Brother MFC-3340C, FAX-1840CN User Manual

USER’S GUIDE

FAX-1840C
FAX-1940CN
MFC-3240C
MFC-3340CN

Version A

If you need to call Customer Service

Please complete the following information for future
reference:

Model Number: FAX-1840C, FAX-1940CN, MFC-3240C and

MFC-3340CN

(Circle your model number)

Serial Number:*

Date of Purchase:

Place of Purchase:

* The serial number is on the back of the unit. Retain this

User’s Guide with your sales receipt as a permanent
record of your purchase, in the event of theft, fire or
warranty service.

Register your product on-line at

http://www.brother.com/registration

By registering your product with Brother, you will be recorded
as the original owner of the product.

©1996-2004 Brother Industries, Ltd.

THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE
FITTED WITH THE APPROPRIATE CONNECTOR.

APPROVAL INFORMATION

Brother advises that this product may not function correctly in a
country other than where it was originally purchased, and does not
offer any warranty in the event that this product is used on public
telecommunication lines in another country.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has
been compiled and published, covering the latest product
descriptions and specifications.

The contents of this manual and the specifications of this product are
subject to change without notice.

Brother reserves the right to make changes without notice in the

specifications and materials contained herein and shall not be
responsible for any damages (including consequential) caused by
reliance on the materials presented, including but not limited to
typographical and other errors relating to the publication.

i

ii

Safety precautions

To use the machine safely

Please refer to these instructions for later reference and before
attempting any maintenance.

WARNING

There are high voltage
electrodes inside the machine.
Before you clean the machine,
make sure you have
unplugged the telephone line
cord first and then the power
cord from the electrical socket.

To prevent injuries, be careful
not to touch the area shaded in
the illustration.

When you move the machine,
place a hand at each side of the
unit so you are supporting the
base when you lift it. (See the
illustration on the right.)

Do not handle the plug with wet
hands. Doing this might cause
an electrical shock.

When you move the machine,
grasp the side handholds as
shown in the illustration.

iii

■

Use caution when installing or modifying telephone lines. Never
touch telephone wires or terminals that are not insulated unless
the telephone line has been disconnected at the wall socket.
Never install telephone wiring during a lightning storm. Never
install a telephone wall socket in a wet location.

■

This product must be installed near an electrical socket that is
easily accessible. In case of emergencies, you must disconnect
the power cord from the electrical socket in order to shut off
power completely.

IMPORTANT SAFETY INSTRUCTIONS
When using your telephone equipment, basic safety

precautions should always be followed to reduce the risk of
fire, electric shock and injury to persons, including the
following:

1. Do not use this product near water, for example, near a
bath tub, wash bowl, kitchen sink or washing machine, in a
wet basement or near a swimming pool.

2. Avoid using this product during an electrical storm. There
may be a remote risk of electric shock from lightning.

3. Do not use this product to report a gas leak in the vicinity
of the leak.

SAVE THESE INSTRUCTIONS

iv

Choosing a location

Place your machine on a flat, stable surface that is free of vibration
and shocks, such as a desk. Put the machine near a telephone
socket and a standard, grounded electrical socket. Choose a
location where the temperature remains between 10°-35°C.

Caution

■

Avoid placing your machine in a high-traffic area.

■

Avoid placing your machine on the carpet.

■

Do not place near heaters, air conditioners, water, chemicals, or
refrigerators.

■

Do not expose the machine to direct sunlight, excessive heat,
moisture, or dust.

■

Do not connect your machine to electrical sockets controlled by
wall switches or automatic timers.

■

Disruption of power can wipe out information in the machine’s
memory.

■

Do not connect your machine to electrical sockets on the same
circuit as large appliances or other equipment that might disrupt
the power supply.

■

Avoid interference sources, such as speakers or the base units
of cordless phones.

v

Quick Reference Guide

Sending faxes

Automatic Transmission

1

If it is not illuminated in
green, press (

2

Load your document.

3

Enter the fax number using
One-Touch, Speed-Dial,
Search or the dial pad.

4

Press

Colour Start

Storing numbers

Storing One-Touch Dial
numbers

1

Press

2

Press the One-Touch key
where you want to store the
number.

To access a One-Touch
number that is shown in a
black square on the control
panel, hold down
you press the One-Touch
key.

Mono Start

Menu/Set, 2, 3, 1

or

.

