Dell M5200 User Manual

Dell™ Workgroup Laser Printer M5200 User's Guide

Click the links to the left for information on the features, options, and operation of your printer. For information on other documentation included with your printer, see Finding information.

Printer

Multipurpose feeder

Standard 500-sheet tray

Optional envelope feeder

Optional duplex unit

Optional 250-sheet drawer with tray

Optional 500-sheet drawer with tray

To order replacement toner cartridges or supplies from Dell:

Double-click the icon on your desktop.1.

Visit Dell's website, or order Dell printer supplies by phone.2.

www.dell.com/supplies

For best service, have your Dell printer Service Tag available. For help locating your Service Tag number, see Express Service Code and Service Tag number.

Notes, Notices, and Cautions

NOTE: A NOTE indicates important information that helps you make better use of your printer.

NOTICE: A NOTICE indicates either potential damage to hardware or loss of data and tells you how

to avoid the problem.

CAUTION: A CAUTION indicates a potential for property damage, personal injury, or death.

____________________

Reproduction in any manner whatsoever without the written permission of Dell Computer Corporation is strictly forbidden.

Trademarks used in this text: Dell and the DELL logo are trademarks of Dell Computer Corporation; Microsoft, Windows, and Windows NT are registered trademarks of Microsoft Corporation; ENERGY STAR is a registered trademark of the U.S. Environmental Protection Agency. As an ENERGY STAR Partner, Dell Computer Corporation has determined that this product meets the ENERGY STAR guidelines for energy efficiency.

Other trademarks and trade names may be used in this document to refer to either the entities claiming the marks and names or their products. Dell Computer Corporation disclaims any proprietary interest in trademarks and trade names other than its own.

UNITED STATES GOVERNMENT RESTRICTED RIGHTS

This software and documentation are provided with RESTRICTED RIGHTS. Use, duplication or disclosure by the Government is subject to restrictions as set forth in subparagraph (c)(1)(ii) of the Rights in Technical Data and Computer Software clause at DFARS 252.227-7013 and in applicable FAR provisions: Dell Computer Corporation, One Dell Way, Round Rock, Texas, 78682, USA.

FCC emissions information

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC rules.

Refer to the Drivers and Utilities CD for details.

March 2003 Rev. A01

Finding information

Software overview Fonts

What are you looking for?

Find it here

Drivers for my printer My User's Guide

Drivers and Utilities CD

Documentation and drivers are already installed on your printer when shipped from Dell. You can use the CD to uninstall/reinstall drivers or access your documentation.

Readme files may be included on your CD to provide last-minute updates about technical changes to your printer or advanced technical reference material for experienced users or technicians.

Safety information How to use my printer Warranty information

Owner's Manual

CAUTION: Read and follow all safety instructions in your

Owner's Manual prior to setting up and operating your printer.

How to set up my printer

Setup diagram

Express Service Code and Service Tag number

Express Service Code and Service Tag number.

The Express Service Code and Service Tag numbers are located inside the front door of your printer.

Latest drivers for my printer Answers to technical service and support questions Documentation for my printer

Dell Support Website The Dell Support Website provides several online tools, including:

Solutions - Troubleshooting hints and tips, articles from technicians, and online courses Upgrades - Upgrade information for components, such as memory Customer Care - Contact information, order status, warranty, and repair information Downloads - Drivers Reference - Printer documentation and product specifications

You can access Dell Support at support.dell.com. Select your region on the WELCOME TO DELL SUPPORT page, and fill in the requested details to access help tools and information.

Software overview

Use the Drivers and Utilities CD that came with your printer to install a combination of software applications, depending on your operating system.

Operating System

Status Monitor

Status Monitor Center

Dell Toner Reorder Window

Dell Printer Software Uninstall

Driver Profiler

Windows 2000, Windows XP

YYYYY Windows NT

YYNYY

Windows 95, Windows 98, Windows Me

YNNYY

NOTE: If you purchased your printer and computer separately, you must use the Drivers and Utilities

CD to install these software applications.

Status Monitor

The Status Monitor alerts you when an error or warning occurs; for example, when the top cover is open or toner is running low.

The Status Monitor launches when you send a print job to the printer and only appears on the computer screen when an error or warning occurs.

Status Monitor Center

Use the Status Monitor Center to manage multiple Status Monitors.

Select a printer from the drop-down list and then select Run to open a Status Monitor for a particular printer.

Select Update to change the appearance of the list of printers. Select Help to read the online help.

Dell Toner Reorder window

The Order Toner Cartridges dialog can be launched from the Printing Status window, the Programs window, or the desktop icon.

You can order toner by phone or from the Web.

Click Start Programs Dell Printers Dell Laser Printer M5200 Dell Printer Supplies–Laser.

The Order Toner Cartridges window appears.

If ordering from the Web:

Choose your printer model from the drop-down list on the screen.a.

Enter your Dell printer Service Tag number in the field provided.b.

Your Service Tag number is located inside the front door of your printer.

Click Visit Dell's cartridge ordering website.c.

If ordering by phone, call the number that appears under the By Telephone heading.3.

Print Server TCP/IP Setup

Refer to your Owner's Manual for information on establishing a printer IP address.

Dell Printer Software Uninstall

Use the Uninstall software utility to remove any currently installed printer software or printer objects. You can access the Uninstall software utility two ways:

Click Start Settings Printers.

Select the printer object to uninstall, and then right-click the mouse.a.

Select Dell Software Uninstall.b. Select the components to uninstall, and then click Next.c. Click Uninstall Now.d. Click OK when the uninstall is complete.e.

Click Start Programs Dell Printers Dell Laser Printer M5200 Dell Printer Software Uninstall.

Select the components to uninstall, and then click Next.a.

Click Uninstall Now.b. Click OK when the uninstall is complete.c.

Driver Profiler

The Driver Profiler program and printer drivers located on the Drivers and Utilities CD are used to create driver profiles that contain custom driver settings. A driver profile can contain a group of saved printer driver

settings and other data for things such as:

Print orientation and N-Up (document settings) Installation status of an output tray (printer options) User-defined paper sizes (custom papers) Simple text and watermarks Overlay references Font references Form associations

Profiles are stored in Driver Configuration Files (DCF). The individual profiles inside the DCF are identified by a short description. During installation, the user can point to the DCF that contains the profiles to use when creating a customized printer object.

A DCF can contain profiles for any number of printer models and any number of different drivers (PostScript or PCL, Windows 95, Windows 98, Windows Me, Windows 2000, Windows NT® 4.0, or Windows XP). Profiles can be added to an existing DCF by specifying an existing configuration file in the Driver Profiler when creating a profile. New profiles are always appended to an existing configuration file. No two profiles in the same DCF can have the same short description.

Fonts

Screen Fonts are fonts you install in Windows to match your printer scalable resident fonts. Selecting resident printer fonts improves printing performance. The screen fonts allow the documents displayed on the computer screen to match the output from your printer. When you install the screen fonts, you will have access to the full set of resident printer fonts by Windows programs for PCL emulation. Choose your printer model when prompted, and the program automatically installs the TrueType® screen fonts for your printer in Windows.

Your printer also has five bar code fonts:

OCR-A OCR-B C39 Narrow (3 of 9) C39 Regular (3 of 9) C39 Wide (3 of 9)

Dell Printer Configuration Web Tool

Have you ever sent a print job to the network printer down the hall, only to find it didn't print because of a paper jam or an empty paper tray? One of the features of the Dell Printer Configuration Web Tool is the Email Alert Setup, which sends you, or the key operator, an email when the printer needs supplies or intervention.

If you fill out printer inventory reports requiring the asset tag number of all of the printers in your area, the Dell Printer Configuration Web Tool has a Printer Information feature that makes it easy. Just type the IP address of each printer on the network to display the asset tag number.

The Dell Printer Configuration Web Tool feature also lets you change printer settings and keep track of printing trends. If you are a network administrator, you can easily copy the printer's settings to one or all printers on the network – right from your Web browser.

To launch the Dell Printer Configuration Web Tool, just type your network printer's IP address in your Web browser.

If you do not know what your printer's IP address is, print a network setup page, which lists the IP address:

Press Menu until you see Utilities Menu, and then press Select.1. Press Menu until you see Print Net Setup, and then press Select to print a network setup page.2.

If the IP address shows 0.0.0.0. (the factory default), an IP address has not been assigned. To assign one for your printer, see Assign an IP address.

Use the Dell Printer Configuration Web Tool for:

Printer status

Get immediate feedback on printer supply status. When toner is running low, click the toner supplies link on the first screen to order additional toner cartridges.

Printer settings

Change printer settings, view the operator panel remotely, and update the print server firmware.

Copy printer settings

Quickly clone the printer's settings to another printer or printers on the network just by typing each printer's

IP address.

NOTE: You must be a network administrator to use this feature.

Printing statistics

Keep track of printing trends, such as paper usage and types of jobs being printed.

Printer information

Get the information you need for service calls, inventory reports, or the status of current memory and engine code levels.

Email alert setup

Receive an email when the printer needs supplies or intervention. Type your name or the key operator's name in the email list box to be notified.

Set password

Lock the operator panel with a password so that other users don't inadvertently change the printer settings you selected.

NOTE: You must be a network administrator to use this feature.

