Brother WP-700D User Manual
btotheiL
WORD PROCESSOR
WP-700D
OWNER’S MANUAL
AMERICAN
Please read this manual carefully and keep it in a safe place for future reference. We
recommend that you write the unit’s model number and serial number in the blank space
below. These numbers can be found on the rear panel of the word processor.
MODEL NO.:
© 1994 by Brother Industries. All rights reserved.
SERIAL NO.:
Copyright Notice
Spelling Corrector licensed from Houghton Mifflin Company. Spelling U.S. PAT. Nos.
4,580,241 and 4,730,269. Copyright 1985, 1987 by Houghton Mifflin. All rights reserved.
Reproduction or disassembly of embodied programs or database prohibited. Based upon
The American Heritage Dictionary.
FCC NOTiCE
This equipment has been tested and found to comply with the limits for a Class B digital
device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide rea
sonable protection against harmful interference in a residential installation. This equip
ment generates, uses and can radiate radio frequency energy and, if not installed and
used in accordance with the instructions, may cause harmful interference to radio com
munications. However, there is no guarantee that interference will not occur in a particu
lar installation. If this equipment does cause interference to radio or television reception,
which can be determined by turning the equipment off and on, the user is encouraged to
try to correct the interference by one or more of the following measures:
— Reorient or relocate the receiving antenna.
— Increase the separation between the equipment and receiver.
— Connect the equipment into an outlet on a circuit different from that to which the
receiver is connected.
— Consult the dealer or an experienced radio/TV technician for help.
This equipment has been certified to comply with FCC standards, which are applied to
the U.S.A. only. A shielded interface cable should be used according to FCC 15.27 (a).
Changes or modifications not expressly approved by Brother International Corp. could
void the user’s authority to operate the equipment.
Table of Contents
Getting Started..........................................................................i
How to Use this Manual 1
Part Names............................................................................................................................................. 2
Setting Up................................................................................................................................................4
Removing the Packing Pieces............................................................................................................4
Switching the Word Processor On/Off................................................................................................5
Power Cord....................................................................................................................................5
Power Switch.................................................................................................................................5
Transporting the Word Processor.......................................................................................................6
Inserting Paper....................................................................................................................................6
Paper Support................................................................................................................................6
Automatic Insertion........................................................................................................................7
Manual Insertion............................................................................................................................7
Precautions..............................................................................................................................................8
Keyboard Layout......................................................................................................................................9
The Character Keys............................................................................................................................9
The Keyboard Control Keys.............................................................................................................. 9
The Function Keys......................................................................................................................... 10
The Function Menu Key....................................................................................................................11
On-Screen Help Information........................................................................................................... 11
Diskettes................................................................................................................................................12
Inserting and Removing a Diskette...................................................................................................12
Caring for Your Diskettes..................................................................................................................12
Write-Protecting Your Diskettes........................................................................................................13
Initializing New Diskettes..................................................................................................................14
Backing up a Diskette.......................................................................................................................14
Operation Overview...............................................................................................................................15
The Main Menu................................................................................................................................ 15
Self-Demonstration...........................................................................................................................16
Differences between Word Processing and Typewriting
The Return Function.........................................................................................................................17
The Cancel Function.........................................................................................................................17
On-Screen Symbols..........................................................................................................................17
Automatic Page Breaks....................................................................................................................17
Caps Lock vs. Shift Lock...................................................................................................................18
The Keyboard Shift Function.......................................................................................................18
The Shift Lock Function...............................................................................................................18
The Caps Lock Function............................................................................................................. 18
......................................................................