Shift

Fax

as

Storing Speed-Dial numbers

1

Press

2

Using the dial pad, enter a

).

.

two-digit Speed-Dial
location number, and then
press

3

Enter a number (up to 20
digits), and then press

Menu/Set

4

Enter a name up to 15
characters (or leave it
blank), and then press

Menu/Set

5

Press

Menu/Set, 2, 3, 2

Menu/Set

.

.

Stop/Exit

.

.

.

3

Enter a number (up to 20
digits), and then press

Menu/Set

4

Enter a name up to 15
characters (or leave it
blank), and then press

Menu/Set

5

Press

.

.

Stop/Exit

.

vi

Dialling operations

Using Search

One-Touch Dialling/
Speed-Dialling

1

If it is not illuminated in
green, press (

2

Load your document.

3

Press the One-Touch key of
the number you want to call.

To dial a One-Touch
number that is shown in a
black square on the control
panel, hold down
you press the One-Touch
key.

—OR—
Press

Dial

press the two-digit
Speed-Dial number.

4

Press

Colour Start

Search/Speed

, press #, and then

Mono Start

.

Shift

or

Fax

as

1

If it is not illuminated in
green, press (

2

Load your document.

).

3

Press

Dial

letter of the name you’re
looking for.

4

Press or to search the
memory.

5

Press

Colour Start

Making copies

1

Press (
illuminate it in green.

2

Load your document.

3

Press

Colour Start

Fax

).

Search/Speed

, and then enter the first

▲

▲

Mono Start

Mono Start

.

Copy

.

or

) to

or

vii

Table of Contents

1

Introduction ..........................................................................1-1

Using this Guide ...............................................................1-1

Finding information.....................................................1-1

Symbols used in this Guide........................................1-1

Control panel overview ..................................................... 1-2

Turning the machine to Power Save condition........... 1-6

Power Save Setting....................................................1-7

Load documents ............................................................... 1-8

Using the automatic document feeder (ADF) ............. 1-8

Recommended environment .................................. 1-8

About paper .................................................................... 1-10

Recommended Paper............................................... 1-10

Handling and using special paper ............................ 1-11

Paper type and size for each operation................ 1-12

Paper weight, thickness and capacity .................. 1-13

Paper capacity of the output paper tray ............... 1-13

Printable area .......................................................1-14

How to load paper, envelopes and post cards ......... 1-15

To load paper or other media ............................... 1-15

To load envelopes ................................................ 1-17

To load post cards................................................1-18

About fax machines ........................................................ 1-19

Custom features .......................................................1-19

Do you have BT’s Call Minder on

the phone line?................................................. 1-19

Why should there be problems?........................... 1-19

How can you avoid possible problems? ............... 1-19

Fax tones and handshake........................................1-20

ECM (Error Correction Mode)...................................1-21

2

Getting started .....................................................................2-1

Initial Setup....................................................................... 2-1

Setting the Date and Time.......................................... 2-1

Setting Tone or Pulse dialling mode

(Except for the Nordic Countries) ...........................2-1

Setting the Station ID..................................................2-2

Setting the Phone Line Type......................................2-3

PABX and TRANSFER .......................................... 2-3

General Setup ..................................................................2-4

Setting the Mode Timer

(MFC-3240C and MFC-3340CN only).................... 2-4

viii

Setting the Mode Timer

(FAX-1835C, FAX-1840C and FAX-1940CN only)... 2-5

Setting the Paper Type ...............................................2-6

Setting the Paper Size ................................................2-6

Setting the Ring Volume.............................................2-7

Setting the Beeper Volume.........................................2-7

Setting the Speaker Volume.......................................2-8

Turning on Automatic Daylight Savings Time.............2-9

Setting the LCD Contrast............................................2-9

3

Setup Send ...........................................................................3-1

How to enter Fax mode ....................................................3-1

How to dial........................................................................3-1

Manual dialling............................................................3-1

One-Touch dialling...................................................... 3-2

Speed-Dialling ............................................................3-2

Search ........................................................................3-3

Fax Redial...................................................................3-3

How to Fax (B&W and Colour) .........................................3-4

Colour fax transmission..............................................3-4

Faxing from the ADF...................................................3-4

Automatic transmission...............................................3-4

Manual transmission................................................... 3-5

Sending a fax at the end of a conversation ................ 3-5

Basic sending operations.................................................. 3-6

Sending faxes using multiple settings.........................3-6

Contrast ......................................................................3-6

