Brother MFC-3200C User Manual

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Page 1

MFC-3200C

USER’S GUIDE

Page 2

If You Need to Call Customer Service

Please complete the following information for future reference:

Model Number: MFC-3200C Serial Number:*

Date of Purchase: Place of Purchase: * The serial number is on the back of the unit. Retain

this User’s Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service.

www.registermybrother.com

By registering your product with Brother International Corporation, you will be recorded as the original owner of the product. Your registration with Brother:

• may serve as confirmation of the purchase date of your product should you lose your receipt;

• may support an insurance claim by you in the event of product loss covered by insurance; and,

• will help us notify you of enhancements to your product and special offers.

The most convenient and efficient way to register your new product is on-line at www.registermybrother.com

Page 3

Brother Numbers

IMPORTANT

For technical help you must call the country where you bought the MFC. Calls must be made

from within

that country.

By registering your product with Brother International Corporation, you will be recorded as the original owner of the product. Your registration with Brother:

• may serve as confirmation of the purchase date of your product should you lose your receipt;

• may support an insurance claim by you in the event of product loss covered by insurance; and,

• will help us notify you of enhancements to your product and special offers.

Please complete and fax the Brother Warranty Registration And Test Sheet or, for your convenience and most efficient way to register your new product, register on-line at

www.registermybrother.com

Frequently Asked Questions (FAQs)

The Brother Solutions Center is our one-stop resource for all your Fax Machine/ Multi-Function Center needs. You can download the latest software and utilities, read FAQs and troubleshooting tips, and go to the ‘Solutions’ section to learn how to get the most from your Brother product.

http://solutions.brother.com

You can check here for Brother driver updates.

For Customer Service

In USA:

In Canada:

Service Center Locator (USA Only)

For the location of a Brother authorized service center, call 1-800-284-4357.

Service Center Locations (Canada Only)

For the location of a Brother authorized service center, call 1-877-BROTHER.

1-800-284-4329 (voice) 1-901-379-1215 (fax) 1-800-284-3238 (TTY service for the hearing-impaired)

1-877-BROTHER (voice) (514) 685-4898 (fax)

(514) 685-6464 (voice)

In Montreal

BROTHER NUMBERS

Page 4

Brother fax back system (USA Only)

Brother has installed an easy-to-use fax back system, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day, 7 days a week. You can use the system and an Index of fax back subjects.

In USA only:

1-800-521-2846

The Brother fax back system number has been preprogrammed on One Touch key

Ordering Accessories and Supplies

For best quality results use only genuine Brother accessories, available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover, or American Express credit card, you can order accessories directly from Brother. (In the USA, you can visit us online for a complete selection of Brother accessories and supplies available for purchase.)

In USA:

1-888-879-3232 (voice) 1-800-947-1445 (fax)

http://www.brothermall.com

In Canada:

Description

Ink Cartridge <black> LC21BK Ink Cartridge <cyan>(blue) LC21C Ink Cartridge <magenta>(red) LC21M Ink Cartridge <yellow> LC21Y Power Protector for A/C Power and Phone Line QPD120 Telephone Line Cord LG3077001 Telephone Handset LE0446011 Handset Curled Cord LE6681001 Paper Support UU1309001 ADF Document Output Support LE3305001 ADF Document Support LE6396002 Output Paper Support LE6398002 Card Stock Support LE6486002 User’s Guide LE6891001

1-877-BROTHER (voice)

Item

Multi-Function Link® Pro Suite is NOT available on floppy disks.

Note

ORDERING ACCESSORIES AND SUPPLIES

Page 5

Notice – Disclaimer of Warranties

(USA and Canada)

BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE. BROTHER’S LICENSOR(S) DOES NOT WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS OR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES IN THE USA AND SOME PROVINCES IN CANADA. THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.

IN NO EVENT WILL BROTHER’S LICENSOR(S) BE LIABLE TO YOU FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER’S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU. IN ANY EVENT BROTHER’S LICENSOR’S LIABILITY TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS OF THE FORM OF THE ACTION (WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without notice.

Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.

NOTICE – DISCLAIMER OF WARRANTIES

iii

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Brother® One Year Limited Warranty and Replacement Service

(USA Only)

Who is covered:

• This limited warranty (“warranty”) is given only to the original end-use/retail purchaser (referred to in this warranty as “Original Purchaser”) of the accompanying product, consumables and accessories (collectively referred to in this warranty as “this Product”).

• If you purchased a product from someone other than an authorized Brother reseller in the United States or if the product was used (including but not limited to floor models or refurbished product), prior to your purchase you are not the Original Purchaser and the product that you purchased is not covered by this warranty.

What is covered:

• This Product includes a Machine and Consumable and Accessory Items. Consumable and Accessory Items include but are not limited to print heads, toner, drums, ink cartridges, print cartridges, refill ribbons, therma PLUS paper and thermal paper.

• Except as otherwise provided herein, Brother warrants that the Machine and the accompanying Consumable and Accessory Items will be free from defects in materials and workmanship, when used under normal conditions.

• This warranty applies only to products purchased and used in the United States. For products purchased in, but used outside, the United States, this warranty covers only warranty service within the United States (and does not include shipping outside the United States).

What is the length of the Warranty Periods:

• Machines: one year from the original purchase date.

• Accompanying Consumable and Accessory Items: 90 days from the original purchase date or the rated life of consumable, whichever comes first.

What is NOT covered:

This warranty does not cover: (1)Physical damage to this Product; (2)Damage caused by improper installation,

improper or abnormal use, misuse, neglect or accident (including but not limited to transporting this Product without the proper preparation and/or packaging);

(3)Damage caused by another device or

software used with this Product (including but not limited to damage resulting from

use of non Brother Consumable and Accessory Items);

(4)Consumable and Accessory Items that

expired in accordance with a rated life; and,

(5)Problems arising from other than defects in

materials or workmanship.

This limited warranty is VOID if this Product has been altered or modified in any way (including but not limited to attempted warranty repair without authorization from Brother and/or alteration/removal of the serial number).

What to do if you think your Product is eligible for warranty service:

Report your issue to either our Customer Service Hotline at 1-800-284-4329 Authorized Service Center

applicable warranty period

or the Brother Authorized Service Center with a copy of your dated bill of sale showing that this Product was purchased within the U.S. For the name of local Brother Authorized Service Center(s), call 1-800-521-2846.

What Brother will ask you to do:

After contacting Brother or a Brother Authorized Service Center, you may be required to deliver (by hand if you prefer) or send the Product properly packaged, freight prepaid, to the Authorized Service Center together with a photocopy of your bill of sale.

responsible for the cost of shipping, packing product, and insurance (if you desire). You are also responsible for loss or damage to this Product in shipping.

What Brother will do:

If the problem reported concerning your Machine and/or accompanying Consumable and Accessory Items is covered by this warranty and if you first reported the problem to Brother or an Authorized Service Center within the applicable warranty period, Brother or its Authorized Service Center will repair or replace the Machine and/or accompanying Consumable and Accessory Items at no charge to you for parts or labor. The decision as to whether to repair or replace the Machine and/or accompanying Consumable and Accessory Items is made by Brother in its sole discretion. Brother reserves the right to supply a refurbished or remanufactured replacement Machine and/or accompanying Consumable and Accessory Items and use refurbished parts provided such replacement products conform to the manufacturer’s specifications for new product/parts. The repaired or replacement

-brand parts and

or a Brother

within the

. Supply Brother

You are

LIMITED WARRANTY (USA)

Page 7

Brother® One Year Limited Warranty and Replacement Service

(USA Only)

Machine and/or accompanying Consumable and Accessory Items will be returned to you freight prepaid or made available for you to pick up at a conveniently located Authorized Service Center.

If the Machine and/or accompanying Consumable and Accessory Items are not covered by this warranty (either stage), you will be charged for shipping the Machine and/or accompanying Consumable and Accessory Items back to you.

The foregoing are your sole (i.e., only) and exclusive remedies under this warranty.

What happens when Brother elects to replace your Machine:

When a replacement Machine is authorized by Brother, and you have delivered the Machine to an Authorized Service Center, the Authorized Service Center will provide you with a replacement Machine after receiving one from Brother. If you are dealing directly with Brother, Brother will send to you a replacement Machine with the understanding that you will, after receipt of the replacement Machine, supply the required proof of purchase information, together with the Machine that Brother agreed to replace. You are then expected to pack the Machine that Brother agreed to replace in the package from the replacement Machine and return it to Brother using the pre-paid freight bill supplied by Brother in accordance with the instructions provided by Brother. Since you will be in possession of two machines, Brother will require that you provide a valid major credit card number. Brother will issue a hold against the credit card account number that you provide until Brother receives your original Product and determines that your original Product is entitled to warranty coverage. Your credit card will be charged up to the cost of a new Product only if: (i) you do not return your original Product to Brother within five (5) business days; (ii) the problems with your original Product are not covered by the limited warranty; (iii) the proper packaging instructions are not followed and has caused damage to the product; or (iv) the warranty period on your original Product has expired or has not been sufficiently validated with a copy of the proof of purchase (bill of sale). The replacement Machine you receive (even if refurbished or remanufactured) will be covered by the balance of the limited warranty period remaining on the original Product, plus an additional thirty (30) days. You will keep the

replacement Machine that is sent to you and your original Machine shall become the property of Brother.

Accessory Items and a copy of the return freight bill, signed by the courier.

Limitations:

Brother is not responsible for damage to or loss of any equipment, media, programs or data related to the use of this Product. Except for that repair or replacement as described above, Brother shall not be liable for any direct, indirect, incidental or consequential damages or specific relief. Because some states do not allow the exclusion or limitation of consequential or incidental damages, the above limitation may not apply to you.

THIS WARRANTY IS GIVEN IN LIEU OF ALL OTHER WARRANTIES, WRITTEN OR ORAL, WHETHER EXPRESSED BY AFFIRMATION, PROMISE, DESCRIPTION, DRAWING, MODEL OR SAMPLE. ANY AND ALL WARRANTIES OTHER THAN THIS ONE, WHETHER EXPRESS OR IMPLIED, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, ARE HEREBY DISCLAIMED.

• This Limited Warranty is the only warranty that Brother is giving for this Product. It is the

final expression and the exclusive and only statement

replaces all other agreements and understandings that you may have with Brother or its representatives.

• This warranty gives you certain rights and you may also have other rights that may vary from state to state.

• This Limited Warranty (and Brother’s obligation to you) may not be changed in any way unless you and Brother sign the same piece of paper in which we (1) refer to this Product and your bill of sale date, (2) describe the change to this warranty and (3) agree to make that change.

Important:

all original packing materials, in the event that you ship this product.

of Brother’s obligations to you. It

We recommend that you keep

Retain your original

LIMITED WARRANTY (USA)

Page 8

BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE

LIMITED WARRANTY

(Canada Only)

Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service Centers, will repair this MFC/Facsimile machine free of charge if defective in material or workmanship. This Limited Warranty does not include cleaning, consumables (including, without limitation, print cartridges, print head, toner and drum) or damage caused by accident, neglect, misuse or improper installation or operation, any damage caused from service, maintenance, modifications, or tampering by anyone other than a Brother Authorized Service Representative, or from the use of supplies or consumable items that are non-Brother products. Operation of the MFC/Facsimile machine in excess of the specifications or with the Serial Number or Rating Label removed shall be deemed abuse and all repairs thereafter shall be the sole liability of the end-user/ purchaser. In order to obtain warranty service, the MFC/Facsimile machine must be delivered or shipped freight prepaid by the end user/purchaser to a “Brother” Authorized Service Center, together with your Proof of Purchase in the form of a Sales Receipt.

For laser products: Failure to remove the Toner Cartridge (and Toner Drum Unit on applicable models) during shipping will cause severe damage to the MFC/Facsimile and will VOID the Warranty. (Refer to your Operation Manual for proper packaging.)

For ink-jet products: Do not remove the ink cartridges during shipping. Damage to your print head resulting from packing without the ink cartridges will VOID your warranty. (Refer to your Operation Manual for proper packaging.)

BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED.

No oral or written information, advice or representation provided by Brother, its Authorized Service Centers, Distributors, Dealers, Agents or employees, shall create another warranty or modify this warranty. This warranty states Brother’s entire liability and your exclusive remedy against Brother for any failure of the MFC/Facsimile machine to operate properly.

Neither Brother nor anyone else involved in the development, production, or delivery of this MFC/Facsimile machine shall be liable for any indirect, incidental, special, consequential, exemplary, or punitive damages, including lost profits, arising from the use of or inability to use the product, even if advised by the end user/purchaser of the possibility of such damages. Since some Provinces do not allow the above limitation of liability, such limitation may not apply to you.

This Limited Warranty gives you specific legal rights and you may also have other rights which vary from Providence to Providence.

Warranty Service is available at Brother Authorized Service Centers throughout Canada. For Technical Support or for the name and location of your nearest Authorized Service Center call 1-877-BROTHER. Within Montreal, please call (514) 685-6464. Internet support: support@brother.ca or browse Brother’s Web Site: www.brother.com

Brother International Corporation (Canada) Ltd. 1 Rue Hôtel de Ville Dollard-Des-Ormeaux, QC H9B 3H6

LIMITED WARRANTY (CANADA)

Page 9

Quick Reference Guide

Sending Black & White Faxes

Automatic Transmission

Place the original face down in the ADF.

Enter the fax number using One Touch, Speed Dial, Search or the dial pad.

Press

Black Fax Start

Sending a Cover Page

Place the original face down in the ADF.

Press

Menu/Set, 2, 2, 7

When

NEXT FAX ONLY?

appears, press

8 9

Press to select ON, and then

Menu/Set

press

Press to select a comment, and then press Enter two digits to indicate the

number of pages being sent, and then press

Press 1 to select additional settings

—

—Press 2 if you are ready to

fax. Enter the fax number. Press

Black Fax Start

Menu/Set

Real Time Transmission

You can send faxes in real time.

Place the original face down in the ADF.

Press

Menu/Set, 2, 2, 5.

5 6

Press to select ON, and then press Menu/Set—OR—For the

next transmission only, press to select NEXT FAX ONLY, and

then press Menu/Set.

For the next fax only, press to select ON, and then press

Menu/Set. Press 1 to select additional settings

—OR—Press 2 to fax. Enter the fax number. Press Black Fax Start.

Receiving Faxes

Select Receive Mode

Press

Receive Mode

FAX ONLY, FAX/TEL, TAD:ANSWER MACH. MANUAL FAX/TEL

Delay and F/T Ring Time.

Manual Reception

Pick up the handset.

. If you select

, make sure to set Ring

to select

Press Black Fax Start if you hear fax tones (beeps).

When the LCD shows

RECEIVING, replace the handset.

vii

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Storing Numbers

Storing One Touch Dial Numbers

Press

Menu/Set, 2, 3, 1

Press the One Touch key where you want to store the number.

Enter a number (up to 20 digits), and then press

Enter a name (or leave it blank), and then press

Press

Stop/Exit

Storing Speed Dial Numbers

Press

Menu/Set, 2, 3, 2

Enter a two-digit Speed Dial number, and then press

Enter a number (up to 20 digits), and then press

Enter a name (or leave it blank), and then press

Press

Stop/Exit

Menu/Set

Telephone Operation

One Touch Dialing / Speed Dialing

Pick up the handset—OR—Press

Hook/Hold

tone.

When you hear the dial tone, press the One Touch key of the location you want to call

—

Dial

, press #, then press the twodigit Speed Dial number. (If you pressed up the handset when the other party answers.)

To hang up, replace the handset.

and listen for a dial

—Press

Search/Speed

Hook/Hold

to dial, pick

Search/Speed Dial

Press Search/Speed Dial, then enter the first letter of the name you’re looking for.

Press or to search the memory.

When the name is displayed, lift the handset—OR—Press

Press Black Fax Start to dial. (If you pressed Hook/Hold to dial, pick up the handset when the other party answers.)

To hang up, replace the handset.

Hook/Hold

Making Copies

Making a Single Copy

Place the original face down in the ADF.

Press

Black Copy

Making Multiple Copies

Place the original face down in the ADF.

Use the dial pad to enter the number of copies you want (up to 99).

