Brother MFC-3200C User Manual

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USER’S GUIDE

MFC-3200C

If You Need to Call Customer Service

Please complete the following information for future reference:

Model Number: MFC-3200C

Serial Number:*

Date of Purchase:

Place of Purchase:

*The serial number is on the back of the unit. Retain this User’s Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service.

www.registermybrother.com

By registering your product with Brother International Corporation, you will be recorded as the original owner of the product. Your registration with Brother:

•may serve as confirmation of the purchase date of your product should you lose your receipt;

•may support an insurance claim by you in the event of product loss covered by insurance; and,

•will help us notify you of enhancements to your product and special offers.

The most convenient and efficient way to register your new product is on-line at www.registermybrother.com

Brother Numbers

IMPORTANT

For technical help you must call the country where you bought the MFC. Calls must be made from within that country.

By registering your product with Brother International Corporation, you will be recorded as the original owner of the product. Your registration with Brother:

•may serve as confirmation of the purchase date of your product should you lose your receipt;

•may support an insurance claim by you in the event of product loss covered by insurance; and,

•will help us notify you of enhancements to your product and special offers.

Please complete and fax the Brother Warranty Registration And Test Sheet or, for your convenience and most efficient way to register your new product, register on-line at

www.registermybrother.com

Frequently Asked Questions (FAQs)

The Brother Solutions Center is our one-stop resource for all your Fax Machine/ Multi-Function Center needs. You can download the latest software and utilities, read FAQs and troubleshooting tips, and go to the ‘Solutions’ section to learn how to get the most from your Brother product.

http://solutions.brother.com

You can check here for Brother driver updates.

For Customer Service

In USA: 1-800-284-4329 (voice) 1-901-379-1215 (fax)

1-800-284-3238 (TTY service for the hearing-impaired)

In Canada: 1-877-BROTHER (voice)

(514) 685-4898 (fax)

(514) 685-6464 (voice) In Montreal

Service Center Locator (USA Only)

For the location of a Brother authorized service center, call 1-800-284-4357.

Service Center Locations (Canada Only)

For the location of a Brother authorized service center, call 1-877-BROTHER.

B R O T H E R N U M B E R S

Brother fax back system (USA Only)

Brother has installed an easy-to-use fax back system, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day, 7 days a week. You can use the system and an Index of fax back subjects.

In USA only: 1-800-521-2846

The Brother fax back system number has been preprogrammed on One Touch key 1.

Ordering Accessories and Supplies

For best quality results use only genuine Brother accessories, available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover, or American Express credit card, you can order accessories directly from Brother. (In the USA, you can visit us online for a complete selection of Brother accessories and supplies available for purchase.)

In USA: 1-888-879-3232 (voice)

1-800-947-1445 (fax)

	http://www.brothermall.com
In Canada: 1-877-BROTHER (voice)

Description		Item
Ink Cartridge <black>		LC21BK

Ink Cartridge <cyan>(blue)		LC21C

Ink Cartridge <magenta>(red)		LC21M

Ink Cartridge <yellow>		LC21Y

Power Protector for A/C Power and Phone Line		QPD120

Telephone Line Cord		LG3077001

Telephone Handset		LE0446011

Handset Curled Cord		LE6681001

Paper Support		UU1309001

ADF Document Output Support		LE3305001

ADF Document Support		LE6396002

Output Paper Support		LE6398002

Card Stock Support		LE6486002

User’s Guide		LE6891001

Note Multi-Function Link®	Pro Suite is NOT available on floppy disks.

ii O R D E R I N G A C C E S S O R I E S A N D S U P P L I E S

Notice – Disclaimer of Warranties

(USA and Canada)

BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE. BROTHER’S LICENSOR(S) DOES NOT WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS OR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES IN THE USA AND SOME PROVINCES IN CANADA. THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.

IN NO EVENT WILL BROTHER’S LICENSOR(S) BE LIABLE TO YOU FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER’S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU. IN ANY EVENT BROTHER’S LICENSOR’S LIABILITY TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS OF THE FORM OF THE ACTION (WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without notice.

Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.

N O T I C E – D I S C L A I M E R O F W A R R A N T I E S iii

Brother® One Year Limited Warranty and Replacement Service

(USA Only)

Who is covered:

•This limited warranty (“warranty”) is given only to the original end-use/retail purchaser (referred to in this warranty as “Original Purchaser”) of the accompanying product, consumables and accessories (collectively referred to in this warranty as “this Product”).

•If you purchased a product from someone other than an authorized Brother reseller in the United States or if the product was used (including but not limited to floor models or refurbished product), prior to your purchase you are not the Original Purchaser and the product that you purchased is not covered by this warranty.

What is covered:

•This Product includes a Machine and Consumable and Accessory Items. Consumable and Accessory Items include but are not limited to print heads, toner, drums, ink cartridges, print cartridges, refill ribbons, therma PLUS paper and thermal paper.

•Except as otherwise provided herein, Brother warrants that the Machine and the accompanying Consumable and Accessory Items will be free from defects in materials and workmanship, when used under normal conditions.

•This warranty applies only to products purchased and used in the United States. For products purchased in, but used outside, the United States, this warranty covers only warranty service within the United States (and does not include shipping outside the United States).

What is the length of the Warranty Periods:

•Machines: one year from the original purchase date.

•Accompanying Consumable and Accessory Items: 90 days from the original purchase date or the rated life of consumable, whichever comes first.

What is NOT covered:

This warranty does not cover: (1)Physical damage to this Product;

(2)Damage caused by improper installation, improper or abnormal use, misuse, neglect or accident (including but not limited to transporting this Product without the proper preparation and/or packaging);

(3)Damage caused by another device or software used with this Product (including but not limited to damage resulting from

use of non Brother® -brand parts and Consumable and Accessory Items); (4)Consumable and Accessory Items that

expired in accordance with a rated life; and, (5)Problems arising from other than defects in

materials or workmanship.

This limited warranty is VOID if this Product has been altered or modified in any way (including but not limited to attempted warranty repair without authorization from Brother and/or alteration/removal of the serial number).

What to do if you think your Product is eligible for warranty service:

Report your issue to either our Customer Service Hotline at 1-800-284-4329 or a Brother Authorized Service Center within the applicable warranty period. Supply Brother or the Brother Authorized Service Center with a copy of your dated bill of sale showing that this Product was purchased within the U.S. For the name of local Brother Authorized Service Center(s), call 1-800-521-2846.

What Brother will ask you to do:

After contacting Brother or a Brother Authorized Service Center, you may be required to deliver (by hand if you prefer) or send the Product properly packaged, freight prepaid, to the Authorized Service Center together with a photocopy of your bill of sale. You are responsible for the cost of shipping, packing product, and insurance (if you desire). You are also responsible for loss or damage to this Product in shipping.

What Brother will do:

If the problem reported concerning your Machine and/or accompanying Consumable and Accessory Items is covered by this warranty and if you first reported the problem to Brother or an Authorized Service Center within the applicable warranty period, Brother or its Authorized Service Center will repair or replace the Machine and/or accompanying Consumable and Accessory Items at no charge to you for parts or labor. The decision as to whether to repair or replace the Machine and/or accompanying Consumable and Accessory Items is made by Brother in its sole discretion. Brother reserves the right to supply a refurbished or remanufactured replacement Machine and/or accompanying Consumable and Accessory Items and use refurbished parts provided such replacement products conform to the manufacturer’s specifications for new product/parts. The repaired or replacement

iv L I M I T E D W A R R A N T Y ( U S A )

Brother® One Year Limited Warranty and Replacement Service

(USA Only)

Machine and/or accompanying Consumable and Accessory Items will be returned to you freight prepaid or made available for you to pick up at a conveniently located Authorized Service Center.

If the Machine and/or accompanying Consumable and Accessory Items are not covered by this warranty (either stage), you will be charged for shipping the Machine and/or accompanying Consumable and Accessory Items back to you.

The foregoing are your sole (i.e., only) and exclusive remedies under this warranty.

What happens when Brother elects to replace your Machine:

When a replacement Machine is authorized by Brother, and you have delivered the Machine to an Authorized Service Center, the Authorized Service Center will provide you with a replacement Machine after receiving one from Brother. If you are dealing directly with Brother, Brother will send to you a replacement Machine with the understanding that you will, after receipt of the replacement Machine, supply the required proof of purchase information, together with the Machine that Brother agreed to replace. You are then expected to pack the Machine that Brother agreed to replace in the package from the replacement Machine and return it to Brother using the pre-paid freight bill supplied by Brother in accordance with the instructions provided by Brother. Since you will be in possession of two machines, Brother will require that you provide a valid major credit card number. Brother will issue a hold against the credit card account number that you provide until Brother receives your original Product and determines that your original Product is entitled to warranty coverage. Your credit card will be charged up to the cost of a new Product only if:

(i) you do not return your original Product to Brother within five (5) business days; (ii) the problems with your original Product are not covered by the limited warranty; (iii) the proper packaging instructions are not followed and has caused damage to the product; or (iv) the warranty period on your original Product has expired or has not been sufficiently validated with a copy of the proof of purchase (bill of sale). The replacement Machine you receive (even if refurbished or remanufactured) will be covered by the balance of the limited warranty period remaining on the original Product, plus an additional thirty (30) days. You will keep the

replacement Machine that is sent to you and your original Machine shall become the property of Brother. Retain your original

Accessory Items and a copy of the return freight bill, signed by the courier.

Limitations:

Brother is not responsible for damage to or loss of any equipment, media, programs or data related to the use of this Product. Except for that repair or replacement as described above, Brother shall not be liable for any direct, indirect, incidental or consequential damages or specific relief. Because some states do not allow the exclusion or limitation of consequential or incidental damages, the above limitation may not apply to you.

THIS WARRANTY IS GIVEN IN LIEU OF ALL OTHER WARRANTIES, WRITTEN OR ORAL, WHETHER EXPRESSED BY AFFIRMATION, PROMISE, DESCRIPTION, DRAWING, MODEL OR SAMPLE. ANY AND ALL WARRANTIES OTHER THAN THIS ONE, WHETHER EXPRESS OR IMPLIED, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, ARE HEREBY DISCLAIMED.

•This Limited Warranty is the only warranty that Brother is giving for this Product. It is the final expression and the exclusive and only statement of Brother’s obligations to you. It replaces all other agreements and understandings that you may have with Brother or its representatives.

•This warranty gives you certain rights and you may also have other rights that may vary from state to state.

•This Limited Warranty (and Brother’s obligation to you) may not be changed in any way unless you and Brother sign the same piece of paper in which we (1) refer to this Product and your bill of sale date, (2) describe the change to this warranty and (3) agree to make that change.

Important: We recommend that you keep all original packing materials, in the event that you ship this product.

L I M I T E D W A R R A N T Y ( U S A )

BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE

LIMITED WARRANTY

(Canada Only)

Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service Centers, will repair this MFC/Facsimile machine free of charge if defective in material or workmanship. This Limited Warranty does not include cleaning, consumables (including, without limitation, print cartridges, print head, toner and drum) or damage caused by accident, neglect, misuse or improper installation or operation, any damage caused from service, maintenance, modifications, or tampering by anyone other than a Brother Authorized Service Representative, or from the use of supplies or consumable items that are non-Brother products. Operation of the MFC/Facsimile machine in excess of the specifications or with the Serial Number or Rating Label removed shall be deemed abuse and all repairs thereafter shall be the sole liability of the end-user/ purchaser. In order to obtain warranty service, the MFC/Facsimile machine must be delivered or shipped freight prepaid by the end user/purchaser to a “Brother” Authorized Service Center, together with your Proof of Purchase in the form of a Sales Receipt.

For laser products: Failure to remove the Toner Cartridge (and Toner Drum Unit on applicable models) during shipping will cause severe damage to the MFC/Facsimile and will VOID the Warranty. (Refer to your Operation Manual for proper packaging.)

For ink-jet products: Do not remove the ink cartridges during shipping. Damage to your print head resulting from packing without the ink cartridges will VOID your warranty. (Refer to your Operation Manual for proper packaging.)

BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED.

No oral or written information, advice or representation provided by Brother, its Authorized Service Centers, Distributors, Dealers, Agents or employees, shall create another warranty or modify this warranty. This warranty states Brother’s entire liability and your exclusive remedy against Brother for any failure of the MFC/Facsimile machine to operate properly.

Neither Brother nor anyone else involved in the development, production, or delivery of this MFC/Facsimile machine shall be liable for any indirect, incidental, special, consequential, exemplary, or punitive damages, including lost profits, arising from the use of or inability to use the product, even if advised by the end user/purchaser of the possibility of such damages. Since some Provinces do not allow the above limitation of liability, such limitation may not apply to you.

This Limited Warranty gives you specific legal rights and you may also have other rights which vary from Providence to Providence.

Warranty Service is available at Brother Authorized Service Centers throughout Canada. For Technical Support or for the name and location of your nearest Authorized Service Center call 1-877-BROTHER. Within Montreal, please call (514) 685-6464.

Internet support: support@brother.ca or browse Brother’s Web Site: www.brother.com

Brother International Corporation (Canada) Ltd. 1 Rue Hôtel de Ville

Dollard-Des-Ormeaux, QC H9B 3H6

vi L I M I T E D W A R R A N T Y ( C A N A D A )

Quick Reference Guide

Sending Black & White

Faxes

Automatic Transmission

1Place the original face down in the ADF.

2Enter the fax number using One Touch, Speed Dial, Search or the dial pad.

3Press Black Fax Start.

Sending a Cover Page

1Place the original face down in the ADF.

2Press Menu/Set, 2, 2, 7.

3When NEXT FAX ONLY? appears, press Menu/Set.

4Press or to select ON, and then press Menu/Set.

5Press or to select a comment, and then press Menu/Set.

6Enter two digits to indicate the number of pages being sent, and then press Menu/Set.

7Press 1 to select additional settings

—OR—Press 2 if you are ready to fax.

8Enter the fax number.

9Press Black Fax Start.

Real Time Transmission

You can send faxes in real time.

1Place the original face down in the ADF.

2Press Menu/Set, 2, 2, 5.

3Press or to select ON, and then press Menu/Set—OR—For the next transmission only, press or

to select NEXT FAX ONLY, and then press Menu/Set.

4 For the next fax only, press or to

select ON, and then press

Menu/Set.

5Press 1 to select additional settings

—OR—Press 2 to fax.

6Enter the fax number.

7Press Black Fax Start.

Receiving Faxes

Select Receive Mode

Press Receive Mode to select

FAX ONLY, FAX/TEL, TAD:ANSWER MACH. or

MANUAL. If you select FAX/TEL, make sure to set Ring Delay and F/T Ring Time.

Manual Reception

1Pick up the handset.

2Press Black Fax Start if you hear fax tones (beeps).

3When the LCD shows RECEIVING, replace the handset.

vii

Storing Numbers

Storing One Touch Dial

Numbers

1Press Menu/Set, 2, 3, 1.

2Press the One Touch key where you want to store the number.

3Enter a number (up to 20 digits), and then press Menu/Set.

4Enter a name (or leave it blank), and then press Menu/Set.

5Press Stop/Exit.

Storing Speed Dial Numbers

1Press Menu/Set, 2, 3, 2.

2Enter a two-digit Speed Dial number, and then press Menu/Set.

3Enter a number (up to 20 digits), and then press Menu/Set.

4Enter a name (or leave it blank), and then press Menu/Set.

5Press Stop/Exit.

Telephone Operation

One Touch Dialing / Speed

Dialing

1Pick up the handset—OR—Press Hook/Hold and listen for a dial tone.

2When you hear the dial tone, press the One Touch key of the location you want to call

—OR—Press Search/Speed Dial, press #, then press the twodigit Speed Dial number. (If you pressed Hook/Hold to dial, pick up the handset when the other party answers.)

3To hang up, replace the handset.

Search/Speed Dial

1Press Search/Speed Dial, then enter the first letter of the name you’re looking for.

2Press or to search the memory.

3When the name is displayed, lift the handset—OR—Press Hook/Hold.

4Press Black Fax Start to dial. (If you pressed Hook/Hold to dial, pick up the handset when the other party answers.)

5To hang up, replace the handset.

Making Copies

Making a Single Copy

1Place the original face down in the ADF.

2Press Black Copy or Color Copy.

Making Multiple Copies

1Place the original face down in the ADF.

2Use the dial pad to enter the number of copies you want (up to 99).

3Press Black Copy or Color Copy.

