Brother MFC3100C User Manual

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Page 1

MFC-3100C

OWNER’S MANUAL

version D

Page 2

If You Need to Call Customer Service

Please complete the following information for future reference:

Model Number: MFC-3100C

Serial Number:*

Date of Purchase:

Place of Purchase:

* The serial number is on the back of the unit. Retain

this Owner’s Manual with your sales receipt as a permanent record of your purchase, in the event of a theft, fire or warranty service.

Page 3

Brother Numbers

IMPORTANT

For technical and operational assistance, you must call the country where you purchased the MFC. Calls must be made

Brother fax-back system (USA Only)

Brother Customer Service has installed an easy-to-use fax-back system, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day, 7 days a week. You can use the system to send faxes to any fax machine, not just the one from which you are calling.

If you can’t resolve a difficulty with your MFC using this manual, call our faxback system and follow the voice prompts to receive faxed instructions about using the system and an index of fax-back subjects.

In USA:

The Brother fax-back system number has been preprogrammed on Speed Dial 01.

1-800-521-2846

Frequently Asked Questions (FAQs)

The Brother Solutions Center is our one-stop resource for all your Fax Machine/ Multi-Function Center needs. You can download the latest software and utilities, read FAQs and troubleshooting tips, and go to the “Solutions” section to learn how to get the most from your Brother product. Visit us at:

from within

that country.

http://solutions.brother.com

You can check here for Brother Printer Driver updates.

For Customer Service

In USA:

In Canada:

Dealers/Service Centers (For USA Only)

For the name of a Brother authorized dealer or service center, call 1-800-284-4357.

Service Centers (For Canada Only)

For service center addresses in Canada, call 1-877-BROTHER.

1-800-284-4329 (voice) 1-908-575-8790 (fax) 1-800-284-3238 (TTY service for the hearing-impaired)

1-877-BROTHER (voice) 1-514-685-4898 (fax)

1-514-685-6464 (voice)

In Montreal

BROTHER NUMBERS

Page 4

Ordering Accessories and Supplies

IMPORTANT

For technical and operational assistance, you must call the country where you purchased the MFC. Calls must be made

For best quality results use only genuine Brother accessories, available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover, or American Express credit card, you can order accessories directly from Brother. (In the USA, you can visit us online for a complete selection of Brother accessories and supplies available for purchase.)

from within

that country.

In USA:

1-888-879-3232 (voice) 1-800-947-1445 (fax) http://www.brothermall.com

In Canada:

1-877-BROTHER (voice)

Description Item

Ink Cartridge <black> LC21BK Ink Cartridge <cyan>(blue) LC21C Ink Cartridge <magenta>(red) LC21M Ink Cartridge <yellow> LC21Y Power Protector for A/C Power and

QPD120

Phone Line Telephone Line Cord LG3077001 Paper Wire Extension UU1309001 Document Wire Extension LE3305001 Document Support LE6396001 Paper Tray LE6398001 Card Stock Support LE6485001 Owner’s Manual LE6184001 (English for USA and

Canada) LE6359001 (French for Canada)

Multi-Function Link® Pro Suite is NOT available on floppy disks.

Note

ORDERING ACCESSORIES AND SUPPLIES

Page 5

Notice – Disclaimer of Warranties

(For USA and Canada)

BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE. BROTHER’S LICENSOR(S) DOES NOT WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS OR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES IN THE USA AND SOME PROVINCES IN CANADA. THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.

IN NO EVENT WILL BROTHER’S LICENSOR(S) BE LIABLE TO YOU FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER’S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU. IN ANY EVENT BROTHER’S LICENSOR’S LIABILITY TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS OF THE FORM OF THE ACTION (WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without notice.

Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.

NOTICE – DISCLAIMER OF WARRANTIES

iii

Page 6

BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE

(USA Only)

This warranty gives you certain rights and you may also have other rights that may vary from state to state.

This warranty is given only to the first end-use purchaser of the accompanying product (referred to in this warranty as “this Product”).

What is covered:

the Warranty Period that there are no defects in the materials, workmanship or Year 2000 compliance of this Product. The “Warranty Period” is 1 year from the date you purchased this product. The “Warranty Period” for consumable items, such as Print Heads, Toner, Drums, Ink Cartridges, Print Cartridges, Refill Ribbons, Therma PLUS Paper and Thermal Paper, etc. is 90 days from the date of purchase, or the rated life of the Consumable item, whichever is shorter.

What is NOT covered:

VOID by Brother for repairs or replacements made necessary due to the following: (1) If the Product was not purchased from an authorized Brother reseller within the United States, (2) The Product has been serviced or modified by anyone other than an Authorized Service Representative of Brother, (3) The serial number has been modified, defaced or removed from this Product, (4) Non-Brother®brand or non-Brother approved parts, supplies, power supplies or other accessories have been used with this Product, (5) Any damage caused by accident, neglect, abuse or misuse or, the recommended monthly volume has been exceeded, (6) Damages caused as a result of modification, alteration or repairs performed by anyone other than a Brother Authorized Service Representative. (7) NOT COVERED UNDER WARRANTY ARE: Consumable items, for example (including, but not limited to): ribbons, ink or toner cartridges, toner drum units, print heads, cleaning and/or instances where no defects in material or workmanship are found in the Product, etc. (8) Damage caused by improper connection and/ or disconnection of the Product; failure of the operator to follow operational instructions, improper set up of the Product.

What to do if you think your Product is defective:

Call our Customer Service Hotline at 1-800-284-4329, or if you suspect a defect in materials or workmanship in this Product, you can report it to a Brother Authorized Service

Brother warrants to you for

Warranty WILL BE

Center. During the Warranty Period, supply Brother’s representative with a copy of your dated bill of sale showing that this Product was purchased within the United States. For the name of your Brother Authorized Service Center, call 1-800-521-2846. After contacting the Brother Authorized Service Center, you may be required to deliver or send the Product properly packaged, freight prepaid, to the Authorized Service Center together with a photocopy of your bill of sale.

What Brother will do:

Authorized Service Center) will evaluate your report of a possible defect to determine whether a defect exists, and if it does exist, Brother (or its Authorized Service Center) will repair or (at Brother’s option) replace the Product with a product that performs the same functions and performs as well as the original Product. Brother reserves the right to supply refurbished or remanufactured replacement parts provided that the replacement parts conform to the manufacturer’s specifications for new products. The repaired or replacement product will be returned to you at no cost.

Exchange Service:

When an exchange is authorized, Brother will exchange your non-working product with a refurbished or remanufactured product that conforms to the manufacturer’s specifications for new products. The refurbished or remanufactured Product you receive will be covered by the balance of the limited warranty period remaining on the original Product, plus an additional thirty (30) days. You will keep the replacement Product that is sent to you and must return (or be billed up to the cost of a new product) your original non- working product, which shall become the property of Brother. You must call Brother Customer Service and if the representative cannot correct the product’s malfunction over the telephone and you elect the exchange service, you must provide information pertaining to this Product and you must also provide a valid major credit card number. Your credit card will be charged up to the cost of a new Product if: (i) you do not return your original Product to Brother within five (5) business days; (ii) the malfunctions of your original Product are not covered by the limited warranty; (iii) the proper packaging instructions are not followed and has caused damage to the product;

Brother (or its

MFC LIMITED WARRANTY (USA)

Page 7

BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE

(For USA Only)

or (iv) the warranty period on your original Product has expired or has not been sufficiently validated with a copy of the proof of purchase (bill of sale). The Brother Customer Service Representative will ship the exchange Product via next business day delivery courier service, with return instructions and prepaid return air bill. Follow the return instructions. You must return the original Product in the same shipping carton in which the exchanged Product was received and include a copy of proof of purchase (bill of sale). Retain your original accessory items and a copy of the return air bill, signed by the courier.

Limitations:

Repair or replacement as described above is your sole and exclusive (that is, your only) remedy if this Product is defective. Brother is not responsible for damage to or loss of any equipment, media, programs or data related to the use of this Product. Except for that repair or replacement,

be liable for any direct, indirect, incidental or consequential damages or specific relief. Because some states do not allow the exclusion or limitation of consequential or incidental damages, the above limitation may not apply to you.

THIS WARRANTY IS GIVEN IN LIEU OF ALL OTHER WARRANTIES, WRITTEN OR ORAL, WHETHER EXPRESSED BY AFFIRMATION, PROMISE, DESCRIPTION, DRAWING, MODEL OR SAMPLE. ANY AND ALL WARRANTIES OTHER THAN THIS ONE, WHETHER EXPRESS OR IMPLIED, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, ARE HEREBY DISCLAIMED.

This Limited Warranty is the only warranty that Brother is giving for this Product.

the exclusive and only statement

Brother’s obligations to you. It replaces all other agreements and understandings that you may have with Brother or its representatives.

It is the final expression and

Brother shall not

This Limited Warranty (and Brother’s obligation to you) may not be changed in any way unless you and Brother sign the same piece of paper in which we (1) refer to this Product and your bill of sale date, (2) describe the change to this warranty and (3) agree to make that change.

Product Support: Toll-free Customer Service and technical support is available for hardware operational assistance at 1-800-284-4329. At any time, free technical support in the form of Frequently Asked Questions, troubleshooting tips and service center locator is available through our fax-back system at 1-800-521-2846 or Brother’s Internet Web Site (www.brother.com). Now you can visit us on-line (www.brothermall.com), your complete source for genuine Brother Accessories and Supplies.

BROTHER INTERNATIONAL CORPORATION 100 SOMERSET CORPORATE BLVD. BRIDGEWATER, NEW JERSEY 08807-0911

Please record your model and serial numbers and your date and location of Purchase below for your records. Keep this information with your proof of purchase (bill of sale) in case your Product is lost, stolen or requires service.

Model # _______________________ Serial #________________________ Date of purchase: _______________ Store where purchased:___________ Location of store: ________________

Important:

keep all original packing materials, in the event that you ship this product.

We recommend that you

MFC LIMITED WARRANTY (USA)

Page 8

BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE

LIMITED WARRANTY

(For Canada Only)

Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service Centers, will repair this MFC/Facsimile machine free of charge if defective in material or workmanship. This Limited Warranty does not include cleaning, consumables (including, without limitation, print cartridges, print head, toner and drum) or damage caused by accident, neglect, misuse or improper installation or operation, any damage caused from service, maintenance, modifications, or tampering by anyone other than a Brother Authorized Service Representative, or from the use of supplies or consumable items that are non-Brother products. Operation of the MFC/Facsimile machine in excess of the specifications or with the Serial Number or Rating Label removed shall be deemed abuse and all repairs thereafter shall be the sole liability of the end-user/purchaser. In order to obtain warranty service, the MFC/Facsimile machine must be delivered or shipped freight prepaid by the end user/purchaser to a “Brother” Authorized Service Center, together with your Proof of Purchase in the form of a Sales Receipt.

For laser products: Failure to remove the Toner Cartridge (and Toner Drum Unit on applicable models) during shipping will cause severe damage to the MFC/Facsimile and will VOID the Warranty. (Refer to your Operation Manual for proper packaging.)

For ink-jet products: Do not remove the ink cartridges during shipping. Damage to your print head resulting from packing without the ink cartridges will VOID your warranty. (Refer to your Operation Manual for proper packaging.)

BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED.

No oral or written information, advice or representation provided by Brother, its Authorized Service Centers, Distributors, Dealers, Agents or employees, shall create another warranty or modify this warranty. This warranty states Brother’s entire liability and your exclusive remedy against Brother for any failure of the MFC/Facsimile machine to operate properly.

Neither Brother nor anyone else involved in the development, production, or delivery of this MFC/Facsimile machine shall be liable for any indirect, incidental, special, consequential, exemplary, or punitive damages, including lost profits, arising from the use of or inability to use the product, even if advised by the end user/purchaser of the possibility of such damages. Since some Provinces do not allow the above limitation of liability, such limitation may not apply to you.

This Limited Warranty gives you specific legal rights and you may also have other rights which vary from Providence to Providence.

Warranty Service is available at Brother Authorized Service Centers throughout Canada. For Technical Support or for the name and location of your nearest Authorized Service Center call 1-877-BROTHER. Within Montreal, please call 685-6464. Internet support: support@brother.ca or browse Brother’s Web Site: www.brother.com

Brother International Corporation (Canada) Ltd. 1 Rue Hôtel de Ville Dollard-Des-Ormeaux, QC H9B 3H6

LIMITED WARRANTY (CANADA)

Page 9

Quick Reference Guide

Sending Black & White Faxes

Automatic Transmission

Place the original face down in the ADF.

Enter the fax number using Speed Dial, Search or the dial pad.

Press

Black Fax Start

Real Time Transmission

You can send faxes in real time.

Place the original face down in the ADF.

Press

Menu/Set, 2, 2, 5

6 7

Press to select ON, and then

Menu/Set—OR

press

next transmission only, press to select

then press

For the next fax only, press to select

Menu/Set

Press 1 to select additional settings —

Enter the fax number. Press

NEXT FAX ONLY

Menu/Set

, and then press

—Press 2 to fax.

Black Fax Start

—For the

Receiving Faxes

, and

Storing Numbers

Storing Speed Dial Numbers

Press

Menu/Set, 2, 3, 1

Enter a two-digit Speed Dial number, and then press

Enter a number (up to 20 digits), and then press

Enter a name (or leave it blank), and then press

Press

Stop/Exit

Menu/Set

Dialing Operations

Speed Dialing

Place the original face down in the ADF.

Press

Search/Speed Dial

, and then press the two-digit

Speed Dial number.

Press

Black Fax Start

Search/Speed Dial

Place the original face down in the ADF.

Press

Search/Speed Dial

then enter the first letter of the name you’re looking for.

Press or to search the memory.

Press

Black Fax Start

, press

, and

Select Receive Mode

Press

Receive Mode

FAX ONLY, EXT. TEL/TAD MANUAL

to select

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Making Copies

Making a Single Copy

Place the original face down in the ADF.

Press

Black Copy

Making Multiple Copies

(For Black and White Copies)

Place the original face down in the ADF.

Use the dial pad to enter the number of copies you want (up to 99).

