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Presort Job-File Reference for
8.00c.06.00 release, December 2010
Presort 8.00c.06.00
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Copyright
© 2010 SAP AG. All rights reserved.SAP, R/3, SAP NetWeaver, Duet, PartnerEdge,
ByDesign, SAP Business ByDesign, and other SAP products and services
mentioned herein as well as their respective logos are trademarks or registered
trademarks of SAP AG in Germany and other countries. Business Objects and the
Business Objects logo, BusinessObjects, Crystal Reports, Crystal Decisions, Web
Intelligence, Xcelsius, and other Business Objects products and services mentioned
herein as well as their respective logos are trademarks or registered trademarks
of Business Objects S.A. in the United States and in other countries. Business
Objects is an SAP company.All other product and service names mentioned are
the trademarks of their respective companies. Data contained in this document
serves informational purposes only. National product specifications may vary.These
materials are subject to change without notice. These materials are provided by
SAP AG and its affiliated companies ("SAP Group") for informational purposes
only, without representation or warranty of any kind, and SAP Group shall not be
liable for errors or omissions with respect to the materials. The only warranties for
SAP Group products and services are those that are set forth in the express
warranty statements accompanying such products and services, if any. Nothing
herein should be construed as constituting an additional warranty.
2010-11-08
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Contents
Introduction to job files 21Chapter 1
Job files......................................................................................................22
Sample job.................................................................................................22
Templates..................................................................................................22
Guidelines for editing job files....................................................................26
Set up a presorting job...............................................................................27
Job-file blocks and parameters 29Chapter 2
Address Output File...................................................................................30
Alternate Entry Point Sequence................................................................30
Alternate Mailstream Hierarchy Sequence................................................31
Alternate Presort Scheme Sequence........................................................34
Alternate Segment Sequence....................................................................35
Auxiliary Files.............................................................................................36
Entry Point Name -- for Sequence parameter......................................30
Entry Point parameter..........................................................................33
Segment parameter..............................................................................33
Presort Scheme parameter..................................................................33
Presort Scheme Name -- for Sequence parameter..............................34
Segment Name -- for Sequence parameter.........................................35
ZCF Directory parameter......................................................................36
Mail Proc Ctr Dir parameter..................................................................37
PER/PSVC Zone Dir parameter...........................................................37
+PER/STD Del Stats parameter...........................................................38
Mail Direction (facility.dir) parameter....................................................38
Mail Direction (maildirect.dir) parameter..............................................38
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Default Format and Default DEF parameters.......................................38
Container Output File.................................................................................39
Container Sequence..................................................................................39
Container Sequence parameters.........................................................40
Create File for Output................................................................................40
File Name parameter............................................................................41
File Type parameter.............................................................................43
Create DEF File parameter..................................................................43
Rec Format to Clone parameter...........................................................44
Field parameter....................................................................................44
Entry Point blocks......................................................................................46
Entry Point Defaults block....................................................................47
Entry Point Description block...............................................................47
Creating entry point templates.............................................................48
Entry Point Name parameter................................................................48
+ Value in PostWare Field Entry_ID parameter....................................48
Entry Point Post Office parameters......................................................49
Entry Point Type parameter..................................................................49
Scheme Nums Per/This Entry Pt parameter........................................50
Override USPS Mail Direct Disc parameter.........................................51
PER/STD/PSVC QFY for DDU Rate parameter..................................51
PER/STD/PSVC Use USPS DDU Data parameter..............................52
Origin Post Office parameters..............................................................52
Origin Sender CRID parameter............................................................53
FAST Content ID parameter.................................................................53
FAST Scheduler ID parameter.............................................................53
Scheduled Ship Date parameter..........................................................53
Scheduled Ship Time parameter..........................................................53
CSA Agreement ID parameter.............................................................54
CSA Trip ID parameter.........................................................................54
Create Undrfill Local 3DG/SCF Ctns parameter..................................54
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Create Small Service Area Plt parameter ...........................................55
Min Weight, Min Tray Ft parameters....................................................55
Min Pieces, Min Pounds parameters...................................................56
PER IC Disc Eligibility parameter.........................................................57
PER County of Publication parameter.................................................58
Appointment Number parameter..........................................................58
Del Window parameters.......................................................................58
IDEA Pstg Stmt Mlg Date parameter....................................................59
IDEA USPS Pick Up parameter...........................................................59
PER/STD/PSVC Range QFY for DDU parameter...............................59
Action parameter..................................................................................59
Execution...................................................................................................60
Presort parameter................................................................................60
+ Name Optimizer parameter...............................................................61
+ USPS Optional Procedures parameter.............................................61
+ Sequence Output by Mailflow parameter..........................................62
Participate in USPS CONFIRM Prog parameter..................................62
IMB Intelligent Mail Barcode parameter...............................................63
Create Presort Reports parameter.......................................................63
+ On-Demand Reporting parameter.....................................................63
Create ... File parameters.....................................................................64
+ Post to Input File parameter..............................................................64
Warn Before File Overwrite parameter.................................................64
Show Detailed Process Messages parameter.....................................65
Save Work Files parameter..................................................................65
Work File Directory parameter.............................................................66
General Output..........................................................................................66
Pallet No. , Container No., Pkg No., Label No. parameters.................66
Starting No. parameters.......................................................................67
+ Mfst Serial Numbering parameters...................................................68
Mailing Sequence No. parameters.......................................................68
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General Presort.........................................................................................69
Job Description parameter ..................................................................69
Job Owner parameter ..........................................................................70
Mail Class parameter...........................................................................70
Input File....................................................................................................70
Input File Name parameter...................................................................71
Override parameters............................................................................71
+ Filter parameter.................................................................................71
Intelligent Mail............................................................................................71
Convert Srvc Type ID for Non-Auto parameter....................................72
Convert Srvc Type ID Non-Free ACS parameter.................................72
Assign Serial for Non-Auto parameter.................................................72
Verify Input Serial Nums Unique parameter.........................................73
Multiple Mailer IDs per Version parameter...........................................73
Pallet Mailer ID parameter....................................................................74
Pallet Serial Num Start parameter........................................................74
Pallet Serial Num is AlphaNum parameter...........................................74
Tray/Sack Mailer ID parameter............................................................74
Tray/Sack Serial Num Start parameter................................................75
Tray/Sack Increment Serial Num parameter........................................75
AUTO DIMEN Fields Selection parameter...........................................75
Mailflow......................................................................................................76
Split Output may be easier...................................................................77
Use Alt Mailstream Hierarchy Seq parameter......................................77
Use Alternate Entry Point Seq parameter............................................77
Use Alternate Segment Sequence parameter.....................................77
Use Alternate Pst Scheme Seq parameter..........................................78
Use Processing Center Sequence parameter......................................78
Use Pallet Sequence parameter..........................................................78
Use Container Sequence parameter....................................................78
Use Package Sequence parameter.....................................................79
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Print Together by Bindery/Ver parameter.............................................79
Print Non-Pst's with Segments parameter...........................................79
Mailing Information....................................................................................80
Postage Payment Method parameter..................................................80
Stamps Postage parameter..................................................................81
PER Authorized as a Newspaper parameter.......................................82
PER Ctn/Bundle Charge Method parameter........................................82
PER VerID to receive Ctn/Bundle Charge parameter..........................83
Mail Owner parameters........................................................................83
IDEA Mail Owner ID parameter............................................................84
Mailing Agent parameters....................................................................84
IDEA Mailing Fac. DUNS No. parameter.............................................85
Statement Signer Name parameter.....................................................85
Signer Telephone Number parameter..................................................85
Receipt No. parameter.........................................................................85
Mailing Date parameter........................................................................86
Auto Matching/Coding Date parameter................................................86
CART Matching/Coding Date parameter..............................................86
CART Sequencing Date parameter......................................................86
LOT Database Date parameter............................................................86
Simplified Mailing Address parameter..................................................87
Move Update Date parameter..............................................................88
Move Update Method parameter.........................................................88
Name Optimizer Control............................................................................89
Maximum Number of Names to Add to Job parameter........................89
Overall Max Adds per Pkg parameter..................................................90
Use Segment_ID in Resource Files parameter....................................90
Dupe If Add Name Not Found parameter............................................90
Version Name for Duped Records parameter......................................90
Minimum Pieces Per Car-Rt Package parameter................................91
Priority Field parameter........................................................................91
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Name Optimizer Resource File..................................................................92
Resource File Name parameter...........................................................92
Filter parameter....................................................................................92
Resource File Type parameter.............................................................92
File Priority parameter..........................................................................93
Max Names to Add per Package parameter........................................93
Total Max Names to Add from This File parameter..............................93
On-Demand Reporting...............................................................................94
Report files...........................................................................................94
Report Break Level parameter.............................................................95
Print Ranges parameter.......................................................................95
Output Entry Point Selection......................................................................95
Entry Point Name -- for Selection parameter.......................................96
Output File blocks......................................................................................96
Define structure in the Create File for Output block.............................97
Avoid overwriting files...........................................................................97
Use template as starting point..............................................................98
Automatic supporting files....................................................................98
Output File parameter..........................................................................99
Existing File parameter ........................................................................99
+ Create Files Per Entry Point parameter .........................................100
+ Create Files Per Segment parameter.............................................100
+ Create Files Per Presort Scheme parameter..................................100
+ Create Files Per Bindery/Ver parameter.........................................100
Create Files Per Piece Type parameter.............................................101
Create Files On Number of Records parameter................................102
Max Number of Records Per File parameter.....................................102
+ Concatenate Files parameter .........................................................103
+ PER Firm Pkg Printing parameter...................................................103
Copy Input Data to Output File parameter.........................................103
Copy parameter..................................................................................104
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Output Order............................................................................................105
Output Order parameters ..................................................................105
Output Presort Scheme Selection...........................................................106
Presort Scheme Name -- for Selection parameter.............................106
Output Segment Selection.......................................................................107
Segment Name -- for Selection parameter........................................107
Output Selection......................................................................................107
+ Select Entry Points To Output parameter........................................108
+ Select Segments To Output parameter...........................................108
Select Pst Schemes To Output parameter.........................................108
Select Presorted Pieces parameter...................................................108
Select Qualified Non-pst Pieces parameter.......................................108
Select Unqualified Pieces parameter.................................................109
PER Select Foreign Pieces parameter..............................................109
Package Output File................................................................................109
Package Sequence..................................................................................109
Package Sequence parameters.........................................................110
Pallet Output File.....................................................................................110
Pallet Sequence.......................................................................................111
Package Weight parameters..............................................................111
Container Weight parameters............................................................112
Sequencing parameters.....................................................................113
PER Ride-Along Enclosure Description..................................................114
Ride-Along Enc Name parameter......................................................114
Ride-Along Enclosure ID....................................................................114
Sample Number of RAE Pieces parameter........................................114
RAE Sample Thk parameter..............................................................114
RAE Sample Wt parameter................................................................115
Post to Input File......................................................................................115
Input File Name parameter.................................................................115
Copy parameter..................................................................................116
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Presort Scheme blocks............................................................................116
+ Create FRM Packages parameters.................................................116
+ Min FRM Package parameters.......................................................117
+ Retain Walk Sequence parameter..................................................117
1C Max Tray Height parameter .........................................................118
1C Min Tray Height parameter...........................................................119
1C Number of Stacks in Tray parameter............................................119
NDC Pallet Protection parameter.......................................................119
Container Type parameter..................................................................119
Co-Package parameters....................................................................120
Create 3DG Carrier Route Trays parameter......................................120
Create 3DG Pallets parameter...........................................................121
Create 3DG/Scheme... parameters....................................................121
Create 5DG Auto Pkgs and Trays parameter....................................121
Create 5DG NFM Packages parameter.............................................121
Create 5DG Pallets parameter...........................................................122
Create 5DG Scheme Container parameter........................................122
Create 5DG Scheme Pallets parameter.............................................122
Create 5DG/Scheme Sacks parameter..............................................123
Create 705.13 Merged 5DG/Sch Plt parameter.................................123
Create AADC Trays parameters........................................................123
Create ADC Tray on SCF Plt parameter............................................123
Create ASF... parameters...................................................................124
Create CART 5DG Container parameter...........................................124
Create CART Direct Container parameter.........................................125
Create FSS Packages and Pallets parameter...................................125
Create Irreg 3DG parameters.............................................................125
Create MADC parameters..................................................................126
Create Media/Lib 5DG/Scheme Ctns parameter...............................126
Create Mixed NDC Pallets parameter................................................127
Create MXD Origin(L201) Pkg/Sack parameter.................................127
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Create Origin/Entry 3DG parameters.................................................127
Create P1 compliant Mail.dat parameter............................................128
Create SCF Containers parameter....................................................129
Entry Point parameter........................................................................129
FSS Package Thickness parameter...................................................130
Include Unqualified Pieces parameter...............................................130
Max Pallet Weight parameters...........................................................131
Max Container Volume parameter.....................................................132
Max Default Pallet Wt and Max Pallet Mail Wt parameter.................132
Max Default Tray Feet parameter......................................................133
Max Flat Tray Height parameter.........................................................133
Max FSS Sort/Facility Pallet Weight parameter.................................133
Max Package Wt parameters.............................................................134
Max Package Thickness and Max NFM Package Thickness
parameters.........................................................................................134
Max Pallet Volume parameter............................................................135
Max Sack parameters........................................................................136
Max Sack/Tray Volume parameter.....................................................136
Max to Drop, ATM to REG parameter................................................136
Max Tray Height parameter................................................................137
Max Tray Volume parameter..............................................................137
Min Pallet Weight parameters............................................................138
Min 3DG... parameters.......................................................................139
Min 5DG DDU Sack Lbs parameter...................................................140
Min 5DG... parameters.......................................................................140
Min AADC Level parameter................................................................142
Min ADC... parameters.......................................................................142