Online Help

Click Help to visit the Dell website for printer troubleshooting.

About your printer

The following illustrations show the standard Dell Workgroup Laser Printer M5200, and with an envelope feeder, duplex unit option, and a tray 2 and tray 3 option (250- or 500-sheets) attached.

Standard network printer

Network printer with options

Standard output bin

Optional envelope feeder 2

Operator panel

Optional duplex unit

Multipurpose feeder

Optional trays (250 or 500 sheets). The printer supports up to four optional trays.

Standard tray (500 sheets)

Unpacking the printer

Select a location for your printer.1.

CAUTION: The printer requires at least two people to lift it safely.

Leave enough room to open the printer trays, covers, doors, and options. It is also important to allow space around the printer for proper ventilation.

Provide the proper environment:

A firm, level surface Away from the direct airflow of air conditioners, heaters, or ventilators Free of sunlight, humidity extremes, or temperature fluctuations Clean, dry, and free of dust

NOTE: Leave the printer in the box until you are ready to install it.

Remove all items from the box except the printer. Make sure you have the following items:2.

Printer with standard tray

Drivers and Utilities CD

Wire bail

Owner's Manual

Power cord

Setup diagram

Save the carton and packing material in case you need to repack the printer.

Installing the toner cartridge

Press latch 1 to open the lower door. Press latch 2 to open the upper door.1.

Grasp the toner cartridge by the handle and pull it up and out.2.

Pull on the tabs on each side of the red plastic to remove the packaging from the toner cartridge.3.

NOTICE: Do not touch the photoconductor drum on the underside of the toner cartridge.

Photoconductor drum

Gently shake the cartridge to distribute the toner evenly.4.

Align the tabs on each side of the toner cartridge with the slots on each side of the cartridge cradle. Use the arrows inside the printer for placement.

Tab2Slot

Guide the cartridge in until it snaps into place.6. Close the upper door, and then the lower door.7.

Attaching cables

Choosing the right cable Connecting the printer locally Connecting the printer to the network

Choosing the right cable

Your Dell Workgroup Laser Printer M5200 interconnection cable must meet the following requirements:

Connection

Cable certification

USB

USB 2.0

10/100BaseT Ethernet

CAT-5E

USB port

Ethernet port

Connecting the printer locally

A local printer is a printer attached to your computer using a USB cable. If your printer is attached to a network instead of your computer, skip this step and go on to Connecting the printer to the network.

Microsoft® Windows® 98 SE, Windows Me, Windows 2000, and Windows XP operating systems support USB connections. Some UNIX® and Linux computers also support USB connections. Refer to your computer operating system documentation to see if your system supports USB.

To attach the printer to a computer:

Make sure the printer, computer, and any other attached devices are turned off and unplugged.1. Connect the printer to the computer using a USB cable.2.

USB port

A USB port requires a USB cable. Be sure to match the USB symbol on the cable to the USB symbol on the printer.

Plug the other end of the cable into a USB port on the back of the computer, not the USB keyboard.

Turn on the printer

Plug one end of the printer power cord into the socket at the back of the printer and the other end into1.

a properly grounded outlet.

Turn on the computer and the printer.2.

Print and check the menu settings page

The Menu Settings page lists all the options you purchased or installed. If a feature or an option is not listed, you need to check your installation.

Press Menu until you see Utilities Menu, and then press Select.1. Press Menu until you see Print Menus, and then press Select to print the page. The message

Printing Menus appears on the display.

Verify that the options you installed are correctly listed under "Installed Features."3. If an option you installed is not listed, turn the printer off, unplug the power cord, and reinstall the

option.

Verify the amount of memory installed is correctly listed under "Printer Information."5. Verify that any optional trays you installed are configured for the sizes and types of print media you

loaded.

When you add or remove an option, remember to update the printer's configuration through your printer driver. The following instructions may vary, depending on your operating system.

Click Start Settings Printers.1. Right-click the Dell Laser Printer M5200 icon and select Properties.2. Select the Device tab, and then select the option.3.

3. Click Update, and then click Apply.4.

Connecting the printer to the network

To attach the printer to a computer:

Make sure the printer, computer, and any other attached devices are turned off and unplugged.1. Remove the red plug from the Ethernet port on the back of the printer.2. Plug one end of a standard category 5 cable into a LAN drop or hub, and the other end into the

Ethernet port on the back of the printer. The printer automatically adjusts for the network speed.

Ethernet port

Turn on the printer

Plug one end of the printer power cord into the socket at the back of the printer and the other end into a properly grounded outlet.

Turn on the computer and the printer.2.

Print and check the network setup page

Print a network setup page to verify the network connection. This page also provides important information that helps you configure for network printing.

Press Menu until you see Utilities Menu, and then press Select.1. Press Menu until you see Print Net Setup, and then press Select to print a network setup page.2. Under the Standard Network Card heading on the network setup page, make sure Status is

"Connected".

If Status is "Not Connected":

Make sure the Ethernet cable is firmly plugged into the back of the printer Plug the Ethernet cable into another wall outlet

If the IP address shows anything other than 0.0.0.0. (the factory default), the printer has an IP address assigned and stored. Go to Verify the IP settings.

Assign an IP address

Print Server TCP/IP Setup

If an IP address wasn't assigned automatically, refer to your Owner's Manual for information on establishing a printer IP address.

You can also assign an IP address using: BOOTP, or a RARP server and telnet, or static ARP entry and telnet.

Use BOOTP

BOOTP (Bootstrap Protocol) is an internet standard protocol that lets users on a local area network find their IP address. The BOOTP server, or a forwarding agent, must be attached to the same IP subnet as the new printer.

The BOOTP method works like this: First, the printer broadcasts its presence on the network. The BOOTP server hears the broadcast and recognizes the printer hardware address. The BOOTP server replies, setting the IP address, netmask, and gateway in the printer. To set the IP parameters using BOOTP:

Determine the hardware address of the printer. This is a 12-digit alphanumeric listed as UAA on the network setup page. Use the number in the right column.

Configure the BOOTP server. Edit the BOOTP configuration file (normally /etc/bootptab). This file is a collection of entries for each BOOTP client served by this server.

An entry for a particular hardware address sets various IP parameters. The following is an example of a typical entry:

net_printer:\ ht=ether:\ ha=000400123ABC:\ ip=192.168.2.0:\ sm=255.255.255.128:\ gw=192.168.0.0:\ hn:

Parameter

Description

net_printer=

Host name

ht=ether

Hardware type (Ethernet)

ha=00400123ABC

Hardware address

ip=192.168.2.0

IP address

sm=255.255.255.0

Netmask

gw=192.168.0.0

Gateway

Make sure BOOTP is enabled. Check the network setup page.3. Set up the printer host name in the computer. To do so, define the printer IP name and address in the

/etc/hosts file or on the name server. This address must match the IP address. You may want to use a host name that is meaningful in your environment (for example, a name that identifies the printer location).

Use dynamic RARP server and telnet

RARP (Reverse Address Resolution Protocol) is another internet protocol that lets you set your printer's IP address.

To set the IP address, netmask, and gateway using a RARP server and telnet:

Determine the hardware address of the printer. Refer to the item labeled UAA on the network setup page. Use the number in the right column.

Make sure RARP is enabled. Check the network setup page.2. Set up the RARP server. Follow the instructions provided by your host operating system. Use the

hardware address from step 1.

Reset the printer. The printer sends a RARP request, and the server responds.4. Turn the printer off, and then on again.5. From a command prompt, use the telnet command to access the printer.6. Follow the instructions that appear on the screen after entering the command to set the netmask,

and gateway.

Use Static ARP entry and telnet

ARP (Address Resolution Protocol) is an internet standard that assigns IP addresses to network interface cards of workstations on a local area network. To set the IP address, netmask, and gateway using static ARP entry and telnet:

Determine the hardware address of the printer. Refer to the item labeled UAA on the network setup page. Use the number in the right column.

Add a static ARP entry for the IP address using the following:

The dotted decimal form of the IP address, such as 192.168.2.0. The commands appropriate to the host operating system.

Use the telnet command to access the printer.3. Follow the instructions that appear on the screen after entering the command to set the printer IP

address, netmask, and gateway.

Verify the IP settings

Print another network setup page.1. Look under the "TCP/IP" heading on the network setup page to make sure the IP address, netmask,

and gateway are what you expected

Ping the printer and verify that it responds. For example, at a command prompt on a network computer, type ping followed by the new printer IP address (for example, 192.168.0.11):

ping xxx.xxx.xxx.xxx

If the printer is active on the network, you will receive a reply.

Installing optional drawers

CAUTION: If you are adding an optional drawer sometime after setting up the printer, be

sure to turn the printer off, unplug the power cord, and disconnect all cables from the back of the printer before completing these tasks.

To increase paper capacity, you can purchase optional 250-sheet and/or 500-sheet drawers. Optional drawers attach under the printer and optional duplex unit. The printer automatically recognizes any drawer that is installed.

A drawer consists of a tray and a support unit. The 250-sheet drawer and the 500-sheet drawer are installed the same way.

Remove the tray from the support unit. Remove all packing material, tape, and decals.1.

Place the support unit on top of the table or printer cabinet where you plan to use the printer.2.

The tab, round peg, and square holes on top of any drawer help you position the support unit so the edges are aligned properly. Make sure the support unit is securely in place.

