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The Cisco Webex Board can be used as a stand-alone
device as well as be controlled from the Touch10.
Using the Webex Board with the Touch10 gives you more
control than when using it as stand-alone.
Both ways of operating the device are covered in this user
guide.
D1543002 Cisco Webex Board User Guide
Produced: September 2019 for CE9.8
All contents © 2010–2019
Cisco Systems, Inc. All rights reserved
CE 9.8
Cisco Webex Board
User Guide
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Contents
What’s in this guide
Extension Mobility
Logging On With Your Own Credentials .............................................4
About Extension Mobility ................................................................. 4
Video Calls Using a Touch10
Place Call From Contact List Using a Touch10 ..................................6
About
the Lists of Contacts ....................................................................... 6
Edit a Contact Before Calling Using a Touch10 .................................. 7
About Entry Edits ............................................................................7
Place Call Using Name, Number or IP-Address Using a Touch10 .....8
About Placing Calls .........................................................................8
Receive Calls — When not In a Call Already Using a Touch10 ............. 9
If Someone Calls You ...................................................................... 9
Receive Calls While in Another Call Using a Touch10 ......................10
If Someone Calls You ....................................................................10
Disconnect Yourself From Call Using a Touch10 ..............................11
About Disconnecting Yourself .......................................................11
Video Calls Using a Webex Board
Place Call Using the Webex Board ..................................................20
About Placing Calls .......................................................................20
Receive Calls Using the Webex Board .............................................21
If Someone Calls You ....................................................................21
Intelligent Proximity
On the Cisco Proximity Ultrasound Signal ........................................23
About Proximity ............................................................................. 23
Content Sharing Using Touch10
Sharing Content In a Call Using a Touch10 ...................................... 25
About Content Sharing .................................................................25
Sharing Content Outside Calls Using a Touch10..............................26
Local Content Sharing ..................................................................26
Change Presentation Layout In a Call Using a Touch10 ...................27
About
Presentation Layout ......................................................................27
Contacts
Favorites, Recents and Directory, Touch10 Only ..............................37
About the Contacts Lists ............................................................... 37
Add Someone to Favorites, While in a Call, Touch10 Only ...............38
About Favorites .............................................................................38
Add Someone to Favorites, Outside a Call, Touch10 Only ...............39
About this feature .........................................................................39
Editing an Existing Favorite, Touch10 Only .......................................40
About this feature .........................................................................40
Camera
Turning the Camera On or O Using Touch10 .................................42
About Video O ............................................................................42
Turning the Camera On or O Using the Webex Board ...................43
About Video O ............................................................................43
Manage Selfview Using Touch10 .....................................................44
About Editing Presets ....................................................................44
Resize the Selfview PiP Using Touch10 ...........................................45
Put Call on Hold and Resume a Call on Hold Using a Touch10 ........12
About Putting on Hold ...................................................................12
Transfer an Ongoing Call Using a Touch10 ......................................13
About Transfer ..............................................................................13
Activate Do Not Disturb Using a Touch10 ........................................14
About Do Not Disturb ....................................................................14
Automated Forwarding of All Calls Using a Touch10........................15
About Forwarding Calls .................................................................15
View Keypad While in a Call Using a Touch10 .................................16
Using Keypad in a Call ..................................................................16
Add Additional Participants to Existing Call Using a Touch10 ...........17
About Video Conferences .............................................................17
Content Sharing on Webex Board
Webex Board Used as a Digital Whiteboard ....................................29
About Whiteboard .........................................................................29
Sharing Content In a Call Using the Webex Board ...........................30
About Content Sharing .................................................................30
Sharing Content Outside a Call Using the Webex Board .................31
About Content Sharing .................................................................31
Annotating Shared Content On the Webex Board ............................32
About Annotation ..........................................................................32
Sending Annotations or Drawings by Mail ........................................33
About Annotation ..........................................................................33
Scheduled Meetings
Why Resize Selfview? ...................................................................45
Move the Selfview PiP Using Touch10 ............................................. 46
Why Move the Selfview? ............................................................... 46
Move the Selfview PiP Using the Webex Board ...............................47
Why Move the Selfview? ............................................................... 47
Settings
Gaining Access to the Settings ........................................................49
About Settings ..............................................................................49
Disconnect a Participant From a Conference Using a Touch10 .......18
About Video Conferences .............................................................18
D1543002 Cisco Webex Board Room Series User Guide
Produced: September 2019 for CE9.8
All contents © 2010–2019
Cisco Systems, Inc. All rights reserved
Join a Scheduled Meeting ...............................................................35
Joining a Meeting .........................................................................35
All entries in the table of contents are active hyperlinks that will take
you to the corresponding article.
To go between chapters, you may also click on the icons in the
sidebar.
Note Some of the features described in this user guide may be
optional in certain regions and may therefore not apply to your system.
In this user guide the term Webex Board refers to a Webex Board
running CE class of software.
