Brother MFC-3220C, MFC-3420C, MFC-3320CN, MFC-3820CN User's Guide

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MFC-3220C MFC-3420C MFC-3320CN MFC-3820CN

SOFTWARE USER’S GUIDE

Using the machine as a printer .......................................... 1-1

Using the Brother MFC printer driver................................ 1-1

Features ........................................................................... 1-1

Choosing the right type of paper ...................................... 1-2

How to print your document.............................................. 1-2

Simultaneous printing and faxing ..................................... 1-3

Clearing data from the memory ........................................1-3

Checking the Print Quality................................................1-3

Printer operation keys.......................................................1-3

Job Cancel (MFC-3420C only) ...................................1-3

Printer driver settings (Windows

How to access the printer driver settings..........................1-4

Basic tab........................................................................... 1-5

Media Type................................................................. 1-6

Quality ........................................................................ 1-6

Bi-Directional Printing................................................. 1-7

Paper Size..................................................................1-8

Page Layout ...............................................................1-8

Border Line.............................................................1-8

Orientation..................................................................1-9

Copies ........................................................................ 1-9

Collate ....................................................................1-9

Reverse Order........................................................1-9

Advanced tab..................................................................1-10

Colour .......................................................................1-11

Colour/Grayscale.................................................. 1-11

Image Type ..........................................................1-11

Custom Image Type.............................................1-12

Halftone Pattern ................................................... 1-13

Colour Enhancement............................................ 1-14

Scaling...................................................................... 1-16

Watermark............................................................ 1-17

In background....................................................... 1-17

In Outline Text

(Windows

Print Watermark ...................................................1-17

Watermark Style................................................... 1-18

Device Options .........................................................1-19

Print Date & Time................................................. 1-19

Quick Print Setup ................................................. 1-20

Support tab ...............................................................1-21

2000 Professional/XP Only)........... 1-17

only) ............................ 1-4

Brother Solutions Centre ......................................1-21

Web Update.......................................................... 1-21

Check Setting.......................................................1-21

How to scan using Windows® .............................................2-1

Scanning a document (For Windows

98/98SE/Me and

2000 Professional only) ................................................. 2-2

TWAIN compliant........................................................2-2

How to access the Scanner ........................................ 2-3

Scanning a document into the PC .............................. 2-4

Scanning a whole page .......................................... 2-4

Pre-Scanning to crop a portion you want to scan... 2-5

Settings in the Scanner window.................................. 2-7

Image Type............................................................. 2-7

Resolution...............................................................2-7

Scan Type .............................................................. 2-8

Brightness...............................................................2-8

Contrast..................................................................2-8

Document Size.......................................................2-9

Scanning a document (For Windows

XP only) .............2-11

WIA compliant...........................................................2-11

How to access the scanner.......................................2-11

Scanning a document into the PC

(MFC-3220C and MFC-3320CN only) ..................2-12

Scanning a document into the PC

(MFC-3420C and MFC-3820CN only) ..................2-14

Scanning a document using the ADF...................2-14

Pre-Scanning to crop a portion you want to

scan using the scanner glass

(MFC-3420C and MFC-3820CN only) ..............2-16

Brother Scanner Utility..........................................2-18

Using the Scan key (For USB cable users)....................2-19

Scan to E-mail ..........................................................2-20

Scan to Image ..........................................................2-20

Scan to OCR.............................................................2-21

Scan to File...............................................................2-21

Scan to Card

(MFC-3320CN and MFC-3820CN only) ...............2-22

Changing the default quality .................................2-23

Changing the default Black & White file format ....2-23

Changing the default colour file format................. 2-23

Using ScanSoft

PaperPort® and TextBridge® OCR......2-24

Viewing items............................................................2-25

Organizing your items in folders ...............................2-26

Quick links to other applications ...............................2-26

ScanSoft

TextBridge® OCR lets you convert

image text into text you can edit ...........................2-27

You can Import items from other applications .......... 2-27

You can Export items in other formats .....................2-28

Exporting an image file.........................................2-28

How to Uninstall PaperPort

ScanSoft

TextBridge®......................................... 2-28

and

Using the Brother Control Center ...................................... 3-1

Brother MFL-Pro Control Center ................................ 3-1

AutoLoad the Brother Control Center......................... 3-2

How to turn off AutoLoad............................................ 3-2

Brother Control Center features .......................................3-3

Auto Configuration......................................................3-3

Scan to operations......................................................3-4

Copy operations .........................................................3-4

PC-Fax operation .......................................................3-4

Scanner settings for Scan, Copy and

PC-Fax buttons ...................................................... 3-5

Global settings............................................................ 3-5

Setting up the scanner configurations ........................ 3-6

Performing an operation from the Control Center

screen..................................................................... 3-7

Scan to File.......................................................................3-8

To access Scan to File Configurations screen ........... 3-8

Scanner settings.........................................................3-8

Destination folder........................................................3-9

Scan to E-mail ................................................................3-10

To access Scan to E-mail Configurations screen.....3-10

Scanner settings....................................................... 3-10

E-mail application .....................................................3-11

Send to Options........................................................3-11

Scan to OCR (Word Processor) .....................................3-12

To access Scan to OCR Configurations screen....... 3-12

Scanner settings....................................................... 3-12

Word Processor........................................................3-13

Scan to Image ................................................................3-14

To access Scan to Image Configurations screen..... 3-14

Scanner settings....................................................... 3-15

Target Application..................................................... 3-15

Copy ...............................................................................3-16

To access the Copy Configurations screen ..............3-16

Scanner settings....................................................... 3-17

iii

Number of copies......................................................3-17

Send a fax.......................................................................3-18

To access the Send a fax Configurations screen ..... 3-18

Scanner settings .......................................................3-18

PC-FAX settings .......................................................3-19

Using the Windows® XP-Based Brother SmartUI

Control Center ...................................................................... 4-1

Brother SmartUI Control Center .......................................4-1

AutoLoad the Brother Control Center .........................4-2

How to turn off Auto Load ........................................... 4-2

Brother Control Center features........................................4-3

Auto Configuration......................................................4-4

Hardware Section: Changing the Scan to button

configuration..................................................................4-5

Scan to E-mail ............................................................4-6

Scan to File.................................................................4-7

Scan to Image ............................................................4-8

Scan to OCR.............................................................4-10

Software Section.............................................................4-12

Scan .........................................................................4-13

Copy .........................................................................4-13

Fax............................................................................4-14

Custom .....................................................................4-14

Scan to File.....................................................................4-15

Scan to E-mail ................................................................4-17

File attachments .......................................................4-19

Scanner settings .......................................................4-20

Scan to OCR (Word Processing program) .....................4-21

Scan to Graphics application

(example: Microsoft Paint)...........................................4-23

Copy .........................................................................4-25

PC Fax setting (PC-FAX using the Brother Fax Driver).... 4-27

FAX settings .............................................................4-28

Custom: User-defined buttons........................................4-29

Customizing a user-defined button...........................4-29

1. Select the Scan Action .....................................4-29

2. Select Configuration for the Scan Type............4-30

3. Select Scan Settings. .......................................4-34

Using MFC Remote Setup ...................................................5-1

MFC Remote Setup..........................................................5-1

Using Brother PC-FAX software ......................................... 6-1

PC-FAX sending ............................................................... 6-1

Setting up user information......................................... 6-2

Sending setup.............................................................6-3

Outside line access .................................................... 6-4

Include header............................................................ 6-4

Address Book file........................................................6-4

User interface .............................................................6-5

Simple style............................................................ 6-5

Facsimile style........................................................6-5

Speed-Dial setup ..............................................................6-6

The Address Book......................................................6-7

Setting up a Member in the Address Book ................. 6-8

Setting up a Group for Broadcasting .......................... 6-9

Editing Member information......................................6-10

Deleting a Member or Group ....................................6-10

Exporting the Address Book .....................................6-10

Importing to the Address Book .................................6-12

Setting up a Cover Page ..........................................6-14

Entering Coverpage Information............................... 6-15

Sending a file as a PC-FAX using the Facsimile

style user interface ............................................... 6-16

Redial ................................................................... 6-17

Sending a file as a PC-FAX using the Simple style

user interface........................................................6-17

Setting up PC-FAX receiving

(Windows

(MFC-3320CN and MFC-3820CN only) ...................... 6-19

Running PC-FAX Receiving ..................................... 6-19

Setting up your PC ...................................................6-19

Viewing new PC-FAX messages.............................. 6-20

Receiving a fax into the PC (Windows

(MFC-3320CN and MFC-3820CN only) ...................... 6-21

How to receive a fax automatically ........................... 6-21

How to view the received faxes................................6-26

98/98SE/Me and 2000 Professional)

XP only)

Using the PhotoCapture Center™ from your PC (For Windows

For USB cable users ........................................................ 7-1

For Network cable users...................................................7-3

) (MFC-3320CN and MFC-3820CN only) ...7-1

Network Scanning

(MFC-3320CN and MFC-3820CN only) ............................... 8-1

Network License ......................................................... 8-1

Registering your PC with the machine........................8-1

Using the Scan key...........................................................8-5

Scan to E-mail (PC).................................................... 8-5

Scan to Image ............................................................8-6

Scan to OCR...............................................................8-7

Scan to File.................................................................8-8

Using your machine with a Macintosh® .............................9-1

Setting up your USB-equipped Apple Using the Brother printer driver with your Apple