Press

Black Copy

Brother fax back system:

In USA:

Brother Global Web Site:

http://www.brother.com

Frequently Asked Questions (FAQs) and Product Support:

Brother Accessories & Supplies:

http://solutions.brother.com

In USA:

http://www.brothermall.com

In Canada:

Color Copy

1-800-521-2846

1-888-879-3232 (voice) 1-800-947-1445 (fax)

1-877-BROTHER (voice)

viii

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Introduction...................................................................1-1

Using This Manual..................................................................... 1-1

Finding Information............................................................. 1-1

Conventions Used in this Manual........................................ 1-1

Product Registration................................................................... 1-2

Fax Test Sheet and Product Registration (USA Only)........ 1-2

On-Line Registration (USA and Canada)............................ 1-2

MFC-3200C Control Panel Overview........................................ 1-3

About Fax Machines .................................................................. 1-5

Custom Features.................................................................. 1-5

Do You Have Voice Mail on the Phone Line? ............... 1-5

Why Should There Be Trouble?..................................... 1-5

How Can You Avoid Possible Problems?...................... 1-5

Fax Tones and Handshake................................................... 1-5

ECM (Error Correction Mode)............................................ 1-6

Assembly and Connections ..........................................2-1

Packing List................................................................................ 2-1

Choosing a Location................................................................... 2-2

Assembly.................................................................................... 2-3

Removing the Protective Yellow Bar.................................. 2-3

Setting Up the MFC............................................................. 2-4

Loading Paper in the Paper Tray......................................... 2-8

Installing the Ink Cartridges................................................ 2-9

Important....................................................................... 2-11

Connecting the MFC................................................................ 2-13

Connecting an External Telephone ................................... 2-13

Connecting an External Telephone

Answering Device (TAD)............................................. 2-13

Sequence....................................................................... 2-13

Connections................................................................... 2-14

Recording Outgoing Message (OGM).......................... 2-15

Special Line Considerations.............................................. 2-15

Roll Over Phone Lines.................................................. 2-15

Two-Line Phone System............................................... 2-15

Converting Telephone Wall Outlets ............................. 2-16

Installing MFC, External Two-Line TAD and

Two-Line Telephone................................................ 2-16

Page 12

Multi-Line Connections (PBX)......................................... 2-17

If You are Installing the MFC to Work with a PBX:.... 2-17

Custom Features on Your Phone Line............................... 2-18

Paper..............................................................................3-1

About Paper................................................................................ 3-1

Handling and Using Special Paper...................................... 3-1

Recommended Paper for the MFC-3200C...................... 3-1

Paper Capacity of Paper Tray.............................................. 3-2

Paper Specifications for Paper Tray.................................... 3-2

Print Area............................................................................. 3-3

On-Screen Programming.............................................4-1

User-Friendly Programming....................................................... 4-1

Menu Selection Table.......................................................... 4-1

Alternating Displays............................................................ 4-1

Navigation Keys......................................................................... 4-2

Key Operations Table................................................................. 4-8

Initial Setup...................................................................5-1

Getting Started............................................................................ 5-1

Setting Paper Type .............................................................. 5-1

Setting Paper Size................................................................ 5-1

Setting Date and Time......................................................... 5-2

Setting Station ID ................................................................ 5-2

Entering Text................................................................... 5-3

Inserting Spaces .............................................................. 5-3

Making Corrections......................................................... 5-3

Repeating Letters ............................................................ 5-3

Special Characters and Symbols..................................... 5-3

Setting the Ring Volume ..................................................... 5-4

Setting the Beeper Volume.................................................. 5-4

Setting the Speaker Volume................................................ 5-5

Setting the Handset Volume................................................ 5-5

Choosing the Handset Volume (For Volume Amplify) ...... 5-6

Setting Volume Amplify ..................................................... 5-6

Turning On Automatic Daylight Savings Time .................. 5-7

Setting Tone/Pulse Dialing Mode ....................................... 5-7

Memory Storage.................................................................. 5-7

Page 13

Setup Receive.................................................................6-1

Basic Receiving Operations....................................................... 6-1

Choosing the Receive Mode................................................ 6-1

To Select or Change Your Receive Mode ...................... 6-2

Setting Ring Delay .............................................................. 6-2

Setting the F/T Ring Time (For FAX/TEL Mode Only)..... 6-3

Easy Receive ....................................................................... 6-3

Printing a Reduced Incoming Fax (Auto Reduction).......... 6-4

Advanced Receiving Operations................................................ 6-5

Operation from Extension Telephones................................ 6-5

For FAX/TEL Mode Only................................................... 6-5

Using a Cordless External Handset................................. 6-5

Changing the Remote Codes............................................... 6-5

Printing a Fax in Memory.................................................... 6-6

Polling.................................................................................. 6-6

Setting Up Polling Receive............................................. 6-6

Setting Up Sequential Polling Receive........................... 6-7

Canceling a Scheduled Job.................................................. 6-7

Setup Send.....................................................................7-1

Before You Begin....................................................................... 7-1

Using the ADF (Automatic Document Feeder)................... 7-1

Sending Faxes with Multiple Settings................................. 7-2

Basic Sending Operations .......................................................... 7-2

Contrast................................................................................ 7-2

Fax Resolution..................................................................... 7-3

Manual Transmission .......................................................... 7-3

Automatic Transmission...................................................... 7-3

Color Fax Transmission ...................................................... 7-4

Manual and Automatic Fax Redial...................................... 7-4

Dual Access (Not Available for Color Faxes)..................... 7-4

Real Time Transmission...................................................... 7-5

Checking Job Status ............................................................ 7-5

Canceling a Job in Memory................................................. 7-6

Advanced Sending Operations................................................... 7-7

Composing Electronic Cover Page...................................... 7-7

Composing Your Own Comments.................................. 7-7

Cover Page for the Next Fax Only.................................. 7-8

Always Send a Cover Page............................................. 7-8

Using a Printed Cover Page............................................ 7-9

Page 14

Overseas Mode.................................................................... 7-9

Delayed FAX (Not Available for Color Faxes)................. 7-10

Delayed Batch Transmission

(Not Available for Color Faxes) ................................... 7-10

Setting Up Polled Transmit

(Not Available for Color Faxes) ................................... 7-11

Auto Dial Numbers and Dialing Options ...................8-1

Storing Numbers for Easy Dialing............................................. 8-1

Storing One Touch Dial Numbers....................................... 8-1

Storing Speed Dial Numbers............................................... 8-2

Changing One Touch and Speed Dial Numbers.................. 8-2

Setting Up Groups for Broadcasting ................................... 8-3

Dialing Options .......................................................................... 8-4

Manual Dialing.................................................................... 8-4

Search .................................................................................. 8-4

One Touch Dialing ............................................................. 8-5

Speed Dialing ...................................................................... 8-5

Access Codes and Credit Card Numbers............................. 8-6

Broadcasting (Not Available for Color Faxes).................... 8-6

Pause.................................................................................... 8-7

Hold..................................................................................... 8-7

Fax Redial............................................................................ 8-7

Tone/Pulse........................................................................... 8-8

Telephone Services .......................................................9-1

Custom Features......................................................................... 9-1

Distinctive Ring.......................................................................... 9-1

What Does Your Telephone Company’s

“Distinctive Ring” Do?............................................... 9-1

What Does Brother’s “Distinctive Ring” Do?................ 9-1

Do You Have Voice Mail?.............................................. 9-2

Before You Choose the Ring Pattern to Register ........... 9-2

VERY IMPORTANT ..................................................... 9-3

Registering the Distinctive Ring Pattern......................... 9-3

Caller ID..................................................................................... 9-3

Viewing Caller ID List.................................................... 9-4

Printing Caller ID List..................................................... 9-4

xii

Page 15

Remote Fax Options

(Not Available for Color Faxes).................................10-1

Fax Forwarding/Paging............................................................ 10-1

Programming a Fax Forwarding Number.......................... 10-1

Programming Your Pager Number.................................... 10-1

Setting Fax Storage .................................................................. 10-2

Backup Print...................................................................... 10-2

Changing Remote Retrieval Access Code ............................... 10-3

Remote Retrieval...................................................................... 10-3

Using Remote Retrieval Access Code............................... 10-3

Remote Commands ........................................................... 10-4

Retrieving Fax Messages................................................... 10-5

Changing Fax Forwarding Number................................... 10-5

Printing Reports..........................................................11-1

MFC Settings and Activity....................................................... 11-1

Customizing the Transmission Verification Report.......... 11-1

Setting the Fax Activity Report Interval ........................... 11-1

Using the Reports Key....................................................... 11-2

To Print a Report........................................................... 11-2

Making Copies.............................................................12-1

Basic Copy Operations............................................................. 12-1

Making a Single Copy....................................................... 12-1

Making Multiple Copies.................................................... 12-1

Out of Memory Message................................................... 12-2

Temporary Copy Settings......................................................... 12-2

Copying Using Multiple Settings...................................... 12-2

Using the Options Key ...................................................... 12-3

Paper Type.................................................................... 12-3

Paper Size...................................................................... 12-4

Copy Quality................................................................. 12-4

Copy Brightness............................................................ 12-4

Reducing and Enlarging Copies.................................... 12-5

Selecting Fixed Reduction Ratios:................................ 12-5

Special Copy Option..................................................... 12-6

2 in 1 ............................................................................. 12-6

Changing Default Copy Settings.............................................. 12-7

Copy Quality ..................................................................... 12-8

Color Adjustment .............................................................. 12-8

xiii

Page 16

Copy Contrast.................................................................... 12-8

Legal Limitations ..................................................................... 12-9

Using the MFC as a Printer.......................................13-1

Features .................................................................................... 13-1

Printer Driver............................................................................ 13-1

Choosing the Right Kind of Paper ........................................... 13-2

How to print your document .................................................... 13-2

Simultaneous Printing/Fax....................................................... 13-3

Printer Operation Key .............................................................. 13-3

Ink Key.............................................................................. 13-3

Clearing Data from the Memory ....................................... 13-3

Checking the Print Quality....................................................... 13-3

Printer Driver Settings (For Windows® Only) ........14-1

Using the Brother MFC-3200C Printer Driver......................... 14-1

How to Access the Printer Driver Settings............................... 14-1

Features in the Brother Native Driver...................................... 14-2

Paper Tab........................................................................... 14-2

Paper Size...................................................................... 14-2

Orientation .................................................................... 14-3

Copy/Page Order........................................................... 14-3

Paper Thickness ............................................................ 14-4

Scaling........................................................................... 14-4

Paper Source ................................................................. 14-4

Quality/Color Tab.............................................................. 14-5

Quality........................................................................... 14-5

Media ............................................................................ 14-6

Document...................................................................... 14-6

Color Matching............................................................. 14-7

Custom Setting.............................................................. 14-7

Color/Mono................................................................... 14-9

Bi-Directional Printing.................................................. 14-9

Fast Draft Mode............................................................ 14-9

Advanced Tab.................................................................... 14-9

Watermark..................................................................... 14-9

Watermark Style ......................................................... 14-10

Device Options............................................................ 14-11

Print Date & Time....................................................... 14-11

Support ............................................................................ 14-12

xiv

Page 17

Features in the Printer Uni-Driver (WHQL)

(For Windows® XP)............................................................ 14-13

Layout Tab....................................................................... 14-13

*1 Orientation ............................................................. 14-13

*2 Pages Per Sheet...................................................... 14-14

Paper/Quality Tab............................................................ 14-14

*1 Tray Selection........................................................ 14-15

*2 Quality Settings...................................................... 14-15

*3 Color ...................................................................... 14-15

Advanced Options........................................................... 14-16

*1 Paper /Output......................................................... 14-16

*2 Graphic................................................................... 14-17

*3 Document Options................................................. 14-17

*4 Printer Features...................................................... 14-18

Using the Windows®-Based Brother MFL-Pro Control Center (For Windows® 98/98SE/Me and

2000 Professional) .......................................................15-1

Brother MFL-Pro Control Center............................................. 15-1

AutoLoad the Brother Control Center............................... 15-2

How to Turn Off AutoLoad............................................... 15-2

Brother Control Center Features .............................................. 15-3

Auto Configuration............................................................ 15-3

Scanning Operations.......................................................... 15-3

Copy Operations................................................................ 15-4

PC Fax Operation.............................................................. 15-4

Scanner Settings for Scan, Copy and PC Fax Buttons...... 15-4

Global Settings .................................................................. 15-4

Setting Up the Scanner Configurations............................. 15-5

To Access the Scanner Configurations Screen:................. 15-5

Perform an Operation from the Control Center Screen..... 15-5

Scan to File............................................................................... 15-6

Scanner Settings ................................................................ 15-6

Destination Folder............................................................. 15-7

Scan to E-mail.......................................................................... 15-7

Scanner Settings ................................................................ 15-8

E-mail Application ............................................................ 15-8

File Attachments................................................................ 15-8

Conversion Options........................................................... 15-9

Format........................................................................... 15-9

Page 18

Show QuickSend Menu ................................................ 15-9

QuickSend List.............................................................. 15-9

Scan to Word Processor ......................................................... 15-10

Scanner Settings .............................................................. 15-10

Word Processor ............................................................... 15-11

User Defined Button............................................................... 15-12

Scanner Settings .............................................................. 15-12

Target Application........................................................... 15-12

Copy ....................................................................................... 15-12

Scanner Settings .............................................................. 15-13

Copy Settings................................................................... 15-13

Send a Fax.............................................................................. 15-13

Scanner Settings .............................................................. 15-13

FAX Settings ................................................................... 15-14

Using the Windows®-Based Brother SmartUI

Control Center (For Windows® XP)......................... 16-1

Brother SmartUI Control Center.............................................. 16-1

AutoLoad the Brother Control Center............................... 16-2

How to Turn Off Auto Load.............................................. 16-2

Brother Control Center Features .............................................. 16-3

Auto Configuration............................................................ 16-3

Hardware Section: Changing the Scan to

Button Configuration............................................................ 16-4

Scan To E-mail.................................................................. 16-4

Scan To Image................................................................... 16-5

Scan To OCR..................................................................... 16-6

Software Section....................................................................... 16-8

Scan ................................................................................... 16-8

Copy .................................................................................. 16-9

Fax..................................................................................... 16-9

Custom............................................................................... 16-9

Scan to File............................................................................. 16-10

Scan to E-mail........................................................................ 16-11

File Attachments.............................................................. 16-13

Scanner Settings .............................................................. 16-14

Scan to OCR (Word Processing Program)............................. 16-15

Scan to Graphics Application

(example: Microsoft Paint) ................................................. 16-17

Copy ................................................................................ 16-19

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Fax Setting (PC Fax using the Brother Fax Driver)............... 16-21

FAX Settings................................................................... 16-22

Custom: User Defined Buttons .............................................. 16-23

Customizing a User Defined Button................................ 16-23

1. Select the Scan Action............................................ 16-23

2. Select Configuration for the Scan Type.................. 16-24

3. Select Scan Settings................................................ 16-28

How to scan using Windows®....................................17-1

Scanning a Document

(For Windows® 98/98SE/Me and 2000 Professional).......... 17-1

TWAIN Compliant............................................................ 17-1

How to Access the Scanner............................................... 17-1

Scanning a Document into the PC..................................... 17-1

Scanning a whole page.................................................. 17-2

PreScanning to crop a portion you want to scan ............... 17-2

How to Use PreScan to Adjust an Image:..................... 17-2

Settings in the Scanner Window........................................ 17-3

Resolution:.................................................................... 17-3

Scan Type: .................................................................... 17-3

Brightness: .................................................................... 17-4

Contrast:........................................................................ 17-4

Size:............................................................................... 17-4

Custom:......................................................................... 17-5

Scanning a Document (For Windows® XP only)..................... 17-6

How to Access the Scanner............................................... 17-6

Scanning a document into the PC...................................... 17-7

Brother Scanner Utility................................................. 17-8

Using the Color Scan Key........................................................ 17-9

Scan to E-mail ................................................................... 17-9

Scan Image ........................................................................ 17-9

Scan/OCR........................................................................ 17-10

Using ScanSoft™ PaperPort® 6.5 and TextBridge® OCR

(For Windows® 98/98SE/Me and 2000 Professional)........ 17-11

Viewing Items in ScanSoft™ PaperPort® for Brother.... 17-12

Organizing Your Items in Folders................................... 17-12

Links to Many Other Applications.................................. 17-13

Using ScanSoft™ TextBridge® OCR

(Converting Image Text to Text You Can Edit)......... 17-13

Importing Items from Other Applications....................... 17-14

Exporting Items in Other Formats................................... 17-14

xvii

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Exporting an Image File.............................................. 17-14

Viewing items.................................................................. 17-16

Organizing your items in folders..................................... 17-17

Quick links to other applications..................................... 17-17

ScanSoft™ TextBridge® OCR lets you convert

image text in to text you can edit................................ 17-18

You can Import items from other applications................ 17-18

You can Export items in other formats............................ 17-19

Exporting an image file............................................... 17-19

Using Remote Setup (For Windows® Only).............18-1

MFC Remote Setup.................................................................. 18-1

Using PC-FAX (For Windows® Only)......................19-1

PC FAX Sending...................................................................... 19-1

Setting Up User Information ............................................. 19-1

Setting Up Sending............................................................ 19-2

Outside line access ............................................................ 19-2

Include header ................................................................... 19-2

Address Book file.............................................................. 19-2

User interface..................................................................... 19-3

Simple Style.................................................................. 19-3

Facsimile Style.............................................................. 19-3

Setting Up Speed Dial.............................................................. 19-4

The Address Book............................................................. 19-5

Setting Up a Member in the Address Book....................... 19-6

Setting Up a Group for Broadcasting................................ 19-7

Editing Member Information............................................. 19-7

Deleting a Member or Group ............................................ 19-8

Exporting the Address Book ............................................. 19-8

Importing to the Address Book ......................................... 19-9

Setting Up a Cover Page.................................................. 19-10

To................................................................................ 19-11

From............................................................................ 19-11

Comment..................................................................... 19-11

