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Dell 3330dn Laser Printer
User's Guide
June 2009 www.dell.com | support.dell.com
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Contents
Safety information.............................................................................9
Learning about the printer.............................................................11
Finding information about the printer........................................................................................................................11
Printer configurations........................................................................................................................................................12
Understanding the printer control panel...................................................................................................................14
Using the standard exit bin and paper stop..............................................................................................................17
Additional printer setup..................................................................19
Selecting a location for the printer...............................................................................................................................19
Installing internal options................................................................................................................................................20
Available internal options............................................................................................................................................................ 20
Accessing the system board to install internal options.................................................................................................... 20
Installing a memory card ............................................................................................................................................................. 21
Installing a flash memory or firmware card........................................................................................................................... 23
Installing hardware options.............................................................................................................................................25
Installing an optional drawer ..................................................................................................................................................... 25
Attaching cables..................................................................................................................................................................26
Installing the printer on a wired network...................................................................................................................27
Installing printer software................................................................................................................................................29
Verifying printer setup.......................................................................................................................................................30
Printing a menu settings page................................................................................................................................................... 30
Printing a network setup page .................................................................................................................................................. 30
Loading paper and specialty media.............................................32
Setting the Paper Size and Paper Type........................................................................................................................32
Configuring Universal paper settings..........................................................................................................................32
Loading trays.........................................................................................................................................................................33
Using the multipurpose feeder......................................................................................................................................38
Linking and unlinking trays.............................................................................................................................................42
Linking trays...................................................................................................................................................................................... 42
Unlinking trays ................................................................................................................................................................................. 43
Assigning a Custom Type <x> name....................................................................................................................................... 43
Changing a Custom Type <x> name ....................................................................................................................................... 44
Paper and specialty media guidelines.........................................45
Paper guidelines..................................................................................................................................................................45
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Paper characteristics...................................................................................................................................................................... 45
Unacceptable paper ...................................................................................................................................................................... 46
Selecting paper................................................................................................................................................................................ 46
Selecting preprinted forms and letterhead........................................................................................................................... 46
Using recycled paper and other office papers ..................................................................................................................... 47
Storing paper.................................................................................................................................................................................... 47
Supported paper sizes, types, weights, and capacities.........................................................................................48
Paper sizes supported by the printer ...................................................................................................................................... 48
Paper types and weights supported by the printer ........................................................................................................... 49
Paper capacities............................................................................................................................................................................... 50
Software overview..........................................................................51
Status Monitor Center........................................................................................................................................................51
Driver Profiler........................................................................................................................................................................51
Dell Printer Alert Utility......................................................................................................................................................51
Installing the optional XPS driver..................................................................................................................................52
Dell Toner Management System...................................................................................................................................53
Printing Status Window................................................................................................................................................................ 53
Dell Printer Supplies Reorder Application ............................................................................................................................. 53
Printing...............................................................................................54
Printing a document..........................................................................................................................................................54
Printing on specialty media.............................................................................................................................................55
Tips on using letterhead............................................................................................................................................................... 55
Tips on using transparencies ...................................................................................................................................................... 56
Tips on using envelopes............................................................................................................................................................... 57
Tips on using labels........................................................................................................................................................................ 57
Tips on using card stock ............................................................................................................................................................... 58
Printing confidential and other held jobs...................................................................................................................58
Holding jobs in the printer .......................................................................................................................................................... 58
Printing confidential and other held jobs.............................................................................................................................. 59
Printing information pages..............................................................................................................................................60
Printing a font sample list ............................................................................................................................................................ 60
Printing a directory list.................................................................................................................................................................. 60
Printing the print quality test pages ........................................................................................................................................ 61
Canceling a print job..........................................................................................................................................................61
Canceling a print job from the printer control panel ........................................................................................................ 61
Canceling a print job from the computer .............................................................................................................................. 61
Clearing jams.....................................................................................63
Avoiding jams.......................................................................................................................................................................63
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Accessing jam areas............................................................................................................................................................64
200 paper jam.......................................................................................................................................................................65
201 paper jam.......................................................................................................................................................................66
202 paper jam.......................................................................................................................................................................67
231 paper jam.......................................................................................................................................................................69
233 paper jam.......................................................................................................................................................................70
234 paper jam.......................................................................................................................................................................70
235 paper jam.......................................................................................................................................................................71
242 paper jam.......................................................................................................................................................................71
251 paper jam.......................................................................................................................................................................72
Understanding printer menus.......................................................74
Menus list................................................................................................................................................................................74
Paper menu...........................................................................................................................................................................75
Default Source menu..................................................................................................................................................................... 75
Paper Size/Type menu .................................................................................................................................................................. 75
Configure MP menu....................................................................................................................................................................... 78
Substitute Size menu..................................................................................................................................................................... 79
Paper Texture menu ...................................................................................................................................................................... 79
Paper Weight menu....................................................................................................................................................................... 80
Paper Loading menu ..................................................................................................................................................................... 82
Custom Types menu...................................................................................................................................................................... 83
Universal Setup menu................................................................................................................................................................... 83
Reports menu........................................................................................................................................................................84
Reports menu................................................................................................................................................................................... 84
Network/Ports menu..........................................................................................................................................................85
Active NIC menu.............................................................................................................................................................................. 85
Standard Network or Network <x> menus ........................................................................................................................... 86
Reports menu (under the Network/Ports menu) ................................................................................................................ 87
Network Card menu....................................................................................................................................................................... 87
TCP/IP menu ..................................................................................................................................................................................... 88
IPv6 menu.......................................................................................................................................................................................... 89
AppleTalk menu .............................................................................................................................................................................. 89
NetWare menu................................................................................................................................................................................. 90
USB menu .......................................................................................................................................................................................... 91
Parallel menu.................................................................................................................................................................................... 92
SMTP Setup menu .......................................................................................................................................................................... 94
Security menu.......................................................................................................................................................................95
Miscellaneous menu...................................................................................................................................................................... 95
Confidential Print menu............................................................................................................................................................... 96
Security Audit Log menu ............................................................................................................................................................. 96
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Set Date/Time menu...................................................................................................................................................................... 97
Settings menu.......................................................................................................................................................................98
General Settings menu ................................................................................................................................................................. 98
Setup menu ....................................................................................................................................................................................101
Finishing menu..............................................................................................................................................................................102
Quality menu..................................................................................................................................................................................104
Utilities menu .................................................................................................................................................................................105
XPS menu.........................................................................................................................................................................................105
PDF menu ........................................................................................................................................................................................106
PostScript menu ............................................................................................................................................................................106
PCL Emul menu .............................................................................................................................................................................106
HTML menu.....................................................................................................................................................................................109
Image menu....................................................................................................................................................................................110
Understanding printer messages...............................................111
List of status and error messages................................................................................................................................111
Maintaining the printer.................................................................125
Cleaning the exterior of the printer............................................................................................................................125
Storing supplies.................................................................................................................................................................125
Conserving supplies.........................................................................................................................................................126
Checking the status of supplies from a network computer..............................................................................126
Ordering supplies..............................................................................................................................................................126
Printer attached to a network ..................................................................................................................................................126
Printer attached locally to a computer .................................................................................................................................127
Replacing supplies............................................................................................................................................................127
Replacing the toner cartridge ..................................................................................................................................................127
Replacing the photoconductor kit .........................................................................................................................................129
Moving the printer............................................................................................................................................................132
Moving the printer to another location................................................................................................................................132
Administrative support.................................................................133
Using the Embedded Web Server...............................................................................................................................133
Checking the virtual display..........................................................................................................................................133
Checking the device status............................................................................................................................................133
Viewing reports..................................................................................................................................................................133
Configuring supply notifications.................................................................................................................................134
Modifying confidential print settings........................................................................................................................134
Adjusting Power Saver....................................................................................................................................................134
Setting up e-mail alerts...................................................................................................................................................135
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Restoring the factory default settings.......................................................................................................................136
Troubleshooting.............................................................................137
Solving basic printer problems....................................................................................................................................137
Printer control panel display is blank or displays only diamonds...................................................................137
Solving printing problems.............................................................................................................................................137
Jobs do not print...........................................................................................................................................................................137
Confidential and other held jobs do not print ...................................................................................................................138
Multiple-language PDFs do not print....................................................................................................................................138
Job takes longer than expected to print ..............................................................................................................................139
Job prints from the wrong tray or on the wrong paper .................................................................................................139
Incorrect characters print...........................................................................................................................................................139
Tray linking does not work........................................................................................................................................................139
Large jobs do not collate ...........................................................................................................................................................140
Unexpected page breaks occur...............................................................................................................................................140
Envelope seals when printing ..................................................................................................................................................140
Solving option problems................................................................................................................................................140
Option does not operate correctly or quits after it is installed ....................................................................................140
Drawers.............................................................................................................................................................................................141
Flash memory card.......................................................................................................................................................................141
Memory card ..................................................................................................................................................................................141
Solving paper feed problems.......................................................................................................................................142
Paper frequently jams .................................................................................................................................................................142
Paper jam message remains after jam is cleared ..............................................................................................................142
Page that jammed does not reprint after you clear the jam.........................................................................................142
Solving print quality problems....................................................................................................................................143
Isolating print quality problems..............................................................................................................................................143
Blank pages .....................................................................................................................................................................................144
Characters have jagged or uneven edges ...........................................................................................................................144
Clipped images ..............................................................................................................................................................................144
Gray background ..........................................................................................................................................................................145
Ghost images..................................................................................................................................................................................145
Incorrect margins ..........................................................................................................................................................................146
Paper curl.........................................................................................................................................................................................146
Print is too dark..............................................................................................................................................................................147
Print is too light .............................................................................................................................................................................148
Skewed print...................................................................................................................................................................................149
Toner fog or background shading appears on the page ...............................................................................................149
Toner rubs off.................................................................................................................................................................................149
Toner specks...................................................................................................................................................................................150
Transparency print quality is poor..........................................................................................................................................150
Streaked horizontal lines............................................................................................................................................................150
Streaked vertical lines .................................................................................................................................................................151
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Solid black or white streaks appear on transparencies or paper.................................................................................152
Embedded Web Server does not open.....................................................................................................................152
Check the network connections .............................................................................................................................................152
Check the network settings ......................................................................................................................................................152
Appendix..........................................................................................153
Index.................................................................................................155
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Safety information
Connect the power supply cord to a properly grounded electrical outlet that is near the product and easily accessible.
CAUTION—SHOCK HAZARD: Do not set up this product or make any electrical or cabling connections, such
as the power supply cord or telephone, during a lightning storm.
Refer service or repairs, other than those described in the user documentation, to a professional service person.
This product is designed, tested, and approved to meet strict global safety standards with the use of specific
manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not
responsible for the use of other replacement parts.
CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system
connections) are properly installed in their marked plug-in ports.
CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of
procedures other than those specified herein may result in hazardous radiation exposure.
This produ ct uses a printing pr ocess that heats th e print media, and th e heat may cause the med ia to release emissions .
You must understand the sect ion in your operating instruc tions that discusses the guidelines for selecting print media
to avoid the possibility of harmful emissions.
CAUTION—HOT SURFACE: The fuser and the inside of the printer near the fuser may be hot. To reduce the risk
of injury from a hot component, allow the surface to cool before removing paper from this area.
CAUTION—POTENTIAL INJURY: Use the handholds on the sides of the printer to lift it, and make sure your
fingers are not under the printer when you set it down.
CAUTION—POTENTIAL INJURY: Do not twist, bind, crush, or place heavy objects on the power cord. Do not
subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture
and walls. If the power cord is misused, a risk of fire or electrical shock results. Inspect the power cord regularly
for signs of misuse. Remove the power cord from the electrical outlet before inspecting it.
CAUTION—SHOCK HAZARD: If you are installing an optional drawer after setting up the printer, then turn the
printer off and unplug the power cord from the wall outlet before continuing.
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have other devices attached to the printer, then turn them off as well, and
unplug any cables going into the printer.
CAUTION—SHOCK H AZARD: To avoid the risk of el ectric shock when cleani ng the exterior of the printer, unplug
the power cord from the wall outlet and disconnect all cables from the printer before proceeding.
Use care when you replace a lithium battery.
CAUTION—POTENTIAL INJURY: There is a danger of explosion if a lithium battery is incorrectly replaced.
Replace it only with the same or equivalent type of lithium battery. Do not recharge, disassemble, or incinerate
a lithium battery. Discard used batteries according to the manufacturer's instructions and local regulations.
CAUTION—POTENTIAL INJURY: Before moving the printer, follow these guidelines to avoid personal injury
or printer damage:
• Turn the printer off using the power switch, and then unplug the power cord from the wall outlet.
• Disconnect all cords and cables from the printer before moving it.
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• Lift the printer off of the optional drawer and set it aside instead of trying to lift the drawer and printer at the
same time.
Note: Use the handholds located on both sides of the printer to lift it off the optional drawer.
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Learning about the printer
Finding information about the printer
What are you looking for? Find it here
Initial setup instructions:
• Connecting the printer
Setup documentation—The setup documentation
came with the printer.
• Installing the printer software
Additional setup and instructions for using the printer:
• Selecting and storing paper and specialty media
• Loading paper
User's Guide—The User's Guide is available on the
Software and Documentation CD.
For updates, check our Web site at support.dell.com.
• Performing printing, copying, scanning, and faxing tasks,
depending on your printer model
• Configuring printer settings
• Viewing and printing documents and photos
• Setting up and using printer software
• Setting up and configuring the printer on a network,
depending on your printer model
• Caring for and maintaining the printer
• Troubleshooting and solving problems
Help using the printer software Windows or Mac Help—Open a printer software
program or application, and then click Help.
Click
Notes:
to view context-sensitive information.
The latest supplemental information, updates, and technical
support:
• Documentation
• Driver downloads
• Product upgrades
• Service call and repair information
• Order status
• Live chat support
• E-mail support
• Telephone support
Learning about the printer
• The Help installs automatically with the printer
software.
• The printer software is located in the printer
Program folder or on the desktop, depending on
your operating system.
Dell Support Web site—support.dell.com
Note: Select your region, and then select your product
to view the appropriate support site.
Support telephone numbers and hours of operation for
your region or country can be found on the Support Web
site.