Fax Resolution............................................................3-7

Dual Access (Not available for colour faxes)..............3-8

Real Time Transmission.............................................3-9

Checking job status ..................................................3-10

Cancelling a fax in progress .....................................3-10

Cancelling a scheduled job.......................................3-10

Advanced sending operations ........................................3-11

Broadcasting (Not available for colour faxes) ...........3-11

Overseas Mode ........................................................3-12

Delayed Fax (Not available for colour faxes)............3-13

Delayed Batch Transmission

(Not available for colour faxes).............................3-14

Setup for Polled Transmit (Standard)

(Not available for colour faxes).............................3-15

Setup for Polled Transmit with Secure Code

(Not available for colour faxes).............................3-16

ix

TX Lock (FAX-1835C, FAX-1840C, MFC-3240C

and MFC-3340CN only) ....................................... 3-17

Setting up the password.......................................3-18

Changing the TX Lock password ......................... 3-18

Turning TX Lock on..............................................3-19

Turning TX Lock off..............................................3-19

Memory Security (FAX-1940CN only) ......................3-20

Setting up the password.......................................3-20

Changing the Memory Security password............ 3-21

Turning Memory Security on................................3-21

Turning Memory Security off ................................3-21

4

Setup Receive ......................................................................4-1

Basic receiving operations (FAX-1835C, FAX-1840C,

MFC-3240C and MFC-3340CN only) ............................ 4-1

Choosing the Receive Mode ...................................... 4-1

To select or change your Receive Mode ................ 4-2

Setting the Ring Delay................................................4-2

Basic receiving operations (FAX-1940CN only) ............... 4-3

Choosing the Receive Mode ...................................... 4-3

To select or change your Receive Mode ................ 4-4

Setting the Ring Delay................................................4-5

Setting Toll Saver (TAD mode)...................................4-6

Setting the F/T Ring Time (Fax/Tel mode only).......... 4-7

Setting the Fax/Tel Announcement

(FAX-1940CN only) ................................................ 4-7

Fax Detect (FAX-1835C, MFC-3240C and

MFC-3340CN only) ................................................ 4-8

Fax Detect (FAX-1840C and FAX-1940CN only) ....... 4-9

Printing a reduced incoming fax

(Auto Reduction) ..................................................4-10

Receiving a fax at the end of a conversation............ 4-10

Printing a fax from the memory ................................4-11

Reception into memory

(Not available for colour fax reception)................. 4-11

Polling....................................................................... 4-12

Secure Polling......................................................4-12

Setup for Polling Receive (Standard)...................4-12

Setup for Polling Receive with Secure Code........ 4-13

Setup Delayed Polling Receive ............................ 4-13

Sequential Polling................................................. 4-14

x

5

Quick-Dial numbers and dialling options ..........................5-1

Storing numbers for easy dialling ..................................... 5-1

Storing One-Touch Dial numbers...............................5-1

Storing Speed-Dial numbers....................................... 5-2

Changing One-Touch and Speed-Dial numbers......... 5-3

Setting up Groups for Broadcasting............................5-4

Dialling options .................................................................5-6

Access codes and credit card numbers...................... 5-6

Pause .........................................................................5-7

Tone or Pulse ............................................................. 5-7

Telephone (voice) operation

(FAX-1840C and FAX-1940CN only)............................. 5-8

How to dial..................................................................5-8

Making a telephone call ..............................................5-8

Answering calls with the Speaker Phone

(FAX-1940CN only)................................................5-9

Tel (Except for FAX-1940CN).....................................5-9

Mute (FAX-1840C and FAX-1940CN only).................5-9

6

7

Remote Fax Options (Not available for colour faxes) ...... 6-1

Setting up Fax Forwarding..........................................6-1

Setting Fax Storage....................................................6-2

Setting PC Fax Receive (MFC-3340CN only) ............ 6-2

Turning off Remote Fax Options.................................6-3

Setting your Remote Access Code.............................6-3

Remote Retrieval..............................................................6-4

Using your Remote Access Code...............................6-4

Remote commands.....................................................6-5

Retrieving fax messages ............................................ 6-8

Changing your Fax Forwarding number.....................6-8

TAD (Telephone Answering Device)

(FAX-1940CN only) ...............................................................7-1

TAD mode.........................................................................7-1