Macintosh

(Mac OS® 8.6-9.2)...................................... 9-2

Using the Brother Printer Driver with Your Apple

Macintosh

(Mac OS® X)...............................................9-4

Macintosh® .........9-1

Choosing page setup options .....................................9-4

Choosing printing options...........................................9-5

Sending a fax from your Macintosh

For Mac OS

8.6 - 9.2 users ......................................9-6

X users .................................................9-8

Drag a vCard from the Mac OS

application .............. 9-6

X Address Book

application ............................................................9-10

Scanning from a Macintosh

..........................................9-12

Accessing the scanner..............................................9-12

Scanning an image into your Macintosh

.................9-13

Scanning a whole page ........................................ 9-13

Pre-Scanning an image ............................................9-14

Settings in the Scanner window................................9-15

Image....................................................................9-15

Scanning Area......................................................9-17

Business Card Size

(MFC-3420C and MFC-3820CN only) ..............9-17

Adjusting the Image..............................................9-18

Using Presto! PageManager

.........................................9-19

Highlights..................................................................9-19

System requirements for Presto! PageManager

.....9-20

Technical Support..................................................... 9-20

MFC Remote Setup (Mac OS Using the PhotoCapture Center

X) ..................................9-22

™

from a Macintosh

(MFC-3320CN and MFC-3820CN only) ......................9-24

Index .......................................................................................I-1

Using the machine as a

printer

Using the Brother MFC printer driver

A Printer Driver is software that translates data from the format used by a computer into the format required by a particular printer, using a printer command language or page description language.

The printer drivers are on the CD-ROM we have supplied. Install the drivers first by following the Quick Setup Guide. Also, the latest printer driver can be downloaded from the Brother Solutions Center at:

http://solutions.brother.com

Features

This machine offers many features you’ll find in a high quality ink jet printer.

Fast Printing Speed

pages per minute in full colour, and up to 14 pages per minute in black.

Brilliant High Quality Output

optimised dpi on glossy paper gives you highest resolution. (See Resolution on page S-6 in the User’s Guide.)

Beautiful Elaborate Output

(Windows other features to get high quality printouts.

Low Running Cost

ink, you will only have to replace the cartridge that’s empty.

USB

with your computer.

Straight Paper Path

paper. Plain paper, inkjet paper, glossy paper, transparencies and envelopes. Use the appropriate type of paper to avoid paper jams.

Only) printing, Colour Enhancement technology and

—

Universal Serial Bus Interface provides fast communication

—

Using Fast mode, you can print up to 12

—

Printing at up to 4800 x 1200

—

You can use 2 in 1, Watermark

—

Whenever you run out of a particular colour

—

The machine can print on many types of

For complete information about what kinds of paper to use with the machine, read Chapter 2 Paper in MFC User’s Guide.

USING THE MACHINE AS A PRINTER

1 - 1

Choosing the right type of paper

To get high quality printing using your machine, it’s very important to select the right type of paper. Be sure to read Chapter 2 Paper in MFC User’s Guide before you select and purchase paper for the machine.

How to print your document

When the machine receives data from your computer, it begins printing by picking up paper from the paper tray. The paper tray can feed many types of paper and envelopes.

From your computer select the Print command. If your computer is also connected to any other printers, select Brother MFC-XXXX USB Printer (Where XXXX is your model name) as your printer driver from the Print or Print Settings menu in your software application, and then click on OK to begin printing. (Windows

Only)

For Macintosh® users, see Using the Brother Printer Driver with

Your Apple

Your computer sends a print command and data to the machine. The LCD shows

When the machine finishes printing all the data, the LCD shows the date and time.

You can select the paper size, and orientation in your application software.

If your application software does not support your custom paper size, select the next larger paper size.

Then adjust the print area by changing the right and left margins in your application software.

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USING THE MACHINE AS A PRINTER

Macintosh® (Mac OS® X) on page 9-4.

Receiving Data

Simultaneous printing and faxing

Your machine can print from your computer while sending or receiving a fax in memory, or while scanning a document into the computer. Fax sending will not be stopped during PC printing.

However, when the machine is copying or receiving a fax on paper, it pauses the PC printing operation, and then continues printing when copying or fax receiving has finished.

Clearing data from the memory

If the LCD shows in the printer memory by pressing

Data Remains

, you can clear the data that is left

Stop/Exit

Checking the Print Quality

If you want to check the print quality and find out how to improve it, See How to improve print quality on page 12-11 in the User’s Guide.

Printer operation keys

Job Cancel (MFC-3420C only)

You can stop the current print job and clear the data from memory.

USING THE MACHINE AS A PRINTER

1 - 3

Printer driver settings (Windows® only)

For Macintosh® users, see

Your Apple

You can change the following printer settings when you print from your computer:

Media Type/Quality (Speed)

■

Page Layout

■

Colour Matching/Halftone

■

Colour Enhancement

■

Scaling

■

Watermark

■

Print Date & Time

■

Quick Print Setup

■

Macintosh® (Mac OS® X) on page 9-4.

Using the Brother Printer Driver with

How to access the printer driver settings

Select Print from the File menu in your application software.

Select Brother MFC-XXXX USB Printer (Where XXXX is your model name) as your printer and click Properties. The Printer dialog box will appear.

■

The way you access the printer driver settings depends on your operating system and software applications.

■

The screens shown in this section are from Windows® XP. The screens on your Computer may vary depending on your Windows Operating System.

■

Descriptions in this chapter are based on the MFC-3220C. These descriptions also apply to the other machines.

1 - 4

USING THE MACHINE AS A PRINTER

Basic tab

Select the Media Type and Quality.

Select the Paper Size, Page Layout, Border Line (if any), Orientation, number of Copies and the page order.

Click the Apply button to apply your selected settings. To return to the default settings, click the Default button, then click the Apply button.

This area shows the current settings of Quality, Paper Size,

Page Layout, Orientation, Collate/Reverse Order and Colour/Grayscale.

USING THE MACHINE AS A PRINTER

1 - 5

Media Type

To achieve the best print results, the media being printed on should be selected in the driver. The machine changes the way it prints, depending on the selected media type.

Plain Paper Inkjet Paper Glossy Paper (4 colour) Glossy Paper (3 colour) Transparencies

The print quality of black ink depends on the type of glossy paper you are using. Black ink is used when you select Paper (4 colour). If the glossy paper you are using repels the black ink, select Glossy Paper (3 colour), which simulates black ink by combining the three ink colours.

Glossy

Quality

The quality selection allows you to choose the print resolution you want for your document. Print quality and speed are related. The higher the quality the longer it will take to print the document. The quality selections that are available will vary depending on the media type you select.

■ Photo: Up to 4800 x 1200 optimised dpi. (See Resolution on

page S-6 in the User’s Guide.) Use this mode to print precise images such as photographs. This is the highest resolution and slowest speed.

S.Fine (Super Fine): 1200 x 1200 dpi. Use this mode to print

■

precise text and photographs. Since the print data is much larger than normal mode, the processing time, data transfer time and print time will be longer.

Fine: 600 x 600 dpi. Better print quality than Normal mode and

■

faster print speed than Super Fine. Normal: 600 x 300 dpi. Good print quality with typical print speed.

■

Fast: 600 x 150 dpi. The fastest print mode and the lowest ink

■

consumption. Use this mode to print large volume documents or a document for proofing.

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USING THE MACHINE AS A PRINTER

Media Type Colour/Grayscale Print Quality Selection

Plain Paper Colour/Grayscale Fast, Norma l, Fine, S.Fine

Inkjet Paper

Glossy Paper (4 or 3 colour)

Transparencies Colour/Grayscale

Colour

Grayscale Fine, S.Fine, Photo

Colour

Grayscale

Fine, S.Fine, Photo

S.Fine, Photo

Fine, S.Fine

The factory settings are shown in bold.

Bi-Directional Printing

When Bi-Directional Printing is selected, the print heads print in both directions and offer faster print speeds. When not selected, the print heads will only print in one direction to provide higher quality printouts.

USING THE MACHINE AS A PRINTER

1 - 7

Paper Size

The Paper Size selection provides a large selection of standard paper sizes. If you wish, you can create a custom size ranging from

88.9 select the Paper Size you are using.

101.6 mm to 215.9 × 355.6 mm. From the drop-down box,

You can enter custom size by selecting proper paper thickness to improve the quality of your output.

User Defined

. Select the

Page Layout

The Page Layout selection can reduce the image size of a page allowing multiple pages to be printed on one sheet of paper or enlarging the image size for printing one page on multiple sheets of paper.

If you are using Windows® 98/98SE/Me, the 4 in 1 layout is not available.

Border Line

When printing multiple pages on one sheet with the Page Layout feature, you can choose to have a solid border, dashed border or no border around each page on the sheet.

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USING THE MACHINE AS A PRINTER

Orientation

Orientation selects the position of how your document will be printed (Portrait or Landscape).

Portrait (Vertical) Landscape (Horizontal)

Copies

The Copies selection sets the number of copies that will be printed (1 to 999).

Collate

With the Collate check box selected, one complete copy of your document will be printed and then repeated for the number of copies you selected. If the Collate check box is not selected, then each page will be printed for all the copies selected before the next page of the document is printed.