Have the f ollowing information ready when you contact
support so that they may serve you faster:
• Service Tag
• Express Service Code
Note: The Service Tag and Express Service Code appear
on labels located on your printer.
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What are you looking for? Find it here
• Software and Drivers—Certified drivers for my printer and
installers for Dell printer software
• Readme files—Last-minute technical changes, or advanced
technical reference material for experienced users or
technicians
• Supplies and accessories for my printer
• Replacement cartridges
• Safety information for preparing to operate my printer
• Regulatory information
• Warranty information
Software and Documentation CD
Note: If you purchased your Dell computer and printer
at the same time, documentation and drivers for your
printer are already installed on your computer.
Dell Printer Supplies Web site–dell.com/supplies
You can purchase printer supplies online, by telephone,
or in select retail stores.
Product Information Guide
Note: The Product Information Guide may not be
available in your country or region.
Printer configurations
Basic model
The following illustration shows the printer front with its basic features or parts:
Printer control panel
1
2 Front Door
Front door release button
3
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4 System board door
Standard 250-sheet tray (Tray 1)
5
6 Multipurpose feeder door
Paper stop
7
Standard exit bin
8
The following illustration shows the printer back with its basic features or parts:
1 Rear door
Ethernet port
2
USB port
3
Parallel port
4
Power cord socket
5
6 Power switch
Locking device
7
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Configured models
The following illustration shows the printer configured with an optional drawer:
1 Optional tray (Tray 2)
Understanding the printer control panel
The following diagram shows the printer control panel:
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The following diagrams and tables provide more information about the printer control panel items:
Item Description
1
Menus button ( )
2
Back button ( )
3
Cancel button ( )
Indicator light Indicates the printer status:
4
Opens the menus
Note: The menus are available only when the printer is in the Ready state.
Returns the display to the previous screen
Stops all printer activity
When printing, pressing
screen appears offering a list of settings that you may select.
• Off—The power is off.
• Blinking green—The printer is warming up, processing data, or printing.
• Solid green—The printer is on, but idle.
• Solid red—Operator intervention is needed.
causes Stopping to appear momentarily. Then the Stopped
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Item Description
Display Shows messages that communicate the status of the printer or that indicate possible
1
printer problems that must be resolved. The display is also capable of showing pictures
of Show Me instructions, which show you how to perform a task like clearing a jam.
Select button ( )
2
• Opens a menu and displays the first item in the menu (called a menu item)
• Opens a menu item and displays the available values or settings. The current user
default setting is indicated by an asterisk (*).
• Saves the displayed menu item as the new user default setting
Note: When a new setting is saved as the user default setting, it remains in effect until
new settings are saved or until factory defaults are restored. Settings chosen from a
software program can also change or override the user default settings selected from the
printer control panel.
3, 4, 5, 6
Navigation buttons P re ss th e u p o r d ow n arr ow b ut to ns to sc ro ll th ro ug h m en us , m enu i te ms , o r s et ti ng s ( al so
called values or options), or to scroll between screens and menu options.
Note: Each press of the up or down arrow buttons moves you one item in any list.
Press the right or left arrow buttons to increase or decrease a value or to scroll through
text that rolls to another screen.
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Item Description
Keypad Enter numbers or symbols if the display screen has a field that accepts these entries.
1
Using the standard exit bin and paper stop
The standard exit bin holds up to 150 sheets of 20 lb paper. It collects print jobs facedown. The standard exit bin
includes a paper stop that keeps paper from sliding out the front of the bin as it stacks. The paper stop also aids in
neater stacking of the paper.
To open the paper stop, pull it so it flips forward.
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Notes:
• Do not leave the paper stop in the open position if you are printing on transparencies. Doing so may cause
creases in the transparencies.
• When moving the printer to another location, make sure the paper stop is closed.
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Additional printer setup
After completing any additional printer setup, print a menu settings page to verify that all printer options are installed
correctly. See “Printing a menu settings page” on page 30 for more information. The option names appear on this
page if they are installed correctly. Since you have not made any setting changes yet, if you print the page now it
lists all the factory default settings. Once you select and save other settings from the menus, when you print this page,
the user default settings are listed on the page.
Saved settings are called user default settings because you, the user, selected the values and saved them as the new
settings.
A user default setting remains in effect until you access the menu again, choose another value, and save it. An asterisk
(*) appears next to each factory default setting, but once a user default setting is in effect, the asterisk appears next
to the user default setting on the display.
Factory default settings can be restored. See “Restoring the factory default settings” on page 136 for more
information.
Selecting a location for the printer
When selecting a location for the printer, leave enough room to open trays, covers, and doors. If you plan to install
any options, leave enough room for them also. It is important to:
• Make sure airflow in the room meets the latest revision of the ASHRAE 62 standard.
• Provide a flat, sturdy, and stable surface.
• Keep the printer:
– Away from the direct airflow of air conditioners, heaters, or ventilators
– Free from direct sunlight, humidity extremes, or temperature fluctuations
– Clean, dry, and free of dust
• Allow the following recommended amount of space around the printer for proper ventilation:
Rear 300 mm (12.0 in.)
1
Front 300 mm (12.0 in.)
2
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3 Right side 200 mm (8.0 in.)
Left side 12.7 mm (0.5 in.)
4
5 Top 300 mm (12.0 in.)
Installing internal options
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have other devices attached to the printer, then turn them off as well, and
unplug any cables going into the printer.
You can customize your printer connectivity and memory capacity by adding optional cards. The instructions in this
section explain how to install the available cards; you can also use them to locate a card for removal.
Available internal options
Memory cards
• Printer memory
• Flash memory
• Fonts
Firmware cards
• Bar Code
• Forms Card
• PrintCryption
TM
Accessing the system board to install internal options
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have other devices attached to the printer, then turn them off as well, and
unplug any cables going into the printer.
1 As you face the printer, the system board door is on the right side. Open the system board door.
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2 Use the following illustration to locate the appropriate connector.
Warning—Potential Damage: System board electronic components are easily damaged by static electricity.
Touch something metal on the printer before touching any system board electronic components or connectors.
1 Ethernet connector
Note: The Ethernet port is a feature on network models only.
USB port
2
Parallel connector
3
Memory card connector
4
Optional card connector
5
6 Optional card connector
Installing a memory card
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.
Warning—Potential Damage: System board electronic components are easily damaged by static electricity. Touch
something metal on the printer before touching any system board electronic components or connectors.
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An optional memory card can be purchased separately and attached to the system board. To install the memory
card:
1 Access the system board.
2 Unpack the memory card.
Note: Avoid touching the connection points along the edge of the card.
3 Align the memory card with its connector on the system board. Push the latches on the connector open if they
are not open already.
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4 Push the memory card into the connector until the latches snap into place.
5 Close the system board door.
Installing a flash memory or firmware card
The system board has two connections for an optional flash memory or firmware card. Only one of each may be
installed, but the connectors are interchangeable.
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have other devices attached to the printer, then turn them off as well, and
unplug any cables going into the printer.
Warning—Potential Damage: System board electronic components are easily damaged by static electricity. Touch
something metal on the printer before touching any system board electronic components or connectors.
1 Open the system board door.
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2 Unpack the card.
Note: Avoid touching the connection points along the edge of the card.
3 Holding the card by its sides, align the card with the connector on the system board.
4 Push the card firmly into place.
Notes:
• The entire length of the connector on the card must touch and be flush against the system board.
• Be careful not to damage the connectors.
5 Close the system board door.
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Installing hardware options
Installing an optional drawer
The printer supports an optional drawer. Only one drawer may be installed on the printer at one time.
CAUTION—SHOCK HAZARD: If you are installing an optional drawer after setting up the printer, then turn the
printer off and unplug the power cord from the wall outlet before continuing
1 Unpack the drawer, and then remove any packing material from the outside of the drawer.
2 Remove the tray from the support unit.
3 Remove any packing material and tape from inside the tray.
4 Insert the tray into the support unit.
5 Place the drawer in the location chosen for the printer.
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6 Align the printer with the drawer, and then lower the printer into place.
Attaching cables
1 Connect the printer to a computer or a network.
• For a local connection, use a USB or parallel cable.
• For a network connection, use an Ethernet cable.
2 Connect the power cord to the printer first and then to a wall outlet.
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1 Ethernet port
USB port
2
3 Parallel port
Power cord socket
4
Installing the printer on a wired network
Use the following instructions to install the printer on a wired network. These instructions apply to Ethernet and fiber
optic network connections.
Before you install the printer on a wired network, make sure that:
• You have completed the initial setup of the printer.
• The printer is connected to your network with the appropriate type of cable.
For Windows users
1 Insert the Software and Documentation CD.
Wait for the Welcome screen to appear.
If the CD does not launch after a minute, then do the following:
a Click , or click Start and then click Run.
b In the Start Search or Run box, type D:\setup.exe, where D is the letter of your CD or DVD drive.
2 Click Install Printer and Software.
3 Click Agree to agree to the License Agreement.
4 Select Suggested, and then click Next.
Note: To configure the printer using a static IP address, using IPv6, or to configure printers using scripts, select
Custom and follow the on-screen instructions.
5 Select Wired Network Attach, and then click Next.
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6 Select the printer manufacturer from the list.
7 Select the printer model from the list, and then click Next.
8 Select the printer from the list of printers discovered on the network, and then click Finish.
Note: If your configured printer does not appear in the list of discovered printers, click Add Port and follow the
on-screen instructions.
9 Follow the on-screen instructions to complete the installation.
For Macintosh users
1 Allow the network DHCP server to assign an IP address to the printer.
2 Print the network setup page from the printer. For information on printing a network setup page, see “Printing
a network setup page” on page 30.
3 Locate the printer IP address in the TCP/IP section of the network setup page. You will need the IP address if you
are configuring access for computers on a different subnet than the printer.
4 Install the drivers and add the printer.
a Install a PPD file on the computer:
1 Insert the Software and Documentation CD in the CD or DVD drive.
2 Double-click the installer package for the printer.
3 From the Welcome screen, click Continue.
4 Click Continue again after viewing the Readme file.
5 Click Continue after viewing the license agreement, and then click Agree to accept the terms of the
agreement.
6 Select a Destination, and then click Continue.
7 From the Easy Install screen, click Install.
8 Type the user password, and then click OK.
All the necessary software is installed on the computer.
9 Click Restart when installation is complete.
b Add the printer:
• For IP printing:
In Mac OS X version 10.5 or later
1 From the Apple menu, choose System Preferences.
2 Click Print & Fax.
3 Click +.
4 Click IP.
5 Type in the IP address of your printer in the Address field.
6 Click Add.
In Mac OS X version 10.4 and earlier
1 From the Finder desktop, choose Go > Applications.
2 Double-click Utilities.
3 Double-click Printer Setup Utility or Print Center.
4 From the Printer List, click Add.
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5 Click IP.
6 Type in the IP address of your printer in the Address field.
7 Click Add.
• For AppleTalk printing:
In Mac OS X version 10.5
1 From the Apple menu, choose System Preferences.
2 Click Print & Fax.
3 Click +.
4 Click AppleTalk.
5 Select the printer from the list.
6 Click Add.
In Mac OS X version 10.4 and earlier
1 From the Finder desktop, choose Go > Applications.
2 Double-click Utilities.
3 Double-click Print Center or Printer Setup Utility.
4 From the Printer List, click Add.
5 Choose the Default Browser tab.
6 Click More Printers.
7 From the first pop-up menu, choose AppleTalk.
8 From the second pop-up menu, select Local AppleTalk zone.
9 Select the printer from the list.
10 Click Add.
Note: If the printer doesn't show up in the list, you may need to add it using the IP address. Contact your
system support person for assistance.
Installing printer software
A printer driver is software that lets the computer communicate with the printer. The printer software is typically
installed during the initial printer setup. If you need to install the software after setup, follow these instructions:
For Windows users
1 Close all open software programs.
2 Insert the Software and Documentation CD.
3 From the main installation dialog, click Install.
4 Follow the instructions on the screen.
For Macintosh users
1 Close all open software applications.
2 Insert the Software and Documentation CD.
Additional printer setup
29
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3 From the Finder desktop, double-click the printer CD icon that automatically appears.
4 Double-click the Install icon.
5 Follow the instructions on the screen.
Using the World Wide Web
Updated printer software may be available at www.support.dell.com.
Verifying printer setup
Once all hardware and software options are installed and the printer is turned on, verify that the printer is set up
correctly by printing the following: .
• Menu settings page—Use this page to verify that all printer options are installed correctly. A list of installed
options appears toward the bottom of the page. If an option you installed is not listed, then it is not installed
correctly. Remove the option and install it again.
• Network setup page—If your printer is a network model and is attached to a network, print a network setup
page to verify the network connection. This page also provides important information that aids network printing
configuration.
Printing a menu settings page
Print a menu settings page to review the current menu settings and to verify printer options are installed correctly.
Note: If you have not made any menu item settings changes yet, then the menu settings page lists all the factory
default settings. Once you select and save other settings from the menus, they replace the factory default settings
as user default settings. A user default setting remains in effect until you access the menu again, choose another
value, and save it. To restore the factory default settings, see “Restoring the factory default settings” on page 136.
1 Make sure the printer is on and Ready appears.
2 From the printer control panel, press .
3 Press the down arrow button until Reports appears, and then press .
Menu Settings Page appears.
4 Press .
After the menu settings page prints, Ready appears.
Printing a network setup page
If the printer is attached to a network, print a network setup page to verify the network connection. This page also
provides important information that aids network printing configuration.
1 Make sure the printer is on and Ready appears.
2 From the printer control panel, press .
3 Press the down arrow button until Reports appears, and then press .
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4 Press the down arrow button until Network Setup Page appears, and then press .
After the network setup page prints, Ready appears.
5 Check the first section on the network setup page, and confirm that Status is “Connected.”
If Status is “Not Connected,” the LAN drop may not be active or the network cable may be malfunctioning. Consult
a system support person for a solution, and then print another network setup page.
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Loading paper and specialty media
This section explains how to load the paper trays and the multipurpose feeder. It also includes information about
paper orientation, setting the Paper Size and Paper Type, and linking and unlinking trays.
Setting the Paper Size and Paper Type
When the Paper Size and Paper Type settings are the same for any trays, the trays are automatically linked.
Note: If you load a tray with paper that is the same size as the paper that was previously loaded in the tray, you do
not need to change the Paper Size setting.
