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The information in this document is subject to alteration without prior notice.
ERICSSON MAKES NO WARRANTY OF ANY KIND WITH REGARD TO
THIS MATERIAL, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED
WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A
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performance or use of this material.
Ericsson Austria AG
Business Group BusinessPhone
Pottendorfer Strasse 25-27
A-1121 Vienna, Austria
Telephone: +43-1-81 100-0
Telefax: +43-1-81 100-699
BusinessPhone 250 - Basic Telephone
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Welcome to the User´s Guide for the Basic phone in the
BusinessPhone 250 / BusinessPhone 50 system from Ericsson.
It is a state-of-the-art business communications system. Its alliance of
features and facilities effectively improves communications for virtually any
kind of organization.
To take full advantage of these advanced features and facilities there is a
line of phones, designed for ease of use in every situation.
Your phone is equipped with programmable keys for single-key access to
frequently used functions and numbers.
The User´s Guide describes the facilities of the BusinessPhone system and
the Basic phone with a factory defaults programming. There may be some
differences in the way your phone is programmed. Please consult your
system administrator if you need further information.
Function descriptions that do not include speaking in the handset, are
described as off-hook, if nothing else is stated. Instead of pressing the
”Clear-key”, you can always replace the handset.
a. To send and receive messages. See section ”Internal messages”.
b. To establish a telephone conference. See section ”During calls”.
2Programmable key / Headset key
a. Storing numbers and program functions.
b. The headset function is only available with option unit
(DBY 410 02) installed. The headset key is programmed by
the system administrator. See section ”Optional equipment”.
3Programmable keys
Storing numbers and program functions.
See section ”Programming”.
4Inquiry
To make an inquiry to an internal or external party.
See section ”During calls”.
5Line
Line key for in and outgoing calls.
6Volume control
To adjust the volume. See section ”Audible adjustments”.
7Mute
To switch the microphone on or off.
See section ”During calls”.
8Loudspeaker on/off
To switch the loudspeaker on or off.
See section ”During calls”.
9Clear
To disconnect calls.
10Loudspeaker
11Handset with hearing aid function
Please note: The handset may retain small metal objects in the
earcap region.
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INCOMING CALLS
INCOMING CALLS
GENERALA ringing signal and a flashing lamp indicates an incoming call.
ANSWER CALLS
Lift the handset
On another extensionYou can answer a call to a phone in another room:
Lift the handset and call the ringing extension
You receive busy tone.
Press
A second call
is waitingA muted ringing signal will inform you, during a
conversation, that a second call is waiting on your phone.
To answer the second call:
orPress to finish the ongoing call
The new call will be signalled on your phone.
Lift the handset to receive the new call
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OUTGOING CALLS
OUTGOING CALLS
GENERALSometimes you make a call but the person is not available.
These functions will help you in your attempts to establish
contact with the called party.
MAKE CALLSHow to make internal and external calls.
Lift the handset and dial either:
An extension number to make an internal call,
or
The digit(s) for external calls and external number
Note:Which digit to press for external calls, depends on the
configuration of the system.
orTo end the call
Note:You can make your calls faster, using common abbreviated
numbers and by programming your own abbreviated numbers.
LAST EXTERNAL
NUMBER REDIALWhen you initiate an external call the system automatically
stores all the dialled digits, irrespective of whether the call
was successful or not.
Lift the handset and press to redial the last dialled
external number
SAVE EXTERNAL
NUMBERWhen you make an external call, you can save the number in
order to redial it easily. Previously saved number is erased.
Before you finish the call:
Save/RedialPress to save the dialled number (pre-programmed)
Redial number
Save/RedialPress to redial the saved number (pre-programmed)
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OUTGOING CALLS
AUTOMATIC
CALL-BACKYou call an extension and receive busy tone or get no answer.
Press
Verification tone.
or Press or replace the handset to finish the
procedure
You are called back if the extension finishes the ongoing call
or the next time the extension finishes a new call. You have
to answer within eight seconds otherwise the call-back service
is cancelled.
Lift the handset when you are called back
BUSY EXTENSIONYou call an extension and receive busy tone.
Camp-onYou can notify a busy extension of your call by a muted
ringing call (if this function is allowed).
Press to camp on
Keep the handset off hook. When the called extension
replaces the handset, it will be called automatically.
Note: If you receive the busy tone again, the desired extension
does not allow camp-on.
Intrusion You can intrude on an ongoing call on a busy extension
(if this function is allowed).
Press to intrude
Intrusion tone is heard and a three-party call is established.
When the called extension replaces the handset and you
keep off hook, the called extension will be recalled
automatically.
Note: If you still hear the busy tone, then your extension does not
have the authority to intrude or the desired extension is protected
against intrusion.
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DURING CALLS
DURING CALLS
GENERALThe BusinessPhone 250 / BusinessPhone 50 system allows
you to handle calls in many different ways. You can monitor
calls, mute the microphones, make an inquiry, transfer the
call, create a conference or put the call on hold to perform
other tasks.
MONITORINGYou have an ongoing conversation via the handset.
Press to switch the loudspeaker on
The loudspeaker monitors the call.
Note:When the loudspeaker is on, the microphone is
automatically switched off in the handset. You can adjust the
volume, see section ”Audible adjustments”.
From monitoring
to handset
Press to switch the loudspeaker off
Continue your conversation via the handset.
MUTEYou can turn off the microphone of the handset. Then the
caller will not be able to hear the conversation in your room.
Press to switch the microphone on or off
The lamp lights, if the microphone is turned off.
