DAVIS DriveRight VMS Getting User Manual

DriveRight

Vehicle

Management

®

Software

Getting Started Guide

Product #8180, 8185

Product Number: 8180, 8185
Davis Instruments Part Number: 7395.063

DriveRight® Software Getting Started Guide
Rev. C Manual (December 3, 1999)
© Davis Instruments Corp. 1999. All rights reserved.
This product complies with the essential protection requirements of the EC

EMC Directive 89/336/EC.
DriveRight is a registered trademark of Davis Instruments Corp. Windows is a

trademark of Microsoft Corporation.

ABLE OF CONTENTS

T

I

NTRODUCTION

Components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2

System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

C

ONNECTING THE DRIVERIGHT TO YOUR

I

NSTALLING THE SOFTWARE

ISoftware Shortcut Option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4

Network Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4

G

ETTING STARTED

Planning for Initial Software Use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5

Starting VMS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6

Configuring VMS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6

Select a Language. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Enter Your 8-digit Registration ID Code . . . . . . . . . . . . . . . . . . . . . . . . . .6

Test the DriveRight Link . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6

Set Time and Date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7

Set DriveRight ID Codes for Individual Vehicles . . . . . . . . . . . . . . . . . . . .7

Set Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7

Set Download Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8

Set Automation Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8

Set Driver Profiles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9

Set Vehicle Profiles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

PC. . . . . . . . . . . . . . 3

. . . . . . . . . . . . . . . . . . . . . . . . . . 4

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

A

DVANCED

Set a Corporate Structure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10

Set Driver Groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10

Set Driver Schedules by Day . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10

Set Driver Schedules by Week . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11

Set Service Schedules (Trip 500AL only) . . . . . . . . . . . . . . . . . . . . . . . . . .11

Set Expense Categories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11

Set Frequent Destination Addresses . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11

Set Routes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

D

OWNLOADING

A

DDITIONAL

Using Filters and the Active Range . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

Reporting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

Passwords . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

Symbols . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

Importing Data From a Prior Version . . . . . . . . . . . . . . . . . . . . . . . . . . . .14

Trip Records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14

O

PTIONS

S

OFTWARE

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

D

ATA

. . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

T

OPICS

. . . . . . . . . . . . . . . . . . . . . . 12

Page 1

NTRODUCTION

I

The DriveRight Vehicle Management Software (VMS) package
allows you to store, view and manipulate DriveRight data on
your PC. More specifically, VMS provides tools for sorting,
tracking, scheduling, analyzing, printing, and graphing data
for a number of individual DriveRight units.

This guide is intended to get you up and running with VMS in
the shortest time possible. For a more comprehensive intro­duction to VMS, please refer to the documentation files
accompanying this install (see the DriveRight Software|DOC
folder on your PC once you complete this install).

Components

NOTE:

Before installing the software on your PC, make sure your
package includes the following components:

This guide presumes familiarity with standard Windows® oper­ating system conventions (e.g. double click). Consult your Win­dows™ 95 documentation for help with unfamiliar Windows
terminology.

❏

DriveRight hardware module

A black interface box to connect the Drive­Right to your PC.

❏

DriveRight connector cable

A cable with stereo plugs at both ends to con­nect the DriveRight to the hardware module.

❏

Serial port connector cable

A cable with telephone plugs at both ends to
connect the hardware module to one of the PC
connectors listed below.

❏

DB25 connector and DB9 connector

A 25-pin and a 9-pin connector with telephone
plugs to connect the serial port cable directly
to a serial port in your PC.

❏

Four DriveRight software diskettes

Page 2

System Requirements

C

ONNECTING THE DRIVERIGHT

The software requires the following:

❏

486/25 (Pentium recommended) computer
running Windows 95; at least 10 MB free hard
disk space; one free serial port (COM1, 2, 3, or

4); mouse recommended.

❏

8 MB of Memory (16 MB recommended)

❏

VGA/SVGA Monitor (800 x 600 display recom­mended)

TO

Y

OUR

PC

To communicate with the DriveRight, connect the DriveRight
to a serial port on your PC using the hardware and cables as
shown below.

IBM Compatible

COM

Ports

Connection

DB9

(9-Pin)

Options

DB25

(25-Pin)

DriveRight

DriveRight

DriveRight

Connector

Cable

You can connect either the DB9 or DB25 connector to any
free serial port. The hardware module may remain connected
to the PC permanently. To download data from the Drive­Right, connect the free end of the connector cable to the
DriveRight device at the time of the download.

Hardware

Module

Serial Port
Connector
Cable

Page 3