Brother fax back system: In USA: 1-800-521-2846

Brother Global Web Site: http://www.brother.com

Frequently Asked Questions (FAQs) and Product Support:

http://solutions.brother.com

Brother Accessories & Supplies:

In USA:	1-888-879-3232	(voice)
	1-800-947-1445	(fax)

http://www.brothermall.com

In Canada: 1-877-BROTHER (voice)

viii

Introduction...................................................................	1-1
Using This Manual .....................................................................	1-1
Finding Information.............................................................	1-1
Conventions Used in this Manual........................................	1-1
Product Registration ...................................................................	1-2
Fax Test Sheet and Product Registration (USA Only) ........	1-2
On-Line Registration (USA and Canada)............................	1-2
MFC-3200C Control Panel Overview........................................	1-3
About Fax Machines ..................................................................	1-5
Custom Features ..................................................................	1-5
Do You Have Voice Mail on the Phone Line? ...............	1-5
Why Should There Be Trouble? .....................................	1-5
How Can You Avoid Possible Problems? ......................	1-5
Fax Tones and Handshake...................................................	1-5
ECM (Error Correction Mode) ............................................	1-6

Assembly and Connections ..........................................	2-1
Packing List................................................................................	2-1
Choosing a Location...................................................................	2-2
Assembly ....................................................................................	2-3
Removing the Protective Yellow Bar..................................	2-3
Setting Up the MFC.............................................................	2-4
Loading Paper in the Paper Tray .........................................	2-8
Installing the Ink Cartridges ................................................	2-9
Important.......................................................................	2-11
Connecting the MFC ................................................................	2-13
Connecting an External Telephone ...................................	2-13
Connecting an External Telephone
Answering Device (TAD).............................................	2-13
Sequence .......................................................................	2-13
Connections...................................................................	2-14
Recording Outgoing Message (OGM)..........................	2-15
Special Line Considerations ..............................................	2-15
Roll Over Phone Lines..................................................	2-15
Two-Line Phone System...............................................	2-15
Converting Telephone Wall Outlets .............................	2-16
Installing MFC, External Two-Line TAD and
Two-Line Telephone ................................................	2-16

Multi-Line Connections (PBX) .........................................	2-17
If You are Installing the MFC to Work with a PBX:....	2-17
Custom Features on Your Phone Line...............................	2-18
Paper..............................................................................	3-1
About Paper................................................................................	3-1
Handling and Using Special Paper ......................................	3-1
Recommended Paper for the MFC-3200C......................	3-1
Paper Capacity of Paper Tray..............................................	3-2
Paper Specifications for Paper Tray ....................................	3-2
Print Area.............................................................................	3-3
On-Screen Programming.............................................	4-1
User-Friendly Programming.......................................................	4-1
Menu Selection Table..........................................................	4-1
Alternating Displays ............................................................	4-1
Navigation Keys .........................................................................	4-2
Key Operations Table.................................................................	4-8
Initial Setup...................................................................	5-1
Getting Started............................................................................	5-1
Setting Paper Type ..............................................................	5-1
Setting Paper Size................................................................	5-1
Setting Date and Time .........................................................	5-2
Setting Station ID ................................................................	5-2
Entering Text...................................................................	5-3
Inserting Spaces ..............................................................	5-3
Making Corrections.........................................................	5-3
Repeating Letters ............................................................	5-3
Special Characters and Symbols .....................................	5-3
Setting the Ring Volume .....................................................	5-4
Setting the Beeper Volume..................................................	5-4
Setting the Speaker Volume ................................................	5-5
Setting the Handset Volume ................................................	5-5
Choosing the Handset Volume (For Volume Amplify) ......	5-6
Setting Volume Amplify .....................................................	5-6
Turning On Automatic Daylight Savings Time ..................	5-7
Setting Tone/Pulse Dialing Mode .......................................	5-7
Memory Storage ..................................................................	5-7

Setup Receive.................................................................	6-1
Basic Receiving Operations .......................................................	6-1
Choosing the Receive Mode................................................	6-1
To Select or Change Your Receive Mode ......................	6-2
Setting Ring Delay ..............................................................	6-2
Setting the F/T Ring Time (For FAX/TEL Mode Only) .....	6-3
Easy Receive .......................................................................	6-3
Printing a Reduced Incoming Fax (Auto Reduction) ..........	6-4
Advanced Receiving Operations ................................................	6-5
Operation from Extension Telephones ................................	6-5
For FAX/TEL Mode Only...................................................	6-5
Using a Cordless External Handset.................................	6-5
Changing the Remote Codes ...............................................	6-5
Printing a Fax in Memory....................................................	6-6
Polling..................................................................................	6-6
Setting Up Polling Receive .............................................	6-6
Setting Up Sequential Polling Receive ...........................	6-7
Canceling a Scheduled Job ..................................................	6-7

Setup Send .....................................................................	7-1
Before You Begin.......................................................................	7-1
Using the ADF (Automatic Document Feeder)...................	7-1
Sending Faxes with Multiple Settings .................................	7-2
Basic Sending Operations ..........................................................	7-2
Contrast................................................................................	7-2
Fax Resolution.....................................................................	7-3
Manual Transmission ..........................................................	7-3
Automatic Transmission......................................................	7-3
Color Fax Transmission ......................................................	7-4
Manual and Automatic Fax Redial......................................	7-4
Dual Access (Not Available for Color Faxes).....................	7-4
Real Time Transmission......................................................	7-5
Checking Job Status ............................................................	7-5
Canceling a Job in Memory.................................................	7-6
Advanced Sending Operations ...................................................	7-7
Composing Electronic Cover Page......................................	7-7
Composing Your Own Comments..................................	7-7
Cover Page for the Next Fax Only..................................	7-8
Always Send a Cover Page .............................................	7-8
Using a Printed Cover Page ............................................	7-9

	Overseas Mode ....................................................................	7-9
	Delayed FAX (Not Available for Color Faxes).................	7-10
	Delayed Batch Transmission
	(Not Available for Color Faxes) ...................................	7-10
	Setting Up Polled Transmit
	(Not Available for Color Faxes) ...................................	7-11
8	Auto Dial Numbers and Dialing Options ...................	8-1
	Storing Numbers for Easy Dialing .............................................	8-1
	Storing One Touch Dial Numbers .......................................	8-1
	Storing Speed Dial Numbers ...............................................	8-2
	Changing One Touch and Speed Dial Numbers..................	8-2
	Setting Up Groups for Broadcasting ...................................	8-3
	Dialing Options ..........................................................................	8-4
	Manual Dialing ....................................................................	8-4
	Search ..................................................................................	8-4
	One Touch Dialing .............................................................	8-5
	Speed Dialing ......................................................................	8-5
	Access Codes and Credit Card Numbers.............................	8-6
	Broadcasting (Not Available for Color Faxes)....................	8-6
	Pause....................................................................................	8-7
	Hold .....................................................................................	8-7
	Fax Redial............................................................................	8-7
	Tone/Pulse ...........................................................................	8-8
9	Telephone Services .......................................................	9-1
	Custom Features .........................................................................	9-1
	Distinctive Ring..........................................................................	9-1
	What Does Your Telephone Company’s
	“Distinctive Ring” Do?...............................................	9-1
	What Does Brother’s “Distinctive Ring” Do? ................	9-1
	Do You Have Voice Mail?..............................................	9-2
	Before You Choose the Ring Pattern to Register ...........	9-2
	VERY IMPORTANT .....................................................	9-3
	Registering the Distinctive Ring Pattern.........................	9-3
	Caller ID .....................................................................................	9-3
	Viewing Caller ID List....................................................	9-4
	Printing Caller ID List.....................................................	9-4

xii

Remote Fax Options
(Not Available for Color Faxes).................................	10-1
Fax Forwarding/Paging ............................................................	10-1
Programming a Fax Forwarding Number..........................	10-1
Programming Your Pager Number....................................	10-1
Setting Fax Storage ..................................................................	10-2
Backup Print ......................................................................	10-2
Changing Remote Retrieval Access Code ...............................	10-3
Remote Retrieval......................................................................	10-3
Using Remote Retrieval Access Code...............................	10-3
Remote Commands ...........................................................	10-4
Retrieving Fax Messages...................................................	10-5
Changing Fax Forwarding Number...................................	10-5

Printing Reports..........................................................	11-1
MFC Settings and Activity.......................................................	11-1
Customizing the Transmission Verification Report ..........	11-1
Setting the Fax Activity Report Interval ...........................	11-1
Using the Reports Key.......................................................	11-2
To Print a Report...........................................................	11-2

Making Copies.............................................................	12-1
Basic Copy Operations.............................................................	12-1
Making a Single Copy .......................................................	12-1
Making Multiple Copies....................................................	12-1
Out of Memory Message ...................................................	12-2
Temporary Copy Settings.........................................................	12-2
Copying Using Multiple Settings ......................................	12-2
Using the Options Key ......................................................	12-3
Paper Type ....................................................................	12-3
Paper Size......................................................................	12-4
Copy Quality .................................................................	12-4
Copy Brightness............................................................	12-4
Reducing and Enlarging Copies....................................	12-5
Selecting Fixed Reduction Ratios:................................	12-5
Special Copy Option .....................................................	12-6
2 in 1 .............................................................................	12-6
Changing Default Copy Settings..............................................	12-7
Copy Quality .....................................................................	12-8
Color Adjustment ..............................................................	12-8

xiii

	Copy Contrast ....................................................................	12-8
	Legal Limitations .....................................................................	12-9
13	Using the MFC as a Printer.......................................	13-1
	Features ....................................................................................	13-1
	Printer Driver............................................................................	13-1
	Choosing the Right Kind of Paper ...........................................	13-2
	How to print your document ....................................................	13-2
	Simultaneous Printing/Fax .......................................................	13-3
	Printer Operation Key ..............................................................	13-3
	Ink Key ..............................................................................	13-3
	Clearing Data from the Memory .......................................	13-3
	Checking the Print Quality .......................................................	13-3
14	Printer Driver Settings (For Windows® Only) ........	14-1
	Using the Brother MFC-3200C Printer Driver.........................	14-1
	How to Access the Printer Driver Settings...............................	14-1
	Features in the Brother Native Driver ......................................	14-2
	Paper Tab...........................................................................	14-2
	Paper Size......................................................................	14-2
	Orientation ....................................................................	14-3
	Copy/Page Order...........................................................	14-3
	Paper Thickness ............................................................	14-4
	Scaling...........................................................................	14-4
	Paper Source .................................................................	14-4
	Quality/Color Tab..............................................................	14-5
	Quality...........................................................................	14-5
	Media ............................................................................	14-6
	Document ......................................................................	14-6
	Color Matching .............................................................	14-7
	Custom Setting..............................................................	14-7
	Color/Mono...................................................................	14-9
	Bi-Directional Printing..................................................	14-9
	Fast Draft Mode ............................................................	14-9
	Advanced Tab....................................................................	14-9
	Watermark.....................................................................	14-9
	Watermark Style .........................................................	14-10
	Device Options............................................................	14-11
	Print Date & Time.......................................................	14-11
	Support ............................................................................	14-12

xiv

Features in the Printer Uni-Driver (WHQL)
(For Windows® XP)............................................................		14-13
Layout Tab.......................................................................		14-13
*1	Orientation .............................................................	14-13
*2	Pages Per Sheet ......................................................	14-14
Paper/Quality Tab............................................................		14-14
*1	Tray Selection ........................................................	14-15
*2	Quality Settings......................................................	14-15
*3	Color ......................................................................	14-15
Advanced Options ...........................................................		14-16
*1	Paper /Output .........................................................	14-16
*2	Graphic...................................................................	14-17
*3	Document Options .................................................	14-17
*4	Printer Features ......................................................	14-18

15	Using the Windows® -Based Brother MFL-Pro
	Control Center (For Windows®	98/98SE/Me and
	2000 Professional) .......................................................	15-1

Brother MFL-Pro Control Center.............................................	15-1
AutoLoad the Brother Control Center ...............................	15-2
How to Turn Off AutoLoad...............................................	15-2
Brother Control Center Features ..............................................	15-3
Auto Configuration............................................................	15-3
Scanning Operations..........................................................	15-3
Copy Operations ................................................................	15-4
PC Fax Operation ..............................................................	15-4
Scanner Settings for Scan, Copy and PC Fax Buttons ......	15-4
Global Settings ..................................................................	15-4
Setting Up the Scanner Configurations .............................	15-5
To Access the Scanner Configurations Screen:.................	15-5
Perform an Operation from the Control Center Screen.....	15-5
Scan to File...............................................................................	15-6
Scanner Settings ................................................................	15-6
Destination Folder .............................................................	15-7
Scan to E-mail ..........................................................................	15-7
Scanner Settings ................................................................	15-8
E-mail Application ............................................................	15-8
File Attachments................................................................	15-8
Conversion Options ...........................................................	15-9
Format ...........................................................................	15-9

	Show QuickSend Menu ................................................	15-9
	QuickSend List..............................................................	15-9
	Scan to Word Processor .........................................................	15-10
	Scanner Settings ..............................................................	15-10
	Word Processor ...............................................................	15-11
	User Defined Button...............................................................	15-12
	Scanner Settings ..............................................................	15-12
	Target Application...........................................................	15-12
	Copy .......................................................................................	15-12
	Scanner Settings ..............................................................	15-13
	Copy Settings...................................................................	15-13
	Send a Fax ..............................................................................	15-13
	Scanner Settings ..............................................................	15-13
	FAX Settings ...................................................................	15-14
16	Using the Windows® -Based Brother SmartUI
	Control Center (For Windows® XP) .........................	16-1
	Brother SmartUI Control Center ..............................................	16-1
	AutoLoad the Brother Control Center ...............................	16-2
	How to Turn Off Auto Load..............................................	16-2
	Brother Control Center Features ..............................................	16-3
	Auto Configuration............................................................	16-3
	Hardware Section: Changing the Scan to
	Button Configuration ............................................................	16-4
	Scan To E-mail ..................................................................	16-4
	Scan To Image ...................................................................	16-5
	Scan To OCR.....................................................................	16-6
	Software Section.......................................................................	16-8
	Scan ...................................................................................	16-8
	Copy ..................................................................................	16-9
	Fax .....................................................................................	16-9
	Custom...............................................................................	16-9
	Scan to File.............................................................................	16-10
	Scan to E-mail ........................................................................	16-11
	File Attachments..............................................................	16-13
	Scanner Settings ..............................................................	16-14
	Scan to OCR (Word Processing Program) .............................	16-15
	Scan to Graphics Application
	(example: Microsoft Paint) .................................................	16-17
	Copy ................................................................................	16-19

xvi

Fax Setting (PC Fax using the Brother Fax Driver)...............		16-21
FAX Settings ...................................................................		16-22
Custom: User Defined Buttons ..............................................		16-23
Customizing a User Defined Button................................		16-23
1.	Select the Scan Action ............................................	16-23
2.	Select Configuration for the Scan Type..................	16-24
3.	Select Scan Settings. ...............................................	16-28

17	How to scan using Windows® ....................................			17-1
	Scanning a Document
	(For Windows®	98/98SE/Me and 2000 Professional) ..........		17-1
	TWAIN Compliant ............................................................			17-1
	How to Access the Scanner ...............................................			17-1
	Scanning a Document into the PC.....................................			17-1
	Scanning a whole page..................................................			17-2
	PreScanning to crop a portion you want to scan ...............			17-2
	How to Use PreScan to Adjust an Image:.....................			17-2
	Settings in the Scanner Window........................................			17-3
	Resolution: ....................................................................			17-3
	Scan Type:	....................................................................		17-3
	Brightness:	....................................................................		17-4
	Contrast: ........................................................................			17-4
	Size:...............................................................................			17-4
	Custom: .........................................................................			17-5
	Scanning a Document (For Windows® XP only).....................			17-6
	How to Access the Scanner ...............................................			17-6
	Scanning a document into the PC......................................			17-7
	Brother Scanner Utility .................................................			17-8
	Using the Color Scan Key ........................................................			17-9
	Scan to E-mail ...................................................................			17-9
	Scan Image ........................................................................			17-9
	Scan/OCR ........................................................................			17-10
	Using ScanSoft™	PaperPort® 6.5 and TextBridge® OCR
	(For Windows®	98/98SE/Me and 2000 Professional) ........		17-11
	Viewing Items in ScanSoft™		PaperPort® for Brother ....	17-12
	Organizing Your Items in Folders ...................................			17-12
	Links to Many Other Applications ..................................			17-13
	Using ScanSoft™ TextBridge®		OCR
	(Converting Image Text to Text You Can Edit) .........			17-13
	Importing Items from Other Applications .......................			17-14
	Exporting Items in Other Formats ...................................			17-14

xvii

Exporting an Image File..............................................	17-14
Viewing items..................................................................	17-16
Organizing your items in folders .....................................	17-17
Quick links to other applications .....................................	17-17
ScanSoft™ TextBridge® OCR lets you convert
image text in to text you can edit ................................	17-18
You can Import items from other applications................	17-18
You can Export items in other formats............................	17-19
Exporting an image file...............................................	17-19

Using Remote Setup (For Windows® Only) .............	18-1
MFC Remote Setup ..................................................................	18-1
Using PC-FAX (For Windows® Only) ......................	19-1
PC FAX Sending ......................................................................	19-1
Setting Up User Information .............................................	19-1
Setting Up Sending............................................................	19-2
Outside line access ............................................................	19-2
Include header ...................................................................	19-2
Address Book file ..............................................................	19-2
User interface.....................................................................	19-3
Simple Style ..................................................................	19-3
Facsimile Style..............................................................	19-3
Setting Up Speed Dial ..............................................................	19-4
The Address Book .............................................................	19-5
Setting Up a Member in the Address Book.......................	19-6
Setting Up a Group for Broadcasting ................................	19-7
Editing Member Information.............................................	19-7
Deleting a Member or Group ............................................	19-8
Exporting the Address Book .............................................	19-8
Importing to the Address Book .........................................	19-9
Setting Up a Cover Page..................................................	19-10
To ................................................................................	19-11
From ............................................................................	19-11
Comment.....................................................................	19-11
Select Cover Page Form..............................................	19-11
Import BMP file ..........................................................	19-11
Count Cover Page .......................................................	19-11
Sending a File as a PC-FAX Using
the Facsimile Style ......................................................	19-12

xviii

Redial ..........................................................................	19-13
Sending a File as a PC-FAX Using the Simple Style......	19-13

Using Automatic E-Mail Printing .............................	20-1
For Windows® 98, 98SE, Me only...........................................	20-1
Main Features ....................................................................	20-1
To Access the On-Line Documentation........................	20-1
To Install Automatic E-mail Printing
(Optional Application): ............................................	20-1
Using the Brother MFC with a New Power
Macintosh® G3, G4 or iMac™ /iBook™ ......................	21-1