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D1543002 Cisco Webex Board Room Series User Guide
Produced: September 2019 for CE9.8
All contents © 2010–2019
Cisco Systems, Inc. All rights reserved
Webex Board Touch10
Extension Mobility
3
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Logging On With Your Own Credentials
1 2 3
About Extension Mobility
Note! This feature requires a
Touch10 connected to the Webex
Board.
Webex Boards located in meeting
rooms and quiet rooms and running
under CUCM (Cisco Unied
Communications Manager) may
allow you to log in to the video
4
Extension Mobility enabled systems have an
extra button to let you sign in to the system
with your own credentials.
Tap the Extension Mobility button.
Key in Username and PIN code.
Tap Login, as shown
system with your own personal
credentials.
CUCM will then route all incoming
calls destined for you to that
specic video system.
Once you log out from Extension
Mobility your list of Recents will be
cleared from the system.
Extension Mobility is also referred to
as Hot-desking.
Tap Sign out when leaving.
D1543002 Cisco Webex Board Room Series User Guide
Produced: September 2019 for CE9.8
All contents © 2010–2019
Cisco Systems, Inc. All rights reserved
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D1543002 Cisco Webex Board Room Series User Guide
Produced: September 2019 for CE9.8
All contents © 2010–2019
Cisco Systems, Inc. All rights reserved
Webex Board Touch10
Video Calls Using a Touch10
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Video Calls
About
Place Call From Contact List Using a Touch10
1 2 3
the Lists of Contacts
Your lists of Contacts consist of
three parts:
Favorites. These contacts have
been put there by you. These
entries will typically be someone
you call frequently or otherwise
need to access in a swift and
convenient manner from time to
Tap the Call button.
To nd someone in a specic list
(Favorites, Recents or Directory), tap
that list and then scroll down to locate
the entry.
4 5 6
Alternatively, tap the Search or Dial
eld. This will invoke the virtual
keyboard and your entry will be
looked for in all lists.
time.
Directory will typically be a corporate
directory installed on your system by
your video support team.
Recents is a list of calls you have
placed, received or missed earlier.
The following options apply:
You may key in a name, number or
•
an IP address and the system will
look in all lists for you.
You may add the entry to the list
•
Key in the name, number, or IP
address.
Matches will appear as you type.
There is an extended numerical mode
available, which also contains special
characters.
To toggle between the alphanumerical
of Favorites; edit aspects of the
entry before calling; change the
call rate and remove the entry from
Recents.
When you have located whom
to call, tap the name and then
tap the green Call button.
D1543002 Cisco Webex Board Room Series User Guide
Produced: September 2019 for CE9.8
All contents © 2010–2019
Cisco Systems, Inc. All rights reserved
mode and the extended numerical
mode tap the key in the lower left
corner of the keyboard.
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Video Calls
Edit a Contact Before Calling Using a Touch10
1 2
About Entry Edits
For how to enter the Contacts list,
see the previous page.
You may have to edit an entry in one
of the Contact lists before you place
the call. There may be a need to
add a prex, a sux or otherwise
alter the entry to ensure success.
Tap the Call button.
3 4
Tap the Search or Dial eld or scroll through
any of the lists, as shown on the previous
page.
Once you have located the entry, tap it to
show the Call menu. In the Call menu, tap
More and then Edit and call, as shown.
D1543002 Cisco Webex Board Room Series User Guide
Produced: September 2019 for CE9.8
All contents © 2010–2019
Cisco Systems, Inc. All rights reserved
Edit as required, and tap the green
Call button to place the call.
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Video Calls
Place Call Using Name, Number or IP-Address Using a Touch10
1 2
About Placing Calls
You may call someone who is not
listed in your list of contacts by
keying in their name, address or
number using the virtual keyboard of
the Touch pad.
Anyone you have previously called
or who has called you, will appear
in the Recents list and you may
Tap the Call button.
3 4
Tap the Search or Dial eld. This will invoke
the keyboard
transfer any of them to your list of
Favorites. This is described in the
section Contacts.
Sometimes you may be urged to
enter numbers during a call, typically
to reach extensions or to provide a
pin code.
Tap Touch Tones (this button
appears as soon as the call is
placed) to invoke the keypad
needed for this.
Note that Recents can be cleared
Key in a name, number or address. Possible
matches and/or suggestions will appear as you
type. If the correct match appears in the list tap
that match, otherwise keep typing.
from the web interface only.
When you have typed or
located whom to call, tap
the name and then tap the
green Call button to place
D1543002 Cisco Webex Board Room Series User Guide
Produced: September 2019 for CE9.8
All contents © 2010–2019
Cisco Systems, Inc. All rights reserved
the call.
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Video Calls
Receive Calls — When not In a Call Already Using a Touch10
If Someone Calls You
If someone calls you, you may
•
accept, decline or ignore the call.
If you decline the call, busy
•
information will be sent to the
calling party.
If you ignore the call, the calling
•
party will perceive this as if you
were absent (you did not pick up
the call.
