Canon Voice Guidance Kit User Manual

Please read this guide before operating this product.
After you finish reading this guide, store it in a safe place for future reference.

Voice Guidance Kit

User's Guide

ENG

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Voice Guidance Kit

User's Guide

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How This Manual Is Organized

Before You Start Using This Product

Making Copies in the Voice Navigation
Mode

Using the Send and Fax Functions in the
Voice Navigation Mode

Customizing Settings

Appendix

Includes a summary of the various
Copy modes that can be used in the
Voice Navigation Mode.

Chapter 1

Chapter 2

Chapter 3

Chapter 4

Chapter 5

• Considerable effort has been made to ensure that this manual is
free of inaccuracies and omissions. However, as we are
constantly improving our products, if you need an exact
specification, please contact Canon.

• To view the manual in PDF format, Adobe Reader/Acrobat
Reader/Acrobat is required. If Adobe Reader/Acrobat Reader/
Acrobat is not installed on your system, please download it from
the Adobe Systems Incorporated website

(http://www.adobe.com.)

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Contents

Preface . . . . . . . . . . . . . . . . . . . . . . . . viii

How To Use This Manual . . . . . . . . . . . ix

Symbols Used in This Manual . . . . . . . .ix

Displays Used in This Manual . . . . . . . .xi

Trademarks . . . . . . . . . . . . . . . . . . . . . xiii

Chapter 1 Before You Start Using This

Product

Overview of the Voice Navigation

Mode . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Parts and Their Functions. . . . . . . . . 1-6

Control Panel. . . . . . . . . . . . . . . . . . . 1-6

Speaker . . . . . . . . . . . . . . . . . . . . . . 1-14

Earphones/Headphones . . . . . . . . . 1-16

Reversing the Contrast of the Touch

Panel Display. . . . . . . . . . . . . . . . . . 1-18

Moving the Focus . . . . . . . . . . . . . . 1-21

Main Power and Control Panel

Power . . . . . . . . . . . . . . . . . . . . . . . . 1-23

How to Turn ON the Main Power . . . 1-23

Shutting Down the Machine. . . . . . . 1-30

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Starting and Stopping the Voice

Navigation Mode . . . . . . . . . . . . . . . 1-32

Starting the Voice Navigation

Mode . . . . . . . . . . . . . . . . . . . . . . . . 1-32

Stopping the Voice Navigation

Mode . . . . . . . . . . . . . . . . . . . . . . . . 1-35

Chapter 2 Making Copies in the Voice

Navigation Mode

Basic Copying Features . . . . . . . . . . 2-3

Before Making Copies . . . . . . . . . . . . 2-3

Flow of Copy Operations. . . . . . . . . . 2-9

Specifying the Required Number of

Copies . . . . . . . . . . . . . . . . . . . . . . . 2-16

Canceling a Copy Job . . . . . . . . . . . 2-19

Placing Originals . . . . . . . . . . . . . . . 2-20

Orientation. . . . . . . . . . . . . . . . . . . . 2-22

Platen Glass . . . . . . . . . . . . . . . . . . 2-24

Feeder . . . . . . . . . . . . . . . . . . . . . . . 2-30

Basic Copy Settings . . . . . . . . . . . . 2-37

Paper Selection . . . . . . . . . . . . . . . . 2-37

Manual Exposure Adjustment . . . . . 2-41

Original Type Selection . . . . . . . . . . 2-46

Changing Color Modes . . . . . . . . . . 2-50

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Setting the Copy Ratio. . . . . . . . . . . 2-57

Preset Zoom . . . . . . . . . . . . . . . . . 2-57

Zoom by Percentage . . . . . . . . . . 2-62

Auto Zoom. . . . . . . . . . . . . . . . . . . 2-65

Collating Copies . . . . . . . . . . . . . . . 2-68

Collating Copies into Sets in

Page Order . . . . . . . . . . . . . . . . . . 2-70

Grouping Copies of the Same

Page Together. . . . . . . . . . . . . . . . 2-75

Collating Pages and Stapling . . . . 2-79

2-Sided Copying . . . . . . . . . . . . . . . 2-84

Making 2-Sided Copies from

1-Sided Originals . . . . . . . . . . . . . 2-85

Making 2-Sided Copies from

2-Sided Originals . . . . . . . . . . . . . 2-89

Making 1-Sided Copies from

2-Sided Originals . . . . . . . . . . . . . 2-94

Making 2-Sided Copies from

Facing Pages in a Book . . . . . . . . 2-97

Canceling a Copy Mode . . . . . . . . 2-102

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Chapter 3 Using the Send and Fax Functions

