Approval Information and Compilation and
Publication Notice
THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE
FITTED WITH THE APPROPRIATE CONNECTOR.
APPROVAL INFORMATION
Brother advises that this product may not function correctly in a country other than where it was
originally purchased, and does not offer any warranty in the event that this product is used on
public telecommunication lines in another country.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been compiled and published,
covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without
notice.
Brother reserves the right to make changes without notice in the specifications and materials
contained herein and shall not be responsible for any damages (including consequential) caused
by reliance on the materials presented, including but not limited to typographical and other errors
relating to the publication.
Use only GENUINE brother supplies
Brother multifunction machines are designed to work ink of a particular specification and work to
a level of optimum performance when used with genuine Brother ink cartridges. Brother cannot
guarantee this optimum performance if ink or ink cartridges of other specifications are used.
Brother does not therefore recommend the use of cartridges other than genuine Brother cartridges
with this machine or the refilling of empty cartridges with ink from other sources. If damage is
caused to the print head or other parts of this machine as a result of the use of ink or ink cartridges
other than genuine Brother products due to the incompatibility or lack of suitability of those
products with this machine, any repairs required as a result will not be covered by the warranty.
Table of Contents
Section IGeneral
1General Information2
Using the documentation ....................................................................................... 2
Symbols and conventions used in the documentation .................................... 2
Accessing the Software User’s Guide .................................................................. 2
General Information2
Loading documents and paper6
General setup16
Security features19
1
General Information1
Using the
documentation1
Thank you for buying a Brother machine!
Reading the documentation will help you
make the most of your machine.
Symbols and conventions
used in the documentation1
The following symbols and conventions are
used throughout the documentation.
BoldBold typeface identifies specific
keys on the machine’s control
panel.
ItalicsItalicized typeface emphasizes
an important point or refers you
to a related topic.
Courier
New
Text in the Courier New font
identifies messages on the
LCD of the machine.
Accessing the
Software User’s Guide 1
This User’s Guide does not contain all the
information about the machine such as how
to use Printer, Scanner and PC Fax. When
you are ready to learn detailed information
about these operations, read the Software
User’s Guide that is on the CD-ROM.
Viewing Documentation1
Viewing Documentation
(For Windows
To view the documentation, from the Start
menu, point to Brother, MFC-XXXX (where
XXXX is your model name) from the
programs group, and then select
User’s Guide.
If you have not installed the software, you can
find the documentation by following the
instructions below:
®
)1
Warnings tell you what to do to
prevent possible personal injury.
Electrical Hazard icons alert you to
possible electrical shock.
Cautions specify procedures you
must follow or avoid to prevent
possible damage to the machine or
other objects.
Notes tell you how you should
respond to a situation that may arise
or give tips about how the operation
works with other features.
Improper Setup icons alert you to
devices and operations that are not
compatible with the machine.
2
a Turn on your PC. Insert the Brother
CD-ROM into your CD-ROM drive.
b If the model name screen appears, click
your model name.
General Information
c If the language screen appears, click
your language. The CD-ROM main
menu will appear.
Note
If this window does not appear, use
Windows
program from the root directory of the
Brother CD-ROM.
®
Explorer to run the setup.exe
d Click User’s Guide to view the Software
User’s Guide in HTML format.
How to find Scanning instructions1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User’s Guide
Scanning
(For Windows
Professional and Windows
ControlCenter3
(For Windows
Professional and Windows
®
98/98SE/Me/2000
®
XP)
®
98/98SE/Me/2000
®
XP)
Viewing Documentation
®
(For Macintosh
a Turn on your Macintosh
Brother CD-ROM into your CD-ROM
drive. The following window will appear.
)1
®
. Insert the
b Double-click the Documentation icon.
c Double-click your language folder.
d Double-click the Top Page file to view
the Software User’s Guide in HTML
format.
Software User’s Guide:
Software User’s Guide in HTML
format
How to find Scanning instructions1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User’s Guide
Scanning
(For Mac OS
ControlCenter2
(For Mac OS
®
X 10.2.4 or greater)
®
X 10.2.4 or greater)
1
3
Chapter 1
Control panel overview1
MFC-3360C 1
2
3
4
1
11
10
5
67
1PowerSave
Lets you put the machine into Power Save
mode.
2 LCD (liquid crystal display)
Displays messages on the screen to help you
set up and use your machine.
3 One-Touch keys
Instantly accesses your stored Quick-Dial
numbers.
Shift
When held down, lets you access
One-Touch numbers 6 to 10.
4 Fax keys
Redial/Pause
Redials the last number called. It also
inserts a pause when programming
quick-dial numbers.
Resolution
Lets you temporarily change the resolution
when sending a fax.
Hold
Puts the current phone call on hold.
89
Hook
Press before dialing if you want to make
sure a fax machines will answer, and then
press Mono Start or Colour Start.
Also, press this key after picking up the
handset of an externat telephone during
the F/T double/pseudo-ring.
5 Copy key
Copy Options
Lets you temporarily change multiple copy
settings when in copy mode.
6 Ink Management
Lets you clean the print head, print a test page
to check the print quality, and check the
available ink volume.
7 Dial Pad
Use these keys to dial telephone and fax
numbers and as a keyboard for entering
information into the machine.
The # key lets you temporarily switch the
dialling mode during a telephone call from
Pulse to Tone.
4
General Information
8 Menu keys:
Menu
Lets you access the menu to program your
settings into the machine.
a Search/Speed Dial
Lets you look up and dial numbers that are
stored in the memory.
Volume keys
dc
In Fax mode, you can press these keys to
adjust the ring volume.
d
Press to scroll backward to a menu
selection.
a or b
Press to scroll through the menus and
options.
Clear/Back
Press to cancel the current setting, and go
back to the previous menu.
OK
Lets you store your settings in the machine,
or select an item.
9Start keys:
11 Mode keys:
Fax
Lets you access Fax mode.
Scan
Lets you access Scan mode.
Copy
Lets you access Copy mode.
1
Colour
Lets you start sending faxes or making
copies in full colour. Also lets you start a
scanning operation (in colour or mono,
depending on the scanning setting in the
ControlCenter software).
Mono
Lets you start sending faxes or making
copies in monochrome. Also lets you start a
scanning operation (in colour or mono,
depending on the scanning setting in the
ControlCenter software).
10Stop/Exit
Stops an operation or exits from a menu.
5
2
Loading documents and paper2
Loading documents2
You can send a fax, make copies, and scan
from the ADF (automatic document feeder).
Using the ADF2
The ADF can hold up to 20 pages and feeds
each sheet individually. Use standard
2
80 g/m
pages before putting them in the ADF.
Recommended environment2
Temperature:20 to 30° C (68 to 86° F)
Humidity:50% to 70%
Paper:
Document Sizes and Weight
Supported
Length:127 to 355.6 mm (5 to 14 in.)
Width:89 to 215.9 mm
Weight:
(20 lb) paper and always fan the
2
80 g/m
(3.5 to 8.5 in.)
64 to 90 g/m
A4 (20 lb LTR)
2
(17to24lb)
Make sure documents written with ink are
completely dry.
a Open the document support (1) and the
document tray (2) and then pull out the
extension (3).
1
b Fan the pages well. Make sure you put
the documents face down, top edge
first in the ADF until you feel them touch
2
the feed roller.
c Adjust the paper guides (1) to fit the
width of your documents.
2
3
How to load documents2
DO NOT pull on the document while it is
feeding.
DO NOT use paper that is curled, wrinkled,
folded, ripped, stapled, paper clipped,
pasted or taped.
DO NOT use cardboard, newspaper or
fabric.
6
CAUTION
1
Loading documents and paper
Scanning area2
The scannable area depends on the settings
in the application you are using. The figures
below show the areas you cannot scan on
paper.
3
1
Usage Document
Size
FaxLetter3 mm
A43 mm
CopyLetter3 mm
A43 mm
ScanLetter3 mm
A43 mm
Top (1)
Bottom (2)
(0.12 in.)
(0.12 in.)
(0.12 in.)
(0.12 in.)
(0.12 in.)
(0.12 in.)
4
2
Left (3)
Right (4)
4 mm
(0.16 in.)
1 mm
(0.04 in.)
3 mm
(0.12 in.)
3 mm
(0.12 in.)
3 mm
(0.12 in.)
0 mm (0 in.)
Acceptable paper and
other media2
The print quality can be affected by the type
of paper you are using in the machine.
To get the best print quality for the settings
you have chosen, always set the Paper Type
to match the type of paper you load.
You can use plain paper, inkjet paper (coated
paper), glossy paper, transparencies and
envelopes.
We recommend testing various paper types
before buying large quantities.
For best results, use Brother paper.
When you print on inkjet paper (coated
paper), transparencies and glossy paper,
be sure to choose the correct media in the
‘Basic’ tab of the printer driver or in the
Paper Type setting of the menu (See
Paper Type on page 17).
When you print on Brother photo paper,
load the instruction sheet included with the
photo paper in the paper tray first, and
then put the photo paper on top of the
instruction sheet.
When you use transparencies or glossy
paper, remove each sheet at once to
prevent smudging or paper jams.
Avoid touching the printed surface of the
paper immediately after printing; the
surface may not be completely dry and
may stain your fingers.
2
7
Chapter 2
Recommended media2
To get the best print quality, we suggest using
Brother paper. (See table below.)
If Brother paper is not available in your
country, we recommend testing various
papers before purchasing large quantities.
We recommend using ‘3M Transparency
Film’ when you print on transparencies.
Brother paper
Paper TypeItem
A4 PlainBP60PA
A4 Glossy PhotoBP61GLA
A4 Inkjet (Matte)BP60MA
10 x 15 cm Glossy PhotoBP61GLP
Handling and using media2
Store paper in its original packaging, and
keep it sealed. Keep the paper flat and
away from moisture, direct sunlight and
heat.
The coated side of glossy paper is shiny.
Avoid touching the shiny (coated) side.
Load glossy paper with the shiny side
facing down.
Avoid touching either side of
transparencies because they absorb
water and perspiration easily, and this
may cause decreased output quality.
Transparencies designed for laser
printers/copiers may stain your next
document. Use only transparencies
recommended for inkjet printing.
Improper Setup
DO NOT use the following kinds of paper:
• Damaged, curled, wrinkled, or
irregularly shaped paper
1
1
1 2 mm (0.08 in.)or longer
• Extremely shiny or highly textured paper
• Paper already printed on by a printer
• Paper that cannot be arranged uniformly
when stacked
• Paper made with a short grain
Paper capacity of the output paper
tray
Up to 50 sheets of 20 lb Letter or 80 g/m2 A4
paper.
Transparencies or glossy paper must be
picked up from the output paper tray one
page at a time to avoid smudging.
EnvelopesC5 Envelope162 × 229 mm (6.4 × 9 in.)––Yes
DL Envelope110 × 220 mm (4.3 × 8.7 in.)––Yes
COM-10105 × 241 mm (4 1/8 × 9 1/2 in.)––Yes
Monarch98 × 191 mm (3 7/8 × 7 1/2 in.)––Yes
JE4 Envelope 105 × 235 mm (4.1 × 9.3 in.)––Yes
TransparenciesLetter216 × 279 mm (8 1/2 × 11 in.)–YesYes
A4210 × 297 mm (8.3 × 11.7 in.)–YesYes
148 × 200 mm (5.8 × 7.9 in.)––Yes
2
9
Chapter 2
Paper weight, thickness and capacity for paper tray2
Paper TypeWeightThicknessNo. of
sheets
Cut
Sheet
Plain Paper
Inkjet Paper
Glossy Paper
Cards Photo Card
Index Card
Post Card
Envelopes
64 to 120 g/m
64 to 200 g/m
Up to 220 g/m
Up to 240 g/m
Up to 120 g/m
Up to 200 g/m
75 to 95 g/m
2
(17 to 32 lb)
2
(17 to 53 lb)
2
(Up to 58 lb)
2
(Up to 64 lb)
2
(Up to 32 lb)
2
(Up to 53 lb)
2
(20 to 25 lb)
0.08 to 0.15 mm (0.003 to 0.006 in.)
0.08 to 0.25 mm (0.003 to 0.01 in.)20
Up to 0.25 mm (Up to 0.01 in.)20
Up to 0.28 mm (Up to 0.01 in.)20
Up to 0.15 mm (Up to 0.006 in.)30
Up to 0.23 mm (Up to 0.01 in.)30
Up to 0.52 mm (Up to 0.02 in.)10
Transparencies––10
1
Up to 50 sheets for Legal size paper 80 g/m2 (20 lb).
Up to 100 sheets of 80 g/m
2
(20 lb) paper.
100
1
10
Loading documents and paper
Loading paper,
envelopes and other
media
Loading paper and other
media 2
a Pull the paper tray completely out of the
machine.
If the paper support flap (1) is open,
close it. Open the output paper tray
cover (2).
1
b If you are using Letter, A4 or Legal size
paper, press and hold the universal
guide release button (1) as you slide out
2
the front of the paper tray to match the
paper size you are using.
1
c Press and slide the paper side
guides (1) and paper length guide (2) to
fit the paper size.
1
2
2
2
d Fan the stack of paper well to avoid
paper jams and misfeeds.
Note
Always make sure that the paper is not
curled.
11
Chapter 2
e Gently put the paper into the paper tray
print side down and top edge first.
Check that the paper is flat in the tray.
f Gently adjust the paper side guides with
both hands and the paper length guide
to fit the paper.
Make sure that the paper guides touch
the edges of the paper.
h Slowly push the paper tray completely
into the machine.
i While holding the paper tray in place,
pull out the paper support (1) until it
clicks and unfold the paper support
flap (2).
2
Note
Be careful that you do not push the paper
in too far; it may lift at the back of the tray
and cause feed problems.
g Close the output paper tray cover (1)
and slide it forward.
1
12
1
Note
Do not use the paper support flap for
Legal size paper.
Loading documents and paper
Loading envelopes and post
cards2
Loading envelopes2
Use envelopes that weigh from 75 to
2
95 g/m
Some envelopes need margin settings to
be set in the application. Make sure you
do a test print first.
Do not use any of the following types of
envelopes, as they will cause paper feed
problems:
1 Envelopes with a baggy construction.
2 Embossed envelopes (those with a
3 Envelopes with clasps or staples.
4 Envelopes that are pre-printed on the
(20 to 25 lb).
CAUTION
raised surface).
inside.
How to load envelopes and post cards2
a Before loading, press the corners and
sides of the envelopes or post cards to
make them as flat as possible.