17
Word Processing.....................................................................19
Starting the Word Processing Application.............................................................................................20
WRITE/EDIT Screen.............................................................................................................................21
Status Line........................................................................................................................................21
Scale.................................................................................................................................................22
Text Area...........................................................................................................................................22
Text and Scale Cursors....................................................................................................................22
Message Line....................................................................................................................................23
Menu.................................................................................................................................................23
Example 1: You selected CTFt/RMF......................................................................................... 24
Example 2: You selected FORM................................................................................................24
Typing on the Display
Hot Zone............................................................................................................................................25
Word Wrap........................................................................................................................................25
Space vs. Permanent Space............................................................................................................25
Hyphen vs. Permanent Hyphen........................................................................................................26
Superimposed Characters (Permanent Backspace)...................................................................... 26
Subscripts and Superscripts........................................................................................................... 27
Extra Characters...............................................................................................................................27
Accents (“Dead” Keys)......................................................................................................................28
Automatic Page Breaks....................................................................................................................28
Revising Text - Basic Functions............................................................................................................29
Moving the Text Cursor.....................................................................................................................29
Moving One Position at a Time...................................................................................................29
Jumping Left and Right................................................................................................................30
Jumping to the Top or Bottom of the Text...................................................................................30
GOTO Page.................................................................................................................................30
Inserting Text.................................................................................................................................. 31
Deleting Text.................................................................................................................................. 31
Deleting a Character....................................................................................................................32
Deleting a Word...........................................................................................................................32
Deleting a Line.............................................................................................................................32
Splitting and Joining Paragraphs......................................................................................................32
Revising Text - Advanced Functions................................................................................................... 33
Block Operations...............................................................................................................................33
Copying a Block within the Document.........................................................................................33
Copying a Block into a Different File...........................................................................................34
Recalling the Temporary File.......................................................................................................35
Deleting a Block...........................................................................................................................35
Moving a Block.............................................................................................................................36
Searching for Text.............................................................................................................................37
Starting a Search.........................................................................................................................37
Defining a Search String..............................................................................................................38
Search and Replace....................................................................................................................39
Hyphen Scan............................................................................................................................... 40
Formatting the Page..............................................................................................................................42
Format Change Symbol....................................................................................................................42
Left and Right Margins......................................................................................................................42
Tabs and Decimal Tabs....................................................................................................................43
Setting Tabs.................................................................................................................................43
Clearing Tabs.............................................................................................................................. 44
Using Tabs while Typing............................................................................................................. 44
Using Decimal Tabs while Typing...............................................................................................44
Inserting Tabs............................................................................................................................ 45
Removing Tabs............................................................................................................................45
Line Indent........................................................................................................................................45
Paragraph Indent..............................................................................................................................46
Setting the Temporary Left Margin..............................................................................................46
Returning to the Original Left Margin..........................................................................................46
Centering...........................................................................................................................................47
Centering Between Margins........................................................................................................47
Centering Between Tabs.............................................................................................................48
Undoing Centering.......................................................................................................................49
Right Margin Flush........................................................................................................................... 49
Undoing a Right Margin Flush Format........................................................................................50
Automatic Justification......................................................................................................................50
Entering Justified Text.................................................................................................................50
Justifying Existing Text................................................................................................................50
........
...................................................................................................................25
Text Emphasis..................................................................................................................................51
Bold Face Characters................................................................................................................. 51
Underline......................................................................................................................................52
Expand.........................................................................................................................................53
Character Set....................................................................................................................................54
Switching the Keyboard.............................................................................................................. 54
Changing the Daisy Wheel..........................................................................................................54
Horizontal Positioning.......................................................................................................................55
Screen Width vs. Paper Width.....................................................................................................55
Changing the Pitch.......................................................................................................................55
Vertical Layout.................................................................................................................................. 56
Page Breaks............................................................................................................................... 56
Line Spacing................................................................................................................................ 56
Paper Size Setting.......................................................................................................................57
Header and Footer.
....
