Dell 3330dn User Manual
Dell 3330dn Laser Printer
User's Guide
June 2009 www.dell.com | support.dell.com
Contents
Safety information.............................................................................9
Learning about the printer.............................................................11
Finding information about the printer........................................................................................................................11
Printer configurations........................................................................................................................................................12
Understanding the printer control panel...................................................................................................................14
Using the standard exit bin and paper stop..............................................................................................................17
Additional printer setup..................................................................19
Selecting a location for the printer...............................................................................................................................19
Installing internal options................................................................................................................................................20
Available internal options............................................................................................................................................................ 20
Accessing the system board to install internal options.................................................................................................... 20
Installing a memory card ............................................................................................................................................................. 21
Installing a flash memory or firmware card........................................................................................................................... 23
Installing hardware options.............................................................................................................................................25
Installing an optional drawer ..................................................................................................................................................... 25
Attaching cables..................................................................................................................................................................26
Installing the printer on a wired network...................................................................................................................27
Installing printer software................................................................................................................................................29
Verifying printer setup.......................................................................................................................................................30
Printing a menu settings page................................................................................................................................................... 30
Printing a network setup page .................................................................................................................................................. 30
Loading paper and specialty media.............................................32
Setting the Paper Size and Paper Type........................................................................................................................32
Configuring Universal paper settings..........................................................................................................................32
Loading trays.........................................................................................................................................................................33
Using the multipurpose feeder......................................................................................................................................38
Linking and unlinking trays.............................................................................................................................................42
Linking trays...................................................................................................................................................................................... 42
Unlinking trays ................................................................................................................................................................................. 43
Assigning a Custom Type <x> name....................................................................................................................................... 43
Changing a Custom Type <x> name ....................................................................................................................................... 44
Paper and specialty media guidelines.........................................45
Paper guidelines..................................................................................................................................................................45
Contents
2
Paper characteristics...................................................................................................................................................................... 45
Unacceptable paper ...................................................................................................................................................................... 46
Selecting paper................................................................................................................................................................................ 46
Selecting preprinted forms and letterhead........................................................................................................................... 46
Using recycled paper and other office papers ..................................................................................................................... 47
Storing paper.................................................................................................................................................................................... 47
Supported paper sizes, types, weights, and capacities.........................................................................................48
Paper sizes supported by the printer ...................................................................................................................................... 48
Paper types and weights supported by the printer ........................................................................................................... 49
Paper capacities............................................................................................................................................................................... 50
Software overview..........................................................................51
Status Monitor Center........................................................................................................................................................51
Driver Profiler........................................................................................................................................................................51
Dell Printer Alert Utility......................................................................................................................................................51
Installing the optional XPS driver..................................................................................................................................52
Dell Toner Management System...................................................................................................................................53
Printing Status Window................................................................................................................................................................ 53
Dell Printer Supplies Reorder Application ............................................................................................................................. 53
Printing...............................................................................................54
Printing a document..........................................................................................................................................................54
Printing on specialty media.............................................................................................................................................55
Tips on using letterhead............................................................................................................................................................... 55
Tips on using transparencies ...................................................................................................................................................... 56
Tips on using envelopes............................................................................................................................................................... 57
Tips on using labels........................................................................................................................................................................ 57
Tips on using card stock ............................................................................................................................................................... 58
Printing confidential and other held jobs...................................................................................................................58
Holding jobs in the printer .......................................................................................................................................................... 58
Printing confidential and other held jobs.............................................................................................................................. 59
Printing information pages..............................................................................................................................................60
Printing a font sample list ............................................................................................................................................................ 60
Printing a directory list.................................................................................................................................................................. 60
Printing the print quality test pages ........................................................................................................................................ 61
Canceling a print job..........................................................................................................................................................61
Canceling a print job from the printer control panel ........................................................................................................ 61
Canceling a print job from the computer .............................................................................................................................. 61
Clearing jams.....................................................................................63
Avoiding jams.......................................................................................................................................................................63
Contents
3
Accessing jam areas............................................................................................................................................................64