Tab2Round peg

Square hole

Attach decals to the trays.3.

Decals showing the number "1" are on your printer and the standard tray. These decals keep the standard tray paired with the printer.

Use the decals shipped with any optional drawer to mark it appropriately. Peel the decals from the sheet and attach them to the recessed areas on the optional drawers and the matching trays.

Print a menu settings page to verify the optional tray is installed properly.

Turn the printer on.a.

Press the Menu button on the printer until you see Utilities Menu, and then press Select.b. Press Menu until you see Print Menus, and then press Select to print the page. The message

Printing Menus appears on the display.

Verify the optional 250-sheet or 500-sheet tray is listed under "Installed Features."d. If it is not listed, turn the printer off, unplug the power cord, and reinstall the tray.e.

Update your driver by following the instructions in the table. If the printer is on the network, update the driver for each client.

Windows XP

Click Start Settings Printers and Faxes.1. Right-click the Dell Laser Printer M5200 icon.2. Click Properties Device (or Options) Update (or Update Now).3. Click OK OK. Close the Printers folder.4.

Windows 2000 Windows NT 4.0

Click Start Settings Printers.1. Right-click the Dell Laser Printer M5200 icon.2. Click Properties Device (or Options) Update (or Update Now).3. Click OK OK. Close the Printers folder.4.

Windows Me Windows 95/98

Click Start Settings Printers.1. Right-click the Dell Laser Printer M5200 icon.2. Click Properties Device (or Features) Update (or Update Now).3. Click OK OK. Close the Printers folder.4.

If Update is unavailable, follow these steps:

In the Available Options list, click 250-sheet tray or 500-sheet tray.a.

Click Add.b. Click OK, and then close the Printers folder.c.

If Update Now is unavailable, follow these steps:

In the Options list, find 250-sheet tray or 500-sheet tray.a.

Change the setting from Not Installed to Installed.b. Click OK, and then close the Printers folder.c.

After loading paper in the installed drawer, specify the paper type from the printer operator panel.

Press the Menu button on the printer until you see Paper Menu, and then press Select.a.

Press Menu until you see Paper Type, and then press Select.b. Press Menu until you see Tray <x> Type, and then press Select.c.

Press Menu until you see the paper type you loaded in the tray, and then press Select.d. Repeat for each installed tray.e.

The printer is now configured for the correct paper type in each installed drawer. When printing, you will only need to specify the paper type through the software application.

Attaching the wire bail

The wire bail keeps paper from sliding out of the output bin.

Remove the printer top cover and slide the plastic bracket onto the static brush holder. Adjust the bracket so it is centered over the area where print media exits.

Static brush holder

Plastic bracket

Place the tips of the wire bail into the ends of the plastic bracket so that the bail curves downward.2. Replace the top cover.3.

Installing an optional duplex unit

The duplex unit attaches under the printer, below the standard tray and above any optional paper drawers.

Place the duplex unit on top of any installed drawers, or the table or printer cabinet where you plan to use the printer.

The tab, round peg, and square holes on top of any drawer help you position the duplex unit so the edges are aligned properly. Make sure it is securely in place.

Tab2Round peg

Square hole

Print a menu settings page to verify the duplex unit is installed properly.

Turn the printer on.a.

Press the Menu button on the printer until you see Utilities Menu, and then press Select.b.

Press Menu until you see Print Menus, and then press Select to print the page. The message Printing Menus appears on the display.

Verify the duplex unit is listed under "Installed Features."d. If it is not listed, turn the printer off, unplug the power cord, and reinstall the duplex unit.e.

Update your driver by following the instructions in the table. If the printer is on the network, update the driver for each client.

Windows XP

Click Start Settings Printers and Faxes.1. Right-click the Dell Laser Printer M5200 icon.2. Click Properties Device (or Options) Update (or Update Now).3. Click OK OK. Close the Printers folder.4.

Windows 2000 Windows NT 4.0

Click Start Settings Printers.1. Right-click the Dell Laser Printer M5200 icon.2. Click Properties Device (or Options) Update (or Update Now).3. Click OK OK. Close the Printers folder.4.

Windows Me Windows 95/98

Click Start Settings Printers.1. Right-click the Dell Laser Printer M5200 icon.2. Click Properties Device (or Features) Update (or Update Now).3. Click OK OK. Close the Printers folder.4.

If Update is unavailable, follow these steps:

In the Available Options list, click Duplex Option.a.

Click Add.b. Click OK, and then close the Printers folder.c.

If Update Now is unavailable, follow these steps:

In the Options list, find Duplex Option.a.

Change the setting from Not Installed to Installed.b. Click OK, and then close the Printers folder.c.

To make duplexing the default for all print jobs:

You can set up your driver so the printer always duplexes unless you say otherwise for a particular job. This is handy if you usually print on both sides of the page (to save paper, for example).

To make duplexing the default, follow the steps below.

For Windows XP only: Click Start Settings Printers and Faxes.1.

For all others: Click Start Settings Printers. Right-click the Dell Laser Printer M5200 icon.2. For Windows XP and Windows 2000: Click Printing Preferences.3.

For Windows NT 4.0: Click Document Defaults.

For Windows Me and 95/98: Click Properties. Click Setup (or Paper).4. In the Duplex section, select either Long Edge or Short Edge.5. Click OK.6. Close the Printers folder.7.

Installing an optional envelope feeder

The envelope feeder attaches to the front of your printer behind the lower front door. It can be removed when you are not using it, making the printer more compact.

NOTE: It is normal for the envelope feeder to make a loud tapping sound while printing. See Envelope

Enhance for more information.

Press the release latch and open the printer lower front door.1. Lift open the envelope feeder connector door.2.

Release latch

Envelope feeder connector door

Align the tabs on the envelope feeder with the slots on both sides of the printer, and then gently push the envelope feeder into the opening until it snaps into place.

The envelope feeder tilts downward at a slight angle when it is installed properly.

Slots

Tab

Print a menu settings page to verify the envelope feeder is installed properly.

Turn the printer on.a.

Press the Menu button on the printer until you see Utilities Menu, and then press Select.b. Press Menu until you see Print Menus, and then press Select to print the page. The message

Printing Menus appears on the display.

Verify the envelope feeder is listed under "Installed Features."d. If it is not listed, turn the printer off, unplug the power cord, and reinstall the envelope feeder.e.

Update your driver by following the instructions in the table. If the printer is on the network, update the driver for each client.

Windows XP

Click Start Settings Printers and Faxes.1. Right-click the Dell Laser Printer M5200 icon.2. Click Properties Device (or Options) Update (or Update Now).3. Click OK OK. Close the Printers folder.4.

Windows 2000 Windows NT 4.0

Click Start Settings Printers.1. Right-click the Dell Laser Printer M5200 icon.2. Click Properties Device (or Options) Update (or Update Now).3. Click OK OK. Close the Printers folder.4.

Windows Me Windows 95/98

Click Start Settings Printers.1. Right-click the Dell Laser Printer M5200 icon.2. Click Properties Device (or Features) Update (or Update Now).3. Click OK OK. Close the Printers folder.4.

If Update is unavailable, follow these steps:

In the Available Options list, click Envelope Feeder.a.

Click Add.b. Click OK, and then close the Printers folder.c.

If Update Now is unavailable, follow these steps:

In the Options list, find Envelope Feeder.a.

Change the setting from Not Installed to Installed.b. Click OK, and then close the Printers folder.c.

After loading envelopes in the envelope feeder, specify the envelope type from the printer operator panel.

Press the Menu button on the printer until you see Paper Menu, and then press Select.a.

Press Menu until you see Paper Type, and then press Select.b. Press Menu until you see Env Feeder Type, and then press Select.c. Press Menu until you see the envelope type you loaded in the tray, and then press Select.d.

The printer is now configured for the correct envelope type in the envelope feeder. When printing, you will only need to specify the envelope type through the software application.

Print media guidelines

Storing print media Identifying print media sources and specifications

Print media is paper, card stock, transparencies, labels, and envelopes. Your printer provides high quality printing on a variety of print media. Selecting the appropriate print media for your printer helps you avoid printing problems. This chapter provides information on how to help you make print media selections, how to care for the print media, and how to load it in the standard tray or optional trays.

Paper

For the best print quality, use 75 g/m2 (20 lb) xerographic, grain long paper. Try a sample of any paper you are considering using with the printer before buying large quantities.

When loading paper, note the recommended print side on the paper package, and load paper accordingly. See Loading print media in standard and optional trays and Using and loading the multipurpose feeder for detailed loading instructions.

Paper characteristics

The following paper characteristics affect print quality and reliability. We recommend that you follow these guidelines when evaluating new paper stock.

Weight

The printer can automatically feed paper weights from 60 to 135 g/m2 (16 to 36 lb bond) grain long. Paper lighter than 60 g/m2 (16 lb) might not be stiff enough to feed properly, causing jams. For best performance, use 75 g/m2 (20 lb bond) grain long paper. To use paper narrower than 182 x 257 mm (7.2 x 10.1 in.), we recommend that the weight be greater than or equal to 90 g/m2 (24 lb bond).

