Canon ColorPASS-Z5000 Printing Guide
ColorPASS-Z5000
PRINTING GUIDE
INCLUDES FIERY® SOFTWARE
Copyright © 2001 Electronics For Imaging and Canon Inc. All rights reserved.
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Patents: 5,867,179; 5,835,788; 5,666,436; 5,553,200; 5,543,940; 5,537,516; 5,517,334; 5,506,946; 5,424,754; 5,343,311; 5,212,546; 4,941,038; 4,837,722;
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Contents
Preface
About this manual
About the documentation
How the ColorPASS works
About printer drivers and PPDs xiii
Before you begin
Chapter 1: Printing from Windows Computers
Printing from applications
Setting options and printing from Windows 95/98/Me 1-1
Working with custom page sizes in Windows 95/98/Me 1-13
Setting options and printing from Windows NT 4.0 1-15
Working with custom page sizes in Windows NT 4.0 1-19
Setting options and printing from Windows 2000 1-22
Working with custom page sizes in Windows 2000 1-26
Saving files to print at a remote location 1-28
Printing with Fiery Downloader
Chapter 2: Printing from Mac OS Computers
Printing from applications
Selecting the ColorPASS in the Chooser 2-1
Setting options and printing from Mac OS computers 2-3
Defining custom page sizes 2-7
xi
xii
xiii
xiv
1-1
1-28
2-1
Printing with Fiery Downloader
2-8
viii Contents
Chapter 3: Printing from UNIX Workstations
Printing to the ColorPASS
Chapter 4: Special Features
Printing variable data documents with FreeForm
How FreeForm works 4-1
Creating the master-elements document 4-2
Creating the variable-elements document 4-3
Combining the FreeForm Master with the variable-elements document 4-4
Using FreeForm 4-5
Printing simulations
Printing duplex pages
Scanning from the copier
Fiery Scan color conversion settings 4-11
Using Fiery Scan 4-11
Chapter 5: Downloading Files and Fonts
Using Fiery Downloader
Printing with Fiery Downloader 5-4
Downloading and managing printer fonts 5-8
3-1
4-1
4-10
4-10
4-11
5-1
Chapter 6: Tracking and Managing Print Jobs
Fiery WebTools
Checking ColorPASS status with the Status WebTool 6-2
Accessing information with WebLink 6-3
Fiery Link
Fiery Link tools 6-5
Preferences 6-6
My Fiery List 6-8
Windows taskbar menu 6-8
6-1
6-3
ix Contents
Appendix A: Print Options
Where to set print options
Print options and override hierarchy A-2
Default settings A-2
More information about print options A-14
Appendix B: Font List
PostScript printer fonts
Adobe Type 1 fonts B-1
TrueType fonts B-5
Appendix C: Troubleshooting
Maintaining optimal system performance
Troubleshooting
General printing problems C-2
Problems with print quality C-4
Problems with Fiery Downloader C-5
Problems with Fiery Scan C-7
Problems with Fiery WebTools C-7
A-1
B-1
C-1
C-2
Index
xi About this manual
Preface
The ColorPASS-Z5000 Color Server™ enables you to use your color copier as a
networked printer. You can use the ColorPASS-Z5000 Color Server to print final
documents or to proof jobs you will later print on an offset press. You send a print job
to the ColorPASS-Z5000 Color Server as you would to any other printer—you select
it from the Printers dialog box on Microsoft Windows computers, or in the Chooser
on Apple Mac OS computers—and then print from within any application.
N
:
OTE
The ColorPASS supports the CLC5000 color copier. The term “copier” is used
to refer to supported device.
The ColorPASS includes Command WorkStation™ software, which enables an
operator to manage all jobs sent to the ColorPASS. Some of the job management
features of the Command WorkStation are also available from Fiery WebSpooler™ and
Fiery Spooler™. Although it may not be the case at all sites, it is assumed that an
operator controls and manages jobs sent by users from remote workstations. For
information on the features of the Command WorkStation, Fiery WebSpooler, and
Fiery Spooler, see the
Job Management Guide
.
