Brother MFC-3340C, FAX-1840CN User Manual

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USER’S GUIDE

FAX-1840C FAX-1940CN MFC-3240C MFC-3340CN

Version A

If you need to call Customer Service

Please complete the following information for future reference:

Model Number: FAX-1840C, FAX-1940CN, MFC-3240C and

MFC-3340CN

(Circle your model number)

Serial Number:*

Date of Purchase:

Place of Purchase:

* The serial number is on the back of the unit. Retain this

User’s Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service.

http://www.brother.com/registration

By registering your product with Brother, you will be recorded as the original owner of the product.

THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR.

APPROVAL INFORMATION

Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without notice.

Brother reserves the right to make changes without notice in the

specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.

Safety precautions

To use the machine safely

Please refer to these instructions for later reference and before attempting any maintenance.

WARNING

There are high voltage electrodes inside the machine. Before you clean the machine, make sure you have unplugged the telephone line cord first and then the power cord from the electrical socket.

To prevent injuries, be careful not to touch the area shaded in the illustration.

When you move the machine, place a hand at each side of the unit so you are supporting the base when you lift it. (See the illustration on the right.)

Do not handle the plug with wet hands. Doing this might cause an electrical shock.

When you move the machine, grasp the side handholds as shown in the illustration.

iii

■

Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the wall socket. Never install telephone wiring during a lightning storm. Never install a telephone wall socket in a wet location.

■

This product must be installed near an electrical socket that is easily accessible. In case of emergencies, you must disconnect the power cord from the electrical socket in order to shut off power completely.

IMPORTANT SAFETY INSTRUCTIONS When using your telephone equipment, basic safety

precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following:

1. Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or washing machine, in a wet basement or near a swimming pool.

2. Avoid using this product during an electrical storm. There may be a remote risk of electric shock from lightning.

3. Do not use this product to report a gas leak in the vicinity of the leak.

SAVE THESE INSTRUCTIONS

Choosing a location

Place your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a telephone socket and a standard, grounded electrical socket. Choose a location where the temperature remains between 10°-35°C.

Caution

■

Avoid placing your machine in a high-traffic area.

■

Avoid placing your machine on the carpet.

■

Do not place near heaters, air conditioners, water, chemicals, or refrigerators.

■

Do not expose the machine to direct sunlight, excessive heat, moisture, or dust.

■

Do not connect your machine to electrical sockets controlled by wall switches or automatic timers.

■

Disruption of power can wipe out information in the machine’s memory.

■

Do not connect your machine to electrical sockets on the same circuit as large appliances or other equipment that might disrupt the power supply.

■

Avoid interference sources, such as speakers or the base units of cordless phones.

Quick Reference Guide

Sending faxes

Automatic Transmission

If it is not illuminated in green, press (

Load your document.

Enter the fax number using One-Touch, Speed-Dial, Search or the dial pad.

Press

Colour Start

Storing numbers

Storing One-Touch Dial numbers

Press

Press the One-Touch key where you want to store the number.

To access a One-Touch number that is shown in a black square on the control panel, hold down you press the One-Touch key.

Mono Start

Menu/Set, 2, 3, 1

Shift

Fax

Storing Speed-Dial numbers

Press

Using the dial pad, enter a

two-digit Speed-Dial location number, and then press

Enter a number (up to 20 digits), and then press

Menu/Set

Enter a name up to 15 characters (or leave it blank), and then press

Menu/Set

Press

Menu/Set, 2, 3, 2

Menu/Set

Stop/Exit

Enter a number (up to 20 digits), and then press

Menu/Set

Enter a name up to 15 characters (or leave it blank), and then press

Menu/Set

Press

Stop/Exit

Dialling operations

Using Search

One-Touch Dialling/ Speed-Dialling

If it is not illuminated in green, press (

Load your document.

Press the One-Touch key of the number you want to call.

To dial a One-Touch number that is shown in a black square on the control panel, hold down you press the One-Touch key.

—OR— Press

Dial

press the two-digit Speed-Dial number.

Press

Colour Start

Search/Speed

, press #, and then

Mono Start

Shift

Fax

If it is not illuminated in green, press (

Load your document.

Press

Dial

letter of the name you’re looking for.

Press or to search the memory.

Press

Colour Start

Making copies

Press ( illuminate it in green.

Load your document.

Press

Colour Start

Fax

Search/Speed

, and then enter the first

▲

Mono Start

Copy

) to

vii

Introduction ..........................................................................1-1

Using this Guide ...............................................................1-1

Finding information.....................................................1-1

Symbols used in this Guide........................................1-1

Control panel overview ..................................................... 1-2

Turning the machine to Power Save condition........... 1-6

Power Save Setting....................................................1-7

Load documents ............................................................... 1-8

Using the automatic document feeder (ADF) ............. 1-8

Recommended environment .................................. 1-8

About paper .................................................................... 1-10

Recommended Paper............................................... 1-10

Handling and using special paper ............................ 1-11

Paper type and size for each operation................ 1-12

Paper weight, thickness and capacity .................. 1-13

Paper capacity of the output paper tray ............... 1-13

Printable area .......................................................1-14

How to load paper, envelopes and post cards ......... 1-15

To load paper or other media ............................... 1-15

To load envelopes ................................................ 1-17

To load post cards................................................1-18

About fax machines ........................................................ 1-19

Custom features .......................................................1-19

Do you have BT’s Call Minder on

the phone line?................................................. 1-19

Why should there be problems?........................... 1-19

How can you avoid possible problems? ............... 1-19

Fax tones and handshake........................................1-20

ECM (Error Correction Mode)...................................1-21

Getting started .....................................................................2-1

Initial Setup....................................................................... 2-1

Setting the Date and Time.......................................... 2-1

Setting Tone or Pulse dialling mode

(Except for the Nordic Countries) ...........................2-1

Setting the Station ID..................................................2-2

Setting the Phone Line Type......................................2-3

PABX and TRANSFER .......................................... 2-3

General Setup ..................................................................2-4

Setting the Mode Timer

(MFC-3240C and MFC-3340CN only).................... 2-4

viii

Setting the Mode Timer

(FAX-1835C, FAX-1840C and FAX-1940CN only)... 2-5

Setting the Paper Type ...............................................2-6

Setting the Paper Size ................................................2-6

Setting the Ring Volume.............................................2-7

Setting the Beeper Volume.........................................2-7

Setting the Speaker Volume.......................................2-8

Turning on Automatic Daylight Savings Time.............2-9

Setting the LCD Contrast............................................2-9

Setup Send ...........................................................................3-1

How to enter Fax mode ....................................................3-1

How to dial........................................................................3-1

Manual dialling............................................................3-1

One-Touch dialling...................................................... 3-2

Speed-Dialling ............................................................3-2

Search ........................................................................3-3

Fax Redial...................................................................3-3

How to Fax (B&W and Colour) .........................................3-4

Colour fax transmission..............................................3-4

Faxing from the ADF...................................................3-4

Automatic transmission...............................................3-4

Manual transmission................................................... 3-5

Sending a fax at the end of a conversation ................ 3-5

Basic sending operations.................................................. 3-6

Sending faxes using multiple settings.........................3-6

Contrast ......................................................................3-6

Fax Resolution............................................................3-7

Dual Access (Not available for colour faxes)..............3-8

Real Time Transmission.............................................3-9

Checking job status ..................................................3-10

Cancelling a fax in progress .....................................3-10

Cancelling a scheduled job.......................................3-10

Advanced sending operations ........................................3-11

Broadcasting (Not available for colour faxes) ...........3-11

Overseas Mode ........................................................3-12

Delayed Fax (Not available for colour faxes)............3-13

Delayed Batch Transmission

(Not available for colour faxes).............................3-14

Setup for Polled Transmit (Standard)

(Not available for colour faxes).............................3-15

Setup for Polled Transmit with Secure Code

(Not available for colour faxes).............................3-16

TX Lock (FAX-1835C, FAX-1840C, MFC-3240C

and MFC-3340CN only) ....................................... 3-17

Setting up the password.......................................3-18

Changing the TX Lock password ......................... 3-18

Turning TX Lock on..............................................3-19

Turning TX Lock off..............................................3-19

Memory Security (FAX-1940CN only) ......................3-20

Setting up the password.......................................3-20

Changing the Memory Security password............ 3-21

Turning Memory Security on................................3-21

Turning Memory Security off ................................3-21

Setup Receive ......................................................................4-1

Basic receiving operations (FAX-1835C, FAX-1840C,

MFC-3240C and MFC-3340CN only) ............................ 4-1

Choosing the Receive Mode ...................................... 4-1

To select or change your Receive Mode ................ 4-2

Setting the Ring Delay................................................4-2

Basic receiving operations (FAX-1940CN only) ............... 4-3

Choosing the Receive Mode ...................................... 4-3

To select or change your Receive Mode ................ 4-4

Setting the Ring Delay................................................4-5

Setting Toll Saver (TAD mode)...................................4-6

Setting the F/T Ring Time (Fax/Tel mode only).......... 4-7

Setting the Fax/Tel Announcement

(FAX-1940CN only) ................................................ 4-7

Fax Detect (FAX-1835C, MFC-3240C and

MFC-3340CN only) ................................................ 4-8

Fax Detect (FAX-1840C and FAX-1940CN only) ....... 4-9

Printing a reduced incoming fax

(Auto Reduction) ..................................................4-10

Receiving a fax at the end of a conversation............ 4-10

Printing a fax from the memory ................................4-11

Reception into memory

(Not available for colour fax reception)................. 4-11

Polling....................................................................... 4-12

Secure Polling......................................................4-12

Setup for Polling Receive (Standard)...................4-12

Setup for Polling Receive with Secure Code........ 4-13

Setup Delayed Polling Receive ............................ 4-13

Sequential Polling................................................. 4-14

Quick-Dial numbers and dialling options ..........................5-1

Storing numbers for easy dialling ..................................... 5-1

Storing One-Touch Dial numbers...............................5-1

Storing Speed-Dial numbers....................................... 5-2

Changing One-Touch and Speed-Dial numbers......... 5-3

Setting up Groups for Broadcasting............................5-4

Dialling options .................................................................5-6

Access codes and credit card numbers...................... 5-6

Pause .........................................................................5-7

Tone or Pulse ............................................................. 5-7

Telephone (voice) operation

(FAX-1840C and FAX-1940CN only)............................. 5-8

How to dial..................................................................5-8

Making a telephone call ..............................................5-8

Answering calls with the Speaker Phone

(FAX-1940CN only)................................................5-9

Tel (Except for FAX-1940CN).....................................5-9

Mute (FAX-1840C and FAX-1940CN only).................5-9

Remote Fax Options (Not available for colour faxes) ...... 6-1

Setting up Fax Forwarding..........................................6-1

Setting Fax Storage....................................................6-2

Setting PC Fax Receive (MFC-3340CN only) ............ 6-2

Turning off Remote Fax Options.................................6-3

Setting your Remote Access Code.............................6-3

Remote Retrieval..............................................................6-4

Using your Remote Access Code...............................6-4

Remote commands.....................................................6-5

Retrieving fax messages ............................................ 6-8

Changing your Fax Forwarding number.....................6-8

TAD (Telephone Answering Device)

(FAX-1940CN only) ...............................................................7-1

TAD mode.........................................................................7-1

Setting up the TAD .....................................................7-1

Recording TAD Outgoing Message............................7-2

Listening to Outgoing Message (OGM)..................7-3

Erasing Outgoing Message (OGM)........................7-3

Activating TAD mode..................................................7-3

Message indicator....................................................... 7-4

Playing voice messages .............................................7-4

Printing a fax message ...............................................7-5

Erasing incoming messages.......................................7-5

To erase voice messages individually .................... 7-5

To erase messages all at once ..............................7-6

Setting Maximum Time for incoming messages......... 7-6

Setting Toll Saver .......................................................7-6

ICM Recording Monitor...............................................7-7

Recording a conversation...........................................7-7

Record Fax/Tel Outgoing Announcement (F/T OGM)... 7-7

Printing reports ....................................................................8-1

Fax settings and activity ................................................... 8-1

Customizing the Transmission Verification Report..... 8-1

Setting the Journal Period.......................................... 8-2

Printing reports ...........................................................8-3

How to print a report...............................................8-3

Making copies ......................................................................9-1