Setting up the TAD .....................................................7-1

Recording TAD Outgoing Message............................7-2

Listening to Outgoing Message (OGM)..................7-3

Erasing Outgoing Message (OGM)........................7-3

Activating TAD mode..................................................7-3

Message indicator....................................................... 7-4

Playing voice messages .............................................7-4

Printing a fax message ...............................................7-5

Erasing incoming messages.......................................7-5

To erase voice messages individually .................... 7-5

xi

To erase messages all at once ..............................7-6

Setting Maximum Time for incoming messages......... 7-6

Setting Toll Saver .......................................................7-6

ICM Recording Monitor...............................................7-7

Recording a conversation...........................................7-7

Record Fax/Tel Outgoing Announcement (F/T OGM)... 7-7

8

9

Printing reports ....................................................................8-1

Fax settings and activity ................................................... 8-1

Customizing the Transmission Verification Report..... 8-1

Setting the Journal Period.......................................... 8-2

Printing reports ...........................................................8-3

How to print a report...............................................8-3

Making copies ......................................................................9-1

Using the machine as a copier ......................................... 9-1

Enter Copy mode........................................................9-1

Making a single copy.................................................. 9-2

Making multiple copies ...............................................9-2

Stop copying...............................................................9-2

Using the temporary Copy keys(Temporary settings) ...... 9-3

Increasing copy speed or quality ............................ 9-4

Changing the temporary copy settings ....................... 9-5

Enlarging or reducing the image copied ................. 9-6

Setting paper type ..................................................9-7

Setting paper size................................................... 9-8

Adjusting brightness ...............................................9-8

Adjusting contrast................................................... 9-9

Sorting copies

(FAX-1940CN and MFC-3340CN only).............. 9-9

Making N in 1 copies (Page Layout) .................... 9-10

Changing the default copy settings ................................ 9-12

Increasing copy speed or quality .............................. 9-12

Adjusting brightness .................................................9-12

Adjusting contrast..................................................... 9-13

Adjusting colour saturation ....................................... 9-13

Legal limitations .............................................................. 9-14

10

Walk-Up PhotoCapture Center™ (MFC-3340CN only) ..... 10-1

Introduction ..................................................................... 10-1

PhotoCapture Center

Getting started ................................................................10-3

Printing the Index (Thumbnails)...................................... 10-5

Printing images ............................................................... 10-6

™

requirements ................... 10-2

xii

DPOF printing...........................................................10-8

Changing the default settings ...................................10-9

Increasing print speed or quality........................... 10-9

Setting the paper & size .......................................10-9

Adjusting brightness...........................................10-10

Adjusting contrast...............................................10-10

Colour enhancement ..........................................10-10

Cropping.............................................................10-12

Borderless ..........................................................10-12

Understanding the Error Messages ........................ 10-13

Using PhotoCapture Center
Using PhotoCapture Center

documents.................................................................10-14

™

from your PC.................10-14

™

for scanning

11

12

Important information ........................................................11-1

For your safety..........................................................11-1

IT power system (For Norway only)..........................11-1

LAN connection

(FAX-1940CN and MFC-3340CN only) ................ 11-1

International E

Important safety instructions.....................................11-2

Trademarks...............................................................11-4

Troubleshooting and routine maintenance .....................12-1

Troubleshooting..............................................................12-1

Error messages ........................................................12-1

Document Jam..........................................................12-5

Document is jammed inside the front of

the machine......................................................12-5

Printer jam or paper jam ........................................... 12-6

Paper is jammed inside the paper tray.................12-6

Paper is jammed inside the machine....................12-7

If you are having difficulty with your machine ...........12-9

Compatibility...........................................................12-14

How to improve print quality .........................................12-15

Cleaning the print head........................................... 12-15

Checking the print quality .......................................12-16

Checking the printing alignment .............................12-18

Checking the ink volume...............................................12-19

Packing and shipping the machine......................... 12-20

Routine maintenance....................................................12-23

Cleaning the Scanner .........................................12-23

Cleaning the machine Printer Platen ......................12-24

Replacing the ink cartridges ...................................12-25

NERGY STAR

®

Compliance Statement...11-1

xiii

A

Appendix A .......................................................................... A-1