200 paper jam.......................................................................................................................................................................65
201 paper jam.......................................................................................................................................................................66
202 paper jam.......................................................................................................................................................................67
231 paper jam.......................................................................................................................................................................69
233 paper jam.......................................................................................................................................................................70
234 paper jam.......................................................................................................................................................................70
235 paper jam.......................................................................................................................................................................71
242 paper jam.......................................................................................................................................................................71
251 paper jam.......................................................................................................................................................................72
Understanding printer menus.......................................................74
Menus list................................................................................................................................................................................74
Paper menu...........................................................................................................................................................................75
Default Source menu..................................................................................................................................................................... 75
Paper Size/Type menu .................................................................................................................................................................. 75
Configure MP menu....................................................................................................................................................................... 78
Substitute Size menu..................................................................................................................................................................... 79
Paper Texture menu ...................................................................................................................................................................... 79
Paper Weight menu....................................................................................................................................................................... 80
Paper Loading menu ..................................................................................................................................................................... 82
Custom Types menu...................................................................................................................................................................... 83
Universal Setup menu................................................................................................................................................................... 83
Reports menu........................................................................................................................................................................84
Reports menu................................................................................................................................................................................... 84
Network/Ports menu..........................................................................................................................................................85
Active NIC menu.............................................................................................................................................................................. 85
Standard Network or Network <x> menus ........................................................................................................................... 86
Reports menu (under the Network/Ports menu) ................................................................................................................ 87
Network Card menu....................................................................................................................................................................... 87
TCP/IP menu ..................................................................................................................................................................................... 88
IPv6 menu.......................................................................................................................................................................................... 89
AppleTalk menu .............................................................................................................................................................................. 89
NetWare menu................................................................................................................................................................................. 90
USB menu .......................................................................................................................................................................................... 91
Parallel menu.................................................................................................................................................................................... 92
SMTP Setup menu .......................................................................................................................................................................... 94
Security menu.......................................................................................................................................................................95
Miscellaneous menu...................................................................................................................................................................... 95
Confidential Print menu............................................................................................................................................................... 96
Security Audit Log menu ............................................................................................................................................................. 96
Contents
4
Set Date/Time menu...................................................................................................................................................................... 97
Settings menu.......................................................................................................................................................................98
General Settings menu ................................................................................................................................................................. 98
Setup menu ....................................................................................................................................................................................101
Finishing menu..............................................................................................................................................................................102
Quality menu..................................................................................................................................................................................104
Utilities menu .................................................................................................................................................................................105
XPS menu.........................................................................................................................................................................................105
PDF menu ........................................................................................................................................................................................106
PostScript menu ............................................................................................................................................................................106
PCL Emul menu .............................................................................................................................................................................106
HTML menu.....................................................................................................................................................................................109
Image menu....................................................................................................................................................................................110
Understanding printer messages...............................................111
List of status and error messages................................................................................................................................111
Maintaining the printer.................................................................125
Cleaning the exterior of the printer............................................................................................................................125
Storing supplies.................................................................................................................................................................125
Conserving supplies.........................................................................................................................................................126
Checking the status of supplies from a network computer..............................................................................126
Ordering supplies..............................................................................................................................................................126
Printer attached to a network ..................................................................................................................................................126
Printer attached locally to a computer .................................................................................................................................127
Replacing supplies............................................................................................................................................................127
Replacing the toner cartridge ..................................................................................................................................................127
Replacing the photoconductor kit .........................................................................................................................................129
Moving the printer............................................................................................................................................................132
Moving the printer to another location................................................................................................................................132
Administrative support.................................................................133
