Brother MFC-3320CN User Manual

USER’S GUIDE
MFC-3320CN
THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR.

APPROVAL INFORMATION

Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without notice.
Brother reserves the right to make changes without notice in the
specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.
i
ii

Safety precautions

To use the machine safely

Please refer to these instructions for later reference and before attempting any maintenance.
WARNING
There are high voltage electrodes inside the machine. Before you clean the machine or clear a paper jam, make sure you have unplugged the telephone line cord first and the power cord from the AC power socket.
To prevent injuries, be careful not to put your fingers on the area shown in the illustrations. Because that part is extremely HOT after you use your machine.
To prevent injuries, be careful not to touch the area shaded in the illustration.
Do not handle the plug with wet hands. Doing this might cause an electrical shock.
To prevent injuries, be careful not to touch the edge of the metallic part shown in the illustration.
iii
Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the wall socket. Never install telephone wiring during a lightning storm. Never install a telephone wall socket in a wet location.
This product must be installed near a socket that is easily accessible. In case of emergencies, you must disconnect the power cord from the socket in order to shut off power completely.
IMPORTANT SAFETY INSTRUCTIONS When using your telephone equipment, basic safety
precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following:
1. Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool.
2. Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.
3. Do not use the telephone to report a gas leak in the vicinity of the leak.
SAVE THESE INSTRUCTIONS
iv

Choosing a location

Place your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a socket and a standard, grounded AC power outlet. Choose a location where the temperature remains between 10° and 35°C.
Caution
Avoid placing your machine in a high-traffic area.
Avoid placing your machine on the carpet.
Do not place near heaters, air conditioners, water, chemicals, or refrigerators.
Do not expose the machine to direct sunlight, excessive heat, moisture, or dust.
Do not connect your machine to electrical sockets controlled by wall switches or automatic timers.
Disruption of power can wipe out information in the machine’s memory.
Do not connect your machine to electrical sockets on the same circuit as large appliances or other equipment that might disrupt the power supply.
Avoid interference sources, such as speakers or the base units of cordless phones.
v

Quick Reference Guide

Sending faxes

Automatic Transmission
1
If it is not illuminated in
green, press (
2
Load your document. (See
Load documents
2-1.)
3
Enter the fax number using One-Touch, Speed-Dial, Search or the dial pad.
4
Press
Colour Start

Receiving faxes

Select Receive Mode
1
Press
2
Press or to select
Fax Only, Manual Fax/Tel TAD
Menu/Set
Mono Start
Menu/Set, 0, 1
or
, and then press
on page
or
.
,
External
.
Fax
.

Storing numbers

Storing One-Touch Dial numbers
1
Press
).
2
Press the One-Touch key where you want to store the number.
3
Enter a number (up to 20 digits), and then press
Menu/Set
4
Enter a name up to 15 characters (or leave it blank), and then press
Menu/Set
5
Press
Storing Speed-Dial numbers
1
Press
2
Using the dial pad, enter a two-digit Speed-Dial location number, and then press
3
Enter a number (up to 20 digits), and then press
Menu/Set
4
Enter a name up to 15 characters (or leave it blank), and then press
Menu/Set
5
Press
Menu/Set, 2, 3, 1
.
.
Stop/Exit
Menu/Set, 2, 3, 2
Menu/Set
.
.
Stop/Exit
.
.
.
.
.
vi

Dialling operations

Making copies

One-Touch Dialling/ Speed-Dialling
1
If it is not illuminated in
green, press (
2
Load your document. (See
Load documents
2-1.)
3
Press the One-Touch key of the number you want to call.
OR— Press
press two-digit Speed-Dial number.
4
Press
Colour Start
Using Search
1
If it is not illuminated in
green, press (
2
Press and then enter the first letter of the name you’re looking for.
3
Press or search the memory.
4
Press
Colour Start
Search/Speed Dial
#
, and then press the
Mono Start
Search/Speed Dial
Mono Start
on page
.
.
or
or
Fax
Fax
Single copy
1
Press ( illuminate it in green.
).
2
Load your document. (See
Load documents
2-1.)
3
Press
Colour Start
Sorting multiple copies (Using the ADF)
,
1
Press ( illuminate it in green.
2
Load your document in the ADF.
3
Use the dial pad to enter the number of copies you want (up to 99).
4
).
,
Press
5
Press or select
Stack/Sort
press
6
Press or select
Sort
Menu/Set
7
Press
Colour Start
Mono Start
Options
Menu/Set
, and then press
Mono Start
Copy
.
Copy)
.
, and then
.
.
) to
on page
or
to
.
or
vii

Table of Contents

1
2
Introduction ..........................................................................1-1
Using this Guide ...............................................................1-1
Finding information.....................................................1-1
Symbols used in this Guide........................................1-1
Control panel overview .....................................................1-2
Turning the machine to Power Save condition........... 1-4
About fax machines .......................................................... 1-6
Fax tones and handshake..........................................1-6
ECM (Error Correction Mode).....................................1-7
Connecting the machine ................................................... 1-7
Connecting an external telephone.............................. 1-7
Connecting an external telephone answering device
(TAD)......................................................................1-8
Sequence ............................................................... 1-8
Connections ........................................................... 1-9
Recording outgoing message (OGM) on
an external TAD ...............................................1-10
Using extension telephones (For U.K. only).........1-11
Multi-line connections (PBX) .................................... 1-13
If you are installing the machine to work
with a PBX........................................................1-13
Custom features on your phone line......................... 1-13
Loading documents and paper .......................................... 2-1
Load documents ............................................................... 2-1
Using the automatic document feeder (ADF) ............. 2-1
Recommended environment .................................. 2-1
About paper ..................................................................... 2-3
Handling and using special paper .............................. 2-3
Paper capacity of the paper tray ........................... 2-4
Paper specifications for the paper tray .................. 2-4
Paper capacity of the output paper support .......... 2-5
Printable area .............................................................2-6
How to load paper and envelopes .............................. 2-7
To load paper or other media................................. 2-7
To load glossy paper .............................................. 2-8
To load envelopes .................................................. 2-9
viii
3
On-screen programming .....................................................3-1
User-friendly programming ...............................................3-1
Menu table.................................................................. 3-1
Memory storage..........................................................3-1
Navigation keys ................................................................3-2
4
5
Getting started ..................................................................... 4-1
Initial Setup.......................................................................4-1
Setting the Date and Time..........................................4-1
Setting the Station ID..................................................4-2
Entering text ...........................................................4-3
Inserting spaces .....................................................4-3
Making corrections .................................................4-3
Repeating letters .................................................... 4-3
Special characters and symbols ............................ 4-4
Setting Tone or Pulse dialling mode
(Except for the Nordic Countries) ...........................4-4
Setting the Phone Line Type ...................................... 4-5
PABX and TRANSFER...........................................4-5
General Setup...................................................................4-6
Setting the Mode Timer ..............................................4-6
Setting the Paper Type ...............................................4-7
Setting the Ring Volume.............................................4-8
Setting the Beeper Volume.........................................4-8
Setting the Speaker Volume....................................... 4-9
Setting the Clock Change ........................................... 4-9
Power Save Setting....................................................4-9
Setup Receive ...................................................................... 5-1
Basic receiving operations................................................ 5-1
Choosing the Receive Mode.......................................5-1
To select or change your Receive Mode................5-2
Setting the Ring Delay ...............................................5-3
Setting the F/T Ring Time (Fax/Tel mode only)..........5-4
Fax Detect ..................................................................5-5
Printing a reduced incoming fax (Auto Reduction) .....5-6
Printing a fax from the memory...................................5-6
Advanced receiving operations.........................................5-7
Operation from extension telephones......................... 5-7
For Fax/Tel mode only................................................5-7
Using a cordless external handset..............................5-8
Changing the remote codes........................................5-8
Reception into memory
(Not available for colour fax reception)...................5-9
ix
If the Memory Receive is On at this time................ 5-9
If the Memory Receive is Off at this time................ 5-9
Polling....................................................................... 5-10
Secure Polling......................................................5-10
Setup for Polling Receive (Standard)...................5-10
Setup for Polling Receive with Secure Code........ 5-11
Setup Delayed Polling Receive ............................ 5-11
Sequential Polling..................................................... 5-12
Telephone services ........................................................ 5-13
BT Callsign (For U.K. Only) ......................................5-13
To enable the machine to work with BT Callsign
(Only with your external phone) .......................5-13
6
Setup Send ...........................................................................6-1
How to fax.........................................................................6-1
Enter Fax mode..........................................................6-1
How to dial........................................................................6-1
Manual dialling............................................................ 6-1
One-Touch dialling ..................................................... 6-2
Speed-Dialling ............................................................ 6-2
Search ........................................................................6-3
Out of Memory message........................................6-3
Automatic transmission ..............................................6-4
Manual transmission................................................... 6-4
Basic sending operations ................................................. 6-5
Sending faxes using multiple settings ........................6-5
Contrast......................................................................6-5
Fax Resolution............................................................ 6-6
Manual and automatic fax Redial ............................... 6-7
Colour fax transmission..............................................6-7
Dual Access (Not available for colour faxes)..............6-8
Real Time Transmission.............................................6-8
Checking job status ....................................................6-9
Cancelling a job while scanning, dialling and
sending the document .......................................... 6-10
Cancelling a scheduled job....................................... 6-10
Advanced sending operations ........................................6-11
Broadcasting (Not available for Colour faxes) .......... 6-11
Overseas Mode ........................................................6-12
Delayed Fax (Not available for colour faxes)............ 6-13
Delayed Batch Transmission
(Not available for colour faxes).............................6-14
Setup for Polled Transmit (Standard)
(Not available for colour faxes).............................6-15
x
Setup for Polled Transmit with Secure Code
(Not available for colour faxes).............................6-16
TX Lock ....................................................................6-17
Using TX Lock ..........................................................6-18
Setting Up the TX Lock for the First Time ............6-18
Changing the TX Lock Password .........................6-19
Switching TX Lock ON..........................................6-19
Switching OFF TX Lock........................................6-20
7
8
9
Quick-Dial numbers and dialling options ..........................7-1
Storing numbers for easy dialling ..................................... 7-1
Storing One-Touch Dial numbers...............................7-1
Storing Speed-Dial numbers....................................... 7-3
Changing One-Touch and Speed-Dial numbers......... 7-4
Setting up Groups for Broadcasting............................7-5
Dialling options .................................................................7-7
Access codes and credit card numbers......................7-7
Pause .........................................................................7-8
Fax Redial...................................................................7-8
Tone or Pulse ............................................................. 7-8
Remote Fax Options ............................................................8-1
Fax Forwarding.................................................................8-1
Programming a Fax Forwarding number....................8-1
Setting Fax Storage..........................................................8-2
Backup Print ...............................................................8-2
Setting your Remote Access Code...................................8-3
Remote Retrieval..............................................................8-4
Using your Remote Access Code...............................8-4
Remote commands.....................................................8-5
Retrieving fax messages ............................................ 8-6
Changing your Fax Forwarding number.....................8-6
Printing reports ....................................................................9-1
Machine settings and activity............................................9-1
Customizing the Transmission Verification Report ..... 9-1
Setting the Journal Period ..........................................9-2
Printing reports ...........................................................9-3
To print a report ...................................................... 9-3
xi
10
Making copies ....................................................................10-1
Using the machine as a copier ....................................... 10-1
Enter Copy mode......................................................10-1
Making a single copy................................................ 10-2
Making multiple copies .............................................10-2
Out of Memory message..........................................10-3
Using the Copy keys (Temporary settings) .................... 10-4
Quality ......................................................................10-5
Options .....................................................................10-6
Enlarge/Reduce....................................................10-7
Paper Type........................................................... 10-8
Paper Size............................................................ 10-9
Brightness ..........................................................10-10
Contrast..................................................................10-11
Sorting copies.........................................................10-12
N in 1 copy (Page Layout)......................................10-13
Changing the default copy settings .............................. 10-15
Copy Quality...........................................................10-15
Brightness...............................................................10-15
Contrast..................................................................10-15
Colour Adjustment..................................................10-16
Legal limitations............................................................ 10-17
11
Walk-Up PhotoCapture Center™ ....................................... 11-1
Introduction ..................................................................... 11-1
PhotoCapture Center
Basic flow .......................................................................11-2
Getting started................................................................11-3
Printing the Index (Thumbnails)...................................... 11-5
Printing images ............................................................... 11-6
Number of Copies ................................................11-7
DPOF printing...........................................................11-8
Changing the default settings ......................................... 11-9
Print Quality..............................................................11-9
Paper & Size.............................................................11-9
Brightness...............................................................11-10
Contrast..................................................................11-10
Colour enhancement.............................................. 11-11
Cropping ................................................................. 11-12
Understanding the Error Messages........................ 11-13
Using PhotoCapture Center Using PhotoCapture Center
documents.................................................................11-13
requirements ................... 11-1
from your PC.................11-13
for scanning
xii
12
Important information ........................................................12-1
For your safety..........................................................12-1
IT power system (For Norway only)..........................12-1
LAN connection ........................................................12-1
International E
Statement .............................................................12-1
Important safety instructions...........................................12-2
Trademarks...............................................................12-4
NERGY STAR
®
Compliance
13
Troubleshooting and routine maintenance .....................13-1
Troubleshooting..............................................................13-1
Error messages ........................................................13-1
Document jam...........................................................13-4
Document is jammed inside the front of
the control panel...............................................13-4
Document is jammed inside the back of
the control panel...............................................13-4
Printer jam or paper jam ...........................................13-5
Paper is jammed inside the front of
the machine......................................................13-5
Paper is jammed in the paper tray........................13-5
Paper is jammed inside the paper tray.................13-6
Paper is jammed inside the machine....................13-7
If you are having difficulty with your machine ...........13-8
How to improve print quality .........................................13-12
Cleaning the print head...........................................13-12
Print Quality Check.................................................13-12
Checking the ink volume...............................................13-15
Packing and shipping the machine......................... 13-16
Routine maintenance..............................................13-19
Cleaning the scanner..........................................13-19
Cleaning the machine printer platen...................13-20
Replacing the ink cartridges ................................... 13-21
xiii
G
S
Glossary ............................................................................... G-1
Specifications ...................................................................... S-1
Product description.......................................................... S-1
General ............................................................................ S-1
Print media....................................................................... S-2
Copy ................................................................................ S-3
PhotoCapture Center ...................................................... S-3
Fax................................................................................... S-4
Scanner ........................................................................... S-5
Printer ...............................................................................S-6
Computer requirements....................................................S-7
Interfaces..........................................................................S-8
Consumable items............................................................S-8
Network (LAN)..................................................................S-9
14 15
Index ......................................................................................I-1
Remote Retrieval Access card .......................................... R-1
xiv
1

