Dymo LabelWriter EL40, LabelWriter EL60, LabelWriter Turbo, LabelWriter 300, LabelWriter 330 User Manual

...

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Declaration of Conformity

DYMO Corporation 44 Commerce Road Stamford, CT 06902-4561 Phone: (203) 355-9000 Fax: (203) 355-9090

Equipment Information Description: Direct Thermal Printer Models: LabelWriter 300 (90791), 330 (90792), 330 Turbo (90793), EL40 (90644), EL60 (90645), Turbo (90737)

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC (Federal Communications Committee) rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy, and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications.

However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try correcting the interference by one or more of the following measures:

Reorient the receiving antenna.

Increase the separation between the equipment and the receiver.

Connect the equipment to an outlet on a circuit different from that to which the receiver is connected.

Use shielded cables to connect this device to computers.

Consult the dealer or an experienced radio/TV technician for help.

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You may ﬁnd helpful the following booklet, prepared by the FCC: Interference Handbook. This booklet is av ailable from the U.S. Government Printing Of ﬁce, Superintendant of Documents, Washington, DC 20402-9325.

WARNING: Changes or modifications to this unit not

expressly approved by the party responsible for compliance could void the user’s authority to operate the equipment and void the manufacturer’s warranty.

CE Certification

Trademarks

This device has been tested and complies with the requirements of:

The EMC Directive EN55022: Radiated and Conducted Emissions B EN50082-1: Generic Immunity ESD, RF, and Transient

Susceptibility and Low Voltage Directive Product Safety EN60950

LabelWriter is a registered trademark of DYMO Corporation. DYMO is a registered trademark of Esselte Corporation. All other trademarks are properties of their respective holders.

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Contents

Introduction

Chapter 1

Getting Started

Chapter 2

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Your New LabelWriter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Getting Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

DYMO Label Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Creating Your Own Label. . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Using the Label Designer

Object Definitions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Starting the Designer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Creating a New Label File . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Opening an Existing Label File. . . . . . . . . . . . . . . . . . . . . . . 15

Adding an Object . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Moving and Resizing Objects . . . . . . . . . . . . . . . . . . . . . . . . 16

Saving Your Label to a File . . . . . . . . . . . . . . . . . . . . . . . . . 18

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Chapter 3

Using the List Manager

Chapter 4

Setting Preferences

User Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

General Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Functional Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Folders. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Chapter 5

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Printing With Other Applications

Add-In for Microsoft Word. . . . . . . . . . . . . . . . . . . . . . . . . . 29

Printing With Other Applications . . . . . . . . . . . . . . . . . . . . . 32

. . . . . . . . . . . . . . . . . . . . . . . . . . . 29

iii

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Chapter 6

Maintenance and Troubleshooting

Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Technical Support. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Warranty. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Appendix A

Networking the LabelWriter

Connecting to a LabelWriter Over a Network . . . . . . . . . . . 43

Other Networking Solutions. . . . . . . . . . . . . . . . . . . . . . . . . 43

Appendix B

Labels & Accessories

Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Accessories. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Appendix C

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Technical Specifications

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

. . . . . . . . . . . . . . . . . . . . . . . . 39

Printer Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

LabelWriter Developer Information. . . . . . . . . . . . . . . . . . . 48

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Introduction

Your New LabelWriter

Features

Software

Congratulations on purchasing the DYMO LabelWriter. After a short time, you will realize how many of your daily tasks will be simpliﬁed by using the DYMO LabelWriter.

Your LabelWriter will help you label ﬁle folders, diskettes, video cassettes, mail packages, name tags, and print Internet postage. With a little imagination, you will think of hundreds of ways to use the LabelWriter to make your job easier and more efﬁcient.

The DYMO Label Software includes many features that make it ﬂexible and easy to use. You can set your default return address so that you do not have to enter your address every time you print a label. You can import graphics to use with your labels, and select a default logo ﬁle so you don’t need to import your logo each time you create a new label. Of course, you can easily override these default values at any time.

Hardware

DYMO is even integrated into Microsoft® W ord so that you can easily print labels directly from the W ord toolbar .

Your LabelWriter printer does not use toner, ink cartridges, or a ribbon to print. The LabelWriter uses advanced print on specially treated labels.

thermal

printing technology to

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Introduction

Thermal printing is based on the principle of heat transfer from the thermal print head inside the LabelWriter printer to the label. A row of miniature heating elements on the print head is pressed against the thermal labels. As a speciﬁc element generates heat, a thermal reaction takes place at that point on the label and the label becomes discolored.

Labels

The only supplies you will ever need for this printer are the labels. We recommend you only use DYMO brand labels.

How long your labels will last depends on how the labels are used. Thermal labels are susceptible to fading in two ways:

Exposure to direct sunlight or ﬂuorescent light for an extended period of time will cause fading.

Contact with plasticizers (for example labels placed on plastic ring binders) will cause fading.

In the original packaging, the label shelf life is 18 months. When used for short-term applications (envelopes, packages, etc.), fading has never been reported as a problem. When used to label ﬁles in a ﬁle cabinet, fading is very gradual over many years. When applied to the edge of a notebook that is then placed on a shelf in the sun, fading begins within a few months.

Getting Help

When not in use, keep the labels stored in a cool dry place and in the black bag in which they were shipped to prolong label life.

Before making labels you should be aware of the various help resources available to you. DYMO Label Software comes with extensive Help. At times in this manual, you will be directed to the Help for more detailed discussion or instructions on various topics.

To access the Help:

Click

LabelWriter Help

on the

Help

menu.

The Help is opened in your Web browser.

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Chapter 1

Getting Started

D YMO Label Software is a general-purpose label printing program that is speciﬁcally designed to help you get the most out of your LabelWriter printer. The program includes:

Many ready-to-use templates for common labels.

A built-in Designer you can use to create your own templates.

A built-in List Manager that lets you save addresses or other types of lists.

An add-in to print directly from Microsoft Word.