Your video infrastructure may allow
•
you to receive multiple incoming
calls. Consult your video support
team, if needed.
An incoming call may be answered or declined. If your system allows you to receive multiple incoming calls, you may
choose to add all or decline all.
D1543002 Cisco Webex Board Room Series User Guide
Produced: September 2019 for CE9.8
All contents © 2010–2019
Cisco Systems, Inc. All rights reserved
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Video Calls
Receive Calls While in Another Call Using a Touch10
If Someone Calls You
If you already are in a call, you may
accept another incoming call under
certain circumstances.
D1543002 Cisco Webex Board Room Series User Guide
Produced: September 2019 for CE9.8
All contents © 2010–2019
Cisco Systems, Inc. All rights reserved
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Video Calls
About Disconnecting
Disconnect Yourself From Call Using a Touch10
Yourself
Tapping End in a call will disconnect
yourself from a call. In a call with
two parties only, this will then
terminate the call.
In a conference call with multiple
participants tapping End will
terminate your participation only if
you are a regular participant.
However, if you are the host of such
a conference, tapping End will, for
some types of conferences, cause
the entire conference to terminate.
D1543002 Cisco Webex Board Room Series User Guide
Produced: September 2019 for CE9.8
All contents © 2010–2019
Cisco Systems, Inc. All rights reserved
To dsconnect yourself from a call, tap End.
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Video Calls
Put Call on Hold and Resume a Call on Hold Using a Touch10
1 2
About Putting on Hold
Putting someone on hold is typically
something you do as an initial
step when transferring someone
to another person, but it may also
be used when you need to consult
a person, or as an alternative to
muting where you will also include
stopping the video transmission.
Assume that you are in a call. Tap
Hold.
Tap Resume to go back to the one
you were in call with (to undo your
action).
D1543002 Cisco Webex Board Room Series User Guide
Produced: September 2019 for CE9.8
All contents © 2010–2019
Cisco Systems, Inc. All rights reserved
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Video Calls
Transfer an Ongoing Call Using a Touch10
1 2
About Transfer
You may transfer an ongoing call to
another person. Transfer is always
consultative, i.e. you will be able to
talk to the person you are going to
transfer a call to, before you actually
transfer the call.
Tap the Transfer button. This will cause the
current call to be put on hold.
3 4
Search for whom to call in the usual way.
Tap the green Call button. Talk
to the person to conrm that
transfer is OK. The person to be
transferred is still on hold.
D1543002 Cisco Webex Board Room Series User Guide
Produced: September 2019 for CE9.8
All contents © 2010–2019
Cisco Systems, Inc. All rights reserved
Tap Complete Transfer.
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Video Calls
1
Activate Do Not Disturb Using a Touch10
About Do Not Disturb
Your system can be set to not
responding to incoming calls. You
may, however, use it to call others
as much as you want.
Your video support team may have
set a time-out on this feature,
after which the system will return
to respond to incoming calls as
Tap in the upper left corner, as shown.
2
usual. Default time-out setting is 60
minutes.
Note that your video support team
may have disabled access to the set
of menus and options shown.
Using Room Kit Mini as a USB
camera.If you have registered your
Room Kit Mini, you may still use it as
a USB camera together with a PC
and a third-party video client. To
avoid conicts due to overlapping
calls, the system will automatically
Tap Do not disturb, as indicated. To deactivate the feature,
repeat the procedure.
be put in Do Not Disturb Mode. This
cannot be changed by you.
If you choose to use the Room
Kit Mini as an unregistered device,
the above will not apply, since no
overlap of calls will be possible.
D1543002 Cisco Webex Board Room Series User Guide
Produced: September 2019 for CE9.8
All contents © 2010–2019
Cisco Systems, Inc. All rights reserved
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Video Calls
1
Automated Forwarding of All Calls Using a Touch10
About Forwarding Calls
Your video support team may have
activated the option of forwarding all
calls received. You may then choose
between voicemail and a receiver
appointed by you.
If you tap Forward all calls, the
familiar Call menu will appear letting
you specify whom to receive your
Tap in the upper left corner, as shown.
2
calls.
Note that your video support team
may have disabled access to the set
of menus and options shown.
D1543002 Cisco Webex Board Room Series User Guide
Produced: September 2019 for CE9.8
All contents © 2010–2019
Cisco Systems, Inc. All rights reserved
You may now choose to forward all calls to either a receiver
specied by you, or to your voicemail.
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Video Calls
View Keypad While in a Call Using a Touch10
Using Keypad in a Call
In a call you may get prompted to
submit numbers to be able to reach
an extension or otherwise gain
entrance to something (for example
by means of a PIN-code).
To be able to submit this you will
need to invoke the keypad on the
touch screen.
D1543002 Cisco Webex Board Room Series User Guide
Produced: September 2019 for CE9.8
All contents © 2010–2019
Cisco Systems, Inc. All rights reserved
In a call, tap Keypad to invoke the dial pad.
