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Chapter
2
The Scheduler Mode provides you with a selection of powerful schedule
management tools that help to keep you on time all the time. In addition to
Schedule, Reminder, and To Do tools, you can select from among a variety of
different screens to view your appointments on a monthly , weekly, or daily basis.
You can even set alarms to help make sure you never miss an important
appointment or event.
Scheduler
Entering the Scheduler Mode
On the icon menu beneath the display screen, tap the Scheduler icon. This enters
the Scheduler Mode and displays the 1-month Calendar screen.
2
Now you can maneuver around the Scheduler Mode to input and recall data.
Inputting New Scheduler Data
This section describes how to input Schedule, To Do, and Reminder data. Note
that a Schedule item can be input as a “single-date” item (an appointment that
starts and ends on the same day) or a “multiple-date” item (an appointment that
spans more than one day). You can input a new multiple-date item with the New
button or with the calendar screen.
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To input a single-date Schedule item
1. While any Scheduler Mode data screen is on the display, tap New.
2. Tap Schedule.
1
1 Data input tool bar
2 Date
2
3 Time bar
3
• The new Schedule item is automatically assigned the date that was
selected (flashing) on the screen when you tapped New. You can leave
this date as it is or change it. To change the date, tap it and then use the
date keyboard that appears to make any changes you want. Tap NEXT
after you are finished.
3. Input the start time and the end time if you want, and then tap NEXT.
Time keyboard
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Chapter 2 Scheduler
4. Input a Schedule alarm time, if you want.
5. Tap NEXT to advance to the description text input screen.
Text keyboard
6. Input text that describes the item.
7. After the item is the way you want, tap Save to store it.
• In addition to a date, you must input description text or a start time. The
PV Unit will refuse to store the item if it does not contain a date plus
description text or a start time.
To input a multiple-date Schedule item with the New button
1. While any Scheduler Mode data screen is on the display , tap New.
2. Tap Multi-date item.
Data input tool bar
Date keyboard
• The new Schedule item is automatically assigned the date that was
selected (flashing) on the screen when you tapped New for both the
start date and end date.
• If you drag the stylus across a range of dates in the 1-Month Calendar
screen (page 37), the above screen opens up with the range of dates
specified.
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3. Tap the date you want to change and then input the year, month, and
day.
4. Tap NEXT to advance to the description text input screen.
5. Input text that describes the item.
6. After the item is the way you want it, tap Save to store it.
• Note that you must input a start date, end date, and description text. The
PV Unit will refuse to store the item if it does not contain a start date,
end date, and description text.
To input a To Do item
1. While any Scheduler Mode data screen is on the display, tap New.
2. Tap To Do.
1
2
3
4
5
1 Priority
2 Data input tool bar
3 Category
4 Due date
5 Date keyboard
3. Change the priority if you want.
• A new To Do item is automatically assigned a priority of B. Tap the
priority you want to change to. You can set the priority in this screen or
the following screens where it appears.
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4. If you want to change the category, tap on current category setting.
5. Tap the category you want to change to and then tap NEXT.
6. Change the due date if you want, and then tap NEXT.
• The initial due date setting is the date that was selected (flashing) on the
screen when you tapped New. You can leave the initial date as it is or
change it.
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7. Input an alarm date if you want, and then tap NEXT.
8. Input an alarm time, if you want.
• If you input an alarm time, be sure to also input an alarm date. You will
not be able to store the data item if you input an alarm time without an
alarm date.
9. Tap NEXT to advance to the description text input screen.
10. Input text that describes the item.
11. After the item is the way you want it, tap Save to store it.
• In addition to a due date, you must input description text. The PV Unit
will refuse to store the item if does not contain a due date and description
text.