About this manual
This manual is intended for those remote users who send jobs via the network between
their workstation and the ColorPASS. It covers the following topics:
• Printing from a Windows computer
• Printing from a Mac OS computer
• Printing from UNIX
• Using special features, such as printing press simulations, and scanning images from
™
the copier using Adobe Photoshop and the Fiery Scan
plug-in
xii Preface
• Downloading files and fonts using Fiery Downloader™
• Monitoring jobs and accessing information using Fiery WebTools™ and Fiery
™
Link
• Specifying and overriding job settings, a list of fonts installed on the ColorPASS, and
troubleshooting information
About the documentation
This manual is part of a set of ColorPASS documentation that includes the following
manuals for users and system administrators:
• The
Configuration Guide
ColorPASS for the supported platforms and network environments. It also includes
guidelines for setting up UNIX, Windows NT 4.0, and NetWare servers to provide
PostScript printing services to clients.
•
Getting Started
ColorPASS. Specifically, it describes installation of PostScript printer drivers, printer
description files, and other user software provided on the User Software CD. It also
explains how to connect each user to the network.
describes how to install software to enable users to print to the
explains basic configuration and administration of the
• The
Printing Guide
send jobs via remote workstations on the network.
• The
Color Guide
ColorPASS. It addresses concepts and issues associated with printing to the
ColorPASS and outlines key workflow scenarios. This manual explains how to
calibrate your copier and take advantage of the ColorWise® color management
system, as well as features of ColorWise Pro Tools™. In addition, the
offers information on printing from popular Windows and Mac OS applications.
• The
Job Management Guide
including the Command WorkStation, and how they can be used to manage jobs.
This book is intended for an operator or administrator, or a user with the necessary
access privileges, who needs to monitor and manage job flow and troubleshoot
problems that may arise.
•
Release Notes
the problems you may encounter.
describes the printing features of the ColorPASS for users who
provides information on managing the color output of your
Color Guide
explains the functions of the ColorPASS utilities,
provide last-minute product information and workarounds for some of
xiii How the ColorPASS works
How the ColorPASS works
The ColorPASS receives files from computers on the network, processes (RIPs) those
files, and then sends them to the copier’s print engine for printing. Even with the
ColorPASS installed, you can still use the copier to make copies.
Windows and Mac OS computers communicate with the ColorPASS by means of a
PostScript printer driver and PostScript printer description (PPD) files. The driver
enables you to use special features of the ColorPASS from the Print dialog box.
About printer drivers and PPDs
A printer driver manages printing communication between your application software
and the printer. It interprets the instructions generated by the application software,
merges those instructions with printer-specific PPD options you specify, and translates
all that information into PostScript, a language the printer understands. In other
words, the printer driver writes a PostScript file based on your original file and the
options you set from the Print dialog box.
A PPD file contains information about a particular device’s features and capabilities
(for example, what paper sizes and media types are supported). The printer driver reads
the information in the PPD file and presents that information to you in the form of
options you can choose from the Print dialog box. The PPD for the ColorPASS
includes information about the features of both the copier and the ColorPASS.
For information on the PPD options, see Appendix A, “Print Options.”
xiv Preface
Before you begin
Before using the ColorPASS, follow these steps:
1. Confirm that the system administrator has completed Setup as described in the
Configuration Guide
2. Find out what printer defaults the administrator specified in Setup.
These default settings can affect the results of your print jobs. Check with your
administrator or operator for information on these default settings.
3. Confirm that the user software is installed correctly on your workstation, as described
in
Getting Started
.
.
4. Consult the
affect color output.
5. Find out how your workstation is configured for printing on the network.
Color Guide
for information on print options and application features that
If your site has an operator who controls all printing, you may have access to the Hold
queue only. In this case, all jobs you send are spooled to the ColorPASS and held until
the operator sends them to their next stage of processing.