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DURING CALLS
INQUIRYDuring an ongoing conversation you like to make an
inquiry to an internal or external party.
InquiryPress
The first call is put on hold (the lamp flashes slowly).
Call the third party
When the third party answers you can switch between the
calls, create a conference and end one of the calls.
End inquiry
Press to end the inquiry call
The second call is disconnected.
Line Press to retake the first call
Now you are connected to the first party.
REFER BACK You have an ongoing conversation and want to refer back to
the parked call. The lamp flashes at the parked call.
Line Press to park the second call
First call is connected.
Inquiry Press to park the first call
Second call is connected.
Press to end the ongoing call
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DURING CALLS
TRANSFERYou have an ongoing internal or external conversation and
you want to transfer an ongoing call.
InquiryPress
Call the third party
You can transfer the call before answer or wait for answer
Note: Make sure, that you are connected to the desired party.
Please read the notes and warnings in section ”Useful hints”.
Replace the handset
The call is transferred. External calls might only be transferred
with the Transfer-key, if this state of connection is allowed by
the system-programming.
Transfer to a busy
extensionYou can even transfer calls to busy extensions. The other party
will hear a muted signal (camp-on), and the call will be
extended, as soon as the ongoing call is terminated (if camp-on
is allowed).
Call-backYou are called back, if you have transferred an external call and
the other extension has not answered the call within a certain
time. Your telephone will ring again.
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DURING CALLS
CONFERENCEYou have an ongoing conversation and you want to
establish a telephone conference.
InquiryPress
Call the third party
Message/
Conference
Press
Now you have established a three party conference. To mark
the conference, all conference members will hear a periodical
conference tone.
Repeat the procedure to include other persons to
the conference
In this way, you can include up to six parties in a
conversation. How many of them can be external callers
depends on the programming of the system.
INDIVIDUAL HOLDYou have an ongoing conversation, i.e. the ”Line”-key is lit.
Now you want to park the ongoing call for a short while.
Line Press the line key
The lamp flashes slowly.
LinePress again to retake the parked call
Note:This is also valid for the ”inquiry”-key.
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DURING CALLS
COMMON HOLD
HoldPress (pre-programmed)
LinePress to pick up on own extension
The line key lamp flashes slowly. The call can be picked
up on any extension within one minute, or else it will
recall on the holding extension.
or
Pick up on another extension:
Call the extension that put the call on hold
Press
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CALL FORWARDING
CALL FORWARDING
GENERALWhen you are not available to take calls or decide to answer
your calls on another extension, it is useful to forward your
calls to an alternate answering position.
If you urgently need to talk to someone who has forwarded
his calls, the system is also equipped with a bypass function.
Note:You can still make calls as usual.
Diversion on no replyIf you are not available to answer incoming calls (internal
or external), your system administrator can program your
extension to automatically divert calls to a programmed
diversion address (default time: 15 seconds).
Diversion on busyIf your extension is busy and you receive an incoming call
(internal or external), your system administrator can program
your extension to automatically divert the call to a
programmed diversion address.
FIXED DIVERSIONThis function directs your calls to a pre-programmed
answering position (e.g. secretary).
Activate fixed
diversion
Cancel diversion
Press to activate diversion
Press
Dial to deactivate fixed diversion
Press
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CALL FORWARDING
INDIVIDUAL DIVERSION This feature gives you the possibility to divert your calls to
any directory number, e. g. to a colleague’s extension or a
common abbreviated number (e. g. your car telephone).
Depending on the programming, external calls can also be
diverted to an external diversion address (or otherwise to the
operator).
Activate individual
diversion
Dial
Enter the new diversion address
Press to active the individual diversion
Special dial tone.
Press to finish the procedure
You can make outgoing calls as usual.
A special dial tone reminds you that ”Call forwarding” is active.
Cancel diversion
Dial
Press
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CALL FORWARDING
FOLLOW METo activate Follow me, ”Individual Diversion” must be active
on your telephone.
Activate Follow me
Dial
Dial your number and press
Dial the new number and press
Special dial tone.
Press to finish the procedure
Cancel Follow meFollow me and individual diversion can also be cancelled
from the answering position.
Dial
Dial your number and press
Dial tone.
Press to finish the procedure
BYPASS CALL
FORWARDINGBypass call forwarding makes it possible to call a specific
extension, even if call forwarding is activated on this extension.
Lift the handset
Press
Enter extension number
Press
You will be connected to the specified extension, no matter
if it has activated fixed diversion, individual diversion or
follow me.
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INFORMATION
INFORMATION
GENERALIf you are not in the office for a certain period of time (e.g.
meeting, vacation, lunch, illness), this feature allows you to
inform your callers why you are absent. External callers will
be routed to the operator who also has access to your absent
info.
Note:This will not work, if the voice information is used as a
personal greeting for your individual mailbox.
You can inform your callers with:
1) Pre-defined texts
Enter the reason for your absence and the date and time of
your return.
2) Voice information
Record a voice message and name your absent information.
ENTER INFORMATIONTo store text or voice information.
Press to enter the information mode
When the information is activated, the Message/Conference
lamp shows a steady light. If a message arrives, the lamp
starts flashing, see section ”receive message”.
Select ÓPre-defined textÓ or ÓVoice informationÓ
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Pre-defined textsFrom the table below:
Enter ÓCodeÓ and
Enter ÓCompleting infoÓ
CodeCompleting info
Time of return1hour (00-23) minute (00-59)
Date of return2month (01-12) day (01-31)
Lunch3back at, hour minute
Meeting 4back at, hour minute
Vacation 5back, month day
Illness 6back, month day
Press to enter the information
Press to finish the procedure
Internal callers receive the information on the display
(or as spoken information to callers without display phone).
