DAVIS FMS DriveRight Getting User Manual

DriveRight

Fleet Management Software

Getting Started Guide

CarChip

DriveRight

Drivers

Vehicles

Product #8186

This product complies with the essential protection requirements of the EC EMC Directive 2004/108/EC.

DriveRight and CarChip are registered trademarks of Davis Instruments Corp. Microsoft, SQL Server, Windows, Windows Vista, Excel, Acess, MapPoint, and Outlook are registered trademarks of Microsoft Corporation in the US and other countries. MySQL and Oracle are registered trademarks of Oracle coroporation in the US and other countries. All other trademarks are the property of their respective owners. Information in this manual subject to change. Davis Instruments Quality Management System is ISO 9001 certified

3465 Diablo Avenue, Hayward, CA 94545-2778 U.S.A.

510-732-9229 • Fax: 510-732-9188

E-mail: info@davisnet.com • www.davisnet.com

Table of Contents

DriveRight FMS Features............................................................................. 1

Package Contents ................................................................................... 2

System Requirements ............................................................................ 2

Optional Requirements ..........................................................................2

Additional DriveRight FMS Documentation ........................................2

Connecting DriveRight to Your PC ............................................................3

Connecting CarChip Fleet or CarChip Fleet Pro to Your PC .....................4

Before You Install the Software .................................................................. 4

Installing DriveRight FMS Software ........................................................... 5

Installing USB Drivers for the SmartCard Desktop Reader .................. 7

Installing Drivers for Wireless Download Accessories ....................... 10

Before You Run the Software ...................................................................13

Setting the Current Location ...............................................................13

Key Concepts: DriveRights, CarChips, Vehicles & Drivers ............... 13

Planning for Initial Software Use ........................................................14

First Time Running the Software .............................................................. 14

Initial Program Configuration .............................................................14

Software Setup ..................................................................................... 15

Default DriveRight Settings Wizard ...................................................16

Default CarChip Settings ..................................................................... 16

Considerations for Using CarChip and DriveRight Together ............. 17

Select Communications Port - Test Port Communications ................. 17

Building Your Database ............................................................................ 17

Downloading Data .....................................................................................18

Calibrating DriveRight Devices ................................................................18

Additional Software Topics ....................................................................... 19

Backup and Restore .............................................................................19

Reporting .............................................................................................19

Importing Data from DriveRight 2.x ...................................................19

Contacting Davis Technical Support .........................................................20

Introduction

The DriveRight® Fleet Management Software (FMS) package allows you to store, view and manipulate DriveRight and CarChip

data on your PC. More specifically, FMS provides tools for sorting, tracking, analyzing and printing data, and viewing and printing reports for a number of individual DriveRights and CarChips.

This guide is intended to get you up and running with DriveRight FMS in the shortest time possible.

DriveRight FMS Features

• Supports the following devices: CarChip Fleet, CarChip Fleet Pro, DriveRight

600

E, 600, Trip 500AL, Trip 130AL, and Trip Computer.

• Supports wireless download, which allows multiple DriveRight devices and

CarChip Fleet Pro devices to be wirelessly downloaded at a time.

• Supports the SmartCard System, which allows a DriveRight device to be

downloaded without disconnecting it from a vehicle. The SmartCard System can also be used to upload information from FMS to a DriveRight or multiple DriveRights.

• Automatic backup option allows the user to define the number of months of

data kept in the active database.

• A location field in the database facilitates “rolling up” data, making it possible

to manage data from many locations in one database.

• FTP support simplifies uploading data to higher levels in the organization while

preserving location information.

• Sophisticated reporting on driver safety and vehicle usage.

• Works with a variety of popular SQL relational databases: MS Access

MySQL

, MS SQL Server®, and Oracle®. Installation of MS Access is integrated

into DriveRight FMS. No extra software or licenses are required.

• Password security for data access and program functions.

• GPS data can be exported to a text file in a format which can be imported at a

later time by the MapPoint

• Trip Maps, Day Maps, and Accident Maps can each be generated in MapPoint

or Google Earth

applications, or with Google MapsTM if you have Internet

software.

access and a web browser.

• Wizard for adding DriveRight devices to the database.

Package Contents

Before installing the software on your PC, make sure your package includes the following items:

• DriveRight download cable — A black interface cable to connect a DriveRight device to your PC.

• CarChip download cable — A USB cable for CarChip.

• DB9 connector — A 9-pin connector with modular “telephone” jack to connect to a serial port in your PC.

• DriveRight FMS software CD — The CD contains the DriveRight FMS software as well as special CarChip software to view engine performance.

System Requirements

DriveRight FMS requires the following:

• Computer running Windows

XP and above.

• 32 MB memory (64 MB recommended)

• VGA/SVGA monitor (800 x 600 or higher recommended)

Optional Requirements

• MS Excel® is required to view reports in Excel.

• MS Excel and MS Outlook

is required to e-mail reports.

• MS MapPoint, Google Earth, or a web browser (i.e., Internet Explorer, Safari, or Firefox) is required to map GPS data.

Additional DriveRight FMS Documentation

Refer to the following sources for additional information:

• DriveRight FMS Online Help System

• DriveRight FMS User’s Manual, located in the User’s Manual.pdf file in the FMS program folder and on the CD.

• DriveRight FMS Database Selection Guide

Connecting DriveRight to Your PC

Connect the DriveRight device to a serial port on your PC using the hardware and cable as shown below.

Windows PC

COM

Port

DriveRight

Console

DB9

(9-Pin)

Molded One-Piece Download Cable

1. Connect the DB9 connector to a serial port on your computer.

Note: If your PC has no serial port, you may use a serial-to-USB adapter, such as Davis

product #8434. If you use a third-party adapter, make sure the driver is compatible the Windows operating system you have.

2. Connect the free end of the cable to the DriveRight device.

After you have installed DriveRight FMS, be sure to test communications between the DriveRight device and the computer. Refer to page 17 for instructions.

Connecting CarChip Fleet or CarChip Fleet Pro to Your PC

Connect the CarChip Fleet or Fleet Pro to a USB port on your PC using the hardware and cable as shown below.

USB Cable

4' (1.2 m)

USB Port

CarChip Fleet Pro

Data Logger

Mini-B Port

1. Connect the USB connector to a free USB port on your computer.

2. Connect the free end of the download cable to the CarChip.

After you have installed DriveRight FMS, be sure to test communications between the CarChip and the computer. Refer to page 17 for instructions.

Before You Install the Software

Before you run DriveRight FMS for the first time, you must first decide which database to use with FMS. Here are some basic considerations for selecting your database:

Note: Please refer to the included DriveRight Fleet Management Software Database Selection

Guide for information on selecting and installing a database for use with DriveRight FMS.

(This document can be found on the Davis web site in the automotive support section.)

• MS Access is included with FMS and requires no additional purchase or setup to use. Access is recommended for single-user installations with a fleet of no more than five vehicles.

• Either MySQL, MS SQL Server, or Oracle should be used for installations with multiple users, larger fleets, or for installations with multiple vehicles logging large amounts of data (such as GPS data or CarChip engine parameter data).

• To use MySQL, MS SQL Server, or Oracle, you must purchase the software and install it before running FMS for the first time.

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