Set Up Your USB-Equipped Apple® Macintosh® G3, G4 or iMac™ or iBook™ withMac OS 8.5-9.2 or

Mac OS X v.10.1 ..................................................................	21-1
Using Brother Printer Driver with Your Apple®	Macintosh®
(OS 8.5-9.2) ..........................................................................	21-1
Using Brother Printer Driver with Your Apple®	Macintosh®
(OS X v.10.1)........................................................................	21-3
Choosing page setup options .............................................	21-3
Printing a document...........................................................	21-3
Choosing printing options .................................................	21-4
Sending a Fax from Your Macintosh® Application
(For OS 8.5-9.2)....................................................................	21-5
Setting Up Your Address Book .........................................	21-7
Adding a New Member.................................................	21-7
Adding a New Group ....................................................	21-8
Using Brother TWAIN Scanner Driver with Your Apple®
Macintosh® (For OS 8.6-9.2)................................................	21-9
Accessing the Scanner .....................................................	21-10
Scanning a Document into Your Macintosh G3, G4 or
iMac ............................................................................	21-11
Settings in the Scanner Window......................................	21-11
Image...........................................................................	21-11
Scanning Area .............................................................	21-12
Business Card Size......................................................	21-13
Miscellaneous .............................................................	21-13
Contrast .......................................................................	21-13
Color Sync Dialog.......................................................	21-14
Scanner Profile............................................................	21-15
PreScanning an Image .....................................................	21-15

xix

Important Information ..............................................	22-1
Standard Telephone and FCC Notices .....................................	22-1
Federal Communications Commission (FCC)
Declaration of Conformity (For USA Only).................	22-2
Important.......................................................................	22-3
Industry Canada Compliance Statement
(For Canada Only) ....................................................	22-3
International ENERGY STAR® Compliance
Statement ..................................................................	22-3
Important Safety Instructions ...................................................	22-4
Trademarks ...............................................................................	22-5

Troubleshooting and Routine Maintenance.............	23-1
Troubleshooting........................................................................	23-1
Error Messages ..................................................................	23-1
Original Jam ......................................................................	23-3
Printer Jam or Paper Jam ...................................................	23-4
If You Are Having Difficulty with Your MFC .................	23-7
How to Improve Print Quality................................................	23-10
Cleaning the Print Head...................................................	23-10
Print Quality Check .........................................................	23-10
STEP A: Color Block Quality Check .........................	23-10
STEP B: Alignment Check .........................................	23-11
Packing and Shipping the MFC..............................................	23-13
Routine Maintenance..............................................................	23-16
Cleaning the Scanner .......................................................	23-16
Cleaning the MFC Printer Platen ....................................	23-16
Replacing the Ink Cartridges ...........................................	23-17

Specifications ................................................................	S-1
Product Description....................................................................	S-1
Fax ..............................................................................................	S-1
Printer .........................................................................................	S-2
Printing ................................................................................	S-2
Controller.............................................................................	S-2
Computer Requirements ......................................................	S-3
Print Media ..........................................................................	S-3
Consumable Items ...............................................................	S-4

Glossary ........................................................................	G-1
Index...............................................................................	I-1
Remote Retrieval Access Card ...................................	R-1

xxi

1 1Introduction

Using This Manual

Thank you for purchasing a Brother Multi-Function Center (MFC). This MFC has been designed to be simple to use, with LCD screen prompts to guide you through programming the settings. However, you can use your MFC to its fullest potential by taking a few minutes to read this manual.

Additionally, your MFC has a Reports key. Press Reports and 1 to print a list of basic operational steps.

Finding Information

All chapter headings and subheadings are listed in the Table of Contents. You will be able to find information about a specific feature or operation by checking the Index in the back of this manual.

Conventions Used in this Manual

Throughout this manual you’ll see special symbols alerting you to important information, warnings, and actions to perform. For clarification, and to help you choose the correct key presses, we’ve added illustrations of some of the LCD messages.

boldface	Bold typeface identifies a specific key on the MFC control panel.
italics	Italics typeface emphasize an important point, or refer you to related
	topic.
bubble dot	Bubble Dot typeface identifies the messages on the LCD of the
	MFC.

Warnings detail precautions you must take to avoid possible personal injury.

Cautions specify procedures you must follow or avoid to prevent possible damage to the MFC.

Note Notes tell you the proper response for a situation that may occur.

FYI tips provide details about how the current operation interacts with other features.

Improper Setup alerts you to devices and procedures that are not compatible with the MFC.

1 - 1 I N T R O D U C T I O N

Product Registration

Fax Test Sheet and Product Registration (USA Only)

After programming your Station ID, please fill in the TEST SHEET included with your MFC and then fax it to Brother’s Automated Fax Response System as your first transmission. This will check that your MFC is working properly. To receive a response, you must have set up your Station ID.

(See Setting Station ID, page 5-2.)

In USA only: 1-877-268-9575

When your TEST SHEET is received, a Confirmation Sheet and Product Registration form will be sent back to your machine. Please fill in the form and return it to complete your registration.

On-Line Registration (USA and Canada)

1Insert the MFL Pro Suite CD-ROM into your CD-ROM drive.

2Click On-Line Registration to register your product.

I N T R O D U C T I O N

1 - 2

MFC-3200C Control Panel Overview

3200C

Fax Printer Copier Scanner PC Fax

1Liquid Crystal Display (LCD)

The LCD displays messages to help you set up and operate your MFC.

2Ink

Cleans the ink print heads and replaces an ink cartridge.

3One Touch Keys:

6Copy Keys:

(For the Next Copy Only)

Options

You can quickly and easily select temporary settings (for the next copy only).

Color Copy

These 4 keys give you instant access to 8 previously stored auto dial numbers.

4Shift

Accesses the second number stored on each One Touch key (5-8).

5Scan to

Lets you scan the next original into your computer and select the type of destination: word processing, graphics or E-mail application.

Makes a full-color copy.

Black Copy

Makes a black-and-white copy.

7Hook/Hold

Lets you dial telephone and fax numbers without lifting the handset.

—OR—

Lets you place telephone calls on hold.

1 - 3 I N T R O D U C T I O N

8Reports

Accesses the Reports menu so you can select a report to print: Help List, Auto Dial, Fax Activity, Transmission Verification, User Settings.

9Dial Pad

Use to dial phone and fax numbers and as a keyboard for entering information into the MFC.

The # key lets you switch the dialing type during a telephone call from

PULSE to TONE.

0Search/Speed Dial

Lets you look up numbers stored in the dialing memory.

Also lets you dial stored phone numbers by pressing # and a two-digit number.

ARedial/Pause

Redials the last number called. Also inserts a pause in auto dial numbers.

BFax Keys:

Color Fax Start

Starts sending a color fax.

Black Fax Start

Starts sending a black and white fax.

Fax Resolution

Sets the resolution when you send a fax.

Receive Mode

Use to select how the MFC will handle incoming calls.

CNavigation Keys:

Menu/Set

Lets you access the Menu and Programming mode, and stores your settings in the MFC.

Press to scroll forward or backward while setting a menu selection.

Also, you can use these keys to do an alphabetical search for the names of stored numbers.

Volume

Press to scroll through the menus and options.

When using the speaker, ring or handset, you can press these keys to adjust the volume.

DStop/Exit

Stops a fax, cancels an operation, or exits from the Menu. Also, lets you clear data remaining in the printer memory.

I N T R O D U C T I O N

1 - 4

About Fax Machines

If you’re a first-time MFC user, fax operation might seem a little mysterious. Soon, you’ll recognize the unusual fax tones on your phone line, and be able to send and receive faxes easily.

Custom Features

Do You Have Voice Mail on the Phone Line?

Why Should There Be Trouble?

Since both MFCs and Voice Mail pick up the line at the number of rings you have set, each of them has the ability to keep the other from receiving calls. For example, if your Voice Mail is set to answer after two rings and your MFC is set to answer after four, your Voice Mail will keep your MFC from receiving faxes. If you set Voice Mail and the Brother machine to answer at the same number of rings, there is no way of knowing which one will answer first. It is important to remember that neither Voice Mail nor the MFC can pass the call back to the other after the call has been answered.

How Can You Avoid Possible Problems?

A very good way to avoid problems like the one mentioned previously is to get a second phone number on your present phone line. Many people with Voice Mail opt for this choice, which is called “Distinctive Ring”, and they are very satisfied with it. For details about this type of custom service, please see

Distinctive Ring, page 9-1

Another way to avoid possible problem is to replace your Voice Mail with an answering machine. Your Brother MFC is designed to work in tandem with an answering machine or TAD (telephone answering device). (See Connecting an External Telephone Answering Device (TAD), page 2-13.)

Fax Tones and Handshake

When someone is sending a fax, the MFC sends fax calling tones (CNG tones)

— soft, intermittent beeps at 4-second intervals. You’ll hear them after you dial and press Black Fax Start; they continue for about 60 seconds after dialing. During that time, the sending machine must begin the “handshake” with the receiving machine. Each time you use automatic procedures to send a fax, you are sending CNG tones over the phone line. You’ll soon learn to listen for these soft beeps each time you answer a phone on your fax line, so you can know if you are receiving a fax message.

1 - 5 I N T R O D U C T I O N

The receiving fax responds with fax receiving tones—loud, chirping sounds. A receiving fax chirps for about 40 seconds over the phone line, and the LCD shows RECEIVING. If your MFC is set to the FAX mode, it will answer every call automatically with fax receiving tones. Even if the other party hangs up, your MFC continues to send the “chirps” for about 40 seconds, and the LCD continues to display RECEIVING. To cancel the receiving mode, press Stop/ Exit.

When your MFC answers in FAX/TEL mode, it listens for CNG tones and then responds with receiving tones.

The fax “handshake” is the time in which the sending machine’s CNG tones and the receiving machines “chirps” overlap. This must be for at least 2 to 4 seconds, so the machines can understand how each is sending and receiving the fax. The handshake cannot begin until the call is answered, and the CNG tones only last for about 60 seconds after the number is dialed. Therefore, it’s important for the receiving machine to answer the call in as few rings as possible.

Note When you have an external telephone answering device (TAD) on your fax line, your TAD will determine the number of rings before the call is answered. Pay special attention to the directions chapter for connecting a TAD to your MFC in Chapter 2, Assembly and Connections.

ECM (Error Correction Mode)

The Error Correction Mode (ECM) is a way for the MFC to check the integrity of a fax transmission while it is in progress. ECM transmissions are possible only between machines that both have the ECM feature. If they do, you may send and receive fax messages that are continuously checked for their integrity.

Sufficient memory must be available in your MFC for this feature to work.

I N T R O D U C T I O N

1 - 6

2 2Assembly and Connections

Packing List

Make sure you have the following items:

One Touch

Labels

Ink Cartridges	ADF Document Support

Telephone

Handset

Paper Support

Handset

Curled

Cord

Telephone
Line Cord		Card Stock
		Support
ADF Document
Output Support		Accessory
		Order Form
Output Paper	Cable Tie	Software License
Support	Cable Tie	Agreement
Support	For USB Cable	Agreement
	For USB Cable	Test Sheet
		Test Sheet
Filter Core		(For USA Only)
Filter Core
For USB Cable		Quick Setup Guide
	User’s
	Guide
	CD-ROM

Caution

Do NOT throw away the filter core and cable tie by accident. You will need them to meet FCC Emission Requirements when you connect the MFC to your computer using a USB cable (cable not included).

Note If an item is missing, call Brother Customer Service at 1-800-284-4329 (in USA), 1-877-BROTHER (in Canada) or (514) 685-6464 (in Montreal). See Ordering Accessories and Supplies on page ii for the correct item numbers.

Whenever you transport the MFC, use the packing materials that came with your MFC. If you do not pack the MFC correctly, you may void your warranty.

2 - 1 A S S E M B L Y A N D C O N N E C T I O N S

Choosing a Location

Place your MFC on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the MFC near a telephone jack and a standard, grounded power outlet. Choose a location where the temperature remains between 50°F and 95°F (10°–35°C).

Avoid placing your MFC in a high-traffic area. Do not place near heaters, air conditioners, water, chemicals, or refrigerators. Do not expose the MFC to direct sunlight, excessive heat, moisture, or dust. Do not connect your MFC to electrical outlets controlled by wall switches or automatic timers. Disruption of power can wipe out information in the MFC’s memory. Do not connect your MFC to electrical outlets on the same circuit as large appliances or other equipment that might disrupt the power supply. Avoid interference sources, such as speakers or the base units of cordless phones.

NO! NO ! NO !

WARNING

■Never install telephone wiring during a lightning storm.

■We recommend that this product be used with a surge protection device to protect the product against lightning storms.

■Never install a telephone jack in a wet location unless the jack is specifically designed for a wet location.

■Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the network interface.

■Use caution when installing or modifying telephone lines.

■Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

■Do not use the telephone to report a gas leak in the vicinity of the leak.

■Install equipment with a power cord near a socket-outlet that is easily accessible.

■To reduce the risk of shock or fire, use only a No. 26 AWG or larger telecommunications line cord.

A S S E M B L Y A N D C O N N E C T I O N S

2 - 2

Assembly

Removing the Protective Yellow Bar

1Open the control panel cover by pulling it toward you (1), and then lift the top cover toward the back (2).

Top Cover

Control Panel

Cover

2 Pull the protective yellow bar out of the machine.

Protective Yellow Bar

Caution

Do not throw away the protective yellow bar. You will need it for future transportation.

3 Close the top cover, and then close the control panel cover.

2 - 3 A S S E M B L Y A N D C O N N E C T I O N S

Setting Up the MFC

1Connect the handset.

Connect the curled handset cord to the MFC and the other end to the handset.

2 Connect the power cord.

There is no ON/OFF switch. When you plug in the power cord, the power goes

on and the LCD shows:	CHECK CARTRIDGE

WARNING

■The MFC must be grounded using a 3-prong plug.

■Since the MFC is grounded through the power outlet, you can protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power to your MFC on when you connect it to a telephone line. Similarly, you can protect yourself when you want to move your MFC by disconnecting first the telephone line and then the power cord.

■Lightning and power surges can damage this product! We recommend that you use a quality surge protection device on the AC power line as well as on the telephone line, or unplug the lines during a lightning storm.

A S S E M B L Y A N D C O N N E C T I O N S

2 - 4

3Connect the telephone line cord.

Connect one end of the telephone line cord to the jack on the MFC and the other end to a modular wall jack.

Caution

Operating the MFC before you install the ink cartridges will permanently damage the print head.

Power Cord

Telephone

Line Cord

4 Attach the paper support to the paper tray.

Paper Support

2 - 5 A S S E M B L Y A N D C O N N E C T I O N S

5 Attach the ADF document support.

ADF Document

Support

6 Attach the output paper support, and then pull out the extension.

Caution

Please attach the output paper support to prevent paper jams and maintain print quality.

Output Paper

Extension

A S S E M B L Y A N D C O N N E C T I O N S

2 - 6

7 Attach the ADF document output support.

ADF Document Output

2 - 7 A S S E M B L Y A N D C O N N E C T I O N S

Loading Paper in the Paper Tray

You can load up to 100 sheets of 20 lb. (75 g/m2) paper if you use the plain paper. (See Paper Capacity of Paper Tray, page 3-2.)

1 Fan the paper well.

Gently insert the paper.

Paper Guide Line

Make sure the print

side is toward you and the paper level is stacked below the

paper guide line.

2Press and slide the guide to fit the paper width.

Paper Width Guide

A S S E M B L Y A N D C O N N E C T I O N S

2 - 8

Installing the Ink Cartridges

1Check that you turned on the power (by plugging in the power cord). The LCD

shows:	CHECK CARTRIDGE

2Open the control panel cover by pulling it toward you (1), and then lift the top cover toward the back (2). After a few seconds, the print head will move left to its replacement position.

Top Cover

Control Panel

Cover

3 Remove the protective blue tape from the colored ink cartridge covers.

Protective

Blue Tape

2 - 9 A S S E M B L Y A N D C O N N E C T I O N S

4Push the four colored ink cartridge covers one at a time so they pop up. Then remove the white shipping cover by pulling it toward you and lifting it up and out.

PUSH PUSH PUSH PUSH

Colored Ink

Cartridge Covers

White Shipping Cover

WARNING

If ink gets in your eyes irrigate them with water immediately; and if irritation occurs consult a doctor.

Caution

■The bottom of the white shipping cover is wet with ink that will cause stains, so wipe it clean before you place it down.

■Do not throw away the white shipping cover. You will need it for future transportation.

We recommend that you install the ink cartridges from left to right in this order: Black, Cyan, Yellow, Magenta.

5Open the Black ink cartridge bag and take out the ink cartridge.

6Carefully remove the sealing tape from the bottom of the ink cartridge. Be sure to peel the tape in the direction away from you.

A S S E M B L Y A N D C O N N E C T I O N S

2 - 10

Important

To prevent spilling ink and staining your hands and clothing, peel the sealing tape gently and slowly. Do not touch the ink opening on the cartridge or the removed tape.

Don’t touch this part

7Each color has its own correct position. Match the colors of

the ink cartridge covers. First, gently insert the Black ink cartridge, and then press the cover down until it clicks.

8Repeat Steps 4 to 7 to install each color ink cartridge.

9After installing all ink

cartridges, close the top cover and control panel cover until they click into place. Your MFC will enter a “head cleaning” cycle for approximately four minutes.

Peel in the direction away from you!

Opening

2 - 11 A S S E M B L Y A N D C O N N E C T I O N S

Caution

Make sure the paper is loaded in the paper tray. The LCD shows CLEANING. After the cleaning cycle is finished, the LCD shows PRESS FAX START.