INFORMATION
Pre-defined texts
Example: Vacation, back June 27
If you do not know the time of return, just press #.
Information active. Internal callers receive the information
on the display (or as spoken information to callers without
display phone). External callers will be routed to the operator
who also has access to your absent info.
(continued)
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INFORMATION
ENTER
INFORMATION
(continued)
Voice information
Press to enter information mode
Press and speak
Press to play-back and listen to your recording
Press and speak to re-record
Press to send
Information active.
Press to finish the procedure
Internal callers will hear the information via the handset or
the loudspeaker. External callers will be routed to the
operator who also has access to your absent info.
Note:You can dial your own extension number if you want to
check your information.
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ERASE INFORMATION,
SAVE INFORMATION
Press to erase info
or
Press to deactivate and save for later use
Information is passive.
Press to finish the procedure
The Message/Conference lamp extinguishes.
Use saved informationWhen the information is switched off:
Press to activate saved info
The Message/Conference lamp lights. Information is active.
INFORMATION
Press to finish the procedure
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INTERNAL MESSAGES
INTERNAL MESSAGES
GENERALWhen you call an internal number and receive busy tone or
get no answer, you can send a message to that extension.
Two possibilities exist:
1) Call-back message
2) Voice message (see also ÓMailbox SystemÒ)
Your incoming messages are indicated on your telephone by
the rapidly flashing ”Message/Conference”-key.
SEND MESSAGEYou can send a message when you call an extension and
receive busy tone or get no answer.
Call-backSend a ”call me” message.
Message/
Conference
Voice
Message/
Conference
Press
Press to send
Press
Press and speak a voice message
Press to play-back and listen to your recording
Press and speak to re-record
Press to send
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INTERNAL MESSAGES
RECEIVE MESSAGEThe message lamp flashes rapidly.
Message/
Conference
Press to receive a message
”Call me” messages will call the sender automatically.
Voice messages will be heard via the speaker or the handset.
The message lamp is flashing rapidly during the procedure
and will extinguish after the last message.
Note: Depending on the configuration, you might be asked for
your personal code before you can retrieve your messages.
See section ”Security”.
Press to finish the procedure
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MAILBOX SYSTEM
MAILBOX SYSTEM
GENERALWhile you are away from the office, callers can leave
messages in your individual or in a common mailbox.
You are also able to record your personal greeting.
The difference between your individual mailbox and a
common one is that a common mailbox can be used for
more than one user.
INDIVIDUAL MAILBOX
SYSTEMCallers are able to leave messages in your individual mailbox.
Activate Divert your extension to the mailbox system.
Press
Dial the number to the mailbox system
Ask the system administrator for your defined mailbox number.
Deactivate
Press
Press to finish the procedure
When the diversion to your mailbox is activated, the
Diversion lamp shows steady light.
Press
Press to finish the procedure
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MAILBOX SYSTEM
Retrieve messages -
internallyWhen a new message is received, the message lamp flashes
rapidly.
Lift the handset
Message/
Conference
Press to retrieve a message
Further procedure, see section ”Internal messages - Receive
message”.
Retrieve messages -
externallyTo retrieve your messages from an external position:
Lift the handset
Dial your company«s telephone number
Dial the number to the mailbox system
During the procedure you will be asked for your extension
number and your personal code.
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MAILBOX SYSTEM
COMMON MAILBOX
SYSTEMCallers are able to leave messages in the common mailbox.
Activate Divert your extension to the mailbox system.
Press
Dial the common mailbox number
Please ask the system administrator for your defined mailbox
number.
Press
Press to finish the procedure
When the diversion to your mailbox is activated, the
Diversion lamp shows steady light.
Deactivate
Press
Press to finish the procedure
Retrieve messages -
internallyDuring the procedure you will be asked for your extension
number and your personal code. Which personal code is
programmed and how to change it, see section“Security“.
Lift the handset
Common mailboxPress the common mailbox key
(pre-programmed)
During the procedure you will be asked for your extension
number and your personal code. See section ”Security”.
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MAILBOX SYSTEM
Retrieve messages -
externallyTo retrieve your messages from an external position:
Lift the handset
Dial your company«s telephone number
Dial the common mailbox number
During the procedure you will be asked for your extension
number and your personal code.
PERSONAL
GREETINGWhen you have diverted your extension to the individual-
or common mailbox system, you can leave a personal
greeting to the caller.
1) Enter the information
Pre-defined texts or voice information. How to enter
information, see section ”Enter information”.
2) Activate diversion to the mailbox system
How to activate, see sections ”Individual mailbox system” or
”Common mailbox system”.
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ABBREVIATED NUMBERS
ABBREVIATED
NUMBERS GENERALBy using abbreviated numbers, you can make calls simply
by pressing a few keys.
Frequently used external numbers are stored as ”common
abbreviated numbers” in the exchange.
10 ”individual abbreviated numbers” (your personal most
frequently used external numbers) can be stored and used on
the keys ”**0” to ”**9”.
COMMON ABBREVIATED
NUMBERSExternal numbers are stored centrally in your BusinessPhone
system. Common abbreviated numbers have a maximum of
4 digits and can be dialled from every extension that has the
authority to do so.
Lift the handset
Dial the common abbreviated number
Please refer to your telephone directory.
DIAL-BY-NAMEYou can program and activate directory numbers (extensions
and common abbreviated numbers) on the programmable keys.