Using the machine as a copier ......................................... 9-1

Enter Copy mode........................................................9-1

Making a single copy.................................................. 9-2

Making multiple copies ...............................................9-2

Stop copying...............................................................9-2

Using the temporary Copy keys(Temporary settings) ...... 9-3

Increasing copy speed or quality ............................ 9-4

Changing the temporary copy settings ....................... 9-5

Enlarging or reducing the image copied ................. 9-6

Setting paper type ..................................................9-7

Setting paper size................................................... 9-8

Adjusting brightness ...............................................9-8

Adjusting contrast................................................... 9-9

Sorting copies

(FAX-1940CN and MFC-3340CN only).............. 9-9

Making N in 1 copies (Page Layout) .................... 9-10

Changing the default copy settings ................................ 9-12

Increasing copy speed or quality .............................. 9-12

Adjusting brightness .................................................9-12

Adjusting contrast..................................................... 9-13

Adjusting colour saturation ....................................... 9-13

Legal limitations .............................................................. 9-14

Walk-Up PhotoCapture Center™ (MFC-3340CN only) ..... 10-1

Introduction ..................................................................... 10-1

PhotoCapture Center

Getting started ................................................................10-3

Printing the Index (Thumbnails)...................................... 10-5

Printing images ............................................................... 10-6

™

requirements ................... 10-2

xii

DPOF printing...........................................................10-8

Changing the default settings ...................................10-9

Increasing print speed or quality........................... 10-9

Setting the paper & size .......................................10-9

Adjusting brightness...........................................10-10

Adjusting contrast...............................................10-10

Colour enhancement ..........................................10-10

Cropping.............................................................10-12

Borderless ..........................................................10-12

Understanding the Error Messages ........................ 10-13

Using PhotoCapture Center Using PhotoCapture Center

documents.................................................................10-14

™

from your PC.................10-14

™

for scanning

Important information ........................................................11-1

For your safety..........................................................11-1

IT power system (For Norway only)..........................11-1

LAN connection

(FAX-1940CN and MFC-3340CN only) ................ 11-1

International E

Important safety instructions.....................................11-2

Trademarks...............................................................11-4

Troubleshooting and routine maintenance .....................12-1

Troubleshooting..............................................................12-1

Error messages ........................................................12-1

Document Jam..........................................................12-5

Document is jammed inside the front of

the machine......................................................12-5

Printer jam or paper jam ........................................... 12-6

Paper is jammed inside the paper tray.................12-6

Paper is jammed inside the machine....................12-7

If you are having difficulty with your machine ...........12-9

Compatibility...........................................................12-14

How to improve print quality .........................................12-15

Cleaning the print head........................................... 12-15

Checking the print quality .......................................12-16

Checking the printing alignment .............................12-18

Checking the ink volume...............................................12-19

Packing and shipping the machine......................... 12-20

Routine maintenance....................................................12-23

Cleaning the Scanner .........................................12-23

Cleaning the machine Printer Platen ......................12-24

Replacing the ink cartridges ...................................12-25

NERGY STAR

Compliance Statement...11-1

xiii

Appendix A .......................................................................... A-1

Telephone services ..........................................................A-1

BT Call Sign (For U.K. Only) ......................................A-1

To enable the machine to work with BT Call Sign

(Only with your external phone) .........................A-1

Advanced receiving operations ........................................A-2

Operation from extension telephones.........................A-2

Fax/Tel mode..............................................................A-3

Fax/Tel mode in the Power Save condition ................A-3

Using a cordless external handset .............................A-4

Changing the remote codes .......................................A-4

Connecting an external device to your machine...............A-5

Connecting an external telephone..............................A-5

Connecting an external telephone answering

device (TAD) ..........................................................A-6

Sequence ...............................................................A-6

Connections ...........................................................A-7

Recording outgoing message (OGM) on

an external TAD .................................................A-8

Using extension telephones (For U.K. only)...........A-9

Multi-line connections (PBX) ....................................A-11

If you are installing the machine to work

with a PBX........................................................A-11

Custom features on your phone line.........................A-11

Appendix B .......................................................................... B-1

On-screen programming...................................................B-1

Menu table..................................................................B-1

Memory storage..........................................................B-1

Navigation keys ................................................................B-2

Entering Text............................................................B-13

Inserting spaces ...................................................B-13

Making corrections ...............................................B-13

Repeating letters ..................................................B-13

Special characters and symbols...........................B-14

Glossary .............................................................................. G-1

Specifications ......................................................................S-1

Product description...........................................................S-1

General.............................................................................S-1

Print media .......................................................................S-3

Copy .................................................................................S-3

PhotoCapture Center™ (MFC-3340CN only) ...................S-4

xiv

Fax................................................................................... S-5

Scanner (MFC-3240C and MFC-3340CN only)............... S-6

Printer.............................................................................. S-7

Interfaces......................................................................... S-8

Computer requirements................................................... S-8

Consumable items........................................................... S-9

Network (LAN) (FAX-1940CN and MFC-3340CN only) .. S-10 Optional External Wireless Print/Scan Server (NC-2200w)

(MFC-3240C and MFC-3340CN only) ........................ S-11

13 14 15

Index .......................................................................................I-1

Remote Retrieval Access card (FAX-1940CN only) ......... R-1

Remote Retrieval Access card (FAX-1835C, FAX-1840C, MFC-3240C and

MFC-3340CN only) .............................................................. R-3

Introduction

Using this Guide

Thank you for buying a Brother fax machine or Multi-Function Center (MFC). Your machine is simple to use, with LCD screen instructions to guide you through programming it. You can make the most of your machine by reading through this Guide.

Finding information

All the chapter headings and subheadings are listed in the Table of Contents. You will be able to find information about a specific feature or operation by checking the Index at the back of this Guide.

Symbols used in this Guide

Throughout this Guide you will see special symbols alerting you to important warnings, notes and actions. To make things clearer and to help you press the correct keys, we used special fonts and added some of the messages that will appear in the LCD.

Bold Bold typeface identifies specific keys on the

machine control panel.

Italics Italicized typeface emphasizes an important point

or refers you to a related topic.

Courier New

Warnings inform you what to do to avoid possible personal injury.

Cautions specify procedures you must follow or avoid to prevent possible damage to the machine.

Notes tell you how you should respond to a situation that may arise or give tips about how the current operation works with other features.

Improper Setup alerts you to devices and operations that are not compatible with the machine.

Courier New type face identifies the messages on the LCD of the machine.

INTRODUCTION 1 - 1

Control panel overview

MFC-3240C

MFC-3340CN

98621 53 4 7

12 1011

98621 53 4 7

1 - 2 INTRODUCTION

1214 1011

FAX-1835C and FAX-1840C

12 1011

The panels of FAX-1835C and FAX-1840C look slightly different.

FAX-1940CN

98621 53 4 7

12 1011

INTRODUCTION 1 - 3

One-Touch keys

These keys give you instant access to previously stored Quick-Dial numbers.

Shift

To access a One-Touch number in a black square on the control panel, hold down this key as you press the One-Touch key.

Ink Management (MFC-3240C and

MFC-3340CN only)

Lets you clean the print head, check the print quality, and check the available ink volume.

Ink Management/Reports (FAX-1835C, FAX-1840C and FAX-1940CN only)

Lets you clean the print head, check the print quality, and check the available ink volume.

—OR— Lets you access the Reports menu if

pressed while holding down the

Shift key.

Copy keys

Options

You can quickly and easily select temporary settings for copying.

Quality

Use this key for temporary copy settings.

Fax and telephone keys

Speaker Phone (FAX-1940CN only)

Lets you speak to another party by using the machines microphone and monitor.

Mute/R (FAX-1940CN only) Lets you place calls on hold. Also, use this key to gain access to

an outside line and/or to recall the operator or transfer a call to another extension when it is connected to a PABX.

Tel/R (FAX-1835C, MFC-3240C and MFC-3340CN only)

This key is used to have a telephone conversation having picked up the external handset in F/T pseudo-ringing etc. Also, use this key to gain access to an outside line and/or to recall the operator or transfer a call to another extension when it is connected to a PABX.

Tel/Mute/R (FAX-1840C only) Use to swap the line between

handset and monitor speaker. —OR— Lets you place calls on hold. —OR— Also, use this key pressing with

Shift key to gain access to an outside line and/or to recall the operator or transfer a call to another extension when it is connected to a PABX.

Redial/Pause

Redials the last number you called. It also inserts a pause in quick-dial numbers.

Fax Resolution

Adjusts the resolution when you send a fax.

Microphone (FAX-1940CN only)

Picks up your voice when you speak to another party using Speaker Phone.

1 - 4 INTRODUCTION

Mode keys:

Fax

Lets you access Fax mode.

Scan (MFC-3240C and MFC-3340CN only)

Lets you access Scan mode.

Copy

Lets you access Copy mode.

Liquid Crystal Display (LCD)

Displays messages on the screen to help you set up and use your machine.

Dial Pad

Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the machine.

The # key lets you temporarily switch the dialling mode during a telephone call from Pulse to Tone.

Navigation keys:

Menu/Set

The same key is used for Menu and Set operations. Lets you access the Menu to program and store your settings in the machine.

You can press these keys to adjust the volume.

▲

Search/Speed Dial

Lets you look up numbers that are stored in the dialling memory. It also lets you dial stored numbers by pressing # and a two-digit number.

▲

Press to scroll backward to a menu selection.

▲ or ▼

Press to scroll through the menus and options.

Power Save

You can turn the machine to power save condition.

Lets you start sending faxes or make copies in full colour.

Also for MFC-3240C and MFC-3340CN, lets you start a scanning operation (in colour or mono, depending on the scanning setting on your PC).

Lets you start sending faxes or make copies in black and white.

Also for MFC-3240C and MFC-3340CN, lets you start a scanning operation (in colour or mono, depending on the scanning setting on your PC).

Stops an operation or exits from the menu.

TAD keys

(FAX-1940CN only)

Lets you activate the TAD (Telephone Answering Device) and will blink if you have new messages.

Play/Record

Lets you listen to voice messages stored in memory. Also, lets you record telephone calls.

Erase

Lets you delete voice messages, all fax messages or all messages.

Lets you access the PhotoCapture Center

Colour Start

Mono Start

Stop/Exit

Digital TAD

PhotoCapture (MFC-3340CN only)

™

mode.

INTRODUCTION 1 - 5

Turning the machine to Power Save condition

When the machine is idle, you can turn it to Power Save condition by pressing the Power Save key. In Power Save mode, the machine will receive telephone calls as normal. For further information on receiving faxes in the power save condition, please see the table on

F/T

page 1-7. You can also receive faxes in fitted with a handset (See delayed faxes that have been set up will be sent. You can even retrieve faxes using Remote Retrieval if you are away from your machine. If you want to do other operations, you must turn the machine back on.

Turning the machine to Power Save condition

Press and hold down the key until the LCD shows:

The LCD light will go off.

Turning the machine to Power Save condition off

Press and hold down the key until the LCD shows:

The LCD will show the date and time (Fax mode).

Even if you have turned the machine off, it will periodically clean the print head to preserve print quality.

If you unplug the AC power cord, no machine operations will be available.

Power Save Setting

Power Save

mode if your machine is

on page 1-7.) The

Shutting Down

Please Wait

You can turn the machine Off by customizing the key as shown next page. In this Off mode, no machine operation will be available. (See

The external telephone is always available.

1 - 6 INTRODUCTION

Power Save Setting

on page 1-7.)

Power Save

Power Save Setting

You can customise the machine’s mode is

Fax Receive:On

, so your machine can receive faxes or

Power Save

key. The default

calls even when the machine is in Power Save mode. If you do not want your machine to receive faxes or calls, turn this setting to

Fax Receive:Off

condition

1 2 3 4

On/Off Setting Receive Mode Available Operations

Fax Receive:On

(default)

Fax Receive:Off

on page 1-6.)

Press

Menu/Set, 1, 6

Press ▲ or ▼ to select Press Press

Menu/Set Stop/Exit

. (See

Fax Only

External TAD

(Except FAX-1940CN)

TAD:Msg Mgr

(FAX-1940CN only)

Manual

Fax/Tel

— No machine operations will be

Turning the machine to Power Save

Off

(or On).

6.P.Save Setting

Fax Receive (automatically), Fax Detect, Delayed Fax* Options*

■

Fax Receive (automatically), Recording of incoming messages, Fax Detect, Delayed Fax* Remote Retrieval*

■

Delayed Fax*1, Fax Detect:

■

available.