Min Basic Package parameters.........................................................142
Min Carrier 5DG parameters..............................................................144
Min Carrier DIR Tray parameter.........................................................145
Min Default Pallet Wt parameter........................................................145
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Min Default Tray Feet parameter.......................................................145
Min FSS... parameters.......................................................................145
Min Tray Feet parameters..................................................................146
Min Tray Height parameter.................................................................147
Min Tray Volume parameter...............................................................147
No Sorting After parameter ...............................................................148
Number of Stacks in Tray parameters................................................149
Optimize ECR Basic to Automation parameter..................................150
Overflow Trays Option parameter......................................................153
Preparation Type parameter...............................................................154
Prepare Barcoded Flats parameters..................................................155
Prepare CART Rate Irr Parcels parameter........................................156
Prepare x Rate parameters................................................................156
Prepare x Rate Packages parameters...............................................157
Prepare x Rate Trays parameters......................................................158
Reverse Pc Sequence in WS/LOT Pkg parameter............................158
Sack Type parameter.........................................................................158
SCF Pallet Protection parameter........................................................159
Separate Packages Per Bindery parameter.......................................160
STD Overflow Trays Option parameter..............................................161
Tray Type parameter..........................................................................161
Unqualified Act parameter..................................................................161
Use Auto Qualification parameter......................................................162
Use ECR Reg Flat Rates parameter..................................................164
Use Separator Cards 5DG CART Tray parameter.............................164
Processing Center Sequence..................................................................165
Process Ctr parameter.......................................................................165
PSVC Multi-Piece Parcel Description......................................................165
Report blocks...........................................................................................166
1FT Tray Tare Weight parameter.......................................................167
2FT EMM Tray Tare Weight parameter..............................................167
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2FT Tray Tare Weight parameter.......................................................168
Banner Page parameter.....................................................................168
Bottom Margin parameter...................................................................168
Case parameter..................................................................................169
Catalog BPM parameter.....................................................................169
Detail Every Nth Container parameter...............................................169
Drop Ship Contact parameter.............................................................169
Drop Ship Telephone No. parameter..................................................170
Estimated Drop Date parameter.........................................................170
Existing File parameter.......................................................................170
Form Header Line 1-3 parameters.....................................................170
Include Remaining Pieces parameter................................................171
Left Margin parameter........................................................................171
Location and File Name/Printer Device parameter............................171
Mail Piece Name parameter...............................................................173
Mailer Comment Line 1-2 parameters................................................173
Manifest Batch Size parameter..........................................................174
Manifest Preparation Date parameter................................................174
Number of Copies parameter.............................................................174
Origin Plant Location parameter........................................................174
Package-Based Sequence parameter...............................................174
Page Header Line 1-4 parameters.....................................................175
Page Length parameter......................................................................176
Page Width parameter.......................................................................177
Pallet Tare Weight parameter.............................................................177
PER Summarize by Publication Num parameter...............................177
Print Extended ASCII Characters parameter.....................................178
Print Form in CPP Format parameter.................................................178
Print Minimum Number of Pages parameter......................................178
Print Gross Weight parameter............................................................179
Print Multiple Second Pages parameter.............................................179
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Print Name Optimizer Information parameter....................................180
Print Sequence No parameter............................................................180
Print Total Postage parameter............................................................181
Printer Init and Reset parameters......................................................181
Product Name parameter...................................................................182
PSVC Summary Type parameter.......................................................182
Report Format parameter...................................................................182
Report Information parameter............................................................185
Report Layout parameter...................................................................187
Report Order parameter.....................................................................188
Right Margin parameter......................................................................189
Sack Tare Weight parameter..............................................................189
Sum parameters.................................................................................190
Summarize by Entry Point..................................................................190
Suppress Product Name parameter...................................................190
Suppress Warnings parameter...........................................................191
Top Margin parameter........................................................................191
Verified and Paid At parameter..........................................................192
Report: EMD File.....................................................................................192
Path Location for EMD File parameter...............................................193
Sequential Shipment ID Start parameter...........................................193
Mailing Name parameter....................................................................194
Report: IDEA Mail.dat..............................................................................194
Mail.dat Version parameter................................................................194
Output File parameter........................................................................194
Participate in PostalOne! Prog parameter..........................................195
Create IDEA Package File parameter................................................195
Create IDEA Seed File parameter......................................................195
Create IDEA PDR File parameter......................................................195
Create IDEA IMR File parameter.......................................................195
Create Files Per parameters..............................................................196
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IDEA Provider Code parameter..........................................................196
Production Job ID parameter.............................................................196
Job Name/Title and Issue parameter.................................................196
Licensed User's Job Num parameter.................................................197
File Source parameter........................................................................197
Contact Name parameter...................................................................197
Contact Telephone parameter............................................................197
Date Prepared parameter...................................................................197
Time Prepared parameter..................................................................198
Licensed User's Email parameter......................................................198
Addl. Pstg Pymt Method parameter...................................................198
Addl. Permit parameters.....................................................................199
Mail Piece Unit parameters................................................................199
Segment File Creation Option parameter..........................................200
Header Rec User Option parameter..................................................200
COMAIL Class Def Prep in SEG parameter......................................201
Segment Rec User Option parameter................................................201
Ctn Grouping Description parameter.................................................201
CRID of Mail Preparer parameter.......................................................201
IMB Preparer By/For Option parameter.............................................201
Mail Owner's Lcl Permit Ref Number parameter................................202
Mail Owner's Lcl Permit Ref Type parameter.....................................202
Container Status Ready To Pay parameter........................................203
PER CSA Applies parameter.............................................................203
Force 5DG Breakout in CQT and PQT parameter.............................203
Destination Entry Known parameter..................................................204
Add CR/LF to Each Record parameter..............................................204
Segment Defaults....................................................................................204
Action parameter................................................................................204
Default Segment Name parameter....................................................205
Segment Description...............................................................................205
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Segment Name parameter.................................................................206
Value in PostWare Field Segment_ID parameter...............................206
USPS Optional Procedures.....................................................................206
ZIP Verify parameter..........................................................................207
PER Create Multi-Version FRM Pkgs parameter...............................207
Package and container limiting parameters.......................................208
STD CART Min Pieces parameter.....................................................208
STD/PSVC Qualification Min parameter............................................208
Max Pallet Volume..............................................................................209
Qualify Walk Seq................................................................................209
Qualify Walk Seq Simp.......................................................................211
PER Allow Auto Flat over 20 oz.........................................................211
Override Req Origin Local Ctns.........................................................211
PER Use Min Sack Parameters.........................................................211
STD NDC Plt Tray Sep.......................................................................212
Version blocks..........................................................................................213
The Version Defaults block.................................................................214
The Version Description block............................................................214
+ Value in PostWare Field Version_ID parameter..............................215
ACS Keyline Data parameter.............................................................215
ACS Keyline Length w/o Chk Digit parameter...................................216
ACS Keyline Pad parameter..............................................................216
ACS/Mailer ID Code parameter..........................................................216
Action parameter................................................................................217
Additional Selvage parameters..........................................................218
Automation Barcode Type parameter................................................219
Bindery Name parameter...................................................................219
CAPS Cust. Ref. ID parameter...........................................................220
COMAIL Class of Mail parameter.......................................................220
Default Version Name parameter.......................................................220
Federal Agency Cost Code parameter...............................................221
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Contains Reply Env/Card parameter.................................................221
Contains DVD/CD parameter.............................................................221
Contains Product Sample parameter.................................................222
Content Not Required as FCM parameter.........................................222
FLAT is Auto-Compatible parameter..................................................222
Height and Width parameters.............................................................223
IDEA CRID of Mail Owner parameter.................................................223
IDEA Mailer ID of Mail Owner parameter...........................................224
IDEA MPA Payment Option parameter..............................................224
IDEA MPA Pstg Payment Method parameter.....................................225
IDEA Piece Weight parameters..........................................................226
IMB Increment Serial Number parameter..........................................226
IMB Mailer ID parameter....................................................................227
IMB Owner By/For Option parameter.................................................227
IMB Serial Num parameters...............................................................228
IMB Srvc Type ID parameter..............................................................228
Parcel or NFM is Barcoded parameter...............................................229
PER Advertising Percentage parameter............................................229
PER Edition Code parameter.............................................................229
PER Frequency of Issue parameter...................................................230
PER IDEA Ad Percentage Status parameter.....................................230
PER IDEA Freq of Issue parameter...................................................230
PER IDEA Issue Number parameter..................................................231
PER IDEA Volume Number parameter..............................................231
PER IMB Nonsub Srvc Type ID parameter........................................231
PER Incidental 1C Wt parameter.......................................................232
PER Issue Date parameter................................................................232
PER Publication Name parameter.....................................................232
PER Publication No. parameter.........................................................232
PER Publisher Name parameter........................................................232
PER Publisher Phone No. parameter................................................233
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PER Ride-Along Enclosure ID parameter..........................................233
PER Subscriber Option parameter.....................................................233
Permit Holder contact parameters.....................................................235
Permit Holder DUNS No. parameter..................................................235
Permit Holder Nonprof Auth No parameter........................................235
Permit No. parameter.........................................................................236
Processing Category parameter .......................................................236
Rate Category parameter...................................................................237
RPN Weight parameter......................................................................238
Sample parameters............................................................................238
Use ACS Keyline 4-char format parameter........................................239
Version Name parameter...................................................................239
Width parameter.................................................................................240
Printer and page setup for reports 241Chapter 3
Calculate LPP and characters per page..................................................242
Make page length settings.......................................................................242
Make page width settings........................................................................242
Form feed................................................................................................242
Table of Postage Statement page lengths...............................................242
Printer initialization strings.......................................................................243
Name Optimizer 245Chapter 4
Name Optimizer resource files................................................................246
Priority types.......................................................................................247
Resource file format...........................................................................247
Using the dupe resource file option....................................................248
Setting up Name Optimizer......................................................................248
Using Name Optimizer to save postage..................................................249
Using Name Optimizer as a marketing tool.............................................250
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Special parameter settings.................................................................251
Example of the job setup....................................................................252
Multiple segments and entry points....................................................253
Using Segment_ID in Resource Files parameter...............................254
Using Name Optimizer to form a limited CART mailing...........................254
Advantages........................................................................................255
Example.............................................................................................255
Index 257
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Introduction to job files
1
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Introduction to job files
1
Job files
Job files
This section provides guidelines for working with job files and describes a
Quick Start sample job that you can run right now.
The software uses a job file, which is a set of instructions that specifies how
to process your mailing. Presort job files have a file extension of .pst.
Open the job file as you would any other text file. There you'll see line after
line of parameters; each parameter is an instruction. These parameters give
the software instructions such as the class of mail to prepare, which presort
schemes to use when sorting, and which reports to print.
In the job file, parameters are grouped into blocks. Each block contains a
category of parameters. For example, one block contains parameters for a
specific report.
See Job-file blocks and parameters for a detailed description of each
parameter.
Sample job
To help you get started preparing your own jobs, your software includes a
set of Quick Start sample job files that you can run right now. This also include
a sample database, and the format and definition files. These sample jobs
are designed to accomplish the following:
• ensure that the software is installed correctly
• help you feel comfortable processing a completed job file
See Set up a presorting job for help in setting up and processing jobs.
Templates
The master job file includes blocks of parameters for all mail classes and
mail preparation options. No single job requires all of these blocks and
parameters.
The template job files contain a subset of the blocks from the master job file.
Each template is set up to reflect a different mailing scenario.
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Introduction to job files
Templates
To use the template files, simply choose the template that best matches your
mailing requirements for the job that you need to process today. You'll find
them in the template subdirectory.
Once you've chosen a template file for your job, save a copy of it with a text
editor (for example, choose File > Save As in the Microsoft WordPad text
editor). Then edit the renamed job file and individualize it further to meet
your mailing needs.
If you need to add a block that's missing from the template, copy and paste
the block from the master job file. (The master job file is located in the pw\pst
subdirectory for Windows/NT, or usr/postware/presort subdirectory
for UNIX).
The master job file is named master.pst.
First-Class
Pallet templatesNon-pallet templates
1_fltplt.pst1_flat.pst
1
Periodicals
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1_ltrplt.pst1_letter.pst
-1_parcel.pst
1_ltrplt.pst-
1_fltplt.pst-
Pallet templatesNon-pallet templates
-p_flat.pst
p_fltplt.pst-
p_fltspl.pst-
-p_letter.pst
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Introduction to job files
1
Templates
Pallet templatesNon-pallet templates
p_ltrplt.pst-
-p_flttry.pst
p_comail.pst-
Standard
Pallet templatesNon-pallet templates
-a_cmm.pst
-a_flat.pst
a_flltpl.pst-
a_fltplt.pst-
a_fltspl.pst-
-a_ftr.pst
a_ftrplt.pst-
-a_irr.pst
-a_irrnfm.pst
a_irrnfmplt.pst-
a_irrplt.pst-
-a_letter.pst
a_ltrplt.pst-
-a_mac.pst
-a_machnfm.pst
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PSVC Bound Printed Matter
Introduction to job files
Templates
Pallet templatesNon-pallet templates
a_macnfmplt.pst-
a_macplt.pst-
Pallet templatesNon-pallet templates
-b_flat.pst
b_fltplt.pst-
-b_irr.pst
b_irrplt.pst-
-b_mac.pst
1
PSVC Library Mail
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b_macplt.pst-
Pallet templatesNon-pallet templates
-l_mac.pst
l_macplt.pst-
-l_std.pst
l_stdplt.pst-
pp_plt.pst-
Page 26
Introduction to job files
1
Guidelines for editing job files
PSVC Media Mail
Output template files
Pallet templatesNon-pallet templates
-s_mac.pst
s_macplt.pst-
-s_std.pst
s_stdplt.pst-
Pallet templatesNon-pallet templates
-lsadr.pst
-lsplt.pst
-lssck.pst
-lstry.pst
Guidelines for editing job files
To edit job files, you need working knowledge of a good text editor or
word-processing program. If you use a word processor, save job files as
simple ASCII text.
Remember, before editing any template job, make a copy with a different
file name. When software updates are shipped, new copies of the template
jobs are always included. It would be unfortunate to have a new version
overwrite a file on which you've been working!
When you create a job file, keep in mind the following guidelines:
1. Copy and edit the job files provided by SAP BusinessObjects, or copy
blocks between files as necessary. To avoid mistakes, do not type
parameter blocks from scratch.
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Introduction to job files
Set up a presorting job
2. Use the file-name extension .pst.
3. Some blocks are required and some are optional. Mostly it depends on
what type of mailing you need to prepare.
4. Do not edit the BEGIN or END lines, block titles, or parameter names
(anything to the left of the equal sign). There is only one exception to this
rule: To make the software ignore a block, you may insert an asterisk (*)
before the word BEGIN.
5. Never delete parameters or rearrange them within a block unless
instructed to do so.
6. Never press Enter while typing a long parameter entry. Simply let the
entry wrap onto an additional line. If you press Enter, the software counts
the extra end-of-line marks as separate lines. Your job will not verify until
you remove the extra end-of-line marks.
7. Feel free to add comments at the beginning or end of the job file, and
between blocks (but not within a block). Notes or comments might make
it easier for one of your co-workers to understand and use your job file.