If you have programmed a number on a programmable key,
you just have to press this key to call the desired person.
Lift the handset
Michael P.Press to make a call (pre-programmed)
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ABBREVIATED NUMBERS
Program dial-by-nameHow to program an internal directory number on a
programmable key.
Enter programming mode
Press a programmable key
Press
Press the programmable key again
Dial the number
You can use any director y number, e.g. a common
abbreviated number or a colleague’s extension number.
Press the programmable key again
Press to finish the procedure
INDIVIDUAL
ABBREVIATED
NUMBERSYou can program and activate your most frequently used
external numbers on the keys ”**0” to ”**9”.
Lift the handset and press
Dial the abbreviated number
A number between 0 and 9.
(continued)
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ABBREVIATED NUMBERS
INDIVIDUAL
ABBREVIATED
NUMBERS
(continued)
Program individual
abbreviated numberHow to program external numbers on the keys 0 to 9.
Enter programming mode
Select an abbreviated number between 0 and 9
and press
Dial the external number and press
The number can consist of up to 24 digits. Press *if you
have to wait for dial tone.
Press to finish programming
Cancel one
specific individual
abbreviated number
Cancel all
individual abbreviated
numbers
Press
Enter an abbreviated number between 0 and 9
Press
Press
Conformation tone.
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GROUP FACILITIES
GROUP FACILITIES
GENERALWhen you are working together in a team the following
group facilities can be very useful. You can page your
colleagues, give them telephone attendance or pick up their
incoming calls.
LOUDSPEAKER
PAGINGYou can page all extensions in a group and give a voice message.
Lift the handset
PagingPress (pre-programmed)
All extensions in a group are called.
PagingPress again and hold the key (pre-programmed)
Give the voice message and then release the key.
Now you can wait for answer, or terminate. If you do not
get an answer within 30 seconds, the paging function will be
terminated automatically.
Answer pagingA short signal and a flashing ”Paging“-key will inform you
when a loudspeaker paging is received.
Lift the handset
PagingPress (pre-programmed)
An internal call is established with the paging party.
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GROUP FACILITIES
KEY SYSTEMWith this function, all (or selected) external lines are
represented by pre-programmed keys on all phones.
For each external line, a function key has to be programmed.
Which means that you are able to monitor the state of traffic
for every programmed external line (e. g. free, busy).
You can also establish an external call by pressing the external
line key.
Answer an external
callTo answer an external call, just press the flashing key.
(Depending on the programming of the system, an incoming
external call will be announced with a flashing line-key and a
ringing signal).
Lift the handset
External linePress (pre-programmed)
Speech connection with the caller.
Make an external callTo initiate an external call, just press the external line key
The external line will be seized automatically.
Lift the handset
External line Press a free line-key (pre-programmed)
Dial the desired number
If you make external calls in this way, you do not have to
dial the digit(s) for external calls first.
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GROUP FACILITIES
SUPERVISION/
TELEPHONE
ATTENDANCEA function-key can also be programmed for supervision and
handling calls for a group of extensions. If a supervision/
attendance-key is programmed on your telephone, you are
able to call the other group-members or answer incoming
calls for the group by pressing the key and monitor the
activity of other extensions (free, busy, called).
Traffic situation
Michael Ongoing conversation (lamp is on)
Michael Free extension (lamp is off)
MichaelThe extension is called (flashing lamp)
Pick-up calls for the
groupYour colleague’s extension is indicated on your phone by a
pre-programmed key.
MichaelPress to answer the calls directly
Call a group-member
Michael Press to make the calls directly
Lift the handset
(pre-programmed)
A flashing lamp beside the key indicates an incoming call.
Lift the handset
(pre-programmed)
Note: If the key is flashing, you will automatically pick-up your
colleague’s ongoing call.
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GROUP FACILITIES
GROUP HUNTINGYour telephone can be included in a hunt group, where all
members are represented with one common directory
number.
Incoming calls to the hunt group, follow the same procedure
as calls to normal directory numbers, then the call is directed
to free extensions in the group. The hunt order within the
group can be changed to suit your needs.
Only one group hunting call can be handled at a time, i.e.
a second incoming group hunting call cannot be presented
on your other line. However you can still receive group
hunting calls to your extension number, if you are busy with
a normal call
Note: If all members in a hunt group are busy, the call-back or
intrusion functions are not available, however the camp-on
function can still be used.
16 hunt groups can be programmed, each containing 1 to 20
members. A hunt group member can be either an extension
number, an operator console or a fictive number.
GROUP CALL
PICK UP
To answer incoming group hunting calls:
Lift the handset
In a Pick up group, any member can answer any individual
call to group members. You answer a call to the group by
dialling a special answering number. Please ask your system
administrator for the configured number.
Lift the handset
Dial the group call pick up code
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GROUP FACILITIES
COMMON BELLThe common bell facility allows all extensions of the system
(operator included) to pick up the call from an extension
that has been predefined as a common bell extension.
Dial the common bell pick up code
Please ask your system administrator for the common bell
pick up code.
Lift the handset
You will immediately be connected with the calling party.
If two or more extensions simultaneously attempt to answer
a call from the common bell extension, only the first
extension will pick it up. The other extensions will receive
the ”number unobtainable” tone.
This will also happen if you dial the common bell pick up code
and there are no calls waiting at the common bell extension.
Note:You can also program the common bell code on a function key.
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OTHER USEFUL FACILITIES
OTHER USEFUL
FACILITIES GENERALBy using these facilities your productivity will be increased,
e.g. you can set reminders for important meetings, place the
costs for external calls on separate accounts, listen to music
via the loudspeaker and much more...