Curl

Curl is the tendency of print media to curve at its edges. Excessive curl can cause paper feeding problems. Curl usually occurs after the paper passes through the printer, where it is exposed to high temperatures. Storing paper unwrapped in humid conditions, even in the paper tray, can contribute to paper curling prior to printing and can cause feeding problems, also.

Smoothness

The degree of smoothness of paper directly affects print quality. If the paper is too rough, the toner does not

fuse to the paper properly, resulting in poor print quality. If the paper is too smooth, it can cause paper feeding problems. Smoothness needs to be between 100 and 300 Sheffield points; however, smoothness between 150 and 250 Sheffield points produces the best print quality.

Moisture content

The amount of moisture in the paper affects both print quality and the ability of the printer to feed the paper properly. Leave the paper in its original wrapper until you are ready to use it. This limits the exposure of the paper to moisture changes that can degrade its performance.

Grain direction

Grain refers to the alignment of the paper fibers in a sheet of paper. Grain is either grain long, running the length of the paper, or grain short, running the width of the paper.

For 60 to 135 g/m2 (16 to 36 lb bond) paper, grain long fibers are recommended. For papers heavier than 135 g/m2 (36 lb bond), grain short is preferred. For the multipurpose feeder, 60 to 135 g/m2 (16 to 36 lb bond) paper, grain long fibers are recommended. For the multipurpose feeder, papers heavier than 135 g/m2 (36 lb bond), grain short is preferred.

Fiber content

Most high-quality xerographic paper is made from 100% chemically pulped wood. This content provides the paper with a high degree of stability resulting in fewer paper feeding problems and better print quality. Paper containing fibers such as cotton possess characteristics that can result in degraded paper handling.

Loading print media

Loading print media in standard and optional trays Using and loading the multipurpose feeder Using and loading the optional envelope feeder Linking trays Using the duplex function Using the output bin Using the support extension

This section provides information about loading the various input sources and options. Proper print media loading helps prevent jams and ensure trouble-free printing.

Before loading print media, know the recommended print side of the print media you are using. This information is usually on the print media package.

Click the following topics for information on loading a particular item or option:

Loading print media in standard and optional trays Loading the multipurpose feeder Using and loading the optional envelope feeder

Loading print media in standard and optional trays

Load the print media you use for the majority of your print jobs in the standard 500-sheet tray. Proper print media loading helps prevent jams and helps make your printing trouble-free.

To avoid paper jams, do not remove trays while a job prints.

Complete these instructions to load print media into the standard or optional trays. All trays are loaded the same way.

Pull the tray out. Remove the tray completely.1.

Squeeze the width guide tab and the side of the guide as shown. Slide the width guide to the far right side of the tray.

Squeeze the length guide lever and slide the length guide to the correct position for the size of print media you are loading. Notice the size indicators on the left side of the tray.

Size indicators

Flex the sheets back and forth to loosen them, and then fan them. Do not fold or crease the print media. Straighten the edges on a level surface.

Place the print media into the tray with the recommended print side face down for single-sided printing and face up for duplex printing. Do not fill paper above the load line. Overfilling the tray may cause jams.

Load line

Squeeze the width guide tab and the side of the guide together. Slide the width guide to the left until it lightly rests against the edge of the stack.

For optional trays only, adjust the knob to show the size of the print media currently loaded.7.

NOTE: This setting serves as a visual reminder only; it has no effect on the operation of the printer.

Insert the tray.8.

Loading letterhead

Letterhead must be loaded differently depending on what options you have installed.

For simplex (single-sided) printing on letterhead, place the printed side face down as shown.

For duplex printing on letterhead, place the printed side face up as shown.

NOTE: The Paper Loading menu item lets you print simplex jobs on letterhead (or other preprinted

media) that has been loaded specifically for duplex printing. See Paper Loading for more information.

Using and loading the multipurpose feeder

The multipurpose feeder can hold several sizes and types of print media, such as transparencies, postcards, note cards, and envelopes. It is useful for single page printing on letterhead or colored paper.

Keep in mind the following capacities, dimensions, and operating tips when loading the multipurpose feeder.

Capacity

The maximum stack height is 10 mm (0.4 in.). The multipurpose feeder can hold approximately:

100 sheets of 75 g/m2 (20 lb) paper 10 envelopes 75 transparencies

Print media dimensions

The multipurpose feeder accepts print media within the following dimensions:

Width-69.85 mm (2.75 in.) to 229 mm (9.01 in.) Length-127 mm (5 in.) to 355.6 mm (14 in.)

Trouble-free printing

Load only one size and type of print media at a time in the multipurpose feeder. To achieve the best possible print quality, use only high-quality print media that is designed for use in

laser printers. For more guidelines on print media, see Print media guidelines. To prevent jams, do not add or remove print media when there is still print media in the multipurpose

feeder or when the printer is printing from the multipurpose feeder. Print media should be loaded with the recommended print side up and the top of the print media going

into the multipurpose feeder first. Do not place objects on the multipurpose feeder. Also, avoid pressing down or applying excessive force

on it. Do not remove any tray while a job is printing from the multipurpose feeder or Busy is displayed on the

operator panel. Doing so may cause a jam.

NOTE: The multipurpose feeder may be used with the optional envelope feeder installed.

The icons on the multipurpose feeder show you how to load the multipurpose feeder with paper, how to turn an envelope for printing, and how to load letterhead paper for simplex and duplex printing. See Loading

letterhead for detailed instructions on loading documents printed on letterhead.

Simplex letterhead

Duplex letterhead

Envelope

NOTE: The Paper Loading menu item in the Paper Menu lets you print simplex jobs on letterhead (or

other preprinted media) that has been loaded specifically for duplex printing. For more information, see Paper Loading.

Loading the multipurpose feeder

To load the multipurpose feeder:

Press the lower release latch. The multipurpose feeder door drops open.1.

Locate the metal bar in the recessed area on the multipurpose feeder. Pull the bar out far enough to accommodate the print media you will be using.

Slide the width guide to the far right.3.

Prepare the print media for loading.

Flex paper or fan envelopes back and forth. Do not fold or crease the paper. Straighten the edges on a level surface.

Hold transparencies by the edges and avoid touching the print side. Fan the stack of transparencies to prevent jams. Be careful not to scratch or leave fingerprints on the transparencies.

Use the stack height limiter as a guide for stack height when loading print media.5.

Stack height limiter

Load one type of print media in the multipurpose feeder. Do not mix types. Click a topic for loading instructions:

Loading paper and transparencies Loading envelopes Loading letterhead

Loading paper and transparencies

Load paper or transparencies with the left edge of the stack against the stack height limiter and with the recommended print side face up.

Continue with step 2.

Loading envelopes

Load envelopes flap side down with the stamp area and flap on the left. The end of the envelope with the stamp area enters the multipurpose feeder first.

NOTICE: Never use envelopes with stamps, clasps, snaps, windows, coated linings, or self-stick

adhesives. These envelopes may severely damage the printer. The stamp is shown in the illustration only for placement.

NOTE: If envelopes jam while printing, try reducing the number of envelopes in the multipurpose

feeder.

Continue with step 2.

Loading letterhead

Load letterhead paper in the multipurpose feeder as shown.1.

With no duplex unit attached

With a duplex unit attached

Gently slide the print media into the multipurpose feeder as far as it will go. Forcing the print media may cause it to buckle.

Slide the width guide to the left until it lightly touches the stack of print media. Do not bend the print media.

Select the source, size, and type from your software application and select print media size and type from the printer operator panel.

Make sure the Paper Size and Paper Type for the multipurpose feeder (MP Feeder Size and MP Feeder Type) are set to the correct value for the print media you are loading. (See Paper Size and Paper Type for detailed information about these settings.)

Press Go to return to Ready.

NOTE: Software settings may override operator panel settings.

Closing the multipurpose feeder

Remove print media from the multipurpose feeder.1.

Push the metal bar straight back to collapse the multipurpose feeder to its short-length position.2.

Close the multipurpose feeder door.3.

Using and loading the optional envelope feeder

Gently adjust the envelope support for the size you are loading:

Fully closed (pushed in toward the printer) for short envelopes

Extended to the middle position for medium-length envelopes Fully open (extended to its full length) for long envelopes

NOTICE: Do not place objects on the envelope feeder. Avoid pressing down on it or applying

excessive force.

Lift the envelope weight back toward the printer. It stays in place.2.

Slide the width guide to the far right.3.

Flex a stack of envelopes back and forth and then straighten the edges on a level surface. Press down4.

the corners to flatten them.

Fan the envelopes. This prevents the edges of the envelopes from sticking together and helps them

feed properly.

NOTE: When you load envelopes, do not exceed the maximum stack height of 64.7 mm (2.55 in.).

The envelope feeder holds a maximum of 85 envelopes (75 g/m2, 20 lb bond).

Load the stack of envelopes flap side down with the stamp area and the flap on the left. The end of the envelopes with the stamp area enters the envelope feeder first. Let the envelopes at the bottom of the stack slide into the envelope feeder slightly more than the ones at the top of the stack.

NOTICE: Never use envelopes with stamps, clasps, snaps, windows, coated linings, or self-stick

adhesives. These envelopes may severely damage the printer. See Envelopes for more information.

NOTE: Do not try to load more envelopes by forcing them under the envelope weight. This results in

jams.