Start all comment lines with an asterisk (*). Do not use the keywords
BEGIN or END in comments.
1
8. The software assumes nearly nothing. Many parameters require some
sort of entry. Some optional parameters may be left blank.
9. Where space allows, parameter names are followed by clues or options
in parentheses. Clues are shown in lowercase, options in uppercase.
Case doesn't matter in the entry you type, but be sure to spell options
exactly as shown, and do not abbreviate. Exception: At Y/N parameters,
you may spell out Yes or No.
10. As programs are updated, parameters and blocks may be added or
changed in the job file. Do not update your job files by hand. Instead, use
the Edjob utility. See the Edjob User's Guide that accompanies this
release.
Set up a presorting job
Each step of processing a presorting job is listed below and described in
detail in the next sections.
1. Plan ahead.
2. Create definition (DEF) and format (FMT) files.
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Introduction to job files
1
Set up a presorting job
3. Complete the job file.
4. Start the software.
5. Verify the job.
6. Evaluate processing messages.
7. Check reports.
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Job-file blocks and parameters
2
Page 30
Job-file blocks and parameters
2
Address Output File
In this section, parameters are listed by block, and blocks are listed in
alphabetical order.
All parameters from the Presort Scheme blocks are explained together in
Presort Scheme blocks.
All parameters from the report blocks are explained together in Report blocks.
Address Output File
See Output File blocks.
Alternate Entry Point Sequence
Use this block if you want to rearrange the sequence of entry points from
the normal output order (the order of entry points in the job file).
To use this block, you must also enable the following parameters:
• Sequence Output by Mailflow parameter in the Execution block
• Use Alternate Entry Point Seq parameter in the Mailflow block
Related Topics
• + Sequence Output by Mailflow parameter
• Use Alternate Entry Point Seq parameter
Entry Point Name -- for Sequence parameter
Copy and repeat this parameter as many times as necessary. You need a
copy of this parameter for every entry point that you want to rearrange.
Names must be spelled correctly; to save time and avoid mistakes, do not
type names over again. Instead, go back to the Entry Point Description block,
copy the entry point name (only the name, which is shown after the equal
sign), and paste it here. Any entry point that is defined in an Entry Point
Description block, but not listed here is processed in the order in which it
appears in the job setup.
BEGIN Alternate Entry Point Sequence ================
Entry Point Name -- for Sequence... = SCF Detroit MI
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Job-file blocks and parameters
Alternate Mailstream Hierarchy Sequence
Entry Point Name -- for Sequence... = SCF Saint Paul MN
Entry Point Name -- for Sequence... = SCF Anchorage AK
END
Alternate Mailstream Hierarchy Sequence
Use this block if you want to change the sequence of the output hierarchy
from the normal output order (entry point, segment, and scheme) to a different
order.
You can also accomplish this through the Split Output feature, but using
Alternate Mailstream Hierarchy instead offers these benefits:
• Output remains in a single file (no need to split into separate files).
• The output order of the reports reflects the new hierarchy.
To use this block, you must also use the following parameters:
ParameterBlock
Sequence Output by Mailflow = YExecution
2
Use Alt Mailstream Hierarchy Seq = YMailflow
New mailstream hierarchy
You can establish a new hierarchy by changing the order of the three options
in any way that you like. Output by scheme first, if you like, or output by entry
point first, then by scheme, and finally segment; whatever fits your needs.
For example, you might want to keep segments intact—that is, output all
records for a segment together. To keep a segment intact, spanning entry
points, change the hierarchy to:
1. Segment
2. Entry point
3. Scheme
Segment is dominant
English segment:
Phoenix ASF, Flats (CART)
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Job-file blocks and parameters
2
Alternate Mailstream Hierarchy Sequence
Phoenix ASF, Flats (CART)
Phoenix ASF, Flats (Auto/Reg)
Phoenix ASF, Qualified Nonpresort
Denver NDC, Flats (CART)
Denver NDC, Flats (Auto/Reg)
Denver NDC, Qualified Nonpresort
Spanish segment:
Phoenix ASF, Flats (CART)
Phoenix ASF, Flats (Auto/Reg)
Phoenix ASF, Qualified Nonpresort
Denver NDC, Flats (CART)
Denver NDC, Flats (Auto/Reg)
Denver NDC, Qualified Nonpresort
Or you might want to keep output records together by presort scheme,
ignoring entry points and segments. This option is handy if you use different
label designs or different container types, depending on the presort scheme.
Keeping schemes together means you don't have to switch labels or
containers so often. In this case, change the hierarchy to:
1. Scheme
2. Entry point
3. Segment
Presort Scheme is dominant
Flats (CART):
Phoenix ASF, English Edition
Phoenix ASF, Spanish Edition
Denver NDC, English Edition
Denver NDC, Spanish Edition
Flats (Auto/Reg):
Phoenix ASF, English Edition
Phoenix ASF, Spanish Edition
Denver NDC, English Edition
Qualified Nonpresort:
Denver NDC, Spanish Edition
Phoenix ASF, English Edition
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Phoenix ASF, Spanish Edition
Denver NDC, English Edition
Denver NDC, Spanish Edition
File #4, for Unqualified:
default entry point, no segment
Related Topics
• + Sequence Output by Mailflow parameter
• Use Alt Mailstream Hierarchy Seq parameter
Entry Point parameter
Use this parameter if you want to change the hierarchy. Indicate the position
by typing 1, 2, or 3.
Segment parameter
Job-file blocks and parameters
Alternate Mailstream Hierarchy Sequence
2
Use this parameter if you want to change the hierarchy. Indicate the position
by typing 1, 2, or 3.
For example, to move segment to the dominant position in the new hierarchy,
you could set the parameters like this:
BEGIN Alternate Mailstream Hierarchy Sequence====
Entry Point.......................... = 2
Segment.............................. = 1
Presort Scheme....................... = 3
END
Presort Scheme parameter
Use this parameter if you want to change the hierarchy. Indicate the position
by typing 1, 2, or 3.
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Job-file blocks and parameters
2
Alternate Presort Scheme Sequence
Alternate Presort Scheme Sequence
To use this block, you must also turn on the Sequence Output by Mailflow
parameter in the Execution block and the Use Alternate Pst Scheme Seq
parameter in the Mailflow block.
Normally, the software arranges records in a mailflow hierarchy: first by entry
point, then segment, then presort scheme. Within each of these mailflow
levels, the records are further sequenced by sortation level, and then, within
each sortation level, by ZIP Code.
Use this block's parameters to change the sequence in any of the following
ways:
• Change the mailflow hierarchy (the order in which the software produces
output, reports, and labels) in desired combinations of entry point,
segment, and scheme.
• Change the sequence of mailings within each mailflow level by entry
point, segment, or presort scheme.
• Change the sequence of containers or pallets within mailings, or the
sequence of packages within containers or pallets. Also organize the
USPS processing center sequence by the way your mail will be trucked.
• Keep versions (or binderies) together.
Related Topics
• + Sequence Output by Mailflow parameter
• Use Alternate Pst Scheme Seq parameter
Presort Scheme Name -- for Sequence parameter
You need a copy of this parameter for every scheme that you want to
rearrange. Names must be spelled correctly; to save time and avoid mistakes,
do not type names over again. Instead, go back to the Presort Scheme block,
copy the scheme name, and paste it here. Any scheme that is defined in a
Presort Scheme block, but not listed here is processed in the order in which
it appears in the job setup.
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Scheme blocks can occur more than once in a single job file. If you want to
change the output sequence of these schemes, type the scheme name and
follow it with a number that indicates the original order of the blocks in the
job file.
For example, two 1C Flats schemes are set up in your job file. The first is
set up as an automation scheme (Preparation Type is set to Automation);
the second one is set up as a regular scheme (Preparation Type is set to
Regular). To output the regular-rate pieces before the automation-rate pieces,
set up the Alternate Presort Scheme Sequence block like this:
BEGIN Alternate Presort Scheme Sequence ========
Presort Scheme Name – for Sequence.. = 1C, Flats 2
Presort Scheme Name – for Sequence.. = 1C, Flats 1
END
Alternate Segment Sequence
Use this block if you want to rearrange the sequence of segments from the
normal output order (the order of segments in the job file).
Job-file blocks and parameters
Alternate Segment Sequence
2
Note:
The software can process your mailing much more quickly if, instead of using
Mailflow to change the order of segments, you simply change the order of
the Segment Description blocks in your job file so that they are in the desired
order (that is, if you are not using Auto Segmenting).
To use this block, you must also turn on the Sequence Output by Mailflow
parameter in the Execution block and the Use Alternate Segment Sequence
parameter in the Mailflow block.
Related Topics
• + Sequence Output by Mailflow parameter
• Use Alternate Segment Sequence parameter
Segment Name -- for Sequence parameter
Copy and repeat this parameter as many times as necessary. You need one
copy of this parameter for every segment that you want to rearrange. Names
must be spelled correctly; to save time and avoid mistakes, do not type
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Job-file blocks and parameters
2
Auxiliary Files
names over again. Instead, go back to the Segment Description block, copy
the Segment Name, and paste it here (that is, if you are not using Auto
Segmenting). Any segment that is defined in a Segment Description block
but not listed here is processed in the order in which it appears in the job
setup.
BEGIN Segment Description ===================
Segment Name (to 31 chars)........... = Eastern Edition
...
BEGIN Segment Description =============================
Segment Name (to 31 chars)........... = Western Edition
...
BEGIN Alternate Segment Sequence ======================
Segment Name -- for Sequence......... = Western Edition
Segment Name -- for Sequence......... = Eastern Edition
END
Auxiliary Files
Note:
This block is required!
With the software, you receive several supporting files filled with USPS data.
Use this block to tell the software where it can find these supporting files.
Before each name, insert a path to identify where each file has been installed.
Usual loactionSystem
\pw\dirsWindows/NT
postware/dirsUNIX
ZCF Directory parameter
Type the location and file name of the ZCF Directory file, zcfxx.dir.
Typically, zcfxx.dir is installed in the dirs subdirectory. This file checks
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ZIP Codes to keep bad ZIP Codes out of the presorted mailing and to label
5-digit containers.
If you include an automated carrier-route scheme in your job file, the software
verifies the date of your zcfxx.dir file. If the data is current, the software
processes your job. The USPS then requires you to submit the mailing within
90 days from the date that you process your job.
See the Job Summary report. Just before the first presort scheme is listed,
the software prints the last date that you may enter the mail (the current date
plus 90 days).
Mail Proc Ctr Dir parameter
Type the location and file name of the Mail Processing Center Directory file,
mpcxx.dir. Typically, mpcxx.dir is installed in the dirs subdirectory. This
file helps form and label containers and pallets. It contains information about
the service areas of SCFs, ADCs, NDCs, and other facilities.
If you choose to create 5-digit-scheme containers, the software automatically
checks the date of your mpcxx.dir. If the file is out of date, the software issues
an error message. You must submit the job before the data expires—within
90 days of the date that the USPS released the data.
Job-file blocks and parameters
Auxiliary Files
2
The Job Summary report shows the date of the mpcxx.dir that you used
to process the job. This is the date that the USPS released the data. Add 90
days to this date to determine the latest date you can submit this job to the
USPS.
PER/PSVC Zone Dir parameter
Type the location and file name of the Zone Directory file, zone.dir.
Typically, zone.dir is installed in the dirs subdirectory. The Zone directory is
used for Periodicals, Package Services, Bound Printed Matter, and Parcel
Post mailings. It calculates postage based on distance between entry and
delivery offices.
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Job-file blocks and parameters
2
Auxiliary Files
+PER/STD Del Stats parameter
Type the location and file name of the Delivery Statistics Directory file, dsf.dir.
Typically, dsf.dir is installed in the dirs subdirectory: This directory verifies
compliance with requirements for Saturation and High-Density rates for
Walk-sequenced mailings.
The software automatically checks the date of your dsf.dir. If the file is
out of date, the software issues an error message. You must submit the job
before the data expires—within 105 days of the date that the USPS released
the data.
Mail Direction (facility.dir) parameter
Type the location and file name of the Facility directory file, facility.dir.
This directory contains information about USPS drop ship facilities, such as
drop site keys, drop site names, and drop site delivery addresses.
Mail Direction (maildirect.dir) parameter
Type the location and file name of the Mail Direction directory file,
maildirect.dir. This directory contains information about where and
when mail pieces should be dropped in order to receive discounts on the
bases of class and shape.
Default Format and Default DEF parameters
If you use multiple input files for this job and they are all in the same format,
you can create just one format (FMT) file to serve all input files. Type its path
and name on this line. The same applies to definition (DEF) files.
You also may want to set up default FMT and DEF files if you work with a
single input file whose format always stays the same. So, if you use a
house.txt file every day or every week, you can save time by setting up default
DEF and FMT files; no need to set up a house.def file and house.fmt file.
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If you have one or two files that differ from the standard format, you must
create an individual FMT or DEF for the exceptions. The software looks for
an individual FMT or DEF file. If it finds one, the software overrides the default
file. If your input files do not share the same format, leave these lines blank,
and use individual FMT and DEF files all the time.
For more information about DEF and FMT files, see Database Prep.
Related Topics
• Override parameters
Container Output File
See Output File blocks.
Container Sequence
Container Sequence gives you some control over the order in which the
software produces trays and sacks within each mailing. It affects reports (for
example, the Mail Sort Listing), and address and container output files.
Job-file blocks and parameters
Container Output File
2
The normal container sequence makes sense for most users and jobs.
Containers are output by sortation level, then by ZIP Code. Zone and
destination-entry rates do not directly affect container sequence.
To use this block, you must turn on the Sequence Output by Mailflow
parameter in the Execution block and the Use Container Sequence
parameter in the Mailflow block.
Container Sequence does not control what packages or pieces are included
in containers or what containers are included in a mailing. You can choose
the priority or precedence of sorting, but not the direction. The direction of
sorting is always as follows:
PackagesContainersSequence option
Local, 1, 2, 3, 4, 5, 6, 7, 8Zone
Rate
DDU, DSCF, DNDC,
none
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None, DNDC, DSCF,
DDU
Page 40
Job-file blocks and parameters
2
Create File for Output
Carrier-route-direct to mixed AADCSort Level
00000 to 99999ZIP
Related Topics
• + Sequence Output by Mailflow parameter
• Use Container Sequence parameter
Container Sequence parameters
If you want to change the normal container sequence, use the parameters
in the Container Sequence block.
