Brother MFC3100C User Manual

Brother MFC3100C User Manual

OWNER’S MANUAL

MFC-3100C

®

version D

If You Need to Call Customer Service

Please complete the following information for future reference:

Model Number: MFC-3100C

Serial Number:*

Date of Purchase:

Place of Purchase:

*The serial number is on the back of the unit. Retain this Owner’s Manual with your sales receipt as a permanent record of your purchase, in the event of a theft, fire or warranty service.

©1996-2001 Brother Industries, Ltd.

Brother Numbers

IMPORTANT

For technical and operational assistance, you must call the country where you purchased the MFC. Calls must be made from within that country.

Brother fax-back system (USA Only)

Brother Customer Service has installed an easy-to-use fax-back system, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day, 7 days a week. You can use the system to send faxes to any fax machine, not just the one from which you are calling.

If you can’t resolve a difficulty with your MFC using this manual, call our faxback system and follow the voice prompts to receive faxed instructions about using the system and an index of fax-back subjects.

In USA:

1-800-521-2846

The Brother fax-back system number has been preprogrammed on Speed Dial 01.

Frequently Asked Questions (FAQs)

The Brother Solutions Center is our one-stop resource for all your Fax Machine/ Multi-Function Center needs. You can download the latest software and utilities, read FAQs and troubleshooting tips, and go to the “Solutions” section to learn how to get the most from your Brother product. Visit us at:

http://solutions.brother.com

You can check here for Brother Printer Driver updates.

For Customer Service

In USA: 1-800-284-4329 (voice)

1-908-575-8790 (fax)

1-800-284-3238 (TTY service for the hearing-impaired)

In Canada: 1-877-BROTHER (voice)

1-514-685-4898 (fax)

1-514-685-6464 (voice) In Montreal

Dealers/Service Centers (For USA Only)

For the name of a Brother authorized dealer or service center, call 1-800-284-4357.

Service Centers (For Canada Only)

For service center addresses in Canada, call 1-877-BROTHER.

B R O T H E R N U M B E R S

i

Ordering Accessories and Supplies

IMPORTANT

For technical and operational assistance, you must call the country where you purchased the MFC. Calls must be made from within that country.

For best quality results use only genuine Brother accessories, available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover, or American Express credit card, you can order accessories directly from Brother. (In the USA, you can visit us online for a complete selection of Brother accessories and supplies available for purchase.)

In USA: 1-888-879-3232 (voice) 1-800-947-1445 (fax) http://www.brothermall.com

In Canada: 1-877-BROTHER (voice)

Description

Item

Ink Cartridge <black>

LC21BK

 

 

Ink Cartridge <cyan>(blue)

LC21C

 

 

Ink Cartridge <magenta>(red)

LC21M

 

 

Ink Cartridge <yellow>

LC21Y

 

 

Power Protector for A/C Power and

QPD120

Phone Line

 

 

 

Telephone Line Cord

LG3077001

 

 

Paper Wire Extension

UU1309001

 

 

Document Wire Extension

LE3305001

 

 

Document Support

LE6396001

 

 

Paper Tray

LE6398001

 

 

Card Stock Support

LE6485001

 

 

Owner’s Manual

LE6184001 (English for USA and

 

Canada)

 

LE6359001 (French for Canada)

 

 

Note Multi-Function Link® Pro Suite is NOT available on floppy disks.

ii O R D E R I N G A C C E S S O R I E S A N D S U P P L I E S

Notice – Disclaimer of Warranties

(For USA and Canada)

BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE. BROTHER’S LICENSOR(S) DOES NOT WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS OR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES IN THE USA AND SOME PROVINCES IN CANADA. THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.

IN NO EVENT WILL BROTHER’S LICENSOR(S) BE LIABLE TO YOU FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER’S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU. IN ANY EVENT BROTHER’S LICENSOR’S LIABILITY TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS OF THE FORM OF THE ACTION (WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without notice.

Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.

N O T I C E – D I S C L A I M E R O F W A R R A N T I E S iii

BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE

(USA Only)

This warranty gives you certain rights and you may also have other rights that may vary from state to state.

This warranty is given only to the first end-use purchaser of the accompanying product (referred to in this warranty as “this Product”).

What is covered: Brother warrants to you for the Warranty Period that there are no defects in the materials, workmanship or Year 2000 compliance of this Product. The “Warranty Period” is 1 year from the date you purchased this product. The “Warranty Period” for consumable items, such as Print Heads, Toner, Drums, Ink Cartridges, Print Cartridges, Refill Ribbons, Therma PLUS Paper and Thermal Paper, etc. is 90 days from the date of purchase, or the rated life of the Consumable item, whichever is shorter.

What is NOT covered: Warranty WILL BE VOID by Brother for repairs or replacements made necessary due to the following: (1) If the Product was not purchased from an authorized Brother reseller within the United States, (2) The Product has been serviced or modified by anyone other than an Authorized Service Representative of Brother, (3) The serial number has been modified, defaced or removed from this Product, (4) Non-Brother®- brand or non-Brother approved parts, supplies, power supplies or other accessories have been used with this Product, (5) Any damage caused by accident, neglect, abuse or misuse or, the recommended monthly volume has been exceeded, (6) Damages caused as a result of modification, alteration or repairs performed by anyone other than a Brother Authorized Service Representative. (7) NOT COVERED UNDER WARRANTY ARE: Consumable items, for example (including, but not limited to): ribbons, ink or toner cartridges, toner drum units, print heads, cleaning and/or instances where no defects in material or workmanship are found in the Product, etc. (8) Damage caused by improper connection and/ or disconnection of the Product; failure of the operator to follow operational instructions, improper set up of the Product.

What to do if you think your Product is defective:

Call our Customer Service Hotline at 1-800-284-4329, or if you suspect a defect in materials or workmanship in this Product, you can report it to a Brother Authorized Service

Center. During the Warranty Period, supply Brother’s representative with a copy of your dated bill of sale showing that this Product was purchased within the United States. For the name of your Brother Authorized Service Center, call 1-800-521-2846. After contacting the Brother Authorized Service Center, you may be required to deliver or send the Product properly packaged, freight prepaid, to the Authorized Service Center together with a photocopy of your bill of sale.

What Brother will do: Brother (or its Authorized Service Center) will evaluate your report of a possible defect to determine whether a defect exists, and if it does exist, Brother (or its Authorized Service Center) will repair or (at Brother’s option) replace the Product with a product that performs the same functions and performs as well as the original Product. Brother reserves the right to supply refurbished or remanufactured replacement parts provided that the replacement parts conform to the manufacturer’s specifications for new products. The repaired or replacement product will be returned to you at no cost.

Exchange Service:

When an exchange is authorized, Brother will exchange your non-working product with a refurbished or remanufactured product that conforms to the manufacturer’s specifications for new products. The refurbished or remanufactured Product you receive will be covered by the balance of the limited warranty period remaining on the original Product, plus an additional thirty (30) days. You will keep the replacement Product that is sent to you and must return (or be billed up to the cost of a new product) your original nonworking product, which shall become the property of Brother. You must call Brother Customer Service and if the representative cannot correct the product’s malfunction over the telephone and you elect the exchange service, you must provide information pertaining to this Product and you must also provide a valid major credit card number. Your credit card will be charged up to the cost of a new Product if: (i) you do not return your original Product to Brother within five (5) business days; (ii) the malfunctions of your original Product are not covered by the limited warranty; (iii) the proper packaging instructions are not followed and has caused damage to the product;

iv M F C L I M I T E D W A R R A N T Y ( U S A )

BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE

(For USA Only)

or (iv) the warranty period on your original Product has expired or has not been sufficiently validated with a copy of the proof of purchase (bill of sale). The Brother Customer Service Representative will ship the exchange Product via next business day delivery courier service, with return instructions and prepaid return air bill. Follow the return instructions. You must return the original Product in the same shipping carton in which the exchanged Product was received and include a copy of proof of purchase (bill of sale). Retain your original accessory items and a copy of the return air bill, signed by the courier.

Limitations:

Repair or replacement as described above is your sole and exclusive (that is, your only) remedy if this Product is defective. Brother is not responsible for damage to or loss of any equipment, media, programs or data related to the use of this Product. Except for that repair or replacement, Brother shall not be liable for any direct, indirect, incidental or consequential damages or specific relief. Because some states do not allow the exclusion or limitation of consequential or incidental damages, the above limitation may not apply to you.

THIS WARRANTY IS GIVEN IN LIEU OF ALL OTHER WARRANTIES, WRITTEN OR ORAL, WHETHER EXPRESSED BY AFFIRMATION, PROMISE, DESCRIPTION, DRAWING, MODEL OR SAMPLE. ANY AND ALL WARRANTIES OTHER THAN THIS ONE, WHETHER EXPRESS OR IMPLIED, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, ARE HEREBY DISCLAIMED.

This Limited Warranty is the only warranty that Brother is giving for this Product. It is the final expression and the exclusive and only statement of Brother’s obligations to you. It replaces all other agreements and understandings that you may have with Brother or its representatives.

This Limited Warranty (and Brother’s obligation to you) may not be changed in any way unless you and Brother sign the same piece of paper in which we (1) refer to this Product and your bill of sale date, (2) describe the change to this warranty and (3) agree to make that change.

Product Support: Toll-free Customer Service and technical support is available for hardware operational assistance at 1-800-284-4329. At any time, free technical support in the form of Frequently Asked Questions, troubleshooting tips and service center locator is available through our fax-back system at 1-800-521-2846 or Brother’s Internet Web Site (www.brother.com). Now you can visit us on-line (www.brothermall.com), your complete source for genuine Brother Accessories and Supplies.

BROTHER INTERNATIONAL CORPORATION 100 SOMERSET CORPORATE BLVD. BRIDGEWATER, NEW JERSEY 08807-0911

Please record your model and serial numbers and your date and location of Purchase below for your records. Keep this information with your proof of purchase (bill of sale) in case your Product is lost, stolen or requires service.

Model # _______________________

Serial #________________________

Date of purchase: _______________

Store where purchased:___________

Location of store: ________________

Important: We recommend that you keep all original packing materials, in the event that you ship this product.

M F C L I M I T E D W A R R A N T Y ( U S A ) v

BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE

LIMITED WARRANTY

(For Canada Only)

Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts,

Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service

Centers, will repair this MFC/Facsimile machine free of charge if defective in material or workmanship. This Limited Warranty does not include cleaning, consumables (including, without limitation, print cartridges, print head, toner and drum) or damage caused by accident, neglect, misuse or improper installation or operation, any damage caused from service, maintenance, modifications, or tampering by anyone other than a

Brother Authorized Service Representative, or from the use of supplies or consumable items that are non-Brother products. Operation of the MFC/Facsimile machine in excess of the specifications or with the Serial Number or Rating Label removed shall be deemed abuse and all repairs thereafter shall be the sole liability of the end-user/purchaser. In order to obtain warranty service, the MFC/Facsimile machine must be delivered or shipped freight prepaid by the end user/purchaser to a “Brother” Authorized Service

Center, together with your Proof of Purchase in the form of a Sales Receipt.

For laser products: Failure to remove the Toner Cartridge (and Toner Drum Unit on applicable models) during shipping will cause severe damage to the MFC/Facsimile and will VOID the Warranty. (Refer to your Operation Manual for proper packaging.)

For ink-jet products: Do not remove the ink cartridges during shipping. Damage to your print head resulting from packing without the ink cartridges will VOID your warranty. (Refer to your Operation Manual for proper packaging.)

BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED

INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF

MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO

THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED.

No oral or written information, advice or representation provided by Brother, its

Authorized Service Centers, Distributors, Dealers, Agents or employees, shall create another warranty or modify this warranty. This warranty states Brother’s entire liability and your exclusive remedy against Brother for any failure of the MFC/Facsimile machine to operate properly.

Neither Brother nor anyone else involved in the development, production, or delivery of this MFC/Facsimile machine shall be liable for any indirect, incidental, special, consequential, exemplary, or punitive damages, including lost profits, arising from the use of or inability to use the product, even if advised by the end user/purchaser of the possibility of such damages. Since some Provinces do not allow the above limitation of liability, such limitation may not apply to you.

This Limited Warranty gives you specific legal rights and you may also have other rights which vary from Providence to Providence.

Warranty Service is available at Brother Authorized Service Centers throughout Canada. For Technical Support or for the name and location of your nearest Authorized Service Center call 1-877-BROTHER. Within Montreal, please call 685-6464.

Internet support: support@brother.ca or browse Brother’s Web Site: www.brother.com

Brother International Corporation (Canada) Ltd. 1 Rue Hôtel de Ville

Dollard-Des-Ormeaux, QC H9B 3H6

vi L I M I T E D W A R R A N T Y ( C A N A D A )

Quick Reference Guide

Sending Black & White

Faxes

Automatic Transmission

1Place the original face down in the ADF.

2Enter the fax number using Speed Dial, Search or the dial pad.

3Press Black Fax Start.

Real Time Transmission

You can send faxes in real time.

1Place the original face down in the ADF.

2Press Menu/Set, 2, 2, 5.

3Press or to select ON, and then press Menu/SetOR—For the next transmission only, press or

to select NEXT FAX ONLY, and then press Menu/Set.

4 For the next fax only, press or to

select ON, and then press

Menu/Set.

5Press 1 to select additional settings

OR—Press 2 to fax.

6Enter the fax number.

7Press Black Fax Start.

Receiving Faxes

Select Receive Mode

Press Receive Mode to select

FAX ONLY, EXT. TEL/TAD or MANUAL.

Storing Numbers

Storing Speed Dial Numbers

1Press Menu/Set, 2, 3, 1.

2Enter a two-digit Speed Dial number, and then press Menu/Set.

3Enter a number (up to 20 digits), and then press Menu/Set.

4Enter a name (or leave it blank), and then press Menu/Set.

5Press Stop/Exit.

Dialing Operations

Speed Dialing

1Place the original face down in the ADF.

2Press Search/Speed Dial, press

#, and then press the two-digit Speed Dial number.

3Press Black Fax Start.

Search/Speed Dial

1Place the original face down in the ADF.

2Press Search/Speed Dial, and then enter the first letter of the name you’re looking for.

3Press or to search the memory.

4Press Black Fax Start.

vii

Making Copies

Making a Single Copy

1Place the original face down in the ADF.

2Press Black Copy or Color Copy.

Making Multiple Copies

(For Black and White Copies)

1Place the original face down in the ADF.

2Use the dial pad to enter the number of copies you want (up to 99).

3Press Black Copy.

Brother fax-back system : In USA: 1-800-521-2846

Brother Global Web Site : http://www.brother.com

Frequently Asked Questions (FAQs) and Product Support :

http://solutions.brother.com

Brother Accessories & Supplies:

In USA:

1-888-879-3232

(voice)

 

1-800-947-1445

(fax)

http://www.brothermall.com

In Canada: 1-877-BROTHER (voice)

viii

Table of Contents

1

2

Introduction.....................................................................................

1-1

Using This Manual .....................................................................

1-1

Finding Information.............................................................

1-1

Conventions Used in this Manual........................................

1-1

Test Sheet Procedure and Product Registration (For USA Only) ...

1-2

To Complete Your Registration On-Line............................

1-2

MFC-3100C Control Panel Overview........................................

1-3

About Fax Machines ..................................................................

1-5

Custom Features ..................................................................

1-5

Do You Have Voice Mail on the Phone Line? ...............

1-5

Why Should There Be Trouble? .....................................

1-5

How Can You Avoid Possible Problems? ......................

1-5

Fax Tones and Handshake...................................................

1-5

ECM (Error Correction Mode)............................................

1-6

Assembly and Connections.............................................................

2-1

Packing List................................................................................

2-1

Choosing a Location...................................................................

2-2

Assembly ....................................................................................

2-3

Removing the Protective Yellow Bar..................................

2-3

Setting Up the MFC.............................................................

2-4

Loading Paper in the Multi-Purpose Sheet Feeder

 

(Paper Cassette) ..............................................................

2-7

Installing the Ink Cartridges ................................................

2-8

Important.........................................................................

2-9

Connecting the MFC ................................................................

2-11

Connecting an External Telephone ...................................

2-11

Connecting an External Telephone

 

Answering Device (TAD).............................................

2-11

Sequence .......................................................................

2-11

Connections...................................................................

2-12

Recording Outgoing Message (OGM)..........................

2-13

Special Line Considerations ..............................................

2-13

Roll Over Phone Lines..................................................

2-13

Two-Line Phone System...............................................

2-13

Converting Telephone Wall Outlets .............................

2-14

Installing MFC, External Two-Line TAD and

 

Two-Line Telephone ................................................

2-14

ix

3

4

5

6

Multi-Line Connections (PBX) .........................................

2-15

If You are Installing the MFC to Work with a PBX:....