Telephone services ..........................................................A-1

BT Call Sign (For U.K. Only) ......................................A-1

To enable the machine to work with BT Call Sign

(Only with your external phone) .........................A-1

Advanced receiving operations ........................................A-2

Operation from extension telephones.........................A-2

Fax/Tel mode..............................................................A-3

Fax/Tel mode in the Power Save condition ................A-3

Using a cordless external handset .............................A-4

Changing the remote codes .......................................A-4

Connecting an external device to your machine...............A-5

Connecting an external telephone..............................A-5

Connecting an external telephone answering

device (TAD) ..........................................................A-6

Sequence ...............................................................A-6

Connections ...........................................................A-7

Recording outgoing message (OGM) on

an external TAD .................................................A-8

Using extension telephones (For U.K. only)...........A-9

Multi-line connections (PBX) ....................................A-11

If you are installing the machine to work

with a PBX........................................................A-11

Custom features on your phone line.........................A-11

B

G

S

Appendix B .......................................................................... B-1

On-screen programming...................................................B-1

Menu table..................................................................B-1

Memory storage..........................................................B-1

Navigation keys ................................................................B-2

Entering Text............................................................B-13

Inserting spaces ...................................................B-13

Making corrections ...............................................B-13

Repeating letters ..................................................B-13

Special characters and symbols...........................B-14

Glossary .............................................................................. G-1

Specifications ......................................................................S-1

Product description...........................................................S-1

General.............................................................................S-1

Print media .......................................................................S-3

Copy .................................................................................S-3

PhotoCapture Center™ (MFC-3340CN only) ...................S-4

xiv

Fax................................................................................... S-5

Scanner (MFC-3240C and MFC-3340CN only)............... S-6

Printer.............................................................................. S-7

Interfaces......................................................................... S-8

Computer requirements................................................... S-8

Consumable items........................................................... S-9

Network (LAN) (FAX-1940CN and MFC-3340CN only) .. S-10
Optional External Wireless Print/Scan Server (NC-2200w)

(MFC-3240C and MFC-3340CN only) ........................ S-11

13
14
15

Index .......................................................................................I-1

Remote Retrieval Access card (FAX-1940CN only) ......... R-1

Remote Retrieval Access card
(FAX-1835C, FAX-1840C, MFC-3240C and

MFC-3340CN only) .............................................................. R-3

xv

1

Introduction

Using this Guide

Thank you for buying a Brother fax machine or Multi-Function Center
(MFC). Your machine is simple to use, with LCD screen instructions
to guide you through programming it. You can make the most of your
machine by reading through this Guide.

Finding information

All the chapter headings and subheadings are listed in the Table of
Contents. You will be able to find information about a specific feature
or operation by checking the Index at the back of this Guide.

Symbols used in this Guide

Throughout this Guide you will see special symbols alerting you to
important warnings, notes and actions. To make things clearer and
to help you press the correct keys, we used special fonts and added
some of the messages that will appear in the LCD.

Bold Bold typeface identifies specific keys on the

machine control panel.

Italics Italicized typeface emphasizes an important point

or refers you to a related topic.

Courier New

Warnings inform you what to do to avoid possible personal
injury.

Cautions specify procedures you must follow or avoid to
prevent possible damage to the machine.

Notes tell you how you should respond to a situation that may
arise or give tips about how the current operation works with
other features.

Improper Setup alerts you to devices and operations that are not
compatible with the machine.

Courier New type face identifies the messages on
the LCD of the machine.

INTRODUCTION 1 - 1

Control panel overview

MFC-3240C

MFC-3340CN

98621 53 4 7

12 1011

98621 53 4 7

1 - 2 INTRODUCTION

1214 1011

FAX-1835C and FAX-1840C

12 1011

The panels of FAX-1835C and FAX-1840C look slightly
different.

FAX-1940CN

98621 53 4 7

98621 53 4 7

13

12 1011

INTRODUCTION 1 - 3

One-Touch keys

1

These keys give you instant access
to previously stored Quick-Dial
numbers.

Shift

To access a One-Touch number in
a black square on the control panel,
hold down this key as you press the
One-Touch key.

Ink Management (MFC-3240C and

2

MFC-3340CN only)

Lets you clean the print head, check
the print quality, and check the
available ink volume.

Ink Management/Reports
(FAX-1835C, FAX-1840C and
FAX-1940CN only)

Lets you clean the print head, check
the print quality, and check the
available ink volume.

—OR—
Lets you access the Reports menu if

pressed while holding down the

Shift key.

