Franklin Rex Pro User Manual

User’ s Guide

REX™ PRO/Docking Station

Starfish, 1700 Green Hills Road, Scot ts Valley, CA 95066 www.starfish.com
Franklin Electronic Publishers, One Franklin Plaza, Burlington, NJ 08016-4907 www.franklin.com

Starfish Software, Inc. Software License, Disclaimer of Warranties, and Limitation of
Liability

License for Individual Use
Tr ueSync Desktop for REX PRO ("the Desktop Software") and all software on the REX PRO device ("the Device Software") were

designed, developed, and produced by Starfish Software, Inc. ("Starfish"). All software is licensed to you f or y our own individual use
only. You may make a single copy of only the Desktop Software, for archive purposes only. All software is protected by U.S. and
international copyright law and treaties, and cannot be copied or otherwise made available to more than one person at the same
time without violating the law. Starfish reserves all rights not specifically granted in this document.

Other Limits on Your U se
Except as specifically described in this license, you may not transfer, rent, lease, lend, copy, modify, translate, sublicense, time-

share, or electronically transmit or receive the Desktop Software or the Device Software. You ackno wledge that the Desktop
Software and the Device Software in source code form remain a confidential trade secret of Starfish and therefore you agree not to
modify or attempt to reverse engineer, decompile, or disassemble the software, except and only to the extent that such activity is
expressly permitted by applicable law notwithstanding this limitation.

Disclaimer of Warranties
TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, STARFISH AND ITS SUPP LIER S EXPR ESSLY DISCLAIM

ALL WARRANTIES AND CONDITIONS, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, IMPLIED
WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT, WITH
REGARD TO ALL SOFTWARE AND THE PROVISION OF OR FAILURE TO PROVIDE SUPPORT SERVICES.

Limitation of Liability
To the maximum extent permitted by applicable law, Starfish and its suppliers expressly disclaim any liability for damages arising

from the use of this product or any other damages, including (though not limited to) lost profits or data, special, incidental,
consequential, indirect, or other damages or claims, even if Starfish or its suppliers has been specifically advised of the possibility
of such damages or claims. Regardless of the form of the damage or claim, the only liability Starfish or its suppliers will have to you
or any other person will be limited to the amount actually paid for your product of which the software is a part. Because some states
and jurisdictions do not allow the exclusion or limitation of liability, the above limitation may not apply to you.

Miscellaneous
This license, disclaimer of warranties, and limitation of liability can only be modified in writing signed by you and an authorized

officer of Starfish. If any part or provision is found to be unenforceable or void, the remainder shall be valid and enforceable. If a ny
remedy provided is determined to have failed of its essential purpos e, all limitations of liability and exclusions of damages shall
remain in effect. Use, duplication, or disclosure of the software and documentation by the U.S. Government is subject to the
restricted rights applicable to commercial computer software (under FAR 52.227-19 and DFARS 252.227-7013). Sale of the
software is subject to the U.S. Commerce Department export restrictions. The software is intended for use in the country in which it
is first sold (or the EEC if first sold in the EEC). This license, disclaimer of warranties, and limitation of liability shall be construed
under the laws of California, U.S.A. You have specific legal rights under this document, and may have other rights that vary from
state to state and country to country. Copyright (c) Starfish Software, Inc. All rights reserved. Starfish, TrueSync, Sidekick,
EarthTime, and the Starfish logo are trademarks of Starfish Software, Inc. U.S. Patent Nos. 5,519,606 and D388,776. Other
patents pending. The furnishing of the software, the accompanying product, or any related documentation or materials does not
give you any license to these patents. REX is a trademark of Franklin Electronic Publishers. Other trademarks are the property of
their respective owners.

FCC Notice

Complies with the limits for a Class B digital device pursuant to Subpart B of part 15 of FCC Rules. Operation is subject to the
following two conditions: (1) This device may not cause harmful interference; and (2) This device must accept any interference
received, including interference that may cause undesired operation. These limits are designed to provide reasonable protection
against harmful interference. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and
used in accordance with the instructions, may cause harmful interference to radio communications.

However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful
interference to radio or television reception, which can be determined by turning th e equipme nt off and on, the user is encouraged
to try to correct the interference by one or more of the following measures:

- Increase the separation between the equipment and receiver.

- Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

- Consult the dealer or an experienced radio/TV technician for help.
NOTE: This unit was tested with shielded cables on the peripheral devices. Shielded cables must be used with the unit to insure

compliance.
NOTE: The manufacturer is not responsible for any radio or TV interference caused by unauthorized modifications to this

equipment. Such modifications could void the user's authority to operate the equipment.
Printed in the U.S.A.