2
Note
If the envelopes or post cards are ‘doublefeeding,’ put one envelope in the paper
tray at a time.
GlueDouble flap
Occasionally you may experience paper
feed problems caused by the thickness,
size and flap shape of the envelopes you
are using.
b Put the envelopes or post cards into the
paper tray with the address side down
and the leading edge (top of the
envelopes) in first. Slide the paper side
guides (1) and paper length guide (2) to
fit the size of the envelopes or post
cards.
1
2
13
Chapter 2
If you have problems when printing on
envelopes, try the following suggestions:
a Open the envelope flap.
b Make sure the open flap is either to the
side of the envelope or to the back edge
of the envelope when printing.
c Adjust the size and margin in your
application.
2
Removing small printouts from the
machine
When the machine ejects small paper onto
the output paper tray, you may not be able to
reach it. Make sure printing has finished, and
then pull the tray completely out of the
machine.
2
14
Loading documents and paper
Printable Area2
The printable area depends on the settings in the application you are using. The figures below
show the unprintable areas on cut sheet paper and envelopes. The machine can only print in the
shaded areas when the Borderless print feature is available and turned on.
Cut Sheet PaperEnvelopes
3
4
3
1
4
2
2
2
Top (1)Bottom (2)Left (3)Right (4)
Cut Sheet3 mm (0.12 in.)3 mm (0.12 in.)3 mm (0.12 in.)3 mm (0.12 in.)
Envelopes12 mm (0.47 in.)24 mm (0.95 in.)3 mm (0.12 in.)3 mm (0.12 in.)
Note
The Borderless feature is not available for envelopes.
15
3
General setup3
Power Save mode3
When the machine is idle, you can put the
machine into Power Save mode by pressing
the Power Save key. You can still receive
telephone calls in Power Save mode. For
further information on receiving faxes in the
power save condition, please see the table on
on page 16. If you want to do other
operations, you must take the machine out of
Power Save mode.
Note
• You can retrieve faxes using Remote
Retrieval if you are away from your
machine. (See Remote Retrieval on page 44.)
• If you have connected an external
telephone or TAD, it is always available.
Putting your machine in
Power Save mode3
a Press and hold down the Power Save
key until the LCD shows Shutting
Down.
Bringing your machine out of
Power Save mode3
a Press the Power Save key.
Note
• Even if you have put the machine into
Power Save mode, it will periodically clean
the print head to preserve print quality.
Power Save setting3
You can customize the machine's
Power Save key. The default mode is
Fax Receive:On. Your machine can
receive faxes or calls even when the machine
is in Power Save mode. If you do not want
your machine to receive faxes or calls, turn
this setting to Fax Receive:Off.
a Press Menu, 1, 5.
b Press a or b to choose
Fax Receive:On, or
Fax Receive:Off.
Press OK.
c Press Stop/Exit.
On/Off
setting
Fax Rec
eive:On
12
(factory
setting)
Fax
Receive:
Off
1
You can receive telephone calls by lifting the
handset.
2
You cannot receive a fax with Mono Start or
Colour Start.
3
Should be set before you switch off the machine.
Receive
mode
Fax Only
External
TAD
Fax/Tel
ManualFax Detect
—No machine operations
Available operations
Fax Receive
Fax Detect
Delayed Fax
Fax Forward
Fax Storage
Remote Retrieval
Delayed Fax
will be available other
than cleaning the print
head.
3
3
3
3
3
• If you unplug the AC power cord, no
machine operations will be available.
• You can customize Power Save mode so
that, apart from automatic head cleaning,
no machine operations are available.
16
General setup
Mode Timer3
The machine has three temporary mode keys
on the control panel: Fax, Scan, and Copy.
You can change the amount of time the
machine takes after the last Scan or Copy
operation before it returns to Fax mode
(default). If you choose Off, the machine
stays in the mode you used last.
a Press Menu, 1, 1.
b Press a or b to choose 0 Sec,
30 Secs, 1 Min, 2 Mins, 5 Mins or
Off.
Press OK.
c Press Stop/Exit.
Paper Size3
You can use five sizes of paper for printing
copies: Letter, Legal, A4, A5, and 10 × 15 cm
(4” × 6” in.) and three sizes for printing faxes:
Letter, Legal and A4. When you change the
size of paper you load in the machine, you will
need to change the paper size setting at the
same time so your machine can fit an
incoming fax on the page.
a Press Menu, 1, 3.
b Press a or b to choose Letter,
Legal, A4, A5 or 10x15cm.
Press OK.
c Press Stop/Exit.
Volume Settings3
Ring Volume3
3
Paper settings3
Paper Type3
To get the best print quality, set the machine
for the type of paper you are using.
a Press Menu, 1, 2.
b Press a or b to choose Plain Paper,
Inkjet Paper, Brother Photo,
Other Photo or Transparency.
Press OK.
c Press Stop/Exit.
Note
The machine ejects paper with printed
surfaces face up onto the paper tray in the
front of the machine. When you use
transparencies or glossy paper, remove
each sheet at once to prevent smudging
or paper jams.
You can choose a range of ring volume
levels, from High to Off.
While in Fax mode , press d or c
to adjust the volume level. The LCD shows
the current setting, and each key press will
change the volume to the next level. The
machine will keep the new setting until you
change it.
You can also change the volume through the
menu, by following the instructions below:
Setting the Ring Volume from the
menu
a Press Menu, 1, 4, 1.
b Press a or b to choose Low, Med,
High or Off.
Press OK.
c Press Stop/Exit.
3
17
Chapter 3
Beeper Volume3
When the choose is on, the machine will beep
when you press a key, make a mistake or
after you send or receive a fax.
You can choose a range of volume levels,
from High to Off.
a Press Menu, 1, 4, 2.
b Press a or b to choose Low, Med,
High or Off
Press OK.
c Press Stop/Exit.
Speaker Volume3
You can choose a range of speaker volume
levels, from High to Off.
a Press Menu, 1, 4, 3.
b Press a or b to choose Low, Med,
High or Off.
Press OK.
c Press Stop/Exit.
You can also adjust the speaker volume by
pressing Hook.
LCD display3
LCD Contrast3
You can adjust the LCD contrast for a sharper
and more vivid display. If you are having
difficulty reading the LCD, try changing the
contrast setting.
a Press Menu, 1, 6.
b Press a or b to choose Light or
Dark.
Press OK.
c Press Stop/Exit.
LCD Language3
You can change the LCD language.
a Press Menu, 0, 0.
b Press a or b to choose English or
chinese.
Press OK.
c Press Stop/Exit.
a Press Hook.
b Press d or c.
This setting will stay until you change it
again.
c Press Hook.
18
4
Security features4
TX Lock4
TX Lock lets you prevent unauthorized
access to the machine.
While TX Lock is On, the following operations
are available:
Receiving faxes
Receiving calls
Fax Forwarding (If Fax Forwarding was
already On.)
Remote retrieval (If Fax Storage was
already On.)
While TX Lock is On, the following operations
are NOT available:
Sending faxes
Copying
PC printing
Scanning
Setting and changing the
TX Lock password4
Setting up the password4
Note
• If you forget the TX Lock password,
please call your Brother dealer for service.
• If you have already set the password, you
will not need to set it again.
a Press Menu, 2, 0, 1.
b Enter a 4-digit number for the password.
Press OK.
c When the LCD shows Verify:, re-
enter the password.
Press OK.
d Press Stop/Exit.
Changing the TX Lock password4
4
a Press Menu, 2, 0, 1.
b Press a or b to choose
Set Password.
Press OK.
c Enter a 4-digit number for the current
password.
Press OK.
d Enter a 4-digit number for the new
password.
Press OK.
e When the LCD shows Verify:,
re-enter the password.
Press OK.
f Press Stop/Exit.
19
Chapter 4
Turning the TX Lock on/off4
Turning TX Lock on4
a Press Menu, 2, 0, 1.
b Press a or b to choose Set TX Lock.
Press OK.
c Enter the registered 4-digit password.
Press OK.
The machine goes offline and the LCD
shows TX Lock Mode.
Turning TX Lock off4
a Press Menu.
b Enter the registered 4-digit password.
Press OK.
TX lock is automatically turned off.
Note
If you enter the wrong password, the LCD
shows Wrong Password and stays
offline. The machine will stay in TX Lock
mode until the registered password is
entered.
20
Section II
FaxII
Sending a fax22
Receiving a Fax28
Telephone and External devices33
Dialling and storing numbers39
Remote fax options43
Printing Reports48
Polling50
5
Sending a fax5
Entering Fax mode5
To enter fax mode, press (Fax), and
the key will glow green.
Faxing from the ADF 5
a Make sure you are in Fax mode .
b Put the document face down in the ADF.
c Dial the fax number.
d Press MonoStart or ColourStart.
The machine starts scanning the
document.
Note
• To cancel, press Stop/Exit.
• If the memory is full, the document will be
sent in real time.
Colour fax transmission5
Your machine can send a colour fax to
machines that support this feature.
However, colour faxes cannot be stored in
the memory. When you send a colour fax, the
machine will send it in real time (even if
Real Time TX is set to Off).
Cancelling a fax in progress5
If you want to cancel a fax while the machine
is scanning, dialling or sending, press
Stop/Exit.
Broadcasting
(Monochrome only)5
Broadcasting is when the same fax message
is automatically sent to more than one fax
number. You can include Groups, (See Setting up Groups for broadcasting on page 42)
One-Touch, Speed-Dial numbers, and up to
50 manually dialled numbers in the same
broadcast.
After the broadcast is finished, a Broadcast
Report will be printed.
a Make sure you are in Fax mode .
b Load your document.
c Enter a number. Press OK.
You can use either a One-Touch, a
Speed-Dial, a Group, or a manually
entered number.
d Repeat c until you have entered all the
fax numbers you wish to broadcast to.
e Press MonoStart.
Note
• If you did not use up any of the numbers
for Groups, access codes or credit card
numbers, you can ‘broadcast’ faxes to as
many as 160 different numbers.
• The available memory will vary depending
on the types of jobs in the memory and the
number of locations used for
broadcasting. If you broadcast to the
maximum numbers available, you will not
be able to use dual access. (See Dual access (Monochrome only) on page 25.)
• Enter the long dialling sequence numbers
as you would normally, but remember that
each One-Touch and Speed-Dial number
counts as one number, so the number of
locations you can store becomes limited.
22
Sending a fax
• If the memory is full, press Stop/Exit to
stop the job. If more than one page has
been scanned, press Mono Start to send
the portion that is in the memory.
Cancelling a Broadcast in
progress5
a Press Menu, 2, 6.
The LCD will show the fax number being
dialled.
b Press OK.
The LCD will show the job number:
XXXXXXXXX
1.Clear2.Exit
c Press 1 to clear.
The LCD will then show the Broadcast
job number and 1.Clear2.Exit.
d To cancel the Broadcast, press 1.
Additional sending
operations5
Sending faxes using multiple
settings5
When you send a fax you can choose any
combination of these settings: resolution,
contrast, overseas mode and real time
transmission.
a Make sure you are in Fax mode .
b Load your document.
c Choose a setting you want to change.
Press OK.
d Choose one of the options below:
Next
1.Yes 2.No
5
e Press Stop/Exit.
Press 1 to change another setting.
Press 2 when you have finished
choosing your settings.
e Send the fax as usual.
23
Chapter 5
Contrast5
If your document is very light or very dark, you
may want to change the contrast. For most
documents the default setting Auto can be
used. It automatically chooses the suitable
contrast for your document.
Use Light when sending a light document.
Use Dark when sending a dark document.
a Make sure you are in Fax mode .
b Load your document.
c Press Menu, 2, 2, 1.
d Press a or b to choose Auto, Light
or Dark.
Press OK.
Note
Even if you choose Light or Dark, the
machine will send the fax using the Auto
setting in any of the following conditions:
• When you send a colour fax.
• When you choose Photo as the Fax
Resolution.
To change the default fax resolution 5
a Make sure you are in Fax mode .
b Press Menu, 2, 2, 2.
c Press a or b to choose the resolution
you want.
Press OK.
Note
• You can choose four different resolution
settings for monochrome faxes and two
for colour.
Monochrome
StandardSuitable for most typed
documents.
FineGood for small print and
transmits a little slower than
Standard resolution.
S.FineGood for small print or artwork
and transmits slower than Fine
resolution.
PhotoUse when the document has
varying shades of grey or is a
photograph. This has the
slowest transmission.
Changing Fax Resolution5
The quality of a fax can be improved by
changing the fax resolution. Resolution can
be changed for the next fax or for all faxes.
To change the fax resolution for the
next fax
a Make sure you are in Fax mode .
b Load your document.
c Press Resolution and then a or b to
choose the resolution.
Press OK.
24
Colour
StandardSuitable for most typed
documents.
FineUse when the document is a
photograph. The transmission
time is slower than Standard
resolution.
5
If you choose S.Fine or Photo and then
use the Colour key to send a fax, the
machine will send the fax using the Fine
setting.
• The time to send will increase when
selecting S.Fine or Photo.
Sending a fax
Dual access
(Monochrome only)5
You can dial a number and start scanning the
fax into memory—even when the machine is
sending from memory, receiving faxes or
printing PC data. The LCD shows the new job
number and available memory.
The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.
Note
If the Out of Memory message appears
while scanning documents, press
Stop/Exit to cancel or MonoStart to send
the pages scanned so far.
Real time transmission5
When you are sending a fax, the machine will
scan the documents into the memory before
sending. Then, as soon as the phone line is
free, the machine will start dialling and
sending.
If the memory is full or you are sending a
colour fax, the machine will send the
document in real time (even if
Real Time TX is set to Off).
Sometimes, you may want to send an
important document immediately, without
waiting for memory transmission. You can set
Real Time TX to On for all documents or
Next Fax Only for the next fax only.
Sending in real time for all faxes5
a Make sure you are in Fax mode .
b Press Menu, 2, 2, 5.
5.Real Time TX
Realtime TX:On
c Press a or b to choose
Realtime TX:On or
Realtime TX:Off.
Press OK.
Sending in real time for the next fax
only
a Make sure you are in Fax mode .
b Load your document.
c Press Menu, 2, 2, 5.
d Press a or b to choose
Next Fax Only. Press OK.
e Press a or b to choose Next Fax:On
(or Next Fax:Off).
Press OK.
Overseas Mode5
If you are having difficulty sending a fax
overseas due to possible interference on the
phone line, we recommend that you turn on
the Overseas mode. After you send a fax
using this feature, the feature will turn itself
off.