REMINDERThe phone can be set to remind you at any time within
the next 24 hours (multiple settings are allowed).
Press
Dial reminder time and press
(00-23) hour + (00-59) minute. Delete the at last entered
digit with the ”minus“ -key.
Note: If you receive busy tone, your extension does not have the
authority to set a reminder.
Press to finish programming
When the reminder time is reached, your phone rings
with recall signal.
Cancel reminder
Press to cancel all settings
Press to finish the procedure
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OTHER USEFUL FACILITIES
ACCOUNT NUMBERYou can place the costs for external calls on a selected
account number (up to 15 digits).
Enter account number
before the call
Lift the handset
Dial
Enter account number and press
Internal dial tone. Make the external call.
Enter account number
during the callIf your telephone has a pre-programmed account number-
key, you can also enter an account number during a call.
Account numberPress (pre-programmed)
Enter account number and press
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OTHER USEFUL FACILITIES
BACKGROUND
MUSICYou can listen to background music over the loudspeaker on
your phone by pressing a pre-programmed Music key, or by
entering the number for the music channel. Please ask your
system administrator for the configured number.
Background musicPress to activate the music (pre-programmed)
The music automatically switches off when you make or
receive calls and switches on again when the call is finished.
Press to cancel the music
Note:You can adjust the volume, see section ”Audible
adjustments”.
INTERCOM LINEA two-way direct call function between two extensions, for
instance in executive-secretary communication.
Lift the handset
Intercom to SecretaryPress to establish an intercom call
(pre-programmed)
Press to cancel the intercom call
NIGHT SWITCHINGIf you want this facility, please ask your system administrator.
This function is used for directing all incoming calls to
one extension (answering position), for example when
the office is closed.
NightPress to activate or deactivate (pre-programmed)
When the lamp lights, night switch is active. When the lights
extinguishes, night switch is passive.
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OTHER USEFUL FACILITIES
TANDEM
CONFIGURATIONThe tandem configuration is a unit, consisting of two telephones
using the same directory number. One of the telephones is
defined as the ”master” and the other one as the ”slave”.
This function enhances the communication for users that,
for example, have a wired phone on their desk (the ”master
telephone”) and need to be mobile within their company’s
building with their own portable (the ”slave telephone”).
Basically the tandem configuration works as follows:
To activate the
tandem configuration
Slave log on/off Press (pre-programmed)
or
Press to log on the slave telephone
For incoming calls:
• Both telephones are treated as 1 single extension.
For outgoing calls:
• Both telephones are treated as 2 separate extensions.
To deactivate the
tandem configuration
Slave log on/off Press (pre-programmed)
or
Press to log off the slave telephone
For incoming calls:
• The ”Slave” telephone cannot be called and the ”Master”
telephone works as a normal ”stand-alone” telephone.
For outgoing calls:
• Both telephones are treated as 2 separate extensions.
(continued)
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OTHER USEFUL FACILITIES
TANDEM
CONFIGURATION
(continued)
Transferring a call
between the members
of a tandem unit
InquiryPress and dial own directory number
TransferPress (pre-programmed)
or
Go on-hook
DIRECT INWARD
SYSTEM ACCESS
(DISA)If you are working externally and you have the need to make
business calls, call your company and use the company PBX
to make an external call to the desired party.
You just pay the costs for the phone call to your company.
The other costs will automatically be placed on your
extension number or on a special project.
Lift the handset and dial the public number of
your company
followed by the DISA number
Please ask the system administrator for the defined
DISA number.
Dial the external number
Note: During the procedure you will be prompted for your
personal code. Which code to use and how to change it, see
section ”Select Personal Code”. See last page for a card to
remember these specific numbers.
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OTHER USEFUL FACILITIES
AUTOMATED
ATTENDANTThe Automated Attendant facility sends voice instructions to
external and internal callers, informing them of all possible
options they can choose. Voice instructions lead the callers
step by step to the desired destination.
Lift the handset
Dial the Automated Attendant directory number
Please ask your system administrator for the Automated
Attendant directory number.
DOORPHONEThe doorphone is used to monitor the admission to your
company, i.e you can open the doorlock from your phone.
Answering doorphone calls
Lift the handset
You will be in speech connection with the calling party.
Opening of the
doorlockAfter you have answered the doorphone, you can open the
door making an inquiry to the door-opener’s directory number.
InquiryPress
Dial the door-opener«s directory number
Please ask your system administrator for the number.
Note:You can also program the door-opener’s directory number
as a common abbreviated number or a function key.
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SECURITY
SECURITY
GENERALYou can block your extension in order to prevent
unauthorized use of your telephone, e.g if your external calls
are placed on a specific account number.
BLOCK EXTENSION
Dial to block your extension
Verification tone.
Press to finish the procedure
Un-block extension
Dial
Dial your personal code and press to re-open
Verification tone. Your extension is open for use.
Press to finish the procedure
SELECT
PERSONAL CODEYou can use your four-digit code for blocking your phone
from unauthorized use, or for making external calls from
any blocked extension.
Dial to select a new code
Dial your present code and press
The default personal code is “0000”.
Dial your new code and press
Verification tone.
Press to finish the procedure
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SECURITY
BYPASS BLOCKED
EXTENSIONIn order to make a call, you can temporarily bypass a
blocked extension.
Bypass own extension
Lift the handset
Dial
Dial your personal code and press
Dial tone. You can make one call from your extension.
Bypass another
extensionThis makes it possible to make a call on another, blocked
extension, by using your authority code.