Introduction

Using this Guide

Thank you for buying a Brother fax machine or Multi-Function Center (MFC). Your machine is simple to use, with LCD screen instructions to guide you through programming it. You can make the most of your machine by viewing through this Guide.
Finding information
All the chapter headings and subheadings are listed in the Table of Contents. You will be able to find information about a specific feature or operation by checking the Index at the back of this Guide.
Symbols used in this Guide
Throughout this Guide you’ll see special symbols alerting you to important warnings, notes and actions. To make things clearer and to help you press the correct keys, we used special fonts and added some of the messages that will appear in the LCD.
Bold Bold typeface identifies specific keys on the
machine control panel.
Italics Italicized typeface emphasizes an important point
or refers you to a related topic.
Courier New
Warnings inform you what to do to avoid possible personal injury.
Cautions specify procedures you must follow or avoid to prevent possible damage to the machine.
Notes tell you how you should respond to a situation that may arise or give tips about how the current operation works with other features.
Improper Setup alerts you to devices and operations that are not compatible with the machine.
Courier New type face identifies the messages on the LCD of the machine.
INTRODUCTION 1 - 1

Control panel overview

13 12 11 10
4 5 6 7 81 2 3
One-Touch keys
1
These 4 keys give you instant access to 8 previously stored dial numbers.
Shift
2
To access memory locations 5 through 8 in the One-Touch keys, hold down the Shift key.
Photo key:
3
PhotoCapture
Lets you access the PhotoCapture Center.
Copy keys
4
(Temporary settings):
Options
You can quickly and easily select temporary settings for copying.
Quality
Use this key to temporarily change the quality for Copying.
9
Fax and telephone keys:
5
Redial/Pause
Redials the last number you called. It also inserts a pause in auto dial numbers.
Tel/R
This key is used to have a telephone conversation having picked up the external handset in F/T pseudo-ringing etc. Also, use this key to recall the operator or transfer a call to another extension when it is connected to a PABX.
Fax Resolution
Sets the resolution when you send a fax.
1 - 2 INTRODUCTION
Dial Pad
6
Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the machine.
The # key lets you temporarily switch the dialling mode during a telephone call from Pulse to Tone.
7
Stop/Exit
Stops an operation or exits from the menu.
8
Mono Start
Lets you start sending faxes or making copies in black and white.
Also lets you start a scanning operation. (Colour or mono are depending on scanning setting on your PC)
Colour Start
Search/Speed Dial
Lets you look up numbers that are stored in the dialling memory. It also lets you dial stored numbers by pressing # and a two-digit number.
Press to scroll backward to a menu selection.
or
Press to scroll through the menus and options.
Also, you can use these keys to do a numeral search for the names of stored numbers in fax mode.
Mode keys:
A
Fax
Lets you access Fax mode.
Copy
Lets you access Copy mode.
Lets you start sending faxes or making copies in full colour.
Also lets you start a scanning operation. (Colour or mono, depending on the scanning setting on your PC)
Power Save
9
you can turn the machine to power save condition.
Navigation keys:
0
Menu/Set
Lets you access the Menu to program and store your settings in the machine.
When using the speaker or during ringing in fax mode, you can press these keys to adjust the volume.
Scan
Lets you access Scan mode.
Liquid Crystal Display (LCD)
B
Displays messages on the screen to help you set up and use your machine.
Ink
C
Lets you clean the print heads, replace an ink cartridge and check the available ink volume.
INTRODUCTION 1 - 3
Turning the machine to Power Save condition
When the machine is idle, you can turn it to Power Save condition by pressing the will receive telephone calls, and also receive faxes in
Fax/Tel
been set up will be sent. You can even retrieve faxes using Remote Retrieval if you are away from your machine. If you want to do other operations, you must turn the machine back on.
Turning the machine to Power Save condition
Press and hold down the key until the LCD shows:
The LCD will turn off.
Turning the machine to Power Save condition off
Press and hold down the key until the LCD shows:
The LCD will show the date and time (Fax mode).
Even if you turned the machine off, it will periodically clean the print head to preserve print quality.
If you unplug the AC power cord, no machine operations will be available.
Power Save
External TAD
or
key. In Power Save mode, the machine
Fax Only
mode. The delayed faxes that have
Power Save
Power Save
Shutting Down
Please Wait
,
You can turn the machine Off by customizing the key as shown next page. In this Off mode, no machine operation will be available. (See Power Save Setting on page 4-9.)
The external telephone is always available.
1 - 4 INTRODUCTION
Power Save
P. Save Setting Receive Mode Available Operations
Fax Receive:On
(default)
Fax Only
Fax/Tel
External TAD
Fax Receive, Fax Detect, Delayed Fax, Remote Fax Option, Remote Retrieval:
You cannot receive fax with Mono Start or Colour Start.
Delayed Fax and Remote Fax Option should be set before you switch off the machine.
Manual
Delayed Fax, Fax Detect:
You cannot receive fax with Mono Start or Colour Start.
Delayed Fax should be set before you switch off machine.
Fax Receive:Off
No machine operations will be
available.
INTRODUCTION 1 - 5

About fax machines

Fax tones and handshake
When someone is sending a fax, the machine sends fax calling tones (CNG tones). These are quiet, intermittent beeps every 4-seconds. You’ll hear them after you dial and press
Colour Start
dialling During that time, the sending machine must begin the “handshake” or connection with the receiving machine.
Each time you use automatic procedures to send a fax, you are sending CNG tones over the phone line. You’ll soon learn to listen for these quiet beeps each time you answer a phone on your fax line, so you will know if you are receiving a fax message.
The receiving fax responds with fax receiving tones, which are loud, chirping sounds. A receiving fax chirps for about 40 seconds over the phone line, and the LCD shows
If your machine is set to the automatically with fax receiving tones. If the other person hangs up, your machine will continue to send the “chirps” for about 40 seconds, and the LCD continues to show
Stop/Exit
press The fax ‘handshake’ is the time in which the sending machine’s CNG
tones and the receiving machine’s “chirps” overlap. This must be for at least 2 to 4 seconds, so both machines can understand how each is sending and receiving the fax. The handshake cannot begin until the call is answered, and the CNG tones only last for about 60 seconds after the number is dialled. So it is important for the receiving machine to answer the call in as few rings as possible.
and they will continue for about 60 seconds after
Receiving
Fax Only
Receiving
.
Mono Start
.
mode, it will answer every call
. To cancel receiving,
or
When you have an external Telephone Answering Device (TAD) on your fax line, your TAD will decide the number of rings before the call is answered. Pay special attention to the directions for connecting a TAD in this chapter. (See
device (TAD)
1 - 6 INTRODUCTION
Connecting an external telephone answering
on page 1-8.)
ECM (Error Correction Mode)
The Error Correction Mode (ECM) is a way for the machine to check a fax transmission while it is in progress. If the machine detects errors during fax transmission, it resends the pages of the fax that had an error. ECM transmissions are only possible between fax machines that both have this feature. If they do, you may send and receive fax messages that are continuously being checked by the machine.
Your machine must have enough memory for this feature to work.

Connecting the machine

Connecting an external telephone
You can connect a separate telephone (or telephone answering device) directly to your machine as shown in the diagram below.
(Example for the U.K.)
When this phone (or TAD) is in use, the LCD shows
INTRODUCTION 1 - 7
Extension Telephone
External Telephone
Telephone
.
Connecting an external telephone answering device (TAD)
Sequence
You may choose to connect an answering device. However, when you have an external TAD on the same telephone line as the machine, the TAD answers all calls and the machine “listens” for fax calling (CNG) tones. If it hears them, the machine takes over the call and receives the fax. If it doesn’t hear CNG tones, the machine lets the TAD continue playing your outgoing message so your caller can leave you a voice message.
The TAD must answer within four rings (the recommended setting is two rings). The machine cannot hear CNG tones until the TAD has answered the call, and with four rings there are only 8 to 10 seconds of CNG tones left for the fax “handshake”. Make sure you carefully follow the instructions in this guide for recording your outgoing message. We do not recommend using the toll saver feature on your external answering machine if it exceeds five rings.
If you do not receive all your faxes, reduce the Ring Delay setting on your external TAD.
1 - 8 INTRODUCTION
Unless you are using Distinctive Ring, do not connect a TAD elsewhere on the same phone line.
(Example for the U.K.)
TAD
TAD
When the TAD is in use, the LCD shows
Telephone
.
Connections
The external TAD must be connected as shown above.
1
Set your external TAD to one or two rings. (The machine’s Ring Delay setting does not apply.)
2
Record the outgoing message on your external TAD.
3
Set the TAD to answer calls.
4
Set the Receive Mode to
Choosing the Receive Mode
(See
External TAD
on page 5-1.)
.
INTRODUCTION 1 - 9
Recording outgoing message (OGM) on an external TAD
Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception.
1
Record 5 seconds of silence at the beginning of your message. (This allows your machine time to listen for the fax CNG tones of automatic transmissions before they stop.)
2
Limit your speaking to 20 seconds.
3
End your 20-second message by giving your Fax Receive Code for people sending manual faxes. For example:
“After the beep, leave a message or send a fax by pressing
51 and Start.”
We recommend beginning your OGM with an initial 5-second silence because the machine cannot hear fax tones over a resonant or loud voice. You may try omitting this pause, but if your machine has trouble receiving, then you must re-record the OGM to include it.
1 - 10 INTRODUCTION
Using extension telephones (For U.K. only)
It may be that your premises are already wired with parallel extension telephones, or you intend to add extension telephones to your line, in addition to your machine. While the simplest arrangement is straightforward parallel connection, there are some reasons as to why this arrangement will cause unsatisfactory service, the most obvious of which is inadvertent interruption of a facsimile transmission by someone picking up an extension telephone in order to make an outgoing call. Additionally, fax receive code may not operate reliably in such a simple configuration.
This machine may also be set to make a delayed transmission (i.e. a transmission at a pre-set time). This pre-set job may coincide with someone picking up an extension handset.
Such problems can easily be eliminated however, if you arrange modification of your extension wiring circuit, such that extension devices are connected “downstream” of your machine, in a master/slave configuration (see fig. 2 on next page). In such a configuration, this machine can always detect whether a telephone is in use, thus it will not attempt to seize the line during that time. This is known as “telephone off-hook detection.”
The inadvisable configuration is shown in figure 1 on next page, and the recommended master/slave configuration is shown in figure 2.
This new connection configuration can be arranged by contacting BT, Kingston upon Hull Telecommunications, your PABX maintainer or a qualified telephone installation company as appropriate. Simply explained, the extension telephone circuit should be terminated on a normal modular plug (BT 431A style), which in turn should be inserted into the modular socket of the white “T”-shaped connector provided as part of the line cord assembly.
INTRODUCTION 1 - 11
EXTENSION
SOCKET
EXTENSION
SOCKET
FAX
MASTER SOCKET
INCOMING
LINE
INADVISABLE CONNECTION OF EXTENSION SOCKETS
EXTENSION
SOCKET
RECOMMENDED CONNECTION OF EXTENSION SOCKETS
Fig. 1.
DISCONNECT
EXTENSION
SOCKET
Fig. 2.
MASTER SOCKET
FAX MACHINE MUST BE PLUGGED
INTO MASTER SOCKET
FAX
INCOMING
LINE
These phones are now connected as external devices as per page 1-7, because they are connected to the fax machine via the T-connector.
1 - 12 INTRODUCTION
Multi-line connections (PBX)
Most offices use a central telephone system. While it is often relatively simple to connect the machine to a key system or a PBX (Private Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the machine for you. It is advisable to have a separate line for the machine. You can then leave the Receive Mode set to Fax Only to receive faxes any time of the day or night.
If the machine is to be connected to a multi-line system, ask your installer to connect the unit to the last line on the system. This prevents the unit from being activated each time a telephone call is received.
If you are installing the machine to work with a PBX
1
It is not guaranteed that the unit will operate properly under all circumstances with a PBX. Any cases of difficulty should be reported first to the company that handles your PBX.
2
If all incoming calls will be answered by a switchboard operator, it is recommended that the Receive Mode be set to incoming calls should initially be regarded as telephone calls.
Manual
. All
Custom features on your phone line
If you have Voice Mail, Call Waiting, Call Waiting/Caller ID, Caller ID RingMaster, an answering service, an alarm system or other custom feature on one phone line it may create a problem with the operation of your machine. (See Custom features on a single line. on page 13-9.)
INTRODUCTION 1 - 13
2
Loading documents and
paper