Copy keys

3

Options

You can quickly and easily select
temporary settings for copying.

Quality

Use this key for temporary copy
settings.

Fax and telephone keys

4

Speaker Phone
(FAX-1940CN only)

Lets you speak to another party by
using the machines microphone
and monitor.

Mute/R (FAX-1940CN only)
Lets you place calls on hold.
Also, use this key to gain access to

an outside line and/or to recall the
operator or transfer a call to another
extension when it is connected to a
PABX.

Tel/R (FAX-1835C, MFC-3240C
and MFC-3340CN only)

This key is used to have a telephone
conversation having picked up the
external handset in F/T
pseudo-ringing etc. Also, use this
key to gain access to an outside line
and/or to recall the operator or
transfer a call to another extension
when it is connected to a PABX.

Tel/Mute/R (FAX-1840C only)
Use to swap the line between

handset and monitor speaker.
—OR—
Lets you place calls on hold.
—OR—
Also, use this key pressing with

Shift key to gain access to an
outside line and/or to recall the
operator or transfer a call to another
extension when it is connected to a
PABX.

Redial/Pause

Redials the last number you called.
It also inserts a pause in quick-dial
numbers.

Fax Resolution

Adjusts the resolution when you
send a fax.

Microphone
(FAX-1940CN only)

Picks up your voice when you speak
to another party using
Speaker Phone.

1 - 4 INTRODUCTION

Mode keys:

5

Fax

Lets you access Fax mode.

Scan (MFC-3240C and
MFC-3340CN only)

Lets you access Scan mode.

Copy

Lets you access Copy mode.

Liquid Crystal Display (LCD)

6

Displays messages on the screen to
help you set up and use your
machine.

Dial Pad

7

Use these keys to dial telephone
and fax numbers and as a keyboard
for entering information into the
machine.

The # key lets you temporarily
switch the dialling mode during a
telephone call from Pulse to Tone.

Navigation keys:

8

Menu/Set

The same key is used for Menu and
Set operations. Lets you access the
Menu to program and store your
settings in the machine.

You can press these keys to adjust
the volume.

▲

Search/Speed Dial

Lets you look up numbers that are
stored in the dialling memory. It also
lets you dial stored numbers by
pressing # and a two-digit number.

▲

Press to scroll backward to a menu
selection.

▲ or ▼

Press to scroll through the menus
and options.

Power Save

9

You can turn the machine to power
save condition.

0

Lets you start sending faxes or
make copies in full colour.

Also for MFC-3240C and
MFC-3340CN, lets you start a
scanning operation (in colour or
mono, depending on the scanning
setting on your PC).

A

Lets you start sending faxes or
make copies in black and white.

Also for MFC-3240C and
MFC-3340CN, lets you start a
scanning operation (in colour or
mono, depending on the scanning
setting on your PC).

B

Stops an operation or exits from the
menu.

TAD keys

C

(FAX-1940CN only)

Lets you activate the TAD
(Telephone Answering Device) and
will blink if you have new messages.

Play/Record

Lets you listen to voice messages
stored in memory. Also, lets you
record telephone calls.

Erase

Lets you delete voice messages, all
fax messages or all messages.

D

Lets you access the PhotoCapture
Center

Colour Start

Mono Start

Stop/Exit

Digital TAD

PhotoCapture
(MFC-3340CN only)

™

mode.

INTRODUCTION 1 - 5

Turning the machine to Power Save condition

When the machine is idle, you can turn it to Power Save condition by
pressing the Power Save key. In Power Save mode, the machine will
receive telephone calls as normal. For further information on
receiving faxes in the power save condition, please see the table on

F/T

page 1-7. You can also receive faxes in
fitted with a handset (See
delayed faxes that have been set up will be sent. You can even
retrieve faxes using Remote Retrieval if you are away from your
machine. If you want to do other operations, you must turn the
machine back on.

Turning the machine to Power Save condition

Press and hold down the
key until the LCD shows:

The LCD light will go off.

Turning the machine to Power Save condition off

Press and hold down the
key until the LCD shows:

The LCD will show the date and time (Fax mode).

Even if you have turned the machine off, it will periodically clean
the print head to preserve print quality.

If you unplug the AC power cord, no machine operations will be
available.