2-15

Custom Features on Your Phone Line...............................

2-16

Paper.................................................................................................

3-1

About Paper................................................................................

3-1

Handling and Using Special Paper ......................................

3-1

Recommended Paper for the MFC-3100C......................

3-1

Paper Capacity of Multi-Purpose Sheet Feeder...................

3-2

Paper Specifications for Multi-Purpose Sheet Feeder.........

3-2

Print Area.............................................................................

3-3

On-Screen Programming................................................................

4-1

User-Friendly Programming.......................................................

4-1

Menu Selection Table..........................................................

4-1

Alternating Displays ............................................................

4-1

Navigation Keys .........................................................................

4-2

Initial Setup......................................................................................

5-1

Getting Started............................................................................

5-1

Setting Paper Type ..............................................................

5-1

Setting Paper Size................................................................

5-1

Setting Date and Time .........................................................

5-2

Setting Station ID ................................................................

5-2

Entering Text...................................................................

5-3

Inserting Spaces ..............................................................

5-3

Making Corrections.........................................................

5-3

Repeating Letters ............................................................

5-3

Special Characters and Symbols .....................................

5-3

Setting the Ring Volume .....................................................

5-4

Setting the Beeper Volume..................................................

5-4

Turning On Automatic Daylight Savings Time ..................

5-5

Setting Tone/Pulse Dialing Mode (For Canada Only) ........

5-5

Memory Storage ..................................................................

5-5

Setup Receive...................................................................................

6-1

Basic Receiving Operations .......................................................

6-1

Choosing the Receive Mode................................................

6-1

To Select or Change Your Receive Mode ......................

6-2

Setting Ring Delay ..............................................................

6-2

x

 

Easy Receive .......................................................................

6-3

 

Printing a Reduced Incoming Document

 

 

(Auto Reduction) ............................................................

6-3

 

Advanced Receiving Operations ................................................

6-4

 

Operation from Extension Telephone .................................

6-4

 

Changing the Fax Receive Code.....................................

6-4

 

Printing a Fax in Memory....................................................

6-4

 

Polling..................................................................................

6-5

 

Setting Up Polling Receive .............................................

6-5

 

Setting Up Sequential Polling Receive ...........................

6-5

 

Canceling a Scheduled Job..................................................

6-6

 

Telephone Services ....................................................................

6-7

 

Distinctive Ring...................................................................

6-7

 

What Does Your Telephone Company’s

 

 

“Distinctive Ring” Do? ..............................................

6-7

 

What Does Brother’s “Distinctive Ring” Do? ................

6-7

 

Do You Have Voice Mail? .............................................

6-8

 

Before You Choose the Ring Pattern to Register ...........

6-8

 

VERY IMPORTANT..........................................................

6-9

 

Registering the Distinctive Ring Pattern.........................

6-9

7

Setup Send .......................................................................................

7-1

 

Before You Begin.......................................................................

7-1

 

Using the ADF (Automatic Document Feeder)...................

7-1

 

Sending Faxes with Multiple Settings.................................

7-2

 

Basic Sending Operations ..........................................................

7-2

 

Contrast................................................................................

7-2

 

Fax Resolution.....................................................................

7-3

 

Manual Transmission (with an External Telephone) ..........

7-3

 

Automatic Transmission......................................................

7-3

 

Color Fax Transmission ......................................................

7-4

 

Manual and Automatic Fax Redial......................................

7-4

 

Dual Access (Not Available for Color Fax) ........................

7-4

 

Real Time Transmission......................................................

7-5

 

Checking Job Status ............................................................

7-5

 

Canceling a Job in Memory.................................................

7-6

 

Advanced Sending Operations ...................................................

7-7

 

Overseas Mode ....................................................................

7-7

 

Delayed FAX (Not Available for Color Fax)......................

7-7

 

Delayed Batch Transmission

 

 

(Not Available for Color Fax).........................................

7-8

xi

8

9

10

11

Setting Up Polled Transmit

 

(Not Available for Color Fax).........................................

7-8

Auto Dial Numbers and Dialing Options ......................................

8-1

Storing Numbers for Easy Dialing .............................................

8-1

Storing Speed Dial Numbers ...............................................

8-1

Changing Speed Dial Numbers ...........................................

8-2

Setting Up Groups for Broadcasting ...................................

8-3

Dialing Options ..........................................................................

8-4

Search ..................................................................................

8-4

Speed Dialing ......................................................................

8-4

Access Codes and Credit Card Numbers.............................

8-4

Broadcasting (Not Available for Color Fax) .......................

8-5

Pause....................................................................................

8-6

Fax Redial............................................................................

8-6

Tone/Pulse (For Canada Only) ............................................

8-6

Remote Fax Options (Not Available for Color Fax) ....................

9-1

Fax Forwarding/Paging ..............................................................

9-1

Programming a Fax Forwarding Number............................

9-1

Programming Paging Number .............................................

9-1

Setting Fax Storage ....................................................................

9-2

Backup Print ........................................................................

9-2

Changing Remote Retrieval Access Code..................................

9-3

Remote Retrieval........................................................................

9-3

Using Remote Retrieval Access Code.................................

9-3

Remote Commands .............................................................

9-4

Retrieving Fax Messages.....................................................

9-5

Changing Fax Forwarding Number.....................................

9-5

Printing Reports ............................................................................

10-1

MFC Settings and Activity.......................................................

10-1

Customizing the Transmission Verification Report ..........

10-1

Setting the Fax Activity Report Interval ...........................

10-1

Using the Reports Key.......................................................

10-2

To Print a Report...........................................................

10-2

Making Copies...............................................................................

11-1

Basic Copy Operations.............................................................

11-1

Making a Single Copy .......................................................

11-1

xii

12

13

Making Multiple Copies....................................................

11-1

Out of Memory Message ...................................................

11-2

Temporary Copy Settings.........................................................

11-2

Copying Using Multiple Settings ......................................

11-2

Using the Quality Key .......................................................

11-3

Using the Options Key ......................................................

11-4

Paper Type ....................................................................

11-4

Paper Size......................................................................

11-5

Copy Brightness............................................................

11-5

Reducing and Enlarging Copies....................................

11-5

Special Copy Option .....................................................

11-6

2 in 1 .............................................................................

11-6

Changing Default Copy Settings..............................................

11-7

Copy Quality .....................................................................

11-7

Color Adjustment ..............................................................

11-8

Copy Contrast....................................................................

11-8

Legal Limitations .....................................................................

11-9

Using the MFC as a Printer .........................................................

12-1

Features ....................................................................................

12-1

Printer Driver............................................................................

12-1

Choosing the Right Kind of Paper ...........................................

12-2

Multi-purpose Sheet Feeder .....................................................

12-2

Simultaneous Printing/Fax .......................................................

12-3

Printer Operation Key ..............................................................

12-3

Ink Key ..............................................................................

12-3

Stop/Exit Key ....................................................................

12-3

Checking the Print Quality .......................................................

12-3

Printer Driver Settings (For Windows® Only)...........................

13-1

Using the Brother MFC-3100C Printer Driver ........................

13-1

Features in the Printer Driver (For Windows® 95/98/98SE/Me/

2000 Professional and Windows NT® 4.0)...........................

13-1

Paper Tab..................................................................................

13-2

Paper Size ..........................................................................

13-2

Orientation.........................................................................

13-3

Copy/Page Order ...............................................................

13-3

Copies ...........................................................................

13-3

Collate ...........................................................................

13-3

Reverse Order ...............................................................

13-3

Paper Thickness.................................................................

13-4

xiii

Scaling ...............................................................................

13-4

Paper Source ......................................................................

13-4

Quality/Color Tab.....................................................................

13-5

Quality ...............................................................................

13-5

Media .................................................................................

13-6

Document ..........................................................................

13-6

Color Matching..................................................................

13-7

Custom Setting ..................................................................

13-7

Halftone Pattern ............................................................

13-7

Color Enhance...............................................................

13-8

Color/Mono .......................................................................

13-9

Bi-Directional Printing ......................................................

13-9

Fast Draft Mode.................................................................

13-9

Advanced Tab...........................................................................

13-9

Watermark .........................................................................

13-9

Print Watermark..........................................................

13-10

In background .............................................................

13-10

Watermark Style ..............................................................

13-10

Watermark Text ..........................................................

13-10

Watermark Bitmap......................................................

13-10

Position .......................................................................

13-10

Device Options ................................................................

13-11

Print Date & Time ...........................................................

13-11

Support ...................................................................................

13-12

Web Update.................................................................

13-12

Brother Solutions Center.............................................

13-12

Features in the Printer Driver (For Windows® XP) ...............

13-13

Layout Tab .............................................................................

13-13

*1 Orientation ..................................................................

13-13

*2 Pages Per Sheet...........................................................

13-14

Paper/Quality Tab...................................................................

13-14

*1 Tray Selection.............................................................

13-15

*2 Quality Settings ..........................................................

13-15

*3 Color ...........................................................................

13-15

Advanced Options ..................................................................

13-16

*1 Paper /Output..............................................................

13-16

*2 Graphic .......................................................................

13-17

*3 Document Options......................................................

13-17

Photo ...........................................................................

13-17

Cluster .........................................................................

13-17

Auto.............................................................................

13-17

xiv

 

*4 Printer Features...........................................................

13-18

14

Using the Windows®-Based Brother MFL-Pro Control Center ....

14-1

 

Brother MFL-Pro Control Center.............................................

14-1

 

AutoLoad the Brother Control Center...............................

14-1

 

How to Turn Off AutoLoad...............................................

14-2

 

Using the Color Scan Key ........................................................

14-2

 

Scan to E-mail ...................................................................

14-3

 

Scan Image ........................................................................

14-3

 

Scan/OCR ..........................................................................

14-3

 

Brother Control Center Features ..............................................

14-4

 

Auto Configuration............................................................

14-4

 

Scanning Operations..........................................................

14-4

 

Copy Operations................................................................

14-5

 

PC Fax Operation ..............................................................

14-5

 

Scanner Settings for Scan, Copy and PC Fax Buttons ......

14-5

 

Global Settings ..................................................................

14-5

 

Setting Up the Scanner Configurations .............................

14-6

 

To Access the Scanner Configurations Screen:.................

14-6

 

Perform an Operation from the Control Center Screen.....

14-6

 

Scan to File...............................................................................

14-7

 

Scanner Settings ................................................................

14-7

 

Destination Folder .............................................................

14-8

 

Scan to E-mail ..........................................................................

14-8

 

Scanner Settings ................................................................

14-9

 

E-mail Application ............................................................

14-9

 

File Attachments................................................................

14-9

 

Conversion Options .........................................................

14-10

 

Format .........................................................................

14-10

 

Show QuickSend Menu ..............................................

14-10

 

QuickSend List............................................................

14-10

 

Scan to Word Processor .........................................................

14-11

 

Scanner Settings ..............................................................

14-11

 

Word Processor ...............................................................

14-12

 

User Defined Button...............................................................

14-13

 

Scanner Settings ..............................................................

14-13

 

Target Application...........................................................

14-13

 

Copy .......................................................................................

14-13

 

Scanner Settings ..............................................................

14-14

 

Copy Settings...................................................................

14-14

xv

15

16

Send a Fax ..............................................................................

14-14

Scanner Settings ..............................................................

14-14

FAX Settings ...................................................................

14-15

Scanner and Using ScanSoft™ PaperPort® and TextBridge®

 

OCR (For Windows® Only) .........................................................

15-1

Using ScanSoft™ PaperPort® and TextBridge® ......................

15-1

Viewing Items in ScanSoft™ PaperPort® for Brother ......

15-2

Organizing Your Items in Folders .....................................

15-2

Links to Many Other Applications ....................................

15-3

Using ScanSoft™ TextBridge® OCR

 

(Converting Image Text to Text You Can Edit) ...........

15-3

Importing Items from Other Applications .........................

15-4

Exporting Items in Other Formats .....................................

15-4

Exporting an Image File................................................

15-4

Scanning a Document...............................................................

15-4

TWAIN Compliant ............................................................

15-4

Accessing the Scanner .......................................................

15-5

Scanning a Document into the PC.....................................

15-5

Settings in the Scanner Window........................................

15-6

Resolution: ....................................................................

15-6

Scan Type:.....................................................................

15-6

Brightness: ....................................................................

15-6

Contrast: ........................................................................

15-7

Size:...............................................................................

15-7

Custom: .........................................................................

15-7

PreScanning an Image .......................................................

15-8

How to Use PreScan to Adjust an Image:.....................

15-8

Setting Up and Using PC FAX (For Windows® Only) ..............

16-1

Introduction ..............................................................................

16-1

Brother Resource Manager................................................

16-1

MFC Remote Setup ..................................................................

16-2

PC FAX Sending ......................................................................

16-3

Setting Up User Information .............................................

16-3

Setting Up Sending............................................................

16-4

Outside line access ............................................................

16-4

Include header ...................................................................

16-4

Address Book file ..............................................................

16-4

User interface.....................................................................

16-5

Simple Style ..................................................................

16-5

xvi

17

18

Facsimile Style..............................................................

16-5

Setting Up Speed Dial ..............................................................

16-6

The Address Book .............................................................

16-7

Setting Up a Member in the Address Book.......................

16-8

Setting Up a Group for Broadcasting ................................

16-9

Editing Member Information.............................................

16-9

Deleting a Member or Group ..........................................

16-10

Exporting the Address Book ...........................................

16-10

Importing to the Address Book .......................................

16-11

Setting Up a Cover Page..................................................

16-12

To ................................................................................

16-13

From............................................................................

16-13

Comment.....................................................................

16-13

Select Cover Page Form..............................................

16-13

Import BMP file..........................................................

16-13

Count Cover Page .......................................................

16-13

Sending a File as a PC-FAX Using the Facsimile Style....

16-14

Redial ..........................................................................

16-15

Sending a File as a PC-FAX Using the Simple Style......

16-15

Using Automatic E-Mail Printing................................................

17-1

For Windows® 95, 98, 98SE, Me only.....................................

17-1

Main Features ....................................................................

17-1

To Access the On-Line Documentation........................

17-1

To Install Automatic E-mail Printing

 

(Optional Application): ............................................

17-1

Using the Brother MFC with a New Power Macintosh®

 

G3, G4 or iMac™/iBook™...........................................................

18-1

Set Up Your USB-Equipped Apple® Macintosh®

 

G3, G4 or iMac™ or iBook™ with

 

Mac OS 8.5-9.2 .....................................................................

18-1

Using Brother Printer Driver with Your Apple® Macintosh®.... 18-1

Sending a Fax from Your Macintosh® Application .................

18-3

Setting Up Your Address Book.........................................

18-5

Adding a New Member.................................................

18-5

Adding a New Group ....................................................

18-6

Using Brother TWAIN Scanner Driver with Your

 

Apple® Macintosh®...............................................................

18-7

Accessing the Scanner.......................................................

18-8

xvii

19

20

Scanning a Document into Your Macintosh G3, G4 or

 

iMac ..............................................................................

18-8

Settings in the Scanner Window........................................

18-9

Image.............................................................................

18-9

Scanning Area .............................................................

18-10

Business Card Size......................................................

18-10

Miscellaneous..............................................................

18-11

Contrast .......................................................................

18-11

Color Sync Dialog.......................................................

18-11

Scanner Profile............................................................

18-12

PreScanning an Image .....................................................

18-13

Important Information .................................................................

19-1

Standard Telephone and FCC Notices .....................................

19-1

Federal Communications Commission (FCC)

 

Declaration of Conformity (For USA Only).................

19-2

Important.......................................................................

19-3

Industry Canada Compliance Statement

 

(For Canada Only)....................................................

19-3

International ENERGY STAR® Compliance

 

Statement ..................................................................

19-3

Important Safety Instructions ...................................................

19-4

Trademarks...............................................................................

19-5

Troubleshooting and Routine Maintenance ...............................

20-1

Troubleshooting........................................................................

20-1

Error Messages ..................................................................

20-1

Document Jam ...................................................................

20-3

Printer Jam or Paper Jam ...................................................

20-4

If You Are Having Difficulty with Your MFC .................

20-7

How to Improve Print Quality................................................

20-10

Cleaning the Print Head...................................................

20-10

Print Quality Check .........................................................

20-10

STEP A: Color Block Quality Check .........................

20-10

STEP B: Alignment Check .........................................

20-11

Packing and Shipping the MFC..............................................

20-13

Routine Maintenance..............................................................

20-16

Cleaning the Scanner .......................................................

20-16

Cleaning the MFC Printer Platen ....................................

20-16

Replacing the Ink Cartridges ...........................................

20-17

xviii

Specifications ...................................................................................

S-1

Product Description....................................................................

S-1

Fax ..............................................................................................

S-1

Printer .........................................................................................