REP-28051-00 Rev A
P/N 7201875

Contents

Introduction 5

REX PRO: the intellig ent device . . . . . . . . 5

REX PRO on the go. . . . . . . . . . . . . 5

REX PRO accessories. . . . . . . . . . . . 6

For more information . . . . . . . . . . . . 6

Getting Started 7

Using the REX PRO card . . . . . . . . . . . . 7

Using the keys. . . . . . . . . . . . . . . . 7

Understanding the status bar . . . . . . . . 9

Take a walk with the Setup Wizard. . . . . 9

Home. . . . . . . . . . . . . . . . . . . . .13

Overview of the REX PRO modules . . . . . 13

Calendar . . . . . . . . . . . . . . . . . . .14

Contacts . . . . . . . . . . . . . . . . . . .14

Memos. . . . . . . . . . . . . . . . . . . .14

To Do . . . . . . . . . . . . . . . . . . . .15

Time Zones . . . . . . . . . . . . . . . . .15

Preferences. . . . . . . . . . . . . . . . . .15

Getting in Sync 17

The first steps. . . . . . . . . . . . . . . . . . 17

Selecting what to synchronize. . . . . . . . . 17

Getting connected . . . . . . . . . . . . . . . 18

Synchronizing . . . . . . . . . . . . . . . . . 20

Using the modules . . . . . . . . . . . . . . . 21

Key to the keys. . . . . . . . . . . . . 21

Home. . . . . . . . . . . . . . . . . . . . .21

Editing with REX PRO . . . . . . . . . . .22

Using the Cal endar. . . . . . . . . . . . . . . 23

Changing views (Daily, Weekly, Monthly).23

Using reminder alarms . . . . . . . . . . .23

Vie wing events . . . . . . . . . . . . . 24

Editing your Calendar. . . . . . . . . . . .26

Using Contacts . . . . . . . . . . . . . . . . . 30

Changing views . . . . . . . . . . . . . . .30

Sorting cards. . . . . . . . . . . . . . . . .31

Changing the telephone number display . .31

Editing your Contacts . . . . . . . . . . . .32

Using To Do Lists . . . . . . . . . . . . . . . 34

3

Checking off comple ted items . . . . . . .35

Creating To Do items . . . . . . . . . . . .36

Using Memos. . . . . . . . . . . . . . . . . . 38

Creating QuickNotes . . . . . . . . . . . .38

Using Tim e Zones . . . . . . . . . . . . . . . 40

Changing cities and time zones. . . . . . .40

Setting the clock. . . . . . . . . . . . . . .40

Using alarms. . . . . . . . . . . . . . . . .41

Understanding time zones and travel. . . .41

Using Preferences . . . . . . . . . . . . . . . 41

Caring for your REX PRO 45

Installing ne w batte rie s. . . . . . . . . . . . . 45

Tips for removing the batteries . . . . . . .46

Resetting your REX PRO card . . . . . . .46

Product care . . . . . . . . . . . . . . . . . . 47

Tips and Tricks 49

Getting the most from your REX PRO card . 49
Choosing a Contact ’s main phone number . . 49

One-click access to information . . . . . . . . 49

Memorable memos. . . . . . . . . . . . . . . 50

Speeding up your REX PRO card. . . . . . . 50

Using the REX PRO featur es . . . . . . . . . 51

Using the Docking Station 53

Installing the batte rie s . . . . . . . . . . . . . 53

Connecting the Doc king Sta tion. . . . . . . . 54

Setting up your REX PRO card . . . . . . . . 54

Removing your REX PRO card. . . . . . . . 55

Index 61

4

Chapter 0

Introduction

REX PRO: the

intelligen t de vice

REX PRO on the

go

Congratulations on your purcha se of REX PRO! The REX PRO card
represents the next-gene ration in ultra-portable technology. REX
PRO stores thousands of names, numbers, appointments, notes and
to-do items in a credit card-size device. You can synchronize this
information wit h your personal organizer software by using eithe r the
PC Card slot on your computer or the optional Docking Station. For
details on synchronizing, see “Getting connected” on page 18.

Your purchase of REX PRO includes Tr ueSync Desktop for REX
PRO, which is personal organizer software that allows you to create,
modify , synchronize, and view Calendar, Contacts, To Do, and
Memos files. To learn more about TrueSyn c De sktop, see the
True Sync Desktop for REX PRO User’s Guide.