, Remote Retrieval*1:

(FAX-1840C and FAX-1940CN only) You can receive telephone calls by lifting the handset.

, Remote Fax Options*1,

You can receive telephone calls by lifting the handset.

(FAX-1840C and FAX-1940CN only) You can receive telephone calls by lifting the handset.

, Remote Fax

*1Should be set before you switch off the machine.

You can not receive a fax automatically even if you have set the receive mode to

Fax/Tel

. (FAX-1835C, MFC-3240C and MFC-3340CN only)

INTRODUCTION 1 - 7

Load documents

You can send a fax, make copies, and scan from the ADF (automatic document feeder).

Using the automatic document feeder (ADF)

The ADF can hold up to 20 pages and feeds each sheet individually. Use standard 80 g/m them in the ADF.

paper and always fan the pages before putting

Recommended environment

Temperature: 20° - 30° C Humidity: 50% - 70% Paper: 80 g/m

DO NOT use paper that is curled, wrinkled, folded, ripped, stapled, paper clipped, pasted or taped.

DO NOT use cardboard, newspaper or fabric.

■

Make sure documents written with ink are completely dry.

■

Documents to be faxed must be from 8.9 to 21.6 cm wide and 12.7 to 35.6 cm long.

1 - 8 INTRODUCTION

Fan the pages well and stagger them at an angle.

Open the document tray (1) and pull out the extension (2) and then open the document support (3).

Put the documents face down, top edge first in the ADF until you feel them touch the feed roller (4).

Adjust the paper guides to fit the width of your documents (5).

Documents are Face Down in the ADF.

Paper Guides

DO NOT pull on the document while it is feeding.

INTRODUCTION 1 - 9

About paper

The print quality can be affected by the type of paper you use in the machine.

To get the best print quality for the settings you’ve chosen, always set the Paper Type to match the type of paper you load.

You can use plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes.

We recommend testing various paper types before purchasing large quantities.

For best results, use the recommended paper.

■

When you print on inkjet paper (coated paper), transparencies and glossy paper, be sure to select the proper media in the “Basic” tab of the printer driver or in the Paper Type setting of the menu (

■

When you print on Brother glossy paper, load the instruction sheet included with the glossy paper in the paper tray first, and then place the glossy paper on the instruction sheet.

■

When you use transparencies or glossy paper, remove each sheet immediately to prevent smudging or paper jams.

■

Avoid touching the printed surface of the paper immediately after printing; the surface may not be completely dry and may stain your fingers.

Menu/Set, 1, 2

Recommended Paper

To get the best print quality, we suggest using Brother paper. (See table below.)

If Brother paper is not available in your country, we recommend testing various papers before purchasing large quantities.

We recommend using “3M Transparency Film” when you print on transparencies.

Brother Paper

Paper Type Item

A4 Plain BP60PA A4 Glossy BP60GLA A4 Inkjet (Photo Matte) BP60MA

1 - 10 INTRODUCTION

Handling and using special paper

■

Store paper in its original packaging, and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat.

■

The coated side of glossy paper is shiny. Avoid touching the shiny (coated) side. Load glossy paper with the shiny side facing down.

■

Avoid touching either side of transparencies, because they absorb water and perspiration easily, and this may cause decreased output quality. Transparencies designed for laser printers/copiers may stain your next document. Use only transparencies recommended for inkjet printing.

Do not use paper:

■

that are damaged, curled, wrinkled, or irregularly shaped

2 mm or longer

■

that are extremely shiny or highly textured

■

that were previously printed by a printer

■

that cannot be arranged uniformly when stacked

■

that are made with a short grain

INTRODUCTION 1 - 11

Printer

PhotoCapture

Fax Copy

(MFC-3340CN only)

A4 210 x 297 mm (8.3" x 11.7") Yes Yes Yes Yes

Legal 216 x 356 mm (8 1/2" x 14") Yes Yes - Yes

Paper type and size for each operation

Paper Type Paper Size Usage

Cut Paper Letter 216 x 279 mm (8 1/2" x 11") Yes Yes Yes Yes

1 - 12 INTRODUCTION

148 x 200 mm (5.8" x 7.9") - - - Yes

Executive 184 x 267 mm (7 1/4" x 10 1/2") - - - Yes

JIS B5 182 x 257 mm (7.2" x 10.1") - - - Yes

A5 148 x 210 mm (5.8" x 8.3") - Yes - Yes

A6 105 x 148 mm (4.1" x 5.8") - - - Yes

Photo L 89 x 127 mm (3 1/2" x 5") - - - Yes

Photo 2L 127 x 178 mm (5" x 7") - - Yes Yes

Index Card 127 x 203 mm (5" x 8") - - - Yes

Post Card 1 100 x 148 mm (3.9" x 5.8") - - - Yes

Post Card 2

(Double)

DL Envelope 110 x 220 mm (4.3" x 8.7") - - - Yes

COM-10 105 x 241 mm (4 1/8" x 9 1/2") - - - Yes

Monarch 98 x 191 mm (3 7/8" x 7 1/2") - - - Yes

JE4 Envelope 105 x 235 mm (4.1" x 9.3") - - - Yes

A4 210 x 297 mm (8.3" x 11.7") - Yes - Yes

Cards Photo 102 x 152 mm (4" x 6") - Yes Yes Yes

Envelopes C5 Envelope 162 x 229 mm (6.4" x 9") - - - Yes

Transparencies Letter 216 x 279 mm (8 1/2" x 11") - Yes - Yes

Paper weight, thickness and capacity

Paper Type Weight Thickness No. of sheets

Cut Paper Plain Paper 64 to 120 g/m

(17 to 32 lb)

Inkjet Paper 64 to 200 g/m

(17 to 53 lb)

Glossy Paper Up to 220 g/m

(Up to 58 lb)

Cards Photo Card Up to 240 g/m

(Up to 64 lb)

Index Card Up to 120 g/m

(Up to 32 lb)

Post Card Up to 200 g/m

(Up to 53 lb)

Envelopes 75 to 95 g/m

(20 to 25 lb)

Transparencies - - 10

0.08 to 0.15 mm (0.003" to 0.006")

0.08 to 0.25 mm (0.003" to 0.01")

Up to 0.25 mm (Up to 0.01")

Up to 0.28 mm (Up to 0.01")

Up to 0.15 mm (Up to 0.006")

Up to 0.23 mm (Up to 0.01")

Up to 0.52 mm (Up to 0.02")

100

* Up to 50 sheets for Legal size paper (80 g/m2).

* Up to 100 sheets of 80 g/m

Paper capacity of the output paper tray

Output Paper Tray

Up to 50 sheets of 80 g/m2 (A4)

■

Transparencies or glossy paper must be picked up from the output paper tray one page at a time to avoid smudging.

■

Legal paper cannot be stacked on the output paper tray.

INTRODUCTION 1 - 13

Printable area

The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes.

EnvelopesCut Sheet Paper

■ unprintable area

1Top 2

Cut Sheet 3 mm

(0 mm)*

Envelopes 12 mm 24 mm 3 mm 3 mm

Bottom

3 mm (0 mm)*

3Left 4Right

3 mm (0 mm)*

*1 When you set the Borderless feature to On. Printable area depends on the Printer driver settings. The figures above are approximate and the printable area may

vary depending on the type of cut sheet paper you are using.

1 - 14 INTRODUCTION

How to load paper, envelopes and post cards

To load paper or other media

Pull the paper tray completely out of the machine and remove the output paper tray.

Press and slide the paper side guide to fit the paper width.

Paper Side Guide

Pull out the paper support and unfold the paper support flap.

Paper Support

Paper Support Flap

Use the paper support flap for Letter, Legal and A4.

INTRODUCTION 1 - 15

Fan the stack of paper well to avoid paper jams and mis-feeds.

Gently insert the paper into the paper tray print side down and the leading edge (top of the paper) in first.

Check that the paper is flat in the tray and below the maximum paper mark.

Maximum Paper Mark

■

Make sure the paper side guides touch the sides of the paper.

■

Be careful that you do not push the paper in too far; it may lift at the back of the tray and cause feed problems.

Put the output paper tray back on and push the paper tray firmly back into the machine.

1 - 16 INTRODUCTION

To load envelopes

■

Use envelopes that weigh from 75-95 g/m2.

■

Some envelopes require margin settings in the application. Make sure you do a test print first.

To prevent possible damage to the feeding mechanism, do not use the types of envelopes shown below.

DO NOT USE ENVELOPES:

■

that are of a baggy construction

■

that are embossed (have raised writing on them)

■

that have clasps on them

■

that are not sharply creased

■

that are preprinted on the inside

■

Glue

How to load envelopes

Before loading, press the corners and sides of the envelopes to make them as flat as possible.

If the envelopes are ‘double-feeding,’ put one envelope in the paper tray at a time.

■

Rounded flap

■

Double flap

■

Triangular flap

INTRODUCTION 1 - 17

Insert the envelopes into the paper tray with the address side down and the leading edge (top of the envelopes) in first. Slide the paper side guide to fit the width of the envelopes.

If you have problems when printing on envelopes, try the following suggestions:

Open the envelope flap.

Make sure the open flap is either to the side of the envelope or to the back edge of the envelope when printing.

Adjust the size and margin in your application.

To load post cards

Raise the paper stop and insert the post cards into the paper tray. Slide the paper side guide to fit the width of the post cards.

1 - 18 INTRODUCTION

About fax machines

Custom features

Do you have BT’s Call Minder on the phone line?

If you have Call Minder on the phone line where you will install your new machine, there is a strong possibility that Call Minder and the machine may conflict with each other while receiving incoming calls.

Why should there be problems?

Since both the machine and Call Minder will pick up the call, after the number of rings you have set, each of them has the ability to keep the other from receiving calls.

For example, if Call Minder is set to answer after two rings and your machine is set to answer after four, Call Minder will stop your machine from receiving faxes.

If you set Call Minder and the Brother machine to answer after the same number of rings, there is no way of knowing which one will answer first. It is important to remember that neither Call Minder nor the machine can pass the call back to the other after the call has been answered.

How can you avoid possible problems?

A very good way to avoid problems like the one mentioned, a second phone number on your present phone line.

Many people with Call Minder choose an alternative service, which is called “BT Call Sign”, and they are very satisfied with it. (See Call Sign (For U.K. Only) on page A-1.)

Another way to avoid possible problems is to replace Call Minder with an answering machine. Your Brother machine is designed to work with an answering machine or TAD (telephone answering device).

Connecting an external telephone answering device (TAD)

(See page A-6.)

INTRODUCTION 1 - 19

is to get

Fax tones and handshake

When someone is sending a fax, the machine sends fax calling tones (CNG tones). These are quiet, intermittent beeps every 4-seconds. You’ll hear them after you dial and press

Colour Start

dialling. During that time, the sending machine must begin the “handshake”, or connection, with the receiving machine.

Each time you use automatic procedures to send a fax, you are sending CNG tones over the phone line. You will soon learn to listen for these quiet beeps each time you answer a phone on your fax line, so you will know if you are receiving a fax message.

The receiving fax responds with fax receiving tones, which are loud, chirping sounds. A receiving fax chirps for about 40 seconds over the phone line, and the LCD shows

If your machine is set to the Fax Only mode, it will answer every call automatically with fax receiving tones. If the other person hangs up, your machine will continue to send the “chirps” for about 40 seconds, and the LCD continues to show

Stop/Exit

press The fax ‘handshake’ is the time in which the sending machine’s CNG

tones and the receiving machine’s “chirps” overlap. This must be for at least 2 to 4 seconds, so both machines can understand how each is sending and receiving the fax. The handshake cannot begin until the call is answered, and the CNG tones only last for about 60 seconds after the number is dialled. So it is important for the receiving machine to answer the call in as few rings as possible.

and they will continue for about 60 seconds after

Receiving

Mono Start

. To cancel receiving,

When you have an external Telephone Answering Device (TAD) on your fax line, your TAD will decide the number of rings before the call is answered.

1 - 20 INTRODUCTION

ECM (Error Correction Mode)

The Error Correction Mode (ECM) is a way for the machine to check a fax transmission while it is in progress. If the machine detects errors during fax transmission, it resends the pages of the fax that had an error. ECM transmissions are only possible between fax machines that both have this feature. If they do, you may send and receive fax messages that are continuously being checked by the machine.Your machine must have enough memory for this feature to work.