You may also have access to the Print queue. If you send jobs to this queue, jobs spool
to the ColorPASS and proceed to RIP and print according to your job settings—unless
someone (you, or an operator, for example) intervenes.
Lastly, you may have access to the Direct connection, which sends jobs straight to the
server without spooling.
6. Find out whether the ColorPASS is set up to use Fiery WebTools and what your access
privileges are.
The administrator may or may not have enabled access to the server via the Internet
(or an intranet). If access is enabled, a password may be required to utilize certain
functions.
1-1 Printing from applications
1
Chapter 1: Printing from Windows Computers
This chapter describes how to print to the ColorPASS from Windows 95/98/Me,
Windows NT 4.0, and Windows 2000. You can print from a networked Windows
computer or from a computer using Windows (SMB) printing. If you plan to print
files at another location, you should follow the procedures described in “Saving files to
print at a remote location” on page 1-28.
Another way to print from a Windows computer is to download PostScript,
Encapsulated PostScript (EPS), or Portable Document Format (PDF) files using Fiery
Downloader. Basic instructions are provided at the end of this chapter.
N
OTE
:
For information on setting up the Windows environment for printing with
Windows servers connected to the ColorPASS, see the
information on how to connect to the ColorPASS over the network, install printer
drivers, and install the Fiery utilities, see
Getting Started
Configuration Guide
.
. For
Printing from applications
Once you have installed the ColorPASS printer driver and set it to the proper port, as
described in
Simply choose the Print command from within your application.
To achieve the best printing results from specific applications, see the
OTE
N
:
sizes.
Getting Started
The ColorPASS does not support printing single jobs that contain multiple page
, you can print directly from most Windows applications.
Color Guide
.
Setting options and printing from Windows 95/98/Me
To print from Windows 95/98/Me, use the Adobe PostScript printer driver for
Windows 95/98. The driver is included with the ColorPASS user software.
Once you have installed the Adobe PostScript printer driver and the PPD file, you can
specify print settings for a particular job and print it to the ColorPASS.
1-2 Printing from Windows Computers
r
1
To print from Windows 95/98/Me applications by connecting your computer to a
print server via the network, one of the following is required: a NetWare server, a
Windows NT server, or a UNIX server. For more information, see the
Guide
.
To print from Windows 95/98/Me applications without connecting to a print server,
you can use SMB printing. For more information, see
Getting Started
Configuration
.
TO
SET PRINT OPTIONS AND PRINT FROM WINDOWS
THE ADOBE POSTSCRIPT PRINTER DRIVER:
Saved settings, see page 1-6
Print option bars, see below
95/98/ME
1. Click the Start button, point to Settings, and click Printers.
2. Select the icon for the ColorPASS and choose Properties from the File menu.
3. Click the Fiery Printing tab.
The Fiery Printing tab serves as the control center for all frequently used printing
functions.
USING
Shortcuts, see page 1-12
Click to display all print options
Click to hide all print options
Click to display an
image of the copie
Click to display an
image of the page
1-3 Printing from applications
1
4. Click the Paper Source print option bar.
In the Page Size area, specify the page size for the job.
From the Paper Source pop-up menu, choose the paper drawer for the job. For
example, you can specify that the job should be printed on pages from Drawer 1.
In the Media Type area, specify the type of media to use for the job.
For more information on these and other print options, see Appendix A.
NOTE: If paper loaded in the selected drawer is a different size, orientation, and/or
media type than that of the job you are sending, the ColorPASS displays an error
message and the job might not print. You should then load the correct paper in the
selected drawer or cancel the job. One exception is that when the Paper Source option
is set to SB-Size Set at Copier, no error message is displayed. Be sure to load the
appropriate paper in the SB (Stack Bypass) tray and select the correct paper size from
the copier’s touch panel display.
1-4 Printing from Windows Computers
e
1
5. Click the ColorWise print option bar.
In the Print Mode area, specify the color mode for the job. If you want to use any
advanced color management features (such as Rendering Style), click Expert Settings
and proceed to step 6, otherwise skip to step 8.