........................................................................................................... 58
File Operation.....................................................................................................................................60
Viewing the WP INDEX Screen........................................................................................................60
Saving a File................................................................................................................................... 61
Saving a New File.......................................................................................................................61
Saving an Edited file....................................................................................................................62
Entering a File Name...................................................................................................................63
Automatic Save Function.............................................................................................................63
Returning to the Main Menu............................................................................................................. 64
Retrieving a File................................................................................................................................64
Printing a Document....................................................................................................................... 65
Starting Page Print.......................................................................................................................65
Starting File Print.........................................................................................................................65
Pausing/Resuming Printing.........................................................................................................67
Daisy Wheel Changes.................................................................................................................68
Stop Symbols...............................................................................................................................68
Diskette Utility Functions..................................................................................................................70
Copying a File..............................................................................................................................70
Deleting a File..............................................................................................................................71
Renaming a File.......................................................................................................................... 72
Disk Copy................................................................................................................................... 72
Deleting All Files..........................................................................................................................74
Diskette Write-Protect..................................................................................................................74
Advanced Functions..........................................................................................................................75
Double Column Printing....................................................................................................................75
Data Merge.......................................................................................................................................76
Creating the Merge File............................................................................................................. 77
Creating a Document with Merge Symbols.................................................................................77
Merge Printing..............................................................................................................................78
Abbreviated Phrases.........................................................................................................................79
Increasing Your Typing Speed....................................................................................................79
Understanding the Abbreviated Phrase Memory........................................................................79
Abbreviated Phrase Maintenance................................................................................................80
Using the Function Menu for Other Options...............................................................................81
Loading an Abbreviated Phrase File...........................................................................................82
Saving the Abbreviated Phrase Memory................................................................................... 82
Typewriting.............................................................................................................................................83
Starting the Typewriter Application................................................................................................84
From the Main Menu.........................................................................................................................84
From the Word Processing Application............................................................................................84
The Typewriter Application Screen................................................................................................85
Status Line........................................................................................................................................85
The Hot Zone.................................................................................................................................. 85
Manual Return..................................................................................................................................85
Automatic Return..............................................................................................................................86
Line-by-Line Mode............................................................................................................................86
Justification Mode............................................................................................................................. 87
Basic Typing........................................................................................................................................88
Inserting Paper..................................................................................................................................88
The Cursor Keys...............................................................................................................................88
Setting Margins.................................................................................................................................88
Selecting the Pitch............................................................................................................................89
Selecting the Line Space..................................................................................................................89
Changing the Keyboard....................................................................................................................90
Using Shift Lock and Capital Lock....................................................................................................90
Backspacing.....................................................................................................................................91
Normal Backspace......................................................................................................................91
Fractional Backspace..................................................................................................................91
Permanent Backspace.................................................................................................................92
Express Backspace.....................................................................................................................92
Subscripts and Superscripts............................................................................................................ 93
Accents and Special Symbols (“Dead” Keys)...................................................................................93
Corrections..........................................................................................................................................94
Automatic Correction........................................................................................................................94
Correcting One Character........................................................................................................... 94
Erasing One Word.......................................................................................................................94
Erasing One Line.........................................................................................................................95
Relocation of the Carrier..............................................................................................................95
Manual Corrections...........................................................................................................................96
Formatting the Page..........................................................................................................................97
On-Screen Editing.............................................................................................................................97
Tabs and Decimal Tabs....................................................................................................................97
Setting Tabs and Decimal Tabs..................................................................................................98
Clearing Tabs...............................................................................................................................98
Typing with Tabs..........................................................................................................................98
Typing with Decimal Tabs...........................................................................................................98
Line Indent........................................................................................................................................99
Paragraph Indent..............................................................................................................................99
Text Emphasis (Style)................................................................................................................. 100
Bold........................................................................................................................................... 100
Underline....................................................................................................................................100
Expand..................................................................................................................................... 101
Centering and Right Margin Flush Functions................................................................................ 102
Centering Between Margins or Between Tabs
Right Margin Flush (RMF)........................................................................................................ 103
........................................................................
102
Speii Checker................................................................................................................................105
Description of the Speii Checker..................................................................................................106
Speii Checker (Word Speii)........................................................................................................... 107
Checking Existing Text (WP Application)...................................................................................... 108
Starting the Spell Checker.........................................................................................................108
While Checking (Suspect & Repeated Words).........................................................................108
Example 1................................................................................................................................. 109
Example 2................................................................................................................................. 110
Checking While Typing (WP or TW Application)
Starting the Spell Checker........................................................................................................111
..........................................................................