Select Cover Page Form.............................................. 19-11

Import BMP file.......................................................... 19-11

Count Cover Page ....................................................... 19-11

Sending a File as a PC-FAX Using

the Facsimile Style...................................................... 19-12

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Page 21

Redial.......................................................................... 19-13

Sending a File as a PC-FAX Using the Simple Style...... 19-13

Using Automatic E-Mail Printing .............................20-1

For Windows® 98, 98SE, Me only........................................... 20-1

Main Features.................................................................... 20-1

To Access the On-Line Documentation........................ 20-1

To Install Automatic E-mail Printing

(Optional Application): ............................................ 20-1

Using the Brother MFC with a New Power

Macintosh® G3, G4 or iMac™/iBook™......................21-1

Set Up Your USB-Equipped Apple® Macintosh® G3,

G4 or iMac™ or iBook™ withMac OS 8.5-9.2 or

Mac OS X v.10.1 .................................................................. 21-1

Using Brother Printer Driver with Your Apple® Macintosh®

(OS 8.5-9.2) .......................................................................... 21-1

Using Brother Printer Driver with Your Apple® Macintosh®

(OS X v.10.1)........................................................................ 21-3

Choosing page setup options............................................. 21-3

Printing a document........................................................... 21-3

Choosing printing options ................................................. 21-4

Sending a Fax from Your Macintosh® Application

(For OS 8.5-9.2).................................................................... 21-5

Setting Up Your Address Book......................................... 21-7

Adding a New Member................................................. 21-7

Adding a New Group.................................................... 21-8

Using Brother TWAIN Scanner Driver with Your Apple®

Macintosh® (For OS 8.6-9.2)................................................ 21-9

Accessing the Scanner..................................................... 21-10

Scanning a Document into Your Macintosh G3, G4 or

iMac ............................................................................ 21-11

Settings in the Scanner Window...................................... 21-11

Image........................................................................... 21-11

Scanning Area............................................................. 21-12

Business Card Size...................................................... 21-13

Miscellaneous ............................................................. 21-13

Contrast....................................................................... 21-13

Color Sync Dialog....................................................... 21-14

Scanner Profile............................................................ 21-15

PreScanning an Image..................................................... 21-15

xix

Page 22

Important Information ..............................................22-1

Standard Telephone and FCC Notices ..................................... 22-1

Federal Communications Commission (FCC)

Declaration of Conformity (For USA Only)................. 22-2

Important....................................................................... 22-3

Industry Canada Compliance Statement

(For Canada Only).................................................... 22-3

International ENERGY STAR® Compliance

Statement.................................................................. 22-3

Important Safety Instructions................................................... 22-4

Trademarks............................................................................... 22-5

Troubleshooting and Routine Maintenance.............23-1

Troubleshooting........................................................................ 23-1

Error Messages.................................................................. 23-1

Original Jam ...................................................................... 23-3

Printer Jam or Paper Jam................................................... 23-4

If You Are Having Difficulty with Your MFC ................. 23-7

How to Improve Print Quality................................................ 23-10

Cleaning the Print Head................................................... 23-10

Print Quality Check......................................................... 23-10

STEP A: Color Block Quality Check ......................... 23-10

STEP B: Alignment Check......................................... 23-11

Packing and Shipping the MFC.............................................. 23-13

Routine Maintenance.............................................................. 23-16

Cleaning the Scanner....................................................... 23-16

Cleaning the MFC Printer Platen .................................... 23-16

Replacing the Ink Cartridges........................................... 23-17

Specifications ................................................................S-1

Product Description....................................................................S-1

Fax.............................................................................................. S-1

Printer.........................................................................................S-2

Printing ................................................................................ S-2

Controller............................................................................. S-2

Computer Requirements......................................................S-3

Print Media..........................................................................S-3

Consumable Items ............................................................... S-4

Page 23

Glossary ........................................................................G-1

26 27

Index...............................................................................I-1

Remote Retrieval Access Card ...................................R-1

xxi

Page 24

Introduction

Using This Manual

Thank you for purchasing a Brother Multi-Function Center (MFC). This MFC has been designed to be simple to use, with LCD screen prompts to guide you through programming the settings. However, you can use your MFC to its fullest potential by taking a few minutes to read this manual.

Additionally, your MFC has a list of basic operational steps.

Reports

key. Press

Reports

and 1 to print a

Finding Information

All chapter headings and subheadings are listed in the Table of Contents. You will be able to find information about a specific feature or operation by checking the Index in the back of this manual.

Conventions Used in this Manual

Throughout this manual you’ll see special symbols alerting you to important information, warnings, and actions to perform. For clarification, and to help you choose the correct key presses, we’ve added illustrations of some of the LCD messages.

boldface

italics

bubble dot

Bold typeface identifies a specific key on the MFC control panel. Italics typeface emphasize an important point, or refer you to related

topic. Bubble Dot typeface identifies the messages on the LCD of the

MFC.

Warnings detail precautions you must take to avoid possible personal injury.

Cautions specify procedures you must follow or avoid to prevent possible damage to the MFC.

Note

1 - 1

INTRODUCTION

Notes tell you the proper response for a situation that may occur.

FYI tips provide details about how the current operation interacts with other features.

Improper Setup alerts you to devices and procedures that are not compatible with the MFC.

Page 25

Product Registration

Fax Test Sheet and Product Registration (USA Only)

After programming your Station ID, please fill in the TEST SHEET included with your MFC and then fax it to Brother’s Automated Fax Response System as your first transmission. This will check that your MFC is working properly. To receive a response, you must have set up your Station ID. (See

Setting Station ID

, page 5-2.)

In USA only:

When your TEST SHEET is received, a Confirmation Sheet and Product Registration form will be sent back to your machine. Please fill in the form and return it to complete your registration.

1-877-268-9575

On-Line Registration (USA and Canada)

Insert the MFL Pro Suite CD-ROM into your CD-ROM drive.

Click

On-Line Registration

to register your product.

INTRODUCTION

1 - 2

Page 26

MFC-3200C Control Panel Overview

4 5

Liquid Crystal Display (LCD)

The LCD displays messages to help you set up and operate your MFC.

Ink

Cleans the ink print heads and replaces an ink cartridge.

3200C

Fax Printer Copier Scanner PC Fax

8 9 10 11

Copy Keys:

(For the Next Copy Only)

Options

You can quickly and easily select temporary settings (for the next copy only).

One Touch Keys:

These 4 keys give you instant access to 8 previously stored auto dial numbers.

Shift

Accesses the second number stored on each One Touch key (5-8).

Scan to

Lets you scan the next original into your computer and select the type of destination: word processing, graphics or E-mail application.

1 - 3

INTRODUCTION

Color Copy

Makes a full-color copy.

Black Copy

Makes a black-and-white copy.

Hook/Hold

Lets you dial telephone and fax numbers without lifting the handset.

—OR—

Lets you place telephone calls on hold.

Page 27

Reports

Accesses the Reports menu so you can select a report to print: Help List, Auto Dial, Fax Activity, Transmission Verification, User Settings.

Dial Pad

Use to dial phone and fax numbers and as a keyboard for entering information into the MFC. The # key lets you switch the dialing type during a telephone call from

PULSE

Search/Speed Dial

Lets you look up numbers stored in the dialing memory. Also lets you dial stored phone numbers by pressing # and a two-digit number.

Redial/Pause

Redials the last number called. Also inserts a pause in auto dial numbers.

Fax Keys:

Color Fax Start

Starts sending a color fax.

Black Fax Start

Starts sending a black and white fax.

TONE

Navigation Keys:

Menu/Set

Lets you access the Menu and Programming mode, and stores your settings in the MFC.

Press to scroll forward or backward while setting a menu selection.

Also, you can use these keys to do an alphabetical search for the names of stored numbers.

Volume

Press to scroll through the menus and options.

When using the speaker, ring or handset, you can press these keys to adjust the volume.

Stop/Exit

Stops a fax, cancels an operation, or exits from the Menu. Also, lets you clear data remaining in the printer memory.

Fax Resolution

Sets the resolution when you send a fax.

Receive Mode

Use to select how the MFC will handle incoming calls.

INTRODUCTION

1 - 4

Page 28

About Fax Machines

If you’re a first-time MFC user, fax operation might seem a little mysterious. Soon, you’ll recognize the unusual fax tones on your phone line, and be able to send and receive faxes easily.

Custom Features

Do You Have Voice Mail on the Phone Line?

If you have Voice Mail on the phone line on which you will install your new MFC,

there is a strong possibility that Voice Mail and the MFC will conflict

with each other while receiving incoming calls.

Why Should There Be Trouble?

Since both MFCs and Voice Mail pick up the line at the number of rings you have set, each of them has the ability to keep the other from receiving calls. For example, if your Voice Mail is set to answer after two rings and your MFC is set to answer after four, your Voice Mail will keep your MFC from receiving faxes. If you set Voice Mail and the Brother machine to answer at the same number of rings, there is no way of knowing which one will answer first. It is important to remember that neither Voice Mail nor the MFC can pass the call back to the other after the call has been answered.

How Can You Avoid Possible Problems?

A very good way to avoid problems like the one mentioned previously is

a second phone number on your present phone line

Mail opt for this choice, which is called “Distinctive Ring”, and they are very satisfied with it.

Distinctive Ring

Another way to avoid possible problem is to replace your Voice Mail with an answering machine. Your Brother MFC is designed to work in tandem with an answering machine or TAD (telephone answering device). (See

External Telephone Answering Device (TAD)

For details about this type of custom service, please see

, page 9-1

, page 2-13.)

. Many people with Voice

Connecting an

Fax Tones and Handshake

When someone is sending a fax, the MFC sends fax calling tones (CNG tones) — soft, intermittent beeps at 4-second intervals. You’ll hear them after you dial and press During that time, the sending machine must begin the “handshake” with the receiving machine. Each time you use automatic procedures to send a fax, you are sending CNG tones over the phone line. You’ll soon learn to listen for these soft beeps each time you answer a phone on your fax line, so you can know if you are receiving a fax message.

1 - 5

INTRODUCTION

Black Fax Start

; they continue for about 60 seconds after dialing.

to get

Page 29

The receiving fax responds with fax receiving tones—loud, chirping sounds. A receiving fax chirps for about 40 seconds over the phone line, and the LCD shows

RECEIVING

. If your MFC is set to the FAX mode, it will answer every call automatically with fax receiving tones. Even if the other party hangs up, your MFC continues to send the “chirps” for about 40 seconds, and the LCD continues to display

Exit

RECEIVING

. To cancel the receiving mode, press

When your MFC answers in FAX/TEL mode, it listens for CNG tones and then responds with receiving tones.

The fax “handshake” is the time in which the sending machine’s CNG tones and the receiving machines “chirps” overlap. This must be for at least 2 to 4 seconds, so the machines can understand how each is sending and receiving the fax. The handshake cannot begin until the call is answered, and the CNG tones only last for about 60 seconds after the number is dialed. Therefore, it’s important for the receiving machine to answer the call in as few rings as possible.

When you have an external telephone answering device (TAD) on your fax

Note

line, your TAD will determine the number of rings before the call is answered. Pay special attention to the directions chapter for connecting a TAD to your MFC in Chapter 2,

Assembly and Connections

ECM (Error Correction Mode)

The Error Correction Mode (ECM) is a way for the MFC to check the integrity of a fax transmission while it is in progress. ECM transmissions are possible only between machines that both have the ECM feature. If they do, you may send and receive fax messages that are continuously checked for their integrity.

Stop/

Sufficient memory must be available in your MFC for this feature to work.

INTRODUCTION

1 - 6

Page 30

Assembly and Connections

Packing List

Make sure you have the following items:

One Touch Labels

Ink Cartridges

Telephone Handset

Handset Curled Cord

Telephone Line Cord

ADF Document Output Support

Output Paper Support

Filter Core For USB Cable

Caution

Cable Tie For USB Cable

CD-ROM

User’s Guide

ADF Document Support

Test Sheet (For USA Only)

Quick Setup Guide

Paper Support

Card Stock Support

Accessory Order Form

Software License Agreement

Do NOT throw away the filter core and cable tie by accident. You will need them to meet FCC Emission Requirements when you connect the MFC to your computer using a USB cable (cable not included).

If an item is missing, call Brother Customer Service at 1-800-284-4329 (in

Note

USA

), 1-877-BROTHER (

Ordering Accessories and Supplies

in Canada

on page ii for the correct item numbers.

) or (514) 685-6464 (

in Montreal

Whenever you transport the MFC, use the packing materials that came with your MFC. If you do not pack the MFC correctly, you may void your warranty.

2 - 1

ASSEMBLY AND CONNECTIONS

). See

Page 31

Choosing a Location

Place your MFC on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the MFC near a telephone jack and a standard, grounded power outlet. Choose a location where the temperature remains between 50°F and 95°F (10°–35°C).

Avoid placing your MFC in a high-traffic area. Do not place near heaters, air conditioners, water, chemicals, or refrigerators. Do not expose the MFC to direct sunlight, excessive heat, moisture, or dust. Do not connect your MFC to electrical outlets controlled by wall switches or automatic timers. Disruption of power can wipe out information in the MFC’s memory. Do not connect your MFC to electrical outlets on the same circuit as large appliances or other equipment that might disrupt the power supply. Avoid interference sources, such as speakers or the base units of cordless phones.

NO !

WARNING

■

Never install telephone wiring during a lightning storm.

■

We recommend that this product be used with a surge protection device to protect the product against lightning storms.

■

Never install a telephone jack in a wet location unless the jack is specifically designed for a wet location.

■

Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the network interface.

■

Use caution when installing or modifying telephone lines.

■

Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

■

Do not use the telephone to report a gas leak in the vicinity of the leak.

■

Install equipment with a power cord near a socket-outlet that is easily accessible.

■

To reduce the risk of shock or fire, use only a No. 26 AWG or larger telecommunications line cord.

NO !

ASSEMBLY AND CONNECTIONS

2 - 2

Page 32

Assembly

Removing the Protective Yellow Bar

Open the control panel cover by pulling it toward you ( then lift the top cover toward the back (

Pull the protective yellow bar out of the machine.

), and

Top Cover

Control Panel Cover

Protective Y ellow Bar

Caution

Do not throw away the protective yellow bar. You will need it for future transportation.

Close the top cover, and then close the control panel cover.

2 - 3

ASSEMBLY AND CONNECTIONS

Page 33

Setting Up the MFC

Connect the handset.

Connect the curled handset cord to the MFC and the other end to the handset.

Connect the power cord.

There is no ON/OFF switch. When you plug in the power cord, the power goes on and the LCD shows:

CHECK CARTRIDGE

WARNING

■

The MFC must be grounded using a 3-prong plug.

■

Since the MFC is grounded through the power outlet, you can protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power to your MFC on when you connect it to a telephone line. Similarly, you can protect yourself when you want to move your MFC by disconnecting first the telephone line and then the power cord.

■

Lightning and power surges can damage this product! We recommend that you use a quality surge protection device on the AC power line as well as on the telephone line, or unplug the lines during a lightning storm.

ASSEMBLY AND CONNECTIONS

2 - 4

Page 34

Connect the telephone line cord.

Connect one end of the telephone line cord to the jack on the MFC and the other end to a modular wall jack.

Caution

Operating the MFC before you install the ink cartridges will permanently damage the print head.

Power Cord

Telephone Line Cord

Attach the paper support to the paper tray.

Paper Support

2 - 5

ASSEMBLY AND CONNECTIONS

Page 35

Attach the ADF document support.

ADF Document Support

Attach the output paper support, and then pull out the extension.

Caution

Please attach the output paper support to prevent paper jams and maintain print quality.

Output Paper Support

Extension

ASSEMBLY AND CONNECTIONS

2 - 6

Page 36

Attach the ADF document output support.

ADF Document Output Support

2 - 7

ASSEMBLY AND CONNECTIONS

Page 37

Loading Paper in the Paper Tray

You can load up to 100 sheets of 20 lb. (75 g/m2) paper if you use the plain paper. (See

Fan the paper well. Gently insert the paper. Make sure the print side is toward you and the paper level is stacked below the paper guide line.

Press and slide the guide to fit the paper width.

Paper Capacity of Paper Tray

, page 3-2.)

Paper Guide Line

Paper Width Guide

ASSEMBLY AND CONNECTIONS

2 - 8

Page 38

Installing the Ink Cartridges

Check that you turned on the power (by plugging in the power cord). The LCD shows:

Open the control panel cover by pulling it toward you (1), and then lift the top cover toward the back (

). After a few seconds, the print head will move left

to its replacement position.

Top Cover

Control Panel Cover

CHECK CARTRIDGE

Remove the protective blue tape from the colored ink cartridge covers.

Protective

Blue Tape

2 - 9

ASSEMBLY AND CONNECTIONS

Page 39

Push the four colored ink cartridge covers one at a time so they pop up. Then remove the white shipping cover by pulling it toward you and lifting it up and out.

PUSH

PUSHPUSH

Colored Ink Cartridge Covers

White Shipping Cover

WARNING

If ink gets in your eyes irrigate them with water immediately; and if irritation occurs consult a doctor.

Caution

■

The bottom of the white shipping cover is wet with ink that will cause stains, so wipe it clean before you place it down.

■

Do not throw away the white shipping cover. You will need it for future transportation.