in the Voice Navigation Mode

Basic Send/Fax Features . . . . . . . . . 3-2

Before Sending/Faxing

a Document . . . . . . . . . . . . . . . . . . . . 3-3

Flow of Sending Operations . . . . . . . 3-5

Canceling a Job. . . . . . . . . . . . . . . . 3-18

Sending Fax Document

Manually . . . . . . . . . . . . . . . . . . . . . . 3-20

Specifying Registered

Destinations . . . . . . . . . . . . . . . . . . . 3-29

Using the Favorites Settings . . . . . . 3-30

Confirming the Destination List . . . 3-34

Scan Settings. . . . . . . . . . . . . . . . . . 3-37

Resolution . . . . . . . . . . . . . . . . . . . . 3-38

Scan Size . . . . . . . . . . . . . . . . . . . . 3-42

Density . . . . . . . . . . . . . . . . . . . . . . 3-48

Original Type . . . . . . . . . . . . . . . . . . 3-53

Preset Zoom . . . . . . . . . . . . . . . . . 3-68

Zoom by Percentage . . . . . . . . . . 3-72

2-Sided Originals. . . . . . . . . . . . . . . 3-58

Different Size Originals . . . . . . . . . . 3-62

Changing the Zoom Ratio . . . . . . . . 3-67

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Auto Zoom. . . . . . . . . . . . . . . . . . . 3-77

Chapter 4 Customizing Settings

Enabling/Disabling the Voice

Navigation Mode . . . . . . . . . . . . . . . . 4-2

Setting the Maximum Volume of

the Voice Guidance . . . . . . . . . . . . . . 4-5

Setting the Auto Reset Mode . . . . . . 4-8

Voice Type Settings . . . . . . . . . . . . . 4-12

Volume and Voice Speed

Settings. . . . . . . . . . . . . . . . . . . . . . . 4-15

Enabling/Disabling the Voice Guide

from Speaker . . . . . . . . . . . . . . . . . . 4-21

Chapter 5 Appendix

Copy Mode Summary . . . . . . . . . . . . 5-2

Send/Fax Mode Summary . . . . . . . . 5-10

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viii

Preface

Thank you for purchasing the Canon Voice
Guidance Kit. Please read this manual thoroughly
before operating the Voice Guidance Kit to
familiarize yourself with its capabilities, and to
make the most of its many functions. After
reading this manual, store it in a safe place for
future reference.

The Voice Guidance Kit enables users of a Canon
MFP/Color MFP (hereinafter referred to as "the
machine") to hear voice instructions when
operating the machine.

It may be necessary to expand the memory or
add a PCI expansion slot to your machine in order
to use the Voice Navigation mode, depending on
the model of your machine.

A PDF file of this manual is included on the
CD-ROM included with this kit. For users who are
visually impaired, the content of this manual is
also explained in full text format in the "Voice
Guidance Kit User's Guide - Text Version" file
contained on the CD-ROM included with this kit. If
necessary, please use a screen reader with the
"Voice Guidance Kit User's Guide - Text Version"
file to help you operate the machine.

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How To Use This Manual

Symbols Used in This Manual

The following symbols are used in this
manual to explain procedures, restrictions,
handling precautions, and instructions that
should be observed for safety.

WARNING

Indicates a warning
concerning operations that
may lead to death or injury to
persons if not performed
correctly. To use the
machine safely, always pay
attention to these warnings.

CAUTION

Indicates a caution
concerning operations that
may lead to injury to
persons, or damage to
property if not performed
correctly. To use the
machine safely, always pay
attention to these cautions.

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IMPORTANT

Indicates operational
requirements and
restrictions. Be sure to read
these items carefully to
operate the machine
correctly, and to avoid
damage to the machine.

NOTE

Indicates a clarification of an
operation, or contains
additional explanations for a
procedure. Reading these
notes is highly
recommended.

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Displays Used in This Manual

Screen shots of the touch panel display used
in this manual are those taken of the
imageRUNNER ADVANCE C5051 with paper
sizes displayed in inches, unless otherwise
stated.

[Direct] may be displayed as [1:1], depending
on the region you live in.

Note that functions that cannot be used
depending on the model or options, are not
displayed on the touch panel display.

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The keys which you should press are marked
with a , as shown below.

When multiple keys can be pressed on the
touch panel display, all keys are marked.