111
The User Dictionary.........................................................................................................................112
How the User Dictionary Works..................................................................................................... 112
Maintaining the User Dictionary.....................................................................................................112
Using the Function Menu......................................................................................................... 113
Loading a User Dictionary............................................................................................................. 114
Saving the User Dictionary............................................................................................................ 115
Mail Merge..........................................................................................m
Starting the Maii Merge Application.............................................................................................118
The MERGE Screen...................................................................................................................... 118
The Structure of a Merge File.........................................................................................................118
Creating and Editing a Merge File................................................................................................120
Entering Data................................................................................................................................. 120
Creating a New Label.................................................................................................................... 120
Changing the Width of a Label...................................................................................................... 120
Creating a New Record................................................................................................................. 121
Moving the Cursor......................................................................................................................... 121
Copying Data................................................................................................................................. 122
Inserting a Blank Record............................................................................................................... 122
Deleting a Record...........................................................................................................................123
Printing the Current Record........................................................................................................... 123
Preparing the Record for Merge Printing
File Operations.................................................................................................................................125
Saving the Merge File.................................................................................................................... 125
Retrieving a Merge File................................................................................................................. 125
Printing a Merge File..................................................................................................................... 125
Using the Merge Function Menu....................................................................................................126
......................................................................................
124
Appendix............................................................................................127
Character Keys.................................................................................................................................128
Standard (I) and International (II) Keyboard...................................................................................128
Symbol (III) Keyboard.................................................................................................................... 129
Function Keys.................................................................................................................................. 130
Function Menus................................................................................................................................135
WP WRITE/EDIT Screen............................................................................................................. 135
ABBREVIATED PHRASE Screen................................................................................................. 136
USER DICTIONARY Screen......................................................................................................... 136
INDEX Screens.............................................................................................................................. 136
TW Application............................................................................................................................... 137
Mail Merge......................................................................................................................................137
Symbois.............................................................................................................................................138
Symbols Displayed on the Scale....................................................................................................138
Symbols Displayed in the Text...................................................................................................... 138
Indicators............................................................................................................................................140
Error Messages................................................................................................................................142
Troubleshooting Chart................................................................................................................... 144
Accessories.....................................................................................................................145
Changing the Daisy Wheel Cassette............................................................................................. 145
Changing Ribbons....................................................................................................................... 146
Changing Correction Tapes............................................................................................................147
Compatibie Accessories.................................................................................................................150
Starter Kits and Accessories.......................................................................................................... 150
Cassette Ribbons / Correction Tapes............................................................................................ 150
Daisy Wheel Cassettes..................................................................................................................151
Daisy Wheel Samples.....................................................................................................................152
Specifications....................................................................................................................................153
Glossary............................................................................................................................................ 154
Index...............................................................................................................................161
Getting Started
Ноги to Use this Manual
In order to allow first-time owners to learn about the many sophisticated functions
that this word processor offers, this manual has been organized as a tutorial
rather than a reference book. You are encouraged to go through the manual in a
step-by-step fashion, learning about each of the functions and features one at a
time. In this way you will be able to gain a full understanding of what this word
processor can do and be able to make full use of its capabilities.
The last Section, “Appendix”, provides an alphabetic index, a glossary, and a
quick reference guide for later reference.
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(T) Paper Support
@ Platen Knob
@ Power Switch
(4) Keyboard
© Carrying Handle
(6) Disk Drive
(7) Disk Eject Button
(8) LCD
(9) Brightness Controller
@ Acoustic Cover
@ Paper Release Lever
(1g) Carrier
Cassette Daisy Wheel
@ Cassette Ribbon
Correction Tape
@ Daisy Wheel Lock
Lever
Power Cord
Compartment
Supports paper for insertion / power cord compartment
cover.
Feeds paper manually.
Turns the word processor ON and OFF.
Contains character and function keys.
Pulls out for easy transportation.