Using the Embedded Web Server...............................................................................................................................133
Checking the virtual display..........................................................................................................................................133
Checking the device status............................................................................................................................................133
Viewing reports..................................................................................................................................................................133
Configuring supply notifications.................................................................................................................................134
Modifying confidential print settings........................................................................................................................134
Adjusting Power Saver....................................................................................................................................................134
Setting up e-mail alerts...................................................................................................................................................135
Contents
5
Restoring the factory default settings.......................................................................................................................136
Troubleshooting.............................................................................137
Solving basic printer problems....................................................................................................................................137
Printer control panel display is blank or displays only diamonds...................................................................137
Solving printing problems.............................................................................................................................................137
Jobs do not print...........................................................................................................................................................................137
Confidential and other held jobs do not print ...................................................................................................................138
Multiple-language PDFs do not print....................................................................................................................................138
Job takes longer than expected to print ..............................................................................................................................139
Job prints from the wrong tray or on the wrong paper .................................................................................................139
Incorrect characters print...........................................................................................................................................................139
Tray linking does not work........................................................................................................................................................139
Large jobs do not collate ...........................................................................................................................................................140
Unexpected page breaks occur...............................................................................................................................................140
Envelope seals when printing ..................................................................................................................................................140
Solving option problems................................................................................................................................................140
Option does not operate correctly or quits after it is installed ....................................................................................140
Drawers.............................................................................................................................................................................................141
Flash memory card.......................................................................................................................................................................141
Memory card ..................................................................................................................................................................................141
Solving paper feed problems.......................................................................................................................................142
Paper frequently jams .................................................................................................................................................................142
Paper jam message remains after jam is cleared ..............................................................................................................142
Page that jammed does not reprint after you clear the jam.........................................................................................142
Solving print quality problems....................................................................................................................................143
Isolating print quality problems..............................................................................................................................................143
Blank pages .....................................................................................................................................................................................144
Characters have jagged or uneven edges ...........................................................................................................................144
Clipped images ..............................................................................................................................................................................144
Gray background ..........................................................................................................................................................................145
Ghost images..................................................................................................................................................................................145
Incorrect margins ..........................................................................................................................................................................146
Paper curl.........................................................................................................................................................................................146
Print is too dark..............................................................................................................................................................................147
Print is too light .............................................................................................................................................................................148
Skewed print...................................................................................................................................................................................149
Toner fog or background shading appears on the page ...............................................................................................149
Toner rubs off.................................................................................................................................................................................149
Toner specks...................................................................................................................................................................................150
Transparency print quality is poor..........................................................................................................................................150
Streaked horizontal lines............................................................................................................................................................150
Streaked vertical lines .................................................................................................................................................................151
Contents
6
Solid black or white streaks appear on transparencies or paper.................................................................................152
Embedded Web Server does not open.....................................................................................................................152
Check the network connections .............................................................................................................................................152
Check the network settings ......................................................................................................................................................152
Appendix..........................................................................................153
Index.................................................................................................155
Contents
7 8
Safety information
Connect the power supply cord to a properly grounded electrical outlet that is near the product and easily accessible.
CAUTION—SHOCK HAZARD: Do not set up this product or make any electrical or cabling connections, such
as the power supply cord or telephone, during a lightning storm.
Refer service or repairs, other than those described in the user documentation, to a professional service person.
This product is designed, tested, and approved to meet strict global safety standards with the use of specific
manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not
responsible for the use of other replacement parts.
CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system
connections) are properly installed in their marked plug-in ports.
CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of
procedures other than those specified herein may result in hazardous radiation exposure.
This produ ct uses a printing pr ocess that heats th e print media, and th e heat may cause the med ia to release emissions .
You must understand the sect ion in your operating instruc tions that discusses the guidelines for selecting print media
to avoid the possibility of harmful emissions.
CAUTION—HOT SURFACE: The fuser and the inside of the printer near the fuser may be hot. To reduce the risk
of injury from a hot component, allow the surface to cool before removing paper from this area.
CAUTION—POTENTIAL INJURY: Use the handholds on the sides of the printer to lift it, and make sure your
fingers are not under the printer when you set it down.
CAUTION—POTENTIAL INJURY: Do not twist, bind, crush, or place heavy objects on the power cord. Do not
subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture
and walls. If the power cord is misused, a risk of fire or electrical shock results. Inspect the power cord regularly
for signs of misuse. Remove the power cord from the electrical outlet before inspecting it.
CAUTION—SHOCK HAZARD: If you are installing an optional drawer after setting up the printer, then turn the
printer off and unplug the power cord from the wall outlet before continuing.
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have other devices attached to the printer, then turn them off as well, and
unplug any cables going into the printer.
CAUTION—SHOCK H AZARD: To avoid the risk of el ectric shock when cleani ng the exterior of the printer, unplug
the power cord from the wall outlet and disconnect all cables from the printer before proceeding.