10Press Black Fax Start. The MFC starts printing the Print Quality Check Sheet (only during initial ink cartridge installation).

The LCD shows:	IS STEP	“A” OK?
	IS STEP	“A” OK?
	1.YES 2	.NO

11 Follow the instructions printed on the sheet.

Caution

■DO NOT remove ink cartridges if you do not need to replace them. If you do so, it may reduce the ink quantity and the MFC will not know the quantity of ink left in the cartridge.

■DO NOT shake the ink cartridges. If you do so, the ink may spill when you take off the sealing tape. If ink stains your body or clothing, wash with soap or detergent immediately.

■If you mix the colors by installing an ink cartridge in the wrong color position, you must clean the print head several times after correcting the cartridge installation and before you start printing.

■Once you open an ink cartridge, install it in the MFC and use it up within six months of installation. Use unopened ink cartridges by the expiration date written on the cartridge package.

■DO NOT refill the ink cartridges. Attempting to use refilled cartridges and using incompatible inks may cause damage to the print head in this machine and such damage will not be covered by warranty. Warranty coverage does not apply to problems caused by the use of 3rd party ink or 3rd party ink cartridges. Use only genuine Brother ink cartridges.

Note If INK EMPTY shows on the LCD after you install the ink cartridges, check to make sure the ink cartridges are installed correctly.

A S S E M B L Y A N D C O N N E C T I O N S

2 - 12

Connecting the MFC

Connecting an External Telephone

Although your MFC has a handset, you can connect a separate telephone (or telephone answering device) directly to your MFC.

Connect the modular plug on the telephone’s line cord to the jack labeled EXT. on the back side of the MFC.

Whenever this phone (or TAD) is in use, the LCD displays EXT. TEL IN USE, and, if the fax handset is lifted, an alarm sounds. To disconnect the call on the external phone and switch to the fax, press Hook/Hold.

The external telephone can be cordless. Set the Receive Mode to FAX/TEL.

(See Using a Cordless External Handset, page 6-5.)

Connecting an External Telephone

Answering Device (TAD)

Sequence

You may choose to connect an answering device. However, when you have an external TAD on the same telephone line as the MFC, the TAD answers all calls. The MFC “listens” for fax calling (CNG) tones. If it hears them, the MFC takes over the call and receives the fax. If it doesn’t hear CNG tones, the MFC lets the TAD continue playing your outgoing message so your caller can leave you a voice message.

The TAD must answer within five rings (the recommended setting is two rings). The MFC cannot hear CNG tones until the TAD has answered the call, and with five rings there are only 8–10 seconds of CNG tones left for the fax “handshake”. Make sure you carefully follow instructions in this manual for recording your outgoing message. We do not recommend using the toll saver feature on your external answering machine if it exceeds five rings.

If you do not receive all your faxes, you must reset the setting on your external TAD to four rings or less.

The external TAD can be cordless. Set the Receive Mode to TAD:ANSWER MACH..

If You Subscribe to your Telephone Company’s Distinctive Ring Service:

You may connect an external TAD to a separate wall jack only if you subscribe to your telephone company’s Distinctive Ring service, have registered the distinctive ring pattern on your MFC, use that number as a fax number, and have set your machine’s Receive mode to MANUAL. The recommended setting is three or four rings on the external TAD when you have the telephone company’s Distinctive Ring Service.

2 - 13 A S S E M B L Y A N D C O N N E C T I O N S

If You Do Not Subscribe to Distinctive Ring Service:

You must plug your TAD into the EXT. jack of your MFC. If your TAD is plugged into a wall jack, both your machine and the TAD will try to control the phone line. (See illustration on page 2-14.)

Do not connect a TAD elsewhere on the same phone line (unless you have the Distinctive Ring service).

TAD

Connections

The external TAD must be plugged into the back side of the MFC, in the jack labeled EXT. Your MFC cannot work properly if you plug the TAD into a wall jack (unless you are using Distinctive Ring).

1Plug the telephone line cord from the wall jack into the back side of the MFC, in the jack labeled LINE.

2Plug the telephone line cord from your external TAD into the back side of the MFC, in the jack labeled EXT. (Make sure this cord is connected to the TAD at the TAD’s telephone line jack, and not its telephone set jack.)

3Set your external TAD to four rings or less. (The MFC’s Ring Delay setting does not apply.)

4Record the outgoing message on your external TAD (see page 2-15).

5Set the TAD to answer calls.

6Set the Receive Mode to TAD:ANSWER MACH.. (See Choosing the Receive Mode, page 6-1.)

A S S E M B L Y A N D C O N N E C T I O N S

2 - 14

Recording Outgoing Message (OGM)

Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception.

1Record 5 seconds of silence at the beginning of your message. (This allows your MFC time to listen for the fax CNG tones of automatic transmissions before they stop.)

2Limit your speaking to 20 seconds.

3End your 20-second message by giving your Fax Receive Code for people sending manual faxes. For example:

“After the beep, leave a message or send a fax by pressing 51 and Start.”

Note We recommend beginning your OGM with an initial 5-second silence because the MFC cannot hear fax tones over a resonant or loud voice. You may try omitting this pause, but if your MFC has trouble receiving, then you must rerecord the OGM to include it.

Special Line Considerations

Roll Over Phone Lines

A roll over phone system is a group of two or more separate telephone lines that pass incoming calls each other if they are busy. The calls are usually passed down or “rolled over” to the next available phone line in a preset order.

Your MFC can work in a roll over system as long as it is the last number in the sequence, so the call cannot roll away. Do not put the MFC on any of the other numbers; when the other lines are busy and a second fax call would be received, the fax call is transferred to a line that does not have a fax machine. Your MFC will work best on a dedicated line.

Two-Line Phone System

A two-line phone system is nothing more than two separate phone numbers on the same wall outlet. The two phone numbers can be on separate jacks (RJ11) or combined into one jack (RJ14). Your MFC must be plugged into an RJ11 jack. RJ11 and RJ14 jacks may be equal in size and appearance and both may contain four wires (black, red, green, yellow). To test the type of jack, plug in a two-line phone and see if it can access both lines. If it can, you must separate the line for your MFC. (See Easy Receive, page 6-3.)

2 - 15 A S S E M B L Y A N D C O N N E C T I O N S

Converting Telephone Wall Outlets

There are three ways to convert to an RJ11 jack. The first two ways may require assistance from the telephone company. You can change the wall outlets from one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet installed and slave or jump one of the phone numbers to it.

The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter into an RJ14 outlet. It separates the wires into two separate RJ11 jacks (Line 1, Line 2) and a third RJ14 jack (Lines 1 and 2). If your MFC is on Line 1, plug the MFC into L1 of the triplex adapter. If your MFC is on Line 2, plug it into L2 of the triplex adapter.

Triplex Adapter

RJ14

RJ11

RJ14

Installing MFC, External Two-Line TAD and Two-Line Telephone

When you are installing an external two-line telephone answering device (TAD) and a two-line telephone, your MFC must be isolated on one line at both the wall jack and at the TAD. The most common connection is to put the MFC on Line 2. The two-line TAD must have two telephone jacks: one labeled L1 or L1/L2, and the other labeled L2, which is explained in the following Steps. You will need at least three telephone line cords, the one that came with your MFC and two for your external two-line TAD. You will need a fourth line cord if you add a two-line telephone.

1Place the two-line TAD and the two-line telephone next to your MFC.

2Plug one end of the telephone line cord for your MFC into the L2 jack of the triplex adapter. Plug the other end into the LINE jack on the left side of the MFC.

3Plug one end of the first telephone line cord for your TAD into the L1 jack of the triplex adapter. Plug the other end into the L1 or L1/L2 jack of the two-line TAD.

A S S E M B L Y A N D C O N N E C T I O N S

2 - 16

4Plug one end of the second telephone line cord for your TAD into the L2 jack of the two-line TAD. Plug the other end into the EXT. jack on the left side of the MFC.

Triplex Adapter

Two Line Phone

External Two Line TAD

Fax Machine

You can keep two-line telephones on other wall outlets as always. There are two ways to add a two-line telephone to the MFC’s wall outlet. You can plug the telephone line cord from the two-line telephone into the L1+L2 jack of the triplex adapter. Or, you can plug the two-line telephone into the TEL jack of the two-line TAD.

Multi-Line Connections (PBX)

Most offices use a central telephone system. While it is often relatively simple to connect the machine to a key system or a PBX (Private Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the MFC for you. It is advisable to have a separate line for the MFC. You can then leave the MFC in FAX ONLY mode to receive faxes any time of day or night.

If the MFC is to be connected to a multi-line system, ask your installer to connect the unit to the last line on the system. This prevents the unit from being activated each time a telephone call is received.

As with all fax units, this machine must be connected to a two wire system. If your line has more than two wires, proper connection of the MFC cannot be made.

If You are Installing the MFC to Work with a PBX:

1It is not guaranteed that the unit will operate correctly under all circumstances with a PBX. Any cases of difficulty should be reported first to the company that handles your PBX.

2If all incoming calls will be answered by a switchboard operator, it is recommended that the Receive Mode be set to MANUAL. All incoming calls should initially be regarded as telephone calls.

3The MFC may be used with either pulse or tone dialing telephone service.

2 - 17 A S S E M B L Y A N D C O N N E C T I O N S

Custom Features on Your Phone Line

If you have Voice Mail, Call Waiting, Call Waiting/Caller ID, RingMaster, an answering service, an alarm system or other custom feature on one phone line, it may create a problem with the operation of your MFC. (See Custom Features on a Single Line, page 23-8.)

A S S E M B L Y A N D C O N N E C T I O N S

2 - 18

3 3Paper

About Paper

The quality of your document can be affected by the kind of paper you use in the MFC. You can use plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes. We recommend testing various papers before purchasing large quantities. For best results, use the recommended paper.

To ensure the best print quality for the settings you’ve chosen, always set the Paper Type to match the type of paper you load.

Note When using inkjet paper, glossy paper or transparencies, avoid stacking by removing each page after copying or receiving faxes.

Handling and Using Special Paper

■Store paper in the original bag, and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat.

■The coated side of glossy paper is shiny. Do not touch the shiny (coated) side. Load glossy paper with the shiny side facing up toward you.

■Do not touch either side of transparencies, because they absorb water and perspiration easily and may cause decreased output quality. Transparencies designed for laser printers/copiers may stain your next document. Use only recommended transparencies.

Recommended Paper for the MFC-3200C

Plain Paper:	Xerox 4200
Inkjet Paper:	KODAK® Premium Inkjet Paper (Matte)
Glossy Paper:	JETPRINT PHOTO®
	Graphic image paper — Gloss Finish
Transparencies:	3M Transparency Film (CG3410)

Note The output quality depends on the paper type and paper brand.

Visit us at http://solutions.brother.com and check the latest recommendations for paper that can be used with the MFC-3200C.

3 - 1 P A P E R

Paper Capacity of Paper Tray

Paper Type	Paper Size		Capacity

Plain Paper	Letter, Executive		100 Sheets of 20 lb.
(Cut Sheet)			(75 g/m2)
	Legal		100 Sheets of 20 lb.
			(75 g/m2)
Inkjet Paper	Letter		20 Sheets

Glossy Paper*	Letter		20

Transparencies	Letter		10

Envelopes*	DL, COM-10, C5,		10
	Monarch

Postcard*	4" ×	6"	30

Index Card*	5" ×	8"	30

*If you want to load thick paper such as postcards, index cards, envelopes and glossy paper in the paper tray, you must first install the Card Stock Support in the paper tray.

Paper Specifications for Paper Tray

Cut Sheet Paper Weight	Plain Paper: 17 to 32 lb. (64 to 120 g/m2)
	Inkjet Paper: Up to 32 lb. (120 g/m2)
	Glossy Paper: Up to 40 lb. (150 g/m2)
	Postcard: Up to 45 lb. (170 g/m2)
	Index card: Up to 32 lb. (120 g/m2)
Thickness	Plain Paper: 0.003 to 0.006 inches (0.08 to 0.15 mm)
	Inkjet Paper: Up to 0.006 inches (0.15 mm)
	Glossy Paper: Up to 0.007 inches (0.18 mm)
	Envelopes: Up to 0.02 inches (0.52 mm)
	Postcard: Up to 0.009 inches (0.23 mm)
	Index card: Up to 0.006 inches (0.15 mm)

Paper Tray	Up to 0.39 inches (10 mm)
	Approximately 100 sheets of 20 lb. (75 g/m2)
Output Stacker	Approximately 50 sheets of 20 lb. (75 g/m2)
	(Transparencies and glossy paper must be picked up
	from the output paper support one page at a time.)

P A P E R

3 - 2

Print Area

The print area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes.

Cut Sheet Paper

Envelopes

0.25" (6.4 mm) 0.25" (6.4 mm)

0.13" (3.3 mm) 0.13" (3.3 mm)

0.12" (3 mm)

0.39" (9.9 mm)

			0.43" (11 mm)						0.79" (20 mm)
	unprintable area										(inch)
	unprintable area


Paper Type		Paper Size				1		2		3		4


				Fax

				Mono
Cut Sheet		Letter, Legal		Copy	0.12		0.43		0.25		0.25

				Color
				Color
				Copy

				Printer

		Executive		Printer	0.12		0.43		0.13		0.13

Envelopes				Printer	0.39		0.79		0.13		0.13

Note Printer depends on the Printer driver.

The above figures are approximate and the print area may vary depending on the kind of paper you are using.

Do not use the following types of paper and envelopes:

■Damaged, curled, wrinkled, or irregularly shaped paper and envelopes

■Extremely shiny or highly textured paper and envelopes

■Envelopes with clasps

■Envelopes of baggy construction

■Envelopes not sharply creased

■Embossed envelopes

■Paper and envelopes already printed with a laser printer

■Envelopes preprinted on the inside

■Paper and envelopes that cannot be arranged uniformly when stacked

3 - 3 P A P E R

4 4On-Screen Programming

User-Friendly Programming

We have designed your MFC with on-screen programming using navigation keys. User-friendly programming helps you take full advantage of all the menu selections your MFC has to offer.

Since your programming is done on the LCD, we created step-by-step on-screen prompts to help you program your MFC. All you need to do is follow the prompts as they guide you through the menu selections and programming options. Additionally, you can program settings more quickly by pressing Menu/Set and the menu number using the dial pad.

Menu Selection Table

You can probably perform most of these programming operations without the User’s Guide. To help you understand the menu selections, and options that are found in the MFC programs, use the Menu Selection Table on page 4-3.

Note You can program your MFC by pressing Menu/Set followed by the menu numbers. For example: to set FAX RESOLUTION to FINE,

press Menu/Set, 2, 2, 2 and or to select FINE, and then press Menu/Set.

Alternating Displays

Sometimes, the LCD alternates between the active setting, and a help message giving brief instructions about how to proceed. The LCD message you’ll probably see most often is shown below. When you place an original in the ADF, it appears to tell you that you can dial a number to send a fax or you can make a copy.

FAX: NO. & START

COPY: NO. & COPY

O N - S C R E E N P R O G R A M M I N G

4 - 1

Navigation Keys

*Access the Menu

*Go to next menu level

*Accept an option

*Scroll through the current menu level

*Back to previous menu level

*Forward to next menu level

*Exit the Menu

You can access the menu mode by pressing Menu/Set. When you enter the Menu, the LCD scrolls;

Then press 1 for General Setup Menu

—OR—

Press 2 for Fax Menu—OR—

Press 3 for Copy Menu—OR—

Press 4 for Test Print

SELECT & SET

1.GENERAL SETUP

2.FAX

3.COPY

4.TEST PRINT

—OR—

You can scroll more quickly through the each menu level by pressing or , and then set an option by pressing Menu/Set when that option appears on the LCD. Then the LCD shows next menu level. Press or to scroll to your next menu selection, and then press Menu/Set.

When you finish setting an option, the LCD shows ACCEPTED.

Note Use to scroll backward if you passed your choices or to save keystrokes.

4 - 2 O N - S C R E E N P R O G R A M M I N G

To access the menu, press Menu/Set.

			to accept
				Stop
				to Exit
Main Menu	Submenu	Menu	Options	Descriptions	Page
Main Menu	Submenu	Selections	Options	Descriptions	Page
		Selections
1. GENERAL	1. PAPER		PLAIN	Identifies the
SETUP	TYPE		INKJET	type of paper in
		—	GLOSSY	the paper tray.	5-1
		—	GLOSSY		5-1
			(4-COLOR/3-COLOR)
			TRANSPARENCY
	2. PAPER SIZE		LETTER	Selects the size
		—	LEGAL	of paper.	5-1
		—	LEGAL		5-1
			A4
	3. DATE/TIME			Enter date and
				time for the LCD
		—	—	display and	5-2
				heading on fax
				transmissions.
	4. STATION ID			Program your
				name and fax
		—	—	number to appear	5-2
				on each
				transmitted page.
	5. VOLUME	1. RING	HIGH	Adjusts ring
			HIGH	volume.
			LOW	volume.	5-4
			LOW		5-4
			OFF
		2. BEEPER	HIGH	Adjusts volume
			LOW	level of beeper.	5-4
			LOW		5-4
			OFF
		3. SPEAKER	HIGH	Adjusts speaker
			MED	volume.	5-5
			LOW		5-5
			LOW
			OFF
		4. HANDSET	HIGH	Adjusts handset
				volume.	5-5
					5-5
			LOW
		5. VOLUME	ON	For the hearing-
		AMPLIFY	ON	impaired, you
		AMPLIFY	(PERMANENT/	impaired, you
			(PERMANENT/	can set the
			TEMPORARY)	can set the
			TEMPORARY)	volume to the
				VOL	5-6
				AMPLIFY:ON
				setting on a
			OFF	permanent or
			OFF	temporary basis.
				temporary basis.