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Video Calls
About Video
Add Additional Participants to Existing Call Using a Touch10
1 2
Conferences
Your video system network may
be equipped with the capability to
initiate a video conference with
several participants.
The maximum number of
participants supported by your
video system will depend on
system conguration and the video
3
Assume that you already are in a call. This
call may have been initiated by you or by
someone else (someone called you). Tap
Add.
4
Locate whom to call, in the usual way.
infrastructure. If in doubt, contact
your video support team.
If you want to initiate a video
conference, you must call each
participant one by one.
Place the call, in the usual way.
D1543002 Cisco Webex Board Room Series User Guide
Produced: September 2019 for CE9.8
All contents © 2010–2019
Cisco Systems, Inc. All rights reserved
This new call will now be added to the
existing and
conference.
You may repeat this procedure to
the extent permitted by your video
infrastructure to add more participants.
you have now established a
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Video Calls
About Video
Disconnect a Participant From a Conference Using a Touch10
1 2
Conferences
The ability to conduct a video
conference from your video system
is an optional feature that may,
or may not, be available for your
system.
Note that you must be the host
of the conference to be able
In a call, tap the Participants icon in the
upper right corner, as shown, to invoke the
list of participants.
to disconnect others from a
conference.
Tap the one you want to disconnect from the
conference.
3
Tap Drop.
D1543002 Cisco Webex Board Room Series User Guide
Produced: September 2019 for CE9.8
All contents © 2010–2019
Cisco Systems, Inc. All rights reserved
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D1543002 Cisco Webex Board Room Series User Guide
Produced: September 2019 for CE9.8
All contents © 2010–2019
Cisco Systems, Inc. All rights reserved
Webex Board
Video Calls Using a Webex Board
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Video Calls
Place Call Using the Webex Board
1 2
About Placing Calls
Anyone listed in your phonebook,
or that you have previously called,
or who has called you, will appear
in the suggested list of possible
matches, which appears as you
type. The Webex Board does not
discriminate between Recents,
Favorites or Phonebook entries, but
Tap the Call button.
A cursor will appear in the text input eld and
the virtual keyboard will be invoked.
treats them all in the same way.
Recents/Favorites/Phonebook
functionality requires a Touch10
connected to the Webex Board.
Sometimes you may be urged to
enter numbers during a call, typically
to reach extensions or to provide a
pin code. For this you will need a
numerical keypad.
3 4
Key in a name, number or address. Possible
matches and/or suggestions will appear as you
type. If the correct match appears in the list tap
When you have typed or located whom to call,
tap the name and then tap the green Call button
to place the call.
In a call tap the screen to produce
the buttons as shown. Then tap the
blue button to produce the numerical
keypad.
that match, otherwise keep typing.
D1543002 Cisco Webex Board Room Series User Guide
Produced: September 2019 for CE9.8
All contents © 2010–2019
Cisco Systems, Inc. All rights reserved
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Video Calls
Receive Calls Using the Webex Board
If Someone Calls You
If someone calls you, you may
•
accept, decline or ignore the call.
If you decline the call, busy
•
information will be sent to the
calling party.
If you ignore the call, the calling
•
party will perceive this as if you
were absent (you did not pick up
Incoming call when you are not in a call. Tap the green button (left) to
accept and the red button (right) to reject.
the call.
Tip: To make the screen look as
shown below, during a call, just tap
the screen.
Incoming call when you are already in a call. Tap the green button (left) to
accept and the red button (right) to reject.
D1543002 Cisco Webex Board Room Series User Guide
Produced: September 2019 for CE9.8
All contents © 2010–2019
Cisco Systems, Inc. All rights reserved
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D1543002 Cisco Webex Board Room Series User Guide
Produced: September 2019 for CE9.8
All contents © 2010–2019
Cisco Systems, Inc. All rights reserved
Intelligent Proximity
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Intelligent Proximity
On the Cisco Proximity Ultrasound Signal
Cisco video systems emit ultrasound as part
of the Proximity feature. Most people are
exposed to ultrasound more or less daily in many
environments, including industry, commercial
applications and home appliances.
Even if airborne ultrasound may cause subjective
eects for some individuals, it is very unlikely
that any eects will occur for sound pressure
These guidelines state that sound pressure levels
lower than 120 dB have not been demonstrated
to cause hearing losses, neither permanently nor
temporarily.
For Cisco video systems for group use with
integrated loudspeakers the ultrasound sound
pressure level is below 75 dB at a distance of
50 cm or more from the loudspeaker.
However, the eect of sound is also level
dependent, and the level range of a dog´s
hearing is not signicantly dierent from that
of a human. The hearing threshold of dogs at
20 kHz can be as low as 0–10 dB, similar to the
threshold of a human ear in its most sensitive
frequency range.
Cisco has not done testing or qualication of the
About Proximity
The Intelligent Proximity feature
allows you to share content from a
computer wirelessly on the video
system. Smart phones and tablets
are also able to view the shared
content directly on their own
screens.