Use care when you replace a lithium battery.
CAUTION—POTENTIAL INJURY: There is a danger of explosion if a lithium battery is incorrectly replaced.
Replace it only with the same or equivalent type of lithium battery. Do not recharge, disassemble, or incinerate
a lithium battery. Discard used batteries according to the manufacturer's instructions and local regulations.
CAUTION—POTENTIAL INJURY: Before moving the printer, follow these guidelines to avoid personal injury
or printer damage:
• Turn the printer off using the power switch, and then unplug the power cord from the wall outlet.
• Disconnect all cords and cables from the printer before moving it.
Safety information
9
• Lift the printer off of the optional drawer and set it aside instead of trying to lift the drawer and printer at the
same time.
Note: Use the handholds located on both sides of the printer to lift it off the optional drawer.
Safety information
10
Learning about the printer
Finding information about the printer
What are you looking for? Find it here
Initial setup instructions:
• Connecting the printer
Setup documentation—The setup documentation
came with the printer.
• Installing the printer software
Additional setup and instructions for using the printer:
• Selecting and storing paper and specialty media
• Loading paper
User's Guide—The User's Guide is available on the
Software and Documentation CD.
For updates, check our Web site at support.dell.com.
• Performing printing, copying, scanning, and faxing tasks,
depending on your printer model
• Configuring printer settings
• Viewing and printing documents and photos
• Setting up and using printer software
• Setting up and configuring the printer on a network,
depending on your printer model
• Caring for and maintaining the printer
• Troubleshooting and solving problems
Help using the printer software Windows or Mac Help—Open a printer software
program or application, and then click Help.
Click
Notes:
to view context-sensitive information.
The latest supplemental information, updates, and technical
support:
• Documentation
• Driver downloads
• Product upgrades
• Service call and repair information
• Order status
• Live chat support
• E-mail support
• Telephone support
Learning about the printer
• The Help installs automatically with the printer
software.
• The printer software is located in the printer
Program folder or on the desktop, depending on
your operating system.
Dell Support Web site—support.dell.com
Note: Select your region, and then select your product
to view the appropriate support site.
Support telephone numbers and hours of operation for
your region or country can be found on the Support Web
site.
Have the f ollowing information ready when you contact
support so that they may serve you faster:
• Service Tag
• Express Service Code
Note: The Service Tag and Express Service Code appear
on labels located on your printer.
11
What are you looking for? Find it here
• Software and Drivers—Certified drivers for my printer and
installers for Dell printer software
• Readme files—Last-minute technical changes, or advanced
technical reference material for experienced users or
technicians
• Supplies and accessories for my printer
• Replacement cartridges
• Safety information for preparing to operate my printer
• Regulatory information
• Warranty information
Software and Documentation CD
Note: If you purchased your Dell computer and printer
at the same time, documentation and drivers for your
printer are already installed on your computer.
Dell Printer Supplies Web site–dell.com/supplies
You can purchase printer supplies online, by telephone,
or in select retail stores.
Product Information Guide
Note: The Product Information Guide may not be
available in your country or region.
Printer configurations
Basic model
The following illustration shows the printer front with its basic features or parts:
Printer control panel
1
2 Front Door
Front door release button
3
Learning about the printer
12
4 System board door
Standard 250-sheet tray (Tray 1)
5
6 Multipurpose feeder door
Paper stop
7
Standard exit bin
8
The following illustration shows the printer back with its basic features or parts:
1 Rear door
Ethernet port
2
USB port
3
Parallel port
4
Power cord socket
5
6 Power switch
Locking device
7
Learning about the printer
13
Configured models
The following illustration shows the printer configured with an optional drawer:
1 Optional tray (Tray 2)
Understanding the printer control panel
The following diagram shows the printer control panel:
Learning about the printer
14
The following diagrams and tables provide more information about the printer control panel items:
Item Description
1
Menus button ( )
2
Back button ( )
3
Cancel button ( )
Indicator light Indicates the printer status:
4
Opens the menus
Note: The menus are available only when the printer is in the Ready state.
Returns the display to the previous screen
Stops all printer activity
When printing, pressing
screen appears offering a list of settings that you may select.