Note The factory setting (option) is shown in bold.

O N - S C R E E N P R O G R A M M I N G

4 - 3

To access the menu, press Menu/Set.

				to accept
					Stop
					to Exit
Main Menu	Submenu		Menu	Options	Descriptions	Page
Main Menu	Submenu		Selections	Options	Descriptions	Page
			Selections
1. GENERAL	6. AUTO			ON	Changes for
SETUP	DAYLIGHT		—		Daylight Savings	5-7
(Continued)			—		Time	5-7
(Continued)					Time
				OFF	automatically.
				OFF
	7. TONE/			TONE	Selects dialing
	PULSE		—		mode	5-7
			—			5-7
				PULSE
	8. LOCAL			ENGLISH	Allows you to
	LANGUAGE		—		change the LCD	See French
	(Canada Only)		—		Language to	Manual
	(Canada Only)				Language to	Manual
				FRENCH	French.
				FRENCH
2. FAX	1. SETUP	1. RING		04	Sets number of
	RECEIVE		DELAY	03	rings before	6-2
				02	MFC answers in	6-2
				01	FAX ONLY or
				00	FAX/TEL mode.
		2.	F/T	70	Sets the length of
			RING TIME	40	time for “double-	6-3
				30	ring” in FAX/	6-3
					ring” in FAX/
					TEL mode.
				20	TEL mode.
				20
		3. EASY		ON	Receive fax
			RECEIVE		messages without
				SEMI	pressing the Start	6-3
				SEMI	key.	6-3
					key.
				OFF
		4. REMOTE		ON	Activate or deactivate
			CODE	( 51, #51)	the MFC from a	6-5
					remote location. You	6-5
				OFF	can also personalize
				OFF	these codes.
					these codes.
		5.	AUTO	ON	Reduces the size
			REDUCTION		of incoming fax	6-4
					images to fit on	6-4
				OFF	your paper.
				OFF
		6. POLLING		ON	Sets up your fax
			RX		machine to poll	6-6
					another MFC.	6-6
					another MFC.
				OFF

Note The factory setting (option) is shown in bold.

4 - 4 O N - S C R E E N P R O G R A M M I N G

To access the menu, press Menu/Set.

				to accept
					Stop
					to Exit
Main Menu	Submenu		Menu	Options	Descriptions	Page
Main Menu	Submenu		Selections	Options	Descriptions	Page
			Selections
2. FAX	2. SETUP	1.	CONTRAST	AUTO	Changes the
(Continued)	SEND				lightness or
				S.LIGHT	darkness of a fax	7-2
				S.LIGHT	you are sending.	7-2
					you are sending.
				S.DARK
		2.	FAX	STANDARD	Changes the
			RESOLUTION	FINE	default setting of	7-3
				S. FINE	fax resolution.	7-3
					fax resolution.

				PHOTO
		3. DELAYED		—	Sends documents	7-10
			FAX	—	later.	7-10
			FAX		later.
		4. BATCH		ON	Sends all delayed
			TX	ON	faxes that are to
					the same fax	7-10
					number and at the	7-10
					number and at the
				OFF	same time as one
					transmission.
		5. REAL		OFF	You can send a
			TIME TX		fax without using
				ON	memory.	7-5
				ON		7-5
				NEXT FAX ONLY
		6. POLLED		ON	Sets up your MFC
			TX		with a document to	7-11
					be retrieved by	7-11
				OFF	another fax
				OFF	machine.
					machine.
		7.	COVERPG	NEXT FAX ONLY	Automatically
			SETUP	ON	sends a cover	7-8
				OFF	page you	7-8
				OFF	page you
				PRINT SAMPLE	program.
				PRINT SAMPLE
		8.	COVERPAGE		Programs
			MSG	—	customized	7-7
				—	message for fax	7-7
					message for fax
					cover page.
		9.	OVERSEAS	ON	Adjust for
			MODE		sometimes	7-9
					difficult overseas	7-9
				OFF	transmissions.
				OFF

Note The factory setting (option) is shown in bold.

O N - S C R E E N P R O G R A M M I N G

4 - 5

To access the menu, press Menu/Set.

				to accept
					Stop
					to Exit
Main Menu	Submenu		Menu	Options	Descriptions	Page
Main Menu	Submenu		Selections	Options	Descriptions	Page
			Selections
2. FAX	3. SET	1.	ONE-TOUCH		Store One-Touch
(Continued)	AUTO DIAL		DIAL	—	Dial so you can	8-1
				—	dial by pressing	8-1
					dial by pressing
					only one key.
		2.	SPEED-		Store Speed Dial
			DIAL	—	numbers so you	8-21
				—	can dial by	8-21
					pressing only
					four keys.
		3.	SETUP		Sets up a Group
			GROUPS	—	number for	8-3
					Broadcasting.
	4. SETUP	1.	TRANS-	ON	Initial setup for
	REPORTS		MISSION	ON+IMAGE	Transmission	11-1
				OFF	Verification	11-1
				OFF	Report and Fax
				OFF+IMAGE	Activity Report.
		2.	ACT.	OFF
			INTERVAL
				7/4/2 Days		11-1
				24/12/6 Hours
	5. REMOTE	1.	FAX FWD/	OFF	Sets MFC to
	FAX OPT		PAGING	FAX FORWARD	forward fax	10-1
				FAX FORWARD	messages–OR–	10-1
				PAGING	to call your
				PAGING	pager.
		2.	FAX	ON	Stores incoming
			STORAGE		faxes in memory	10-2
					for Remote	10-2
				OFF	Retrieval.
				OFF
		3.	REMOTE	159	Personalizes
			ACCESS	159	code for	10-3
					retrieving faxes.
		4. PRINT			Prints incoming
			FAX	—	faxes stored in	6-6
					the memory.

Note The factory setting (option) is shown in bold.

4 - 6 O N - S C R E E N P R O G R A M M I N G

To access the menu, press Menu/Set.

			to accept
				Stop
				to Exit
Main Menu	Submenu	Menu	Options	Descriptions	Page
Main Menu	Submenu	Selections	Options	Descriptions	Page
		Selections
2. FAX	6. REMAINING			Check which
(Continued)	JOBS			jobs are in
		—	—	memory or	6-7, 7-6
		—	—	cancel a Delayed	6-7, 7-6
				cancel a Delayed
				Fax or Polling
				job.
	0. TEL	1. DISTINCTIVE	ON	Uses the phone
	SERVICE			company
			OFF	Distinctive Ring
			OFF	subscriber service	9-3
				to register the ring
				pattern with the
			SET	MFC.
		2. CALLER	DISPLAY #	View or print a list
		ID		of the last 30	9-4
				Caller IDs stored	9-4
			PRINT REPORT	in memory.
			PRINT REPORT
3. COPY	1. QUALITY		NORMAL	Select copy
		—	FAST	quality.	12-8
		—	FAST		12-8

		BEST
2. COLOR	1. RED	R: -	+	Adjust the
ADJUST		R: -	+	amount of Red in	12-8
		R: -	+	copies.	12-8
		R: -	+	copies.
		R: -	+
		R: -	+

	2. GREEN	G: -	+	Adjust the
		G: -	+	amount of Green	12-8
		G:-	+	in copies.	12-8
		G: -	+	in copies.
		G: -	+
		G: -	+
	3. BLUE	B: -	+	Adjust the
		B: -	+	amount of Blue	12-8
		B: -	+	in copies.	12-8
		B: -	+	in copies.
		B: -	+
		B: -	+
3. CONTRAST		-	+	Adjust the
	—	-	+	contrast.	12-8
	—	-	+		12-8
		-	+
		-	+
4. TEST				You can print a
PRINT				test sample page
				to check print
—	—		—	quality and	23-10
				adjust the
				Vertical
				Alignment.
	Note The factory setting (option) is shown in bold.

O N - S C R E E N P R O G R A M M I N G

4 - 7

Key Operations Table

You can use the temporary keys on the control panel to conveniently choose temporary copy and fax settings. The Key Operations Table below shows the options they provide.

Press the temporary key repeatedly until you see the option you want; some keys

require pressing Menu/Set to select it. For the Options key, press or to

scroll through the next level of options, and then select the one you want by pressing Menu/Set again.

Keys

Options

Descriptions

Page

Options

OPT:#OF

NO.OF COPIES:01

Enter the number of copies.

12-3

COPIES 01

OPT:PAPER

PLAIN/INK JET/

Identify the type of paper in the

TYPE

GLOSSY(4-COLOR or

paper tray.

12-3

3-COLOR)/

TRANSPARENCY

OPT:PAPER

LETTER/LEGAL/A4/

Specify the size of paper.

12-4

SIZE

POST CARD: 4”X6”

OPT:QUALITY

NORMAL/BEST/FAST

Select the Quality.

12-4

OPT:BRIGHTNESS

Select the degree of Brightness.

12-4

OPT:ELG/RDC

50%, 78% LGL>LTR,

Select one a fixed reduction or

94% A4>LTR, 100%,

enlargement ratio, or enter a

12-5

104% EXE>LTR, 150%,

percentage between 25% and

400%.

200%, ZOOM

OPT:SPECIAL

2 IN 1

You can change the layout of copies

12-6

OFF(1 IN 1)

on the print media.

Ink

1.CLEANING

BLACK/CYAN

These two colors are cleaned

together.

YELLOW/MAGENTA

These two colors are cleaned

23-10

together.

ALL

All four colors are cleaned.

2.REPLACE INK

—

23-17

Reports

1.HELP LIST

Access the Reports menu.

2.AUTO DIAL

3.FAX ACTIVITY

11-2

4.TRANSMISSION

5.USER SETTINGS

4 - 8 O N - S C R E E N P R O G R A M M I N G

Keys	Options	Descriptions	Page
Receive	FAX ONLY	Select the machine’s Receive
Mode	FAX/TEL	Mode.	6-1
	TAD:ANSWER MACH.		6-1
	TAD:ANSWER MACH.
	MANUAL

Fax	STANDARD	Black & white / color
Resolution	FINE	Black & white / color	7-3
	S.FINE	Black & white only	7-3
		Black & white only
		Black & white only
	PHOTO	Black & white only
	PHOTO

Hook/Hold

Redial/
Pause

Search/
Speed Dial

Receive
Modes

Stop/Exit

Scan to	See Control Panel Overview, pages 1-3 and 1-4.

Color Fax
Start

Black Fax
Start

Shift + Scan to
(Secure Feed)

Color Copy

Black Copy

	Note The factory setting (option) is shown in bold.

O N - S C R E E N P R O G R A M M I N G

4 - 9

5 5Initial Setup

Getting Started

Setting Paper Type

You can choose the paper type you want to use.

1 Press Menu/Set, 1, 1.	1.PAPER TYPE

2Press or to select PLAIN, INK JET,

GLOSSY or TRNSPRNCY (TRANSPARENCY), and then press Menu/Set.

3 If you selected GLOSSY, press or to select GLOSSY:4-COLOR or

GLOSSY:3-COLOR, and then press Menu/Set.

Note The print quality of black ink varies depending on the kind of glossy paper you are using. Black ink is used when you select GLOSSY:4-COLOR. If the glossy paper you are using repels the black ink, select GLOSSY:3-COLOR, which simulates black ink by combining the three ink colors.

4 Press Stop/Exit.

Note The MFC ejects paper with printed surfaces face up onto the output paper support in the front of the MFC. When you use transparencies, remove each sheet immediately from the output paper support to prevent a paper jam or curled pages.

Setting Paper Size

You can use three sizes of paper for printing your faxes and copies — letter, legal and A4. When you change the kind of paper you have loaded in the MFC, you will need to change the setting for Paper Size so your MFC can fit the incoming fax on the page.

1 Press Menu/Set, 1, 2.

2.PAPER SIZE

2Press or to select LETTER, LEGAL or A4, and then press Menu/Set.

3Press Stop/Exit.

5 - 1 I N I T I A L S E T U P

Setting Date and Time

Your MFC displays the date and time, and prints it on every fax you send.

In the event of a power failure, you may have to reset the date and time. All other settings remain unaffected.

1Press Menu/Set, 1, 3.

2Enter the last two digits of the year, and then press Menu/Set.

3Enter two digits for the month (for example, enter 09 for September, or 10 for October), and then press Menu/Set.

4Enter two digits for the day (for example, 06), and then press Menu/Set.

5Enter the time in 24-hour format (for example, enter 15:25 for 3:25 P.M.), and then press Menu/Set.

3.DATE/TIME YEAR:XX

MONTH:XX

DAY:XX

TIME:XX:XX

6Press Stop/Exit.

The LCD now displays the date and time you set whenever the MFC is in Standby mode.

Setting Station ID

You can store your name, fax number and telephone number in this setting. The name and fax number will be printed on the fax cover pages and all fax pages that you send.

1Press Menu/Set, 1, 4.

2Enter your fax number (up to 20 digits), and then press Menu/Set.

You must enter a fax number to proceed.

3Enter your telephone number (up to 20 digits) and press Menu/Set. If your telephone number and fax number are the same, enter the same number again.

4.STATION ID

FAX:

TEL:

The telephone number you enter is used only for Cover Page features. (See Composing Electronic Cover Page, page 7-7.)

4	Use the dial pad to enter your name (up to	NAME:
	20 characters), and then press	NAME:
	20 characters), and then press
	Menu/Set. (See Entering Text, page 5-3.)
5	Press Stop/Exit.
	The LCD returns to the date and time.

If your Station ID has already been programmed, the LCD prompts 1 to make a change, or 2 to exit without changing.

I N I T I A L S E T U P

5 - 2

Entering Text

When you are setting certain functions, such as the Station ID, you may need to type text into the MFC. Most number keys have three or four letters printed above them. The keys for 0, #, and do not have printed letters because they are used for special characters.

By pressing the appropriate number key repeatedly, you can access the character you want.

Press Key	one time	two times	three times	four times
2	A	B	C	2
3	D	E	F	3
4	G	H	I	4
5	J	K	L	5
6	M	N	O	6
7	P	Q	R	S
8	T	U	V	8
9	W	X	Y	Z

Inserting Spaces

To enter a space, press once between numbers and twice between characters.

Making Corrections

If you entered a letter incorrectly and want to change it, press to move the

cursor after the last correct letter. Then press Stop/Exit; all letters above and to the right of the cursor will be deleted. Re-enter the correct characters. You can also back up and type over incorrect letters.

Repeating Letters

If you need to enter a character that is assigned to the same key as the previous character, press to move the cursor to the right.

Special Characters and Symbols

Press , # or 0, and then press or to move the cursor under the special character or symbol you want. Then press Menu/Set to select it.

Press	for	(space) ! “ # $ % & ’ ( ) * + , - . /

Press #	for	: ; < = > ? @ [ ] ^ _
Press 0	for	É À È Ê Î Ç Ë Ö 0

5 - 3 I N I T I A L S E T U P

N OT I C E

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone fax machine unless such messages clearly contain, in a margin at the top or bottom of each transmitted page, or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machines or such business, other entity or individual.

In order to program this information into your MFC, complete the steps described on page 5-2.

If you do not enter a fax number, no additional information can be entered.

Setting the Ring Volume

1	Press Menu/Set, 1, 5, 1.	1.RING
2	Press or select (OFF, LOW or HIGH), and then press Menu/Set.

3Press Stop/Exit.

—OR—

You can adjust the ring volume when your MFC is idle. You can turn the ring OFF or you can select a ring volume level.

Press or to adjust the volume level. With each key press, the MFC rings so

you can hear the active setting as the LCD shows it. Each key press changes the volume. The new setting will remain until you change it again.

Setting the Beeper Volume

You can set the beeper to LOW, HIGH or OFF. The default setting is LOW. When the beeper is set to LOW or HIGH, the MFC beeps every time you press a key or make an error and when fax sending or receiving is finished.

1	Press Menu/Set, 1, 5, 2.	2.BEEPER
2	Press or to select your option.

3When the LCD shows the option you want, press Menu/Set. Press Stop/Exit.

I N I T I A L S E T U P

5 - 4

Setting the Speaker Volume

1 Press Menu/Set, 1, 5, 3.

3.SPEAKER

2 Press or to select LOW, MED, HIGH or OFF, and then press Menu/Set.

3Press Stop/Exit.

—OR—

If you are using Hook/Hold, you can adjust the speaker volume while dialing. You can turn the speaker off or you can select a speaker volume level. The default setting is the lowest volume.

Press or to adjust the volume level. With each key press, the volume changes

as the LCD shows the active setting. The new setting will remain until you change it again.

Setting the Handset Volume

1	Press Menu/Set, 1, 5, 4.	4.HANDSET
2	Press or to select HIGH (or LOW), and then press Menu/Set.

3Press Stop/Exit.

—OR—

You can adjust the handset volume any time you are talking on the telephone. There are two handset volume levels, LOW and HIGH. The default setting is

LOW.

Press or to adjust the volume level. The LCD shows the setting you are

choosing. The new setting will remain until you change it again.

5 - 5 I N I T I A L S E T U P

Choosing the Handset Volume (For Volume Amplify)

Before you begin to use the machine, you must decide if you need to set the handset volume to VOL AMPLIFY: ON for a user who is hearing-impaired. The AMPLIFY volume level complies with FCC standards.

VOLUME AMPLIFY: OFF

This default setting is appropriate if none of the users are hearing-impaired.

During a conversation, users can press Volume or on the control panel to

adjust the volume to LOW or HIGH. When the handset is replaced, the handset volume will remain until you change it again.