Load documents

You can send a fax, copy and scan from the ADF (automatic document feeder).
Using the automatic document feeder (ADF)
Documents must be between 8.9 and 21.6 cm wide and 12.7 and
35.6 cm long.
Make sure you place documents face down, top edge first.
Adjust the paper guides to fit the width of your document.
Recommended environment
Temperature: 20°C - 30°C Humidity: 50% - 70% Paper: 80 g/m
2
A4
Paper Guides

2 - 1 LOADING DOCUMENTS AND PAPER

Documents are Face Down in the ADF
The automatic document feeder (ADF) can hold up to 20 pages, feeding each one individually through the machine. Use standard
2
(80 g/m
) paper when using the ADF.
Fan the paper, and then stagger the pages in the ADF as shown:
Approx.10 mm Depth
DO NOT use curled, wrinkled, folded, or ripped paper, or paper with staples, paper clips, paste or tape attached. DO NOT use cardboard, newspaper or fabric.
Make sure documents written with ink are completely dry.
DO NOT pull on the document while it is in progress.
LOADING DOCUMENTS AND PAPER 2 - 2

About paper

The print quality of your document can be affected by the kind of paper you use in the machine.
To get the best print quality for the settings you’ve chosen, always set the Paper Type to match the type of paper you load.
You can use plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes.
We recommend testing various paper types before purchasing large quantities.
For best results, use the recommended paper.
When you print on inkjet paper (coated paper), transparencies and glossy paper, be sure to select the proper media in the “Basic” tab in the printer driver or in the Paper Type setting in the menu ( Also avoid stacking by removing each page after it exits the machine to avoid smudging.
Menu/Set, 1, 2
).
Handling and using special paper
Store paper in its original packaging, and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat.
The coated side of glossy paper is shiny. Avoid touching the shiny (coated) side. Load glossy paper with the shiny side facing up toward you.
Avoid touching either side of transparencies, because they absorb water and perspiration easily, and this may cause decreased output quality. Transparencies designed for laser printers/copiers may stain your next document. Use only transparencies recommended for inkjet printing.
2 - 3 LOADING DOCUMENTS AND PAPER
Paper capacity of the paper tray
Paper Type Paper Size Number of sheets
Plain Paper (Cut Sheet)
Letter, Executive, A4, A5, A6, B5 (JIS)
100 of 80 g/m up to 10 mm
Legal 50 of 80 g/m
2
2
Inkjet Paper Letter, A4 20 Glossy Paper Letter, A4 20 Transparencies Letter, A4 10 Envelopes DL, COM-10, C5,
10
Monarch, JE4
Photo Card 102 mm x 152 mm,
30
L (89 mm x 127 mm),
127 mm x 178 mm
2L (
)
Index Card 127 mm x 203 mm 30
* You can copy only on A4, A5 and Photo Card (102 mm x 152 mm)
paper.
* You can receive faxes only on A4 paper.
Paper specifications for the paper tray
Cut Sheet Paper Weight
Plain Paper: 64 to 120 g/m Inkjet Paper: 64 to 200 g/m Glossy Paper: Up to 220 g/m Index card: Up to 120 g/m
2
2
2
2
Thickness Plain Paper: 0.08 to 0.15 mm
Inkjet Paper: 0.08 to 0.25 mm Glossy Paper: Up to 0.25 mm Envelopes: Up to 0.52 mm Photo Card: Up to 0.42 mm Index card: Up to 0.15 mm
LOADING DOCUMENTS AND PAPER 2 - 4
Paper capacity of the output paper support
Output Paper Support
Up to 50 sheets of 80 g/m2 (A4)
Transparencies and glossy paper must be picked up from the output paper support one page at a time to avoid smudging.
Legal cannot be stacked on the output paper support.
Do not use paper or envelopes:
that are damaged, curled, wrinkled, or irregularly shaped
2 mm or longer
that are extremely shiny or highly textured
that were previously printed by a printer
that cannot be arranged uniformly when stacked
that are made with a short grain
2 mm or longer
Do not use envelopes:
that are of a baggy construction
that are embossed (have raised writing on them)
that have clasps on them
that are not sharply creased
that are preprinted on the inside
2 - 5 LOADING DOCUMENTS AND PAPER
Printable area
The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes.
EnvelopesCut Sheet Paper
34
1
34
1
unprintable area
Paper Paper Size
2
1
Top
2
Bottom
3
2
Left
4
Cut Sheet A4 Fax 3 mm 12 mm 3 mm 3 mm
Printer 3 mm 3 mm 3 mm 3 mm Copy 3 mm 3 mm 3 mm 3 mm
A5 Printer 3 mm 3 mm 3 mm 3 mm
Copy 3 mm 3 mm 3 mm 3 mm
A6,
Printer 3 mm 3 mm 3 mm 3 mm JIS_B5, Exective
Letter,
Printer 3 mm 3 mm 6 mm 6 mm Legal
Photo Card
102 mm x 152 mm
Printer 3 mm 3 mm 3 mm 3 mm
Copy 3 mm 3 mm 3 mm 3 mm L, 2L Printer 3 mm 3 mm 3 mm 3 mm
Index Card 127 mm x
Printer 3 mm 3 mm 3 mm 3 mm 203 mm
Envelopes
,
Printable area depends on the Printer driver settings.
DL, C5, COM10, Monarch, JE4
Printer 10 mm 20 mm 3 mm 3 mm
The figures above are approximate and the printable area may vary depending on the type of cut sheet paper you are using.
Right
LOADING DOCUMENTS AND PAPER 2 - 6
How to load paper and envelopes
To load paper or other media
1
Fan the stack of paper well to avoid paper jams and mis-feeds.
2
Unfold the paper support, and press and slide the paper guide to fit the paper width.
Paper Support
Paper Guide
2 - 7 LOADING DOCUMENTS AND PAPER
3
Gently insert the paper. Make sure the print side is towards you and the paper is below the maximum paper mark.
Maximum Paper Mark
Print Side
Paper
To load glossy paper
1
Fan the stack of glossy paper well.
2
Put a sheet of plain paper in the paper tray first, and then put the stack of glossy paper on top of it.
If the glossy sheets are ‘double-feeding’, put one sheet in the paper tray at a time.
LOADING DOCUMENTS AND PAPER 2 - 8
To load envelopes
1
Before loading, press the corners and sides of the envelopes to make them as flat as possible.
If the envelopes are ‘double-feeding’, put one envelope in the paper tray at a time.
2
Press and slide the paper guide to fit the width of the envelopes. Insert them into the paper tray with the address side toward you and pointed in the direction below.
Maximum Paper Mark
Print Side
2 - 9 LOADING DOCUMENTS AND PAPER
3

On-screen programming

User-friendly programming

Your machine is designed to be easy to use with LCD on-screen programming using the navigation keys. User-friendly programming helps you take full advantage of all the menu selections your machine has to offer.
Since your programming is done on the LCD, we have created step-by-step on-screen instructions to help you program your machine. All you need to do is follow the instructions as they guide you through the menu selections and programming options.
Menu table
You can probably program your machine without the User’s Guide if you use the Menu table that begins on page 3-3. These pages will help you understand the menu selections and options that are found in the machine’s programs.
to
Fine
Menu/Set
:
Fine
,
.
You can program your machine by pressing followed by the menu numbers. For example to set Press Press
Menu/Set, 2, 2, 2 Menu/Set
Fax Resolution
and or to select
.
Memory storage
If there is a power failure, you will not lose your menu settings because they are stored permanently. Temporary settings (such as Contrast, Overseas Mode, and so on) will be lost. You may also have to reset the date and time.
ON-SCREEN PROGRAMMING 3 - 1