Lift the handset
Dial
Dial your personal code and press
Dial your extension number and press
Dial tone. You can make one call from the blocked extension.
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LEAST COST ROUTING
LEAST COST
ROUTING
GENERALLeast Cost Routing (LCR) automatically selects the cheapest
way to establish the connection to the desired external
number. Please ask your system administrator if this function
is installed in your system.
LEAST COST
ROUTINGIf the extension has been configured to use LCR, each
external call will be analysed and the cheapest way will be
selected.
Use least cost routing
Lift the handset
Dial the digit(s) for external calls and external
number
The usual way of making an outgoing external call.
Calling least cost
routingIf LCR has been installed in your system, but your extension
is not configured to use it automatically, you also have the
opportunity to get the cheapest connection by dialling the
LCR code before you dial an external number.
Lift the handset
Dial the LCR code
Please ask your system administrator for the LCR code.
Dial the digit(s) for external calls and external
number
Note:You can also program the LCR code on a function key.
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OPTIONAL EQUIPMENT
OPTIONAL
EQUIPMENT
GENERALThis chapter describes optional features that can be used
together with your BusinessPhone telephone.
OPTION UNITThe Option unit DBY 410 02 is an optional accessory, to be
installed on the bottom of your telephone set. The following
devices can be installed via the Option unit:
• Tape recorder
• Extra bell or busy indication outside your door
• Enhanced headset functionality or a conference unit
Note:Regarding the headset functions see previous section.
• PC sound card
• Second handset
Note:For people with impaired hearing the Option unit offers
the possibility to amplify the receiving volume in the handset
and headset.
EXTRA HANDSETUseful for involving a second person in your conversation,
for talking or just listening.
TAPE RECORDERWhen a recording of the telephone conversation is needed,
for evidence purposes, a tape recorder can be connected.
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OPTIONAL EQUIPMENT
HEADSETThe following headset functions are available.
Note:To use the headset functions your telephone has to be
equipped with option unit DBY 410 02. How to install the
option unit, see separate installation instructions provided with
the option unit.
Activate/Deactivate
the headset
HeadsetPress the headset key to activate/deactivate the
headset (pre-programmed)
See section ”Description”. All calls can be handled via the headset.
Answer calls
Line Press the flashing line key to answer
Press to terminate a headset call
Make calls
Headset to handset
Handset to headset
HeadsetPress the headset key (pre-programmed)
Dial the number
Press to terminate the call
Lift the handset
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OPTIONAL EQUIPMENT
CONFERENCE UNITFor conferences with many participants, the conference unit
enhances the speech quality. It provides full duplex and high
quality conversation possibilities.
ALARM
INTERFACE UNITThis plug-in module is fitted into the bottom of the
telephone. It makes it possible to transfer alarm signals from
various devices via the telephone to the exchange and to a
pre-defined extension. A special circuit layout provides
maximum functional security.
To a telephone fitted with an alarm interface unit you can
connect devices such as bathroom alarms for hotel rooms,
emergency alarms for hospitals, bank security alarms and
supervision of machines.
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PROGRAMMING
PROGRAMMING
GENERALIf you require frequent use of certain facilities, you may
program them on the programmable keys on the telephone.
When you want to use the function, just press the key.
Note: Programming of dial-by-name keys and individual
abbreviated numbers are described in section ”Abbreviated
numbers” and how to program a new diversion address is
described in section ”Call forwarding”.
PROGRAM A
FUNCTION KEYHow to program a function on a programmable key:
Enter programming mode
Press the desired programmable key
Select function code
See section ”Function codes and required data”.
Press the programmable key again
Enter associated number
See section ”Function codes and required data”.
Press the programmable key again
Continue with section Óselect ringing characterÓ
or
Press to finish programming
After approximately 10 seconds, the function key is active.
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PROGRAMMING
Select ringing character
Select ringing character (0-4)
See section ”Function codes and required data”.
Press the programmable key again
Press to finish programming
After approximately 10 seconds, the function key is active.
Example :Program supervision of extension 204 on a programmable
key, with ringing function 1.
Enter programming mode
Press the desired programmable key
Select function code
Press the programmable key again
Enter extension number
Press the programmable key again
Press
Press the programmable key again
Press to finish programming
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PROGRAMMING
FUNCTION CODES
AND REQUIRED DATA
FunctionFunctionAssociated Ringing
codenumbercharacter
Dial-by-name10Extension number–
Post dialling114 Call waiting–
number of the line
Supervision13Extension number0–4
Intercom line14Extension number0–4
* Loudspeaker15The number of–
pagingthe group (0–7)
Common mailbox 18Common mailbox number–
Supervision slave19–0–4
* R key25––
Conference27––
* Account number30––
External voice34––
mail
Hold35––
Transfer36––
Save/Redial37––
Log on/off slave43––
Ringing function:
0 =No ringing.
1 =Ringing.
2 =Delayed ringing (after 10 seconds).
3 =One single ringing signal. (The signal is muted).
4 =One delayed ringing signal (after 10 seconds. The signal
is muted).
* Function needs to be programmed by system administrator.
Note: Special authorisation is required when programming
function-keys.
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VISIBLE SIGNALS
VISIBLE SIGNALS
GENERALThe key lamps on your telephone indicates with different
signals the traffic state of the ongoing call or function.
LAMP INDICATIONS
Extinguished lampThe function is not active.
Steady lightThe function is active.
Slowly flashing lampThe line (or function) is
put on hold.
Rapidly flashing lampAn incoming call or
message waiting.