DYMO Label Window

The following ﬁgure introduces the features av ailable from the DYMO Label Software main window

SaveOpen Print Paste

Label Workspace

The ﬁrst time you open DYMO Label Software, you are prompted to enter your return address and select a default logo. See "User Information" on page 23 for instructions on how to deﬁne your return address and select a default logo ﬁle.

Open List Manager

Open Designer

Rulers

Template List

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Chapter 1: Getting Started

Creating Your Own Label

Choose a Template

This tutorial guides you through the steps necessary to create, print, and save a customized label. The best way to start is to learn how to modify one of the label templates included with the software. In this tutorial, you will customize a shipping label.

You can only print this shipping label on wide print-head

printers. Although the LabelWriter EL40 and LabelWriter 300 cannot print this shipping label, we recommend that you follow along. This tutorial will give you valuable information on how to access the various text and design objects and change their attributes.

The ﬁrst step is to choose a label template as the basis for your new label.

Click

DYMO Label Software

start the program. The

DYMO Label

blank label.

window is displayed containing a

from the

Apple

menu to

In the

graphic (30256)

The 30256 label is shipped with the EL60, Turbo, 330,

and 330 Turbo model printers. If you have an EL40 or 300 model printer, select this label anyway, and follow along with the exercise.

Label Templates

template.

box, click the

Shipping with

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Creating Your Own Label

Notice that all templates are listed with the label type ﬁrst, then any important objects on the template, and ﬁnally the part number of the label.

The

Shipping with graphic (30256)

template is

displayed.

Changing the Graphic

The next step in this tutorial is to customize the graphic. As you will see, to modify an object’s attributes, you simply click the object. A dialog box appears that you can use to change the object’s attributes.

To change the logo:

Click the telephone graphic that appears on the label. The

Click the

Graphic Settings

File

option under

dialog box appears.

Select Image Source

The

Insert Image

3. Click Select File.

button changes to read

Select File

The Open dialog box is displayed listing the contents of the default clipart directory which contains the Business, Miscellaneous, and Sign folders.

4. Select the Miscellaneous folder and click Open.

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Chapter 1: Getting Started

The contents of the Miscellaneous folder are displayed.

5. Select the Comput1.jpg ﬁle.

A preview showing the contents of the Comput1.jpg graphic ﬁle is displayed.

6. Click the Open button.

The Comput1.jpg graphic is displayed in the Graphic Settings dialog box.

Changing the Return Address

7. Click OK.

The computer graphic is displayed on the label replacing the telephone graphic.

Next, you’ll change the return address. To enter the return address:

1. Click the text in the label’s upper-right corner.

The Text Settings dialog box is displayed.

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2. Type the following text:

CompuDoctor’s Fix It Service 1234 Hardware Way Livermore, CA 94550

3. Click OK.

The return address is displayed on the label.

Creating Your Own Label

Changing the Recipient Address

Next, you enter DYMO’s address as the recipient. To enter the recipient’s address:

1. Position the arrow pointer over the address object.

2. Click the address object.

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Chapter 1: Getting Started

The Address Settings dialog box is displayed.

3. Type the following address into the Address Settings

dialog box: DYMO Corporation

44 Commerce Road Stamford, CT 06902-4561

4. Click OK.

Changing the Font

You may want to modify the font used for the recipient address or return address. You can use the same font for all the lines in your address or make the ﬁrst line different from the rest. For this tutorial, you’ll use the same font for all the lines.

To change the font for the address:

1. Click the recipient address object.

The Address Settings dialog box is displayed.

2. Click All Lines from the Font list.

The Font dialog box is displayed.

3. If Arial is not selected, select Arial from the Font list and

Bold from the Font Style list.

4. Click OK to close the Font dialog box.

5. Click OK to close the Address Settings dialog box.

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Creating Your Own Label

The address, formatted with Arial Bold type, is displayed on the label. Also, a POSTNET bar code encoding the address is displayed above the address.

Printing the Label

Now that you have customized the label, you are ready to print.

You can only print this shipping label on EL60, Turbo,

330, and 330 Turbo printers. If you have an EL40 or 300 printer, skip this section.

Before you print the label, make sure:

! The LabelWriter printer is connected to your computer

and turned on.

! You’ve properly loaded shipping labels in the printer.

If necessary, see the Quick Start Card for information on how to set up your printer.

To print the label:

1. Click the Print button on the main toolbar.

2. Click From and type 1 in each of the boxes.

3. Click the Print button.

Saving the Label

Now that you have created your shipping label, you can save it as a label template. Labels saved as template ﬁles will automatically appear in the Label Templates drop- down list.

To save the label as a label template:

1. Click the Save button on the main toolbar.

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Chapter 1: Getting Started

The Save File dialog box appears and displays the contents of the default label ﬁle folder.

2. Type the name MyShip in the File name box and click

Save.

Notice that your new label template, MyShip, is added to the top of the Label Templates list as the most recently used template and also alphabetically in the template list below.

To use a template ﬁle you created, simply choose it from the Label Templates list and the label template is displayed with all the information you placed on the template.

To access your label templates from the Label Templates

list, you must store them in the label file directory. A default Label Files directory is created for you, under the DYMO Label installation folder, when you first install the software.

Now that you can open, edit, print, and save a shipping label, you are ready to use and/or modify most other label templates. Note that there are several different methods of saving your changes. In this tutorial you saved your label as a template and it will appear in the Label Template drop-down list. You can also save your label to a ﬁle. For more information, see "Saving Your Label to a File" on page 18.

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Chapter 2

Using the Label

Designer

DYMO Label Software allows you to easily design labels for your speciﬁc needs using the simple-to-use Label Designer. You can also modify any of the label templates included with the software.

The Label Designer allows you to change the appearance and content of labels. You can add or modify text (including addresses), bar codes, sequential numbers, date-time stamps, lines, and rectangles.The following are examples of custom label designs.