Press

Black Copy

Brother fax-back system :

In USA:

Brother Global Web Site :

http://www.brother.com

Frequently Asked Questions (FAQs) and Product Support :

http://solutions.brother.com

Brother Accessories & Supplies:

In USA:

http://www.brothermall.com

In Canada:

Color Copy

1-800-521-2846

1-888-879-3232 (voice) 1-800-947-1445 (fax)

1-877-BROTHER (voice)

viii

Page 11

Introduction..................................................................................... 1-1

Using This Manual..................................................................... 1-1

Finding Information............................................................. 1-1

Conventions Used in this Manual........................................ 1-1

Test Sheet Procedure and Product Registration (For USA Only)

To Complete Your Registration On-Line............................ 1-2

MFC-3100C Control Panel Overview........................................ 1-3

About Fax Machines .................................................................. 1-5

Custom Features .................................................................. 1-5

Do You Have Voice Mail on the Phone Line? ............... 1-5

Why Should There Be Trouble? ..................................... 1-5

How Can You Avoid Possible Problems? ...................... 1-5

Fax Tones and Handshake................................................... 1-5

ECM (Error Correction Mode)............................................ 1-6

Assembly and Connections............................................................. 2-1

Packing List................................................................................ 2-1

Choosing a Location................................................................... 2-2

Assembly.................................................................................... 2-3

Removing the Protective Yellow Bar.................................. 2-3

Setting Up the MFC............................................................. 2-4

Loading Paper in the Multi-Purpose Sheet Feeder

(Paper Cassette) .............................................................. 2-7

Installing the Ink Cartridges ................................................ 2-8

Important......................................................................... 2-9

Connecting the MFC ................................................................ 2-11

Connecting an External Telephone ................................... 2-11

Connecting an External Telephone

Answering Device (TAD)............................................. 2-11

Sequence ....................................................................... 2-11

Connections................................................................... 2-12

Recording Outgoing Message (OGM).......................... 2-13

Special Line Considerations.............................................. 2-13

Roll Over Phone Lines.................................................. 2-13

Two-Line Phone System............................................... 2-13

Converting Telephone Wall Outlets ............................. 2-14

Installing MFC, External Two-Line TAD and

Two-Line Telephone ................................................ 2-14

... 1-2

Page 12

Multi-Line Connections (PBX) ......................................... 2-15

If You are Installing the MFC to Work with a PBX:.... 2-15

Custom Features on Your Phone Line............................... 2-16

Paper................................................................................................. 3-1

About Paper................................................................................ 3-1

Handling and Using Special Paper...................................... 3-1

Recommended Paper for the MFC-3100C...................... 3-1

Paper Capacity of Multi-Purpose Sheet Feeder................... 3-2

Paper Specifications for Multi-Purpose Sheet Feeder......... 3-2

Print Area............................................................................. 3-3

On-Screen Programming................................................................ 4-1

User-Friendly Programming....................................................... 4-1

Menu Selection Table.......................................................... 4-1

Alternating Displays............................................................ 4-1

Navigation Keys......................................................................... 4-2

Initial Setup...................................................................................... 5-1

Getting Started............................................................................ 5-1

Setting Paper Type .............................................................. 5-1

Setting Paper Size................................................................ 5-1

Setting Date and Time......................................................... 5-2

Setting Station ID ................................................................ 5-2

Entering Text................................................................... 5-3

Inserting Spaces .............................................................. 5-3

Making Corrections......................................................... 5-3

Repeating Letters ............................................................ 5-3

Special Characters and Symbols..................................... 5-3

Setting the Ring Volume ..................................................... 5-4

Setting the Beeper Volume.................................................. 5-4

Turning On Automatic Daylight Savings Time .................. 5-5

Setting Tone/Pulse Dialing Mode (For Canada Only) ........ 5-5

Memory Storage .................................................................. 5-5

Setup Receive................................................................................... 6-1

Basic Receiving Operations ....................................................... 6-1

Choosing the Receive Mode................................................ 6-1

To Select or Change Your Receive Mode ...................... 6-2

Setting Ring Delay .............................................................. 6-2

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Easy Receive ....................................................................... 6-3

Printing a Reduced Incoming Document

(Auto Reduction) ............................................................ 6-3

Advanced Receiving Operations................................................ 6-4

Operation from Extension Telephone ................................. 6-4

Changing the Fax Receive Code..................................... 6-4

Printing a Fax in Memory.................................................... 6-4

Polling.................................................................................. 6-5

Setting Up Polling Receive............................................. 6-5

Setting Up Sequential Polling Receive........................... 6-5

Canceling a Scheduled Job.................................................. 6-6

Telephone Services .................................................................... 6-7

Distinctive Ring................................................................... 6-7

What Does Your Telephone Company’s

“Distinctive Ring” Do? .............................................. 6-7

What Does Brother’s “Distinctive Ring” Do?................ 6-7

Do You Have Voice Mail? ............................................. 6-8

Before You Choose the Ring Pattern to Register ........... 6-8

VERY IMPORTANT.......................................................... 6-9

Registering the Distinctive Ring Pattern......................... 6-9

Setup Send ....................................................................................... 7-1

Before You Begin....................................................................... 7-1

Using the ADF (Automatic Document Feeder)................... 7-1

Sending Faxes with Multiple Settings................................. 7-2

Basic Sending Operations .......................................................... 7-2

Contrast................................................................................ 7-2

Fax Resolution..................................................................... 7-3

Manual Transmission (with an External Telephone) .......... 7-3

Automatic Transmission...................................................... 7-3

Color Fax Transmission ...................................................... 7-4

Manual and Automatic Fax Redial...................................... 7-4

Dual Access (Not Available for Color Fax)........................ 7-4

Real Time Transmission...................................................... 7-5

Checking Job Status ............................................................ 7-5

Canceling a Job in Memory................................................. 7-6

Advanced Sending Operations................................................... 7-7

Overseas Mode .................................................................... 7-7

Delayed FAX (Not Available for Color Fax)...................... 7-7

Delayed Batch Transmission

(Not Available for Color Fax)......................................... 7-8

Page 14

Setting Up Polled Transmit

(Not Available for Color Fax)......................................... 7-8

Auto Dial Numbers and Dialing Options ...................................... 8-1

Storing Numbers for Easy Dialing ............................................. 8-1

Storing Speed Dial Numbers............................................... 8-1

Changing Speed Dial Numbers ........................................... 8-2

Setting Up Groups for Broadcasting ................................... 8-3

Dialing Options .......................................................................... 8-4

Search .................................................................................. 8-4

Speed Dialing ...................................................................... 8-4

Access Codes and Credit Card Numbers............................. 8-4

Broadcasting (Not Available for Color Fax) ....................... 8-5

Pause.................................................................................... 8-6

Fax Redial............................................................................ 8-6

Tone/Pulse (For Canada Only)............................................ 8-6

Remote Fax Options (Not Available for Color Fax) .................... 9-1

Fax Forwarding/Paging .............................................................. 9-1

Programming a Fax Forwarding Number............................ 9-1

Programming Paging Number............................................. 9-1

Setting Fax Storage .................................................................... 9-2

Backup Print ........................................................................ 9-2

Changing Remote Retrieval Access Code.................................. 9-3

Remote Retrieval........................................................................ 9-3

Using Remote Retrieval Access Code................................. 9-3

Remote Commands ............................................................. 9-4

Retrieving Fax Messages..................................................... 9-5

Changing Fax Forwarding Number..................................... 9-5

xii

Printing Reports ............................................................................ 10-1

MFC Settings and Activity....................................................... 10-1

Customizing the Transmission Verification Report .......... 10-1

Setting the Fax Activity Report Interval ........................... 10-1

Using the Reports Key....................................................... 10-2

To Print a Report........................................................... 10-2

Making Copies............................................................................... 11-1

Basic Copy Operations............................................................. 11-1

Making a Single Copy....................................................... 11-1

Page 15

Making Multiple Copies.................................................... 11-1

Out of Memory Message................................................... 11-2

Temporary Copy Settings......................................................... 11-2

Copying Using Multiple Settings ...................................... 11-2

Using the Quality Key....................................................... 11-3

Using the Options Key ...................................................... 11-4

Paper Type .................................................................... 11-4

Paper Size...................................................................... 11-5

Copy Brightness............................................................ 11-5

Reducing and Enlarging Copies.................................... 11-5

Special Copy Option..................................................... 11-6

2 in 1 ............................................................................. 11-6

Changing Default Copy Settings.............................................. 11-7

Copy Quality ..................................................................... 11-7

Color Adjustment .............................................................. 11-8

Copy Contrast.................................................................... 11-8

Legal Limitations ..................................................................... 11-9

Using the MFC as a Printer ......................................................... 12-1

Features .................................................................................... 12-1

Printer Driver............................................................................ 12-1

Choosing the Right Kind of Paper ........................................... 12-2

Multi-purpose Sheet Feeder ..................................................... 12-2

Simultaneous Printing/Fax ....................................................... 12-3

Printer Operation Key .............................................................. 12-3

Ink Key .............................................................................. 12-3

Stop/Exit Key .................................................................... 12-3

Checking the Print Quality....................................................... 12-3

Printer Driver Settings (For Windows® Only)........................... 13-1

Using the Brother MFC-3100C Printer Driver ........................ 13-1

Features in the Printer Driver (For Windows® 95/98/98SE/Me/

2000 Professional and Windows NT® 4.0)........................... 13-1

Paper Tab.................................................................................. 13-2

Paper Size .......................................................................... 13-2

Orientation......................................................................... 13-3

Copy/Page Order ............................................................... 13-3

Copies ........................................................................... 13-3

Collate........................................................................... 13-3

Reverse Order ............................................................... 13-3

Paper Thickness................................................................. 13-4

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Page 16

Scaling ............................................................................... 13-4

Paper Source...................................................................... 13-4

Quality/Color Tab..................................................................... 13-5

Quality ............................................................................... 13-5

Media................................................................................. 13-6

Document .......................................................................... 13-6

Color Matching.................................................................. 13-7

Custom Setting .................................................................. 13-7

Halftone Pattern ............................................................ 13-7

Color Enhance............................................................... 13-8

Color/Mono ....................................................................... 13-9

Bi-Directional Printing ...................................................... 13-9

Fast Draft Mode................................................................. 13-9

Advanced Tab........................................................................... 13-9

Watermark ......................................................................... 13-9

Print Watermark.......................................................... 13-10

In background ............................................................. 13-10

Watermark Style.............................................................. 13-10

Watermark Text .......................................................... 13-10

Watermark Bitmap...................................................... 13-10

Position ....................................................................... 13-10

Device Options ................................................................ 13-11

Print Date & Time ........................................................... 13-11

Support ................................................................................... 13-12

Web Update................................................................. 13-12

Brother Solutions Center............................................. 13-12

Features in the Printer Driver (For Windows® XP) ............... 13-13

Layout Tab ............................................................................. 13-13

*1 Orientation.................................................................. 13-13

*2 Pages Per Sheet........................................................... 13-14

Paper/Quality Tab................................................................... 13-14

*1 Tray Selection............................................................. 13-15

*2 Quality Settings .......................................................... 13-15

*3 Color........................................................................... 13-15

Advanced Options .................................................................. 13-16

*1 Paper /Output.............................................................. 13-16

*2 Graphic ....................................................................... 13-17

*3 Document Options...................................................... 13-17

Photo ........................................................................... 13-17

Cluster ......................................................................... 13-17

Auto............................................................................. 13-17

xiv

Page 17

*4 Printer Features........................................................... 13-18

Using the Windows®-Based Brother MFL-Pro Control Center

Brother MFL-Pro Control Center............................................. 14-1

AutoLoad the Brother Control Center............................... 14-1

How to Turn Off AutoLoad............................................... 14-2

Using the Color Scan Key........................................................ 14-2

Scan to E-mail ................................................................... 14-3

Scan Image ........................................................................ 14-3

Scan/OCR.......................................................................... 14-3

Brother Control Center Features .............................................. 14-4

Auto Configuration............................................................ 14-4

Scanning Operations.......................................................... 14-4

Copy Operations................................................................ 14-5

PC Fax Operation .............................................................. 14-5

Scanner Settings for Scan, Copy and PC Fax Buttons ...... 14-5

Global Settings .................................................................. 14-5

Setting Up the Scanner Configurations ............................. 14-6

To Access the Scanner Configurations Screen:................. 14-6

Perform an Operation from the Control Center Screen..... 14-6

Scan to File............................................................................... 14-7

Scanner Settings ................................................................ 14-7

Destination Folder ............................................................. 14-8

Scan to E-mail .......................................................................... 14-8

Scanner Settings ................................................................ 14-9

E-mail Application ............................................................ 14-9

File Attachments................................................................ 14-9

Conversion Options......................................................... 14-10

Format......................................................................... 14-10

Show QuickSend Menu .............................................. 14-10

QuickSend List............................................................ 14-10

Scan to Word Processor ......................................................... 14-11

Scanner Settings .............................................................. 14-11

Word Processor ............................................................... 14-12

User Defined Button............................................................... 14-13

Scanner Settings .............................................................. 14-13

Target Application........................................................... 14-13

Copy ....................................................................................... 14-13

Scanner Settings .............................................................. 14-14

Copy Settings................................................................... 14-14

.... 14-1

Page 18

Send a Fax .............................................................................. 14-14

Scanner Settings .............................................................. 14-14

FAX Settings ................................................................... 14-15

Scanner and Using ScanSoft™ PaperPort® and TextBridge

OCR (For Windows® Only) ......................................................... 15-1

Using ScanSoft™ PaperPort® and TextBridge®...................... 15-1

Viewing Items in ScanSoft™ PaperPort® for Brother ......15-2

Organizing Your Items in Folders..................................... 15-2

Links to Many Other Applications.................................... 15-3

Using ScanSoft™ TextBridge® OCR

(Converting Image Text to Text You Can Edit) ........... 15-3

Importing Items from Other Applications......................... 15-4

Exporting Items in Other Formats..................................... 15-4

Exporting an Image File................................................ 15-4

Scanning a Document............................................................... 15-4

TWAIN Compliant............................................................ 15-4

Accessing the Scanner....................................................... 15-5

Scanning a Document into the PC..................................... 15-5

Settings in the Scanner Window........................................ 15-6

Resolution: .................................................................... 15-6

Scan Type:..................................................................... 15-6

Brightness: .................................................................... 15-6

Contrast:........................................................................ 15-7

Size:............................................................................... 15-7

Custom:......................................................................... 15-7

PreScanning an Image ....................................................... 15-8

How to Use PreScan to Adjust an Image:..................... 15-8

xvi

Setting Up and Using PC FAX (For Windows® Only) .............. 16-1

Introduction .............................................................................. 16-1

Brother Resource Manager................................................ 16-1

MFC Remote Setup.................................................................. 16-2