• PER/PSVC Dest Zone
• PER/STD Dest Rate
• Sort Level
• Destination ZIP
PackagesContainersSequence option
There are a few ways to sort containers. To indicate the priority that the
software should use when reordering, assign a unique number to each
parameter that you want to activate (using 1, 2, 3, and 4). If you do not want
to and are not required to sequence containers in a particular way, set that
parameter to inactive. This reduces processing time by reducing the
software's workload.
Create File for Output
Use the Create File for Output block to create a new file and to define the
physical format of that file. These files contain the data needed by
label-design and printing software to print labels for mail pieces and
containers.
You need one copy of this block for each new output file that you want to
create. If you want to send output to an existing file, you do not need this
block.
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Job-file blocks and parameters
Create File for Output
The Create File for Output block creates the structure of a file. You also need
an Output File block to post information into your new file. See Output File
blocks.
Templates
Carefully set up your output files so that software such as Label Studio can
read and use all of your data. Template files are included with your software;
use them as examples when setting up different types of output files. You
can find them in the Templates folder.
Template fileOutput file
lsadr.pstAddress
lstry.pstTray
lssck.pstSack
lsplt.pstPallet
2
File Name parameter
Type a name for the output file. By default, the software places the file in the
current directory. If you want the software to place it somewhere else, include
a path in your entry.
$job macro
For some entries, you can include the $job macro. The macro is automatically
converted to the base name of the job file (without path or extension). If you
use the $job macro in more than one place in a job, avoid file-naming conflicts
by giving the files different extensions or placing them in different directories.
Naming split output files
If you create split output, you must use a method called file masking to design
your own pattern for naming the output files.
File masks can consist of letters and five special punctuation marks that
represent all the possible ways that you can split the output:
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Job-file blocks and parameters
2
Create File for Output
For example, if you have 88 entry points, 38 segments, 3 presort schemes,
and 135 versions/editions, then you might use a mask like this:
#e!!v???.s@@
Then the file name would be "3e01v044.s22" for scheme #3, entry point
#1, version #44, and segment #22.
Mask characterSeparate output files by
!Entry Point
@Segment
#Presort scheme
?Bindery/Version
%Fixed number of records
&Status
Of course, this is only one example of dozens of ways that you could arrange
the information. Here are some guidelines for designing your own file masks:
• You must allot enough mask characters in the name to accommodate all
the file names to be generated. For example, if you are splitting by
segment, and your job has 115 Segment Description blocks, then
"test@@.dbf" is not a valid mask. However, "test@@@.dbf" or
"test@@@@.dbf" would be valid.
• You may use the file-name extension to specify the mask. For example,
"test.@@@" is valid.
• You may not span a mask across the base file name and the extension.
For example, "test@@.@@" is invalid.
• All characters within a mask must be consecutive. For example,
"@@test@@.dbf" is invalid.
• If you use the Auto Segmenting, Auto Version, or Auto Dimension features,
then the number of segments or versions is not known at the time your
job file is verified. The verifier issues a warning that your mask may not
be big enough to accommodate all the possible file names.
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• If the mask is too small, the software exits with an error when the mask
limit is reached. For example, if there are 115 segments and only 2
characters for the mask, then the software stops creating output files after
segment #99.
File Type parameter
Choose the file type you want to create:
• ASCII
• DELIMITED
• DBASE3
• EBCDIC
Create DEF File parameter
Use this parameter if you want the software to create a DEF file to accompany
the output file. This DEF file is nearly empty; but if you use the output file as
input to Label Studio, you will need the corresponding DEF file. You may
use this DEF file or a default DEF file.
Job-file blocks and parameters
Create File for Output
2
For example, if you create an output file named clancy.dat, Label Studio
will look for a corresponding DEF file named clancy.def when you use
clancy.dat as input.
For example, you'd want to set the parameter to No if want to use clan
cy.dat as a pallet input file in a Label Studio job. But you want Label Studio
to apply your default, "master" DEF file—let's call it pallet.def—to all pallet
input files. Set this parameter to No to ensure that Label Studio will not find
a file named clancy.def.
If you don't use this parameter, the software still creates the automatic DEF
file, but then deletes it. If you have a "good" DEF file of the same name, in
the same location, the software leaves it alone and does not overwrite it. It
is recommended to you keep your default DEF files in a central location,
such as your Label Studio subdirectory.
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Job-file blocks and parameters
2
Create File for Output
Rec Format to Clone parameter
If you want, you may clone or "borrow" the physical format (structure) of any
existing file. Type the name and location of that file here.
The file that you name here need not be one of the input files for this job.
The software duplicates only the physical format of that file, not its data. If
you want to define the format of your output file "from scratch," leave this
line blank. You may add more fields to the end of each record by using the
Field parameter. However, you cannot intersperse new fields among those
cloned.
Field parameter
Defines the name and physical format of one field in the new file. Use this
parameter as many times as necessary.
dBASE3
When you're creating a dBASE3 output file, observe the following rules:
RuleFile charac-
teristic
Name
Length
44 Presort Job-File Reference for 8.00c.06.00 release, December 2010
Use a maximum of 10 letters or numbers (first character must
be a letter) and the only valid punctuation mark is underscore
(_).
For dBASE3 files, the total length of all fields is limited to 128
characters. Valid field length depends on the field type:
• Character (1 to 254)
• Numeric (1 to 19)
• Logical (1)
• Date (8)
Page 45
teristic
Job-file blocks and parameters
Create File for Output
RuleFile charac-
2
Type
[Decimal]
Delimited ASCII
Specify the field type:
• Character (printable ASCII characters only!)
• Numeric
• Logical
• Date (yyyymmdd format)
When the field type is numeric, you can add a fourth item, the
decimal position. Type the number of digits to the right of the
decimal point. If you omit the number of decimal places, the
program treats it as zero.
Your job file must include a Create File block if the delimited file will be created
new. The length you give is used as a maximum length.
If the delimited output file will not be comma delimited, then you must
comment out the Create File for Output block and set up a DMT file.
Fixed ASCII
When creating a fixed-length ASCII output file, follow these guidelines.
RuleFile charac-
teristic
Length
ASCII field names may consist of up to 127 printable characters.Name
Valid field length depends on the field type:
• Character (1 to 32,767)
• Binary (1 to 32,767)
• Date (1 to 32,767)
• Numeric (1 to 19)
• Packed numeric (2 to 8)
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Job-file blocks and parameters
2
Entry Point blocks
teristic
RuleFile charac-
Type
[Date]
[Decimal]
[Packed]
Specify the field type:
• Character (printable ASCII characters only!)
• Binary (unprintable ASCII, EOR, filler, etc.)
• Date
• Numeric
• Packed numeric
For Date fields, use the miscellaneous area to specify almost
any format that will fit into your field length. Use the abbreviation
DD for date, MM or MMM for month, and YYYY for year, in any
order. Use a hyphen or slash for the delimiter. For example:
2000/10/11 (yyyy/mm/dd)
Oct-11-2000 (mmm-dd-yyyy)
When the field type is numeric, you can add a fourth item to the
miscellaneous area, the decimal position. Type the number of
digits to the right of the decimal point. If you omit the number of
decimal places, the program will treat it as zero. In your output
numeric field, the data will be right aligned with leading spaces.
For packed numeric fields, use the miscellaneous area to
specify the number of significant digits (to the left of the decimal
point). If you omit the number of digits, the software will assume
that number is twice the field length, less one.
See Database Prep for details about working with dBASE and ASCII files.
Entry Point blocks
The Entry Point Defaults block and the Entry Point Description block have
many parameters in common and some that are unique to each block. All
parameters are described in this section.
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If you are planning to enter mail at one entry point, you can skip setting up
the Entry Point Defaults block, and set up just one Entry Point Description
block.
If you are planning to enter mail at multiple entry points, set up the Entry
Point Defaults block and also set up an Entry Point Description block for
each entry point where you will drop mail.
Entry Point Defaults block
Drop-shipping is entering mail at more than one USPS facility to gain postage
discounts or faster delivery. If you're drop-shipping this mailing, the Entry
Point Defaults block is required. Use this block to save time by setting those
parameters that are common to all of your entry points just once. Then leave
the corresponding parameters in the individual Entry Point Description blocks
blank.
For example, if all of your mail is verified at one postal facility, you can set
the parameters for Origin Post Office here in the Entry Point Defaults block
and leave those parameters blank in the Entry Point Description blocks.
Job-file blocks and parameters
Entry Point blocks
2
When you set up entry points, you'll need to provide several facts about the
facilities where you plan to verify and enter your mail. Accuracy is important
to ensure that the USPS accepts your mail and that you receive all possible
discounts. For USPS facility information, call your postmaster.
Entry Point Description block
Every job must include at least one Entry Point Description block. If you enter
mail from a single job at several post offices, set up an Entry Point Description
block for each office.
To fill out the Entry Point Description block, you need several facts about
the post office where you'll deposit your mail. Accuracy is important to ensure
that the USPS accepts your mail and that you receive all possible discounts.
For USPS facility information, call your postmaster.
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Entry Point blocks
Creating entry point templates
You can use the maildirshow utility to create entry point templates. To run
the utility, follow these steps:
1. Open a command prompt and navigate to the directory where the
maildirshow utility is located.
2. Type maildirshow.exe and press Enter.
3. Enter the discount type, mail class, mail shape, estimated drop date, the
path to and the name of the directories (maildirect.dir or facili
ty.dir), and the output file name and press Enter.
Entry Point Name parameter
This parameter appears in the Entry Point Description block.
Type the name of the office or facility where you plan to enter this mail. The
name should not necessarily repeat the city, state, and ZIP Code fields. For
example, "Dallas PO So. Branch" or "Billings ASF Dock 10."
Note:
If you are using Mailflow - Alternate Entry Point Sequence or Output Entry
Point Selection to change your output by entry point, you must manually
update BMC to NDC. Presort uses the entry point name to populate some
USPS postage statements and reports (for example, Box 28 on PS 8125).
Update the text for the Entry Point Name parameter here and in the following
blocks:
•
Entry Point Name -- for Sequence parameter
•
Entry Point Name -- for Selection parameter
+ Value in PostWare Field Entry_ID parameter
This parameter appears in the Entry Point Description block.
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Job-file blocks and parameters
Entry Point blocks
Some users have a coded field in their input files that identifies the entry
point for each record. If you want, the software can assign pieces to entry
points based on this input ID field, rather than by ZIP Code range.
To use an entry-point ID, create an ID field in your input file. In your DEF file,
set Entry_ID equal to the ID code field (for example, Entry_ID = EP_CODE).
At this parameter, type the value that links records with this entry point. If all
pieces are destined to the same entry point, leave this field blank.
If an entry point ID for a mail piece doesn't match any of the values in the
Value in PostWare Field Entry_ID parameters, that piece will be assigned
to the default entry point (if you have set the Action parameter to Assign Last
EP).
Essentially, you may assign pieces to entry points using one of three methods:
• Entry point ID
• ZIP Code range
• Both entry point ID and ZIP Code range
If you use both the entry point ID and the ZIP Code range to define an entry
point, the software will assign the mail piece to the first entry point that it is
able to match either the range or the ID or both.
2
Entry Point Post Office parameters
These parameters appear in the Entry Point Description block. Enter
information about the USPS facility where you plan to enter this mail at these
parameters:
• Entry Point Post Office City
• Entry Point Post Office State
• Entry Point Post Office ZIP Code
Entry Point Type parameter
Specify the USPS facility type.
• NDC (Network Distribution Centers)
• ASF (Auxiliary Service Facility)
• SCF (Sectional Center Facility)
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Entry Point blocks
• ADC (Area Distribution Center, PER only)
• DDU (Destination Delivery Unit)
• Other (local post office or other facility not listed above)
Selecting DDU as the entry point type is the same as choosing Other. The
only function of the DDU entry point type is to output the value to Mail.dat.
Scheme Nums Per/This Entry Pt parameter
The Scheme Nums per Entry Pt parameter appears in the Entry Point
Defaults block. The Scheme Nums This Entry Pt parameter appears in the
Entry Point Description block.
Normally, you apply all schemes to each entry point in a job. The software
does this automatically. However, in some cases, you may want to apply
only certain schemes to a particular entry point or points (see the User's
Guide for an example).
Use this parameter to limit sorting to a specific subset of schemes in all (or
most) entry points. If you want to use all schemes for this entry point, type
all here.
Caution:
Place schemes in sortation order in your job. For example, place a
carrier-route scheme before an automation scheme before a regular scheme.
When you assign numbers to those schemes, the numbers reflect the logical
sortation order (the #1 scheme will be the highest sortation level, the #2
scheme will be the next highest sortation level, and so on).
To link schemes to entry points, you must first number the active schemes
in the job file. Active means that the scheme is not commented out. If you
comment out a scheme, it is not processed or assigned a scheme number.
Scheme numbers work the same way as the output field AP.Scheme_No.
Scheme numbers run from 1 to 99, per sequence of Presort Scheme sections
in the job file. They are not affected by Mailflow. There is no scheme number
for qualified nonpresort, unqualified, and foreign pieces.
In the job-file, you would number the active schemes as follows:
1. Type a number above each scheme in the job file, in a comment (see
example below). Type 1 above the first scheme in the job, 2 above the
next, and so on.
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Job-file blocks and parameters
Entry Point blocks
2. To apply selected schemes to an entry point, type the scheme numbers,
separated with a comma, at the Scheme Numbers per Entry Point
parameter in the Entry Point Defaults.
3. At individual entry point blocks, you may override these default settings
by typing a different set of numbers or by typing all to select all of the
schemes in the job for that particular entry point
Note:
If you type scheme numbers out of numerical sequence, the software still
will process schemes in the order in which scheme blocks appear in the
job file. The scheme numbers that you assign serve only as a label to
identify which schemes to include in the entry point, not the scheme order.
* Scheme 1
BEGIN Presort Scheme: STD_A, Enhanced Carrier Route =
...
* Scheme 2
BEGIN Presort Scheme: STD_A, Enhanced Carrier Route =
...
BEGIN Entry Point Description =========================
Entry Point Name (to 31 chars).. = West Salem WI (DDU
CART only)
...
Scheme Nums this Entry Pt (see NOTE). = 1,2
2
Override USPS Mail Direct Disc parameter
Enable this option if you do not want to use the maildirect.dir file for verification
or discounts. The maildirect.dir file contains information about where and
when mail pieces should be dropped. If you disable this option, all pieces in
the ZIP Code range will receive a discount.
PER/STD/PSVC QFY for DDU Rate parameter
This parameter pertains to drop-shipping discounts for DDUs (Destination
Delivery Unit). Processing centers are listed in the labeling lists module in
the USPS Domestic Mail Manual. See details about drop-shipping discounts
in the User's Guide.
