Quick Set-up and User Guide
BT Conferencing Unit X300
Professional conferencing unit with wireless microphones
Conferencing Unit X300
If you need some help, call us on 0800 218 2182* or go to bt.com/producthelp
Important – please read first2
• Only use the telephone line cord, power supply cables and rechargeable batteries
supplied with your conferencing unit.
• Make sure the power supply is connected to a known working socket.
• Make sure you activate the batteries by pulling the battery pull tab and charge
the wireless microphone batteries for eight hours before using them, see page 5.
• To make sure you get the best range and reception from your conferencing unit,
avoid interference by placing the base unit away from large metal objects such
as metal cabinets, microwave ovens or electronic products such as computers
and TVs.
• If you’re using this product on a PSTN line you need to change the setting to PBX
mode = Off, see page 33.
If you need some help, call us on 0800 218 2182* or go to bt.com/producthelp
3
If you need some help, call us on 0800 218 2182* or go to bt.com/producthelp
Check box contents
Base unit
2 x wireless mic units
Phone line cord Mains power adaptor
Important
Only use the mains power adaptor, cables and rechargeable batteries supplied in this box or this product
might not work. Any replacement rechargeable batteries must be of the same type. BT accepts no
responsibility for damage caused to your conferencing unit if you use any other type of batteries.
6 metre
connector cable
2 x 3.7V 240mAh
Li-ion Polymer batteries
(already in wireless mic units)
Connection box
(item code 075566)
If you need some help, call us on 0800 218 2182* or go to bt.com/producthelp
Where to put your
conferencing unit
• Place the base unit
within 6 metres of a mains
power socket so the cables
will reach.
• Make sure it’s at least a
metre away from other
electrical appliances to avoid
interference.
• Don’t place the wireless mics
or base unit in a bathroom or
other humid area.
• The product works by
sending radio signals
between the wireless mics
and base unit. The strength
of the signal depends on
where you position the
base unit.
Quick set-up guide4
1 Plug in cables
1. Plug the 6 metre connector cable into the base unit
and the other end into the connection box’s socket
labelled To Base.
2. Plug one end of the phone line cord into the
connection box’s socket labelled To Line and the
other end into the phone line wall socket.
3. Plug the end of the mains power adaptor into the
connection box and the other end into the wall
power socket and switch on.
1
2
3
Quick set-up guide 5
If you need some help, call us on 0800 218 2182* or go to bt.com/producthelp
Broadband on your phone line?
Make sure you use an ADSL
filter between the phone line
cord and your phone wall
socket. You can get BT ADSL
microfilters from bt.com/shop
If you use BT Infinity you
will not need to use an ADSL
microfilter. For other types of
broadband, please check with
your provider if a microfilter
is required.
When a mic unit is sitting in the
powered-up base, its light is
red when charging and amber
when fully charged.
Quick set-up guide 5
2 Set up wireless mic units
1. Activate the battery in each wireless mic by pulling
the plastic tab away from the back of the unit.
Remove this tab
and charge battery
for 8 hours before use.
Rechargeable battery
already fitted
If the mic unit doesn’t turn on when the pull
tab is removed, take the battery out and
re-insert it.
2. Put each wireless mic unit on the base unit to
charge for 8 hours.
Each mic unit has a red light when it’s sitting in the
powered-up base unit.
Quick set-up guide
If you need some help, call us on 0800 218 2182* or go to bt.com/producthelp
6 Quick set-up guide
Removing the batteries
Slide open the battery compartment cover. Place a
finger under the battery at the edge of the battery
compartment and lift it up to remove.
3 Set date and time
How to change the date and time
1. Press
when the base unit isn’t in use.
2. Press
or to scroll and find Set Date/Time,
then press
.
3. Press
or to scroll and find the date, then press
, or use the keypad to enter a two-digit number
(01-31).
4. Press
or to scroll and find the month, then
press
, or use the keypad to enter a two-digit
number (01-12).
Talk/standby time
Under ideal conditions, the
wireless mic batteries should
give up to 5 hours talk time or
70 hours standby on a single
8 hour charge.
Battery low warning
The wireless mic’s red low
battery light will flash when the
battery is low. Place the mic on
the base unit to re-charge.
If you need some help, call us on 0800 218 2182* or go to bt.com/producthelp
6
5. Press or to scroll and find the year, then press
, or use the keypad to enter a two-digit number
(00-99) and press
.
6. Press
or to scroll and find the hour, then press
, or use the keypad to enter a two-digit number
(01-24).
7. Press
or to scroll and find the minute, then
press
, or use the keypad to enter a two-digit
number (00-59).
8. Press
or to scroll and find AM or PM.
9. Press
to save.
PBX Mode
Make sure the PBX mode is set correctly. This will
depend on whether you are using the unit on a PBX
or PSTN line.
The unit is set by default to PBX mode = On.
If you’re using the unit on a PBX, no action is
required. If you’re using the unit on a PSTN line,
then you need to change the setting to
PBX mode = Off. See page 33 for further details.
And that’s it. Your BT Conferencing
Unit X300 is ready to use.