PC FAX Sending...................................................................... 16-3

Setting Up User Information ............................................. 16-3

Setting Up Sending............................................................ 16-4

Outside line access ............................................................ 16-4

Include header ................................................................... 16-4

Address Book file.............................................................. 16-4

User interface..................................................................... 16-5

Simple Style .................................................................. 16-5

Page 19

Facsimile Style.............................................................. 16-5

Setting Up Speed Dial.............................................................. 16-6

The Address Book ............................................................. 16-7

Setting Up a Member in the Address Book....................... 16-8

Setting Up a Group for Broadcasting ................................ 16-9

Editing Member Information............................................. 16-9

Deleting a Member or Group .......................................... 16-10

Exporting the Address Book ........................................... 16-10

Importing to the Address Book ....................................... 16-11

Setting Up a Cover Page.................................................. 16-12

To ................................................................................ 16-13

From............................................................................ 16-13

Comment..................................................................... 16-13

Select Cover Page Form.............................................. 16-13

Import BMP file.......................................................... 16-13

Count Cover Page ....................................................... 16-13

Sending a File as a PC-FAX Using the Facsimile Style.... 16-14

Redial .......................................................................... 16-15

Sending a File as a PC-FAX Using the Simple Style...... 16-15

Using Automatic E-Mail Printing................................................ 17-1

For Windows® 95, 98, 98SE, Me only..................................... 17-1

Main Features .................................................................... 17-1

To Access the On-Line Documentation........................ 17-1

To Install Automatic E-mail Printing

(Optional Application): ............................................ 17-1

Using the Brother MFC with a New Power Macintosh®

G3, G4 or iMac™/iBook™........................................................... 18-1

Set Up Your USB-Equipped Apple® Macintosh®

G3, G4 or iMac™ or iBook™ with

Mac OS 8.5-9.2..................................................................... 18-1

Using Brother Printer Driver with Your Apple® Macintosh®.... 18-1

Sending a Fax from Your Macintosh® Application ................. 18-3

Setting Up Your Address Book......................................... 18-5

Adding a New Member................................................. 18-5

Adding a New Group.................................................... 18-6

Using Brother TWAIN Scanner Driver with Your

Apple® Macintosh®............................................................... 18-7

Accessing the Scanner....................................................... 18-8

xvii

Page 20

Scanning a Document into Your Macintosh G3, G4 or

iMac .............................................................................. 18-8

Settings in the Scanner Window........................................ 18-9

Image............................................................................. 18-9

Scanning Area............................................................. 18-10

Business Card Size...................................................... 18-10

Miscellaneous.............................................................. 18-11

Contrast ....................................................................... 18-11

Color Sync Dialog....................................................... 18-11

Scanner Profile............................................................ 18-12

PreScanning an Image ..................................................... 18-13

Important Information ................................................................. 19-1

Standard Telephone and FCC Notices ..................................... 19-1

Federal Communications Commission (FCC)

Declaration of Conformity (For USA Only)................. 19-2

Important....................................................................... 19-3

Industry Canada Compliance Statement

(For Canada Only).................................................... 19-3

International ENERGY STAR® Compliance

Statement .................................................................. 19-3

Important Safety Instructions ................................................... 19-4

Trademarks............................................................................... 19-5

Troubleshooting and Routine Maintenance ............................... 20-1

Troubleshooting........................................................................ 20-1

Error Messages .................................................................. 20-1

Document Jam................................................................... 20-3

Printer Jam or Paper Jam................................................... 20-4

If You Are Having Difficulty with Your MFC ................. 20-7

How to Improve Print Quality................................................ 20-10

Cleaning the Print Head................................................... 20-10

Print Quality Check ......................................................... 20-10

STEP A: Color Block Quality Check ......................... 20-10

STEP B: Alignment Check ......................................... 20-11

Packing and Shipping the MFC.............................................. 20-13

Routine Maintenance.............................................................. 20-16

Cleaning the Scanner....................................................... 20-16

Cleaning the MFC Printer Platen .................................... 20-16

Replacing the Ink Cartridges........................................... 20-17

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Page 21

Specifications ................................................................................... S-1

Product Description.................................................................... S-1

Fax.............................................................................................. S-1

Printer......................................................................................... S-2

Printing ................................................................................ S-2

Controller............................................................................. S-2

Computer Requirements...................................................... S-3

Print Media .......................................................................... S-3

Consumable Items ............................................................... S-4

Glossary........................................................................................... G-1

Index..................................................................................................I-1

Remote Retrieval Access Card...................................................... R-1

xix

Page 22

Introduction

Using This Manual

Thank you for purchasing a Brother Multi-Function Center (MFC). This MFC has been designed to be simple to use, with LCD screen prompts to guide you through programming your machine. However, you can use your MFC to its fullest potential by taking a few minutes to read this manual.

Additionally, your MFC has a Reports key. Press Reports and 1 to print a list of basic operational steps.

Finding Information

All chapter headings and subheadings are listed in the Table of Contents. You will be able to find information about a specific feature or operation by checking the Index in the back of this manual.

Conventions Used in this Manual

Throughout this manual you’ll see special symbols alerting you to important information, warnings, and actions to perform. For clarification, and to help you choose the correct key presses, we’ve added illustrations of some of the LCD messages.

boldface Bold typeface identifies a specific key on the MFC control panel. italics Italics typeface emphasize an important point, or refer you to related

topic.

bubble dot Bubble Dot typeface identifies the messages on the LCD of the

MFC.

Warnings detail precautions you must take to avoid possible personal injury.

Cautions specify procedures you must follow or avoid to prevent possible damage to the MFC.

Note

1 - 1

INTRODUCTION

Notes tell you the proper response for a situation that may occur.

FYI tips provide details about how the current operation interacts with other features.

Improper Setup alerts you to devices and procedures that are not compatible with the MFC.

Page 23

Test Sheet Procedure and Product Registration (For USA Only)

After programming your Station ID, please fill out the TEST SHEET included with your MFC and then fax it to Brother’s Automated Fax Response System as your first transmission. This will verify that your MFC is properly installed. To receive a response, be sure to set up your Station ID. (

Setting Station ID, page 5-2.)

In USA: 1-877-268-9575

When your TEST SHEET is received, a Confirmation Sheet and Product Registration form will be sent back to your machine. Please fill out the form and return it to complete your registration.

To Complete Your Registration On-Line

Insert the MFL Pro Suite CD-ROM into your CD-ROM drive.

Click On-Line Registration to register your product from the main menu.

INTRODUCTION

1 - 2

Page 24

MFC-3100C Control Panel Overview

111

Liquid Crystal Display (LCD)

The LCD displays messages to help you set up and operate your MFC.

Reports

Accesses the Reports menu so you can select a report to print: Help List, Auto Dial, Fax Activity, Transmission Verification, User Settings.

Scan to

Lets you scan the next original into your computer and select the type of destination: word processing, glaphics or E-mail application.

Ink

Cleans the ink print heads and replaces an ink cartridge.

Copy Keys:

(For the Next Copy Only)

Options

You can quickly and easily select temporary settings (for the next copy only).

Quality

Use this key to temporarily change the quality for Copy.

Color Copy

Makes a full-color copy.

Black Copy

Makes a black-and-white copy.

Redial/Pause

Redials the last number called. Also inserts a pause in auto dial numbers.

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INTRODUCTION

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Dial Pad

Use to dial phone and fax numbers and as a keyboard for entering information into the MFC. (For Canada Only): the # key lets you switch the dialing type during a telephone call from

PULSE to TONE.

Search/Speed Dial

Lets you look up numbers stored in the dialing memory. Also lets you dial stored phone numbers by pressing # and a two-digit number.

Fax Keys:

Color Fax Start

Starts sending a color fax.

Black Fax Start

Starts sending a black and white fax.

Fax Resolution

Sets the resolution when you send a fax.

Receive Mode

Use to select how the MFC will handle incoming calls.

Navigation Keys:

Menu/Set

Lets you access the Menu and Programming mode, and stores your settings in the MFC.

Press to scroll forward or backward while setting a menu selection.

Also, you can use these keys to do an alphabetical search for the names of stored numbers.

Volume

Press to scroll through the menus and options.

When the machine is idle, you can press these keys to adjust the ring volume.

Stop/Exit

Stops a fax, cancels an operation, or exits from the Menu. Also, lets you clear data remaining in the printer memory.

INTRODUCTION

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Page 26

About Fax Machines

If you’re a first-time MFC user, fax operation might seem a little mysterious. Soon, you’ll recognize the unusual fax tones on your phone line, and be able to send and receive faxes easily.

Custom Features

Do You Have Voice Mail on the Phone Line?

If you have Voice Mail on the phone line on which you will install your new MFC, there is a strong possibility that Voice Mail and the MFC will conflict

with each other while receiving incoming calls.

Why Should There Be Trouble?

Since both MFCs and Voice Mail pick up the line at the number of rings you have set, each of them has the ability to keep the other from receiving calls. For example, if your Voice Mail is set to answer after two rings and your MFC is set to answer after four, your Voice Mail will keep your MFC from receiving faxes. If you set Voice Mail and the Brother machine to answer at the same number of rings, there is no way of knowing which one will answer first. It is important to remember that neither Voice Mail nor the MFC can pass the call back to the other after the call has been answered.

How Can You Avoid Possible Problems?

A very good way to avoid problems like the one mentioned previously is to get a second phone number on your present phone line. Many people with Voice

Mail opt for this choice, which is called “Distinctive Ring”, and they are very satisfied with it. For details about this type of custom service, please see

Distinctive Ring, page 6-7.

Another way to avoid possible problem is to replace your Voice Mail with an answering machine. Your Brother MFC is designed to work in tandem with an answering machine or TAD (telephone answering device). (See

External Telephone Answering Device (TAD)

, page 2-11.)

Connecting an

Fax Tones and Handshake

When someone is sending a fax, the MFC sends fax calling tones (CNG tones) — soft, intermittent beeps at 4-second intervals. You’ll hear them after you dial and press Black Fax Start; they continue for about 60 seconds after dialing. During that time, the sending machine must begin the “handshake” with the receiving machine. Each time you use automatic procedures to send a fax, you are sending CNG tones over the phone line. You’ll soon learn to listen for these soft beeps each time you answer a phone on your fax line, so you can know if you are receiving a fax message.

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INTRODUCTION

Page 27

The receiving fax responds with fax receiving tones—loud, chirping sounds. A receiving fax chirps for about 40 seconds over the phone line, and the LCD shows RECEIVING. If your MFC is set to the FAX mode, it will answer every call automatically with fax receiving tones. Even if the other party hangs up, your MFC continues to send the “chirps” for about 40 seconds, and the LCD continues to display RECEIVING. To cancel the receiving mode, press Stop/Exit.

The fax “handshake” is the time in which the sending machine’s CNG tones and the receiving machines “chirps” overlap. This must be for at least 2 to 4 seconds, so the machines can understand how each is sending and receiving the fax. The handshake cannot begin until the call is answered, and the CNG tones only last for about 60 seconds after the number is dialed. Therefore, it’s important for the receiving machine to answer the call in as few rings as possible.

When you have an external telephone answering device (TAD) on your fax

Note

line, your TAD will determine the number of rings before the call is answered. Pay special attention to the directions chapter for connecting a TAD to your MFC in Chapter 2,

Assembly and Connections.

ECM (Error Correction Mode)

The Error Correction Mode (ECM) is a way for the MFC to check the integrity of a fax transmission while it is in progress. ECM transmissions are possible only between machines that both have the ECM feature. If they do, you may send and receive fax messages that are continuously checked for their integrity.

Sufficient memory must be available in your MFC for this feature to work.

INTRODUCTION

1 - 6

Page 28

Assembly and Connections

Packing List

Make sure you have the following items:

Ink Cartridges

For USB Cable

For Bi-directional IEEE 1284

Telephone Line Cord

Document Wire Extension

Paper Tray

Cable Tie

Owner’s Manual

Document Support

Test Sheet (For USA Only)

Quick Setup GuideCD-ROM

Paper Wire Extension

Caution

Do NOT throw away the filter cores and cable ties by accident. You will need them to meet FCC Emission Requirements when you connect the MFC to your computer using a USB cable or a bi-directional IEEE-1284 compliant parallel cable.

If an item is missing, call Brother Customer Service at 1-800-284-4329 (in

Note

USA), 1-877-BROTHER (in Canada) or 1-514-685-6464 (in Montreal). See

Ordering Accessories and Supplies on page ii for the correct item numbers.

Whenever you transport the MFC, use the packing materials that came with your MFC. If you do not pack the MFC correctly, you may void your warranty.

Card Stock Support

Software License Agreement

Accessory Order Form

2 - 1

ASSEMBLY AND CONNECTIONS

Page 29

Choosing a Location

Place your MFC on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the MFC near a telephone jack and a standard, grounded power outlet. Choose a location where the temperature remains between 50°F and 95°F (10°–35°C).

Avoid placing your MFC in a high-traffic area. Do not place near heaters, air conditioners, water, chemicals, or refrigerators. Do not expose the MFC to direct sunlight, excessive heat, moisture, or dust. Do not connect your MFC to electrical outlets controlled by wall switches or automatic timers. Disruption of power can wipe out information in the MFC’s memory. Do not connect your MFC to electrical outlets on the same circuit as large appliances or other equipment that might disrupt the power supply. Avoid interference sources, such as speakers or the base units of cordless phones.

NO !

WARNING

■ Never install telephone wiring during a lightning storm.

■ We recommend that this product be used with a surge protection device to protect the

product against lightning storms.

■ Never install a telephone jack in a wet location unless the jack is specifically designed

for a wet location.

■ Never touch telephone wires or terminals that are not insulated unless the telephone

line has been disconnected at the network interface.

■ Use caution when installing or modifying telephone lines.

■ Avoid using a telephone (other than a cordless type) during an electrical storm. There

may be a remote risk of electric shock from lightning.

■ Do not use the telephone to report a gas leak in the vicinity of the leak.

■ For PLUG CABLE EQUIPMENT, the socket-outlet should be installed near the

equipment and should be easily accessible.

■ To reduce the risk of shock or fire, use only a No. 26 AWG or larger

telecommunications line cord.

NO !

ASSEMBLY AND CONNECTIONS

2 - 2

Page 30

Assembly

Removing the Protective Yellow Bar

Open the control panel cover by pulling it toward you (1), and then lift the top cover toward the back (2).

Pull the protective yellow bar out of the machine.