• Off—The power is off.
• Blinking green—The printer is warming up, processing data, or printing.
• Solid green—The printer is on, but idle.
• Solid red—Operator intervention is needed.
causes Stopping to appear momentarily. Then the Stopped
Learning about the printer
15
Item Description
Display Shows messages that communicate the status of the printer or that indicate possible
1
printer problems that must be resolved. The display is also capable of showing pictures
of Show Me instructions, which show you how to perform a task like clearing a jam.
Select button ( )
2
• Opens a menu and displays the first item in the menu (called a menu item)
• Opens a menu item and displays the available values or settings. The current user
default setting is indicated by an asterisk (*).
• Saves the displayed menu item as the new user default setting
Note: When a new setting is saved as the user default setting, it remains in effect until
new settings are saved or until factory defaults are restored. Settings chosen from a
software program can also change or override the user default settings selected from the
printer control panel.
3, 4, 5, 6
Navigation buttons P re ss th e u p o r d ow n arr ow b ut to ns to sc ro ll th ro ug h m en us , m enu i te ms , o r s et ti ng s ( al so
called values or options), or to scroll between screens and menu options.
Note: Each press of the up or down arrow buttons moves you one item in any list.
Press the right or left arrow buttons to increase or decrease a value or to scroll through
text that rolls to another screen.
Learning about the printer
16
Item Description
Keypad Enter numbers or symbols if the display screen has a field that accepts these entries.
1
Using the standard exit bin and paper stop
The standard exit bin holds up to 150 sheets of 20 lb paper. It collects print jobs facedown. The standard exit bin
includes a paper stop that keeps paper from sliding out the front of the bin as it stacks. The paper stop also aids in
neater stacking of the paper.
To open the paper stop, pull it so it flips forward.
Learning about the printer
17
Notes:
• Do not leave the paper stop in the open position if you are printing on transparencies. Doing so may cause
creases in the transparencies.
• When moving the printer to another location, make sure the paper stop is closed.
Learning about the printer
18
Additional printer setup
After completing any additional printer setup, print a menu settings page to verify that all printer options are installed
correctly. See “Printing a menu settings page” on page 30 for more information. The option names appear on this
page if they are installed correctly. Since you have not made any setting changes yet, if you print the page now it
lists all the factory default settings. Once you select and save other settings from the menus, when you print this page,
the user default settings are listed on the page.
Saved settings are called user default settings because you, the user, selected the values and saved them as the new
settings.
A user default setting remains in effect until you access the menu again, choose another value, and save it. An asterisk
(*) appears next to each factory default setting, but once a user default setting is in effect, the asterisk appears next
to the user default setting on the display.
Factory default settings can be restored. See “Restoring the factory default settings” on page 136 for more
information.
Selecting a location for the printer
When selecting a location for the printer, leave enough room to open trays, covers, and doors. If you plan to install
any options, leave enough room for them also. It is important to:
• Make sure airflow in the room meets the latest revision of the ASHRAE 62 standard.
• Provide a flat, sturdy, and stable surface.
• Keep the printer:
– Away from the direct airflow of air conditioners, heaters, or ventilators
– Free from direct sunlight, humidity extremes, or temperature fluctuations
– Clean, dry, and free of dust
• Allow the following recommended amount of space around the printer for proper ventilation:
Rear 300 mm (12.0 in.)
1
Front 300 mm (12.0 in.)
2
Additional printer setup
19
3 Right side 200 mm (8.0 in.)
Left side 12.7 mm (0.5 in.)
4
5 Top 300 mm (12.0 in.)
Installing internal options
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have other devices attached to the printer, then turn them off as well, and
unplug any cables going into the printer.
You can customize your printer connectivity and memory capacity by adding optional cards. The instructions in this
section explain how to install the available cards; you can also use them to locate a card for removal.
Available internal options
Memory cards
• Printer memory
• Flash memory
• Fonts
Firmware cards
• Bar Code
• Forms Card
• PrintCryption
TM
Accessing the system board to install internal options
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have other devices attached to the printer, then turn them off as well, and
unplug any cables going into the printer.