5
5
a Make sure you are in Fax mode .
b Load your document.
c Press Menu, 2, 2, 7.
d Press a or b to choose On (or Off).
Press OK.
25
Chapter 5
Delayed Faxing
(Monochrome only)5
During the day you can store up to 50 faxes
in the memory to be sent within 24-hours.
These faxes will be sent at the time of day you
enter in step d.
a Make sure you are in Fax mode .
b Load your document.
c Press Menu, 2, 2, 3.
3.Delayed Fax
d Do one of the following:
Press OK to accept the displayed
time.
Enter the time you want the fax to be
sent (in 24-hour format).
(For example, enter 19:45 for
7:45 PM.)
Press OK.
1.Doc 2.Memory
e Do one of the following:
Press 1 to leave the document in the
ADF.
Delayed Batch Transmission
(Monochrome only)5
Before sending the delayed faxes, your
machine will help you economize by sorting
all the faxes in the memory by destination and
scheduled time. All delayed faxes that are
scheduled to be sent at the same time to the
same fax number will be sent as one fax to
save transmission time.
a Make sure you are in Fax mode .
b Press Menu, 2, 2, 4.
c Press a or b to choose On (or Off).
Press OK.
d Press Stop/Exit.
Checking and cancelling
waiting jobs5
You can check which jobs are still waiting in
the memory to be sent and cancel a job. (If
there are no jobs, the LCD shows
No Jobs Waiting.)
a Press Menu, 2, 6.
Any waiting jobs appear on the LCD.
Press 2 to scan the document into
the memory.
Note
The number of pages you can scan into
the memory depends on the amount of
data that is printed on each page.
26
b Press a or b to scroll through the jobs
and choose the job you want to cancel.
Press OK.
c Do one of the following:
Press 1 to cancel the selected job.
Press 2 to exit without cancelling.
d When you have finished, press
Stop/Exit.
Sending a fax
Sending a fax manually5
Manual transmission lets you hear the
dialling, ringing and fax-receiving tones while
sending a fax.
a Make sure you are in Fax mode .
b Load your document.
c Pick up the handset of the machine or
press Hook and listen for a dial tone.
d Dial the fax number you want to call.
e When you hear the fax tone, press
Mono Start or Colour Start.
f Replace the handset.
Sending a fax at the end of a
conversation5
At the end of a conversation you can send a
fax to the other party before you both hang
up.
Out of Memory message5
If you get an Out of Memory message
while scanning the first page of a fax, press
Stop/Exit to cancel the fax.
If you get an Out of Memory message
while scanning a subsequent page, you will
have the option to press Mono Start to send
the pages scanned so far, or to press
Stop/Exit to cancel the operation.
Note
If you get an Out of Memory message
while faxing and you do not want to delete
your stored faxes to clear the memory,
you can send the fax in real time. (See
Real time transmission on page 25.)
• To clear the
Turning off Remote Fax Options on page 44
Printing a fax from the memory
and
jobs
Out of memeory
Checking and cancelling waiting
on page 26.
message, see
on page 32
5
,
a Ask the other party to wait for fax tones
(beeps) and then to press the Start or
Send key before hanging up.
b Make sure you are in Fax mode .
c Load your document.
d Press MonoStart and ColourStart.
e Replace the handset.
27
Receiving a Fax6
6
Receive modes6
You must choose a receive mode depending on the external devices and telephone services you
have on your line.
Choosing the Receive Mode6
By default, your machine will automatically receive any faxes that are sent to it. The diagram below
will help you choose the correct mode.
For more detailed information on the receive modes. See page 29.
Do you want to use the telephone features of your machine (if available) or
an external telephone or external telephone answering device connected on the
same line as the machine?
Yes
Are you using the voice message function of
an external telephone answering device?
No
Do you want the machine to answer fax and
telephone calls automatically?
To choose or change your Receive
Mode
a Press Menu0, 1.
b Press a or b to choose Fax Only,
Fax/Tel, External TAD or Manual.
Press OK.
The LCD will display the current receive
mode.
6
1 Current receive mode
Fax: Fax Only
No
Yes
Yes
12/10 11:53 Fax12/10 11:53 Fax
6
No
Fax Only
Manual
Fax/Tel
External TAD
1
c Press Stop/Exit.
28
Receiving a Fax
Using receive modes6
Some receive modes answer faxes
automatically (Fax Only and Fax/Tel).
You may want to change the ring delay before
using these modes. (See Ring Delay on page 30.)
Fax only6
Fax only mode will automatically answer
every call. If the call is a fax your machine will
receive it.
Fax/Tel6
Fax/Tel mode helps you automatically
manage incoming calls, by recognizing
whether they are fax or voice calls and
dealing with them in one of the following
ways:
Faxes will be automatically received.
Voice calls will start the F/T ring to tell you
to pick up the line. The F/T ring is a fast
double ring made by your machine.
External TAD6
External TAD mode lets an external
answering device manage your incoming
calls. Incoming calls will be dealt with in one
of the following ways:
Faxes will be automatically received.
Voice callers can record a message on the
external TAD.
For more information see Connecting an
external TAD (telephone answering
device) on page 36.
6
Use this mode if you receive few voice
calls.
Also see F/T Ring Time (Fax/Tel mode only)
and Ring Delay on page 30.
Manual6
To receive a fax in manual mode press Mono
Start or Colour Start when you hear fax
tones (short repeating beeps). You can also
use the Fax Detect feature to receive faxes by
lifting a handset on the same line as the
machine.
Also see Fax Detect on page 30.
29
Chapter 6
Receive mode settings 6
Ring Delay6
The Ring Delay sets the number of times the
machine rings before it answers in Fax Only
or Fax/Tel mode.
a Press Menu, 2, 1, 1.
b Press a or b to choose how many
times the line rings before the machine
answers(0-10) .
Press OK.
If you choose 00, the line will not ring at
all.
c Press Stop/Exit.
F/T Ring Time (Fax/Tel mode
only)6
If you set the Receive Mode to Fax/Tel, you
need to decide how long the machine will
signal you with its special pseudo/double-ring
when you have a voice call. If it's a fax call,
the machine receives the fax.
This pseudo/double-ring happens after the
initial ringing from the phone company. Only
the machine rings and no other phones on the
same line will ring with the special
pseudo/double-ring. However, you can still
answer the call on any telephone.
a Press Menu, 2, 1, 2.
b Press a or b to choose how long the
machine will ring to alert you that you
have a voice call (20, 30, 40 or 70
seconds).
Press OK.
c Press Stop/Exit.
Note
Even if the caller hangs up during the
pseudo/double-ringing, the machine will
continue to ring for the set time.
Fax Detect6
If Fax Detect is On (default
setting):
The machine receives fax calls automatically,
even if you lift the handset of an extension or
external phone. When you see Receiving
on the LCD or when you hear ‘chirps’ through
the handset of an extension phone connected
to another wall socket/phone socket, just
replace the handset and your machine will do
the rest.
If Fax Detect is Semi:6
The machine will only receive the fax call if
you answered it using the machine’s handset.
6
30
Receiving a Fax
If Fax Detect is Off:6
When you hear a fax tone through the
handset, you have to press Mono Start or Colour Start on the machine.
If you are not at your machine, press l 51
on the extension phone. (See Operation from extension telephones on page 37.)
Note
• If this feature is set to On, but your
machine does not connect a fax call when
you lift an extension or external phone
handset, press the fax receive code l 5 1.
At the machine, press Mono Start or Colour Start.
• If you send faxes from a computer on the
same phone line and the machine
intercepts them, set this feature to Fax Default: Off (We do not recommend
having a PC plus fax on the same line.)
a Press Menu, 2, 1, 3.
Additional receiving
operations6
Printing a reduced incoming
fax6
The machine automatically reduces each
page of an incoming fax to fit on one page of
A4, Letter or Legal size paper with Auto
Reduction On.
The machine calculates the reduction ratio by
using the page size of the fax and your Paper
Size setting (Menu, 1, 3).
a Make sure you are in Fax mode .
b Press Menu, 2, 1, 5.
5.Auto Reduction
c Press a or b to select On or Off. Press
OK.
6
b Press a or b to choose On, Semi or
Off.
Press OK.
c Press Stop/Exit
d Press Stop/Exit.
31
Chapter 6
Receiving faxes into memory 6
As soon as the paper tray becomes empty
during fax reception, the screen will display
No Paper Fed, asking you to put paper in
the paper tray. (See Loading paper and other media on page 11.) If you are unable to put
paper in the paper tray the following will
happen:
If Memory Receive is On:6
The machine will carry on receiving the fax,
with the remaining pages being stored in
memory, if enough memory is available.
Further incoming faxes will also be stored into
memory until the memory is full. When the
memory is full the machine will stop
automatically answering calls. To print the
faxes, put fresh paper in the tray.
If Memory Receive is Off:6
The machine will carry on receiving the
current fax, with the remaining pages being
stored in memory, if enough memory is
available. Further incoming faxes will not be
stored in memory. The machine will then stop
automatically answering calls until fresh
paper is put in the paper tray. To print the last
fax you received, put fresh paper in the tray.
Receiving a fax at the end of a
conversation6
At the end of a conversation you can ask the
other party to send you a fax before you both
hang up.
a Ask the other person to place the
document in their machine and to press
the Start or Send key.
b When you hear the CNG tones (slowly
repeating beeps), press Mono Start or
Colour Start.
c Replace the handset.
Printing a fax from the
memory6
If you are using the Fax Storage feature
(Menu, 2, 5, 1), you can still print a fax from
the memory when you are at your machine.
(See Turning off Remote Fax Options on page 44.)
a Press Menu, 2, 5, 3.
5.Remote Fax Opt
3.Print Document
a Make sure you are in Fax mode .
b Press Menu, 2, 1, 6.
c Press a or b to select On or Off. Press
OK.
d Press Stop/Exit.
32
b Press MonoStart.
7
Telephone and External devices 7
Voice Operations 7
Voice calls can be made either with the
handset, an extension or external telephone,
and by dialling manually or by using QuickDial numbers.
Making a telephone call7
a To start a voice call, pick up the handset.
b When you hear the dial tone, enter a
number using the dial pad, One Touch,
Speed-Dial and Search.
c To hang up, replace the handset.
Hold7
If you want to put a call on hold, press the
Hold key. To release the call from hold pick
up the handset. Picking up an extension
handset will not release the call from hold.
If you are at the machine, you can lift the
handset to answer.
If you are at an external telephone, lift the
handset of the external telephone, and then
press Hold to answer.
If you are at an extension phone, you'll need
to lift the handset during the F/T Ring Time
and then press #51 between the
pseudo/double rings. If no one is on the line,
or if someone wants to send you a fax, send
the call back to the machine by pressing
l 51.
Fax/Tel mode in Power Save
condition7
7
When the machine is in Fax/Tel mode and
F/T rings to tell you to pick up a voice call, you
can only answer by picking up the machine’s
handset.
If you answer before the machine F/T rings,
you can also pick up the call at an external or
extension phone.
Tone or pulse 7
If you have a Pulse dialing service, but need
to send Tone signals (for example, for
telephone banking), follow the instructions
below:
a Pick up the handset or press Hook.
b Press # on the machine’s control panel.
Any digits dialled after this will send tone
signals.
When you hang up, the machine will
return to the Pulse dialling service.
Fax/Tel mode 7
When the machine is in Fax/Tel mode, it will
use the F/T Ring Time (pseudo/doubleringing) to alert you to pick up a voice call.
33
Chapter 7
Telephone Service7
The caller ID feature of this machine lets you
use the caller ID subscriber service offered by
certain telephone companies.
Caller ID (Caller
IDentification) (not available
in certain area)7
Caller ID is a telephone service that allows
the subscriber to see a display of the caller's
phone number as the telephone rings. It is a
fast way to screen your calls. You can
respond quickly to calls you missed, because
caller IDs are received and stored in your fax
machine memory. Besides the standard
Caller ID feature, you can also select a single
caller's phone number and call back.
Note
To get the Caller ID service, you have
to apply for it at your local telephone
company.
FSK and DTMF are the two modes for
displaying your calls.
The default mode of this machine is
FSK.
Please ask your local telephone
company for whether your mode is
FSK or DTMF.
If your local telephone company uses
DTMF mode, please switch your mode
as follows. Contact your local
telephone company or Brother dealer
in the case that the feature does not
work normally.
Caller ID feature is not available in the
following situation:
1 You have not applied for it at your local
telephone company.
2 The fax machine is connected to an
internal switchboard or other switch
device.
3 Due to the switchboard problems or
line problems of local telephone
companies, the feature may not work
in some areas.
Advantages of Caller ID7
For Business7
All businesses profit from a quicker response
to customer calls.
For Home7
Residential customers can protect
themselves from unwanted calls.
Setup Method7
a Press Menu, 2, 0, 3.
b Press a or b to choose FSK or DTMF.
Press OK.
c Press Stop/Exit.
Caller ID feature7
The Caller ID feature of this machine lets you
use the Caller ID subscriber service offered
by many local phone companies. This service
provides you, by means of the screen display,
the telephone number (or name) of your
caller as the line rings. (See Printing Caller ID List on page 35.)
After a few rings, the screen displays the
telephone number of your caller (or name, if
available). Once you press Hook and answer
the call, the Caller ID information disappears
from the screen, but the call information
remains stored in the Caller ID memory.
You will see the first 16 characters of the
number or name.
# Unavailable display means call
originates outside your Caller ID service
area.
34
Telephone and External devices
# Withheld display means the caller
has intentionally blocked transmission of
information.
Note
You can print a list of Caller ID information
received by your machine.
Caller ID service varies with different
carriers. Call your local phone company to
determine the kind of service available in
your area.
Viewing Caller ID List7
Your machine stores information for the last
thirty calls in the Caller ID list. You can view
or print this list. When the thirty-first call
comes in to the machine, it replaces
information about the first call.
a Press Menu, 2, 0, 4.
0.Miscellaneous
4.Caller ID
Printing Caller ID List7
a Press Menu, 2, 0, 4.
0.Miscellaneous
4.Caller ID
b Press a or b to choose
Print Report.
Press OK.
If no ID is stored, the beeper will sound
and No Caller ID will appear on the
LCD.
c Press Mono Start or Colour Start.
d When the printing has finished, press
Stop/Exit.
7
b Press a or b to choose Display#.
Press OK.