Reverse Order

Reverse Order prints the pages of your

USING THE MACHINE AS A PRINTER

document

in the opposite order.

1 - 9

Advanced tab

1 2 3 4

To return to the default settings, click the Default button.

Change the tab settings by selecting one of the following icons:

1.Colour

2.Scaling

3.Watermark

4.Device Options

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USING THE MACHINE AS A PRINTER

Colour

Colour/Grayscale

This selection allows a colour document to be printed in black and white using gray scale.

Image Type

The printer driver will select the most suitable colour matching and half tone method, depending on your image type. Generally, text and business graphics are printed vividly and photographic images are printed softly.

Auto: The printer driver automatically selects the image type.

■

Photo: Select this mode for photographic images.

■

Graphics: Select this mode for documents that contain text or

■

business graphics (charts or clip art). Custom: If you want to select the colour matching and halftone

■

method, manually select this mode.

USING THE MACHINE AS A PRINTER

1 - 11

Custom Image Type

You can select the colour matching method manually. Select the best one for your document.

Match Monitor

Colour is adjusted to get the closest colour match to the PC monitor.

Natural: Suitable for photographic images. The colour is

■

adjusted to print a more natural colour. Vivid: Suitable for business graphics such as charts, graphics

■

and text. The colour is adjusted to give more vivid colour.

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USING THE MACHINE AS A PRINTER

Halftone Pattern

The machine can use two methods (Diffusion or Dither) to arrange where to place dots to express halftones. There are some predefined patterns set for this and you can select which one to use for your document. Select the appropriate method.

Diffusion: Dots are placed at random to create the halftones.

■

This method of printing is more suitable for printing photographs that have delicate shades and graphics.

Dither: Dots are arranged in a pre-defined pattern to make

■

halftones. This type of printing is more suitable to printing graphics that have definite colour boundaries or for printing charts such as business charts.

Some halftone settings cannot be selected with certain combinations of Media Type and Quality selections.

USING THE MACHINE AS A PRINTER

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Colour Enhancement

This feature analyzes your image to improve quality sharpness, white balance and colour density. This process may take several minutes depending on the size of the image and the specifications of your computer.

Colour Density

■

This setting adjusts the total amount of colour in the image. You can increase or decrease the amount of colour in an image to improve a washed out or weak picture.

White Balance

■

This setting adjusts the hue of the white areas of an image. Lighting, camera settings and other influences will effect the appearance of white. The white areas of a picture may be slightly pink, yellow or some other colour. By using this adjustment you can correct this effect and bring the white areas back to pure white.

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USING THE MACHINE AS A PRINTER

Sharpness

■

This setting enhances the detail of an image. It is similar to adjusting the fine focus on a camera. If the image is not in true focus and you can not see the fine details of the picture, then adjust the sharpness.

Auto Image Enhance

■

Allows individual adjustment of picture settings to improve the printed image and analyzes data from surrounding or neighboring pixels in the original.

Brightness

■

This setting adjusts the brightness of the whole image. To lighten or darken the image move the scroll bar to the left or right.

Contrast

■

This setting adjusts the contrast of an image. This will make darker areas darker and lighter areas lighter. Increase the contrast when you want an image to be clearer. Decrease the contrast when you want an image to be more subdued.

Red

■

Increases the intensity of the Red colour to make the image more red.

Green

■

Increase the intensity of the Green colour to make the image greener.

Blue

■

Increase the intensity of the Blue colour to make the image bluer.

USING THE MACHINE AS A PRINTER

1 - 15

Scaling

You can change the print size of your document with the Scaling feature.

■

Check Off if you want to print the document as it appears on your screen.

■

Check Fit to Paper Size, if your document has an unusual size, or if you have only the standard size paper.

■

Check Free if you want to reduce the size.

■

Check Mirror Print to reverse the data from left to right.

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USING THE MACHINE AS A PRINTER

Watermark

You can place a logo or text into your document as a Watermark. You can select one of the preset Watermarks, or you can use a bitmap file or text file that you have created.

Check Use Watermark, and then select the watermark you want to use.

In background

Check In background with the Watermark to print the watermark image in the background of your document. If this feature is not checked then the Watermark will be printed on top of your document.

In Outline Text (Windows® 2000 Professional/XP Only)

Check In Outline Text if you only want to print an outline of the watermark.

Print Watermark

The Print Watermark feature offers the following print choices:

On all pages

■

On first page only

■

From second page

■

Custom

■

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Watermark Style

You can change the Watermark’s size and position on the page by selecting the Watermark, and clicking the Edit button. If you want to add a new Watermark, click the New button, and then select Text or

Bitmap in the Watermark Style.

Titile

■

You can select the CONFIDENTIAL, COPY or DRAFT as the standard title or enter a title you like in the field.

Watermark Text

■

Enter your Watermark text into the Text Box, and then select the Font, Size, Colour and Style.

Watermark Bitmap

■

Enter the file name and location of your bitmap image in the File box, or Browse for the file location. You can also set the scaling size of the image.

Position

■

This setting offers you the control for where the Watermark is to be positioned on the page.

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USING THE MACHINE AS A PRINTER

Device Options

Lets you set the following Printer Functions:

Print Date & Time

When enabled the Print Date and Time feature will print the date and time on your document from your computer’s system clock.

Click the Setting button to change the Date and Time format, and the Position and the Font. To include a background with the Date and Time, select Opaque. When Opaque is selected, you can click on the Colour button to change the colour of the Date and Time background.

The Date and Time in the selection box shows the format that will be printed. The actual Date and Time printed on your document is automatically retrieved from the settings of your computer.

USING THE MACHINE AS A PRINTER

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Quick Print Setup

The Quick Print Setup feature allows you to quickly select driver settings. To view settings, simply click your mouse button on the task tray icon. This feature can be set to ON or OFF from the Device

Options.

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USING THE MACHINE AS A PRINTER

Support tab

The Support Tab provides driver version and setting information. In addition there are links to the Brother Solutions Centre and the Driver Update Web sites.

Click the Support tab to display the following screen:

Brother Solutions Centre

The Brother Solutions Centre is a Web site offering information about your Brother product including FAQs (Frequently Asked Questions), User Guides, Driver Updates and Tips for using your machine.

Web Update

Web Update checks the Brother web site for updated drivers, and

automatically downloads and updates the printer driver on your computer.

Check Setting

The Check Setting selection displays a list of your current driver settings.

USING THE MACHINE AS A PRINTER

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How to scan using

Windows

The scanning operations and drivers will be different depending on your operating system.

For Windows® 98/98SE/Me and 2000 Professional

The machine uses a TWAIN Compliant driver for scanning documents from your applications. (See

(For Windows TWAIN compliant on page 2-2.)

For Windows

The machine uses Windows scanning documents. (See

Windows

For Macintosh

Go to Scanning from a Macintosh® on page 9-12.

98/98SE/Me and 2000 Professional only),

XP only)

Imaging Acquisition (WIA) for

Scanning a document (For

on page 2-11.)

Scanning a document

For ScanSoft®, PaperPort® and TextBridge® OCR

Go to Using ScanSoft page 2-24.

Descriptions in this chapter are based on the MFC-3220C and MFC-3420C. These descriptions also apply to the other machines.

2 - 1

HOW TO SCAN USING WINDOWS

PaperPort® and TextBridge® OCR on

Scanning a document (For Windows® 98/98SE/Me and 2000 Professional only)

TWAIN compliant

The Brother MFL-Pro Suite software includes a TWAIN compliant scanner driver. TWAIN drivers meet the standard universal protocol for communicating between scanners and software applications. This means that not only can you scan images directly into the PaperPort can also scan images directly into hundreds of other software applications that support TWAIN scanning. These applications include popular programs like Adobe PageMaker

viewer that Brother included with your machine, but you

, CorelDraw® and many more.

For Windows® XP

The machine uses Windows scanning documents. (See

Windows

XP only)

on page 2-11

Photoshop®, Adobe®

Imaging Acquisition (WIA) for

Scanning a document (For

HOW TO SCAN USING WINDOWS® 2 - 2

How to access the Scanner

Open the software application (ScanSoft® PaperPort®) to scan a document.

The instructions for scanning in this Guide are for when you use ScanSoft

Select Scan from the File drop-down menu or select the Scan button. The Scan panel appears in the left panel.

Select Brother MFC-XXXX USB or from the Scanner drop-down list box. (Where XXXX is your model name.)

If the MFC is connected via: USB-use Brother MFC-XXXX USB LAN-use Brother MFC-XXXX LAN (Where XXXX is your model name.)

Click Scan The Scanner Setup dialog box will appear:

PaperPort® 8.0SE.

Brother MFC-

XXXX

LAN

2 - 3

HOW TO SCAN USING WINDOWS

Scanning a document into the PC

You can scan a whole page

—OR—

Scan a portion of the page after pre-scanning the document.

Scanning a whole page

Load your document.

Adjust the following settings, if required, in the Scanner window:

Image Type

■

Resolution

■

Scan Type

■

Brightness

■

Contrast

■

Document Size

■

After you select a document size, you can adjust the scanning area further by clicking the left mouse button and dragging it. This is required when you want to crop an image when scanning.

See Settings in the Scanner window on page 2-7.

Click the Start button in the scanner window. When scanning is completed, click Cancel to return to the PaperPort

window.