S-2

Printing ................................................................................

S-2

Controller.............................................................................

S-2

Computer Requirements......................................................

S-3

Print Media ..........................................................................

S-3

Consumable Items ...............................................................

S-4

Glossary...........................................................................................

G-1

Index..................................................................................................

I-1

Remote Retrieval Access Card......................................................

R-1

xix

1 1Introduction

Using This Manual

Thank you for purchasing a Brother Multi-Function Center (MFC). This MFC has been designed to be simple to use, with LCD screen prompts to guide you through programming your machine. However, you can use your MFC to its fullest potential by taking a few minutes to read this manual.

Additionally, your MFC has a Reports key. Press Reports and 1 to print a list of basic operational steps.

Finding Information

All chapter headings and subheadings are listed in the Table of Contents. You will be able to find information about a specific feature or operation by checking the Index in the back of this manual.

Conventions Used in this Manual

Throughout this manual you’ll see special symbols alerting you to important information, warnings, and actions to perform. For clarification, and to help you choose the correct key presses, we’ve added illustrations of some of the LCD messages.

boldface

Bold typeface identifies a specific key on the MFC control panel.

italics

Italics typeface emphasize an important point, or refer you to related

 

topic.

bubble dot

Bubble Dot typeface identifies the messages on the LCD of the

 

MFC.

Warnings detail precautions you must take to avoid possible personal injury.

Cautions specify procedures you must follow or avoid to prevent possible damage to the MFC.

Note Notes tell you the proper response for a situation that may occur.

FYI tips provide details about how the current operation interacts with other features.

Improper Setup alerts you to devices and procedures that are not compatible with the MFC.

1 - 1 I N T R O D U C T I O N

Test Sheet Procedure and Product Registration

(For USA Only)

After programming your Station ID, please fill out the TEST SHEET included with your MFC and then fax it to Brother’s Automated Fax Response System as your first transmission. This will verify that your MFC is properly installed.

To receive a response, be sure to set up your Station ID. (Setting Station ID, page 5-2.)

In USA: 1-877-268-9575

When your TEST SHEET is received, a Confirmation Sheet and Product Registration form will be sent back to your machine. Please fill out the form and return it to complete your registration.

To Complete Your Registration On-Line

1Insert the MFL Pro Suite CD-ROM into your CD-ROM drive.

2Click On-Line Registration to register your product from the main menu.

I N T R O D U C T I O N

1 - 2

MFC-3100C Control Panel Overview

2

1

11

10

 

 

 

 

 

3

4

5

6

7

8

9

1Liquid Crystal Display (LCD)

The LCD displays messages to help you set up and operate your MFC.

2Reports

Accesses the Reports menu so you can select a report to print: Help List, Auto Dial, Fax Activity, Transmission Verification, User Settings.

3Scan to

Lets you scan the next original into your computer and select the type of destination: word processing, glaphics or E-mail application.

4Ink

Cleans the ink print heads and replaces an ink cartridge.

5Copy Keys:

(For the Next Copy Only)

Options

You can quickly and easily select temporary settings (for the next copy only).

Quality

Use this key to temporarily change the quality for Copy.

Color Copy

Makes a full-color copy.

Black Copy

Makes a black-and-white copy.

6Redial/Pause

Redials the last number called. Also inserts a pause in auto dial numbers.

1 - 3 I N T R O D U C T I O N

7Dial Pad

Use to dial phone and fax numbers and as a keyboard for entering information into the MFC. (For Canada Only): the # key lets you switch the dialing type during a telephone call from

PULSE to TONE.

8Search/Speed Dial

Lets you look up numbers stored in the dialing memory. Also lets you dial stored phone numbers by pressing # and a two-digit number.

9Fax Keys:

Color Fax Start

Starts sending a color fax.

Black Fax Start

Starts sending a black and white fax.

Fax Resolution

Sets the resolution when you send a fax.

Receive Mode

Use to select how the MFC will handle incoming calls.

10Navigation Keys:

Menu/Set

Lets you access the Menu and Programming mode, and stores your settings in the MFC.

or

Press to scroll forward or backward while setting a menu selection.

Also, you can use these keys to do an alphabetical search for the names of stored numbers.

or

Volume

Press to scroll through the menus and options.

When the machine is idle, you can press these keys to adjust the ring volume.

11Stop/Exit

Stops a fax, cancels an operation, or exits from the Menu. Also, lets you clear data remaining in the printer memory.

I N T R O D U C T I O N

1 - 4

About Fax Machines

If you’re a first-time MFC user, fax operation might seem a little mysterious. Soon, you’ll recognize the unusual fax tones on your phone line, and be able to send and receive faxes easily.

Custom Features

Do You Have Voice Mail on the Phone Line?

If you have Voice Mail on the phone line on which you will install your new MFC, there is a strong possibility that Voice Mail and the MFC will conflict with each other while receiving incoming calls.

Why Should There Be Trouble?

Since both MFCs and Voice Mail pick up the line at the number of rings you have set, each of them has the ability to keep the other from receiving calls. For example, if your Voice Mail is set to answer after two rings and your MFC is set to answer after four, your Voice Mail will keep your MFC from receiving faxes. If you set Voice Mail and the Brother machine to answer at the same number of rings, there is no way of knowing which one will answer first. It is important to remember that neither Voice Mail nor the MFC can pass the call back to the other after the call has been answered.

How Can You Avoid Possible Problems?

A very good way to avoid problems like the one mentioned previously is to get a second phone number on your present phone line. Many people with Voice Mail opt for this choice, which is called “Distinctive Ring”, and they are very satisfied with it. For details about this type of custom service, please see

Distinctive Ring, page 6-7.

Another way to avoid possible problem is to replace your Voice Mail with an answering machine. Your Brother MFC is designed to work in tandem with an answering machine or TAD (telephone answering device). (See Connecting an External Telephone Answering Device (TAD), page 2-11.)

Fax Tones and Handshake

When someone is sending a fax, the MFC sends fax calling tones (CNG tones)

— soft, intermittent beeps at 4-second intervals. You’ll hear them after you dial and press Black Fax Start; they continue for about 60 seconds after dialing. During that time, the sending machine must begin the “handshake” with the receiving machine. Each time you use automatic procedures to send a fax, you are sending CNG tones over the phone line. You’ll soon learn to listen for these soft beeps each time you answer a phone on your fax line, so you can know if you are receiving a fax message.

1 - 5 I N T R O D U C T I O N

The receiving fax responds with fax receiving tones—loud, chirping sounds. A receiving fax chirps for about 40 seconds over the phone line, and the LCD shows RECEIVING. If your MFC is set to the FAX mode, it will answer every call automatically with fax receiving tones. Even if the other party hangs up, your MFC continues to send the “chirps” for about 40 seconds, and the LCD continues to display RECEIVING. To cancel the receiving mode, press

Stop/Exit.

The fax “handshake” is the time in which the sending machine’s CNG tones and the receiving machines “chirps” overlap. This must be for at least 2 to 4 seconds, so the machines can understand how each is sending and receiving the fax. The handshake cannot begin until the call is answered, and the CNG tones only last for about 60 seconds after the number is dialed. Therefore, it’s important for the receiving machine to answer the call in as few rings as possible.

Note When you have an external telephone answering device (TAD) on your fax line, your TAD will determine the number of rings before the call is answered. Pay special attention to the directions chapter for connecting a TAD to your MFC in Chapter 2, Assembly and Connections.

ECM (Error Correction Mode)

The Error Correction Mode (ECM) is a way for the MFC to check the integrity of a fax transmission while it is in progress. ECM transmissions are possible only between machines that both have the ECM feature. If they do, you may send and receive fax messages that are continuously checked for their integrity.

Sufficient memory must be available in your MFC for this feature to work.

I N T R O D U C T I O N

1 - 6

2 2Assembly and Connections

Packing List

Make sure you have the following items:

Ink Cartridges

For USB Cable Cable Tie

For Bi-directional

IEEE 1284

Telephone

Line Cord

Document Wire

Extension

Paper Tray

Owner’s

Manual

CD-ROM

Caution

Document Support

Paper Wire

Extension

Card Stock

Support

Software

License

Agreement

Accessory

Order Form

Test Sheet

(For USA Only)

Quick Setup Guide

Do NOT throw away the filter cores and cable ties by accident. You will need them to meet FCC Emission Requirements when you connect the MFC to your computer using a USB cable or a bi-directional IEEE-1284 compliant parallel cable.

Note If an item is missing, call Brother Customer Service at 1-800-284-4329 (in USA), 1-877-BROTHER (in Canada) or 1-514-685-6464 (in Montreal). See Ordering Accessories and Supplies on page ii for the correct item numbers.

Whenever you transport the MFC, use the packing materials that came with your MFC. If you do not pack the MFC correctly, you may void your warranty.

2 - 1 A S S E M B L Y A N D C O N N E C T I O N S

Choosing a Location

Place your MFC on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the MFC near a telephone jack and a standard, grounded power outlet. Choose a location where the temperature remains between 50°F and 95°F (10°–35°C).

Avoid placing your MFC in a high-traffic area. Do not place near heaters, air conditioners, water, chemicals, or refrigerators. Do not expose the MFC to direct sunlight, excessive heat, moisture, or dust. Do not connect your MFC to electrical outlets controlled by wall switches or automatic timers. Disruption of power can wipe out information in the MFC’s memory. Do not connect your MFC to electrical outlets on the same circuit as large appliances or other equipment that might disrupt the power supply. Avoid interference sources, such as speakers or the base units of cordless phones.

NO! NO ! NO !

WARNING

Never install telephone wiring during a lightning storm.

We recommend that this product be used with a surge protection device to protect the product against lightning storms.

Never install a telephone jack in a wet location unless the jack is specifically designed for a wet location.

Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the network interface.

Use caution when installing or modifying telephone lines.

Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

Do not use the telephone to report a gas leak in the vicinity of the leak.

For PLUG CABLE EQUIPMENT, the socket-outlet should be installed near the equipment and should be easily accessible.

To reduce the risk of shock or fire, use only a No. 26 AWG or larger telecommunications line cord.

A S S E M B L Y A N D C O N N E C T I O N S

2 - 2

Assembly

Removing the Protective Yellow Bar

1Open the control panel cover by pulling it toward you (1), and then lift the top cover toward the back (2).

Top Cover

Control Panel

Cover

2 Pull the protective yellow bar out of the machine.

Protective Yellow Bar

Caution

Do not throw away the protective yellow bar. You will need it for future transportation.

3 Close the top cover, and then close the control panel cover.

2 - 3 A S S E M B L Y A N D C O N N E C T I O N S

Setting Up the MFC

1Connect the power cord.

There is no ON/OFF switch. When you plug in the power cord, the power goes

on and the LCD shows:

CHECK CARTRIDGE

 

WARNING

The MFC must be grounded using a 3-prong plug.

Since the MFC is grounded through the power outlet, you can protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power to your MFC on when you connect it to a telephone line. Similarly, you can protect yourself when you want to move your MFC by disconnecting first the telephone line and then the power cord.

Lightning and power surges can damage this product! We recommend that you use a quality surge protection device on the AC power line as well as on the telephone line, or unplug the lines during a lightning storm.

2Connect the telephone line cord.

Connect one end of the telephone line cord to the jack on the MFC and the other end to a modular wall jack.

Caution

Operating the MFC before you install the ink cartridges will permanently damage the print head.

Power Cord

Telephone

Line Cord

A S S E M B L Y A N D C O N N E C T I O N S

2 - 4

3 Attach the paper wire extension to the multi-purpose sheet feeder.

Paper Wire Extension

4 Attach the plastic document support.

Document Support

2 - 5 A S S E M B L Y A N D C O N N E C T I O N S

5Attach the plastic paper tray to the paper output slot, and then pull out the extension.

Caution

Please attach the paper tray to prevent paper jams and maintain print quality.

Plastic Paper

Extension

6 Attach the document wire extension.

Document Wire Extension

A S S E M B L Y A N D C O N N E C T I O N S

2 - 6

Loading Paper in the Multi-Purpose Sheet Feeder

(Paper Cassette)

You can load up to 100 sheets of 20 lb (75 g/m2) paper if you use the cut sheet. (See Paper Capacity of Multi-Purpose Sheet Feeder, page 3-2.)

1 Fan the paper well.

Gently insert the paper.

Paper Guide Line

Make sure the print

side is toward you and the paper level is stacked below the

paper guide line.

2Press and slide the guide to fit the paper width.

Paper Width Guide

2 - 7 A S S E M B L Y A N D C O N N E C T I O N S

Installing the Ink Cartridges

1Check that you turned on the power (by plugging in the power cord). The LCD

shows:

CHECK CARTRIDGE

 

2Open the control panel cover by pulling it toward you ( 1 ), then lift the top cover toward the back ( 2 ). After a few seconds, the print head will move left to its replacement position.

Top Cover

Control Panel

Cover

3Remove the protective blue tape over the colored ink cartridge covers.

4Push the four colored ink cartridge covers one at a time so they pop up. Then remove the white shipping cover by pulling it toward you and lifting it up and out.

PUSH PUSH PUSH PUSH

Colored Ink

Cartridge Covers

Ink Cartridge

Covers

White Shipping Cover

White Shipping Cover

A S S E M B L Y A N D C O N N E C T I O N S

2 - 8

WARNING

If ink gets in your eyes irrigate them with water immediately, and if irritation occurs consult a doctor.

Caution

The bottom of the white shipping cover is wet with ink that will cause stains, so wipe it clean before you place it down.

Do not throw away the white shipping cover. You will need it for future transportation.

We recommend that you install the ink cartridges from left to right in this order: Black, Cyan, Yellow, Magenta.

5Open the Black ink cartridge bag and take out the ink cartridge.

6Carefully remove the sealing tape from the bottom of the ink cartridge. Be sure to peel the tape in the direction away from you.

Important

To prevent spilling ink and staining your hands and clothing, peel the sealing tape gently and slowly. Do not touch the ink opening on the cartridge or the removed tape.

Peel in the direction away from you!

Don't touch this part

Opening

7Each color has its own correct position. Match the colors of the

ink cartridge covers. First, gently insert the Black ink cartridge, and then press the cover down until it clicks.

2 - 9 A S S E M B L Y A N D C O N N E C T I O N S

8 Repeat Steps 5 to 7 to install each color ink cartridge.

9 After installing all ink cartridges, close the top cover and control panel cover until they click into place. Your MFC will enter a “head cleaning” cycle for approximately four minutes.

Caution

Make sure the paper is loaded in the multi-purpose sheet feeder. The LCD shows CLEANING. After the cleaning cycle is finished, the LCD shows

PRESS FAX START.

10Press Black Fax Start. The MFC starts printing the Print Quality Check Sheet (only during initial ink cartridge installation).

The LCD shows:

IS STEP “A” OK?

 

1.YES 2.NO

11 Follow the instructions printed on the sheet.

Caution

DO NOT remove ink cartridges if you do not need to replace them. If you do so, it may reduce the ink quantity and the MFC will not know the quantity of ink left in the cartridge.

DO NOT shake the ink cartridges. If you do so, the ink may spill when you take off the sealing tape. If ink stains your body or clothing, wash with soap or detergent immediately.

If you mix the colors by installing an ink cartridge in the wrong color position, you must clean the print head several times after correcting the cartridge installation and before you start printing.

Once you open an ink cartridge, install it in the MFC and use it up within six months of installation. Use unopened ink cartridges by the expiration date written on the cartridge package.

DO NOT refill the ink cartridges. Attempting to use refilled cartridges and using incompatible inks may cause damage to the print head in this machine and such damage will not be covered by warranty. Warranty coverage does not apply to problems caused by the use of 3rd party ink or 3rd party ink cartridges. Use only genuine Brother ink cartridges.

Note If INK EMPTY shows on the LCD after you install the ink cartridges, check to make sure the ink cartridges are installed correctly.

A S S E M B L Y A N D C O N N E C T I O N S

2 - 10

Connecting the MFC

Connecting an External Telephone

Although your MFC does not have a handset, you can connect a separate telephone (or telephone answering device) directly to your MFC.

Connect the modular plug on the telephone’s line cord to the jack labeled EXT. on the back side of the MFC.

Whenever this phone (or TAD) is in use, the LCD shows TELEPHONE.

Connecting an External Telephone

Answering Device (TAD)

Sequence

You may choose to connect an answering system. However, when you have an external TAD on the same telephone line as the MFC, the TAD answers all calls. The MFC “listens” for fax calling (CNG) tones. If it hears them, the MFC takes over the call and receives the fax. If it doesn’t hear CNG tones, the MFC lets the TAD continue playing your outgoing message so your caller can leave you a voice message.