The Caller ID of the last call will appear
on the display. If no ID is stored, the
beeper will sound and No Caller ID
will appear on the display.
c Press a or b to scroll through the Caller
ID memory to choose the Caller ID you
want to view.
Press OK.
The LCD shows the caller's number, the
date, and time of the call.
d Do one of the following:
To return to the Caller ID listing,
press a or b.
To finish viewing, press Stop/Exit.
35
Chapter 7
Connecting an external
TAD (telephone
answering device)
You may choose to connect an external
answering device. However, when you have
an external TAD on the same telephone line
as the machine, the TAD answers all calls
and the machine ‘listens’ for fax calling (CNG)
tones. If it hears them, the machine takes
over the call and receives the fax. If it does
not hear CNG tones, the machine lets the
TAD continue playing your outgoing message
so your caller can leave you a voice
message.
The TAD must answer within two rings. The
machine cannot hear CNG tones until the
TAD has answered the call, and with four
rings there are only 8 to 10 seconds of CNG
tones left for the fax ‘handshake’. Make sure
you carefully follow the instructions in this
guide for recording your outgoing message.
We do not recommend using the toll saver
feature on your external answering machine if
it exceeds five rings.
1TAD
When the TAD answers a call, the LCD shows
Ext. Tel in Use.
7
Do not connect a TAD elsewhere on the
same phone line.
Improper Setup
Connections7
The external TAD must be connected as
shown in the previous illustration.
a Set your external TAD to one or two
rings. (The machine's Ring Delay setting
does not apply.)
b Record the outgoing message on your
external TAD.
c Set the TAD to answer calls.
d Set the Receive Mode to
External TAD. (See Choosing the
Receive Mode on page 28.)
Note
If you do not receive all your faxes, shorten
the Ring Delay setting on your external
TAD.
1
1
LINE
36
EXT.
message (OGM) on an
external TAD7
Recording an outgoing
Timing is important in recording this
message. The message sets up the ways to
handle both manual and automatic fax
reception.
a Record 5 seconds of silence at the
beginning of your message. (This allows
your machine time to listen for the fax
CNG tones of automatic transmissions
before they stop.)
b Limit your speaking to 20 seconds.
Telephone and External devices
Note
We recommend beginning your OGM with
an initial 5-second silence because the
machine cannot hear fax tones over a
resonant or loud voice. You may try
omitting this pause, but if your machine
has trouble receiving faxes, then you must
re-record the OGM to include it.
Multi-Line connections
(PABX)7
Most offices use a central telephone system.
Brother recommends that all our machines be
connected to a discreet (dedicated) line.
Although a particular PABX may appear to
work with a particular model of fax machine,
we cannot guarantee that the unit will operate
correctly.
While it is often relatively simple to connect a
fax machine to a PABX, (Private Automatic
Branch Exchange), we suggest that you
contact the company that installed your
telephone system and ask them to connect
the fax machine for you.
Brother does not recommend the use of a
PABX line. PABX limitations in general can
cause some functions of the fax machine not
to work correctly.
External and extension
phones
Connecting an external or
extension telephone7
You can connect a separate telephone to
your machine as shown in the diagram below.
1
2
LINE
1 Extension telephone
2 External telephone
When you are using an external phone, the
LCD shows Ext. Tel in Use.
Operation from extension
telephones7
EXT.
7
7
If you answer a fax call on an extension or an
external telephone plugged into the correct
socket on the machine, you can make your
machine take the call by using the Fax
Receive Code. When you press the Fax
Receive Code l 51, the machine starts to
receive the fax.
If the machine answers a voice call and
pseudo/double-rings for you to take over, use
the Telephone Answer Code #51 to take the
call at an extension phone. (See F/T Ring Time (Fax/Tel mode only) on page 30.)
37
Chapter 7
If you answer a call and no one is on
the line:
You should assume that you're receiving a
manual fax.
Press l 51 and wait for the chirp or until the
LCD shows Receiving, and then hang up.
Note
You can also use the Fax Detect feature to
make your machine automatically take the
call. (See Fax Detect on page 30.)
Using remote codes7
Fax receive code7
If you answer a fax call on an extension or
external telephone, you can tell your machine
to receive it by dialling the fax receive code
l 51. Wait for the chirping sounds then
replace the handset. (See Fax Detect on page 30.) Your caller will have to
press Start to send the fax.
Telephone answer code7
If you receive a voice call and the machine is
in F/T mode, it will start to sound the F/T
(double) ring after the initial ring delay. If you
pick up the call on an extension phone you
can turn the F/T ring off by pressing #51
(make sure you press this between the rings).
Changing the remote codes7
7
If you want to use Remote Activation, you
have to turn on the remote codes. The preset
Fax Receive Code is l 51. The preset
Telephone Answer Code is #51. If you want
to, you can replace them with your own
codes.
a Press Menu, 2, 1, 4.
1.Setup Receive
4.Remote Codes
b Press a or b to choose On (or Off).
Press OK.
c Enter the new Fax Receive Code.
Press OK.
d Enter the new Telephone Answer Code.
Press OK.
e Press Stop/Exit.
Note
• If you are always disconnected when
accessing your external TAD remotely, try
changing the Fax Receive Code and
Telephone Answer Code to another threedigit code using the numbers 0-9, l, #.
• Remote Codes might not work with some
telephone systems.
38
8
Dialling and storing numbers8
How to Dial8
Manual dialling8
Press all of the digits of the fax number.
One-Touch Dialling8
Press the One-Touch key that stores the
number you want to call.
To dial One-Touch numbers 6 to 10, hold
down Shift as you press the One-Touch key.
Speed-Dialling8
a Press Search/Speed Dial, the # (hash)
key, and then the two digit Speed-Dial
number.
8
Two-digit number
Note
If the LCD shows Not Registered
when you enter a One-Touch number or a
Speed-Dial number, a number has not
been stored at this location.
39
Chapter 8
Search8
You can search for names you have stored in
the One-Touch and Speed-Dial memories.
Press Search/Speed Dial and the menu
keys to search numerically or use the dial pad
and then the menu keys to search
alphabetically.
1
2
Fax Redial8
If you are sending a fax manually and the line
is busy, press Redial/Pause, and then press MonoStart or ColourStart to try again. If
you want to make a second call to the last
number dialled, you can save time by
pressing Redial/Pause and MonoStart or
Colour Start.
Redial/Pause only works if you dialled from
the control panel.
If you are sending a fax automatically and the
line is busy, the machine will automatically
redial up to three times at five minute
intervals.
Storing numbers8
You can set up your machine to do the
following types of easy dialling: One-Touch,
Speed-Dial and Groups for broadcasting
faxes. When you dial a Quick-Dial number,
the LCD shows the name, if you stored it, or
the number.
1 To search numerically.
2 To search alphabetically, you can use the
dial pad to enter the first letter of the name
you are looking for.
40
Note
If you lose electrical power, the Quick-Dial
numbers that are in the memory will not be
lost because they are stored permanently.
Storing a pause8
Press Redial/Pause to put a 3.5-second
pause between numbers. If you are dialling
overseas, you can press Redial/Pause as
many times as needed to increase the length
of the pause.
Dialling and storing numbers
Storing One-Touch Dial
numbers8
Your machine has 5 One-Touch keys where
you can store 10 fax or phone numbers for
automatic dialling. To access numbers 6 to
10, hold down Shift as you press the
One-Touch key.
a Press Menu, 2, 3, 1.
b Press the One-Touch key where you
want to store a number.
c Enter the number (up to 20 digits). Press
OK.
d Do one of the following:
Enter the name using the dial pad
(up to 16 characters). (To help you
enter letters, see Entering Text on page 100.) Press OK.
To store the number without a name,
press OK.
e Do one of the following:
To store another One-Touch
number, go to step b.
To finish storing One-Touch
numbers, press Stop/Exit.
Storing Speed-Dial numbers 8
You can store up to 100 2-digit Speed-Dial
locations with a name. When you dial you will
only have to press a few keys (For example:
Search/Speed Dial#, the two-digit number,
and MonoStart or ColourStart).
a Press Menu, 2, 3, 2.
b Use the dial pad to enter a 2-digit
Speed-Dial location number (00-99).
Press OK.
d Do one of the following:
Enter the name (up to 16 characters)
using the dial pad.
Press OK. (To help you enter letters,
see Entering Text on page 100.)
To store the number without a name,
press OK.
e Do one of the following:
To store another Speed-Dial
number, go to step b.
To finish the setting, press
Stop/Exit.
Changing One-Touch and
Speed-Dial numbers8
If you try to store a One-Touch or Speed-Dial
number where a number has already been
stored, the LCD will show the name or
number that has been stored there, and will
ask you to do one of the following:
Press 1 to change the stored number.
#05:Mike
1.Change2.Exit
Press 2 to exit without making a change.
If you chose 1, you will be able to change the
stored number and name, or enter a new one.
Follow the instructions below:
a Enter a new number. Press OK.
b Enter a new name. Press OK.
To change a character, use d or c to
position the cursor under the character
you want to change, then press
Clear/Back. Re-enter the character.
8
c Enter the fax or telephone number (up to
20 digits).
Press OK.
41
Chapter 8
Setting up Groups for
broadcasting8
If you regularly want to send the same fax
message to many fax numbers you can set
up a Group. Groups are stored on a
One-Touch key or a Speed-Dial number.
Each group uses up a One-Touch key or a
Speed-Dial location. You can then send the
fax message to all the numbers stored in a
Group just by pressing a One-Touch key or
entering a Speed-Dial number, and then
pressing MonoStart.
Before you can add numbers to a Group, you
need to store them as Speed-Dial numbers.
You can have up to six small Groups, or you
can assign up to 99 numbers to one large
Group.
a Press Menu, 2, 3, 3.
3.Setup Groups
b Choose an empty location where you
want to store the Group in one of the
following ways:
Press a One-Touch key.
Press Search/Speed Dial and enter
a two-digit location. Press OK.
Note
Please select a One-Touch key or a
Speed-Dial number that has not already
been used to store a number.
c Use the dial pad to enter a Group
number (1 to 6).
Press OK.
Setup Group:G01
d To add One-Touch or Speed-Dial
numbers to the Group follow the
instructions below:
For example, for One-Touch number
6 press One-Touch key 6.
For example, for Speed-Dial location
09, press Search/Speed Dial, and
then press 0 9 on the dial pad.
The LCD will display your chosen
One-Touch numbers with a l, and
Speed-Dial numbers with a # as shown
in the illustration.
G01:l06 #09
e Press OK when you have finished
adding numbers.
f Use the dial pad to enter a name for the
Group.
Press OK.
g Press Stop/Exit.
Note
You can easily print a list of all your
Speed-Dial numbers. Numbers that are
part of a group will be marked in the
GROUP column. (See How to print a report on page 49.)
Combining Quick-Dial
numbers8
You can combine more than one Quick-Dial
number when you dial. This feature may be
useful if you need to dial an access code for
a cheaper rate long distance carrier.
For example, you might have stored ‘555’ on
Speed-Dial #03 and ‘7000’ on Speed-Dial
#02. You can use them both to dial ‘555-7000’
if you press the following keys:
Search/Speed Dial, #03,
Search/Speed Dial, #02, and Mono Start or
Colour Start.
Numbers can be added manually by entering
them on the dial pad:
Search/Speed Dial, #03, 7, 0, 0, 1 (on the
dial pad), and Mono Start or Colour Start.
This would dial ‘555-7001’. You can also add
a pause by pressing the Redial/Pause key.
42
9
Remote fax options9
Remote fax options are not available for
colour fax.
You can only use one remote fax option at a
time.
Fax Forwarding9
The fax forwarding feature lets you
automatically forward your received faxes to
another machine. If you choose
Backup Print:On the machine will also
print the fax (this is a safety feature in case
there is a power failure before the fax is
forwarded or a problem at the receiving
machine.).
a Press Menu, 2, 5, 1.
1.Forward/Store
b Press a or b to choose Fax Forward.
Press OK.
The LCD will ask you to enter the fax
number you want your faxes to be
forwarded to.
Fax Storage9
The fax storage feature lets you store your
received faxes in the machine’s memory. You
can retrieve stored fax messages from a fax
machine at another location using the remote
retrieval commands. (See Retrieving fax messages on page 45.) Your machine will
automatically print a copy of the stored fax.
a Press Menu, 2, 5, 1.
1.Forward/Store
b Press a or b to choose Fax Storage.
Press OK.
c Press Stop/Exit.
Note
If Fax Storage is turned on your machine
cannot receive a colour fax unless the
sending machine converts it to
monochrome.
9
c Enter the forwarding number (up to 20
digits).
Press OK.
d Press a or b to choose
Backup Print:On or
Backup Print:Off.
Press OK.
Note
When Fax Forwarding is turned on your
machine will only receive monochrome
faxes into memory. Colour faxes will not
be received, unless the sending machine
converts them to monochrome before
sending.
e Press Stop/Exit.
43
Chapter 9
Changing Remote Fax
Options9
If received faxes are left in your machine's
memory when you change the remote fax
options, the LCD will ask you one of the
following messages:
Erase All Doc?
1.Yes 2.No
Print All Fax?
1.Yes 2.No
If you press 1, faxes in the memory will be
erased or printed before the setting
changes. If a backup copy has already
been printed it will not be printed again.
If you press 2, faxes in the memory will not
be erased or printed and the setting will be
unchanged.
Remote Retrieval9
You can call your machine from any touch
tone telephone or fax machine, then use the
remote access code and remote commands
to retrieve fax messages.
Setting a Remote Access
Code9
The remote access code lets you access the
remote retrieval features when you are away
from your machine. Before you use the
remote access and retrieval features, you
have to set up your own code. The factory
default code is inactive code (---l).
a Press Menu, 2, 5, 2.
2.Remote Access
b Enter a three-digit code using numbers
0-9, l, or #.
Press OK. (The preset ‘l’ cannot be
changed.)
Turning off Remote Fax
Options9
a Press Menu, 2, 5, 1.
1.Forward/Store
b Press a or b to choose Off.
Press OK.
c Press Stop/Exit.
Note
The LCD will give you more options if
there are received faxes still in your
machine’s memory. (See Changing Remote Fax Options on page 44.)
c Press Stop/Exit.
Note
Do not use the same code as your fax
receive code (l 5 1) or telephone answer
code (# 5 1). (See Operation from extension telephones on page 37.)
You can change your code at any time by
entering a new one. If you want to make your
code inactive, press Clear/Back in step b to
restore the inactive setting (---l) and
press OK.