Object Definitions

Text The text object is useful for displaying information that

A label created in DYMO Label Software can contain various text and design objects. Each object has certain attributes, such as: size, position, font, etc. You can edit an object’s attributes, simply by clicking the object (or double-clicking if the Designer is active). You can then select the attributes that you want in the dialog box that is displayed. For more information on modifying object attributes, see the Help.

Below you will ﬁnd a description of each of the objects available in DYMO Label Software.

remains unchanged every time you print a new label (for example, “Hello my name is” on name badges or your return address on shipping labels). By deﬁning the text

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Chapter 2: Using the Label Designer

you are using as a preference setting and then copying the text into text objects, you are able to print labels with information on them that is static. (See "Default Return Address" on page 23.)

For con venience, D YMO Label Software includes a b utton to quickly insert the return address you entered when you ﬁrst ran the program. Text objects can also be used for text that changes from label to label. This is useful for part numbers, book titles, and many other non-address items you might save in the List Manager. For more information on variable text, see the Help. To access the Help, select LabelWriter Help from the Help menu.

Address Address objects are designed to display addresses. They

are similar to text objects, but are designed to print information that changes with each label printed, such as names and addresses. Address objects can also display POSTNET bar codes. You can change the font settings (font, size, style, and so on) for text in address objects and control the text’ s position. D YMO Label Software also lets you apply special effects to the text.

Graphic The graphic object enables you to add your company logo

and other favorite graphics to labels. You can import many popular graphic formats, position them anywhere on the label, resize them, and even specify one as the default graphic. You can also copy a graphic from a graphics application and then paste it into DYMO Label Software. You can import a graphic directly from a ﬁle or capture an image from a video device connected to your computer. After you insert a graphic, you can add a border of a speciﬁed size and color around the object.

If you defined a default logo file, the graphic file you

specified is displayed in any new graphic objects you place. See "Default Logo File" on page 23 for information about defining a default logo file.

Lines You can use horizontal and vertical line objects to improve

a label’ s appearance. Horizontal lines also function well as visual dividers on labels (for example, between the sender and recipient’s address on shipping labels). You can specify various shades of gray and the thickness of the lines. You can also hide lines that appear on labels.

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Object Definitions

Rectangle/ Ellipse

Rectangle and ellipse objects, like line objects, primarily serve as design elements you can use to enhance a label’s appearance. A rectangle or ellipse can be used to create borders around other objects. You can specify shades of gray to ﬁll the object. You can also specify the thickness of the object’s border.

Bar Code Bar code objects simply serve to display and print bar

codes on your labels. You can use bar code objects to display ﬁxed information you enter or link a bar code object to another object. When you link a bar code object to another object, the bar code object encodes the information contained in the linked object. Furthermore, if you change the information in the linked object, the program automatically updates the bar code object to encode the new information.

For example, you may want to link the bar code to a part number on a tag. When you update the part number text object on the label, the bar code object is updated automatically. You do not have to link the bar code to any other object.

For example, you may want to link the bar code object to a part number text object on a label. When you update the part number text object on the label, the bar code object is automatically updated.

You can choose from many standard bar code symbologies including Code 39, Code 128, Codabar, UPC A/E, EAN 8/13, ITF-14 and Interleaved 2 of 5 bar codes.You can choose to include or exclude human readable text (alphanumeric information) and specify the font settings for the text. You can also select the bar code size and position.

Counter You can use counter objects to automatically number a

series of labels. For example, you could use a counter object to automatically serialize a group of rafﬂe tickets. You can also specify text you want to appear in front of and behind the counter (for example, “Disk # of ten”), as well as the starting number and the increments for counting (1,10,100, and so on). DYMO Label Software allows you to specify the font settings for the counter information, as well as other attributes.

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Chapter 2: Using the Label Designer

Date-Time You can use date-time objects to stamp the current date

and/or time on labels using any one of a number of predeﬁned formats. As with counter objects, you can specify the text you want to appear in front of and/or behind the date-time (for example, “Today’s date is”). DYMO Label Software offers a variety of date formats, including European formats. You can include or exclude the time and use the 24-hour time format (13:00, 22:00, and so on). You can control the font settings and other attributes for the date-time information.

Starting the Designer

Creating a New Label File

When the Label Designer is active, the Design toolbar is displayed below the Main toolbar.

Main Toolbar

Design Toolbar

You can start the Label Designer in several ways:

! Open a new or existing Label ﬁle. ! Click the Open Label Designer button on the Main

toolbar

! Click View Design Toolbar from the Edit menu.

D YMO Label Software includes a blank label template for every type of a vailable label. When you create a ne w label, you select one of these blank labels as a starting point.

To create a new label:

1. On the File menu, click New Label.

2. Select a label from the list that most closely matches the

The New Label dialog box is displayed.

label you wish to create and click OK. The blank label is displayed in the DYMO Label window

and the Design toolbar is displayed below the Main toolbar.

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Opening an Existing Label File

Adding an Object

Whenever you want to use a label ﬁle you have saved to disk, you simply open it. For convenience, the last four saved label ﬁles appear at the bottom of the File menu. You can then print the label as is, or modify it to suit your needs.

To open an existing label ﬁle:

1. On the File menu, click Open or click the Open button.

The Open dialog box is displayed.

2. Select the ﬁle you wish to open and click Open.

The label opens in the window and the Design toolbar is displayed below the main toolbar.

When you place a new object on a label, the new object displays certain default settings. For example, ne w address and text objects display text describing how to modify the objects.

Defining an Object’s Name

Although the various types of objects are quite different, the steps for placing all the objects on a label are nearly identical. The only difference is the tool button you select from the Design toolbar to place the desired object.

1. Click object that you wish to add on the Design toolbar.

2. Place the object where you want it on the label using the

cursor. If you select one of the object tool buttons, and then

change your mind about placing the object, click the Cancel/Select Object button on the Design toolbar. This cancels object placement.