Holds data or program diskettes.
Releases an inserted diskette.
Displays text and messages.
Controls the display brightness.
Suppresses printing sounds and protects the printing
carrier.
Unlocks the platen for paper positioning.
Supports the printing unit.
Contains print characters for each style of print.
Transfers the characters to the paper.
Erases characters.
Releases the cassette daisy wheel.
Stores the power cord when transporting the word pro
cessor.
J Setting Up
Removing the Packing Pieces
Before you plug in the word processor, open the acoustic cover and remove the
yellow plastic pieces shown in the illustrations below.
NOTES:
• If the plastic pieces are not removed, damage to the word processor may
occur when the power is turned on.
• The yellow plastic pieces do not need to be re-installed unless you are re
packing the word processor for shipping.
Remove the protective cover.
NOTE:
Replace the protective cover when the word
processor is not in use.
Lift the acoustic cover.
Remove the yellow plastic pieces.
NOTE:
Be sure to reinstall the display and cover.
The acoustic cover is equipped with a safety
switch. Your word processor will not operate
unless the acoustic cover is securely closed.
Switching the Word Processor On/Ojf
Power Cord
NOTE:
Please be sure both yellow plastic packing pieces have been removed from
the word processor before the power is turned on.
The power cord is stored in a compartment on the
back of the word processor. The cover of that
compartment is also used as a paper support.
NOTE:
It is a good idea to disconnect the AC plug
when the word processor is not used for a
long period. Always disconnect the power
cord during thunderstorms.
Power Switch
Flip the power switch on. The switch is located on
the left side toward the rear of the word proces
sor.
NOTE:
If the word processor does not respond,
check the power cord and then make sure
that the acoustic cover is securely latched.
Adjust the display brightness with the brightness
controller next to the screen.
NOTE:
If you switch the word processor off, wait at
least 10 seconds before switching it on again.
Failure to wait 10 seconds may disrupt the
start-up sequence, resulting in faulty
operation and possible equipment dam
age.
Transporting the Word Processor
To prepare the word processor for transportation or storage:
Disconnect the AC plug, and carefully fit the
power cord into its compartment as shown in the
illustration. Close the power cord compartment
cover (paper support).
Install the protective cover. Fit the front of the
cover into the holes, and lower the back part of
the protective cover.
Pull out the carrying handle.
Inserting Paper
NOTE:
When using the machine as a word processor, you do not have to insert
paper untii you have finished editing your document and are ready to print.
Paper Support
Lift the paper support.
Automatic Insertion
.PBREAK,
Manual Insertion
!ns©rt papsr as
r ilQ Qhn\A/n
Press IP »>^1 to automatically advance the paper
to the printing position (one inch from the top).
To change that position, use iiM + M or
Rotate the platen knob to advance the paper.
If the paper is not properly aligned, advance the
sheet half way, push the paper release lever
toward the rear and manually match the corners
of the paper. Pull the paper release lever back to
its original position and turn the platen knob until
the paper is In the desired position.
Precautions
Although this word processor is ruggedly constructed, it should not be exposed to
extreme conditions. To ensure many years of reliable operation, please follow
these recommendations:
In case of malfunction, overheating, or other problems, immediately discon
nect the AC plug and consult your dealer.
Do not attempt to disassemble the word processor. It has no user-service
able parts inside.
Avoid dropping the word processor.
Avoid direct exposure to sunlight and other sources of heat.
Avoid spills. If any liquid enters the word processor, immediately disconnect
the AC plug and consult your dealer.
Avoid locations where excessive moisture or dust collect.
Do not use sprays in the vicinity of the word processor. Aerosols are
extremely harmful to the disk drive.
Disconnect the AC plug during thunderstorms.
Do not place heavy objects on the keyboard.
Always keep the air vents free from obstruction to avoid overheating the word
processor.
Clean the machine housing with a soft, dry cloth only. Avoid using chemicals,
solvents and detergents.
To avoid electrical interference, do not place the word processor too close to
a radio receiver or television. If the word processor is too close to a television
set, the disk drive may not work properly.