44
Remote fax options
Using your Remote Access
Code9
a Dial your fax number from a telephone
or another fax machine using touch
tone.
b When your machine answers, enter
your remote access code (3 digits
followed by l during a period of silence).
c The machine signals if it has received
messages:
1 long beep — Fax messages
No beeps — No messages
d When the machine gives two short
beeps, enter a command.
The machine will hang up if you wait
longer than 30 seconds to enter a
command.
The machine will beep three times if you
enter an invalid command.
e Press 9 0 to stop Remote Access when
you have finished.
f Hang up.
Note
If your machine is set to Manual mode
and you want to use the remote retrieval
features, wait about 2 minutes after it
starts ringing, and then enter the remote
access code within 30 seconds.
Retrieving fax messages9
a Dial your fax number.
b When your machine answers, enter
your remote access code (3 digits
followed by l during a period of
silence). If you hear one long beep, you
have messages.
c When you hear two short beeps,
press 962.
d Wait for the long beep, use the dial pad
to enter the number (up to 20 digits) of
the remote fax machine where you want
your fax messages forwarded followed
by ##.
Note
You cannot use l and # as dial numbers.
However, press # if you want to create a
pause.
e Press 90 to reset the machine when
you have finished.
f Hang up after you hear your machine
beep. Your machine will call the other
fax machine, which will then print your
fax messages.
9
45
Chapter 9
Changing your Fax
Forwarding number9
You can change the default setting of your fax
forwarding number from another telephone or
fax machine using touch tone.
a Dial your fax number.
b When your machine answers, enter
your remote access code (3 digits
followed by l during a period of
silence). If you hear one long beep, you
have messages.
c When you hear two short beeps,
press 954.
d Wait for the long beep, and then use the
dial pad to enter the new number
(up to 20 digits) of the remote fax
machine where you want your fax
messages forwarded followed by # #.
Note
You cannot use l and # as dial numbers.
However, press # if you want to create a
pause.
e Press 9 0 when you have finished.
f Hang up after you hear your machine
beep.
46
Remote fax options
Remote fax commands9
Follow the commands below to access features when you are away from the machine. When you
call the machine and enter your remote access code (3 digits followed by l), the system will give
two short beeps and you must enter a remote command.
Remote commandsOperation details
95Change the Fax Forwarding or Fax
Storage settings
1 OFFYou can choose Off after you have retrieved or erased all
your messages.
2 Fax ForwardingIf you hear one long beep, the change has been accepted.
4 Fax Forwarding number
6 Fax Storage
96Retrieve a fax
2 Retrieve all faxesEnter the number of a remote fax machine to receive stored
3 Erase faxes from the memoryIf you hear one long beep, fax messages have been erased
97Check the receiving status
1 DocumentYou can check whether your machine has received any
98Change the Receive Mode
1 External TADIf you hear one long beep, your change has been accepted.
2 Fax/Tel
3 Fax Only
90ExitPressing 9 0 will allow you to exit Remote Retrieval. Wait for
If you hear three short beeps, you cannot change it because
something has not been set up (for example, registering a
Fax Forwarding number). You can register your Fax
Forwarding number by entering 4. (See Changing your Fax Forwarding number on page 46.)
fax messages. (See Retrieving fax messages on page 45.)
from the memory.
faxes. If yes, you will hear one long beep. If no, you will hear
three short beeps.
the long beep, then replace the handset.
9
47
10
Printing Reports10
Fax reports10
You need to set up the Transmission
Verification Report and Journal Period using
the Menu key.
Transmission Verification
Report10
You can use the Transmission Report as
proof that you sent a fax. This report lists the
time and date of transmission and whether
the transmission was successful (OK). If you
choose On or On+Image, the report will print
for every fax you send.
If you send a lot of faxes to the same place,
you may need more than the job numbers to
know which faxes you must send again.
Choosing On+Image or Off+Image will print
a section of the fax's first page on the report
to help you remember.
When the Verification Report is turned Off or
Off+Image, the Report will only print if there
is a transmission error, with NG in the
RESULT column.
a Press Menu, 2, 4, 1.
b Press a or b to choose Off+Image,
On, On+Image or Off.
Press OK.
c Press Stop/Exit.
Fax Journal (activity report)10
You can set the machine to print a journal at
specific intervals (every 50 faxes, 6, 12 or 24
hours, 2 or 7 days). If you set the interval to
Off, you can still print the report by following
the steps in How to print a report on page 49.
The default setting is Every 50 Faxes.
a Press Menu, 2, 4, 2.
b Press a or b to choose an interval.
Press OK.
(If you choose 7 days, the LCD will ask
you to choose the first day for the 7-day
countdown.)
6, 12, 24 hours, 2 or 7 days
The machine will print the report at
the chosen time and then erase all
jobs from its memory. If the
machine's memory becomes full with
200 jobs before the time you chose
has passed, the machine will print
the Journal early and then erase all
jobs from the memory. If you want an
extra report before it is due to print,
you can print it without erasing the
jobs from the memory.
Every 50 Faxes
The machine will print the Journal
when the machine has stored 50
jobs.
c Enter the time to start printing in 24-hour
format.
Press OK.
(For example: enter 19:45 for 7:45 PM.)
48
d Press Stop/Exit.
Reports10
The following reports are available:
1.XMIT Verify
Prints a Transmission Verification Report
for your last transmission.
2.Help List
A help list about how to quickly program
your machine.
3.Quick-Dial
Lists names and numbers stored in the
One-Touch and Speed-Dial memory, in
numerical order and shows any groups
set up.
4.Fax Journal
Lists information about the last incoming
and outgoing faxes. (TX: Transmit.)
(RX: Receive.)
5.User Settings
Lists your settings.
Printing Reports
How to print a report10
a Press Menu, 4.
b Choose one of the options below:
Press a or b to choose the report
you want. Press OK.
Enter the number of the report you
want to print. For example, press 2 to
print the Help List.
c Press MonoStart.
10
49
11
Polling11
Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
to work. Not all fax machines support polling.
Polling receive11
Polling receive lets you call another fax
machine to receive a fax.
Setup for polling receive11
a Make sure you are in Fax mode .
b Press Menu, 2, 1, 7.
7.Polling RX
c Press a or b to choose Standard.
Press OK.
d Enter the fax number you are polling.
e Press MonoStart or ColourStart.
Setup to receive polling with a
secure code11
Secure Polling restricts who can retrieve the
documents you set up to be polled.
Secure Polling only works with Brother fax
machines. If you want to retrieve a fax from a
secured Brother machine you have to enter
the secure code.
a Make sure you are in Fax mode .
b Press Menu, 2, 1, 7.
7.Polling RX
c Press a or b to choose Secure.
Press OK.
d Enter a four-digit secure code.
Press OK.
This is the security code of the fax
machine you are polling.
e Enter the fax number you are polling.
f Press Mono Startor Colour Start.
50
Polling
Setup for delayed polling
receive11
Delayed polling lets you set the machine to
begin polling receive at a later time. You can
only set up one delayed polling operation.
a Make sure you are in Fax mode .
b Press Menu, 2, 1, 7.
7.Polling RX
c Press a or b to choose Timer.
Press OK.
d Enter the time (in 24-hour format) you
want to start polling.
Press OK.
For example, enter 21:45 for 9:45 PM.
e Enter the fax number you are polling.
f Press Mono Start or Colour Start.
The machine makes the polling call at
the time you entered.
Sequential polling11
The machine can request documents from
several fax machines in one operation.
a Make sure you are in Fax mode .
b Press Menu, 2, 1, 7.
7.Polling RX
c Press a or b to choose Standard,
Secure or Timer.
Press OK.
d Do one of the following:
If you chose Standard, go to
step e.
If you chose Secure, enter a four-
digit number, press OK, go to
step e.
If you chose Timer, enter the time
(24-hour format) you want to begin
polling and press OK, go to step e.
e Specify the destination fax machines,
which you wish to poll by using OneTouch, Speed-Dial, Search, a Group or
the dial pad. You must press OK
between each location.
f Press MonoStart or ColourStart.
The machine polls each number or
group in turn for a document.
Press Stop/Exit while the machine is dialling
to cancel the polling process.
To cancel all sequential polling receive jobs,
see Checking and cancelling waiting jobs on page 26.
11
51
Chapter 11
Polled transmit
(Monochrome only)11
Polled Transmit is when you set up your
machine to wait with a document so another
fax machine can call and retrieve it.
Setup for polled transmit11
a Make sure you are in Fax mode .
b Load your document.
c Press Menu, 2, 2, 6.
6.Polled TX
d Press a or b to choose Standard.
Press OK.
1.Doc 2.Memory
e Do one of the following:
Press 1 to leave the documents
waiting in the ADF.
If you want to use the ADF before
your machine is polled, you must
cancel the job.
Press 2 to scan the document into
the memory.
f The LCD shows:
Next
1.Yes 2.No
g Press 2 and press Mono Start.
Setup for polled transmit with
secure code11
Secure Polling restricts who can retrieve the
documents you set up to be polled.
Secure Polling only works with Brother fax
machines. If another person wants to retrieve
a fax from your machine they will have to
enter the secure code.
a Make sure you are in Fax mode .
b Load your document.
c Press Menu, 2, 2, 6.
6.Polled TX
d Press a or b to choose Secure.
Press OK.
e Enter a four-digit number.
Press OK.
1.Doc 2.Memory
f Do one of the following:
Press 1 to leave the documents
waiting in the ADF.
If you want to use the ADF before
your machine is polled, you must
cancel the job.
Press 2 to scan the document into
the memory.
g The LCD shows:
Next
1.Yes 2.No
52
h Press 2 and press Mono Start.
Section III
CopyIII
Making copies54
12
Making copies 12
How to copy12
Entering Copy mode12
Press (Copy) to enter Copy mode.
The default setting is Fax mode. You can
change the number of seconds or minutes
that the machine stays in Copy mode. (Mode
Timer on page 17.)
The LCD shows the default copy settings:
1
2
3
c Use the dial pad to enter the number of
copies (up to 99).
d Press MonoStart or ColourStart.
Note
To sort your copies, press Copy Options.
(See Sorting copies using the ADF (Monochrome only) on page 57.)
Stop copying12
To stop copying, press Stop/Exit.
1 Copy Ratio
2Quality
3 No of Copies
Making a single copy12
a Make sure you are in Copy mode .
b Load your document.
c Press MonoStart or ColourStart.
Making multiple copies12
a Make sure you are in Copy mode .
b Load your document.
54
Making copies
Copy options12
When you want to quickly change the copy
settings temporarily for the next copy, use the
Copy Options.
The machine returns to its default settings 30
seconds after it finishes copying, or if the
mode timer returns the machine to Fax mode.
For more information see Mode Timer on page 17.
Press Menu
selection/
QualityNormal
Enlarge/
Reduce
Paper TypePlain Paper
Paper SizeLetter
Brightness- nnonn +58
OptionsPage
56
Fast
Best
50%/69%/78%/83
%
/
93%/97%/100%
104%/142%/186%
/
198%/200%
Custom(25-400
%)
Inkjet Paper
Brother Photo
Other Photo
Transparency
Legal
A4
A5
10(W)x15(H)cm
/
56
/
59
59
Stack/SortStack
Sort
Page Lay
out
No. of C
opies
Off(1 in 1)
2in1(P)
2in1(L)
4in1(P)
4in1(L)
No. of Copies
01
:
(01 - 99)
Note
You can save the copy settings you use
most often by setting them as default. You
can find instructions on how to do this in
the section for each feature.
57
57
12
55
Chapter 12
Changing copy speed and
quality12
You can choose from a range of quality
settings. The default setting is Normal.
To temporarily change the quality setting,
follow the instructions below:
Press
and a or b
to choose
Quality
NormalNormal is the
recommended mode
for ordinary printouts.
This produces good
copy quality with good
copy speed.
FastFast copy speed and
lowest ink
consumption. Use to
save time printing
documents to be proofread, large documents
or many copies.
BestUse best mode to copy
precise images such
as photographs. This
provides the highest
resolution and the
slowest speed.
a Make sure you are in Copy mode .
b Load your document.
c Use the dial pad to enter the number of
copies (up to 99).
Press Copy Options and a or b to
choose Quality.
Press OK.
d Press a or b to choose Normal, Fast
or Best. Press OK.
To change the default setting, follow the
instructions below:
a Press Menu, 3, 1.
1.Quality
b Press a or b to choose Normal, Fast
or Best. Press OK.
c Press Stop/Exit.
Enlarging or reducing the
image copied12
You can select the following enlargement or
reduction ratios:
Custom(25-400%) allows you to enter a
ratio from 25% to 400% in 1% increment.
Press
and a or b to
choose
Enlarge/Reduce
To enlarge or reduce the next copy follow the
instructions below:
Custom(25-400%)
200%
198% 10x15cmiA4
186%10x15cmiLTR
142% A5iA4
104% EXEiLTR
100%
97% LTRiA4
93% A4iLTR
83% LGLiA4
78% LGLiLTR
69% A4iA5
50%
a Make sure you are in Copy mode .
e Press MonoStart or ColourStart.
56
b Load your document.
c Use the dial pad to enter the number of
copies (up to 99).
d Press Copy Options and a or b to
choose Enlarge/Reduce.
Press OK.
Making copies
e Choose one of the options below:
Use a or b to choose the
enlargement or reduction ratio you
want. Press OK.
Use a or b to choose
Custom(25-400%). Press OK. Use
the dial pad to enter an enlargement
or reduction ratio from 25% to 400%.
(For example, press 5 3 to enter
53%.) Press OK.
f Press MonoStart or ColourStart.
Note
Page Layout Options 2 in 1(P), 2 in 1(L), 4
in 1(P) or 4 in 1(L) are not available
with Enlarge/Reduce.
Making N in 1 copies12
The N in 1 copy feature can help you save
paper by letting you copy two or four pages
onto one printed page.
e Press a or b to select Off(1 in 1),
2in1(P), 2in1(L),
4in1(P), or 4in1(L).
Press OK.
f Press MonoStart to scan the
document.
Note
If photo paper is selected as the paper
type setting for N in 1 copies, the images
will be printed as if plain paper had been
selected.
Place your document face down in the
direction shown below:
2 in 1 (P)
2 in 1 (L)
Important12
Please make sure paper size is set to
Letter or A4.
You cannot use the Enlarge/Reduce
setting with the N in 1.
N in 1 colour copies are not available.
(P) means Portrait and (L) means
Landscape.
a Make sure you are in Copy mode .
b Load your document.
c Use the dial pad to enter the number of
copies (up to 99).
d Press Copy Options and a or b to
select Page Layout.