INTRODUCTION 1 - 21

Getting started

Initial Setup

Setting the Date and Time

When the machine is not in use it will display the date and time. If you set up the Station ID the date and time displayed by your machine will be printed on every fax you send. If there is a power failure, you may have to reset the date and time. No other settings will be affected.

Press

Enter the last two digits of the year. Press

Enter two digits for the month. Press (For example, enter 09 for September, or 10 for October.)

Enter two digits for the day. Press

Enter the time in 24-Hour format. Press

Press The LCD now shows the date and time whenever the machine

is in Fax mode.

Menu/Set, 0, 2

Menu/Set

Menu/Set Stop/Exit

. (For example, enter 06 for 6th.)

. (For example, enter 15:25 for 3:25 P.M.)

2.Date/Time

Setting Tone or Pulse dialling mode (Except for the Nordic Countries)

Press

Press ▲ or ▼ to select

Tone

Press

Menu/Set, 0, 4

Menu/Set Stop/Exit

Pulse

4.Tone/Pulse

(or

2 - 1 GETTING STARTED

Setting the Station ID

You should store your name or company name and fax number so they print on all fax pages you send.

It is important that you enter the fax number in the internationally standardised format, i.e. in accordance with the following strict sequence:

■

The “+” (plus) character (by pressing key)

■

Your Country Code (e.g. “44” for the United Kingdom, “41” for Switzerland)

■

Your local area code minus any leading “0” (“9” in Spain)

■

A space

■

Your number on the local exchange, using spaces to aid readability as appropriate.

As an example, if the machine is installed in the United Kingdom and the same line is to be used for both fax and voice calls, and your national telephone number is 0161 444 5555, then you must set the fax and telephone number parts of your station ID as: +44 161 444 5555.

Press

Enter your fax number (up to 20 digits). Press

You cannot enter a hyphen. To enter a space press once between numbers.

Use the dial pad to enter your name (up to 20 characters). (See

Press

Press If the Station ID has already been programmed, the LCD will ask

you to press

Menu/Set, 0, 3

Menu/Set

Entering Text

Menu/Set Stop/Exit

on page B-13.)

to make a change or 2 to exit without changing.

3.Station ID

GETTING STARTED 2 - 2

Setting the Phone Line Type

If you are connecting the machine to a line that features a PABX (PBX), ADSL or ISDN to send and receive faxes, it is also necessary to change the Phone Line Type accordingly by completing the following steps.

Press

Press ▲ or ▼ to select

ISDN

Press

Menu/Set, 0, 5

Normal

(or

Menu/Set Stop/Exit

PBX, ADSL

5.Phone Line Set

PABX and TRANSFER

The machine is initially set to be connected with PSTN (Public Switched Telephone Network) lines. However, many offices use a central telephone system or Private Automatic Branch Exchange (PABX). Your machine can be connected to most types of PABX. The machine’s recall feature supports timed break recall only (TBR). TBR will work with most PABX systems allowing you to gain access to an outside line, or transfer calls to another extension. The feature works when the

■

You can program a R keypress as part of a number stored in a One-Touch or Speed-Dial location. When programming the One-Touch or Speed-Dial number (Menu/Set 2-3-1 or 2-3-2) press telephone number. If you do this, you do not need to press

each time before you dial using a One-Touch or Speed-Dial location. (See Storing numbers for easy dialling on page 5-1.)

■

For FAX-1840CN, press R key while holding down the key.

key is pressed.

first (the screen displays "!"), then enter the

Shift

2 - 3 GETTING STARTED

General Setup

Setting the Mode Timer (MFC-3240C and MFC-3340CN only)

The machine has four temporary mode keys on the control panel: PhotoCapture (MFC-3340CN only), Fax, Scan and Copy. You can change the number of seconds or minutes the machine takes after the last Scan, Copy or PhotoCapture operation before it returns to

Off

Fax mode. If you select used last.

, the machine stays in the mode you

Press

Press ▲ or ▼ to select

0 Sec, 30 Secs, 1 Min, 2 Mins, 5 Mins

Press

Menu/Set, 1, 1

Menu/Set Stop/Exit

1.Mode Timer

Off

GETTING STARTED 2 - 4

Setting the Mode Timer (FAX-1835C, FAX-1840C and FAX-1940CN only)

The machine has two temporary mode keys on the control panel: Fax and Copy. You can change the number of seconds or minutes the machine takes after the last Copy operation before it returns to Fax

Off

mode. If you select last.

, the machine stays in the mode you used

Press

Press ▲ or ▼ to select

0 Sec, 30 Secs, 1 Min, 2 Mins, 5 Mins

Press

Press Stop/Exit.

Menu/Set, 1, 1

Menu/Set

1.Mode Timer

Off

2 - 5 GETTING STARTED

Setting the Paper Type

To get the best print quality, set the machine for the type of paper you are using.

Press

Press ▲ or ▼ to select

Inkjet, Glossy

Press

Press The machine ejects paper with printed surfaces face up onto the

paper tray in the front of the machine. When you use transparencies or glossy paper, remove each sheet immediately to prevent smudging or paper jams.

Menu/Set, 1, 2

Transprncy

Menu/Set Stop/Exit

Plain

2.Paper Type

Setting the Paper Size

You can use five sizes of paper for printing copies: Letter, Legal, A4, A5, and 10 x 15 cm and three sizes for printing faxes: Letter, Legal and A4. When you change the type of paper you load in the machine, you will need to change the setting for Paper Size at the same time so your machine can fit an incoming fax on the page.

Press

Press ▲ or ▼ to select

Legal, A4, A5

Press

Menu/Set, 1, 3

10x15cm

Menu/Set Stop/Exit

Letter

3.Paper Size

GETTING STARTED 2 - 6

Setting the Ring Volume

You can turn the ring volume level.

Press

Press ▲ or ▼ to select

Low, Med, High

Press

Press —OR— You can adjust the ring volume when your machine is idle (not being

used). In Fax mode , press or to adjust the volume level. Every time you press these keys, the machine will ring so you can hear the active setting as the LCD shows it. The volume changes with each key press. The new setting will stay until you change it again.

Menu/Set, 1, 4, 1

Menu/Set Stop/Exit

Ring Volume:Off

Off

or you can select the ring

1.Ring

Setting the Beeper Volume

You can change the beeper volume. The default (factory) setting is

Beeper:Low

you press a key, make a mistake or after you send or receive a fax.

Press

Press ▲ or ▼ to select your option.

Low, Med, High

(

Press

. When the beeper is on, the machine will beep when

Menu/Set, 1, 4, 2

Menu/Set Stop/Exit

Off

)

2.Beeper

2 - 7 GETTING STARTED

Setting the Speaker Volume

You can select the speaker volume.

Press

Press ▲ or ▼ to select

Low, Med, High

Press

(FAX-1940CN only)

When (

volume in the following ways:

Press pressing or . The LCD shows the setting you are choosing. Each key press changes the volume to the next setting. The new setting will remain until you change it again.

—OR— You can adjust the speaker volume while you are listening to

your OGM (Outgoing Message) and ICMs (Incoming Messages) by pressing or .

If you turn Incoming Recording Monitor to OFF (

7, 3

won’t hear callers leaving messages. The volume for other operations can still be controlled using or .

Menu/Set, 1, 4, 3

Menu/Set Stop/Exit

Fax

) is illuminated you can also change the speaker

Speaker Phone

Off

, and then adjust the speaker volume by

3.Speaker

Menu/Set, 2

) the Speaker for screening calls will be disabled and you

GETTING STARTED 2 - 8

Turning on Automatic Daylight Savings Time

You can set the machine to change automatically for Daylight Savings Time. It will reset itself forward one hour in the Spring and backward one hour in the Autumn. Make sure you have set the correct day and time in the

Date/Time

setting.

Press

Press ▲ or ▼ to select On (or

Press

Menu/Set, 1, 5

Menu/Set Stop/Exit

Off

5.Auto Daylight

Setting the LCD Contrast

You can adjust the LCD contrast for a sharper and more vivid display. If you are having difficulty reading the LCD from your position, try changing the contrast setting for improved viewing.

1 2

Press

Dark

Press

Menu/Set, 1, 7

▲ or ▼

Menu/Set Stop/Exit

to select

Light

7.LCD Contrast

2 - 9 GETTING STARTED

Setup Send

How to enter Fax mode

Before sending faxes, make sure (

Fax

green. If not, press (

setting is Fax.

) to enter Fax mode. The default

Fax

) is illuminated in

How to dial

You can dial in any of the following ways.

Manual dialling

Press all of the digits of the phone or fax number.

SETUP SEND 3 - 1

One-Touch dialling

Press the One-Touch Key of the location you want to call.

Storing One-Touch Dial numbers

(See

on page 5-1.)

To dial One-Touch numbers in the black square, hold down you press the One-Touch Key.

(FAX-1940CN)

(MFC-3340CN)

(FAX-1840C/MFC-3240C)

Speed-Dialling

Shift

Press number. (See

Search/Speed Dial, #

Storing Speed-Dial numbers

If the LCD shows

Not Registered

, and then the two digit Speed-Dial

on page 5-2.)

two-digit number

when you enter the

Speed-Dial number, a number has not been stored for it.

3 - 2 SETUP SEND

Search

You can search for names you have stored in the One-Touch and

Speed-Dial memories. Press

navigation keys to search. (See Storing One-Touch Dial numbers on

page 5-1 and Storing Speed-Dial numbers on page 5-2.)

* To search alphabetically, you can use the dial pad to enter the first

letter of the name you are looking for.

Search/Speed Dial

To search numerically

To search alphabetically*

and the

Fax Redial

If you are sending a fax manually and the line is busy, press

Redial/Pause

again. If you want to make a second call to the last number dialled,

you can save time by pressing

Colour Start

Redial/Pause

If you are sending a fax automatically

machine will automatically redial up to three times at five minute

intervals.

, and then press

only works if you dialled from the control panel.

Mono Start

Redial/Pause

and the line is busy, the

Colour Start

Mono Start

and

to try

SETUP SEND 3 - 3

How to Fax (B&W and Colour)

Colour fax transmission

Your machine can send a colour fax to machines that support this feature.

However, colour faxes cannot be stored in the memory. When you send a colour fax, the machine will send it in real time (even if

Time TX

is set to

Off

Faxing from the ADF

Put the document face down in the ADF. To cancel, press

Stop/Exit

Real

If it is not illuminated in green, press (

Load your document.

Dial the fax number.

Press

■

If the memory is full and you are faxing a single page, it will be

sent in real time.

Mono Start

The machine starts scanning the document.

Colour Start

Fax

Automatic transmission

This is the easiest way to send a fax.

If it is not illuminated in green, press (

Load your document.

Dial the fax number you want to call. (See

3-1.)

Press

Mono Start

Colour Start

Fax

How to dial

on page

3 - 4 SETUP SEND

Manual transmission

Manual transmission lets you hear the dialling, ringing and

fax-receiving tones while sending a fax.

If it is not illuminated in green, press (

Load your document.

Pick up the handset of the machine (FAX-1840C and FAX-1940CN)/external phone (FAX-1835C, MFC-3240C and MFC-3340CN) and listen for a dial tone.

—OR— Press

tone.

Dial the fax number you want to call.

When you hear the fax tone, press

Start

If you picked up the handset replace it.

Speaker Phone

(FAX-1940CN only) and listen for a dial

Mono Start

Fax

Colour

Sending a fax at the end of a conversation

At the end of a conversation you can send a fax to the other party

before you both hang up.

Ask the other party to wait for fax tones (beeps) and then to press Start or Send key before hanging up.

If it is not illuminated in green, press (

Load your document.

Press

Mono Start

Colour Start

Fax

SETUP SEND 3 - 5

Basic sending operations

Sending faxes using multiple settings

When you send a fax you can choose any combination of these settings: contrast, resolution, overseas mode, delayed fax timer, polling transmission or real time transmission.

If it is not illuminated in green, press (

After each setting is accepted, the LCD will ask if you want to

enter more settings:

Press 1 to select more settings. The

LCD will return to the

menu.

—OR—

Press

step.

if you have finished choosing settings and go to the next

Setup Send

Fax

1.Yes 2.No

Contrast

If your contrast.

Use Use

document

Light

Dark

to send a dark document.

If it is not illuminated in green, press (

Load your document.

Press

Press ▲ or ▼ to select

Dark

Press

is very light or very dark, you may want to change the

to send a light document.

