Epson CX16NF User Manual

Facsimile User’s Guide

NPD4212-00 EN

AcuLaser CX16NF Facsimile User’s Guide

Copyright Notice

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EPSON is a registered trademark and EPSON AcuLaser is a trademark of Seiko Epson Corporation.

AcuLaser CX16NF Facsimile User’s Guide

Chapter 1 Introduction

Part Names............................................................................. 7

Front View......................................................................... 7

Rear View.......................................................................... 8

Chapter 2 Control Panel and Configuration Menu

Fax Mode Screen....................................................................... 10

Main Screen....................................................................... 10

Entering Fax Mode................................................................. 12

Symbol list........................................................................ 12

UTILITY Menu........................................................................ 13

Specifying Settings in UTILITY Menu..................................................... 13

General Procedure for Specifying Settings in Utility Menu................................ 13

Memory Reception................................................................. 14

Setting Up the Memory RX Mode..................................................... 14

Turning Off the Memory RX Mode................................................... 15

Specifying Forwarding Settings....................................................... 16

Chapter 3 Sending Faxes

Basic Fax Operation.................................................................... 17

Sending a Fax Using the ADF........................................................ 17

Sending a Fax Using the Original Glass................................................ 19

Adjusting the Image Quality............................................................. 21

Adjusting the Resolution............................................................ 21

Adjusting the Scan Density.......................................................... 22

Specifying a Recipient................................................................... 22

Directly Entering a Fax Number...................................................... 23

Using the Favorite List.............................................................. 23

Using the Speed Dial Function....................................................... 24

Using the List Function of the Phone Book............................................. 25

Using the Search Function of the Phone Book........................................... 26

Using the Redial Function........................................................... 27

Contents 3

AcuLaser CX16NF Facsimile User’s Guide

Specifying Multiple Recipients............................................................ 27

Sending a Fax to Multiple Recipients (Broadcast Transmission). ........................... 27

Sending a Fax to Multiple Recipients (Group Dial)....................................... 29

Sending a Fax at a Specified Time (Timer Transmission)...................................... 30

Sending a Batch Transmission............................................................ 31

Memory Transmission and Direct Transmission............................................ 32

Memory Transmission.............................................................. 32

Direct Transmission................................................................ 32

Changing the Transmission Method. . . . . . ............................................ 32

Sending a Fax Manually................................................................. 33

Sending a Fax Manually After Using the Telephone...................................... 33

Sending a Fax Manually Using the On hook Key........................................ 35

Sending a Fax to a Combination of Fax Numbers (Chain Dial)................................. 35

Canceling a Queued Transmission........................................................ 36

About the Fax Header................................................................... 37

Chapter 4 Faxing From a Computer (PC-FAX)

Sending a Fax Directly From a Computer (PC-FAX)......................................... 39

PC-FAX Settings....................................................................... 39

Common Buttons.................................................................. 39

Settings Tab....................................................................... 39

Sender Information Tab............................................................. 40

Address Book Tab.................................................................. 40

Basic PC-FAX Transmissions............................................................ 40

Uninstalling the FAX Driver (for Windows)................................................ 41

Chapter 5 Receiving Faxes

Receiving Faxes Automatically........................................................... 43

Receiving Faxes Manually............................................................... 43

Forwarding Received Faxes.............................................................. 44

Printing Received Faxes................................................................. 45

Printable Area..................................................................... 45

Adding the Sender’s Information When Printing Faxes................................... 45

Contents 4

AcuLaser CX16NF Facsimile User’s Guide

Chapter 6 Registering Recipients

About the Dial Register Function......................................................... 53

Favorite List........................................................................... 53

Registering Destinations in the Favorite List............................................ 53

Deleting Destinations from the Favorite List............................................ 55

Speed Dialing.......................................................................... 55

Registering a Speed Dial Destination.................................................. 55

Changing/Deleting Speed Dial Information............................................ 57

Group Dialing......................................................................... 58

Registering a Group Dial Destination.................................................. 58

Changing/Deleting Group Dial Information............................................ 60

Chapter 7 Confirmation Mode

About the Machine’s Counters........................................................... 62

Checking the Counter for Fax Printing. . . ............................................. 62

Checking the Counter for Total Scans................................................. 62

Checking the Transmission/Reception Result From the Message Window. . ..................... 63