1 Make sure the printer is on and Ready appears.
2 From the printer control panel, press .
Paper Menu appears.
3 Press .
4 Press the up or down arrow button until Paper Size/Type appears, and then press .
5 Press the up or down arrow button until the correct tray or feeder appears, and then press .
6 Press the left or right arrow button until the correct size appears, and then press .
Paper Type appears.
7 Press the left or right arrow button until the correct type appears, and then press .
Submitting selection appears, followed by Paper Size/Type.
Configuring Universal paper settings
The Universal Paper Size is a user-defined setting that lets you print on paper sizes that are not preset in the printer
menus. Set the Paper Size for the specified tray to Universal when the size you want is not available from the Paper
Size menu. Then, specify all of the following Universal size settings for your paper:
• Units of measure (inches or millimeters)
• Portrait Height and Portrait Width
• Feed Direction
Note: The smallest supported Universal size is 76.2 x 127 mm (3 x 5 in.); the largest is 216 x 356 mm (8.5 x 14 in.).
Specify a unit of measurement
1 Make sure the printer is on and Ready appears.
2 From the printer control panel, press .
Paper Menu appears.
3 Press .
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4 Press the down arrow button until Universal Setup appears, and then press .
5 Press the down arrow button until Units of Measure appears, and then press .
6 Press the down arrow button until appears next to the correct unit of measure, and then press .
Submitting selection appears, followed by the Universal Setup menu.
Specify the paper height and width
Defining a specific height and width measurement for the Universal paper size (in the portrait orientation) allows
the printer to support the size, including support for standard features such as duplex printing and printing multiple
pages on one sheet.
Note: Select Portrait Height to adjust the paper height setting or Paper Width to adjust the paper width
setting, or adjust both. Instructions to adjust both follow.
1 From the Universal Setup menu, press the down arrow button until Portrait Width appears, and then
press
2 Press the left arrow button to decrease the setting or the right arrow button to increase the setting, and then
press
Submitting selection appears, followed by the Universal Setup menu.
3 From the Universal Setup menu, press the down arrow button until Portrait Height appears, and then
press
.
.
.
4 Press the left arrow button to decrease the setting or the right arrow button to increase the setting, and then
press
Submitting selection appears, followed by the Universal Setup menu.
.
5 Press and release until Ready appears.
Specify a feed direction
Short Edge is the factory default setting for feed direction for Universal paper settings. The Feed Direction menu will
not appear from the Universal Setup menu unless Long Edge is an available setting. If necessary, specify whether the
short or long edge of the paper will enter the printer first.
1 From the Universal Setup menu, press the down arrow button until Feed Direction appears, and then press
.
2 Press the down arrow button until Short Edge or Long Edge appears, and then press .
Loading trays
1 Pull the tray completely out.
Note: Do not remove trays while a job prints or while Busy appears on the display. Doing so may cause a jam.
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2 Squeeze and slide the guides to the correct position for the paper size you are loading.
Loading paper and specialty media
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For long paper like A4 or legal, squeeze and slide the length guide backwards to accommodate the length of
paper you are loading.
If you are loading A6-size paper:
a Squeeze and slide the length guide toward the center of the tray to the A5 size position.
b Raise the A6 backstop.
Notes:
• The standard tray accommodates only 150 sheets of A6-size paper. Notice the maximum fill line on the A6
backstop which indicates the maximum height for loading A6-size paper. Do not try to overload the tray.
• A6-size paper cannot be loaded in the optional tray.
Notes:
• Use the size indicators on the bottom of the tray to help position the guide.
• For setup, load letter- or A4-size paper based on the standard size for your country or region.
Loading paper and specialty media
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3 Flex a stack of paper back and forth to loosen the sheets, and then fan them. Do not fold or crease the paper.
Straighten the edges on a level surface.
4 Load the paper stack toward the back of the tray as shown with the recommended print side facedown.
Note: The maximum fill line on the width guide indicates the maximum height for loading paper. Do not load
A6-size paper to the maximum fill line; the tray holds only 150 sheets of A6-size paper.
1 Maximum fill line
Load letterhead with the top edge of the sheet toward the front of the tray and the design facedown.
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5 Squeeze and slide the guides to lightly touch the side of the stack.
6 Insert the tray.
7 If the paper type you loaded differs from the type that was previously loaded in the tray, then change the Paper
Type setting for the tray.
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Using the multipurpose feeder
Opening the multipurpose feeder
1 Grasp the handle, and pull the multipurpose feeder door down.
2 Grasp the raised handle, and pull the extension forward.
3 Grasp the handle, and pull the extension so it flips forward.
Loading paper and specialty media
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4 Guide the extension down gently so the multipurpose feeder is extended fully and open.
Loading the multipurpose feeder
1 Squeeze the tab located on the right width guide, and move the guides out fully.
2 Prepare the paper or specialty media for loading.
• Flex sheets of paper or paper labels back and forth to loosen them, and then fan them. Do not fold or crease
the paper or labels. Straighten the edges on a level surface.
• Hold transparencies by the edges, and then fan them. Straighten the edges on a level surface.
Note: Avoid touching the print side of the transparencies. Be careful not to scratch them.
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• Flex a stack of envelopes back and forth to loosen them, and then fan them. Straighten the edges on a level
surface.
Note: Fanning prevents the edges of envelopes from sticking together. It also helps them feed properly to
avoid jams. Do not fold or crease envelopes.
3 Load the paper or specialty media.
Notes:
• Do not force any paper into the multipurpose feeder. Overfilling may cause jams.
• Do not exceed the maximum stack height by forcing paper or specialty media under the stack height limiters
which are located on the guides.
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• Load paper, trans parencies, and card stock with the recommen ded print side faceup and the top edge entering
the printer first. For more information on loading transparencies, see the packaging the transparencies came
in.
• Load letterhead with the logo faceup and the top edge entering the printer first.
• Load envelopes with the flap side down and the stamp location in the position shown. The stamp and address
are shown to illustrate the proper orientation for loading envelopes.
Warning—Potential Damage: Never use envelopes with stamps, clasps, snaps, windows, coated linings,
or self-stick adhesives. These envelopes may severely damage the printer.
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4 Squeeze the tab located on the right width guide to adjust the guides to lightly touch the sides of the stack.
5 Slide the paper gently into the multipurpose feeder until it comes to a stop. Paper should lie flat in the
multipurpose feeder. Make sure the paper fits loosely in the multipurpose feeder and is not bent or wrinkled.
6 From the printer control panel, set the Paper Size and Paper Type.
Linking and unlinking trays
In addition to linking trays to each other, you can also link the multipurpose feeder to the trays.
Linking trays
Tray linking is useful for large print jobs or multiple copies. When one linked tray is empty, paper feeds from the next
linked tray. When the Size and Type settings are the same for any trays, the trays are automatically linked. The Size
and Type settings for all trays must be set from the Paper menu.
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Unlinking trays
Unlinked trays have settings that are not the same as the settings of any other tray. To unlink a tray using the Paper
menu, change the Paper Type and Paper Size settings so that they do not match the settings of any other tray.
1 From the Paper menu, make sure the Type setting (for example, Plain Paper, letterhead, Custom Type <x>) for
the tray you want to unlink does not match the Type setting of any other tray.
If the name that best describes your paper is used by linked trays, assign a different Paper Type name to the tray,
such as Custom Type <x>, or assign your own custom name.
2 Make sure the Size setting (for example, letter, A4, statement) for the tray you want to unlink does not match the
Size setting of any other tray.
Note: Paper Size settings are not automatic; they must be set manually from the Paper menu.
Warning—Potential Damage: Do not assign a Paper Type name that does not accurately describe the type of paper
loaded in the tray. The temperature of the fuser varies according to the specified Paper Type. Paper may not be
properly processed if an inaccurate Paper Type is selected.
Assigning a Custom Type <x> name
Assign a Custom Type <x> name to a tray to link or unlink it. Associate the same Custom Type <x> name to each tray
that you want to link. Only trays with the same custom names assigned will link.
1 Make sure the printer is on and Ready appears.
2 From the printer control panel, press .
3 Press the down arrow button until Paper Menu appears, and then press .
4 Press the down arrow button until Paper Size/Type appears, and then press .
5 Press the down arrow button until appears next to the name of the tray, and then press .
The Paper Size menu appears.
6 Press again.
The Paper Type menu appears.
7 Press the down arrow button until Custom Type <x> or another custom name appears, and then press
.
Submitting selection appears, followed by Paper Menu.
8 Verify that the correct Paper Type is associated with the custom name.
Note: Plain Paper is the factory default Paper Type associated with all Custom Type <x> names and user-defined
custom names.
a From the Paper menu, press the down arrow button until Custom Types appears, and then press .
b Press the down arrow button until appears next to the custom paper type name you selected in step 7 on
page 43, and then press
.
c Press the down arrow button until appears next to the Paper Type setting you want, and then press .
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Changing a Custom Type <x> name
If the printer is on a network, you can use the Embedded Web Server to define a name other than Custom Type <x>
for each of the custom paper types that are loaded. When a Custom Type <x> name is changed, the menus display
the new name instead of Custom Type <x>.
To change a Custom Type <x> name:
1 Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, print a network setup page and locate the address in the
TCP/IP section.
2 Click Settings.
3 Click Paper Menu.
4 Click Custom Name.
5 Type a name for the paper type in a Custom Name <x> box.
Note: This custom name will replace a custom type <x> name under the Custom Types and Paper Size and Type
menus.
6 Click Submit.
7 Click Custom Types.
Custom Types appears, followed by your custom name.
8 Select a Paper Type setting from the pick list next to your custom name.
9 Click Submit.
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Paper and specialty media guidelines
Paper and specialty media are paper, card stock, envelopes, paper labels, and transparencies. A number of items
must be considered concerning the selection of paper and specialty media before printing. This chapter provides
information on making selections and caring for papers and specialty media.
It is recommended that you try a limited sample of any paper or specialty media you are considering using with the
printer before purchasing large quantities.
Paper guidelines
Selecting the correct paper or specialty media reduces printing problems. For the best print quality, try a sample of
the paper or specialty media before buying large quantities.
Paper characteristics
The following paper characteristics affect print quality and reliability. Consider these characteristics when evaluating
new paper stock.
Weight
The printer trays can automa tically feed paper weights up to 90 g/m2 (24 lb bond) grain long paper. The multipurpose
feeder can automatically feed paper weights up to 163 g/m
(16 lb) might not be stiff enough to feed properly, causing jams. For best performance, use 75 g/m2 (20 lb bond) grain
long paper. For paper smaller than 182 x 257 mm (7.2 x 10.1 in.), we recommend 90 g/m
Note: Duplex printing is supported only for 60–90 g/m
2
(43 lb bond) grain long. Paper lighter than 60 g/m
2
(24 lb) or heavier paper.
2
(16–24 lb bond) paper.
2
Curl
Curl is the tendency for paper to curl at its edges. Excessive curl can cause paper feeding problems. Curl can occur
after the paper passes through the printer, where it is exposed to high temperatures. Storing paper unwrapped in
hot, humid, cold, or dry conditions, even in the trays, can contribute to paper curling prior to printing and can cause
feeding problems.
Smoothness
Paper smoothness directly affects print quality. If paper is too rough, toner cannot fuse to it properly. If paper is too
smooth, it can cause paper feeding or print quality issues. Always use paper between 100–300 Sheffield points;
smoothness between 150–250 Sheffield points produces the best print quality.
Moisture content
The amount of moisture in paper affects both print quality and the ability of the printer to feed the paper correctly.
Leave paper in its original wrapper until it is time to use it. This limits the exposure of paper to moisture changes that
can degrade its performance.
Condition paper before printing by storing it in its original wrapper in the same environment as the printer for 24 to
48 hours before printing. Extend the time several days if the storage or transportation environment is very different
from the printer environment. Thick paper may also require a longer conditioning period.
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Grain direction
Grain refers to the alignment of the paper fibers in a sheet of paper. Grain is either grain long, running the length of
the paper, or grain short, running the width of the paper.
2
For 60–90 g/m
(16–24 lb bond) paper, grain long paper is recommended.
Fiber content
Most high-quality xerographic paper is made from 100% chemically treated pulped wood. This content provides the
paper with a high degree of stability resulting in fewer paper feeding problems and better print quality. Paper
containing fibers such as cotton can negatively affect paper handling.
Unacceptable paper
The following paper types are not recommended for use with the printer:
• Chemically treated papers used to make copies without carbon paper, also known as carbonless papers,
carbonless copy paper (CCP), or no carbon required (NCR) paper
• Preprinted papers with chemicals that may contaminate the printer
• Preprinted papers that can be affected by the temperature in the printer fuser
• Preprinted papers that require a registration (the precise print location on the page) greater than ±2.3 mm
(±0.9 in.), such as optical character recognition (OCR) forms
In some cases, registration can be adjusted with a software application to successfully print on these forms.
• Coated papers (erasable bond), synthetic papers, thermal papers
• Rough-edged, rough or heavily textured surface papers, or curled papers
• Recycled papers that fail EN12281:2002 (European)
• Paper weighing less than 60 g/m
• Multiple-part forms or documents
2
(16 lb)
Selecting paper
Using appropriate paper prevents jams and helps ensure trouble-free printing.
To help avoid jams and poor print quality:
• Always use new, undamaged paper.
• Before loading paper, know the recommended print side. This information is usually indicated on the package.
• Do not use paper, paper labels, or card stock that has been cut or trimmed by hand.
• Do not mix sizes, types, or weights in the same source; mixing results in jams.
• Do not use coated papers unless they are specifically designed for electrophotographic printing.
Selecting preprinted forms and letterhead
Use these guidelines when selecting preprinted forms and letterhead:
• Use grain long for 60–90 g/m
• Use only forms and letterhead printed using an offset lithographic or engraved printing process.
• Avoid papers with rough or heavily textured surfaces.
2
(16–24 lb) paper.
Paper and specialty media guidelines
46
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Use papers printed with heat-resistant inks designed for use in xerographic copiers. The ink must be able to withstand
temperatures up to 230°C (446°F) without melting or releasing hazardous emissions. Use inks that are not affected
by the resin in toner. Inks that are oxidation-set or oil-based generally meet these requirements; latex inks might not.
When in doubt, contact the paper supplier.