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Entry Point blocks
This rate is applied only to CART-presorted mail (and to non-CART mail in
PSVC Bound Printed Matter). In Periodicals, only carrier-route mail delivered
from the entry point is eligible for DDU.
For Standard Mail automated carrier-route mail, ask the USPS district
drop-shipment coordinator where you can claim the DDU discount for this
type of mail. Other Standard Mail carrier-route mail is eligible for the DDU
discount on mail delivered from the entry point.
PER/STD/PSVC Use USPS DDU Data parameter
Use this parameter to use USPS data to determine whether the mail pieces
are eligible for the DDU discount. In some cases, the USPS data is not
complete enough to ensure discounts on all eligible mail.
Use this parameter only if you are claiming DDU rates for mail dropped at
and delivered from an SCF. If you use this parameter for an entry point that
is not an SCF, the software will issue an error.
Note:
For Periodicals pallets drop-shipping at an ADC that is co-located with an
SCF, choose to use USPS data for the DDU discount.
Do not use this parameter if this job involves Periodicals or Standard Mail
regular carrier-route mail, and you drop at local post offices to receive the
DDU discount. Set the range parameters in the individual Entry Point
Description blocks.
Origin Post Office parameters
Enter information about the post office where your mail will be verified and
accepted, and (usually) where the postage is paid at the following parameters:
• Origin Post Office City
• Origin Post Office State
• Origin Post Office ZIP Code
See also Origin Sender CRID parameter.
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Origin Sender CRID parameter
This parameter maps to the eDoc Sender CRID field in the Segment record
and is used to uniquely identify the submitter of electronic documentation to
the PostalOne! system.
FAST Content ID parameter
The content ID number of the mailing associated with the appointment. The
value you enter links Shell to recurring or basic appointments created online
at the USPS FAST website.
FAST Scheduler ID parameter
Enter the pallet level scheduler ID information for the USPS FAST system.
The information from this parameter also appears in Box 4 of PS 8125.
Job-file blocks and parameters
Entry Point blocks
2
Scheduled Ship Date parameter
The date on which the mail is dispatched based upon your Customer Service
Agreement (CSA). This parameter populates the Scheduled Ship Date field
in Container Summary (.csm) record.
Scheduled Ship Time parameter
The time at which the mail is dispatched based upon your CSA agreement.
This parameter populates the Scheduled Ship Time field in Container
Summary (.csm) record.
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Entry Point blocks
CSA Agreement ID parameter
The specific Customer Service Agreement ID for a segment. CSA IDs are
assigned by the USPS and are required for certain mailings. This parameter
populates the CSA Agreement ID field in the Segment (.seg) file.
CSA Trip ID parameter
An alphanumeric value that is used to identify DMU verified,
USPS-transported mail. This parameter populates the CSA Trip ID field in
the Container Summary (.csm) record.
Create Undrfill Local 3DG/SCF Ctns parameter
You should set this parameter to Yes if the following is true:
• Your entry point post office and your origin post office are the same (the
ZIP Codes are the same).
• In tray schemes, you want create an underfilled 3-digit or 3-digit-scheme
tray for every entry point where you drop mail.
• For Standard machinable and nonmachinable letters, you are using the
origin 3DG tray level. The origin 3DG tray level is optional, which means
that all pieces receive either the AADC or MAADC rate.
In PER Automation Flats and PER Regular Flats schemes, the underfilled
local container is an SCF sack. An underfilled container is a partial container
that is not associated with any full container. (Compare with overflow, which
is a partial container that accompanies a full container destined for the same
location.)
Trayed pieces will receive the basic rate. Pieces must be packaged. (Note:
5-digit and 3-digit packages of automation flats in 3-digit origin sacks receive
the 3/5 rate.) Pieces in sacks will receive the package rate; nonautomated
flats receive the basic rate and automated flats receive the automation 3/5
rate.
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A 3-digit-scheme tray includes pieces from multiple 3-digit ZIP Codes served
by the SCF. In accordance with USPS rules, the software creates a
3-digit-scheme tray where applicable for automated letter schemes only.
Note:
If you're preparing Standard Mail and you use Mail.dat files to create an entry
plan after presorting, set this parameter to No in the Entry Point Defaults
block. Then set it to Yes in the Entry Point Description block for the local
post office where you verify your mailing (the USPS requires that you create
an underfilled local 3-digit container for the entry point where you verify your
mailing).
Create Small Service Area Plt parameter
This parameter appears in the Entry Point Description block.
Set this parameter to Yes to form one underfilled pallet for the entry-point
service area. The software creates this pallet only if the entry point is set to
ASF or SCF in Standard Mail jobs, or SCF in Periodicals jobs.
Entry Point blocks
2
There is no minimum weight or volume for this pallet, so these pallets could
be as small as one package.
Min Weight, Min Tray Ft parameters
Use these parameters to set minimum weight or minimum feet in a tray:
• Min SCF/ASF Local 3DG Pallet Weight
• Min SCF/ASF Local SCF Pallet Weight
• Min SCF/ASF Loc 3DG Plt Tray Ft
• Min SCF/ASF Loc SCF Plt Tray Ft
You may prepare 3-digit and SCF pallets with less than the normal minimum
pallet weight (250 pounds) if both of the following conditions apply:
• You receive special authorization from the USPS Processing and
Distribution Manager at each facility.
• The entry point is an SCF or an ASF.
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Entry Point blocks
Because you can negotiate the minimum weight on a facility-by-facility basis,
you may need to set these parameters in the Entry Point Description blocks
instead of in the Entry Point Defaults block. Set the Min SCF/ASF Local
3DG Pallet Weight and the Min SCF/ASF Local SCF Pallet Weight
parameters to the agreed-upon minimum 3-digit and SCF pallet weights, in
pounds.
If you are preparing trays on pallets, set the Min SCF/ASF Local 3DG Plt
Tray Ft and the Min SCF/ASF Local SCF Plt Tray Ft parameters. Specify
the minimum number of feet of trays on an SCF pallet (from 1 to 144 feet).
You must have USPS permission to set the minimum outside the allowed
range.
Min Pieces, Min Pounds parameters
If you're drop-shipping, you can use these parameters to cancel an entry
point when there isn't enough mail to make it worthwhile. Work within the
minimum piece and/or pound requirement for the class of mail.
The minimum number of pieces (500) for Package Services Special Standard
and Library jobs applies per sortation level, not per mailing as it does for
other classes. Mailers use this feature to make sure that their trucks will be
full. For example:
• Standard: Suppose you calculate that trucking to the Denver NDC will
cost $950. The DNDC discount at this writing is 2.1¢ per piece. To make
the Denver trip worthwhile, you need the DNDC discount on at least
45,250 pieces (2.1 X 45,250 = 950.25). You would set the Min Pieces
parameter to 45250.
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Minimum poundsMinimum piecesClass
0500First-Class
00Periodicals
50200Standard Mail
0300Package Services Bound Printed Matter
0500Package Services Media Mail & Library
050Package Services Parcel Post & Select
Page 57
• Periodicals: You might make a similar calculation when dropping a
Periodicals mailing at an SCF. But you would be more interested in Min
Pounds, because your drop-ship savings are based on weight, not number
of pieces.
The software prepares the mailing if there is enough mail to meet either Min
Pieces or Min Pounds. Once you've chosen to use either Min Pieces or Min
Pounds, set the other parameter according to some impossibly high number.
Min Pieces = 45250
Min Pounds = 10000000
With Min Pounds set at 10 million, it will never be met.
PER IC Disc Eligibility parameter
This parameter appears in the Entry Point Description block. For Periodicals
mailings, specify when to take the in-county (IC) discount:
DescriptionIn-county option
Job-file blocks and parameters
Entry Point blocks
2
Sub
Take the in-county discount for all eligible records.All
Take the in-county discount only for records that are tagged as subscribers
in the PW.Subscribers input field.
Do not take the in-county discount.None
Requirements for in-county discount
To determine whether each record is eligible for in-county rates, the software
uses information from the PW.County field in your input file.
For Periodicals mailings, some of your mail might qualify for in-county rates
if the following requirements are met:
• The mailing must include fewer than 10,000 copies, or more than half the
paid circulation must be distributed within the county.
• At least 90 percent of the recipients must be subscribers.
• Pieces must be dropped at entry points in the county in which the
publication originated.
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Entry Point blocks
It is your responsibility to make sure the first two requirements are met.
PER County of Publication parameter
This parameter appears in the Entry Point Description block.
If you are taking the in-county discount, type the 3-digit FIPS county code
for the county where the periodical is published.
If you leave this blank, the county of publication is determined by the state
and ZIP Code of the origin post office. If the periodical is published in a
different county, it is important that you enter the county code.
Related Topics
• PER IC Disc Eligibility parameter
Appointment Number parameter
This parameter appears in the Entry Point Description block.
If you plan to participate in the USPS CONFIRM program with this mailing,
enter the drop-ship appointment service (DSAS) number that the USPS
assigns to you when you call to make an appointment to submit this drop-ship
mailing.
See Participate in USPS CONFIRM Prog parameter.
Del Window parameters
If you plan to participate in the USPS CONFIRM program with this mailing,
enter your estimated first and last date in the range for in-home delivery of
this shipment at these parameters:
• Del Window Start Date
• Del Window End Date
See Participate in USPS CONFIRM Prog parameter.
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IDEA Pstg Stmt Mlg Date parameter
Type the date on which your postage statements were finalized.
IDEA USPS Pick Up parameter
PostalOne! requires information from this parameter to determine a
start-the-clock measurement for service performance and to identify whether
a customer used USPS transportation to deliver mail to USPS plants.
You must set this parameter to Yes, No, or None, or the software will issue
an error.
Furthermore, if you have the Participate in PostalOne! parameter in the IDEA
Mail.dat block set to Yes, you must have this parameter set to Yes or No.
The software issues an error if this parameter is set to None or if it is left
blank.
Job-file blocks and parameters
Entry Point blocks
2
PER/STD/PSVC Range QFY for DDU parameter
This parameter is available in the Entry Point Descriptions block.
Enable this option if the range of ZIP Codes is eligible for the Destination
Delivery Unit (DDU) discount.
If this entry point serves multiple ZIP Codes, but only some of the ZIP Codes
are eligible for the DDU discount, copy the Range and PER/STD Range QFY
for DDU parameters as many times as necessary (up to 50) to assign the
DDU discount correctly.
Action parameter
This parameter is available in the Entry Point Defaults block.
Specify what to do if a record doesn't fit into any of the entry points that you
have set up. Your options are as follows:
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2
Execution
DescriptionOption
Assign Last EP
Ignore
Abort
Execution
Note:
This block is required!
In the Execution block, you provide instructions for how to run the job: You
turn processing steps on or off, and tell the software how to act while it runs
the job.
In most cases, you set up other blocks in the job file that are related to the
processing steps you set here. For example, to generate reports, you set
the Create Presort Reports parameter to Yes here in the Execution block,
and then set up at least one report block elsewhere in the job file.
Assign the record to the default entry point, which is the
last entry point that you define in this job.
Leave the record out of the job. This will occur only if the
record doesn't fit into any entry point, including the default
entry point.
Stop processing. This will occur only if the record doesn't
fit into any entry point.
If you set these parameters to No, you do not need to comment out the
related blocks (by inserting an asterisk before the word BEGIN).
Presort parameter
It is recommended to select this parameter and the Create Presort Reports
parameter to produce reports. Then stop and check the reports before running
the software a second time to create output files.
After you've sorted the mailing(s) and checked reports, you can turn off this
parameter. The software will base all subsequent processing on the work
files that it created in the first pass.
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+ Name Optimizer parameter
Name Optimizer is available for Periodicals and Standard Mail jobs only.
If you own the Name Optimizer feature and want to activate it, select this
parameter. The software will look for a Name Optimizer Resource File and
a Name Optimizer Control block later in the job file.
When you activate this feature, the software uses addresses from separate
resource files provided by you and adds them to carrier-route packages that
fall a few pieces short of the minimum pieces per package requirement.
Thus, the software forms complete packages and the pieces qualify for the
carrier-route rate, rather than fall to the next sort level.
Related Topics
• Name Optimizer Control
• Name Optimizer
Job-file blocks and parameters
Execution
2
+ USPS Optional Procedures parameter
Activate USPS Optional Procedures only if you have permission from the
USPS to customize your mailing by changing the package and container
limits. If you select this feature, complete the USPS Optional Procedures
block.
The software normally forms packages and containers based on USPS
regulations as printed in the Domestic Mail Manual (DMM). However, for
efficiency, some mailers have USPS permission to customize their mailings.
Caution:
Customizing package and container limits will take the mailing outside of
DMM compliance. SAP BusinessObjects cannot accept any responsibility
for problems that might result.
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Execution
+ Sequence Output by Mailflow parameter
To change the order in which the software normally generates output and
reports, select this feature. Then choose a new mail-stream order at the
Mailflow block.
For example, if you are drop-shipping, you could change the output order of
the entry points to match the order in which you load your trucks.
See the User's Guide for information about split output files, which could
generate the same results with less work.
Related Topics
• Use Alt Mailstream Hierarchy Seq parameter
• Use Alternate Entry Point Seq parameter
• Use Alternate Segment Sequence parameter
• Use Alternate Pst Scheme Seq parameter
• Use Processing Center Sequence parameter
• Use Pallet Sequence parameter
• Use Container Sequence parameter
• Use Package Sequence parameter
Participate in USPS CONFIRM Prog parameter
You must be registered and approved by the USPS to participate in the
CONFIRM program.
Use this parameter if you plan to participate in the USPS CONFIRM program
with this mailing. By participating in the CONFIRM program, you can print
PLANET barcodes on your mail pieces to:
• Track USPS processing performance.
• Track the date of delivery (to determine whether in-home date goals are
met).
• Track the timing of incoming return envelopes.
You may benefit from knowing delivery dates and times. For example, you
can staff a call center based on when your mailing reaches customers.
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If you turn on this parameter, be sure to also:
• Include the PW.Prt_PLANET and PW.PLANET fields in your input DEF
file (see the Quick Reference Guide for Views and Job-File Products for
descriptions of these fields).
• Add the CONFIRM field to your output file and post AP.Confirm there.
• Complete the EMD (Electronic Mailing Data) File report block.
• Complete the USPS 8125 report block.
• Request that the software create a Piece Detail Record file in the Report:
IDEA Mail.dat block.