If you defined a default logo file, the graphic file you

specified appears in all new graphic objects you place. See"Default Logo File" on page 23 for information about defining a default logo file.

The program automatically assigns default names to the objects you place on labels. The default names reﬂect the object’ s type. For example, ne w address objects are named Address. Also, you can select objects by name for certain DYMO Label Software features (for example, when you

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Chapter 2: Using the Label Designer

link bar codes to objects and when you need to select the object into which you want to paste text).

You can change the names of objects to make it easier to identify speciﬁc objects.

To change the name of an object:

1. Control-click the object.

The Object Properties dialog box is displayed.

Moving and Resizing Objects

Moving Objects

Moving an Object to a Precise Location

2. Type the name for this object in the Reference Name box

and click OK.

DYMO Label Software gives you a lot of control over the size and position of objects on labels. When you activate the designer, you can use the mouse to drag objects where you want them to appear and increase or decrease their size. You can also rotate most types of objects. (See the online help for information on how to align objects, resize multiple objects at the same time, and move objects in front of and behind each other.)

You can change the position of objects on labels. DYMO Label Software gives you the option of using the mouse to move objects, or, for more precision, you can specify the exact position of an object.

For precise positioning, use the Object Properties dialog box to position an object. This option lets you specify the position of the left and top sides of the object’s bounding box (the box that appears around a selected object) as well as its width and height. The position values you enter are measured relative to the label’s upper-left corner.

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Moving and Resizing Objects

You can specify position values in precise increments, depending on the current units of measure: English (inches) or metric (millimeters).

Resizing Objects

Resizing an Object Using the Mouse

You can change the sizes of objects on labels. DYMO Label Software gives you the option of using the mouse to resize objects, or, for more precision, you can specify the exact size of an object.

Using the small black squares or Edit Handles on a selected object to allows you to change its size. An edit handle appears on each corner of all selected objects except horizontal and vertical line objects, which only have edit handles on the ends.

An object’s size affects the size of any text within the

object.

If you reduce an object’ s size too much, the te xt inside the object may no longer ﬁt inside the object. The program automatically decreases the size of the text to allow it to ﬁt inside the reduced object. If you want to display the text at the original size, you need to increase the object’s size, or select Disable Shrink to Fit on the object’s Properties dialog box for the object.

Precisely Resizing Objects

About Unprintable Areas on Labels

You can specify the exact size of an object using the Object Properties dialog box. The size v alues you specify depend on the current units of measure. (See "Units of Measure" on page 24 for information on selecting the units of measure.)

The software will also prevent you from moving objects into these areas, stopping the movement when you reach the edge of the unprintable area.

Address Label Shipping Label

Top 0.04" 0.04" Bottom 0.1" 0.11" Left 0.21" 0.21" Right 0.14" 0.14"

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Chapter 2: Using the Label Designer

The margins listed above apply to labels viewed in landscape orientation. Most labels will have similar margins to those above.

Rotating Objects

Deleting Objects

Saving Your Label to a File

You can rotate objects (except lines, rectangles, and ellipses) in 90-degree increments. This option is useful for designing labels with vertically oriented text and graphics.

Tip: If you rotate an object that contains text, you might need to resize the object to make all the text in the object appear at the correct font size.

To delete an object:

1. Select the object with your mouse.

2. Click the Delete button.

After you design a label, you should save it to a ﬁle on the computer’s hard disk for future use.

To save changes you have made to a label ﬁle:

! Click the Save button on the Main toolbar or click Save

from the File menu. The program overwrites the contents of the ﬁle with your

changes. To save the changed label as a new label ﬁle:

1. On the File menu, click Save As.

The Save File dialog box is displayed.

2. Type the name of your new label.

3. Select the LabelWriter Labels (.LWL) ﬁle type.

Your label design is saved as the new ﬁle name with the .lwl extension.

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Chapter 3

Using the List Manager

This chapter describes how to use the List Manager to create, edit, and print entries on labels.

To display the List Manager:

1. Click the Open List Manager button, or click List

Manager and then Open from the Edit menu.

The last List Manager ﬁle you opened is displayed. The ﬁrst time you open the List Manager, a sample address list is displayed.

You can use the List Manager to enter information in variable objects (address, variable te xt, or bar code) on the current label. If the current label contains no address objects, but does contain more than one other type of variable object, you must select the object into which you want the selected List Manager entry to appear. In this case, when you open the List Manager, a dialog box appears. Click the object you want to link to the List Manager and then click the Close Box in the upper left corner of the screen.

If the current label does not contain a variable object (address, variable text, or bar code), the program prompts you to open a label that contains one of these objects. This prompt appears because the program automatically links the List Manager to these types of objects. You can still

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Chapter 3: Using the List Manager

work on the List Manager without a variable object on the current label, but the List Manager will not link to the current label.

Rotating Names in Address Lists

Printing an Entry

In address lists, List Manager automatically sorts addresses by the last name. For example, if you enter the following address:

Harrison Schreppel 5040 El Cantada Berkeley, CA 94720-3828

Schreppel, Harrison is displayed in the Entries list. In some cases, the program cannot correctly identify the

last name or incorrectly identiﬁes a company name as a person’s name. In such cases, you can rotate the words in the entry’s ﬁrst line to display the words in the correct order.

T ypically, you’ll store addresses in an address list and then print selected addresses on address labels. Once you select the entry you want, List Manager will automatically copy the address information to the label. If no Address or other variable object is deﬁned on the label you will be prompted to add one.

Creating a New List

You can also use the List Manager to store information other than addresses. This information (for example, a list of product numbers) can also be linked to a variable text object or bar code object (for example, to print a bar code label of every product number you carry).

DYMO Label Software lets you use either address lists or data list ﬁles. For address lists, the program automatically sorts entries using the ﬁrst line of the address. If this is a person’s name, it will sort by their last name. However, if it is a company name, it will sort by the company name. For data lists, the program automatically sorts entries by the ﬁrst few characters of each entry’s ﬁrst line.