About the Reports and Lists.............................................................. 63

Printing the Reports and Lists. ....................................................... 63

TX RESULT REPORT.............................................................. 64

RX RESULT REPORT. . . . . . ........................................................ 64

ACTIVITY REPORT............................................................... 65

MEMORY DATA LIST............................................................. 65

MEMORY IMAGE PRINT.......................................................... 65

FAVORITE LIST.................................................................. 66

SPEED DIAL LIST................................................................. 66

GROUP DIAL LIST................................................................ 66

Chapter 8 Troubleshooting

Problems When Sending Faxes. .......................................................... 68

Problems When Receiving Faxes.......................................................... 69

Other Problems........................................................................ 70

Error Messages on the Message Window................................................... 70

Contents 5

AcuLaser CX16NF Facsimile User’s Guide

Appendix A Appendix

Technical Specifications................................................................. 73

Entering Text.......................................................................... 74

Key Operation..................................................................... 74

Changing Input Mode.............................................................. 78

Inputting Example................................................................. 78

Correcting Text And Input Precautions................................................ 79

Index

Contents 6

AcuLaser CX16NF Facsimile User’s Guide

Chapter 1

Introduction

Part Names

The parts of the machine referred to throughout this manual are illustrated below. Please take some

time to become familiar with them.

Front View

2-a

2-b

2-c

1–Control Panel

2–Automatic document Feeder (ADF)

2–a:ADF feed cover

2-d

2-e

2–b:Document guide

2–c:Document feed tray

2–d:Document output tray

Introduction 7

AcuLaser CX16NF Facsimile User’s Guide

2–e:Document stopper

Note:

❏ The ADF may appear as “document cover” in some status and error messages.

❏ Lower the document stopper when scanning Legal-size paper with the ADF.

3–Dust cover

4–Tray 1 (Manual feed tray)

5–Output tray

6–Extension tray

7–Original glass

8–Original cover pad

9–Scanner unit

10–USB memory port

Rear View

1–Power switch

3 4

2–Power connection

3–LINE (telephone line) jack

Introduction 8

4–USB port

5–10Base-T/100Base-TX Ethernet Interface port

AcuLaser CX16NF Facsimile User’s Guide

Introduction 9

Chapter 2

Control Panel and Configuration Menu

Fax Mode Screen

Main Screen

3 4

AcuLaser CX16NF Facsimile User’s Guide

No. Indication Description

1 Time Displays the time currently specified with ADMIN. MANAGEMENT/USER SETTING/

DATE&TIME in the UTILITY menu.

2 Available memory Indicates the percentage of memory available for fax operations.

3 Fax settings Allows the current settings to be checked and the various settings to be changed.

For details, refer to “Main Screen” on page 10.

4 Status Depending on the situation, the machine status or an error message may appear.

Control Panel and Configuration Menu 10

❏ Fax settings

AcuLaser CX16NF Facsimile User’s Guide

1 2

3 4

5 6

No. Indication Description

1 Fax quality Indicates the fax quality that is selected. For details on selecting the fax quality,

refer to the Printer/Copier/Scanner User’s Guide and “Adjusting the Image Quality” on page 21.

2 Fax destination Indicates the specified fax destination. For details on specifying the destination,

refer to “Specifying a Recipient” on page 22 and “Specifying Multiple Recipients” on page 27.

Note: If no destination has been specified, FAX TO appears.

3 TIMER TX Select this menu item to specify the time when the fax is to be sent. For details on

specifying settings for a timer transmission, refer to “Sending a Fax at a Specified Time (Timer Transmission)” on page 30“.

4 Transmission mode Indicates the fax transmission mode that is selected. For details on the

transmission modes, refer to the Printer/Copier/Scanner User’s Guide and “Memory Transmission and Direct Transmission” on page 32.

Control Panel and Configuration Menu 11

AcuLaser CX16NF Facsimile User’s Guide

No. Indication Description

5 CANCEL RESERV. Select this menu item to display the list of jobs queued for transmission and to

delete a job. For details, refer to “Canceling a Queued Transmission” on page

36.

Note: This menu item does not appear if a destination has been specified.

6 UTILITY Select this menu item to change the various machine settings. For details, refer to

“UTILITY Menu” on page 13.

Note: This menu item does not appear if a destination has been specified.

