Dell M5200 Medium Workgroup Mono Laser, 5200n Mono Laser Printer Printer User Manual

Dell™ Workgroup Laser Printer M5200 User's
Guide

Click the links to the left for information on the features, options, and operation of your printer. For
information on other documentation included with your printer, see Finding information.

1

Printer

2

Multipurpose feeder

3

Standard 500-sheet tray

4

Optional envelope feeder

5

Optional duplex unit

6

Optional 250-sheet drawer with tray

7

Optional 500-sheet drawer with tray

To order replacement toner cartridges or supplies from Dell:

Double-click the icon on your desktop.1.

1.

Visit Dell's website, or order Dell printer supplies by phone.2.

www.dell.com/supplies

For best service, have your Dell printer Service Tag available.
For help locating your Service Tag number, see Express Service Code and Service Tag number.

Notes, Notices, and Cautions

NOTE: A NOTE indicates important information that helps you make better use of your printer.

NOTICE: A NOTICE indicates either potential damage to hardware or loss of data and tells you how

to avoid the problem.

CAUTION: A CAUTION indicates a potential for property damage, personal injury, or death.

____________________

Information in this document is subject to change without notice.
© 2003 Dell Computer Corporation. All rights reserved.

Reproduction in any manner whatsoever without the written permission of Dell Computer Corporation is
strictly forbidden.

Trademarks used in this text: Dell and the DELL logo are trademarks of Dell Computer Corporation;
Microsoft, Windows, and Windows NT are registered trademarks of Microsoft Corporation; ENERGY STAR is a
registered trademark of the U.S. Environmental Protection Agency. As an ENERGY STAR Partner, Dell
Computer Corporation has determined that this product meets the ENERGY STAR guidelines for energy
efficiency.

Other trademarks and trade names may be used in this document to refer to either the entities claiming the
marks and names or their products. Dell Computer Corporation disclaims any proprietary interest in
trademarks and trade names other than its own.

UNITED STATES GOVERNMENT RESTRICTED RIGHTS

This software and documentation are provided with RESTRICTED RIGHTS. Use, duplication or disclosure by
the Government is subject to restrictions as set forth in subparagraph (c)(1)(ii) of the Rights in Technical
Data and Computer Software clause at DFARS 252.227-7013 and in applicable FAR provisions: Dell
Computer Corporation, One Dell Way, Round Rock, Texas, 78682, USA.

FCC emissions information

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to
Part 15 of the FCC rules.

Refer to the Drivers and Utilities CD for details.

March 2003 Rev. A01

Finding information

Software overview
Fonts

What are you looking for?

Find it here

Drivers for my printer
My User's Guide

Drivers and Utilities CD

Documentation and drivers are already installed on your printer when
shipped from Dell. You can use the CD to uninstall/reinstall drivers or
access your documentation.

Readme files may be included on your CD to provide last-minute updates
about technical changes to your printer or advanced technical reference
material for experienced users or technicians.

Safety information
How to use my printer
Warranty information

Owner's Manual

CAUTION: Read and follow all safety instructions in your

Owner's Manual prior to setting up and operating your
printer.

How to set up my printer

Setup diagram

Express Service Code and
Service Tag number

Express Service Code and Service Tag number.

The Express Service Code and Service Tag numbers are located inside
the front door of your printer.

Latest drivers for my
printer
Answers to technical
service and support
questions
Documentation for my
printer

Dell Support Website
The Dell Support Website provides several online tools, including:

Solutions - Troubleshooting hints and tips, articles from
technicians, and online courses
Upgrades - Upgrade information for components, such as memory
Customer Care - Contact information, order status, warranty, and
repair information
Downloads - Drivers
Reference - Printer documentation and product specifications

You can access Dell Support at support.dell.com. Select your region on
the WELCOME TO DELL SUPPORT page, and fill in the requested details to
access help tools and information.