Light with short breaksOngoing call.
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AUDIBLE ADJUSTMENTS
AUDIBLE
ADJUSTMENTS
GENERALIn order to satisfy your personal needs, the BusinessPhone
250 /50 BusinessPhone system is equipped with many
options to set and adjust a personal volume and ringing
signal.
HANDSET AND
LOUDSPEAKER
VOLUMEUse the volume keys. You can set different volume
levels for internal and external calls and for back
ground music. During a call, adjust handset listening
volume in handset mode. Adjust loudspeaker volume
in monitor mode or during background music.
Press to change the volume
RINGING SIGNALBy programming, you can adjust ringing type (2 types), ring-
ing volume (10 steps) and ringing character (10 characters).
Enter programming mode
Now you can select ringing type, volume or character.
Ringing typeSelect type 1 if you want the set ringing volume at a constant
level, select type 2 if you want gradually increasing volume
when the phone rings.
Press
or
Press
You will hear the selected type.
Press to finish the procedure
Note:When type 2 is selected, the programming of the ringing
volume is not applicable.
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Ringing volume
AUDIBLE ADJUSTMENTS
Ñ
Ringing character
Ñ
Press
You will hear the selected volume
(0...lowest volume, 9...highest). You only have to press the
last digit to select another ringing volume.
Press to finish the procedure
Note:This programming is not applicable when you have
selected ringing type 2.
Press
You will hear the selected character. You only have to press
the last digit to select another ringing character.
Press to finish the procedure
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TONES AND SIGNALS
TONES AND SIGNALSTones are audible in the handset. Ringing signals are emitted
from the phone. You can adjust the tones and signals on
your phone. See section ”Audible adjustments”.
Dial tone
(System ready to accept digits)
Special dial tone
(System ready to accept digits,
active diversion on telephone)
IIIIIIIIIII
Ringing tone-repeated after 4 s
(Ringing signal to called party)
Special ringing tone-repeated after 4 s
(Ringing signal to line 2)
III
Busy tone
(Called party is busy)
Number unobtainable tone
(Called number not accessible
or vacant)
Blocking tone
(Call cannot be executed due to
congestion or called party blocked)
Verification tone
(Verification that ordered
function is accessed)
Intrusion tone
(Sent to all parties during
intrusion)
Conference tone-repeated after 15 s
(Sent to all participants in a
conference)
Internal ringing signal-repeated after 4 s
External ringing signal-repeated after 4 s
Automatic call-back signal
Note: The tones and ringing signals in this guide refer to the
standard system but may vary between countries.
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GLOSSARY
GLOSSARY
ABBREVIATED NUMBER
DIALLINGInitiating a call to a pre-programmed number by dialling a code or pressing a key.
ACCOUNT NUMBERTo place costs for external calls on a selected account number (up to 15 digits).
AUTOMATED ATTENDANTA facility which sends voice instructions to internal and external callers, providing all
CALL-BACKAn indication to a busy extension, to inform the person that you want to speak to
CAMP ONTo place (queue) a call to a busy extension. See section ”Outgoing calls”.
COUNTERThe counter keeps track of the time and cost of your calls. See section ”Call metering”.
DIAL-BY-NAMEInitiation of a call by operating a single key. Internal numbers (or common abbreviated
DIRECTORY NUMBERNumbers with 1-8 digits which are assigned to extensions or external lines or as
DIRECT INWARD
SYSTEM ACCESS (DISA)If you are working externally, the DISA function enables you to make external calls
DIVERSIONIncoming calls to an extension are diverted to another directory number
DIVERSION BYPASSThis is useful for letting urgent calls through to an extension where diversion is active.
EXTENSIONAll telephones connected to the PBX have a unique internal number (upto 3 digits).
FUNCTION CODEA two digit code that corresponds to a specific function. See section ”Programming”.
HOLDTo park a call. See section ”During calls”.
INFORMATIONInternal callers are informed about absence and time of return.
INTERCOM LINEA two-way direct call function between two extensions, for instance an
INTRUSIONTo intrude on an ongoing call when a requested extension is busy.
Short numbers can be: 1. Common, which means that all extensions can use them.
2. Individual, which means that they are programmed and used by each extension separately
(10 numbers). See section ”Abbreviated numbers”.
See section ”Other useful facilities”.
options which can be chosen. Voice instructions lead the caller to the desired
destination. See section ”Other useful facilities”.
him/her. See sections ”Internal messages” and ”Outgoing calls”.
numbers) can be stored on each extension. See section ”Abbreviated numbers”.
common abbreviated numbers.
(long distance) via the company PBX. You only pay for the call to your company.
See section ”Other useful facilities”.
(extension, common abbreviated number or the operator). There are three possibilities:
1. Direct, which means that all calls to an extension are forwarded directly.
2. On no reply, which means that a call is forwarded if it is not answered within a certain
time. 3. On busy, which means that a call is forwarded if the extension is busy.
See section ”Call forwarding”.
See section ”Call forwarding”.
External callers are diverted to the operator, where the same information is available.
Information can be of two kinds: 1. Pre-programmed text information. 2. Voice
information.
executive-secretary communication. See section ”Other useful facilities”.
See section ”Outgoing calls”.
(continued)
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GLOSSARY
GLOSSARY
(continued)
ISDNIntegrated Services Digital Network. Provides your system with supplementary services
LEAST COST ROUTINGA function that automatically selects the cheapest way to connect your external call
LOUDSPEAKER PAGINGAll members of an extension group are ”paged”, i.e. receive a short, sharp
MAILBOXThe mailbox system controls the messages that are left for or sent by you when you are
MESSAGEA message can be sent to any extension. This is useful when you receive the busy tone
MUTETo switch the microphone temporarily off. See section ”During calls”.