To input a Reminder item
1. While any Scheduler Mode data screen is on the display, tap New.
2. Tap Reminder.
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1 Data input tool bar
1
2 Start date
2
3 End date
3
4 Reminder type
4
5 Date keyboard
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Chapter 2 Scheduler
• The new Reminder item is automatically assigned the date that was
selected (flashing) on the screen when you tapped New as the start date
and end date. You can leave this date as it is or change it. To change the
date, tap it and then use the date keyboard that appears to make any
changes you want. Tap NEXT after you are finished.
3. Input the start time and end time if you want, and then tap NEXT.
4. Input an alarm time, if you want.
5. Tap NEXT to advance to the Reminder type screen.
Reminder type
6. Tap the L arrow to the right of the Reminder type to display a list of
available types, and tap the one you want to select.
7. Input the required data for the Reminder type you select, and then tap
NEXT.
• See “Reminder Types and Settings” on page 32 for details about
Reminder types and their settings.
• If you input data incorrectly (with a Reminder date that does not fall
between the start date and end date, for example), the PV Unit will refuse
to store the data item when you tap Save below.
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8. Input text that describes the item.
9. After the item is the way you want it, tap Save to store it.
• In addition to a start date and end date, you must input description text
or a start time. The PV Unit will refuse to store the item if it does not
contain a start date and end date plus description text or a start time.
Reminder Types and Settings
The following describes each of the Reminder types available and provides details
about the settings required by each.
Daily
Repeated every day. No additional settings are
required.
Weekly
Repeated the same day of the week, each week. Specify
the day of the week by tapping its button.
Buttons Selected day of the week
Monthly 1
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Repeated the same day of the month, every month.
Specify the day of the month by tapping on it in the
calendar.
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Monthly 2
Repeated the same day of the week of a specific week
each month. Tap the L arrows next to the Week and
Day boxes to display menus of options, and tap the
ones you want to select.
Yearly 1
Repeated the same date every year. Tap the L arrows
next to the Month and Date boxes to display menus
of options, and tap the ones you want to select.
Yearly 2
Repeated the same day of the week of a specific week
of a specific month each year. Tap the L arrows next
to the Month, Week, and Day boxes to display menus
of options, and tap the ones you want to select.
Important!
• Be sure to correctly specify all of the settings required for the Reminder type
you specify.
Importing Contacts Data Into a Schedule Item
The following procedure lets you import certain Contacts data entries (fields)
into the Description of a Schedule item, which provides you with handy reference
information about the person you are planning to meet. The entries (fields) that
are imported depend on whether you are importing Business or Personal data.
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Personal Data Business Data
Name Name
Phone (H) Company
Fax (H) Phone (B)
Mobile Fax (B)
E-mail E-mail
Phone (B) Phone (H)
Fax (B) Fax (H)
Mobile
• Entries (fields) that do not contain any data are skipped (not imported).
To import Contacts data into a Schedule item
1. While any Scheduler Mode data screen is on the display, tap New –
Appointment.
2. Input the date, time, and alarm time.
• See “To input a single-date Schedule item” on page 26 for details.
• Tapping the NEXT button after inputting the above data displays the
following screen.
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Tabs
Contacts
data index
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3. Tap on the tab to access either Business or Personal Contacts data, and
then use the index to locate the name whose data you want to import.
Highlight the name whose data you want to import by tapping on it, and
then tap the highlighted name again.
4. Input any more text you want for the description, and then tap Save to
store the item.
• The applicable entries (fields) contained in the Contacts item you specify
are imported into the Schedule item. See page 33 for details on which
entries are imported.
• Y ou can move the cursor around the imported data and make any changes
in it that you want.
• Note that Contacts data can be imported as you are creating a new
Schedule item only. You cannot use this procedure to import into an
existing Schedule item.
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Viewing Scheduler Data
The Scheduler Mode provides a variety of screens that you can use to view
Schedule, To Do, and Reminder data. This section describes the various data
recall screens available in the Scheduler Mode, and provides information about
how to navigate between them.
Screen Organization
The screens used for recall in the Scheduler Mode are arranged as shown in
the following table.