REX PRO includes the revolutionary SuperKey® data entry system
so you can instantly enter or update information when you're away
from your PC. The SuperKey system is intelligent: it learns from you
and anticipates y our a ctions. The m ore you use it, the f aste r and e asie r
it becomes to enter and update information.

Combining the SuperKey system with ultra-portable technology
creates a dev ic e that tr av els in your pocket or purse, contains your
entire address book and schedule, and can be updated in seconds.
Your REX PRO card can even alert you with an alarm when a
meeting or conference call is imminent. Concerned about security?
REX PRO’s passwor d lock feature is designed to protect your data.

In addition, REX PRO includes state-of-the-art, power management
technology. Just two lithium watch batteries (included) provide
months of operation.

Reminder: REX PRO is designed to be light and compact to make it
easy to carry with you. However , REX PRO is an electronic
instrument and must be treated carefully, as you would treat any
electronic instrume nt or pers onal item such as eyeglasses. Bending
the case or striking the device agains t other objects can cause damage
to REX PRO.

In order to avoid damage to your REX PRO, please:

Introduction 5



Do not carry REX PRO in your pocket: the device will break if you
sit on it, bend it, or crush it.



Do not place REX PRO in your briefcase or handbag if the device
can slide around and strike other objects.



Do not bend, flex, or drop the REX PRO case or allow other
objects to press on the display scree n.



Keep the device away from water or harsh chemicals (see the care
instructions).



Please note that Franklin’ s limit ed warranty expressly excludes
damage to REX PRO caused by accident or misuse.

REX PRO

accessories

For more

information

If your computer does not have a PC card slot, or if you are running
Windows NT 4.0, you will need to use a Docking Station for
synchronization. F or mo re inf ormation about t he Doc king Station a nd
related products , visit the Franklin Web site at www.franklin.com/rex.

This User’s Guide explains everything you need to know about using
the REX PRO card and the Docking Station. The TrueSync Desktop
for REX PRO User’s Guide and online help system explain how to
use the desktop software that accompanies your REX PRO card.

In addition to the printed and online documentation, you can use the
following resources for additional help.

Online Technical Support

For free, 24-hour technical support, visit the REX Web site at
www .f ranklin.com/CustomerSupport.html.

Starfish Web Site

Vi sit the Starfish Web site at www.starfish.com for information about
the latest Starfish products.

T elephone Technical Support

If you need additional technical support, call 609-386-8997 between
8 a.m. and 8 p.m. Eastern time, Monday through Friday.

6 Introduction

Chapter 1

Getting Started

1

Using the REX

PRO card

Using the keys

This chapter guides you through a tour of your REX PRO card’s
special features. You will also want to read these chapters: “Caring
for your REX PRO Card,” to learn how to make sure that your REX
PRO stays in good condition, and “Tips and Tricks,” which suggests
ways for getting the most from your REX PRO.

For details on using your Docking Station, se e Chapter 5.

T urn on the REX PRO card

T o turn on the REX PRO card, press any of the six control keys.
T o turn off the REX PRO card, hold down the Home key (see below)

for a few seconds at the Home screen.

Hold down the
Home key to
turn off the REX
PRO ca rd.

Your REX PRO card has six keys that let you select and view
information. The basic uses for each key are described in the table

Getting Started 7

below. In addition, when you are entering data, each key may have
additional functions.

Icon Name Description

Press the Home key to return to the Home

Home

View

screen from any other screen. When you are in
Edit mode, use t he Home k ey to undo y our last
action. Press the Home key for a few seconds
at the Home screen to turn off the REX PRO
card.

Press the View key to see a menu of cu rrent
options. In the Calendar, for example, you can
choose from Daily, Weekly, and Monthly
views.

Edit

Select

Up/Left

Down/Right

Press the Edit key to move into and out of Edit
mode.

Press the Select ke y to choose an option, just
like the Enter key on your computer. For
example, in the Mont hly Calendar view, it
selects a date.

Press the Up and Down keys to scroll or move
the highlight through a list or screen. On the
Home screen, they move through the m odules
to highlight a selection. In Edit mode, you can
use these keys to move from one letter or
number to another.

8 Chapter 1

Understanding the

status bar

The status bar at the bottom of your REX PRO card displays labeled
icons that tell you which functions you can perform from that view.