HOW TO SCAN USING WINDOWS® 2 - 4

Pre-Scanning to crop a portion you want to scan

The PreScan button is used to preview an image for cropping any unwanted areas from the image. When you are satisfied with the preview, click the Start button in the scanner window to scan the image.

Load your document.

Scanning area

Select the settings for Image Type, Resolution, Scan Type, Brightness, Contrast and Document Size, as needed.

In the Scanner Setup dialog box, click the PreScan button. The entire document will be scanned into the PC and will appear in the Scanning Area.

2 - 5

HOW TO SCAN USING WINDOWS

Scanning area

Select the portion you want to scan by clicking the left mouse button and dragging it.

If you enlarge the image using button, you can then use the

button to restore the image to its former size.

Load your document again.

If your model is flatbed type, and you load the scanner glass in step 1, please skip this step.

Click Start. This time only the selected area of the document will appear in the PaperPort

In the PaperPort® window, use the options available to refine the image.

window (or your software application window).

document

on the

HOW TO SCAN USING WINDOWS® 2 - 6

Settings in the Scanner window

Image Type

Select the image type of output from Photo, Web or Text. Resolution and Scan Type will be altered for each default setting.

The default settings are:

Image Type Resolution Scan Type

Photo Select for scanning photo images. 300 x 300 dpi 24-bit colour

Web Select for attaching the scanned

image to web pages.

Text Select for scanning text

documents.

Resolution

You can change the scanning resolution from the Resolution drop down list. Higher resolutions take more memory and transfer time, but can achieve a finer scanned image. The following table shows the resolution you can choose and the available colours.

100 x 100 dpi 24-bit colour

200 x 200 dpi Black & White

Resolution Black & White /

Gray (Error Diffusion)

100 x 100 dpi Yes Yes Yes

150 x 150 dpi Yes Yes Yes

200 x 200 dpi Yes Yes Yes

300 x 300 dpi Yes Yes Yes

400 x 400 dpi Yes Yes Yes

600 x 600 dpi Yes Yes Yes

1200 x 1200 dpi Yes No Yes

2400 x 2400 dpi Yes No Yes

4800 x 4800 dpi (For MFC-3420C

and MFC-3820CN Only)

9600 x 9600 dpi (For MFC-3420C

and MFC-3820CN Only)

2 - 7

HOW TO SCAN USING WINDOWS

Yes No Yes

256 colour True Gray /

24 bit colour

Scan Type

Black & White: Set the Scan Type to Black & White for text or line art.

Gray Scale: Set the Scan Type to Gray (Error Diffusion) or

True Gray for photographic images.

Colours: Set either:

256 Colour, which scans up to 256 colours, or 24 bit Colour which scans up to 16.8 million colours.

Although using 24 bit Colour creates an image with the most accurate colours, the image file will be approximately three times larger than a file created with 256 Colour.

Brightness

Adjust this settings (-50 to 50) to obtain the best image. The default value is 0, representing an ‘average’.

You can set the level by dragging the slide bar to the right or left to lighten or darken the image. You can also type a value in the box for the setting.

If the scanned image is too light, set a lower brightness value and scan the document again. If the image is too dark, set a higher brightness value and scan the document again.

It is only available when Black & White or Grey is selected.

Contrast

This setting is adjustable only when you have selected one of the gray scale settings. It is not available when Black & White and Colour settings are selected as the Scan Type.

You can increase or decrease the contrast level by moving the slide bar to the left or right. An increase emphasises dark and light areas of the Image, while a decrease reveals more detail in gray areas. You can also type a value in the box for the setting.

HOW TO SCAN USING WINDOWS® 2 - 8

Document Size

Set the Size to one of the following:

■

Letter (8 1/2 x 11 in.)

■

A4 (210 x 297 mm)

■

Legal (8 1/2 x 14 in.)

■

A5 (148 x 210 mm)

■

B5 (182 x 257 mm)

■

Executive (7 1/4 x 10 1/2 in.)

■

Business Card (90 x 60 mm) (For MFC-3420C and MFC-3820CN Only)

■

Photo 3.5 x 5 in. (9 x 13 cm)

■

Photo 5 x 7 in. (13 x 18 cm)

■

APS C 4 x 6 in. (10 x 15 cm)

■

Custom (User adjustable from 0.35 x 0.35 in. to 8.5 x 14 in or

8.9 x 8.9 mm to 215.9 x 355.6 mm.)

If your machine is flatbed type (MFC-3420C or MFC-3820CN), you can scan business cards. To scan business cards, select the document size, and then place the document face down at the centre of scanner glass.

When scanning photographs or other images for use in a word processor or other graphics application. You should try different settings for the contrast and resolution modes to see which best suits your needs.

2 - 9

HOW TO SCAN USING WINDOWS

If you selected Custom as the size, The Custom Document Size dialog box will appear.

Type the Name, Width and Height for the document. You can choose “mm” or “inch” as the unit for Width and Height.

You can see the actual paper size you selected on the screen.

Width: shows the width of scanning area

■

Height: shows the height of scanning area

■

Data Size: shows the approximate data size calculated in a

■

Bitmap format. The size will be different for other file formats such as JPEG.

HOW TO SCAN USING WINDOWS® 2 - 10

Scanning a document (For Windows® XP only)

WIA compliant

Windows® XP uses Windows® Image Acquisition (WIA) for scanning images from the machine. You can scan images directly into the PaperPort can scan images directly into any other software application that supports WIA or TWAIN scanning.

How to access the scanner

viewer that Brother included with your machine or you

Open your software application to scan a document.

The instructions for scanning in this Guide are for when you use ScanSoft application may vary.

Select Scan from the File drop-down menu or select the Scan button.

The Scan panel appears in the left panel.

Select the scanner you are using from the Scanner drop-down list box.

Click Scan. The Scan dialog box will appear:

PaperPort® 8.0. The steps for scanning from another

2 - 11

HOW TO SCAN USING WINDOWS

Scanning a document into the PC (MFC-3220C and MFC-3320CN only)

Load your document.

Select the picture type (B).

Select the Paper size from the drop-down list box (D).

If you require advanced settings, click on the tab Adjust the quality of the scanned picture (C). You can select Brightness, Contrast, Resolution and Picture Type from the Advanced Properties. Click the OK button after you choose

your settings.

To start scanning your document, click the Scan button in the Scan dialog box.

HOW TO SCAN USING WINDOWS® 2 - 12

■

The scanner resolution you can select is up to 1200 × 1200 dpi.

■

For resolutions greater than 1200dpi, use the Brother Scanner Utility. (See Brother Scanner Utility on page 2-18.)

■

You cannot select the Paper source (A) other than Document Feeder.

2 - 13

HOW TO SCAN USING WINDOWS

Scanning a document into the PC (MFC-3420C and MFC-3820CN only)

There are two ways in which you can scan a whole page. You can either use the ADF (automatic document feeder) or the Flatbed scanner glass.

If you would like to scan and then crop a portion of the page after pre-scanning the document, you will need to use the scanner glass (Flatbed). (See page 2-5.)

Scanning a document using the ADF

Load your document.

Pre-Scanning to crop a portion you want to scan

Select the Document Feeder from the Paper source drop-down list box (A).

Select the picture type (B).

Select the Paper size from the drop-down list box (D).

HOW TO SCAN USING WINDOWS® 2 - 14

your settings.

■

The scanner resolution you can select is up to 1200 × 1200 dpi.

■

For resolutions greater than 1200dpi, use the Brother Scanner Utility. (See

To start scanning your document, click the Scan button in the Scan dialog box.

Brother Scanner Utility

on page 2-18.)

2 - 15

HOW TO SCAN USING WINDOWS

Pre-Scanning to crop a portion you want to scan using the scanner glass (MFC-3420C and MFC-3820CN only)

The Preview button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click the Scan button from the scanner window to scan the image.

Place the document face down on the scanner glass.

Make sure you selected Flatbed in the Paper source pull-down box (A).

Select the picture type (B).

In the Scan dialog box, click the Preview button. The entire document will be scanned into the PC and will appear in the scanning area.

Select the portion you want to scan by clicking the left mouse button and dragging it over the area.

Scanning area

HOW TO SCAN USING WINDOWS® 2 - 16

If you require advanced settings, click Picture Type from the Adjust the quality of the scanned picture (C). You can select Brightness, Contrast, Resolution and Picture Type from the Advanced Properties. Click the OK button after you choose

your settings.

To start scanning your document, click the Scan button in the Scan dialog box.

This time only the selected area of the document will appear in the PaperPort

2 - 17

HOW TO SCAN USING WINDOWS

window (or your software application window).

Brother Scanner Utility

The Brother Scanner Utility is used for configuring the scanner driver for resolutions greater than 1200dpi and for changing the paper size. If you want to set Legal size as the default size, change the setting using this utility. You must restart your PC for the new settings to take effect.

You can change the paper size setting with MFC-3420C and MFC-3820CN only.

To run the utility: You can run the utility by selecting the Scanner Utility located in the

Start/All Programs/Brother/MFL-Pro Suite MFC-XXXXC menu.

(Where XXXX is your model name.)

If you scan the document at resolution of greater than 1200dpi, the file size maybe very large. Please make sure that you have sufficient memory and hard disk space for the size of the file you are trying to scan. If the memory and hard disk is not sufficient then your computer may freeze and you could lose your file.