You can even use your own smart
levels below 75 dB. Guidelines for ultrasound
exposure limits vary heavily between countries,
but 75 dB is the lowest limit presently found for
the frequency band around 20 kHz, which is
where the Cisco proximity signal is emitted.
A good reference for this information is Health
Canada´s guidelines, http://www.hc-sc.gc.ca/
ewh-semt/pubs/radiation/safety-code_24securite/index-eng.php#a2.2.2.
D1543002 Cisco Webex Board Room Series User Guide
Produced: September 2019 for CE9.8
All contents © 2010–2019
Cisco Systems, Inc. All rights reserved
For Cisco video systems for personal use
the ultrasound sound pressure level is below
70 dB at a distance of 20 cm or more from the
loudspeaker.
For Cisco WebEx Boards the ultrasound sound
pressure level is below 75 dB at a distance of
20 cm or more in front of the display. The level
can be slightly higher right below the display due
to the downward-facing loudspeakers.
In most practical cases the level at the ear of
the user will be much lower than these max
levels, due to loudspeaker directivity, distance
attenuation, and high degree of high frequency
absorption in typical rooms. The levels will range
from what for audible sound would be typical
background / ambient noise levels in meeting
spaces up to so-called conversational levels of
normal speech.
It is therefore deemed safe for humans to be
continously subjected to the proximity signal.
Most people will not be aware of the presence
of the signal, and suer no eects from it. A few
individuals with especially acute high frequency
hearing can, however, be able to hear it, this
is most likely to happen directly in front of and
close to the loudspeaker.
It is obvious that animals like dogs will hear the
proximity signal, since their frequency range of
hearing is so much wider.
possible eects the signal can have on dogs.
Due to the limited levels it is believed that while
the signal is clearly audible it is not bothersome
to dogs.
A dog in an oce or meeting room will be
subject to ultrasound at levels comparable
to normal background noise, or at most
conversational levels. There has been no reports
of animals being bothered by the signals in the
years we have had this feature in our products.
However, the question of ultrasound eect on
dogs is fair, since dog repeller devices using
ultrasound do exist. These devices typically claim
to use discomforting, but not harmful ultrasound.
Cisco does not have insight into dog repeller
design, but scanning the specications of such
devices typically reveals that the exposure levels
typically are 100 dB and upwards.
For solutions using Cisco video codecs with
3rd party loudspeaker systems Cisco is not
able to control the ultrasound sound pressure
level. In most cases the necessary loudspeaker
sensitivity and frequency response will result
in levels below the 75 dB limit. However, if
excessive external amplication is applied, or the
loudspeaker system has an emphasized highfrequency response, levels in excess of the limit
can be produced.
phone, tablets, PC or MAC to
control calls on the video system.
Observe the following:
You will need to download (free
of charge) the Cisco Intelligent
Proximity app from App Store or
Google Play.
Windows or OS X users, go to
https://proximity.cisco.com/.
Your video support team may have
activated none of the features, all of
them, or just a subset of them.
Intelligent Proximity makes use of
ultrasound when connecting users
(see more at left). Do not block the
microphone of your computer, smart
phone or tablet.
Intelligent Proximity has been
designed not to work outside the
meeting room when doors to the
room are kept closed. You will need
to be in close proximity of the video
endpoint to use the feature.
When privacy dictates, always
keep the meeting room entrance
doors closed to avoid possible
eavesdropping from adjacent rooms.
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Produced: September 2019 for CE9.8
All contents © 2010–2019
Cisco Systems, Inc. All rights reserved
Content Sharing Using Touch10
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Content Sharing
Sharing Content In a Call Using a Touch10
1 2
About Content Sharing
Your video system supports the
ability to show presentations in a
video call.
If your source device has been
Intelligent Proximity enabled, just
switch on Proximity on your device,
let your device pair with the video
system and you will be able to share
3
Connect the source to the video system
with a suitable cable, make sure it has been
switched on and tap Share.
4
Tap Local preview to view the content to
be shared on your own video system only.
This will not be shared with the remote
participants.
Tap the X in the upper right corner, as
shown, to return to the previous display.
content wirelessly.
Observe that you may change
the layout of the screen during
presentations, see the following
pages for more on this.
Note! Your system may have been
congured to let one of the video
input connectors of your video
system share HDCP protected
content, thus allowing you to watch
video through Google ChromeCast,
AppleTV or a HD TV decoder etc.
To discontinue the preview, tap Stop preview.
To share content with the remote participants, tap
Share in call.
To discontinue sharing content with the
remote participants, tap Stop sharing.
This feature is available outside calls
only.
If you attempt to share content
through this specic video connector
while in a call, no content sharing will
take place. Instead, the part of the
screen normally allocated to content
sharing will turn black in order to
maintain the HDCP regime.
This will apply to any content you
attempt to share in a call via this
input connector — be it HDCP
D1543002 Cisco Webex Board Room Series User Guide
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Cisco Systems, Inc. All rights reserved
protected or not.