We recommend that you install the ink cartridges from left to right in this order: Black, Cyan, Yellow, Magenta.

Open the Black ink cartridge bag and take out the ink cartridge.

Carefully remove the sealing tape from the bottom of the ink cartridge. Be sure to peel the tape in the direction

ASSEMBLY AND CONNECTIONS

away

from you.

2 - 10

Page 40

Important

To prevent spilling ink and staining your hands and clothing, peel the sealing tape gently and slowly. Do not touch the ink opening on the cartridge or the removed tape.

Peel in the direction

Don’t touch this part

Each color has its own correct

away from you!

Opening

position. Match the colors of the ink cartridge covers. First, gently insert the Black ink cartridge, and then press the cover down until it clicks.

Repeat Steps 4 to 7 to install each color ink cartridge.

After installing all ink cartridges, close the top cover and control panel cover until they click into place. Your MFC will enter a “head cleaning” cycle for approximately four minutes.

2 - 11

ASSEMBLY AND CONNECTIONS

Page 41

Caution

Make sure the paper is loaded in the paper tray. The LCD shows After the cleaning cycle is finished, the LCD shows

Press

Black Fax Start

. The MFC starts printing the Print Quality Check Sheet

PRESS FAX START

CLEANING

(only during initial ink cartridge installation). The LCD shows:

IS STEP “A” OK?

1.YES 2.NO

Follow the instructions printed on the sheet.

Caution

■

DO NOT remove ink cartridges if you do not need to replace them. If you do so, it may reduce the ink quantity and the MFC will not know the quantity of ink left in the cartridge.

■

DO NOT shake the ink cartridges. If you do so, the ink may spill when you take off the sealing tape. If ink stains your body or clothing, wash with soap or detergent immediately.

■

If you mix the colors by installing an ink cartridge in the wrong color position, you must clean the print head several times after correcting the cartridge installation and before you start printing.

■

Once you open an ink cartridge, install it in the MFC and use it up within six months of installation. Use unopened ink cartridges by the expiration date written on the cartridge package.

■

DO NOT refill the ink cartridges. Attempting to use refilled cartridges and using incompatible inks may cause damage to the print head in this machine and such damage will not be covered by warranty. Warranty coverage does not apply to problems caused by the use of 3rd party ink or 3rd party ink cartridges. Use only genuine Brother ink cartridges.

Note

INK EMPTY

shows on the LCD after you install the ink cartridges, check

to make sure the ink cartridges are installed correctly.

ASSEMBLY AND CONNECTIONS

2 - 12

Page 42

Connecting the MFC

Connecting an External Telephone

Although your MFC has a handset, you can connect a separate telephone (or telephone answering device) directly to your MFC.

Connect the modular plug on the telephone’s line cord to the jack labeled EXT. on the back side of the MFC.

Whenever this phone (or TAD) is in use, the LCD displays

EXT. TEL IN USE

and, if the fax handset is lifted, an alarm sounds. To disconnect the call on the external phone and switch to the fax, press

The external telephone can be cordless. Set the Receive Mode to (See

Using a Cordless External Handset

Hook/Hold

, page 6-5.)

FAX/TEL.

Connecting an External Telephone Answering Device (TAD)

Sequence

You may choose to connect an answering device. However, when you have an

external

calls. The MFC “listens” for fax calling (CNG) tones. If it hears them, the MFC takes over the call and receives the fax. If it doesn’t hear CNG tones, the MFC lets the TAD continue playing your outgoing message so your caller can leave you a voice message.

The TAD must answer within five rings (the recommended setting is two rings). The MFC cannot hear CNG tones until the TAD has answered the call, and with five rings there are only 8–10 seconds of CNG tones left for the fax “handshake”. Make sure you carefully follow instructions in this manual for recording your outgoing message. We do not recommend using the toll saver feature on your external answering machine if it exceeds five rings.

If you do not receive all your faxes, you must reset the setting on your external TAD to four rings or less.

TAD on the same telephone line as the MFC, the TAD answers all

The external TAD can be cordless. Set the Receive Mode to

MACH.

If You Subscribe to your Telephone Company’s Distinctive Ring Service:

You may connect an external TAD to a separate wall jack

TAD:ANSWER

only

if you subscribe to your telephone company’s Distinctive Ring service, have registered the distinctive ring pattern on your MFC, use that number as a fax number, and have set your machine’s Receive mode to

MANUAL

. The recommended setting is three or four rings on the external TAD when you have the telephone company’s Distinctive Ring Service.

2 - 13

ASSEMBLY AND CONNECTIONS

Page 43

If You Do Not Subscribe to Distinctive Ring Service:

You

must

plug your TAD into the EXT. jack of your MFC. If your TAD is plugged into a wall jack, both your machine and the TAD will try to control the phone line. (See illustration on page 2-14.)

Do not connect a TAD elsewhere on the same phone line

the Distinctive Ring service).

(unless you have

TAD

Connections

The external TAD labeled EXT. Your MFC cannot work properly if you plug the TAD into a wall jack (unless you are using Distinctive Ring).

must

be plugged into the back side of the MFC, in the jack

Plug the telephone line cord from the wall jack into the back side of the MFC, in the jack labeled LINE.

Plug the telephone line cord from your external TAD into the back side of the MFC, in the jack labeled EXT. (Make sure this cord is connected to the TAD at the TAD’s telephone line jack, and not its telephone set jack.)

Set your external TAD to four rings or less. (The MFC’s Ring Delay setting does not apply.)

Record the outgoing message on your external TAD (see page 2-15).

Set the TAD to answer calls.

Set the Receive Mode to (See

Choosing the Receive Mode

TAD:ANSWER MACH.

, page 6-1.)

ASSEMBLY AND CONNECTIONS

2 - 14

Page 44

Recording Outgoing Message (OGM)

Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception.

Record 5 seconds of silence at the beginning of your message. (This allows your MFC time to listen for the fax CNG tones of automatic transmissions before they stop.)

Limit your speaking to 20 seconds.

End your 20-second message by giving your Fax Receive Code for people sending manual faxes. For example: “After the beep, leave a message or send a fax by pressing 51 and Start.”

We recommend beginning your OGM with an initial 5-second silence because

Note

the MFC cannot hear fax tones over a resonant or loud voice. You may try omitting this pause, but if your MFC has trouble receiving, then you must rerecord the OGM to include it.

Special Line Considerations

Roll Over Phone Lines

A roll over phone system is a group of two or more separate telephone lines that pass incoming calls each other if they are busy. The calls are usually passed down or “rolled over” to the next available phone line in a preset order.

Your MFC can work in a roll over system as long as it is the last number in the sequence, so the call cannot roll away. Do not put the MFC on any of the other numbers; when the other lines are busy and a second fax call would be received, the fax call is transferred to a line that does not have a fax machine.

will work best on a dedicated line.

Two-Line Phone System

A two-line phone system is nothing more than two separate phone numbers on the same wall outlet. The two phone numbers can be on separate jacks (RJ11) or combined into one jack (RJ14). Your MFC must be plugged into an RJ11 jack. RJ11 and RJ14 jacks may be equal in size and appearance and both may contain four wires (black, red, green, yellow). To test the type of jack, plug in a two-line phone and see if it can access both lines. If it can, you must separate the line for your MFC. (See

2 - 15

ASSEMBLY AND CONNECTIONS

Easy Receive

, page 6-3.)

Your MFC

Page 45

Converting Telephone Wall Outlets

There are three ways to convert to an RJ11 jack. The first two ways may require assistance from the telephone company. You can change the wall outlets from one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet installed and slave or jump one of the phone numbers to it.

The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter into an RJ14 outlet. It separates the wires into two separate RJ11 jacks (Line 1, Line 2) and a third RJ14 jack (Lines 1 and 2). If your MFC is on Line 1, plug the MFC into L1 of the triplex adapter. If your MFC is on Line 2, plug it into L2 of the triplex adapter.

Triplex Adapter

RJ14

RJ11 RJ14

Installing MFC, External Two-Line TAD and Two-Line Telephone

When you are installing an

external

two-line telephone answering device (TAD) and a two-line telephone, your MFC must be isolated on one line at both the wall jack and at the TAD.

on Line 2.

The two-line TAD must have two telephone jacks: one labeled L1 or

The most common connection is to put the MFC

L1/L2, and the other labeled L2, which is explained in the following Steps. You will need at least three telephone line cords, the one that came with your MFC and two for your external two-line TAD. You will need a fourth line cord if you add a two-line telephone.

Place the two-line TAD and the two-line telephone next to your MFC.

Plug one end of the telephone line cord for your MFC into the L2 jack of the triplex adapter. Plug the other end into the LINE jack on the left side of the MFC.

Plug one end of the first telephone line cord for your TAD into the L1 jack of the triplex adapter. Plug the other end into the L1 or L1/L2 jack of the two-line TAD.

ASSEMBLY AND CONNECTIONS

2 - 16

Page 46

Plug one end of the second telephone line cord for your TAD into the L2 jack of the two-line TAD. Plug the other end into the EXT. jack on the left side of the MFC.

Triplex Adapter

External Two Line TAD Fax Machine

You can keep two-line telephones on other wall outlets as always. There are two ways to add a two-line telephone to the MFC’s wall outlet. You can plug the telephone line cord from the two-line telephone into the L1+L2 jack of the triplex adapter. Or, you can plug the two-line telephone into the TEL jack of the two-line TAD.

Two Line Phone

Multi-Line Connections (PBX)

Most offices use a central telephone system. While it is often relatively simple to connect the machine to a key system or a PBX (Private Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the MFC for you. It is advisable to have a separate line for the MFC. You can then leave the MFC in any time of day or night.

FAX ONLY

mode to receive faxes

If the MFC is to be connected to a multi-line system, ask your installer to connect the unit to the last line on the system. This prevents the unit from being activated each time a telephone call is received.

As with all fax units, this machine must be connected to a two wire system. If your line has more than two wires, proper connection of the MFC cannot be made.

If You are Installing the MFC to Work with a PBX:

It is not guaranteed that the unit will operate correctly under all circumstances with a PBX. Any cases of difficulty should be reported first to the company that handles your PBX.

If all incoming calls will be answered by a switchboard operator, it is recommended that the Receive Mode be set to should initially be regarded as telephone calls.

The MFC may be used with either pulse or tone dialing telephone service.

2 - 17

ASSEMBLY AND CONNECTIONS

MANUAL

. All incoming calls

Page 47

Custom Features on Your Phone Line

If you have Voice Mail, Call Waiting, Call Waiting/Caller ID, RingMaster, an answering service, an alarm system or other custom feature on one phone line, it may create a problem with the operation of your MFC. (See

on a Single Line

, page 23-8.)

Custom Features

ASSEMBLY AND CONNECTIONS

2 - 18

Page 48

Paper

About Paper

The quality of your document can be affected by the kind of paper you use in the MFC. You can use plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes. We recommend testing various papers before purchasing large quantities. For best results, use the recommended paper. To ensure the best print quality for the settings you’ve chosen, always set the Paper Type to match the type of paper you load.

When using inkjet paper, glossy paper or transparencies, avoid stacking by

Note

removing each page after copying or receiving faxes.

Handling and Using Special Paper

■

Store paper in the original bag, and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat.

■

The coated side of glossy paper is shiny. Do not touch the shiny (coated) side. Load glossy paper with the shiny side facing up toward you.

■

Do not touch either side of transparencies, because they absorb water and perspiration easily and may cause decreased output quality. Transparencies designed for laser printers/copiers may stain your next document. Use only recommended transparencies.

Recommended Paper for the MFC-3200C

Plain Paper: Xerox 4200

Inkjet Paper: KODAK Glossy Paper: JETPRINT PHOTO

Graphic image paper — Gloss Finish Transparencies: 3M Transparency Film (CG3410) The output quality depends on the paper type and paper brand.

Note

Visit us at for paper that can be used with the MFC-3200C.

3 - 1

PAPER

http://solutions.brother.com

Premium Inkjet Paper (Matte)

and check the latest recommendations

Page 49

Paper Capacity of Paper Tray

Paper Type Paper Size Capacity

Plain Paper (Cut Sheet)

Letter, Executive 100 Sheets of 20 lb.

(75 g/m

)

Legal 100 Sheets of 20 lb.

(75 g/m

) Inkjet Paper Letter 20 Sheets Glossy Paper* Letter 20 Transparencies Letter 10 Envelopes* DL, COM-10, C5,

Monarch

Postcard* 4" Index Card* 5"

If you want to load thick paper such as postcards, index cards, envelopes and glossy paper

6" 30

8" 30

in the paper tray, you must first install the Card Stock Support in the paper tray.

Paper Specifications for Paper Tray

Cut Sheet Paper Weight Plain Paper: 17 to 32 lb. (64 to 120 g/m2)

Inkjet Paper: Up to 32 lb. (120 g/m2) Glossy Paper: Up to 40 lb. (150 g/m Postcard: Up to 45 lb. (170 g/m2) Index card: Up to 32 lb. (120 g/m2)

Thickness Plain Paper: 0.003 to 0.006 inches (0.08 to 0.15 mm)

Inkjet Paper: Up to 0.006 inches (0.15 mm) Glossy Paper: Up to 0.007 inches (0.18 mm) Envelopes: Up to 0.02 inches (0.52 mm) Postcard: Up to 0.009 inches (0.23 mm) Index card: Up to 0.006 inches (0.15 mm)

Paper Tray Up to 0.39 inches (10 mm)

Approximately 100 sheets of 20 lb. (75 g/m

Output Stacker Approximately 50 sheets of 20 lb. (75 g/m

(Transparencies and glossy paper must be picked up from the output paper support one page at a time.)

)

PAPER

3 - 2

Page 50

Print Area

The print area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes.

Cut Sheet Paper

0.25" (6.4 mm) 0.25" (6.4 mm)

0.12" (3 mm)

unprintable area

Paper Type Paper Size

Cut Sheet Letter, Legal

Executive Printer 0.12 0.43 0.13 0.13

0.39" (9.9 mm)

0.43" (11 mm)

Fax Mono

Copy Color

Copy Printer

Envelopes

0.13" (3.3 mm) 0.13" (3.3 mm)

0.79" (20 mm)

(inch)

0.12 0.43 0.25 0.25

Envelopes Printer 0.39 0.79 0.13 0.13

Printer depends on the Printer driver.

Note

The above figures are approximate and the print area may vary depending on the kind of paper you are using.

Do not use the following types of paper and envelopes:

■

Damaged, curled, wrinkled, or irregularly shaped paper and envelopes

■

Extremely shiny or highly textured paper and envelopes

■

Envelopes with clasps

■

Envelopes of baggy construction

■

Envelopes not sharply creased

■

Embossed envelopes

■

Paper and envelopes already printed with a laser printer

■

Envelopes preprinted on the inside

■

Paper and envelopes that cannot be arranged uniformly when stacked

3 - 3

PAPER

Page 51

On-Screen Programming

User-Friendly Programming

We have designed your MFC with on-screen programming using navigation keys. User-friendly programming helps you take full advantage of all the menu selections your MFC has to offer.

Since your programming is done on the LCD, we created step-by-step on-screen prompts to help you program your MFC. All you need to do is follow the prompts as they guide you through the menu selections and programming options. Additionally, you can program settings more quickly by pressing

Menu/Set

Menu Selection Table

You can probably perform most of these programming operations without the User’s Guide. To help you understand the menu selections, and options that are found in the MFC programs, use the Menu Selection Table on page 4-3.

and the menu number using the dial pad.

You can program your MFC by pressing

Note

numbers. For example: to set press

Menu/Set, 2, 2, 2

FAX RESOLUTION

and to select

Menu/Set

FINE

, and then press

followed by the menu

FINE

Menu/Set

Alternating Displays

Sometimes, the LCD alternates between the active setting, and a help message giving brief instructions about how to proceed. The LCD message you’ll probably see most often is shown below. When you place an original in the ADF, it appears to tell you that you can dial a number to send a fax or you can make a copy.

FAX: NO. & START COPY: NO. & COPY

ON-SCREEN PROGRAMMING

4 - 1

Page 52

Navigation Keys

You can access the menu mode by pressing Menu, the LCD scrolls;

Then press 1 for General Setup Menu

—

Press Press Press

Menu/Set

—

for Fax Menu—OR—

for Copy Menu—OR—

for Test Print

. When you enter the

* Access the Menu * Go to next menu level * Accept an option

* Scroll through the

current menu level

* Back to previous menu

level

* Forward to next menu

level

* Exit the Menu

SELECT & SET

1.GENERAL SETUP

2.FAX

3.COPY

4.TEST PRINT

—OR—

You can scroll more quickly through the each menu level by pressing , and then set an option by pressing

Menu/Set

when that option appears on the LCD. Then the LCD shows next menu level. Press to scroll to your next menu selection, and then press

When you finish setting an option, the LCD shows

Use to scroll backward if you passed your choices or to save keystrokes.