Navigation keys

*Access the menu * Go to the next menu level
*Accept an option * Scroll through the current
menu level
* Go back to the previous
menu level
* Exit the menu
You can access the menu mode by pressing When you enter the menu, the LCD scrolls.
1
Press —OR— Press —OR— Press
for General Setup menu
2
for Fax menu
3
for Copy menu
Menu/Set
1.General Setup
2.Fax
3.Copy
.
....
Press
You can scroll more quickly through each menu level by pressing the arrow for the direction you want: or .
Then set an option by pressing on the LCD.
The LCD will then show the next menu level. Press or to scroll to your next menu selection. Press When you finish setting an option, the LCD shows
0
for Initial Setup
Menu/Set
Menu/Set
Use to scroll backward if you passed your choices or want to save keystrokes.
.
0.Initial Setup
when that option appears
Accepted
.
3 - 2 ON-SCREEN PROGRAMMING
Press the Menu numbers.
(ex. Press 1, 2 for Paper Type)
—OR—
Select & Set Select & Set
Main Menu Submenu Menu
1.General Setup
1.Mode Timer 5 Mins
2.Paper Type Plain
3.Volume 1.Ring High
4.Clock Change
5.P.Save Settin g
Selections
2.Beeper High
3.Speake r High
F ax Receive:
The factory settings are shown in Bold.
to
accept
Options Descriptions Page
Sets the time to
2 Mins 1 Min
30 Secs
0 Sec Off
Inkjet Glossy (4-Color or 3-Color) Transprncy
Med
Low Off
Med
Low
Off
Med
Low Off
To Summer Time To Winter Time
On
Off
return to Fax mode.
Sets the type of paper in the paper tray.
Adjusts the ring volume.
Adjusts the volume level of the beeper.
Adjusts the speaker volume.
Adjusts the machine's clock by one hour for summer/winter time.
Customizes the Power Save key not to receive fax in Standby mode.
to
exit
4-6
4-7
4-8
4-8
4-9
4-9
4-9
ON-SCREEN PROGRAMMING 3 - 3
Press the Menu numbers.
(ex. Press 1, 2 for Paper Type)
—OR—
Select & Set Select & Set
Main Menu Submenu Menu
2.Fax 1.Setu p
Receive
(In Fax mode only)
2.Setup Send (In Fax mode
only)
Selections
1.Ring Delay 00-04 (02)
2.F/T Ring Time
3.Fax Dete ct On
4.Remote Code
5.Auto Reducti on
6.Memory Receive
7.Polling RX Standard
1.Contrast Auto
2.Fax Resolut ion
The factory settings are shown in Bold.
to
accept
Options Descriptions Page
Sets the number of (UK only) 00-05 (02) (Nordic countries only)
70 Sec 40 Sec
30 Sec
20 Sec
Off
On
( 51, #51)
Off
On
Off
On
Off
Secure Timer
Light Dark
Standa rd
Fine S.Fine Photo
rings before the
machine answers in
Fax or Fax/Tel mode.
Sets the
pseudo/double-ring
time in Fax/Tel
mode.
Receives fax
messages without
pressing the Start
key.
You can answer all
calls at an extension
or external phone
and use codes to turn
the machine on or off.
You can personalize
these codes.
Reduces the size of
incoming faxes.
Automatically stores
any incoming faxes
in its memory if it runs
out of paper.
Sets up your
machine to poll
another fax machine.
Changes the
lightness or darkn ess
of faxes you send.
Sets the default
resolution for
outgoing faxes.
to
exit
5-3
5-4
5-5
5-8
5-6
5-9
5-10
6-5
6-6
3 - 4 ON-SCREEN PROGRAMMING
Press the Menu numbers.
(ex. Press 1, 2 for Paper Type)
—OR—
Select & Set Select & Set
Main Menu Submenu Menu
2.Fax (Continued)
2.Setup Send (In Fax mode
only) (Continued)
3.Set Quick- Dial
Selections
3.Delaye d Fax
4.Batch TX On
5.Real T ime TXOff
6.Polled TX Standard
7.Overse as Mode
1.One-To uch Dial
2.Speed- Dial Stores Speed-Dial
3.Setup Groups
The factory settings are shown in Bold.
to
accept
Options Descriptions Page
Set the time of day in
Off
On Next Fax Only
Secure
On
Off
Sets up a Group
24 hour format that the delayed faxes will be sent.
Combines delayed faxes to the same fax number at the same time of day into one transmission.
You can send a fax without using the memory.
Sets up the document on your machine to be retrieved by another fax machine.
Adjusts for overseas transmissions, which can sometimes cause problems.
Stores One-Touch Dial numbers, so you can dial by pressing one key (and Start).
numbers, so you can dial by pressing only a few keys (and Start).
number for Broadcasting.
to
exit
6-13
6-14
6-8
6-15
6-12
7-1
7-3
7-5
ON-SCREEN PROGRAMMING 3 - 5
Press the Menu numbers.
(ex. Press 1, 2 for Paper Type)
—OR—
Select & Set Select & Set
Main Menu Submenu Menu
2.Fax (Continued)
4.Report Setting
5.Remote Fax Opt
6.Remainin g Jobs
0. Miscel laneous
Selections
1.
XMIT Re port
2.Journal Period
1.Fax Forward
2.Fax Storage
3.Remote Access
4.Print Documen t
Checks which jobs
1.TX Lock Prohibits most
2.
BT Call
Sign
(U.K. Only)
The factory settings are shown in Bold.
to
accept
Options Descriptions Page
On On+Ima ge
Off
Off+Im age
Every 7 Days Every 2 Days Every 24 Hours Every 12 Hours Every 6 Hours
Every 50 Faxes
Journal:Off
On
Off
On
Off
You must set your
Prints incoming faxes
On
Off
Initial setup for
Transmission
Verification Report
and Fax Journal.
Sets the machine to
forward fax
messages.
Stores incoming
faxes in the memory
so you can retrieve
them while you are
away from your
machine.
own code for Remote
Retrieval.
stored in the
memory.
are in the memory or
cancels a delayed
fax or polling job.
functions except
receiving faxes.
Use with BT Callsign. 5-13
to
exit
9-1
9-2
8-1
8-2
8-3
5-6
6-9
6-17
3 - 6 ON-SCREEN PROGRAMMING
Press the Menu numbers.
(ex. Press 1, 2 for Paper Type)
—OR—
Select & Set Select & Set
Main Menu Submenu Menu
3.Copy 1.Quality Best
2.Brightness —- +
3.Contrast —- +
4.Color Adjust
4.
PhotoCapture
1.Print Qualit y
2.
Paper & Size
Selections
1.Red R:- +
2.Green G:- +
3.Blue B:- +
Normal
Options Descriptions Page
Normal
Fast
- +
- +
- +
- +
- +
- +
- +
- +
R:- + R:- +
R:- + R:- +
G:- +
G:- +
G:- + G:- +
B:- +
B:- +
B:- + B:- +
Fine
Photo
10x15cm Glossy 13x18cm Glossy
A4 Glos sy
A4 Plai n 10x15cm Inkjet A4 Inkj et
The factory settings are shown in Bold.
to
accept
Selects the Copy resolution for your type of document.
Adjusts the brightness.
Adjusts the contrast for copies.
Adjusts the amount of Red in copies.
Adjusts the amount of Green in copies.
Adjusts the amount of Blue in copies.
Selects the print quality.
Selects the paper and print size.
to
exit
10-15
10-15
10-15
10-16
11-9
11-9
ON-SCREEN PROGRAMMING 3 - 7
Press the Menu numbers.
(ex. Press 1, 2 for Paper Type)
—OR—
Select & Set Select & Set
Main Menu Submenu Menu
4.
PhotoCapture
(Continued)
3.Brightne ss —- +
4.Contrast —- +
5.Color Enhance
6.Cropping Croppi ng:On
7.Scan to Card
Selections
On
Off
1.Quality
The factory settings are shown in Bold. *1 See the complete Software User’s Guide on the CD-ROM.
to
accept
Options Descriptions Page
- +
- +
- +
- +
- +
- +
- +
- +
1.Whit e
Balance
- +
- +
- +
- +
- +
2.Shar pness
- +
- +
- +
- +
- +
3.Colo r
Density
- +
- +
- +
- +
- +
Cropping:Off
B/W 200x100 dpi B/W 200 dp i
Color 150 dp i
Color 300 dp i Color 600 dp i
Adjusts the
brightness.
Adjusts the contrast. 11-10
Adjusts the hue of the
white areas.
Enhances the detail
of the image.
Adjusts the total
amount of colour in
the image.
Crops the image
around the margin to
fit the paper size or
print size. Turn this
feature off i f you want
to print wh ole images
or prevent unwanted
cropping.
Selects the Scan
resolution for your
type of original.
to
exit
11-10
11-11
11-12
2-23*
1
3 - 8 ON-SCREEN PROGRAMMING
Press the Menu numbers.
(ex. Press 1, 2 for Paper Type)
—OR—
Select & Set Select & Set
Main Menu Submenu Menu
4.
PhotoCapture
(Continued)
5.LAN 1.Setup
7.
Scan to Card
(Continued)
TCP/IP
Selections
2.B/W File Type
3.ColorF ile Type
1.
BOOT Metho d
2.IP Add ress [000-255].
3.
Subnet M ask
4.Gatewa y [000-255].
5.Host N ame BRN_XXXXXX Enter the Host name.
6.
WINS Confi g
7.WINS Server
8.DNS Serve r (Primary)
The factory settings are shown in Bold. *1 See the complete Software User’s Guide on the CD-ROM.
to
accept
Options Descriptions Page
TIFF
PDF
PDF
JPEG
Auto
Static RARP BOOTP DHCP
[000-255]. [000-255]. [000-255]
[000-255]. [000-255]. [000-255]. [000-255]
[000-255]. [000-255]. [000-255]
Auto
Static
(Primary)
000.00 0.000.0 00
000.00 0.000.0 00
Selects the default file format for black and white scanning.
Selects the default file format for colour scanning.
You can choose the BOOT method that best suits you needs.
Enter the IP address.
Enter the Subnet mask.
Enter the Gateway address.
You can choose the WINS configuration mode.
Specifies the IP address of the primary or sec ondary server.
Specifies the IP address of the primary or sec ondary server.
to
exit
2-23*
2-23*
See Net work Use r’s Gui de on the CD- ROM
1
1
ON-SCREEN PROGRAMMING 3 - 9
Press the Menu numbers.
(ex. Press 1, 2 for Paper Type)
—OR—
to
Select & Set Select & Set
Main Menu Submenu Menu
5.LAN (Continued)
6.Test P rint You can print a test
7.Print Reports
1.Setup TCP/IP
(Continued)
2.
Setup M isc.
1.Help Lis t You can print these
2.Quick-Di al ——
3.Fax Journal
4.XMIT Verify
5.User Settings
6.Network Config
Selections
9.APIPA On
1.Ethernet Auto
2.Time Zone GMT+00:00 Sets the time zone
——
——
——
——
Options Descriptions Page
Off
100B-F D
100B-H D
10B-FD
10B-HD
accept
Automat ically
allocate the IP
address from the
link-local address
range.
Selects Ethernet link
mode.
for your country.
sample page to
check the print
quality and adjust the
Vertical Alignment.
lists and reports.
The factory settings are shown in Bold.
to
exit
See Network User’s Guide on the CD-ROM
13-12
9-3
3 - 10 ON-SCREEN PROGRAMMING
Press the Menu numbers.
(ex. Press 1, 2 for Paper Type)
—OR—
Select & Set Select & Set
Main Menu Submenu Menu
0.Initial Setup
1.Receive Mode
2.Date/Time Puts the date and
3.Station ID Fax
4.Tone/Pulse Tone
5.Phone Line Set
6.Local Langua ge
(For Czech and Hungarian)
6.Local Langua ge
(For Norwegian, Swedish, Danish and Finnish)
Selections
Fax Only
Normal
Czech
Norwegian
The factory settings are shown in Bold.
to
accept
Options Descriptions Page
You can choose the
Fax/Tel External TAD Manual
Name
Pulse
PBX ADSL
Hungarian English
Swedish Danish Finnish English
receive mode that best suits your needs.
time on the LCD and in headings of faxes you send.
Program your name and fax number to appear on each page you fax.
Selects the dialling mode.
Selects the phone line type.
Allows you to change the LCD Language for your country.
Allows you to change the LCD Language for your country.
to
exit
5-1 5-2
4-1
4-2
4-4
4-5
See Quic k Setup Guide
See Quic k Setup Guide
ON-SCREEN PROGRAMMING 3 - 11
4