Here, the Status bar
icons tell you to use the
Up or Down key on the
REX PRO card to return
to the previous screen,
or to move forward; use
the Edit key i f you w ant to
change your profile.

Take a walk with

the Setup Wizard

When you first turn on your REX PRO card, the RE X PRO Setup
Wizard will help you get up and running.

Press the Down key
on the REX PRO
card to continue.

The second Wiz ard screen lets you select your profile. Your selection
determines your options when creating Calendar events and T o Do
items. For example, if you select the Business Professional profile,
your Calendar list will include an Off-Site option.

You can change your profile later in the TrueSync Desktop software,
and you can also customize these lists. For details, refer to the
True Sync Desktop for REX PRO’s User Guide.

Press the Select key to
enter your choice. If y ou
want to return to the
previous screen, press
the Home key.

Getting Started 9

The third Wizard screen shows your profile selection.

Use the Edit key if
you want to
change your
profile.

Now you need to enter your first name. Use the Up or Down key on
the REX PRO card to select the letters of your name. To scroll
quickly, hold down the Up or Down key.

After you have highlighted a choice, pr ess the Select key. If you want
to enter any numbers, press the View key. To return to letters, press
the Vie w key agai n. I f you make an error, move the highlight to the
Erase section. Press the Home key if you want to return to the
previous screen.

10 Chapter 1

When your first
name is spelled
correctly, press the
Edit key.

Next, enter your last name. Use the same keys as described above.

When your last
name is spelled
correctly, press the
Edit key.

Now you can view the results of your entries. If everything appears
correct, press the Down key. To change something, press the Up key
to move back to the previous screen, or press the Edit key.

When everything’ s just the
way you want it, press the
Down key.

The next task is to customize the time zone setting. Use the Up or
Down key to select a city in your time zone. You can return to the
previous screen by pressing the Home key. Press the Select key to
enter your choice.

Press the Select key
to continue with the
Wizard.

REX PRO also needs to know the date. Use the Up or Down key to
select the month, and then press the Select key. The highlight will
then move to the date. Use the Up or Down key to select the date, and
then press the Select key. Follow this same process to enter the year.

Press the Select key
after you have
completed the date
entry.

Getting Started 11

After you have entered the year, select the time.

After you have
entered the time,
press the Select key.

The next screen shows your settings. To accept them and continue,
press the Down key. To make changes, press the Edit or Up key.

If you need to make
changes, press the Edit or
Up key.

Congratulations! You have given your REX PRO card all the
information that it needs to be in sync with you. Press the Select key,
and you can start using your REX PRO.

12 Chapter 1

When you have
finished, press the
Select key. If you want
to make changes,
press the Up key.

Home

The Home screen shows the different modules in your REX PRO:
Calendar, Contacts, To Do List, Memos, Time Zones, and
Preferences. The time in the Status Bar reflects the active t im e. See
the Time Zones section below for details.

Use the Home screen
to select the different
modules, or to change
or view your
preferences or time.

Use the Up and Down keys to highlight the module that you want,
and then press the Select key.

Press the V iew key at the Home screen to check the Owner
Information. The Owner Informati on will reflect the choices you
made in the Setup Wizard. You can change your identification
information in TrueSync Desktop for REX PRO. For details, see the
True Sync Desktop for REX PRO User’s Guide. Press Home to return
to the Home screen.

Overview of the

REX PRO

modules

You can add your
address and phone
number in your REX
PRO card by entering
it in TrueSync
Desktop for REX
PRO, and then
synchronizing.

The REX PRO modules include Calendar, Contacts, To Do List,
Memos, Time Zones, and Preferences. These modules are described
below. For more details on each module, and information on how to
synchronize your REX PRO card with your desktop application, see
“Getting in Sync.”

Getting Started 13

Calendar

Use the Calendar to view, modify, or add to your schedule.

The Daily View lists all
of that day’ s scheduled
events.

Contacts

Memos

Use the Contacts module to check, modify, or add to your Contacts.

The Contact Index View
shows the first line of data
for multiple contact
entries.

Use the Memos module to read your notes. You can also create
QuickNotes, and even append to them.

The Memo Index View
shows the title of multiple
memos.

14 Chapter 1

To Do

Use the T o Do module to recall, modify, add to, or check off your To
Do List items. The two-way synchronizati on feature in TrueSync
Desktop lets you synchronize fro m your REX PRO card to your
desktop application, automatically updating your To Do lists.

The To Do Index View
shows the status of
multiple To Do items.