7 REPORT/STATUS Select this menu item to view the total number of pages printed by this machine

and the results of fax transmissions/receptions as well as to print reports. For details, refer to “Confirmation Mode” on page 62.

Note: This menu item does not appear if a destination has been specified.

Entering Fax Mode

Before using the Fax function, make sure that the Fax key lit green. Otherwise, press it to enter the Fax

mode.

Pressing the Redial/Pause key or On hook key switches the machine to Fax mode when it is in any

mode other than Fax mode.

Symbol list

Symbol Description

Dialing A fax number is being dialed.

Ringing The machine is being called.

Sending The document is being sent.

Receiving A document is being received.

Control Panel and Configuration Menu 12

Symbol Description

AcuLaser CX16NF Facsimile User’s Guide

Number of scanning document pages

Tone If Pulse is selected as the telephone line type, press the key to temporarily

Pause A pause is inserted.

Queued timer transmission or batch transmission

Memory reception A document is queued for memory reception.

The number of scanning document pages appears next to the icon.

change the line type to Tone.

A document is queued for timer transmission or batch transmission.

UTILITY Menu

The machine settings can be changed according to the desired normal operations. For details on the

menu settings, refer to the Printer/Copier/Scanner User’s Guide.

Specifying Settings in UTILITY Menu

General Procedure for Specifying Settings in Utility Menu

1. Press the u or d key to select UTILITY, and then press the Select key.

2. Press the u or d key to select the desired menu, and then press the Select key to display the

selected menu.

Note:

Refer to the Printer/Copier/Scanner User’s Guide to display the desired menu.

3. To select a setting, press the u, d, l or r key.

To enter a setting, use the keypad to type in the number.

4. Press the Select key.

The setting is applied.

Control Panel and Configuration Menu 13

AcuLaser CX16NF Facsimile User’s Guide

Note:

To cancel the settings, press the Back key.

Memory Reception

Received faxes can be stored in the memory and printed at a specified time. This is convenient, for

example, when confidential documents are received.

Memory reception can be used with the following settings.

❏ Start/end time settings: Not set

MEMORY RX MODE function is normally set to ON. To print a fax saved in memory, set MEMORY RX MODE function to OFF.

❏ Start/end time settings: Set

Memory reception mode begins and ends at the specified time.

Example 1: When On Time setting is set to 18:00 and OFF TIME setting is set to 8:00

❏ The machine is in memory reception mode from 18:00 to 8:00 and in normal reception mode,

where faxes are printed after being received, from 8:00 to 18:00.

Example 2: When On Time setting is set to 12:00 and OFF TIME setting is set to 12:00 (the start time and end time are the same)

❏ MEMORY RX MODE function is normally set to ON; however, faxes saved in memory are

printed at 12:00.

Setting Up the Memory RX Mode

1. Press the u or d key to select UTILITY, and then press the Select key.

Note:

For details on selecting a menu, refer to “General Procedure for Specifying Settings in Utility Menu” on page 13.

2. Press the u or d key to select FAX RX OPERATION, and then press the Select key.

3. Check that MEMORY RX MODE is selected, and then press the Select key.

4. Using the u or d keys, select ON, and then press the Select key.

Control Panel and Configuration Menu 14

AcuLaser CX16NF Facsimile User’s Guide

5. Use the keypad to type in the time when memory reception mode begins, and then press the Select

key.

The ending time input box appears.

Note:

To specify no start time, press the Select key without specifying a time. The password input box appears. Continue with step 7.

6. Use the keypad to type in the time when memory reception mode ends, and then press the Select

key.

The password input box appears.

7. Enter the password, and then press the Select key.

Memory reception mode is set.

Note:

❏ The password is required for turning off memory reception mode or changing the start/end times.

Enter a 4-digit number.

❏ To specify no password, press the Select key without specifying a password.

Turning Off the Memory RX Mode

1. Press the u or d key to select UTILITY, and then press the Select key.

Note:

For details on selecting a menu, refer to “General Procedure for Specifying Settings in Utility Menu” on page 13.

2. Press the u or d key to select FAX RX OPERATION, and then press the Select key.

3. Check that MEMORY RX MODE is selected, and then press the Select key.

4. Using the u or d keys, select OFF, and then press the Select key.

The password input box appears.