IMB Intelligent Mail Barcode parameter
Intelligent Mail only applies to letters and flats. If you are processing any
other mail type, you must set this parameter to No.
Use this parameter to:
• Turn on the IM barcode functionality.
Execution
2
• Produce output for the AP fields.
• Perform more verification on required fields that make up the IM barcode.
When you use IM barcodes, the software verifies usage of ACS and
Confirm.
• Produce 24-digit barcodes, in addition to 10-digit tray barcodes.
Create Presort Reports parameter
Use this parameter to generate reports in this job run. Be sure to also set up
the report blocks for the reports you need.
+ On-Demand Reporting parameter
To print reports that reflect just a partial mailing, select this feature. Then
define the partial mailing at the On-Demand Reporting block.
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2
Execution
This feature is especially helpful when you can't submit a complete mailing
in one day; for example, when you need to deliberately stagger a mailing or
when mail-room equipment fails.
Create ... File parameters
Use these parameters to select the type of output files that you need to
create. Then complete the Create Output File block and corresponding Output
File posting block.
• Create Address Output File
• Create Package Output File
• Create Container Output File
• Create Pallet Output File
You must create output files. These files contain data needed by label-design
and printing software to print labels for mail pieces and containers.
+ Post to Input File parameter
If you want to take data that is generated by the software and copy it back
into your input file, select this feature. Then set up a Post to Input File block.
Your input file must contain a field ready to receive the data that you post;
the software cannot append new fields to input records. If you need to append
new fields for this job, you need to create an output file.
Caution:
After posting to any input file, the software deletes all work files. Be sure to
generate reports when you post to the input file. If you don't, you'll have to
re-presort the job before you can generate reports.
Warn Before File Overwrite parameter
When the software tries to create a file, it may find that the file already exists.
If you want the software to stop and warn you before overwriting a file, set
this parameter to Yes. If you plan to run this job unattended, then set it to
No.
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Even if you plan to run this job unattended, you may want to leave this
parameter set to Yes and use the command-line option to answer any
warnings. That way, you can use this parameter as a "safety net" so that
warnings are always displayed unless you deliberately override them at the
command line.
Show Detailed Process Messages parameter
When you start the software, you'll see processing messages on your screen
that show the status of your job. To see all of the software's messages, select
this option. If you don't select this option, the software displays only the main
processing messages.
For example, if you show detailed messages, the software informs you that
a particular presort scheme and sort level are being processed. If you don't
choose to show detailed messages, the percentage completed is not shown.
This feature has no effect on verification messages.
Execution
2
Save Work Files parameter
This parameter should be selected almost all the time. You might deselect
it when you are certain that your job is done—you have verified that your
presort is correct, printed all the reports and output files.
You can save time and avoid deleting the wrong files by having the software
delete its own work files. To do this, turn off all of the Execution block
parameters, including this one. Then run the software one more time. The
software will delete its own work files. It's up to you to delete any input, report,
output, or label files that you may no longer need.
Note:
For even easier work-file cleanup, use the del command-line option. Then
you can set this parameter to Yes and never change it.
Related Topics
• + Post to Input File parameter
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General Output
Work File Directory parameter
Set aside a separate subdirectory for work files, and place no other files
there. For extra safety, use a separate subdirectory for each active job to
prevent a job from overwriting another job's work files.
Type the path and name of your work subdirectory. Be sure that you have
adequate disk space and permission to write files into this directory. If you
leave this parameter blank, the software places the work files in the current
directory.
General Output
Work file locationSystem
\pw\pst\workWindows
postware/presort/workUNIX
You can control how output is numbered by using the General Output block.
You can specify starting numbers and control how mailings, pallets,
containers, packages, and pieces are numbered.
These numbers appear on some reports. If you want, you can print them on
labels and container tags using these output fields:
• AP.Plt_No_Rel
• AP.Ctn_No_Rel
• AP.Pkg_No_Rel
• AP.Pc_No_Rel
Pallet No. , Container No., Pkg No., Label No. parameters
The software assigns a number to every pallet, container, package, and
piece in the job (except unqualified pieces). These options give you control
over the way that containers, packages, and pieces are numbered.
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General Output
DescriptionOption
2
ABS
REL MLG
REL PLT
REL CTN
REL PKG
REL SEG
Numbering begins at 1 and runs consecutively through the end of the job.
Container numbers are serial, even when container type changes from one
scheme to the next (for example, from a tray to a sack).
Numbering begins over again at 1 within each mailing. The software will divide
your job into several mailings if your job qualifies for more than one presort
scheme, if you drop-ship, or if you segment.
Container, package, or piece numbering starts over again at 1 as each pallet
is formed. Select this option if you are preparing packages or trays on pallets.
Package or piece numbering starts over again at 1 as each container is
formed. If you are preparing a Packages on Pallets scheme and select this
option, the software numbers packages and pieces relative to the pallet,
because that is the "container."
Numbering starts over again at 1 as each package is formed. If you want
the software to begin numbering at a number other than 1, see the Starting
Number parameters described in the next section.
Numbering starts at 1 for each new segment encountered during output
processing.
Starting No. parameters
Some mailers want the flexibility to have the numbers in one job pick up
where the numbers in the previous job ended. If you want pallet, container,
or package numbering to start at a number other than 1, then use these
parameters to tell the software where to start numbering.
• Starting Pallet No.
• Starting Container No.
• Starting Package No.
The following examples show how setting the starting number affects results.
Let's say that you have 300 pallets and you set Starting Pallet Number at
501. If you form one mailing, your pallet numbers run from 501 to 800.
If you form two mailings of 150 pallets each:
• With absolute numbering (Pallet No. = ABS), your pallet numbers run
from 501 to 800.
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General Output
• With numbering relative to the mailing (that is, you set Pallet No. = REL
MLG), your pallet numbers run from 501 to 650 in the first mailing, and
from 501 to 650 in the second mailing.
Your settings appear in the General Output section of your Job Summary
Report. Your settings will affect the information that is reflected in other
reports as well. These starting number options affect the AP.Ctn_No_*,
AP.Pkg_No_*, and AP.Plt_No_* output fields.
+ Mfst Serial Numbering parameters
If your job involves manifesting (that is, if the job involves pieces of different
weights), this parameter controls the way manifest pieces are numbered in
the manifest keyline.
DescriptionOption
ABS
REL MLG
REL SEG
Absolute means that numbering begins at 1 and runs consecutively through
the end of the job.
Relative to Mailing means that numbering begins over again at 1 within each
mailing. The software will divide your job into several mailings if you use
more than one presort scheme, if you drop-ship, or if you segment.
Note:
The field AP.Manfst_Key is required if you're mailing under the Manifest
Mailing System. This field holds the manifest keyline, including serial number,
weight (1C only), rate category, and postage.
Relative to Segment means that numbering begins over again at 1 within
each segment.
Mailing Sequence No. parameters
Mailing sequence numbers are printed on reports to help you and the USPS
identify and track mailings. You can print mailing sequence numbers on
labels by using the output field AP.Mailing_ID.
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General Presort
Mailing sequence numbers consist of a prefix and a 4-digit number that the
software assigns. Use these parameters to control the mailing sequence
number:
DescriptionParameter
2
Mailing Sequence No.
Prefix
Mailing Sequence No.
Start
If you use Mailflow, it will affect the output sequence and therefore will affect
your mailing sequence numbers. See Mailflow.
Type a prefix up to 9 characters that will identify the job, such as your
job number, job name, publication name, or client's name.
Type the starting number., if you want to start at a number other than
0001 (the default starting number). For example, if you type 2222,
then mailings will be numbered 2222, 2223, 2224, and so on.
General Presort
Note:
This block is required!
The General Presort block specifies some general information about your
job and what it can expect to see later in the job file.
• Are there multiple versions of the mail piece? If so, specify that you'll be
setting up multiple versions.
• Do you plan to enter mail from this job at more than one USPS facility?
If so, specify that you'll be setting up multiple entry points.
• Do you want to divide this job into separate mailings? If so, specify that
you'll be setting up multiple segments.
Job Description parameter
This parameter is optional. The description might be a project or client's
name, or other key facts about the job. This information is included on the
Job Summary.
In your description, you may use these shortcuts:
• $date shows the current date (dd-mmm-yyyy; for example, 22-jan-2000)
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Input File
• $time shows the time (hh:mm:ss:m; for example, 09:13:16am)
• $job shows the base name of the Job-file.
Job Owner parameter
This parameter is optional. The Owner should be you, the person who created
the job file. Or it might be the name of your client's company, if you plan to
give the client the Job Summary. This information is included on the Job
Summary.
Mail Class parameter
Specify the class of mailing for this job:
• FIRST (First Class)
• PER (Periodicals)
• STD (Standard Mail)
• PSVC (Package Services)
• COMAIL (Co-mail)
The software verifies that other settings in your job are appropriate for the
mail class that you specify.
Input File
Note:
This block is required!
You need one copy of this block for each input file (each file that contains
input address data). If your job involves more than one input file, copy and
repeat this entire block as many times as necessary, up to a maximum of
255 files.
The software will number the files and list them on reports in the order that
you list the Input File blocks in the job file (see the application field
AP.File_No).
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Input File Name parameter
Type the path and name of the input address file.
Override parameters
Use these parameters to specify the format and definition file options that
you want to use. An entry at these Override parameters is optional.
• Override Default Format
• Override Default DEF
For example, let's say that you typically use a template when creating your
jobs, and you have the format and definition files already specified in the
Auxiliary Files block. You can set these override parameters to use a different
format or definition file without having to remove the default parameters in
the Auxiliary Files block. See Default Format and Default DEF parameters.
Job-file blocks and parameters
Intelligent Mail
2
The software looks for the definition and format files in the following order:
• The Override options listed in the Input File block
• The files with the same name in the same folder as the input file
• The files listed in the Auxiliary Files block
+ Filter parameter
You can set criteria for each record to meet in order to be included in
processing. For example, to limit a mailing to California residents, you might
set up this filter:
+Filter (to 512 chars)...... = db.state = "CA"
See Database Prep for details about filters.
Intelligent Mail
Set up the Intelligent Mail block to produce Intelligent Mail barcode data.
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Intelligent Mail
Convert Srvc Type ID for Non-Auto parameter
Full-service and basic-service automation priced mail requires a different
service type ID than nonautomation priced mail.
Enable this parameter to automatically convert service type IDs associated
with basic- and full-service types into nonautomation service type IDs. This
conversion includes service type IDs which are read from input files.
Note:
The software converts only nonautomation (regular) rate and Standard Mail
Saturation ECR flat rate mail pieces.
Convert Srvc Type ID Non-Free ACS parameter
Some mail, like automation rate mail and Periodicals carrier route priced
mail, receives Address Change Service (ACS) for free. ACS is not free for
full-service flat-sized Standard carrier route, Bound Printed Matter carrier
route, and DDU rate mail.
To convert the ACS service type ID for carrier route priced mail pieces that
are not eligible for free ACS, set this parameter to Yes.
Presort converts only full-service flat-sized Standard carrier route rate mail,
Bound Printed Matter carrier route rate mail, or DDU discount mail that has
specific service type identifier assigned to them.
Note:
First Class mail does not have a carrier route price category. Therefore,
Presort does not convert service type IDs for this mail.
Assign Serial for Non-Auto parameter
Controls the serial number assignment of nonautomation pieces within a job.
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Intelligent Mail
DescriptionOption
Assigns a unique serial number to every nonautomation piece in your mailing.Unique
2
Zero
Static
Assigns a serial number that contains all zeros to every nonautomation piece
in your mailing.
Assigns the same nonzero serial number to every nonautomation piece in
your mailing. The number assigned will be within the range given in the
Version Description block.
Verify Input Serial Nums Unique parameter
When this parameter is turned on, the software verifies the uniqueness of
the mailer ID and serial number on each piece that is read from an input file.
The software does not detect duplicates within the Basic service type, but
does detect them in the Full service type. However, if there are a mix of Full
and Basic service types and a Full and a Basic service type share the same
IMB_Serial, the software will detect the Basic piece as a duplicate.
Note:
Performing this verification adds processing time when reading input files.
The larger the input file, the longer the verification takes.
Multiple Mailer IDs per Version parameter
Set this parameter to Yes to use multiple mailer IDs within a single version.
For example, you might use this feature to combine names from more than
one mailing list within a single version.
To use multiple mailer IDs, you must also:
• Populate the IDEA Mailer ID of Mail Owner parameter in the Version
blocks. Presort uses this value in the MPA, CPT and IMR records of the
Mail.dat.
• Define the PW.IMB_MID and PW.IMB_Serial fields in the definition (.def)
file. Make sure you do not leave these fields blank on input.
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Intelligent Mail
Related Topics
• IDEA Mailer ID of Mail Owner parameter
Pallet Mailer ID parameter
For pallets, this parameter controls the mailer ID number. When your Mailer
ID is 9 digits, the pallet serial number can be only 9 digits long. The software
uses this value when generating output files and Mail.dat files.
Pallet Serial Num Start parameter
For pallets, this parameter controls the starting value for the serial number.
The serial start number can be up to 12 digits long. However, when the Mailer
ID is 9 digits, the pallet serial number can be only 9 digits long.
The software assigns unique serial numbers to each pallet and then reports
the next available serial number on the Job Summary report.
The software uses this value when generating output files and Mail.dat files.
Pallet Serial Num is AlphaNum parameter
For pallets, this parameter controls whether the serial numbers created for
pallet barcodes will contain letters. If you set this parameter to Yes, then the
sequence goes 0-9 and A-Z for each position in the serial number.
Tray/Sack Mailer ID parameter
For trays and sacks, this parameter identifies the mailer. Your Mailer ID
should be 6- or 9-digits long and the length of the Mailer ID plus the 5- or
8-digit Serial Num Start needs to be 14-digits or less.
The software uses this value when generating output files and Mail.dat files.
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Tray/Sack Serial Num Start parameter
For trays and sacks, this parameter controls the starting value for the serial
number.
The software assigns unique serial numbers to each tray and then reports
the next available serial number on the Job Summary report. The length of
the Mailer ID plus the 5- or 8-digit Serial Num Start needs to be 14-digits or
less.
The software uses this value when generating output files and Mail.dat files.
Tray/Sack Increment Serial Num parameter
Use this parameter to indicate whether or not you want Presort to
automatically increment the Tray/Sack serial numbers.
Presort must increment serial numbers if you have any full-service versions
in a job. This is because the USPS requires that you use unique Tray/Sack
serial numbers on your Intelligent Mail tray labels.