Slide the width guide to the left until it lightly touches the stack. Make sure the envelopes do not buckle.

Lower the envelope weight to touch the stack.7.

Select the source, size, and type from your software application.8. Select the envelope size and type from the printer operator panel:

Make sure the Paper Size for the envelope feeder (Env Feeder Size) is set to the correct envelope size you are loading. (See Paper Size for detailed information about this setting.)

Press Go to return to Ready.

NOTE: Software settings may override operator panel settings.

If envelopes jam, see Clearing jams.

Linking trays

Tray linking enables the automatic linking feature for trays when you load the same size and type of print media in multiple sources. The printer automatically links the trays; when one tray is empty, print media feeds from the next linked tray.

For example, if you have the same size and type of print media loaded in tray 2 and tray 3, the printer selects print media from tray 2 until it becomes empty, and then the printer automatically feeds print media

from the next linked tray - tray 3.

If you load the same size print media in each tray, make sure the print media is all the same type in order to link the trays.

Once the trays you selected are loaded with the same size and type of print media, select the same Paper Type setting in the Paper Menu for these sources.

To disable tray linking, set the Paper Type to a unique value in each one of the trays. If all the trays do not have the same type of print media when they are linked, you could mistakenly print a job on the wrong paper type.

Using the duplex function

Duplex printing (or two-sided printing) lets you print on both sides of a sheet of paper. For sizes that are acceptable for duplex printing, see Print media sizes and support.

Select Duplex from your printer driver to print individual duplex jobs.

Duplex printing on letterhead

When duplex printing on letterhead from the multipurpose feeder, load it with the logo face down and entering the printer last.

When duplex printing on letterhead from the trays, load it with the logo face up and entering the printer first.

Using Duplex Bind

When you select duplex bind printing in the printer driver, you must select either long edge or short edge binding, which are the values for this setting. The purpose of Duplex Bind is to define the way duplexed pages are bound, and how the printing on the back of the sheet (even-numbered pages) is oriented in relation to the printing on the front (odd-numbered pages).

The two values for Duplex Bind are:

Long Edge*

The asterisk (*) indicates this is the factory default setting

Assumes binding along the long end of the page (left edge for portrait orientation and top edge for landscape orientation). The following illustration shows long-edge binding for portrait and landscape pages:

Portrait

Landscape

Back of sheet

Front of next sheet

Short Edge

Assumes binding along the short edge of the page (top edge for portrait orientation and left edge for landscape orientation). The following illustration shows short-edge binding for portrait and landscape pages:

Portrait

Landscape

Back of sheet

Front of sheet

Using the output bin

The standard bin holds up to:

250 sheets (75 g/m2) of plain paper or 300 transparencies or 200 labels or 50 envelopes (75 g/m2)

Using the support extension

The standard bin has a print media support which keeps print media from sliding into the gap been the standard bin and the upper front door when the door is opened. Underneath the support is an extension for use when printing on legal paper. To use the support extension:

Gently lift the support.1. Pull the support extension down and then forward.2.

Support

Support extension

Gently releasing the support extension drops it to its open position.3.

Understanding the operator panel

Using the operator panel buttons Printing a menu settings page Printing a printer network setup page Using the operator panel to change printer settings Using the Dell Printer Configuration Web Tool to change printer settings Restoring factory default settings

Using the operator panel buttons

You can change most printer settings from your software application or printer driver. If your printer is attached to the network, you can change settings from the Dell Printer Configuration Web Tool. To launch the Dell Printer Configuration Web Tool, type the printer IP address in your Web browser. Print a network setup page to find your printer's IP address (see Print and check the network setup page).

Settings you change from the application or printer driver apply only to the job you are preparing to send to the printer.

Changes made to printer settings from a software application override changes made from the printer operator panel.

If you cannot change a setting from your application, use the printer operator panel or the Dell Printer Configuration Web Tool. Changing a printer setting from the printer operator panel or from the Dell Printer Configuration Web Tool makes that setting the user default.

The printer operator panel has a 2-line by 16-character liquid crystal display (LCD), five buttons, and one indicator light that flashes when the printer is processing a job indicated by the Busy message.

LCD display

Go button

Select button

Indicator light

Return button

Menu button

Stop button

Press Menu to:

Enter and scroll through the menus

Press Select to:

Select the item on the second line of the display Save the selection as the new default setting

Press Return to:

Return to the previous menu

Press Go to:

Exit the menus and return to Ready Clear messages

Press Stop to:

Take the printer offline

Indicator light

The indicator light gives information about the status of your printer. If the light is:

Off, the printer is off On, the printer is on, but idle Blinking, the printer is on and is busy

Printing a menu settings page

The Menu Settings page lists all the options you purchased or installed. If a feature or an option is not listed, you need to check your installation.

Make sure the printer is on.1. Press Menu until you see Utilities Menu, and then press Select.2. Press Menu until you see Print Menus, and then press Select to print the page. The message

Printing Menus appears on the display.

Verify that the options you installed are correctly listed under "Installed Features."4. If an option you installed is not listed, turn the printer off, unplug the power cord, and reinstall the

option.

Verify the amount of memory installed is correctly listed under "Printer Information."6. Verify that any optional trays you installed are configured for the sizes and types of print media you

loaded.

When you add or remove an option, remember to update the printer's configuration through your printer driver. The following instructions may vary, depending on your operating system.

Click Start Settings Printers.1. Right-click the Dell Laser Printer M5200 icon and select Properties.2. Select the Device tab, and then select the option.3. Click Update, and then click Apply.4.

Printing a printer network setup page

If the printer is attached to a network, print a network setup page to verify the network connection. This page also provides important information that helps you configure for network printing.

Make sure the printer is on.1. Press Menu until you see Utilities Menu, and then press Select.2. Press Menu until you see Print Net Setup, and then press Select to print the page.3. Check the first section on the network setup page and confirm that Status is "Connected."4.

If Status is "Not Connected," your LAN drop may not be active or your network cable may be

malfunctioning. Consult your network administrator for a solution. Afterward, print another network

setup page to verify connection to your network.

Using the operator panel to change printer settings

From the operator panel, you can select menu items and associated values to print your jobs successfully. You can also use the panel to alter the setup and operating environment of the printer. See Using the printer

menus for an explanation of all the menu items.

You can modify printer settings by: Selecting a setting from a list of values Changing an On/Off setting Changing a numerical setting

To select a new value as a setting:

From a Ready status message, press Menu. The menu names appear.1. Continue to press and release Menu until you see the menu you need.2. Press Select to select the menu or menu item on the second line of the display.

If the selection is a menu, the menu is opened and the first printer setting in the menu appears. If the selection is a menu item, the default setting for the menu item appears.

(The current user default setting has an asterisk [*] beside it.)

Each menu item has a list of values for the menu item. A value can be:

A phrase or word to describe a setting A numerical value that can be changed An On or Off setting

Press Menu to move to the value you need.4. Press Select to select the value on the second line of the operator panel. An asterisk appears beside

the value to indicate that it is now the user default setting. The new setting appears for one second, clears, displays the word Saved, and then displays the previous list of menu items.

Press Return to go back to previous menus. Make additional menu selections to set new default settings. Press Go if this is the last printer setting you want to change.

User default settings remain in effect until you save new settings or restore the factory defaults. Settings you choose from your software application can also change or override the user default settings you select from the operator panel.

An asterisk (*) next to a value indicates the factory default setting. Factory defaults may differ for different countries.

Factory defaults are the function settings in effect the first time you turn your printer on. These remain in effect until you change them. Factory defaults are restored if you select the Restore value for the Factory Defaults menu item in the Utilities Menu. See Utilities Menu for more information.

When you select a new setting from the operator panel, the asterisk moves next to the selected setting to identify it as the current user default.

User defaults are the settings you select for different printer functions and store in printer memory. Once stored, these settings remain active until new ones are stored or the factory defaults are restored.

NOTE: Settings you choose from your software application may override the settings you select from

the operator panel.

Using the Dell Printer Configuration Web Tool to change printer settings

If your printer is connected to the network, you can change the operator panel settings from your Web browser. If you are a network administrator, you can clone the printer settings of one printer to one, or all, printers on the network.

Type your network printer IP address in your Web browser. Choose Printer Settings from the topics list, and then select the printer settings you want to change.

To copy your printer settings to another printer on the network, choose Copy Printer Settings from the topics list, and then type the other printer's IP address.

If you do not know your printer IP address, it is specified on the network setup page. To print a network setup page:

Press Menu until you see Utilities Menu, and then press Select.1. Press Menu until you see Print Net Setup, and then press Select to print a network setup page.2.

Restoring factory default settings

When you first enter the printer menus from the operator panel, you may notice an asterisk (*) next to a value in the menus. This asterisk indicates the factory default setting. These settings are the original printer settings. (Factory defaults may vary for different countries.)

When you select a new setting from the operator panel, the Saved message appears. When the Saved message disappears, an asterisk appears next to the setting to identify it as the current user default setting. These settings are active until new ones are stored or the factory defaults are restored.

To restore the original printer factory default settings:

Make sure the printer is on and the Ready message appears.1. Press Menu until you see Utilities Menu, and then press Select.2. Press Menu until you see Factory Defaults, and then press Select.3. Restore appears on the second line of the display.4. Press Select.5.