Top Cover

Control Panel Cover

Protective Yellow Bar

Caution

Do not throw away the protective yellow bar. You will need it for future transportation.

Close the top cover, and then close the control panel cover.

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ASSEMBLY AND CONNECTIONS

Page 31

Setting Up the MFC

Connect the power cord.

There is no ON/OFF switch. When you plug in the power cord, the power goes on and the LCD shows:

WARNING

■ The MFC must be grounded using a 3-prong plug.

■ Since the MFC is grounded through the power outlet, you can protect yourself from

potentially hazardous electrical conditions on the telephone network by keeping the power to your MFC on when you connect it to a telephone line. Similarly, you can protect yourself when you want to move your MFC by disconnecting first the telephone line and then the power cord.

■ Lightning and power surges can damage this product! We recommend that you use a

quality surge protection device on the AC power line as well as on the telephone line, or unplug the lines during a lightning storm.

Connect the telephone line cord.

Connect one end of the telephone line cord to the jack on the MFC and the other end to a modular wall jack.

Caution

Operating the MFC before you install the ink cartridges will permanently damage the print head.

CHECK CARTRIDGE

Power Cord

Telephone Line Cord

ASSEMBLY AND CONNECTIONS

2 - 4

Page 32

Attach the paper wire extension to the multi-purpose sheet feeder.

Paper Wire Extension

Attach the plastic document support.

2 - 5

ASSEMBLY AND CONNECTIONS

Document Support

Page 33

Attach the plastic paper tray to the paper output slot, and then pull out the extension.

Caution

Please attach the paper tray to prevent paper jams and maintain print quality.

Plastic Paper Tray

Extension

Attach the document wire extension.

Document Wire Extension

ASSEMBLY AND CONNECTIONS

2 - 6

Page 34

Loading Paper in the Multi-Purpose Sheet Feeder (Paper Cassette)

You can load up to 100 sheets of 20 lb (75 g/m2) paper if you use the cut sheet. (See

Paper Capacity of Multi-Purpose Sheet Feeder, page 3-2.)

Fan the paper well. Gently insert the paper. Make sure the print side is toward you and the paper level is stacked below the paper guide line.

Press and slide the guide to fit the paper width.

Paper Guide Line

Paper Width Guide

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ASSEMBLY AND CONNECTIONS

Page 35

Installing the Ink Cartridges

Check that you turned on the power (by plugging in the power cord). The LCD shows:

CHECK CARTRIDGE

Open the control panel cover by pulling it toward you ( ), then lift the top cover toward the back ( ). After a few seconds, the print head will move left to its

replacement position.

Top Cover

Control Panel Cover

Remove the protective blue tape over the colored ink cartridge covers.

Push the four colored ink cartridge covers one at a time so they pop up. Then remove the white shipping cover by pulling it toward you and lifting it up and out.

PUSH

PUSHPUSH

Colored Ink Cartridge Covers

Ink Cartridge Covers

White Shipping Cover

ASSEMBLY AND CONNECTIONS

2 - 8

Page 36

WARNING

If ink gets in your eyes irrigate them with water immediately, and if irritation occurs consult a doctor.

Caution

■ The bottom of the white shipping cover is wet with ink that will cause stains, so wipe

it clean before you place it down.

■ Do not throw away the white shipping cover. You will need it for future transportation.

We recommend that you install the ink cartridges from left to right in this order: Black, Cyan, Yellow, Magenta.

Open the Black ink cartridge bag and take out the ink cartridge.

Carefully remove the sealing tape from the bottom of the ink cartridge. Be sure to peel the tape in the direction away from you.

Important

To prevent spilling ink and staining your hands and clothing, peel the sealing tape gently and slowly. Do not touch the ink opening on the cartridge or the removed tape.

Don't touch this part

Each color has its own correct position. Match the colors of the ink cartridge covers. First, gently insert the Black ink cartridge, and then press the cover down until it clicks.

2 - 9

ASSEMBLY AND CONNECTIONS

Peel in the direction away from you!

Opening

Page 37

Repeat Steps 5 to 7 to install each color ink cartridge.

After installing all ink cartridges, close the top cover and control panel cover until they click into place. Your MFC will enter a “head cleaning” cycle for approximately four minutes.

Caution

Make sure the paper is loaded in the multi-purpose sheet feeder. The LCD shows CLEANING. After the cleaning cycle is finished, the LCD shows

PRESS FAX START.

Press Black Fax Start. The MFC starts printing the Print Quality Check Sheet (only during initial ink cartridge installation). The LCD shows:

IS STEP “A” OK?

1.YES 2.NO

Follow the instructions printed on the sheet.

Caution

■

DO NOT remove ink cartridges if you do not need to replace them. If you do so, it may reduce the ink quantity and the MFC will not know the quantity of ink left in the cartridge.

■ DO NOT shake the ink cartridges. If you do so, the ink may spill when you take off

the sealing tape. If ink stains your body or clothing, wash with soap or detergent immediately.

■ If you mix the colors by installing an ink cartridge in the wrong color position, you

must clean the print head several times after correcting the cartridge installation and before you start printing.

■ Once you open an ink cartridge, install it in the MFC and use it up within six months

of installation. Use unopened ink cartridges by the expiration date written on the cartridge package.

■ DO NOT refill the ink cartridges. Attempting to use refilled cartridges and using

incompatible inks may cause damage to the print head in this machine and such damage will not be covered by warranty. Warranty coverage does not apply to problems caused by the use of 3rd party ink or 3rd party ink cartridges. Use only genuine Brother ink cartridges.

If INK EMPTY shows on the LCD after you install the ink cartridges, check

Note

to make sure the ink cartridges are installed correctly.

ASSEMBLY AND CONNECTIONS

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Page 38

Connecting the MFC

Connecting an External Telephone

Although your MFC does not have a handset, you can connect a separate telephone (or telephone answering device) directly to your MFC.

Connect the modular plug on the telephone’s line cord to the jack labeled EXT. on the back side of the MFC.

Whenever this phone (or TAD) is in use, the LCD shows TELEPHONE.

Connecting an External Telephone Answering Device (TAD)

Sequence

You may choose to connect an answering system. However, when you have an external TAD on the same telephone line as the MFC, the TAD answers all calls. The MFC “listens” for fax calling (CNG) tones. If it hears them, the MFC takes over the call and receives the fax. If it doesn’t hear CNG tones, the MFC lets the TAD continue playing your outgoing message so your caller can leave you a voice message.

The TAD must answer within five rings (the recommended setting is two rings). The MFC cannot hear CNG tones until the TAD has answered the call, and with five rings there are only 8–10 seconds of CNG tones left for the fax “handshake.” Make sure you carefully follow instructions in this manual for recording your outgoing message. We do not recommend using the toll saver feature on your external answering machine if it exceeds five rings.

If you do not receive all your faxes, you must reset the setting on your external TAD to four rings.

If You Subscribe to your Telephone Company’s Distinctive Ring Service:

You may connect an external TAD to a separate wall jack only if you subscribe to your telephone company’s Distinctive Ring service, have registered the distinctive ring pattern on your MFC, use that number as a fax number and have set your machine’s Receive mode to MANUAL. The recommended setting is three or four rings on the external TAD when you have the telephone company’s Distinctive Ring Service.

If You Do Not Subscribe to Distinctive Ring Service:

You must plug your TAD into the EXT. jack of your MFC. If your TAD is plugged into a wall jack, both your machine and the TAD will try to control the phone line. (See illustration on page 2-12.)

2 - 11

ASSEMBLY AND CONNECTIONS

Page 39

Do not connect a TAD elsewhere on the same phone line (unless you have the Distinctive Ring service).

NO !

TAD

YES !

Connections

The external TAD must be plugged into the back side of the MFC, into the jack labeled EXT. Your MFC cannot work properly if you plug the TAD into a wall jack (unless you are using Distinctive Ring).

Plug the telephone line cord from the wall jack into the back side of the MFC, in the jack labeled LINE.

Plug the telephone line cord from your external TAD into the back side of the MFC, in the jack labeled EXT. (Make sure this cord is connected to the TAD at the TAD’s telephone line jack, and not its telephone set jack.)

Set your external TAD to four rings or less. (The MFC’s Ring Delay setting does not apply.)

Record the outgoing message on your external TAD (see below).

Set the TAD to answer calls.

Set the Receive Mode to EXT. TEL/TAD. (See

Choosing the Receive Mode, page 6-1.)

ASSEMBLY AND CONNECTIONS

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Page 40

Recording Outgoing Message (OGM)

Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception.

Record 5 seconds of silence at the beginning of your message. (This allows your MFC time to listen for the fax CNG tones of automatic transmissions before they stop.)

Limit your speaking to 20 seconds.

End your 20-second message by giving your Fax Receive Code for people sending manual faxes. For example: “After the beep, leave a message or send a fax by pressing 51 and Start.”

We recommend beginning your OGM with an initial 5-second silence because

Note

the MFC cannot hear fax tones over a resonant or loud voice. You may try omitting this pause, but if your MFC has trouble receiving, then you must rerecord the OGM to include it.

Special Line Considerations

Roll Over Phone Lines

A roll over phone system is a group of two or more separate telephone lines that pass incoming calls each other if they are busy. The calls are usually passed down or “rolled over” to the next available phone line in a preset order.

Your MFC can work in a roll over system as long as it is the last number in the sequence, so the call cannot roll away. Do not put the MFC on any of the other numbers; when the other lines are busy and a second fax call would be received, the fax call is transferred to a line that does not have a fax machine. Your MFC

will work best on a dedicated line.

Two-Line Phone System

A two-line phone system is nothing more than two separate phone numbers on the same wall outlet. The two phone numbers can be on separate jacks (RJ11) or combined into one jack (RJ14). Your MFC must be plugged into an RJ11 jack. RJ11 and RJ14 jacks may be equal in size and appearance and both may contain four wires (black, red, green, yellow). To test the type of jack, plug in a two-line phone and see if it can access both lines. If it can, you must separate the line for your MFC. (See Easy Receive, page 6-3.)

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ASSEMBLY AND CONNECTIONS

Page 41

Converting Telephone Wall Outlets

There are three ways to convert to an RJ11 jack. The first two ways may require assistance from the telephone company. You can change the wall outlets from one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet installed and slave or jump one of the phone numbers to it.

The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter into an RJ14 outlet. It separates the wires into two separate RJ11 jacks (Line 1, Line 2) and a third RJ14 jack (Lines 1 and 2). If your MFC is on Line 1, plug the MFC into L1 of the triplex adapter. If your MFC is on Line 2, plug it into L2 of the triplex adapter.

Triplex Adapter

RJ14

RJ11

RJ14

Installing MFC, External Two-Line TAD and Two-Line Telephone

When you are installing an external two-line telephone answering device (TAD) and a two-line telephone, your MFC must be isolated on one line at both the wall jack and at the TAD. The most common connection is to put the MFC on Line 2. The two-line TAD must have two telephone jacks: one labeled L1 or L1/L2, and the other labeled L2, which is explained in the following Steps. You will need at least three telephone line cords, the one that came with your MFC and two for your external two-line TAD. You will need a fourth line cord if you add a two-line telephone.

Place the two-line TAD and the two-line telephone next to your MFC.

Plug one end of the telephone line cord for your MFC into the L2 jack of the triplex adapter. Plug the other end into the LINE jack on the left side of the MFC.

Plug one end of the first telephone line cord for your TAD into the L1 jack of the triplex adapter. Plug the other end into the L1 or L1/L2 jack of the two-line TAD.

ASSEMBLY AND CONNECTIONS

2 - 14

Page 42

Plug one end of the second telephone line cord for your TAD into the L2 jack of the two-line TAD. Plug the other end into the EXT. jack on the left side of the MFC.

Triplex Adapter

External Two Line TAD Fax Machine

You can keep two-line telephones on other wall outlets as always. There are two ways to add a two-line telephone to the MFC’s wall outlet. You can plug the telephone line cord from the two-line telephone into the L1+L2 jack of the triplex adapter. Or, you can plug the two-line telephone into the TEL jack of the two-line TAD.

Two Line Phone

Multi-Line Connections (PBX)

Most offices use a central telephone system. While it is often relatively simple to connect the machine to a key system or a PBX (Private Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the MFC for you. It is advisable to have a separate line for the MFC. You can then leave the MFC in FAX ONLY mode to receive faxes any time of day or night.

If the MFC is to be connected to a multi-line system, ask your installer to connect the unit to the last line on the system. This prevents the unit from being activated each time a telephone call is received.

As with all fax units, this machine must be connected to a two wire system. If your line has more than two wires, proper connection of the MFC cannot be made.

If You are Installing the MFC to Work with a PBX:

It is not guaranteed that the unit will operate correctly under all circumstances with a PBX. Any cases of difficulty should be reported first to the company that handles your PBX.

If all incoming calls will be answered by a switchboard operator, it is recommended that the Receive Mode be set to MANUAL. All incoming calls should initially be regarded as telephone calls.

The MFC may be used with either pulse or tone dialing telephone service (for Canada only).

2 - 15

ASSEMBLY AND CONNECTIONS

Page 43

Custom Features on Your Phone Line

If you have Voice Mail, Caller ID, Call Waiting, Call Waiting/Caller ID, RingMaster, an answering service, an alarm system or other custom feature on one phone line, it may create a problem with the operation of your MFC. (See

Custom Features on a Single Line, page 20-8.)

ASSEMBLY AND CONNECTIONS

2 - 16

Page 44

Note

Paper

The quality of your document can be affected by the kind of paper you use in the MFC. You can use plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes. We recommend testing various papers before purchasing large quantities. For best results, use the recommended paper. To ensure the best print quality for the settings you’ve chosen, always set the Paper Type to match the type of paper you load.

When you print on inkjet paper, glossy paper and transparencies, be sure to select the correct media in the “Quality/Color” tab of the printer driver. When using inkjet paper, glossy paper or transparencies, avoid stacking by removing each page after copying or printing.

About Paper

Handling and Using Special Paper

■ Store paper in the original bag, and keep it sealed. Keep the paper flat and away

from moisture, direct sunlight and heat.

■ The coated side of glossy paper is shiny. Do not touch the shiny (coated) side.

Load glossy paper with the shiny side facing up toward you.

■ Do not touch either side of transparencies, because they absorb water and

perspiration easily and may cause decreased output quality. Transparencies designed for laser printers/copiers may stain your next document. Use only recommended transparencies.