Menu/Set, 2, 2, 1

Menu/Set

Auto, Light

Fax

1.Contrast

3 - 6 SETUP SEND

Fax Resolution

You can use the

temporarily (for this fax only). In Fax mode , press

Fax Resolution

Menu/Set

press

—OR—

You can change the default setting:

If it is not illuminated in green, press (

Load your document.

Press

Press ▲ or ▼ to select the resolution you want.

Press

Standard

Fine

S.Fine

Photo

Fax Resolution

and ▲ or ▼ to select the setting you want, and then

Menu/Set, 2, 2, 2

Menu/Set

Suitable for most typed documents. Good for small print and transmits a little

slower than Standard resolution. Good for small print or artwork and transmits

slower than Fine resolution. Use when the document has varying shades

of gray or is a photograph. This has the slowest transmission time.

key to change the setting

Fax

2.Fax Resolution

SETUP SEND 3 - 7

Dual Access (Not available for colour faxes)

You can dial a number, and begin scanning the fax into memory— even when the machine is sending from memory or receiving faxes. The LCD shows the new job number and available memory.

Your machine normally uses Dual Access. However, to send a

colour fax, the machine will send the document in real time

(even if

The number of pages you can scan into the memory will vary

depending on the data that is printed on them.

Real Time TX

Off

If you get an

page of a fax, press

Out of Memory

you can press

or press

Out of Memory

message while scanning a subsequent page,

Mono Start

Stop/Exit

message while scanning the first

Stop/Exit

to cancel the operation.

to cancel scanning. If you get an

to send the pages scanned so far,

3 - 8 SETUP SEND

Real Time Transmission

When you are sending a fax, the machine will scan the documents

into the memory before sending. Then, as soon as the phone line is

free, the machine will start dialling and sending.

If the memory becomes full, the machine will send the document in

real time (even if

Sometimes, you may want to send an important document

immediately, without waiting for memory transmission. You can set

Real Time TX

to On for all documents or for the next fax only.

is set to

Off

If it is not illuminated in green, press (

Load your document.

Press

To change the default setting, press

▲

Press —OR— For the next fax transmission only, press

Next Fax Only

Press

For the next fax only, press ▲ or ▼ to select On (or Press

In Real Time Transmission, the redial feature does not work.

If you are sending a colour Fax, the machine will send it in real time (even if

Menu/Set, 2, 2, 5

or ▼ to select On (or

Menu/Set

and go to Step 5.

Real Time TX

Off

is set to

Off

Fax

5.Real Time TX

▲

or ▼ to select

Off

SETUP SEND 3 - 9

Checking job status

Check which jobs are still waiting in the memory to be sent. (If there are no jobs, the LCD shows

No Jobs Waiting

Press

If you have more than one job

waiting, press

Press

Menu/Set, 2, 6

▲

or ▼ to scroll through the list.

Stop/Exit

6.Remaining Jobs

Cancelling a fax in progress

If you want to cancel a fax, while the machine is scanning, dialling or sending it, press

Stop/Exit

Cancelling a scheduled job

You can cancel a fax job that is stored and waiting in the memory.

Press

Any jobs that are waiting will appear

on the LCD.

If you have more than one job waiting, press ▲ or ▼ to select the

job you want to cancel.

Press

—OR—

If you only have one job waiting, go to Step 3.

Press 1 to cancel.

To cancel another job go to Step 2.

—OR—

Press

Menu/Set, 2, 6

Menu/Set

to exit without cancelling.

Stop/Exit

6.Remaining Jobs

3 - 10 SETUP SEND

Advanced sending operations

Broadcasting (Not available for colour faxes)

Broadcasting is when the same fax message is automatically sent to

more than one fax number. You can include Groups, One-Touch,

Speed-Dial numbers and up to 50 manually dialled numbers in the

same broadcast.

Press

Use

(To set up Group dial numbers, see Setting up Groups for

Broadcasting on page 5-4.)

After the broadcast is finished, a Broadcast Report will be printed to

let you know the results.

Menu/Set

Search/Speed Dial

between each of the numbers.

to help you choose the numbers easily.

If it is not illuminated in green, press (

Load your document.

Enter a number using One-Touch, Speed-Dial, a Group number, Search or manual dialling using the dial pad.

(Example: Group number)

When the LCD displays the fax number or name of the other party, press

You will be asked to enter the next number.

Enter the next number. (Example: Speed-Dial number)

When the LCD displays the fax number or name of the other party, press

After you have entered all the fax numbers, go to step 8 to start the broadcast.

Press

Menu/Set

Mono Start

Fax

SETUP SEND 3 - 11

■

If you did not use up any of the numbers for Groups, access codes or credit card numbers, you can ‘broadcast’ faxes to as many as 100 (FAX-1835C, FAX-1840C and MFC-3240C), 154 (FAX-1940CN) or 158 (MFC-3340CN) different numbers.

■

The available memory will vary depending on the types of jobs in the memory and the number of locations used for broadcasting. If you broadcast to the maximum numbers available, you will not be able to use Dual Access and Delayed fax.

■

Enter the long dialling sequence numbers as you would normally, but remember that each One-Touch and Speed-Dial number counts as one number, so the number of locations you can store becomes limited.

■

If the memory is full, press more than one page has been scanned, press to send the portion that is in the memory.

Stop/Exit

to stop the job or if

Mono Start

Overseas Mode

If you are having difficulty sending a fax overseas due to possible interference on the phone line, we recommend that you turn on the Overseas Mode. After you send a fax using this feature, the feature will turn itself off.

If it is not illuminated in green, press (

Load your document.

Press

Press ▲ or ▼ to select On (or

Press

3 - 12 SETUP SEND

Menu/Set, 2, 2, 7

Menu/Set

Off

Fax

7.Overseas Mode

Delayed Fax (Not available for colour faxes)

During the day you can store up to 50 faxes in the memory to be sent

within 24 hours. These faxes will be sent at the time of day you enter

in Step 4.

If it is not illuminated in green, press (

Load your document.

Press

Press displayed time.

—OR— Enter the time you want the fax to be sent (in 24-hour format). Press (For example, enter 19:45 for 7:45 PM.)

Press 1 to leave the documents waiting in the ADF.

—OR— Press

The number of pages you can scan into the memory depends on the amount of data that is printed on each page.

Menu/Set, 2, 2, 3 Menu/Set

Menu/Set

to scan the documents into the memory.

to accept the

Fax

3.Delayed Fax

1.Doc 2.Memory

SETUP SEND 3 - 13

Delayed Batch Transmission (Not available for colour faxes)

Before sending the delayed faxes, your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time. All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time.

If it is not illuminated in green, press (

Press

Press ▲ or ▼ to select On (or

Press

Menu/Set, 2, 2, 4

Menu/Set Stop/Exit

Off

Fax

4.Batch TX

3 - 14 SETUP SEND

Setup for Polled Transmit (Standard)

(Not available for colour faxes)

Polled Transmit is when you set up the machine to wait with a

document so another fax machine can retrieve it.

If it is not illuminated in green, press (

Load your document.

Press

Press ▲ or ▼ to select Press

Press 1 to leave documents in the ADF. The document will remain in the ADF until the machine is polled. If you need to use your machine before the polled transmit occurs, you must first cancel this job.

—OR— Press

be stored and can be retrieved from any other fax machine until you delete the fax in memory by using the Cancelling a Job menu setting.

Menu/Set, 2, 2, 6

Menu/Set

to scan the document into memory. The document will

Standard

Fax

6.Polled TX

1.Doc 2.Memory

SETUP SEND 3 - 15

Setup for Polled Transmit with Secure Code (Not available for colour faxes)

When you choose machine must enter the polling secure code.

If it is not illuminated in green, press (

Load your document.

Press

Press ▲ or ▼ to select

Press

Enter a four-digit number.

Press

Press 1 to leave documents in the

ADF. The document will remain in

the ADF until the machine is polled. If you need to use your

machine before the polled transmission occurs, you must first

cancel this job.

—OR—

Press

be stored and can be retrieved from any other fax machine until

you delete the fax in memory by using the Cancelling a Job

menu setting. (See Cancelling a scheduled job on page 3-10.)

You can use Secure Polling only with another Brother fax

machine.

Menu/Set, 2, 2, 6

Menu/Set

to scan the document into memory. The document will

Polling:Secure

Secure

, anyone who polls the

Fax

6.Polled TX

1.Doc 2.Memory

3 - 16 SETUP SEND

TX Lock (FAX-1835C, FAX-1840C, MFC-3240C and

MFC-3340CN only)

TX Lock lets you prevent unauthorized access to the machine.

While TX Lock is

■

Receiving faxes

■

Fax Forwarding (If Fax Forwarding was already On)

■

Remote Retrieval (If Fax Storage was already On)

■

PC Fax Receive (MFC-3340CN only)

While TX Lock is

■

Sending faxes

■

Copy

■

PC printing (MFC-3240C and MFC-3340CN only)

■

PC scanning (MFC-3240C and MFC-3340CN only)

■

PhotoCapture (MFC-3340CN only)

You will not be able to continue to schedule Delayed Faxes or Polling jobs. However, any pre-scheduled Delayed Faxes will be sent when you turn TX Lock

If you have selected Fax Forwarding or Fax Storage

Menu/Set, 2, 5

( Forwarding and Remote Retrieval will continue to work.

the following operations are available:

the following operations are NOT available:

, so they won't be lost.

) before you turn TX Lock On, then Fax

To print the faxes in memory, turn TX Lock

Off

SETUP SEND 3 - 17

Setting up the password

If you forget the TX Lock password, please contact your Brother

dealer or Brother for assistance.

Press

Enter a 4-digit number for the

password.

Press

If the LCD shows

Press

Menu/Set, 2, 0, 1

Menu/Set

Menu/Set Stop/Exit

Verify:

, re-enter the password.

Changing the TX Lock password

Press

Press ▲ or ▼ to select

Set Password

Press

Enter a 4-digit number for the current password.

Press

Enter a 4-digit number for a new password.

Press

If the LCD shows

Press

Menu/Set, 2, 0, 1

Menu/Set

Menu/Set Stop/Exit

Verify:

, re-enter the password.

1.TX Lock

3 - 18 SETUP SEND

Turning TX Lock on

Press

Press ▲ or ▼ to select

Set TX Lock

Press

Enter the registered 4-digit password. Press The machine goes offline and the LCD shows

Press

Menu/Set, 2, 0, 1

Menu/Set

Stop/Exit

Turning TX Lock off

Press

Enter the registered 4-digit password. Press TX lock is automatically turned off.

Press If you enter the wrong Password, the LCD shows

Password

Mode until the registered password is entered.

Menu/Set

Stop/Exit

and stays offline. The machine will stay in TX Lock

1.TX Lock

TX Lock Mode

Wrong

SETUP SEND 3 - 19

Memory Security (FAX-1940CN only)

Memory Security lets you prevent unauthorized access to the machine. While Memory Security is On the following operations are available:

■

Receiving faxes into memory (limited by memory capacity)

■

Fax Forwarding (If Fax Forwarding was already On)

■

Remote Retrieval (If Fax Storage was already On)

While Memory Security is On the following operations are NOT available:

■

Sending faxes

■

Printing received faxes

■

Copy

You will not be able to continue to schedule Delayed Faxes or

Polling jobs. However, any pre-scheduled Delayed Faxes will be

sent when you turn Memory Security On, so they won't be lost.

If you have selected Fax Forwarding or Fax Storage

Menu/Set, 2, 5

(

Fax Forwarding and Remote Retrieval will continue to work.

To print the faxes in memory, turn Memory Security Off.

) before you turn Memory Security On, then

Setting up the password

If you forget the password, please contact your Brother dealer

or Brother for assistance.

Press

Enter a 4-digit number for the

password.

Press

If the LCD shows

Press

3 - 20 SETUP SEND

Menu/Set, 2, 0, 1

Menu/Set

Menu/Set Stop/Exit

Verify:

, re-enter the password.

1.Mem Security

Changing the Memory Security password

Press

Press ▲ or ▼ to select

Set Password

Press

Enter a 4-digit number for the current password. Press

Enter a 4-digit number for a new password. Press

If the LCD shows Press

Press

Menu/Set, 2, 0, 1

Menu/Set

Menu/Set Stop/Exit

Verify:

, re-enter the password.

