Dell 4J1412 User Manual
Dell™ Photo Printer 540
Owner’s Manual
Look Inside For:
• Ordering Photo Print Packs
• Getting Started
• Using Your Printer
• Printing With a Computer
• Care and Maintenance
• Troubleshooting
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Ordering Photo Print Packs
You can order Dell™ Photo Print Packs, which contain the photo cartridge and photo paper
for your printer, and other supplies online at
www.dell.com/supplies
or by phone.
USA
Austria
Belgium
Canada
Caribbean Islands
Columbia
Denmark
Finland
France
Germany
Ireland
Italy
Luxembourg
Mexico
Netherlands
Norway
Paraguay
Peru
Portugal
Puerto Rico
Spain
Sweden
UK
Uruguay
Venezuela
877-465-2968 (877-Ink2You)
08 20 - 24 05 30 35
02.713 1590
877-501-4803
Please contact your local distributor.
800-9-155676
3287 5215
09 2533 1411
0825387247
0800 2873355
1850 707 407
800602705
02.713 1590
001-866-851-1754
020 - 674 4881
231622 64
Please contact your local distributor.
Please contact your local distributor.
Please contact your local distributor.
866-851-1760
902120385
08 587 705 81
0870 907 4574
Please contact your local distributor.
Please contact your local distributor.
Your printer has been designed to print using:
Item: Part number:
Dell Photo Print Pack
0D6605
Notes, Notices, and Cautions
NOTE: A NOTE indicates important information that helps you make better use of your printer.
NOTICE: A NOTICE indicates either potential damage to hardware or loss of data and tells you how to avoid the
problem.
CAUTION: A CAUTION indicates a potential for property damage, personal injury, or death.
____________________
Information in this document is subject to change without notice.
© 2004 Dell Inc. All rights reserved.
Reproduction in any manner whatsoever without the written permission of Dell Inc. is strictly forbidden.
Trademarks used in this text: Dell and the DELL logo are trademarks of Dell Inc.; Microsoft and Windows are registered trademarks of Microsoft
Corporation.
Other trademarks and trade names may be used in this document to refer to either the entities claiming the marks and names or their products.
Dell Inc. disclaims any proprietary interest in trademarks and trade names other than its own.
Model 540
October 2004 P/N 4J1412 Rev. A01
Contents
Ordering Photo Print Packs . . . . . . . . . . . . . . . . . . . . . . . . 2
Notes, Notices, and Cautions
CAUTION: SAFETY INSTRUCTIONS
1 Getting Started
Accessing Your
Understanding the Printer Parts
Setting Up Your Printer
Loading the Photo Cartridge
Loading the Photo Paper
Changing Settings—Press Menu
Select Menu Items . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Print Options Menu . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Photo Quality Menu
Photo Display Menu
Photo Management Menu . . . . . . . . . . . . . . . . . . . . . . . 19
Printer Settings Menu
Maintenance Menu
User’s Guide
. . . . . . . . . . . . . . . . . . . . . . . . 3
. . . . . . . . . . . . . . . . . . . . . 9
. . . . . . . . . . . . . . . . . . . . . . . . 11
. . . . . . . . . . . . . . . . . . . . . . 11
. . . . . . . . . . . . . . . . . . . . . . . . . . . 14
. . . . . . . . . . . . . . . . . . . . . . . . 14
. . . . . . . . . . . . . . . . . . . . . . . . . . 15
. . . . . . . . . . . . . . . . . . . . . . 17
. . . . . . . . . . . . . . . . . . . . . . . . . . 17
. . . . . . . . . . . . . . . . . . . . . . . . . . 18
. . . . . . . . . . . . . . . . . . . . . . . . . 19
. . . . . . . . . . . . . . . . . . . . . . . . . . 20
2 Using Your Printer
Printing Without a Computer . . . . . . . . . . . . . . . . . . . . . . . . 21
Printing Tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Printing From a Memory Card . . . . . . . . . . . . . . . . . . . . . 21
Selecting Photos to Print
Printing From Your Pictbridge-enabled or Other Compatible Camera
Canceling Printing. . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Removing Perforated Tabs From Prints
Printing With a Computer
Printing Tips
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
. . . . . . . . . . . . . . . . . . . . . . . 22
. . . . . . . . . . . . . . . . . 24
. . . . . . . . . . . . . . . . . . . . . . . . . 25
. . . 24
Contents 5
Windows-Based Operating System Requirements . . . . . . . . . . . 25
Printing From a Computer
. . . . . . . . . . . . . . . . . . . . . . . 26
Choosing a Color Mode . . . . . . . . . . . . . . . . . . . . . . . . 27