Note

4 - 2

ON-SCREEN PROGRAMMING

Menu/Set

ACCEPTED

Page 53

To access the menu, press

Menu/Set

to accept

Stop

to Exit

Main Menu

1. GENERAL SETUP

Submenu

1. PAPER TYPE

2. PAPER SIZE

3. DATE/TIME

4. STATION ID

5. VOLUME 1. RING

Selections

2. BEEPER

3. SPEAKER

4. HANDSET

5. VOLUME AMPLIFY

Options Descriptions Page

PLAIN

—

——

INKJET GLOSSY (4-COLOR/3-COLOR) TRANSPARENCY

LETTER

LEGAL A4

HIGH

LOW

OFF

HIGH

LOW

OFF HIGH

MED

LOW

OFF HIGH

LOW

ON (PERMANENT/ TEMPORARY)

OFF

Identifies the type of paper in the paper tray.

Selects the size of paper.

Enter date and time for the LCD display and heading on fax transmissions.

Program your name and fax number to appear on each transmitted page.

Adjusts ring volume.

Adjusts volume level of beeper.

Adjusts speaker volume.

Adjusts handset volume.

For the hearingimpaired, you can set the volume to the VOL AMPLIFY:ON setting on a permanent or temporary basis.

5-1

5-2

5-4

5-5

5-6

The factory setting (option) is shown in bold.

Note

ON-SCREEN PROGRAMMING

4 - 3

Page 54

To access the menu, press

Menu/Set

to accept

Stop

to Exit

Main Menu

1. GENERAL SETUP

(Continued)

2. FAX 1. SETUP

Submenu

6. AUTO DAYLIGHT

7. TONE/ PULSE

8. LOCAL LANGUAGE

(Canada Only)

RECEIVE

Selections

—

1. RING DELAY

2. F/T RING TIME

3. EASY RECEIVE

4. REMOTE CODE

5. AUTO REDUCTION

6. POLLING RX

Options Descriptions Page

OFF TONE

PULSE

ENGLISH

FRENCH

03 02 01 00

70 40 30

20 ON

SEMI

OFF

ON ( 51, #51)

OFF

OFF ON

OFF

Changes for Daylight Savings Time automatically.

Selects dialing mode

Allows you to change the LCD Language to French.

Sets number of rings before MFC answers in FAX ONLY or FAX/TEL mode.

Sets the length of time for “doublering” in FAX/ TEL mode.

Receive fax messages without pressing the Start key.

Activate or deactivate the MFC from a remote location. You can also personalize these codes.

Reduces the size of incoming fax images to fit on your paper.

Sets up your fax machine to poll another MFC.

5-7

See French

Manual

6-2

6-3

6-5

6-4

6-6

The factory setting (option) is shown in bold.

Note

4 - 4

ON-SCREEN PROGRAMMING

Page 55

To access the menu, press

Menu/Set

to accept

Stop

to Exit

Main Menu

2. FAX

(Continued)

Submenu

2. SETUP SEND

Selections

1. CONTRAST

2. FAX RESOLUTION

3. DELAYED FAX

4. BATCH TX

5. REAL TIME TX

6. POLLED TX

7. COVERPG SETUP

8. COVERPAGE MSG

9. OVERSEAS MODE

Options Descriptions Page

AUTO

S.LIGHT

S.DARK

STANDARD

FINE S. FINE PHOTO

—

OFF

NEXT FAX ONLY ON

OFF

NEXT FAX ONLY ON

OFF

PRINT SAMPLE

—

OFF

Changes the lightness or darkness of a fax you are sending.

Changes the default setting of fax resolution.

Sends documents later.

Sends all delayed faxes that are to the same fax number and at the same time as one transmission.

You can send a fax without using memory.

Sets up your MFC with a document to be retrieved by another fax machine.

Automatically sends a cover page you program.

Programs customized message for fax cover page.

Adjust for sometimes difficult overseas transmissions.

7-2

7-3

7-10

7-5

7-11

7-8

7-7

7-9

The factory setting (option) is shown in bold.

Note

ON-SCREEN PROGRAMMING

4 - 5

Page 56

To access the menu, press

Menu/Set

to accept

Stop

to Exit

Main Menu

2. FAX

(Continued)

Submenu

3. SET AUTO DIAL

4. SETUP REPORTS

5. REMOTE FAX OPT

Selections

1. ONE-TOUCH DIAL

2. SPEEDDIAL

3. SETUP GROUPS

1. TRANSMISSION

2. ACT. INTERVAL

1. FAX FWD/ PAGING

2. FAX STORAGE

3. REMOTE ACCESS

4. PRINT FAX

Options Descriptions Page

Store One-Touch

—

ON ON+IMAGE

OFF

OFF+IMAGE

OFF

7/4/2 Days

24/12/6 Hours

OFF

FAX FORWARD

PAGING

OFF

159

—

Dial so you can dial by pressing only one key.

Store Speed Dial numbers so you can dial by pressing only four keys.

Sets up a Group number for Broadcasting.

Initial setup for Transmission Verification Report and Fax Activity Report.

Sets MFC to forward fax messages–OR– to call your pager.

Stores incoming faxes in memory for Remote Retrieval.

Personalizes code for retrieving faxes.

Prints incoming faxes stored in the memory.

8-1

8-21

8-3

11-1

10-1

10-2

10-3

6-6

The factory setting (option) is shown in bold.

Note

4 - 6

ON-SCREEN PROGRAMMING

Page 57

To access the menu, press

Menu/Set

to accept

Stop

to Exit

Main Menu

2. FAX

(Continued)

Submenu

6. REMAINING JOBS

0. TEL SERVICE

3. COPY 1. QUALITY

2. COLOR ADJUST

3. CONTRAST

4. TEST PRINT

———

Selections

Options Descriptions Page

——

1. DISTINCTIVE

OFF

SET

2. CALLER

DISPLAY #

PRINT REPORT

NORMAL

—

FAST BEST

1. RED

2. GREEN

3. BLUE

—

R: R: -

R:-

R: R: -

G:G:-

G:-

G:G:-

B: B: -

B:-

B: B: -

+ +

Check which jobs are in memory or cancel a Delayed Fax or Polling job.

Uses the phone company Distinctive Ring subscriber service to register the ring pattern with the MFC.

View or print a list of the last 30 Caller IDs stored in memory.

Select copy quality.

Adjust the amount of Red in copies.

Adjust the amount of Green in copies.

Adjust the amount of Blue in copies.

Adjust the contrast.

You can print a test sample page to check print quality and adjust the Vertical Alignment.

6-7, 7-6

9-3

9-4

12-8

23-10

The factory setting (option) is shown in bold.

Note

ON-SCREEN PROGRAMMING

4 - 7

Page 58

Key Operations Table

You can use the temporary keys on the control panel to conveniently choose temporary copy and fax settings. The Key Operations Table below shows the options they provide.

Press the temporary key repeatedly until you see the option you want; some keys require pressing

Menu/Set

to select it. For the

Options

key, press to

scroll through the next level of options, and then select the one you want by pressing

Keys

Options

Ink

Reports

Menu/Set

OPT:#OF COPIES 01

OPT:PAPER TYPE

OPT:PAPER SIZE

OPT:QUALITY

OPT:BRIGHTNESS

OPT:ELG/RDC 50%, 78% LGL>LTR,

OPT:SPECIAL 2 IN 1

1.CLEANING BLACK/CYAN

REPLACE INK

1.HELP LIST

2.AUTO DIAL

3.FAX ACTIVITY

4.TRANSMISSION

5.USER SETTINGS

again.

Options Descriptions Page

NO.OF COPIES:

PLAIN

GLOSSY(4-COLOR or 3-COLOR)/ TRANSPARENCY

LETTER

POST CARD: 4”X6”

NORMAL

- +

94% A4>LTR, 104% EXE>LTR, 150%, 200%, ZOOM

OFF(1 IN 1)

YELLOW/MAGENTA

ALL

/INK JET/

/LEGAL/A4/

/BEST/FAST

100%

—

Enter the number of copies.

Identify the type of paper in the paper tray.

Specify the size of paper.

Select the Quality. 12-4 Select the degree of Brightness. 12-4 Select one a fixed reduction or

enlargement ratio, or enter a

percentage between 25% and 400%.

You can change the layout of copies on the print media.

These two colors are cleaned together.

All four colors are cleaned.

—

Access the Reports menu.

12-3

12-4

12-5

12-6

23-10

23-17

11-2

4 - 8

ON-SCREEN PROGRAMMING

Page 59

Keys

Receive Mode

Fax Resolution

Hook/Hold Redial/

Pause Search/

Speed Dial Receive

Modes Stop/Exit Scan to Color Fax

Start Black Fax

Start

Shift + Scan to

(Secure Feed) Color Copy Black Copy

Options Descriptions Page

FAX ONLY

FAX/TEL

TAD:ANSWER MACH. MANUAL

STANDARD

FINE S.FINE PHOTO

Select the machine’s Receive Mode.

Black & white / color Black & white / color Black & white only Black & white only

See Control Panel Overview, pages 1-3 and 1-4.

6-1

7-3

The factory setting (option) is shown in bold.

Note

ON-SCREEN PROGRAMMING

4 - 9

Page 60

Initial Setup

Getting Started

Setting Paper Type

You can choose the paper type you want to use.

Press

Menu/Set, 1, 1

Press

to select

PLAIN, INK JET

1.PAPER TYPE

GLOSSY

If you selected

GLOSSY:3-COLOR

The print quality of black ink varies depending on the kind of glossy paper you

Note

are using. Black ink is used when you select glossy paper you are using repels the black ink, select GLOSSY:3-COLOR, which simulates black ink by combining the three ink colors.

Press The MFC ejects paper with printed surfaces face up onto the output paper

Note

support in the front of the MFC. When you use transparencies, remove each sheet immediately from the output paper support to prevent a paper jam or curled pages.

TRNSPRNCY

Stop/Exit

GLOSSY

, and then press

(TRANSPARENCY), and then press

, press to select

Menu/Set

GLOSSY:4-COLOR

GLOSSY:4-COLOR. If the

Menu/Set

Setting Paper Size

You can use three sizes of paper for printing your faxes and copies — letter, legal and A4. When you change the kind of paper you have loaded in the MFC, you will need to change the setting for Paper Size so your MFC can fit the incoming fax on the page.

Press

Menu/Set, 1, 2

2.PAPER SIZE

Press or

Press

5 - 1

INITIAL SETUP

to select

, and then press

Stop/Exit

LETTER, LEGAL

Menu/Set

Page 61

Setting Date and Time

Your MFC displays the date and time, and prints it on every fax you send. In the event of a power failure, you may have to reset the date and time. All other

settings remain unaffected.

Press

Menu/Set, 1, 3

Enter the last two digits of the year, and then press

Enter two digits for the month (for example, enter 09 for September, or 10 for October), and then press

Enter two digits for the day (for example,

06), and then press

Enter the time in 24-hour format (for example, enter 15:25 for 3:25 P.M.), and then press

Press

Stop/Exit

The LCD now displays the date and time you set whenever the MFC is in Standby mode.

Menu/Set

3.DATE/TIME

YEAR:XX

MONTH:XX

DAY:XX

TIME:XX:XX

Setting Station ID

You can store your name, fax number and telephone number in this setting. The name and fax number will be printed on the fax cover pages and all fax pages that you send.

Press

Menu/Set, 1, 4

Enter your fax number (up to 20 digits), and then press You must enter a fax number to proceed.

Enter your telephone number (up to 20 digits) and press telephone number and fax number are the same, enter the same number again.

The telephone number you enter is used only for Cover Page features.

Composing Electronic Cover Page

(See

Use the dial pad to enter your name (up to 20 characters), and then press

Menu/Set

Press

Stop/Exit

The LCD returns to the date and time. If your Station ID has already been programmed, the LCD prompts 1 to make

a change, or

Menu/Set

. (See

to exit without changing.

Menu/Set

Entering Text

4.STATION ID

FAX:

TEL:

. If your

, page 7-7.)

NAME:

, page 5-3.)

INITIAL SETUP

5 - 2

Page 62

Entering Text

When you are setting certain functions, such as the Station ID, you may need to type text into the MFC. Most number keys have three or four letters printed above them. The keys for 0, #, and do not have printed letters because they are used for special characters.

By pressing the appropriate number key repeatedly, you can access the character you want.

Press Key one time two times three times four times

2 3 4 5 6 7 8 9

ABC2 DEF3 GH I 4

JKL5

MNO 6

PQRS

TUV8

WXY Z

Inserting Spaces

To enter a space, press once between numbers and twice between characters.

Making Corrections

If you entered a letter incorrectly and want to change it, press cursor after the last correct letter. Then press

Stop/Exit

; all letters above and to the right of the cursor will be deleted. Re-enter the correct characters. You can also back up and type over incorrect letters.

Repeating Letters

If you need to enter a character that is assigned to the same key as the previous

to move the cursor to the right.

character, press

Special Characters and Symbols

Press , # or 0, and then press

character or symbol you want. Then press

to move the cursor under the special

Menu/Set

to select it.

Press for (space) ! “ # $ % & ’ ( ) * + , - . /

Press Press

5 - 3

INITIAL SETUP

for : ; < = > ? @ [ ] ^ _

for É À È Ê Î Ç Ë Ö 0

to move the

Page 63

NOTICE

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone fax machine unless such messages clearly contain, in a margin at the top or bottom of each transmitted page, or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machines or such business, other entity or individual.

In order to program this information into your MFC, complete the steps described on page 5-2.

If you do not enter a fax number, no additional information can be entered.

Setting the Ring Volume

Press

Menu/Set, 1, 5, 1

1.RING

2 3

Press

—

You can adjust the ring volume when your MFC is idle. You can turn the ring

OFF

Press to adjust the volume level. With each key press, the MFC rings so you can hear the active setting as the LCD shows it. Each key press changes the

volume. The new setting will remain until you change it again.

select (

Stop/Exit

—

or you can select a ring volume level.

OFF, LOW

HIGH),

and then press

Menu/Set

Setting the Beeper Volume

You can set the beeper to When the beeper is set to a key or make an error and when fax sending or receiving is finished.

Press

Menu/Set, 1, 5, 2

2 3

Press

When the LCD shows the option you want, press Press

to select your option.

Stop/Exit

LOW, HIGH

LOW

HIGH

OFF

. The default setting is

, the MFC beeps every time you press

2.BEEPER

Menu/Set

LOW

INITIAL SETUP

5 - 4

Page 64

Setting the Speaker Volume

Press

Menu/Set, 1, 5, 3

Press

—

If you are using You can turn the speaker off or you can select a speaker volume level. The default setting is the lowest volume.

to select

Stop/Exit

—

Hook/Hold

LOW, MED, HIGH

, you can adjust the speaker volume while dialing.

3.SPEAKER

OFF,

and then press

Menu/Set

Press as the LCD shows the active setting. The new setting will remain until you

change it again.

to adjust the volume level. With each key press, the volume changes

Setting the Handset Volume

Press

Menu/Set, 1, 5, 4

Press to select

Press

Stop/Exit

—

You can adjust the handset volume any time you are talking on the telephone. There are two handset volume levels,

LOW

Press to adjust the volume level. The LCD shows the setting you are

choosing. The new setting will remain until you change it again.

HIGH

(or

LOW

), and then press

LOW

4.HANDSET

Menu/Set

and

HIGH

. The default setting is

5 - 5

INITIAL SETUP

Page 65

Choosing the Handset Volume (For Volume Amplify)

Before you begin to use the machine, you must decide if you need to set the handset volume to The AMPLIFY volume level complies with FCC standards.

VOLUME AMPLIFY: OFF

VOL AMPLIFY: ON

for a user who is hearing-impaired.

This default setting is appropriate if During a conversation, users can press Volume on the control panel to adjust the volume to

volume will remain until you change it again.

VOLUME AMPLIFY: ON—TEMPORARY

This setting is appropriate if conversation, users can press Volume volume to

handset volume returns to the default setting of

VOLUME AMPLIFY:ON—PERMANENT

Choose hearing-impaired. During a conversation, users can press Volume control panel to adjust the volume to

handset is replaced, the handset volume returns to the default setting of

When you press Volume

LOW, HIGH

VOL AMPLIFY:ON—PERMANENT

LOW

some

AMPLIFY

none

of the users are hearing-impaired.

HIGH

. When the handset is replaced, the handset

of the users are hearing-impaired. During a

on the control panel to adjust the

. When the handset is replaced, the

LOW

all

of the users are

on the

LOW, HIGH

on the control panel to adjust the volume, the

AMPLIFY

. When the

AMPLIFY

LCD shows the setting you are choosing. Each key press changes the volume to the next setting.

WARNING

It is important that you do NOT choose PERMANENT unless ALL the users are hearing-impaired.

damage the hearing of some users.

Otherwise, the default setting of

AMPLIFY

Setting Volume Amplify

Please carefully read the following steps:

Press

Menu/Set, 1, 5, 5

Choosing the Handset Volume

5.VOLUME AMPLIFY

INITIAL SETUP

on page 5-6 before you do

may

5 - 6

Page 66

none

press

of the users are hearing-impaired,

to select

VOL AMPLIFY:OFF?,

VOL AMPLIFY:ON?

and then press

Menu/Set

and go

to Step 4— If

some

and then press

If all the users are hearing-impaired, press

and then press If only then press

Press

all

of the users are hearing-impaired, select

to select

some

of the users are hearing-impaired, select

Menu/Set

Stop/Exit

—

Menu/Set

Menu/Set—OR

PERMANENT?

