Bt Response 85 User Manual

Response 85

Userfriendly Guide

Lift flap

Delete/Time

R 85

Battery

Low

Answer

on/off

Play

Skip Skip

Volume

Pause

memo

mailbox

Stop

Speaker

Delete/Time

Battery

Low

Answer

on/off

Play

Skip Skip

Volume

Pause

memo

mailbox

Stop

IF RED DOT SHOWS ON THE

DISPLAY, THE BATTERY NEEDS

TO BE FITTED OR REPLACED.

ONLY USE PP3 9V BATTERY

cover

Mailbox 2

For private messages

Pages 10,13

Mailbox 3

For private messages

Pages 10,13

Answer on/off Stop button

Switches answering machine off and on and stops procedures

Page 12

Delete button

Deletes messages and sets date/time

Pages 8,15

At a glance

Skip <

Moves back through messages and memos and switches message alert on and off

Pages 8, 9, 14 and 15

Volume button

Adjusts volume for playback of messages and memos

Page 8

Mailbox 1

The main mailbox, for shared messages

Page 10,13

Play/Pause/ Memo button

Use to play and pause messages and memos and record memos

Page 14

Skip >

Moves for wards through messages and memos and sets Answer delay

Pages 8, 9, 15 and 16

OGM select button

Selects the outgoing message played to callers

Page 11

Back-up battery cover

Page 7

Microphone

Use to record outgoing messages and memos

VIP indicator light

Shows VIP is switched on

Page 19

VIP button

Use to set security code for VIP feature

Page 18

Security code button

Use to set security code for remote access

Page 20

OGM check/ record button

Records and replays outgoing messages

Page 12

Battery Low indicator

Page 7

Message indicator (LED display)

Page 13

2 3

Contents

At a glance 2

Introduction 4

Setting up 5

Using your Response 85 8

Remote access 20

Help 26

Guide to the display 28

Technical information 29

Index 31

Wa ll- m oun ting 34

Hints and tips

boxes

In this user guide, we’ve included helpful tips and useful notes. They are shown in a white box like this.

Introduction

Your Response 85 answering machine is designed for ease of use and made to the high standards set by BT

We thank you for making the right choice and expect that your machine will give you many years of quality ser vice.

Please read the instructions carefully before use, and keep this User Guide for future reference.

For your records

Date of purchase:

Place of purchase:

Serial number:

(on base of answering machine)

Purchase price:

(for warranty purposes, proof of purchase is required, so please keep your receipt)

Customer Helpline

If you have problems with your machine, call the Response 85 Helpline Service, Lo-call 08457 585 589.

Setting up

Follow these steps to get your Response 85 ready to use

IMPORTANT

Check that your Response 85

is complete. When you unpack

you must have:

Response 85 answering machine with telephone line cable attached

✓

Situating your

Response 85

Situate your Response 85 close enough to a telephone socket and a mains power supply socket so that the cables will reach.

Do not cover or enclose the machine; allow a free flow of air to its sur faces.

Mains power adaptor plug

✓

Screws and wall plugs for wall mounting

✓

To wall mount your Response 85, use the screws and wall plugs provided. There is a wall-mounting template at the back of this guide.

Warning

The apparatus is only designed to be operated in a normal office or domestic environment. It should not be used in bathrooms or near water.

Check your

telephone wall socket

If you do not have a modern-style socket, call Freefone

0800 800 150

and ask for a BT engineer to come and fit the correct socket.

This is a chargeable ser vice.

Plug your

telephone line cord

into the back of the

machine

Plug the

mains adaptor into

the back of the

machine

Now plug the mains

adaptor plug into a

convenient mains

socket

The display will flash for 30 seconds.

It will then show the normal ‘no messages’ display.

Plug your

Response 85 into the

wall socket

Place the adaptor cord behind the clip on the back of the unit to prevent it being pulled out accidentally.

Failure to use the adaptor supplied may result in damage to the product.

Your Response 85 is now ready to accept messages.

Battery

Low

Insert back-up

battery

BT recommends that you inser t an alkaline PP3 9V batter y (not supplied) to provide up to 6 hours back-up. This will ensure messages are saved in the event of power failure.

Place the back-up batter y in the compar tment under your Response 85’s cover.

Electrical storm

warning

Note 1

During electrical storms, you are advised to disconnect your apparatus because damage may occur.

Note 2

If a fault occurs during the 12-month warranty period and it is due to accidental or wilful damage (including lightning and electrical damage), BT will not replace or repair the equipment free of charge.

PP3 9V

Your Response 85’s spot LED, located beside the main display, indicates back-up battery strength. The LED will light up when the battery power is low. It also remains lit when no back-up battery is inserted.

Using your

Volume

Delete/Time

Response 85

To set

the volume

The message playback volume can be set to a level suitable for you.

Press + to increase the volume.

Press - to decrease the volume.

As you press the volume button, a beep sounds at the level you are selecting. When the volume is at its highest or lowest you will hear 2 beeps.