When you create a new ﬁle, the program gives you the option of importing addresses or data (for new address lists or data list ﬁles, respectively) into the new ﬁle.

Page 25

The program creates a new ﬁle with the speciﬁed name and stores the ﬁle in the default list ﬁle folder. The speciﬁed ﬁle name appears at the top of the List Manager dialog box.

Opening an Address or Data List

Importing Addresses or Data Into List Manager

Exporting Data from List Manager

If you have more than one address list or data list ﬁle, you can open the one you want to use to create labels. Also, if you want to import addresses or data into a ﬁle, you must ﬁrst open the ﬁle into which you want to import the information.

To use an address or data list created in another application, you must be able to export it to a Comma Separated Values (CSV) ﬁle. F or more information on how to import addresses or data into the List Manager, see the Help.

When you create a new List Manager file, the program

displays a prompt asking if you want to import addresses or data into the file now. Follow the directions in the Help to import information into the new file.

If you want to use information you have entered into List Manager in other applications, you can export it to a CSV ﬁle. Once in a CSV ﬁle, you can then import the data into a personal information management (PIM) database or other type of application. When you export data from the D YMO Label Software, the program e xports each entry as a single record and each line as a single ﬁeld. You can save the exported data in a CSV or text ﬁle.

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Chapter 3: Using the List Manager

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Chapter 4

Setting Preferences

This chapter describes how to deﬁne preferences allowing you to use the D YMO Label Software speciﬁcally for your needs. The preference settings you select remain in effect until you decide to change them.

The sections below are organized according to the dropdown menu items av ailable in the Preferences dialog box.

User Information

Default Return Address

The User Information options are described below.

If you entered your return address in the User Information dialog box, DYMO Label Software can automatically insert your Return Address information when you click on the Insert Return Address button, which is available on the Text Settings dialog box.

Click in the Default Return Address ﬁeld and enter your return address. (If this ﬁeld already contains an address, edit the address currently shown.)

Default Logo File If you use a certain graphic over and over (such as your

company’s logo), you can specify the ﬁle containing the graphic as a preference setting. Then, when you place a new graphic object on a label, the speciﬁed default graphic automatically appears in the new graphic object.

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Chapter 4: Setting Preferences

General

The General Settings options are described below.

Settings

Units of Measure Select the English (Inches) button to use inches as the

units of measure in D YMO Label Softw are; select Metric to use millimeters. The units you select are used for the rulers that are displayed on-screen, label dimensions, and the position and size values displayed in the Object Properties dialog box (see the "Moving an Object to a Precise Location" on page 16 for more information).

Display Rulers If the Display Rulers option is checked, horizontal and

vertical rulers will be displayed beside the label. The rulers are in inches or millimeters, depending on the Units of Measure you have chosen. To remove the rulers, simply uncheck this option.

Show Shadows Check the Show Shadows box to display a shado w around

the current label on screen; uncheck the box if you don’t want to display a shadow. (The shadow does not print on labels).

Show Print Progress Dialog

The Print Progress dialog box shows the number of copies printed and the remaining number of copies to print. The Print Progress dialog box appears on the screen each time you print labels; if you hide it, this dialog box will not appear.

Select the Show Print Progress dialog box, within the General Settings dialog box, to display the dialog box during printing; uncheck this box if you don’t want the dialog box to appear.

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Functional Settings

Display Compensation

Use POSTNET Bar Codes for 9 Digit ZIP Codes Only

Default Number of Copies

The Display Compensation slider can be helpful if you are viewing DYMO Label Software on a large monitor, where the 100% size for zoom may not be accurate, such as a 19” or 21” monitor . By mo ving the slider left or right, you can adjust the size of the label on the screen. This allows you to view the label on the screen as the same size as the actual printed label.

Check the Use POSTNET Bar Codes for 9-Digit ZIP Codes Only box to suppress POSTNET bar codes for addresses with ﬁve-digit ZIP codes; uncheck the box if you want to print bar codes for addresses with ﬁve-digit ZIP codes.

This preference setting does not apply to POSTNET bar codes you deﬁne for bar code objects.

You can specify the default number of copies you want to print. DYMO Label Software automatically prints the speciﬁed default number of copies unless you specify the number of copies for the current label or change the default number of copies.

Functional Settings

T o change the def ault number of copies, click the up/do wn

Default Number of Copies buttons. When you close the Preferences dialog box, the speciﬁed default number of

copies appears in the Copies ﬁeld at the top of the D YMO Label window.

The Functional Settings options are described below.

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Chapter 4: Setting Preferences

Paste Button Automatically Prints

Always Start With This Template

Open Last Saved File

You can extend the use of the Paste From Clipboard button by selecting the Paste Button Automatically Prints option in the Functional Settings dialog box. Each time you click the Paste From Clipboard button, the te xt from the clipboard is pasted into the current label and the label is printed automatically. This option simpliﬁes the printing of labels when you have copied the information from other programs.

Select the Always Start With This Template option to specify the label template to be opened each time you start DYMO Label Software.

If you prefer, each time you start the program, you can automatically display the last “saved” label ﬁle. Select the Open Last Saved Label File option if you want the program to open this ﬁle each time you start the program.

Folders

The Folders options are described below.

You can specify the default folders for label ﬁles and addin scripts. The folders you specify are used to store and open these two types of ﬁles.

Although default folders are set when the software is ﬁrst installed, this feature is particularly useful when you store your ﬁles on a network. For example, you can store label ﬁles on a ﬁle server.

In most cases, you can use the default folders deﬁned in DYMO Label Software. These default folders are all automatically installed on your Macintosh when you install DYMO Label Software. You only need to change the default folders if you want to use other folders.

Page 31

Folders

The default folders you can specify are described below.