—

VOL AMPLIFY:ON?

PERMANENT? TEMPORARY?

TEMPORARY?

Turning On Automatic Daylight Savings Time

You can set the machine to change automatically for Daylight Savings Time. It will reset itself forward one hour in the Spring and backward one hour in the Fall. Make sure you have set the correct day and time in the DATE/TIME setting.

Press

2 3

Menu/Set, 1, 6

Press

Stop/Exit

to select ON (or

OFF

), and then press

6.AUTO DAYLIGHT

Menu/Set

, and

Setting Tone/Pulse Dialing Mode

Your MFC comes set to accommodate tone dialing service (multi-frequency). If you have pulse dialing service (rotary), you need to change the dialing mode.

Press

Menu/Set, 1, 7

2 3

Press to select PULSE (or TONE), and then press Menu/Set. Press Stop/Exit.

7.TONE/PULSE

Memory Storage

In the event of a power failure, all settings in the GENERAL SETUP, SETUP

RECEIVE, SET AUTO DIAL, SETUP REPORTS, REMOTE FAX OPT, COPY, plus the COVERPG SETUP and COVERPAGE MSG settings (from SETUP SEND) are stored permanently. You may have to reset the date and

time.

5 - 7

INITIAL SETUP

Page 67

Setup Receive

Basic Receiving Operations

Choosing the Receive Mode

There are three different receive modes for your MFC. You may choose the mode that best suits your needs by pressing LCD shows the setting you want to use.

LCD How it works When to use it

Receive Mode

repeatedly until the

FAX ONLY

(automatic receive)

FAX/TEL

(fax/telephone)

TAD:ANSWER MACH.

(external telephone answering device)

MANUAL

(manual receive)

The MFC automatically answers every call as a fax.

The MFC controls the line and automatically answers every call. If the call is a fax it will receive the fax. If the call is not a fax it will ring (double-ring) for you to pick up the call.

The external TAD automatically answers every call. Voice messages are stored on the external TAD. Fax messages are printed.

You control the phone line and must answer every call yourself.

For dedicated fax lines. You cannot receive a voice call but you can call out.

You cannot have an answering machine on the same line, even if it is on a separate wall jack on the same line. You cannot use the telephone company’s Voice Mail in this mode.

Use this mode if you have an external answering machine on your phone line.

Use this mode when you are using a computer modem on the same line or if you receive very few fax messages. You can also use this mode with Distinctive Ring.

*In FAX/TEL mode you must set the Ring Delay and F/T Ring Time. If you have

extension phones on the line, keep the Ring Delay set to

SETUP RECEIVE

rings.

6 - 1

Page 68

To Select or Change Your Receive Mode

Press

Receive Mode

. The LCD shows the selection.

FAX/TEL

TAD:ANSWER MACH.

MANUAL

FAX ONLY

Continue to press seconds the LCD returns to the date and time display, along with your new Receive Mode setting.

If you are changing the Receive Mode while in another operation, the LCD returns to that operation.

Receive Mode

until your new selection appears. After two

Current Receive Mode

3200C

09/06 15:25 FAX

Fax Printer Copier Scanner PC Fax

Setting Ring Delay

The Ring Delay setting determines the number of times the MFC rings before it answers. If you have extension phones on the same line as the MFC, or subscribe to the telephone company’s Distinctive Ring service, keep the Ring Delay default setting of

Extension Telephones

Press

Menu/Set, 2, 1, 1

6 - 2

Press (00–04), and then press

Press

SETUP RECEIVE

to select how many times the line rings before the MFC answers

Stop/Exit

. (See

, page 6-5.)

Menu/Set

Easy Receive

, page 6-3 and

Operation from

1.RING DELAY

. If you select 00, the line doesn’t ring at all.

Page 69

Setting the F/T Ring Time (For FAX/TEL Mode Only)

If you set the receive mode to FAX/TEL, you’ll need to determine how long the MFC will send you its special double-ring when you have a voice call. This ringing happens MFC rings, for 20, 30, 40 or 70 seconds; no other phones on the same line ring the special double-ring. However, you can answer the call on any extension phone (in a separate wall jack) on the same line as the MFC. (See

from Extension Telephone

Press

Menu/Set, 2, 1, 2

after

the initial ringing from the phone company. Only the

, page 6-5.)

2.F/T RING TIME

Operation

Press

to select how long the fax machine will ring to alert you that you have

a voice call, and then press Press

Stop/Exit

Menu/Set

RING TIME:20 SEC

Now, when a call comes in and the MFC is set to FAX/TEL mode, all phones on this line will ring the number of times you selected in Ring Delay.

You can let the MFC answer and detect if it’s a fax or voice call. If it’s a fax call, the MFC prints the fax. If it’s a voice call, the MFC signals you with a doublering for the length of time you selected in F/T Ring Time.

Even if the caller hangs up during the double-ringing, the MFC continues for the set time.

Easy Receive

When you use this feature, you don’t have to press answer a fax call and hear calling beeps. Just hold the handset and wait a few seconds. When you see

RECEIVING

on the LCD or when you hear “chirps” through the handset of an extension phone connected to another wall jack, just replace the handset. Your fax machine does the rest. Selecting MFC to receive fax calls automatically, even if you lift the handset of an extension or external phone. Selecting

SEMI

if you’ve answered it at the MFC. Selecting the MFC yourself, by pressing

Black Fax Start

are not at your MFC. (See

Operation from Extension Telephones

, page 6-5 and

page 6-5.)

Black Fax Start

when you

allows the

lets the MFC receive the call only

OFF

means you’ll have to activate

or by pressing 5 1 if you

For FAX/TEL Mode Only

If you’ve set the feature to ON, but your MFC doesn’t automatically connect a

Note

fax call when you lift an external or extension phone handset, press the Fax Receive code

Start

If you send faxes from a computer on the same phone line and the MFC

Note

5 1

. At the MFC, lift the handset and then press

Black Fax

intercepts them, set Easy Receive to OFF.

SETUP RECEIVE

6 - 3

Page 70

Press

Menu/Set, 2, 1, 3

3.EASY RECEIVE

Use to select ON, and then press Press

Stop/Exit

Menu/Set

SEMI

, or

OFF,

Printing a Reduced Incoming Fax (Auto Reduction)

You can always reduce the size of an incoming fax to a fixed percentage, regardless of the size of the paper in your MFC. level of reduction for you.

Press

Menu/Set, 2, 1, 5

Use and then press

Press If incoming faxes show that information in the left and right margins has been

Note

cut off, make sure this Auto Reduction feature is turned on.

If one or more ink cartridges are empty, the MFC will stop printing to protect the print heads; black & white faxes will be received into memory. The MFC3200C’s “handshake” will request that color faxes be sent as black & white. If the sending machine has the feature to send color faxes in black & white, they can be received into memory also.

to select ON (or

Stop/Exit

Menu/Set

OFF

FOR YOUR INFORMATION

lets your MFC choose the

5.AUTO REDUCTION

Replace the empty ink cartridges to print the faxes from memory.

If the MFC runs out of paper, it stops printing and receives faxes into memory. Add paper, and then press

6 - 4

SETUP RECEIVE

Black Fax Start

to print the faxes.

Page 71

Advanced Receiving Operations

Operation from Extension Telephones

If you answer a fax call on an extension phone or on an external phone in the EXT. jack, you can make your MFC take over by using the Fax Receive Code. When you press the Fax Receive Code (See

Easy Receive

If the MFC answers a voice call and double-rings for you to take over, use the Telephone Answer Code (See

Setting F/T Ring Time

If you answer a call, and no one is on the line, assume you’re receiving a fax. At the MFC phone press phone, press an external phone, press you hang up (the LCD shows

Black Fax Start

, page 6-3.)

# 5 1

to take the call at an extension phone.

, page 6-3.)

Black Fax Start

5 1

, wait for fax receiving tones (chirps), and then hang up. At

5 1

and wait for the phone to be disconnected before

RECEIVING

to send the fax.)

For FAX/TEL Mode Only

When the MFC is in FAX/TEL mode, it will use the F/T Ring Time (doubleringing) to alert you to a voice call. If you’re at the MFC, you can lift the handset to answer.

If you’re at an extension phone, you’ll need to lift the handset during the F/T Ring Time, and then press line or if someone wants to send you a fax, send the call back to the MFC by pressing

5 1

# 5 1

between the double-rings. If no one is on the

5 1

, the MFC starts to receive a fax.

, and then hang up. At an extension

). (Your caller will have to press

Using a Cordless External Handset

If your cordless telephone is connected to the EXT. jack of the MFC and you typically carry the cordless handset elsewhere, it is easier to answer calls during the Ring Delay. If you let the MFC answer first, you will have to answer using the cordless and then go to the MFC so you can press the call to the cordless handset.

Hook/Hold

to transfer

Changing the Remote Codes

Remote Codes might not work with some telephone systems. The preset Fax Receive Code is

If you are always disconnected when accessing your external TAD remotely,

Note

try changing the Fax Receive Code from Answer Code from

5 1

. The preset Telephone Answer Code is # 5 1.

5 1

to # # # and the Telephone

# 5 1 to 9 9 9.

SETUP RECEIVE

6 - 5

Page 72

Press

Menu/Set, 2, 1, 4

3 4 5

Press and then press

If you want to, enter a new Fax Receive Code, and then press

If you want to, enter a new Telephone Answer Code, and then press

Press

to select ON (or

Menu/Set

Stop/Exit

OFF

Menu/Set

4.REMOTE CODE

REMOTE ACT.:ON?

FAX RECEIVE:*51

TEL ANSWER:#51

Printing a Fax in Memory

If you set Fax Storage to ON for remote retrieval, you can still print a fax from the memory when you are at your MFC. (See

Press

Menu/Set, 2, 5, 4

Press

Black Fax Start

After printing is finished, press

Stop/Exit

Setting Fax Storage

4.PRINT FAX

, page 10-2.)

Polling

Polling is the process of retrieving faxes from another MFC. You can use your fax machine to “poll” other machines, or you can have someone poll your MFC.

All parties involved in polling need to set up their fax machines to accommodate polling. When someone polls your MFC to receive a fax, they pay for the call; if you poll someone’s fax machine to receive a fax, you pay for the call.

Some fax machines do not respond to the Polling feature.

Setting Up Polling Receive

Polling Receive is when you call another fax machine to receive a fax from it.

Press

Menu/Set, 2, 1, 6

Press and then press Menu/Set.

Enter the fax number you are polling.

Press Black Fax Start. The LCD shows DIALING.

6 - 6

SETUP RECEIVE

to select POLLING RX: ON,

6.POLLING RX

Page 73

Setting Up Sequential Polling Receive

Your MFC can request documents from several fax units in a single operation. Afterward, a Sequential Polling Report will be printed.

Press

Menu/Set, 2, 1, 6

6.POLLING RX

3 4

Press and then press

Specify the destination fax machines you wish to poll using One Touch, Speed Dial, a Group or the dial pad. You must press

Press Your MFC will poll each number or group number in turn for a document.

to select

Black Fax Start

POLLING RX: ON

Menu/Set

between each location.

Canceling a Scheduled Job

You can cancel tasks you’ve scheduled, such as Delayed Fax or Polling Transmit. (See

Press

Menu/Set, 2, 6

appear on the LCD. If no job is waiting, the LCD shows

If you have more than two jobs waiting, press cancel, and then press

—

If you have only one job waiting, go to Step 3.

Press 1 to cancel—OR—Press 2 to exit without canceling. To cancel another job, return to Step 2.

Checking Job Status

. Any waiting jobs

NO JOB WAITING

Menu/Set

, page 7-5.)

6.REMAINING JOBS

to select the job you want to

Press

Stop/Exit

SETUP RECEIVE

6 - 7

Page 74

Setup Send

Before You Begin

Before you begin sending faxes, please be sure to read all the instructions and cautions listed below for placing originals in the automatic document feeder.

Using the ADF (Automatic Document Feeder)

■

Documents must be between 3.5 and 8.5 inches wide and 5 and 14 inches long.

■

Make sure you place originals

■

Adjust the paper guides to fit the width of your document.

Paper Guides

face down, top edge first

Originals are Face Down in the ADF

■

The automatic document feeder (ADF) can hold up to 20 pages, feeding each one individually through the MFC. Use standard (20 lb./75g/m using the ADF.

Fan the paper, and then stagger the pages in the ADF as shown:

Approx. 1/2 inch

DO NOT

paper clips, paste or tape attached. fabric. Make sure documents written with ink are completely dry.

7 - 1

SETUP SEND

use curled, wrinkled, folded, or ripped paper, or paper with staples,

DO NOT

use cardboard, newspaper or

) paper when

Page 75

Sending Faxes with Multiple Settings

When you send a fax you can choose any combination of these settings: set the contrast or resolution; send using overseas mode, delayed fax, polling transmission or real time transmission. After each menu selection is accepted, the LCD will ask if you want to enter other settings:

■

Press 1 if you want to select additional settings. The LCD returns to the

SETUP SEND

—

Press

if you are finished choosing settings, and then go to the next step.

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

Basic Sending Operations

Contrast

If your document is very light or very dark, you might want to set the contrast. Use

S.LIGHT

document.

Place the original face down in the ADF.

Press

Menu/Set, 2, 2, 1

to send a very light document. Use

1.CONTRAST

S.DARK

to send a very dark

Press to select

S.DARK

Press 1 if you want to select additional settings. The LCD returns to the

SETUP SEND

then go to Step 5.

Enter a fax number.

Press

, and then press

Black Fax Start

AUTO, S.LIGHT

Menu/Set

menu—OR—Press 2 if you are finished choosing settings, and

to send a fax.

SETUP SEND

7 - 2

Page 76

Fax Resolution

When you have a document in the ADF, you can use the to temporarily change the setting. Press LCD shows the setting you want.

—

You can change the default setting.

Press

Menu/Set, 2, 2, 2

Press to select the resolution you

want, and then press

Press

Stop/Exit

STANDARD FINE

—Good for small print; transmits a little slower than Standard resolution.

S. FINE

resolution (black and white only).

PHOTO

transmission time (black and white only).

—Good for small print or artwork; transmits slower than Fine

—Use when original has varying shades of gray; this is the slowest

—Suitable for most typed documents.

Menu/Set

FAX Resolution

2.FAX RESOLUTION

FAX Resolution

repeatedly until the

Manual Transmission

Manual transmission lets you hear the dial tone, ringing and fax receiving tones while sending a fax.

key

Place the original face down in the ADF.

Pick up the handset and listen for a dial tone—OR—press listen for a dial tone.

Enter the fax number you want to call. You can enter the digits using the dial pad, or you can enter a One Touch or Speed Dial number or you can call using Search.

One Touch Dialing

(See

When you hear the fax tone, press

Replace the handset.

, page 8-5.)

Black Fax Start

Hook/Hold

Automatic Transmission

This is the easiest way to send a fax. handset, or press

Place the original face down in the ADF.

Enter the fax number using the dial pad, One Touch, Speed Dial or Search.

Speed Dialing

(See

Press

Black Fax Start.

7 - 3

SETUP SEND

Hook/Hold

, page 8-5.)

to listen for a dial tone.

IMPORTANT

: Do

not

pick up the

and

Page 77

Color Fax Transmission

Your MFC allows you to transmit a color fax.

Place the original face down in the ADF.

Enter the fax number using the dial pad, Speed Dial or Search.

Press

Color Fax Start

When you are sending a color fax, the MFC starts sending the fax without scanning the original into memory.

Manual and Automatic Fax Redial

If you’re sending a fax manually

try again. Anytime you want to make a second call to the last number dialed, press

Redial/Pause

If you’re sending a fax automatically

automatically redial (up to three times at 5 minute intervals).

to save time.

and the line is busy, press

and the line is busy, the MFC will

Redial/Pause

Dual Access (Not Available for Color Faxes)

You can scan is receiving or sending another fax (from memory). You can set temporary settings for each fax you’re scanning, except Polling.

If you try to scan and store a 51st fax, the MFC will send it immediately, without storing it in memory.

If you get a

Note

fax, press message while scanning a subsequent page, you can press transmit the pages scanned so far, or press

Place the original face down in the ADF.

Enter the fax number.

Press

Black Fax Start

job number (#XXX) of the fax and how much memory is available. Then the MFC starts dialing. You can immediately repeat Steps 1 to 3 for the next fax.

up to

50 documents into the fax memory, even while the machine

OUT OF MEMORY

Stop/Exit

to cancel scanning. If you get a

. The MFC scans the original and the LCD shows the

message while scanning the first page of a

OUT OF MEMORY

Black Fax Start

Stop/Exit

to cancel the operation.

Your machine normally operates in Dual Access mode. However, to send a

Note

color fax, you must override Dual Access and use Real Time Transmission. The number of pages you can scan into memory varies with the data they

contain.

SETUP SEND

7 - 4

Page 78

Time Transmission

Real

When you are sending a fax, the MFC will scan originals into memory before sending. Then, as soon as the phone line is free, the MFC will start dialing and sending the fax. If memory becomes full, the MFC will send the document in real time (even if

Sometimes you may want to send an important document immediately, without waiting for memory transmission. You can set

Place the original face down in the ADF.