VOLUME AMPLIFY: ON—TEMPORARY

This setting is appropriate if some of the users are hearing-impaired. During a

conversation, users can press Volume or on the control panel to adjust the

volume to LOW, HIGH or AMPLIFY. When the handset is replaced, the handset volume returns to the default setting of LOW.

VOLUME AMPLIFY:ON—PERMANENT

Choose VOL AMPLIFY:ON—PERMANENT if all of the users are

hearing-impaired. During a conversation, users can press Volume or on the

control panel to adjust the volume to LOW, HIGH or AMPLIFY. When the handset is replaced, the handset volume returns to the default setting of AMPLIFY.

When you press Volume or on the control panel to adjust the volume, the

LCD shows the setting you are choosing. Each key press changes the volume to the next setting.

WARNING

It is important that you do NOT choose PERMANENT unless ALL the users are hearing-impaired. Otherwise, the default setting of AMPLIFY may damage the hearing of some users.

Setting Volume Amplify

Please carefully read Choosing the Handset Volume on page 5-6 before you do the following steps:

1 Press Menu/Set, 1, 5, 5.

5.VOLUME AMPLIFY

I N I T I A L S E T U P

5 - 6

2	If none of the users are hearing-impaired,	VOL AMPLIFY:ON?
	press or to select VOL AMPLIFY:OFF?, and then press Menu/Set and go
	to Step 4—OR—
	If some or all of the users are hearing-impaired, select VOL AMPLIFY:ON?,
	and then press Menu/Set.
3	If all the users are hearing-impaired,	PERMANENT?
		PERMANENT?
	press or to select PERMANENT?,	TEMPORARY?
	and then press Menu/Set—OR—
	If only some of the users are hearing-impaired, select TEMPORARY?, and
	then press Menu/Set.
4	Press Stop/Exit.
	Turning On Automatic Daylight Savings Time
	You can set the machine to change automatically for Daylight Savings Time. It
	will reset itself forward one hour in the Spring and backward one hour in the
	Fall. Make sure you have set the correct day and time in the DATE/TIME
	setting.
1	Press Menu/Set, 1, 6.	6.AUTO DAYLIGHT
2	Press or to select ON (or OFF), and then press Menu/Set.
3	Press Stop/Exit.
	Setting Tone/Pulse Dialing Mode
	Your MFC comes set to accommodate tone dialing service
	(multi-frequency). If you have pulse dialing service (rotary), you need to change
	the dialing mode.
1	Press Menu/Set, 1, 7.	7.TONE/PULSE
		7.TONE/PULSE
2	Press or to select PULSE (or TONE), and then press Menu/Set.
3	Press Stop/Exit.

Memory Storage

In the event of a power failure, all settings in the GENERAL SETUP, SETUP RECEIVE, SET AUTO DIAL, SETUP REPORTS, REMOTE FAX OPT, COPY, plus the COVERPG SETUP and COVERPAGE MSG settings (from

SETUP SEND) are stored permanently. You may have to reset the date and time.

5 - 7 I N I T I A L S E T U P

6 6Setup Receive

Basic Receiving Operations

Choosing the Receive Mode

There are three different receive modes for your MFC. You may choose the mode that best suits your needs by pressing Receive Mode repeatedly until the LCD shows the setting you want to use.

LCD	How it works	When to use it

FAX ONLY	The MFC automatically	For dedicated fax lines.
(automatic receive)	answers every call as a fax.	You cannot receive a voice
		call but you can call out.

FAX/TEL*	The MFC controls the line	You cannot have an
(fax/telephone)	and automatically answers	answering machine on the
	every call.	same line, even if it is on a
	If the call is a fax it will	separate wall jack on the
	receive the fax. If the call is	same line.
	not a fax it will ring	You cannot use the
	(double-ring) for you to	telephone company’s Voice
	pick up the call.	Mail in this mode.

TAD:ANSWER	The external TAD	Use this mode if you have
MACH.	automatically answers	an external answering
(external telephone	every call. Voice messages	machine on your phone
answering device)	are stored on the external	line.
	TAD. Fax messages are
	printed.

MANUAL	You control the phone line	Use this mode when you
(manual receive)	and must answer every call	are using a computer
	yourself.	modem on the same line or
		if you receive very few fax
		messages.
		You can also use this mode
		with Distinctive Ring.

*In FAX/TEL mode you must set the Ring Delay and F/T Ring Time. If you have extension phones on the line, keep the Ring Delay set to 4 rings.

S E T U P R E C E I V E

6 - 1

To Select or Change Your Receive Mode

1 Press Receive Mode. The LCD shows the selection.

FAX/TEL

TAD:ANSWER MACH.

MANUAL

FAX ONLY

2Continue to press Receive Mode until your new selection appears. After two seconds the LCD returns to the date and time display, along with your new Receive Mode setting.

If you are changing the Receive Mode while in another operation, the LCD returns to that operation.

Current Receive Mode

3200C

09/0615:25FAX

Fax Printer Copier Scanner PC Fax

Setting Ring Delay

The Ring Delay setting determines the number of times the MFC rings before it answers. If you have extension phones on the same line as the MFC, or subscribe to the telephone company’s Distinctive Ring service, keep the Ring Delay default setting of 4. (See Easy Receive, page 6-3 and Operation from Extension Telephones, page 6-5.)

1	Press Menu/Set, 2, 1, 1.	1.RING DELAY
		1.RING DELAY
2	Press or to select how many times the line rings before the MFC answers
	(00–04), and then press Menu/Set. If you select 00, the line doesn’t ring at all.
3	Press Stop/Exit.

6 - 2 S E T U P R E C E I V E

Setting the F/T Ring Time (For FAX/TEL Mode Only)

If you set the receive mode to FAX/TEL, you’ll need to determine how long the MFC will send you its special double-ring when you have a voice call. This ringing happens after the initial ringing from the phone company. Only the MFC rings, for 20, 30, 40 or 70 seconds; no other phones on the same line ring the special double-ring. However, you can answer the call on any extension phone (in a separate wall jack) on the same line as the MFC. (See Operation from Extension Telephone, page 6-5.)

1	Press Menu/Set, 2, 1, 2.	2.F/T RING TIME
		2.F/T RING TIME
2	Press or to select how long the fax machine will ring to alert you that you have
	a voice call, and then press Menu/Set.	RING TIME:20 SEC

3Press Stop/Exit.

Now, when a call comes in and the MFC is set to FAX/TEL mode, all phones on this line will ring the number of times you selected in Ring Delay.

You can let the MFC answer and detect if it’s a fax or voice call. If it’s a fax call, the MFC prints the fax. If it’s a voice call, the MFC signals you with a doublering for the length of time you selected in F/T Ring Time.

Even if the caller hangs up during the double-ringing, the MFC continues for the set time.

Note

Easy Receive

When you use this feature, you don’t have to press Black Fax Start when you answer a fax call and hear calling beeps. Just hold the handset and wait a few seconds. When you see RECEIVING on the LCD or when you hear “chirps” through the handset of an extension phone connected to another wall jack, just replace the handset. Your fax machine does the rest. Selecting ON allows the MFC to receive fax calls automatically, even if you lift the handset of an extension or external phone. Selecting SEMI lets the MFC receive the call only if you’ve answered it at the MFC. Selecting OFF means you’ll have to activate the MFC yourself, by pressing Black Fax Start or by pressing 5 1 if you are not at your MFC.

(See Operation from Extension Telephones, page 6-5 and For FAX/TEL Mode Only, page 6-5.)

If you’ve set the feature to ON, but your MFC doesn’t automatically connect a fax call when you lift an external or extension phone handset, press the Fax Receive code 5 1. At the MFC, lift the handset and then press Black Fax Start.

If you send faxes from a computer on the same phone line and the MFC intercepts them, set Easy Receive to OFF.

S E T U P R E C E I V E

6 - 3

1 Press Menu/Set, 2, 1, 3.	3.EASY RECEIVE

2Use or to select ON, SEMI, or OFF, and then press Menu/Set.

3Press Stop/Exit.

Printing a Reduced Incoming Fax (Auto Reduction)

You can always reduce the size of an incoming fax to a fixed percentage, regardless of the size of the paper in your MFC. ON lets your MFC choose the level of reduction for you.

1 Press Menu/Set, 2, 1, 5.	5.AUTO REDUCTION

2Use or to select ON (or OFF), and then press Menu/Set.

3Press Stop/Exit.

Note If incoming faxes show that information in the left and right margins has been cut off, make sure this Auto Reduction feature is turned on.

FOR YOUR INFORMATION

If one or more ink cartridges are empty, the MFC will stop printing to protect the print heads; black & white faxes will be received into memory. The MFC3200C’s “handshake” will request that color faxes be sent as black & white. If the sending machine has the feature to send color faxes in black & white, they can be received into memory also.

Replace the empty ink cartridges to print the faxes from memory.

If the MFC runs out of paper, it stops printing and receives faxes into memory. Add paper, and then press Black Fax Start to print the faxes.

6 - 4 S E T U P R E C E I V E

Advanced Receiving Operations

Operation from Extension Telephones

If you answer a fax call on an extension phone or on an external phone in the EXT. jack, you can make your MFC take over by using the Fax Receive Code. When you press the Fax Receive Code 5 1, the MFC starts to receive a fax. (See Easy Receive, page 6-3.)

If the MFC answers a voice call and double-rings for you to take over, use the Telephone Answer Code # 5 1 to take the call at an extension phone.

(See Setting F/T Ring Time, page 6-3.)

If you answer a call, and no one is on the line, assume you’re receiving a fax. At the MFC phone press Black Fax Start, and then hang up. At an extension phone, press 5 1, wait for fax receiving tones (chirps), and then hang up. At an external phone, press 5 1 and wait for the phone to be disconnected before you hang up (the LCD shows RECEIVING). (Your caller will have to press Black Fax Start to send the fax.)

For FAX/TEL Mode Only

When the MFC is in FAX/TEL mode, it will use the F/T Ring Time (doubleringing) to alert you to a voice call. If you’re at the MFC, you can lift the handset to answer.

If you’re at an extension phone, you’ll need to lift the handset during the F/T Ring Time, and then press # 5 1 between the double-rings. If no one is on the line or if someone wants to send you a fax, send the call back to the MFC by pressing 5 1.

Using a Cordless External Handset

If your cordless telephone is connected to the EXT. jack of the MFC and you typically carry the cordless handset elsewhere, it is easier to answer calls during the Ring Delay. If you let the MFC answer first, you will have to answer using the cordless and then go to the MFC so you can press Hook/Hold to transfer the call to the cordless handset.

Changing the Remote Codes

Remote Codes might not work with some telephone systems. The preset Fax Receive Code is 5 1. The preset Telephone Answer Code is # 5 1.

Note If you are always disconnected when accessing your external TAD remotely, try changing the Fax Receive Code from 5 1 to # # # and the Telephone Answer Code from # 5 1 to 9 9 9.

S E T U P R E C E I V E

6 - 5

1Press Menu/Set, 2, 1, 4.

2Press or to select ON (or OFF), and then press Menu/Set.

3If you want to, enter a new Fax Receive Code, and then press Menu/Set.

4If you want to, enter a new Telephone Answer Code, and then press Menu/Set.

5Press Stop/Exit.

Printing a Fax in Memory

4.REMOTE CODE REMOTE ACT.:ON?

FAX RECEIVE:*51

TEL ANSWER:#51

If you set Fax Storage to ON for remote retrieval, you can still print a fax from the memory when you are at your MFC. (See Setting Fax Storage, page 10-2.)

1 Press Menu/Set, 2, 5, 4.

4.PRINT FAX

2Press Black Fax Start.

3After printing is finished, press Stop/Exit.

Polling

Polling is the process of retrieving faxes from another MFC. You can use your fax machine to “poll” other machines, or you can have someone poll your MFC.

All parties involved in polling need to set up their fax machines to accommodate polling. When someone polls your MFC to receive a fax, they pay for the call; if you poll someone’s fax machine to receive a fax, you pay for the call.

Some fax machines do not respond to the Polling feature.

Setting Up Polling Receive

Polling Receive is when you call another fax machine to receive a fax from it.

1 Press Menu/Set, 2, 1, 6.

6.POLLING RX

2Press or to select POLLING RX: ON, and then press Menu/Set.

3Enter the fax number you are polling.

4Press Black Fax Start. The LCD shows DIALING.

6 - 6 S E T U P R E C E I V E

Setting Up Sequential Polling Receive

Your MFC can request documents from several fax units in a single operation. Afterward, a Sequential Polling Report will be printed.

1 Press Menu/Set, 2, 1, 6.

6.POLLING RX

2Press or to select POLLING RX: ON, and then press Menu/Set.

3Specify the destination fax machines you wish to poll using One Touch, Speed Dial, a Group or the dial pad. You must press Menu/Set between each location.

4Press Black Fax Start.

Your MFC will poll each number or group number in turn for a document.

Canceling a Scheduled Job

You can cancel tasks you’ve scheduled, such as Delayed Fax or Polling Transmit. (See Checking Job Status, page 7-5.)

1	Press Menu/Set, 2, 6. Any waiting jobs	6.REMAINING JOBS
	appear on the LCD. If no job is waiting,
	the LCD shows NO JOB WAITING.
2	If you have more than two jobs waiting, press	or to select the job you want to

cancel, and then press Menu/Set.

—OR—

If you have only one job waiting, go to Step 3.

3Press 1 to cancel—OR—Press 2 to exit without canceling. To cancel another job, return to Step 2.

4Press Stop/Exit.

S E T U P R E C E I V E

6 - 7

7 7Setup Send

Before You Begin

Before you begin sending faxes, please be sure to read all the instructions and cautions listed below for placing originals in the automatic document feeder.

Using the ADF (Automatic Document Feeder)

■Documents must be between 3.5 and 8.5 inches wide and 5 and 14 inches long.

■Make sure you place originals face down, top edge first.

■Adjust the paper guides to fit the width of your document.

Originals are Face

Down in the ADF

Paper Guides

■The automatic document feeder (ADF) can hold up to 20 pages, feeding each one individually through the MFC. Use standard (20 lb./75g/m2) paper when using the ADF.

Fan the paper, and then stagger the pages in the ADF as shown:

Approx. 1/2 inch

DO NOT use curled, wrinkled, folded, or ripped paper, or paper with staples, paper clips, paste or tape attached. DO NOT use cardboard, newspaper or fabric.

Make sure documents written with ink are completely dry.

7 - 1 S E T U P S E N D

ACCEPTED

OTHER SETTINGS? 1.YES 2.NO

Sending Faxes with Multiple Settings

When you send a fax you can choose any combination of these settings: set the

contrast or resolution; send using overseas mode, delayed fax, polling

transmission or real time transmission.

After each menu selection is accepted, the LCD will ask if you want to enter other settings:

■Press 1 if you want to select additional settings. The LCD returns to the

SETUP SEND menu

—OR—

Press 2 if you are finished choosing settings, and then go to the next step.

Basic Sending Operations

Contrast

If your document is very light or very dark, you might want to set the contrast. Use S.LIGHT to send a very light document. Use S.DARK to send a very dark document.

1	Place the original face down in the ADF.
2	Press Menu/Set, 2, 2, 1.	1.CONTRAST

3Press or to select AUTO, S.LIGHT or

S.DARK, and then press Menu/Set.

4Press 1 if you want to select additional settings. The LCD returns to the SETUP SEND menu—OR—Press 2 if you are finished choosing settings, and then go to Step 5.

5Enter a fax number.

6Press Black Fax Start to send a fax.

S E T U P S E N D

7 - 2

Fax Resolution

When you have a document in the ADF, you can use the FAX Resolution key to temporarily change the setting. Press FAX Resolution repeatedly until the LCD shows the setting you want.

—OR—

You can change the default setting.

1 Press Menu/Set, 2, 2, 2.

2.FAX RESOLUTION

2Press or to select the resolution you want, and then press Menu/Set.

3Press Stop/Exit.

STANDARD—Suitable for most typed documents.

FINE—Good for small print; transmits a little slower than Standard resolution.

S. FINE—Good for small print or artwork; transmits slower than Fine resolution (black and white only).

PHOTO—Use when original has varying shades of gray; this is the slowest transmission time (black and white only).

Manual Transmission

Manual transmission lets you hear the dial tone, ringing and fax receiving tones while sending a fax.

1Place the original face down in the ADF.

2Pick up the handset and listen for a dial tone—OR—press Hook/Hold and listen for a dial tone.

3Enter the fax number you want to call. You can enter the digits using the dial pad, or you can enter a One Touch or Speed Dial number or you can call using Search. (See One Touch Dialing, page 8-5.)

4When you hear the fax tone, press Black Fax Start.

5Replace the handset.

Automatic Transmission

This is the easiest way to send a fax. IMPORTANT: Do not pick up the handset, or press Hook/Hold to listen for a dial tone.

1Place the original face down in the ADF.

2Enter the fax number using the dial pad, One Touch, Speed Dial or Search. (See Speed Dialing, page 8-5.)

3Press Black Fax Start.

7 - 3 S E T U P S E N D

Color Fax Transmission

Your MFC allows you to transmit a color fax.

1Place the original face down in the ADF.

2Enter the fax number using the dial pad, Speed Dial or Search.

3Press Color Fax Start.

When you are sending a color fax, the MFC starts sending the fax without scanning the original into memory.

Manual and Automatic Fax Redial

If you’re sending a fax manually and the line is busy, press Redial/Pause to try again. Anytime you want to make a second call to the last number dialed, press Redial/Pause to save time.

If you’re sending a fax automatically and the line is busy, the MFC will automatically redial (up to three times at 5 minute intervals).

Dual Access (Not Available for Color Faxes)

You can scan up to 50 documents into the fax memory, even while the machine is receiving or sending another fax (from memory). You can set temporary settings for each fax you’re scanning, except Polling.