HOW TO SCAN USING WINDOWS® 2 - 18

Using the Scan key (For USB cable users)

You can use (

into your word processing, graphics or E-mail applications or your

computer folder. The advantage of using (

avoid the mouse clicks required to scan from your computer.

If you are using a Macintosh® computer the

will work only for Scan to Card. (For MFC-3220CN and MFC-3820CN Only.)

Before you can use (

must have connected the machine to your Windows computer and loaded the appropriate Brother Drivers for your

version of Windows

When you are ready to use (

Brother Control Center application is running on your computer. For details about how to configure the Brother Control Center

Scan

) on the control panel to scan documents

Scan

) on the control panel, you

Scan

), make sure the

) is that you

Scan

(

key

)

based

buttons to launch the application of your choice using

Scan

(

■

2 - 19

), go to the appropriate chapter:

For Windows® 98/98SE/Me and 2000 Professional, see

Using the Brother Control Center

For Windows® XP, see Brother SmartUI Control Center on page 4-1.

HOW TO SCAN USING WINDOWS

Using the Windows

on page 3-1.

XP-Based

Scan to E-mail

You can either scan a black and white or colour document into your

E-mail application as a file attachment. You can change the

Scan

( (For Windows

button configuration

) configuration. (See

XP: See Hardware Section: Changing the Scan to

on page 4-5 to 4-11.)

Load your document.

Press (

Press or to select Press The machine will scan the document, create a file attachment,

and launch your E-mail application, displaying the new message waiting to be addressed.

Mono Start

Scan

Scan to E-mail

Scan to E-Mail

Colour Start

on page 3-10 to 3-11.)

Scan to E-mail

Scan to Image

You can scan a colour picture into your graphics application for

Scan

viewing and editing. You can change the (

configuration. (See Scan to Image on page 3-14.) (For Windows XP: See configuration on page 4-5 to 4-11.)

Hardware Section: Changing the Scan to button

Load your document.

)

Press (

Press or to select Press The machine will start the scanning process.

Mono Start

Scan

Scan to Image

Colour Start

HOW TO SCAN USING WINDOWS® 2 - 20

Scan to Image

Scan to OCR

If your document is text, you can have it converted by ScanSoft®

TextBridge in your word processing application for viewing and editing. You can

to an editable text file and then have the result displayed

Scan

change the (

Processor) on page 3-12 to 3-13.) (For Windows Section: Changing the Scan to button configuration

4-11.)

Load your document.

Press (

Press or to select Press The machine will start the scanning process.

Mono Start

Scan

) configuration. (See

Scan to OCR

Colour Start

Scan to OCR (Word

XP: See Hardware

on page 4-5 to

Scan to OCR

Scan to File

You can scan a black and white or a colour document into your computer and save it as a file in the folder you choose. The file type and specific folder are based on the settings you have chosen in the Scan to File screen of the Brother MFL-Pro Control Center. (See

Scan to File on page 3-8 to 3-9.) (For Windows Section: Changing the Scan to button configuration on page 4-5 to

4-11.)

Load your document.

XP: See Hardware

Press (

Press or to select Press The machine will start the scanning process.

2 - 21

Mono Start

HOW TO SCAN USING WINDOWS

Scan

Scan to File

Colour Start

Scan to File

Scan to Card (MFC-3320CN and MFC-3820CN only)

You can scan black and white and colour originals into a media card. Black and white originals will be stored in PDF (*.PDF) or TIFF file formats (*.TIF). Colour originals may be stored in PDF (*.PDF) or JPEG (*.JPG) file formats. The default setting is and the default file format is PDF. File names default to the current date. For example, the fifth image scanned on July 1, 2002 would be named 07010205.PDF. You can change the colour, quality and file name as you want.

Quality Selectable File Format Default File Format

B/W 200x100 dpi

B/W 200 dpi

Color 150 dpi

Color 300 dpi

Color 600 dpi

You can choose the default file format for Black & White or colour files. (See Changing the default colour file format on page 2-23 and Changing the default Black & White file format on page 2-23.)

TIFF / PDF TIFF

JPEG / PDF PDF

Color 150 dpi

Insert a SmartMedia®, CompactFlash®, Memory Stick® or SecureDigital card into your machine. Do not take out the media card while to keep from damaging the card or data stored on the card.

Load your document.

Press (

Press or to select To change quality, press —OR— Press

Changing any settings.

Press or to select the quality you want. To change the file type, press —OR— To start scanning, press

Mono Start

Scan

Scan to Card

Menu/Set

Colour Start

Mono Start

HOW TO SCAN USING WINDOWS® 2 - 22

PhotoCapture

and go to Step 5.

to start scanning without

Menu/Set

and go to Step 6.

Colour Start

is blinking

Press or to select the file type you want. To change the file name, press —OR— To start scanning, press

File name is automatically changed, but you can use the dial pad to enter the file name. (You can only change the first 6 digits.)

Press

Mono Start

Colour Start

Menu/Set

Colour Start

to start scanning.

and go to Step 7.

Changing the default quality

Press

Press or to select

B/W 200x100 dpi, B/W 200 dpi, Color 150 dpi Color 300 dpi

Press

Menu/Set, 4, 7, 1

Color 600 dpi

Menu/Set Stop/Exit

1.Quality

Changing the default Black & White file format

Press

Press or to select or

Press

Menu/Set, 4, 7, 2

PDF

Menu/Set Stop/Exit

TIFF

2.B/W File Type

Changing the default colour file format

Press

Press or to select

JPEG

Press

Menu/Set, 4, 7, 3

Menu/Set Stop/Exit

PDF

3.ColorFile Type

2 - 23

HOW TO SCAN USING WINDOWS

Using ScanSoft® PaperPort® and TextBridge® OCR

ScanSoft® PaperPort® for Brother is a document management application. You will use PaperPort

PaperPort

has a sophisticated, yet easy-to-use, filing system that

to view scanned documents.

will help you organize your graphics and text documents. It allows you to combine or “stack” documents of different formats for printing, faxing or filing.

ScanSoft PaperPort

See Documentation for ScanSoft

PaperPort® can be accessed through the ScanSoft®

program group.

PaperPort® on the CD-ROM.

The complete ScanSoft ScanSoft

TextBridge® OCR, is in the Documentation on the

PaperPort® Users Guide, including

CD-ROM. This chapter is only an introduction to the basic operations. When you install MFL-Pro Suite, ScanSoft

and ScanSoft

TextBridge® OCR are installed automatically.

PaperPort® for Brother

If you are using Windows® XP or Windows® 2000 Professional, we recommend that you are logged on with administrator rights.

HOW TO SCAN USING WINDOWS® 2 - 24

Viewing items

ScanSoft® PaperPort® provides several ways to view items: Desktop View displays a thumbnail (a small graphic that represents

each item in a Desktop or folder). Items in the selected folder appear on the PaperPort

can see PaperPort

items (MAX files) and non-PaperPort® items

(files created using other applications). Non-PaperPort

items include an icon that indicates the application that was used to create the item; a non-PaperPort by a small rectangular thumbnail and not an actual image.

Desktop View displays items

as thumbnails

Desktop. You

item is represented

Page View displays a close-up of a single page and you can open a PaperPort

item by double-clicking on it.

As long as you have the appropriate application on your computer to

display it, you can also double-click a non-PaperPort

Page View displays each item

as a full page

2 - 25

HOW TO SCAN USING WINDOWS

item to open it.

Organizing your items in folders

PaperPort® has an easy-to-use filing system for organizing your items. The filing system consists of folders and items that you select to view in Desktop View. An item can be a PaperPort

non-PaperPort

■

Folders are arranged in a “tree” structure in the Folder View.

item:

item or a

You use this section to select folders and view their items in Desktop View.

■

You can simply drag and drop an item onto a folder. When the folder is highlighted, release the mouse button and the item is stored in that folder.

■

Folders can be “nested”—that is, stored in other folders.

■

When you double-click a folder, its items (both PaperPort® MAX files and non PaperPort

■

You can also use Windows® Explorer to manage the folders and

files) appear on the Desktop.

items shown in Desktop View.

Quick links to other applications

ScanSoft® PaperPort® automatically recognizes many other applications on your computer and creates a “working link” to them.

The Send To Bar at the bottom of the Desktop view shows icons of those linked applications.

To use a link, drag an item onto one of the icons to start the application represented by the icon. A typical use of the Send To Bar is to select an item and then fax it.

This sample PaperPort

Send To

Bar shows several applications with links to

If PaperPort® does not automatically recognize one of the applications on your computer, you can manually create a link using the Add to Send To Bar... command. (See PaperPort

in the Documentation section on the CD-ROM for

more information about creating new links.)

HOW TO SCAN USING WINDOWS® 2 - 26

ScanSoft® TextBridge® OCR lets you convert image text into text you can edit

ScanSoft® PaperPort® can quickly convert the text on a ScanSoft®

PaperPort

item (which is really just a picture of the text) into text that

you can edit with a word processing application.

PaperPort ScanSoft

—OR—

uses the optical character recognition application

TextBridge®, which comes with PaperPort

PaperPort® can use your prefered OCR application if it is already on your computer. You can convert the entire item, or by using the Copy Text command, you can select only a portion of the text to convert.

Dragging an item onto a word-processing link icon starts PaperPort

’s built-in OCR application, or you can use your own

OCR application.