Turning Memory Security on

Press

Press ▲ or ▼ to select

Set Security

Press

Enter the registered 4-digit password. Press The machine goes offline and the LCD shows

Menu/Set, 2, 0, 1

Menu/Set

1.Mem Security

Secure Mode

Turning Memory Security off

Press

Enter the registered 4-digit password. Press Memory Security is automatically turned off.

Press If you enter the wrong Password, the LCD shows

Password

Mode until the registered password is entered.

Menu/Set

Stop/Exit

and stays offline. The machine will stay in Secure

Wrong

SETUP SEND 3 - 21

Setup Receive

Basic receiving operations (FAX-1835C, FAX-1840C, MFC-3240C and MFC-3340CN only)

Choosing the Receive Mode

There are four different Receive Modes for your machine. You can choose the mode that best suits your needs.

LCD How it works When to use it

Fax Only

(automatic receive)

Fax/Tel

(fax and telephone)

(with an external or extension telephone for models without a handset)

External TAD

(with an external answering machine only)

Manual

(manual receive) (with an external or

extension telephone for models without a handset or with BT Call Sign)

The machine automatically answers every call as a fax.

The machine controls the line and automatically answers every call. If the call is a fax it will receive the fax. If the call is not a fax it will ring (pseudo/double ring) for you to pick up the call.

The external answering machine (TAD) automatically answers every call. Voice messages are stored on the external TAD. Fax messages are printed.

You control the phone line and must answer every call yourself.

For dedicated fax lines.

Use this mode if you expect to receive lots of fax messages and few telephone calls. You cannot have an answering ma chine on the same line, even if it is on a separate wall socket/phone socket on the same line. You cannot use the telephone company’s Voice Mail in this mode.

Use this mode if you hav e connected an answering machine to your machine. The External TAD setting works only with an external answering machine. Ring Delay does not work in this setting.

Use this mode if you do not receive many fax messages, BT Call Sign, or if you are using a computer on the same line. If you answer and hear fax tones, wait until the machine takes over the call, then hang up. (See Fax Detect (FAX-1835C, MFC-3240C and MFC-3340CN only) on page 4-8.)

4 - 1 SETUP RECEIVE

To select or change your Receive Mode

Press

Press ▲ or ▼ to select

Fax/Tel, External TAD

Press

Menu/Set, 0, 1

Menu/Set Stop/Exit

Fax Only

Current Receive Mode

Manual

Fax

: Fax Only

F/T

: Fax/Tel

TAD

: External TAD

Mnl

: Manual

1.Receive Mode

Setting the Ring Delay

The Ring Delay sets the number of times the machine rings before it

answers in

phones on the same line as the machine or subscribe to the

telephone company’s BT Call Sign service, keep the Ring Delay

setting of 4.

(See Operation from extension telephones on page A-2 and Fax

Detect (FAX-1835C, MFC-3240C and MFC-3340CN only) on page

4-8 or

Fax Only

Fax Detect (FAX-1840C and FAX-1940CN only)

Fax/Tel

mode. If you have extension

on page 4-9.)

If it is not illuminated in green, press (

Press

Press ▲ or ▼ to select how many times the line rings before the machine answers (00, 01, 02, 03 or 04) (00 - 04 UK only) (00 - 05 Nordic countries only).

Press (If you select 00, the line won’t ring at all.)

Press

Menu/Set, 2, 1, 1

Menu/Set

Stop/Exit

Fax

1.Ring Delay

SETUP RECEIVE 4 - 2

Basic receiving operations (FAX-1940CN only)

Choosing the Receive Mode

There are four different Receive Modes for your machine. You can choose the mode that best suits your needs. (See TAD mode on page 7-1 to set up the

LCD How it works When to use it

Fax Only

(automatic receive)

Fax/Tel

(fax and telephone)

Manual

(manual receive)

(with BT Call Sign)

TAD:Msg Mgr The built-in digital TAD

TAD:Msg Mgr

The machine automatically answers every call as a fax.

You control the phone line and must answer every call yourself.

answers voice calls and automatically receives faxes.

mode.)

For dedicated fax lines.

Use this mode if you expect to receive lots of fax messages and few telephone calls. You cannot have an answering ma chine on the same line, even if it is on a separate socket/phone socket on the same line. You cannot use the telephone company’s Voice Mail in this mode.

Use this mode if you do not receive many fax messages, have an external TAD connected to the machine, use BT Call Sign, or if you are using a computer modem on the same phone line. If you answer and hear fax tones, wait until the machine takes over the call, then hang up. (See Fax Detect (FAX-1835C, MFC-3240C and MFC-3340CN only) on page 4-8.)

—OR— Make sure Fax Detect is set to On. (See (FAX-1840C and FAX-1940CN only) on page 4-9.)

Use this mode to record voice messages in the machine’s memo ry. (For details, see page 7-1.)

Fax Detect

TAD mode

4 - 3 SETUP RECEIVE

To select or change your Receive Mode

If it is not illuminated in green, press (

Press

Press ▲ or ▼ to select

Fax/Tel

Press

Menu/Set, 0, 1

Manual

, or

Menu/Set Stop/Exit

Press and hold until it

lights.

Fax Only

Current Receive Mode

If the TAD Mode is On, it overrides your Receive Mode setting. The screen shows

Fax

F/T

Mnl

TAD

Fax

1.Receive Mode

: Fax Only : Fax/Tel : Manual : Msg Mgr

TAD:Msg Mgr

OFF

If the TAD Mode is Off, the Receive Mode returns to your own setting. (See TAD (Telephone Answering

Device) (FAX-1940CN only)

7-1.)

SETUP RECEIVE 4 - 4

on page

Setting the Ring Delay

The Ring Delay sets the number of times the machine rings before it answers in have extension phones on the same line as the machine or subscribe to the telephone company’s BT Call Sign service, keep the Ring Delay setting of 4.

(See Fax Detect (FAX-1840C and FAX-1940CN only) on page 4-9 and Operation from extension telephones on page A-2.)

Fax Only, Fax/Tel

TAD:Msg Mgr

and

modes. If you

If it is not illuminated in green, press (

Press

Press ▲ or ▼ to select

Press

Press ▲ or ▼ to select how many times the line rings before the

machine answers (00-04 UK only) (00-05 Nordic countries

only).

Press

(If you select 00, the line won’t ring at all.)

Press

Toll Saver must be

(See

Menu/Set, 2, 1, 1

Menu/Set

Stop/Exit

Setting Toll Saver (TAD mode)

Ring Delay

Off

to use the Ring Delay setting.

on page 4-6.)

Fax

Ring Delay

4 - 5 SETUP RECEIVE

Setting Toll Saver (TAD mode)

When you set the toll saver feature, the machine answers after four

rings if you do not have voice or fax messages and after two rings if

you do have voice or fax messages. This way, when you call the

machine for remote retrieval and let it ring three times, you know you

have no messages and can hang up to avoid a toll charge.

■

When Toll Saver is On, it overrides your Ring Delay setting.

Setting the Ring Delay

(See

■

The Toll Saver feature is available only when the TAD is set to On.

■

If you are using BT Call Sign, do NOT use the Toll Saver feature.

on page 4-5.)

If it is not illuminated in green, press (

Press

Press ▲ or ▼ to select Press

Press ▲ or ▼ to select On (or Press

Press

Menu/Set, 2, 1, 1

Toll Saver

Menu/Set

Menu/Set Stop/Exit

Off

Fax

Toll Saver

SETUP RECEIVE 4 - 6

Setting the F/T Ring Time (Fax/Tel mode only)

If you set the Receive Mode to Fax/Tel, you’ll need to decide how long the machine will signal you with its special pseudo/double-ring when you have a voice call. (If it’s a fax call, the machine prints the fax.)

This pseudo/double-ring happens after the initial ringing from the phone company. Only the machine rings and no other phones on the same line will ring with the special pseudo/double-ring. However, you can still answer the call on any telephone. (See Fax/Tel mode on page A-3.)

If it is not illuminated in green, press (

Press

Press ▲ or ▼ to select how long the

machine will ring to alert you that you have a voice call (20, 30,

40 or 70 seconds).

Press

Even if the caller hangs up during the pseudo/double-ringing,

the machine will continue to ring for the set time.

Menu/Set, 2, 1, 2

Menu/Set Stop/Exit

Fax

2.F/T Ring Time

Setting the Fax/Tel Announcement (FAX-1940CN only)

For the Fax/Tel receive mode, you can set up the machine to play an outgoing announcement for callers when no one is there to answer calls. (See Record Fax/Tel Outgoing Announcement (F/T OGM) on page 7-7.)

4 - 7 SETUP RECEIVE

Fax Detect

(FAX-1835C, MFC-3240C and MFC-3340CN only)

When you use this feature, you don’t have to press

Colour Start

fax call. Selecting

fax calls automatically, even if you lift the handset of an extension or

external phone. When you see

hear ‘chirps’ through the handset of an extension phone connected

to another wall socket/phone socket, just replace the handset and

your machine will do the rest.

■

If it is not illuminated in green, press (

Press

Use ▲ or ▼ to select On (or Press

Press

, or the Fax Receive Code

Fax Detect:On

If this feature is set to On, but your machine does not connect a fax call when you lift an extension or external phone handset, press the Fax Receive Code

If you send faxes from a computer on the same phone line and the machine intercepts them, set Fax Detect to

Selecting yourself by pressing machine —OR— Press at your machine. (See on page A-2.)

Off

means you’ll have to activate the machine

Mono Start

on the external or extension phone if you are not

Menu/Set, 2, 1, 3

Menu/Set Stop/Exit

allows the machine to receive

Receiving

Operation from extension telephones

Off

on the LCD or when you

Colour Start

Mono Start

when you answer a

Fax

3.Fax Detect

Off

on the

SETUP RECEIVE 4 - 8

Fax Detect (FAX-1840C and FAX-1940CN only)

When you use this feature, you don’t have to press

Colour Start

fax call. Selecting fax calls automatically, even if you lift the handset of an extension or external phone. When you see hear (chirps) through the handset of an extension phone connected to another phone socket, just replace the handset and your machine will do the rest. Selecting if you’ve answered it at the machine.

■

, or the Fax Receive Code

Fax Detect:On

Semi

If this feature is set to On, but your machine does not connect a fax call when you lift an extension or external phone handset, press the Fax Receive Code

If you send faxes from a computer on the same phone line and the machine intercepts them, set Fax Detect to

Selecting yourself by pressing machine —OR— Press at your machine. (See Operation from extension telephones on page A-2.)

Off

means you’ll have to activate the machine

Mono Start

on the external or extension phone if you are not

allows the machine to receive

Receiving

lets the machine receive the call only

on the LCD or when you

Colour Start

Mono Start

when you answer a

Off

on the

If it is not illuminated in green, press (

Press

Use ▲ or ▼ to select On,

Off

Press

4 - 9 SETUP RECEIVE

Menu/Set, 2, 1, 3

Menu/Set Stop/Exit

Semi

Fax

3.Fax Detect

Printing a reduced incoming fax

(Auto Reduction)

If you choose

an incoming fax to fit on one page of A4, Letter or Legal size paper.

The machine calculates the reduction ratio by using the page size of

the document and your Paper Size setting (

If it is not illuminated in green, press (

Press

Use ▲ or ▼ to select On (or Press

Press

■

Reduction:On

Menu/Set, 2, 1, 5

Menu/Set Stop/Exit

Turn on this setting if you receive faxes that are split on two pages. However, if the document is too long, the machine may print it on two pages.

If left and right margins are cut off, turn on this setting.

, the machine automatically reduces

Off

Menu/Set, 1, 3

Fax

5.Auto Reduction

Receiving a fax at the end of a conversation

At the end of a conversation you can ask the other party to fax you

information before you both hang up.

Ask the other party to place the document in their machine and to press Start or Send key.

When you hear the other machine’s CNG tones (beeps), press

Mono Start

If you picked up the handset, replace it.

Colour Start

SETUP RECEIVE 4 - 10

Printing a fax from the memory

If you have selected Fax Forwarding or Fax Storage (

5, 1

), you can still print a fax from the memory when you are at your

machine. (See Setting Fax Storage on page 6-2.)

1 2

Press

Menu/Set, 2, 5, 3 Mono Start

Menu/Set, 2

3.Print Document

Reception into memory (Not available for colour fax reception)

As soon as the paper tray becomes empty during fax reception, the screen will display paper tray. (See page 1-15.)