Preprinted papers such as letterhead must be able to withstand temperatures up to 230°C (446°F) without melting
or releasing hazardous emissions.
Using recycled paper and other office papers
• Low moisture content (4–5%)
• Suitable smoothness (100–200 Sheffield units, or 140–350 Bendtsen units, European)
Note: So m e m u c h s mo o t h e r p ap e r s ( s u ch a s p r e m iu m 2 4 l b l a se r p a p e r s, 5 0 – 9 0 S he f f i e l d u n i t s ) a n d m u c h r o ug h e r
papers (such as premium cotton papers, 200–300 Sheffield units) have been engineered to work very well in
laser printers, despite surface texture. Before using these types of paper, consult your paper supplier.
• Suitable sheet-to-sheet coefficient of friction (0.4–0.6)
• Sufficient bending resistance in the direction of feed
2
Recycled paper, paper of lower weight (<60 g/m
that is cut grain-short for portrait (or short-edge) fed printers may have lower bending resistance than is required for
reliable paper feeding. Before using these types of paper for laser (electrophotographic) printing, consult your paper
supplier. Remember that these are general guidelines only and that paper meeting these guidelines may still cause
paper feeding problems in any laser printer (for example, if the paper curls excessively under normal printing
conditions).
[16 lb bond]) and/or lower caliper (<3.8 mils [0.1 mm]), and paper
Storing paper
Use these paper storage guidelines to help avoid jams and uneven print quality:
• For best results, store paper where the temperature is 21°C (70°F) and the relative humidity is 40%. Most label
manufacturers recommend printing in a temperature range of 18 to 24°C (65 to 75°F) with relative humidity
between 40 and 60%.
• Store paper in cartons when possible, on a pallet or shelf, rather than on the floor.
• Store individual packages on a flat surface.
• Do not store anything on top of individual paper packages.
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47
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Supported paper sizes, types, weights, and capacities
The following tables provide information on standard and optional paper sources, the types of paper they support,
and capacities.
Note: For an unlisted paper size, select the closest larger listed size.
Paper sizes supported by the printer
Paper size Dimensions Standard
250-sheet tray
A4
A5
1
A6
Executive 184 x 267 mm
Folio
JIS B5
Legal
Letter
Oficio (Mexico) 216 x 340 mm
210 x 297 mm
(8.3 x 11.7 in.)
148 x 210 mm
(5.8 x 8.3 in.)
105 x 148 mm
(4.1 x 5.8 in.)
(7.3 x 10.5 in.)
216 x 330 mm
(8.5 x 13 in.)
182 x 257 mm
(7.2 x 10.1 in.)
216 x 356 mm
(8.5 x 14 in.)
216 x 279 mm
(8.5 x 11 in.)
(8.5 x 13.4 in.)
Optional tray Multipurpose
feeder
X X
Duplex path
X
X
X
Statement
Universal
B5 Envelope 176 x 250 mm
C5 Envelope
1
A6 is supported only for grain long papers.
2
If a paper size you want to use is not listed, then configure a Universal paper size. For more information, see “Configuring
Universal paper settings” on page 32.
3
Universal paper size has limited support in the duplex path for paper sizes 210 x 279 mm (8.3 x 11 in.) or larger.
2
140 x 216 mm
(5.5 x 8.5 in.)
76.2 x 127 mm
(3 x 5 in.) up to
216 x 356 mm
(8.5 x 14 in.)
(6.9 x 9.8 in.)
162 x 229 mm
(6.4 x 9 in.)
X X X
X X X
X
3
X
Paper and specialty media guidelines
48
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Paper size Dimensions Standard
250-sheet tray
Optional tray Multipurpose
feeder
Duplex path
DL Envelope
110 x 220 mm
X X X
(4.3 x 8.7 in.)
7 3/4 Envelope
(Monarch)
9 Envelope
98 x 191 mm
(3.9 x 7.5 in.)
98 x 225 mm
X X X
X X X
(3.9 x 8.9 in.)
10 Envelope
105 x 241 mm
X X X
(4.1 x 9.5 in.)
Other Envelope 216 x 356 mm (8.5 x
X X X
14 in.)
1
A6 is supported only for grain long papers.
2
If a paper size you want to use is not listed, then configure a Universal paper size. For more information, see “Configuring
Universal paper settings” on page 32.
3
Universal paper size has limited support in the duplex path for paper sizes 210 x 279 mm (8.3 x 11 in.) or larger.
Paper types and weights supported by the printer
The printer engine and the duplex path support 60–90 g/m2 (16–24 lb) paper weights. The multipurpose feeder
supports 60–163 g/m
2
(16–43 lb) paper weights.
Paper type Standard 250-sheet
Optional tray Multipurpose feeder Duplex path
tray
Paper
• Plain
• Light
• Heavy
• Rough/Cotton
• Recycled
• Custom
Bond
Letterhead
Preprinted
Colored Paper
Card stock X X X
Glossy paper X X X X
Paper labels
1
Single-sided paper labels designed for laser printers are supported for occasional use. It is recommended to print no
1
more than 20 pages of paper labels a month. Vinyl, pharmacy, and dual-sided labels are not supported.
2
Use envelopes that lie flat when individually placed on a table facedown.
X
Paper and specialty media guidelines
49
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Paper type Standard 250-sheet
Optional tray Multipurpose feeder Duplex path
tray
Transparencies X X
2
Envelopes (smooth)
1
Single-sided paper labels designed for laser printers are supported for occasional use. It is recommended to print no
X X X
more than 20 pages of paper labels a month. Vinyl, pharmacy, and dual-sided labels are not supported.
2
Use envelopes that lie flat when individually placed on a table facedown.
Paper capacities
The capacities of the trays and the multipurpose feeder are based on 75 g/m2 (20 lb) paper.
Load up to Notes
Tray 1
250 sheets of paper
150 sheets of A6-size paper
50 paper labels
50 transparencies
Tray 2
550 sheets of paper
50 paper labels
Multipurpose feeder
50 sheets of paper
15 paper labels
10 transparencies
10 sheets of card stock
7 envelopes
Note: Vinyl, pharmacy, or dual-sided labels are not supported. Use
paper labels only. Single-sided paper labels designed for laser
printers are supported for occasional use. It is recommended to
print no more than 20 pages of paper labels per month.
Note: Only one optional drawer may be installed on the printer at
a time.
Note: Feed paper into the multipurpose feeder only to the point
where its leading edge can contact the paper guides. Do not force
the paper into the feeder.
Paper and specialty media guidelines
50
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Software overview
Use the Software and Documentation CD that came with your printer to install a combination of software applications,
depending on your operating system.
Note: If you purchased your printer and computer separately, you must use the Software and Documentation CD to
install these software applications.
®
Note: These software applications are not available with Macintosh
Status Monitor Center
Note: For the local Status Monitor Center to work properly, bidirectional communication support must be in place
so the printer and computer can communicate. The Status Monitor Center only works when the printer is connected
to a computer locally through a USB cable.
Use the Status Monitor Center to manage multiple Status Monitors.
• Double-click a printer name to open its Status Monitor, or select Run to open a Status Monitor for a particular
printer.
• Select Update to change the appearance of the list of printers.
.
Driver Profiler
Use the Driver Profiler to create driver profiles that contain custom driver settings. A driver profile can contain a group
of saved printer driver settings and other data for such things as:
• Print orientation and N-Up (document settings)
• Installation status of an output tray (printer options)
• User-defined paper sizes (custom papers)
• Simple text and watermarks
• Overlay references
• Font references
• Form associations
Dell Printer Alert Utility
Note: This application is not available with Windows 2000.
The Dell Printer Alert Utility informs you when there are errors requiring your intervention on your printer. When
there is an err or, a bubble appears telling y ou what the error is, and points you t o the appropri ate recovery in formation.
Note: For the Dell Printer Alert Utility to work properly, bidirectional communication support must be in place so the
printer and computer can communicate. An exception is added to the Windows Firewall to allow this communication.
If you opted to install the Dell Printer Alert Utility with your printer software, the utility automatically launches when
the software installation is completed. The utility is active if you see
Software overview
in the System Tray.
51
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To disable the Dell Printer Alert Utility:
1 From the System Tray, right click the icon.
2 Select Exit.
To re-enable the Dell Printer Alert Utility:
1 In Windows Vista or later:
a Click Programs.
b Click Dell Printers.
c Click Dell 3330dn Laser Printer.
In Windows XP:
Click Start Programs or All Programs Dell Printers Dell 3330dn Laser Printer.
2 Click Printer Alert Utility.
Installing the optional XPS driver
The XML Paper Specification (XPS) driver is an optional printer driver designed to make use of the advanced XPS
color and graphics features that are only available for users of Windows Vista and later Windows operating systems.
In order to use XPS features, you must install the XPS driver as an additional driver after you install your printer.
Note: Before installing the XPS driver, install the printer on your computer.
To install the driver:
1 Click Control Panel.
2 Under Hardware and Sound, click Printer, and then click Add a Printer.
3 From the Add Printer dialog box, choose one of the following:
• If you are using a USB connection, make sure the USB cable is connected to the computer and printer, and
then do the following:
a Click Add a local printer.
b From the Use an existing port: drop-down menu, select Virtual printer port for USB, and then click
Next.
4 Click Have disk.
The Install From Disk dialog box opens.
5 Click Browse, and then navigate to the XPS driver files on your computer:
a Click Computer, and then double-click (C:).
b Double-click Drivers, and then double-click PRINTER.
c Double-click the folder that has your printer model number, and then double-click Drivers.
d Double-click xps, and then click Open.
e From the Install From Disk dialog box, click OK.
6 Click Next on the following two dialog boxes.
For more information on the XPS driver, see the XPS readme file on the Software and Documentation CD. The file is
located in the xps folder with the setupxps batch file (D:\Drivers\xps\readme).
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Dell Toner Management System
Printing Status Window
Note: For the Printing Status Window to work properly, bidirectional communication support must be in place so
the printer and computer can communicate. An exception is added to the Windows
communication.
The Printing Status window displays the status of the printer (Printer Ready, Printer Offline, and Error-Check Printer)
and the name of the job when you send a job to print.
The Printing Status window also displays the level of toner so you can:
• Monitor the toner level for your printer.
• Click Order Supplies to order replacement toner cartridges.
Dell Printer Supplies Reorder Application
The Order Supplies dialog box can be launched from the Printing Status window, the Programs window, or the
desktop icon.
You can order toner by phone or from the Web.
• If ordering online, launch the Dell Printer Supplies Reorder Application:
1 In Windows Vista or later:
a Click Programs.
b Click Dell Printers.
c Click Dell 3330dn Laser Printer.
In Windows XP and 2000:
®
Firewall to allow this
Click Start Programs or All Programs Dell Printers Dell 3330dn Laser Printer.
2 Click Dell Printer Supplies Reorder Application.
The Order Supplies dialog box opens.
3 If Multiple Printers Found launches, select the printer you are ordering the supplies for.
4 Follow the instructions on the screen.
• If ordering from the Web, click the link under the Order Online heading.
• If ordering by phone, call the number that appears under the Order by Phone heading.
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Printing
This chapter covers printing, printer reports, and job cancelation. Selection and handling of paper and specialty
media can affect how reliably documents print. For more information, see “Avoiding jams” on page 63 and “Storing
paper” on page 47.
Printing a document
1 Load paper into a tray or feeder.
2 From the Paper menu, set the Paper Type and Paper Size based on the paper that is loaded.
3 Do one of the following:
For Windows users
a With a document open, click File Print.
b Click Properties, Preferences, Options, or Setup.
c From the Form Source list box, select the source containing the paper you loaded.
d From the Form Type list box, select the paper type.
e From the Form Size list box, select the paper size.
f Click OK, and then click Print.
For Macintosh users
In Mac OS X:
a Customize the settings as needed in the Page Setup dialog.
1 With a document open, choose File > Page Setup.
2 From the Paper Size pop-up menu, choose a paper size or create a custom size to match the loaded paper.
3 Click OK.
b Customize the settings as needed in the Print dialog:
1 With a document open, click File > Print.
If necessary, click the disclosure triangle to see more options.
2 From the print options or Copies & Pages pop-up menu, choose Printer Features.
3 From the Feature Sets pop-up menu, choose Paper.
4 From the Paper type pop-up menu, choose a paper type.
5 Click Print.
In Mac OS 9:
a Customize the settings as needed in the Page Setup dialog:
1 With a document open, choose File > Page Setup.
2 From the Paper pop-up menu, choose a paper size or create a custom size to match the loaded paper.
3 Click OK.
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b Customize the settings as needed in the Print dialog:
1 With a document open, choose File > Print.
2 Select a Paper Source option, and then choose the tray loaded with the appropriate paper.
3 Click Print.
Printing on specialty media
Tips on using letterhead
Page orientation is important when printing on letterhead. Use the following table to determine which direction to
load the letterhead:
Source or process Print side Paper orientation
• Standard 250-sheet
tray
• Optional tray
Duplex (two-sided)
printing from trays
Printed letterhead
design is placed
facedown.
Printed letterhead
design is placed faceup.
The top edge of the sheet with the logo is placed at the front of the
tray.
The top edge of the sheet with the logo is placed at the back of the
tray.
Note: Check with the manufacturer or vendor to determine whether the chosen preprinted letterhead is acceptable for
laser printers.
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Source or process Print side Paper orientation
Multipurpose feeder
Simplex (one-sided)
printing
Multipurpose feeder
(duplex printing)
Preprinted letterhead
design is placed faceup.
Preprinted letterhead
design is placed
facedown.
The top edge of the sheet with the logo should enter the
multipurpose feeder first.
The top edge of the sheet with the logo should enter the
multipurpose feeder last.
Note: Check with the manufacturer or vendor to determine whether the chosen preprinted letterhead is acceptable for
laser printers.
Tips on using transparencies
Print samples on the transparencies being considered for use before buying large quantities.
When printing on transparencies:
• Feed transparencies from the standard 250-sheet tray or the multipurpose feeder.
• Use transparencies designed specifically for laser printers. Check with the manufacturer or vendor to ensure
transparencies are able to withstand temperatures up to 175°C (350°F) without melting, discoloring, offsetting,
or releasing hazardous emissions.
Note: Transparencies can be printed at a temperature up to 180°C (356°F) if Transparency Weight is set to Heavy
and Transparency Texture is set to Rough. Select these settings using the Embedded Web Server, or from the
printer control panel Paper menu.