The TAD must answer within five rings (the recommended setting is two rings). The MFC cannot hear CNG tones until the TAD has answered the call, and with five rings there are only 8–10 seconds of CNG tones left for the fax “handshake.” Make sure you carefully follow instructions in this manual for recording your outgoing message. We do not recommend using the toll saver feature on your external answering machine if it exceeds five rings.

If you do not receive all your faxes, you must reset the setting on your external TAD to four rings.

If You Subscribe to your Telephone Company’s Distinctive Ring Service:

You may connect an external TAD to a separate wall jack only if you subscribe to your telephone company’s Distinctive Ring service, have registered the distinctive ring pattern on your MFC, use that number as a fax number and have set your machine’s Receive mode to MANUAL. The recommended setting is three or four rings on the external TAD when you have the telephone company’s Distinctive Ring Service.

If You Do Not Subscribe to Distinctive Ring Service:

You must plug your TAD into the EXT. jack of your MFC. If your TAD is plugged into a wall jack, both your machine and the TAD will try to control the phone line. (See illustration on page 2-12.)

2 - 11 A S S E M B L Y A N D C O N N E C T I O N S

Do not connect a TAD elsewhere on the same phone line (unless you have the Distinctive Ring service).

NO !

TAD

TAD

YES !

Connections

The external TAD must be plugged into the back side of the MFC, into the jack labeled EXT. Your MFC cannot work properly if you plug the TAD into a wall jack (unless you are using Distinctive Ring).

1Plug the telephone line cord from the wall jack into the back side of the MFC, in the jack labeled LINE.

2Plug the telephone line cord from your external TAD into the back side of the MFC, in the jack labeled EXT. (Make sure this cord is connected to the TAD at the TAD’s telephone line jack, and not its telephone set jack.)

3Set your external TAD to four rings or less. (The MFC’s Ring Delay setting does not apply.)

4Record the outgoing message on your external TAD (see below).

5Set the TAD to answer calls.

6Set the Receive Mode to EXT. TEL/TAD. (See Choosing the Receive Mode, page 6-1.)

A S S E M B L Y A N D C O N N E C T I O N S

2 - 12

Recording Outgoing Message (OGM)

Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception.

1Record 5 seconds of silence at the beginning of your message. (This allows your MFC time to listen for the fax CNG tones of automatic transmissions before they stop.)

2Limit your speaking to 20 seconds.

3End your 20-second message by giving your Fax Receive Code for people sending manual faxes. For example:

“After the beep, leave a message or send a fax by pressing 51 and Start.”

Note We recommend beginning your OGM with an initial 5-second silence because the MFC cannot hear fax tones over a resonant or loud voice. You may try omitting this pause, but if your MFC has trouble receiving, then you must rerecord the OGM to include it.

Special Line Considerations

Roll Over Phone Lines

A roll over phone system is a group of two or more separate telephone lines that pass incoming calls each other if they are busy. The calls are usually passed down or “rolled over” to the next available phone line in a preset order.

Your MFC can work in a roll over system as long as it is the last number in the sequence, so the call cannot roll away. Do not put the MFC on any of the other numbers; when the other lines are busy and a second fax call would be received, the fax call is transferred to a line that does not have a fax machine. Your MFC will work best on a dedicated line.

Two-Line Phone System

A two-line phone system is nothing more than two separate phone numbers on the same wall outlet. The two phone numbers can be on separate jacks (RJ11) or combined into one jack (RJ14). Your MFC must be plugged into an RJ11 jack. RJ11 and RJ14 jacks may be equal in size and appearance and both may contain four wires (black, red, green, yellow). To test the type of jack, plug in a two-line phone and see if it can access both lines. If it can, you must separate the line for your MFC. (See Easy Receive, page 6-3.)

2 - 13 A S S E M B L Y A N D C O N N E C T I O N S

Converting Telephone Wall Outlets

There are three ways to convert to an RJ11 jack. The first two ways may require assistance from the telephone company. You can change the wall outlets from one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet installed and slave or jump one of the phone numbers to it.

The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter into an RJ14 outlet. It separates the wires into two separate RJ11 jacks (Line 1, Line 2) and a third RJ14 jack (Lines 1 and 2). If your MFC is on Line 1, plug the MFC into L1 of the triplex adapter. If your MFC is on Line 2, plug it into L2 of the triplex adapter.

Triplex Adapter

RJ14

RJ11

RJ14

Installing MFC, External Two-Line TAD and Two-Line Telephone

When you are installing an external two-line telephone answering device (TAD) and a two-line telephone, your MFC must be isolated on one line at both the wall jack and at the TAD. The most common connection is to put the MFC on Line 2. The two-line TAD must have two telephone jacks: one labeled L1 or L1/L2, and the other labeled L2, which is explained in the following Steps. You will need at least three telephone line cords, the one that came with your MFC and two for your external two-line TAD. You will need a fourth line cord if you add a two-line telephone.

1Place the two-line TAD and the two-line telephone next to your MFC.

2Plug one end of the telephone line cord for your MFC into the L2 jack of the triplex adapter. Plug the other end into the LINE jack on the left side of the MFC.

3Plug one end of the first telephone line cord for your TAD into the L1 jack of the triplex adapter. Plug the other end into the L1 or L1/L2 jack of the two-line TAD.

A S S E M B L Y A N D C O N N E C T I O N S

2 - 14

4Plug one end of the second telephone line cord for your TAD into the L2 jack of the two-line TAD. Plug the other end into the EXT. jack on the left side of the MFC.

Triplex Adapter

Two Line Phone

External Two Line TAD

Fax Machine

You can keep two-line telephones on other wall outlets as always. There are two ways to add a two-line telephone to the MFC’s wall outlet. You can plug the telephone line cord from the two-line telephone into the L1+L2 jack of the triplex adapter. Or, you can plug the two-line telephone into the TEL jack of the two-line TAD.

Multi-Line Connections (PBX)

Most offices use a central telephone system. While it is often relatively simple to connect the machine to a key system or a PBX (Private Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the MFC for you. It is advisable to have a separate line for the MFC. You can then leave the MFC in FAX ONLY mode to receive faxes any time of day or night.

If the MFC is to be connected to a multi-line system, ask your installer to connect the unit to the last line on the system. This prevents the unit from being activated each time a telephone call is received.

As with all fax units, this machine must be connected to a two wire system. If your line has more than two wires, proper connection of the MFC cannot be made.

If You are Installing the MFC to Work with a PBX:

1It is not guaranteed that the unit will operate correctly under all circumstances with a PBX. Any cases of difficulty should be reported first to the company that handles your PBX.

2If all incoming calls will be answered by a switchboard operator, it is recommended that the Receive Mode be set to MANUAL. All incoming calls should initially be regarded as telephone calls.

3The MFC may be used with either pulse or tone dialing telephone service (for Canada only).

2 - 15 A S S E M B L Y A N D C O N N E C T I O N S

Custom Features on Your Phone Line

If you have Voice Mail, Caller ID, Call Waiting, Call Waiting/Caller ID, RingMaster, an answering service, an alarm system or other custom feature on one phone line, it may create a problem with the operation of your MFC.

(See Custom Features on a Single Line, page 20-8.)

A S S E M B L Y A N D C O N N E C T I O N S

2 - 16

3 3Paper

The quality of your document can be affected by the kind of paper you use in the MFC. You can use plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes. We recommend testing various papers before purchasing large quantities. For best results, use the recommended paper.

To ensure the best print quality for the settings you’ve chosen, always set the Paper Type to match the type of paper you load.

Note When you print on inkjet paper, glossy paper and transparencies, be sure to select the correct media in the “Quality/Color” tab of the printer driver. When using inkjet paper, glossy paper or transparencies, avoid stacking by removing each page after copying or printing.

About Paper

Handling and Using Special Paper

Store paper in the original bag, and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat.

The coated side of glossy paper is shiny. Do not touch the shiny (coated) side. Load glossy paper with the shiny side facing up toward you.

Do not touch either side of transparencies, because they absorb water and perspiration easily and may cause decreased output quality. Transparencies designed for laser printers/copiers may stain your next document. Use only recommended transparencies.

Recommended Paper for the MFC-3100C

Plain Paper:

Xerox 4200

Inkjet Paper:

KODAK® Premium Inkjet Paper (Matte)

Glossy Paper:

JETPRINT PHOTO®

 

Graphic image paper — Gloss Finish

Transparencies:

3M Transparency Film (CG3410)

Note The output quality depends on the paper type and paper brand.

Visit us at http://solutions.brother.com and check the latest recommendations for paper that can be used with the MFC-3100C.

3 - 1 P A P E R

Paper Capacity of Multi-Purpose Sheet Feeder

Paper Type

Paper Size

Capacity

 

 

 

Plain Paper

Letter, Executive

100 Sheets of 20 lb

(Cut Sheet)

 

(75 g/m2)

 

Legal

100 Sheets of 20 lb

 

 

(75 g/m2)

Inkjet Paper

Letter

20 Sheets

 

 

 

Glossy Paper*

Letter

20

 

 

 

Transparencies

Letter

10

 

 

 

Envelopes*

DL, COM-10, C5,

10

 

Monarch

 

 

 

 

Postcard*

4" × 6"

30

 

 

 

Index Card*

5" × 8"

30

 

 

 

*If you want to load thick paper such as postcards, index cards, envelopes and glossy paper in the multi-purpose sheet feeder, you must first install the Card Stock Support in the feeder.

Paper Specifications for Multi-Purpose Sheet Feeder

Cut Sheet Paper Weight

Plain Paper: 17 to 32 lb (64 to 120 g/m2)

 

Inkjet Paper: Up to 32 lb (120 g/m2)

 

Glossy Paper: Up to 40 lb (150 g/m2)

 

Postcard: Up to 45 lb (170 g/m2)

 

Index card: Up to 32 lb (120 g/m2)

Thickness

Plain Paper: 0.003 to 0.006 inches (0.08 to 0.15 mm)

 

Inkjet Paper: Up to 0.006 inches (0.15 mm)

 

Glossy Paper: Up to 0.007 inches (0.18 mm)

 

Envelopes: Up to 0.02 inches (0.52 mm)

 

Postcard: Up to 0.009 inches (0.23 mm)

 

Index card: Up to 0.006 inches (0.15 mm)

 

 

Sheet Feeder

Up to 0.39 inches (10 mm)

 

Approximately 100 sheets of 20 lb (75 g/m2)

Output Stacker

Approximately 50 sheets of 20 lb (75 g/m2)

 

(Transparencies and glossy paper must be picked up

 

from the paper tray one page at a time.)

 

 

P A P E R

3 - 2

Print Area

The print area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheets and envelopes.

Cut Sheet

 

 

Envelopes

3

4

3

4

 

 

 

 

 

 

1 1

 

 

 

 

 

 

2

 

 

 

 

 

 

 

 

2

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

unprintable area

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

(inch)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Paper Type

 

Paper Size

 

 

 

 

 

 

1

 

 

 

2

 

 

3

 

 

4

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Fax

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Mono

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Cut Sheet

 

Letter, Legal

Copy

0.12

0.43

0.25

0.25

 

 

 

 

 

Color

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Copy

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Printer

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Executive

Printer

0.12

0.43

0.13

0.13

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Envelopes

 

 

 

Printer

0.39

0.79

0.13

0.13

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Note Printer depends on the Printer driver.

The above figures are approximate and the print area may vary depending on the kind of paper you are using.

Do not use the following types of paper and envelopes:

Damaged, curled, wrinkled, or irregularly shaped paper and envelopes

Extremely shiny or highly textured paper and envelopes

Envelopes with clasps

Envelopes of baggy construction

Envelopes not sharply creased

Embossed envelopes

Paper and envelopes already printed with a laser printer

Envelopes preprinted on the inside

Paper and envelopes that cannot be arranged uniformly when stacked

3 - 3 P A P E R

4 4On-Screen Programming

User-Friendly Programming

We have designed your MFC with on-screen programming using navigation keys. User-friendly programming helps you take full advantage of all the menu selections your MFC has to offer.

Since your programming is done on the LCD, we created step-by-step on-screen prompts to help you program your MFC. All you need to do is follow the prompts as they guide you through the menu selections and programming options. Additionally, you can program settings more quickly by pressing Menu/Set and the menu number using the dial pad.

Menu Selection Table

You can probably perform most of these programming operations without the Owner’s Manual. To help you understand the menu selections, and options that are found in the MFC programs, use the Menu Selection Table on page 4-3.

Note You can program your MFC by pressing Menu/Set followed by the menu numbers. For example: to set FAX RESOLUTION to FINE,

press Menu/Set, 2, 2, 2 and or to select FINE, and then press Menu/Set.

Alternating Displays

Sometimes, the LCD alternates between the active setting, and a help message giving brief instructions about how to proceed. The display you’ll probably see most often is shown below. When you place an original in the ADF (Automatic Document Feeder), it appears to tell you that you can dial a number and send a fax, or you can make a copy.

FAX: NO. & START

COPY: NO. & COPY

O N - S C R E E N P R O G R A M M I N G

4 - 1

Navigation Keys

*Access the Menu

*Go to next menu level

*Accept an option

*Scroll through the current menu level

*Back to previous menu level

*Forward to next menu level

*Exit the Menu

You can access the menu mode by pressing Menu/Set. When you enter the Menu, the LCD scrolls;

Then press 1 for General Setup Menu

OR

Press 2 for Fax Menu—OR

Press 3 for Copy Menu—OR

Press 4 for Test Print

SELECT & SET

1.GENERAL SETUP 2.FAX

3.COPY

4.TEST PRINT

OR

You can scroll more quickly through the each menu level by pressing or , and then set an option by pressing Menu/Set when that option appears on the LCD. Then the LCD shows next menu level. Press or to scroll to your next menu selection, and then press Menu/Set.

When you finish setting an option, the LCD shows ACCEPTED.

Note Use to scroll backward if you passed your choices or to save keystrokes.

4 - 2 O N - S C R E E N P R O G R A M M I N G

To access the menu, press Menu/Set.

 

 

 

to accept

 

 

 

 

 

Stop

 

 

 

 

 

to Exit

 

Main Menu

Submenu

Menu

Options

Descriptions

Page

Selections

 

 

 

 

 

1. GENERAL

1. PAPER

 

PLAIN

Identifies the

 

SETUP

TYPE

 

INKJET

type of paper in

 

 

 

GLOSSY

the cassette.

5-1

 

 

 

 

 

 

(4-COLOR/3-COLOR)

 

 

 

 

 

TRANSPARENCY

 

 

 

2. PAPER SIZE

 

LETTER

Selects size of

 

 

 

LEGAL

paper.

5-1

 

 

 

 

 

 

A4

 

 

 

3. DATE/TIME

 

 

Enter date and

 

 

 

 

 

time for the LCD

 

 

 

display and

5-2

 

 

 

 

heading on fax

 

 

 

 

 

transmissions.

 

 

4. STATION ID

 

 

Program your

 

 

 

 

 

name, fax

 

 

 

number to appear

5-2

 

 

 

 

on each

 

 

 

 

 

transmitted page.

 

 

5. VOLUME

1. RING

OFF

Adjusts ring

 

 

 

 

 

volume.

 

 

 

 

LOW

 

5-4

 

 

 

HIGH

 

 

 

 

2. BEEPER

OFF

Adjusts volume

 

 

 

 

LOW

level of beeper.

5-4

 

 

 

 

 

 

 

HIGH

 

 

 

6. AUTO

 

ON

Changes for

 

 

DAYLIGHT

 

Daylight Savings

5-5

 

 

 

Time

 

 

 

OFF

automatically.

 

 

 

 

 

 

 

7. TONE/

 

TONE

Selects dialing

 

 

PULSE

 

mode

5-5

 

(Canada Only)

 

 

 

 

 

 

 

 

 

 

PULSE

 

 

 

8. LOCAL

 

ENGLISH

Allows you to

 

 

LANGUAGE

 

change the LCD

See French

 

(Canada Only)

 

Language to

Manual

 

 

 

 

 

 

FRENCH

French.

 

 

 

 

 

 

 

 

Note The factory setting (option) is shown in bold.

O N - S C R E E N P R O G R A M M I N G

4 - 3

To access the menu, press Menu/Set.

 

 

 

 

to accept

 

 

 

 

 

 

Stop

 

 

 

 

 

 

to Exit

 

Main Menu

Submenu

 

Menu

Options

Descriptions

Page

 

Selections

 

 

 

 

 

 

2. FAX

1. SETUP

1. RING

00

Number of rings

 

 

RECEIVE

 

DELAY

01

before MFC

 

 

 

 

 

02

answers in FAX

6-2

 

 

 

 

03

ONLY mode.

 

 

 

 

 

 

 

 

 

04

 

 

 

 

 

 

05

 

 

 

 

2. EASY

ON

Receive fax

 

 

 

 

RECEIVE

 

messages without

6-3

 

 

 

 

 

pressing the Start

 

 

 

 

OFF

key.

