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6206
User Manual
85 pgs4.35 Mb0
Table of contents
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Formax 6206 User Manual

6206 Series Low-Volume Desktop Inserters
3/2013
OPERATOR MANUAL

Table of Contents

Read this First ...............................................................................................11
About this manual............................................................................................1
Safety...............................................................................................................2
Meet your Document System ......................................................................52
Power Up..........................................................................................................5
Overview..........................................................................................................5
Control Panel and Home Menu........................................................................9
Job Menu.......................................................................................................10
Loading Documents.......................................................................................12
Loading Envelopes.........................................................................................16
Filling the Sealing Liquid Bottle......................................................................18
Processing Mail Sets ..................................................................................213
Mail sets with BRE or inser ts.........................................................................22
Daily Mail.......................................................................................................23
Fold Only........................................................................................................24
Multi Feed......................................................................................................25
Change Fold Type..........................................................................................26
Address Position............................................................................................27
Linking Feeders..............................................................................................28
Working with Jobs ......................................................................................294
Save Settings to a Job ...................................................................................30
Advanced Settings .....................................................................................345
Introduction....................................................................................................34
Setting the Language, Date and Time............................................................34
Licensed Options...........................................................................................35
Reading .......................................................................................................376
Introduction Reading......................................................................................37
BCR Code......................................................................................................39
Process Mail Sets with BCR..........................................................................42
OMR Code.....................................................................................................43
Test Reading with OMR.................................................................................47
Process Mail Sets with OMR .........................................................................47
Online Services ...........................................................................................487
Online Services Introduction (OLS)...............................................................48
Connection Settings.......................................................................................48
LAN Configuration for OLS............................................................................49
Viewing Connection Histor y...........................................................................52
Viewing Messages.........................................................................................53
Downloading and installing jobs and software with OLS................................54
Operator Maintenance ................................................................................558
Maintenance Schedule..................................................................................55
Replace separation rollers of the document f eeder.......................................59
Fault Finding ...............................................................................................629
Error Messages..............................................................................................62
Clearing Stoppages.......................................................................................63
Calibrate Sensors...........................................................................................68
Troubleshooting..............................................................................................69
Troubleshooting Tables...................................................................................69
Specifications .............................................................................................7510
Technical Specifications.................................................................................75
Feeder and Stacker Capacities......................................................................76
Dimensions....................................................................................................76
Envelope Specifications.................................................................................78
EC Declaration of Conformity ....................................................................8111

Read this First1

Warning

Ensure you have read and fully understood the safety requirements in this section.
1

About this manual

Languages
According to the EC (European Commission) declaration following the Low Voltage Directive (2006/95/EC), this operator manual must be available in the national language(s) of the country where the system is delivered. Therefore, if you do not have an operator manual in your country’s language(s), contact your authorized distributor.
Software
The software used for the reading option is based in part on the work of the Independent JPEG Group.
Audience
This manual is meant for operators of the document system.
English
1
Symbols
This manual uses the symbols listed below.
WARNING : Indicates a human safety hazard.
A TTENTION : A risk to the equipment or mail could result from an
action you may perform.
NOTE : A remark that explains different cases or specificities.
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TIP : Advice to help save you time when processing your mail.
English
SUPERVISOR : Indicates that you have to use the supervisor
menu to perform the procedure.

Safety

Warnings
• Disconnect the power supply before performing any maintenance.
• Before connecting the system to the electrical supply, ensure that the system is suitable for the local mains voltage. Refer to the serial plate on your system for voltage requirements.
Precaution
The general process of automated document handling can sometimes create a build up of static electricity. Therefore we recommend that the following measures are taken to reduce the side effects of any electrostatic charge.
• Make sure that you operate the system within the recommended temperature and humidity conditions.
• Make use of antistatic mats where appropriate.
• If necessary, make use of an ionizer to reduce static charge build up in the room where the system is located.
Please contact your supplier for further information.
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Safety Precautions
• Only competent, trained personnel should operate this system. If non-trained personnel do operate this system, the manufacturer will not accept responsibility for any resulting accidents or injuries.
• Only skilled persons, who are aware of the risks involved, may open the protective covers. For safety reasons, the system will not function when the covers are open.
• Keep long hair, fingers, jewelry, etc. away from rotating and moving parts.
• The power connection must be easily accessible, preferably close to the system. For safety reasons, it is essential that the system is connected to a socket outlet that has a protective earth (ground) connection.
• Overcurrent protection in the equipment also relies on the branch circuit protection (max. 20 A).
• The following part(s) is (are) considered the equipment disconnect device(s):
- Power supply cord plug or appliance coupler.
CAUTION: DOUBLE POLE / NEUTRAL FUSING (this means that after operating of the fuse, parts of the equipment that remain energized, might represent a hazard during servicing.)
Country Specific Conditions
1
English
Denmark
In Denmark, certain types of Class 1 appliances may be provided with a plug that does not provide an adequate earth (ground) connection when inserted into a Danish socket outlet. Make sure the system has a good functioning connection that has protective earthing (the plug and socket outlet must match).
Japan
• Establish an earth (ground) connection before connecting the mains plug to the power supply.
• First disconnect the power supply before removing the earth (ground) connection.
3
End of Life
The objectives of the European Community's environment policy are, in particular, to preserve, protect and improve the quality of the environment, protect human health and utilize natural resources prudently and rationally. That policy is based on the precautionary principle and principles that preventive action should be taken, that environmental damage should as a priority be rectified at source.
Separating waste during collection is the precondition to ensure reuse and recycling of waste. The proper disposal of electrical or electronic equipment is necessary to achieve the chosen
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level of protection of human health and the environment in the European Community.
More particularly, certain materials and components of waste electrical and electronic equipment need special treatment as improper handling or disposal on or into land, water or air would represent a major threat to the environment and human health.
English
In order to facilitate collection and treatment separated from normal domestic waste, electrical and electronical equipment is marked with the following logo:
By law, not only are you not allowed to dispose of the waste equipment via other waste channels, but we encourage you to actively contribute to the success of such collection and to the common good and better quality of life of present and future generations. For more information on the correct disposal of this product, please contact your local service organization.
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Meet your Document System2