Software overview

Use the Drivers and Utilities CD that came with your printer to install a combination of software applications,
depending on your operating system.

Operating System

Status
Monitor

Status
Monitor
Center

Dell Toner
Reorder
Window

Dell Printer
Software
Uninstall

Driver
Profiler

Windows 2000,
Windows XP

YYYYY
Windows NT

YYNYY

Windows 95, Windows
98, Windows Me

YNNYY

NOTE: If you purchased your printer and computer separately, you must use the Drivers and Utilities

CD to install these software applications.

Status Monitor

The Status Monitor alerts you when an error or warning occurs; for example, when the top cover is open or
toner is running low.

The Status Monitor launches when you send a print job to the printer and only appears on the computer
screen when an error or warning occurs.

Status Monitor Center

Use the Status Monitor Center to manage multiple Status Monitors.

Select a printer from the drop-down list and then select Run to open a Status Monitor for a particular
printer.

Select Update to change the appearance of the list of printers.
Select Help to read the online help.

Dell Toner Reorder window

The Order Toner Cartridges dialog can be launched from the Printing Status window, the Programs window,
or the desktop icon.

You can order toner by phone or from the Web.

Click Start Programs Dell Printers Dell Laser Printer M5200 Dell Printer
Supplies–Laser.

1.

The Order Toner Cartridges window appears.

If ordering from the Web:

2.

Choose your printer model from the drop-down list on the screen.a.

Enter your Dell printer Service Tag number in the field provided.b.

2.

Your Service Tag number is located inside the front door of your printer.

Click Visit Dell's cartridge ordering website.c.

If ordering by phone, call the number that appears under the By Telephone heading.3.

Print Server TCP/IP Setup

Refer to your Owner's Manual for information on establishing a printer IP address.

Dell Printer Software Uninstall

Use the Uninstall software utility to remove any currently installed printer software or printer objects. You
can access the Uninstall software utility two ways:

Click Start Settings Printers.

Select the printer object to uninstall, and then right-click the mouse.a.

Select Dell Software Uninstall.b.
Select the components to uninstall, and then click Next.c.
Click Uninstall Now.d.
Click OK when the uninstall is complete.e.

1.

Click Start Programs Dell Printers Dell Laser Printer M5200 Dell Printer Software
Uninstall.

Select the components to uninstall, and then click Next.a.

Click Uninstall Now.b.
Click OK when the uninstall is complete.c.

2.

Driver Profiler

The Driver Profiler program and printer drivers located on the Drivers and Utilities CD are used to create
driver profiles that contain custom driver settings. A driver profile can contain a group of saved printer driver

settings and other data for things such as:

Print orientation and N-Up (document settings)
Installation status of an output tray (printer options)
User-defined paper sizes (custom papers)
Simple text and watermarks
Overlay references
Font references
Form associations

Profiles are stored in Driver Configuration Files (DCF). The individual profiles inside the DCF are identified by
a short description. During installation, the user can point to the DCF that contains the profiles to use when
creating a customized printer object.

A DCF can contain profiles for any number of printer models and any number of different drivers (PostScript
or PCL, Windows 95, Windows 98, Windows Me, Windows 2000, Windows NT® 4.0, or Windows XP). Profiles
can be added to an existing DCF by specifying an existing configuration file in the Driver Profiler when
creating a profile. New profiles are always appended to an existing configuration file. No two profiles in the
same DCF can have the same short description.

Fonts

Screen Fonts are fonts you install in Windows to match your printer scalable resident fonts. Selecting
resident printer fonts improves printing performance. The screen fonts allow the documents displayed on the
computer screen to match the output from your printer. When you install the screen fonts, you will have
access to the full set of resident printer fonts by Windows programs for PCL emulation. Choose your printer
model when prompted, and the program automatically installs the TrueType® screen fonts for your printer
in Windows.