Select the keys which suit your needs.

If you find it difficult to read what is on the
touch panel display, reverse the display
colors. The resulting display will have white
text on a black background. For instructions
on reversing the display colors, see
"Reversing the Contrast of the Touch Panel
Display," on p. 1-18.

Press this
key for
operation.

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Trademarks

MEAP and the MEAP logo are trademarks of
Canon Inc.

Other product and company names herein
may be the trademarks of their respective
owners.

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xiv

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CHAPTER

1-1

1

Before You Start Using This
Product

This chapter is an introduction to the Voice
Navigation mode.

Overview of the Voice Navigation Mode . . . 1-2

Parts and Their Functions. . . . . . . . . . . . . . 1-6

Control Panel . . . . . . . . . . . . . . . . . . . . . . 1-6

Speaker . . . . . . . . . . . . . . . . . . . . . . . . . 1-14

Earphones/Headphones . . . . . . . . . . . . 1-16

Reversing the Contrast of the Touch

Panel Display . . . . . . . . . . . . . . . . . . . . . 1-18

Moving the Focus. . . . . . . . . . . . . . . . . . 1-21

Main Power and Control Panel Power . . . 1-23

How to Turn ON the Main Power . . . . . . 1-23

Shutting Down the Machine . . . . . . . . . . 1-30

Starting and Stopping the Voice

Navigation Mode. . . . . . . . . . . . . . . . . . . . 1-32

Starting the Voice Navigation Mode. . . . 1-32

Stopping the Voice Navigation Mode. . . 1-35

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Before You Start Using This Product

Overview of the Voice Navigation Mode1-2

1

Overview of the Voice Navigation Mode

The Voice Navigation mode enables you to
receive voice instructions when operating the
machine.

■ Operations for which voice navigation
instructions are available

Voice guide is available for the following
operations:

• Regular Copy Basic Features screen

-Specifying the number of copies

-Select Paper

-Copy ratio

-Color select

• Options screen

-Original Type

-Density

-2-Sided

-Finishing mode

• Voice Navigation Settings (from the

Settings/Registration screen)

• Scan and Send/Fax

• Other (Notice of a paper jam, error, etc.)

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1

Before You Start Using This Product

Overview of the Voice Navigation Mode 1-3

CAUTION

Voice guide is not available for paper
jam removal procedures, or toner
replacement procedures. As it is
necessary to open certain covers of the
machine depending on your machine
model, to perform these procedures,
please seek assistance, and do not
open the covers. The procedure for
opening and closing the covers of the
machine may result in personal injury.
Also, there are some areas inside the
machine which are subject to high
voltages. Therefore, do not touch the
inside of the machine, as this may
result in burns or electrical shock.

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Before You Start Using This Product

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1

Overview of the Voice Navigation Mode1-4

NOTE

•

This manual contains explanations of using
the basic copy, scan and send, and fax
features of the machine with the Voice
Navigation mode. For more detailed
information on the functions of the
machine, see the instruction manuals that
came with your machine.

•

The handling of errors in the machine is
not supported by the Voice Navigation
mode. However, the voice guide will
announce that a paper jam has occurred.
Please seek assistance if the voice guide
announces that there is a paper jam.

•

Some functions may not be available
depending on the model of the machine
you are using.

•

For more information on specifying the
functions mentioned in this manual, see
Chapter 5, "Appendix," or the instruction
manuals included with the machine.

■ Voice guide for operation results

Enables you to hear the results of
operations, such as confirming the settings
that you just made.

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Before You Start Using This Product

Overview of the Voice Navigation Mode 1-5

■ Volume/speed settings

You can set the volume, speed, and type of
voice to hear, such as a male or female
voice, in Voice Navigation Settings (from
the Settings/Registration screen). (See
Chapter 4,

"Customizing Settings."

)

IMPORTANT

•

If your machine is equipped with the
Device Information Delivery Settings mode
and device information is being updated,
input from the control panel keys may not
be received, and Voice Navigation
messages may not be heard. In this case,
check the screen that is displayed on the
touch panel display or please seek
assistance if you cannot hear Voice
Navigation messages from the machine.

•

You cannot operate from the touch panel
display when the Voice Navigation mode is
set.

NOTE

The Express Copy Basic Features screen is
not supported with the Voice Navigation
mode.

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Before You Start Using This Product

Parts and Their Functions1-6

1

Parts and Their Functions

This section provides you with a description
of the functions of the control panel, speaker,
and touch panel display.