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Content Sharing
Sharing Content Outside Calls Using a Touch10
1 2
Local Content Sharing
You may also use your video system
in local meetings to present and
share content outside calls.
If your source device has been
Intelligent Proximity enabled, just
switch on Proximity on your device,
let your device pair with the video
system and you will be able to share
3
Connect the source device to the video
system with a suitable cable, make sure it
has been switched on and tap Share.
Tap Share to show the content on your video
system’s screen(s).
Tap the X in the upper right corner, as
shown, to return to the previous display.
content right away.
Tip! Multi-screen endpoints
may show as many independent
presentations as there are screens.
This is possible outside calls only.
Note! We recommend that the rst
presentation to be connected is
wirelessly connected, then cabled
connections may follow. If you do
it the other way around, you may
experience that the inital connection
gets disconnected.
Tap Stop sharing to end the session.
HDCP! Your system may have been
congured to let one of the video
input connectors of your video
system share HDCP protected
content, thus allowing you to watch
video through Google ChromeCast,
AppleTV or a HD TV decoder etc.
See also the previous page for more
on this.
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Content Sharing
About
Change Presentation Layout In a Call Using a Touch10
1 2
Presentation Layout
You may change the layout of the
screen during presentations. Typical
options available will be with or
without showing the presenter and
showing the presenter as either
a PiP (Picture in Picture) or PoP
(Picture outside Picture).
The layout options available on
Tap the Layout icon, as shown. Tap the layout you want to use. Tap
anywhere outside the lmstrip when you’re
done.
your system may dier from those
shown here, but the layouts shown
are always those you may choose
between.
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D1543002 Cisco Webex Board Room Series User Guide
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All contents © 2010–2019
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Webex Board
Content Sharing on Webex Board
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Content Sharing on Webex Board
Webex Board Used as a Digital Whiteboard
About Whiteboard
Your Webex Board is essentially a
digital whiteboard with video call
capabilities.
To access the whiteboard function
go to the Home screen (tap
the Home button) and then tap
Whiteboard.
The size of a whiteboard page is
View all
Add new
Whiteboard
page
Select Eraser tool
Undo
as large as you want. We call this
innite pages.
To save your whiteboard drawings
you may send them as emails to the
recipient of your choice. To be able
to do this, your video support team
must have congured your Webex
Board to make use of a mail server.
The format used is PDF.
Select Color to draw with.
Use the pen or your nger.
Whiteboard
pages
Select the
Pen tool
Home button.
Tap and hold for
a few seconds
to clean all
whiteboard pages
for the next
user. You will
be prompted to
conrm.
Pen is normally
found here, but
you may also use
your nger to
draw.
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Content Sharing on Webex Board
Sharing Content In a Call Using the Webex Board
1 2
About Content Sharing
Your Webex Board supports the
ability to show presentations in a
video call.
If your source device has been
Intelligent Proximity enabled, just
switch on Proximity on your device,
let your device pair with the Webex
Board and you will be able to share
In a call tap the Home
button.
3 4
Tap the blue Share screen button.
To return to call now, tap the green eld (Tap to
return to call) along the top of the screen.
content wirelessly.
Observe that you may change
the layout of the screen during
presentations, see the following
pages for more on this.
Note! Your Board may have been
congured to let one of the video
input connectors of your Board
share HDCP protected content, thus
allowing you to watch video through
Google ChromeCast, AppleTV or a
HD TV decoder etc.
Connect your presentation source via cable or
Proximity and tap Start sharing. You will now
share the selected content of your presentation
source.
This feature is available outside calls
only.
If you attempt to share content
through this specic video connector
while in a call, no content sharing will
take place. Instead, the part of the
screen normally allocated to content
sharing will turn black in order to
maintain the HDCP regime.
Tap Stop sharing to halt your presentation.
This will apply to any content you
attempt to share in a call via this
input connector — be it HDCP
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protected or not.
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Content Sharing on Webex Board
Sharing Content Outside a Call Using the Webex Board
1 2
About Content Sharing
Your Webex Board supports the
ability to show presentations locally,
i.e. outside video calls.
If your source device has been
Intelligent Proximity enabled, just
switch on Proximity on your device,
let your device pair with the Webex
Board and you will be able to share
3
content wirelessly.
Tap Share screen. Connect your presentation source via cable
or Proximity. You will now be able to share the
selected content of your presentation source.
Tap Start sharing.
If you choose not to share content, press the
Home button to return to Home screen.
Tap Stop sharing to halt your presentation.
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Content Sharing on Webex Board
Annotating Shared Content On the Webex Board
1 2
About Annotation
Your Webex Board supports the
ability to annotate a presentation
outside video calls (i.e. locally).
When you choose to annotate an
image, a snapshot of that image
will be generated, so that the
presentation will not suer from your
annotation.
Outside calls, share a presentation as described
on the previous page and make sure you display
the image you want to annotate.