If you need some help, call us on 0800 218 2182* or go to bt.com/producthelp
7Quick set-up guide
If you need some help, call us on 0800 218 2182* or go to bt.com/producthelp
8
Getting to know your conferencing unit
Base unit ......................................... 10
Wireless mics ................................... 12
Light status indicators ...................... 14
Menu map ....................................... 15
Using your conferencing unit
Make a call ...................................... 16
Preparatory dialling ......................... 16
Answer a call ................................... 16
End a call......................................... 16
Redial last call .................................. 16
Adjust volume ................................. 16
Mute ............................................... 17
Silence the ringer ............................. 17
Call waiting ..................................... 17
Redial list ........................................ 18
About the redial list .......................... 18
See the redial list ............................. 18
Dial a redial list entry........................ 18
Save a redial list entry to your
phonebook ...................................... 18
Delete a redial list entry .................... 19
Delete all redial list entries ................ 19
How to get a number from the calls
list or phonebook, whilst on a call ..... 20
How to get a number from the
redial list while on a call .................... 20
Page all microphones ....................... 20
Phonebook
Add a phonebook entry .................... 21
Character map ................................. 22
Search your phonebook ................... 22
Call someone in your phonebook ...... 23
Edit a phonebook entry .................... 23
Add phonebook entry to speed dial .. 24
Save a speed dial entry ..................... 24
Dial a speed dial number .................. 24
Delete a speed dial entry .................. 25
In this guide
If you need some help, call us on 0800 218 2182* or go to bt.com/producthelp
In this guide 9
Caller Display and the calls list
About caller display.......................... 26
Calls list ........................................... 26
View and dial from the calls list ......... 27
Delete a calls list entry/all entries ...... 27
Caller display screen messages .......... 27
Settings
How to change your settings ............ 28
Menu .............................................. 28
Volume ........................................... 28
Ringer tone ..................................... 29
Date and time ................................. 30
How to rename your base unit .......... 31
Key tone ......................................... 32
Dial mode ........................................ 32
PBX mode ....................................... 33
Turn PBX off .................................... 33
Set an access code ........................... 34
Reset .............................................. 35
De-register and re-register the
wireless mics ................................... 36
Help ............................................... 37
General information
Safety information ........................... 40
How to recycle your equipment ........ 41
Guarantee ....................................... 41
Technical information ....................... 42
R&TTE ............................................. 43
If you need some help, call us on 0800 218 2182* or go to bt.com/producthelp
10 Getting to know your conferencing unit
Calls List or
When idle, press to see calls list (see page 26). In menu, phonebook,
calls or redial list, press to scroll up. When entering names or
numbers, press to move the cursor to the right.
Phone Book or
When idle, press to see phonebook (see page 21). In menu,
phonebook, calls or redial list, press to scroll down. When entering
names or numbers, press to move the cursor to the left.
R
Press R to answer an incoming call during a call
when you receive a call-waiting alert (see page 17).
Redial
Press to see a list of the calls you’ve dialled (see page 18).
Mute All
Press to mute or unmute all microphones in use during a call
(see page 16).
Base unit
If you need some help, call us on 0800 218 2182* or go to bt.com/producthelp
Getting to know your conferencing unit 11Getting to know your conferencing unit
Lights
Lights are green during a call, red when mute is on or flashing
green when there’s an incoming call, (see page 14 for full light
status indications).
OK
Press OK for the menu, to select an item or save an entry or setting.
C
Press C to go back or delete a character.
Press and hold to delete all characters.
Vol. +
Press to increase ringer or speaker volume.
Vol. -
Press to decrease ringer or speaker volume.
Talk/end call
Press to make, answer or end a call.
0
Press and hold to insert either a dialing pause (
P
) when entering
numbers or a space while editing names.
Getting to know your conferencing unit
If you need some help, call us on 0800 218 2182* or go to bt.com/producthelp
12
Wireless mics
There is one fixed microphone in the base, but you can also place the two wireless
mics around the table which would be of benefit if you are sitting around a large
conference table.
Mute All
Press to mute or unmute all
microphones during a call.
(when mics are on the
base they are muted).
LED
The light changes colour
between green, amber and
red. See page 14 for full
light status indicators.
If you need some help, call us on 0800 218 2182* or go to bt.com/producthelp
Getting to know your conferencing unit 13
How to mute or unmute
Press
to mute or unmute all microphones. When
the mics are on the base unit they are muted.
How long do the batteries last?
Use only the batteries that come with your
conferencing unit or their equivalent. A wireless mic
unit will last about five hours (in use, e.g. talking) or
about 70 hours (on standby, e.g. not in use).
When should I charge the batteries?
You need to charge the batteries when you install
a new battery or the wireless mic units red light
flashes. Regularly place the mics back on the base
unit to charge ready for your next call.
How long does it take to charge the batteries?
Allow up to eight hours to charge a unit’s battery
from empty.
Getting to know your conferencing unit
If you need some help, call us on 0800 218 2182* or go to bt.com/producthelp
14
Light status indicators
Wireless mic unit
On the base Steady red when charging.
Steady amber when fully charged.
No indication when charging in off-hook status.
Flashes red and green alternately during registration.
Off the
base
Flashes green when there’s an incoming call.
Steady green during a call.
Flashes amber and green alternately if battery low during a call.
Steady red when Mute is on during a call.
Flashes amber and red alternately if battery low when the call
is muted.
Flashes red when the wireless mic unit has a low battery.
Light is off when the wireless mic unit is in idle mode or without
a battery.
Flashes amber slowly when the wireless mic unit is out
of range or not registered.
Steady red during de-registration of the wireless mic.
Base unit
Incoming call Flashes green.
On a call
Steady green.
Steady red when Mute is on.
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