

Follow the procedure below to change automatic linkage mode options.

1. Select [Help] → [Preferences] from the Right-Click Menu.

⇒ The [ScanSnap Manager - Preferences] dialog box appears.

2. In the [Automatic Linkage] tab, select the automatic linkage mode and

click the [OK] button.

• Link when one of the above applications is active (recommended)

When ScanSnap Organizer, CardMinder, or Rack2-Filer becomes active, with the appli-

cation’s dialog box brought to front and selected in taskbar, the active application auto-

matically starts interacting with ScanSnap Manager.

• Always link when one of the above applications is running

When ScanSnap Organizer, CardMinder, or Rack2-Filer is running, the application

specified for [Application] in the ScanSnap dialog box automatically switches to the run-

ning application.

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Setting the ScanSnap (for Windows Users)

■ Showing the Scan Progress Status

When scanning starts, the [ScanSnap Manager - Image scanning and file saving] dialog box appears on the computer screen. This dialog box shows the current processing status, the number of pages of the file that have been saved, and overview of the current settings for scanning. You can also stop scanning with the ScanSnap by clicking the [Stop] button.

After the image data of the document scanned last is saved, the [ScanSnap Manager - Image scanning and file saving] dialog box automatically closes.

Hiding the Scan Progress Status

You can hide the [ScanSnap Manager - Image scanning and file saving] dialog box. Perform this setting as follows.

1. From the Right-Click Menu, select [Help] → [Preferences].

⇒ The [ScanSnap Manager - Preferences] dialog box appears.

Page 89

Setting the ScanSnap (for Windows Users)

2. In the [Status Display] tab, clear the [Show the scan progress status

(recommended)] check box and click the [OK] button.

⇒ The [ScanSnap Manager - Image scanning and file saving] dialog box is hidden from

the next scanning.

When the scanning progress status dialog box is hidden, the ScanSnap Manager icon alter-

nates between and .

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Setting the ScanSnap (for Windows Users)

■ About the ScanSnap's Communication Status

If you turn the ScanSnap ON/OFF when ScanSnap Manager is running, the pop-up balloon appearing from the taskbar icon notifies you of the communication status of the ScanSnap.

• When the ScanSnap is on

• When the ScanSnap is turned off

You can disable notifications of the ScanSnap‘s communication status by clicking the pop-up balloon. For more information on how to disable the notifications, refer to Step 2. of "Receiving or hiding the ScanSnap's communication status notifications" (page 90). In Windows 2000, you cannot disable this notification by clicking the pop-up balloon.

Receiving or hiding the ScanSnap's communication status notifications

You can specify whether or not to receive notifications of the ScanSnap’s communication status with a pop-up balloon. Configure the setting following the procedure below.

1. From the Right-Click Menu, select [Help] → [Preferences].

⇒ The [ScanSnap Manager - Preferences] dialog box appears.

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Setting the ScanSnap (for Windows Users)

2. In the [Status Display] tab, either select or clear the [Notify of the

communication status] check box and click the [OK] button.

⇒ When you select the [Notify of the communication status] check box, you will be noti-

fied of the communication status in conjunction with the ScanSnap being turned ON/ OFF.

⇒ When you clear the [Notify of the communication status] check box, you will not be

notified of the communication status.

Page 92

About Actions

The ScanSnap has frequently-used functions at the ready as Actions to help you make efficient use of your time at your office. Actions are helpful when:

• you want to share the scanned document files with other members.

⇒ You can save document files directly in a shared folder on a network upon scanning.

In addition, all members are informed of the destination folder path by an e-mail message automatically created with the path stated.

• you want to send document files used in a meeting about to start to all

persons concerned.

⇒ Simply press the [Scan] button, and you can quickly send an e-mail message with

document files attached.

About Actions (for Windows Users)

• you want to use a printer, rather than a copy machine, to make copies of

documents.

⇒ Simply press the [Scan] button, and you can print documents with a printer.

• you want to convert catalogs and pamphlets into digital data and save

them.

⇒ Simply press the [Scan] button to save the catalogs and pamphlets converted into

digital data directly in pictures folder.

• you want to use text in your paper documents but do not want to type it

manually.

Simply press the [Scan] button, and you can get the scanned image data text recog-

⇒

nized and converted into a Word, Excel, or PowerPoint document.

• you want to file and organize a large number of business cards.

⇒ Simply press the [Scan] button, and you can manage business card information with

CardMinder.

• you want to share the scanned document files through linkage with

SharePoint.

⇒ Simply press the [Scan] button, and you can save the scanned image data in Share-

Point and Office Live.

• you want to turn your paper documents into digital data to conveniently

manage and organize the documents.

⇒ Simply press the [Scan] button, and you can save the scanned data directly to

Rack2-Filer to manage and organize the data.

The following are explanations on how to use Actions.