Type
Calendar
Periodic
Schedule
Schedule
Reminder
To Do
Screen Name
• 1-Month Calendar
• 2-Month Calendar
• 3-Month Calendar
• Weekly Scheduler
• Daily Scheduler
• Schedule Data
• Reminder Data
• Reminder List
• To Do Data
• To Do List
• Calendar of a single month
• Calendars for two months
• Calendar for 17 weeks
• Overview of Scheduler data for
a specific week
• Overview of Scheduler data for
a specific day
• Details of an individual
Schedule item
• Details of an individual
Reminder item
• List of all Reminder items
• Details of an individual To Do
item
• List of all To Do items
Description
Calendar Screens
Use the calendar screens to quickly locate a specific date and view its
Scheduler data.
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Chapter 2 Scheduler
1-Month Calendar
The 1-Month Calendar for the month that contains the today’s date (as kept
by the PV Unit’s clock) appears first whenever you enter the Scheduler
Mode. Use the 1-Month Calendar screen to select a date for recall of its
data.
1
2
3
4
5
678
1 Date jump button (page 47)
2 Weekly Scheduler buttons
3 Highlighted date
4 Selected date (flashing)
5 Data display area
6 Days passed in the year
7 Days remaining in the year
8 Week number for the year
9 Data display tool bar
9
0
q
w
e
r
t
y
0 2-Month Calendar button
q Indicates AM appointment.
w Indicates PM appointment.
e Today’s date (as kept by the PV
Unit’s clock)
r Indicates AM and PM appointment
or appointment without a time.
t Multiple-date item
y Scroll buttons
To view a date’s Daily Scheduler screen
1. Tap a date to select it. The selected date flashes in the calendar.
2. Tap the flashing date to change to its Daily Scheduler screen.
3. In the Daily Scheduler screen, tap Esc to return to the 1-Month Calendar
screen.
To view the 2-Month Calendar screen
1. Tap the 2-Month Calendar button to switch to the 2-Month Calendar
screen.
2. In the 2-Month Calendar screen, tap Esc to return to the 1-Month
Calendar screen.
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To view a Weekly Scheduler screen
1. Tap the
button to the left of the week whose W eekly Scheduler screen
you want to view.
2. In the W eekly Scheduler screen, tap Esc to return to the 1-Month Calendar
screen.
Using the data display area
• This area shows an outline of data input for up to three Scheduler items
input for the currently selected (flashing) date. It shows Schedule, To
Do and Reminder data.
• Use the scroll buttons to scroll the data up and down.
• Tapping the highlighted item displays its data screen.
2-Month Calendar
1
2
3
1 Date jump button (page 47)
2 Highlighted date
3 Weekly Scheduler buttons
4 Data display tool bar
5 1-Month Calendar button
6 Indicates AM appointment.
4
5
6
7
8
9
7 Indicates PM appointment.
8 Indicates AM and PM
appointment, appointment without
a time or multiple-date item.
9 Selected date (flashing)
To view a date’s Daily Scheduler screen
1. Tap a date to select it. The selected date flashes in the calendar.
2. Tap the flashing date to change to its Daily Scheduler screen.
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To view the 1-Month Calendar screen
T ap the 1-Month Calendar button to switch to the 1-Month Calendar screen.
To view a Weekly Scheduler screen
Tap the
you want to view.
3-Month Calendar
button to the left of the week whose Weekly Scheduler screen
1
2
3
1 Date jump button (page 47)
2 Month numbers
3 Highlighted date
4 Data display tool bar
5 Indicates AM appointment.
4
5
6
7
8
6 Indicates PM appointment.
7 Indicates AM and PM
appointment, appointment without
a time or multiple-date item.
8 Selected date (flashing)
To view a date’s Daily Scheduler screen
1. Tap a date to select it. The selected date flashes in the calendar.
2. Tap the flashing date to change to its Daily Scheduler screen.
To view a 1-Month Calendar screen
Tap the month number of a month to view its 1-Month Calendar screen.