Tap the screen, if needed, to produce the
Annotation icon and then tap the Annotation
icon.
3 4
Make your annotations using the tools available
and tap Done when nished.
When you annotation is done, the
annotated image will exist as a
whiteboard page. Note that the
whiteboard pages will be deleted by
the system after a predened while
for privacy reasons.
If you want to retain your whiteboard
pages you may send by e-mail
to the recipient of your choice,
provided that your video team has
congured you Webex Board to
make use of a mail server.
You will now be oered to resume the
presentation or to stop it completely.
Your annotated image will exist as a whiteboard
The format used is PDF.
You may now add another whiteboard page or
delete any of the whiteboard pages.
Please note that the whiteboard pages will be
page. Tap as shown to produce thumbnails of all
your whiteboard pages.
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erased when your session is over, unless you
e-mail them, see the next page for details.
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Content Sharing on Webex Board
Sending Annotations or Drawings by Mail
1 2
About Annotation
You may send one or more
whiteboard page(s) as e-mail
attachment to the recipient(s) of your
choice, provided that your video
team has congured you Webex
Board to make use of a mail server.
The format used is PDF.
Note that this is the only way to
Tap the Upload icon.
3 4
preserve the whiteboard pages after
your whiteboarding session is over.
If you have more than one whiteboard page,
select the one to send by e-mail. Then tap the
Next arrow.
Tap to add recipient(s).
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Once you have entered the recipients, tap as
shown to send the e-mail.
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Scheduled Meetings
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Scheduled Meetings
Join a Scheduled Meeting
Use Touch10 (below left) or Webex Board (below right)
Joining a Meeting
Your video system may be
connected to a management
system capable of scheduling video
meetings. Any meetings scheduled
will then appear as shown at left.
Tap Join to participate in the
meeting.
Should the meeting have started
When time is due, you will be prompted to join the meeting. Tap Join.
already, you may still join.
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Contacts
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Contacts
Favorites, Recents and Directory, Touch10 Only
About the Contacts Lists
Your lists of Contacts consist of
three parts:
Favorites. These contacts have
been put there by you. These
entries will typically be someone
you call frequently or otherwise
need to access in a swift and
convenient manner from time to
time.
Directory will typically be a corporate
directory installed on your system by
your video support team.
Recents is a list of calls you have
placed, received or missed earlier.
Note that removing entries from
Recents can only be done from the
web interface.
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Contacts
Add Someone to Favorites, While in a Call, Touch10 Only
1 2
About Favorites
The Favorites is your own shortlist
of contacts you frequently call or
otherwise want to have easy access
to.
Favorites may be populated from
the Recents or Directory lists as well
as from manual entries.
3
In a call, tap the Participants icon in the
upper right corner, as shown, to invoke the
list of participants.
In the list of participants tap the one to
become a Favorite.
4
Tap Favorite.
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The participant is now a member of
the list of Favorites (the star has turned
golden).
To remove an entry from the list
of Favorites, go to Favorites in the
Contact lists and repeat the procedure.
Tap anywhere outside the menu when
you’re done.
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Contacts
Add Someone to Favorites, Outside a Call, Touch10 Only
1 2
About this feature
The Favorites is your own shortlist
of contacts you frequently call or
otherwise want to have easy access
to.
Favorites may be populated from
the Recents or Directory lists as well
as from manual entries.
Tap Call (not shown) to invoke the Contacts list,
as shown. Tap Recents or Directory and search
for the entry to become a Favorite.
3 4
Tap the entry to be turned into a Favorite.
This will cause the above screen to be
shown.
Tap Add to Favorites. The entry has now become
a Favorite.
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A Favorite is denoted by a golden star, as
indicated.
To remove an entry from the list of Favorites,
repeat the procedure.
To exit this menu, tap the X, as shown.
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Contacts
Editing an Existing Favorite, Touch10 Only
1 2
About this feature
This feature allows you to update a
Favorite at all times.
Tap Call (not shown) to invoke the Contacts list,
as shown. Then tap Favorites to gain access to
the list of Favorites.
3 4
Tap the Favorite to be edited. This will
produce the options shown. Now tap More.
Tap Edit Favorite.
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Edit the Favorite entry and tap Save to exit putting
changes into eect. Otherwise tap Cancel.
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Camera
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Camera
1
Turning the Camera On or O Using Touch10
About Video O
The video turn o feature has
been designed to let you control
the video transmission from your
camera on systems that do not have
the option of mechanically blocking
the camera.
Tap Turn video o, as shown.
2
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The icon turns red to indicate that no video is sent from the
system. Tap again to deactivate the feature.
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Camera
1
Turning the Camera On or O Using the Webex Board
About Video O
The video turn o feature has
been designed to let you control
the video transmission from your
camera on systems that do not have
the option of mechanically blocking
the camera.
Tap anywhere on screen to produce the buttons
shown along the bottom of the screen, if needed.
2
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Tap the Camera button, as shown. Tap again to set the outgoing video
back on.