Time Zones

Preferences

Use the Time Zones module for staying on time when you are
traveling, keepi ng t rack of e vents in ot her parts of the wo rld, and even
setting a daily alarm.

The Time Zones
Dual-Clock View
means you can stay
on schedule, whether
you’re traveling or at
home.

Use the Prefer en ce s module to change options such as the key clicks,
date display format, and alarm sounds.

The Preferences View
allows changes to the time
display format and other
customizable options.

Getting Started 15

16 Chapter 1

Chapter 2

Getting in Sy nc

2

The first st eps

Selecting what to

synchronize

The steps for “getting in sync” are simple: get set up, get connected,
and get synchronized!

In this chapte r, you will learn how to (1) use your desktop application
to set up the files that you wa nt to synch ronize, (2) connect your REX
PRO card with your computer, and (3) synchronize. You will also
discover more about the features in each module.

T o select the data that you want to synchronize, you will need to
install the TrueSync Desktop for REX PRO and complete the
TrueSync Insta ll and Setup Wizards.

If you already have Sidekick 98, T rueSync Information Manager,
and/or TrueSync Plus for REX on your system, please refer to the
separate procedure described in the section, “Using Sidekick 98,
TrueSync Inf ormation Manager, or TrueSync Plus for REX.”

For full details on install ati on, configuring, and synchronizing, r efe r
to the T rueSync Desktop for REX PRO User’s Guide. The steps below
will get you started:

1

Install the TrueSync Desktop.

2

Click Start | TrueSync Desktop. The Setup Wizard will guide you
through the steps ne eded for the init ial setup. Clic k the Help butto n
in any of the screens for which you need more details.

3

Now you need to specify which files you want to synchronize.
Click the TrueSync icon on the Deskpad, and follow the directions
on the TrueSync Setup Wizard screens to select the data to be
synchronized, and to choos e the file mappings. Refer to the chapter
on synchronization in the TrueSync Desktop for REX PRO User’s
Guide for details on this process.

Getting in Sync 17

Using Sidekick 98, TrueSync Information Manager, or TrueSync
Plus for REX

If you are a Sidekick 98 or TrueSync Plus for REX user, TrueSync
Desktop for REX PRO automatically updates your synchronization
files. If you are a TrueSync Informat ion Manager user , the installation
process upgrades TrueSync Information Manager to TrueSync
Desktop for REX PRO.

Follow these steps to complete the insta llation and setup process:

1

Install the TrueSync Desktop.

2

Start Sidekick 98 or TrueSync Plus for REX. If you were using
TrueSync Information Manager, the install process upgraded
TrueSync Information Manager to True Sync Deskt op. Start
TrueSync Desktop, and configure it as described below.

3

Depending on your desktop application:



Sidekick 98 users: click Tools | Synchronize | TrueSync on the
Sidekick 98 menu. Click the REX PRO icon, and click
Configure. Follow the direct ions on the Tru eSync Setup Wizard
screens to select the data to be synchronized and choose the file
mappings. Click the Help button in any screen for which you
need more information.

18

Getting

connected



TrueSync Plus for REX users: after the installation process is
complete, click Client | Add Device on the TrueSync Plus for
REX menu bar to add the REX PRO device.



TrueSync Desktop (upgraded from TrueSync Information
Manager) users: Click the TrueSync icon on the Deskpad, and
follow the directions on the TrueSync Setup Wizard screens to
select the d ata to be synchronize d and choose the file mappings.

You can synchronize with eithe r a PC Card slot or the Docking
Station.

To connect using a PC Card slot:

1

Slide the REX PRO card into a PC Card slot on your computer.

2

You should hear a connection tone, or see a PC Card icon on the
Windows taskbar.

Slide in the
card carefully.

NOTE

You can enable or disable the tone and icon using the

PC card icon in the Window s C ontrol Panel.

3

To remove the card, press the Eject button on the PC card slot.
Depending on your system, you may also be able to remove the
REX PRO card by right-clicking the PC card icon on the Taskbar,
choosing the REX PRO card from the list, and clicking Eject .

To connec t usin g the Do cki n g St ation:

If your computer does not have a Type II PC card slot , yo u will ne ed
to connect the Docking Station to a serial communications (COM)
port on your computer. The procedure is outlined below. For more
details, refer to Chapter 5.

1

Connect your Docking Station to a serial communications (COM)
port on your computer.

2

With its screen facing you, align the REX PRO card with the card
slot in the Docking Station and carefully slide the REX PRO card
into the slot until you hear the connection tone. Do not force the

19