Intelligent Mail
2
AUTO DIMEN Fields Selection parameter
Allows you to select which Intelligent Mail barcode input fields you would like
the software to use when generating new versions.
This parameter applies only when you use the AUTO DIMEN option for the
Action parameter in the Version Defaults block. The following options are
available for this parameter:
DescriptionOption
None
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Tells the software that you don't want to use any of the IMb
parameters. This is so that within auto dimension, you can
combine records from both full-service and basic-service in
the same version.
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2
Mailflow
DescriptionOption
IMB_MID
SRVC_TYPE
Related Topics
• Action parameter
Mailflow
Mailflow is a way to change the order in which the software produces output,
reports, and labels.
Normally, the software arranges records in a mailflow hierarchy: first by entry
point, then segment, then presort scheme. Within each of these mailflow
levels, the records are further sequenced by sortation level, and then, within
each sortation level, by ZIP Code.
Use the options in the Mailflow block to change the sequence in any of the
following ways:
• Change the mailflow hierarchy (the order in which the software produces
Tells the software to use the PW.IMB_MID input field to generate new versions.
Tells the software to use the PW.IMB_MID and
PW.SRVC_TYPE fields to generate new versions.
output, reports, and labels) in desired combinations of entry point,
segment, and scheme.
• Change the sequence of mailings within each mailflow level by entry
point, segment, or presort scheme.
• Change the sequence of containers or pallets within mailings, or the
sequence of packages within containers or pallets. Also organize the
USPS processing center sequence by the way your mail will be trucked.
• Keep versions (or binderies) together.
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Split Output may be easier
Before you spend time on Mailflow, consider using the Split Output feature
(see + Create Files Per Entry Point parameter for more information). You
might find that Split Output serves your needs equally well, with simpler setup
and less processing time than Mailflow.
In particular, if your job involves two or more entry points, split by entry point,
instead of putting all entry points together and using Mailflow to control
sequence. You will probably find it easier to manage your output if you use
Split Output, and the software will run faster without Mailflow.
Use Alt Mailstream Hierarchy Seq parameter
If you select this parameter, you must also set up the Alt Mailstream Hierarchy
Seq block.
Related Topics
• Alternate Mailstream Hierarchy Sequence
Mailflow
2
Use Alternate Entry Point Seq parameter
If you select this parameter, you must also set up the Alternate Entry Point
Seq block.
Related Topics
• Alternate Entry Point Sequence
Use Alternate Segment Sequence parameter
If you select this parameter, you must also set up the Alternate Segment
Sequence block.
Related Topics
• Alternate Segment Sequence
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2
Mailflow
Use Alternate Pst Scheme Seq parameter
If you select this parameter, you must also set up the Alternate Pst Scheme
Seq block.
Related Topics
• Alternate Presort Scheme Sequence
Use Processing Center Sequence parameter
If you select this parameter, you must also set up the Processing Center
Sequence block.
Related Topics
• Processing Center Sequence
Use Pallet Sequence parameter
If you select this parameter, you must also set up the Pallet Sequence block.
Related Topics
• Pallet Sequence
Use Container Sequence parameter
If you select this parameter, you must also set up the Container Sequence
block.
Related Topics
• Container Sequence
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Use Package Sequence parameter
If you select this parameter, you must also set up the Package Sequence
block.
Related Topics
• Package Sequence
Print Together by Bindery/Ver parameter
This parameter is useful for those who want to prepare multiple-version
mailings, but who do not own selective bindery or inserter systems, or who
use a combination of selective and nonselective binderies.
If you use the Bindery Sets feature to mingle multiple versions (see the User's
Guide) and you set this parameter to Yes, the software will group pieces by
bindery first.
Mailflow
2
If you do not use Bindery Sets, the software groups pieces by version first.
After that, pieces are grouped by entry points, segments, and presort
schemes. You can then print a single version at a time.
Note:
The Print Together by Bindery or Version parameter does not cause each
version or bindery set to become a separate mailing. It simply changes the
way pieces are output.
After printing, you'll need some mechanical or manual system for merging
versions back into correct mail-stream sequence.
The software will output versions according to the sequence of Version
Description blocks. If you need to alter that sequence, arrange the Version
Description blocks and run the software with Mailflow.
Print Non-Pst's with Segments parameter
This parameter affects segmented jobs only.
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2
Mailing Information
If you do not select it, the software gathers all qualified, nonpresorted pieces
at the end of the mail stream.
If you would prefer to retain those pieces within their respective segments,
select this parameter.
Mailing Information
Note:
This block is required!
In the Mailing Information block, provide information about your mailing, your
company, and your postage payment.
Presort will print this information on all applicable USPS Postage Statements.
If there is information that you don't know at this time, you can leave the
setting blank. You can write in the information by hand later.
Postage Payment Method parameter
Select the method by which you pay postage.
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Mailing Information
DescriptionMethod
2
Permit
Correct Meter
Lowest Meter Mailing
Multi Meter
Stamps
For permit imprint (indicia) mailings. If you're mailing BPM, select this
option. Other choices are available, but as of September 11, 2008, Permit
is the only valid option, according to USPS rules
Select if you have a meter that can be adjusted electronically to apply the
correct postage to every piece.
Meters all pieces at the lowest rate in the whole job.Lowest Meter Job
Meters all pieces at the lowest rate per mailing. On the front of your
Postage Statement, the software prints the amount of your lump-sum
payment in the "Additional Postage Payment" box. Reports and forms
show postage as if you had applied postage to each piece.
Use this option if you have more than one meter rate in a job. This payment
method is useful if you combine mailings for more than one customer in
a job and they meter at different rates. To use multiple meter rates in a
job, in addition to selecting Multi Meter at this parameter, you must have
the field PW.Meter_Rate in your file. Be sure to enter the monetary value
in PW.Meter_Rate field in cents; for example you would enter 29½ cents
as 29.5, not .295.
If you apply precanceled stamps, enter the denomination. You will probably
owe additional postage, and pay it by attaching a lump sum to your
Postage Statement. On the front of your Postage Statement, the software
prints the amount of your lump-sum payment in the "Additional Postage
Payment" box. Reports and forms show postage as if you had applied
exact postage to each piece.
Note:
There is a similar parameter, called IDEA MPA Pstg Payment Method
parameter, in the Version blocks that populates the MPA record for each
version . If the IDEA MPA Pstg Payment Method parameter is left blank, the
software uses the value you enter in this parameter. Postage statements are
based on the value of this parameter and not the value of the IDEA MPA
Pstg Payment Method parameter.
Stamps Postage parameter
This parameter applies only when you have selected Stamps as your Postage
Payment Method.
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Mailing Information
Enter the denomination of your precanceled stamps in cents, not dollars.
For example, enter thirty three cents as 33.0, not 0.33. The minimum entry
is one cent (1.0).
Related Topics
• Postage Payment Method parameter
PER Authorized as a Newspaper parameter
Select Yes if your publication is issued weekly or more frequently. The
software adds the word "NEWS" to the content line on your container tags.
PER Ctn/Bundle Charge Method parameter
For Periodicals mailings, use this parameter to specify how to compute and
apply charges.
DescriptionOption
Assign to
Version
Apportion
Caution:
• If this parameter is set to Apportion and the Report Information parameter
set to SUM JOB in the Report: USPS Postage Statement Form 3541
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Assigns all the container charges to a single version in the mailing.
When using this option, you must also use the PER VerID to re-
ceive Ctn/Bundle Charge parameter in the Mailing Information
block to name the version that receives all the container charges.
Allocates each container and bundle charge to outside-county
versions in the container or bundle, based on copies. When using
this option, you can generate only the 3541 postage statement
in MLG, SUM VER, or SUM EP&VER formats.
Note:
If you use the Apportion option, you must electronically send a
Qualification report by using the Mail.dat that the software creates.
The software warns you if you don't have a Mail.dat block in the
job. See DMM 707.2.2.7.c for more information.
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Job-file blocks and parameters
Mailing Information
block, your job will not run. To get the job to run with the Apportion option
turned on, you must set the Report Information parameter to MLG, SUM
VER, or SUM EP&VER.
• If this parameter is set to Assign to Version and the job is auto-version,
auto-dimension, or contains multiple versions, you must set the Report
Information parameter in the Report: USPS Postage Statement Form
3541 block to MLG, SUM VER, or SUM EP&VER. If you use any other
options, your job will not run.
Related Topics
• Report Information parameter
• PER VerID to receive Ctn/Bundle Charge parameter
PER VerID to receive Ctn/Bundle Charge parameter
This parameter names the Periodicals version that gets all the container
charges. You only need to set this parameter if you set the PER Ctn/Bundle
Charge Method parameter to Assign to Version.
Related Topics
• PER Ctn/Bundle Charge Method parameter
2
Mail Owner parameters
If the mail owner is the permit holder, and you provide the permit holder
information at the Permit Holder parameters in the Version blocks, you can
leave these Mail Owner parameters blank.
If the mail owner is not the permit holder, enter the mail owner information
at these parameters:
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2
Mailing Information
DescriptionParamter
Mail Owner Name
Mail Owner Address Line
1-3
Mail Owner DUNS No.
Mail Owner Nonprof
Auth No
Related Topics
• Permit Holder contact parameters
• Permit Holder DUNS No. parameter
• Permit Holder Nonprof Auth No parameter
• Permit No. parameter
The mail owner's name. This information is printed on USPS forms
such as Postage Statements. If the mail owner is also the permit
holder, you can leave this blank.
The mail owner's address. This information is printed on USPS forms
such as Postage Statements.
Enter your 9-digit DUNS (Data Universal Numbering System) number
issued by DUN & Bradstreet.
The Nonprofit Authorization Number populates the same field in the
Mail.dat files Mailer’s Postage Account (MPA) record. The value you
enter must be 10 characters or less.
Note:
If the Permit Holder Nonprof Auth No. parameter in the Version blocks
is also populated, Presort uses the Mail Owner Nonprof Auth No parameter value and not the permit holder value to populate the Mail.dat.
IDEA Mail Owner ID parameter
A reference number that the USPS uses for identification of a specific mail
owner. This parameter accepts only the FAST Scheduler ID.
Mailing Agent parameters
The mailing agent is the organization that prepares the mailing. If the mailing
agent is also the permit holder, and you have completed all of the information
for the permit holder, you may leave these lines blank. If the mailing agent
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Job-file blocks and parameters
is not the same company as the permit holder, enter information at these
parameters:
• Mailing Agent Name
• Mailing Agent Contact
• Mailing Agent Address Line 1-3
• Mailing Agent Telephone No.
• Mailing Agent DUNS No.
The software uses the Mail Owner DUNS number first. If that field is blank,
it uses the Permit Holder DUNS number, and if both of those fields are blank,
the software uses the Mailing Agent DUNS number. If all three fields are
blank, the software issues an error.
IDEA Mailing Fac. DUNS No. parameter
Enter the reference number (issued by Dun and Bradstreet) that the USPS
uses to identify a specific mailing facility where the mailing is sorted and
bundled.
Mailing Information
2
Statement Signer Name parameter
Type the name of the person signing the Postage Statement.
Signer Telephone Number parameter
Type the telephone number (including area code) of the organization that
prepares and signs the Postage Statement. You may use any format.
Receipt No. parameter
Type the receipt number if needed. This refers to a receipt you've received
for a deposit into your Advanced Deposit Account (Trust Account).
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2
Mailing Information
Mailing Date parameter
Type the date on which the mailing will be submitted. Use any format. If you
leave this parameter blank, the Mailing Date line on your USPS forms will
be empty.
You may use the shortcut $date. The software will print the current date
(according to the clock in your computer) in the format dd-mmm-yyyy.
Auto Matching/Coding Date parameter
Type the date that your list was last processed for ZIP+4 matching. If you
have more than one list with different dates, enter the oldest date.
CART Matching/Coding Date parameter
Type the date that your list was last processed for carrier route matching. If
you have more than one list with different dates, enter the oldest date.
CART Sequencing Date parameter
Type the date on which the list was last updated for carrier route sequencing.
LOT Database Date parameter
Type the date of the LOT database that was used to arrange the input file(s)
in LOT order. This information will populate the LOT Database Date field in
the SEG Mail.dat files. This parameter is used only for Mail.dat output.
Caution:
The software does not check to make sure the date is valid. However,
PostalOne requires a valid date.
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Simplified Mailing Address parameter
This parameter applies only to simplified mailing jobs. In most cases, the
value you enter for this parameter populates the For pieces bearing
a simplified address enter date of delivery statistics
file or alternative method field in Postage Statement form 3541 or
3602
Presort uses the following method to determine if it will use the DSF directory
date or the date you enter into the Simplified Mailing Address parameter to
populate a Postage Statement:
1. If the Retain Walk Sequence parameter in your scheme block is set to
Simp or Mix, Presort knows that you have simplified addresses in your
mailing.
2. Next, Presort looks to see how the USPS Optional Procedures parameter
in the Execution block is set.
If it is set to No, Presort stops at this step and populates the postage
statement with the DSF directory date from the dsf.dir that is listed in
the Auxiliary Files block.
Job-file blocks and parameters
Mailing Information
2
If it is set to Yes, Presort moves on to the next step.
3. If the USPS Optional Procedures parameter in the Execution block set
to Yes, Presort looks at the Qualify Walk Seq Simp parameter in the
Optional Procedures block.
The value Presort uses to populate the postage statements depends on
the value of the Qualify Walk Seq Simp parameter. See the following
table for more information:
Date usedParameter
value
Off
CDS POS or
CDS RES
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Presort populates the postage statement with the DSF directory date (not the date in the Simplified Address Date parameter).
Presort populates the postage statement with the date entered
in the Simplified Address Date parameter in the Mailing Information block.
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Job-file blocks and parameters
2
Mailing Information
Note:
If your entire mailing job does not contain simplified address mail pieces,
Presort leaves the For pieces bearing a simplified address
enter date of delivery statistics file or alternative
method field in the postage statement blank.
Related Topics
• + Retain Walk Sequence parameter
• + USPS Optional Procedures parameter
• Qualify Walk Seq Simp
Move Update Date parameter
Enter the last date that you updated your information against Move Update
data.
Move Update Method parameter
Use this parameter to show the USPS that the names and addresses on
your mail pieces are up to date. Move Update is required for all First-Class
mailings at automation and presort prices and for all Standard Mail. Addresses
must be updated no earlier that 95 days prior to the date of mailing.
Selecting a move-update method during presorting only indicates which
method you have used to perform move-updating prior to presorting. This
software does not perform move-updating. You can leave the parameter
blank, which results in the boxes on Postage Statements 3600R, 3602R and
3602N being unchecked, or you can use one of the following options.