Power Up

Make sure the system is connected to the power supply.
1.
Press the On/Off button next to the display.
The touch screen shows the Home Menu.
2

Overview

Introduction
The 6206 Series is a folding and inserting system for processing mail easily. The system:
• Feeds documents
• Folds the documents
• Inserts the documents into envelopes
• Seals the envelopes
• Stacks the envelopes
Automatic monitoring ensures the correct number of documents per envelope. The system is equipped with a variety of special features: double feed control, feeder linking, multi feed, daily mail, reading (option) and a vertical stacker.
English
5
2
English
The figure shows an overview of the 6206 Series.
Envelope Hopper (1)
The envelopes are picked up and transported to the insert position (7) inside the system.
Document Feeders (3)
Depending on the configuration, one or two document feeders are available. The upper feeder is the main document feeder, the lower feeder is the enclosure feeder. The system can feed one or more documents (multi feed) from one feeder. The feeders have a double feed control (DFC). DFC detects if one or more documents are fed at the same time.
If two document feeders are available, you can use Feeder Linking. This means that two feeders can be linked as pairs.When the first feeder is empty, the system switches to the other feeder, and vice versa. Meanwhile the empty feeder can be refilled without stopping the system.
Daily Mail (2)
At the envelope hopper an extra document feeder is available for 'daily mail' (2). You can use this feeder to process sets of documents that you cannot process automatically (for example: stapled documents and sets with varying thickness).
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BRE or Insert Feeder (4) (Optional)
The system is (optionally) equipped with a special feeder for Business Reply Envelopes (BRE) and other small inserts.
Collating Area (5)
All documents of a document set are assembled in the collating area.
Fold (8)
The fold unit folds the documents. The following fold types are possible (see Terminology):
• No fold
• V-fold
• C-fold
• Z-fold
• Double V-fold
Inserter (7)
After the documents are folded, the documents are transported to the inserter. The inserter inserts the documents into a waiting envelope. The inserter seals the envelope or not, depending on the settings.
Stacker (6)
When the envelope leaves the system it is stacked in the stacker.
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English
7
Connections
The document system has the following connections:
A: Power connection
B: LAN: for the Online Services connection
C: Mini USB port (device): for a connection to a PC, for service purposes only
D: USB port (host): for an analogue modem or connection to an USB flash drive
E: RS232 port: for the connection with a franking/mailing machine
2
English
8

Control Panel and Home Menu

When you start the system the Home menu appears.
1. Depending on which screen is open, one of these two menu icons will be displayed:
•
- The Settings icon opens the Settings Menu.
•
- The Home icon opens the Home Menu.
2. ON/OFF Button: Turns the system ON or OFF. If the system is not used for one hour, the system switches to power save mode. Press the ON/OFF button to switch back to user mode.
3. Saved Jobs Screen: Displays a list of available settings (jobs).
4. Home Screen: Shows your document system with available feeders and settings.
5. STOP Button: Press the STOP button to complete the current mail set.
6. START Button: When you press the START button, the system starts to feed documents and envelopes from feeders where material is detected. In other menus, the START button will start to process mail sets.
2
English
9

Job Menu

The New Job Menu is displayed when:
• The system is started.
•
The Home icon is pressed.
2
English
A green feeder indicates that the system detected documents or envelopes in the indicated feeder.
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The following is a list of icons and their descriptions.
1. Home / Settings menu
2. Daily mail
Turns daily mail on/off.
3. Main Document feeder
Sets the number of docu­ments to be fed from the main document feeder.
4. Enclosure document feeder
Sets the number of docu­ments to be fed from the en­closure feeder.
5. Batch counter
Sets the number of sets that must be processed for each batch.
6. Sealing
Turns sealing on/off. When sealing is off, the flap of the nevlope is closed but not moistened.
7. Reading
Turns reading on/off (BCR or OMR).
Starts a test run.
9. Save
Saves the current job. You can save a job after one set is created.
10. Recycle bin
Deletes the current job.
11. Feeder Linking
Turns linking on/off. Linking means that when one feeder is empty, the system automat­ically starts feeding docu­ments from the other feeder. A symbol at the feeders shows if the feeders are linked or not.
12. Address Position
Sets the address position. If the address is not fully visible through the envelope win­dow, use this button to adjust the position.
13. Fold type
Sets the fold type.Which fold types are available depends on the documents and envel­opes in the system.
14. BRE
Turns BRE feeder on/off.
15. Envelope hopper
Turns envelopes on/off. For fold only mode, set the envel-
opes to No.
Information8. 1x
2
English
11