Recommended Paper for the MFC-3100C

Plain Paper: Xerox 4200

Inkjet Paper: KODAK Glossy Paper: JETPRINT PHOTO

Graphic image paper — Gloss Finish

Transparencies: 3M Transparency Film (CG3410) The output quality depends on the paper type and paper brand.

Note

Visit us at http://solutions.brother.com and check the latest recommendations for paper that can be used with the MFC-3100C.

3 - 1

PAPER

Premium Inkjet Paper (Matte)

Page 45

Paper Capacity of Multi-Purpose Sheet Feeder

Paper Type Paper Size Capacity

Plain Paper (Cut Sheet)

Letter, Executive 100 Sheets of 20 lb

Legal 100 Sheets of 20 lb

(75 g/m

)

) Inkjet Paper Letter 20 Sheets Glossy Paper* Letter 20 Transparencies Letter 10 Envelopes* DL, COM-10, C5,

Monarch Postcard* 4" × 6" 30 Index Card* 5" × 8" 30

*If you want to load thick paper such as postcards, index cards, envelopes and

glossy paper in the multi-purpose sheet feeder, you must first install the Card Stock Support in the feeder.

Paper Specifications for Multi-Purpose Sheet Feeder

Cut Sheet Paper Weight Plain Paper: 17 to 32 lb (64 to 120 g/m2)

Inkjet Paper: Up to 32 lb (120 g/m Glossy Paper: Up to 40 lb (150 g/m Postcard: Up to 45 lb (170 g/m Index card: Up to 32 lb (120 g/m

)

Thickness Plain Paper: 0.003 to 0.006 inches (0.08 to 0.15 mm)

Inkjet Paper: Up to 0.006 inches (0.15 mm) Glossy Paper: Up to 0.007 inches (0.18 mm) Envelopes: Up to 0.02 inches (0.52 mm) Postcard: Up to 0.009 inches (0.23 mm) Index card: Up to 0.006 inches (0.15 mm)

Sheet Feeder Up to 0.39 inches (10 mm)

Approximately 100 sheets of 20 lb (75 g/m

Output Stacker Approximately 50 sheets of 20 lb (75 g/m

)

) (Transparencies and glossy paper must be picked up from the paper tray one page at a time.)

PAPER

3 - 2

Page 46

Print Area

The print area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheets and envelopes.

Cut Sheet

unprintable area

Envelopes

(inch)

Paper Type Paper Size

Fax Mono

Cut Sheet Letter, Legal

Copy Color

0.12 0.43 0.25 0.25

Copy Printer

Executive Printer 0.12 0.43 0.13 0.13

Envelopes Printer 0.39 0.79 0.13 0.13

Printer depends on the Printer driver.

Note

The above figures are approximate and the print area may vary depending on the kind of paper you are using.

Do not use the following types of paper and envelopes:

■ Damaged, curled, wrinkled, or irregularly shaped paper and envelopes

■ Extremely shiny or highly textured paper and envelopes

■ Envelopes with clasps

■ Envelopes of baggy construction

■ Envelopes not sharply creased

■ Embossed envelopes

■ Paper and envelopes already printed with a laser printer

■ Envelopes preprinted on the inside

■ Paper and envelopes that cannot be arranged uniformly when stacked

3 - 3

PAPER

Page 47

On-Screen Programming

User-Friendly Programming

We have designed your MFC with on-screen programming using navigation keys. User-friendly programming helps you take full advantage of all the menu selections your MFC has to offer.

Since your programming is done on the LCD, we created step-by-step on-screen prompts to help you program your MFC. All you need to do is follow the prompts as they guide you through the menu selections and programming options. Additionally, you can program settings more quickly by pressing

Menu/Set and the menu number using the dial pad.

Menu Selection Table

You can probably perform most of these programming operations without the Owner’s Manual. To help you understand the menu selections, and options that are found in the MFC programs, use the Menu Selection Table on page 4-3.

You can program your MFC by pressing Menu/Set followed by the menu

Note

numbers. For example: to set FAX RESOLUTION to FINE,

press Menu/Set, 2, 2, 2 and to select FINE, and then press Menu/Set.

Alternating Displays

Sometimes, the LCD alternates between the active setting, and a help message giving brief instructions about how to proceed. The display you’ll probably see most often is shown below. When you place an original in the ADF (Automatic Document Feeder), it appears to tell you that you can dial a number and send a fax, or you can make a copy.

FAX: NO. & START COPY: NO. & COPY

ON-SCREEN PROGRAMMING

4 - 1

Page 48

Navigation Keys

You can access the menu mode by pressing Menu/Set. When you enter the Menu, the LCD scrolls;

Then press 1 for General Setup Menu

—OR—

Press 2 for Fax Menu—OR— Press 3 for Copy Menu—OR— Press 4 for Test Print

* Access the Menu * Go to next menu level * Accept an option

* Scroll through the

current menu level

* Back to previous menu

level

* Forward to next menu

level

* Exit the Menu

SELECT & SET

1.GENERAL SETUP

2.FAX

3.COPY

4.TEST PRINT

—OR—

You can scroll more quickly through the each menu level by pressing , and

then set an option by pressing Menu/Set when that option appears on the LCD.

Then the LCD shows next menu level. Press to scroll to your next menu

selection, and then press Menu/Set. When you finish setting an option, the LCD shows ACCEPTED.

Use to scroll backward if you passed your choices or to save keystrokes.

Note

4 - 2

ON-SCREEN PROGRAMMING

Page 49

To access the menu, press Menu/Set.

to accept

Stop

to Exit

Main Menu Submenu

1. GENERAL SETUP

1. PAPER TYPE

2. PAPER SIZE

3. DATE/TIME

4. STATION ID

5. VOLUME 1. RING OFF

6. AUTO DAYLIGHT

7. TONE/ PULSE

(Canada Only)

8. LOCAL LANGUAGE

(Canada Only)

Selections

—

——

2. BEEPER OFF

—

The factory setting (option) is shown in bold.

Note

Options Descriptions Page

PLAIN

INKJET GLOSSY (4-COLOR/3-COLOR) TRANSPARENCY

LETTER

LEGAL

LOW

HIGH

LOW

HIGH

OFF

TONE

PULSE

ENGLISH

FRENCH

Identifies the type of paper in the cassette.

Selects size of paper.

Enter date and time for the LCD display and heading on fax transmissions.

Program your name, fax number to appear on each transmitted page.

Adjusts ring volume.

Adjusts volume level of beeper.

Changes for Daylight Savings Time automatically.

Selects dialing mode

Allows you to change the LCD Language to French.

5-1

5-2

5-4

5-5

See French

Manual

ON-SCREEN PROGRAMMING

4 - 3

Page 50

To access the menu, press Menu/Set.

to accept

Stop

to Exit

Main Menu Submenu

2. FAX 1. SETUP RECEIVE

2. SETUP SEND

Selections

1. RING DELAY

2. EASY RECEIVE

3. REMOTE CODE

4. AUTO REDUCTION

5. POLLING RX

1. CONTRAST

2. FAX RESOLUTION

3. DELAYED FAX

4. BATCH TX

The factory setting (option) is shown in bold.

Note

Options Descriptions Page

00 01 02 03

OFF

ON ( 51)

OFF

AUTO

S.LIGHT

S.DARK

STANDARD

FINE S. FINE PHOTO

—

OFF

Number of rings before MFC answers in FAX ONLY mode.

Receive fax messages without pressing the Start key.

Activate the fax machine from a remote location. You can also personalize these codes.

Reduces size of image.

Sets up your MFC to poll another fax machine.

Changes lightness or darkness of a fax you are sending.

Changes the default setting of fax resolution.

Sends documents later.

Sends all delayed faxes that are to the same fax number and at the same time as one transmission.

6-2

6-3

6-4

6-3

6-5

7-2

7-3

7-7

7-8

4 - 4

ON-SCREEN PROGRAMMING

Page 51

To access the menu, press Menu/Set.

to accept

Stop

to Exit

Main Menu Submenu

2. FAX (Continued)

2. SETUP SEND (continued)

3. SET AUTO DIAL

4. SETUP REPORTS

5. REMOTE FAX OPT

Selections

5. REAL TIME TX

6. POLLED TX

7. OVERSEAS MODE

1. SPEEDDIAL

2. SETUP GROUPS

1. TRANSMISSION

2. ACT. INTERVAL

1. FAX FWD/ PAGING

2. FAX STORAGE

3. REMOTE ACCESS

The factory setting (option) is shown in bold.

Note

Options Descriptions Page

NEXT FAX ONLY

OFF

—

ON ON+IMAGE

OFF

OFF+IMAGE

6/12/24 Hours

2/4/7 Days

OFF

FAX FORWARD

PAGING

OFF

159

You can send a fax without using memory.

Sets up your MFC with a document to be retrieved by another fax machine.

Ajusts for sometimes difficult overseas transmissions.

Store Speed Dial numbers so you can dial by pressing only five keys.

Sets up a Group number for broadcasting.

Initial setup for Transmission Verification Report and Fax Activity Report.

Sets MFC to forward fax messages–OR– to call your pager.

Stores incoming faxes in memory for remote retrieval.

Personalizes code for retrieving faxes.

7-5

7-8

7-7

8-1

8-3

10-1

9-1

9-2

9-3

ON-SCREEN PROGRAMMING

4 - 5

Page 52

To access the menu, press Menu/Set.

to accept

Stop

to Exit

Main Menu Submenu

2. FAX (Continued)

3. COPY 1. QUALITY

4. TEST PRINT

5. REMOTE FAX OPT (Continued)

6. REMAINING JOBS

0. TEL SERVICE

2. COLOR ADJUST

3. CONTRAST

———

Selections

Options Descriptions Page

4. PRINT

FAX —

——

1. DISTINCTIVE

OFF

SET

NORMAL

—

BEST

FAST

1. RED

2. GREEN

3. BLUE

—

R: - + R: - +

R: - +

R: - + R: - +

G: - + G: - +

G:- +

G: - + G: - +

B: - + B: - +

B: - +

B: - + B: - +

- +

Prints incoming faxes stored in the memory.

Checks which jobs are in memory or cancel a delayed fax or polling job.

Uses the phone company Distinctive Ring subscriber service to register the ring pattern with the MFC.

Select copy quality.

Adjust the amount of Red in copies.

Adjust the amount of Green in copies.

Adjust the amount of Blue in copies.

Adjust the contrast.

You can print a test sample page to check print quality and adjust the Vertical Alignment.

6-4

6-6, 7-6

6-7

11-7

11-8

20-10

The factory setting (option) is shown in bold.

Note

4 - 6

ON-SCREEN PROGRAMMING

Page 53

Initial Setup

Getting Started

Setting Paper Type

You can choose the Paper Type you use.

Press Menu/Set, 1, 1.

Press to select

PLAIN, INK JET

1.PAPER TYPE

GLOSSY

If you selected

GLOSSY:3-COLOR

The print quality of black ink varies depending on the kind of glossy paper you

Note

are using. Black ink is used when you select GLOSSY:4-COLOR. If the glossy paper you are using repels the black ink, select GLOSSY:3-COLOR, which simulates black ink by combining the three ink colors.

Press Stop/Exit. The MFC ejects paper with printed surfaces face up onto the paper tray in the

Note

front of the MFC. When you use transparencies, remove each sheet immediately, to prevent a paper jam or curled.

TRNSPRNCY

GLOSSY

(TRANSPARENCY), and then press

, press to select

, and then press

GLOSSY:4-COLOR

Menu/Set

Setting Paper Size

You can use three sizes of paper for printing your faxes and copies — letter, legal and A4. When you change the kind of paper you have loaded in the MFC, you will need to change the setting for Paper Size so your MFC can fit the incoming fax on the page.

Press Menu/Set, 1, 2.

Press to select LETTER, LEGAL

or A4, and then press Menu/Set.

Press Stop/Exit.

2.PAPER SIZE

INITIAL SETUP

5 - 1

Page 54

Setting Date and Time

Your MFC displays the date and time, and prints it on every fax you send. In the event of a power failure, you may have to reset the date and time. All other

settings remain unaffected.

Press Menu/Set, 1, 3.

3.DATE/TIME

YEAR:XX

Enter the last two digits of the year, and then press Menu/Set.

Enter two digits for the month (for example, enter 09 for September, or 10 for October), and then press Menu/Set.

Enter two digits for the day (for example,

06), and then press Menu/Set.

Enter the time in 24-hour format (for example, enter 15:25 for 3:25 P.M.), and then press Menu/Set.

Press Stop/Exit. The LCD now displays the date and time you set whenever the MFC is in Standby mode.

MONTH:XX

DAY:XX

TIME:XX:XX

Setting Station ID

You should store your name and fax number to be printed on all fax pages that you send.

Press Menu/Set, 1, 4.

4.STATION ID

FAX:

Enter your fax number (up to 20 digits), and then press Menu/Set. You must enter a fax number to proceed.

Use the dial pad to enter your name (up to 20 characters), and then press Menu/Set. (See

Press Stop/Exit. The LCD returns to the date and time.

If your Station ID has already been programmed, the LCD prompts 1 to make a change, or 2 to exit without changing.

5 - 2

INITIAL SETUP

Entering Text, page 5-3.)

NAME:

Page 55

Entering Text

When you are setting certain functions, such as the Station ID, you may need to type text into the MFC. Most number keys have three or four letters printed above them. The keys for 0, #, and do not have printed letters because they are used for special characters.

By pressing the appropriate number key repeatedly, you can access the character you want.

Press Key one time two times three times four times

2 ABC 2 3 DEF 3 4 GH I 4 5 JKL5 6 MNO 6 7 PQRS 8 TUV8 9 WXY Z

Inserting Spaces

To enter a space, press once between numbers and twice between characters.

Making Corrections

If you entered a letter incorrectly and want to change it, press to move the cursor after the last correct letter. Then press Stop/Exit; all letters above and to

the right of the cursor will be deleted. Re-enter the correct characters. You can also back up and type over incorrect letters.

Repeating Letters

If you need to enter a character that is assigned to the same key as the previous

character, press

to move the cursor to the right.

Special Characters and Symbols

Press , # or 0, and then press or to move the cursor under the special character or symbol you want. Then press

Menu/Set to select it.

Press for (space) ! “ # $ % & ’ ( ) * + , - . / Press # for : ; < = > ? @ [ ] ^ _ Press 0 for É À È Ê Î Ç Ë Ö 0

INITIAL SETUP

5 - 3

Page 56

NOTICE

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone fax machine unless such messages clearly contain, in a margin at the top or bottom of each transmitted page, or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machines or such business, other entity or individual.