Canceling printing
Saving and Copying Photos to Your Computer
. . . . . . . . . . . . . . . . . . . . . . . . . . . 27
. . . . . . . . . . . . . . 28
3 Care and Maintenance
General Care of the Printer . . . . . . . . . . . . . . . . . . . . . . . . . 29
Cleaning the Paper Feed Roller
Handling and Storing the Photo Paper and Photo Cartridge
. . . . . . . . . . . . . . . . . . . . . . . 30
. . . . . . . . . 30
4 Troubleshooting
Setup Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
General Problems
Error Messages
Printing Problems
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
More Troubleshooting Options
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
. . . . . . . . . . . . . . . . . . . . . . . 37
5 Contacting Dell
Technical Assistance . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Automated Order-Status Service
Contacting Dell
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
. . . . . . . . . . . . . . . . . . . . . . 39
6 Contents
6 Appendix
U.S. Terms and Conditions of Sale . . . . . . . . . . . . . . . . . . . . . 57
Limited Warranties and Return Policy
. . . . . . . . . . . . . . . . . . . 60
Limited Warranty for Dell-Branded Hardware Products (U.S. Only). . . . 60
Total Satisfaction Return Policy (U.S. Only) . . . . . . . . . . . . . . . 63
Limited Warranty Terms for Dell-Branded Hardware Products (Canada Only)
Total Satisfaction Return Policy (Canada Only)
. . . . . . . . . . . . . 67
Dell Software and Peripherals (Canada Only) . . . . . . . . . . . . . . 67
1-Year End-User Manufacturer Guarantee (Latin America and the Caribbean Only)
68
Dell™ Photo Print Pack Limited Warranties
Dell™ Photo Print Pack Limited Warranty (U.S. and Canada Only)
Dell™ Photo Print Pack Limited Warranty (Latin America Only)
Regulatory Notices
. . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
NOM Information (Mexico Only)
Dell™ Software License Agreement
Limited Warranty
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
U.S. Government Restricted Rights
General
Printer Specifications
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
. . . . . . . . . . . . . . . . . . . . . . . . . . . 73
. . . . . . . . . . . . . . . . . 69
. . . . 69
. . . . . 69
. . . . . . . . . . . . . . . . . . . . 71
. . . . . . . . . . . . . . . . . . . . 71
. . . . . . . . . . . . . . . . . . . . . 72
64
Contents 7
8 Contents
CAUTION: SAFETY INSTRUCTIONS
Use the following safety guidelines to help ensure your own personal safety and to help protect your
Dell™ Photo Printer 540 and working environment from potential damage.
CAUTION: Do not set up this product or make any electrical or cabling connections, such as the power
supply cord, during a lightning storm.
CAUTION: Do not expose this product to liquid, moisture, or extreme temperatures. Power supplies and
battery chargers are intended for indoor use only. The use of controls, adjustments, or procedures other
than those specified herein may result in exposure to shock and/or electrical or mechanical hazards.
NOTICE: Do not disassemble this product; there are no user-serviceable parts inside. Refer servicing to
qualified service personnel.
• Use only the power supply provided with this product or the manufacturer’s authorized
replacement power supply.
• Connect the power cable to an electrical outlet that is near the product and easily accessible.
• Refer service or repairs, other than those described in the user documentation, to a
professional service person.
• Read and follow these instructions before using Dell products. Always follow basic safety
procedures.
• The use of an accessory attachment that is not recommended by Dell, such as an AC adapter,
may cause fire, electric shock, or injury.
• Do not allow chemicals, such as suntan lotion, to come into contact with the painted surface
of the printer.
• If the printer has been subjected to inclement weather or you suspect water has gotten inside
the printer, turn off the printer and remove the paper tray and photo cartridge. Allow all
components to air-dry for at least 24 hours before using the printer again. If this does not
resolve the problem, contact customer support (see page 39).
• The printer and the power supply contain a small amount of lead in the circuit board.
Disposal of this material may be regulated due to environmental considerations.