1 As you face the printer, the system board door is on the right side. Open the system board door.
Additional printer setup
20
2 Use the following illustration to locate the appropriate connector.
Warning—Potential Damage: System board electronic components are easily damaged by static electricity.
Touch something metal on the printer before touching any system board electronic components or connectors.
1 Ethernet connector
Note: The Ethernet port is a feature on network models only.
USB port
2
Parallel connector
3
Memory card connector
4
Optional card connector
5
6 Optional card connector
Installing a memory card
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.
Warning—Potential Damage: System board electronic components are easily damaged by static electricity. Touch
something metal on the printer before touching any system board electronic components or connectors.
Additional printer setup
21
An optional memory card can be purchased separately and attached to the system board. To install the memory
card:
1 Access the system board.
2 Unpack the memory card.
Note: Avoid touching the connection points along the edge of the card.
3 Align the memory card with its connector on the system board. Push the latches on the connector open if they
are not open already.
Additional printer setup
22
4 Push the memory card into the connector until the latches snap into place.
5 Close the system board door.
Installing a flash memory or firmware card
The system board has two connections for an optional flash memory or firmware card. Only one of each may be
installed, but the connectors are interchangeable.
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have other devices attached to the printer, then turn them off as well, and
unplug any cables going into the printer.
Warning—Potential Damage: System board electronic components are easily damaged by static electricity. Touch
something metal on the printer before touching any system board electronic components or connectors.
1 Open the system board door.
Additional printer setup
23
2 Unpack the card.
Note: Avoid touching the connection points along the edge of the card.
3 Holding the card by its sides, align the card with the connector on the system board.
4 Push the card firmly into place.
Notes:
• The entire length of the connector on the card must touch and be flush against the system board.
• Be careful not to damage the connectors.
5 Close the system board door.
Additional printer setup
24
Installing hardware options
Installing an optional drawer
The printer supports an optional drawer. Only one drawer may be installed on the printer at one time.
CAUTION—SHOCK HAZARD: If you are installing an optional drawer after setting up the printer, then turn the
printer off and unplug the power cord from the wall outlet before continuing
1 Unpack the drawer, and then remove any packing material from the outside of the drawer.
2 Remove the tray from the support unit.
3 Remove any packing material and tape from inside the tray.
4 Insert the tray into the support unit.
5 Place the drawer in the location chosen for the printer.
Additional printer setup
25
6 Align the printer with the drawer, and then lower the printer into place.
Attaching cables
1 Connect the printer to a computer or a network.
• For a local connection, use a USB or parallel cable.
• For a network connection, use an Ethernet cable.
2 Connect the power cord to the printer first and then to a wall outlet.
Additional printer setup
26
1 Ethernet port
USB port
2
3 Parallel port
Power cord socket
4
Installing the printer on a wired network
Use the following instructions to install the printer on a wired network. These instructions apply to Ethernet and fiber
optic network connections.
Before you install the printer on a wired network, make sure that:
• You have completed the initial setup of the printer.
• The printer is connected to your network with the appropriate type of cable.
For Windows users
1 Insert the Software and Documentation CD.
Wait for the Welcome screen to appear.
If the CD does not launch after a minute, then do the following:
a Click , or click Start and then click Run.
b In the Start Search or Run box, type D:\setup.exe, where D is the letter of your CD or DVD drive.
2 Click Install Printer and Software.
3 Click Agree to agree to the License Agreement.
4 Select Suggested, and then click Next.
Note: To configure the printer using a static IP address, using IPv6, or to configure printers using scripts, select
Custom and follow the on-screen instructions.
5 Select Wired Network Attach, and then click Next.
Additional printer setup
27
6 Select the printer manufacturer from the list.
7 Select the printer model from the list, and then click Next.
8 Select the printer from the list of printers discovered on the network, and then click Finish.
Note: If your configured printer does not appear in the list of discovered printers, click Add Port and follow the
on-screen instructions.
9 Follow the on-screen instructions to complete the installation.
For Macintosh users
1 Allow the network DHCP server to assign an IP address to the printer.
2 Print the network setup page from the printer. For information on printing a network setup page, see “Printing
a network setup page” on page 30.