Press OK.
4 in 1 (P)
12
4 in 1 (L)
Sorting copies using the ADF
(Monochrome only)12
You can sort multiple copies. Pages will be
stacked in the order 1 2 3, 1 2 3, 1 2 3, and so
on.
57
Chapter 12
a Make sure you are in Copy mode .
b Load your document.
c Use the dial pad to enter the number of
copies (up to 99).
d Press or Copy Options and a or b to
select Stack/Sort.
Press OK.
e Press a or b to select Sort. Press OK.
f Press MonoStart.
Adjusting Brightness,
Contrast and Colour12
Brightness12
To temporarily change the brightness setting,
follow the instructions below:
a Make sure you are in Copy mode .
b Load your document.
Contrast12
Adjust the contrast to help an image look
sharper and more vivid.
To change the default setting follow the
instructions below:
a Press Menu, 3, 3.
3.Contrast
b Press a or b to change the contrast.
Press OK.
c Press Stop/Exit.
Colour saturation12
The colour saturation can only be changed
through the default setting.
a Press Menu, 3, 4.
4.Color Adjust
b Press a or b to select 1.Red,
2.Green or 3.Blue. Press OK.
c Press a or b to change the colour
saturation. Press OK.
c Use the dial pad to enter the number of
copies (up to 99).
d Press Copy Options and a or b to
select Brightness.
Press OK.
-nnonn+ e
e Press a or b to make the copy lighter
or darker. Press OK.
f Press MonoStart or ColourStart.
To change the default setting follow the
instructions below:
a Press Menu, 3, 2.
b Press a or b to make the copy lighter
or darker. Press OK.
c Press Stop/Exit.
58
d Choose one of the options below:
Return to b to select the next colour.
Press Stop/Exit.
Making copies
Paper options12
Paper type12
If you are copying on special paper, be sure
to select the type of paper you are using so
you will get the best print quality.
a Make sure you are in Copy mode .
b Load your document.
c Use the dial pad to enter the number of
copies (up to 99).
d Press Copy Options and a or b to
select Paper Type.
Press OK.
e Press a or b to select the type of paper
you are using (Plain Paper,
Inkjet Paper, Brother Photo,
Other Photo or Transparency).
Press OK.
f Press MonoStart or ColourStart.
Note
To change the default paper type setting
see Paper Type on page 17.
Paper size12
If copying on paper other than A4 size, you
will need to change the paper size setting.
You can copy on Letter, Legal, A4, A5 or
Photo Card 10(W) × 15(H)cm paper.
a Make sure you are in Copy mode .
b Load your document.
c Use the dial pad to enter the number of
copies (up to 99).
d Press Copy Options and a or b to
select Paper Size.
Press OK.
e Press a or b to select the size of paper
you are using Letter, Legal, A4, A5
or 10(W) x 15(H)cm.
Press OK.
f Press MonoStart or ColourStart.
Note
To change the default paper type setting
see Paper Size on page 17.
59
12
Chapter 12
60
Section IV
SoftwareIV
Software features62
13
Software features13
The CD-ROM includes the Software User’s
Guide for features available when connected
to a computer (for example, printing and
scanning). The guide has easy to use links
that, when clicked, will take you directly to a
particular section.
You can find information on these features:
Printing
Scanning
ControlCenter3 (for Windows
ControlCenter2 (for Macintosh
Remote Setup
Faxing from your computer
How to read the HTML User’s Guide
This is a quick reference for using the HTML
User’s Guide.
(For Windows
®
)
®
)
®
)
Note
If you have not installed the software, see
Viewing Documentation on page 2.
a From the Start menu, point to Brother,
MFC-3360C from the programs group, then click User’s Guide.
c Click the heading you would like to read
from the list at the left of the window.
(For Macintosh®)
a Make sure your Macintosh
13
on. Insert the Brother CD-ROM into your
CD-ROM drive.
®
is turned
b Double-click your Documentation icon.
c Double-click your language folder and
then double-click the top page of the
HTML file.
d Click SOFTWARE USER’S GUIDE in
the top menu, and then click the heading
you would like to read from the list at the
left of the window.
b Click SOFTWARE USER’S GUIDE
from the top menu.
62
Section V
AppendixesV
Safety and Legal64
Troubleshooting and Routine Maintenance72
Menu and Features92
Specifications101
Glossary111
Safety and LegalA
A
Choosing a locationA
Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put
the machine near a telephone socket and a standard grounded electrical socket. Choose a
location where the temperature remains between 10° and 35° C (50° F and 95° F).
CAUTION
• Avoid placing your machine in a high-traffic area.
• Avoid placing your machine on a carpet.
• DO NOT put the machine near heaters, air conditioners, refrigerators, medical equipment,
chemicals or water.
• DO NOT expose the machine to direct sunlight, excessive heat, moisture, or dust.
• DO NOT connect your machine to electrical sockets controlled by wall switches or automatic
timers.
• Disruption of power can wipe out information in the machine's memory.
• DO NOT connect your machine to electrical sockets on the same circuit as large appliances
or other equipment that might disrupt the power supply.
• Avoid interference sources, such as other cordless telephone systems or speakers.
64
Safety and Legal
To use the machine safelyA
Please keep these instructions for later reference and read them before attempting any
maintenance.
WARNING
There are high voltage electrodes inside the machine. Before you clean the inside of the
machine, make sure you have unplugged the telephone line cord first and then the power cord
from the electrical socket. Doing this will prevent an electrical shock.
DO NOT handle the plug with wet hands. Doing this may cause an electrical shock.
DO NOT pull in the middle of the AC power cord. Doing this might cause an electrical shock.
65
DO NOT put your hands on the edge of the machine under the panel cover or touch the
document feed rollers. Doing this may cause injury.
DO NOT put your hands on the edge of the paper tray under the output paper tray cover. Doing
this may cause injury.
DO NOT touch the paper feed roller. Doing this may cause injury.
66
Safety and Legal
DO NOT touch the area shaded in the illustration. Doing this may cause injury.
When moving the machine you must lift it from the base, by placing a hand at each side of the
unit as shown in the illustration.
If the machine becomes hot, releases smoke or generates any strong smells, immediately
unplug the machine from the electrical socket. Call your Brother dealer.
If metal objects, water or other liquids get inside the machine, immediately unplug the machine
from the electrical socket. Call your Brother dealer.
67
WARNING
• Use caution when installing or modifying telephone lines. Never touch telephone wires or
terminals that are not insulated unless the telephone line has been unplugged at the wall
socket. Never install telephone wiring during a lightning storm. Never install a telephone wall
socket in a wet location.
• This product must be installed near an electrical socket that is easily accessible. In case of
an emergency, you must unplug the power cord from the electrical socket to shut off the
power completely.
• Always make sure the plug is fully inserted.
WARNING
IMPORTANT SAFETY INSTRUCTIONS
When using your telephone equipment, basic safety precautions should always be followed to
reduce the risk of fire, electric shock and injury to people, including the following:
1 DO NOT use this product near water, for example, near a bath tub, wash bowl, kitchen sink
or washing machine, in a wet basement or near a swimming pool.
2 Avoid using this product during an electrical storm. There may be a remote risk of electric
shock from lightning.
3 DO NOT use this product to report a gas leak in the vicinity of the leak.
IMPORTANT-For Your SafetyA
To ensure safe operation the two-pin plug or the three-pin plug supplied must be inserted only into
a standard two-pin power point or three-pin power point which is effectively grounded through the
normal household wiring.
Extension cords used with the equipment must be two-condoctor or three-conductor and be
correctly wired to provide connection to ground. Incorrectly wired extension cords are a major
cause of fatalities.
The fact that the equipment operates satisfactorily does not imply that the power is grounded and
that the installation is completely safe. For your safety, if in any doubt about the effective
grounding of the power, consult a qualified electrician.
Disconnect deviceA
This product must be installed near an electrical socket that is easily accessible. In case of
emergencies, you must disconnect the power cord from the electrical socket to shut off power
completely.
68
Safety and Legal
Important Information A
Important Safety InstructionsA
1 Read all of these instructions.
2 Save them for later reference.
3 Follow all warnings and instructions marked on the product.
4 Unplug this product from the wall outlet before cleaning the outside of the machine and the
scanner glass. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning.
5 Do not place this product near water.
6 Do not place this product on an unstable cart, stand, or table. The product may drop, causing
serious damage to the product.
7 Slots and openings in the cabinet and the back or bottom are provided for ventilation; to ensure
reliable operation of the product and to protect it from overheating, these openings must not
be blocked or covered. The openings should never be blocked by placing the product on a bed,
sofa, rug, or other similar surface. This product should never be placed near or on a radiator
or heater. This product should never be placed in a built-in installation unless proper ventilation
is provided.
8 This product should be connected to an AC power source within the range indicated on the
rating label. Do NOT connect it to a DC power source. If you are not sure, contact a qualified
electrician.
9 This product is equipped with a 3-wire grounding type plug, a plug having two or three pins.
This plug will only fit into only a grounding-type power outlet. This is a safety feature. If you are
unable to insert the plug into the outlet, contact your electrician to replace your obsolete outlet.
Do not defeat the purpose of the grounding-type plug.
10 Do not place anything on top of the power cord including this machine. Do not allow the power
cord to be stepped on.
11 If an extension cord is used with this product, make sure that the total ampere ratings on the
products plugged into the extension cord do not exceed the extension cord ampere rating.
12 Do not place anything in front of the machine that will block received faxes. Do not place
anything in the path of received faxes.
13 Do not touch a document during printing.
14 Never push objects of any kind into this product through cabinet slots, since they may touch
dangerous voltage points or short out parts resulting in the risk of fire or electric shock. Never
spill liquid of any kind on the product.
15 Do not attempt to service this product yourself, as opening or removing covers may expose
you to dangerous voltage points and/or other risks, and may void your warranty. Please refer
all servicing to our Authorized Service Personnel. A list of Authorized Service Centres has
been included for your convenience, or you may contact the Brother Dealer for Service.
69
16 Unplug this product from the wall outlet and refer servicing to Authorized Service Personnel
under the following conditions:
If the power cord is damaged or frayed.
If the product has been spilled by liquid.
If the product has been exposed to rain or water.
If the product does not operate normally when the operating instructions are followed.
Adjust only those controls that are covered by the operating instructions. Improper
adjustment of other controls may result in damage and will often require extensive work by
a qualified technician to restore the product to normal operation.
If the product has been dropped or the cabinet has been damaged.
If the product exhibits a distinct change in performance, indicating a need for service.
17 To protect your product against power surges, we recommend the use of a power protection
device (Surge Protector).
WARNING
For protection against the risk of electrical shock, always disconnect all cables from the wall
outlet before servicing, modifying or installing the equipment.
This equipment may not be used on coin service lines provided by the telephone company or
connected to party lines.
Brother cannot accept any financial or other responsibilities that may be the result of your use
of this information, including direct, special or consequential damages. There are no warranties
extended or granted by this document.
70
Safety and Legal
Legal limitations for copyingA
It is an offence to make reproductions of certain items or documents with the intent to commit
fraud. This memorandum is intended to be a guide rather than a complete list.
We suggest you check with relevant legal authorities if in doubt about a particular item or
document.
Money
Bonds or other certificates of indebtedness
Certificates of Deposit
Armed Forces Service or Draft papers.
Passports
Postage Stamps (cancelled or uncancelled)
Immigration Papers
Welfare documents
Cheques or Drafts drawn by Governmental Agencies
Identification Documents, badges or insignias
Licences and Certificates of Title to motor vehicles
Copyrighted works cannot be copied. Sections of a copyrighted work can be copied for ‘fair
dealing’. Multiple copies would indicate improper use.
Works of art should be considered the equivalent of copyrighted works.
Licenses and Certificates of Title to motor vehicles may not be copied under laws of certain
countries or areas.
TrademarksA
The Brother logo is a registered trademark of Brother Industries, Ltd.
Brother is a registered trademark of Brother Industries, Ltd.
Multi-Function Link is a registered trademark of Brother International Corporation.
Windows and Microsoft are registered trademarks of Microsoft in the U.S. and other countries.
Macintosh and TrueType are registered trademarks of Apple Computer, Inc.
Presto! PageManager is a registered trademark of NewSoft Technology Corporation.
Each company whose software title is mentioned in this manual has a Software License
Agreement specific to its proprietary programs.
All other brand and product names mentioned in this User's Guide and the Software User's
Guide are registered trademarks of their respective companies.
71
Troubleshooting and Routine
B
Maintenance
TroubleshootingB
If you think there is a problem with your machine, check the chart below and follow the
troubleshooting tips.
Most problems can be easily resolved by yourself. If you need additional help, the Brother
Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at
http://solutions.brother.com
If you are having difficulty with your machineB
Printing
DifficultySuggestions
No printoutCheck the interface cable on both the machine and your computer. (See the Quick
Poor printing qualityCheck the print quality. (See Checking the print quality on page 88.)
White horizontal lines appear in
text or graphics.
The machine prints blank pages.Clean the print head. (See Cleaning the print head on page 87.)
Characters and lines are stacked.Check the printing alignment. (See Checking the printing alignment on page 89.)
.
Setup Guide.)
Make sure the machine is plugged in and not in Power Save mode.
One or more ink cartridges are empty. (See Replacing the ink cartridges on page 83.)
Check to see if the LCD is showing an error message. (See Error messages on page 77.)
Check that the correct printer driver has been installed and chosen.
Make sure the machine is online. Click Start and then Printers and Faxes. Rightclick and choose ‘Brother MFC-XXXX’ (where XXXX is your model name), and
make sure that ‘Use Printer Offline’ is unchecked.
Make sure the Printer Driver or Paper Type setting in the menu matches the type
of paper you are using. (See Printing for Windows
Macintosh
Type on page 17.)
Make sure that your ink cartridges are fresh. The following may cause ink to clog:
The expiration date written on the cartridge package has passed. (Cartridges
The ink cartridge was in your machine over six months.
The ink cartridge may not have been stored properly before use.
Try using the recommended types of paper. (See Acceptable paper and other
media on page 7.)
The recommended environment for your machine is between 20° C to 33° C (68°
F to 91° F).
Clean the print head. (See Cleaning the print head on page 87.)
Try using the recommended types of paper. (See Acceptable paper and other media on page 7.)
®
in the Software User's Guide on the CD-ROM and Paper
stay usable for up to two years if kept in their original packaging.)