6. In the Expert Color Settings dialog box, click Update to display the current ColorPASS
settings.
Click Updat
If the Update button does not appear, make sure that two-way communication is set
up as described in Getting Started.
1-5 Printing from applications
1
7. Specify the color settings for the print job, then click OK.
8. Click the Destination, Layout, Finishing, Watermarks, and Image Quality print option
bars to specify the appropriate settings for the print job.
These print options are specific to the ColorPASS and the copier. They override
settings in ColorPASS Printer Setup, but can be changed from Command
WorkStation, Fiery WebSpooler, or Fiery Spooler. For information about these options
and overrides, see Appendix A.
If you choose Printer’s default, the job prints according to the settings entered during
Setup, or the default settings. See Appendix A for more information.
NOTE: Some options listed in the printer driver could also be set from an application
(for example, collation). In these cases, use the driver option to perform the function,
rather than setting it from the application. The application may not set up the file
properly for printing on the ColorPASS and may also take longer to process.
NOTE: If you specify incompatible print settings, the Conflict dialog box may appear.
Follow the on-screen instructions to resolve the conflict.
9. Click the Notes print option bar.
10. Enter the name specified for your group. The Group name is assigned by the ColorPASS
Administrator.
The Administrator or Operator can edit the group name from the Command
WorkStation Properties window.
1-6 Printing from Windows Computers
1
11. Enter the password specified for your group. The Group Password is assigned by the
12. Enter text messages in the Notes area.
13. In the Instructions area, enter instructions to the operator about the job.
ColorPASS Administrator.
The Administrator or Operator can edit the password name from the Command
WorkStation Properties window.
NOTE: Group Name and Group Password options are not available when printing to
the Direct connection.
Enter user and job identification information, or whatever information is required at
your site.
The information you enter in these areas can be viewed by the operator at the
Command WorkStation, Fiery WebSpooler, and Fiery Spooler, and also appears in the
Job Log. It cannot be edited or erased by the operator.
These instructions can be displayed at the Command WorkStation, Fiery WebSpooler,
and Fiery Spooler, but do not appear in the Job Log. These instructions can be edited
by the operator.
14. Click OK.
15. From your application, choose Print.
Make sure the ColorPASS is selected as your current printer.
16. Click OK.
Using saved settings
Print option settings can be saved on your hard disk so you can easily load specifically
configured settings for a particular job. Settings files can also be shared over a network,
using the Import and Export features.
Click the Disk button
1-7 Printing from applications
1
TO CREATE SAVED SETTINGS:
1. Make sure that Default Settings appears in the Saved Settings pop-up menu.
2. If you are using the PostScript driver, configure the options from all the print option
bars.
As soon as you change any settings, the Saved Settings menu displays Untitled instead
of Default Settings.
3. Click the Disk button.
4. Using a maximum of 32 characters, enter a Settings Name and click OK.
The name appears in the Saved Settings pop-up menu.
1
TO LOAD SAVED SETTINGS:
TO DELETE SAVED SETTINGS:
Click the Saved Settings button
1-8 Printing from Windows Computers
1. From the Fiery Printing tab, click in the Saved Settings pop-up menu.
2. Choose the settings you want to use.
The printer driver is automatically configured with the saved settings.
1. From the Fiery Printing tab, click the Saved Settings button.
2. Select the settings you want to delete and click Delete.
3. Click Yes to confirm deletion, then click OK.
1-9 Printing from applications
1
TO MODIFY SAVED SETTINGS:
1. From the Fiery Printing tab, click the Saved Settings button.
2. Choose the settings you want to modify.
The printer driver is automatically configured with the saved settings.
3. Configure your new settings from the print option bars, then click the Disk button.
4. Click OK to save the modified settings.
TO EXPORT SAVED SETTINGS:
1. From the Fiery Printing tab, click the Saved Settings button.
2. Select the Saved Settings you want to export, then click Export.
1-10 Printing from Windows Computers
1
3. Browse to the location where you want to save the file, enter a file name, then click
4. Click OK in the Settings dialog box.
OK.