Control Panel

When you are using the Voice Navigation
mode, a red rectangle (hereinafter called "the
focus") appears over keys and settings on the
touch panel display.

When in the Voice Navigation mode, use the
numeric keys on the control panel to perform
the following operations:

The Focus

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Before You Start Using This Product

Parts and Their Functions 1-7

IMPORTANT

The type of control panel (i.e., the number
and position of the keys) may differ
depending on the machine model you are
using. However, the key functions are the
same. The differences between the two
types of control panels are outlined below.

■ Type A Control Panel

Checks the Status of the Machine

Press to hear the message that is
displayed in the Job/Print Status Display
Area. (Some messages may not be
heard.)

Pause

Press to pause a Voice Navigation
message.

Control Panel

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Parts and Their Functions1-8

Back

Press to move the focus to the previous
item.

Select

Press to select a setting.

Next

Press to move the focus to the next item.

Checks the Current Settings

Press to hear all of the currently specified
settings.

Repeat

Press to hear the Voice Navigation
message again. (If you paused the Voice
Navigation message, the message starts
again.)

Current Screen and Item

Press to hear the name of the current
screen, and the item that is selected with
the focus.

Decrease Volume

Press to decrease the speaker volume.

Increase Volume

Press to increase the speaker volume.

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Before You Start Using This Product

Parts and Their Functions 1-9

Confirm

Press to confirm your settings or values
you have entered, and select functions.
For example, pressing (Confirm)
returns the same result as procedures
which require you to press [OK], [Next], or
[Close].

Reset

Press to restore the default settings for
the Copy or Send function. Also, press
and hold (Reset) for more than five
seconds to start or stop the Voice
Navigation mode.

Counter Check

Press to hear an explanation of the
operations performed with the control
panel keys when the Voice Navigation
mode is set. When you are in the Voice
Navigation mode, the regular Counter
Check screen of the machine is not
displayed.

Clear

Press to clear entered numbers or values.

Start

Press to start copying/sending.

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Parts and Their Functions1-10

Stop

Press to stop a copy/send job in progress.

Energy Saver

Press to set or cancel the Energy Saver
mode.

Control Panel Power Switch

(Sub Power Supply)

Press to turn the control panel ON or OFF.
When turned OFF, the machine is in the
Sleep mode.

Main Power Indicator

Lights when the main power is turned ON.

Error Indicator

Flashes or lights if there is an error in the
machine. When the Error indicator
flashes, follow the instructions that appear
on the touch panel display. When the
Error indicator maintains a steady red
light, contact your local authorized Canon
dealer.

Main

Powe r

Error

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Parts and Their Functions 1-11

Processing/Data Indicator

Flashes or blinks green when the
machine is performing operations. When
the Processing/Data indicator maintains a
steady green light, fax data is stored in
memory.

Brightness Adjustment Dial

Use to adjust the brightness of the touch
panel display.

Settings/Registration

Press to specify settings/registration.

Volume Settings Key

Press to display the screen for adjusting
settings such as the transmission volume
and fax sending/receiving alarm volume.

Main Menu key

Press to return to the main menu screen.

Quick Menu key

Press to retrieve a favorite functions
stored in Quick Menu. Also, if you are
using authentication, Quick Menu set for
each individual user can be displayed.

Processing/ Data

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Parts and Their Functions1-12

Status Monitor/Cancel key

Press to check the status of jobs or to
cancel print jobs. Also, press to check
status of the machine, such as checking
the amount of paper remaining.

NOTE

•

The Energy Saver key, Control Panel
Power Switch, Volume Settings key, Quick
Menu key, and Status Monitor/Cancel key,
cannot be used when in the Voice
Navigation mode.

•

According to the model of the machine you
are using, the control panel may resemble
the following.

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Before You Start Using This Product

Parts and Their Functions 1-13

■ Type B Control Panel

IMPORTANT

The differences between the Type A control
panel and Type B control panel is that the
control panel is supported by an arm above
the machine. The (Counter Check),

(Settings/Registration),
(Control Panel Power Switch) keys are

in different positions.

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Before You Start Using This Product

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1

Parts and Their Functions1-14

Speaker

The Voice Guidance Kit includes a speaker
for hearing Voice Navigation messages.

■ When the speaker is attached to the
machine:

The speaker is attached to the right side of
the machine slightly below the feeder.

CAUTION

Only the speaker should be connected
to the jack on the machine. Connecting
other devices to the jack may cause
damage to the machine.

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