®
or Printing and Faxing for
B
72
Troubleshooting and Routine Maintenance
Printing (Continued)
DifficultySuggestions
Printed text or images are skewed. Make sure the paper is loaded properly in the paper tray and the paper side guide
is adjusted correctly. (See Loading paper and other media on page 11.)
Make sure the Lower Jam Clear Cover is set properly.
Smudged stain at the top centre of
the printed page.
Printing appears dirty or ink seems
to run.
Stains appear on the reverse side
or at the bottom of the page.
The machine prints dense lines on
the page.
The printouts are wrinkled.In the printer driver Basic tab, click the Settings, and uncheck the
Cannot perform ‘2 in 1 or 4 in 1’
printing.
Print speed is too slow. Try changing the printer driver setting. The highest resolution needs longer data
Machine feeds multiple pagesMake sure the paper is loaded properly in the paper tray. (See Loading paper and
Printed pages are not stacked
neatly.
Printed pages double-feed and
cause a paper jam.
Machine does not print from Paint
Brush.
Machine does not print from Adobe
Illustrator.
The machine cannot print full
pages of a document.
Out of Memory message
occurs.
Make sure the paper is not too thick or curled. (See Acceptable paper and other media on page 7.)
Make sure you are using the proper types of paper. (See Acceptable paper and other media on page 7.) Don't handle the paper until the ink is dry.
Make sure the printer platen is not dirty with ink. (See Cleaning the machine printer platen on page 86.)
Make sure you are using the paper support flap. (See Loading paper and other media on page 11.)
Check Reverse Order in the Basic tab of the printer driver.
Bi-Directional Printing.
Check that the paper size setting in the application and in the printer driver are the
same.
processing, sending and printing time. Try the other quality settings in the printer
driver Basic tab. Also, click the Settings tab, and make sure you uncheck
Colour Enhancement.
Set the borderless feature off. Borderless printing is slower than normal printing.
(See Printing for Windows
User's Guide on the CD-ROM.)
other media on page 11.)
Check that more than two types of paper are not loaded in the paper tray at any
one time.
Make sure you are using the paper support flap. (See Loading paper and other media on page 11.)
Close the output paper tray cover and slide it forward, then push the paper tray
firmly back into the machine. While holding the paper tray in place, pull out the
paper support until it clicks and unfold the paper support flap. (See the illustrations in Loading paper and other media on page 12.)
Try setting the Display setting to ‘256 colours.
Try to reduce the print resolution. (See Printing for WindowsFaxing for Macintosh in the Software User's Guide on the CD-ROM.)
Reduce the printing resolution. (See Printing for Windowsfor Macintosh in the Software User's Guide on the CD-ROM.)
Reduce the complexity of your document and try again. Reduce the graphic
quality or the number of font sizes within your application software.
®
or Printing and Faxing for Macintosh® in the Software
’
®
or Printing and
®
or Printing and Faxing
73
Printing Received Faxes
DifficultySuggestions
Condensed print and white streaks
across the page or the top and
bottom of sentences are cut off.
Vertical black lines when receiving. The sender's scanner may be dirty. Ask the sender to make a copy to see if the
Received colour fax prints only in
black and white.
Left and Right margins are cut off or
a single page is printed on two
pages.
You probably had a bad connection, with static or interference on the telephone
line. Ask the other party to send the fax again.
problem is with the sending machine. Try receiving from another fax machine.
Replace the colour ink cartridges that are empty or nearly empty, and then ask the
other person to send the colour fax again. (See Replacing the ink cartridges on page 83.)
Turn on Auto Reduction. (See Printing a reduced incoming fax on page 31.)
Phone Line or Connections
DifficultySuggestions
Dialling does not work. (No dial
tone)
The machine does not answer
when called.
Check that the machine is plugged in and switched on.
Check all line cord connections.
Change Tone/Pulse setting. (See Quick Setup Guide.)
Lift the external phone's, (or the machine's handset if available), and then dial the
number to send a manual fax. Wait to hear fax receiving tone before pressing
MonoStart or ColourStart.
Make sure the machine is in the correct receiving mode for your setup. (See
Receive modes on page 28.) Check for a dial tone. If possible, call your machine
to hear it answer. If there is still no answer, check the telephone line cord
connection. If there is no ringing when you call your machine, ask your telephone
company to check the line.
Receiving Faxes
DifficultySuggestions
Cannot receive a faxCheck all line cord connections.
Make sure the machine is in the correct receiving mode for your setup. (See
Receive modes on page 28.)
74
Troubleshooting and Routine Maintenance
Sending Faxes
DifficultySuggestions
Cannot send a fax
Transmission Verification Report
says ‘Result:NG’ or
‘Result:ERROR’.
Poor fax send quality.Try changing your resolution to Fine or S.Fine. Make a copy to check your
Vertical black lines when sending.If the copy you made shows the same problem, clean the scanner. (See Cleaning
Make sure that the Fax key is illuminated. (See Entering Fax
mode on page 22.)
Check all line cord connections.
Ask the other party to check that the receiving machine has paper.
Print the Transmission Verification Report and check for an error. (See
Reports on page 49.)
Make sure the panel cover is completely closed.
There is probably temporary noise or static on the line. Try sending the fax again.
If you send a PC FAX message and get ‘Result:NG’ on the Transmission
Verification Report, your machine may be out of memory. If the problem continues,
ask the telephone company to check your phone line.
If you often get transmission errors due to possible interference on the phone line,
try changing the menu setting of Compatibility to Basic. (See
Compatibility on page 82.)
machine's scanner operation. If the copy quality is not good, clean the scanner.
(See Cleaning the scanner on page 86.)
the scanner on page 86.)
Handling Incoming Calls
DifficultySuggestions
The machine ‘Hears’ a voice as a
CNG Tone.
Sending a fax call to the machine.If you answered at the machine, press Mono Start and hang up at once. If you
Custom features on a single line.If you have Call Waiting, Call Waiting/Caller ID, an alarm system or other custom
If Fax Detect is set to on, your machine is more sensitive to sounds. It may
mistakenly interpret certain voices or music on the line as a fax machine calling
and respond with fax receiving tones. Deactivate the machine by pressing
Stop/Exit. Try avoiding this problem by turning Fax Detect to off. (See Fax
Detect on page 30.)
answered on an external or extension phone, press your Fax Receive Code
(default setting is l51). When your machine answers, hang up.
feature on a single phone line with your machine, it may create a problem sending
or receiving faxes.
For example: If you subscribe to Call Waiting or some other custom service and
its signal comes through the line while your machine is sending or receiving a fax,
the signal can temporarily interrupt or disrupt the faxes. Brother's ECM feature
should help overcome this problem. This condition is related to the telephone
system industry and is common to all devices that send and receive information
on a single, shared line with custom features. If avoiding a slight interruption is
crucial to your business, a separate phone line with no custom features is
recommended.
75
Menu Setting Difficulty
DifficultySuggestions
The machine beeps when you try to
access the Setup Receive menu.
If the Fax key is not illuminated, press it to turn on Fax mode. The Setup
Receive setting is available only when the machine is in Fax mode.
Copying Difficulty
DifficultySuggestions
Cannot make a copy
Vertical streaks appear on copiesIf you see vertical streaks on copies, clean the scanner. (See Cleaning the
Make sure that the Copy key is illuminated. (See Entering Copy
mode on page 54.)
Make sure the panel cover is completely closed.
scanner on page 86.)
Scanning Difficulty
DifficultySuggestions
Cannot scanMake sure the panel cover is completely closed.
Cannot scan and cause a
document jam.
TWAIN/WIA errors appear while
scanning.
Clean the ADF roller to remove dust, (See Cleaning the scanner on page 86 .)
Make sure the Brother TWAIN/WIA driver is chosen as the primary source. In
PaperPort®SE with OCR, click File, Scan and choose the Brother TWAIN/WIA
driver.
Software Difficulty
DifficultySuggestions
Cannot install software or printRun the Repair MFL-Pro Suite program on the CD-ROM. This program will repair
‘Device Busy’ Make sure the machine is not showing an error message on the LCD.
76
and reinstall the software.
Troubleshooting and Routine Maintenance
Error messagesB
As with any sophisticated office product, errors may occur. If this happens, your machine identifies
the error and shows an error message. The most common error messages are shown below.
You can correct most errors by yourself. If you need more help, the Brother Solutions Center offers
latest FAQs and troubleshooting tips.
Visit us at http://solutions.brother.com.
Error MessageCauseAction
Change Unable
XX
Clean Unable
XX
Comm.ErrorPoor phone line quality caused a
Cover Open
Close all cov
ers
Data RemainingPrint data is left in the machine's
DisconnectedThe other person or other person's
Document JamThe document was not inserted or
High Temperat
ure
The machine has a mechanical
problem.
—OR—
A foreign objects such as a clip or
ripped paper is in the machine.
communication error.
The Upper Jam Clear Cover is not
closed completely.
The ink cartridge cover is not
closed completely.
memory.
Print data is left in the machine's
memory. The USB cable was
unplugged while the computer was
sending the data to the machine.
fax machine stopped the call.
fed properly, or the document
scanned from the ADF was too
long.
The panel cover is open.Close the panel cover and press Stop/Exit.
The print head is too warm.Allow the machine to cool down.
Open the Upper Clear Jam Cover and remove
any foreign objects inside the machine. If the
error message continues, see Transferring your faxes or Fax Journal report on page 79 before
disconnecting the machine so you will not lose
any important messages. Then, disconnect the
machine from the power for several minutes and
then reconnect it.
Try sending the fax again or try connecting the
machine to another telephone line. If the
problem continues, call the telephone company
and ask them to check your phone line.
Open the Upper Jam Clear Cover and then close
it again.
Firmly close the ink cartridge cover until it clicks.
Re-start printing from your computer.
Press Stop/Exit. The machine will cancel the
job and clear it from the memory. Try to print
again.
Try to send or receive again.
See Using the ADF on page 6.
See Document jam on page 80.
77
Error MessageCauseAction
Init Unable XX
Ink EmptyOne or more of the ink cartridges is
Low Temperature
Near Empty XX One or more of the ink cartridges
No Caller IDYou have not subscribed to the
No CartridgeAn ink cartridge is not installed
No Paper FedThe machine is out of paper or
No Response
/Busy
Not Registered
The machine has a mechanical
problem.
—OR—
A foreign objects such as a clip or
ripped paper is in the machine.
empty. The machine will stop all
print operations. While memory is
available, black and white faxes will
be stored in the memory. If a
sending machine has a colour fax,
the machine's
that the fax be sent as black and
white. If the sending machine has
the ability to convert it, the colour
fax will be stored in the memory as
a black and white fax.
The print head is too cold.Allow the machine to warm up.
are running out of ink. If a sending
machine has a colour fax, the
machine's
the fax be sent as black and white.
If the sending machine has the
ability to convert it, the colour fax
will be received into memory as a
black and white fax.
Caller ID service from your
telephone company.
properly.
paper is not properly loaded in the
paper tray.
The paper is jammed in the
machine.
The number you dialed does not
answer or is busy.
You tried to access a Speed Dial
number that is not programmed.
‘handshake’ will ask
‘handshake’ will ask that
Open the Upper Jam Clear Cover and remove
any foreign objects inside the machine. If the
error message continues, see Transferring your faxes or Fax Journal report on page 79 before
disconnecting the machine so you will not lose
any important messages. Then, disconnect the
machine from the power for several minutes and
then reconnect it.
Replace the ink cartridges. (See Replacing the ink cartridges on page 83.)
Order a new ink cartridge.
If you want to use the Caller ID feature call your
telephone company. (See Caller ID (Caller
IDentification) (not available in certain
area) on page 34.)
Take out the ink cartridge and put it in again
seating it properly. (See Replacing the ink cartridges on page 83.)
Do one of the following:
Refill the paper in the paper tray, and then
press MonoStart or ColourStart.
Remove the paper and load it again and then
press MonoStart or ColourStart.
See Printer jam or paper jam on page 80.
Verify the number and try again.
Set up the Speed Dial number. (See Storing Speed-Dial numbers on page 41.)
78
Troubleshooting and Routine Maintenance
Error MessageCauseAction
Out of Memory The machine's memory is full.Fax sending or copy operation in progress
Press Stop/Exit and wait until the other
operations in progress finish and then try again.
Printing operation in progress
Reduce print resolution. (See Printing for
Windows® or Printing and Faxing for Macintosh
in the Software User's Guide on the CD-ROM.)
Paper JamPaper is jammed in the machine.Open the upper and lower jam clear covers (at
the back of the machine) and remove the
jammed paper. (See Printer jam or paper jam on page 80.)
Print Unable
XX
Scan Unable X
X
Wrong Paper S
ize
The machine has a mechanical
problem.
—OR—
A foreign objects such as a clip or
ripped paper is in the machine.
Paper is not the correct size.Load the correct size of paper (Letter, Legal or
Open the upper jam clear cover and remove any
foreign objects inside the machine.
If the error message continues, see Transferring your faxes or Fax Journal report on page 79
before disconnecting the machine so you will not
lose any important messages. Then, disconnect
the machine from the power for several minutes
and then reconnect it.
A4), and then press Mono Start or Colour Start.
Transferring your faxes or Fax
Journal reportB
If the LCD shows:
Change Unable XX, Clean Unable XX,
Init Unable XX, Print Unable XX or
Scan Unable XX
We recommend transferring your faxes to
another fax machine. (See Transferring faxes to another fax machine on page 79.)
You can also transfer the Fax Journal report
to see if there are any faxes you need to
transfer. (See Transferring Fax Journal report to another fax machine on page 80.)
Note
If there is an error message on the
machine's LCD, after the faxes have been
transferred, disconnect the machine from
the power source for several minutes, and
then reconnect it.
Transferring faxes to another fax
machine
If you have not set up your Station ID (See
Quick Setup Guide), you cannot enter fax
transfer mode.
a Press Stop/Exit to interrupt the error
temporarily.
b Press Menu, 9, 0, 1.
c Do one of the following:
If the LCD shows No Data, there
are no faxes left in the machine's
memory.
Press Stop/Exit.
If the LCD shows Enter Fax No.,
enter the fax number to which faxes
will be forwarded.
d Press MonoStart.
B
79
Transferring Fax Journal report to
another fax machine
Document is jammed inside the panel
B
cover
B
If you have not set up your Station ID, you
cannot enter fax transfer mode.
a Press Menu9, 0, 2.
b Enter the fax number to which Fax
Journal report will be forwarded.
c Press MonoStart.