Power Save Setting

Power Save

Power Save

mode if your machine is

on page 1-7.) The

Shutting Down

Please Wait

You can turn the machine Off by customizing the
key as shown next page. In this Off mode, no machine operation
will be available. (See

The external telephone is always available.

1 - 6 INTRODUCTION

Power Save Setting

on page 1-7.)

Power Save

Power Save Setting

You can customise the machine’s
mode is

Fax Receive:On

, so your machine can receive faxes or

Power Save

key. The default

calls even when the machine is in Power Save mode. If you do not
want your machine to receive faxes or calls, turn this setting to

Fax Receive:Off

condition

1
2
3
4

On/Off Setting Receive Mode Available Operations

Fax Receive:On

(default)

Fax Receive:Off

on page 1-6.)

Press

Menu/Set, 1, 6

Press ▲ or ▼ to select
Press
Press

Menu/Set
Stop/Exit

. (See

Fax Only

External TAD

(Except
FAX-1940CN)

TAD:Msg Mgr

(FAX-1940CN
only)

Manual

Fax/Tel

— No machine operations will be

Turning the machine to Power Save

.

Off

(or On).

6.P.Save Setting

.

.

Fax Receive (automatically), Fax
Detect, Delayed Fax*
Options*

■

Fax Receive (automatically), Recording
of incoming messages, Fax Detect,
Delayed Fax*
Remote Retrieval*

■

2

*

Delayed Fax*1, Fax Detect:

■

available.

1

, Remote Retrieval*1:

(FAX-1840C and FAX-1940CN
only) You can receive telephone
calls by lifting the handset.

1

, Remote Fax Options*1,

1

:

You can receive telephone calls by
lifting the handset.

(FAX-1840C and FAX-1940CN
only) You can receive telephone
calls by lifting the handset.

1

, Remote Fax

*1Should be set before you switch off the machine.

2

You can not receive a fax automatically even if you have set the receive mode to

*

Fax/Tel

. (FAX-1835C, MFC-3240C and MFC-3340CN only)

INTRODUCTION 1 - 7

Load documents

You can send a fax, make copies, and scan from the ADF (automatic
document feeder).

Using the automatic document feeder (ADF)

The ADF can hold up to 20 pages and feeds each sheet individually.
Use standard 80 g/m
them in the ADF.

2

paper and always fan the pages before putting

Recommended environment

Temperature: 20° - 30° C
Humidity: 50% - 70%
Paper: 80 g/m

DO NOT use paper that is curled, wrinkled, folded, ripped,
stapled, paper clipped, pasted or taped.

DO NOT use cardboard, newspaper or fabric.

■

Make sure documents written with ink are completely dry.

■

Documents to be faxed must be from 8.9 to 21.6 cm wide and 12.7
to 35.6 cm long.

2

A4

1 - 8 INTRODUCTION

1

Fan the pages well and stagger them at an angle.

2

Open the document tray (1) and pull out the extension (2) and
then open the document support (3).

3

Put the documents face down, top edge first in the ADF until
you feel them touch the feed roller (4).

4

Adjust the paper guides to fit the width of your documents (5).

Documents are
Face Down in the ADF.

Paper
Guides

DO NOT pull on the document while it is feeding.

INTRODUCTION 1 - 9

About paper

The print quality can be affected by the type of paper you use in the
machine.

To get the best print quality for the settings you’ve chosen, always
set the Paper Type to match the type of paper you load.

You can use plain paper, inkjet paper (coated paper), glossy paper,
transparencies and envelopes.

We recommend testing various paper types before purchasing large
quantities.

For best results, use the recommended paper.

■

When you print on inkjet paper (coated paper),
transparencies and glossy paper, be sure to select the
proper media in the “Basic” tab of the printer driver or in the
Paper Type setting of the menu (

■

When you print on Brother glossy paper, load the instruction
sheet included with the glossy paper in the paper tray first,
and then place the glossy paper on the instruction sheet.

■

When you use transparencies or glossy paper, remove each
sheet immediately to prevent smudging or paper jams.

■

Avoid touching the printed surface of the paper immediately
after printing; the surface may not be completely dry and
may stain your fingers.

Menu/Set, 1, 2

).

Recommended Paper

To get the best print quality, we suggest using Brother paper.
(See table below.)

If Brother paper is not available in your country, we recommend
testing various papers before purchasing large quantities.

We recommend using “3M Transparency Film” when you print on
transparencies.