Memory Receive

If the

The current fax reception will continue, with the remaining page(s) being stored in memory, subject to available memory. Subsequent incoming faxes will also be stored into memory until the memory is full, following this no further incoming fax calls will be automatically answered. To print all data put fresh paper in the paper tray and

Mono Start

press

Memory Receive

If the

The current fax reception will continue, with the remaining page(s) being stored in memory, subject to available memory. Subsequent incoming fax calls will not be automatically answered until fresh paper is put in the paper tray. To print the last fax received, put paper in the paper tray and press

No Paper Fed

How to load paper, envelopes and post cards

is On at this time...

Colour Start

Off

Mono Start

; please put some paper in the

at this time...

Colour Start

If it is not illuminated in green, press (

Press

Use ▲ or ▼ to select On (or

Press

4 - 11 SETUP RECEIVE

Menu/Set, 2, 1, 6

Menu/Set Stop/Exit

Off

Fax

6.Memory Receive

Polling

Polling is the process of retrieving faxes from another fax machine.

You can use your machine to 'poll' other machines, or you can have

someone poll your machine.

Everyone who is involved in Polling needs to set up their fax

machines for Polling. When someone polls your machine to receive

a fax, they pay for the call. If you poll someone's fax machine to

receive a fax, you pay for the call.

Some fax machines do not respond to the Polling feature.

Secure Polling

Secure Polling is a way to keep your documents and others from

falling into the wrong hands while the machine is set up for polling.

You can use Secure Polling only with another Brother fax machine.

Anyone who polls to receive a fax must enter the polling secure code.

Setup for Polling Receive (Standard)

Polling Receive is when you call another fax machine to receive a fax

from it.

If it is not illuminated in green, press (

Press

Press ▲ or ▼ to select Press

Enter the fax number you are polling. Press

Menu/Set, 2, 1, 7

Standard

Menu/Set

Mono Start

Colour Start

Fax

7.Polling RX

SETUP RECEIVE 4 - 12

Setup for Polling Receive with Secure Code

You need to make sure you are using the same secure code as the other party.

If it is not illuminated in green, press (

Press

Press ▲ or ▼ to select

Polling:Secure

Press

Enter a four-digit secure code.

This is the same as the security code of the fax machine you are

polling.

Press

Enter the fax number you are polling.

Press

Menu/Set, 2, 1, 7

Menu/Set

Mono Start

Colour Start

Fax

7.Polling RX

Setup Delayed Polling Receive

You can set the machine to begin Polling Receive at a later time.

If it is not illuminated in green, press (

Press

Press ▲ or ▼ to select

Polling:Timer

Press

Enter the time (in 24-hour format) you want to begin polling.

For example, enter 21:45 for 9:45 PM.

Press

Enter the fax number you are polling.

Press

The machine makes the polling call at the time you entered.

Menu/Set, 2, 1, 7

Menu/Set

Mono Start

Colour Start

Fax

7.Polling RX

You can set up only one Delayed Polling.

4 - 13 SETUP RECEIVE

Sequential Polling

The machine can request documents from several fax units in a

single operation. You just specify several destinations in Step 5.

Afterwards, a Sequential Polling Report will be printed.

If it is not illuminated in green, press (

Press

Press ▲ or ▼ to choose

Secure

Press want.

If you selected

■

Specify the destination fax machines, which you wish to poll by using One-Touch, Speed-Dial, Search, a Group (see Setting up

Groups for Broadcasting on page 5-4 and Setting up Groups for Broadcasting on page 5-4) or the dial pad. You must press

Menu/Set

Press The machine polls each number or group in turn for a document.

Press polling process.

To cancel all sequential polling receive jobs, press

2, 6

Menu/Set, 2, 1, 7

Timer

Menu/Set

If you selected

Menu/Set

If you selected want to begin polling and press Step 5.

between each location.

when the screen displays the setting you

Standard

Secure

, and then go to Step 5.

Timer

Mono Start

Stop/Exit

. (See

Cancelling a scheduled job

while the machine is dialling to cancel the

Standard

, go to Step 5.

, enter a four-digit number and press

, enter the time (in 24-hour format) you

Colour Start

Menu/Set

on page 3-10.)

Fax

7.Polling RX

, and then go to

Menu/Set

SETUP RECEIVE 4 - 14

Quick-Dial numbers and

dialling options

Storing numbers for easy dialling

You can set up your machine to do following types of easy dialling: One-Touch, Speed-Dial and Groups for Broadcasting faxes. When you dial a quick-dial number, the LCD shows the name, if you stored it, or the number.

If you lose electrical power, the quick-dial numbers that are in

the memory will not be lost.

Storing One-Touch Dial numbers

Your machine has One-Touch keys where you can store fax or phone numbers for automatic dialling. Two numbers can be stored on each One-Touch key. To access the second number, which is shown in a black square on the control panel, hold down

Shift

as you press the One-Touch key.

(See One-Touch dialling on page 3-2.)

One-Touch keys are located on the left side of the control panel.

(MFC-3340CN)

Press

Press the One-Touch key where

you want to store a number.

Enter the phone or fax number (up to 20 digits).

Press

■

5 - 1 QUICK-DIAL NUMBERS AND DIALLING OPTIONS

Menu/Set, 2, 3, 1

Menu/Set

If you want to enter a pause in the dialling sequence (for example, to access an outside line), press as you are entering the digits. Each key press of pause when the number is dialled, displayed by a dash on the screen.

Redial/Pause

enters a 3.5 second

Set Quick-Dial

1.One-Touch Dial

Redial/Pause

Use the dial pad to enter the name (up to 15 characters). Press (You can use the chart on page B-13 to help you enter letters.) —OR— Press

Go to Step 2 to store another One-Touch number. —OR— Press

Menu/Set

Stop/Exit

to store the number without a name.

Storing Speed-Dial numbers

You can store Speed-Dial numbers, so that when you dial you will

only have to press a few keys (

number, and

FAX-1840C and MFC-3240C can store 40 Speed-Dial numbers and

the FAX-1940CN and MFC-3340CN can store 100 Speed-Dial

numbers.

Mono Start

Search/Speed Dial, #

Colour Start

). The FAX-1835C,

, the two-digit

Press

Use the dial pad to enter a two-digit Speed-Dial location number (01-40 for FAX-1835C, FAX-1840C and MFC-3240C) (00-99 for FAX-1940CN and MFC-3340CN).

(For example, press Press

Enter the phone or fax number (up to 20 digits). Press

Use the dial pad to enter the name (up to 15 characters). Press (You can use the —OR— Press

Go to Step 2 to store another Speed-Dial number. —OR— Press

Menu/Set, 2, 3, 2

Menu/Set

Stop/Exit

chart on page B-13 to help you enter letters.)

to store the number without a name.

2.Speed Dial

QUICK-DIAL NUMBERS AND DIALLING OPTIONS 5 - 2

Changing One-Touch and Speed-Dial numbers

If you try to store a One-Touch or Speed-Dial number where a number has already been stored, the LCD will show the name that has been stored there (or number) and will ask you to do one of the following:

Press 1 to change the stored

number.

—OR—

Press

How to change the stored number or name:

■

Enter a new number.

Press

Follow the directions beginning at Step 4 in Storing One-Touch

Dial numbers and Storing Speed-Dial numbers. (See page 5-1

and 5-2.)

to exit without making a change.

If you want to change a character, use or to position the cursor under the character you want to change, and then type over it.

If you want to erase the whole number or whole name, press

Stop/Exit

The characters above and to the right of the cursor will be deleted.

Menu/Set

when the cursor is under the first digit or letter.

05:Mike

1.Change 2.Exit

▲

5 - 3 QUICK-DIAL NUMBERS AND DIALLING OPTIONS

Setting up Groups for Broadcasting

Groups, which can be stored on a One-Touch key or a Speed-Dial

location, allow you to send the same fax message to many fax

numbers by pressing only a One-Touch key and

Search/Speed Dial, #

First, you will need to store each fax number as a One-Touch or

Speed-Dial number. Then, you can combine them into a Group,

Each Group uses up a One-Touch key or a Speed-Dial location.

Finally, you can have up to six small Groups, or you can assign up to

103 numbers (FAX-1940CN), 107 numbers (MFC-3340CN) and 49

numbers (FAX-1835C, FAX-1840C and MFC-3240C) to one large

Group.

Storing Speed-Dial numbers

(See

One-Touch and Speed-Dial numbers on page 5-3.)

, the two-digit location and

on page 5-2 and

Mono Start

Changing

Press

Decide where you wish to store the Group.

—AND— Press a One-Touch key. —OR— Press

and then press

Use the dial pad to enter the Group number (1 to 6). Press (For example, press

To include One-Touch or Speed-Dial numbers in the Group, enter them as follows.

For example, for One-Touch key a number in a black square, such as One-Touch key , press

Shift

For Speed-Dial location 09, press then press

Menu/Set, 2, 3, 3

Search/Speed Dial

Menu/Set

and One-Touch key .

06, #09

for Group 1.)

on the dial pad. The LCD shows

and enter the two-digit location,

, press One-Touch key 2. For

3.Setup Groups

Search/Speed Dial

02, #09

, and

(or

QUICK-DIAL NUMBERS AND DIALLING OPTIONS 5 - 4

Press

Use the dial pad and the chart on page B-13 to enter a name for

the Group.

Press

(For example, NEW CLIENTS)

Press

You can print a list of all One-Touch and Speed-Dial numbers.

(See

marked in the GROUP column.

Menu/Set

Stop/Exit

Printing reports

to accept the numbers for this Group.

on page 8-3.) Group numbers will be

5 - 5 QUICK-DIAL NUMBERS AND DIALLING OPTIONS

Dialling options

Access codes and credit card numbers

Sometimes you may want to choose from several long distance

carriers when you make a call. Rates may vary depending on the time

and destination. To take advantage of low rates, you can store the

access codes or long-distance carriers and credit card numbers as

One-Touch and Speed-Dial numbers. You can store these long

dialling sequences by dividing them and setting them up as separate

One-Touch and Speed-Dial numbers in any combination. You can

even include manual dialling using the dial pad. (See

One-Touch Dial numbers on page 5-1 and Storing Speed-Dial

numbers on page 5-2.)

For example, perhaps you have stored ‘555’ on One-Touch key

‘7000’ on One-Touch key

One-Touch key

‘555-7000’.

To temporarily change a number, you can substitute part of the

number with manual dialling using the dial pad.

For example, to change the number to 555-7001 you could press

One-Touch key

, and

and then press

. If you press One-Touch key 1,

Mono Start

Colour Start

7001

using the dialling pad.

Storing

, you will dial

and

If you must wait for another dial tone or signal at any point in the dialling sequence, store a pause there in the number by pressing delay.

Redial/Pause

QUICK-DIAL NUMBERS AND DIALLING OPTIONS 5 - 6

. Each key press adds a 3.5-second

Pause

Press numbers. If you are dialling overseas, you can press as many times as needed to increase the length of the pause.

Redial/Pause

to insert a 3.5-second pause between

Redial/Pause

Tone or Pulse

If you have a Pulse dialling service, but need to send Tone signals (for example, for telephone banking), follow the instructions below. If you have Touch Tone service, you will not need this feature to send tone signals.

For FAX-1840C and FAX-1940CN, lift the handset.

—OR—

For FAX-1835C, MFC-3240C and MFC-3340CN, lift the

handset of the external telephone.

Press # on the machine’s control panel. Any digits dialled after

this will send tone signals.

When you hang up, the machine will return to the Pulse dialling

service.

5 - 7 QUICK-DIAL NUMBERS AND DIALLING OPTIONS

Telephone (voice) operation

(FAX-1840C and FAX-1940CN only)

You can use the machine to make voice telephone calls by dialling

manually or by using Search, One-Touch Dial or Speed-Dial

memory. You can use the handset or

(FAX-1940CN only) to make and receive calls.

When you dial a Quick-Dial number, the LCD shows the name you’ve

stored, or if you haven’t stored a name, the fax number you’ve

stored.

Speaker Phone

How to dial

See

on page 3-1.

Making a telephone call

Pick up the handset. —OR— Press

When you hear a dial tone, dial the number using the dial pad, One-Touch, Speed-Dial and Search.

If you pressed clearly toward the microphone .

To hang up, replace the handset. —OR— Press

Speaker Phone

(FAX-1940CN only).

on FAX-1940CN, speak

(FAX-1940CN only).