Your printer also has five bar code fonts:

OCR-A
OCR-B
C39 Narrow (3 of 9)
C39 Regular (3 of 9)
C39 Wide (3 of 9)

Dell Printer Configuration Web Tool

Have you ever sent a print job to the network printer down the hall, only to find it didn't print because of a
paper jam or an empty paper tray? One of the features of the Dell Printer Configuration Web Tool is the
Email Alert Setup, which sends you, or the key operator, an email when the printer needs supplies or
intervention.

If you fill out printer inventory reports requiring the asset tag number of all of the printers in your area, the
Dell Printer Configuration Web Tool has a Printer Information feature that makes it easy. Just type the IP
address of each printer on the network to display the asset tag number.

The Dell Printer Configuration Web Tool feature also lets you change printer settings and keep track of
printing trends. If you are a network administrator, you can easily copy the printer's settings to one or all
printers on the network – right from your Web browser.

To launch the Dell Printer Configuration Web Tool, just type your network printer's IP address in your Web
browser.

If you do not know what your printer's IP address is, print a network setup page, which lists the IP address:

Press Menu until you see Utilities Menu, and then press Select.1.
Press Menu until you see Print Net Setup, and then press Select to print a network setup page.2.

If the IP address shows 0.0.0.0. (the factory default), an IP address has not been assigned. To assign one for
your printer, see Assign an IP address.

Use the Dell Printer Configuration Web Tool for:

Printer status

Get immediate feedback on printer supply status. When toner is running low, click the toner supplies link on
the first screen to order additional toner cartridges.

Printer settings

Change printer settings, view the operator panel remotely, and update the print server firmware.

Copy printer settings

Quickly clone the printer's settings to another printer or printers on the network just by typing each printer's

IP address.

NOTE: You must be a network administrator to use this feature.

Printing statistics

Keep track of printing trends, such as paper usage and types of jobs being printed.

Printer information

Get the information you need for service calls, inventory reports, or the status of current memory and engine
code levels.

Email alert setup

Receive an email when the printer needs supplies or intervention. Type your name or the key operator's
name in the email list box to be notified.

Set password

Lock the operator panel with a password so that other users don't inadvertently change the printer settings
you selected.

NOTE: You must be a network administrator to use this feature.

Online Help

Click Help to visit the Dell website for printer troubleshooting.

About your printer

The following illustrations show the standard Dell Workgroup Laser Printer M5200, and with an envelope
feeder, duplex unit option, and a tray 2 and tray 3 option (250- or 500-sheets) attached.

Standard network
printer

Network printer with options

1

Standard output
bin

5

Optional envelope feeder
2

Operator panel

6

Optional duplex unit

3

Multipurpose
feeder

7

Optional trays (250 or 500 sheets).
The printer supports up to four
optional trays.

4

Standard tray
(500 sheets)

Unpacking the printer

Select a location for your printer.1.

CAUTION: The printer requires at least two people to lift it safely.

Leave enough room to open the printer trays, covers, doors, and options. It is also important to allow
space around the printer for proper ventilation.

Provide the proper environment:

A firm, level surface
Away from the direct airflow of air conditioners, heaters, or ventilators
Free of sunlight, humidity extremes, or temperature fluctuations
Clean, dry, and free of dust

NOTE: Leave the printer in the box until you are ready to install it.

Remove all items from the box except the printer. Make sure you have the following items:2.

2.

1

Printer
with
standard
tray

4

Drivers and
Utilities CD

2

Wire bail

5

Owner's Manual

3

Power
cord

6

Setup diagram

Save the carton and packing material in case you need to repack the printer.

Installing the toner cartridge

Press latch 1 to open the lower door. Press latch 2 to open the upper door.1.

Grasp the toner cartridge by the handle and pull it up and out.2.

Pull on the tabs on each side of the red plastic to remove the packaging from the toner cartridge.3.

3.

NOTICE: Do not touch the photoconductor drum on the underside of the toner cartridge.