If you try to scan and store a 51st fax, the MFC will send it immediately, without storing it in memory.

Note If you get a OUT OF MEMORY message while scanning the first page of a fax, press Stop/Exit to cancel scanning. If you get a OUT OF MEMORY message while scanning a subsequent page, you can press Black Fax Start to transmit the pages scanned so far, or press Stop/Exit to cancel the operation.

1Place the original face down in the ADF.

2Enter the fax number.

3Press Black Fax Start. The MFC scans the original and the LCD shows the job number (#XXX) of the fax and how much memory is available. Then the MFC starts dialing. You can immediately repeat Steps 1 to 3 for the next fax.

Note Your machine normally operates in Dual Access mode. However, to send a color fax, you must override Dual Access and use Real Time Transmission. The number of pages you can scan into memory varies with the data they contain.

S E T U P S E N D

7 - 4

Real Time Transmission

When you are sending a fax, the MFC will scan originals into memory before sending. Then, as soon as the phone line is free, the MFC will start dialing and sending the fax. If memory becomes full, the MFC will send the document in real time (even if REAL TIME TX is set to OFF).

Sometimes you may want to send an important document immediately, without waiting for memory transmission. You can set REAL TIME TX to ON.

1	Place the original face down in the ADF.
2	Press Menu/Set, 2, 2, 5.	5.REAL TIME	TX
3	To change the default setting, press or to
	select ON (or OFF), and then press Menu/Set.
	Go to Step 5—OR—For the next fax transmission only, press or		to select
	NEXT FAX ONLY, and then press Menu/Set.
4	For the next fax only, press or	to select ON (or OFF),
	and then press Menu/Set.

5Press 1 if you want to select additional settings. The LCD returns to the SETUP SEND menu—OR—Press 2 if you are finished choosing settings, and then go to Step 6.

6Enter fax number, and then press Black Fax Start.

If you are sending a color Fax, the MFC will send it in real time even if

REAL TIME TX is set to OFF.

Checking Job Status

Check which jobs are still waiting in memory to be sent. (If no jobs are waiting, the LCD shows NO JOB WAITING.) (See Canceling a Job in Memory, page 7- 6.)

1 Press Menu/Set, 2, 6.

2 If you have multiple jobs waiting, press or to scroll through the list.

3 Press Stop/Exit.

7 - 5 S E T U P S E N D

Canceling a Job in Memory

You can cancel tasks you’ve scheduled, such as Polling Transmit, or faxes waiting in Memory to be sent. (See Checking Job Status, page 7-5.)

1	Press Menu/Set, 2, 6.	6.REMAINING JOBS
	Any waiting jobs appear on the LCD.
	If no jobs are waiting, the LCD shows
	NO JOB WAITING.
2	If you have more than two jobs waiting, press	or to select the job you want to
	cancel, and then press Menu/Set.
	—OR—

If you have only one job waiting, go to Step 3.

3Press 1 to cancel—OR—Press 2 to exit without canceling. To cancel another job, return to Step 2.

4Press Stop/Exit.

S E T U P S E N D

7 - 6

Advanced Sending Operations

Composing Electronic Cover Page

The cover page is generated at the receiving party’s machine. Your cover page includes the name stored in the One Touch or Speed Dial memory. If you’re dialing manually, the name is left blank.

The cover page indicates your Station ID and the number of pages you’re sending. If you have Cover page Setup set to ON, the number of pages remains blank. (Menu/Set, 2, 2, 7) (See Setting Station ID, page 5-2.)

You can select a comment to include on your cover page.

1.COMMENT OFF

2.PLEASE CALL

3.URGENT

4.CONFIDENTIAL

Instead of using one of the comments above, you can enter up to two customized messages, each 27 characters long. Use the chart on page 5-3 to help enter characters. (See Composing Your Own Comments below.)

	5.(USER	DEFINED)
	6.(USER	DEFINED)
	Most of the SETUP SEND menu selections are temporary settings that allow
	you to make adjustments for each document you send. However, so you can set
	up your cover page and cover page comments in advance, the Cover Page Setup
	and Cover Page Message features will change the default settings.
	Composing Your Own Comments
	You can set up two custom comments.
1	Press Menu/Set, 2, 2, 8.	8.COVERPAGE MSG
2	Press or to choose position 5 or 6 for your customized comment, and then
	press Menu/Set.

3Use the dial pad to enter your customized comment, and then press Menu/Set. (See Entering Text, page 5-3.)

4Press 1 if you want to select additional settings. The LCD returns to the SETUP SEND menu—OR—Press 2 to exit.

7 - 7 S E T U P S E N D

Cover Page for the Next Fax Only

Make sure the Station ID is set up (see page 5-2). This feature does not work without the Station ID.

You can set the fax to send a cover page with a particular document. This cover page will include the number of pages in your document.

1	Place the original face down in the ADF.
2	Press Menu/Set, 2, 2, 7.	7.COVERPG SETUP

3When LCD shows NEXT FAX ONLY?, and then press Menu/Set.

4	Press	or	to select ON (or OFF), and then press Menu/Set.
5	Press	or	to select one of the standard or custom comments, and then press

Menu/Set.

6Enter two digits to indicate the number of pages you are sending, and then press

Menu/Set. (For example, press 0, 2 for 2.)

(Enter 0 0 to leave the number of pages blank. If you make a mistake, press to back up and re-enter the number of pages.)

7Press 1 if you want to select additional settings. The LCD returns to the SETUP SEND menu—OR—Press 2 if you are finished choosing settings.

8Enter the fax number you’re calling.

9Press Black Fax Start.

Always Send a Cover Page

Make sure the Station ID is set up (see page 5-2). This feature does not work without the Station ID.

You can set the MFC to send a cover page whenever you send a fax. The number of pages in your fax is not included when you use this setting.

1	Press Menu/Set, 2, 2, 7.	7.COVERPG SETUP
2	Press or to select COVERPAGE:ON?, and then press Menu/Set.
3	If you selected ON, press or	to select one of the standard or custom
	comments, and then press Menu/Set.

4Press 1 if you want to select additional settings. The LCD returns to the SETUP SEND menu—OR—Press 2 to exit if you are finished choosing settings.

S E T U P S E N D

7 - 8

Using a Printed Cover Page

If you prefer using a printed cover page that you can write on, you can print the sample page and attach it to your fax.

1	Press Menu/Set, 2, 2, 7.	7.COVERPG SETUP
2	Press or to select PRINT SAMPLE?, and then press Menu/Set.

3Press Black Fax Start. Your MFC prints a copy of your cover page.

4Press Stop/Exit.

- - -	COVER PAGE - - -
- - -	- - -

TO:

FROM:

FAX:

TEL:

PAGE[S] TO FOLLOW

COMMENT:

Overseas Mode

After you send a fax using this feature, the feature turns itself off.

1 Place the original face down in the ADF.

2 Press Menu/Set, 2, 2, 9.

9.OVERSEAS MODE

3Press or to select ON (or OFF), and then press Menu/Set.

4Press 1 if you want to select additional settings. The LCD returns to the SETUP SEND menu—OR—Press 2 if you are finished choosing settings, and then go to Step 5.

5Enter the fax number you’re calling.

6Press Black Fax Start.

7 - 9 S E T U P S E N D

Delayed FAX (Not Available for Color Faxes)

During the day you can store up to 50 documents in memory for delayed sending. Transmission of these documents will begin at the time of day you enter in Step 3, which shows the time you entered last. Press Menu/Set to accept it, or enter another time for this fax.

1 Place the original face down in the ADF.

2 Press Menu/Set, 2, 2, 3.	3.DELAYED FAX

3Enter the time you want the fax to be sent

(in 24-hour format), and then press Menu/Set. (For example, enter 19:45 for 7:45 PM.)

4 Press 1 to leave the originals waiting in	1.DOC	2.MEMORY
the ADF—OR—Press 2 to scan the	1.DOC	2.MEMORY
the ADF—OR—Press 2 to scan the
original into memory.

5Press 1 if you want to select additional settings. The LCD returns to the SETUP SEND menu—OR—Press 2 if you are finished choosing settings, and then go to Step 6.

6Enter the fax number.

7Press Black Fax Start. The MFC will wait to send the fax at the time you set.

The number of documents you can scan into memory varies with the data they contain.

Delayed Batch Transmission (Not Available for Color Faxes)

Before sending the delayed faxes, your Brother machine will economize by sorting all the documents in memory by destination and scheduled time. All delayed faxes scheduled at the same time to the same fax number will be sent as one transmission.

1 Press Menu/Set, 2, 2, 4.	4.BATCH TX

2Press or to select ON (or OFF), and then press Menu/Set.

3Press Stop/Exit.

S E T U P S E N D

7 - 10

	Setting Up Polled Transmit
	(Not Available for Color Faxes)
	Polled Transmit is when you set up your MFC to wait with a document so
	another fax machine can retrieve it.
1	Place the original to be retrieved face down in the ADF.
2	Press Menu/Set, 2, 2, 6.	6.POLLED TX
		6.POLLED TX

3Press or to choose ON (or OFF), and then press Menu/Set.

4 Press 1 to leave the originals waiting in	1.DOC	2.MEMORY
the ADF—OR—Press 2 to scan the	1.DOC	2.MEMORY
the ADF—OR—Press 2 to scan the
original into memory.

5Press 1 if you want to select additional settings. The LCD returns to the SETUP SEND menu—OR—Press 2 if you are finished choosing settings, and then go to step 6.

6Press Black Fax Start.

Note If you pressed 1 in Step 4, the original remains in the ADF until your MFC is polled. If you must use your MFC before the polled transmit occurs, you must first cancel this job.

7 - 11 S E T U P S E N D

8 8Auto Dial Numbers

and Dialing Options

Storing Numbers for Easy Dialing

You can set up your MFC to do three types of easy dialing: One Touch, Speed Dial and Groups for Broadcasting faxes.

If you loose electrical power, auto dial numbers in memory will not be lost.

Storing One Touch Dial Numbers

You can store 8 fax/telephone numbers that you can dial by pressing one key (and Black Fax Start). To access numbers 5 to 8, hold down Shift. When you press a One Touch dial location, the LCD shows the name or number as the call is dialed.

(See One Touch Dialing, page 8-5.)

One Touch keys are the 4 keys (numbers 5 to 8) located to the left of the dial pad.

(For USA only) For your convenience, One Touch key 1 is pre-programmed for the Brother fax back system. You can change it by storing your own auto dial number in its place. (Please see Changing One Touch and Speed Dial Numbers, page 8-2.)

1 Press Menu/Set, 2, 3, 1.

1.ONE-TOUCH DIAL

2Press the One Touch key where you want to store a number. The LCD shows the location you selected.

3Enter a number (up to 20 digits), and then press Menu/Set. If you want to enter a pause in the dialing sequence (for example, to wait for an “outside line”), press Redial/Pause as you’re entering digits. A dash appears on the LCD. Pressing Redial/Pause enters a 3.5 second pause when the number is dialed.

4 Use the dial pad to then enter the name	NAME:
(up to 15 characters), and then press

Menu/Set. You can use the chart on

page 5-3 to help you enter letters—OR—To store the number without a name, press Menu/Set.

5Return to Step 2 to store another One Touch number—OR—Press Stop/Exit.

When you dial an auto dial number, the LCD shows the name you’ve stored, or, if you haven’t stored a name, the number you’ve stored.

A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S

8 - 1

Note

If you need to store a pause longer than 3.5 seconds, press Redial/Pause two or more times.

You can store Groups (for Broadcasting) on the One Touch keys.

Storing Speed Dial Numbers

You can store Speed Dial numbers, so when you dial you will have to press only five keys (Search/Speed Dial, #, the two-digit location, and Black Fax Start). The MFC has 100 Speed Dial locations.

1Press Menu/Set, 2, 3, 2.

2Use the dial pad to enter a two-digit location (00-99), and then press

Menu/Set.

3Enter the number (up to 20 digits), and then press Menu/Set.

2.SPEED-DIAL SPEED-DIAL? #

#05:

4 Use the dial pad to enter the name (up to	NAME:
15 characters), and then press

Menu/Set. You can use the chart on page 5-3 to help you enter letters—OR—

Press Menu/Set, and then go to Step 5 to store the number without a name.

5 Return to Step 2 to store another Speed Dial number—OR—Press Stop/Exit .

Changing One Touch and Speed Dial Numbers

If you try to store a One Touch

1.CHANGE 2.EXIT

or Speed Dial number in a location where a number is already stored, the LCD shows

the current name stored there, and then prompts you to either:

1Press 1 to change the stored number—OR— Press 2 to exit without making a change.

2Enter a new number, and then press Menu/Set.

■If you want to erase the whole number, press Stop/Exit when the cursor is to the left of the digits. The letters above and to the right of the cursor will be deleted.

■If you want to change a digit, use or to position the cursor under the digit you want to change, and then type over it.

3Follow the directions beginning at Step 4 in Storing One Touch Numbers and

Storing Speed Dial Numbers.

8 - 2 A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S

Setting Up Groups for Broadcasting

Groups, which can be stored on a One Touch key or a Speed Dial location, allow you to send the same fax message to many fax numbers by pressing only a One Touch key and Black Fax Start or Search/Speed Dial, #, the two-digit location and Black Fax Start. First, you’ll need to store each fax number as a One Touch or Speed Dial number. Then, you can combine them into a Group.

Each Group uses up a One Touch key or a Speed Dial location. Finally, you can have up to six small Groups, or you can assign up to 107 numbers to one large Group.

(See Storing One Touch Dial Numbers, page 8-1 and Storing Speed Dial Numbers, page 8-2.)

1Press Menu/Set, 2, 3, 3.

2Decide where you wish to store the Group

—AND—

3.SETUP GROUPS

PRESS SPEED DIAL OR ONE-TOUCH KEY

Press a One Touch Key

—OR—

Press Search/Speed Dial and enter the two-digit location, and then press

Menu/Set.

(For example, press One Touch key 2 for Group 1.)

3 Use the dial pad to enter the Group	SETUP GROUP:G0
number, and then press Menu/Set.
(For example, press 1 for Group 1.)

4To include One Touch or Speed Dial numbers in the Group, enter them as if you were dialing.

For example, for One Touch key 5, and then press One Touch key 5. For Speed Dial location 09, press Search/Speed

Dial, then press 0, 9 on the dial pad. The LCD shows 05, #09.

G01:

ENTER & SET KEY

G01:*O5#O9

5	Press Menu/Set to accept the numbers for this Group.
6	Use the dial pad and the chart on	NAME:
	page 5-3 to enter a name for the Group,
	and then press Menu/Set.
	(For example, NEW CLIENTS).
7	Press Stop/Exit.
	You can print a list of all One Touch and Speed Dial numbers. (See Chapter 11,
	Printing Reports.)

A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S

8 - 3

Dialing Options

You can use your MFC to make telephone calls by dialing manually or by using Search, One Touch or Speed Dial memory. When you dial an auto dial number, the LCD shows the name you’ve stored, or, if you haven’t stored a name, the fax number you’ve stored.

Manual Dialing

Manual dialing is simply pressing all of the digits of the phone number.

1Pick up the handset—OR— press Hook/Hold.

2When you hear a dial tone, dial the call using the dial pad.

3If you pressed Hook/Hold to dial the call, pick up the handset when the other party answers. (The speaker works only one way; the other party won’t be able to hear you unless you pick up the handset.)

4To hang up, replace the handset.

Search

You can search for names you have stored in One Touch and Speed Dial memories. (See Storing One Touch Dial Numbers, page 8-1 and Storing Speed Dial Numbers, page 8-2.)

1Press Search/Speed Dial.

2To search for numbers alphabetically by name, enter the first letter of the name, and

then press or .

—OR—

To search for numbers numerically by One Touch and Speed-Dial numbers, press or .

3When the LCD shows the name you want to call, press Black Fax Start.

4If you pressed Hook/Hold to dial the call, pick up the handset when the other party answers. (The speaker works only one way; the other party won’t be able to hear you unless you pick up the handset.)

5When the call is over, hang up.

8 - 4 A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S

One Touch Dialing

1Pick up the handset—OR—Press Hook/Hold.

2When you hear a dial tone, press the One Touch key of the location you want to call. (See Storing One Touch Dial Numbers, page 8-1.)

Note To dial One Touch numbers 5 to 8, hold down Shift as you press the One Touch key.

4To hang up, replace the handset.

If you try to use a One Touch location with no number stored in it, you’ll hear a warning sound, and screen will display NOT REGISTERED. The display will return to normal after 2 seconds.

Note If you are sending a fax, press Black Fax Start after pressing the One Touch key. If you picked up the handset, press Black Fax Start when the receiving fax machine answers with fax tones.

Speed Dialing

1Pick up the handset—OR—Press Hook/Hold. (See Storing Speed Dial Numbers, page 8-2.)

2When you hear a dial tone, press Search/Speed Dial, and then press # then the two-digit Speed Dial number.

4To hang up, replace the handset.

If you are sending a fax, press Black Fax Start after pressing the Speed Dial number. If you picked up the handset, press Black Fax Start when the receiving fax machine answers with fax tones.

A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S

8 - 5

Access Codes and Credit Card Numbers

Sometimes you may want to choose from among several long distance carriers when you make a call. Rates may vary depending upon the time and destination. To take advantage of low rates, you can store the access codes or long-distance carriers as One Touch and Speed Dial numbers. You can store these long dialing sequences by dividing them and setting them up separately in any combination. You can even include manual dialing using the dial pad. The combined number will be dialed in the order you entered it, as soon as you press Black Fax Start. (See Storing One Touch Dial Numbers, page 8-1.)