Press

Menu/Set, 2, 2, 5

To change the default setting, press

select

(or

REAL TIME TX

OFF

), and then press

is set to

Menu/Set

OFF

REAL TIME TX

to ON.

5.REAL TIME TX

Go to Step 5—

NEXT FAX ONLY

For the next fax only, press and then press

Press 1 if you want to select additional settings. The LCD returns to the

SETUP SEND

then go to Step 6.

Enter fax number, and then press

If you are sending a color Fax, the MFC will send it in real time even if

REAL TIME TX is set to OFF.

—For the next fax transmission only, press

, and then press

Menu/Set

menu—OR—Press 2 if you are finished choosing settings, and

Menu/Set

to select ON (or

Black Fax Start

OFF

to select

Checking Job Status

Check which jobs are still waiting in memory to be sent. (If no jobs are waiting, the LCD shows

6.)

Press

Menu/Set

If you have multiple jobs waiting, press to scroll through the list.

NO JOB WAITING

, 2, 6.

.) (

Canceling a Job in Memory

See

, page 7-

Press Stop/Exit.

7 - 5

SETUP SEND

Page 79

Canceling a Job in Memory

You can cancel tasks you’ve scheduled, such as Polling Transmit, or faxes waiting in Memory to be sent. (See

Press

Menu/Set, 2, 6

Any waiting jobs appear on the LCD. If no jobs are waiting, the LCD shows

NO JOB WAITING

Checking Job Status

6.REMAINING JOBS

, page 7-5.)

If you have more than two jobs waiting, press cancel, and then press

—

If you have only one job waiting, go to Step 3.

Press 1 to cancel—OR—Press 2 to exit without canceling. To cancel another job, return to Step 2.

Press

Stop/Exit

Menu/Set

to select the job you want to

SETUP SEND

7 - 6

Page 80

Advanced Sending Operations

Composing Electronic Cover Page

The cover page is generated at the receiving party’s machine. Your cover page includes the name stored in the One Touch or Speed Dial memory. If you’re dialing manually, the name is left blank.

The cover page indicates your Station ID and the number of pages you’re sending. If you have Cover page Setup set to ON, the number of pages remains blank. (

You can select a comment to include on your cover page.

Menu/Set, 2, 2, 7

1.COMMENT OFF

2.PLEASE CALL

3.URGENT

4.CONFIDENTIAL

Instead of using one of the comments above, you can enter up to two customized messages, each 27 characters long. Use the chart on page 5-3 to help enter characters. (See

Composing Your Own Comments

5.(USER DEFINED)

6.(USER DEFINED)

Setting Station ID

) (See

, page 5-2.)

below.)

Most of the you to make adjustments for each document you send. However, so you can set up your cover page and cover page comments in advance, the Cover Page Setup and Cover Page Message features will change the default settings.

Composing Your Own Comments

You can set up two custom comments.

Press

Press press

Use the dial pad to enter your customized comment, and then press (See

Entering Text

Press 1 if you want to select additional settings. The LCD returns to the

SEND

7 - 7

SETUP SEND

Menu/Set, 2, 2, 8

to choose position 5 or 6 for your customized comment, and then

Menu/Set

menu—OR—Press 2 to exit.

, page 5-3.)

menu selections are temporary settings that allow

8.COVERPAGE MSG

Menu/Set

SETUP

Page 81

Cover Page for the Next Fax Only

Make sure the Station ID is set up (see page 5-2). This feature does not work without the Station ID.

You can set the fax to send a cover page with a particular document. This cover page will include the number of pages in your document.

Place the original face down in the ADF.

Press

Menu/Set, 2, 2, 7

When LCD shows and then press

Menu/Set

NEXT FAX ONLY?

7.COVERPG SETUP

7 8

Press

Menu/Set

Enter two digits to indicate the number of pages you are sending, and then press

Menu/Set

(Enter to back up and re-enter the number of pages.)

Press 1 if you want to select additional settings. The LCD returns to the

SEND

Enter the fax number you’re calling. Press

Always Send a Cover Page

Make sure the Station ID is set up (see page 5-2). This feature does not work without the Station ID.

You can set the MFC to send a cover page whenever you send a fax. The number of pages in your fax is not included when you use this setting.

Press

to select ON (or

to select one of the standard or custom comments, and then press

. (For example, press 0, 2 for 2.)

0 0

to leave the number of pages blank. If you make a mistake, press

menu—OR—Press 2 if you are finished choosing settings.

Black Fax Start

Menu/Set, 2, 2, 7.

OFF

), and then press

Menu/Set

7.COVERPG SETUP

SETUP

Press to select COVERPAGE:ON?, and then press Menu/Set.

If you selected ON, press to select one of the standard or custom comments, and then press Menu/Set.

Press 1 if you want to select additional settings. The LCD returns to the SETUP

SEND menu—OR—Press 2 to exit if you are finished choosing settings.

SETUP SEND

7 - 8

Page 82

Using a Printed Cover Page

If you prefer using a printed cover page that you can write on, you can print the sample page and attach it to your fax.

Press

2 3

Menu/Set, 2, 2, 7

Press

Press Press

to select

Black Fax Start Stop/Exit

PRINT SAMPLE?

7.COVERPG SETUP

, and then press

Menu/Set

. Your MFC prints a copy of your cover page.

TO:

FROM:

FAX: TEL:

COMMENT:

- - -

COVER PAGE

- - -

PAGE[S] TO FOLLOW

- - -

Overseas Mode

After you send a fax using this feature, the feature turns itself off.

Place the original face down in the ADF.

Press

Menu/Set, 2, 2, 9

Press and then press

to select ON (or

Menu/Set

Press 1 if you want to select additional settings. The LCD returns to the

SETUP SEND

menu—OR—Press 2 if you are finished choosing settings, and

then go to Step 5.

Enter the fax number you’re calling.

Press

Black Fax Start

OFF

9.OVERSEAS MODE

7 - 9

SETUP SEND

Page 83

Delayed FAX (Not Available for Color Faxes)

During the day you can store sending. Transmission of these documents will begin at the time of day you enter in Step 3, which shows the time you entered last. Press accept it, or enter another time for this fax.

Place the original face down in the ADF.

Press

Menu/Set, 2, 2, 3

Enter the time you want the fax to be sent (in 24-hour format), and then press 7:45 PM.)

Press 1 to leave the originals waiting in the ADF— original into memory.

Press 1 if you want to select additional settings. The LCD returns to the

SETUP SEND

then go to Step 6.

Enter the fax number.

Press

The number of documents you can scan into memory varies with the data they contain.

—Press 2 to scan the

menu—OR—Press 2 if you are finished choosing settings, and

Black Fax Start

up to

50 documents in memory for delayed

Menu/Set

3.DELAYED FAX

. (For example, enter 19:45 for

1.DOC 2.MEMORY

. The MFC will wait to send the fax at the time you set.

Delayed Batch Transmission (Not Available for Color Faxes)

Before sending the delayed faxes, your Brother machine will economize by sorting all the documents in memory by destination and scheduled time. All delayed faxes scheduled at the same time to the same fax number will be sent as one transmission.

Press

Press and then press

Press

Menu/Set, 2, 2, 4

to select ON (or

Menu/Set

Stop/Exit

OFF

4.BATCH TX

SETUP SEND

7 - 10

Page 84

Setting Up Polled Transmit (Not Available for Color Faxes)

Polled Transmit is when you set up your MFC to wait with a document so another fax machine can retrieve it.

Place the original to be retrieved face down in the ADF.

Press

Menu/Set, 2, 2, 6

6.POLLED TX

Note

Press to choose and then press Press 1 to leave the originals waiting in

the ADF— original into memory.

Press 1 if you want to select additional settings. The LCD returns to the

SETUP SEND

and then go to step 6. Press

If you pressed 1 in Step 4, the original remains in the ADF until your MFC is polled. If you must use your MFC before the polled transmit occurs, you must first cancel this job.

Black Fax Start

ON (

OFF)

Menu/Set

—Press 2 to scan the

menu—OR—Press 2 if you are finished choosing settings,

1.DOC 2.MEMORY

7 - 11

SETUP SEND

Page 85

Auto Dial Numbers

and Dialing Options

Storing Numbers for Easy Dialing

You can set up your MFC to do three types of easy dialing: One Touch, Speed Dial and Groups for Broadcasting faxes.

If you loose electrical power, auto dial numbers in memory will

Storing One Touch Dial Numbers

You can store 8 fax/telephone numbers that you can dial by pressing one key (and

Black Fax Start

8, hold down Touch dial location, the LCD shows the name or number as the call is dialed. (See

One Touch Dialing

One Touch keys are the 4 keys (numbers 5 to 8) located to the left of the dial pad.

(For USA only) For your convenience, One Touch key 1 is pre-programmed for the Brother fax back system. You can change it by storing your own auto dial number in its place. (Please see

Numbers

, page 8-2.)

). To access numbers 5 to

Shift

. When you press a One

, page 8-5.)

Changing One Touch and Speed Dial

not

be lost.

Press

Menu/Set, 2, 3, 1

Press the One Touch key where you want to store a number. The LCD shows the location you selected.

Enter a number (up to 20 digits), and then press a pause in the dialing sequence (for example, to wait for an “outside line”), press

Redial/Pause Redial/Pause

Use the dial pad to then enter the name (up to 15 characters), and then press

Menu/Set

page 5-3 to help you enter letters— press

Menu/Set

Return to Step 2 to store another One Touch number—OR—Press When you dial an auto dial number, the LCD shows the name you’ve stored, or,

if you haven’t stored a name, the number you’ve stored.

AUTO DIAL NUMBERS AND DIALING OPTIONS

as you’re entering digits. A dash appears on the LCD. Pressing enters a 3.5 second pause when the number is dialed.

. You can use the chart on

1.ONE-TOUCH DIAL

Menu/Set

. If you want to enter

NAME:

—To store the number without a name,

Stop/Exit

8 - 1

Page 86

If you need to store a pause longer than 3.5 seconds, press

Note

or more times. You can store Groups (for Broadcasting) on the One Touch keys.

Note

Redial/Pause

Storing Speed Dial Numbers

You can store Speed Dial numbers, so when you dial you will have to press only five keys (Search/Speed Dial, #, the two-digit location, and Black Fax Start). The MFC has 100 Speed Dial locations.

Press

Menu/Set, 2, 3, 2

Use the dial pad to enter a two-digit location (00-99), and then press

Menu/Set

Enter the number (up to 20 digits), and then press

Use the dial pad to enter the name (up to 15 characters), and then press

Menu/Set

page 5-3 to help you enter letters— Press

Return to Step 2 to store another Speed Dial number—OR—Press

Menu/Set

. You can use the chart on

Menu/Set,

and then go to Step 5 to store the number without a name.

2.SPEED-DIAL

SPEED-DIAL? #

#05:

NAME:

—

Stop/Exit

two

Changing One Touch and Speed Dial Numbers

If you try to store a One Touch or Speed Dial number in a location where a number is already stored, the LCD shows the current name stored there, and then prompts you to either:

Press 1 to change the stored number—OR— Press 2 to exit without making a change.

Enter a new number, and then press

■

If you want to erase the whole number, press to the left of the digits. The letters above and to the right of the cursor will be deleted.

■

If you want to change a digit, use or to position the cursor under the digit you want to change, and then type over it.

Follow the directions beginning at Step 4 in

Storing Speed Dial Numbers

8 - 2

AUTO DIAL NUMBERS AND DIALING OPTIONS

Menu/Set

1.CHANGE 2.EXIT

Stop/Exit

Storing One Touch Numbers

when the cursor is

and

Page 87

Setting Up Groups for Broadcasting

Groups, which can be stored on a One Touch key or a Speed Dial location, allow you to send the same fax message to many fax numbers by pressing only a One Touch key and location and One Touch or Speed Dial number.

Each Group uses up a One Touch key or a Speed Dial location

have up to six small Groups, or you can assign up to 107 numbers to one large Group.

Black Fax Start

Black Fax Start. First

Then

Search/Speed Dial, #

, you’ll need to store each fax number as a

, you can combine them into a Group.

, the two-digit

. Finally, you can

Storing One Touch Dial Numbers

(See page 8-2.)

Press

Menu/Set, 2, 3, 3

Decide where you wish to store the Group

—

AND

—

Press a One Touch Key

—

Press

Search/Speed Dial

Menu/Set.

(For example, press One Touch key 2 for Group 1.)

Use the dial pad to enter the Group number, and then press (For example, press

To include One Touch or Speed Dial numbers in the Group, enter them as if you were dialing.

For example, for One Touch key then press One Touch key Dial location 09, press

, then press 0, 9 on the dial pad. The

Dial

LCD shows 05, #09.

and enter the two-digit location, and then press

Menu/Set

for Group 1.)

. For Speed

Search/Speed

, page 8-1 and

, and

Storing Speed Dial Numbers

3.SETUP GROUPS

PRESS SPEED DIAL OR ONE-TOUCH KEY

SETUP GROUP:G0

G01: ENTER & SET KEY

G01:*O5#O9

Press

Menu/Set

Use the dial pad and the chart on page 5-3 to enter a name for the Group, and then press (For example, NEW CLIENTS).

Press

Stop/Exit

You can print a list of all One Touch and Speed Dial numbers. (See Chapter 11,

Printing Reports

AUTO DIAL NUMBERS AND DIALING OPTIONS

to accept the numbers for this Group.

NAME:

Menu/Set

8 - 3

Page 88

Dialing Options

You can use your MFC to make telephone calls by dialing manually or by using Search, One Touch or Speed Dial memory. When you dial an auto dial number, the LCD shows the name you’ve stored, or, if you haven’t stored a name, the fax number you’ve stored.

Manual Dialing

Manual dialing is simply pressing all of the digits of the phone number.

Pick up the handset—OR— press

When you hear a dial tone, dial the call using the dial pad.

If you pressed party answers. (The speaker works only one way; the other party won’t be able to hear you unless you pick up the handset.)

To hang up, replace the handset.

Hook/Hold

to dial the call, pick up the handset when the other

Search

You can search for names you have stored in One Touch and Speed Dial memories. (See

Numbers

, page 8-2.)

Storing One Touch Dial Numbers

Hook/Hold

, page 8-1 and

Storing Speed Dial

Press

Search/Speed Dial

To search for numbers alphabetically by name, enter the first letter of the name, and

then press

—

To search for numbers numerically by One Touch and Speed-Dial numbers, press .

When the LCD shows the name you want to call, press

If you pressed party answers. (The speaker works only one way; the other party won’t be able to hear you unless you pick up the handset.)

When the call is over, hang up.

8 - 4

AUTO DIAL NUMBERS AND DIALING OPTIONS

or .

Hook/Hold

Black Fax Start

to dial the call, pick up the handset when the other

Page 89

One Touch Dialing

Pick up the handset—OR—Press

When you hear a dial tone, press the One Touch key of the location you want to call. (See

Storing One Touch Dial Numbers

Hook/Hold

, page 8-1.)

To dial One Touch numbers 5 to 8, hold down

Note

Touch key.

If you pressed party answers. (The speaker works only one way; the other party won’t be able to hear you unless you pickup the handset.)

To hang up, replace the handset. If you try to use a One Touch location with no number stored in it, you’ll hear

a warning sound, and screen will display will return to normal after 2 seconds.

If you are sending a fax, press

Note

key. If you picked up the handset, press fax machine answers with fax tones.

Hook/Hold

to dial the call, pick up the handset when the other

Black Fax Start

Shift

as you press the One

NOT REGISTERED

after pressing the One Touch

Black Fax Start

when the receiving

. The display

Speed Dialing

Pick up the handset—OR—Press (See

Storing Speed Dial Numbers

When you hear a dial tone, press the two-digit Speed Dial number.

If you pressed party answers. (The speaker works only one way; the other party won’t be able to hear you unless you pickup the handset.)

Hook/Hold

, page 8-2.)

Search/Speed Dial

to dial the call, pick up the handset when the other

, and then press # then

To hang up, replace the handset. If you are sending a fax, press

number. If you picked up the handset, press receiving fax machine answers with fax tones.

AUTO DIAL NUMBERS AND DIALING OPTIONS

Black Fax Start

after pressing the Speed Dial

when the

8 - 5

Page 90

Access Codes and Credit Card Numbers

Sometimes you may want to choose from among several long distance carriers when you make a call. Rates may vary depending upon the time and destination. To take advantage of low rates, you can store the access codes or long-distance carriers as One Touch and Speed Dial numbers. You can store these long dialing sequences by dividing them and setting them up separately in any combination. You can even include manual dialing using the dial pad. The combined number will be dialed in the order you entered it, as soon as you press (See

Storing One Touch Dial Numbers

You store “555” on One Touch key press One Touch

3, 4

and

Black Fax Start

, page 8-1.)

and “7000” on One Touch key 4. If you

you can dial “555-7000”. To

Black Fax Start

temporarily change a number, you can substitute part of the number with manual dialing using the dial pad. For example, to change the number to 555-7001 you could press One Touch

If you must wait for another dial tone at any point in the dialing sequence, store

Note

a pause at that point in the number by pressing

and then press 7, 0, 0, 1 using the dialing pad.