In order to program this information into your fax machine, complete the steps described on page 5-2.

If you do not enter a fax number, no additional information can be entered.

Setting the Ring Volume

Press Menu/Set, 1, 5, 1.

Press select (OFF, LOW, or HIGH), and then press Menu/Set.

Press Stop/Exit.

—OR—

You can adjust the ring volume when your MFC is idle. You can turn the ring OFF or you can select a ring volume level.

1.RING

Press to adjust the volume level. With each key press, the MFC rings so

you can hear the active setting as the LCD shows it. Each key press changes the volume. The new setting will remain until you change it again.

Setting the Beeper Volume

You can set the beeper to LOW, HIGH or OFF. The default setting is LOW. When the beeper is set to LOW or HIGH, the MFC beeps every time you press a key or make an error and when fax sending or receiving is finished.

Press Menu/Set, 1, 5, 2.

Press to select your option.

When the LCD shows the option you want, press Menu/Set. Press Stop/Exit.

5 - 4

INITIAL SETUP

2.BEEPER

Page 57

Turning On Automatic Daylight Savings Time

You can set the machine to change automatically for Daylight Savings Time. It will reset itself forward one hour in the Spring and backward one hour in the Fall.

Press Menu/Set, 1, 6.

Press to select ON (or OFF),

and then press Menu/Set.

Press Stop/Exit.

6.AUTO DAYLIGHT

Setting Tone/Pulse Dialing Mode (For Canada Only)

Your MFC comes set to accommodate tone dialing service (multi-frequency). If you have pulse dialing service (rotary), you need to change the dialing mode.

Press Menu/Set, 1, 7.

7.TONE/PULSE

Press to select PULSE (or TONE), and then press Menu/Set. Press Stop/Exit.

Memory Storage

In the event of a power failure, all settings in the GENERAL SETUP, SETUP

RECEIVE, SET AUTO DIAL and REMOTE FAX OPT are stored

permanently. You may have to reset the date and time.

INITIAL SETUP

5 - 5

Page 58

Setup Receive

Basic Receiving Operations

Choosing the Receive Mode

There are three different receive modes for your MFC. You may choose the mode that best suits your needs by pressing Receive Mode repeatedly until the LCD shows the setting you want to use.

LCD How it works When to use it

FAX ONLY

(automatic receive)

EXT.TEL/TAD

(External telephone/ External Telephone Answering Device)

The MFC automatically answers every call as a fax.

If an external telephone is connected to the EXT. jack, you control the phone line and must answer every call yourself.

For dedicated fax lines.

Use this mode if you receive very few faxes.

MANUAL

(manual receive)

If an external TAD (telephone answering device) is connected to the EXT. jack, the TAD automatically answers every call. Voice messages are stored in the external TAD. Fax messages are printed.

You control the phone line and must answer every call yourself.

Use this mode if you have an external answering machine on your phone line.

Use this mode when you are using a computer modem on the same line or if you receive very few fax messages.

6 - 1

SETUP RECEIVE

Page 59

To Select or Change Your Receive Mode

Press Receive Mode. The LCD shows your current selection.

FAX ONLY

EXT.TEL/TAD

MANUAL

Continue to press Receive Mode until your new selection appears. After two seconds the LCD returns to the date and time display, along with your new Receive Mode setting.

If you are changing the Receive Mode while in another operation, the LCD returns to that operation.

Current Receive Mode

09/06 15:25 FAX

FAX :

EXT :

MNL :

FAX ONLY

EXTERNAL TEL / TAD

MANUAL

Setting Ring Delay

The Ring Delay setting determines the number of times the MFC rings before it answers. If you have extension phones on the same line as the MFC, or subscribe to the telephone company’s Distinctive Ring service, keep the Ring Delay default setting of 4. You can try setting the Ring Delay to 5 rings; however, if you do not receive all your faxes, you must reset it to 4 rings. (See

Easy Receive, page 6-3 and Operation from Extension Telephone, page 6-4.)

Press Menu/Set, 2, 1, 1.

Press to select how many times the line rings before the MFC answers

(00–05), and then press Menu/Set. If you select 00, the line doesn’t ring at all.

Press Stop/Exit.

1.RING DELAY

SETUP RECEIVE

6 - 2

Page 60

Easy Receive

When you use this feature, you don’t have to press Black Fax Start when you answer a fax call. Selecting ON allows the MFC to receive fax calls automatically, even if you lift the handset of an extension or external phone. When you see RECEIVING on the LCD or when you hear “chirps” through the handset of an extension phone connected to another wall jack, just replace the handset, and your MFC does the rest. Selecting OFF means you’ll have to activate the MFC yourself, by lifting the handset of an external or extension phone, and then pressing Black Fax Start on the MFC—OR—by pressing

5 1 if you are not at your MFC. (See

6-4.)

If this feature is set to ON, but your MFC doesn’t automatically connect a fax

Note

call when you lift a phone handset, press the Fax Receive code 5 1. If you send faxes from a computer on the same phone line and the MFC

Note

intercepts them, set Easy Receive to OFF.

Press Menu/Set, 2, 1, 2.

Operation from Extension Telephone, page

2.EASY RECEIVE

Use to select ON (or OFF), and then press Menu/Set. Press Stop/Exit.

Printing a Reduced Incoming Document (Auto Reduction)

You can always reduce the size of an incoming fax to a fixed percentage, regardless of the size of the paper in your MFC. ON lets your MFC choose the level of reduction for you.

Press Menu/Set, 2, 1, 4.

Use to select ON (or OFF),

and then press Menu/Set.

Press Stop/Exit. If incoming faxes show that information in the left and right margins has been

Note

cut off, make sure this Auto Reduction feature is turned on.

4.AUTO REDUCTION

6 - 3

SETUP RECEIVE

Page 61

Advanced Receiving Operations

Operation from Extension Telephone

If you answer a fax call on an extension phone or on an external phone in the EXT. jack, you can make your MFC take over by using the Fax Receive Code. When you press the Fax Receive Code 5 1, the MFC starts to receive a fax. (See

Easy Receive, page 6-3.)

If you answer a call at an extension or external phone, and no one is on the line, assume you’re receiving a fax. At an extension phone, press 5 1, wait for fax receiving tones (chirps), then hang up. At an external phone, press 5 1 and wait for the phone to be disconnected (the LCD shows RECEIVING) before you hang up. (Your caller will have to press Black Fax Start to send the fax.)

Changing the Fax Receive Code

The preset Fax Receive Code ( 5 1) might not work with some telephone systems.

If you are always disconnected when accessing your external TAD remotely,

Note

try changing the Fax Receive Code from 5 1 to # # #.

Press Menu/Set, 2, 1, 3.

Press to select ON (or OFF),

and then press Menu/Set.

If you want to, enter a new Fax Receive Code, and then press Menu/Set.

Press Stop/Exit.

3.REMOTE CODE

REMOTE ACT.:ON?

FAX RECEIVE:*51

Printing a Fax in Memory

If you set Fax Storage to ON for remote retrieval, you can still print a fax from the memory when you are at your MFC. (See

Press Menu/Set, 2, 5, 4.

Press Black Fax Start.

After printing is finished, press Stop/Exit.

Setting Fax Storage, page 9-2.)

4.PRINT FAX

SETUP RECEIVE

6 - 4

Page 62

Polling

Polling is the process of retrieving faxes from another fax machine. You can use your MFC to “poll” other machines, or you can have someone poll your MFC.

All parties involved in polling need to set up their fax machines to accommodate polling. When someone polls your MFC to receive a fax, they pay for the call; if you poll someone’s fax machine to receive a fax, you pay for the call.

Some fax machines do not respond to the polling function.

Setting Up Polling Receive

Polling Receive is when you call another fax machine to receive a fax from it.

Press Menu/Set, 2, 1, 5.

Press to select POLLING RX: ON,

and then press Menu/Set.

Enter the fax number you are polling.

Press Black Fax Start. The LCD shows DIALING.

Setting Up Sequential Polling Receive

Your MFC can request documents from several fax units in a single operation. Afterward, a Sequential Polling Report will be printed.

Press Menu/Set, 2, 1, 5.

5.POLLING RX

Press to select POLLING RX: ON,

and then press Menu/Set.

Specify the destination fax machines you wish to poll using, Speed Dial, a Group or the dial pad. You must press Menu/Set between each location.

Press Black Fax Start. Your MFC will poll each number or group number in turn for a document.

6 - 5

SETUP RECEIVE

Page 63

Canceling a Scheduled Job

You can cancel tasks you’ve scheduled, such as Delayed Fax or Polling Transmit. (See

Press Menu/Set, 2, 6. Any waiting jobs appear on the LCD. If no job is waiting, the LCD shows NO JOB WAITING.

If you have more than two jobs waiting, press to select the job you want to

cancel, and then press Menu/Set.

—OR—

If you have only one job waiting, go to Step 3.

Press 1 to cancel—OR—Press 2 to exit without canceling. To cancel another job, return to Step 2.

Press Stop/Exit.

Checking Job Status, page 7-5.)

6.REMAINING JOBS

SETUP RECEIVE

6 - 6

Page 64

Telephone Services

Your MFC supports the Distinctive Ring telephone service offered by some telephone companies.

If you have Voice Mail, Call Waiting, Caller ID, Call Waiting/Caller ID, RingMaster, an answering service, or an alarm system custom feature on your telephone line, it may create a problem in the operation of your MFC. (See Custom Features on a Single Line, page 20-8.) If you have Voice Mail on your phone line, please read the following carefully.

Distinctive Ring

The term “Distinctive Ring” is used by Brother to identify a phone company service that is given many names, depending on the Telephone Company you are using. For example, this service may be called SmartRing, RingMaster, TeenRing, Indent-a-Call or Indent-a-Ring.

What Does Your Telephone Company’s “Distinctive Ring” Do?

Your telephone company’s Distinctive Ring service allows more than one number on same phone line. If you need more than one phone number, it is an inexpensive alternative to paying for an additional line. Each phone number has its own distinctive ring pattern, so you will know which phone number is ringing. This is one way you can have a separate phone number for your MFC.

Please consult your telephone company for availability and rates.

Note

What Does Brother’s “Distinctive Ring” Do?

The Brother machine has a Distinctive Ring feature that allows you to use your MFC machine to take full advantage of the telephone company’s Distinctive Ring service. You can dedicate the new phone number on your line to receiving only faxes.

You must purchase your telephone company’s Distinctive Ring service before

Note

you program the MFC to work with it.

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Do You Have Voice Mail?

If you have Voice Mail on the phone line on which you will install your new MFC, there is a strong possibility that Voice Mail and the MFC will conflict

with each other while receiving incoming calls. However, this Distinctive Ring feature allows the use of more than one number on your line, so both Voice Mail and the MFC can coexist peacefully. If each one has a separate phone

number, neither will interfere with the other’s work. If you decide to get the Distinctive Ring Service from the telephone company,

you will need to follow the directions below to “register” the new Distinctive Ring pattern they provided, so your fax machine can recognize its incoming calls.

You can change or cancel the Distinctive Ring pattern at any time. You can

Note

switch it off temporarily, and later turn it back on. When you get a new fax number, make sure you reset this feature.

Before You Choose the Ring Pattern to Register

You can register only one Distinctive Ring pattern with the MFC. Some ring patterns cannot be registered. Please refer to some popular ring pattern examples that will be provided from the phone company in the USA and Canada that are shown in the Brother compatibility table below.

Ring

Pattern

Rings

If the ring pattern the phone company provided cannot be registered by the fax,

Note

long - long

short - long - short

short - short - long

very long (normal pattern)

please check for other available ring pattern choices from the phone company.

■ The MFC will answer only calls to its registered number.

■ The first two rings are silent on the fax machine. This is because the fax must

«listen» to the ring pattern (compare it to the pattern that was “registered”).

■ If you program the MFC correctly, it will recognize the registered ring pattern

of the “fax number” within 2 ring patterns and then automatically answer with a fax tone. When the “voice number” is called, the fax machine will not interrupt the call.

SETUP RECEIVE

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VERY IMPORTANT

If you have Voice Mail or a TAD (Telephone Answering Device) and want to keep one of your phone numbers dedicated only to fax calls, you must leave the MFC in MANUAL mode at all times while using the Distinctive Ring Feature. Here’s why: MANUAL mode will never pick up a call by itself, since it is «Neutral». When the MFC is in this «neutral» mode, the Distinctive Ring Feature can be activated. The Distinctive Ring feature is actually an answering mode. So, do not activate FAX ONLY mode while using Distinctive Ring; otherwise, the fax machine will answer calls for all the numbers.

Registering the Distinctive Ring Pattern

Set the MFC to MANUAL mode.

Press Menu/Set, 2, 0, 1.

Press to select DISTINCTIVE:SET?, and then press Menu/Set.

Press to select the prestored ring pattern you want to assign, and then press

Menu/Set. (You will hear each pattern as you scoll through the four patterns.) Be sure to choose the pattern assigned by the telephone company.

Press Stop/Exit.

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Setup Send

Before You Begin

Before you begin sending faxes, please be sure to read all the instructions and cautions listed below for placing originals in the automatic document feeder.

Using the ADF (Automatic Document Feeder)

■ Documents must be between 3.5 and 8.5 inches wide and 5 and 14 inches long.

■ Make sure you place originals face down, top edge first.

■ Adjust the paper guides to fit the width of your document.

Originals are Face Down in the ADF

Paper Guides

■ The automatic document feeder (ADF) can hold up to 20 pages, feeding each

one individually through the MFC. Use standard (20 lb/75g/m using the ADF.

Fan the paper, and then stagger the pages in the ADF as shown:

Approx. 1/2 inch

DO NOT use curled, wrinkled, folded, or ripped paper, or paper with staples, paper clips, paste or tape attached. DO NOT use cardboard, newspaper or fabric. Make sure documents written with ink are completely dry.

SETUP SEND

) paper when

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Sending Faxes with Multiple Settings

When you send a fax you can choose any combination of these settings: set the contrast or resolution; send using overseas mode, delayed fax, polling transmission or real time transmission. After each menu selection is accepted, the LCD will ask if you want to enter other settings:

■ Press 1 if you want to select additional settings. The LCD returns to the

SETUP SEND menu

—OR—

Press 2 if you are finished choosing settings, and then go to the next step.

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

Basic Sending Operations

Contrast

If your document is very light or very dark, you might want to set the contrast. Use S.LIGHT to send a very light document. Use S.DARK to send a very dark document.