Periodic Schedule Screens
The periodic schedule screens give you a quick overview of your scheduled
appointments. You can view all your appointments for a specific day or week.
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Weekly Scheduler Screen
The Weekly Scheduler screen shows you your schedule for an entire week,
including Schedule, To Do, and Reminder items.
1 Date jump button (page 47)
1
2
3
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6
2 Highlighted date
3 Multiple-date item
4 Date column
5 Description text
6 Data display tool bar
To view a date’s Daily Scheduler screen
1. Tap a date in the date column to select (highlight) it.
2. Tap the selected date to display its Daily Scheduler screen.
To view an item’s data screen
1. Tap an item to select (highlight) it.
2. Tap the selected item to display its data screen.
Daily Scheduler Screen
The Daily Scheduler screen gives you an overview of Scheduler (Schedule,
Reminder, To Do) items for a particular date, along with a list of all currently
unchecked To Do items.
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1
2
3
4
5
1 Date jump button
6
2 Time bar
3 Scheduler area
4 To Do area
5 Description text
6 Data display tool bar
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To shift the time bar
Tap the H and J scroll buttons to shift the time bar left and right.
The shaded portion in the time bar indicates a period during which an item
is scheduled. Overlapping time bars (schedules) are black.
Scheduler Area
• This area shows the current date’s six Scheduler (Schedule, Reminder,
To Do) items.
• Changing to a different date causes the data in the Scheduler area to be
replaced with the Scheduler data of the new date.
• You cannot check or change the priority of a To Do data item in the
Scheduler area.
To Do Area
• This area shows the four unchecked To Do items.
• You cannot use this screen to change the checked/unchecked status.
• The data in this area remains the same, even if you change to a different
date.
• Y ou can check a To Do data item in the To Do area by tapping its check
box. As soon as you do, the data item disappears from the To Do area
(though it remains stored in the To Do Mode).
• You can change the priority of a To Do data item in the To Do area by
taping on its current priority setting to cycle it in the following sequence:
A → B → C → A, etc.
To view an item’s data screen
1. Tap an item to select (highlight) it.
2. Tap the selected item to display its data screen.
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Schedule Data Screen
The Schedule data screen shows the details of a selected Schedule item.
Schedule Data Screen (Single-Date)
1 Start time (and end time)
2
2 Data display tool bar
3
1
4
5
3 Date
4 Alarm time
5 Description
• Tapping Esc goes to the Daily Scheduler screen.
Schedule Data Screen (Multiple-Date)
1 Data display tool bar
1
2 Start date
3 End date
2
4 Description
3
4
• Tapping Esc goes to the Daily Scheduler screen.
Reminder Screens
The two Reminder screens show currently stored Reminder items. The
Reminder data screen shows full details of each item, while the Reminder
list is a collection of one-line summaries of Reminder data items that can be
used for quick location of a specific item.
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Reminder List Screen
Chapter 2 Scheduler
1 Reminder dates
4
2 Reminder types
3 Descriptions
4 Data display tool bar
2
3
1
To view a Reminder data screen
1. In the Reminder list screen, tap a Reminder item to select (highlight) it.
2. Tap the selected item again to display its data screen.
Reminder Data Screen
1 Data display tool bar
1
2 Reminder date
2
3
3 Start time (and end time)
4
4 Alarm time
5
5 Reminder type
6
6 Description
• Tapping Esc returns to the Reminder list screen.
To Do Screens
The two To Do screens show currently stored To Do items. The To Do data
screen shows full details of each item, while the To Do list is a collection of
one-line summaries of To Do items that can be used for quick location of a
specific item.