• Disposal of the photo cartridge is not regulated and should not be subject to state or local
landfill, incineration, or recycling requirements.
• For more disposal or recycling information, contact your local authorities. In the US, visit the
Electronics Industry Alliance Web site at www.eaie.org.
9
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10
Getting Started
1
Accessing Your
Click Start → All Program(s) → Dell Printers → Dell Photo Printer 540 →
View Dell User’s Guide.
User’s Guide
Understanding the Printer Parts
1
2
5
4
3
Lights and Buttons Description
1 Error indicator light Glows amber when an error condition exists.
2 Power button Turn your printer on or off; button is lit when power is on.
3Save to PC Establishes a connection with your computer that allows you
to save photos from your memory card, USB storage device,
or camera directly to the computer.
4Rotate Rotates a photo 90 degrees each time button is pressed. (For
display purposes only. Does not change orientation of a
printed photo.)
5Menu Change settings and customize printing options. (See page
17.)
6 Memory card light Light blinks while checking card, then glows steady green.
7 Navigation (Arrow) buttons Navigate through photos and menus.
11
10
9
8
7
6
Getting Started 11
Lights and Buttons Description
8 Select Choose the photo or option that appears on the Liquid
Crystal Display (LCD).
9Cancel Cancel the current print job or back out of the menus.
10 Print Color Print color copy of the selected photo(s).
11 Print Black & White Print black and white copy of the selected photo(s).
1
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2
5
3
6
4
7
Part Description
1 LCD Display photos, printer status, messages, menu options, or
settings.
2 Power connector Supply power to the printer.
3 USB connector to PC Connect your printer to a computer.
4 Camera or USB storage device
connector
Connect a PictBridge-enabled or other compatible camera or
USB storage device.
5 Memory card slot Memory card slot for Secure Digital (SD), Memory Stick
(MS), MMC (MultiMedia Card), and Smart Media (SM)
cards.
6 Memory card slot Memory card slot for CompactFlash (CF).
7 Paper tray door Provides access to insert the paper tray
12 Getting Started
4
3
2
1
Part Description
1 Paper stop Maintains orderly stack of finished prints.
2 Top paper tray cover Finished prints are stacked here.
3 Bottom paper tray cover Keeps dust off photo paper.
4 Photo cartridge door Provides access to load photo cartridge.
5 in.
(12.7 cm)
2
1
Part Description
1 Slot for photo paper path Photo paper exits here during printing passes. Do not
block the slot. 5 in. (12.7 cm) clearance is required.
2 Air vents Provide ventilation and cooling to the printer. Do not
block the vents.
3 Express Service Code Located on the bottom of the printer. This is used to
identify your printer when you use support.dell.com or
contact technical support.
Getting Started 13
Setting Up Your Printer
NOTE: The Dell Photo Printer 540 supports Microsoft® Windows® 2000 and Windows XP.
Follow the instructions on your
software, if using your printer with a computer). For setup troubleshooting, see
Setting Up Your Printer
poster to install the hardware (and
page 31.
Loading the Photo Cartridge
NOTE: Use only the photo cartridge from a Dell Photo Print Pack. Do not use any other type of photo
cartridge in your printer. Do not expose your photo cartridge to extreme temperatures. (See information
on photo print pack packaging.)
If there is slack in the print ribbon, remove it by pushing in on the spool, then rotating the
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1
spool clockwise a maximum of one half turn.
NOTE: Be careful not to rotate the spool more than necessary. Doing so could reduce the number of
prints you are able to make.
2
Open the photo cartridge door.
14 Getting Started
3
Slide the photo cartridge in, label side up, with the arrow pointing toward the printer. Push
the photo cartridge until it clicks into place.
4
Close the photo cartridge door.
5
To remove the photo cartridge, push up on the green lever and slide the photo cartridge out.
NOTE: The photo cartridge may lock in place if there is a paper jam. Do not attempt to remove the photo
cartridge without first clearing the paper jam.
NOTE: Warning messages and reorder instructions are displayed on the LCD when the photo cartridge
is low. When there are 5 or fewer prints remaining, the error light blinks
Loading the Photo Paper
NOTE: Use only the perforated photo paper from a Dell Photo Print Pack. Do not use inkjet paper or any
other photo paper. Do not remove perforated tabs from the photo paper until a photo is printed.
1
If the paper tray is in the printer, pull it out.