The message Restoring Factory Defaults appears followed by the Ready message.

When you select Restore:

No other button actions are available on the operator panel while Restoring Factory Defaults appears. All downloaded resources (fonts, macros, and symbol sets) in printer memory (RAM) are deleted. All menu settings are returned to the factory default values, except:

The operator panel Display Language setting in the Setup Menu. All settings in the Parallel Menu, Serial Menu, Network Menu, and USB Menu.

If you need more information about changing menu settings or selecting new user default settings, see Using

the operator panel to change printer settings.

Understanding printer menus

Using the printer menus Disabling operator panel menus Enabling menus

If your printer is configured as a network printer available to a number of users, it is possible that Menus Disabled appears on the display when you press Menu from the Ready state. Disabling the menus prevents other users from using the operator panel to inadvertently change a printer user default that has been set by the administrator. You can still clear messages and select items from the Job Menu when printing a job, but you cannot change other printer settings. However, you can use your printer driver to override printer user defaults and select settings for individual print jobs.

For more information, see Disabling operator panel menus.

Using the printer menus

Select a menu from the following list for more information.

Finishing Menu

PostScript Menu

Job Menu

Quality Menu

Network Menu

Setup Menu

Paper Menu

USB Menu

PCL Emul Menu

Utilities Menu

Paper Menu

Use the Paper Menu to define the print media loaded in each tray and the default source and output bin.

Select a menu item for more details:

Configure MP

Paper Texture

Custom Types

Paper Type

Envelope Enhance

Paper Weight

Paper Loading

Substitute Size

Paper Size

Universal Setup

Paper Source

NOTE: Values marked by an asterisk (*) are the factory default settings.

Paper Source

Purpose:

To identify the default source.

Values:

Tray <x> (Tray 1*)

MP Feeder

Env Feeder

Manual Paper

Manual Env

If you loaded the same size and type of paper in two sources (and the Paper Size and Paper Type menu items are correctly set), the trays are automatically linked. When one source is empty, paper automatically feeds from the next linked source.

Paper Size

Purpose:

To identify the default print media size for each source. For trays with automatic size sensing, only the value detected by the hardware is displayed.

Values:

First select a source:

Tray <x> Size Manual Pap Size

Env Feeder Size

MP Feeder Size

Manual Env Size

Then select a value (*denotes country-specific factory default values):

Letter*

A4*

10 Envelope*

9 Envelope

Legal

DL Envelope*

B5 Envelope

Executive

C5 Envelope

Other Envelope

Statement

Folio

7 3/4 Envelope

Universal

Select Universal when you load paper that does not match any of the other available sizes. The printer automatically formats the page for the maximum possible size. You can then set the actual page size from your application software.

Paper Type

Purpose:

To identify the type of paper installed in each source.

Values:

First select a source:

Tray <x> Type

Env Feeder Type

MP Feeder Type

Manual Pap Type

Manual Env Type

Then select a value:

Plain Paper

Labels

Preprinted

Envelope

Card Stock

Bond

Custom Type <x>

Colored Paper

Transparency

Letterhead

The Paper Type default for each envelope source is Envelope. The Paper Type default for each paper tray is as follows:

Tray 1–Plain Paper

Tray 4–Custom Type 4

Tray 2–Custom Type 2

Tray 5–Custom Type 5

Tray 3–Custom Type 3

Manual Pap Type–Plain Paper

NOTE: If a user-defined name is available, it is displayed instead of Custom Type <x>. The user-

defined name is truncated to 14 characters. If two or more custom types share the same name, the name only appears once in the Paper Type value list.

Use this menu item to:

Optimize print quality for the specified paper. Select sources through your software application by selecting type and size. Automatically link sources. Any sources containing the same type and size of paper are automatically

linked by the printer, if you have set the Paper Size and the Paper Type to the correct values.

See also:

Custom Types

Purpose:

To specify the kind of paper associated with each of the Custom Types available in the Paper Type menu item.

Values (for Custom Type <x>, where <x> represents 1 through 6):

Paper*

Labels

Card Stock

Envelope

Transparency

NOTE: If a user-defined name is available, it is displayed instead of Custom Type <x>. The user-

defined name is truncated to 14 characters. If two or more custom types share the same name, the name only appears once in the Custom Types value list.

Universal Setup

Purpose:

To determine the default size when the Paper Size setting for a tray or feeder is Universal.

Values:

First select a unit of measure (* denotes a country-specific factory default value):

Inches*

Millimeters*

Then select the values:

Portrait Width

=3.00–14.17 in.

=76–360 mm

(8.5 in.*)

(216 mm*)

Portrait Height

=3.00–14.17 in.

=76–360 mm

(14.00 in.*)

(360 mm*)

Feed Direction

=Short Edge*

=Long Edge

See also:

Print media sizes and support

Substitute Size

Purpose:

To have the printer substitute the specified size if the requested size is not loaded.

Values:

Off

Printer prompts the user to load the requested size.

Statement/A5

Prints A5 size jobs on statement size paper if only statement size paper is loaded, and prints statement size jobs on A5 paper if only A5 paper is loaded.

Letter/A4

Prints A4 size jobs on letter size paper if only letter size paper is loaded, and prints letter size jobs on A4 size paper if only A4 size paper is loaded.

All Listed*

Substitutes both Letter/A4 and Statement/A5.

Configure MP

Purpose:

To determine when the printer selects paper loaded in the multipurpose feeder.

Values:

Cassette*

Printer treats the multipurpose feeder like any other paper tray. If a print job requests a size or type that is only loaded in the multipurpose feeder, the printer pulls paper from the multipurpose feeder for the job.

Manual

Printer treats the multipurpose feeder like a manual feed tray, and displays Load Manual when you need to insert a single sheet of paper in the feeder.

First

Printer pulls paper from the multipurpose feeder until it is empty, regardless of the source or size requested for the job.

Change MP Feeder

Changes the default paper source to the multipurpose feeder.

Envelope Enhance

Purpose:

To ensure high quality printed envelopes and minimize envelope wrinkling.

Values:

Off

Prints envelopes as any other printed material.

On*

Modifies the printing process to prevent wrinkling as envelopes move through the fuser.

If Envelope Enhance is On, you will hear a tapping sound as the envelopes print. We recommend you leave Envelope Enhance set to On unless the tapping sound is too loud for your work area. To eliminate this sound, select Off. Print a few envelopes. If the quality of print is acceptable, leave Envelope Enhance set to Off. If envelopes crease or wrinkle, select On.

Paper Texture

Purpose:

To identify the texture of the paper loaded in a specific source and to ensure that characters print clearly.

Values:

First select a paper type:

Plain Texture

Preprint Texture

Bond Texture

Labels Texture

Card Stock Text

Colored Texture

Envelope Texture

Ltrhead Texture

Trnsprncy Text

Custom <x> Texture

Then select a value:

Smooth

Normal*

Rough

NOTE: The default for Bond Texture is Rough instead of Normal. If a user-defined name is available

for a custom Type, then the name is displayed instead of Custom <x> Texture. The name is truncated to 14 characters.

Use Paper Texture in connection with the Paper Type and Paper Weight menu items. You may need to change those menu items to optimize print quality for your specific paper.

See also:

Paper Type; Paper Weight

Paper Weight

Purpose:

To identify the relative weight of the paper loaded in a specific source and ensure that the toner adheres properly to the printed page.

Values:

First select a paper type:

Plain Weight

Preprint Weight

Bond Weight

Labels Weight

Cardstock Weight

Colored Weight

Envelope Weight

Ltrhead Weight

Trnsprncy Weight

Custom <x> Weight

Then select a value:

Light

Normal*

Heavy

NOTE: If a user-defined name is available, it is displayed instead of Custom <x> Weight. The name is

truncated to 14 characters.

Paper Loading

Purpose:

To properly handle preprinted paper loaded in a tray, whether the job is a duplexed job or a single-sided job.

NOTE: The Paper Loading menu item is only available when a duplex option has been installed on the

printer.

Values:

First select a paper type:

Card Stock Load

Colored Loading

Ltrhead Loading

Bond Loading

Labels Loading

Custom <x> Loading

Preprint Loading

Then select a value:

Duplex

Notifies the printer that the specified paper type is loaded properly for duplex printing. If the printer receives a single-sided job using that paper type, the printer inserts blank pages as necessary to print the job properly on preprinted forms. This setting may slow single-sided printing.

Off*

Printer assumes preprinted material is loaded for single-sided printing. Duplexed jobs may not print properly.

NOTE: If a user-defined name is available, it is displayed instead of Custom <x> Loading. The name

is truncated to 14 characters.

See also:

Loading print media in standard and optional trays; Loading letterhead

Finishing Menu

Use the Finishing Menu to define how the printer delivers the printed output.

Select a menu item for more details:

Blank Pages

Multipage Order

Collation

Multipage Print

Copies

Multipage View

Duplex

Separator Sheets

Duplex Bind

Separator Source

Multipage Border

NOTE: Values marked by an asterisk (*) are the factory default settings.

Duplex

Purpose:

To set duplexing as the default for all print jobs. (Select Duplex from the printer driver to duplex only specific jobs.)

The Duplex menu item is only available when a duplex option has been installed on the printer.

Values:

Off*

Prints on one side of the paper.

Prints on both sides of the paper.