Place the original face down in the ADF.

Press Menu/Set, 2, 2, 1.

1.CONTRAST

Press to select AUTO, S.LIGHT or

S.DARK, and then press Menu/Set.

Press 1 if you want to select additional settings. The LCD returns to the

SETUP SEND menu—OR—Press 2 if you are finished choosing settings, and

then go to Step 5.

Enter a fax number.

Press Black Fax Start to send a fax.

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Fax Resolution

When you have a document in the ADF, you can use the FAX Resolution key to temporarily change the setting. Press FAX Resolution repeatedly until the LCD shows the setting you want.

—OR— You can change the default setting.

Press Menu/Set, 2, 2, 2.

Press to select the resolution you

want, and then press Menu/Set.

Press Stop/Exit.

STANDARD—Suitable for most typed documents. FINE—Good for small print; transmits a little slower than Standard resolution. S. FINE—Good for small print or artwork; transmits slower than Fine

resolution (black and white only).

PHOTO—Use when original has varying shades of gray; this is the slowest

transmission time (black and white only).

2.FAX RESOLUTION

Manual Transmission (with an External Telephone)

Manual transmission lets you hear the dial tone, ringing and fax receiving tones while sending a fax.

Place the original face down in the ADF.

Pick up the handset of the external phone and listen for a dial tone.

Dial the fax number you want to call on the external phone.

When you hear the fax tone, press Black Fax Start.

Replace the handset of the external phone.

Automatic Transmission

This is the easiest way to send a fax.

Place the original face down in the ADF.

Enter the fax number using the dial pad, Speed Dial or Search. (See

Speed Dialing, page 8-4.)

Press Black Fax Start.

SETUP SEND

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Color Fax Transmission

Your MFC allows you to transmit a color fax.

Place the original face down in the ADF.

Enter the fax number using the dial pad, Speed Dial or Search.

Press Color Fax Start.

When you are sending a color fax, the MFC starts sending the fax without scanning the original into memory.

Manual and Automatic Fax Redial

If you’re sending a fax manually and the line is busy, press Redial/Pause to try again. Anytime you want to make a second call to the last number dialed, press Redial/Pause to save time.

If you’re sending a fax automatically and the line is busy, the MFC will automatically redial (up to three times at 5 minute intervals).

Dual Access (Not Available for Color Fax)

You can scan up to 50 documents into the fax memory, even while the machine is receiving or sending another fax (from memory). You can set temporary settings for each fax you’re scanning, except Polling.

If you try to scan and store a 51st fax, the MFC will send it immediately, without storing it in memory.

If you get a OUT OF MEMORY message while scanning the first page of a

Note

fax, press Stop/Exit to cancel scanning. If you get a OUT OF MEMORY message while scanning a subsequent page, you can press Black Fax Start to transmit the pages scanned so far, or press Stop/Exit to cancel the operation.

Place the original face down in the ADF.

Enter the fax number.

Press Black Fax Start. The MFC scans the original and the LCD shows the job number (#XXX) of the fax and how much memory is available. Then the MFC starts dialing. You can immediately repeat Steps 1 to 3 for the next fax.

Your machine normally operates in Dual Access mode. However, to send a

Note

color fax, you must override Dual Access and use Real Time Transmission. The number of pages you can scan into memory varies with the data they

contain.

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Real Time Transmission

When you are sending a fax, the MFC will scan originals into memory before sending. Then, as soon as the phone line is free, the MFC will start dialing and sending the fax. If memory becomes full, the MFC will send the document in real time (even if REAL TIME TX is set to OFF).

Sometimes you may want to send an important document immediately, without waiting for memory transmission. You can set REAL TIME TX to ON.

Place the original face down in the ADF.

Press Menu/Set, 2, 2, 5.

To change the default setting, press to

select ON (or OFF), and then press Menu/Set.

5.REAL TIME TX

Go to Step 5—OR—For the next fax transmission only, press

NEXT FAX ONLY, and then press Menu/Set.

For the next fax only, press to select ON (or OFF),

and then press Menu/Set.

Press 1 if you want to select additional settings. The LCD returns to the

SETUP SEND menu—OR—Press 2 if you are finished choosing settings, and

then go to Step 6.

Enter fax number, and then press Black Fax Start.

If you are sending a color Fax, the MFC will send it in real time even if

REAL TIME TX is set to OFF.

to select

Checking Job Status

Check which jobs are still waiting in memory to be sent. (If no jobs are waiting, the LCD shows

6.)

Press Menu/Set, 2, 6.

If you have multiple jobs waiting, press to scroll through the list.

Press Stop/Exit.

NO JOB WAITING

.) (

See Canceling a Job in Memory

, page 7-

SETUP SEND

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Canceling a Job in Memory

You can cancel tasks you’ve scheduled, such as Polling Transmit, or faxes waiting in Memory to be sent. (See

Press Menu/Set, 2, 6. Any waiting jobs appear on the LCD. If no jobs are waiting, the LCD shows

NO JOB WAITING.

If you have more than two jobs waiting, press to select the job you want to cancel, and then press Menu/Set.

—OR—

If you have only one job waiting, go to Step 3.

Press 1 to cancel—OR—Press 2 to exit without canceling. To cancel another job, return to Step 2.

Press Stop/Exit.

Checking Job Status, page 7-5.)

6.REMAINING JOBS

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Advanced Sending Operations

Overseas Mode

After you send a fax using this feature, the feature turns itself off.

Place the original face down in the ADF.

Press Menu/Set, 2, 2, 7.

Press to select ON (or OFF),

and then press Menu/Set.

Press 1 if you want to select additional settings. The LCD returns to the

SETUP SEND menu—OR—Press 2 if you are finished choosing settings, and

then go to Step 5.

Enter the fax number you’re calling.

Press Black Fax Start.

Delayed FAX (Not Available for Color Fax)

During the day you can store up to 50 documents in memory for delayed sending. Transmission of these documents will begin at the time of day you enter in Step 3, which shows the time you entered last. Press Menu/Set to accept it, or enter another time for this fax.

Place the original face down in the ADF.

Press Menu/Set, 2, 2, 3.

Enter the time you want the fax to be sent (in 24-hour format), and then press Menu/Set. (For example, enter 19:45 for 7:45 PM.)

Press 1 to leave the originals waiting in the ADF—OR—Press 2 to scan the original into memory.

Press 1 if you want to select additional settings. The LCD returns to the

SETUP SEND menu—OR—Press 2 if you are finished choosing settings, and

then go to Step 6.

Enter the fax number.

Press Black Fax Start. The MFC will wait to send the fax at the time you set.

7.OVERSEAS MODE

3.DELAYED FAX

1.DOC 2.MEMORY

The number of documents you can scan into memory varies with the data they contain.

SETUP SEND

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Delayed Batch Transmission (Not Available for Color Fax)

Before sending the delayed faxes, your Brother machine will economize by sorting all the documents in memory by destination and scheduled time. All delayed faxes scheduled at the same time to the same fax number will be sent as one transmission.

Press Menu/Set, 2, 2, 4.

Press to select ON (or OFF),

and then press Menu/Set.

Press Stop/Exit.

4.BATCH TX

Setting Up Polled Transmit (Not Available for Color Fax)

Polled Transmit is when you set up your MFC to wait with a document so another fax machine can retrieve it.

Place the original to be retrieved face down in the ADF.

Press Menu/Set, 2, 2, 6.

6.POLLED TX

Note

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SETUP SEND

Press to choose ON (or OFF), and then press Menu/Set. Press 1 to leave the originals waiting in

the ADF—OR—Press 2 to scan the original into memory.

Press 1 if you want to select additional settings. The LCD returns to the

SETUP SEND menu—OR—Press 2 if you are finished choosing settings,

and then go to step 6. Press Black Fax Start.

If you pressed 1 in Step 4, the original remains in the ADF until your MFC is polled. If you must use your MFC before the polled transmit occurs, you must first cancel this job.

1.DOC 2.MEMORY

Page 75

Auto Dial Numbers

and Dialing Options

Storing Numbers for Easy Dialing

You can set up your MFC to do two types of easy dialing: Speed Dial and Groups for Broadcasting faxes.

If you loose electrical power, auto dial numbers in memory will not be lost.

Storing Speed Dial Numbers

You can store Speed Dial numbers, so when you dial you will have to press only five keys (Search/Speed Dial, #, the two-digit location, and Black Fax Start). The MFC has 40 Speed Dial locations.

(For USA Only) Speed Dial location 01 has been pre-programmed for the Brother fax-back system. You can override it if you wish.

Press Menu/Set, 2, 3, 1.

Use the dial pad to enter a two-digit location (01-40), and then press Menu/Set.

Enter the number (up to 20 digits), and then press Menu/Set.

Use the dial pad to enter the name (up to 15 characters), and then press Menu/Set. You can use the chart on page 5-3 to help you enter letters—OR— Press Menu/Set, and then go to Step 5 to store the number without a name.

Return to Step 2 to store another Speed Dial number—OR—Press Stop/Exit .

1.SPEED-DIAL

SPEED-DIAL? #

#05:

NAME:

AUTO DIAL NUMBERS AND DIALING OPTIONS

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Changing Speed Dial Numbers

If you try to store a Speed Dial number in a location where a number is already stored, the LCD shows the current name stored there, and prompts you to either:

1.CHANGE 2.EXIT

Press 1 to change the stored number—OR— Press 2 to exit without making a change.

Enter a new number, and then press Menu/Set.

• If you want to erase the whole number, press Stop/Exit when the cursor is to the left of the digits. The letters above and to the right of the cursor will be deleted.

• If you want to change a digit, use or to position the cursor under the digit you want to change, and then type over it.

Follow the directions beginning at Step 4 in Storing Speed Dial Numbers.

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Setting Up Groups for Broadcasting

Groups allow you to send the same fax message to many fax numbers by pressing only five keys (Search/Speed Dial, #, the two-digit location, and Black Fax Start). First, you’ll need to store each fax number as a Speed Dial number. Then, you can combine them into a Group. Each Group uses up a Speed Dial number. You can have up to six Groups, or you can assign up to 39 numbers to one large Group.

Storing Speed Dial Numbers, page 8-1 and Broadcasting, page 8-5.)

(See

Press Menu/Set, 2, 3, 2.

Press Search/Speed Dial, and then enter the two-digit location where you wish to store the Group number, and then press Menu/Set.

(For example, press Search/Speed Dial, 07.)

Use the dial pad to enter the Group number, and then press Menu/Set. (For example, press 1 for Group 1.)

To include Speed Dial numbers in the Group, enter them as if you were dialing.

For example, for Speed Dial locations 05 and 09, press Search/Speed Dial, 05, and then press Search/Speed Dial,

09. The LCD shows: #05#09.

Press Menu/Set to accept the numbers for this Group.

Use the dial pad and the chart on page 5-3 to enter a name for the Group, and then press Menu/Set. (For example, NEW CLIENTS).

Press Stop/Exit. You can print a list of all Speed Dial numbers. (See Chapter 10, Printing

Reports

2.SETUP GROUPS

PRESS SPEED DIAL

SPEED-DIAL? #

SETUP GROUP:G0

G01: ENTER & SET KEY G01:#O5#O9

NAME:

AUTO DIAL NUMBERS AND DIALING OPTIONS

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Dialing Options

When you dial using an auto dial number, the LCD shows the name you’ve stored, or if you haven’t stored a name, the fax number you’ve stored.

Search

You can search for names you have stored in Speed Dial memory. (See

Storing Speed Dial Numbers, page 8-1.)

Place the original face down in the ADF.

Press Search/Speed Dial.

To search for numbers alphabetically by name, enter the first letter of the name, and then press

—OR—

or .

To search for numbers numerically by Speed-Dial number, press .

When the LCD shows the name you want to call, press Black Fax Start.

Speed Dialing

Place the original face down in the ADF.

Press Search/Speed Dial, press #, and then press the two-digit Speed Dial location. (See

Press Black Fax Start.

Storing Speed Dial Numbers, page 8-1.)

Access Codes and Credit Card Numbers

Sometimes you may want to choose from among several long distance carriers when you make a call. Rates may vary depending upon the time and destination. To take advantage of low rates, you can store the access codes or long-distance carriers as Speed-Dial numbers. You can store these long dialing sequences by dividing them and setting them up on separate keys in any combination. You can even include manual dialing using the dial pad. The combined number will be dialed in the order you entered it, as soon as you press Black Fax Start. (See

Storing Speed Dial Numbers, page 8-1.)

You can store “555” on Speed Dial #03 and “7000” on Speed Dial #02. If you press Search/Speed Dial, #, 0, 3, Search/Speed Dial, #, 0, 2, and Black Fax Start, you can dial “555-7000”. To temporarily change a number, you can substitute part of the number with manual dialing using the dial pad. For example, to change the number to 555-7001 you could press Search/ Speed Dial, #, 03 and then press 7, 0, 0, 1 using the dialing pad.

If you must wait for another dial tone at any point in the dialing sequence, store

Note

a pause at that point in the number by pressing Redial/Pause. Each key press adds a 3.5 second delay.

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AUTO DIAL NUMBERS AND DIALING OPTIONS

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Broadcasting (Not Available for Color Fax)

Broadcasting is automatically sending the same fax message to multiple fax numbers. Using the Menu/Set key, you can include Groups, Speed Dial locations plus up to 50 manually dialed numbers. If you did not use up any locations for Groups, access codes or credit card numbers, you can "broadcast" faxes automatically to up to 90 different locations from the MFC. However, available memory will vary with all types of jobs in memory and numbers of locations used for broadcasting. If you broadcast to more than the maximum locations available, you will not be able to set up transmissions using Dual Access and the Timer.

Although the easiest way to broadcast is to press Group keys, you can include Speed Dial and manually dialed numbers in the same broadcast. You must press Menu/Set between each of these locations. Use Search/Speed Dial to help you choose the numbers easily. (See

Setting Up Groups for Broadcasting, page 8-3.)

After the broadcast is finished, a Broadcast Report will be printed automatically to let you know the results.

■ To stop the broadcast in progress, press Stop/Exit. The LCD asks if you want

to cancel the location that is being sent.

■ Enter the long dialing sequence numbers as you normally would, but keep in

mind that each key counts as one location, so the number of locations you can call becomes limited.

■ If the line is busy or for other reasons a connection could not be made while

broadcasting, the MFC will redial the number automatically.