You can Import items from other applications

In addition to scanning items, you can bring items into PaperPort® in a variety of ways and convert them to PaperPort several different ways:

■

Print to the Desktop View from another application, such as Microsoft

■

Import files saved in other file formats, such as Windows® Bitmap

Excel.

(BMP) or Tag Image File Format (TIFF).

(MAX) files in

2 - 27

HOW TO SCAN USING WINDOWS

You can Export items in other formats

You can export or save PaperPort® items in several popular file formats, such as BMP, JPEG, TIFF, or self-viewing.

For example, to create a file for an Internet Web site, export it as a JPEG file. Web pages often use JPEG files for displaying images.

Exporting an image file

Select the Save As command from the File pull-down menu in the PaperPort displayed.

Select the drive and directory where you want to store the file.

Enter the new file name and choose the file type or select a name from the File Name text box. (You can scroll through the Directories and File Name listing for prompting.)

Select the Save button to save your file, or Cancel to return to the PaperPort

window. The Save ‘XXXXX’ as dialog box will be

without saving it.

How to Uninstall PaperPort® and ScanSoft® TextBridge

For Windows® 98/98SE and Windows® Me:

Select Start, Settings, Control Panel, Add/Remove Programs and the Install/Uninstall tab.

Select Brother Extensions for Paperport Add/Remove button.

Select PaperPort

For Windows

Select Start, Settings, Control Panel and Add/Remove Programs. Select Brother Extensions for Paperport

Change/Remove button. Select PaperPort

For Windows

Select Start, Control Panel, Add or Remove Programs and the Change or Remove Programs icon. Select PaperPort

and click the

8.0 SE from the list and click the Add/Remove button.

2000 Professional:

and click the

8.0 SE from the list and click the Change button.

XP:

8.0 SE from the list and click the Change button.

HOW TO SCAN USING WINDOWS® 2 - 28

Using the Brother Control

Center

(For Windows® 98/98SE/Me and 2000 Professional)

If you are using Windows® 2000 Professional, we recommend that you are logged on with administrator rights.

Brother MFL-Pro Control Center

The Brother Control Center is a software utility that pops up on the PC screen whenever paper is put in the ADF of the machine. This allows you to quickly and with very few mouse clicks, access the most frequently used scanning applications. Using the Control Center stops the need to manually startup any specific applications.

The Brother Control Center provides three operations (Scan, Copy and PC-Fax):

■

Scan directly to a file, E-mail, word processor or graphic application of your choice

■

Copy

■

PC Faxing using the Brother PC-FAX software

The Brother Control Center pops up on the screen when using the USB connection, not the LAN connection.

3 - 1

USING THE BROTHER CONTROL CENTER

AutoLoad the Brother Control Center

The Control Center is loaded every time Windows® is started. When the Control Center is loaded, the Control Center

icon will appear on the task bar.

If you don’t want the Control Center to load automatically, you can turn off AutoLoad.

If the Control Center icon does not appear on your task bar, you will have to launch the software.

Double-click the Control Center icon on the desktop or

from the Start menu, select Programs, ScanSoft

8.0, and then click Brother SmartUI POPUP.

PaperPort®

How to turn off AutoLoad

Left-click the Control Center icon and click Show.

When the Control Center window appears, left click the

Configuration Control Center button.

A dialog box will appear:

Uncheck the ‘AutoLoad’ Pop-Up check box.

USING THE BROTHER CONTROL CENTER

3 - 2

Brother Control Center features

Auto Configuration

During installation the Control Center will check your system to set up the default applications for E-mail, word processing and the graphics viewer/editor.

For example, if you are using Outlook as your default E-mail application, the Control Center will create a link and a scanning application button for Outlook.

You can change a default application. Right-click the appropriate Control Center button to display Configurations and then click it. Select a different application.

For example, you can change a scan button from MS Word Pad

to MS Word by changing the application

that is listed for the Word Processor.

3 - 3

USING THE BROTHER CONTROL CENTER

Scan to operations

Scan to File—Allows you to scan directly to a file on your computer. You can change the file type and directory for the document you are scanning.

Scan to E-mail—Allows you to scan a picture or text document directly into an E-mail application as a standard attachment. You can choose the file type and resolution for the attachment.

Scan to OCR (Word Processor)

document , run ScanSoft

—Allows you to scan a text

TextBridge® OCR, and insert the text document (not a graphic image) into a word processing file. You can choose the word processing application, such as Word Pad, MS Word, and so on.

Scan to Image

—Allows you to scan an image directly into any graphic viewer/editor application. You can choose the graphics application, such as Microsoft Paint.

Copy operations

Copy—Allows you use the PC and any Windows

printer driver for

enhanced copy operations. You can scan the page on the Brother machine and print the copies

using any of the features of the Brother machine printer driver. —OR—

You can send the copy output to any standard Windows

printer

driver that is on your PC.

PC-Fax operation

Send a Fax

the image as a fax from the PC using the Brother PC-FAX software.

—Allows you scan a picture or text document and send

USING THE BROTHER CONTROL CENTER

3 - 4

Scanner settings for Scan, Copy and PC-Fax buttons

When the Pop-Up screen appears, you can access the Scanner Settings window.

Click the Configuration Control Center icon at the top right of the Brother Control Center screen —OR— Click the Modify Settings button on any of the Configuration screens.

Global settings

AutoLoad Pop-Up—Select this checkbox if you want Brother MFL Control Center to load when you turn on your computer.

3 - 5

USING THE BROTHER CONTROL CENTER

Setting up the scanner configurations

The Pop-Up application stores eight different scanning modes. Each time you scan a document, you can choose the most appropriate scanning mode from the following:

Faxing, Filing and Copying Text for OCR Photos Photos (High Quality) Photos (Quick Scan) Custom Draft Copy Fine Copy

Each mode has its own set of stored settings. You can keep the factory default settings or change them at any time:

Resolution—From the pull-down list, select the scanning resolution you most often use. Colour Mode—From the pull-down list, select the colour settings you most often use. Scan Size—From the pull-down list, select the scan size you most often use.

Brightness Contrast

Click OK to save your changes. If you make a mistake or want the original default setting, just click the Restore Defaults button when the scanning mode is displayed.

—Slide the adjuster from 0% to 100%

USING THE BROTHER CONTROL CENTER

3 - 6

Performing an operation from the Control Center screen

If you see this screen it means you left-clicked a button in the Control Center window without first placing a document in the ADF.

Place the document in the machine’s ADF, and then click OK to go to the Control Center screen.

If your machine is flatbed model (MFC-3420C or MFC-3820CN), and want to scan the document from the scanner glass, please

Scan

use (

) on the control panel of the machine.

3 - 7

USING THE BROTHER CONTROL CENTER

Scan to File

To access Scan to File Configurations screen

Load your document in the ADF. The Brother Control Center screen will pop up.

Right-click Scan to File and click on Configuration. Click the

Modify Settings button to view the configuration screen of the Control Center.

To save your settings, click OK. —OR— To go back to the factory default settings, click the Restore

Defaults button.

Scanner settings

From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR;

Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.

To change any of the settings for the mode, click Modify Settings.

USING THE BROTHER CONTROL CENTER

3 - 8

Destination folder

PaperPort® Folder—Select this checkbox to scan the document into your PaperPort

Other Folder

folder.

—Select this checkbox, to scan the document as

another file type or to store it in another directory/folder. File—If you selected Other folder from the pull-down list, select the

type of file:

PaperPort PaperPort PaperPort PaperPort PaperPort PaperPort

Image Item (*.max)

Self-Viewing (*.exe)

Browser-Viewable (*.htm)

5.0 Image Item (*.max)

4.0 Image Item (*.max)

3.0 Image Item (*.max) Windows Bitmap (*bmp) PC Paintbrush (*.pcx) PCX Multi-page (*.dcx) JPEG (*.jpg) TIFF-Uncompressed (*.tif) TIFF-Group 4 (*.tif) TIFF-Class F (*.tif) TIFF Multi-page - Uncompressed (*.tif) TIFF Multi-page - Group 4 (*.tif) TIFF Multi-page - Class F (*.tif) Portable Network Graphics (*.png) FlashPix (*.fpx)

To Search your system for the directory and folder you want, click the

Browse button. Click OK to save your settings.

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USING THE BROTHER CONTROL CENTER

Scan to E-mail

To access Scan to E-mail Configurations screen

Load your document in the ADF. The Brother Control Center screen will pop up.

Right-click the E-mail application button and click on Configuration. Click the Modify Settings button to view the configuration screen of the Control Center.

To save your settings, click OK. —OR— To go back to the factory default settings, click the Restore

Defaults button.

Scanner settings

From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR;

Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.

To change any of the settings for this mode, click Modify Settings.

USING THE BROTHER CONTROL CENTER

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E-mail application

E-mail Application—From the pull-down list, select your E-mail

application. E-mail Settings—Click the E-Mail Settings button to set up links. The Send To Options window will appear:

Send to Options

Convert attachments to specified file type—Converts items to the

type in the File type box. Clear this check box to keep files in their source format; for example, to keep Word documents in the .doc format and JPEG images in the .jpg format.

All documents and image items—Converts all items regardless of the program in which the item was created; for example, converts all Word (.doc) files and JPEG (.jpg) files to the file type.