If you switch the word processor off, wait at least 10 seconds before switching
it on again. Failure to wait 10 seconds may disrupt the start-up sequence,
resulting In faulty operation and possible equipment damage.
Keyboard Layout
This word processor has more keys than a typewriter. In order to get a clear
understanding of the keyboard, we will distinguish three classes of keys as
described below. Most keys are auto-repeat; if you hold down the key, it repeats
until you release the key.
In this Owner’s Manual, ICODEI + a second key indicates that the №aaw key
must be held down while the second key is pressed.
The Character Keys
The character keys are used to type text. They are very similar to the character
keys of a typewriter, except that this word processor accepts different daisy
wheels, and therefore makes available a greater number of characters.
NOTES:
The characters available when the keyboard Is set to I (standard) appear on
the left of the key tops.
The characters available when the keyboard Is set to II (International) appear
on the right of the key tops.
The characters available when the keyboard Is set to III (symbol) are not
shown on the key tops.
The Keyboard Control Keys
The keyboard control keys are used to modify the effect of the other keys. Press
ing or ICODEI alone will not produce any effect. To modify the effect of
another key, you must hold down [SHlRl or while pressing the key to be
modified.
In this Manual, such a double keystroke will be symbolized by the “+” sign.
^fnnrnoFPTnn
Key Function
WjH + character key Used to type an uppercase character.
+ another key
iCAH
The Function Keys
The function keys are used to activate the various functions of the word proces
sor. In contrast to the character keys, their effect does not depend on which daisy
wheel is installed. Many functions can be activated with — + a character key.
However, not all of these functions are indicated in green on the key top.
Used to type the character indicated in green on
the key top, or to activate a function (see “Function
Keys” below).
Locks the keyboard in uppercase mode.
Locks the keyboard in capital mode.
10
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The Function Menu Key
Most of the functions of this word processor are activated by selection from a
menu.
Once you get acquainted with the word processor, however, you might find that
the selection from a menu is time-consuming. For faster operation, many func
tions of the menus can also be activated by “short-cut” keys.
MENU
On-Screen Help Information
Since this product is designed to last for many years, you may need to review the
meaning of a function you have not used in a while. Press — + (8)Short definitions of the functions will appear on the screen. The different keys that
are used for scanning the information and to return to your work are also indi
cated on the screen.
NOTE:
(r.
H
HELP
Since the details of operation are not provided, the help information is not a
replacement for careful reading of this Manual.
11
i_J Diskettes
This word processor accepts only the following type of 3.5-inch diskettes:
MF-2DD (Double Sided/Double Density/Double Track)
MF-1DD (Single Sided/Double Density/Double Track)
NOTE:
Your word processor cannot use high density (“HD”) diskettes, so be sure to
purchase only double density double track (“DD”) diskettes. It is recom
mended that you use Brother brand diskettes.
Inserting and Removing a Diskette
Insert the diskette as shown in the illustration.
To remove the diskette, press the eject button.
CAUTION - The diskette may be inserted and
removed when the power is either on or off. It may
also be left in the drive while transporting the
word processor. However, you should never
insert or remove it while a message indicates
that a diskette operation is in progress.
Caring for Your Diskettes
The slightest damage, such as a scratch, or a small amount of dust on a diskette
can spoil an entire file and make it unusable. The protective case of the 3.5-inch
diskette protects the sensitive disk surface. (The metallic shutter automatically
opens and exposes this sensitive surface only when the diskette is inserted into
the drive.) Additional precautions must be taken in order to ensure reliable main
tenance of your files.
12
Never open the shutter of the diskette and never
touch the surface directly.
Do not use magnetic materiais near the diskette.
Never expose the diskette to extremeiy high or
iow temperatures.
Write-Protecting Your Diskettes
The diskettes are write-protected by software that comes with the word processor
and is set through the INDEX screen menu. When write-protect is ON, you cannot
erase oid information or store new information on the diskette.