Getting started

Initial Setup

Setting the Date and Time
Your machine displays the date and time and if you set up the Station ID it prints on every fax you send. If there is a power failure, you may have to reset the date and time. All other settings will not be affected.
1
Press
2
Enter the last two digits of the year. Press
3
Enter two digits for the month. Press (For example, enter 09 for September, or 10 for October.)
4
Enter two digits for the day. Press (For example, enter 06 for 6th.)
5
Enter the time in 24-Hour format. Press (For example, enter 15:25 for 3:25 P.M.)
6
Press The LCD now shows the date and time whenever the machine
is in Fax mode.
Menu/Set, 0, 2
Menu/Set
Menu/Set
Menu/Set
Menu/Set
Stop/Exit
.
.
.
.
.
.
2.Date/Time
Year:20XX
Month:XX
Day:XX
Time:XX:XX
4 - 1 GETTING STARTED
Setting the Station ID
You should store your name or company name and fax number to be printed on all fax pages that you send.
It is important that you enter the fax number in the internationally standardised format, i.e. in accordance with the following strict sequence:
The “+” (plus) character (by pressing key)
Your Country Code (e.g. “44” for the United Kingdom, “41” for Switzerland)
Your local area code minus any leading “0” (“9” in Spain)
A space
Your number on the local exchange, using spaces to aid readability as appropriate.
As an example, if the machine is installed in the United Kingdom and the same line is to be used for both fax and voice calls, and your national telephone number is 0161 444 5555, then you must set the fax and telephone number parts of your station ID as: +44 161 444
5555.
1
Press
2
Enter your fax number (up to 20 digits).
Press
Menu/Set, 0, 3
Menu/Set
.
.
3.Station ID
Fax:
You cannot enter a hyphen.
3
Use the dial pad to enter your name (up to 20 characters).
Press
4
Press The LCD will go back standby mode automatically.
If the Station ID has already been programmed, the LCD will ask you to press
Menu/Set Stop/Exit
1
to make a change or 2 to exit without changing.
.
.
Name:
GETTING STARTED 4 - 2
Entering text
When you are setting certain functions, such as the Station ID, you may need to type text into the machine. Most number keys have
0, #
three or four letters printed above them. The keys for
and do not have printed letters because they are used for special characters.
By pressing the appropriate number key repeatedly, you can access the character you want.
Press Key one time two times three times four times
2 ABC2 3 DEF3 4 GH I 4 5 JKL5 6 MNO6 7 PQRS 8 TUV8 9 WXY Z
Inserting spaces
To enter a space, press once between numbers and twice between characters.
Making corrections
If you entered a letter incorrectly and want to change it, press to move the cursor under the incorrect character. Then press
Stop/Exit
. All letters above and to the right of the cursor will be deleted. Re-enter the correct character. You can also back up and type over incorrect letters.
Repeating letters
If you need to enter a character that is on the same key as the previous character, press to move the cursor to the right before you press the key again.
4 - 3 GETTING STARTED
Special characters and symbols
Press , # or 0, and then press or to move the cursor under the special character or symbol you want. Then press select it.
Press for (space) ! " # $ % & ’ ( ) + , - . /
Menu/Set
to
Press Press
# 0
for : ; < = > ? @ [ ] ^ _ for Ä Ë Ö Ü À Ç È É 0
Setting Tone or Pulse dialling mode (Except for the Nordic Countries)
1
Press
2
Press or to select (or
Press
3
Press
Menu/Set, 0, 4
Tone
).
Menu/Set Stop/Exit
.
Pulse
.
.
4.Tone/Pulse
GETTING STARTED 4 - 4
Setting the Phone Line Type
If you are connecting this machine to a PBX or PABX, you need to change the Phone Line Type to PBX by completing the following steps. If you are connecting this machine to a phone line that is also using a ADSL (Asymmetric Digital Subscriber Line) to send and receive faxes, it is also necessary to change the Phone Line Type to ADSL by completing the following steps.
1
Press
2
Press or to select
ADSL
Press
3
Press
PABX and TRANSFER
The machine is initially set to be connected with PSTN (Public Switched Telephone Network) lines. However, many offices use a central telephone system or Private Automatic Branch Exchange (PABX). Your fax can be connected to most types of PABX. The recall facility on the machine supports timed break recall only (TBR), PABX normally can work with this for gaining access to an outside line, or for transferring a call to another extension: The feature works when the
Menu/Set, 0, 5
Normal
(or
Menu/Set Stop/Exit
Tel/R
key is pressed with
).
.
.
.
PBX
,
Shift
5.Phone Line Set
key.
You can program a in a One-Touch or Speed-Dial location. When programming the One-Touch or Speed-Dial number (Function menu 2-3-1 or 2-3-2) press enter the telephone number. If you do this, you do not need to
Tel/R
press One-Touch or Speed-Dial location. (See
easy dialling
However, if PBX is set to or Speed-Dial number that the into.
4 - 5 GETTING STARTED
Tel/R
with
on page 7-1.)
Tel/R
keypress as part of a number stored
first with
Shift
Shift
(the screen displays "!"), then
each time before you dial using a
Storing numbers for
Off
, you cannot use the One-Touch
Tel/R
key press is programmed

General Setup

Setting the Mode Timer
The machine has three temporary mode keys on the control panel: Fax, Copy and Scan. You can change the number of seconds or minutes the machine takes after the last Copy or Scan operation before it returns to Fax mode. If you select in the mode you used last.
Off
, the machine stays
1
Press
2
Press or to select
0 Sec, 30 Secs, 1 Min, 2 Mins, 5 Mins
3
Press
4
Press
Menu/Set, 1, 1
Menu/Set Stop/Exit
.
.
.
1.Mode Timer
Off
or
.
GETTING STARTED 4 - 6
Setting the Paper Type
To get the best print quality, set the machine for the type of paper you are using.
1
Press
2
Press or to select
Inkjet, Glossy
Press
3
If you selected
Glossy:4-Color
Press The print quality of black ink varies depending on the kind of
glossy paper you are using. Black ink is used when you select
Glossy:4-Color
black ink, select by combining the three ink colours.
Menu/Set, 1, 2
Transprncy
or
Menu/Set
Menu/Set
.
Glossy
or
.
. If the glossy paper you are using repels the
Glossy:3-Color
.
Plain
, press or to select
Glossy:3-Color
, .
, which simulates black ink
2.Paper Type
.
4
Press The machine ejects paper with printed surfaces face up onto the
paper tray in the front of the machine. When you use transparencies or glossy paper, remove each sheet immediately to prevent smudging or paper jams.
Stop/Exit
.
4 - 7 GETTING STARTED
Setting the Ring Volume
You can adjust the ring volume when your machine is idle (not being used). You can turn the ring level.
Off
or you can select the ring volume
1
Press
2
Press or to select (
Press
3
Press —OR— In Fax mode, press or to adjust the volume level. Every time
you press these keys, the machine will ring so you can hear the active setting as the LCD shows it. The volume changes with each key press. The new setting will stay until you change it again.
Menu/Set, 1, 3, 1
Low, Med, High
Menu/Set Stop/Exit
or
.
.
Off
.
).
1.Ring
Setting the Beeper Volume
You can change the beeper volume. The default (factory) setting is
Low
. When the beeper is on, the machine beeps every time you
press a key or make a mistake and after a fax is sent or received.
1
Press
2
Press or to select your
option. (
Press
3
Press
Menu/Set, 1, 3, 2
Low, Med, High
Menu/Set Stop/Exit
.
.
.
or
Off
2.Beeper
)
GETTING STARTED 4 - 8
Setting the Speaker Volume
You can adjust the machine’s one-way speaker volume.
1
Press
2
Press or to select (
Press
3
Press
Menu/Set, 1, 3, 3
Low, Med, High
Menu/Set Stop/Exit
or
.
.
Off
.
).
3.Speaker
Setting the Clock Change
You can easily let the machine's clock gain or lose one hour by using this feature.
1
Press
2
Press or to select
To Summer Time
3
Press
4
Press 1 to change to Winter Time or Summer Time. —OR— Press
Menu/Set, 1, 4
Menu/Set
2
to exit without changing.
.
To Winter Time
(or
.
4.Clock Change
).
Power Save Setting
You can customize the machine’s mode is On. Your machine can receive faxes or calls even if the machine is Power Save mode. If you want to have your machine not to receive faxes or calls, turn this setting to
Turning the machine to Power Save condition
(See
1
Press
2
Press or to select
On
3
Press
4
Press
4 - 9 GETTING STARTED
Menu/Set, 1, 5
).
Menu/Set Stop/Exit
.
.
.
Power Save
Off
(or
key. The default
Fax Receive:Off
on page 1-4.)
5.P.Save Setting
.
5

Setup Receive

Basic receiving operations

Choosing the Receive Mode
There are four different Receive Modes for your machine. You can choose the mode that best suits your needs.
LCD How it works When to use it
Fax Only
(automatic receive)
Fax/Tel * (fax and telephone)
(with an external or extension telephone for without handset models)
Externa l TAD
(with an external answering machine)
Manual
(manual receive)
(with an external or extension telephone for without handset models or with Distinctive Ring)
The machine automatically answers every call as a fax.
The machine controls the line and automatically answers every call. If the call is a fax it will receive the fax. If the call is not a fax it will ring (pseudo/double ring) for you to pick up the call.
The external answering machine (TAD) automatically answers every call. Voice messages are stored on the external TAD. Fax messages are printed.
You control the phone line and must answer every call yourself.
For dedicated fax lines.
Use this mode if you expect to receive lots of fax messages and few telephone calls. You cannot have an answering machine on the same line, even if it is on a separate wall socket/phone socket on the same line. You cannot use the telephone company’s Voice Mail in this mode.
Use this mode if you have connected an answering machine on your phone line. The TAD setting works only with an external answering machine . Ring Delay and F/T Ring Time do not work in this setting.
Use this mode when you are using a computer modem on the same line or if you don’t receive many fax messages or with Distinctive Ring. If you answer and hear fax tones, wait until the machine takes over the call, then hang up. (See Fax Detect on page 5-5.)
Fax/Tel
* In
mode you must set the Ring Delay and F/T Ring Time.
SETUP RECEIVE 5 - 1
To select or change your Receive Mode
1
If it is not illuminated in green, press (
2
Press
3
Press or to select
Fax Only, Fax/Tel, External TAD
Press
4
Press If you are changing the Receive Mode while in another
operation, the LCD will return to that operation.
Menu/Set, 0, 1
Menu/Set Stop/Exit
.
.
.
Current Receive Mode
Fax
: Fax Only
F/T
: Fax/Tel
TAD
: External TAD
Mnl
: Manual
Fax
1.Receive Mode
Manual
or
).
.
5 - 2 SETUP RECEIVE
Setting the Ring Delay
The Ring Delay sets the number of times the machine rings before it answers in phones on the same line as the machine or subscribe to the telephone company’s Distinctive Ring service, keep the Ring Delay setting of 4.
(See Fax Detect on page 5-5 and Operation from extension telephones on page 5-7.)
1
If it is not illuminated in green, press (
2
Press
3
Press or to select how
many times the line rings before the machine answers (00, 01,
02, 03 or 04).
Press
(If you select 00, the line won’t ring at all.)
4
Press
Fax Only
Menu/Set, 2, 1, 1
Menu/Set
Stop/Exit
Fax/Tel
or
.
.
mode. If you have extension
Fax
.
1.Ring Delay
).
SETUP RECEIVE 5 - 3
Setting the F/T Ring Time (Fax/Tel mode only)
If you set the Receive Mode to Fax/Tel, you’ll need to decide how long the machine will signal you with its special pseudo/double-ring when you have a voice call. (If it’s a fax call, the machine prints the fax.)
This pseudo/double-ring happens after the initial ringing from the phone company. Only the machine rings and no other phones on the same line will ring with the special pseudo/double-ring. However, you can still answer the call on any extension phone (in a separate wall socket/phone socket) on the same line as the machine. (See
Operation from extension telephones
on page 5-7.)
1
If it is not illuminated in green, press (
2
Press
3
Press or to select how long the machine will ring to alert you that you have a voice call (20, 30, 40 or 70 seconds).
Press
4
Press Even if the caller hangs up during the pseudo/double-ringing,
the machine will continue to ring for the set time.
Menu/Set, 2, 1, 2
Menu/Set Stop/Exit
.
.
.
Fax
).
2.F/T Ring Time
5 - 4 SETUP RECEIVE
Fax Detect
When you use this feature, you don’t have to press
Colour Start
fax call. Selecting automatically, even if you lift the handset of an extension or external phone. When you see ‘chirps’ through the handset of an extension phone connected to another phone socket, just replace the handset and your machine will do the rest. Selecting machine yourself by lifting the handset of an external or extension phone, and then press machine—OR—by pressing
Operation from extension telephones
(See
If this feature is set to On, but your machine doesn’t connect a
fax call when you lift an extension or external phone handset,
press the Fax Receive Code
If you send faxes from a computer on the same phone line and
the machine intercepts them, set Fax Detect to
1
If it is not illuminated in green, press (
2
Press
3
Use or to select On (or
Off
Press
4
Press
, or the Fax Receive Code
On
allows the machine to receive fax calls
Receiving
Off
Mono Start
Menu/Set, 2, 1, 3
).
Menu/Set Stop/Exit
.
.
on the LCD or when you hear
means you’ll have to activate the
or
51
if you are not at your machine.
51
.
51
Colour Start
on page 5-7.)
.
Mono Start
when you answer a
on the
Off
.
Fax
).
3.Fax Detect
,
SETUP RECEIVE 5 - 5
Printing a reduced incoming fax (Auto Reduction)
If you choose On, the machine reduces an incoming fax automatically, so that it fits on to one page of A4 size paper.
1
If it is not illuminated in green, press (
2
Press
3
Use or to select On (or
Off
Press
4
Press If you receive faxes that are split onto two pages, turn on this
setting. But if sending document is too long, the machine may print it on two pages.
If left and right margins are cut off, turn on this setting.
Menu/Set, 2, 1, 5
).
Menu/Set Stop/Exit
.
.
.
Fax
).
5.Auto Reduction
Printing a fax from the memory
If you set Fax Storage to ON for Remote Retrieval, you can still print a fax from the memory when you are at your machine. (See Setting Fax Storage on page 8-2.)
1
Press
2
Press
Colour Start
3
After printing has finished, press
Menu/Set, 2, 5, 4 Mono Start
or
.
.
Stop/Exit
4.Print Document
.
5 - 6 SETUP RECEIVE