• To prevent print quality problems, avoid getting fingerprints on the transparencies.
• Before loading transparencies, fan the stack to prevent sheets from sticking together.
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Tips on using envelopes
Print samples on the envelopes being considered for use before buying large quantities.
When printing on envelopes:
• Use envelopes designed specifically for laser printers. Check with the manufacturer or vendor to ensure the
envelopes can withstand temperatures up to 210°C (410°F) without sealing, wrinkling, curling excessively, or
releasing hazardous emissions.
Note: Envelopes can be printed at a temperature up to 220°C (428°F) if Envelope Weight is set to Heavy and
Envelope Texture is set to Rough. Select these settings using the Embedded Web Server, or from the printer
control panel Paper menu.
• For the best performance, use envelopes made from 90 g/m
weight for envelopes as long as the cotton content is 25% or less. All-cotton envelopes must not exceed
2
90 g/m
(24 lb bond) weight.
• Use only new envelopes.
• To optimize performance and minimize jams, do not use envelopes that:
– Have excessive curl or twist
– Are stuck together or damaged in any way
– Have windows, holes, perforations, cutouts, or embossing
– Have metal clasps, string ties, or folding bars
– Have an interlocking design
– Have postage stamps attached
– Have any exposed adhesive when the flap is in the sealed or closed position
– Have bent corners
– Have rough, cockle, or laid finishes
• Adjust the width guides to fit the width of the envelopes.
2
(24 lb bond) paper. Use up to 105 g/m2 (28 lb bond)
Note: A combination of high humidity (over 60%) and the high printing temperature may wrinkle or seal envelopes.
Tips on using labels
Print samples on the labels being considered for use before buying large quantities.
Note: Single-sided paper labels designed for laser printers are supported for occasional use. It is recommended to
print 20 or fewer pages of paper labels a month. Vinyl, pharmacy, and dual-sided labels are not supported.
When printing on labels:
• Use labels designed specifically for laser printers. Check with the manufacturer or vendor to verify that:
– The labels can withstand temperatures up to 210°C (410°F) without sealing, excessive curling, wrinkling, or
releasing hazardous emissions.
Note: Labels can be printed at a higher fusing temperature up to 220°C (428°F) if Label Weight is set to
Heavy. Select this setting using the Embedded Web Server, or from the printer control panel Paper menu.
– Label adhesives, face sheet (printable stock), and topcoats can withstand up to 25 psi (172 kPa) pressure
without delaminating, oozing around the edges, or releasing hazardous fumes.
• Do not use labels with slick backing material.
• Use full label sheets. Partial sheets may cause labels to peel off during printing, resulting in a jam. Partial sheets
also contaminate the printer and the cartridge with adhesive, and could void the printer and cartridge warranties.
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• Do not use labels with exposed adhesive.
• Do not print within 1 mm (0.04 in.) of the edge of the label, of the perforations, or between die-cuts of the label.
• Be sure adhesive backing does not reach to the sheet edge. Zone coating of the adhesive at least 1 mm (0.04 in.)
away from edges is recommended. Adhesive material contaminates the printer and could void the warranty.
• If zone coating of the adhesive is not possible, remove a 1.6 mm (0.06 in.) strip on the leading and driver edge,
and use a non-oozing adhesive.
• Portrait orientation works best, especially when printing bar codes.
Tips on using card stock
C a rd s t o c k i s h ea v y , s i n gl e - p l y sp e c i a l t y m e d i a . M an y o f i t s v a r i a b l e ch a r a c t e ri s t i c s , s u c h a s m oi s t u r e co n t e n t , t h i c k n e ss ,
and texture, can significantly impact print quality. Print samples on the card stock being considered for use before
buying large quantities.
When printing on card stock:
• Make sure the Paper Type is Card Stock.
• Select the appropriate Paper Texture setting.
• Be aware that preprinting, perforation, and creasing may significantly affect the print quality and cause jams or
other paper handling problems.
• Check with the manufacturer or vendor to ensure the card stock can withstand temperatures up to 210°C (410°F)
without releasing hazardous emissions.
• Do not use preprinted card stock manufactured with chemicals that may contaminate the printer. Preprinting
introduces semi-liquid and volatile components into the printer.
• Use grain short card stock when possible.
Printing confidential and other held jobs
Holding jobs in the printer
When sending a job to the printer, you can specify that you want the printer to hold the job in memory until you
start the job from the printer control panel. All print jobs that can be initiated by the user at the printer are called
held jobs.
Note: Confidential, Verify, Reserve, and Repeat print jobs may be deleted if the printer requires extra memory to
process additional held jobs.
Job type Description
Confidential When you send a Confidential print job to the printer, you must create a PIN from
the computer. The PIN must be four digits using the numbers 0–9. The job is held
in printer memory until you enter the PIN from the printer control panel and
choose to print or delete the job.
Verify When you send a Verify print job, the printer prints one copy and holds the
remaining copies in printer memory. Verify lets you examine the first copy to see
if it is satisfactory before printing the remaining copies. Once all copies are
printed, the job is automatically deleted from printer memory.
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Job type Description
Reserve When you send a Reserve print job, the printer does not print the job immediately.
It stores the job in memory so you can print the job later. The job is held in memory
until you delete it from the Held Jobs menu.
Repeat When you send a Repeat print job, the printer prints all requested copies of the
job and stores the job in memory so you can print additional copies later. You
can print additional copies as long as the job remains stored in memory.
Other types of held jobs include:
• Forms from a kiosk
• Bookmarks
• Jobs not printed, which are called parked jobs
Printing confidential and other held jobs
Confidential and Verify print jobs are automatically deleted from memory after they print. Repeat and Reserve jobs
continue to be held in the printer until you choose to delete them.
For Windows Users
1 With a document open, click File Print.
2 Click Properties, Preferences, Options, or Setup.
3 Click Other Options, and then click Print and Hold.
4 Select your job type (Confidential, Reserve, Repeat, Verify, profiles, forms from a kiosk, bookmarks, or a parked
job), and then assign a user name. For a confidential job, also enter a four-digit PIN.
5 Click OK or Print, and then go to the printer to release the job.
6 From the printer control panel, press the down arrow button until Held jobs appears, and then press .
7 Press the down arrow button until appears next to your user name, and then press .
8 Press the down arrow button until appears next to the job type or job name, and then press .
If you selected a job name, proceed to step 11 on page 59.
9 After selecting your job type, use the keypad to enter your PIN.
If you enter an invalid PIN, the Invalid PIN screen appears.
• To re-enter the PIN, make sure Try again appears, and then press .
• To cancel the PIN, press the down arrow button until Cancel appears, and then press .
10 Press the down arrow button until appears next to the job you want to print, and then press .
11 Press the down arrow button until appears next to the number of copies you want to print, and then press
.
Note: Use the keypad to enter a number if necessary.
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For Macintosh users
1 With a document open, choose File > Print.
If necessary, click the disclosure triangle to see more options.
2 From the print options pop-up menu, choose Job Routing.
3 Choose your job type (Confidential, Reserve, Repeat, Verify, profiles, forms from a kiosk, bookmarks, or a parked
job), and then assign a user name. For a confidential job, also enter a four-digit PIN.
4 Click Print, and then go to the printer to release the job.
5 From the printer control panel, press the down arrow button until Held jobs appears, and then press .
6 Press the down arrow button until appears next to your user name, and then press .
7 Press the down arrow button until appears next to your job, and then press .
8 For confidential jobs, use the numeric keypad to enter your PIN.
If you enter an invalid PIN, the Invalid PIN screen appears.
• To re-enter the PIN, make sure Try again appears, and then press .
• To cancel the PIN, press the down arrow button until Cancel appears, and then press .
9 Press the down arrow button until appears next to the job you want to print, and then press .
Printing information pages
See “Printing a menu settings page” on page 30 and “Printing a network setup page” on page 30 for more information
on printing these pages.
Printing a font sample list
To print samples of the fonts currently available for your printer:
1 Make sure the printer is on and Ready appears.
2 From the printer control panel, press .
3 Press the down arrow button until Reports appears, and then press .
4 Press the down arrow button until Print Fonts appears, and then press .
5 Press the down arrow button until appears next to PCL Fonts or PostScript Fonts, and then press
.
After the font sample list prints, Ready appears.
Printing a directory list
A directory list shows the resources stored in flash memory.
1 Make sure the printer is on and Ready appears.
2 From the printer control panel, press .
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3 Press the down arrow button until Reports appears, and then press .
4 Press the down arrow button until Print Directory appears, and then press .
After the directory list prints, Ready appears.
Printing the print quality test pages
Print the print quality test pages to isolate print quality problems.
1 Turn the printer off.
2 Hold down and the right arrow button while turning the printer on.
3 Release the buttons when the clock appears, and wait for CONFIG MENU to appear.
4 Press the down arrow button until Prt Quality Pgs appears, and then press .
The print quality test pages print.
5 Press the down arrow button until Exit Config Menu appears, and then press .
Resetting the Printer appears briefly, followed by a clock, and then Ready appears.
Canceling a print job
Canceling a print job from the printer control panel
If the job is formatting or already printing, and Cancel a job appears on the first line of the display:
1 Press the arrow buttons until Cancel appears.
A list of jobs appears.
2 Press the arrow buttons until appears next to the job you want to cancel, and then press .
Note: Once a print job is sent, to easily cancel a job, press
until
Cancel a job appears, and then press .
. The Stopped screen appears. Press the arrow buttons
Canceling a print job from the computer
To cancel a print job, do one of the following:
For Windows users
1 Click , or click Start and then click Run.
2 In the Start Search or Run box, type control printers.
3 Press Enter, or click OK.
The printer folder opens.
4 Double-click the printer icon.
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5 Select the job to cancel.
6 From the keyboard, press Delete.
From the Windows taskbar:
When you send a job to print, a small printer icon appears in the right corner of the taskbar.
1 Double-click the printer icon.
A list of print jobs appears in the printer window.
2 Select a job to cancel.
3 From the keyboard, press Delete.
For Macintosh users
In Mac OS X version 10.5 or later:
1 From the Apple menu, choose System Preferences.
2 Click Print & Fax, and then double-click the printer icon.
3 From the printer window, select the job to cancel.
4 From the icon bar at the top of the window, click the Delete icon.
In Mac OS X version 10.4 and earlier:
1 From the Go menu, choose Applications.
2 Double-click Utilities, and then double-click Print Center or Printer Setup Utility.
3 Double-click the printer icon.
4 From the printer window, select the job to cancel.
5 From the icon bar at the top of the window, click the Delete icon.
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Clearing jams
By carefully selecting papers and specialty media and loading it properly, you should be able to avoid most jams. For
more information, see “Avoiding jams” on page 63. If jams do occur, follow the steps outlined in this chapter.
Warning—Potential Damage: Never use any tool to remove a jam. Doing so could permanently damage the fuser.
To resolve the jam messages, you must clear the entire paper path, and press
printing. The printer prints a new copy of the page that jammed if Jam Recovery is set to On or Auto; however, the
Auto setting does not guarantee the page will print.
Note: Auto is the Jam recovery factory default setting. The printer reprints jammed pages unless the memory required
to hold the pages is needed for other printer tasks.
to clear the message and resume
Avoiding jams
The following hints can help you avoid jams:
Paper tray recommendations
• Make sure the paper lies flat in the paper tray.
• Do not remove the paper tray while the printer is printing.
• Do not load the paper tray while the printer is printing. Load it prior to printing, or wait for a prompt to load it.
• Do not load too much paper. Make sure the stack height does not exceed the indicated maximum height.
• Make sure the guides in the paper tray or the manual feeder are properly positioned and are not pressing too
tightly against the paper or envelopes.
• Push the paper tray in firmly after loading paper.
Paper recommendations
• Use only recommended paper or specialty media.
• Do not load wrinkled, creased, damp, bent, or curled paper.
• Flex, fan, and straighten paper before loading it.
• Do not use paper that has been cut or trimmed by hand.
• Do not mix paper sizes, weights, or types in the same stack.
• Make sure all sizes and types are set correctly in the printer control panel menus.
• Store paper per the manufacturer's recommendations.
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Accessing jam areas
Open doors and remove trays to access jam areas. The following illustration shows possible jam areas:
Access point Description
1
2
3
4
5 Optional tray (Tray 2)
6
7
Standard exit bin
Front door
Multipurpose feeder door
Standard tray (Tray 1)
Push button to open the front door. Inside this door is the unit housing the toner cartridge and
photoconductor kit.
Rear door
Jam message numbers and how to access each jam
Jam number To access the jam
200 Try one or more of the following:
• Remove Tray 1.
• Open the front door, and then remove the photoconductor kit.
201 Open the front door, and then remove the photoconductor kit.
202 Open the front door, and then open the rear door.
231 Open the front door, and then open the rear door.
Note: For alternative access to the jam, remove Tray 1, and then press the lever.
233 Remove Tray 1, and then depress the lever.
Note: For alternative access to the jam, open the front door, and then open the rear door.
234 Try one or more of the following:
• Open the front door, and then open the rear door.
• Remove Tray 1, and then press the lever.
235 Remove the jam from the standard exit bin.
242 Remove Tray 2.
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Jam number To access the jam
251 Try one or more of the following:
• If the sheet is visible in the multipurpose feeder, gently pull it from the front of the
multipurpose feeder.
• If it is not visible, open the front door, and then remove the unit. Lift the flap at the front of
the printer, and then remove any jammed sheets.
200 paper jam
1 Remove the tray from the printer.
2 Remove the jam if you see it here.
3 If you do not see it, open the front door, and then remove the photoconductor kit and toner cartridge (unit).
Note: When the photoconductor kit and toner cartridge are together, they are called a unit.
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4 Lift the flap in front of the printer, and remove any jammed sheets.
5 Align and insert the unit.
6 Close the front door.
7 Insert the tray.
8 Press .
201 paper jam
CAUTION—HOT SURFACE: The fuser and the inside of the printer near the fuser may be hot. To reduce the risk
of injury from a hot component, allow the surface to cool before removing paper from this area.
1 Open the front door, and then remove the unit.
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2 Lift the flap in front of the printer, and then remove any jammed sheets.