Control Panel and Configuration Menu 15

AcuLaser CX16NF Facsimile User’s Guide

Note:

If no password was specified, memory reception mode is canceled.

5. Enter the password, and then press the Select key.

Memory reception mode is canceled.

Note:

If faxes are saved in memory, printing of the faxes begins.

Specifying Forwarding Settings

1. Press the u or d key to select UTILITY, and then press the Select key.

Note:

For details on selecting a menu, refer to “General Procedure for Specifying Settings in Utility Menu” on page 13.

2. Press the u or d key to select FAX RX OPERATION, and then press the Select key.

3. Press the u or d key to select FORWARD, and then press the Select key.

The FORWARD setting appears.

4. Press the u or d key to select ON or ON(PRINT), and then press the Select key.

5. Enter the destination, or select from the speed dial destinations.

Note:

❏ To select from the speed dial destinations, press the Addressbook key, type in the speed dial

number, and then press the Select key.

❏ An e-mail address can also be specified.

6. Press the Select key.

The forwarding settings are specified.

Control Panel and Configuration Menu 16

Chapter 3

Sending Faxes

Basic Fax Operation

This section contains basic information of fax transmission.

Note:

Documents with the following paper sizes can be faxed.

Original size: A5/A4/Statement/Letter (when using the original glass)

Width: 140 to 216 mm

Length: 148 to 500 mm (when using the ADF)

AcuLaser CX16NF Facsimile User’s Guide

Sending a Fax Using the ADF

If the ADF is used, original documents containing multiple pages can be automatically scanned.

Note:

❏ Do not load original documents that are bound together, for example, with paper clips or staples.

❏ Do not load more than 35 sheets; otherwise an original document misfeed or damage to the

document or machine may occur.

❏ If the original document is not loaded correctly, it may not be fed in straight, or an original document

misfeed or damage to the document may occur.

❏ Do not open the ADF cover while documents loaded into the ADF are being scanned.

1. Press the Fax key to enter Fax mode.

Note:

If the initial mode (UTILITY - MACHINE SETTING - INITIAL MODE) is set to FAX, this step can be skipped.

2. Make sure that there is no document on the original glass.

Sending Faxes 17

AcuLaser CX16NF Facsimile User’s Guide

3. Put the document into the ADF document feed tray face up.

4. Adjust the document guides to the document size.

5. Adjust the document image quality.

Note:

For details on adjusting the document image quality, refer to “Adjusting the Image Quality” on page

21.

6. Specify the fax number of the recipient in one of the following ways:

❏ Direct dialing

❏ Using the favorite list

❏ Using the Speed Dial function

❏ Using the Group Dial function

❏ Using the Phone Book function

❏ Using the Redial/Pause key

Note:

❏ For details on specifying the recipient, refer to “Specifying a Recipient” on page 22. For details

on using the Redial/Pause key, refer to “Using the Redial Function” on page 27.

❏ A transmission can also be sent to multiple recipients with the Broadcast function. For details on

sending a broadcast transmission, refer to “Sending a Fax to Multiple Recipients (Broadcast Transmission)” on page 27.

Sending Faxes 18

AcuLaser CX16NF Facsimile User’s Guide

7. Press the Start key.

The document is scanned, and then the fax is sent.

Note:

❏ To stop the transmission, press the Stop/Reset key. A message appears, requesting confirmation

to cancel the setting. Select YES, and then press the Select key.

❏ If the fax could not be sent (for example, because the line was busy), the automatic redial function

will try sending the transmission again. If the fax could not be sent with the automatic red ia l fu nc ti on , a T X R es ul t Re po rt ca n be pr in te d. For details, refer to “TX RESULT REPORT” on page 64.

❏ If you want to cancel a scanned document queued for transmission or a fax waiting to be

redialed, select CANCEL RESERV. from the menu. For details, refer to “Canceling a Queued Transmission” on page 36.

❏ If memory is nearly full, scanning of the document is stopped and a message appears, allowing

you to select whether to start the transmission or cancel that transmission job. If the selection is made to cancel the job, the pages of the document th at hav e b ee n s ca nn ed fo r t ha t j ob are de le te d. If the selection is made to begin the transmission, transmission begins. After the scanned pages have been sent, scanning of the document starts again.