NOTE:
The switch on the diskette does not determine read/write capabiiity.
13
Initializing New Diskettes
A diskette can be used by a system only after being “formatted” - that is, initial
ized by the system for specific use by that system. One frequently used analogy
is that the magnetic coating on the diskette is like a blank sheet of paper.
Although you can write anything anywhere on the blank sheet, things are much
more organized if you add ruled lines. The initiaiizing program creates the elec
tronic equivalent of ruled lines on the diskette. Different systems use different for
mats. Standards exist, but, in general, systems cannot share diskettes without
special conversion of hardware or software.
When a diskette is accessed, the word processor checks the format of the dis
kette. If the diskette is unformatted or has a different format, the following prompt
appears:
Initialize? Press RETURN(yes) or CANCEL(no).
WARNING:
Initializing a diskette erases any data that might be on it. If you initialize
a diskette from a personal computer, for example, the files will be com
pletely destroyed. Press [CANCEL L if you do not wish to initialize, and
insert another diskette.
If the diskette is new or contains unimportant data, press IRETUNNI to format the
diskette. The word processor asks for confirmation:
Delete all files on this disk? Press Y(yes) or N(no).
Press B to format the diskette, or press B and insert another diskette.
NOTE:
• This word processor can recognize and read data from diskettes that have
been used with some other Brother word processors. For more detaiis about
compatibiiity, piease contact your deaier.
Backing up a Diskette
The best insurance against losing important data is to make backups (duplicate
copies) of each important file. With this word processor, you can copy individual
files of your choice to another diskette, or copy the entire contents of a diskette to
another diskette.
14
Operation Overview
The Main Menu
When you switch the word processor on, the Main menu appears:
Word Processing 2
The Main Menu displays the list of the available applications in the form of icons.
To start working with an application, use the cursor keys to select an icon, and
press —1. You can also press the number key indicated on the upper left
side of each icon for Word processing, etc.).
The following applications are available:
Word Processing
Typewriter
Maii Merge
The Word Processing application (WP application) is
used to type and format documents on screen. You can
save the document on diskette or print it at any time.
In the Typewriter application (TW application), the word
processor becomes an electronic typewriter with many
advanced features normally available only on word pro
cessors. You will use the TW application most often for
typing envelopes, short notes, and for filling in forms.
The Mail Merge application is used to create and save
the data that can be merged into a Word Processing
document.
I Typewriter
15
Self-Demonstration
^ CODE
'll
—
This built-in program shows you examples of what you can do with your word pro
cessor.
1. Turn the power on to display the Main menu.
2. Press aa + m.
3. Proceed according to the instructions displayed on the screen. The following
is a summary of available operations:
Key Operation
—1
№
To advance one screen at a time.
To go back to the first screen of the self-demonstra
tion.
To end the demonstration and return to the MAIN
MENU.
16
Differences between Word Processing and
Typewriting
The Return Function
RETURN
This word processor will return automatically at the end of each line. Type a para
graph as a single long line.
You still get a paragraph because of a feature called “Word Wrap”. Words that do
not fit on the line will “wrap” to the next line. When you press IMMBM, a little sym
bol appears. This symbol is never printed. It is your signal to the word proces
sor that “paragraph ends here”.
The Cancel Function
The ICANCElI key allows you to cancel a selected function. It is handy when you
have pressed the wrong key, or when you change your mind as to how you wish
the command executed after you have selected the mode
CANCEL
PDOWN
On-Screen Symbols
Special symbols appear in the text to remind you that you used a format function
there. (Example: the symbol that appears when you press IRETURW to start a
new paragraph.) Such symbols are never printed on paper. (For a complete list,
see “Symbols” on page 138.)
Automatic Page Breaks
The word processor automatically breaks your text up into pages according to
your specifications. The position of these automatic page breaks is flexible and
will be re-adjusted for you by the machine if you modify the text.
You may also decide to force the word processor to start a new page at any point
by pressing jgiiM + . This inserts a symbol ^ in the text.