2
Open the top paper tray cover.
3
Open the bottom paper tray cover by grasping the sides as indicated by the arrows. Do not
insert your fingers under the cover to open it.
Arrows
Getting Started 15
4
Fan the photo paper to keep the sheets from sticking together.
5
Load the photo paper into the paper tray, with the glossy side up and the Dell logo side down.
NOTE: Do not load more than 20 sheets of photo paper in the paper tray. Do not load photo paper that is
missing perforated tabs. To avoid fingerprints, hold the photo paper by the edges and do not touch the
glossy side of the paper.
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Close the bottom paper tray cover. The top paper tray cover must remain open; it catches
6
finished prints.
7
Open the paper tray door.
8
With the top paper tray cover open, insert the paper tray into the printer.
16 Getting Started
Changing Settings—Press Menu
Press the
Menu
button to customize your photo and printer settings.
Select Menu Items
1
Press the
2
Press until the menu heading you want appears on the display, then press
3
Continue scrolling until the option you want is highlighted.
4
Press
NOTE: The option currently selected is noted with a checkmark.
Menu
button.
Select
( ) and follow the directions on the LCD.
Print Options Menu
From the Print Options sub-menu: You can:
PRINT
LAYOUT
PRINT INDEX
PRINT ALL
Specify a print mode:
•
Color
Black and White
•
Specify a print layout for an entire print job:
•
1 4x6 (10 x 15 cm) photo/sheet
1 3.5x5 (9 x 13 cm) photo/sheet
•
•
2 photos/sheet (54 x 85 mm)
•
4 photos/sheet (wallet setting, 51 x 76 mm)
•
9 photos/sheet (34 x 50.7 mm)
Prints an index (thumbnail) of all photos on your card
(maximum 25 thumbnails per sheet).
Print all photos on your memory card.
(default)
Select
(default)
().
Photo Quality Menu
From the Photo Quality sub-menu: You can:
AUTO BRIGHTNESS
Specify automatic brightness control for all your photos:
•
•
On
Off
(default)
Getting Started 17
From the Photo Quality sub-menu: You can:
PHOTO BRIGHTNESS
COLOR MODE
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Change the brightness level (for the current photo only).
Press :
Specify natural or vivid colors:
or
•
Brightest
•
Brighter
•
Normal
Darker
•
•
Darkest
•
Natural
Vivid
•
(default)
(default)
Photo Display Menu
From the Photo Display sub-menu: You can:
SLIDE SHOW
Sequentially display all photos on the installed card. Specify
how long each photo is displayed. The slide show begins with
the photo most recently displayed
•
3 seconds
5 seconds
•
•
10 seconds
Press Cancel to stop the slide show.
(default)
ROTATE
18 Getting Started
NOTE: To print any photo while it is displayed, press Print
Color or Print Black and White. Follow the directions on the
display to cancel or resume the slide show.
Press to rotate the current photo counterclockwise.
Press to rotate the current photo clockwise.
NOTE: The Rotate feature changes the orientation of the
photo on the screen, not in print.
Photo Management Menu
From the Photo Management sub-menu: You can:
PHOTO NAVIGATION
ERASE ALL PHOTOS
SAVE TO PC
Specify what is displayed on the LCD when you install a
card or camera: the main photo view or your card/camera
folder structure.
•
•
from your card.
•
•
Establishes a connection with your computer that allows
you to save photos from your memory card, USB storage
device, or camera directly to the computer. Same
functionality as pressing the Save to PC button. For
details, see page 28.
Photo View
the installed card or camera, starting with the current or
most recent photo.
Folder View
installed card, if present. Navigate as you would on a
computer. If there are no folders, navigation defaults to
Photo View.
NOTE: This function permanently erases all photos
Erase All Photos from Memory
Cancel
(default)—display individual photos on
—displays the folder structure on the
Printer Settings Menu
From the Printer Settings sub-menu: You can:
RESTORE DEFAULTS
LANGUAGE
COUNTRY
POWER SAVE
Reset all photo and printer settings to the defaults.
•
Yes
•
No
Select a language for the display.
Select your country; this provides a number to order
Dell photo print packs.
Specify how long the printer remains inactive before
entering auto sleep mode.