Advanced receiving operations

Operation from extension telephones
If you answer a fax call on an extension telephone, or an external telephone, you can make your machine take the call by using the Fax
Tel/R
51
to
, the
Receive Code. When you press the Fax Receive Code machine starts to receive a fax. (See If the machine answers a voice call and pseudo/double-rings for you to take over, use the Telephone Answer Code an extension phone. (See
only)
on page 5-4.)
If you answer a call and no one is on the line, you should assume that you’re receiving a manual fax.
Press displays Receiving, and then hang up.
Your caller will have to press Start to send the fax.
51
and wait for the chirp or until the machine’s LCD
Setting the F/T Ring Time (Fax/Tel mode
Fax Detect
#51
on page 5-5.)
to take the call at
For Fax/Tel mode only
When the machine is in Fax/Tel mode, it will use the F/T Ring Time (pseudo/double-ringing) to alert you to pick up a voice call.
If you're at the machine, you can lift the handset to answer. (FAX models only).
Lift the external telephone's handset, and then press answer.
If you’re at an extension phone, you’ll need to lift the handset during
#51
the F/T Ring Time and then press rings. If no one is on the line, or if someone wants to send you a fax, send the call back to the machine by pressing
between the pseudo/double
51
.
SETUP RECEIVE 5 - 7
Using a cordless external handset
If your cordless telephone is connected onto the line socket and you typically carry the cordless handset elsewhere, it is easier to answer calls during the Ring Delay. If you let the machine answer first, you
Tel/R
will have to go to the machine so you can press call to the cordless handset.
to transfer the
Changing the remote codes
Remote Codes might not work with some telephone systems. The preset Fax Receive Code is Code is
#51
.
If you are always disconnected when accessing your external TAD remotely, try changing the Fax Receive Code and Telephone Answer Code to another three-digit code (such as
###
and
998
).
51
. The preset Telephone Answer
1
If it is not illuminated in green, press (
2
Press
3
Press or to select On (or
Off
Press
4
If you want to, enter a new Fax Receive Code. Press
5
If you want to, enter a new Telephone Answer Code. Press
6
Press
Menu/Set, 2, 1, 4
).
Menu/Set
Menu/Set
Menu/Set Stop/Exit
.
.
.
.
.
4.Remote Code
Fax
).
5 - 8 SETUP RECEIVE
Reception into memory (Not available for colour fax reception)
As soon as the paper tray becomes empty during fax reception, the screen will display paper tray. (See
Check Paper
How to load paper and envelopes
If the Memory Receive is On at this time...
The current fax reception will continue, with the remaining page(s) being stored in memory, subject to available memory. Subsequent incoming faxes will also be stored into memory until the memory is full, following this no further incoming fax call will be automatically answered. To print all data put fresh paper in the paper tray and press
Mono Start
Colour Start
or
If the Memory Receive is Off at this time...
The current fax reception will continue, with the remaining page(s) being stored in memory, subject to available memory. Subsequent incoming faxes calls will not be automatically answered until fresh paper is put in the paper tray. To print the last fax received, put paper in the paper tray and press
; please put some paper in the
.
Mono Start
Colour Start
or
on page 2-7.)
.
1
If it is not illuminated in green, press (
2
Press
3
Use or to select On (or
Off
Press
4
Press
Menu/Set, 2, 1, 6
).
Menu/Set Stop/Exit
.
.
.
Fax
).
6.Memory Receive
SETUP RECEIVE 5 - 9
Polling
Polling is the process of retrieving faxes from another fax machine. You can use your machine to 'poll' other machines, or you can have someone poll your machine.
Everyone who is involved in Polling needs to set up their fax machines for Polling. When someone polls your machine to receive a fax, they pay for the call. If you poll someone's fax machine to receive a fax, you pay for the call.
Some fax machines do not respond to the Polling feature.
Secure Polling
Secure Polling is a way to keep your documents and others from falling into the wrong hands while the machine is set up for polling. You can use Secure Polling only with another Brother fax machine. Anyone who polls to receive a fax must enter the polling secure code.
Setup for Polling Receive (Standard)
Polling Receive is when you call another fax machine to receive a fax from it.
1
If it is not illuminated in green, press (
2
Press
3
Press or to select
Standard
Press
4
Enter the fax number you are polling. Press
Menu/Set, 2, 1, 7
.
Menu/Set
Mono Start
.
Colour Start
or
.
.
Fax
).
7.Polling RX
5 - 10 SETUP RECEIVE
Setup for Polling Receive with Secure Code
You need to make sure you are using the same secure code as the other party.
1
If it is not illuminated in green, press (
2
Press
3
Press or to select
Secure
Press
4
Enter a four-digit secure code.
This is the same as the security code of the fax machine you are
polling.
5
Press
6
Enter the fax number you are polling.
7
Press
Setup Delayed Polling Receive
You can set the machine to begin Polling Receive at a later time.
Menu/Set, 2, 1, 7
.
Menu/Set
Menu/Set
Mono Start
.
.
Colour Start
or
.
.
Fax
).
7.Polling RX
1
If it is not illuminated in green, press (
2
Press
3
Press or to select
Press
4
The screen prompts you to enter the time you want to begin
polling.
5
Enter the time (in 24-hour format) you want to begin polling.
For example, enter 21:45 for 9:45 PM.
6
Press
7
Enter the fax number you are polling,
Press
The machine makes the polling call at the time you entered.
You can set up only one Delayed Polling.
Menu/Set, 2, 1, 7
Menu/Set
Menu/Set
Mono Start
.
.
Colour Start
or
.
Timer
.
.
Fax
).
7.Polling RX
SETUP RECEIVE 5 - 11
Sequential Polling
The machine can request documents from several fax units in a single operation. You just specify several destinations in Step 5. Afterward, a Sequential Polling Report will be printed.
1
If it is not illuminated in green, press (
2
Press
3
Press or to choose
Standard, Secure
Press want.
4
If you selected
5
Specify the destination fax machines (up to 390), which you wish to poll by using Speed-Dial, Search, a Group (see up Groups for Broadcasting on page 7-5) or the dial pad. You must press
6
Press The machine polls each number or group in turn for a document.
Press polling process.
To cancel all sequential polling receive jobs, press
2, 6
Menu/Set, 2, 1, 7
Menu/Set
If you selected
Menu/Set
If you selected want to begin polling and press Step 5.
when the screen displays the setting you
Standard
Secure
, and then go to Step 5.
Timer
Menu/Set
Mono Start
Stop/Exit
. (See Cancelling a scheduled job on page 6-10.)
while the machine is dialling to cancel the
.
Timer
or
.
, go to Step 5.
, enter a four-digit number and press
, enter the time (in 24-hour format) you
Menu/Set
between each location.
Colour Start
or
.
Fax
).
7.Polling RX
, and then go to
Menu/Set
Setting
,
5 - 12 SETUP RECEIVE

Telephone services

BT Callsign (For U.K. Only)
This machine feature lets you use the BT Callsign subscriber service which allows you to have at least two separate telephone numbers on one phone line. Each phone number has its own distinctive ringing pattern, so you know which phone number is ringing. This is one way you can have a separate phone number for your machine.
Your machine has a BT Callsign compatible distinctive ringing function, allowing you to dedicate a second phone number (on the same phone line) just for receiving faxes.
You can switch BT callsign off temporarily, then turn it back on.
When you get a new fax number, make sure you reset this
function.
When you set the BT Callsign feature to ON, the receive mode
is set to
mode to the other mode while the BT Callsign is set to on.
To enable the machine to work with BT Callsign (Only with your external phone)
Manual
automatically. You can not change the receive
1
Press
The screen displays the current setting of this feature.
2
Press or to select On (or
3
Press
4
Press
If you turn off the BT Callsign, receive mode stays
need to set receive mode again.
Menu/Set, 2, 0, 2
Menu/Set Stop/Exit
.
.
.
Off
).
SETUP RECEIVE 5 - 13
Manual
. You
6

Setup Send

How to fax

You can send faxes from the ADF (automatic document feeder).
Enter Fax mode
Before sending faxes, make sure (
green. If not, press ( setting is Fax.
Fax
) to enter Fax mode. The default
Fax
) is illuminated in

How to dial

There are four ways to dial.
Manual dialling
Press all of the digits of the phone or fax number.
6 - 1 SETUP SEND
One-Touch dialling
Press the One-Touch Key of the location you want to call. (See page 7-1.)
To dial One-Touch number 5 to 8, hold down as you press the One-Touch Key.
Storing One-Touch Dial numbers
on
Shift
If the LCD shows
One-Touch key, number has not been stored on it.
Not Registered
when you press the
Speed-Dialling
Press number. (See Storing Speed-Dial numbers on page 7-3.)
Search/Speed Dial, #
If the LCD shows
Speed-Dial number, a number has not been stored for it.
Not Registered
, and then the two digit Speed-Dial
two-digit number
when you enter the
SETUP SEND 6 - 2
Search
You can search for names you have stored in the One-Touch and Speed-Dial memories. Press navigation keys to search. (See Storing One-Touch Dial numbers on page 7-1 and Storing Speed-Dial numbers on page 7-3.)
* To search alphabetically, you can use dial pad to enter the first
letter of the name you are looking for.
Out of Memory message
Search/Speed Dial
To search numerically
To search alphabetically*
and the
or
If you get an of a fax, press
Memory
the option to press or to press
Out of Memory
Stop/Exit
message while scanning the first page
to cancel the scan. If you get an
message while scanning a subsequent page, you will have
Mono Start
Stop/Exit
to cancel the operation.
to send the pages scanned so far,
If the memory is full and you are faxing a single page, it will be sent in real time.
To gain extra memory, you can turn off Fax Storage. (See Setting Fax Storage on page 8-2.)
OR— Print the faxes that are in the memory.
Printing a fax from the memory
(See
on page 5-6.)
Out of
6 - 3 SETUP SEND
Automatic transmission
This is the easiest way to send a fax.
Do not pick up the handset of the external phone to listen for a
dial tone
1
If it is not illuminated in green, press (
2
Load your document. (See
3
Enter the fax number using the dial pad, One-Touch,
Speed-Dial or Search.
(See How to dial on page 6-1.)
4
Press
Mono Start
or
Load documents
Colour Start
.
Fax
).
on page 2-1.)
Manual transmission
Manual transmission lets you hear the dialling, ringing and fax-receiving tones while sending a fax.
1
If it is not illuminated in green, press (
2
Load your document. (See
3
Pick up the handset of the external phone and listen for a dial
tone.
4
On the external phone, dial the fax number you want to call.
5
When you hear the fax tone,
Mono Start
press
6
Replace the handset.
or
Load documents
Colour Start
.
Fax
).
on page 2-1.)
SETUP SEND 6 - 4

