Brother VM-100 User Manual

VM-100

Visitor Badge &
Management Software

A complete solution to keep a record of all
visitors to your organisation, and print
high-quality visitor badges on any of the
Brother QL range of Label Printers*.
Includes 2 x DK-N55224 paper rolls, 12 x
clip-on badge holders and roll storage box.

• Quickly sign-in visitors and print a badge on a
Brother QL label printer*

• Works with an optional webcam to include a photograph*

• See at a glance which visitors are currently signed-in

• Design your visitor badge and include a logo if required

• One-click emergency report printing

• Password protection of visitor data

*Available separately – not included in VM-100

SUMMARY OF BENEFITS

•

High quality badges are printed on
any of the Brother QL range of label
printers*, so your visitors receive
a professional impression of your
company upon arrival.

•

Two modes of visitor data entry –
reception mode for managed
receptions, and self check-mode where
the visitor enters their own information.

•

Quick entry of visitor information, and
immediate recall of visitor information
for repeat visitors cuts down waiting
times. See which visitors are currently
signed-in, and print an emergency
report if required, to assist in a roll-call
of all visitors.

•

Take the visitor’s photograph with a
webcam*, and print on the visitor
badge for additional security.

The total visitor badge and management solution

The VM-100 visitor badge and management software is a total solution for registering
visitors and contractors to your company, issuing high-quality printed visitor badges and the
recording of visitor data for later analysis and reporting. With the VM-100 you receive:
VM-100 Visitor Badge and Management Software, 2 x DK-55224 paper rolls (to print almost
700 badges), 12 x clip-on plastic badge holders and a handy roll storage box.

Works with any of the Brother QL range of Label Printers

This software is designed to work exclusively with any of the Brother QL range of label
printers*, giving you the freedom to choose the printer that best meets your needs. In
addition to printing the visitor badges, the versatile QL printer can also be used to create
temporary signage and banners (for conferences, special meetings, product launches etc),
and print address labels (so you can easily mail information to the visitors before they attend
any meeting or conference).

Quick and easy to set-up and use

The software is easy to install and configure, and you can be up-and-running within minutes.
VM-100 can be left running in the background of the receptionist’s PC, available for use
as soon as any visitor arrives. As all information is entered and displayed on one screen,
entering the visitor’s information, taking their photograph (if required) and printing a visitor
badge takes just moments.

*Available separately – not included in VM-100

Sign-in visitors with or without a receptionist

Reception Mode: Sign your visitors
in/out quickly, and see who is still
registered on-site

•

All text entry fields and options are conveniently

displayed on one screen.

•

Pre-register visitors in advance to reduce their

waiting time even further.

•

Search through the host database to quickly nd the

telephone number of the visitors host to let them know

their visitor has arrived.

•

See an up-to-date list of signed-in, signed-out

or pre-registered visitors.

•

Quickly print visitor badges and parking permits.

Self Check-in Mode: Visitors sign
themselves in and print their own

visitor badges

•

Password protected, to stop visitors from tampering

with the PC or changing settings.

•

Simple step-by-step process for the visitor to

enter in their information.

•

Software runs full screen, with large easy-to-read fonts.

•

As the visitor enters their details, a preview appears
of their badge, and they can amend if needed
before printing.

Quick sign-in: One-click printing of
visitor and parking passes

•

After entering all visitor information, quickly preview
the visitor badge on-screen, print the badge without
signing in, or print and sign-in the visitor in one step.

•

A parking permit can also be printed, issued, and be
given to any security personnel should the visitor need

to access any secure areas.

Easy-to-use, secure and produces various reports
whenever required

Password Protection: Prevents
unauthorised access to data by

requesting a username and password

•

When the software is started, a username and
password is required before access to the program
and data is granted.

•

Limited access can be set up with a “receptionist
password”, that does not allow changes to the
software to be made.

•

The administrator password gives full access to all
areas of the software, and allows full customisation

and configuration as required.

Emergency report: Immediate printing of
all visitors registered as “on-site” in the

event of site evacuation

•

A single click of the “Emergency Report” button
will send a list of signed-in visitors to your default
printer, and in addition show the list on-screen.

•

The button is always displayed on the receptionist’s
screen, instantly available when required.

•

Only the currently signed-in visitors will be printed,
making the roll call procedure quick and efficient.

Detailed reporting: Export visitor data
to a .csv file, for further analysis in

Microsoft Excel

•

Export detailed information of visitors to a .csv file.

•

This data can then be imported into Excel® or

other spreadsheet programs for analysis.

•

You are able to select the date range before exporting,
so for example you can run the report on a
monthly basis.

®

Configure the software how you need it

Host database: Employee details can
be recalled instantly, making the sign-in
process quick and efficient

•

Details of employees are stored in the host database.

•

As the receptionist types the host name, suggestions
appear automatically, speeding up the
sign-in process.

•

Contact information such as telephone extension
numbers and email addresses can be displayed to
the receptionist, allowing them to contact the host and
inform them their visitor has arrived.