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Job-file blocks and parameters
Name Optimizer Control
DescriptionOption
2
ANCILLARY
FASTFORWARD
NCOALINK
ACS
ALT
MULT
SOE_ADD
OneCode ACS
Use the ancillary service endorsement method to request a hard-copy notification from the USPS of updated address data and to tell the USPS how to
handle your mail.
You can combine ancillary service endorsements with other Move Update
methods. If you do this, use the multiple option.
FASTforward tells the USPS that you updated your mail pieces in-house
against the USPS change-of-address database and any new address is
printed on the mail piece.
NCOALink tells the USPS that you updated your list against the USPS
change-of-address data prior to mailing.
ACS shows that you are using postal endorsements or an Intelligent Mail
barcode to update your mailing list for the next mailing.
The alternative method option is for First-Class mailers. It tells the USPS
that you consider your mailing list to be 99% accurate.
The multiple option indicates that you are using multiple Move Update
methods.
This option tells the USPS that you are processing simplified/occupant/exceptional addresses.
The OneCode ACS option is for First-Class and Standard Mail mailers that
are using the standardized Intelligent Mail barcode (IMb).
Name Optimizer Control
The Name Optimizer Control block enables you to control how additional
pieces are added to your carrier-route packages when you use the Name
Optimizer feature.
Maximum Number of Names to Add to Job parameter
If there's a limit to the number of names that you want to add to the entire
job, type that number here. If not, leave this parameter blank; the software
will then add as many names as it takes to optimize your carrier-route presort.
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Name Optimizer Control
This parameter doesn't set the total number of mail pieces. It deals only with
the number of names added by Name Optimizer.
Overall Max Adds per Pkg parameter
Set an absolute limit on the number of pieces that you want added to any
package. Normally, you should set this parameter at 1 or 2. Experienced
users say that adding one piece saves postage; by adding two pieces, you
may break even. If you set this parameter to All, the software can form
complete packages entirely from names in your resource files.
Use Segment_ID in Resource Files parameter
Use the segment ID in your Name Optimizer resource files as criteria for
selecting records used to complete carrier route packages.
The software pulls extra records to complete a carrier route, but it pulls only
records from carrier routes that have the same segment ID.
Dupe If Add Name Not Found parameter
Turn on this parameter if you want the software to duplicate a record that is
already in the package if it cannot find a suitable record in any of the resource
files. The duping feature is a last resort. Since it means that an active
customer will get two pieces, it isn't ideal, but it still may save postage.
Regardless of any other settings, this parameter affects only those packages
that are one name short of qualifying. If you have any packages that are two
pieces short, duping will not complete them. Also, the software selects the
record to be duped at random.
Version Name for Duped Records parameter
This parameter applies only if you have turned on the Dupe if Add Name Not
Found parameter.
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Job-file blocks and parameters
Name Optimizer Control
When the software adds a piece by duping, you type the version name from
one of your Version Description blocks to determine which version should
be used for that second piece.
Minimum Pieces Per Car-Rt Package parameter
Normally, you should leave this parameter blank. The software will apply the
usual carrier-route package minimum.
Priority Field parameter
When the software needs one record to complete a package, it may find that
it can pick from two or more suitable possibilities. You can control this choice
by prioritizing records, based on a database field.
This is all about optimizing carrier-route packages. When the software is
searching for a "suitable" record, it is looking for a record with a certain ZIP
and carrier-route number (and LOT information, if the mailing is Standard
Mail Enhanced Carrier Route).
2
Suppose your Expire file contains a date-of-expiration or date-of-last-order
field. Given the choice of two records, you might prefer to mail to the
subscriber who ordered or lapsed more recently. Enter PW.Priority =
EXPIR_DATE or PW.Priority = LAST_ORDER.
In your DEF file, you would set up this database field as the PW field Priority.
For example, your DEF file might include this line:
You may use any other database field that you think makes a reasonable
basis for choosing one record over another. For example, you could choose
an Income database field.
Next, set this parameter to Ascend or Descend. Ascending sequence is 0–9,
A–Z, a–z. Descending sequence is z–a, Z–A, 9–0. If you're prioritizing by a
date-type field, Ascend gives priority to the earliest date, and Descend gives
priority to the latest date.
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Job-file blocks and parameters
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Name Optimizer Resource File
Name Optimizer Resource File
The Name Optimizer feature can be used in Periodicals and Standard Mail
jobs only. See Name Optimizer for more information.
At this block, provide information about a single resource file.
Resource File Name parameter
Type the name of the resource file. If it is located in another directory, type
a path as well.
You must create a definition (DEF) file for each resource file. You also may
need a format (FMT or DMT) file. For details, see the Database Prep manual.
Filter parameter
If you want, you may screen resource records using a filter. For details, see
the User's Guide.
Here's an example: Some mailers use a "counter" field in the records of their
Expire file (i.e., file of inactive customers). Each time that a lapsed customer
receives a free copy, this counter is increased by one. When it reaches some
limit, the customer is deemed unresponsive. Usually, unresponsive records
are removed from the Expire file, but instead, you might use a filter to screen
out any records with a counter that is at or over your limit.
Resource File Type parameter
What type of file is the resource file?
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File Priority parameter
If you have only one Expire file and/or one Add file, set this parameter to 1.
If you have two or more Expire or Add files, you can prioritize them. In effect,
you are setting the order in which the software will search the files. Priority
numbers run from 1 to 99; 1 is highest, 99 is lowest. If you want two or more
files to have the same priority, give them the same number.
Note:
Expire and Add files are separate "tiers." You can prioritize resource files
within each tier. The software always searches all Expire files before
searching any Add files.
Job-file blocks and parameters
Name Optimizer Resource File
DescriptionType
An Expire file is usually a list of inactive customers.Expire
An Add file is usually an outside, rented list of prospects.Add
2
Max Names to Add per Package parameter
You may set a limit on the number of pieces that you want added to any
package from this resource file. Normally, you should set this parameter to
1 or 2 to ensure that you realize the cost-efficiency of this feature.
Total Max Names to Add from This File parameter
Normally you'll leave this parameter blank. You can limit the total number of
records the software takes from this resource file. If the software reaches
this limit, it will stop taking records from this file. Instead, the software will
rely on other resource files or the Duping feature (if you use it).
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On-Demand Reporting
On-Demand Reporting
With the On-Demand Reporting feature, you can generate reports that reflect
just a portion of your mailing. This is handy if some mail-room equipment
fails in the middle of a job or if you can't finish preparing a large job in one
day as you had planned.
The Job Summary always reflects the entire job; it is never affected by
On-Demand Reporting.
Reports that you prepare with On-Demand Reporting will be specially marked.
In the report header lines, the software prints [ODR].
Report files
If you use On-Demand Reporting, you must plan carefully to avoid overwriting
one day's reports with the next day's reports—especially if you use the $job
macro in report file names. Here are three options:
• In your Report blocks, set the Existing File parameter to Replace. Be
sure to print all reports each day. When you run reports again tomorrow,
they will overwrite today's reports.
• Or write each report to a separate file and don't use $job. In your Report
blocks, change the report File Name each day.
• Or in your Report blocks, set Existing File parameter to Append. Then
one file will contain all of your USPS 3602 forms, for example.
Caution:
• When you use On-Demand Reporting, the software does not
recalculate your postage, recheck your eligibility, or re label your
containers. Reports will reflect the postage for just the range of pieces
that you selected, but the software will not determine whether that
portion qualifies on its own merits.
If you set a break point in the middle of a mailing, the resulting partial
mailings might not be prepared or documented in strict accordance
with USPS regulations.
SAP BusinessObjects cannot accept responsibility for any
mail-acceptance dispute that might arise from a split mailing.
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• When you use on-demand reporting in a job that involves combining
and merging automation and regular flats (and carrier-route flats, when
applicable), it is very important that you check the resulting USPS
Postage Statements to ensure that each rate level (carrier-route,
automation, and regular) all meet the minimum mail-piece
requirements.
Related Topics
• Existing File parameter
Report Break Level parameter
Select the basis on which you want the software to break. In most cases, it's
best to use pallet or container numbers, to keep whole pallets or containers
intact.
Print Ranges parameter
Job-file blocks and parameters
Output Entry Point Selection
2
Type a starting value followed by a hyphen and an ending value. When you
use on-demand reporting, you must give the software a range of pallet,
container, package, or piece numbers on which to base the reports.
These are absolute numbers—they start at 1 at the beginning of the job
stream and keep going up through the end of the job. Here are some tips:
• You might set a range of piece numbers if you simply run out of pieces
or if the stitcher breaks down in the middle of a pallet. Then you would
need to print USPS reports based on the actual pieces mailed.
• If you're drop-shipping, try to ensure that the break at the end of a day
coincides with entry points or truckloads.
Output Entry Point Selection
Normally, Presort produces output for the entire job: every entry point,
segment, presort scheme, and piece.
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Output File blocks
You can use the Output Selection blocks to limit the output to certain entry
points, segments, or schemes. For example, if you know that a job is too
large to prepare in the mail room in one day, you might output just those
entry points that you plan to load into trucks today.
You can also suppress or separate qualified, non-presort, unqualified, or
foreign pieces from the mailing. For example, if you're mailing an
advertisement via Standard Mail mail, you might save yourself some return
charges by dropping unqualified pieces from the job. (Unqualified pieces
have bad ZIP Codes, so there's a good chance they won't be delivered.)
Entry Point Name -- for Selection parameter
Repeat the Name for Selection parameter as many times as necessary. You
need one copy of the parameter for every entry point that you want to output.
Names must be spelled correctly, using the same case that you used to type
the name at the Entry Point Description block.
To save time and avoid mistakes, go back to the Entry Point Description
block, copy the Entry Point Name, and paste it here. Copy only the entry to
the right of the equal sign—not the whole parameter line.
BEGIN Entry Point Description =======================
Entry Point Name (to 35 chars)....... = SCF San Diego CA
...
BEGIN Output Entry Point Selection =================
Entry Point Name -- for Selection.... = SCF San Diego CA
END
Output File blocks
This section describes the Output File blocks:
DescriptionBlock
Address Output
File
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Use this block if you want to create address labels through
label-design and printing software, such as Label Studio.
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Job-file blocks and parameters
Output File blocks
DescriptionBlock
2
Package Output
File
Container Output
File
Pallet Output File
Use this block when you want to create package labels or
facing slips with label-design and printing software, such as
Label Studio. The software will create one output record per
package.
Use this block if you want to create tray or sack tags with
label-design and printing software such as Label Studio.
Use this block if you want to create pallet placards with labeldesign and printing software, such as Label Studio.
Define structure in the Create File for Output block
If you are creating a new output file, you will also need to set up the Create
File for Output block, which defines the structure of the file. The Output File
block puts data into a structure that is defined by the Create File for Output
block. The same path and file name must be entered in both blocks. See
Create File for Output.
Avoid overwriting files
For best protection, set up a separate output subdirectory for each active
job, and place no other files there.
If you turn on the Warn Before File Overwrite parameter in the Execution
block, the software warns you if your first split output file is about to overwrite
another file. The program does not check for overwrite on subsequent files.
Split output is when you split your output files by entry point, segment, presort
scheme, version or bindery.
Related Topics
• Warn Before File Overwrite parameter
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Output File blocks
Use template as starting point
Set up your Output File block carefully so that software such as Label Studio
can read and use all of the data. You can use the following templates:
DescriptionTemplate file
For creating an address output file.lsadr.pst
For creating a container output file for a trayed mailing.lstry.pst
For creating a container output file for a sacked mailing.lssck.pst
For creating a pallet output file.lsplt.pst
For creating a package output file for a trayed mailing.lstry.pst
For creating a package output file for a sacked mailing.lssck.pst
Automatic supporting files
When you make any output file, the software automatically produces
supporting files (DEF and FMT files for example) to go with it. (See Database
Prep for details about DEF and FMT.) The software assigns the same base
file name to the supporting files that you used for the output file.
When you split output, the software gives these support files fixed names
(see table below), and they apply to all of the split output files.
The software does not make supporting files to go with every split output file.
Usually, that would be too many files to work with. Note that the x in the file
name represents the block number of the Output File block.
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DMTFMTDEFOutput file
pst_adrx.dmtpst_adrx.fmtpst_adrx.defAddress
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The software does not make supporting files to go with every split output file.
Usually, that would be too many files to work with. Note that the x in the file
name represents the block number of the Address Output block.
Output File parameter
Type a name for the output file, or copy it from the Create File for Output
block.
By default, the software places the file in the current directory; if you want it
placed somewhere else, include a path in your entry.
Job-file blocks and parameters
Output File blocks
DMTFMTDEFOutput file
pst_ctnx.dmtpst_ctnx.fmtpst_ctnx.defContainer
pst_pltx.dmtpst_pltx.fmtpst_pltx.defPallet
pst_pkgx.dmtpst_pkgx.fmtpst_pkgx.defPackage
2
For information about naming split output files, see File Name parameter.
Existing File parameter
This parameter takes effect only if the output file already exists.
Use the Append option to append the output records to the end of the file.
If you are making a new file (using a Create File for Output block), this option
has no effect. You may set it either way, it doesn't matter.
The Replace option takes effect only if the output file already exists. Choose
this option to overwrite the file and replace its contents with the new output.
If you are making a new file (using a Create File for Output block), this option
has no effect. You may set it either way, it doesn't matter.
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Output File blocks
+ Create Files Per Entry Point parameter
Use this parameter to split output into separate files based on entry point.
If you split output files, use file masking to name the files. See Create File
for Output for details.
The records included in your address output file also depend upon your
choices in the Output Selection block, where you can choose to output
presorted pieces, qualified nonpresort pieces, and unqualified pieces
+ Create Files Per Segment parameter
Use this parameter to split output into separate files based on segment.
If you split output files, use file masking to name the files. See Create File
for Output for details.
The records included in your address output file also depend upon your
choices in the Output Selection block, where you can choose to output
presorted pieces, qualified nonpresort pieces, and unqualified pieces
+ Create Files Per Presort Scheme parameter
Use this parameter to split output into separate files based on presort scheme.
If you split output files, use file masking to name the files. See Create File
for Output for details.
The records included in your address output file also depend upon your
choices in the Output Selection block, where you can choose to output
presorted pieces, qualified nonpresort pieces, and unqualified pieces
+ Create Files Per Bindery/Ver parameter
Use this parameter to split output into separate files based on bindery or
version.
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