1

Photoconductor drum

Gently shake the cartridge to distribute the toner evenly.4.

Align the tabs on each side of the toner cartridge with the slots on each side of the cartridge cradle.
Use the arrows inside the printer for placement.

5.

1

Tab2Slot

Guide the cartridge in until it snaps into place.6.
Close the upper door, and then the lower door.7.

Attaching cables

Choosing the right cable
Connecting the printer locally
Connecting the printer to the network

Choosing the right cable

Your Dell Workgroup Laser Printer M5200 interconnection cable must meet the following requirements:

Connection

Cable certification

USB

USB 2.0

10/100BaseT Ethernet

CAT-5E

1

USB port

2

Ethernet port

Connecting the printer locally

A local printer is a printer attached to your computer using a USB cable. If your printer is attached to a
network instead of your computer, skip this step and go on to Connecting the printer to the network.

Microsoft® Windows® 98 SE, Windows Me, Windows 2000, and Windows XP operating systems support USB
connections. Some UNIX® and Linux computers also support USB connections. Refer to your computer
operating system documentation to see if your system supports USB.

To attach the printer to a computer:

Make sure the printer, computer, and any other attached devices are turned off and unplugged.1.
Connect the printer to the computer using a USB cable.2.

1

USB port

A USB port requires a USB cable. Be sure to match the USB symbol on the cable to the USB symbol on
the printer.

Plug the other end of the cable into a USB port on the back of the computer, not the USB keyboard.

Turn on the printer

Plug one end of the printer power cord into the socket at the back of the printer and the other end into1.

a properly grounded outlet.

1.

Turn on the computer and the printer.2.

Print and check the menu settings page

The Menu Settings page lists all the options you purchased or installed. If a feature or an option is not listed,
you need to check your installation.

Press Menu until you see Utilities Menu, and then press Select.1.
Press Menu until you see Print Menus, and then press Select to print the page. The message

Printing Menus appears on the display.

2.

Verify that the options you installed are correctly listed under "Installed Features."3.
If an option you installed is not listed, turn the printer off, unplug the power cord, and reinstall the

option.

4.

Verify the amount of memory installed is correctly listed under "Printer Information."5.
Verify that any optional trays you installed are configured for the sizes and types of print media you

loaded.

6.

When you add or remove an option, remember to update the printer's configuration through your printer
driver. The following instructions may vary, depending on your operating system.

Click Start Settings Printers.1.
Right-click the Dell Laser Printer M5200 icon and select Properties.2.
Select the Device tab, and then select the option.3.

2.

3.
Click Update, and then click Apply.4.

Connecting the printer to the network

To attach the printer to a computer:

Make sure the printer, computer, and any other attached devices are turned off and unplugged.1.
Remove the red plug from the Ethernet port on the back of the printer.2.
Plug one end of a standard category 5 cable into a LAN drop or hub, and the other end into the

Ethernet port on the back of the printer. The printer automatically adjusts for the network speed.

3.

2

Ethernet port

Turn on the printer

Plug one end of the printer power cord into the socket at the back of the printer and the other end into
a properly grounded outlet.

1.

Turn on the computer and the printer.2.

Print and check the network setup page

Print a network setup page to verify the network connection. This page also provides important information
that helps you configure for network printing.

Press Menu until you see Utilities Menu, and then press Select.1.
Press Menu until you see Print Net Setup, and then press Select to print a network setup page.2.
Under the Standard Network Card heading on the network setup page, make sure Status is

"Connected".

3.

If Status is "Not Connected":

Make sure the Ethernet cable is firmly plugged into the back of the printer
Plug the Ethernet cable into another wall outlet

If the IP address shows anything other than 0.0.0.0. (the factory default), the printer has an IP
address assigned and stored. Go to Verify the IP settings.

4.

Assign an IP address

Print Server TCP/IP Setup

If an IP address wasn't assigned automatically, refer to your Owner's Manual for information on establishing
a printer IP address.