Sending a Fax Using the Original Glass

1. Press the Fax key to enter Fax mode.

Note:

If the initial mode (UTILITY - MACHINE SETTING - INITIAL MODE) is set to FAX, this step can be skipped.

2. Remove all documents from the ADF.

Note:

If you are using the original glass to scan, do not load any documents into the ADF.

3. Lift to open the ADF cover.

4. Place the original document face down on the original glass and align the document on the scales above and to the left of the original glass.

5. Gently close the ADF cover.

Sending Faxes 19

AcuLaser CX16NF Facsimile User’s Guide

Note:

Closing it too quickly may cause the document to move on the original glass.

6. Adjust the document image quality.

Note:

For details on adjusting the document image quality, refer to “Adjusting the Image Quality” on page

21.

7. Specify the fax number of the recipient in one of the following ways:

❏ Direct dialing

❏ Using the favorite list

❏ Using the Speed Dial function

❏ Using the Group Dial function

❏ Using the Phone Book functions

❏ Using the Redial/Pause key

Note:

❏ For details on specifying the recipient, refer to “Specifying a Recipient” on page 22. For details

on using the Redial/Pause key, refer to “Using the Redial Function” on page 27.

❏ A transmission can also be sent to multiple recipients with the Broadcast function. For details on

sending a broadcast transmission, refer to “Sending a Fax to Multiple Recipients (Broadcast Transmission)” on page 27.

8. Press the Start key. A screen appears, requesting confirmation of the scanning area.

9. To scan the displayed scanning area, press the Select key. The document is scanned.

Note:

To change the displayed scanning area, press the u or d key, select the desired scanning area. Press the Select key again to start scanning.

10. To scan multiple pages from the original glass, check that the message NEXT PAGE? appears, replace the document, and then press the Select key. When scanning of the document is finished, press the Start key. The document is scanned, and then the fax is sent.

Sending Faxes 20

AcuLaser CX16NF Facsimile User’s Guide

Note:

❏ To stop the transmission, press the Stop/Reset key. A message appears, requesting confirmation

to cancel the setting. Select YES, and then press the Select key.

❏ If the fax could not be sent (for example, because the line was busy), the automatic redial function

❏ If you want to cancel a scanned document queued for transmission or a fax waiting to be

redialed, select CANCEL RESERV. from the menu. For details, refer to “Canceling a Queued Transmission” on page 36.

❏ If memory is nearly full, scanning of the document is stopped and a message appears, allowing

Adjusting the Image Quality

The image quality of a document can be adjusted before it is sent as a fax.

Adjusting the Resolution

1. Press the u or d key to select the current fax image quality, and then press the Select key.

Note:

STD/TEXT, FINE/TEXT, S-FINE/TEXT, STD/PHOTO, FINE/PHOTO or S-FINE/PHOTO may appear, depending on the setting selected for FAX TX OPERATION in the UTILITY menu.

2. Check that QUALITY(ORIGINAL) is selected, and then press the Select key.

3. Press the u or d key to select the fax resolution, and then press the Select key. The resolution is adjusted.

Note:

Select the resolution appropriate for the document.

❏ STD/TEXT: Select this setting for documents containing handwriting or for computer printouts.

Sending Faxes 21

AcuLaser CX16NF Facsimile User’s Guide

❏ FINE/TEXT: Select this setting for documents containing small print.

❏ S-FINE/TEXT: Select this setting for documents containing small print, such as newspapers, and

documents containing detailed illustrations.

❏ STD/PHOTO: Select this setting for photo documents containing regular photos.

❏ FINE/PHOTO: Select this setting for photo documents containing fine images.

❏ S-FINE/PHOTO: Select this setting for photo documents containing finer images.

The resolution returns to the default setting after the document is scanned with a normal transmission or after transmission after manual transmission. The default setting can be changed. This is useful for specifying a frequently used resolution setting as the default. For details, refer to the Printer/Copier/Scanner User’s Guide.

Adjusting the Scan Density

1. Press the u or d key to select the current fax image quality, and then press the Select key.

Note:

STD/TEXT, FINE/TEXT, S-FINE/TEXT, STD/PHOTO, FINE/PHOTO or S-FINE/PHOTO may appear, depending on the setting selected for FAX TX OPERATION function in the UTILITY menu.