 

 

 

 

 

 

 

 

 

3. REMOTE

ON

Activate the fax

 

 

 

 

CODE

machine from a

 

 

 

 

 

( 51)

remote location.

6-4

 

 

 

 

 

You can also

 

 

 

 

 

 

 

 

 

 

OFF

personalize these

 

 

 

 

 

 

codes.

 

 

 

4.

AUTO

ON

Reduces size of

 

 

 

 

REDUCTION

 

image.

6-3

 

 

 

 

 

 

 

 

 

 

OFF

 

 

 

 

5. POLLING

ON

Sets up your

 

 

 

 

RX

 

MFC to poll

6-5

 

 

 

 

 

another fax

 

 

 

 

OFF

machine.

 

 

 

 

 

 

 

 

2. SETUP

1.

CONTRAST

AUTO

Changes

 

 

SEND

 

 

 

lightness or

 

 

 

 

 

S.LIGHT

darkness of a fax

7-2

 

 

 

 

you are sending.

 

 

 

 

 

 

 

 

 

 

S.DARK

 

 

 

 

2.

FAX

STANDARD

Changes the

 

 

 

 

RESOLUTION

FINE

default setting of

7-3

 

 

 

 

S. FINE

fax resolution.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

PHOTO

 

 

 

 

3. DELAYED

Sends documents

7-7

 

 

 

FAX

later.

 

 

 

 

 

 

 

4. BATCH

ON

Sends all delayed

 

 

 

 

TX

faxes that are to

 

 

 

 

 

 

the same fax

7-8

 

 

 

 

 

number and at the

 

 

 

 

 

 

 

 

 

 

OFF

same time as one

 

 

 

 

 

 

transmission.

 

Note The factory setting (option) is shown in bold.

4 - 4 O N - S C R E E N P R O G R A M M I N G

To access the menu, press Menu/Set.

to accept

Stop

to Exit

Main Menu

Submenu

 

Menu

Options

Descriptions

Page

 

Selections

 

 

 

 

 

 

2. FAX

2. SETUP SEND

5.

REAL

NEXT FAX ONLY

You can send a

 

(Continued)

(continued)

 

TIME TX

 

fax without using

 

 

 

 

 

ON

memory.

7-5

 

 

 

 

 

 

 

 

 

OFF

 

 

 

 

6.

POLLED

ON

Sets up your MFC

 

 

 

 

TX

with a document

 

 

 

 

 

7-8

 

 

 

 

 

to be retrieved by

 

 

 

 

OFF

another fax

 

 

 

 

 

machine.

 

 

 

 

 

 

 

 

 

7.

OVERSEAS

ON

Ajusts for

 

 

 

 

MODE

 

sometimes

7-7

 

 

 

 

 

difficult overseas

 

 

 

 

OFF

transmissions.

 

 

 

 

 

 

 

 

3. SET

1.

SPEED-

 

Store Speed Dial

 

 

AUTO DIAL

 

DIAL

numbers so you

8-1

 

 

 

 

can dial by

 

 

 

 

 

pressing only five

 

 

 

 

 

 

keys.

 

 

 

2.

SETUP

 

Sets up a Group

 

 

 

 

GROUPS

number for

8-3

 

 

 

 

 

broadcasting.

 

 

4. SETUP

1.

TRANS-

ON

Initial setup for

 

 

REPORTS

 

MISSION

ON+IMAGE

Transmission

10-1

 

 

 

 

OFF

Verification

 

 

 

 

Report and Fax

 

 

 

 

 

OFF+IMAGE

Activity Report.

 

 

 

2.

ACT.

6/12/24 Hours

 

 

 

 

 

INTERVAL

 

 

 

 

 

 

 

2/4/7 Days

 

10-1

 

 

 

 

OFF

 

 

 

5. REMOTE

1.

FAX FWD/

OFF

Sets MFC to

 

 

FAX OPT

 

PAGING

FAX FORWARD

forward fax

9-1

 

 

 

 

messages–OR

 

 

 

 

PAGING

to call your

 

 

 

 

 

pager.

 

 

 

2.

FAX

ON

Stores incoming

 

 

 

 

STORAGE

 

faxes in memory

9-2

 

 

 

 

 

for remote

 

 

 

 

OFF

retrieval.

 

 

 

 

 

 

 

 

 

3.

REMOTE

159

Personalizes

 

 

 

 

ACCESS

code for

9-3

 

 

 

 

 

retrieving faxes.

 

Note The factory setting (option) is shown in bold.

O N - S C R E E N P R O G R A M M I N G

4 - 5

To access the menu, press Menu/Set.

 

 

 

to accept

 

 

 

 

 

Stop

 

 

 

 

 

to Exit

 

Main Menu

Submenu

Menu

Options

Descriptions

Page

Selections

 

 

 

 

 

2. FAX

5. REMOTE

4. PRINT

 

Prints incoming

 

(Continued)

FAX OPT

FAX

faxes stored in

6-4

 

(Continued)

 

 

the memory.

 

 

6. REMAINING

 

 

Checks which

 

 

JOBS

 

 

jobs are in

 

 

 

memory or

6-6, 7-6

 

 

cancel a delayed

 

 

 

 

 

 

 

 

 

fax or polling

 

 

 

 

 

job.

 

 

0. TEL

1. DISTINCTIVE

ON

Uses the phone

 

 

SERVICE

 

 

company

 

 

 

 

OFF

Distinctive Ring

 

 

 

 

subscriber service

6-7

 

 

 

 

to register the ring

 

 

 

 

 

pattern with the

 

 

 

 

SET

MFC.

 

3. COPY

1. QUALITY

 

NORMAL

Select copy

 

 

 

BEST

quality.

11-7

 

 

 

 

 

FAST

 

 

 

2. COLOR

1. RED

R: -

+

Adjust the

 

ADJUST

 

R: -

+

amount of Red in

11-8

 

 

R: -

+

copies.

 

 

R: -

+

 

 

 

 

 

 

 

R: -

+

 

 

 

2. GREEN

G: -

+

Adjust the

 

 

 

G: -

+

amount of Green

11-8

 

 

G:-

+

in copies.

 

 

G: -

+

 

 

 

 

 

 

 

G: -

+

 

 

 

3. BLUE

B: -

+

Adjust the

 

 

 

B: -

+

amount of Blue

11-8

 

 

B: -

+

in copies.

 

 

B: -

+

 

 

 

 

 

 

 

B: -

+

 

 

3. CONTRAST

 

-

+

Adjust the

 

 

-

+

contrast.

11-8

 

-

+

 

 

 

-

+

 

 

 

 

-

+

 

 

4. TEST

 

 

 

You can print a

 

PRINT

 

 

 

test sample page

 

 

 

 

 

to check print

 

 

quality and

20-10

 

 

 

 

adjust the

 

 

 

 

 

Vertical

 

 

 

 

 

Alignment.

 

 

Note The factory setting (option) is shown in bold.

4 - 6 O N - S C R E E N P R O G R A M M I N G

5 5Initial Setup

Getting Started

Setting Paper Type

You can choose the Paper Type you use.

1 Press Menu/Set, 1, 1.

1.PAPER TYPE

 

2Press or to select PLAIN, INK JET,

GLOSSY or TRNSPRNCY (TRANSPARENCY), and then press Menu/Set.

3 If you selected GLOSSY, press or to select GLOSSY:4-COLOR or

GLOSSY:3-COLOR, and then press Menu/Set.

Note The print quality of black ink varies depending on the kind of glossy paper you are using. Black ink is used when you select GLOSSY:4-COLOR. If the glossy paper you are using repels the black ink, select GLOSSY:3-COLOR, which simulates black ink by combining the three ink colors.

4 Press Stop/Exit.

Note The MFC ejects paper with printed surfaces face up onto the paper tray in the front of the MFC. When you use transparencies, remove each sheet immediately, to prevent a paper jam or curled.

Setting Paper Size

You can use three sizes of paper for printing your faxes and copies — letter, legal and A4. When you change the kind of paper you have loaded in the MFC, you will need to change the setting for Paper Size so your MFC can fit the incoming fax on the page.

1 Press Menu/Set, 1, 2.

2.PAPER SIZE

2Press or to select LETTER, LEGAL or A4, and then press Menu/Set.

3Press Stop/Exit.

I N I T I A L S E T U P

5 - 1

Setting Date and Time

Your MFC displays the date and time, and prints it on every fax you send.

In the event of a power failure, you may have to reset the date and time. All other settings remain unaffected.

1Press Menu/Set, 1, 3.

2Enter the last two digits of the year, and then press Menu/Set.

3Enter two digits for the month (for example, enter 09 for September, or 10 for October), and then press Menu/Set.

4Enter two digits for the day (for example, 06), and then press Menu/Set.

3.DATE/TIME YEAR:XX

MONTH:XX

DAY:XX

TIME:XX:XX

5Enter the time in 24-hour format (for example, enter 15:25 for 3:25 P.M.), and then press Menu/Set.

6Press Stop/Exit.

The LCD now displays the date and time you set whenever the MFC is in Standby mode.

Setting Station ID

You should store your name and fax number to be printed on all fax pages that you send.

1Press Menu/Set, 1, 4.

2Enter your fax number (up to 20 digits), and then press Menu/Set.

You must enter a fax number to proceed.

4.STATION ID

FAX:

NAME:

3Use the dial pad to enter your name (up to 20 characters), and then press Menu/Set. (See Entering Text, page 5-3.)

4Press Stop/Exit.

The LCD returns to the date and time.

If your Station ID has already been programmed, the LCD prompts 1 to make a change, or 2 to exit without changing.

5 - 2 I N I T I A L S E T U P

Entering Text

When you are setting certain functions, such as the Station ID, you may need to type text into the MFC. Most number keys have three or four letters printed above them. The keys for 0, #, and do not have printed letters because they are used for special characters.

By pressing the appropriate number key repeatedly, you can access the character you want.

Press Key

one time

two times

three times

four times

2

A

B

C

2

3

D

E

F

3

4

G

H

I

4

5

J

K

L

5

6

M

N

O

6

7

P

Q

R

S

8

T

U

V

8

9

W

X

Y

Z

 

 

 

 

 

Inserting Spaces

To enter a space, press once between numbers and twice between characters.

Making Corrections

If you entered a letter incorrectly and want to change it, press to move the

cursor after the last correct letter. Then press Stop/Exit; all letters above and to the right of the cursor will be deleted. Re-enter the correct characters. You can also back up and type over incorrect letters.

Repeating Letters

If you need to enter a character that is assigned to the same key as the previous character, press to move the cursor to the right.

Special Characters and Symbols

Press , # or 0, and then press or to move the cursor under the special character or symbol you want. Then press Menu/Set to select it.

Press

 

for

(space) ! “ # $ % & ’ ( ) * + , - . /

 

Press #

for

: ; < = > ? @ [ ] ^ _

Press 0

for

É À È Ê Î Ç Ë Ö 0

I N I T I A L S E T U P

5 - 3

NOTICE

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone fax machine unless such messages clearly contain, in a margin at the top or bottom of each transmitted page, or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machines or such business, other entity or individual.

In order to program this information into your fax machine, complete the steps described on page 5-2.

If you do not enter a fax number, no additional information can be entered.

Setting the Ring Volume

1 Press Menu/Set, 1, 5, 1. 1.RING

2 Press or select (OFF, LOW, or HIGH), and then press Menu/Set.

3Press Stop/Exit.

OR

You can adjust the ring volume when your MFC is idle. You can turn the ring OFF or you can select a ring volume level.

Press or to adjust the volume level. With each key press, the MFC rings so

you can hear the active setting as the LCD shows it. Each key press changes the volume. The new setting will remain until you change it again.

Setting the Beeper Volume

You can set the beeper to LOW, HIGH or OFF. The default setting is LOW. When the beeper is set to LOW or HIGH, the MFC beeps every time you press a key or make an error and when fax sending or receiving is finished.

1

Press Menu/Set, 1, 5, 2.

2.BEEPER

2

Press or to select your option.

 

3When the LCD shows the option you want, press Menu/Set. Press Stop/Exit.

5 - 4 I N I T I A L S E T U P

Turning On Automatic Daylight Savings Time

You can set the machine to change automatically for Daylight Savings Time. It will reset itself forward one hour in the Spring and backward one hour in the Fall.

1 Press Menu/Set, 1, 6.

6.AUTO DAYLIGHT

 

2Press or to select ON (or OFF), and then press Menu/Set.

3Press Stop/Exit.

Setting Tone/Pulse Dialing Mode (For Canada Only)

Your MFC comes set to accommodate tone dialing service (multi-frequency). If you have pulse dialing service (rotary), you need to change the dialing mode.

1 Press Menu/Set, 1, 7.

7.TONE/PULSE

 

2Press or to select PULSE (or TONE), and then press Menu/Set.

3Press Stop/Exit.

Memory Storage

In the event of a power failure, all settings in the GENERAL SETUP, SETUP RECEIVE, SET AUTO DIAL and REMOTE FAX OPT are stored permanently. You may have to reset the date and time.

I N I T I A L S E T U P

5 - 5

6 6Setup Receive

Basic Receiving Operations

Choosing the Receive Mode

There are three different receive modes for your MFC. You may choose the mode that best suits your needs by pressing Receive Mode repeatedly until the LCD shows the setting you want to use.

LCD

How it works

When to use it

FAX ONLY

The MFC automatically

For dedicated fax lines.

(automatic receive)

answers every call as a fax.

 

 

 

 

EXT.TEL/TAD

If an external telephone is

Use this mode if you

(External telephone/

connected to the EXT. jack,

receive very few faxes.

External Telephone

you control the phone line

 

Answering Device)

and must answer every call

 

 

yourself.

 

 

If an external TAD

Use this mode if you have

 

(telephone answering

an external answering

 

device) is connected to the

machine on your phone

 

EXT. jack, the TAD

line.

 

automatically answers

 

 

every call. Voice messages

 

 

are stored in the external

 

 

TAD. Fax messages are

 

 

printed.

 

 

 

 

MANUAL

You control the phone line

Use this mode when you are

(manual receive)

and must answer every call

using a computer modem on

 

yourself.

the same line or if you receive

 

 

very few fax messages.

 

 

 

6 - 1 S E T U P R E C E I V E

To Select or Change Your Receive Mode

1 Press Receive Mode. The LCD shows your current selection.

FAX ONLY

EXT.TEL/TAD

MANUAL

2Continue to press Receive Mode until your new selection appears. After two seconds the LCD returns to the date and time display, along with your new Receive Mode setting.

If you are changing the Receive Mode while in another operation, the LCD returns to that operation.

 

 

 

Current Receive Mode

 

 

 

 

FAX : FAX ONLY

 

 

 

 

 

 

 

 

EXT : EXTERNAL TEL / TAD

 

 

 

09/06 15:25 FAX

 

MNL : MANUAL

 

Setting Ring Delay

The Ring Delay setting determines the number of times the MFC rings before it answers. If you have extension phones on the same line as the MFC, or subscribe to the telephone company’s Distinctive Ring service, keep the Ring Delay default setting of 4. You can try setting the Ring Delay to 5 rings; however, if you do not receive all your faxes, you must reset it to 4 rings. (See

Easy Receive, page 6-3 and Operation from Extension Telephone, page 6-4.)

1

Press Menu/Set, 2, 1, 1.

1.RING DELAY

 

 

2

Press or to select how many times the line rings before the MFC answers

 

(00–05), and then press Menu/Set. If you select 00, the line doesn’t ring at all.

3

Press Stop/Exit.

 

S E T U P R E C E I V E

6 - 2

Easy Receive

Note

Note

When you use this feature, you don’t have to press Black Fax Start when you answer a fax call. Selecting ON allows the MFC to receive fax calls automatically, even if you lift the handset of an extension or external phone. When you see RECEIVING on the LCD or when you hear “chirps” through the handset of an extension phone connected to another wall jack, just replace the handset, and your MFC does the rest. Selecting OFF means you’ll have to activate the MFC yourself, by lifting the handset of an external or extension phone, and then pressing Black Fax Start on the MFC—OR—by pressing

5 1 if you are not at your MFC. (See Operation from Extension Telephone, page 6-4.)

If this feature is set to ON, but your MFC doesn’t automatically connect a fax call when you lift a phone handset, press the Fax Receive code 5 1.

If you send faxes from a computer on the same phone line and the MFC intercepts them, set Easy Receive to OFF.

1 Press Menu/Set, 2, 1, 2.

2.EASY RECEIVE

 

2Use or to select ON (or OFF), and then press Menu/Set.

3Press Stop/Exit.

Printing a Reduced Incoming Document

(Auto Reduction)

You can always reduce the size of an incoming fax to a fixed percentage, regardless of the size of the paper in your MFC. ON lets your MFC choose the level of reduction for you.