You can also assign an IP address using: BOOTP, or a RARP server and telnet, or static ARP entry and telnet.

Use BOOTP

BOOTP (Bootstrap Protocol) is an internet standard protocol that lets users on a local area network find their
IP address. The BOOTP server, or a forwarding agent, must be attached to the same IP subnet as the new
printer.

The BOOTP method works like this: First, the printer broadcasts its presence on the network. The BOOTP
server hears the broadcast and recognizes the printer hardware address. The BOOTP server replies, setting
the IP address, netmask, and gateway in the printer. To set the IP parameters using BOOTP:

Determine the hardware address of the printer. This is a 12-digit alphanumeric listed as UAA on the
network setup page. Use the number in the right column.

1.

Configure the BOOTP server. Edit the BOOTP configuration file (normally /etc/bootptab). This file is a
collection of entries for each BOOTP client served by this server.

2.

An entry for a particular hardware address sets various IP parameters. The following is an example of
a typical entry:

net_printer:\
ht=ether:\
ha=000400123ABC:\
ip=192.168.2.0:\
sm=255.255.255.128:\
gw=192.168.0.0:\
hn:

Parameter

Description

net_printer=

Host name

ht=ether

Hardware type (Ethernet)

ha=00400123ABC

Hardware address

ip=192.168.2.0

IP address

sm=255.255.255.0

Netmask

gw=192.168.0.0

Gateway

Make sure BOOTP is enabled. Check the network setup page.3.
Set up the printer host name in the computer. To do so, define the printer IP name and address in the

/etc/hosts file or on the name server. This address must match the IP address. You may want to use a
host name that is meaningful in your environment (for example, a name that identifies the printer
location).

4.

Use dynamic RARP server and telnet

RARP (Reverse Address Resolution Protocol) is another internet protocol that lets you set your printer's IP
address.

To set the IP address, netmask, and gateway using a RARP server and telnet:

Determine the hardware address of the printer. Refer to the item labeled UAA on the network setup
page. Use the number in the right column.

1.

Make sure RARP is enabled. Check the network setup page.2.
Set up the RARP server. Follow the instructions provided by your host operating system. Use the

hardware address from step 1.

3.

Reset the printer. The printer sends a RARP request, and the server responds.4.
Turn the printer off, and then on again.5.
From a command prompt, use the telnet command to access the printer.6.
Follow the instructions that appear on the screen after entering the command to set the netmask,

and gateway.

7.

Use Static ARP entry and telnet

ARP (Address Resolution Protocol) is an internet standard that assigns IP addresses to network interface
cards of workstations on a local area network. To set the IP address, netmask, and gateway using static ARP
entry and telnet:

Determine the hardware address of the printer. Refer to the item labeled UAA on the network setup
page. Use the number in the right column.

1.

Add a static ARP entry for the IP address using the following:

The dotted decimal form of the IP address, such as 192.168.2.0.
The commands appropriate to the host operating system.

2.

Use the telnet command to access the printer.3.
Follow the instructions that appear on the screen after entering the command to set the printer IP

address, netmask, and gateway.

4.

Verify the IP settings

Print another network setup page.1.
Look under the "TCP/IP" heading on the network setup page to make sure the IP address, netmask,

and gateway are what you expected

2.

or

Ping the printer and verify that it responds. For example, at a command prompt on a network
computer, type ping followed by the new printer IP address (for example, 192.168.0.11):

ping xxx.xxx.xxx.xxx

If the printer is active on the network, you will receive a reply.

Installing optional drawers

CAUTION: If you are adding an optional drawer sometime after setting up the printer, be

sure to turn the printer off, unplug the power cord, and disconnect all cables from the back
of the printer before completing these tasks.

To increase paper capacity, you can purchase optional 250-sheet and/or 500-sheet drawers. Optional
drawers attach under the printer and optional duplex unit. The printer automatically recognizes any drawer
that is installed.