Basic sending operations

Sending faxes using multiple settings
When you send a fax you can choose any combination of these settings: contrast, resolution, overseas mode, delayed fax timer, polling transmission or real time transmission.
1
If it is not illuminated in green, press ( pressing ask if you want to enter more settings:
2
Press 1 to select more settings. The LCD will return to the menu.
OR— Press
step.
Menu/Set
2
if you have finished choosing settings and go to the next
. After each setting is accepted, the LCD will
Setup Send
Fax
) before
Next
1.Yes 2.No
Contrast
If your contrast.
Use Use
document
Light
Dark
to send a dark document or make the fax lighter.
1
If it is not illuminated in green, press (
2
Load your document. (See Load documents on page 2-1.)
3
Press
4
Press or to select
Light
Press
5
Press 1 if you want to choose more settings and the LCD will return to the
OR— Press
6
Enter a fax number. Press
is very light or very dark, you may want to set the
to send a light document or make the fax darker.
Fax
).
Menu/Set, 2, 2, 1
Dark
or
Menu/Set
2
if you have finished choosing settings.
.
.
Setup Send
Mono Start
.
Auto
menu.
Colour Start
or
1.Contrast
,
.
6 - 5 SETUP SEND
Fax Resolution
You can use the temporarily (for this fax only). In Fax mode, press and or to select the setting you want, and then press
Menu/Set
OR— You can change the default setting.
1
If it is not illuminated in green, press (
2
Load your document. (See Load documents on page 2-1.)
3
Press
4
Press or to select the
resolution you want.
Press
5
Press 1 if you want to choose more settings and the LCD will
return to the
OR
Press
6
Enter a fax number.
Press
Standard
Fax Resolution
.
Menu/Set, 2, 2, 2
Menu/Set
2
if you have finished choosing settings.
Mono Start
.
Setup Send
Colour Start
or
Suitable for most typed documents.
key to change the setting
.
menu.
.
Fax Resolution
Fax
).
2.Fax Resolution
Fine
S.Fine
Photo
Good for small print and transmits a little slower than Standard resolution.
Good for small print or artwork and transmits slower than Fine resolution.
Use when the document has varying shades of gray or photograph. This has the slowest transmission time.
SETUP SEND 6 - 6
Manual and automatic fax Redial
If you are sending a fax manually and the line is busy, press
Redial/Pause
again. If you want to make a second call to the last number dialled, you can save time by pressing
Colour Start Redial/Pause
If you are sending a fax automatically and the line is busy, the machine will automatically redial up to three times at five minutes intervals.
, and then press
.
only works if you dialled from the control panel.
Mono Start
or
Redial/Pause
Colour Start
Mono Start
and
to try
or
Colour fax transmission
Your machine can send a colour fax to machines that support this feature.
However, colour faxes cannot be stored in the memory, so Delayed fax and Polling Transmit features are not available.
1
If it is not illuminated in green, press (
2
Load your document. (See
3
Enter the fax number using the dial pad, One-Touch, Speed-Dial or Search.
4
Press When you send a colour fax, the machine will send it in real time
(even if
Colour Start
Real Time TX
.
Load documents
is set to
Off
).
Fax
).
on page 2-1
.)
6 - 7 SETUP SEND
Dual Access (Not available for colour faxes)
You can dial a number, and begin scanning the fax into memory— even when the machine is sending from memory or receiving faxes. The LCD shows the new job number and available memory.
Your machine normally uses Dual Access. However, to send a
colour fax, the machine will send the original in real time (even
Real Time TX
if
The number of pages you can scan into the memory will vary
depending on the data that is printed on them.
is
Off
).
If you get an
page of a fax, press
Out of Memory
you can press
or press
Out of Memory
Stop/Exit
message while scanning a subsequent page,
Mono Start
Stop/Exit
to cancel the operation.
message while scanning the first
to cancel scanning. If you get an
to send the pages scanned so far,
Real Time Transmission
When you are sending a fax, the machine will scan the documents into the memory before sending. Then, as soon as the phone line is free, the machine will start dialling and sending.
If the memory becomes full, the machine will send the document in real time (even if
Sometimes, you may want to send an important document immediately, without waiting for memory transmission. You can set
Real Time TX
1
If it is not illuminated in green, press (
2
Load your document. (See Load documents on page 2-1.)
3
Press
Menu/Set, 2, 2, 5
Real Time TX
to On for all documents or for the next fax only.
is set to
.
Off
).
Fax
5.Real Time TX
).
SETUP SEND 6 - 8
4
To change the default setting, press or to select On
Off
(or Press Go to Step 6. —OR— For the next fax transmission only, press or to select
Next Fax Only
Press
5
Press or to select (or
Press
6
Press 1 if you want to choose more settings and the LCD will return to the
OR— Press
7
Enter a fax number. Press
In Real Time Transmission, the redial feature doesn't work.
If you are sending a colour Fax, the machine will send it in real time (even if
).
Menu/Set
Menu/Set
Next Fax:Off
Menu/Set
2
if you have finished choosing settings.
Mono Start
.
.
.
).
.
Setup Send
or
Real Time TX
menu.
Colour Start
Next Fax:On
is set to
.
Off
).
Checking job status
Check which jobs are still waiting in the memory to be sent. (If there are no jobs, the LCD shows
1
Press
2
If you have more than one job waiting, press or to scroll through the list.
3
Press
6 - 9 SETUP SEND
Menu/Set, 2, 6
Stop/Exit
.
No Jobs Waiting
.
.)
6.Remaining Jobs
Cancelling a job while scanning, dialling and sending the document
You can cancel a job while you are scanning it into memory by pressing
You can also cancel a job while the machine is dialling or sending the document by pressing
Stop/Exit
.
Stop/Exit
.
Cancelling a scheduled job
You can cancel a fax job that is stored and waiting in memory.
1
Press
Any jobs that are waiting will appear
on the LCD.
2
If you have more than two jobs waiting, press or to
select the job you want to cancel.
Press
OR
If you only have one job waiting, go to Step 3.
3
Press 1 to cancel.
OR
Press
To cancel another job go to Step 2.
4
Press
Menu/Set, 2, 6
Menu/Set
2
to exit without cancelling.
Stop/Exit
.
.
.
6.Remaining Jobs
SETUP SEND 6 - 10

Advanced sending operations

Broadcasting (Not available for Colour faxes)
Broadcasting is when the same fax message is automatically sent to more than one fax number. Using the include Groups, One-Touch, Speed-Dial numbers and up to 50 manually dialled numbers. If you did not use up any of the numbers for Groups, access codes or credit card numbers, you can ‘broadcast’ faxes to as many as 100 different numbers. However, the available memory will vary depending on the types of jobs in the memory and the number of locations used for broadcasting. If you broadcast to the maximum numbers available, you will not be able to use Dual Access and Delayed fax.
To include One-Touch or Speed-Dial numbers and manually dialled numbers in the same broadcast, you must press each of the numbers. Use the numbers easily.
(See Setting up Groups for Broadcasting on page 7-5.) After the broadcast is finished, a Broadcast Report will be printed to
let you know the results.
Enter the long dialling sequence numbers as you would normally, but remember that each One-Touch and Speed-Dial number counts as one number, so the number of locations you can store becomes limited.
If the memory is full, press than one page has been scanned, press portion that is in the memory.
1
If it is not illuminated in green, press (
2
Load your document. (See
3
Enter a number using One-Touch, Speed-Dial, a Group number, Search or manual dialling using the dial pad.
(Example: Group number)
Search/Speed Dial
Stop/Exit
Menu/Set
to stop the job or if more
Mono Start
Load documents
key, you can
Menu/Set
to help you choose
Fax
on page 2-1.)
between
to send the
).
6 - 11 SETUP SEND
4
When the LCD displays the fax number or name of the other
party, press
You will be asked to press the next number.
5
Enter the next number.
(Example: Speed-Dial number)
6
When the LCD displays the fax number or name of the other
party, press
7
Enter another fax number.
(Example: Manual dialling using the dial pad.)
8
Press
Menu/Set
Menu/Set
Mono Start
.
.
.
Overseas Mode
If you are having difficulty sending a fax overseas due to possible interference on the phone line, we recommend that you turn on the Overseas Mode. After you send a fax using this feature, the feature will turn itself off.
1
If it is not illuminated in green, press (
2
Load your document. (See Load documents on page 2-1.)
3
Press
4
Press or to select On (or
Off
Press
5
Press 1 if you want to choose more settings and the LCD will
return to the
OR
Press
6
Enter a fax number.
Press
Menu/Set, 2, 2, 7
).
Menu/Set
2
if you have finished choosing settings.
Mono Start
.
Setup Send
.
menu.
Colour Start
or
.
Fax
).
7.Overseas Mode
SETUP SEND 6 - 12
Delayed Fax (Not available for colour faxes)
During the day you can store up to 50 faxes in the memory to be sent within 24 hours. These faxes will be sent at the time of day you enter in Step 4. Press faxes to be sent.
1
If it is not illuminated in green, press (
2
Load your document. (See Load documents on page 2-1.)
3
Press
4
Enter the time you want the fax to be sent (in 24-hour format).
Press (For example, enter 19:45 for 7:45 PM.) Press
waiting in the ADF. —OR— Press
5
Press 1 if you want to choose more settings and the LCD will return to the
OR— Press
6
Enter a fax number. Press
Menu/Set
Menu/Set, 2, 2, 3
Menu/Set
1
to leave the documents
2
to scan the document into memory.
Setup Send
2
if you have finished choosing settings.
Mono Start
to accept it, or enter another time for the
.
.
menu.
.
3.Delayed Fax
1.Doc 2.Memory
Fax
).
The number of pages you can scan into the memory depends on the amount of data that is printed on each page.
6 - 13 SETUP SEND
Delayed Batch Transmission (Not available for colour faxes)
Before sending the delayed faxes, your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time. All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time.
1
If it is not illuminated in green, press (
2
Press
3
Press or to select On (or
Off
Press
4
Press
Menu/Set, 2, 2, 4
).
Menu/Set Stop/Exit
.
.
.
Fax
).
4.Batch TX
SETUP SEND 6 - 14
Setup for Polled Transmit (Standard) (Not available for colour faxes)
Polled Transmit is when you set up the machine to wait with a document so another fax machine can retrieve it.
1
If it is not illuminated in green, press (
2
Load your document. (See
3
Press
4
Press or to select Press Press
waiting in the ADF. —OR— Press
5
Press 1 if you want to select additional settings. The display returns to the
OR— Press Press
If you press 2 in Step 4, the document will be stored and can be retrieved from any other fax machine until you delete the fax in memory by using the Cancelling a job function. (See a scheduled job on page 6-10.)
If you press 1 in Step 4, the document remains in the ADF until your machine is polled. If you must use your machine before the polled transmission occurs, you must first cancel this job.
Menu/Set, 2, 2, 6
Menu/Set 1
to leave the documents
2
to scan the document into memory.
2
if you finished selecting settings, and go to Step 5.
Mono Start
.
Setup Send
and wait for the fax to be polled.
Load documents
.
Standard
menu.
Fax
).
on page 2-1.)
.
1.Doc 2.Memory
Cancelling
6 - 15 SETUP SEND
Setup for Polled Transmit with Secure Code (Not available for colour faxes)
When you choose machine must enter the polling secure code.
1
If it is not illuminated in green, press (
2
Load your document. (See
3
Press
4
Press or to select
Press
5
Enter a four-digit number.
Press
6
Press 1 to leave the documents
waiting in the ADF.
OR
Press
7
Press 1 if you want to select additional settings. The display
returns to the
OR
Press
8
Press
If you press 2 in Step 6, the document will be stored and can be
retrieved from any other fax machine until you delete the fax in
memory by using the Cancelling a job function. (See Cancelling
a scheduled job on page 6-10.)
Menu/Set, 2, 2, 6
Menu/Set
Menu/Set
2
to scan the document into memory.
2
if you finished selecting settings, and go to Step 8.
Mono Start
Polled TX:Secure
Load documents
.
Secure
.
.
Setup Send
.
menu.
, anyone who polls the
Fax
).
on page 2-1.)
.
1.Doc 2.Memory
If you press 1 in Step 6, the document remains in the ADF until
your machine is polled. If you must use your machine before the
polled transmission occurs, you must first cancel this job.
You can use Secure Polling only with another Brother fax
machine.
SETUP SEND 6 - 16
TX Lock
TX Lock lets you prevent unauthorized access to the machine. You will not be able to continue to schedule Delayed Faxes or Polling jobs. However, any pre-scheduled Delayed Faxes will be sent when
On
you turn TX Lock If Fax Storage is
Forwarding and Remote Retrieval will continue to work. While TX Lock is
Receiving faxes into memory
Fax Forwarding (If Fax Storage was already On)
Remote Retrieval
While TX Lock is
Sending faxes
Copy
PC printing
PC scanning
, so they won't be lost.
On
before you turn TX Lock On, then Fax
On
the following operations are available:
On
the following operations are NOT available:
To print the faxes in memory, turn TX Lock
6 - 17 SETUP SEND
Off
.
Using TX Lock
You must use a password to switch TX Lock ON and OFF.
Setting Up the TX Lock for the First Time
1
Press
2
Enter a 4-digit number as a new
password.
3
Press
The screen prompts you to re-enter
the password.
4
Re-enter the password and press
5
Press or to choose
6
Press
prompts you to enter the password.
7
Enter a 4-digit password, followed by
This is the same as the security password of the machine
already stored. The screen displays
TX Lock Mode
If the password you enter at Step 7 is incorrect, the screen
would display
will then return to normal (displaying the date & time). You must
then switch ON TX Lock again. (See
page 6-19.)
Menu/Set, 2, 0, 1
Menu/Set
Menu/Set
.
. The screen
Accepted
- TX Lock is now switched ON.
Wrong Password
.
Set TX Lock
for 2 seconds, followed by
1.TX Lock
New Passwd:XXXX
Verify:XXXX
Menu/Set
Menu/Set
. After 2 seconds the display
Switching TX Lock ON
. .
Password:XXXX
.
on
SETUP SEND 6 - 18
Changing the TX Lock Password
1
Press
2
Press or to choose
Set Password
3
Press The screen prompts you to enter the
old password.
4
Enter the current password.
5
Press
6
Enter a 4-digit number as a new password.
7
Press The screen prompts you to re-enter
the new password.
8
Enter the new password again and press
9
Press
Menu/Set, 2, 0, 1
.
Menu/Set
Menu/Set
Menu/Set
Stop/Exit
.
.
.
.
.
1.TX Lock
Old Passwd:XXXX
New Passwd:XXXX
Verify:XXXX
Menu/Set
Switching TX Lock ON
1
Press
2
Press or to choose
Set TX Lock
3
Press prompts you to enter the password.
4
Enter a 4-digit password, followed by This is the same as the security password of the machine
already stored.
The screen displays
TX Lock Mode
Menu/Set, 2, 0, 1
.
Menu/Set
. The screen
Accepted
- TX Lock is now switched ON.
.
for 2 seconds, followed by
1.TX Lock
Password:XXXX
Menu/Set
.
.
If the password you enter at Step 4 is incorrect, the screen would display will then return to normal (displaying the date & time). You must then start from Step 1 to set TX Lock.
6 - 19 SETUP SEND
Wrong Password
. After 2 seconds the display
Switching OFF TX Lock
1
When TX Lock is switched ON,
Menu/Set
press
2
Enter a 4-digit password and press
The screen displays
display reverts to normal. TX Lock is now switched OFF.
If the password you enter at Step 2 is incorrect, the screen
would display
will then return to displaying
start from Step 1 to switch OFF TX Lock. If you forget the TX Lock password, please contact your Brother
dealer or Brother for assistance.
.
Accepted
Wrong Password
TX Lock Mode
Menu/Set
, then after 2 seconds the
. After 2 seconds the display
Password:XXXX
.
. You must then
SETUP SEND 6 - 20
7
Quick-Dial numbers and
dialling options