1 Press Menu/Set, 2, 1, 4.

4.AUTO REDUCTION

 

2Use or to select ON (or OFF), and then press Menu/Set.

3Press Stop/Exit.

Note If incoming faxes show that information in the left and right margins has been cut off, make sure this Auto Reduction feature is turned on.

6 - 3 S E T U P R E C E I V E

Advanced Receiving Operations

Operation from Extension Telephone

If you answer a fax call on an extension phone or on an external phone in the EXT. jack, you can make your MFC take over by using the Fax Receive Code. When you press the Fax Receive Code 5 1, the MFC starts to receive a fax. (See Easy Receive, page 6-3.)

If you answer a call at an extension or external phone, and no one is on the line, assume you’re receiving a fax. At an extension phone, press 5 1, wait for fax receiving tones (chirps), then hang up. At an external phone, press 5 1 and wait for the phone to be disconnected (the LCD shows RECEIVING) before you hang up. (Your caller will have to press Black Fax Start to send the fax.)

Changing the Fax Receive Code

The preset Fax Receive Code ( 5 1) might not work with some telephone systems.

Note If you are always disconnected when accessing your external TAD remotely, try changing the Fax Receive Code from 5 1 to # # #.

1Press Menu/Set, 2, 1, 3.

2Press or to select ON (or OFF), and then press Menu/Set.

3If you want to, enter a new Fax Receive Code, and then press Menu/Set.

3.REMOTE CODE REMOTE ACT.:ON?

FAX RECEIVE:*51

4 Press Stop/Exit.

Printing a Fax in Memory

If you set Fax Storage to ON for remote retrieval, you can still print a fax from the memory when you are at your MFC. (See Setting Fax Storage, page 9-2.)

1 Press Menu/Set, 2, 5, 4.

4.PRINT FAX

 

2Press Black Fax Start.

3After printing is finished, press Stop/Exit.

S E T U P R E C E I V E

6 - 4

Polling

Polling is the process of retrieving faxes from another fax machine. You can use your MFC to “poll” other machines, or you can have someone poll your MFC.

All parties involved in polling need to set up their fax machines to accommodate polling. When someone polls your MFC to receive a fax, they pay for the call; if you poll someone’s fax machine to receive a fax, you pay for the call.

Some fax machines do not respond to the polling function.

Setting Up Polling Receive

Polling Receive is when you call another fax machine to receive a fax from it.

1 Press Menu/Set, 2, 1, 5.

5.POLLING RX

 

2Press or to select POLLING RX: ON, and then press Menu/Set.

3Enter the fax number you are polling.

4Press Black Fax Start. The LCD shows DIALING.

Setting Up Sequential Polling Receive

Your MFC can request documents from several fax units in a single operation. Afterward, a Sequential Polling Report will be printed.

1 Press Menu/Set, 2, 1, 5.

5.POLLING RX

 

2Press or to select POLLING RX: ON, and then press Menu/Set.

3Specify the destination fax machines you wish to poll using, Speed Dial, a Group or the dial pad. You must press Menu/Set between each location.

4Press Black Fax Start.

Your MFC will poll each number or group number in turn for a document.

6 - 5 S E T U P R E C E I V E

Canceling a Scheduled Job

You can cancel tasks you’ve scheduled, such as Delayed Fax or Polling Transmit. (See Checking Job Status, page 7-5.)

1

Press Menu/Set, 2, 6. Any waiting jobs

6.REMAINING JOBS

 

appear on the LCD. If no job is waiting,

 

 

the LCD shows NO JOB WAITING.

 

2

If you have more than two jobs waiting, press

or to select the job you want to

cancel, and then press Menu/Set.

OR

If you have only one job waiting, go to Step 3.

3Press 1 to cancel—OR—Press 2 to exit without canceling. To cancel another job, return to Step 2.

4Press Stop/Exit.

S E T U P R E C E I V E

6 - 6

Telephone Services

Your MFC supports the Distinctive Ring telephone service offered by some telephone companies.

If you have Voice Mail, Call Waiting, Caller ID, Call Waiting/Caller ID, RingMaster, an answering service, or an alarm system custom feature on your telephone line, it may create a problem in the operation of your MFC. (See Custom Features on a Single Line, page 20-8.)

If you have Voice Mail on your phone line, please read the following carefully.

Distinctive Ring

The term “Distinctive Ring” is used by Brother to identify a phone company service that is given many names, depending on the Telephone Company you are using. For example, this service may be called SmartRing, RingMaster, TeenRing, Indent-a-Call or Indent-a-Ring.

Note

Note

What Does Your Telephone Company’s “Distinctive Ring” Do?

Your telephone company’s Distinctive Ring service allows more than one number on same phone line. If you need more than one phone number, it is an inexpensive alternative to paying for an additional line. Each phone number has its own distinctive ring pattern, so you will know which phone number is ringing. This is one way you can have a separate phone number for your MFC.

Please consult your telephone company for availability and rates.

What Does Brother’s “Distinctive Ring” Do?

The Brother machine has a Distinctive Ring feature that allows you to use your MFC machine to take full advantage of the telephone company’s Distinctive Ring service. You can dedicate the new phone number on your line to receiving only faxes.

You must purchase your telephone company’s Distinctive Ring service before you program the MFC to work with it.

6 - 7 S E T U P R E C E I V E

Do You Have Voice Mail?

If you have Voice Mail on the phone line on which you will install your new MFC, there is a strong possibility that Voice Mail and the MFC will conflict with each other while receiving incoming calls. However, this Distinctive Ring feature allows the use of more than one number on your line, so both Voice Mail and the MFC can coexist peacefully. If each one has a separate phone number, neither will interfere with the other’s work.

If you decide to get the Distinctive Ring Service from the telephone company, you will need to follow the directions below to “register” the new Distinctive Ring pattern they provided, so your fax machine can recognize its incoming calls.

Note You can change or cancel the Distinctive Ring pattern at any time. You can switch it off temporarily, and later turn it back on. When you get a new fax number, make sure you reset this feature.

Before You Choose the Ring Pattern to Register

You can register only one Distinctive Ring pattern with the MFC. Some ring patterns cannot be registered. Please refer to some popular ring pattern examples that will be provided from the phone company in the USA and Canada that are shown in the Brother compatibility table below.

Ring

 

 

 

 

 

 

 

 

 

 

 

 

Pattern

Rings

1

long - long

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2

short - long - short

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

3

short - short - long

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

4

very long (normal pattern)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Note If the ring pattern the phone company provided cannot be registered by the fax, please check for other available ring pattern choices from the phone company.

The MFC will answer only calls to its registered number.

The first two rings are silent on the fax machine. This is because the fax must «listen» to the ring pattern (compare it to the pattern that was “registered”).

If you program the MFC correctly, it will recognize the registered ring pattern of the “fax number” within 2 ring patterns and then automatically answer with a fax tone. When the “voice number” is called, the fax machine will not interrupt the call.

S E T U P R E C E I V E

6 - 8

VERY IMPORTANT

If you have Voice Mail or a TAD (Telephone Answering Device) and want to keep one of your phone numbers dedicated only to fax calls, you must leave the MFC in MANUAL mode at all times while using the Distinctive Ring Feature. Here’s why: MANUAL mode will never pick up a call by itself, since it is «Neutral». When the MFC is in this «neutral» mode, the Distinctive Ring Feature can be activated. The Distinctive Ring feature is actually an answering mode. So, do not activate FAX ONLY mode while using Distinctive Ring; otherwise, the fax machine will answer calls for all the numbers.

Registering the Distinctive Ring Pattern

1Set the MFC to MANUAL mode.

2Press Menu/Set, 2, 0, 1.

3

Press

or

to select DISTINCTIVE:SET?, and then press Menu/Set.

4

Press

or

to select the prestored ring pattern you want to assign, and then press

Menu/Set. (You will hear each pattern as you scoll through the four patterns.) Be sure to choose the pattern assigned by the telephone company.

5 Press Stop/Exit.

6 - 9 S E T U P R E C E I V E

7 7Setup Send

Before You Begin

Before you begin sending faxes, please be sure to read all the instructions and cautions listed below for placing originals in the automatic document feeder.

Using the ADF (Automatic Document Feeder)

Documents must be between 3.5 and 8.5 inches wide and 5 and 14 inches long.

Make sure you place originals face down, top edge first.

Adjust the paper guides to fit the width of your document.

Originals are Face

Down in the ADF

Paper Guides

The automatic document feeder (ADF) can hold up to 20 pages, feeding each one individually through the MFC. Use standard (20 lb/75g/m2) paper when using the ADF.

Fan the paper, and then stagger the pages in the ADF as shown:

Approx. 1/2 inch

DO NOT use curled, wrinkled, folded, or ripped paper, or paper with staples, paper clips, paste or tape attached. DO NOT use cardboard, newspaper or fabric.

Make sure documents written with ink are completely dry.

S E T U P S E N D

7 - 1

ACCEPTED
OTHER SETTINGS? 1.YES 2.NO

Sending Faxes with Multiple Settings

When you send a fax you can choose any combination of these settings: set the

contrast or resolution; send using overseas mode, delayed fax, polling

transmission or real time transmission.

After each menu selection is accepted, the LCD will ask if you want to enter other settings:

Press 1 if you want to select additional settings. The LCD returns to the

SETUP SEND menu

OR

Press 2 if you are finished choosing settings, and then go to the next step.

Basic Sending Operations

Contrast

If your document is very light or very dark, you might want to set the contrast. Use S.LIGHT to send a very light document. Use S.DARK to send a very dark document.

1

Place the original face down in the ADF.

 

2

Press Menu/Set, 2, 2, 1.

1.CONTRAST

3Press or to select AUTO, S.LIGHT or

S.DARK, and then press Menu/Set.

4Press 1 if you want to select additional settings. The LCD returns to the SETUP SEND menu—OR—Press 2 if you are finished choosing settings, and then go to Step 5.

5Enter a fax number.

6Press Black Fax Start to send a fax.

7 - 2 S E T U P S E N D

Fax Resolution

When you have a document in the ADF, you can use the FAX Resolution key to temporarily change the setting. Press FAX Resolution repeatedly until the LCD shows the setting you want.

OR

You can change the default setting.

1 Press Menu/Set, 2, 2, 2.

2.FAX RESOLUTION

2Press or to select the resolution you want, and then press Menu/Set.

3Press Stop/Exit.

STANDARD—Suitable for most typed documents.

FINE—Good for small print; transmits a little slower than Standard resolution.

S. FINE—Good for small print or artwork; transmits slower than Fine resolution (black and white only).

PHOTO—Use when original has varying shades of gray; this is the slowest transmission time (black and white only).

Manual Transmission (with an External Telephone)

Manual transmission lets you hear the dial tone, ringing and fax receiving tones while sending a fax.

1Place the original face down in the ADF.

2Pick up the handset of the external phone and listen for a dial tone.

3Dial the fax number you want to call on the external phone.

4When you hear the fax tone, press Black Fax Start.

5Replace the handset of the external phone.

Automatic Transmission

This is the easiest way to send a fax.

1Place the original face down in the ADF.

2Enter the fax number using the dial pad, Speed Dial or Search. (See Speed Dialing, page 8-4.)

3Press Black Fax Start.

S E T U P S E N D

7 - 3

Color Fax Transmission

Your MFC allows you to transmit a color fax.

1Place the original face down in the ADF.

2Enter the fax number using the dial pad, Speed Dial or Search.

3Press Color Fax Start.

When you are sending a color fax, the MFC starts sending the fax without scanning the original into memory.

Manual and Automatic Fax Redial

If you’re sending a fax manually and the line is busy, press Redial/Pause to try again. Anytime you want to make a second call to the last number dialed, press Redial/Pause to save time.

If you’re sending a fax automatically and the line is busy, the MFC will automatically redial (up to three times at 5 minute intervals).

Dual Access (Not Available for Color Fax)

You can scan up to 50 documents into the fax memory, even while the machine is receiving or sending another fax (from memory). You can set temporary settings for each fax you’re scanning, except Polling.

If you try to scan and store a 51st fax, the MFC will send it immediately, without storing it in memory.

Note If you get a OUT OF MEMORY message while scanning the first page of a fax, press Stop/Exit to cancel scanning. If you get a OUT OF MEMORY message while scanning a subsequent page, you can press Black Fax Start to transmit the pages scanned so far, or press Stop/Exit to cancel the operation.

1Place the original face down in the ADF.

2Enter the fax number.

3Press Black Fax Start. The MFC scans the original and the LCD shows the job number (#XXX) of the fax and how much memory is available. Then the MFC starts dialing. You can immediately repeat Steps 1 to 3 for the next fax.

Note Your machine normally operates in Dual Access mode. However, to send a color fax, you must override Dual Access and use Real Time Transmission. The number of pages you can scan into memory varies with the data they contain.

7 - 4 S E T U P S E N D

Real Time Transmission

When you are sending a fax, the MFC will scan originals into memory before sending. Then, as soon as the phone line is free, the MFC will start dialing and sending the fax. If memory becomes full, the MFC will send the document in real time (even if REAL TIME TX is set to OFF).

Sometimes you may want to send an important document immediately, without waiting for memory transmission. You can set REAL TIME TX to ON.

1

Place the original face down in the ADF.

 

2

Press Menu/Set, 2, 2, 5.

5.REAL TIME

TX

3

To change the default setting, press or to

 

 

select ON (or OFF), and then press Menu/Set.

 

 

Go to Step 5—OR—For the next fax transmission only, press or

to select

 

NEXT FAX ONLY, and then press Menu/Set.

 

4

For the next fax only, press or

to select ON (or OFF),

 

 

and then press Menu/Set.

 

 

5Press 1 if you want to select additional settings. The LCD returns to the SETUP SEND menu—OR—Press 2 if you are finished choosing settings, and then go to Step 6.

6Enter fax number, and then press Black Fax Start.

If you are sending a color Fax, the MFC will send it in real time even if

REAL TIME TX is set to OFF.

Checking Job Status

Check which jobs are still waiting in memory to be sent. (If no jobs are waiting, the LCD shows NO JOB WAITING.) (See Canceling a Job in Memory, page 7- 6.)

1 Press Menu/Set, 2, 6.

2 If you have multiple jobs waiting, press or to scroll through the list.

3 Press Stop/Exit.

S E T U P S E N D

7 - 5

Canceling a Job in Memory

You can cancel tasks you’ve scheduled, such as Polling Transmit, or faxes waiting in Memory to be sent. (See Checking Job Status, page 7-5.)

1

Press Menu/Set, 2, 6.

6.REMAINING JOBS

 

Any waiting jobs appear on the LCD.

 

 

If no jobs are waiting, the LCD shows

 

 

NO JOB WAITING.

 

2

If you have more than two jobs waiting, press

or to select the job you want to

 

cancel, and then press Menu/Set.

 

OR

If you have only one job waiting, go to Step 3.

3Press 1 to cancel—OR—Press 2 to exit without canceling. To cancel another job, return to Step 2.

4Press Stop/Exit.

7 - 6 S E T U P S E N D

Advanced Sending Operations

Overseas Mode

After you send a fax using this feature, the feature turns itself off.

1 Place the original face down in the ADF.

2 Press Menu/Set, 2, 2, 7.

7.OVERSEAS MODE

3Press or to select ON (or OFF), and then press Menu/Set.

4Press 1 if you want to select additional settings. The LCD returns to the SETUP SEND menu—OR—Press 2 if you are finished choosing settings, and then go to Step 5.

5Enter the fax number you’re calling.

6Press Black Fax Start.

Delayed FAX (Not Available for Color Fax)

During the day you can store up to 50 documents in memory for delayed sending. Transmission of these documents will begin at the time of day you enter in Step 3, which shows the time you entered last. Press Menu/Set to accept it, or enter another time for this fax.

1 Place the original face down in the ADF.

2 Press Menu/Set, 2, 2, 3.

3.DELAYED FAX

 

3Enter the time you want the fax to be sent

(in 24-hour format), and then press Menu/Set. (For example, enter 19:45 for 7:45 PM.)

4 Press 1 to leave the originals waiting in

1.DOC

2.MEMORY

the ADF—OR—Press 2 to scan the

 

 

original into memory.

 

 

5Press 1 if you want to select additional settings. The LCD returns to the SETUP SEND menu—OR—Press 2 if you are finished choosing settings, and then go to Step 6.

6Enter the fax number.

7Press Black Fax Start. The MFC will wait to send the fax at the time you set.

The number of documents you can scan into memory varies with the data they contain.

S E T U P S E N D

7 - 7

Delayed Batch Transmission (Not Available for Color Fax)

Before sending the delayed faxes, your Brother machine will economize by sorting all the documents in memory by destination and scheduled time. All delayed faxes scheduled at the same time to the same fax number will be sent as one transmission.