Label Files Folder

Specify the folder in which you want to store label ﬁles, label templates, and add-in templates. DYMO Label Software automatically selects the folder you specify when you save or open any of these label-related ﬁles. It’s important that you store all your label templates in the label ﬁle directory. DYMO Label Software only displays label templates located in the label ﬁle folder in the Label Templates list.

List Files Folder Specify the folder in which you want to store List Manager

lists (address and data lists). DYMO Label Software automatically selects the folder you specify when you save or open List Manager lists.

Clipart Folder Specify the folder in which you want to store graphics.

DYMO Label Software automatically selects the folder you specify when you place graphics on labels and deﬁne a default logo ﬁle.

Add-Ins Folder Specify the folder in which you want to store add-in

scripts. It’ s important that you store all your Add-in scripts in the speciﬁed folder. DYMO label Software can only access add-ins located in the folder.

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Chapter 4: Setting Preferences

Page 33

Chapter 5

Printing With Other

Applications

Most applications, including word processors and database managers, can use LabelWriter printers just like any other standard printers. This chapter explains how to print labels using the Microsoft Word Add-in. It also covers how to print to the LabelWriter using other applications.

Add-In for Microsoft Word

Installing the Word Add-In

DYMO Label Software includes an add-in program that enables you to quickly print mailing labels from a Microsoft Word document. You access the add-in using an icon the LabelWriter software installs on the Word toolbar . The add-in works with Microsoft Word 98.

The Microsoft Word Add-In is normally installed at the same time that you install the main DYMO Label Software. If it is already installed, you will see a small LabelWriter b utton in the main toolbar of Microsoft Word.

If you don’t see this icon, and it cannot be enabled using the instructions below, you will need to reinstall your DYMO Label Software.

When you reinstall the DYMO LabelWriter Software, all

of the supplied templates are also reinstalled. If you have made any changes to the supplied templates and not saved the changes with a new file name, copy the changed templates to another location before you reinstall the software so you don’t lose your changes. Then once the installation is complete, copy the templates back into the Labels folder.

When the Word Add-in is properly installed, you will see the LabelWriter button in the main toolbar of Microsoft Word.

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Chapter 5: Printing With Other Applications

Using the Word Add-In

To start using the Word Add-in:

1. Open Microsoft Word and type an address.

2. Click the LabelWriter button on the Word toolbar or

choose the DYMO LabelWriter command from the Tools menu.

3. After a few seconds, the DYMO LabelWriter dialog box

appears on the screen with the address from your document automatically placed in the Recipient Address Field.

Editing and Printing the Address

If your letter contains more than one address and you want to make sure the Word Add-In uses the correct one, simply select (highlight) the address in your Word document before you click on the LabelWriter icon.

Once the LabelWriter dialog box is displayed, you can select among a number of different address and shipping label templates, depending on how you want the label to look.

1. Select the desired label template from the Label Template

list.

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Add-In for Microsoft Word

2. Click the Print Label button to print the label.

If you need to make some changes to the address, simply edit the address inside the Recipient Address box and then click the Print Label button. If you are printing a Shipping Label template, it will include the return address that’s already been deﬁned for the template. See "Editing the Label Templates" on page 31.

Printing POSTNET Bar Codes

Editing the Label Templates

The LabelWriter dialog box also gives you the option of printing POSTNET bar codes on the label, either above or below the recipient address. The POSTNET bar code option only works on US addresses and should only be used for addresses with a complete nine-digit ZIP+4 code.

The Word Add-In comes with pre-deﬁned label templates for the most commonly used address and shipping labels. You can use these templates as is, or you can modify them to suit your needs. The following example provides stepby-step instructions for modifying one of the existing shipping label templates.

1. Choose Shipping (30256) from the Label Template list

in the DYMO LabelWriter dialog box.

2. Click the Edit Label Template button which appears

beside the Label Template ﬁeld. DYMO Label Software opens with the Shipping (30256)

template displayed.

3. Click the text object at the top of the label to input the

return address.

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Chapter 5: Printing With Other Applications

The Text Settings dialog box appears.

4. Type in your return address. Then use the Justification,

Alignment, and Fonts options to customize the return

address block to suit your needs. When ﬁnished, click OK to close the Text Settings dialog box.

5. To modify the width of the horizontal line dividing the

Return Address from the Recipient Address, click on the line.

Printing With Other Applications

The Line Settings dialog box appears.

6. Click the line width you want, and then click OK to close

the Line Settings dialog box.

7. Next, you can change the formatting of the Recipient

Address by clicking on the Recipient Address. The Address Settings dialog box appears.

8. Use the Justification, Alignment, and Fonts options to

customize the address block to suit your needs. When ﬁnished, click OK to close the Address Settings dialog box.

9. Click Save from the File menu.

The program saves the changes that you’ve made to the Shipping (30256) template.

Applications of all sorts, including word processors and database managers, can use LabelWriter printers just like any other standard printer. This section explains how to print to the LabelWriter using applications other than DYMO Label Software.

Page 37

Printing With Other Applications

Choosing The LabelWriter

Before you can print to the LabelWriter, you must select it in the Chooser.

1. Click Chooser from the Apple menu.

The Chooser is pro vided by Apple Computer as part of the Mac operating system (OS). If it doesn’t appear in your Apple menu, you may need to reinstall the Mac OS on your startup disk.

2. Click the LabelWriter icon in the scroll box at the left of

the window. If your DYMO printer icon doesn’t appear, make sure the

printer driver ﬁle is in the Extensions folder.

3. Select the port to which the printer is connected from the

choices displayed in the scroll box at the right of the window.

4. Make sure Background Printing is turned on.

If Background Printing is off, whenever you print to the LabelWriter, a small alert box displays the status of the print job. You won’t be able to perform any other operations on your Mac until the entire print job is completed.

In contrast, if Background Printing is on, the Mac quickly saves the print job to a temporary ﬁle on disk and automatically launches the SpoolMaster which begins printing labels while allowing you to continue working in another program.