Loading Documents

The table below shows how to load documents depending on the fold type, and the optional Enclosure and BRE feeders. See the job information on the touch screen.
one document
feeder linking
document + en­closure
2
no fold
English
V-fold
C-fold
double V-fold
Z-fold
To load documents:
1. Rotate thumb wheel A to move the side guides apart on the feeder.
Address carrier in upper feeder. Face up and leading.
Address carrier. Face down and trailing.
Address carrier. Face up and leading
Address carrier. Face down and trailing.
Address carrier in upper feeder. Face up and leading.
Address carrier in lower feeder. Face down and trailing.
document + BRE/insert
Address carrier in upper feeder. Face up and leading.
Address carrier in upper feeder. Face down and trailing.
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2. Put a small stack of documents between the side guides.
3. Move the side guides toward the documents. The play between the side guides and
the documents should be about 0.5 mm (0.02'').
Use an envelope to measure the play. If an envelope fits between the documents and the side guides over the whole length of the feeder, the play is correct.
4. Place a stack of documents in the feeder, do not place more documents than indicated
by the "max" symbol on the feeder. See the previous figure for the correct orientation.
Make sure the paper touches the stop.
Refer to the specifications for the maximum amount of documents you can load into the feeder.
2
English
13

Loading BREs (option)

You can use the optional BRE feeder for small insert cards or BREs.
To load BREs:
1. Rotate thumb wheel A to move the side guides apart.
2. Pull back support B.
3. Put a small stack of documents or BREs between the side guides.
2
4. Release back support B.
5. Move the side guides toward the documents or BREs. The play between the side
English
guides and the documents should be about 0.5 mm (0.02'').
Use an envelope to measure the play. If an envelope fits between the documents and the side guides, the play is correct.
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6. Place a stack of documents or BREs in the feeder. See the figure for the correct
orientation. In case you use BRE’s, ensure that the envelope flap is facing you and in downward position, see picture.
Refer to the specifications for the maximum amount of documents or BREs you can load into the feeder.
You can also use C5 BREs. These will be folded and inserted. If you want to use C5 BREs, position them in the feeder as shown in the figure.
2
English
15

Loading Envelopes

Loading envelopes correctly will help prevent jams and mis-feeds.
To load envelopes:
1. Rotate thumb wheel A to move the side guides apart.
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English
2. Pull back support C.
3. Put a small stack of envelopes between the side guides.
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4. Release back support C.
5. Move the side guides towards the envelopes. The play between the side guides and
the envelopes should be about 0.5 mm (0.02'').
Use an envelope to measure the play. If an envelope fits between the envelopes and the side guides, the play is correct.
6. Extend supports B when you work with wide envelopes.
7. Place a stack of envelopes in the hopper (see figure).
2
Refer to the specifications for the maximum amount of envelopes you can load into the feeder.
8. Set the side guides of the stacker according to the envelope width. Rotate B to move
the side guides. Use the indicators C on the fingers to determine the side guide position. If necessary, remove extensions D.
English
17

Filling the Sealing Liquid Bottle

The system uses sealing liquid for sealing envelopes. If the system is out of sealing liquid, the mailing process continues but the envelopes will not be sealed properly. The sealing liquid level detection system will warn you when your sealing liquid bottle is almost empty.
Fill the sealing liquid bottle as follows:
1. Push A to open the system.
2
English
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2. Remove the sealing liquid bottle.
3. Place the bottle on its bottom and turn the cap (bayonet thread) to open.
2
English
4. Fill the bottle with sealing liquid up to the filling level indicator and close it.
Fill the sealing liquid bottle with the sealing product that is recommended by your dealer. Any other product or water can cause problems with the functioning of your system.
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5. Place the bottle in the system. Ensure that bottle is placed correctly.
2
English
6. Close the system.

Shut Down the System

1.
Press the [On/Off] button to shut down the system.
When the system is busy, it completes and inserts the current set, stops and will be shut down.
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Processing Mail Sets3

New Mail Sets

From the Home menu you can process new mail sets like:
• Basic mail sets
• Mail sets with inserts/BRE
• Daily mail
• Fold only
3
English
The system automatically detects documents, envelopes and BREs in the feeders. The picture of the appropriate feeder changes color to indicate that documents are present. Only the feeders where documents are present are used to process mail sets.
Make sure that the liquid reservoir is filled to enable sealing envelopes.
Mail set options
In the Home menu you can set the following options for processing mail sets:
• Address position
• Batch processing
• Feeder linking
• Multi feed
• Other fold type
• Reading (option)
• Sealing on or off
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