3 Locate the printer IP address in the TCP/IP section of the network setup page. You will need the IP address if you
are configuring access for computers on a different subnet than the printer.
4 Install the drivers and add the printer.
a Install a PPD file on the computer:
1 Insert the Software and Documentation CD in the CD or DVD drive.
2 Double-click the installer package for the printer.
3 From the Welcome screen, click Continue.
4 Click Continue again after viewing the Readme file.
5 Click Continue after viewing the license agreement, and then click Agree to accept the terms of the
agreement.
6 Select a Destination, and then click Continue.
7 From the Easy Install screen, click Install.
8 Type the user password, and then click OK.
All the necessary software is installed on the computer.
9 Click Restart when installation is complete.
b Add the printer:
• For IP printing:
In Mac OS X version 10.5 or later
1 From the Apple menu, choose System Preferences.
2 Click Print & Fax.
3 Click +.
4 Click IP.
5 Type in the IP address of your printer in the Address field.
6 Click Add.
In Mac OS X version 10.4 and earlier
1 From the Finder desktop, choose Go > Applications.
2 Double-click Utilities.
3 Double-click Printer Setup Utility or Print Center.
4 From the Printer List, click Add.
Additional printer setup
28
5 Click IP.
6 Type in the IP address of your printer in the Address field.
7 Click Add.
• For AppleTalk printing:
In Mac OS X version 10.5
1 From the Apple menu, choose System Preferences.
2 Click Print & Fax.
3 Click +.
4 Click AppleTalk.
5 Select the printer from the list.
6 Click Add.
In Mac OS X version 10.4 and earlier
1 From the Finder desktop, choose Go > Applications.
2 Double-click Utilities.
3 Double-click Print Center or Printer Setup Utility.
4 From the Printer List, click Add.
5 Choose the Default Browser tab.
6 Click More Printers.
7 From the first pop-up menu, choose AppleTalk.
8 From the second pop-up menu, select Local AppleTalk zone.
9 Select the printer from the list.
10 Click Add.
Note: If the printer doesn't show up in the list, you may need to add it using the IP address. Contact your
system support person for assistance.
Installing printer software
A printer driver is software that lets the computer communicate with the printer. The printer software is typically
installed during the initial printer setup. If you need to install the software after setup, follow these instructions:
For Windows users
1 Close all open software programs.
2 Insert the Software and Documentation CD.
3 From the main installation dialog, click Install.
4 Follow the instructions on the screen.
For Macintosh users
1 Close all open software applications.
2 Insert the Software and Documentation CD.
Additional printer setup
29
3 From the Finder desktop, double-click the printer CD icon that automatically appears.
4 Double-click the Install icon.
5 Follow the instructions on the screen.
Using the World Wide Web
Updated printer software may be available at www.support.dell.com.
Verifying printer setup
Once all hardware and software options are installed and the printer is turned on, verify that the printer is set up
correctly by printing the following: .
• Menu settings page—Use this page to verify that all printer options are installed correctly. A list of installed
options appears toward the bottom of the page. If an option you installed is not listed, then it is not installed
correctly. Remove the option and install it again.
• Network setup page—If your printer is a network model and is attached to a network, print a network setup
page to verify the network connection. This page also provides important information that aids network printing
configuration.
Printing a menu settings page
Print a menu settings page to review the current menu settings and to verify printer options are installed correctly.
Note: If you have not made any menu item settings changes yet, then the menu settings page lists all the factory
default settings. Once you select and save other settings from the menus, they replace the factory default settings
as user default settings. A user default setting remains in effect until you access the menu again, choose another
value, and save it. To restore the factory default settings, see “Restoring the factory default settings” on page 136.
1 Make sure the printer is on and Ready appears.
2 From the printer control panel, press .
3 Press the down arrow button until Reports appears, and then press .
Menu Settings Page appears.
4 Press .
After the menu settings page prints, Ready appears.
Printing a network setup page
If the printer is attached to a network, print a network setup page to verify the network connection. This page also
provides important information that aids network printing configuration.
1 Make sure the printer is on and Ready appears.
2 From the printer control panel, press .
3 Press the down arrow button until Reports appears, and then press .
Additional printer setup
30
Loading...