If you alter the volume during playback of a message, the beep does not sound but the volume will change accordingly.

If the volume is below mid-volume it will automatically return to the mid-volume setting when any buttons are pressed (for example, if a message is played back). The volume is unaf fected during remote access or call screening.

To set the correct day

and time

Your Response 85 will announce the day currently set.

Saturday

Still pressing the

DELETE button, press

either the SKIP button (to move for war d through the days of the week), or

䊴

press the

SKIP

button (to move back).

Delete/Time

When you hear the

Skip Skip

correct day, release the DELETE button.

Delete/Time

䊳

Beep!

Your Response 85 tells you the day and time an incoming message or memo was recorded.

Press and hold the

DELETE button.

Your Response 85 will

Delete/Time

announce the day you have set.

Friday,set

You can now set the

current hour

Press and hold the

DELETE button again.

Your Response 85 will announce the currently set hour.

Twelve, midnight

The time on your Response 85 is announced using the 12hour clock. Be sure to hold down the 䊴or buttons long enough for your Response 85 to say whether it is AM or PM.

When you hear the correct hour, release the DELETE button. Your Response 85 will announce the hour you have set.

Four pm,set

You can now set the

current minute

䊳

䊴

SKIP

the

button, to move for war ds or backwards through minutes.

Delete/Time

Skip Skip

When you hear the correct minute, release the DELETE button. Your Response 85 announces the new day and time you have set.

Friday,4.30pm

After setting the time and day your machine will automatically return to ‘answer on’ mode.

Still pressing the

DELETE button, press

either the SKIP button, or the button, to move forwards or backwards through the hours.

Delete/Time

䊴

Skip Skip

䊳

SKIP

Press and hold the

DELETE button again.

Your Response 85 will announce the minute currently set.

0,One

Still pressing the

DELETE button, press

the SKIP䊳button, or

To check the day and

time setting

Press the DELETE button.

Your Response 85 will announce the day and time currently set.

Mailboxes

Your Response 85 lets you separate incoming messages into three mailboxes. This can be useful both at work and at home. For example, you could keep one mailbox for business messages and one for personal messages. Or you could allocate mailboxes to specific people.

Caller’s select the mailboxes as follows:

Mailbox 1

Callers simply leave their message after the tone.

Mailbox 2

After the tone, the caller presses 2 on their keypad and then leaves their message.

Mailbox 3

After the tone, the caller presses 3 on their keypad and then leaves their message.

An outgoing message telling callers how to use the mailboxes might be:

“Hello, we cannot take your call at the moment, so please leave your message after the tone. If you have a message for Sally, dial 2 after the tone and then speak. If you have a message for John, dial 3 after the tone and then speak.”

Outgoing Messages

The outgoing message is the message a caller hears when your answering machine answers a call.

Your Response 85 holds three outgoing messages: OGM 1,

OGM 2 and Answer Only OGM.

Setting your Response 85 to play either OGM 1 or OGM 2 will allow callers to leave a message. The pre-set

outgoing messages on OGM 1 and 2 are:

Hello,your call cannot be taken at the moment,so please leave your message after the tone.

Important

The pre-set OGM’s do not tell callers how to leave messages in Mailboxes 2 and 3. If you record your own OGM, you can tell callers they can leave messages for specific people by pressing 2 or 3 on their keypad after the tone. See the previous section - ‘Mailboxes’.

AO OGM is the ‘answer only’ outgoing messages. If you select this callers will

hear....

Hello,your call cannot

be taken at the moment and you

can not leave a message,so please

call later.

and they will not be able to leave you a message.

To check which

outgoing message is

currently set

Press the OGM

SELECT

button (under

the lid).

Your Response 85 will announce either:

‘Outgoing announcement 1’, ‘Outgoing announcement 2’ or ‘Answer Only announcement’.

The display will also indicate the outgoing message by displaying either: for message1,

for message 2 or

for ‘Answer Only’.

To set a different

outgoing message

Press and hold the

OGM SELECT button.

When you hear the name of the outgoing message you wish to

select, release the

OGM SELECT button.

Your Response 85 will announce the name of the outgoing message you have chosen and it will be set to play to incoming callers.

To record a new

outgoing message

You can record your own outgoing message to replace any pre-recorded message. If you record your own message the prerecorded message is automatically removed and stored in memory, in case you wish to reinstate it.

Your Response 85 has a total recording capacity of 54 minutes. Any outgoing message you record can be up to 2 minutes long, but you should keep it short to allow more time for recording incoming calls.

To record your outgoing message speak clearly, 5 to

10cm from the built-in microphone.

Built-in

microphone

Your outgoing message may sound something like this: “Hello, I’m sorr y I can’t take your call at present. If you would like to leave a message, please speak after the tone.”

Or if you are using the mailboxes your message might be:

Read all the steps before you begin recording.

First select the outgoing message you wish to change…

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