Customise the software: Many of the
options can be changed, depending on
your requirements

•

Select one of the many designs of visitor badge
supplied, or create your own custom badge design.

•

A company logo can be chosen, and printed on every
visitor badge.

•

Choose the text fields to be displayed on the visitor

details input screen.

•

Select the location of the automatic database backup.
If required, visitor information can be deleted after a
specified length of time (such as 6 months).

It’s the fastest, easiest
way to make professional
badges for:

• Visitors to your office

• Trade shows

• School visitors

• Seminar and workshop attendees

• Part-time and temp workers

• Contract employees and vendors

• Parking permits

• School hall passes

• Event tickets / admission
And so much more!

Brother QL Series Label Printers

•

Built-in cutter to automatically cut your
visitor badges and parking passes to
the correct size.

•

Also perfect for creating temporary
signs and banners for conferences
and meetings.

•

Print address labels for sending
meeting information to delegates
and visitors.

•

Easy to replace rolls, with labels
available in many different sizes, widths,
colours and materials.

•

Compact, ergonomic designs.

simply

professional

QL LABEL PRINTERS

Look professional with a Brother label printer

The VM-100 uses one of the Brother QL range of label printers to print your visitor badges
in seconds, with crisp sharp text on high quality paper. There are several models to choose
from, each with various features. Some have network connections so the printer can be
placed wherever it is required (away from the PC), while others can produce labels and signs
up to 102mm wide.

All QL label printers have a built-in cutter so there is no need to use an awkward tear-bar after
your badge or label is printed - simply remove from the catch tray at the front of the printer.

Many additional uses

The QL printer can be used for many other uses in the workplace, not just for printing visitor
passes. Some typical applications for high quality labels include:

•

Temporary indoor signs (such as for directions to a meeting room / exhibition stands /

meeting table name plaques / food description labels for buffets, etc)

•

Address labels (for mailing information to delegates and attendees before they attend the

conference or meeting).

•

General office labelling (file folders, CD/DVD discs and jewel cases, archive files, personal

property, telephone extension lists)

DK rolls for use with the QL label printer range

Pre-sized Die-cut Labels

OK

18/03/2006

Pre-sized Labels

Paper
DK-11208 | 400/Roll 38mm x 90mm (black on white)
DK-11201 | 400/Roll 29mm x 90mm (black on white)
DK-11209 | 800/Roll 29mm x 62mm (black on white)
DK-11204 | 400/Roll 17mm x 54mm (black on white)
DK-11203 | 300/Roll 17mm x 87mm (black on white)
DK-11202 | 300/Roll 62mm x 100mm (black on white)
DK-11218 | 1000/Roll ø 24mm (black on white)
DK-11219 | 1200/Roll ø 12mm (black on white)
DK-11240 | 600/roll 102mm x 51mm* (black on white)
DK-11241 | 200/roll 102mm x 152mm* (black on white)

Film
DK-11207 | 100/Roll ø 58mm (black on white)

* Sutiable for QL-1050 & QL-1060N only

Continuous Label Tape

Continuous Label Tape

Paper
DK-22243 | 102mm x 30.48m* (black on white)
DK-22205 | 62mm x 30.48m (black on white)
DK-22210 | 29mm x 30.48m (black on white)
DK-22214 | 12mm x 30.48m (black on white)

Removable Paper
DK-44605 | 62mm x 30.48m (black on yellow)
DK-44205 | 62mm x 30.48m (black on white)

Non-adhesive Paper
DK-N55224 | 54mm x 30.48m (black on white)

Film
DK-22212 | 62mm x 15.24m (black on white)
DK-22211 | 29mm x 15.24m (black on white)
DK-22606 | 62mm x 15.24m (black on yellow)
DK-22113 | 62mm x 15.24m (black on clear)

System Requirements

Label printer Any Brother QL Label Printer (available seperately)

Operating System Windows
Windows
Windows Vista

®

2000 Professional SP4 or later

®

XP SP2 or later

®

Hard Disk Space Minimum of 70MB free

Display Minimum 1024x768 resolution (16 bit colour depth)
Recommended: XGA resolution or higher (24 bit colour depth)

Others CD-ROM drive - Internet Explorer 6.0 or later

Optional Features

Webcam Contact Brother for a list of compatible webcams

Brother International (Aust) Pty Ltd

Corporate Web-site: www.brother.com.au Label Printer Web-site: www.brotherlabelprinters.com.au

NSW/ACT: Bldg A 11 Talavera Rd. Macquarie Park NSW 2113 Ph: [phone] Fax: [phone]

1/733 Whitehorse Rd. Mont Albert VIC 3127

VIC:
QLD/NT: 245 Riverside Drive. West End QLD 4101 Phone: [phone] Fax: [phone]
SA/TAS: Unit 4, 13 King William Rd. Unley SA 5061 Phone: [phone] Fax: [phone]
WA: 117 Great Eastern Highway. Belmont WA 6104 Phone: [phone] Fax: [phone]

All specifications subject to change without notice

Phone: [phone] Fax: [phone]