3 Align and insert the unit.
4 Close the front door.
5 Press .
202 paper jam
CAUTION—HOT SURFACE: The fuser and the inside of the printer near the fuser may be hot. To reduce the risk
of injury from a hot component, allow the surface to cool before removing paper from this area.
1 Open the front door, and then remove the unit.
2 Lift the flap in front of the printer, and then remove any jammed sheets.
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3 Open the rear door.
4 Remove the jam.
5 Close the rear door.
6 Close the front door.
7 Press .
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231 paper jam
CAUTION—HOT SURFACE: The fuser and the inside of the printer near the fuser may be hot. To reduce the risk
of injury from a hot component, allow the surface to cool before removing paper from this area.
1 Open the front door.
2 Open the rear door.
3 Remove the jam.
4 Close the rear door.
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5 Close the front door.
6 Press .
If this does not clear the jam, complete the steps in “233 paper jam” on page 70.
233 paper jam
1 Remove the tray from the printer.
2 Locate the lever shown. Pull the lever down to release the jam.
3 Pull the jammed sheets from the duplex area.
4 Insert the tray.
5 Press .
If this does not clear the jam, complete the steps in “231 paper jam” on page 69.
234 paper jam
A single jam or multiple jams are in the duplex area of the printer when the printer is turned on. To locate and remove
the jammed sheets, complete all the steps in:
• “231 paper jam” on page 69
• “233 paper jam” on page 70
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235 paper jam
A duplex print job was sent to the printer using a size of paper not supported for duplex printing. A sheet is jammed
in the standard exit bin.
1 To remove the jam, gently pull the jammed sheet out of the standard exit bin.
2 Press .
242 paper jam
1 Remove the optional tray from the printer.
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2 Remove the jam.
3 Insert the optional tray.
4 Press .
251 paper jam
A sheet of paper or specialty media failed to feed completely from the multipurpose feeder. Part of it may be still
visible. If it is visible, gently pull the jammed sheet from the front of the multipurpose feeder.
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If the sheet is not visible, complete the following steps:
1 Open the front door, and then remove the unit.
2 Lift the flap at the front of the printer, and then remove any jammed sheets of paper that are short lengths of
paper.
3 Align and insert the unit.
4 Close the front door.
5 Press .
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Understanding printer menus
Menus list
A number of menus and menu items are available to make it easy for you to change printer settings:
Paper Menu Reports Network/Ports
Default Source
Paper Size/Type
Configure MP
Substitute Size
Paper Texture
Paper Weight
Paper Loading
Custom Types
Universal Setup
Security Settings
Miscellaneous
Confidential Print
Security Audit Log
Set Date/Time
Menu Settings Page
Device Statistics
Network Setup Page
Profiles List
Netware Setup Page
Print Fonts
Print Directory
Asset Report
General Settings
Setup Menu
Finishing Menu
Quality Menu
Utilities Menu
XPS Menu
PDF Menu
PostScript Menu
PCL Emul Menu
HTML Menu
Image Menu
Active NIC
Network Menu
USB Menu
Parallel Menu
SMTP Menu
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Paper menu
Default Source menu
Menu item Description
Default Source
Tray <x>
MP Feeder
Manual Paper
Manual Env
Sets a default paper source for all print jobs
Notes:
• From the Paper menu, Configure MP must be set to Cassette in order for
MP Feeder to appear as a menu setting.
• Tray 1 (standard tray) is the factory default setting.
• Only an installed paper source will appear as a menu setting.
• A paper source selected by a print job will override the Default Source
setting for the duration of the print job.
• If the same size and type of paper are in two trays and the Paper Size and
Paper Type settings match, the trays are automatically linked. When one
tray is empty, the job prints using the linked tray.
Paper Size/Type menu
Menu item Description
Tray <x> Size
A4
A5
A6
JIS B5
Executive
Folio
Legal
Letter
Oficio (Mexico)
Statement
Universal
Specifies the paper size loaded in each tray
Notes:
• Letter is the US factory default setting. A4 is the international factory
default setting.
• If the same size and type of paper are in two trays and the Paper Size and
Paper Type settings match, then the trays are automatically linked. The
multipurpose feeder may also be linked. When one tray is empty, the job
prints using paper from the linked tray.
• The A6 paper size is supported only in Tray 1 and the multipurpose
feeder.
Note: Only installed trays and feeders are listed in this menu.
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Menu item Description
Tray <x> Type
Plain Paper
Card Stock
Transparency
Recycled
Labels
Bond
Letterhead
Preprinted
Colored Paper
Light Paper
Heavy Paper
Rough/Cotton
Custom Type <x>
Manual Paper Size
A4
A5
A6
Executive
Folio
JIS B5
Legal
Letter
Oficio (Mexico)
Statement
Universal
Specifies the type of paper loaded in each tray
Notes:
• Plain Paper is the factory default setting for Tray 1. Custom Type <x> is
the factory default setting for all other trays.
• If available, a user-defined name will appear instead of Custom Type <x>.
• Use this menu item to configure automatic tray linking.
Specifies the size of the paper being manually loaded in the multipurpose
feeder
Notes:
• Letter is the US factory default setting. A4 is the international factory
default setting.
• The menu item applies only when the multipurpose feeder (MP Feeder)
is configured for Manual. From the Paper menu, Configure MP must be
set to Manual.
Note: Only installed trays and feeders are listed in this menu.
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Menu item Description
MP Feeder Size
A4
A5
A6
Executive
Folio
JIS B5
Legal
Letter
Oficio (Mexico)
Statement
Universal
7 3/4 Envelope
9 Envelope
10 Envelope
C5 Envelope
B5 Envelope
DL Envelope
Other Envelope
MP Feeder Type
Plain Paper
Card Stock
Transparency
Recycled
Labels
Bond
Envelope
Rough Envelope
Letterhead
Preprinted
Colored Paper
Light Paper
Heavy Paper
Rough/Cotton
Custom Type <x>
Specifies the paper size loaded in the multipurpose feeder
Notes:
• Letter is the U.S. factory default setting. A4 is the international factory
default setting.
• The menu item applies only when the multipurpose feeder (MP Feeder)
is configured for Cassette. From the Paper menu, Configure MP must be
set to Cassette.
• The multipurpose feeder does not automatically sense paper size. The
paper size value must be set.
Specifies the type of paper loaded in the multipurpose feeder
Notes:
• Plain Paper is the factory default setting.
• From the Paper menu, Configure MP must be set to Cassette in order for
MP Feeder to appear as a menu item.
Note: Only installed trays and feeders are listed in this menu.
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Menu item Description
Manual Paper Type
Plain Paper
Card Stock
Transparency
Recycled
Labels
Bond
Letterhead
Preprinted
Colored Paper
Light Paper
Heavy Paper
Rough/Cotton
Custom Type <x>
Manual Env Size
7 3/4 Envelope
9 Envelope
10 Envelope
C5 Envelope
B5 Envelope
DL Envelope
Other Envelope
Specifies the type of paper being manually loaded in the multipurpose feeder
Notes:
• Plain Paper is the factory default setting.
• From the Paper menu, Configure MP must be set to Manual in order for
Manual Paper to appear as a menu item.
Specifies the size of the envelope being manually loaded in the multipurpose
feeder
Notes:
• 10 Envelope is the US factory default setting. DL Envelope is the
international factory default setting.
• The menu item applies only when the multipurpose feeder (MP Feeder)
is configured for Manual. From the Paper menu, Configure MP must be
set to Manual.
Manual Env Type
Envelope
Custom Type <x>
Specifies the type of envelope being manually loaded in the multipurpose
feeder.
Notes:
• Envelope is the factory default setting.
• The menu item applies only when the multipurpose feeder (MP Feeder)
is configured for Manual. From the Paper menu, Configure MP must be
set to Manual.
Note: Only installed trays and feeders are listed in this menu.
Configure MP menu
Menu item Description
Configure MP
Cassette
Manual
Determines when the printer selects paper from the multipurpose feeder
Notes:
• Cassette is the factory default setting.
• The Cassette setting configures the multipurpose feeder as an automatic
paper source.
• When Manual is selected, the multipurpose feeder can be used only for
manual feed print jobs.
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Substitute Size menu
Menu item Description
Substitute Size
Off
Statement/A5
Letter/A4
All Listed
Substitutes a specified paper size if the requested paper size is not available
Notes:
Paper Texture menu
Menu item Description
Plain Texture
Smooth
Normal
Rough
Card Stock Texture
Smooth
Normal
Rough
Specifies the relative texture of the paper loaded in a specific tray
Note: Normal is the factory default setting.
Specifies the relative texture of the card stock loaded in a specific tray
Notes:
• Normal is the factory default setting.
• Settings appear only if card stock is supported.
• All Listed is the factory default setting. All available substitutions are
allowed.
• The Off setting indicates no size substitutions are allowed.
• Setting a substitution lets the job print without a Change Paper message
appearing.
Transparency Texture
Smooth
Normal
Rough
Recycled Texture
Smooth
Normal
Rough
Labels Texture
Smooth
Normal
Rough
Bond Texture
Smooth
Normal
Rough
Envelope Texture
Smooth
Normal
Rough
Specifies the relative texture of the transparencies loaded in a specific tray
Note: Normal is the factory default setting.
Specifies the relative texture of the recycled paper loaded in a specific tray
Note: Normal is the factory default setting.
Specifies the relative texture of the labels loaded in a specific tray
Note: Normal is the factory default setting.
Specifies the relative texture of the bond paper loaded in a specific tray
Note: Rough is the factory default setting.
Specifies the relative texture of the envelopes loaded in a specific tray
Note: Normal is the factory default setting.
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Menu item Description
Rough Envelope Texture
Rough
Letterhead Texture
Smooth
Normal
Rough
Preprinted Texture
Smooth
Normal
Rough
Colored Texture
Smooth
Normal
Rough
Light Texture
Smooth
Normal
Rough
Heavy Texture
Smooth
Normal
Rough
Specifies the relative texture of the envelopes loaded in a specific tray
Note: Rough is the factory default setting.
Specifies the relative texture of the letterhead paper loaded in a specific tray
Note: Normal is the factory default setting.
Specifies the relative texture of the preprinted paper loaded in a specific tray
Note: Normal is the factory default setting.
Specifies the relative texture of the colored paper loaded in a specific tray
Note: Normal is the factory default setting.
Specifies the relative texture of the paper loaded in a specific tray
Note: Normal is the factory default setting.
Specifies the relative texture of the paper loaded in a specific tray
Note: Normal is the factory default setting.
Rough/Cotton Texture
Rough
Custom <x> Texture
Smooth
Normal
Rough
Specifies the relative texture of the paper loaded in a specific tray
Note: Rough is the factory default setting.
Specifies the relative texture of the custom paper loaded in a specific tray
Notes:
• Normal is the factory default setting.
• Settings appear only if the custom type is supported.
Paper Weight menu
Menu item Description
Plain Weight
Light
Normal
Heavy
Card Stock Weight
Light
Normal
Heavy
Specifies the relative weight of the paper loaded in a specific tray
Note: Normal is the factory default setting.
Specifies the relative weight of the card stock loaded in a specific tray
Note: Normal is the factory default setting.
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Menu item Description
Transparency Weight
Light
Normal
Heavy
Recycled Weight
Light
Normal
Heavy
Labels Weight
Light
Normal
Heavy
Bond Weight
Light
Normal
Heavy
Envelope Weight
Light
Normal
Heavy
Specifies the relative weight of the transparencies loaded in a specific tray
Note: Normal is the factory default setting.
Specifies the relative weight of the recycled paper loaded in a specific tray
Note: Normal is the factory default setting.
Specifies the relative weight of the labels loaded in a specific tray
Note: Normal is the factory default setting.
Specifies the relative weight of the paper loaded in a specific tray
Note: Normal is the factory default setting.
Specifies the relative weight of the envelopes loaded in a specific tray
Note: Normal is the factory default setting.
Rough Envelope Weight
Light
Normal
Heavy
Letterhead Weight
Light
Normal
Heavy
Preprinted Weight
Light
Normal
Heavy
Colored Weight
Light
Normal
Heavy
Light Weight
Light
Heavy Weight
Heavy
Specifies the relative weight of the rough envelopes loaded in a specific tray
Note: Normal is the factory default setting.
Specifies the relative weight of the paper loaded in a specific tray
Note: Normal is the factory default setting.
Specifies the relative weight of the paper loaded in a specific tray
Note: Normal is the factory default setting.
Specifies the relative weight of the paper loaded in a specific tray
Note: Normal is the factory default setting.
Specifies the relative weight of the paper loaded in a specific tray
Specifies the relative weight of the paper loaded in a specific tray
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Menu item Description
Rough/Cotton Weight
Light
Normal
Heavy
Custom <x> Weight
Light
Normal
Heavy
Specifies the relative weight of the paper loaded in a specific tray
Note: Normal is the factory default setting.
Specifies the relative weight of the custom paper type loaded in a specific tray
Notes:
• Normal is the factory default setting.
• Settings appear only if the custom type is supported.
Paper Loading menu
Menu item Description
Recycled Loading
Duplex
Off
Bond Loading
Duplex
Off
Letterhead Loading
Duplex
Off
Determines whether 2-sided printing occurs for all jobs that specify
Recycled as the paper type
Note: Off is the factory default setting.
Determines whether 2-sided printing occurs for all jobs that specify
Bond as the paper type
Note: Off is the factory default setting.
Determines whether 2-sided printing occurs for all jobs that specify
Letterhead as the paper type
Note: Off is the factory default setting.
Preprinted Loading
Duplex
Off
Colored Loading
Duplex
Off
Light Loading
Duplex
Off
Heavy Loading
Duplex
Off
Notes:
Determines whether 2-sided printing occurs for all jobs that specify
Preprinted as the paper type
Note: Off is the factory default setting.
Determines whether 2-sided printing occurs for all jobs that specify
Colored as the paper type
Note: Off is the factory default setting.
Determines whether 2-sided printing occurs for all jobs that specify
Light as the paper type
Note: Off is the factory default setting.
Determines whether 2-sided printing occurs for all jobs that specify
Heavy as the paper type
Note: Off is the factory default setting.
• Duplex sets the printer default to 2-sided printing for every print job unless 1-sided printing is selected from Print
Properties.
• If Duplex is selected, all print jobs are sent through the duplex unit, including 1-sided jobs.