PaperPort

image items (.max) files. PaperPort

image items (MAX) only—Converts only PaperPort

does not convert other file

types, such as JPEG images and Word documents. File type—Identifies the format in which to convert items; for

example, JPEG or TIFF. Combine items into single file, if possible—Combines all selected

items into a single file that contains multiple pages. This option is available only when the file type supports multiple pages, such as multi-page TIFF.

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USING THE BROTHER CONTROL CENTER

Scan to OCR (Word Processor)

To access Scan to OCR Configurations screen

Load your document in the ADF. The Brother Control Center screen will pop up.

Right-click the word processor application button and click on

Configuration

configuration screen of the Control Center.

To save your settings, click OK. —OR— To go back to the factory default settings, click the Restore

Defaults button.

. Click the Modify Settings button to view the

Scanner settings

From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR;

Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.

To change any of the settings for this mode, click Modify Settings.

USING THE BROTHER CONTROL CENTER

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Word Processor

Word Processor—From the pull-down list, select the word processor you want to use.

Click the Link Settings button to display the screen to set up the document format you want to use and identify the OCR program:

File type

—From the pull-down list, select the file type you want to use

for your word processor or text documents. OCR—Identify the OCR program to use to convert scanned

document images to editable documents. This option is available only when you have an OCR program other than the one provided with PaperPort that is in ScanSoft

. (PaperPort® 8.0 SE uses the same OCR engine

's TextBridge® Pro Millennium product.)

Click the Settings button to choose how the OCR application will read the pages that you scan into your word processor application.

The OCR Settings window will appear:

Select your setting and click OK.

Auto orient page

■

—Click this checkbox to automatically rotate

pages so that the text is upright.

Single column output

■

—Click this checkbox if you want to remove columns from multi-column documents so that converted text appears in a one-column format.

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USING THE BROTHER CONTROL CENTER

Scan to Image

To access Scan to Image Configurations screen

Load your document in the ADF. The Brother Control Center screen will pop up.

Right-click the graphic application button and click on Configuration. Click the Modify Settings button to view the configuration screen of the Control Center.

To save your settings, click OK. —OR— To go back to the factory default settings, click the Restore

Defaults button.

USING THE BROTHER CONTROL CENTER

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Scanner settings

From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR;

Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.

To change any of the settings for this mode, click Modify Settings.

Target Application

Application—From the pull-down list, select the application you want to add to this Pop-Up screen.

Click the Custom Link Settings button to set up links for your user-defined application.

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USING THE BROTHER CONTROL CENTER

Copy

To access the Copy Configurations screen

Load your document in the ADF. The Brother Control Center screen will pop up.

Right-click the Copy and click on Configuration. Click the

Modify Settings button to view the configuration screen of the Control Center.

To save your settings, click OK. —OR— To go back to the factory default settings, click the Restore

Defaults button.

USING THE BROTHER CONTROL CENTER

3 - 16

Scanner settings

From the pull-down list, select the scanning mode that is appropriate for the type of file: Draft Copy or Fine Copy.

To change any of the settings for this mode, click Modify Settings.

Number of copies

Copies

To change the copy options, click the Copy Options button. Click OK to save your Copy settings.

—Enter the number of copies you want to print.

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USING THE BROTHER CONTROL CENTER

Send a fax

To access the Send a fax Configurations screen

Load your document in the ADF. The Brother Control Center screen will pop up.

Right-click the Send a fax and click on

Modify Settings button to view the configuration screen of the Control Center.

To save your settings, click OK. —OR— To go back to the factory default settings, click the Restore

Defaults button.

Configuration

. Click the

Scanner settings

From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR;

Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.

To change any of the settings for this mode, click Modify Settings.

USING THE BROTHER CONTROL CENTER

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PC-FAX settings

Brother PC-Fax

FAX Resolution

To change the fax options, click the FAX Options button. The Brother PC-FAX Properties screen appears:

For Windows

—Fine (200

98/98SE and Me

200)

For Windows

Select the Paper Size and Orientation (Portrait or Landscape) and click OK.

To go back to the factory default settings, click the Restore

Defaults or Default button.

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USING THE BROTHER CONTROL CENTER

2000 Professional and XP

Using the Windows® XP-Based

Brother SmartUI Control Center

(For Windows® XP)

For Windows® 98/98SE/Me and 2000 Professional

See Using the Brother Control Center on page 3-1

Brother SmartUI Control Center

The Brother Control Center is a software utility that allows you to quite easily, with very few mouse clicks, access the most frequently used scanning applications. Using the Control Center eliminates the need to manually launch the specific applications and allows you to scan a document directly to a folder on your computer. The Brother Control Center provides four categories of operations:

Scan directly to a file, E-mail, word processor or graphics application of your choice.

Enhanced copy functions, such as Four/Two or One-on-One Copying.

PC Faxing using the Brother PC-Fax software.

Custom buttons allow you to configure a button to meet your own application requirements.

In the Task Tray right-click on the Control Center icon and select Show to have access to the Brother SmartUI Control Center window.

USING THE WINDOWS® XP-BASED BROTHER SMARTUI CONTROL CENTER

4 - 1

AutoLoad the Brother Control Center

The Control Center is initially configured to automatically load each time Windows Control Center icon will appear in the task bar. If you don’t want the Control Center to load automatically, you can turn AutoLoad off.

is started. When the Control Center is loaded the

How to turn off Auto Load

Right-click the Control Center icon in the Task Tray and select Show.

The main SmartUI Control Center window appears. Please look at the bottom of the window for a check box labelled “AutoLoad Pop-up”.

Uncheck the AutoLoad Pop-Up option to prevent the SmartUI from automatically loading every time Windows

4 - 2

USING THE WINDOWS® XP-BASED BROTHER SMARTUI CONTROL CENTER

is started.

Brother Control Center features

The SmartUI control center gives you the ability to configure the hardware “Scan to File” feature allows you to scan a document directly to your hard disk and choose the file format and destination folder without having to run any other applications. Select which section you want by clicking on the appropriate tab.

Scan

key on your machine such as “Scan to File”. The

USING THE WINDOWS® XP-BASED BROTHER SMARTUI CONTROL CENTER

4 - 3

Auto Configuration

During the installation process the Control Center checks your system to determine the default applications for E-mail, word processing and graphics viewer/editor.

For example, if you are using Outlook as your default E-mail application, the Control Center automatically will create a link and a scanning application button for Outlook.

You can change the default application by right-clicking on any of the scan buttons in the Control Center and then clicking Select the Configuration tab and from the Application pull down menu select a different application. For example, you can change the E-mail scan button from Outlook Express to Outlook by changing the application that is listed.

Configuration

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USING THE WINDOWS® XP-BASED BROTHER SMARTUI CONTROL CENTER

Hardware Section: Changing the Scan to button configuration

When the SmartUI Control Center is displayed, you can access the

Scan

Hardware Section window to reconfigure the (

on your machine. Click the Hardware Section tab at the top left of the SmartUI Control Center screen. (See Using the Scan key (For USB cable users) on page 2-19.)

) button

USING THE WINDOWS® XP-BASED BROTHER SMARTUI CONTROL CENTER

4 - 5

Scan to E-mail

To configure the Scan to E-mail feature left-click on the Scan to E-mail button and the following screen will appear. You have the

ability to change the configuration that includes the destination E-mail application, attachment file and the scanner settings.

To change the destination E-mail application you use the Application pull down list to select the compatible E-mail application, which is installed on your system.

If you wish to change the attachment file type click on the Link

Preferences button to display a list of file types.

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USING THE WINDOWS® XP-BASED BROTHER SMARTUI CONTROL CENTER

Scan to File

To configure the Scan to File feature, left click on the Scan to File button and the following screen will appear.

Select the file type for the saved image by selecting from the Format pull down list. You can save the file to the default PaperPort so the file appears in PaperPort

or you can select another

folder

folder/directory by clicking the Browse button.

USING THE WINDOWS® XP-BASED BROTHER SMARTUI CONTROL CENTER

4 - 7

Scan to Image

To configure the Scan to Image feature left-click on the Scan to Image button and the following screen will appear. You have the

ability to change the configuration, which includes the destination image format or document application.

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USING THE WINDOWS® XP-BASED BROTHER SMARTUI CONTROL CENTER

To change the default setting of the scan, click on the Scan Settings tab.

You can set the Colour Mode to Black & White, 8-bit Gray or 24-bit Colour.

The resolution can be changed from 100 to 1200 dpi. You can define the size of the paper you’re using, and you can adjust the brightness and contrast of the image before scanning.

USING THE WINDOWS® XP-BASED BROTHER SMARTUI CONTROL CENTER

4 - 9

Scan to OCR

To configure the Scan to OCR feature left-click on the Scan to OCR button and the following screen will appear. You have the ability to change the configuration, which includes the destination applications.

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USING THE WINDOWS® XP-BASED BROTHER SMARTUI CONTROL CENTER

You have the option to send your scan as a different file type. You can select the application from the File Type window according to your needs.

You have the option to choose your OCR setting from Single column output to Auto orient page.

USING THE WINDOWS® XP-BASED BROTHER SMARTUI CONTROL CENTER

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Software Section

The Software Section contains four groups of scan to buttons. Each section has a number of different buttons which are predefined for the most frequently used applications. The Scan section contains four buttons for Scan to File, Scan to E-mail, Scan to Word Processor and Scan to Image applications. The Copy section contains three buttons for N to 1 copying. The Fax section button is for sending faxes using the Brother PC-FAX application and the Custom section contains three buttons with which you can assign your own function.