See also:

Duplex Bind

Purpose:

To define the way duplexed pages would be bound, and how the printing on the back of the sheet (evennumbered pages) is oriented in relation to the printing on the front (odd-numbered pages).

The Duplex Bind menu item is only available when a duplex option has been installed on the printer.

Values:

Long Edge*

Assumes binding along the long end of the page (left edge for portrait orientation and top edge for landscape orientation).

Short Edge

Assumes binding along the short edge of the page (top edge for portrait orientation and left edge for landscape orientation).

See also:

Duplex

Copies

Purpose:

To set the number of copies you want for the printer default value. (Set the number of copies required for a specific job from the printer driver. Values selected from the printer driver always override values selected from the operator panel.)

Values:

1...999 (1*)

See also:

Collation

Blank Pages

Purpose:

To specify whether to include application-generated blank pages as part of your printed output.

Values:

Do Not Print*

Does not print application-generated blank pages as part of your job.

Prints application-generated blank pages as part of your job.

Collation

Purpose:

To keep the pages of a print job stacked in sequence, particularly when printing multiple copies of the job.

Values:

Off*

Prints each page of a job the number of times specified by the Copies menu item. For example, if you set Copies to 2 and send three pages to print, the printer prints page 1, page 1, page 2, page 2, page 3, page 3.

Prints the entire job the number of times specified by the Copies menu item. For example, if you set Copies to 2 and send three pages to print, the printer prints page 1, page 2, page 3, page 1, page 2, page 3.

Separator Sheets

Purpose:

To insert blank separator sheets between jobs, between multiple copies of a job, or between each page of a job.

Values:

None*

Does not insert separator sheets.

Between Copies

Inserts a blank sheet between each copy of a job. If Collation is Off, a blank page is inserted between each set of printed pages (all page 1's, all page 2's, and so on). If Collation is On, a blank page is inserted between each collated copy of the job.

Between Jobs

Inserts a blank sheet between jobs.

Between Pages

Inserts a blank sheet between each page of a job. This is useful if you are printing transparencies or want to insert blank pages in a document for notes.

See also:

Separator Source; Collation

Separator Source

Purpose:

To specify the source that holds separator sheets.

Values:

Tray <x> (Tray 1*)

Selects separator sheets from the specified tray.

MP Feeder

Selects separator sheets from the multipurpose feeder. (You must also set Configure MP to Cassette.)

Env Feeder

Inserts envelopes as separator sheets.

See also:

Separator Sheets; Configure MP

Multipage Print

Purpose:

To print multiple page images on one side of a sheet of paper. Also called N-Up or Paper Saver.

Values:

Off*

Prints 1 page image per side.

6 Up

Prints 6 page images per side.

2 Up

Prints 2 page images per side.

9 Up

Prints 9 page images per side.

3 Up

Prints 3 page images per side.

12 Up

Prints 12 page images per side.

4 Up

Prints 4 page images per side.

16 Up

Prints 16 page images per side.

See also:

Multipage Border; Multipage Order; Multipage View

Multipage Order

Purpose:

To determine the positioning of multiple page images when using Multipage Print. The positioning depends on the number of images and whether the images are portrait or landscape in orientation.

Values:

Horizontal*

Vertical

Rev Horizontal

Rev Vertical

See also:

Multipage Print

Multipage View

Purpose:

To determine the orientation of a multipage sheet.

Values:

Auto*

Lets the printer choose between portrait and landscape orientation.

Long Edge

Sets the long edge of the paper as the top of the page (landscape).

Short Edge

Sets the short edge of the paper as the top of the page (portrait).

See also:

Multipage Print

Multipage Border

Purpose:

To print a border around each page image when using Multipage Print.

Values:

None*

Does not print a border around each page image.

Solid

Prints a solid line border around each page image.

See also:

Multipage Print

Utilities Menu

Use the Utilities Menu to print a variety of listings relating to available printer resources, printer settings, and print jobs. Other menu items let you set up printer hardware and troubleshoot printer problems.

Select a menu item for more details:

Factory Defaults

Print Menus

Hex Trace

Print Net <x> Setup

Print Fonts

NOTE: Values marked by an asterisk (*) are the factory default settings.

Print Menus

Purpose:

To print a listing of the current user default values, the installed options, the amount of installed printer memory, and the status of printer supplies.

Print Net <x> Setup

Purpose:

To print information relating to the internal print server and the network settings defined by the Network <x> Setup menu item in the Network Menu.

See also:

USB Menu

Print Fonts

Purpose:

To print a sample of all the fonts available for the selected printer language.

Values:

PCL Fonts

Prints a sample of all printer fonts available for PCL emulation.

PS Fonts

Prints a sample of all printer fonts available for PostScript emulation.

See also:

Understanding fonts; Printing a font sample list

Factory Defaults

Purpose:

To return your printer settings to the factory default values.

Values:

Restore

All menu items are returned to the factory default values except:

Display Language.

All settings in the Parallel Menu, Serial Menu, Network Menu, and USB Menu. All downloaded resources (fonts, macros, and symbol sets) in printer memory (RAM) are deleted.

Do Not Restore

User-defined settings remain.

Hex Trace

Purpose:

To help isolate the source of a print job problem. With Hex Trace selected, all data sent to the printer is printed in hexadecimal and character representation. Control codes are not executed.

To exit Hex Trace, turn the printer off or reset the printer from the Job Menu.

Job Menu

The Job Menu is only available when the printer is busy processing or printing a job, when a printer message is displayed, or when the printer is in Hex Trace mode. Press Menu to open the Job Menu.

Select a menu item for more details:

Cancel Job

Print Buffer

Confidential Job

Reset Printer

Held Jobs

NOTE: Values marked by an asterisk (*) are the factory default settings.

Confidential Job

Purpose:

To print confidential jobs stored in printer memory. (When the confidential job prints, it is automatically deleted from printer memory.)

First enter the Personal Identification Number (PIN) associated with your confidential job:

Enter PIN

Use the operator panel buttons to enter the PIN associated with your confidential job.

Then select a value:

Print All Jobs

Prints all jobs associated with your PIN.

Print A Job

Prints the specified confidential job. Press Menu to scroll through the list of confidential jobs associated with your PIN. Press Select to print a specific job.

Delete All Jobs

Deletes all jobs associated with your PIN.

Delete A Job

Deletes the specified confidential job. Press Menu to scroll through the list of confidential jobs associated with your PIN. Press Select to delete a specific job.

Copies

Determines the number of copies printed for each confidential job. Press Menu to scroll through the list of confidential jobs associated with your PIN. Press Select to specify the job you want to print. Press Menu to increase or decrease the number of copies, and then press

Select.

See also:

Using the Print and Hold function; Confidential jobs

Held Jobs

Purpose:

To print Reserve Print, Repeat Print, or Verify Print jobs stored in printer memory.

Values:

Print All Jobs

Prints all held jobs.

Print A Job

Prints the specified held job. Press Menu to scroll through the list of held jobs. Press Select to print the specific job.

Delete All Jobs

Deletes all held jobs.

Delete A Job

Deletes the designated held job. Press Menu to scroll through the list of held jobs. Press Select to delete the job.

Copies

Determines the number of copies for each held job. Press Menu to scroll through the list of held jobs. Press Select to specify the job you want to print. Press Menu to increase or decrease the number of copies, and then press Select.

See also:

Using the Print and Hold function; Printing and deleting held jobs; Accessing held jobs from the operator panel

Cancel Job

Purpose:

To cancel the current print job.

NOTE: Cancel Job is only displayed if the printer is processing a job or has a job in printer memory.

See also:

Canceling a print job

Reset Printer

Purpose:

To reset the printer to the user default value for each menu item, delete all downloaded resources (fonts, macros, and symbol sets) stored in printer memory (RAM), and delete all data in the interface link buffer.

NOTE: Before selecting Reset Printer, exit the software application you are using.

Print Buffer

Purpose:

To print any data stored in the print buffer.

NOTE: Print Buffer is only available when you enter the Job Menu while Waiting is displayed. The

Waiting state occurs if an incomplete job is sent to the printer or an ASCII job, such as a print screen command, is printing.

Quality Menu

Use the Quality Menu to change printer settings affecting the quality of printed characters and images.

Select a menu item for more details:

PictureGrade

Print Resolution

Toner Darkness

NOTE: Values marked by an asterisk (*) are the factory default settings.

Print Resolution

Purpose:

To define the number of dots printed per inch (dpi). The higher the value, the sharper the clarity of printed characters and graphics.

Values:

300 dpi

Offers a lower resolution printing option when memory is at a premium.

600 dpi*

Produces high quality output for print jobs that are mostly text.

1200 Image Q

Uses line screening for print jobs that contain bitmapped images, such as scanned photos.

1200 dpi

Produces highest quality output for jobs where print speed is not important and memory is abundant.

Toner Darkness

Purpose:

To lighten or darken text images, or conserve toner.

Values:

162738*495

Select a lower value for finer line width and lighter grayscale images. Select a higher value for bolder line widths or darker grayscale images. Select 10 for very bold text. Select a value less than 7 to conserve toner.

On the operator panel display, a vertical bar ( | ) indicates the factory default value. An arrow symbol ( V ) indicates a user default value.