CODE
A)
PBREAK,
^====H
17
Caps Lock vs. Shift Lock
The caps lock function is not the same as the shift lock function on a common
typewriter. Both eliminate the need to reach for ISHffrI to type an uppercase (cap
ital) letter, but they differ in their effect on other keys.
The Keyboard Shift Function
Vb=
You aiready know that hoiding down laWTI and pressing B gives you the
exclamation mark.
Whiie fFTI is pressed, the SHIFT indicator appears on the screen. The indicator
disappears as soon as you reiease IB—.
The Shift Lock Function
SHIR LOCK
CAPS
If you press MHUFTloai, the SHIFT indicator is displayed permanently, and all the
characters you type are uppercase = “A”, ® To release this mode,
press BM.
The Caps Lock Function
^ CODE
4------------
'll
^HIR LOCK^
. CAPS
When you need to type long strings of both capital letters and numbers, such as
“ACCT NO. BC104”, press JlM + W- The CAPS indicator will appear on the
screen to tell you that the keyboard is locked in capital mode (B = “A”, but B =
“1”). To release this mode, press — + MM again.
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Word Processing
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Starting the Word Processing Application
Word Processing [ Typewriter
1. Switch the power on to display the Main Menu.
2. Use the cursor keys (fSFl, fH, and ffi) to select the icon for Word
Processing and press iiEiiM, or press ®. The WP INDEX screen appears:
<< WP INDEX >> REMAIN:XXX.XK
♦NEWFILE TEXTl (XX.X) TEXT2 (XX.X)
TEXT3 (XX.X) TEXT4 (XX.X) TEXTS (XX.X)
Select d file and pres^ RETURN. Press CANCEL to display MAIN MENU.
Use the cursor keys to select *NEWFILE and press jiWBi. The WRITE/
EDIT screen shown on the next page appears, and you can start creating
your document.
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WRITE/EDIT Screen
The WRITE/EDIT screen shown below appears when you start the WP applica
tion. This is the main display of your word processor. All text input and editing is
done here.
When the scale is OFF
> Format Symbol & Dead Column . Status Line
Text Area
hxXXXXX P:^X L:XXX C0L:XXX PITCH:XX L. ^P: X . X KB:XX SHIFT INS EXP 8LD CNT JST SP
start typin^^our text* Press Flit to finish^
Text Cursor
When the scale is ON
Message Area
/Format Symbol & Dead Column
Scale
Text Cursor
Press FILE
Text Area
t$h. K
\
Message Area Hot Zone
The following reminder appears on the message line (and remains until you press
any key):
start typing your text. Press FILE to finish.
Status Line
The status line reminds you where you are and how you have told the word pro
cessor to format your text. Most indicators are followed with a value (example:
PITCH: 10) and are always displayed. The ones on the right appear (in reversed
color) only when the corresponding function has been activated because they are
on/off indicators (example: BLD when the bold function is on). (For a complete list,
see “Indicators” on page 140.)
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Scale
The scale on the screen of the word processor is the electronic equivalent of the
scale on the top of a typewriter, which assists the operator in determining the
position of characters on a page. The numbers indicate the position from the left
edge of the paper. Other symbols remind you of some format settings (example: L
and R indicate the position of the left and right margin). (For a complete list, see
“Symbols” on page 138.)
NOTES:
• By default, the scale is disabled. To display the scale, see the example under
the title “Menu” on page 24.
Text Area
The bulk of the screen is your work area, a window into your document. Although
it only shows a few lines of 79 characters at a time, if your document is longer or
wider, you can move the window up, down, left, and right. The only part you can
not use is the “dead column” (to the left of column 0), which the word processor
reserves for the “format change” symbol g . Other symbols appear in the text to
remind you of the format functions that you used, but will not be printed. (For a
complete list, see “Symbols” on page 138.)
Text and Scale Cursors
A lighted square, the text cursor, indicates your current position in the text area.
Another cursor, the scale cursor, is an underline that indicates your position rela
tive to the left of the scale and follows horizontal movement of the text cursor.
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