N
OTE: The file name must include the .sav extension and can be up to eight characters
long (not including the extension). The file name does not have to match the Settings
Name.
TO IMPORT SAVED SETTINGS:
1. From the Fiery Printing tab, click the Saved Settings button.
2. Click the Import button.
3. Browse to the location of the saved settings file you want to import.
1-11 Printing from applications
1
4. Select the file, then click OK.
5. Click OK in the Settings dialog box.
N
OTE: When you import saved settings, they appear in the Saved Settings menu under
their Settings Name, not the file name. In the example above, the file present.sav (file
name) was imported, but it appears in the Saved Settings menu as Presentation
(Settings Name).
1-12 Printing from Windows Computers
1
Using Shortcuts
The Shortcuts section of the driver interface displays the current settings for some of
the most common print options. You can access and change these settings quickly and
easily using the Shortcuts. You can also access some page layout and finishing options
by clicking the Finishing tab, then right-clicking the image of the page directly below
Shortcuts.
TO SET PRINT OPTIONS USING SHORTCUTS:
1. From the Fiery Printing tab, place your cursor over the print option you want to set.
When your cursor is directly over the print option name, the cursor turns into a hand
and the option name is underlined; see the Orientation print option in the example
below.
Selected print option
2. Click the selected print option and specify the appropriate settings.
Alternatively, you can right-click the print option and specify the settings directly.
3. Click OK.
N
OTE: If you set the Color Mode to CMYK, the Print Mode setting in the ColorWise
print option bar is automatically set to Standard.
1-13 Printing from applications
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TO SET PRINT OPTIONS USING THE PAGE SHORTCUTS:
1. From the Fiery Printing tab, click the Finishing tab, then place your cursor over the
image of the page directly below Shortcuts.
Right-click the page image
2. Specify the appropriate settings for the print options.
3. Click OK.
Working with custom page sizes in Windows 95/98/Me
With custom page sizes, you define the page dimensions and the unprintable area of
the page. You can save three different custom page sizes for easy use any time you print.
TO DEFINE A CUSTOM PAGE SIZE:
1. Click the Start button, point to Settings, and choose Printers.
2. Right-click the ColorPASS icon, then choose Properties.
3. Click the Fiery Printing tab, then click the Paper Source print option bar.
Click Custom
1-14 Printing from Windows Computers
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4. Click the Custom button.
5. Enter the name and the dimensions of the page, then click OK.
The new custom page name appears in the Page Size pop-up menu.
6. To define the unprintable area of the custom page, click the Unprintable Area button,
enter the desired information, then click OK.
7. Click OK.
1-15 Printing from applications
1
After you define a custom page size, you can use it from within an application, without
having to redefine it each time you print.
TO PRINT A CUSTOM PAGE SIZE:
1. Choose Print from your application.
2. Make sure the ColorPASS is selected as the printer, then click Properties.
3. Click the Fiery Printing tab, then click the Paper Source print option bar.
4. Select the custom page size from the Page Size pop-up menu.
5. Click OK and then click OK again to print the job.
Setting options and printing from Windows NT 4.0
You can print from Windows NT 4.0 using the Adobe PostScript printer driver
included on the User Software CD.
Once you have installed the Adobe PostScript printer driver and the PPD file, you can
specify print options.
With the Adobe PostScript printer driver, you can set options on a job-by-job basis (see
below).
TO SET PRINT OPTIONS FOR A SPECIFIC WINDOWS NT 4.0 PRINT JOB
USING THE POSTSCRIPT PRINTER DRIVER:
1. Choose Print in your application.
2. Make sure the ColorPASS is selected as your printer and click Properties.
1-16 Printing from Windows Computers
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3. Click the Fiery Printing tab.
Illustration to be provided.
The Fiery Printing tab serves as the control center for all frequently used printing
functions.
4. Click the Paper Source print option bar and specify the appropriate settings for the
print job.
Illustration to be provided.
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