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USING THE WINDOWS® XP-BASED BROTHER SMARTUI CONTROL CENTER

Scan

*1 Scan to File —enables you to scan directly to a disk file. You can change the file type and destination directory, as needed.

Scan to E-mail (Default: Outlook Express)

—enables you to scan a page or document directly into an E-mail application as a standard attachment. You have the option of selecting the file type and resolution for the attachment.

Scan to Word Processor (Default: MS WordPad)

*3 scan a page or document , automatically run ScanSoft

—enables you to

TextBridge® OCR and insert the text (not graphic image) into a word processing program. You have the option of selecting the destination word processing program, such as WordPad, MS Word, Word Perfect or whichever word processing program is installed on your computer.

*4 Scan to Graphic Application (Default: MS Paint) —enables you to scan a page directly into any graphic viewer/editor application. You can select the destination application, such as MS Paint, Corel PhotoPaint, Adobe PhotoShop, or any kind of image editor application you already have installed on your computer.

Copy

(Copy one to one)—allows you to use the PC and any Windows the page on the machine and print the copies using any of the features of the machine printer driver—OR—you can direct the copy output to any standard Windows including network printers.

Four/Two to One Copy

One-page features of the Brother printer driver to copy four/two document pages onto a single output page.

printer driver for enhanced copy operations. You can scan

printer driver installed on the PC

—enables you to use the Four/Two on

USING THE WINDOWS® XP-BASED BROTHER SMARTUI CONTROL CENTER

4 - 13

Fax

Send a Fax (Brother PC-FAX)—enables you to scan a page or document and automatically send the image as a fax from the PC using the Brother PC-FAX software.

Custom

Scan to File

Scan to File feature. You can change the configuration of each of these buttons to meet your specific requirements by right-clicking on a button and following the configuration menus.

—These buttons have been pre-programmed for the

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USING THE WINDOWS® XP-BASED BROTHER SMARTUI CONTROL CENTER

Scan to File

The Scan to File button allows you to scan an image and save it in a specific file type to any directory on your hard disk. This allows you to easily archive your paper documents. To configure the file type and save to directory right-click on the Scan to File button and click Configuration.

The Scan Action tab is set to File and should not be changed.

USING THE WINDOWS® XP-BASED BROTHER SMARTUI CONTROL CENTER

4 - 15

To change the configuration click on the Configuration tab.

Select the file type for the saved image by selecting from the Format

pull down list. You can save the file to the default PaperPort

so the file appears in PaperPort

, or you can select another

folder

folder/directory by clicking the Browse button. You can change the default setting by selecting the Other Folder

button and then clicking Browse and selecting the folder in which you wish to save your files.

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USING THE WINDOWS® XP-BASED BROTHER SMARTUI CONTROL CENTER

Scan to E-mail

The Scan To E-mail is automatically configured to your default E-mail application. To change the default E-mail application or attachment file type, right-click on the E-mail button and select “Configuration”.

The Scan Action tab is set to E-mail and should not be changed.

To change the E-mail application click on the Configuration tab. From the Application pull down list, select your preferred E-mail application.

USING THE WINDOWS® XP-BASED BROTHER SMARTUI CONTROL CENTER

4 - 17

To change the file type of the attachment click the Link Preferences button to set up links. Check the Convert attachments to specified file type box and then select the appropriate file type from the pull down list.

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USING THE WINDOWS® XP-BASED BROTHER SMARTUI CONTROL CENTER

File attachments

Items are mailed as file attachments using the file type you have selected.

Convert attachments to specified file type

you want to change the file type of attachments. All documents and image items—Click this check box if you want to

convert all scanned images to the same file type.

PaperPort

image items (MAX) only

want to convert only attachments that are PaperPort Combine items into single file, if possible—Click this check box if you

want to combine all the attachments into one file. With this box unchecked each scanned page will be saved in its own individual file.

File type

—Select from the pull-down list the type of file you want the

scanned images to be saved in.

PaperPort PaperPort PaperPort PaperPort PaperPort PaperPort

Image Item (*.max)

Browser-Viewable (*.htm)

Self Viewing (*.exe)

5.0 Image Item (*.max)

4.0 Image Item (*.max)

3.0 Image Item (*.max) Windows Bitmap (*.bmp) PC Paintbrush (*.pcx) PCX Multi-page (*.dcx) JPEG (*.jpg) TIFF-Uncompressed (*.tif) TIFF Group 4 (*.tif) TIFF Multi-Page -Uncompressed (*.tif) TIFF Multi-Page - Group 4 (*.tif)

—Click this check box if

—Click this check box if you

MAX files.

USING THE WINDOWS® XP-BASED BROTHER SMARTUI CONTROL CENTER

4 - 19

Scanner settings

You have the ability to change the scanner settings used to create the file attachments. Click on the Scan Settings tab and select the appropriate settings.

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USING THE WINDOWS® XP-BASED BROTHER SMARTUI CONTROL CENTER

Scan to OCR (Word Processing program)

Scan to OCR converts the graphic page image data to text which can be edited by any word processor program. You can change the default word processor program (example: Word Pad instead of Word) and file type. You can also choose another OCR software package besides the TextBridge PaperPort

To configure Scan to OCR right-click on the WordPad button and select Configuration. The Scan Action tab is set to OCR and should not be changed.

OCR which is built into

To change the word processing application click on the Configuration Tab. You can select the destination word processing application from the Application pull down list.

USING THE WINDOWS® XP-BASED BROTHER SMARTUI CONTROL CENTER

4 - 21

To change the program link preferences click the Link Preferences button.

File Type

—From the pull-down list, select the file format you want to

use for documents.

OCR

—Select the OCR application from the OCR pull down list.

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USING THE WINDOWS® XP-BASED BROTHER SMARTUI CONTROL CENTER

Scan to Graphics application (example: Microsoft Paint)

The Scan to Graphics Application allows you to scan an image so you can edit the image. To change the default graphics application right-click on the button and select Configuration.

The Scan Action tab is set to Application and should not be changed.

To change the configuration of the destination application click on the Configuration Tab.

USING THE WINDOWS® XP-BASED BROTHER SMARTUI CONTROL CENTER

4 - 23

To change the destination application select the appropriate application from the Application pull down list.

To change the other configuration options click the Link Preferences button.

This option enables you to reduce image to screen resolution (96dpi), show a warning if the item has annotations, update the original item if sent item is modified, if needed.

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USING THE WINDOWS® XP-BASED BROTHER SMARTUI CONTROL CENTER

Copy

The copy buttons can be customised to allow you to take advantage of the features built into the Brother printer drivers to do advanced copy functions such as n-in-1 printing.

The Copy buttons are automatically linked to the default Windows printer driver. You can set any printer as the default printer including non-Brother printers. Before you can use the Copy buttons you must first configure the printer driver by right-clicking on a Copy button and selecting Configuration.

In the Scan Settings window you can select the colour mode, resolution, paper size, brightness and contrast settings to be used.

To finish the Copy button configuration you must set the printer driver. Click the Copy options button to display the printer driver settings.

The copy options screen will vary depending upon which Brother model you purchased.

USING THE WINDOWS® XP-BASED BROTHER SMARTUI CONTROL CENTER

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Brother MFC-3220C, MFC-3420C, MFC-3320CN, MFC-3820CN User's Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Table of Contents

Using the Brother MFC printer driver

Features

USING THE MACHINE AS A PRINTER

Choosing the right type of paper

How to print your document

Simultaneous printing and faxing

Clearing data from the memory

Checking the Print Quality

Printer operation keys

Job Cancel (MFC-3420C only)

Printer driver settings (Windows® only)

How to access the printer driver settings

Basic tab

Media Type

Quality

Bi-Directional Printing

Paper Size

Page Layout

Border Line

Orientation

Copies

Collate

Reverse Order

Advanced tab

Colour

Colour/Grayscale

Image Type

Custom Image Type

Halftone Pattern

Colour Enhancement

Scaling

Watermark

In background

In Outline Text (Windows® 2000 Professional/XP Only)

Print Watermark

Watermark Style

Device Options

Print Date & Time

Quick Print Setup

Support tab

Brother Solutions Centre

Web Update

Check Setting

Scanning a document (For Windows® 98/98SE/Me and 2000 Professional only)

TWAIN compliant

How to access the Scanner

Scanning a document into the PC

Scanning a whole page

Pre-Scanning to crop a portion you want to scan

Settings in the Scanner window

Image Type

Resolution

Scan Type

Brightness

Contrast

Document Size

Scanning a document (For Windows® XP only)

WIA compliant

How to access the scanner

Scanning a document into the PC (MFC-3220C and MFC-3320CN only)

Scanning a document into the PC (MFC-3420C and MFC-3820CN only)

Scanning a document using the ADF

Pre-Scanning to crop a portion you want to scan using the scanner glass (MFC-3420C and MFC-3820CN only)

Brother Scanner Utility

Using the Scan key (For USB cable users)

Scan to E-mail

Scan to Image

Scan to OCR

Scan to File

Scan to Card (MFC-3320CN and MFC-3820CN only)

Changing the default quality

Changing the default Black & White file format

Changing the default colour file format

Using ScanSoft® PaperPort® and TextBridge® OCR

Viewing items