NIGHT SWITCHINGUsed for directing all incoming calls to one extension (answering position), for example
PBXPublic Branch Exchange. Your telephone switching system (e.g. BusinessPhone 250).
PERSONAL CODEA four-digit code needed to e.g. block your extension and retrieve messages from the
PRE-DEFINED TEXTPre-programmed absent information. See section ”Information”.
THIRD PARTYA third connection (person), which can be included in an ongoing two person
TIE LINEAn external line from the private network.
TRANSFERDuring an internal or external ongoing call you can make an inquiry and then
TRUNK LINEA trunk line is the same as an external line. Can be either digital or analogue.
from the public net.
(not necessarily the shortest distance). See section ”Least cost routing”.
tone on the loudspeaker followed by a voice message from the sender.
See section ”Group facilities”.
absent. See section ”Mailbox system”.
or get no answer. There are two kinds of message: 1.”Call me” message. 2. Voice message. See section ”Internal messages”.
when the office is closed. See section ”Other useful facilities”.
mailbox system. You can set your own personal code. See section ”Security”.
conversation. The connection can be internal or external. See section ”During calls”.
transfer the call to another party (internal or external).
See section ”During calls” and ”Useful hints”.
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3
2
4
4
1
INSTALL STAND
INSTALL CABLES
INSTALLATION
1 Cable to handset
2 Cable to exchange
3 Space for personal number
directory (optional)
4 Wallmounting screw holes
Wall
mounting
handset hook
You can put the cable to the handset in any of the two
notches underneath the telephone. The cable to the exchange
has to be plugged in ”LINE“.
Change cablesTo remove a cable, push down the plug’s stop. Use a
screw-driver to unlock the stop.
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INSTALLATION
PLACING THE
TELEPHONE
ADJUST TELEPHONE
• Do not place your telephone on sensitive surfaces.
Use a non-slippery pad to protect your furniture from
possible damage.
• Do not place your telephone near sources of extreme heat,
e.g. near the radiator.
• Make sure that the line cable isn´t creased.
Adjustable angle
Press to
Pull to increase angle
decrease angle
CLEANING THE
TELEPHONEUse a slightly moistened (not wet) cleaning-rag or an anti-
static rag and wipe off the telephone carefully.
Do not use rough rags, solvents or aggressive cleaning fluids.
Any damages of the telephone, that are caused by nonobservance of these instructions, are not part of the liability
given by the manufacturer.
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USEFUL HINTS
CONNECTIONS
BETWEEN
EXTERNAL LINESWith your BusinessPhone PBX, you can establish an external
call diversion or a conference with more than one external
party or transfer an external call too another external
destination (e.g. a mobile phone). These features are very
useful for everyday business life.
Note:When these features are used, your BusinessPhone will
occupy at least two external lines.
However, there may be disadvantages in connecting
to several external lines. We would therefore like to draw
your attention to the following:
¥Please do not transfer external calls to an
external mailbox, to information systems or
to external parties before they have answered
¥Try to avoid diverting calls to third parties
before they have answered
¥Cancel your calls by pressing the ÓClearÓ-key
If the external parties are not persons (mailbox, automated
information or attendant systems, etc.), connections on
external lines can last a long time, which can be costly.
Moreover, such calls may occupy two of your system’s
external lines. You can restrict connections between the
external lines by re-programming your system.
Please ask your system administrator or contact our service
center for more information.
Time of return
Date of return
Lunch
Meeting
Vacation
Illness
hour (00-23) minute (00-59)
1.
month (01-12) day (01-31)
2.
back at, hour minute
3.
back at, hour minute
4.
back, month day
5.
back, month day
6.
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IMPORTANT NUMBERS
IMPORTANT NUMBERS
NumberFunction
POST DIALLING DIGITS
NumberFunction
ABBREVIATED NUMBERS
Common Abbreviated Numbers
Account number 1
Account number 2
Automated attendant
Background music number
Common bell
Common mailbox number
Direct inward system access (DISA)
Doorphone
External line number 1
External line number 2
Group call pick-up
Individual mailbox number
Least cost routing
Password
Tie line number 1
Tie line number 2
Answer calls on another extension
Automatic call-back
Call waiting
Camp-on
Intrusion
Radio paging
Individual Abbreviated numbers
This is a part of EN/LZTBS 102 193 R2A. Subject to alteration without prior notice
Page 64
Communication is our business
Ericsson´s 100,000 employees are active in more than
130 countries. Their combined expertise in fixed and
mobile networks, mobile phones and infocom systems
makes Ericsson a world-leading supplier in telecommunications.
Ericsson´s Information on Demand Database can be
addressed at:
http://www.ericsson.com
Austria
Ericsson Austria AG
Business Group BusinessPhone
Pottendorfer Strasse 25-27
A-1121 Vienna, Austria
Telephone:+43-1-81 100-0
Telefax: +43-1-81 100-699
Australia
Ericsson Australia Pty Ltd.
Ericsson Business Systems
126-142 Trenerry Crescent
Abbotsford Vic 3067, Australia
Telephone, sales:+61-13-1374
Service:+61-1800-033-216
Telefax:+61-9284-5776
http://www.ericsson.com.au/AU/
England
Ericsson Limited Business Systems,
Midleton Gate,
Guildford Business Park,
Guildford,
Telephone: +44-(0)1483-407297
Telefax:+44-(0)1483-407299