Redial/Pause

. Each key press

adds a 3.5 second delay.

Broadcasting (Not Available for Color Faxes)

Broadcasting is automatically sending the same fax message to multiple fax numbers. Using the locations, Speed Dial locations plus up to 50 manually dialed numbers. If you did not use up any locations for Groups, access codes or credit card numbers, you can “broadcast” faxes automatically to up to 158 different locations from the MFC. However, available memory will vary with all types of jobs in memory and numbers of locations used for broadcasting. If you broadcast to more than the maximum locations available, you will not be able to set up transmissions using dual access and the timer.

Menu/Set

key, you can include Groups, One Touch

The easiest way to broadcast is to press Group keys. You can include One Touch, Speed Dial, and manually dialed numbers in the same broadcast. (See

Setting Up Groups for Broadcasting

You must press Use the

Search/Speed Dial

Menu/Set

, page 8-3.)

between each of these locations.

to help you choose the numbers easily.

After the broadcast is finished, a Broadcast Report will be printed automatically to let you know the results.

■

To stop the broadcast in progress, press

Stop/Exit

. The LCD asks if you want

to cancel the location that is being sent.

■

Enter the long dialing sequence numbers as you normally would, but keep in mind that each key counts as one location, so the number of locations you can call becomes limited.

■

If the line is busy or for other reasons a connection could not be made while broadcasting, the MFC will redial the number automatically.

8 - 6

AUTO DIAL NUMBERS AND DIALING OPTIONS

Page 91

■

If the memory is full, press been scanned, press

Place the original face down in the ADF.

Enter a number using One Touch, Speed Dial, a Group number, Search or the dial pad. Example: Group number

Press

Menu/Set

Enter the next number. Example: Speed Dial

Press

Menu/Set

Enter the fax number. Example: Manual dialing using the dial pad.

Press

Black Fax Start

Your MFC will read the original into memory and then start sending faxes to the numbers you entered.

. You will be prompted to press the next number.

Stop/Exit

Black Fax Start

to abort the job or if more than one page has

to send the portion that is in the memory.

Pause

Press

Redial/Pause

dialing overseas, you can press increase the length of the pause.

to insert a 3.5 second pause between numbers. If you are

Redial/Pause

as many times as needed to

Hold

Press

Hook/Hold

You can replace the handset without disconnecting the call.

Pick up the MFC handset. (Picking up an extension telephone handset will not release the call from Hold.)

to place a call on Hold.

Fax Redial

If you’re sending a fax manually and the line is busy, press try again. Anytime you want to make a second call to the last number dialed, press

Redial/Pause

If you’re sending a fax automatically and the line is busy, the MFC will redial automatically up to three times at 5 minute intervals.

AUTO DIAL NUMBERS AND DIALING OPTIONS

to save time.

Redial/Pause

8 - 7

Page 92

Tone/Pulse

If you have pulse dialing service, but need to send tone signals (for example, for telephone banking), follow the directions below. If you have touch tone service, you do not need this feature to send tone signals.

Lift the handset.

Press #. Any digits dialed after this send tone signals.

When you hang up, the MFC returns to pulse dialing service.

8 - 8

AUTO DIAL NUMBERS AND DIALING OPTIONS

Page 93

Telephone Services

Custom Features

Your MFC supports the Distinctive Ring and Caller ID telephone services offered by some telephone companies.

If you have Voice Mail, Call Waiting, Call Waiting/Caller ID, RingMaster, an answering service, or an alarm system or other custom feature on your telephone line, it may create a problem in the operation of your MFC. (See

Custom Features on a Single Line

If you have Voice Mail on your phone line, please read the following carefully.

Distinctive Ring

The term “Distinctive Ring” is used by Brother to identify a phone company service that is given

using

. For example, this service may be called SmartRing, RingMaster, Teen-

Ring, Ident-a-Call or Ident-a-Ring.

many names, depending on the telephone company you are

, page 23-8.)

What Does Your Telephone Company’s “Distinctive Ring” Do?

Your telephone company’s Distinctive Ring service allows more than one number on the same phone line.

is an inexpensive alternative to paying for an additional line

number has its own distinctive ring pattern, so you will know which phone number is ringing. This is one way you can have a separate phone number for your MFC.

Please consult your telephone company for availability and rates.

Note

What Does Brother’s “Distinctive Ring” Do?

The Brother machine has a Distinctive Ring feature that allows you to use your MFC to take full advantage of the telephone company’s Distinctive Ring service. You can dedicate the new phone number on your line to receiving only faxes.

You must purchase your telephone company’s Distinctive Ring service

Note

you program the MFC to work with it.

If you need more than one phone number, it

. Each phone

before

TELEPHONE SERVICES

9 - 1

Page 94

Do You Have Voice Mail?

If you have Voice Mail on the phone line on which you will install your new MFC,

there is a strong possibility that Voice Mail and the MFC will conflict

with each other while receiving incoming calls

However, this Distinctive Ring feature allows the use of more than one number on your line, so both Voice Mail and the MFC can coexist peacefully

. If each one has a separate phone

number, neither will interfere with the other’s work. If you decide to get the Distinctive Ring Service from the telephone company,

you will need to follow the directions below to “register” the new Distinctive Ring pattern they provided, so your MFC can recognize its incoming calls.

You can change or cancel the Distinctive Ring pattern at any time. You can

Note

switch it off temporarily and later turn it back on. When you get a new fax number, make sure you reset this feature.

Before You Choose the Ring Pattern to Register

You can register only one Distinctive Ring pattern with the MFC. Some ring patterns cannot be registered. Please refer to some popular ring pattern examples that will be provided from the phone company in the USA and Canada that are shown in the Brother compatibility table below.

Ring

Pattern

Rings

1 2 3 4

If the ring pattern the phone company provided cannot be registered by the fax,

Note

long - long short - long - short short - short - long very long (normal pattern)

please check for other available ring pattern choices from the phone company

■

The MFC will answer only calls to its registered number.

■

The first two rings are silent on the MFC. This is because the fax must «listen»

to the ring pattern (compare it to the pattern that was “registered”).

■

If you program the MFC correctly, it will recognize the registered ring pattern of the “fax number” within two ring patterns and then automatically answer with a fax tone. When the “voice number” is called, the MFC will not interrupt the call.

9 - 2

TELEPHONE SERVICES

Page 95

VERY IMPORTANT

If you have Voice Mail or a TAD (Telephone Answering Device) and want to keep one of your phone numbers dedicated only to fax calls, you must leave the MFC

MANUAL

Here’s why: «Neutral». When the

can be activated. The Distinctive Ring feature is actually an answering mode. So, do not activate Ring; otherwise,

mode at all times while using the Distinctive Ring Feature.

MANUAL

FAX ONLY

mode will never pick up a call by itself, since it is

MFC

is in this «neutral» mode, the Distinctive Ring Feature

mode or

MFC

will answer calls for

FAX/TEL

all

the numbers.

mode while using Distinctive

Registering the Distinctive Ring Pattern

Set the MFC to

Press

Menu/Set, 2, 0, 1

MANUAL

mode.

1.DISTINCTIVE

Press

Menu/Set

Be sure to choose the pattern assigned by the telephone company. Press

to select

to select the prestored ring pattern you want to assign, and then press

. (You will hear each pattern as you scroll through the four patterns.)

Stop/Exit

DISTINCTIVE:SET?

, and then press

Menu/Set

Caller ID

The Caller ID feature lets you use the Caller ID subscriber service offered by many local telephone companies. This service provides you, by means of the LCD, the name or telephone number of your caller as the line rings.

After a few rings, the LCD shows the telephone number of your caller (or name, if available). Once you pick up the handset, the Caller ID information disappears from the LCD, but the call information remains stored in the Caller ID memory.

■

You will see the first 16 characters of the number (or name).

■

OUT OF AREA

area.

■

PRIVATE CALL

transmission of information.

display means call originates outside your Caller ID service

display means the caller has intentionally blocked

■

CALL PICKUP

was transmitted. If both the name and number are received, the LCD shows only the name. You

can print a list of Caller ID information received by your MFC. (See

Caller ID List

display remains on the LCD when no Caller ID information

Printing

, page 9-4.)

TELEPHONE SERVICES

9 - 3

Page 96

Caller ID service varies with different carriers. Call your local telephone company to determine the kind of service available in your area.

Viewing Caller ID List

Caller ID memory stores information for up to thirty calls; when the thirty-first call comes in, information about the first call is erased. You can scroll through Caller ID information to review those calls made to your MFC.

Press

Menu/Set, 2, 0, 2

Press

If the name was not received, it will not be displayed.

to select

DISPLAY #?

2.CALLER ID

, and then press

Menu/Set

Press want to view, and then press

number and the date and time of the call.

Press

to scroll through the Caller ID memory to select the Caller ID you

Menu/Set

to return to the Caller ID listing—OR—Press

Printing Caller ID List

Press

Press and then press

Press

Menu/Set, 2, 0, 2

to select

Menu/Set

Black Fax Start

PRINT REPORT ?

. The LCD shows the caller’s name and

Stop/Exit

2.CALLER ID

9 - 4

TELEPHONE SERVICES

Page 97

Remote Fax Options

(Not Available for Color Faxes)

Fax Forwarding/Paging

You cannot use Paging and Fax Forwarding at the same time. You cannot use Paging and Fax Forwarding when Fax Storage is set to

Programming a Fax Forwarding Number

When Fax Forwarding is set to ON, your MFC stores the received fax in memory. Then it dials the fax number you’ve programmed and forwards the fax message.

Press

Menu/Set, 2, 5, 1

Press

FAX FORWARD?

Menu/Set

The LCD prompts you to enter the fax number where faxes will be forwarded. Enter the forwarding number (up to 20 digits), and then press

until the LCD shows

, and then press

Menu/Set

1.FAX FWD/PAGING

FWD#:

OFF

Press

Stop/Exit

Programming Your Pager Number

When Paging is selected, your MFC dials the pager number you’ve programmed, and then dials your Personal Identification Number (PIN); this activates your pager so you will know that you have a fax message in the memory.

Press

Menu/Set, 2, 5, 1

Press

PAGING?

Enter your pager phone number (up to 20 digits) followed by

Menu/Set

if it is the same as that of your MFC.

For example, 1 8 0 0 5 5 5 1 2 3 4 # #

REMOTE FAX OPTIONS (NOT AVAILABLE FOR COLOR FAXES)

until the LCD shows

, and then press

. Do not include the area code

Menu/Set

# #

, and then press

1.FAX FWD/PAGING

PAG#:

10 - 1

Page 98

If your pager requires a PIN, enter the PIN, press #, press your MFC telephone number followed by

For example, 1 2 3 4 5 # Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # #

—OR—

If you do not need a PIN, press MFC followed by For example,

Press

Stop/Exit

You cannot change a Paging number or PIN remotely.

Press

Note

Redial/Pause

# #,

and then press

Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # #

for each 3.5 second delay, as needed.

Redial/Pause

# #,

and then press

, enter the fax number of your

Menu/Set

Redial/Pause

Menu/Set

Setting Fax Storage

If you set Fax Storage to ON, you will be able to retrieve fax messages from another location using Fax Forwarding, Paging, or Remote Retrieval functions. The LCD will indicate when you have a fax stored in memory.

Press

Menu/Set, 2, 5, 2

prompts you to choose a fax setting.

. The LCD

2.FAX STORAGE

, enter

Press and then press

Press If there are faxes in memory when you

turn the Fax Storage OFF, the LCD prompts you to erase any faxes in memory. If you press 1, all fax data is erased and Fax Storage is turned off. If you press 2, data is not erased and Fax Storage remains on. (See

to select ON (or

Menu/Set

Stop/Exit

Printing a Fax in Memory, page 6-6.)

OFF

ERASE ALL FAX?

1.YES 2.NO

Backup Print

If you’ve set they are received into memory. This is a safety feature in case the power goes out so you won’t lose your messages.

FAX STORAGE

to ON, your MFC

automatically prints

faxes as

10 - 2

REMOTE FAX OPTIONS (NOT AVAILABLE FOR COLOR FAXES)

Page 99

Changing Remote Retrieval Access Code

Enter your Remote Access Code when the MFC picks up your call, so you can access features remotely. The access code is preset to 1 5 9 , but you can change this. (See

Press

Menu/Set, 2, 5, 3

Enter a three-digit number from 000 to 999, and then press same digits that appear in your Fax Receive Code or Telephone Answer Code.)

Press

Stop/Exit

Operation from Extension Telephones

Menu/Set

. The “” cannot be changed. (Do not use the

3.REMOTE ACCESS

, page 6-5.)

Remote Retrieval

You can call your MFC from any fax machine using touch tone, then use the Remote Retrieval Access Code and other button presses to retrieve fax messages.

it in your wallet as an aid.

Using Remote Retrieval Access Code

Dial your fax number from a fax machine using touch tone.

Cut out the Remote Retrieval Access Card on the last page and keep

When your MFC answers, immediately enter your Remote Retrieval Access Code (1 5 9 ).

The MFC signals the kinds of messages received:

1 long beep — Fax message(s) No beeps — No messages

The MFC prompts you with two short beeps to enter a command. If you wait longer than 30 seconds to enter a command, the MFC hangs up. If you enter an invalid command, the MFC beeps three times.

Press 9 0 to reset the MFC when you’re finished.

Hang up. If your MFC is set to

Note

minutes, and then entering the Remote Retrieval Access Code within 30 seconds.

MANUAL

mode, you can access it by waiting about 2

REMOTE FAX OPTIONS (NOT AVAILABLE FOR COLOR FAXES)

10 - 3

Page 100

Remote Commands

Follow the commands below to access features remotely. When you call the MFC and enter your Remote Retrieval Access Code (1 5 9 ), the system will signal you with two short beeps to enter a remote command.

Remote Commands Operation Details

95 Change Fax Forwarding

/Paging setting

1 OFF If you hear one long beep, the change is accepted. If you hear three 2 Fax Forwarding 3 Paging 4 FAX FWD No.

6 Fax Storage ON You can turn FAX STORAGE to ON or OFF. 7 Fax Storage OFF

96 Retrieve a fax

2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax

3 Erase fax from the memory If you hear one long beep, you can erase fax message(s) from the

97 Check the Receiving Status

1 FAX You can check whether your MFC has received any faxes. If yes,

98 Change Receive Mode

1 TAD: ANSWER MACH. If you hear one long beep, you can change the Receive Mode. 2 FAX/TEL 3 FAX ONLY

Exit After a long beep, you can exit remote retrieval.

short beeps, you cannot change it because the conditions have not been met (Example: registering paging number). You can register your fax forwarding number by using 4. FAX FWD NO. (see page 10-5). Once you have registered the number, the MFC will change automatically to FAX FWD:ON mode.

message(s). (See page 10-5.)

memory.

you will hear one long beep. If no, you will hear three short beeps.

If you hear three short beeps, you cannot change it.

10 - 4

REMOTE FAX OPTIONS (NOT AVAILABLE FOR COLOR FAXES)

Brother MFC-3200C User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Brother Numbers

Frequently Asked Questions (FAQs)

For Customer Service

Ordering Accessories and Supplies

Compilation and Publication Notice

Quick Reference Guide

Table of Contents

Introduction

Using This Manual

Finding Information

Conventions Used in this Manual

Product Registration

Fax Test Sheet and Product Registration (USA Only)

On-Line Registration (USA and Canada)

MFC-3200C Control Panel Overview

About Fax Machines

Custom Features

Do You Have Voice Mail on the Phone Line?

Why Should There Be Trouble?

How Can You Avoid Possible Problems?

Fax Tones and Handshake

ECM (Error Correction Mode)

Assembly and Connections

Packing List

Choosing a Location

Assembly

Removing the Protective Yellow Bar

Setting Up the MFC

Loading Paper in the Paper Tray

Installing the Ink Cartridges

Important

Connecting the MFC

Connecting an External Telephone

Connecting an External Telephone Answering Device (TAD)

Sequence

Connections

Recording Outgoing Message (OGM)

Special Line Considerations

Roll Over Phone Lines

Two-Line Phone System

Converting Telephone Wall Outlets

Installing MFC, External Two-Line TAD and Two-Line Telephone

Multi-Line Connections (PBX)

If You are Installing the MFC to Work with a PBX:

Custom Features on Your Phone Line

Paper

About Paper

Handling and Using Special Paper

Recommended Paper for the MFC-3200C

Paper Capacity of Paper Tray

Paper Specifications for Paper Tray

Print Area

On-Screen Programming

User-Friendly Programming

Menu Selection Table

Alternating Displays

Navigation Keys

Key Operations Table

Initial Setup

Getting Started

Setting Paper Type

Setting Paper Size

Setting Date and Time

Setting Station ID

Entering Text

Inserting Spaces

Making Corrections

Repeating Letters

Special Characters and Symbols

Setting the Ring Volume

Setting the Beeper Volume

Setting the Speaker Volume

Setting the Handset Volume

Choosing the Handset Volume (For Volume Amplify)

Setting Volume Amplify

Turning On Automatic Daylight Savings Time