5. If you want to check the status of a print job, choose

SpoolMaster from the Applications menu at the far right of the menu bar . The name of the current job appears at the top of the window, followed by the names of any other jobs waiting to be printed.

In the Printing Status box at the bottom of the window you can see how many pages (labels) remain to be printed, and a thermometer shows the current page progress. Click Cancel Printing to stop the current print job if necessary for whatever reason.

6. Click the close box in the top left corner of the Chooser

window. Changes to output device selections don’t take effect until

the Chooser windo w is closed. Now whene v er you choose

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Chapter 5: Printing With Other Applications

Print from an application’s File menu, the document will be sent to the LabelWriter. Follow the instructions on the next few pages to properly conﬁgure the Page Setup dialog box.

Specifying the Page Setup

Choosing the LabelWriter is just the ﬁrst step. Every time you switch printers in the Chooser, you must change the Page Setup so that your documents print as intended.

1. Launch the application from which you wish to print.

2. Choose Page Setup from the File menu.

3. Specify the type of labels in your printer by clicking the

appropriate Paper radio button or choosing from the popup menu.

4. If using a non-standard label, click Paper, then click New.

The Paper dialog box shows a list of the different label types, along with the dimensions and margins of each.

In the Name text ﬁeld, enter a descriptive name for the type of label you are using.

Using the Units radio buttons, specify your preferred unit of measurement, then enter the Width (side to side) and Height (top to bottom) in the corresponding text ﬁelds.

The standard margin settings are appropriate for most labels, but you may change them by clicking the Custom radio button and entering whatever values you wish.

When everything has been entered to your satisfaction, click Set to save your settings, or click Reverse to discard them. Continue creating as many custom label types as you wish, then click

OK to return to the Page Setup

dialog box.

5. Select the Continuous checkbox only if using continuous

thermal paper.

6. Specify the correct Orientation by clicking on the

appropriate icon.

7. Click Options to open a dialog box allowing further

manipulation of how labels are printed. Select as many check boxes as desired. The page

thumbnail shows the combined effect of the check boxes

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Printing With Other Applications

on the labels. These options are used primarily for labels containing only graphics. When used with text, the Flip

Horizontal check box prints the text backwards and the Flip Vertical check box prints a mirror image. The Invert Image check box prints a negative image.

When satisﬁed with your speciﬁcations, click OK or click Cancel to close the dialog box without making any

changes.

8. To reduce or enlarge the information to be printed on the

label, enter the desired percentage.

9. If you’ve made any changes to the Page Setup dialog box,

click Settings.

10.Click the appropriate radio button to either save the

current settings as the new user default, restore the old user default, or restore the factory default settings.

Creating Custom Templates

11.When satisﬁed with your Page Setup speciﬁcations, click

OK or click Cancel to close the dialog box without making any changes.

After choosing the LabelWriter and specifying its Page Setup, you can print any type of document from any kind of application with a Print command. However, you must set up your program according to its user manual for printing to labels. For instance, if your program requires you to set up layouts or templates, you must create one speciﬁcally for printing to the LabelWriter. The following pages describe how to create templates for Microsoft W ord

98. For technical support on how to create templates for FileMaker Pro and other applications, visit www.dymo.com/support.

Printing to the LabelWriter from word processors is really no different than printing to any other kind of printer.

Instructions for using Microsoft Word 98 follow, but as each program is slightly different, refer to your word processor’s manual for speciﬁc help on formatting the page.

1. Launch Word by double-clicking its icon.

2. If one wasn’t automatically created, open a new blank

document.

3. Choose Page Setup from the File menu.

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Chapter 5: Printing With Other Applications

4. Click Custom, deselect the Custom Paper Size check

box, then click OK.

5. Choose the appropriate Paper setting, then click OK.

6. Click Page Layout from the View menu to display the

page boundaries.

7. Click Document from the Format menu and enter the

desired margins.

8. Enter whatever you want to print on the label, adjusting

the type speciﬁcations and margins as necessary.

9. Click Print from the File menu.

The standard LabelWriter Print dialog box contains Word’s options at the bottom.

10.Make any adjustments necessary; then click Print.

11.If everything is acceptable, click Save from the File menu

to save the document as a template so you needn’t redo the formatting every time you want to print.

Now, whenever you want to print from Word, select the LabelWriter in the Chooser, open your template, and then click Print just as you normally would with any other printer.

General Tips As explained on the previous pages, it’s easy to print

directly to the LabelWriter with most applications. Although we’v e detailed the steps necessary for Microsoft Word 98 only, the following general tips can be applied to other applications as well.

! Select the LabelWriter in the Chooser and click Page

Setup from the File menu before trying to print.

! Reselect your main printer (such as, LaserWriter,

ImageWriter, etc.) when ﬁnished with the LabelWriter. Otherwise you may inadvertently print a document to the wrong printer.

! Eliminate any headers or footers that your program may

put in as defaults.

! Make sure page margins are not too big for the labels

loaded in the LabelWriter. Otherwise, portions of your document may get clipped.

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Printing With Other Applications

Once you have selected the port the LabelWriter is

connected to in the Chooser, you will not need to return to the Chooser when using the LabelWriter Software.

Mail Merging Mail merging is a process in which you create a form letter

in a word processor, then you print a batch of letters with the computer automatically ﬁlling in the blanks with data from a separate ﬁle, usually generated by a database.

Mail merging is much easier than typing individual letters to each recipient, but you still need to print labels for each letter printed. Without a LabelWriter, such a task can be daunting. However, printing labels to accompany a mail merge is a breeze.

1. Follow your word processor’s instructions for setting up a

form letter and data ﬁle.

2. Choose your page printer in the Chooser.

3. Choose the Print Merge option in your word processor,

and proceed as you normally would. Your word processor reads comma- or tab-delimited data

from the address data ﬁle. It then prints a form letter on the page printer after inserting this info in the right ﬁelds.

4. After all of the letters have been printed, highlight the

address block that appears on the form letter (including the mail merge commands), then copy this to the Clipboard.