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Menu item Description
Custom <x> Loading
Duplex
Off
Determines whether 2-sided printing occurs for all jobs that specify
Custom <x> as the paper type
Notes:
• Off is the factory default setting.
• Custom <x> Loading is available only if the custom type is
supported.
Notes:
• Duplex sets the printer default to 2-sided printing for every print job unless 1-sided printing is selected from Print
Properties.
• If Duplex is selected, all print jobs are sent through the duplex unit, including 1-sided jobs.
Custom Types menu
Menu item Description
Custom Type <x>
Paper
Card Stock
Transparency
Labels
Envelope
Rough/Cotton
Associates a paper or specialty media type with a factory default Custom
Type <x> name or a user-defined Custom Name created from the
Embedded Web Server or MarkVision
displays instead of Custom Type <x>.
Notes:
TM
Professional. This user-defined name
• Paper is the factory default setting for the Custom Type.
• The custom media type must be supported by the selected tray or feeder
in order for you to print from that source.
Recycled
Paper
Card Stock
Transparency
Labels
Envelope
Cotton
Specifies a paper type when the Recycled setting is selected in other menus
Notes:
• Paper is the factory default setting.
• The Recycled type must be supported by the selected tray or feeder in
order for you to print from that source.
Universal Setup menu
These menu items are used to specify the height, width, and feed direction of the Universal Paper Size. The Universal
Paper Size is a user-defined paper size. It is listed with the other paper size settings and includes similar options, such
as support for duplex printing and printing multiple pages on one sheet.
Menu item Description
Units of Measure
Inches
Millimeters
Identifies the units of measure
Notes:
• Inches is the US factory default setting.
• Millimeters is the international factory default setting.
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Menu item Description
Portrait Width
3–14.17 inches
76–360 mm
Portrait Height
3–14.17 inches
76–360 mm
Feed Direction
Short Edge
Long Edge
Sets the portrait width
Notes:
• If the width exceeds the maximum, then the printer uses the
maximum width allowed.
• 8.5 inches is the US factory default setting. Inches can be increased
in 0.01-inch increments.
• 216 mm is the international factory default setting. Millimeters can
be increased in 1-mm increments.
Sets the portrait height
Notes:
• If the height exceeds the maximum, then the printer uses the
maximum height allowed.
• 14 inches is the US factory default setting. Inches can be increased in
0.01-inch increments.
• 356 mm is the international factory default setting. Millimeters can
be increased in 1-mm increments.
Specifies the feed direction
Notes:
• Short Edge is the factory default setting.
• Long Edge appears only if the longest edge is shorter than the
maximum length supported in the tray.
Reports menu
Reports menu
To print a report, use the arrow buttons to navigate to the type of report you want, and then press .
Menu item Description
Menu Settings Page
Device Statistics Prints a report containing printer statistics such as supply information and
Network Setup Page
Prints a report containing information about paper loaded into trays, installed
memory, the total page count, alarms, timeouts, the printer control panel
language, the TCP/IP address, the status of supplies, the status of the network
connection, and other information
details about printed pages
Prints a report containing information about the network printer settings, such
as the TCP/IP address information
Note: This menu item appears only for network printers or printers connected
to print servers.
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Menu item Description
Network <x> Setup Page
Prints a report containing information about the network printer settings, such
as the TCP/IP address information
Notes:
• This menu item is available when more than one network option is installed.
• This menu item appears only for network printers or printers connected to
print servers.
Profiles List Prints a list of profiles stored in the printer
NetWare Setup Page
Print Fonts
PCL Fonts
PostScript Fonts
Print Directory Prints a list of all the resources stored on an optional flash memory card
Prints a report containing NetWare-specific information about the network
settings
Note: This menu item appears only for printers with an internal print server
installed.
Prints a report in English of all the fonts available for the printer language
currently set in the printer
Note: A separate list is available for PCL and PostScript emulations. Each
emulation report contains print samples and information about the available
fonts for each language.
Notes:
• Job Buffer Size must be set to 100%.
• The optional flash memory must be installed correctly and working
properly.
Asset Report Prints a report containing asset information including the printer serial number
and model name. The report contains text and UPC barcodes that can be
scanned into an asset database.
Network/Ports menu
Active NIC menu
Menu item Description
Active NIC
Auto
<list of available network cards>
Notes:
• Auto is the factory default setting.
• This menu item appears only if an optional network card is installed.
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Standard Network or Network <x> menus
Menu item Description
PCL SmartSwitch
On
Off
PS SmartSwitch
On
Off
NPA Mode
Off
Auto
Sets the printer to automatically switch to PCL emulation when a print job requires
it, regardless of the default printer language
Notes:
• On is the factory default setting.
• When the Off setting is used, the printer does not examine incoming data.
• When the Off setting is used, the printer uses PostScript emulation if PS
SmartSwitch is set to On. It uses the default printer language specified in the
Setup menu if PS SmartSwitch is set to Off.
Sets the printer to automatically switch to PS emulation when a print job requires
it, regardless of the default printer language
Notes:
• On is the factory default setting.
• When the Off setting is used, the printer does not examine incoming data.
• When the Off setting is used, the printer uses PCL emulation if PCL SmartSwitch
is set to On. It uses the default printer language specified in the Setup menu
if PCL SmartSwitch is set to Off.
Sets the printer to perform the special processing required for bidirectional
communication following the conventions defined by the NPA protocol
Notes:
Network Buffer
Auto
3K to <maximum size allowed>
Mac Binary PS
On
Off
Auto
• Auto is the factory default setting.
• Changing this setting from the printer control panel and then exiting the
menus causes the printer to restart. The menu selection is updated.
Sets the size of the network input buffer
Notes:
• Auto is the factory default setting.
• The value can be changed in 1K increments.
• The maximum size allowed depends on the amount of memory in the printer,
the size of the other link buffers, and whether Resource Save is set to On or
Off.
• To increase the maximum size range for the Network Buffer, disable or reduce
the size of the parallel and USB buffers.
• Changing this setting from the printer control panel and then exiting the
menus causes the printer to restart. The menu selection is updated.
Sets the printer to process Macintosh binary PostScript print jobs
Notes:
• Auto is the factory default setting.
• The Off setting filters print jobs using the standard protocol.
• The On setting processes raw binary PostScript print jobs.
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Menu item Description
Std Network Setup
Reports
Network Card
TCP/IP
IPv6
AppleTalk
NetWare
Net <x> Setup
Reports
Network Card
TCP/IP
IPv6
Apple Talk
NetWare
For descriptions and settings of the network setup menus, see the following:
• “Reports menu (under the Network/Ports menu)” on page 87
• “Network Card menu” on page 87
• “TCP/IP menu” on page 88
• “IPv6 menu” on page 89
• “AppleTalk menu” on page 89
• “NetWare menu” on page 90
Reports menu (under the Network/Ports menu)
The Reports menu item is available from the Network/Ports menu:
Network/Ports Standard Network or Network <x> Std Network Setup or Net <x> Setup Reports
Menu item Description
Print Setup Page
Print NetWare Setup Page
Prints a report containing information about the current network setup
Notes:
• The Setup Page contains information about the network printer settings, such as
the TCP/IP address.
• The NetWare Setup Page menu item appears only on models that support NetWare
and shows information about NetWare settings.
Network Card menu
This menu is available from the Network/Ports menu:
Network/Ports Network Menu Network Setup Network Card
Menu item Description
View Card Status
Connected
Disconnected
View Card Speed Reflects the speed of a currently active network card
Network Address
UAA
LAA
Lets you determine whether the Network Card is connected
Lets you view the network addresses
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Menu item Description
Job Timeout
0-225 seconds
Sets the amount of time in seconds that a network print job can take before it
is canceled
Notes:
• 90 seconds is the factory default setting.
• A setting value of 0 disables the timeout.
• If a value of 1–9 is selected, the setting is saved as 10.
Banner Page
On
Off
Allows the printer to print a banner page
Note: Off is the factory default setting.
TCP/IP menu
Note: This menu is available only for network models or printers attached to print servers.
This menu is available from the Network/Ports menu:
Network/Ports Network Menu Network Setup TCP/IP
Menu item Description
Activate
On
Off
Activates TCP/IP
Note: On is the factory default setting.
View Hostname
IP Address Lets you view or change the current TCP/IP Address information
Netmask Lets you view or change the current TCP/IP Netmask information
Gateway
Enable DHCP
On
Off
Enable RARP
On
Off
Enable BOOTP
On
Off
Enable Auto IP
Yes
No
Lets you view the current TCP/IP hostname
Note: This can be changed only from the Embedded Web Server.
Note: Manually setting the IP address sets the Enable DHCP and Enable Auto IP
settings to Off. It also sets Enable BOOTP and Enable RARP to Off on systems that
support BOOTP and RARP.
Lets you view or change the current TCP/IP Gateway information
Specifies the DHCP address and parameter assignment setting
Note: On is the factory default setting.
Specifies the RARP address assignment setting
Note: On is the factory default setting.
Specifies the BOOTP address assignment setting
Note: On is the factory default setting.
Specifies the Zero Configuration Networking setting
Note: Yes is the factory default setting.
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Menu item Description
Enable FTP/TFTP
Yes
No
Enable HTTP Server
Yes
No
WINS Server Address Lets you view or change the current WINS Server Address
DNS Server Address
Enables the built-in FTP server, which allows files to be transferred to the printer
Note: Yes is the factory default setting.
Enables the built-in Web server (Embedded Web Server). When enabled, the printer
can be monitored and managed remotely using a Web browser.
Note: Yes is the factory default setting.
Lets you view or change the current DNS Server Address
IPv6 menu
Use the following menu items to view or set the Internet Protocol version 6 (IPv6) information.
Note: This menu is available only for network models or printers attached to print servers.
This menu is available from the Network/Ports menu:
Network/Ports Network Menu Network Setup IPv6
Menu item Description
Enable IPv6
On
Off
Enables IPv6 in the printer
Note: On is the factory default setting.
Auto Configuration
On
Off
View Hostname
View Address
View Router Address
Enable DHCPv6
On
Off
Specifies whether the network adapter accepts the automatic IPv6
address configuration entries provided by a router
Note: On is the factory default setting.
Lets you view the current setting
Note: These settings can be changed only from the Embedded Web
Server.
Enables DHCPv6 in the printer
Note: On is the factory default setting.
AppleTalk menu
This menu is available from the Network/Ports menu:
Network/Ports Network Menu Network Setup AppleTalk
Menu item Description
Activate
On
Off
View Name Shows the assigned AppleTalk name
Activates or deactivates AppleTalk support
Note: On is the factory default setting.
Note: The name can be changed only from the Embedded Web Server.
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Menu item Description
View Address
Set Zone
<list of zones available on the
network>
Shows the assigned AppleTalk address
Note: The address can be changed only from the Embedded Web Server.
Provides a list of AppleTalk zones available on the network
Note: The default setting is the default zone for the network. If no default zone
exists, the zone marked with an * is the default setting.
NetWare menu
This menu is available from the Network/Ports menu:
Network/Ports Network Menu Network Setup NetWare
Menu item Description
Activate
Yes
No
View Login Name
Print Mode
Activates or deactivates NetWare support
Note: No is the factory default setting.
Shows the assigned NetWare login name
Note: This can be changed only from the Embedded Web Server.
Shows the assigned NetWare print mode
Note: This can be changed only from the Embedded Web Server.
Network Number Shows the assigned NetWare network number
Note: This can be changed only from the Embedded Web Server.
Select SAP Frames
Ethernet 802.2
Ethernet 802.3
Ethernet Type II
Ethernet SNAP
Packet Burst
Yes
No
NSQ/GSQ Mode
Yes
No
Enables the Ethernet frame type setting
Notes:
• On is the factory default setting for all menu items.
• Values for each of the Ethernet frame types are On and Off.
Reduces network traffic by allowing the transfer and acknowledgement of
multiple data packets to and from the NetWare server
Note: Yes is the factory default setting.
Specifies the NSQ/GSQ Mode setting
Note: Yes is the factory default setting.
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USB menu
Menu item Description
PCL SmartSwitch
On
Off
PS SmartSwitch
On
Off
NPA Mode
On
Off
Auto
Sets the printer to automatically switch to PCL emulation when a print job received
through a USB port requires it, regardless of the default printer language
Notes:
• On is the factory default setting.
• When the Off setting is used, the printer does not examine incoming data.
• When the Off setting is used, the printer uses PostScript emulation if the PS
Smartswitch setting is On. It uses the default printer language specified in the
Setup menu if the PS SmartSwitch setting is Off.
Sets the printer to automatically switch to PS emulation when a print job received
through a USB port requires it, regardless of the default printer language
Notes:
• On is the factory default setting.
• When the Off setting is used, the printer does not examine incoming data.
• When the Off setting is used, the printer uses PCL emulation if the PCL
Smartswitch setting is On. It uses the default printer language specified in the
Setup menu if the PCL SmartSwitch setting is Off.
Sets the printer to perform the special processing required for bidirectional
communication following the conventions defined by the NPA protocol
Notes:
• Auto is the factory default setting.
• Changing this setting causes the printer to restart.
USB Buffer
Disabled
Auto
3K to <maximum size allowed>
Mac Binary PS
On
Off
Auto
Sets the size of the USB input buffer
Notes:
• Auto is the factory default setting.
• The Disabled setting turns off job buffering. Any jobs already buffered on the
disk are printed before normal processing is resumed.
• The USB buffer size value can be changed in 1K increments.
• The maximum size allowed depends on the amount of memory in the printer,
the size of the other link buffers, and whether the Resource Save setting is On
or Off.
• To increase the maximum size range for the USB Buffer, disable or reduce the
size of the parallel and network buffers.
• Changing this setting causes the printer to restart.
Sets the printer to process Macintosh binary PostScript print jobs
Notes:
• Auto is the factory default setting.
• The Off setting filters print jobs using the standard protocol.
• The On setting processes raw binary PostScript print jobs.
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Menu item Description
ENA Address
<xxx>.<xxx>.<xxx>.<xxx>
ENA Netmask
<xxx>.<xxx>.<xxx>.<xxx>
ENA Gateway
<xxx>.<xxx>.<xxx>.<xxx>
Sets the network address information for an external print server that is attached to
the printer using a USB cable
Note: This menu item is available only if the printer is attached to an external print
server through the USB port.