•1 Minute
•5 Minutes
• 10 Minutes
• 15 Minutes
(default)
Getting Started 19
Maintenance Menu
From the sub-menu: You can:
PRINTS REMAINING
Check if the photo cartridge is low; if so, directions
are displayed.
•
6-15 prints remaining
•
•
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CHANGE CARTRIDGE
ADD PHOTO PAPER
PRINTER DIAGNOSTICS
Display directions for changing the photo cartridge.
Display directions for adding photo paper.
Help diagnose print quality problems and provide
printer identification information.
•
•
1-5 prints remaining
0 prints remaining
Test Print
Service Tag
identification information.
—display your printer’s service tag
20 Getting Started
Using Your Printer
Printing Without a Computer
This section describes how to print directly from a memory card, USB storage device, or PictBridgeenabled or other compatible camera.
Printing Tips
• Before you print, make sure the power is connected, and the photo cartridge and photo paper
are loaded. For help, see your
• Printing starts when you press
process. The first 3 passes apply layers of yellow, magenta, and cyan color. The fourth pass
applies the Dell Clear Life Coating that protects and preserves the photo.
NOTE: If you remove the card or disconnect the camera during printing, then printing will stop when the
current photo is printed.
• For advanced print options (color and auto brightness, layouts, index prints, etc.), press the
Menu
button. For help, see page 17.
NOTICE: Wait until a print is finished before removing it from the paper tray. Failure to do so can cause
paper misfeeds or jams and can damage the printer.
NOTICE: Do not load more than 20 sheets into the paper tray.
Setting Up Your Printer
Print
. The photo paper cycles 4 times during the printing
poster.
2
Printing From a Memory Card
You can print directly from a CF (CompactFlash), SD (Secure Digital), MS (Memory Stick),
MMC (MultiMedia Card), or SM (Smart Media), or a USB memory key.
NOTE: Your printer reads only one memory source at a time. Printing is disabled if multiple sources
(cards or camera) are loaded or connected.
Using Your Printer 21
Inserting Memory Cards
NOTICE: Insert memory cards with the memory card label facing up.
NOTE: When you insert a memory card, a drive will appear on your computer. The photos on the memory
card will not appear in this drive until you press Save to PC.
NOTE: Only photos within the first five levels of folders are displayed in Photo View mode. Use Folder
View mode to navigate photos at deeper levels.
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SM, MS, MMC,
SD cards
CF card
Selecting Photos to Print
1
Press to scroll through photos. Press to select a photo for printing. (Press a
second time to deselect that photo.)
2
For more than one copy of any photo, press to increase or decrease the number of
copies. Selecting zero (0) deselects the photo for printing.
3
To select more photos to print, repeat Steps 1 and 2.
To deselect all photos, press
4
Press
After the print job is complete, all photos are deselected.
or
Cancel
for 2 seconds.
Print Color or Print Black and White
Photo number
or
to begin printing all selected photos.
Prints remaining
on photo cartridge
View previous photo
Photo is selected
22 Using Your Printer
View next photo
Increase or decrease
number of copies of
current photo
Choosing a Layout Option
1 Press the Menu button, then select Print Options → Layout.
2
Press to scroll through photo layouts. Press to select a layout.
3
Press
The selected layout applies to this print job only. The layout then reverts to the default
1-up 4x6 photo.
or
Print Color or Print Black and White
to begin printing all selected photos.
View previous layout
View next layout
Current layout
Examples:
1-up 2-up 4-up 9-up
2 copies
of Photo 1
2 copies of Photo 1;
5 copies of Photo 2
6 copies of Photo 1;
9 copies of Photo 2;
2 copies of Photo 3
Printing a Print Order (Pre-Selected Photos)
When you pre-select, or tag, photos for printing on your camera, you create a print order (DPOF:
Digital Print Order File). Your printer detects the print order and automatically displays the set of
photos, allowing one-touch printing.
1
Insert your memory card.
If your card contains a print order, this message is displayed:
A print order was found. View camera photo selections?
View Selected
View All
(Displays selected photos only.)
(Displays all photos on the card.)
2
Highlight a choice, then press
3
If
View Selected
selected. Press
the print order or use the button to make changes to the print order. If
selected choice, select photos to print as described in "Selecting Photos to Print" on page 22.
was the selected choice, all photos in the print order are displayed as already
Print Color
Select
().
or
Print Black and White
to print the photo selections defined by
View All
Using Your Printer 23
was the
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