5. Open the previously created LabelWriter template for this

application.

6. Paste the address block, which contains all of the

necessary mail merge commands, onto your template.

7. Switch to the LabelWriter as the output device in the

Chooser.

8. Choose Page Setup from the File menu so that the word

processor knows about the newly chosen printer.

9. Choose the Print Merge option in your word processor.

The word processor reads the same comma- or tabdelimited data from the address data ﬁle, but this time it prints to the LabelWriter.

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Chapter 5: Printing With Other Applications

Page 43

Chapter 6

Maintenance and

Troubleshooting

This chapter describes how to take care of your LabelWriter and offers suggestions for identifying problems that can occur when you use the LabelWriter printers. If you cannot solve the problem, this chapter also describes how to contact DYMO for technical support.

Maintenance

Caring for Your LabelWriter

The section below describes how to care for your LabelWriter.

The LabelWriter printer is designed to give you long and trouble-free service, while requiring very little maintenance. You’ll get the best possible performance from your LabelWriter if you follow the setup instructions that appear in the Quick Start Card and the procedures described in this section.

You can easily clean your LabelWriter using just a few simple items, which are listed below.

! Lint-free cloth. ! Isopropyl alcohol, diluted dishwashing detergent, or

diluted glass cleaner. (If you use glass cleaner, make sure it does not contain ammonia.)

! Small, soft brush, such as a paint brush. ! LabelWriter cleaning card. One cleaning card (part

#60622) is included in your printer package. To purchase additional cleaning cards, visit www.dymo.com or call (800) 426-7827.

To keep your LabelWriter working properly, you should clean it from time to time. Dusting the outside of the printer occasionally will help keep foreign matter from getting inside the printer . Ho we ver, it is still a good idea to periodically perform some basic interior maintenance.

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Chapter 6: Maintenance and Troubleshooting

To clean the exterior and interior of your printer:

1. Turn off the printer and disconnect the power cord.

2. Use the lint-free cloth to wipe the exterior of the printer.

Remove dirt and smudges with one of the cleaning solutions mentioned above.

3. Open the top cover.

4. Use a small, soft brush/cotton swab to whisk away paper

dust and other stray particles from the inside of the printer .

5. Remove the roll of labels to clean under the roll.

6. If you have a LabelWriter Cleaning card, follow the

instructions printed on its packaging and feed it through the printer mechanism.

7. Reconnect the power cord and turn on the printer.

8. Reload the roll of labels and close the top cover.

Troubleshooting

Performing a Printer Self-Test

The sections below describe how to identify and resolve printer problems. Additional troubleshooting steps may be found in the Help.

If you experience problems with broken characters or other print quality issues, you should perform a printer self-test. The self-test veriﬁes that all elements of the print head are in working condition.

To perform a self test:

1. Turn off the printer (using the switch on the back of the

printer).

2. Press and hold down the form-feed button.

3. Turn on the printer and then release the form-feed button.

Your LabelWriter will print vertical lines along the width of the printer. To change the test pattern being printed, press the form feed button.

4. Turn the printer off to stop the self-test and reset the

printer.

Page 45

Technical Support

Contacting DYMO

If you experience problems with the set up or use of your LabelWriter, carefully read this manual and consult the on-line help to make sure you have not missed something that is covered in the documentation.

If you cannot resolve your problem by consulting the documentation, you can obtain additional information and assistance from DYMO.

DYMO maintains an Internet Web site, www.dymo.com, that offers support for each LabelWriter printer.

D YMO’s technical support department is also available by phone and fax between 9 A.M. and 8 P.M. Eastern time.

Web site: www.dymo.com Phone: (203) 588-2500 Fax: (203) 588-2560

Visit the Support section of our Web site at www.dymo.com to contact us by e-mail.

Warranty

Warranty Exclusions

Returning Your LabelWriter for Service

DYMO warrants the LabelWriter against defects in materials and workmanship for a period of one (1) year from the date of original retail purchase. If DYMO receives notice of such defects during the warranty period, DYMO will, at its option, either repair or replace printers that prove to be defective.

This warranty does not cover customer ab use or accidental damage. D YMO’s sole liability is limited to supplying the parts and labor required to restore the warranted product to its normal operating conditions. This warranty is in lieu of all other warranties, express or implied, and in no event is DYMO Corporation liable for consequential or incidental damage incurred by the user.

In order to claim warranty coverage, dated proof of purchase for the LabelWriter printer is required.

Please DO NOT send products to DYMO without first

obtaining a Return Authorization (RA) number. Packages shipped without an RA number will be

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Chapter 6: Maintenance and Troubleshooting

returned to you. This applies to both warranty and outof-warranty repairs.

Obtaining an RA Number from DYMO

Shipping the Printer to DYMO

Contact DYMO’s technical support department at (203) 588-2500 between 9 A.M. and 8 P.M. Eastern time. A technical support specialist will ask you to describe the problem and provide the product’s serial number. Upon conﬁrmation of the defect, the service representative will fax a Return Authorization (RA) form to you to complete. Once the completed RA form is received by DYMO, an RA number will be issued to you.

The RA number must be clearly written on the side of the shipping container in which you return the LabelWriter. D YMO will not accept any return without an RA# mark ed on the outside of the box. The product must be sent to us freight prepaid.

Send the product to DYMO’s repair center at:

DYMO Service Center

RA#xxxxx (place your RA# here)

83 Harvard Avenue Stamford, CT 06902-5506

Out of Warranty Repairs

DYMO will repair the defects covered under warranty at no charge in approximately three working days. DYMO will return the repaired product to you using an equivalent shipping method.

The original warranty on the printer remains – it does not restart from the repair date.

Repairs made to out-of-warranty printers are billable and will only be made after your authorization.

Page 47

Appendix A

Networking the

LabelWriter

This appendix describes the networking aspects of the LabelWriter printer.

Connecting to a LabelWriter Over a Network