Storing numbers for easy dialling

You can set up your machine to do three types of easy dialling: One-Touch, Speed-Dial and Groups for Broadcasting faxes.
If you lose electrical power, the quick-dial numbers that are in the memory will not be lost.
Storing One-Touch Dial numbers
Your machine has 5 One-Touch keys where you can store 10 fax or phone numbers for automatic dialling. To access numbers 6 to 10, hold down
Shift
as you press the One-Touch key. When you press a One-Touch key the LCD shows the name, if you stored it, or the number. (See
dialling One-Touch keys are the 5 keys (numbers 01–10 )
located on the left side of the control panel.
on page 6-2.)
One-Touch
1
Press
2
Press the One-Touch key where you want to store a number.
3
Enter a number (up to 20 digits). Press

7 - 1 QUICK-DIAL NUMBERS AND DIALLING OPTIONS

Menu/Set, 2, 3, 1
Menu/Set
If you want to enter a pause in the dialling sequence (for example, to access an outside line), press as you are entering the digits. Each key press of pause when the number is dialled, and a dash appears on the screen.
.
.
Redial/Pause
enters a 3.5 second
1.One-Touch Dial
Redial/Pause
4
Use the dial pad to enter the name (up to 15 characters). Press (You can use the chart on page 4-3 to help you enter letters.) —OR— Press
5
Go to Step 2 to store another One-Touch number. —OR— Press When you dial a quick-dial number, the LCD shows the name
you’ve stored, or, if you haven’t stored a name, the number will be shown.
Menu/Set
Menu/Set
Stop/Exit
.
to store the number without a name.
.
QUICK-DIAL NUMBERS AND DIALLING OPTIONS 7 - 2
Storing Speed-Dial numbers
You can store Speed-Dial numbers, so that when you dial you will only have to press a few keys ( number, and 100 Speed-Dial numbers.
1
Press
2
Use the dial pad to enter a two-digit Speed-Dial location number (00-99).
(For example, press Press
3
Enter the phone or fax number (up to 20 digits). Press
4
Use the dial pad to enter the name (up to 15 characters). Press (You can use the chart on page 4-3 to help you enter letters.) —OR— Press
5
Go to Step 2 to store another Speed-Dial number. —OR— Press
Mono Start
Menu/Set, 2, 3, 2
Menu/Set
Menu/Set
Menu/Set
Menu/Set
Stop/Exit
.
.
.
to store the number without a name.
.
Search/Speed Dial, #
Colour Start
or
.
05
.)
, the two-digit
). The machine can store
2.Speed-Dial
7 - 3 QUICK-DIAL NUMBERS AND DIALLING OPTIONS
Changing One-Touch and Speed-Dial numbers
If you try to store a One-Touch or Speed-Dial number where a number has already been stored, the LCD will show the name that has been stored there (or number) and will ask you to do one of the following:
1
Press 1 to change the stored number.
OR— Press
How to change the stored number:
2
Enter a new number. Press
3
Follow the directions beginning at Step 4 in Storing One-Touch Dial numbers and Storing Speed-Dial numbers. (See
One-Touch Dial numbers on page 7-1 and Storing Speed-Dial numbers on page 7-3.)
2
to exit without making a change.
If you want to erase the whole number or whole name, press
Stop/Exit
letters. The characters above and to the right of the cursor will be deleted.
If you want to change a character, use or to position the cursor under the character you want to change, and then type over it.
Menu/Set
when the cursor is under the first the digits or
.
1.Change 2.Exit
Storing
QUICK-DIAL NUMBERS AND DIALLING OPTIONS 7 - 4
Setting up Groups for Broadcasting
Groups, which can be stored on a One-Touch key or a Speed-Dial location, allow you to send the same fax message to many fax numbers by pressing only a One-Touch key and
Search/Speed Dial, #
First, you'll need to store each fax number as a One-Touch or Speed-Dial number. Then, you can combine them into a Group, Each Group uses up a One-Touch key or a Speed-Dial location. Finally, you can have up to six small Groups, or you can assign up to 107 numbers to one large Group.
(See Storing Speed-Dial numbers on page 7-3 and Changing
One-Touch and Speed-Dial numbers
1
Press
2
Decide where you wish to store the Group.
AND— Press a One-Touch key. —OR— Press
and then press
3
Use the dial pad to enter the Group number.
Press (For example, press
Menu/Set, 2, 3, 3
Search/Speed Dial
Menu/Set
, the two-digit location and
on page 7-4.)
.
and enter the two-digit location,
Menu/Set
.
.
1
for Group 1.)
Mono Start
or
Mono Start
3.Setup Groups
Setup Group:G0
.
7 - 5 QUICK-DIAL NUMBERS AND DIALLING OPTIONS
4
To include One-Touch or Speed-Dial numbers in the Group, enter them as if you were dialling.
For example, for One-Touch key For Speed-Dial location 09, press
09
press
5
Press
6
Use the dial pad and the chart on page 4-3 to enter a name for the Group.
Press (For example, NEW CLIENTS)
7
Press You can print a list of all One-Touch and Speed-Dial numbers.
(See Printing reports on page 9-3.) Group numbers will be marked in the GROUP column.
on the dial pad. The LCD shows
Menu/Set
Menu/Set
Stop/Exit
to accept the numbers for this Group.
.
.
05
, press One-Touch key 05.
Search/Speed Dial
05, #09
.
, then
QUICK-DIAL NUMBERS AND DIALLING OPTIONS 7 - 6

Dialling options

Access codes and credit card numbers
Sometimes you may want to choose from several long distance carriers when you make a call. Rates may vary depending on the time and destination. To take advantage of low rates, you can store the access codes or long-distance carriers and credit card numbers as One-Touch and Speed-Dial numbers. You can store these long dialling sequences by dividing them and setting them up on separate keys in any combination. You can even include manual dialling using the dial pad.
The combined number will be dialled in the order that you entered it as soon as you press
Storing One-Touch Dial numbers
(See For example, you can store ‘555’ on One-Touch key 03 and ‘7000’
on One-Touch key 02. If you press One-Touch key
02
key To temporarily change a number, you can substitute part of the
number with manual dialling using the dial pad. For example, to change the number to 555-7001 you could press One-Touch key
, and
Mono Start
Mono Start
or
03
and then press
Colour Start
or
on page 7-1.)
Colour Start
7001
using the dialling pad.
.
03
, One-Touch
, you will dial ‘555-7000’.
If you must wait for another dial tone or signal at any point in the dialling sequence, store a pause there in the number by pressing delay.
7 - 7 QUICK-DIAL NUMBERS AND DIALLING OPTIONS
Redial/Pause
. Each key press adds a 3.5-second
Pause
Press numbers. If you are dialling overseas, you can press as many times as needed to increase the length of the pause.
Redial/Pause
to insert a 3.5-second pause between
Redial/Pause
Fax Redial
If you’re sending a fax manually and the line is busy, press
Redial/Pause
to the last number dialled, press If you’re sending a fax automatically and the line is busy, the machine
will automatically redial one time five minutes after the transmission.
to try again. Any time you want to make a second call
Redial/Pause
to save time.
Tone or Pulse
If you have a Pulse dialling service, but need to send Tone signals (for example, for telephone banking), follow the instructions below. If you have Touch Tone service, you will not need this feature to send tone signals.
1
Lift the handset of the external phone.
2
Press #. Any digits dialled after this will send tone signals.
3
When you hang up, the machine will return to the Pulse dialling service.
QUICK-DIAL NUMBERS AND DIALLING OPTIONS 7 - 8
8

Remote Fax Options

(Not available for colour faxes)

Fax Forwarding

After you have selected Fax Forwarding, Fax Storage is set to
On
automatically. If you bring the Fax Forwarding feature back
Off
to
Programming a Fax Forwarding number
When Fax Forwarding is set to On, your machine stores the received fax in the memory. Then it dials the fax number you've programmed and forwards the fax message.
1
Press
2
Press or to select On (or
Off
Press The LCD will ask you to enter the fax number to which faxes will
be forwarded.
3
Enter the forwarding number (up to 20 digits). Press
4
Press
, Fax Storage stays on.
Menu/Set, 2, 5, 1
).
Menu/Set
Menu/Set Stop/Exit
.
.
.
.
1.Fax Forward
8 - 1 REMOTE FAX OPTIONS

Setting Fax Storage

If you set Fax Storage to ON, you will be able to retrieve fax messages from another location using Fax Forwarding or Remote Retrieval operations. (See is paper in your machine, a back-up copy of each fax will be printed. The LCD will show when you have a fax stored in memory.
1
Press The LCD will ask you to choose a
fax setting.
2
Press or to select On (or Press
3
Press
Menu/Set, 2, 5, 2
Menu/Set Stop/Exit
Remote commands
.
.
.
on page 8-5.) If there
2.Fax Storage
Off
).
If there are faxes in the memory when you turn Fax Storage OFF, the LCD will ask if you want to erase the faxes in the memory.
If you press If you press
(See Printing a fax from the memory on page 5-6.)
After you have selected the Fax Forwarding feature, Fax Storage is set to Forwarding feature back to
1
, all fax data is erased and Fax Storage is turned off.
2
, faxes are not erased and Fax Storage stays on.
On
automatically. If you turn the Fax
Off
, Fax Storage stays on.
Erase All Doc?
1.Yes 2.No
Backup Print
If you’ve set faxes as they are received into the memory.
This is a safety feature in case the power goes off so you won’t lose your messages.
Fax Storage
to On, your machine automatically prints
REMOTE FAX OPTIONS 8 - 2
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