You store “555” on One Touch key 3 and “7000” on One Touch key 4. If you press One Touch 3, 4 and Black Fax Start you can dial “555-7000”. To temporarily change a number, you can substitute part of the number with manual dialing using the dial pad. For example, to change the number to 555-7001 you could press One Touch 3 and then press 7, 0, 0, 1 using the dialing pad.

Note If you must wait for another dial tone at any point in the dialing sequence, store a pause at that point in the number by pressing Redial/Pause. Each key press adds a 3.5 second delay.

Broadcasting (Not Available for Color Faxes)

Broadcasting is automatically sending the same fax message to multiple fax numbers. Using the Menu/Set key, you can include Groups, One Touch locations, Speed Dial locations plus up to 50 manually dialed numbers. If you did not use up any locations for Groups, access codes or credit card numbers, you can “broadcast” faxes automatically to up to 158 different locations from the MFC. However, available memory will vary with all types of jobs in memory and numbers of locations used for broadcasting. If you broadcast to more than the maximum locations available, you will not be able to set up transmissions using dual access and the timer.

The easiest way to broadcast is to press Group keys. You can include One Touch, Speed Dial, and manually dialed numbers in the same broadcast. (See

Setting Up Groups for Broadcasting, page 8-3.)

You must press Menu/Set between each of these locations.

Use the Search/Speed Dial to help you choose the numbers easily.

After the broadcast is finished, a Broadcast Report will be printed automatically to let you know the results.

■To stop the broadcast in progress, press Stop/Exit. The LCD asks if you want to cancel the location that is being sent.

■Enter the long dialing sequence numbers as you normally would, but keep in mind that each key counts as one location, so the number of locations you can call becomes limited.

■If the line is busy or for other reasons a connection could not be made while broadcasting, the MFC will redial the number automatically.

8 - 6 A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S

■If the memory is full, press Stop/Exit to abort the job or if more than one page has been scanned, press Black Fax Start to send the portion that is in the memory.

1Place the original face down in the ADF.

2Enter a number using One Touch, Speed Dial, a Group number, Search or the dial pad.

Example: Group number

3Press Menu/Set. You will be prompted to press the next number.

4Enter the next number. Example: Speed Dial

5Press Menu/Set.

6Enter the fax number.

Example: Manual dialing using the dial pad.

7Press Black Fax Start.

Your MFC will read the original into memory and then start sending faxes to the numbers you entered.

Pause

Press Redial/Pause to insert a 3.5 second pause between numbers. If you are dialing overseas, you can press Redial/Pause as many times as needed to increase the length of the pause.

Hold

1Press Hook/Hold to place a call on Hold.

2You can replace the handset without disconnecting the call.

3Pick up the MFC handset. (Picking up an extension telephone handset will not release the call from Hold.)

Fax Redial

If you’re sending a fax manually and the line is busy, press Redial/Pause to try again. Anytime you want to make a second call to the last number dialed, press Redial/Pause to save time.

If you’re sending a fax automatically and the line is busy, the MFC will redial automatically up to three times at 5 minute intervals.

A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S

8 - 7

Tone/Pulse

If you have pulse dialing service, but need to send tone signals (for example, for telephone banking), follow the directions below. If you have touch tone service, you do not need this feature to send tone signals.

1Lift the handset.

2Press #. Any digits dialed after this send tone signals.

3When you hang up, the MFC returns to pulse dialing service.

8 - 8 A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S

9 9Telephone Services

Custom Features

Your MFC supports the Distinctive Ring and Caller ID telephone services offered by some telephone companies.

If you have Voice Mail, Call Waiting, Call Waiting/Caller ID, RingMaster, an answering service, or an alarm system or other custom feature on your telephone line, it may create a problem in the operation of your MFC.

(See Custom Features on a Single Line, page 23-8.)

If you have Voice Mail on your phone line, please read the following carefully.

Distinctive Ring

The term “Distinctive Ring” is used by Brother to identify a phone company service that is given many names, depending on the telephone company you are using. For example, this service may be called SmartRing, RingMaster, TeenRing, Ident-a-Call or Ident-a-Ring.

Note

What Does Your Telephone Company’s “Distinctive Ring” Do?

Your telephone company’s Distinctive Ring service allows more than one number on the same phone line. If you need more than one phone number, it is an inexpensive alternative to paying for an additional line. Each phone number has its own distinctive ring pattern, so you will know which phone number is ringing. This is one way you can have a separate phone number for your MFC.

Please consult your telephone company for availability and rates.

What Does Brother’s “Distinctive Ring” Do?

The Brother machine has a Distinctive Ring feature that allows you to use your MFC to take full advantage of the telephone company’s Distinctive Ring service. You can dedicate the new phone number on your line to receiving only faxes.

You must purchase your telephone company’s Distinctive Ring service before you program the MFC to work with it.

T E L E P H O N E S E R V I C E S

9 - 1

Do You Have Voice Mail?

If you have Voice Mail on the phone line on which you will install your new MFC, there is a strong possibility that Voice Mail and the MFC will conflict with each other while receiving incoming calls. However, this Distinctive Ring feature allows the use of more than one number on your line, so both Voice Mail and the MFC can coexist peacefully. If each one has a separate phone number, neither will interfere with the other’s work.

If you decide to get the Distinctive Ring Service from the telephone company, you will need to follow the directions below to “register” the new Distinctive Ring pattern they provided, so your MFC can recognize its incoming calls.

Note You can change or cancel the Distinctive Ring pattern at any time. You can switch it off temporarily and later turn it back on. When you get a new fax number, make sure you reset this feature.

Before You Choose the Ring Pattern to Register

You can register only one Distinctive Ring pattern with the MFC. Some ring patterns cannot be registered. Please refer to some popular ring pattern examples that will be provided from the phone company in the USA and Canada that are shown in the Brother compatibility table below.

Ring	Rings
Pattern	Rings
1	long - long
1	long - long

2	short - long - short
2	short - long - short

3	short - short - long
3	short - short - long

4	very long (normal pattern)
4	very long (normal pattern)

Note If the ring pattern the phone company provided cannot be registered by the fax, please check for other available ring pattern choices from the phone company.

■The MFC will answer only calls to its registered number.

■The first two rings are silent on the MFC. This is because the fax must «listen» to the ring pattern (compare it to the pattern that was “registered”).

■If you program the MFC correctly, it will recognize the registered ring pattern of the “fax number” within two ring patterns and then automatically answer with a fax tone. When the “voice number” is called, the MFC will not interrupt the call.

9 - 2 T E L E P H O N E S E R V I C E S

VERY IMPORTANT

If you have Voice Mail or a TAD (Telephone Answering Device) and want to keep one of your phone numbers dedicated only to fax calls, you must leave the MFC in MANUAL mode at all times while using the Distinctive Ring Feature. Here’s why: MANUAL mode will never pick up a call by itself, since it is «Neutral». When the MFC is in this «neutral» mode, the Distinctive Ring Feature can be activated. The Distinctive Ring feature is actually an answering mode. So, do not activate FAX ONLY mode or FAX/TEL mode while using Distinctive Ring; otherwise, MFC will answer calls for all the numbers.

Registering the Distinctive Ring Pattern


1	Set the MFC to MANUAL mode.
2	Press Menu/Set, 2, 0, 1.			1.DISTINCTIVE
3	Press	or	to select DISTINCTIVE:SET?, and then press Menu/Set.
4	Press	or	to select the prestored ring pattern you want to assign, and then press

Menu/Set. (You will hear each pattern as you scroll through the four patterns.) Be sure to choose the pattern assigned by the telephone company.

5 Press Stop/Exit.

Caller ID

The Caller ID feature lets you use the Caller ID subscriber service offered by many local telephone companies. This service provides you, by means of the LCD, the name or telephone number of your caller as the line rings.

After a few rings, the LCD shows the telephone number of your caller (or name, if available). Once you pick up the handset, the Caller ID information disappears from the LCD, but the call information remains stored in the Caller ID memory.

■You will see the first 16 characters of the number (or name).

■OUT OF AREA display means call originates outside your Caller ID service area.

■PRIVATE CALL display means the caller has intentionally blocked transmission of information.

■CALL PICKUP display remains on the LCD when no Caller ID information was transmitted.

If both the name and number are received, the LCD shows only the name. You can print a list of Caller ID information received by your MFC. (See Printing Caller ID List, page 9-4.)

T E L E P H O N E S E R V I C E S

9 - 3

Caller ID service varies with different carriers. Call your local telephone company to determine the kind of service available in your area.

Viewing Caller ID List

Caller ID memory stores information for up to thirty calls; when the thirty-first call comes in, information about the first call is erased. You can scroll through Caller ID information to review those calls made to your MFC.

1	Press Menu/Set, 2, 0, 2.	2.CALLER ID
		2.CALLER ID
2	Press or to select DISPLAY #?, and then press Menu/Set.

If the name was not received, it will not be displayed.

3 Press or to scroll through the Caller ID memory to select the Caller ID you

want to view, and then press Menu/Set. The LCD shows the caller’s name and number and the date and time of the call.

4	Press or to return to the Caller ID listing—OR—Press Stop/Exit.
	Printing Caller ID List
1	Press Menu/Set, 2, 0, 2.	2.CALLER ID
		2.CALLER ID

2Press or to select PRINT REPORT ?, and then press Menu/Set.

3Press Black Fax Start.

9 - 4 T E L E P H O N E S E R V I C E S

10 10Remote Fax Options

(Not Available for Color Faxes)

Fax Forwarding/Paging

You cannot use Paging and Fax Forwarding at the same time.

You cannot use Paging and Fax Forwarding when Fax Storage is set to OFF.

Programming a Fax Forwarding Number

When Fax Forwarding is set to ON, your MFC stores the received fax in memory. Then it dials the fax number you’ve programmed and forwards the fax message.

1Press Menu/Set, 2, 5, 1.

2Press or until the LCD shows

FAX FORWARD?, and then press

Menu/Set.

3The LCD prompts you to enter the fax number where faxes will be forwarded. Enter the forwarding number (up to 20 digits), and then press Menu/Set.

1.FAX FWD/PAGING

FWD#:

4 Press Stop/Exit.

Programming Your Pager Number

When Paging is selected, your MFC dials the pager number you’ve programmed, and then dials your Personal Identification Number (PIN); this activates your pager so you will know that you have a fax message in the memory.

1Press Menu/Set, 2, 5, 1.

2Press or until the LCD shows

PAGING?, and then press Menu/Set.

3Enter your pager phone number (up to 20 digits) followed by # #, and then press Menu/Set. Do not include the area code if it is the same as that of your MFC.

For example, 1 8 0 0 5 5 5 1 2 3 4 # #.

1.FAX FWD/PAGING

PAG#:

R E M O T E F A X O P T I O N S ( N O T A V A I L A B L E F O R C O L O R F A X E S )

10 - 1

2.FAX STORAGE

ERASE ALL FAX? 1.YES 2.NO

4If your pager requires a PIN, enter the PIN, press #, press Redial/Pause, enter your MFC telephone number followed by # #, and then press Menu/Set.

For example, 1 2 3 4 5 # Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # #

—OR—

If you do not need a PIN, press Redial/Pause, enter the fax number of your MFC followed by # #, and then press Menu/Set.

For example, Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # #

5Press Stop/Exit.

You cannot change a Paging number or PIN remotely.

Note Press Redial/Pause for each 3.5 second delay, as needed.

Setting Fax Storage

If you set Fax Storage to ON, you will be able to retrieve fax messages from another location using Fax Forwarding, Paging, or Remote Retrieval functions. The LCD will indicate when you have a fax stored in memory.

1 Press Menu/Set, 2, 5, 2. The LCD prompts you to choose a fax setting.

2 Press or to select ON (or OFF),

and then press Menu/Set.

3 Press Stop/Exit.

If there are faxes in memory when you turn the Fax Storage OFF, the LCD prompts you to erase any faxes in memory.

If you press 1, all fax data is erased and Fax Storage is turned off. If you press 2, data is not erased and Fax Storage remains on.

(See Printing a Fax in Memory, page 6-6.)

Backup Print

If you’ve set FAX STORAGE to ON, your MFC automatically prints faxes as they are received into memory. This is a safety feature in case the power goes out so you won’t lose your messages.

10 - 2 R E M O T E F A X O P T I O N S ( N O T A V A I L A B L E F O R C O L O R F A X E S )

Changing Remote Retrieval Access Code

Enter your Remote Access Code when the MFC picks up your call, so you can access features remotely. The access code is preset to 1 5 9 , but you can change this. (See Operation from Extension Telephones, page 6-5.)

1 Press Menu/Set, 2, 5, 3.

3.REMOTE ACCESS

2Enter a three-digit number from 000 to

999, and then press Menu/Set. The “” cannot be changed. (Do not use the same digits that appear in your Fax Receive Code or Telephone Answer Code.)

3Press Stop/Exit.

Remote Retrieval

You can call your MFC from any fax machine using touch tone, then use the Remote Retrieval Access Code and other button presses to retrieve fax messages. Cut out the Remote Retrieval Access Card on the last page and keep it in your wallet as an aid.

Using Remote Retrieval Access Code

1Dial your fax number from a fax machine using touch tone.

2When your MFC answers, immediately enter your Remote Retrieval Access Code (1 5 9 ).

3The MFC signals the kinds of messages received:

1 long beep — Fax message(s) No beeps — No messages

4The MFC prompts you with two short beeps to enter a command. If you wait longer than 30 seconds to enter a command, the MFC hangs up. If you enter an invalid command, the MFC beeps three times.

5Press 9 0 to reset the MFC when you’re finished.

6Hang up.

Note If your MFC is set to MANUAL mode, you can access it by waiting about 2 minutes, and then entering the Remote Retrieval Access Code within 30 seconds.

R E M O T E F A X O P T I O N S ( N O T A V A I L A B L E F O R C O L O R F A X E S )

10 - 3

Remote Commands

Follow the commands below to access features remotely. When you call the MFC and enter your Remote Retrieval Access Code (1 5 9 ), the system will signal you with two short beeps to enter a remote command.

	Remote Commands			Operation Details

95		Change Fax Forwarding
		/Paging setting

		1	OFF	If you hear one long beep, the change is accepted. If you hear three
				short beeps, you cannot change it because the conditions have not
		2	Fax Forwarding
		2	Fax Forwarding	been met (Example: registering paging number). You can register

		3	Paging	your fax forwarding number by using 4. FAX FWD NO. (see page
		3	Paging	10-5). Once you have registered the number, the MFC will change

		4	FAX FWD No.
		4	FAX FWD No.	automatically to FAX FWD:ON mode.

		6	Fax Storage ON	You can turn FAX STORAGE to ON or OFF.

		7	Fax Storage OFF

96		Retrieve a fax

		2	Retrieve all faxes	Enter the number of a remote fax machine to receive stored fax
				message(s). (See page 10-5.)

		3	Erase fax from the memory	If you hear one long beep, you can erase fax message(s) from the
				memory.

97		Check the Receiving Status

		1	FAX	You can check whether your MFC has received any faxes. If yes,
				you will hear one long beep. If no, you will hear three short beeps.

98		Change Receive Mode

		1	TAD: ANSWER MACH.	If you hear one long beep, you can change the Receive Mode.
				If you hear three short beeps, you cannot change it.
		2	FAX/TEL	If you hear three short beeps, you cannot change it.
		2	FAX/TEL

		3	FAX ONLY

90		Exit		After a long beep, you can exit remote retrieval.

10 - 4 R E M O T E F A X O P T I O N S ( N O T A V A I L A B L E F O R C O L O R F A X E S )

Brother MFC-3200C User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Brother Numbers

Frequently Asked Questions (FAQs)

For Customer Service

Ordering Accessories and Supplies

Compilation and Publication Notice

Quick Reference Guide

Table of Contents

1 1Introduction

Using This Manual

Finding Information

Conventions Used in this Manual

Product Registration

Fax Test Sheet and Product Registration (USA Only)

On-Line Registration (USA and Canada)

MFC-3200C Control Panel Overview

About Fax Machines

Custom Features

Do You Have Voice Mail on the Phone Line?

Why Should There Be Trouble?

How Can You Avoid Possible Problems?

Fax Tones and Handshake

ECM (Error Correction Mode)

2 2Assembly and Connections

Packing List

Choosing a Location

Assembly

Removing the Protective Yellow Bar

Setting Up the MFC

Loading Paper in the Paper Tray

Installing the Ink Cartridges

Important

Connecting the MFC

Connecting an External Telephone

Sequence

Connections

Recording Outgoing Message (OGM)

Special Line Considerations

Roll Over Phone Lines

Two-Line Phone System

Converting Telephone Wall Outlets

Installing MFC, External Two-Line TAD and Two-Line Telephone

Multi-Line Connections (PBX)

If You are Installing the MFC to Work with a PBX:

Custom Features on Your Phone Line

3 3Paper

About Paper

Handling and Using Special Paper

Recommended Paper for the MFC-3200C

Paper Capacity of Paper Tray

Paper Specifications for Paper Tray

Print Area

4 4On-Screen Programming

User-Friendly Programming

Menu Selection Table

Alternating Displays

Navigation Keys

Key Operations Table

5 5Initial Setup

Getting Started

Setting Paper Type

Setting Paper Size

Setting Date and Time

Setting Station ID

Entering Text

Inserting Spaces

Making Corrections

Repeating Letters

Special Characters and Symbols

Setting the Ring Volume

Setting the Beeper Volume

Setting the Speaker Volume

Setting the Handset Volume

Choosing the Handset Volume (For Volume Amplify)

Setting Volume Amplify

Turning On Automatic Daylight Savings Time

Setting Tone/Pulse Dialing Mode