A drawer consists of a tray and a support unit. The 250-sheet drawer and the 500-sheet drawer are installed
the same way.

Remove the tray from the support unit. Remove all packing material, tape, and decals.1.

Place the support unit on top of the table or printer cabinet where you plan to use the printer.2.

The tab, round peg, and square holes on top of any drawer help you position the support unit so the
edges are aligned properly. Make sure the support unit is securely in place.

1

Tab2Round peg

3

Square hole

Attach decals to the trays.3.

Decals showing the number "1" are on your printer and the standard tray. These decals keep the
standard tray paired with the printer.

Use the decals shipped with any optional drawer to mark it appropriately. Peel the decals from the
sheet and attach them to the recessed areas on the optional drawers and the matching trays.

Print a menu settings page to verify the optional tray is installed properly.

Turn the printer on.a.

4.

a.

Press the Menu button on the printer until you see Utilities Menu, and then press Select.b.
Press Menu until you see Print Menus, and then press Select to print the page. The message

Printing Menus appears on the display.

c.

Verify the optional 250-sheet or 500-sheet tray is listed under "Installed Features."d.
If it is not listed, turn the printer off, unplug the power cord, and reinstall the tray.e.

4.

Update your driver by following the instructions in the table. If the printer is on the network, update
the driver for each client.

5.

Windows XP

Click Start Settings Printers and Faxes.1.
Right-click the Dell Laser Printer M5200 icon.2.
Click Properties Device (or Options) Update (or Update Now).3.
Click OK OK. Close the Printers folder.4.

Windows 2000
Windows NT 4.0

Click Start Settings Printers.1.
Right-click the Dell Laser Printer M5200 icon.2.
Click Properties Device (or Options) Update (or Update Now).3.
Click OK OK. Close the Printers folder.4.

Windows Me
Windows 95/98

Click Start Settings Printers.1.
Right-click the Dell Laser Printer M5200 icon.2.
Click Properties Device (or Features) Update (or Update Now).3.
Click OK OK. Close the Printers folder.4.

If Update is unavailable, follow these steps:

In the Available Options list, click 250-sheet tray or 500-sheet tray.a.

Click Add.b.
Click OK, and then close the Printers folder.c.

If Update Now is unavailable, follow these steps:

In the Options list, find 250-sheet tray or 500-sheet tray.a.

Change the setting from Not Installed to Installed.b.
Click OK, and then close the Printers folder.c.

After loading paper in the installed drawer, specify the paper type from the printer operator panel.

Press the Menu button on the printer until you see Paper Menu, and then press Select.a.

Press Menu until you see Paper Type, and then press Select.b.
Press Menu until you see Tray <x> Type, and then press Select.c.

6.

b.

c.

Press Menu until you see the paper type you loaded in the tray, and then press Select.d.
Repeat for each installed tray.e.

The printer is now configured for the correct paper type in each installed drawer. When printing, you will only
need to specify the paper type through the software application.

Attaching the wire bail

The wire bail keeps paper from sliding out of the output bin.

Remove the printer top cover and slide the plastic bracket onto the static brush holder. Adjust the
bracket so it is centered over the area where print media exits.

1.

1

Static brush holder

2

Plastic bracket

Place the tips of the wire bail into the ends of the plastic bracket so that the bail curves downward.2.
Replace the top cover.3.

Installing an optional duplex unit

The duplex unit attaches under the printer, below the standard tray and above any optional paper drawers.

Place the duplex unit on top of any installed drawers, or the table or printer cabinet where you plan to
use the printer.

1.

The tab, round peg, and square holes on top of any drawer help you position the duplex unit so the
edges are aligned properly. Make sure it is securely in place.

1

Tab2Round peg

3

Square hole

Print a menu settings page to verify the duplex unit is installed properly.

Turn the printer on.a.

Press the Menu button on the printer until you see Utilities Menu, and then press Select.b.

2.