Brother Paper

Paper Type Item

A4 Plain BP60PA
A4 Glossy BP60GLA
A4 Inkjet (Photo Matte) BP60MA

1 - 10 INTRODUCTION

Handling and using special paper

■

Store paper in its original packaging, and keep it sealed. Keep the
paper flat and away from moisture, direct sunlight and heat.

■

The coated side of glossy paper is shiny. Avoid touching the
shiny (coated) side. Load glossy paper with the shiny side facing
down.

■

Avoid touching either side of transparencies, because they
absorb water and perspiration easily, and this may cause
decreased output quality. Transparencies designed for laser
printers/copiers may stain your next document. Use only
transparencies recommended for inkjet printing.

Do not use paper:

■

that are damaged, curled, wrinkled, or irregularly shaped

2 mm or
longer

2 mm or
longer

■

that are extremely shiny or highly textured

■

that were previously printed by a printer

■

that cannot be arranged uniformly when stacked

■

that are made with a short grain

INTRODUCTION 1 - 11

Printer

PhotoCapture

Fax Copy

(MFC-3340CN only)

A4 210 x 297 mm (8.3" x 11.7") Yes Yes Yes Yes

Legal 216 x 356 mm (8 1/2" x 14") Yes Yes - Yes

Paper type and size for each operation

Paper Type Paper Size Usage

Cut Paper Letter 216 x 279 mm (8 1/2" x 11") Yes Yes Yes Yes

1 - 12 INTRODUCTION

148 x 200 mm (5.8" x 7.9") - - - Yes

Executive 184 x 267 mm (7 1/4" x 10 1/2") - - - Yes

JIS B5 182 x 257 mm (7.2" x 10.1") - - - Yes

A5 148 x 210 mm (5.8" x 8.3") - Yes - Yes

A6 105 x 148 mm (4.1" x 5.8") - - - Yes

Photo L 89 x 127 mm (3 1/2" x 5") - - - Yes

Photo 2L 127 x 178 mm (5" x 7") - - Yes Yes

Index Card 127 x 203 mm (5" x 8") - - - Yes

Post Card 1 100 x 148 mm (3.9" x 5.8") - - - Yes

Post Card 2

(Double)

DL Envelope 110 x 220 mm (4.3" x 8.7") - - - Yes

COM-10 105 x 241 mm (4 1/8" x 9 1/2") - - - Yes

Monarch 98 x 191 mm (3 7/8" x 7 1/2") - - - Yes

JE4 Envelope 105 x 235 mm (4.1" x 9.3") - - - Yes

A4 210 x 297 mm (8.3" x 11.7") - Yes - Yes

Cards Photo 102 x 152 mm (4" x 6") - Yes Yes Yes

Envelopes C5 Envelope 162 x 229 mm (6.4" x 9") - - - Yes

Transparencies Letter 216 x 279 mm (8 1/2" x 11") - Yes - Yes

Paper weight, thickness and capacity

Paper Type Weight Thickness No. of sheets

Cut Paper Plain Paper 64 to 120 g/m

(17 to 32 lb)

Inkjet Paper 64 to 200 g/m

(17 to 53 lb)

Glossy Paper Up to 220 g/m

(Up to 58 lb)

Cards Photo Card Up to 240 g/m

(Up to 64 lb)

Index Card Up to 120 g/m

(Up to 32 lb)

Post Card Up to 200 g/m

(Up to 53 lb)

Envelopes 75 to 95 g/m

(20 to 25 lb)

Transparencies - - 10

2

2

2

2

2

2

2

0.08 to 0.15 mm
(0.003" to 0.006")

0.08 to 0.25 mm
(0.003" to 0.01")

Up to 0.25 mm
(Up to 0.01")

Up to 0.28 mm
(Up to 0.01")

Up to 0.15 mm
(Up to 0.006")

Up to 0.23 mm
(Up to 0.01")

Up to 0.52 mm
(Up to 0.02")

100

20

20

20

30

30

10

*

* Up to 50 sheets for Legal size paper (80 g/m2).

2

* Up to 100 sheets of 80 g/m

.

Paper capacity of the output paper tray

Output Paper
Tray

Up to 50 sheets of 80 g/m2 (A4)

■

Transparencies or glossy paper must be
picked up from the output paper tray one
page at a time to avoid smudging.

■

Legal paper cannot be stacked on the output
paper tray.

INTRODUCTION 1 - 13