2. Press the u or d key to select DENSITY, and then press the Select key.

3. Press the l or r key to select the scan density, and then press the Select key. The scan density is adjusted.

Specifying a Recipient

The recipients can be specified in any of the following ways.

❏ Direct dialing: Directly type in the fax number.

❏ Using the favorite list: Recall a speed dial destination or group dial destination registered on the

favorite list.

❏ Using the Speed Dial function: Specify a recipient registered with a speed dial.

❏ Using group dial numbers: Recall a registered group dial destination.

Sending Faxes 22

AcuLaser CX16NF Facsimile User’s Guide

❏ Using the phone book functions: List or search for recipients registered as speed dial numbers or

group dial numbers, and then select a recipient.

❏ Using the Redial/Pause key: Specify the number of the recipient dialed last.

Directly Entering a Fax Number

1. Use the numeric keypad to type in the fax number for the recipient.

Note:

❏ The keys that can be used to enter the fax number are: the number keys (0 through 9),

If the Redial/Pause key is pressed while entering the fax number, a 2.5-second pause is added. A pause appears as P in the message window.

❏ If the machine is connected to a PBX line and the prefix number (outside line access number) has

been specified in the COMM. SETTING, enter “#” to dial the outside line access number automatically.

and #.

❏ To erase the entered number, hold down the Back key for about one second, or press the Stop/

Reset key.

2. Press the Select key.

3. Press the u or d key to select FINISH, and then press the Select key.

The destination is specified.

Note:

To erase the selected destinations, press the Stop/Reset key.

Using the Favorite List

If frequently specified speed dial destinations and group dial destinations are registered in the favorite list, press the Addressbook key, and then press the u or d key to quickly select the desired

destination.

Note:

The destination must have been previously registered on the favorite list. For details, refer to “Registering Destinations in the Favorite List” on page 53.

Sending Faxes 23

AcuLaser CX16NF Facsimile User’s Guide

1. Press the Addressbook key.

Note:

The Addressbook key can be used if the main screen or Can Use AddressBook is displayed.

2. Press the u or d key to select the desired destination, and then press the Select key.

Note:

If a destination was incorrectly selected, press the Back key, press the Addressbook key, and then select the correct destination.

3. When EDIT=Select appears, press the Select key again.

4. Press the u or d key to select FINISH, and then press the Select key.

The destination is specified.

Note:

❏ If a group dial destination was selected, multiple destinations are specified.

❏ To erase the selected destinations, press the Stop/Reset key.

Using the Speed Dial Function

If a recipient has been registered with a speed dial number, the recipient’s fax number can be dialed simply by pressing a speed dial number key.

Note:

The recipient must have been registered with a speed dial in advance. For details, refer to “Registering a Speed Dial Destination” on page 55.

1. Press the Addressbook key 2 times.

Note:

The Addressbook key can be used if the main screen or Can Use AddressBook is displayed.

2. Use the keypad to type in the speed dial number (1-220), and then press the Select key.

Note:

❏ If a number was incorrectly entered, press the Back key, and then type in the correct number of

the speed dial destination.

Sending Faxes 24

AcuLaser CX16NF Facsimile User’s Guide

❏ If the entered speed dial number is not registered with a fax number, the message NOT FAX NO.

appears. In addition, if the entered speed dial number is not registered with a recipient, the message NOT REGISTERED! appears. Enter a speed dial number registered with a fax number.

3. When EDIT=Select appears, press the Select key again.

4. Press the u or d key to select FINISH, and then press the Select key.

The destination is specified.

Note:

To erase the selected destinations, press the Stop/Reset key.

Using the List Function of the Phone Book

If a recipient is registered with a speed dial number or a group dial number, the recipient can be found by using the List or Search function of the phone book.

Follow the procedure described below to search using the List function of the phone book.

1. Press the Addressbook key 4 times.

Note:

The Addressbook key can be used if the main screen or Can Use AddressBook is displayed.

2. Check that LIST is selected, and then press the Select key. The list of programmed speed dial numbers and group dial numbers is displayed.

3. Press the u or d key to select the desired destination, and then press the Select key.

Note:

If a destination was incorrectly selected, press the Back key, and then perform the operation again from step 1.

4. When EDIT=Select appears, press the Select key again.

5. Press the u or d key to select FINISH, and then press the Select key.

Note:

To erase the selected destinations, press the Stop/Reset key.

Sending Faxes 25

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