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To Do List Screen
1
1 Display category
6
2 Check boxes
3 Priorities
2
3
4
5
7
4 Alarm indicator
5 Display item buttons
6 Data display tool bar
7 Descriptions
To specify the display category
1. Tap the display category box to open a menu of categories.
2. Tap the category whose data you want to display.
To specify the display item type
Tap the display item button that corresponds to the type of items you want
to display.
Unchecked items only
Checked items only
Priority A items only
Priority B items only
Priority C items only
All items
To check and uncheck items
Tap the check box of an item to toggle it between being checked and
unchecked.
• The check boxes of all unchecked data items whose due dates are passed
are replaced by exclamation points (
).
To change the priority of an item
Tap the current priority of an item to cycle it in the following sequence:
A → B → C → A, etc.
To view a To Do data screen
1. In the To Do list screen, tap a To Do item to select (highlight) it.
2. Tap the selected item again to display its data screen.
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To Do Data Screen
1
1 Priority
4
2 Check box
2
3
To check and uncheck the item
Tap the check box to toggle it between being checked and unchecked. The
date checked is added automatically.
• The check boxes of all unchecked data items whose due dates are passed
are replaced by exclamation points (
To change the priority
Tap the current priority to cycle it in the following sequence:
A → B → C → A, etc.
5
3 Description
6
7
4 Data display tool bar
8
5 Date checked
9
6 Category
7 Due date
8 Alarm date
9 Alarm time
).
Date Highlighting
You can highlight dates on the 1-Month or 2-Month Calendar screen to specify
them as holidays or other special events.
To highlight dates
1. While the 1-Month Calendar or 2-Month Calendar is on the display, tap
the Menu Bar icon to display the menu bar, and then tap Option –
Highlight.
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• You can switch between the 1-Month Calendar and 2-Month Calendar
at any time during the following steps.
2. Tap the individual dates you want to highlight, or drag the stylus across
the range of dates you want to highlight.
• If you make a mistake and highlight the wrong date, simply tap or drag
across it to unhighlight.
3. If you want to highlight dates in other months, tap the tool bar’s
HH
(
H) and (
HH
• You can highlight dates only within the year that contains the month
where the date cursor was located when you started this procedure.
4. After all date highlighting is the way you want it, tap Save to store it.
JJ
J) buttons to change months, and repeat step 2.
JJ
To unhighlight dates
1. While the 1-Month Calendar or 2-Month Calendar is on the display, tap
the Menu Bar icon to display the menu bar, and then tap Option –
Unhighlight.
2. Specify the start month and end month of the period whose dates you
want to unhighlight.
• Note that you can unhighlight dates for a range of months only. You
cannot unhighlight individual dates.
3. After the dates are the way you want them, tap Exe.
4. In response to the message that appears, tap Yes to unhighlight all dates
in the range you specified or No to close the dialog box without doing
anythinng.
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Jumping to a Specific Date
You can use the following procedure while the Calendar, Daily Scheduler, or
Weekly Scheduler screen is on the display to select a date and display its data.
1. While the 1-Month Calendar, 2-Month Calendar, 3-Month Calendar,
Weekly Scheduler screen, or Daily Scheduler screen is on the display,
tap the date jump button.
Date keyboard
2. Input the date to which you want to jump, and then tap NEXT.
• The screen that appears next depends on what type of screen you started
from in step 1 above.
Starting from:
Calendar Screen
Daily Scheduler Screen
Weekly Scheduler Screen
Jumps to:
Month that contains the specified
date, which is flashing in the
calendar
Daily Scheduler screen for the
specified date
Weekly Scheduler Screen for the
week that contains the specified
date, which is highlighted on the
screen
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Renaming To Do Categories
Use the following procedure to change the name of a To Do category.
1. In the To Do Mode, display the list screen or a data screen.
2. T ap the Menu Bar icon to display the menu bar, and then tap Option –
Name edit.
3. Type in the names you want to assign to the categories, and then tap
Save to save them.
• You can input up to 14 characters for each category name.
• Category names revert to their preset defaults whenever the PV Unit is
reset.
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