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About Actions (for Windows Users)

■ Saving Data in the Specified Folder

This section describes how to save the scanned image data in a shared folder. By using this action, you can save the scanned image data in a networked folder to share information among group members. In addition, all members are informed of the destination folder path by an e-mail message automatically created with the path stated.

Page 94

About Actions (for Windows Users)

For an e-mail program, an application set in Internet Explorer is used. Even if you use an e-mail program selected in Internet Explorer, the e-mail program may not interact with the ScanSnap properly. In this case, contact the manufacturer of that e-mail program.

Windows 7/

1. In Internet Explorer, select the [Tools] menu → [Internet Options] → the [Programs] tab →

Windows Vista

the [Set programs] button → [Set your default programs].

⇒ The [Set default programs] dialog box appears.

2. From [Programs], select an e-mail program you want to use.

3. Select [Set this program as default] and click the [OK] button.

Windows XP/Windows 2000

An e-mail program selected in the Internet Explorer [Tools] menu → [Internet Options] → [Programs] tab → [E-mail] drop-down list is used. If no e-mail program is selected, select an e-mail program you want to use in the [E-mail] drop-down list. E-mail programs that cannot be selected here cannot be used.

E-mail programs that have been verified

- Windows Live Mail (Windows XP or later)

- Microsoft Windows Mail (for Windows Vista)

- Microsoft Office Outlook 2003 / 2007

- Microsoft Outlook Express V6.0

- Thunderbird version 2.0.0.16

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About Actions (for Windows Users)

Using the Quick Menu

1. Load the document into the ScanSnap.

For details, refer to "Paper Sizes of Documents to Be Scanned" (page 27) and "Loading

Documents" (page 29).

2. Press the [Scan] button on the ScanSnap.

⇒ Scanning is started.

⇒ When scanning is complete, the Quick Menu appears.

3. Click the [Scan to Folder] icon.

⇒ The [Scan to Folder] dialog box appears.

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About Actions (for Windows Users)

Preview area

4. Check the scanned image in the [Scan to Folder] dialog box.

You can also change file names and destination folders and specify whether to state a

path to a destination folder in an e-mail message to notify other members.

For details about the [Scan to Folder] dialog box, refer to ScanSnap Manager Help.

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About Actions (for Windows Users)

5. Click the [Save] button.

⇒ The scanned image data is saved in a specified folder.

⇒ When you select the [State a path to a destination folder in an E-mail message]

check box in the [Scan to Folder] dialog box, an e-mail program starts, and an e-mail message is created with the path to the destination folder automatically stated.

• When the Quick Menu is displayed, the ScanSnap does not perform a scan even if you

press the [Scan] button, unless the [Scan to Folder] dialog box is closed. Close the [Scan to Folder] dialog box before scanning another document.

• Do not move, delete, or rename scanned image data in other applications after the

Quick Menu is displayed and before the [Scan to Folder] dialog box is closed.

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About Actions (for Windows Users)

Without using the Quick Menu

1. Select [Scan Button Settings] from the Right-Click Menu.

⇒ The ScanSnap setup dialog box appears.

2. In the [Application] drop-down list on the [Application] tab, select [Scan

to Folder].

• You can set a desired settings profile by selecting [Save to Folder] from the [Profiles]

drop-down list, or [Profile] menu.

• Finishing the procedure above, you can save desired settings as profiles. The profiles

can be selected in the Left-Click Menu from the next time you scan documents. For details about how to save scanning settings, refer to "Saving Scanning Settings"

(page 71).

3. Click the [OK] button to close the ScanSnap setup dialog box.

Even if the [Scan] button on the ScanSnap is pressed, the ScanSnap setup dialog box closes.

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About Actions (for Windows Users)

Preview area

4. Load the document into the ScanSnap.

For details, refer to "Paper Sizes of Documents to Be Scanned" (page 27) and "Loading

Documents" (page 29).

5. Press the [Scan] button on the ScanSnap.

⇒ Scanning is started.

⇒ When scanning is complete, the [Scan to Folder] dialog box appears.

6. Check the scanned image in the [Scan to Folder] dialog box.

You can also change file names and destination folders and specify whether to state a

path to a destination folder in an e-mail message to notify other members.

For details about the [Scan to Folder] dialog box, refer to ScanSnap Manager Help.

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About Actions (for Windows Users)

7. Click the [Save] button.

⇒ The scanned image data is saved in a specified folder.

⇒ When you select the [State a path to a destination folder in an E-mail message]

check box in the [Scan to Folder] dialog box, an e-mail program starts, and an e-mail message is created with the path to the destination folder stated.

• When the [Scan to Folder] dialog box is displayed, scanning cannot be performed with

the ScanSnap. Close the [Scan to Folder] dialog box before scanning another document.

• Do not move, delete, or rename the scanned image data in other applications when the

[Scan to Folder] dialog box is displayed.

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