1 Press Menu/Set, 2, 2, 4.

4.BATCH TX

 

2Press or to select ON (or OFF), and then press Menu/Set.

3Press Stop/Exit.

 

Setting Up Polled Transmit

 

 

(Not Available for Color Fax)

 

 

Polled Transmit is when you set up your MFC to wait with a document so

 

another fax machine can retrieve it.

 

1

Place the original to be retrieved face down in the ADF.

2

Press Menu/Set, 2, 2, 6.

6.POLLED TX

 

 

3Press or to choose ON (or OFF), and then press Menu/Set.

4 Press 1 to leave the originals waiting in

1.DOC

2.MEMORY

the ADF—OR—Press 2 to scan the

 

 

original into memory.

 

 

5Press 1 if you want to select additional settings. The LCD returns to the SETUP SEND menu—OR—Press 2 if you are finished choosing settings, and then go to step 6.

6Press Black Fax Start.

Note If you pressed 1 in Step 4, the original remains in the ADF until your MFC is polled. If you must use your MFC before the polled transmit occurs, you must first cancel this job.

7 - 8 S E T U P S E N D

8 8Auto Dial Numbers

and Dialing Options

Storing Numbers for Easy Dialing

You can set up your MFC to do two types of easy dialing: Speed Dial and Groups for Broadcasting faxes.

If you loose electrical power, auto dial numbers in memory will not be lost.

Storing Speed Dial Numbers

You can store Speed Dial numbers, so when you dial you will have to press only five keys (Search/Speed Dial, #, the two-digit location, and Black Fax Start). The MFC has 40 Speed Dial locations.

(For USA Only) Speed Dial location 01 has been pre-programmed for the Brother fax-back system. You can override it if you wish.

1Press Menu/Set, 2, 3, 1.

2Use the dial pad to enter a two-digit location (01-40), and then press

Menu/Set.

3Enter the number (up to 20 digits), and then press Menu/Set.

1.SPEED-DIAL SPEED-DIAL? #

#05:

NAME:

4Use the dial pad to enter the name (up to 15 characters), and then press Menu/Set. You can use the chart on page 5-3 to help you enter letters—OR

Press Menu/Set, and then go to Step 5 to store the number without a name.

5Return to Step 2 to store another Speed Dial number—OR—Press Stop/Exit .

A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S 8 - 1

Changing Speed Dial Numbers

If you try to store a Speed Dial number in a location where a number is already stored, the LCD shows the current name stored there, and prompts you to either:

1.CHANGE 2.EXIT

1Press 1 to change the stored number—OR— Press 2 to exit without making a change.

2Enter a new number, and then press Menu/Set.

If you want to erase the whole number, press Stop/Exit when the cursor is to the left of the digits. The letters above and to the right of the cursor will be deleted.

If you want to change a digit, use or to position the cursor under the digit you want to change, and then type over it.

3Follow the directions beginning at Step 4 in Storing Speed Dial Numbers.

8 - 2 A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S

Setting Up Groups for Broadcasting

Groups allow you to send the same fax message to many fax numbers by pressing only five keys (Search/Speed Dial, #, the two-digit location, and Black Fax Start). First, you’ll need to store each fax number as a Speed Dial number. Then, you can combine them into a Group. Each Group uses up a Speed Dial number. You can have up to six Groups, or you can assign up to 39 numbers to one large Group.

(See Storing Speed Dial Numbers, page 8-1 and Broadcasting, page 8-5.)

1Press Menu/Set, 2, 3, 2.

2Press Search/Speed Dial, and then enter the two-digit location where you wish to store the Group number,

and then press Menu/Set.

2.SETUP GROUPS PRESS SPEED DIAL SPEED-DIAL? #

(For example, press

SETUP GROUP:G0

Search/Speed Dial, 07.)

3Use the dial pad to enter the Group number, and then press Menu/Set. (For example, press 1 for Group 1.)

4To include Speed Dial numbers in the Group, enter them as if you were dialing.

For example, for Speed Dial locations 05 and 09, press Search/Speed Dial, 05, and then press Search/Speed Dial,

09. The LCD shows: #05#09.

G01:

ENTER & SET KEY G01:#O5#O9

5

Press Menu/Set to accept the numbers for this Group.

6

Use the dial pad and the chart on

NAME:

 

page 5-3 to enter a name for the Group,

 

 

and then press Menu/Set.

 

 

(For example, NEW CLIENTS).

 

7

Press Stop/Exit.

 

 

You can print a list of all Speed Dial numbers. (See Chapter 10, Printing

 

Reports.)

 

A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S 8 - 3

Dialing Options

When you dial using an auto dial number, the LCD shows the name you’ve stored, or if you haven’t stored a name, the fax number you’ve stored.

Search

You can search for names you have stored in Speed Dial memory. (See Storing Speed Dial Numbers, page 8-1.)

1Place the original face down in the ADF.

2Press Search/Speed Dial.

3To search for numbers alphabetically by name, enter the first letter of the name,

and then press or .

OR

To search for numbers numerically by Speed-Dial number, press or .

4 When the LCD shows the name you want to call, press Black Fax Start.

Speed Dialing

1Place the original face down in the ADF.

2Press Search/Speed Dial, press #, and then press the two-digit Speed Dial location. (See Storing Speed Dial Numbers, page 8-1.)

3Press Black Fax Start.

Access Codes and Credit Card Numbers

Sometimes you may want to choose from among several long distance carriers when you make a call. Rates may vary depending upon the time and destination. To take advantage of low rates, you can store the access codes or long-distance carriers as Speed-Dial numbers. You can store these long dialing sequences by dividing them and setting them up on separate keys in any combination. You can even include manual dialing using the dial pad. The combined number will be dialed in the order you entered it, as soon as you press Black Fax Start. (See

Storing Speed Dial Numbers, page 8-1.)

You can store “555” on Speed Dial #03 and “7000” on Speed Dial #02. If you press Search/Speed Dial, #, 0, 3, Search/Speed Dial, #, 0, 2, and

Black Fax Start, you can dial “555-7000”. To temporarily change a number, you can substitute part of the number with manual dialing using the dial pad. For example, to change the number to 555-7001 you could press Search/ Speed Dial, #, 03 and then press 7, 0, 0, 1 using the dialing pad.

Note If you must wait for another dial tone at any point in the dialing sequence, store a pause at that point in the number by pressing Redial/Pause. Each key press adds a 3.5 second delay.

8 - 4 A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S

Broadcasting (Not Available for Color Fax)

Broadcasting is automatically sending the same fax message to multiple fax numbers. Using the Menu/Set key, you can include Groups, Speed Dial locations plus up to 50 manually dialed numbers. If you did not use up any locations for Groups, access codes or credit card numbers, you can "broadcast" faxes automatically to up to 90 different locations from the MFC. However, available memory will vary with all types of jobs in memory and numbers of locations used for broadcasting. If you broadcast to more than the maximum locations available, you will not be able to set up transmissions using Dual Access and the Timer.

Although the easiest way to broadcast is to press Group keys, you can include Speed Dial and manually dialed numbers in the same broadcast. You must press Menu/Set between each of these locations. Use Search/Speed Dial to help you choose the numbers easily.

(See Setting Up Groups for Broadcasting, page 8-3.)

After the broadcast is finished, a Broadcast Report will be printed automatically to let you know the results.

To stop the broadcast in progress, press Stop/Exit. The LCD asks if you want to cancel the location that is being sent.

Enter the long dialing sequence numbers as you normally would, but keep in mind that each key counts as one location, so the number of locations you can call becomes limited.

If the line is busy or for other reasons a connection could not be made while broadcasting, the MFC will redial the number automatically.

If the memory is full, press Stop/Exit to abort the job or if more than one page has been scanned, press Black Fax Start to send the portion that is in the memory.

1Place the original face down in the ADF.

2Enter a number using Speed Dial, a Group number, Search or the dial pad. Example: Group number

3Press Menu/Set. You will be prompted to press the next number.

4Enter the next number. Example: Speed Dial

5Press Menu/Set.

6Enter the fax number.

Example: Manual dialing using the dial pad.

7Press Black Fax Start.

Your MFC will read the original into memory and then start sending faxes to the numbers you entered.

A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S 8 - 5

Pause

Press Redial/Pause to insert a 3.5 second pause between numbers. If you are dialing overseas, you can press Redial/Pause as many times as needed to increase the length of the pause.

Fax Redial

If you’re sending a fax manually and the line is busy, press Redial/Pause to try again. Anytime you want to make a second call to the last number dialed, press Redial/Pause to save time.

If you’re sending a fax automatically and the line is busy, the MFC will redial automatically up to three times at 5 minute intervals.

Tone/Pulse (For Canada Only)

If you have pulse dialing service, but need to send tone signals (for example, for telephone banking), follow the directions below. If you have touch tone service, you do not need this feature to send tone signals.

1Lift the handset.

2Press #. Any digits dialed after this send tone signals.

3When you hang up, the MFC returns to pulse dialing service.

8 - 6 A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S

9 9Remote Fax Options

(Not Available for Color Fax)

Fax Forwarding/Paging

You cannot use Paging and Fax Forwarding at the same time.

You cannot use Paging and Fax Forwarding when Fax Storage is set to OFF.

Programming a Fax Forwarding Number

When Fax Forwarding is set to ON, your MFC stores the received fax in memory. Then it dials the fax number you’ve programmed and forwards the fax message.

1Press Menu/Set, 2, 5, 1.

2Press or until the LCD shows

FAX FORWARD?, and then press

Menu/Set.

3The LCD prompts you to enter the fax number where faxes will be forwarded. Enter the forwarding number (up to 20 digits), and then press Menu/Set.

1.FAX FWD/PAGING

FWD#:

4 Press Stop/Exit.

Programming Paging Number

When Paging is selected, your MFC dials the pager number you’ve programmed, and then dials your Personal Identification Number (PIN); this activates your pager so you will know that you have a fax message in the memory.

1Press Menu/Set, 2, 5, 1.

2Press or until the LCD shows

PAGING?, and then press Menu/Set.

3Enter your pager phone number (up to 20 digits) followed by # #, and then press Menu/Set. Do not include the area code if it is the same as that of your MFC.

For example, 1 8 0 0 5 5 5 1 2 3 4 # #.

1.FAX FWD/PAGING

PAG#:

R E M O T E F A X O P T I O N S ( N O T A V A I L A B L E F O R C O L O R F A X )

9 - 1

2.FAX STORAGE
ERASE ALL FAX? 1.YES 2.NO

4If your pager requires a PIN, enter the PIN, press #, press Redial/Pause, enter your MFC telephone number followed by # #, and then press Menu/Set.

For example, 1 2 3 4 5 # Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # #

OR

If you do not need a PIN, press Redial/Pause, enter the fax number of your MFC followed by # #, and then press Menu/Set.

For example, Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # #

5Press Stop/Exit.

You cannot change a Paging number or PIN remotely.

Setting Fax Storage

If you set Fax Storage to ON, you will be able to retrieve fax messages from another location using Fax Forwarding, Paging, or Remote Retrieval functions. The LCD will indicate when you have a fax stored in memory.

1 Press Menu/Set, 2, 5, 2. The LCD prompts you to choose a fax setting.

2 Press or to select ON (or OFF),

and then press Menu/Set.

3 Press Stop/Exit.

If there are faxes in memory when you turn the Fax Storage OFF, the LCD prompts you to erase any faxes in memory.

If you press 1, all fax data is erased and Fax Storage is turned off. If you press 2, data is not erased and Fax Storage remains on.

(See Printing a Fax in Memory, page 6-4.)

Backup Print

If you’ve set FAX STORAGE to ON, your MFC automatically prints faxes as they are received into memory. This is a safety feature in case the power goes out so you won’t lose your messages.

9 - 2 R E M O T E F A X O P T I O N S ( N O T A V A I L A B L E F O R C O L O R F A X )

Changing Remote Retrieval Access Code

Enter your Remote Access Code when the MFC picks up your call, so you can access features remotely. The access code is preset to 1 5 9 , but you can change this. (See Operation from Extension Telephone, page 6-4.)

1 Press Menu/Set, 2, 5, 3.

3.REMOTE ACCESS

2Enter a three-digit number from 000 to

999, and then press Menu/Set. The “” cannot be changed. (Do not use the same digits that appear in your Fax Receive Code or Telephone Answer Code.)

3Press Stop/Exit.

Remote Retrieval

You can call your MFC from any fax machine using touch tone, then use the Remote Retrieval Access Code and other button presses to retrieve fax messages. Cut out the Remote Retrieval Access Card on the last page and keep it in your wallet as an aid.

Using Remote Retrieval Access Code

1Dial your fax number from a fax machine using touch tone.

2When your MFC answers, immediately enter your Remote Retrieval Access Code (1 5 9 ).

3The MFC signals the kinds of messages received:

1 long beep — Fax message(s) No long beeps — No messages

4The MFC prompts you with two short beeps to enter a command. If you wait longer than 30 seconds to enter a command, the MFC hangs up. If you enter an invalid command, the MFC beeps three times.

5Press 9 0 to reset the MFC when you’re finished.

6Hang up.

Note If your MFC is set to MANUAL mode, you can access it by waiting about 2 minutes, and then entering the Remote Retrieval Access Code within 30 seconds.

R E M O T E F A X O P T I O N S ( N O T A V A I L A B L E F O R C O L O R F A X )

9 - 3

Remote Commands

Follow the commands below to access features remotely. When you call the MFC and enter your Remote Retrieval Access Code (1 5 9 ), the system will signal you with two short beeps to enter a remote command.

 

Remote Commands

Operation Details

 

 

 

 

95

 

Change Fax Forwarding

 

 

 

/Paging setting

 

 

 

 

 

 

 

1

OFF

If you hear one long beep, the change is accepted. If you hear three

 

 

 

 

short beeps, you cannot change it because the conditions have not

 

 

2

Fax Forwarding

 

 

been met (Example: registering paging number). You can register

 

 

 

 

 

 

3

Paging

your fax forwarding number by using 4. FAX FWD NO. (see page

 

 

9-5). Once you have registered the number, the MFC will change

 

 

 

 

 

 

4

FAX FWD No.

 

 

automatically to FAX FWD:ON mode.

 

 

 

 

 

 

 

6

Fax Storage ON

You can turn FAX STORAGE to ON or OFF.

 

 

 

 

 

 

 

7

Fax Storage OFF

 

 

 

 

 

96

 

Retrieve a fax

 

 

 

 

 

 

 

 

2

Retrieve all faxes

Enter the number of a remote fax machine to receive stored fax

 

 

 

 

message(s). (See page 9-5.)

 

 

 

 

 

 

 

3

Erase fax from the memory

If you hear one long beep, you can erase fax message(s) from the

 

 

 

 

memory.

 

 

 

97

Check the Receiving Status

 

 

 

 

 

 

 

 

1

FAX

You can check whether your MFC has received any faxes . If yes,

 

 

 

 

you will hear one long beep. If no, you will hear three short beeps.

 

 

 

 

98

 

Change Receive Mode

 

 

 

 

 

 

 

 

1

EXT.TEL/TAD

If you hear one long beep, you can change the Receive Mode.

 

 

 

 

If you hear three short beeps, you cannot change it.

 

 

2

FAX ONLY

 

 

 

 

 

 

 

90

 

Exit

After a long beep, you can exit remote retrieval.

 

 

 

 

 

9 - 4 R E M O T E F A X O P T I O N S ( N O T A V A I L A B L E F O R C O L O R F A X )

Retrieving Fax Messages

1Dial your fax number.

2When you hear the beep, immediately enter your Remote Retrieval Access Code (1 5 9 ).

3As soon as you hear two short beeps, use the dial pad to press 9 6 2.

4Using the dial pad, enter the number of the remote fax machine where you want your fax messages forwarded (up to 20 digits) followed by # #.

Note You cannot use and # as dial numbers. However, if you want to store a pause, press #.

5After you hear your MFC beep, hang up and wait.

Your MFC calls the remote fax machine. The remote fax machine prints your fax messages.

Changing Fax Forwarding Number

You can change the default setting of your fax forwarding number from a remote fax machine.

1Dial your fax number.

2When you hear the beep, immediately enter your Remote Retrieval Access Code (1 5 9 ).

3When you hear two short beeps, use the dial pad to press 9 5 4.

4Enter the new number of the remote fax machine where you want your fax messages forwarded (up to 20 digits) followed by # #.

Note You cannot use and # as dial numbers. However, if you want to store a pause, press #.

5 After you hear your MFC beep, hang up.

R E M O T E F A X O P T I O N S ( N O T A V A I L A B L E F O R C O L O R F A X )

9 - 5

10 10Printing Reports

MFC Settings and Activity

Two reports require initial setup in the Menu table: Transmission Verification Report and Activity Report Interval. For initial setup:

Press Menu/Set, 2, 4, 1.