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Camera
Manage Selfview Using Touch10
Outside a call
1 2 3
About Editing Presets
The Selfview shows what others see
from your video system. You will
normally use it to conrm that they
see what you want them to see.
The Selfview appears as a PiP
(Picture-in-Picture), but also in full
screen (see the next page).
The position of Selfview PiP can be
In a call or outside a call (shown here),
tap Camera.
In a call
1 2
Tap Selfview to turn it on.
You may now resize the selfview
image (see the following page for
more), or control the camera’s pan,
tilt and zoom (see the previous page
for more).
Repeat to turn it o again.
Tap anywhere outside the menu when
you’re done.
changed anytime, be it in a call or
outside a call. For details on this see
two pages ahead.
If you want to turn the selfview o,
while in a call, tap the Selfview avatar,
as shown.
To turn the selfview on, in a call, do as
explained above (Outside a call).
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Tap Turn o, as shown.
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Camera
Resize the Selfview PiP Using Touch10
Outside a call
1 2 3
Why Resize Selfview?
The selfview shows what others see
from your video system. You will
normally use it to conrm that they
see what you want them to see.
The selfview appears as a PiP
(Picture-in-Picture).
From time to time you may want to
have the selfview activated during
In a call or outside a call (shown here),
tap Camera.
In a call
1 2
Tap Maximize to resize the selfview
image.
Repeat procedure to minimize it.
the meeting.
You may want to zoom, pan or tilt
Tap anywhere outside the menu, when
your camera to provide a better
you’re done.
view for the other participant(s). To
get a better view yourself, you may
want to maximize the selfview.
If you want to turn the selfview o,
while in a call, tap the Selfview avatar,
as shown.
To turn the selfview on, in a call, do as
explained above (Outside a call).
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Tap Maximize, to resize the
selfview image, as shown.
Repeat to minimize.
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Camera
Move the Selfview PiP Using Touch10
1 2
Why Move the Selfview?
Selfview shows what others see
from your video system. You will
normally use it to conrm that they
see what you want them to see.
The selfview appears as a PiP
(Picture-in-Picture).
From time to time you may want
to have the selfview activated
Tap and hold the selfview image. The selfview image will now turn blue. You
3 4
will also see the alternate positions available
for the selfview image. Keep holding the
image.
during the meeting. This could, for
example, be to ensure that you
remain seen on the screen.
It may happen that the current
position of the selfview blocks
important parts of the image on your
screen. You may therefore want to
move it.
Drag the image to a new position, shown here is
the upper left corner.
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Release the image by lifting your nger from the
screen. The selfview image has now assumed its
new position.
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Camera
Move the Selfview PiP Using the Webex Board
1 2
Why Move the Selfview?
Selfview shows what others see
from your video system. You will
normally use it to conrm that they
see what you want them to see.
The selfview appears as a PiP
(Picture-in-Picture).
From time to time you may want
to have the selfview activated
Unless you have made the selfview image sticky,
the selfview is shown only when the row of
buttons are displayed. Tap the screen to produce
these buttons. To make the selfview sticky, see
text at right.
Tap and hold the selfview image
.
3 4
Start dragging it to the new position.
during the meeting. This could, for
example, be to ensure that you
remain seen on the screen.
It may happen that the current
position of the selfview blocks
important parts of the image on your
screen. You may therefore want to
move it.
Making the Selfview Sticky
Tap the screen to produce the
selfview image.
Once there, remove your nger from the screen.
Tap the selfview image itself. Then
tap the text telling you to pin the
selfview image.
To unpin, repeat the procedure.
You cannot use this procedure if a
Touch10 has been connected to the
Board.
The selfview image will now have assumed its
new position.
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D1543002 Cisco Webex Board Room Series User Guide
Produced: September 2019 for CE9.8
All contents © 2010–2019
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Settings
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Settings
Gaining Access to the Settings
1 2
About Settings
The System information page
provides information on IP address,
MAC address, SIP Proxy, software
version installed and device name.
In addition it contains a set of
wizards to help you set useful things.
Note that your video support team
may have disabled access to the set
If you need to go further into the settings, you must access
the system via its web interface, for which you will need
administrator credentials.
of menus and options shown here at
left and far left.
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Americas Headquarters
Cisco Systems, Inc.
San Jose, CA
Cisco has more than 200 oces worldwide. Addresses, phone numbers, and fax numbers are listed on the Cisco Website at www.cisco.com/go/oces.
Cisco and the Cisco Logo are trademarks of Cisco Systems, Inc. and/or its aliates in the U.S. and other countries. A listing of Cisco’s trademarks can be found at www.cisco.com/go/trademarks. Third party trademarks mentioned are the property of their respective owners.
The use of the word partner does not imply a partnership relationship between Cisco and any other company. (1005R)
Asia Pacic Headquart
Cisco Systems (USA) Pte. Ltd.
Singapore
ers
Europe Headquarters
Cisco Systems International BV Amsterdam,
The Netherlands
50
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