PictureGrade

Purpose:

To improve the quality of grayscale printing at 300 and 600 dots per inch (dpi) in PostScript emulation.

Values:

On*

Uses modified screening parameters to improve print quality of graphics.

Off

Uses standard screening parameters.

Setup Menu

Use the Setup Menu to configure a variety of printer features.

Select a menu item for more details:

Alarm Control

Power Saver

Asset Tag

Print Timeout

Auto Continue

Printer Language

Dell Service Tag

Resource Save

Display Language

Toner Alarm

Jam Recovery

Wait Timeout

Page Protect

Quick Start

NOTE: Values marked by an asterisk (*) are the factory default settings.

Printer Language

Purpose:

To establish the default printer language used to communicate data from the computer to the printer.

Values:

PCL Emulation*

PCL emulation, compatible with Hewlett-Packard printers.

PS Emulation

PostScript emulation, compatible with Adobe PostScript language.

NOTE: Setting a printer language as the default does not prevent a software application from sending

print jobs that use the other language.

Power Saver

Purpose:

To specify the amount of time (in minutes) the printer waits after a job is printed before it goes into a reduced power state.

Values:

Disabled

Disables Power Saver; the fuser remains warm and ready to print at all times.

1...240

Specifies the amount of time after a print job before the printer goes into Power Saver mode. (Your printer may not support the entire range of values.)

The factory default Power Saver setting depends on your printer model. Print the menu settings page to determine the current Power Saver setting. When the printer is in Power Saver mode, it is still ready to receive print jobs.

Select 1 to put the printer in Power Saver mode one minute after it finishes a print job. This uses much less energy, but requires more warm-up time for the printer. Select 1 if your printer shares an electrical circuit with room lighting and you notice lights flickering.

Select a high value if your printer is in constant use. Under most circumstances, this keeps the printer ready to print with minimum warm-up time. Select a value between 1 and 240 minutes if you want a balance between energy consumption and a shorter warm-up period.

Quick Start

Purpose:

To specify whether the printhead in the printer idles at a lower speed after a job is printed. The printhead idles until the printer goes into a reduced power state. A printhead is the device responsible for writing to the print cartridge which later transfers toner to the print media in the text or graphic pattern specified in the print job during the printing process.

Enable Quick Start for the best performance whenever the printer is not in Power Saver mode. The maximum time the printer allows the printhead to idle after a job prints is 240 minutes. Quick Start can reduce the total print job time by as much as 1 to 2 seconds based on the printer model and job complexity.

Values:

On*

Enables Quick Start. The printer causes the printhead to idle at a lower speed after a job prints. The printhead idles until the printer enters Power Saver mode.

Off

Disables Quick Start. The printer turns the printhead off after a job prints.

See also:

Power Saver

Resource Save

Purpose:

To determine what the printer does with downloaded resources, such as fonts and macros stored in RAM, if the printer receives a job that requires more memory than is available.

Values:

Off*

Printer retains downloaded resources only until memory is needed. It then deletes those resources associated with the inactive printer language.

Printer retains all downloaded resources for all printer languages during language changes and printer resets. If the printer runs out of memory, 38 Memory Full is displayed.

Print Timeout

Purpose:

To specify the amount of time (in seconds) the printer waits before printing the last page of a print job that does not end with a command to print the page. The print timeout counter does not start until Waiting is displayed.

Values:

Disabled

The printer does not print the last page of a print job until one of the following occurs:

The printer receives enough information to fill the page. The printer receives a Form Feed command. You select Print Buffer from the Job Menu.

1...255 (90*)

The printer prints the last page after the specified time. (Your printer may not support the entire range of values.)

See also:

Print Buffer

Wait Timeout

Purpose:

To specify the amount of time (in seconds) the printer waits to receive additional bytes of data from the computer. When this timeout expires, the print job is canceled.

Values:

Disabled

Disables Wait Timeout.

15...65535 (40*)

Specifies the amount of time the printer waits for additional data before it cancels the job.

NOTE: Wait Timeout is only available when you use PostScript emulation. This menu item has no

effect on PCL emulation print jobs.

Auto Continue

Purpose:

To define the amount of time (in seconds) the printer waits after displaying an operator intervention error message before it resumes printing.

Values:

Disabled*

Printer does not resume printing until someone clears the error message.

5...255

Printer waits the specified amount of time, and then automatically resumes printing. This timeout value also applies if the menus are displayed (and the printer is offline) for the specified period of time.

Jam Recovery

Purpose:

To establish whether the printer reprints jammed pages.

Values:

Printer reprints jammed pages.

Off

Printer does not reprint jammed pages.

Auto*

Printer reprints a jammed page unless the memory required to hold the page is needed for other printer tasks.

Page Protect

Purpose:

To successfully print a page that may otherwise generate Complex Page errors.

Values:

Off*

Prints a partial page of data if memory is insufficient to process the entire page.

Ensures that an entire page is processed before it prints.

If, after selecting On, you still cannot print the page, you may also have to reduce the size and number of fonts on the page, or increase the installed printer memory.

For most print jobs, you do not need to select On. When On is selected, printing may be slower.

Display Language

Purpose:

To determine the language of the text on the operator panel display.

Values:

English

Norsk

Français

Nederlands

Deutsch

Svenska

Italiano

Português

Español

Suomi

Dansk

Japanese

Alarm Control

Purpose:

To establish whether the printer sounds an alarm when the printer requires operator intervention.

Values:

Off

Printer does not sound an alarm.

Single*

Printer sounds three quick beeps.

Continuous

Printer repeats three beeps every 10 seconds.

Toner Alarm

Purpose:

To specify how the printer responds when it is out of toner.

Values:

Off*

An error message is displayed until someone replaces the toner cartridge. If an Auto Continue value is selected from the Setup Menu, the printer resumes printing after the specified timeout value.

Single

Printer stops printing, displays an error message, and sounds three quick beeps.

Continuous

Printer stops printing, displays an error message, and repeats three beeps every 10 seconds until the toner cartridge is replaced.

See also:

Auto Continue

Asset Tag

Purpose:

The asset tag number is used for printer inventory records. Enter the asset tag number that is assigned to the printer.

NOTE: The Asset Tag menu item is only available through the Dell Printer Configuration Web Tool. For

more information, see Dell Printer Configuration Web Tool.

Dell Service Tag

Purpose:

The service tag number is required when calling for service. Enter the service tag number from the label on the back of the printer.

NOTE: The Dell Service Tag menu item is only available through the Dell Printer Configuration Web

Tool. For more information, see Dell Printer Configuration Web Tool.

PCL Emul Menu

Use the PCL Emul Menu to change printer settings that only affect jobs using the PCL emulation printer language.

Select a menu item for more details:

A4 Width

Orientation

Auto CR after LF

Pitch

Auto LF after CR

Point Size

Font Name

Symbol Set

Font Source

Tray Renumber

Lines per Page

NOTE: Values marked by an asterisk (*) are the factory default settings.

Font Source

Purpose:

To determine the set of fonts displayed in the Font Name menu item.

Values:

Resident*

Displays all fonts resident in printer RAM when the printer ships from the factory.

Download

Displays all fonts downloaded to printer RAM.

All

Displays all fonts available to the printer from all sources.

See also:

Font Name

Purpose:

To choose a specific font from the specified font source.

Values:

R0 Courier 10*

The font name and font ID for all fonts in the selected font source are displayed. The font source abbreviation is R for resident and D for download.

See also:

Font Source

Point Size

Purpose:

To change the point size for scalable typographic fonts. Values:

1...1008 (in increments of 0.25 points)

12*

Point size refers to the height of the characters in the font. One point equals approximately 1/72 of an inch. You can select point sizes from 1 to 1008 in increments of 0.25 points.

NOTE: Point Size is only displayed for typographic fonts.

See also:

Pitch and point size

Pitch

Purpose:

To specify the font pitch for scalable monospaced fonts.

Values:

0.08...100 (in increments of 0.01 cpi)

10*

Pitch refers to the number of fixed-space characters in a horizontal inch of type. You can select a pitch from

0.08 to 100 characters per inch (cpi) in increments of 0.01 cpi. For nonscalable monospaced fonts, the pitch is displayed, but cannot be changed.

NOTE: Pitch is only displayed for fixed, or monospaced, fonts.

See also:

Pitch and point size

Symbol Set

Purpose:

To choose a symbol set for a specified font name. Values:

10U PC-8* (country/region-specific factory default values)

12U PC-850* (country/region-specific factory default values)

A symbol set is a set of alphabetic and numeric characters, punctuation, and special symbols used when printing with a selected font. Symbol sets support the different requirements for languages or specific applications, such as math symbols for scientific text. Only the symbol sets supported for the selected font name are displayed.

See also:

Font Name

Orientation

Purpose:

To determine how text and graphics are oriented on the page.

Values:

Portrait*

Prints text and graphics parallel to the short edge of the paper.

Landscape

Prints text and graphics parallel to the long edge of the paper.

Dell M5200 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Finding information

Dell Printer Configuration Web Tool

About your printer

Unpacking the printer

Installing the toner cartridge

Attaching cables

Installing optional drawers

Attaching the wire bail

Installing an optional duplex unit

Installing an optional envelope feeder

Print media guidelines

Loading print media

Understanding the operator panel

Understanding printer menus