Sets the netmask information for an external print server that is attached to the
printer using a USB cable
Note: This menu item is available only if the printer is attached to an external print
server through the USB port.
Sets the gateway information for an external print server that is attached to the
printer using a USB cable
Note: This menu item is available only if the printer is attached to an external print
server through the USB port.
Parallel menu
Menu item Description
PCL SmartSwitch
On
Off
Sets the printer to automatically switch to PCL emulation when a print job received
through a USB port requires it, regardless of the default printer language
Notes:
• On is the factory default setting.
• When the Off setting is used, the printer does not examine incoming data.
• When the Off setting is used, the printer uses PostScript emulation if PS
SmartSwitch is set to On. It uses the default printer language specified in the
Setup menu if PS SmartSwitch is set to Off.
• PCL SmartSwitch is shown only if the PostScript level is non-zero.
PS SmartSwitch
On
Off
NPA Mode
On
Off
Auto
Sets the printer to automatically switch to PS emulation when a print job received
through a USB port requires it, regardless of the default printer language
Notes:
• On is the factory default setting.
• When the Off setting is used, the printer does not examine incoming data.
• When the Off setting is used, the printer uses PCL emulation if PCL SmartSwitch
is set to On. It uses the default printer language specified in the Setup menu if
PCL SmartSwitch is set to Off.
• PS SmartSwitch is shown only if the PostScript level is non-zero.
Sets the printer to perform the special processing required for bidirectional
communication following the conventions defined by the NPA protocol
Notes:
• Auto is the factory default setting.
• Changing this setting from the printer control panel and then exiting the menus
causes the printer to restart. The menu selection is updated.
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Menu item Description
Parallel Buffer
Disabled
Auto
3K to <max size allowed>
Advanced Status
Off
On
Protocol
Standard
Fastbytes
Sets the size of the parallel input buffer
Notes:
• Auto is the factory default setting.
• The Disabled setting turns off job buffering. Any jobs already buffered on the
disk are printed before normal processing is resumed.
• The parallel buffer size setting can be changed in 1-K increments.
• The maximum size allowed depends on the amount of memory in the printer,
the size of the other link buffers, and whether Resource Save is set to On or Off.
• To increase the maximum size range for the Parallel Buffer, disable or reduce
the size of the USB and network buffers.
• Changing this setting from the printer control panel and then exiting the menus
causes the printer to restart. The menu selection is updated.
Enables bidirectional communication through the parallel port
Notes:
• On is the factory default setting.
• The Off setting disables parallel port negotiation.
Specifies the parallel port protocol
Notes:
• Fastbytes is the factory default setting. It provides compatibility with most
existing parallel ports and is the recommended setting.
• The Standard setting tries to resolve parallel port communication problems.
Honor Init
On
Off
Parallel Mode 2
On
Off
Mac Binary PS
On
Off
Auto
Determines whether the printer honors printer hardware initialization requests
from the computer
Notes:
• Off is the factory default setting.
• The computer requests initialization by activating the Init signal from the
parallel port. Many personal computers activate the Init signal each time the
computer is turned on.
Determines whether the parallel port data is sampled on the leading or trailing edge
of strobe
Note: On is the factory default setting.
Sets the printer to process Macintosh binary PostScript print jobs
Notes:
• Auto is the factory default setting.
• The Off setting filters print jobs using the standard protocol.
• The On setting processes raw binary PostScript print jobs.
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Menu item Description
Parallel with ENA
ENA Address
ENA Netmask
ENA Gateway
• ENA Address sets the network address information for an external print server
that is attached to the printer using a parallel cable
• ENA Netmask sets the netmask information for an external print server that is
attached to the printer using a parallel cable
• ENA Gateway sets the gateway information for an external print server that is
attached to the printer using a parallel cable
Note: Parallel with ENA is available only if the printer is attached to an external print
server through the parallel port.
SMTP Setup menu
Use the following menu to configure the SMTP server.
Menu item Description
Primary SMTP Gateway
Primary SMTP Gateway Port
Secondary SMTP Gateway
Secondary SMTP Gateway Port
SMTP Timeout
5–30
Specifies SMTP server and port information
Note: 25 is the factory default setting for each SMTP Gateway Port menu
item.
Specifies the amount of time in seconds before the server stops trying
to send the e-mail
Note: 30 seconds is the factory default setting.
Reply Address
Use SSL
Disabled
Negotiate
Required
SMTP Server Authentication
None
Plain (Simple)
CRAM MD5
Digest MD5
NTLM
Kerberos 5
Specifies server information. This is a required item.
Note: The message box has a limitation of 512 characters.
Sets the printer to use SSL for increased security when connecting to the
SMTP server
Notes:
• Disabled is the factory default setting for Use SSL.
• When the Negotiate setting is used, your SMTP server determines if
SSL will be used.
Specifies the type of user authentication required for scan to e-mail
privileges
Note: None is the factory default setting.
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Menu item Description
Device-Initiated E-mail
None
Use Device Credentials
User-Initiated E-mail
None
Use Device SMTP Credentials
Device Userid
Device password
Kerberos 5 Realm
NTLM Domain
Security menu
Miscellaneous menu
Menu item Description
Panel Logins
Login failures
Failure time frame
Lockout time
Login timeout
Limits the number and time frames of failed login attempts from the printer control
panel before all users are locked out
Notes:
• “Login failures” specifies the number of failed login attempts before users are
locked out. Settings range from 1–50. 3 attempts is the factory default setting.
• “Failure time frame” specifies the time frame during which failed login attempts
can be made before users are locked out. Settings range from 1–60 minutes. 5
minutes is the factory default setting.
• “Lockout time” specifies how long users are locked out after exceeding the
login failures limit. Settings range from 0–60 minutes. 5 minutes is the factory
default setting. 0 indicates the printer does not impose a lockout time.
• “Login timeout” specifies how long the printer remains idle on the Home screen
before automatically logging the user off. Settings range from 1–900 seconds.
300 seconds is the factory default setting.
Specifies server information
Notes:
• The message boxes have a limitation of 512 characters.
• None is the factory default setting for Device-Initiated E-mail and
User-Initiated E-mail.
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Menu item Description
Remote Logins
Login failures
Failure time frame
Lockout time
Login timeout
Limits the number and time frames of failed login attempts from a computer before
all remote users are locked out
Notes:
• “Login failures” specifies the number of failed login attempts before users are
locked out. Settings range from 1–50. 3 attempts is the factory default setting.
• “Failure time frame” specifies the time frame during which failed login attempts
can be made before users are locked out. Settings range from 1–60 minutes. 5
minutes is the factory default setting.
• “Lockout time” specifies how long a user is locked out after exceeding the login
failures limit. Settings range from 0–60 minutes. 5 minutes is the factory default
setting. 0 indicates the printer does not impose a lockout time.
• “Login timeout” specifies how long the remote interface remains idle before
automatically logging the user off. Settings range from 1–900 seconds. 300
seconds is the factory default setting.
Confidential Print menu
Menu item Description
Max Invalid PIN
Off
2–10
Limits the number of times an invalid PIN can be entered
Notes:
• Off is the factory default setting.
• Once a limit is reached, the jobs for that user name and that PIN are deleted.
Job Expiration
Off
1 hour
4 hours
24 hours
1 week
Limits the amount of time a confidential job stays in the printer before it is deleted
Notes:
• Off is the factory default setting.
• If the Job Expiration setting is changed while confidential jobs reside on the
printer RAM, the expiration time for those print jobs does not change to the
new default value.
• If the printer is turned off, all confidential jobs held in printer RAM will be
deleted.
Security Audit Log menu
Menu item Description
Export Log Enables an authorized user to export the security log
Notes:
• To export the log from the printer control panel, a flash drive must be attached
to the printer.
• From the Embedded Web Server, the log can be downloaded to a computer.
Delete Log
Delete now
Do not delete
Specifies whether audit reports of print jobs are deleted
Note: Delete now is the factory default setting.
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Menu item Description
Configure Log
Enable Audit
Yes
No
Enable Remote Syslog
No
Yes
Remote Syslog Facility
0–23
Severity of events to log
0–7
Specifies whether and how the audit logs of print jobs are created:
• Enable Audit determines if the printer records events in the secure audit log and
in the remote syslog.
• Enable Remote Syslog determines if the printer sends logged events to a remote
server.
• Remote Syslog Facility determines the facility value that the printer uses when
sending events to the remote syslog server.
• “Severity of events to log” specifies how critical a logged event is. With this log
activated, the printer logs each event with a severity value equal to or less than
the setting value.
0 is Emergency
1 is Alert
2 is Critical
3 is Error
4 is Warning
5 is Notice
6 is Informational
7 is Debug
Notes:
• Yes is the factory default setting for Enable Audit.
• No is the factory default setting for Enable Remote Syslog. If Enable Audit is set
to No, then no records are sent to the remote syslog even if Enable Remote
Syslog is set to Yes.
• 4 - Security is the factory default setting for Remote Syslog Facility.
• 4 is the factory default setting for Severity of events to log.
Set Date/Time menu
Menu item Description
View Date/Time
Set Date/Time Lets you enter the date and time
Time Zone
<list of time zones>
Observe DST
On
Off
Lets you view the current date and time settings for the printer. The format for the
date and time is: YYYY-MM-DD HH:MM:
YYYY is the four-digit year
MM is a two-digit month
DD is a two-digit date
HH is a two-digit hour
MM is a two-digit minute
Note: Date/Time is set in YYYY-MM-DD HH:MM format.
Lets you select the time zone
Note: GMT is the factory default setting.
Sets the printer to use the applicable Daylight Saving Time (DST) start and end times
associated with the printer Time Zone setting.
Note: On is the factory default setting.
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Menu item Description
Enable NTP
On
Off
Enables Network Time Protocol, which synchronizes the clocks of devices on a
network
Note: On is the factory default setting.
Settings menu
General Settings menu
Menu item Description
Display Language
English
Francais
Deutsch
Italiano
Espanol
Dansk
Norsk
Nederlands
Svenska
Portuguese
Suomi
Russian
Polski
Magyar
Turkce
Cesky
Simplified Chinese
Traditional Chinese
Korean
Japanese
Sets the language of the text appearing on the display
Note: All languages may not be available for all printers.
Eco-Mode
Off
Energy
Energy/Paper
Paper
Minimizes the use of energy, paper, or specialty media
Notes:
• Off is the factory default setting. Off resets the printer to its
factory default settings.
• The Energy setting minimizes the power used by the printer.
Performance may be affected, but print quality is not.
• Paper minimizes the amount of paper and specialty media
needed for a print job by printing on both sides of the paper.
Performance may be affected, but print quality is not.
• Energy/Paper minimizes the use of power and of paper and
specialty media.
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Menu item Description
Quiet Mode
Off
On
Run Initial setup
Yes
No
Paper Sizes
US
Metric
Alarms
Cartridge Alarm
Off
Single
Reduces the amount of noise produced by the printer
Notes:
• Off is the factory default setting.
• On configures the printer to produce as little noise as possible.
Instructs the printer to run the setup wizard
Notes:
• Yes is the factory default setting.
• After completing the setup wizard by selecting Done at the
Country select screen, the default setting becomes No.
Sets paper sizes to use the standard US sizes, which may also be
used in other countries, or to use metric sizes
Notes:
• US is the factory default setting.
• Changing this setting also changes the Units of Measurement
setting in the Univeral Setup menu and the default size value
for each paper source (tray or feeder) in the Paper Size/Type
menu.
Sets an alarm to sound when the printer requires operator
intervention
Notes:
• Off is the factory defau lt setting for Cartridge Alarm. Off means
no alarm will sound. Cartridge low appears on the
display.
• Single sounds three quick beeps. 88 Cartridge is
low appears on the display.
Timeouts
Power Saver
1min–240 min
Timeouts
Screen Timeout
15 sec–300 sec
Sets the amount of time the printer waits after a job is printed
before it goes into a reduced power state
Notes:
• 30 minutes is the factory default setting.
• Lower settings conserve more energy, but may require longer
warm-up times.
• Select the lowest setting if the printer shares an electrical
circuit with room lighting or you notice lights flickering in the
room.
• Select a high setting if the printer is in constant use. Under
most circumstances, this keeps the printer ready to print with
minimum warm-up time.
Sets the amount of time in seconds the printer waits before
returning the printer display to a Ready state
Note: 30 seconds is the factory default setting.
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Menu item Description
Timeouts
Print Timeout
Disabled
1 sec–255 sec
Timeouts
Wait Timeout
Disabled
15 sec–65535 sec
Print Recovery
Auto Continue
Disabled
5 sec –255 sec
Print Recovery
Jam Recovery
On
Off
Auto
Sets the amount of time in seconds the printer waits to receive an
end-of-job message before canceling the remainder of the print
job
Notes:
• 90 seconds is the factory default setting.
• When the timer expires, any partially printed page still in the
printer is printed, and then the printer checks to see if any new
print jobs are waiting.
Sets the amount of time in seconds the printer waits for additional
data before canceling a print job
Notes:
• 40 seconds is the factory default setting.
• Wait Timeout is available only when the printer is using
P os t S c ri p t em u l a ti o n . T h i s se t t in g h a s n o e f fe c t o n P C L o r P P D S
emulation print jobs.
Lets the printer automatically continue printing from certain
offline situations when not resolved within the specified time
period
Note: Disabled is the factory default setting.
Specifies whether the printer reprints jammed pages
Notes:
• Auto is the factory default setting. The printer reprints jammed
pages unless the memory required to hold the pages is
needed for other printer tasks.
• On sets the printer to always reprint jammed pages.
• Off sets the printer to never reprint jammed pages.
Print Recovery
Page Protect
Off
On
Factory Defaults
Do Not Restore
Restore Now
Lets the printer successfully print a page that may not have printed
otherwise
Notes:
• Off is the factory default setting. Off prints a partial page when
there is not enough memory to print the whole page.
• On sets the printer to process the whole page so that the entire
page prints.
Returns the printer settings to the factory default settings
Notes:
• Do Not Restore is the factory default setting. Do Not Restore
keeps the user-defined settings.
• Restore Now returns all printer settings to the factory default
settings except Network/Ports menu settings. All downloads
stored in RAM are deleted. D ownloads st ored in flash memory
are not affected.
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