Document jam B
Documents can jam if they are not inserted or
fed properly, or if they are too long. Follow the
steps below to clear a document jam.
Document is jammed inside the front
of the machine
a Take out any paper from the ADF that is
not jammed.
b Pull the jammed document (1) out
toward the front of the machine.
a Take out any paper from the ADF that is
not jammed.
b Open the panel cover.
c Pull the jammed document out.
B
d Close the panel cover.
c Press Stop/Exit.
80
e Press Stop/Exit.
Printer jam or paper jamB
1
Take out the jammed paper depending on where
it is jammed in the machine. Open and close the
Upper Jam Clear Cover to clear the error.
a Pull the paper tray (1) out of the
machine.
1
Troubleshooting and Routine Maintenance
b Pull out the jammed paper (1).
1
If you cannot remove the jammed
paper from the front side, or the error
message still appears on the LCD
after you remove the jammed paper,
please go to the next step.
c Remove the Lower Jam Clear Cover (1)
from the back of the machine. Pull the
jammed paper out of the machine.
d Put the Lower Jam Clear Cover back on.
Make sure the cover is set properly.
e Open the Upper Jam Clear Cover (1).
Make sure that there is no jammed
paper left in the corners of the machine.
1
1
Note
If the paper is jammed under the print
head, unplug the machine from the power
source, and then move the print head to
take out the paper.
81
f Close the Upper Jam Clear Cover.
g Push the paper tray firmly back into the
machine. While holding the paper tray in
place, pull out the paper support until it
clicks and unfold the paper support.
(See the illustrations in Loading paper and other media on page 11.)
Dial Tone detectionB
When you send a fax automatically, by
default your machine will wait for a fixed
amount of time before it starts to dial the
number. By changing the Dial Tone setting to
Detection you can make your machine dial
as soon as it detects a dial tone. This setting
can save a small amount of time when
sending a fax to many different numbers. If
you change the setting and start having
problems with dialling you should change
back to the default No Detection setting.
CompatibilityB
If you are having problems sending or
receiving a fax due to possible interference
on the phone line, we recommend that you
adjust the Equalization for compatibility to
reduce the modem speed for fax operations.
a Press Menu, 2, 0, 2.
b Press a or b to choose Normal,
Basic (or High).
Basic cuts the modem speed to
9600 bps. Unless interference is a
recurring problem on your phone
line, you may prefer to use it only
when needed.
Normal sets the modem speed at
14400 bps.
High sets the modem speed at
33600 bps. (Default)
Press OK.
c Press Stop/Exit.
Note
When you change the compatibility to
Basic, the ECM feature is only available
for colour fax sending.
a Press Menu, 0, 5.
b Press a or b to choose Detection or
No Detection.
Press OK.
c Press Stop/Exit.
82
Routine maintenanceB
Replacing the ink cartridges B
Your machine is equipped with an ink sensor.
The ink sensor automatically monitors the
level of ink in each of the 4 cartridges. When
the machine detects an ink cartridge is
running out of ink, the machine will tell you
with a message on the LCD.
The LCD will tell you which ink cartridge is low
or needs replacing. Be sure to follow the LCD
prompts to replace the ink cartridges in the
correct order.
Even though the machine tells you that an ink
cartridge is empty, there will be a small
amount of ink left in the ink cartridge. It is
necessary to keep some ink in the ink
cartridge to prevent air from entering the print
head assembly.
Troubleshooting and Routine Maintenance
c Open the new ink cartridge bag for the
colour shown on the LCD, and then take
out the ink cartridge.
d Remove the protective yellow cap (1).
1
a Open the ink cartridge cover.
If one or more ink cartridges are empty,
for example Black, the LCD shows
Ink Empty Black and
Replace Ink.
b Pull the lock release lever and take out
the ink cartridge for the colour shown on
the LCD.
Improper Setup
DO NOT touch the area shown in the
illustration below.
Note
If the protective yellow caps come off
when you open the bag, the cartridge will
not be damaged.
83
e Each colour has its own correct position.
Insert the ink cartridge in the direction of
the arrow on the label.
WARNING
If ink gets in your eyes, wash them out with
water at once and call a doctor if you are
concerned.
brother
XXXX
M
f Lift the lock release lever and gently
push it until it clicks, and then close the
ink cartridge cover.
g The machine will automatically reset the
ink dot counter.
Note
• If you replaced an ink cartridge before the
LCD shows Near Empty or Ink Empty,
the LCD will ask you to verify that it was a
brand new one. (For example,
Did You Change Blck?) For each
new cartridge you installed, press 1 (Yes)
to automatically reset the ink dot counter
for the colour. If the ink cartridge you
installed is not brand new one, be sure to
press 2 (No).
CAUTION
DO NOT take out ink cartridges if you do
not need to replace them. If you do so, it
may reduce the ink quantity and the
machine will not know the quantity of ink left
in the cartridge.
DO NOT touch the cartridge insertion slots.
If you do so, the ink may stain your skin.
If ink stains your skin or clothing, wash with
soap or detergent at once.
If you mix the colours by installing an ink
cartridge in the wrong position, clean the
print head several times after correcting the
cartridge installation.
Once you open an ink cartridge, install it in
the machine and use it up within six months
of installation. Use unopened ink cartridges
by the expiration date written on the
cartridge package.
DO NOT dismantle or tamper with the ink
cartridge; this can cause the ink to leak out
of the cartridge.
• If the LCD shows No Cartridge after
you install the ink cartridges, check that
the ink cartridges are installed properly.
84
Troubleshooting and Routine Maintenance
Brother multifunction machines are
designed to work with ink of a particular
specification and will work to a level of
optimum performance when used with
genuine Brother Branded ink cartridges.
Brother cannot guarantee this optimum
performance if ink or ink cartridges of other
specifications are used. Brother does not
therefore recommend the use of cartridges
other than genuine Brother Branded
cartridges or the refilling of empty
cartridges with this machine or the refilling
of empty cartridges with ink from other
sources. If damage is caused to the print
head or other parts of this machine as a
result of using incompatible products with
this machine, any repairs required as a
result may not be covered by the warranty.
Cleaning the outside of the
machineB
Clean the outside of the machine as
follows:
a Pull the paper tray (1) completely out of
the machine.
1
b Wipe the outside of the machine with a
soft cloth to remove dust.
B
CAUTION
Use neutral detergents. Cleaning with
volatile liquids such as thinner or benzine
will damage the outside surface of the
machine.
DO NOT use cleaning materials that
contain ammonia.
DO NOT use isopropyl alcohol to remove
dirt from the control panel. It may crack the
panel.
c Remove anything that is stuck inside the
paper tray.
85
d Lift the output paper tray cover and wipe
the inside and outside of the paper tray
with a soft cloth to remove dust.
e Close the output paper tray cover and
put the paper tray firmly back in the
machine.
Cleaning the scannerB
a Unplug the machine, open the panel
cover (1). Clean the white bar (2) and
the glass strip (3) with isopropyl alcohol
on a soft lint-free cloth.
1
b Soak a soft lint-free cloth with water,
wring it out tightly. Wipe the whole
surface of the ADF roller (1) carefully
while turning it to remove dirt.
1
Cleaning the machine printer
platenB
Unplug the machine from the AC power
outlet before cleaning the printer platen (1).
WARNING
86
a Clean the machine printer platen (1) and
the area around it, wiping off any
scattered ink with a soft, dry, lint-free
2
3
cloth.
1
Troubleshooting and Routine Maintenance
Cleaning the paper pick-up
rollerB
a Pull the paper tray completely out of the
machine.
b Unplug the machine from the electrical
socket and remove the Lower Jam Clear
Cover (1).
1
c Clean the Paper Pick-up Roller (1) with
isopropyl alcohol on a cotton swab.
1
Cleaning the print headB
To ensure good print quality, the machine will
regularly clean the print head. You can start
the cleaning process manually if needed.
Clean the print head and ink cartridges if you
get a horizontal line in the text or graphics on
your printed pages. You can clean Black only,
three colours at a time (Yellow/Cyan/Magenta),
or all four colours at once (Yellow, Cyan
Magenta and Black).
Cleaning the print head consumes ink.
Cleaning too often uses ink unnecessarily.
DO NOT touch the print head. Touching the
print head may cause permanent damage
and may void the print head's warranty.
CAUTION
a Press Ink Management.
b Press a or b to choose Cleaning.
Press OK.
c Press a or b to choose Black, Color
or All.
Press OK.
The machine cleans the print head.
When cleaning is finished, the machine
will go back to standby mode
automatically.
d Put the Lower Jam Clear Cover back on.
Make sure the cover is set properly.
e Put the paper tray firmly back in the
machine.
f Re-connect the power cord.
Note
If you clean the print head at least five
times and the print has not improved, call
your Brother dealer for service.
87
Checking the print qualityB
If faded or streaked colours and text appear
on your output, some of the nozzles may be
clogged. You can check this by printing the
Print Quality Check Sheet and looking at the
nozzle check pattern.
a Press Ink Management.
h The LCD asks you if you want to start
cleaning.
Start Cleaning?
1.Yes 2.No
Press 1 (Yes).
The machine starts cleaning the print
head.
b Press a or b to choose Test Print.
Press OK.
c Press a or b to choose
Print Quality.
Press OK.
d Press ColourStart.
The machine begins printing the Print
Quality Check Sheet.
e Check the quality of the four colour
blocks on the sheet.
Is Quality OK?
1.Yes 2.No
f Do one of the following:
If all lines are clear and visible, press
1 to choose Yes, and go to step j.
If you can see missing short lines as
shown below, press 2 to choose No.
OKPoor
i After cleaning is finished, press Colour
Start.
The machine starts printing the Print
Quality Check Sheet again and then
returns to e.
j Press Stop/Exit.
If you repeat this procedure at least five
times and the print quality is still poor,
replace the ink cartridge for the clogged
colour.
After replacing the ink cartridge, check
the print quality. If the problem still
exists, repeat the cleaning and test print
procedures at least five times for the
new ink cartridge. If ink is still missing,
call your Brother dealer.
DO NOT touch the print head. Touching the
print head may cause permanent damage
and may void the print head's warranty.
CAUTION
Note
g The LCD asks you if the print quality is
OK for black and three colours.
Black OK?
1.Yes 2.No
Press 1 (Yes) or 2 (No).
88
When a print head
nozzle is clogged
the printed
sample looks like
this.
i
After the print
head nozzle is
cleaned, the
horizontal lines
are gone.
Troubleshooting and Routine Maintenance
Checking the printing
alignmentB
You may need to adjust the printing
alignment after transporting the machine if
your printed text becomes blurred or images
become faded.
a Press Ink Management.
b Press a or b to choose Test Print.
Press OK.
c Press a or b to choose Alignment.
Press OK.
d Press MonoStart or ColourStart.
The machine starts printing the
Alignment Check Sheet.
Is Alignment OK?
1.Yes 2.No
e Check the 600 dpi and 1200 dpi test
prints to see if number 5 most closely
matches number 0.
If the number 5 sample of both the
600 dpi and 1200 dpi are the best
matches, press 1 (Yes) to finish
Alignment Check, and go to step h.
If another test print number is a
better match for either 600 dpi or
1200 dpi, press 2 (No) to choose it.
Checking the ink volumeB
You can check the ink that is left in the
cartridge.
a Press Ink Management.
b Press a or b to choose Ink Volume.
Press OK.
The LCD shows the ink volume.
Ink Volume e
BK:-nnnonnn+ e
c Press a or b to choose the colour you
want to check.
d Press Stop/Exit.
Note
You can check the ink volume from your
®
®
in the
or
computer. (See Printing for Windows
Printing and Faxing for Macintosh
Software User's Guide on the CD-ROM.)
Machine InformationB
Checking the serial numberB
You can see the machine’s serial number on
the LCD.
f For 600 dpi, press the number of the test
print that most closely matches the
number 0 sample (1-8).
600dpi Adjust
Select Best # 5
g For 1200 dpi, press the number of the
test print that most closely matches the
number 0 sample (1-8).
1200dpi Adjust
Select Best # 5
h Press Stop/Exit.
a Press Menu, 5, 1.
1.Serial No.
b Press OK.
XXXXXXXXX
c Press Stop/Exit.
89
Packing and shipping
the machineB
When you transport the machine, use the
packing materials that came with your
machine. If you do not pack the machine
properly, you could void your warranty.
It is important to allow the machine to ‘park’
the print head after a print job. Listen
carefully to the machine before unplugging
it to make sure that all mechanical noise
has stopped. Not allowing the machine to
finish this parking process may lead to print
problems and possible damage to the print
head.
CAUTION
If you are not able to find the yellow
protective part, DO not remove the ink
cartridges before shipping. It is essential
that the machine be shipped with either the
yellow protective parts or the ink cartridges
in position. Shipping without them will
cause damage to your machine and may
void your warranty. Please keep machine
upright.
CAUTION
d Unplug the machine from the telephone
wall socket and take the telephone line
cord out of the machine.
e Unplug the machine from the electrical
socket.
a Open the ink cartridge cover.
b Pull the lock release levers down and
take out all the ink cartridges.
c Install the yellow protective part, lift each
lock release lever and push it until it
clicks, and then close the ink cartridge
cover.
f Unplug the interface cable from the
machine, if it is connected.
g If your machine has a handset, remove
it and the handset curled cord.
h Wrap the machine in the bag and put it
in the original carton with the original
packing material.
90
i Pack the printed materials and
additional parts (handset cords and CD)
in the original carton as shown below.
Do NOT pack the used ink cartridges in
the carton.
Troubleshooting and Routine Maintenance
j Close the carton and tape it shut.
91
C
Menu and FeaturesC
On-screen
programmingC
Your machine is designed to be easy to use
with LCD on-screen programming using the
menu keys. User-friendly programming helps
you take full advantage of all the menu
selections your machine has to offer.
Since your programming is done on the LCD,
we have created step-by-step on-screen
instructions to help you program your
machine. All you need to do is follow the
instructions as they guide you through the
menu selections and programming options.
Menu tableC
You can program your machine by using the
menu table that begins on 94. These pages
list the menu selections and options.
Press Menu followed by the menu numbers
to program your machine.
For example, to set beeper volume to Low.
Memory storageC
Even if there is a power failure, you will not
lose your menu settings because they are
stored permanently. Temporary settings
(such as Contrast, Overseas mode, and so
on) will be lost. You may have to reset the
date and time.
a Press Menu, 1, 4, 2.
b Press a or b to choose Low.
c Press OK.
92
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