1.TRANSMISSION

OR

 

Press Menu/Set, 2, 4, 2.

2.ACT.INTERVAL

Customizing the

Transmission Verification Report

You can use the Transmission Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (OK). If you select ON or ON+IMAGE, the report will print for every fax you send.

Note When the feature is OFF, the report prints only if a transmission error prevented delivery (NG).

If you typically send multiple faxes to the same destinations, you may need more than the job numbers to know which faxes you must send again. Selecting OFF+IMAGE will print a portion of the fax’s first page on the report to help you remember.

1 Press Menu/Set, 2, 4, 1.

1.TRANSMISSION

2Press or to select OFF,

OFF+IMAGE, ON or ON+IMAGE, and then press Menu/Set.

3Press Stop/Exit.

Setting the Fax Activity Report Interval

You can set the machine to print activity reports at specific intervals (6, 12, 24 hours, 2, 4, or 7 days). If you set the interval to OFF, you can print the report by following the Steps in the previous section.

1 Press Menu/Set, 2, 4, 2.

2.ACT.INTERVAL

10 - 1 P R I N T I N G R E P O R T S

2 Press or to choose an interval,

INTERVAL:OFF

and then press Menu/Set.

(If you choose 7 days, the LCD prompts you to choose a day at which to begin the 7-day countdown.)

3Enter the time to begin printing in 24-hour format, and then press Menu/Set. (For example: enter 19:45 for 7:45 PM.)

4Press Stop/Exit.

Using the Reports Key

 

Five reports are available:

 

1

.HELP

LIST

Prints the Help List so you can see at-a-glance

how to quickly program every menu selection

 

 

 

 

 

 

and key operations.

2

.AUTO

DIAL

Lists names and numbers stored in Speed Dial

memory, in numerical order.

 

 

 

3

.FAX

ACTIVITY

Lists information about the last 200 incoming

 

and outgoing faxes. TX means Transmit; RX means Receive.

4.TRANSMISSION

5.USER SETTINGS

To Print a Report

1 Press Reports.

Prints a Transmission Verification Report for your last transmission.

Lists settings for GENERAL SETUP,

SETUP RECEIVE, SETUP SEND, SETUP REPORTS, and TEL SERVICE. The settings for REMOTE FAX OPT are included.

2 Press or to select the report you want, and then press Menu/Set.

OR

Enter the number of the report you want to print. For example, press 1 to print the Help List.

P R I N T I N G R E P O R T S

10 - 2

11 11Making Copies

Basic Copy Operations

Your MFC allows you to make high-quality photocopies and transparencies. Copies can be in black and white or full color. Always make sure you have paper in the cassette before making copies. Do not pull on the paper while copying is in progress.

Incoming faxes cannot be received on paper or into memory while the MFC is copying.

Making a Single Copy

1 Place the original face down in the ADF.

2 Press Black Copy or Color Copy. COPYING P.01

(Do NOT pull on the paper while copying is in progress.)

To stop the copy process and release the original, press Stop/Exit.

Making Multiple Copies

You can make multiple copies in black and white.

1Place the original face down in the ADF.

2Using the dial pad, enter the number of copies you want (up to 99). For example, press 3 8 for 38 copies.

3Press Black Copy.

11 - 1 M A K I N G C O P I E S

Out of Memory Message

If the memory becomes full while you are making copies, the LCD shows a

message:

OUT OF MEMORY

 

If the OUT OF MEMORY message appears while you are scanning the first page of your original, press Stop/Exit to cancel. Clear some jobs from memory so you can continue. If you were scanning subsequent page(s), press Black Copy or Color Copy to print the scanned pages—OR—Press Stop/Exit to cancel.

Note To gain extra memory, you can turn off Fax Storage (see page 9-2).

OR—Print the faxes in memory (see page 6-4).

Temporary Copy Settings

You can improve your copies by using the Copy keys: Quality and Options. These setting are temporary, and the MFC returns to its default settings when you finish copying.

Copying Using Multiple Settings

You can try different combinations of settings for the best results. After you finish your settings using the Quality or Options keys, the LCD shows:

PRESS COPY OR

FOR NEXT OPT.

Press or if you want to select additional settings.

OR

Press Black Copy or Color Copy if you are finished choosing settings.

M A K I N G C O P I E S

11 - 2

Using the Quality Key

The Quality key temporarily changes the copy quality setting (NORMAL,

FAST or BEST).

Press

FAST:

Fast copy speed and lowest ink

Quality

 

consumption. Use FAST to save time

and

 

(documents to be proof-read, large

 

 

documents or many copies).

or

NORMAL: Recommended mode for ordinary

 

 

printouts. Good copy quality with adequate

 

 

copy speed.

BEST: Use this mode to copy precise images such as photographs. BEST uses the highest resolution and slowest speed.

1

Place the original face down in the ADF.

 

2

Press Quality.

NORMAL

3

Press or to select the copy quality (resolution), and then press Menu/Set.

4To start copying now, press Black Copy or Color Copy. If you would like to choose additional copy options, press Options and then select each setting.

11 - 3 M A K I N G C O P I E S

Using the Options Key

Use the Options key to set number of copies, paper type, paper size, brightness, enlargement/reduction ratio and special copy options for the next copy only.

 

Press

Menu Selections

Options

Factory

 

Options

 

Setting

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

OPT:#OF

NO. OF COPIES:XX

01

 

 

 

 

 

 

 

 

 

 

 

 

 

COPIES01

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

OPT:PAPER TYPE

PLAIN/INK JET/GLOSSY

PLAIN

 

 

 

 

 

(4-COLOR or 3-COLOR)/

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TRANSPARENCY

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

OPT:PAPER SIZE

LETTER/LEGAL/A4/

LETTER

 

 

 

 

 

POST CARD: 4" × 6"

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

OPT:BRIGHTNESS

-

 

 

 

 

 

 

 

 

 

+

-

 

 

 

 

 

 

 

 

 

+

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

OPT:ELG/RDC

50%/78% LGL>LTR/

100%

 

 

 

 

 

 

 

 

 

94% A4>LTR/100%/

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

104% EXE>LTR/150%/

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

200%/ZOOM

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

OPT:SPECIAL

2 IN 1*/OFF

 

 

 

 

OFF

 

 

 

 

 

*(Black and White only)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Paper Type

You can change the paper type setting for the next copy only.

1Place the original face down in the ADF.

2Use the dial pad to enter the number of copies you want (up to 99).

3

Press Options and press or to select OPT:PAPER TYPE, and then press

 

Menu/Set.

4

Press or to select the type of paper you are using (PLAIN, INKJET,

 

GLOSSY or TRANSPARENCY), and then press Menu/Set.

5If you selected GLOSSY, press or to select 4-COLOR or 3-COLOR, and then press Menu/Set.

Note The print quality of black ink varies depending on the kind of glossy paper you are using. Black ink is used when you select 4-COLOR. If the glossy paper you are using repels the black ink, select 3-COLOR, which simulates black ink by combining the three ink colors.

6 Press Black Copy or Color CopyOR—Press or for additional settings.

M A K I N G C O P I E S

11 - 4

Paper Size

You can change the paper size setting for the next copy only.

1Place the original face down in the ADF.

2Use the dial pad to enter the number of copies you want (up to 99).

3Press Options and select OPT:PAPER SIZE, and then press Menu/Set.

4 Press or to select the size of paper you are using (LETTER, LEGAL, A4 or

POST CARD: 4" × 6"), and then press Menu/Set.

5 Press Black Copy or Color CopyOR—Press or for additional settings.

Copy Brightness

1Place the original face down in the ADF.

2Use the dial pad to enter the number of copies you want (up to 99).

3Press Options and press or to select

OPT:BRIGHTNESS, and then press Menu/Set.

4Press to make a lighter copy—OR—press to make a darker copy, and then press Set.

5 Press Black Copy or Color CopyOR—Press or for additional settings.

Reducing and Enlarging Copies

1Place the original face down in the ADF.

2Use the dial pad to enter the number of copies you want (up to 99).

3

Press Options and press or to select OPT:ELG/RDC, and then press Menu/Set.

4

Press or to choose an enlargement or reduction ratio, and then press

 

Menu/Set.

 

You can reduce to 50%, 78% LGL>LTR or 94% A4>LTR of the original size.

 

OR

 

You can enlarge to 104% EXE>LTR, 150% or 200%.

OR

For more choices select ZOOM, and then press Menu/Set. Use the dial pad to enter any percentage between 25% and 400%, and then press Menu/Set. For example, press 5 3 to enter 53%.

11 - 5 M A K I N G C O P I E S

5 Press Black Copy or Color CopyOR—Press or for additional settings.

Selecting Fixed Reduction Ratios:

When selecting a reduction ratio, you will need to know the size of paper you registered in Menu 1-2 if you don’t change the paper size setting using Options.

Note If you want to make a copy the same size as the original, you should choose a reduction of 93%. (For example, if you want to copy from letter to letter, you should choose a reduction of 93%.)

Original

Paper

Recommended

size is…

size is…

reduction ratio is…

 

 

 

LETTER DOCUMENT

LETTER

93%

 

 

 

 

LEGAL

100%

 

 

 

A4 DOCUMENT

LETTER

94%

 

 

 

LEGAL DOCUMENT

LETTER

78%

 

 

 

 

LEGAL

93%

 

 

 

Special Copy Option

You can save paper by copying two pages onto one page.

1Place the original face down in the ADF.

2Use the dial pad to enter the number of copies you want (up to 99).

3

Press Options and or to select OPT: SPECIAL, and then press Menu/Set.

4

Press or to select 2 IN 1 (or OFF), and then press Menu/Set.

5

Press Black CopyOR—Press or for additional settings.

 

2 in 1

Special Copy Option (2 in 1) is not available with reduced, enlarged or color copies.

M A K I N G C O P I E S

11 - 6

Changing Default Copy Settings

Press Menu/Set and 3 to change default Copy mode settings. They will remain until you change them again by pressing Menu/Set.

By pressing a number, you can adjust the Quality, Color and Contrast copy

settings shown in the following chart. Press or to scroll through the options

for each setting, and then press Menu/Set to save your selection.

Press Stop/ExitOR—Press to select the next setting you want to change.

Press Menu/Set and 3.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1.QUALITY

 

 

QUALITY:NORMAL

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

QUALITY:BEST

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

QUALITY:FAST

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2.COLOR ADJUST

 

 

1.RED

 

 

 

R: -

 

 

 

 

 

 

 

 

 

 

+

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2.GREEN

 

 

 

G: -

 

 

 

 

 

 

+

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

3.BLUE

 

 

 

B: -

 

 

 

 

 

 

 

 

 

 

 

+

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

3.CONTRAST

 

 

-

 

 

 

 

+

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

is default

Copy Quality

1Press Menu/Set, 3, 1.

2Press or to select the copy quality, and then press Menu/Set.

3Press Stop/Exit.

1.QUALITY

QUALITY:NORMAL

QUALITY:BEST

QUALITY:FAST

11 - 7 M A K I N G C O P I E S

Color Adjustment

1Press Menu/Set, 3, 2.

2Press or to select RED, GREEN or

BLUE, and then press Menu/Set.

3Press to make a darker copy, or

press to make a lighter copy, and then press Menu/Set.

4Return to Step 2 to select the next color

OR

Press Stop/Exit.

2.COLOR ADJUST

Light Dark

R:– +

G:– +

B:– +

Copy Contrast

You can change the contrast to help an image look sharper and more vivid.

1

Press Menu/Set, 3, 3.

 

 

2

Press

to increase the contrast, or

+

 

press

to decrease the contrast, and

 

 

 

then press Menu/Set.

 

 

3

Press Stop/Exit.

 

 

M A K I N G C O P I E S

11 - 8

Legal Limitations

Color reproductions of certain documents are illegal and may result in either criminal or civil liability. This memorandum is intended to be a guide rather than a complete listing of every possible prohibition. In case of doubt, we suggest that you check with counsel as to any particular questionable documents.

The following documents issued by the United States/Canadian Government or any of its Agencies may not be copied:

Paper money

Bonds or other certificates of indebtedness

Certificates of Deposit

Internal Revenue Stamps (canceled or uncanceled)

Selective Service or draft papers

Passports

United States/Canadian Postage Stamps (canceled or uncanceled)

Food Stamps

Immigration Papers

Checks or drafts drawn by Governmental agencies

Identifying badges or insignias

Copyrighted works cannot be copied; however, sections of a copyrighted work can be copied for “fair use.” Multiple copies would indicate improper use.

Works of art should be considered the equivalent of copyrighted works.

Licenses and Certificates of Title to motor vehicles may not be copied under certain state/provincial laws.

11 - 9 M A K I N G C O P I E S

12 12Using the MFC as a Printer

Features

The Multi-Function Center offers you many features you’ll find in a high quality ink jet printer.

Fast Printing Speed—Using Draft mode, you can print up to 8 pages per minute in full color, and up to 10 pages per minute in black.

Brilliant High Quality Output—Printing at 2400 × 1200 dpi resolution on glossy paper gives you highest resolution output.

Beautiful Elaborate Output—You can utilize 2 in 1, watermark printing, True2Life technology and other features for making beautiful outputs.

Low Running Cost—Whenever you run out of a particular color ink, you’ll replace only the cartridge that’s empty.

Bi-directional Parallel Interface—The parallel interface allows bi-directional (IEEE 1284 compliant) communication with your computer.

USB—Universal Serial Bus Interface allows for fast comunication with your computer.

Straight Paper Path—The MFC can use various types of paper: plain paper, Ink Jet Paper, glossy paper, transparencies, and envelopes. Using the appropriate paper reduces the occurrence of paper jams. For complete information about what kinds of paper to use with the MFC, please read Chapter 3 in this manual.

Printer Driver

You can change the following printer settings when you print from your computer:

Quality (Speed) /Media

Color Matching

Halftone

Color Enhance/True2Life

Fast Draft Mode

Watermark

Print Date & Time

U S I N G T H E M F C A S A P R I N T E R

12 - 1

Choosing the Right Kind of Paper

To achieve high quality printing using your MFC, it’s very important to select the right kind of paper. Be sure to read “About Paper” page 3-1 of Chapter 3 in this manual before selecting and purchasing paper for the MFC.

Multi-purpose Sheet Feeder

The multi-purpose sheet feeder can feed plain paper, inkjet paper, glossy paper, transparencies and envelopes. When the MFC receives data from your computer, it begins the print process by loading paper from the multi-purpose sheet feeder.

1Select the print command from your PC.

2Your PC sends a print command and data to the MFC. The LCD shows

RECEIVING DATA.

3If there are more pages, the MFC begins to print the next page automatically.

4When the MFC finishes printing all data, it returns to display the date and time.

Note You can select paper source, paper size, and orientation in your application software. If your application software does not support your custom paper size, select the next larger paper size. Then adjust the print area by changing the right and left margins in your application software.

12 - 2 U S I N G T H E M F C A S A P R I N T E R

Simultaneous Printing/Fax

Your MFC can print data from your computer while sending or receiving a fax, or while scanning information into the computer. However, when the MFC is copying or receiving a fax on paper, it pauses the PC printing operation, and resumes when copying or fax receiving is complete. Fax sending will continue during PC printing.

Printer Operation Key

Ink Key

When you press Ink, the LCD shows:

If you are having trouble with one of the ink colors, you may need to clean the print head. (See page 20-10.)

1.CLEANING

2.REPLACE INK

If you got an error message NEAR EMPTY or INK EMPTY, you will need to replace the ink cartridge for the appropriate color.

(See Error Messages, page 20-1.)

Stop/Exit Key

If the LCD shows REMAINED DATA, you can clear data remaining in the printer memory by pressing Stop/Exit.

Checking the Print Quality

If you want to check the print quality and find out how to improve it, See How to Improve Print Quality, page 20-10.

U S I N G T H E M F C A S A P R I N T E R

12 - 3

13 13Printer Driver Settings

(For Windows® Only)

Using the Brother MFC-3100C Printer Driver

A Printer Driver is software that translates data from the format used by a computer into the format required by a particular printer, using a printer command language or page description language.

The printer drivers are on the supplied CD-ROM. The latest printer driver can also be downloaded from the Brother Solutions Center at http://solutions.brother.com.

Features in the Printer Driver

(For Windows® 95/98/98SE/Me/2000 Professional and Windows NT® 4.0)

Note The screens shown in this section are from Windows® 98. The screens on your PC may vary depending on your Windows Operating System.

For more detailed information, please see the on-line Help in the printer driver.

13 - 1 P R I N T E R D R I V E R S E T T I N G S ( F O R W I N D O W S ® O N L Y )

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