QUICK-DIAL NUMBERS AND DIALLING OPTIONS 5 - 8

Answering calls with the Speaker Phone (FAX-1940CN only)

When the machine rings, instead of lifting the handset, press

Speaker Phone

the call, press If you have a bad telephone line connection, the other party might

hear your voice echoed during the call. Hang up and try the call again—OR—Pick up the handset.

. Speak clearly, toward the microphone . To end

Speaker Phone

Tel (Except for FAX-1940CN)

This key is used to enter into a conversation after having picked up the handset of an external telephone in F/T pseudo-ringing.

Tel

Also, if you press telephone from the machine’s monitor speaker, but the other end cannot hear you.

’

s handset with the other end, you can hear the other end

when you are talking lifting the external

Mute (FAX-1840C and FAX-1940CN only)

Press

You can replace the handset without disconnecting the call.

Pick up the machine handset or press

(FAX-1940CN only) to release the call from Hold. Picking up an

extension handset will not release the call from Hold.

5 - 9 QUICK-DIAL NUMBERS AND DIALLING OPTIONS

Mute

to put a call on Hold.

Speaker Phone

Remote Fax Options

(Not available for colour faxes)

You can only use one remote fax option at a time: Fax Forwarding—OR—Fax Storage—OR—PC FAX Receive (MFC-3340CN only)—OR—Off.

You can change your selection at any time (

Turning off Remote Fax Options

(See

Menu/Set, 2, 5, 1

on page 6-3.)

Setting up Fax Forwarding

When you select Fax Forward, your machine stores the received fax

in the memory. The machine will then dial the fax number you’ve

programmed and forwards the fax message.

Press

Press ▲ or ▼ to select

Fax Forward

Press The LCD will ask you to enter the fax number to which faxes will

be forwarded.

Enter the forwarding number (up to 20 digits). Press

Press ▲ or ▼ to select On or Press

If you select fax at your machine so you will have a copy if there is a power failure before it is forwarded.

Press

Menu/Set, 2, 5, 1

Menu/Set

Stop/Exit

Backup Print:On

Off

, the machine will also print the

1.Forward/Store

Backup Print:On

REMOTE FAX OPTIONS 6 - 1

Setting Fax Storage

If you select Fax Storage, your machine stores the received fax in the memory. You will be able to retrieve fax messages from another location using the Remote Retrieval commands.

Press

Press ▲ or ▼ to select

Fax Storage

Press

If you have set Fax Storage, a backup copy of the received fax

will automatically be printed at the machine.

Menu/Set, 2, 5, 1

Menu/Set Stop/Exit

1.Forward/Store

Setting PC Fax Receive (MFC-3340CN only)

If you select PC Fax Receive, your machine will temporarily store your received faxes in its memory, and then automatically send the faxes to the PC. You can then use your PC to view and store these faxes.

Press

Press ▲ or ▼ to select

PC Fax Receive

Press

Press ▲ or ▼ to select On or

Press

Menu/Set, 2, 5, 1

Menu/Set

Menu/Set Stop/Exit

Off

1.Fwd/Page/Store

Backup Print:On

■

Before you can set up PC Fax Receive you must install the MFL-Pro Suite software on your PC. Make sure your PC is connected and turned on. (For details see

PC-FAX software

the CD-ROM.)

■

If you select the fax at your machine so you will have a copy if there is a power failure before it is sent to the PC.

■

If you get an error message and the machine cannot print the faxes in memory, you can use this setting to transfer your faxes to your PC. (For details, see Error messages on page 12-1.)

6 - 2 REMOTE FAX OPTIONS

Backup Print:On

Using Brother

on page 5-1 in Software User’s Guide on

, the machine will also print

Turning off Remote Fax Options

If you set the Remote Fax Options to

machine’s memory, the LCD will give you two options.

■

If you press 1, all unprinted faxes will be printed and erased before the setting turns off. If a backup copy has already been printed it will not be printed again.

■

If you press 2, the memory will not be erased and the setting will be unchanged.

(See Printing a fax from the memory on page 4-11.)

Off

and there are faxes in your

Setting your Remote Access Code

The remote access code lets you access the Remote Retrieval

features when you are away from your machine. Before you use the

remote access and retrieval features, you have to set up your own

code. The default code is inactive code (--- ).

Press

Enter a three-digit code using numbers

Press Do not use the same code which is set in your Fax Receive

Code ( (See Operation from extension telephones on page A-2.)

Menu/Set, 2, 5, 2

0-9

or .

Menu/Set

. (The preset ‘ ’ cannot be changed.)

) or Telephone Answer Code (

2.Remote Access

#51

Press You can change your code at any time by entering a new one.

If you want to make your code inactive, press 2 to restore the inactive setting (--- ).

Stop/Exit

REMOTE FAX OPTIONS 6 - 3

in Step

Remote Retrieval

You can call your machine from any touch tone telephone or fax machine, then use the Remote Access Code and remote commands to retrieve fax messages.

Using your Remote Access Code

Dial your fax number from a telephone or another fax machine

using touch tone.

When your machine answers, immediately enter your Remote

Access Code (3 digits followed by ).

The machine signals if it has received messages:

1 long beep

2 long beeps

3 long beeps

No beeps

The machine gives two short beeps to tell you to enter a

command. The machine will hang up if you wait longer than 30

seconds to enter a command. The machine will beep three

times, if you enter an invalid command.

Press 90 to reset the machine when you’ve finished.

Hang up.

—

Fax messages

—

Voice messages (FAX-1940CN only)

—

Fax & Voice messages (FAX-1940CN only)

—

No messages

If your machine is set to

remote retrieval features, you can access your machine by

waiting about 2 minutes after it starts ringing, and then entering

the Remote Access Code within 30 seconds.

6 - 4 REMOTE FAX OPTIONS

Manual

mode and you want to use the

Remote commands

Follow the commands below to access features when you are away

from the machine. When you call the machine and enter your

Remote Access Code (3 digits followed by ), the system will give

two short beeps and you must enter a remote command.

Remote commands Operation details

91 Playing Voice Messages

(FAX-1940CN only)

1 Repeat

or Skip Backward

2 Skip Forward While playing the ICM, you can skip to the

9 STOP Playing Stop playing the ICM.

93 Erase all ICM

(FAX-1940CN only)

94 Play and Record OGM in

Memory (FAX-1940CN only)

1 Play 1 TAD Message The machine plays the selected OGM. You

2 F/T Message

2 Record 1 TAD Message After one long beep, you can record the

2 F/T Message

After one long beep, the machine plays the ICM.

Press 1 while listening to an ICM to repeat it. If you press 1 before a message, you will hear the previous message.

next message.

If you hear one long beep, the erase is accepted. If you hear three short beeps, you cannot erase because all voice messages have not been played, or there are no voice message to erase.

* This code erases all recorded messages, not one at a time.

can stop playing OGMs by pressing 9.

selected OGM. You will hear the message played once. You can stop recording the message by pressing 9.

REMOTE FAX OPTIONS 6 - 5

Remote commands Operation details

95 Change the Fax Forwarding

or Fax Storage settings

1 OFF You can select Off

or erased all your messages. 2 Fax Forwarding If you hear one long beep, the change has 4 Fax Forwarding number 6 Fax Storage

96 Retrieve a fax

2 Retrieve all faxes Enter the number of a remote fax machine to

3 Erase faxes from the

memory

97 Check the receiving status

(Except for FAX-1940CN)

1 Document

97 Check the receiving status

(FAX-1940CN only)

1 Document 2 Voice

been accepted. If you hear three short beeps,

you cannot change it because the conditions

have not been met (for example, registering a

Fax Forwarding number). You can register

your Fax Forwarding number by entering 4.

(See Changing your Fax Forwarding number

on page 6-8.) Once you have registered the

number, Fax Forwarding will work.

receive stored fax message(s). (See page

6-8.)

If you hear one long beep, fax messages

have been erased from the memory.

You can check whether your machine has

received any faxes. If yes, you will hear one

long beep. If no, you will hear three short

beeps.

You can check whether your machine has

received any fax or voice messages. If yes,

you will hear one long beep. If no, you will

hear three short beeps.

after you have retrieved

6 - 6 REMOTE FAX OPTIONS

Remote commands Operation details

98 Change the Receive Mode

(Except for FAX-1940CN)

1 External TAD 2 Fax/Tel 3 Fax Only

98 Change the Receive Mode

(FAX-1940CN only)

1 TAD 2 Fax/Tel 3 Fax Only

90 Exit Press 90 to exit Remote Retrieval. Wait for

If you hear one long beep, your change has been accepted.

the long beep, then replace the handset.

REMOTE FAX OPTIONS 6 - 7

Retrieving fax messages

You can call your machine from any touch tone phone and have your fax messages sent to a fax machine.

Dial your fax number.

When your machine answers, immediately enter your Remote Access Code (3 digits followed by ). If you hear one long beep, you have messages.

As soon as you hear two short beeps, use the dial pad to press

962

Wait for the long beep, and then use the dial pad to enter the number of the remote fax machine where you want your fax messages sent to followed by

You cannot use and # as dial numbers. However, press # if you want to store a pause.

Hang up after you hear your machine beep. Your machine will call the other machine, which will then print your fax messages.

(up to 20 digits).

Changing your Fax Forwarding number

You can change the default setting of your fax forwarding number from another telephone or fax machine using touch tone.

Dial your fax number.

When your machine answers, immediately enter your Remote Access Code (3 digits followed by ). If you hear one long beep, you have messages.

When you hear two short beeps, use the dial pad to press

Wait for the long beep, and then use the dial pad to enter the new number of the remote fax machine where you want your fax messages forwarded followed by

You cannot use and # as dial numbers. However, press # if you want to store a pause.

Hang up after you hear your machine beep.

6 - 8 REMOTE FAX OPTIONS

(up to 20 digits).

954

TAD (Telephone Answering

Device)

(FAX-1940CN only)

TAD mode

TAD mode allows you to store up to 99 incoming voice messages that are a maximum of 3 minutes each in the memory. Voice messages are stored on a “first-come, first-served” basis. You can retrieve voice messages remotely. (See Remote Retrieval on page 6-4.)

You must record an outgoing message in order to use the TAD mode.

Recording TAD Outgoing Message

(See

Setting up the TAD

You must set up the TAD in the following order:

Record TAD Outgoing Message (Msg Ctr OGM). (See Recording TAD Outgoing Message on page 7-2.)

Press and hold until it lights to activate the TAD mode.

Activating TAD mode

(See on page 7-4.)

on page 7-3 and

on page 7-2.)

Message indicator

Brother MFC-3340C, FAX-1840CN User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

APPROVAL INFORMATION

Compilation and Publication Notice

Safety precautions

To use the machine safely

Choosing a location

Quick Reference Guide

Sending faxes

Storing numbers

Dialling operations

Making copies

Table of Contents

Introduction

Using this Guide

Finding information

Symbols used in this Guide

Control panel overview

Turning the machine to Power Save condition

Power Save Setting

Load documents

Using the automatic document feeder (ADF)

Recommended environment

About paper

Recommended Paper

Handling and using special paper

Paper type and size for each operation

Paper weight, thickness and capacity

Paper capacity of the output paper tray

Printable area

How to load paper, envelopes and post cards

To load paper or other media

To load envelopes

To load post cards

About fax machines

Custom features

Do you have BT’s Call Minder on the phone line?

Why should there be problems?

How can you avoid possible problems?

Fax tones and handshake

ECM (Error Correction Mode)

Getting started

Initial Setup

Setting the Date and Time

Setting Tone or Pulse dialling mode (Except for the Nordic Countries)

Setting the Station ID

Setting the Phone Line Type

PABX and TRANSFER

General Setup

Setting the Mode Timer (MFC-3240C and MFC-3340CN only)

Setting the Mode Timer (FAX-1835C, FAX-1840C and FAX-1940CN only)

Setting the Paper Type

Setting the Paper Size

Setting the Ring Volume

Setting the Beeper Volume

Setting the Speaker Volume

Turning on Automatic Daylight Savings Time

Setting the LCD Contrast

Setup Send

How to enter Fax mode

How to dial

Manual dialling

One-Touch dialling

Speed-Dialling

Search

Fax Redial

How to Fax (B&W and Colour)

Colour fax transmission

Faxing from the ADF

Automatic transmission

Manual transmission

Sending a fax at the end of a conversation

Basic sending operations

Sending faxes using multiple settings

Contrast

Fax Resolution

Dual Access (Not available for colour faxes)

Real Time Transmission