■ If the memory is full, press Stop/Exit to abort the job or if more than one page

has been scanned, press Black Fax Start to send the portion that is in the memory.

Place the original face down in the ADF.

Enter a number using Speed Dial, a Group number, Search or the dial pad. Example: Group number

Press Menu/Set. You will be prompted to press the next number.

Enter the next number. Example: Speed Dial

Press Menu/Set.

Enter the fax number. Example: Manual dialing using the dial pad.

Press Black Fax Start. Your MFC will read the original into memory and then start sending faxes to the numbers you entered.

AUTO DIAL NUMBERS AND DIALING OPTIONS

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Pause

Press Redial/Pause to insert a 3.5 second pause between numbers. If you are dialing overseas, you can press Redial/Pause as many times as needed to increase the length of the pause.

Fax Redial

If you’re sending a fax manually and the line is busy, press Redial/Pause to try again. Anytime you want to make a second call to the last number dialed, press Redial/Pause to save time.

If you’re sending a fax automatically and the line is busy, the MFC will redial automatically up to three times at 5 minute intervals.

Tone/Pulse (For Canada Only)

If you have pulse dialing service, but need to send tone signals (for example, for telephone banking), follow the directions below. If you have touch tone service, you do not need this feature to send tone signals.

Lift the handset.

Press #. Any digits dialed after this send tone signals.

When you hang up, the MFC returns to pulse dialing service.

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AUTO DIAL NUMBERS AND DIALING OPTIONS

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Remote Fax Options

(Not Available for Color Fax)

Fax Forwarding/Paging

You cannot use Paging and Fax Forwarding at the same time. You cannot use Paging and Fax Forwarding when Fax Storage is set to OFF.

Programming a Fax Forwarding Number

When Fax Forwarding is set to ON, your MFC stores the received fax in memory. Then it dials the fax number you’ve programmed and forwards the fax message.

Press Menu/Set, 2, 5, 1.

Press until the LCD shows

FAX FORWARD?, and then press

Menu/Set.

The LCD prompts you to enter the fax number where faxes will be forwarded. Enter the forwarding number (up to 20 digits), and then press Menu/Set.

Press Stop/Exit.

1.FAX FWD/PAGING

FWD#:

Programming Paging Number

When Paging is selected, your MFC dials the pager number you’ve programmed, and then dials your Personal Identification Number (PIN); this activates your pager so you will know that you have a fax message in the memory.

Press Menu/Set, 2, 5, 1.

Press until the LCD shows

PAGING?, and then press Menu/Set.

Enter your pager phone number (up to 20 digits) followed by # #, and then press Menu/Set. Do not include the area code if it is the same as that of your MFC. For example, 1 8 0 0 5 5 5 1 2 3 4 # #.

REMOTE FAX OPTIONS (NOT AVAILABLE FOR COLOR FAX)

1.FAX FWD/PAGING

PAG#:

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If your pager requires a PIN, enter the PIN, press #, press Redial/Pause, enter your MFC telephone number followed by # #, and then press Menu/Set. For example, 1 2 3 4 5 # Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # #

—OR—

If you do not need a PIN, press Redial/Pause, enter the fax number of your MFC followed by # #, and then press Menu/Set. For example, Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # #

Press Stop/Exit. You cannot change a Paging number or PIN remotely.

Setting Fax Storage

If you set Fax Storage to ON, you will be able to retrieve fax messages from another location using Fax Forwarding, Paging, or Remote Retrieval functions. The LCD will indicate when you have a fax stored in memory.

Press Menu/Set, 2, 5, 2. The LCD prompts you to choose a fax setting.

Press to select ON (or OFF),

and then press Menu/Set.

Press Stop/Exit. If there are faxes in memory when you

turn the Fax Storage OFF, the LCD prompts you to erase any faxes in memory. If you press 1, all fax data is erased and Fax Storage is turned off. If you press 2, data is not erased and Fax Storage remains on. (See

Printing a Fax in Memory, page 6-4.)

2.FAX STORAGE

ERASE ALL FAX?

1.YES 2.NO

Backup Print

If you’ve set FAX STORAGE to ON, your MFC automatically prints faxes as they are received into memory. This is a safety feature in case the power goes out so you won’t lose your messages.

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REMOTE FAX OPTIONS (NOT AVAILABLE FOR COLOR FAX)

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Changing Remote Retrieval Access Code

Enter your Remote Access Code when the MFC picks up your call, so you can access features remotely. The access code is preset to 1 5 9 , but you can change this. (See

Press Menu/Set, 2, 5, 3.

Enter a three-digit number from 000 to 999, and then press Menu/Set. The “” cannot be changed. (Do not use the same digits that appear in your Fax Receive Code or Telephone Answer Code.)

Press Stop/Exit.

Operation from Extension Telephone, page 6-4.)

3.REMOTE ACCESS

Remote Retrieval

You can call your MFC from any fax machine using touch tone, then use the Remote Retrieval Access Code and other button presses to retrieve fax messages. Cut out the Remote Retrieval Access Card on the last page and keep

it in your wallet as an aid.

Using Remote Retrieval Access Code

Dial your fax number from a fax machine using touch tone.

When your MFC answers, immediately enter your Remote Retrieval Access Code (1 5 9 ).

The MFC signals the kinds of messages received:

1 long beep — Fax message(s) No long beeps — No messages

The MFC prompts you with two short beeps to enter a command. If you wait longer than 30 seconds to enter a command, the MFC hangs up. If you enter an invalid command, the MFC beeps three times.

Press 9 0 to reset the MFC when you’re finished.

Hang up. If your MFC is set to MANUAL mode, you can access it by waiting about 2

Note

minutes, and then entering the Remote Retrieval Access Code within 30 seconds.

REMOTE FAX OPTIONS (NOT AVAILABLE FOR COLOR FAX)

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Remote Commands

Follow the commands below to access features remotely. When you call the MFC and enter your Remote Retrieval Access Code (1 5 9 ), the system will signal you with two short beeps to enter a remote command.

Remote Commands Operation Details

95 Change Fax Forwarding

/Paging setting

1 OFF If you hear one long beep, the change is accepted. If you hear three

2 Fax Forwarding

3 Paging

4 FAX FWD No.

6 Fax Storage ON You can turn FAX STORAGE to ON or OFF.

7 Fax Storage OFF

96 Retrieve a fax

2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax

3 Erase fax from the memory If you hear one long beep, you can erase fax message(s) from the

97 Check the Receiving Status

1 FAX You can check whether your MFC has received any faxes . If yes,

98 Change Receive Mode

1 EXT.TEL/TAD If you hear one long beep, you can change the Receive Mode.

2 FAX ONLY

90 Exit After a long beep, you can exit remote retrieval.

short beeps, you cannot change it because the conditions have not been met (Example: registering paging number). You can register your fax forwarding number by using 4. FAX FWD NO. (see page 9-5). Once you have registered the number, the MFC will change automatically to FAX FWD:ON mode.

message(s). (See page 9-5.)

memory.

you will hear one long beep. If no, you will hear three short beeps.

If you hear three short beeps, you cannot change it.

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REMOTE FAX OPTIONS (NOT AVAILABLE FOR COLOR FAX)

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Retrieving Fax Messages

Dial your fax number.

When you hear the beep, immediately enter your Remote Retrieval Access Code (1 5 9 ).

As soon as you hear two short beeps, use the dial pad to press 9 6 2.

Using the dial pad, enter the number of the remote fax machine where you want your fax messages forwarded (up to 20 digits) followed by # #.

You cannot use and # as dial numbers. However, if you want to store a

Note

pause, press #.

After you hear your MFC beep, hang up and wait. Your MFC calls the remote fax machine. The remote fax machine prints your fax messages.

Changing Fax Forwarding Number

You can change the default setting of your fax forwarding number from a remote fax machine.

Dial your fax number.

When you hear the beep, immediately enter your Remote Retrieval Access Code (1 5 9 ).

When you hear two short beeps, use the dial pad to press 9 5 4.

Enter the new number of the remote fax machine where you want your fax messages forwarded (up to 20 digits) followed by # #.

You cannot use and # as dial numbers. However, if you want to store a

Note

pause, press #.

After you hear your MFC beep, hang up.

REMOTE FAX OPTIONS (NOT AVAILABLE FOR COLOR FAX)

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Page 86

Printing Reports

MFC Settings and Activity

Two reports require initial setup in the Menu table: Transmission Verification Report and Activity Report Interval. For initial setup:

Press Menu/Set, 2, 4, 1.

—OR—

Press Menu/Set, 2, 4, 2.

Customizing the Transmission Verification Report

You can use the Transmission Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (OK). If you select ON or ON+IMAGE, the report will print for every fax you send.

When the feature is OFF, the report prints only if a transmission error

Note

prevented delivery (NG). If you typically send multiple faxes to the same destinations, you may need

more than the job numbers to know which faxes you must send again. Selecting

OFF+IMAGE will print a portion of the fax’s first page on the report to help

you remember.

Press Menu/Set, 2, 4, 1.

1.TRANSMISSION

2.ACT.INTERVAL

1.TRANSMISSION

Press to select OFF,

OFF+IMAGE, ON or ON+IMAGE,

and then press Menu/Set.

Press Stop/Exit.

Setting the Fax Activity Report Interval

You can set the machine to print activity reports at specific intervals (6, 12, 24 hours, 2, 4, or 7 days). If you set the interval to OFF, you can print the report by following the Steps in the previous section.

Press Menu/Set, 2, 4, 2.

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PRINTING REPORTS

2.ACT.INTERVAL

Page 87

Press to choose an interval,

and then press Menu/Set. (If you choose 7 days, the LCD prompts you to choose a day at which to begin

the 7-day countdown.)

Enter the time to begin printing in 24-hour format, and then press Menu/Set. (For example: enter 19:45 for 7:45 PM.)

Press Stop/Exit.

INTERVAL:OFF

Using the Reports Key

Five reports are available:

1.HELP LIST

2.AUTO DIAL

3.FAX ACTIVITY

4.TRANSMISSION

5.USER SETTINGS

Prints the Help List so you can see at-a-glance how to quickly program every menu selection and key operations.

Lists names and numbers stored in Speed Dial memory, in numerical order.

Lists information about the last 200 incoming and outgoing faxes. TX means Transmit; RX means Receive.

Prints a Transmission Verification Report for your last transmission.

Lists settings for GENERAL SETUP,

SETUP RECEIVE, SETUP SEND, SETUP REPORTS, and TEL SERVICE. The settings

for REMOTE FAX OPT are included.

To Print a Report

Press Reports.

Press to select the report you want, and then press Menu/Set.

—OR—

Enter the number of the report you want to print. For example, press 1 to print the Help List.

PRINTING REPORTS

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Page 88

Making Copies

Basic Copy Operations

Your MFC allows you to make high-quality photocopies and transparencies. Copies can be in black and white or full color. Always make sure you have paper in the cassette before making copies. Do not pull on the paper while copying is in progress.

Incoming faxes cannot be received on paper or into memory while the MFC is copying.

Making a Single Copy

Place the original face down in the ADF.

Press Black Copy or Color Copy. (Do NOT pull on the paper while copying is in progress.)

To stop the copy process and release the original, press Stop/Exit.

COPYING P.01

Making Multiple Copies

You can make multiple copies in black and white.

Place the original face down in the ADF.

Using the dial pad, enter the number of copies you want (up to 99). For example, press 3 8 for 38 copies.

Press Black Copy.

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MAKING COPIES

Page 89

Out of Memory Message

If the memory becomes full while you are making copies, the LCD shows a message:

OUT OF MEMORY

If the OUT OF MEMORY message appears while you are scanning the first page of your original, press Stop/Exit to cancel. Clear some jobs from memory so you can continue. If you were scanning subsequent page(s), press Black Copy or Color Copy to print the scanned pages—OR—Press Stop/Exit to cancel.

To gain extra memory, you can turn off Fax Storage (see page 9-2).

Note

—OR—Print the faxes in memory (see page 6-4).

Temporary Copy Settings

You can improve your copies by using the Copy keys: Quality and Options. These

setting are temporary, and the MFC returns to its default settings when you finish copying.

Copying Using Multiple Settings

You can try different combinations of settings for the best results. After you finish your settings using the Quality or Options keys, the LCD shows:

■ Press if you want to select additional settings.

—OR—

Press Black Copy or Color Copy if you are finished choosing settings.

PRESS COPY OR

FOR NEXT OPT.

MAKING COPIES

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Page 90

Using the Quality Key

The Quality key temporarily changes the copy quality setting (NORMAL,

FAST or BEST).

Press

Quality

and

Place the original face down in the ADF.

Press Quality.

Press to select the copy quality (resolution), and then press Menu/Set.

To start copying now, press Black Copy or Color Copy. If you would like to choose additional copy options, press Options and then select each setting.

FAST: Fast copy speed and lowest ink

consumption. Use FAST to save time (documents to be proof-read, large documents or many copies).

NORMAL: Recommended mode for ordinary

printouts. Good copy quality with adequate copy speed.

BEST: Use this mode to copy precise images such

as photographs. BEST uses the highest resolution and slowest speed.

NORMAL

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MAKING COPIES

Page 91

Using the Options Key

Use the Options key to set number of copies, paper type, paper size, brightness, enlargement/reduction ratio and special copy options for the next

copy only.

Press

Options

Menu Selections Options

OPT:#OF COPIES01

OPT:PAPER TYPE

OPT:PAPER SIZE LETTER/LEGAL/A4/

OPT:BRIGHTNESS OPT:ELG/RDC 50%/78% LGL>LTR/

OPT:SPECIAL 2 IN 1*/OFF

NO. OF COPIES:XX 01

PLAIN/INK JET/GLOSSY

(4-COLOR or 3-COLOR)/

TRANSPARENCY

POST CARD

: 4" × 6"

-+ -+

94% A4>LTR/100%/ 104% EXE>LTR/150%/ 200%/ZOOM

*(Black and White only)

Factory

Setting

PLAIN

LETTER

100%

OFF

Paper Type

You can change the paper type setting for the next copy only.

Place the original face down in the ADF.

Use the dial pad to enter the number of copies you want (up to 99).

Press Options and press to select OPT:PAPER TYPE, and then press

Menu/Set.

Press to select the type of paper you are using (PLAIN, INKJET,

GLOSSY or TRANSPARENCY), and then press Menu/Set.

If you selected GLOSSY, press to select 4-COLOR or 3-COLOR, and

then press Menu/Set. The print quality of black ink varies depending on the kind of glossy paper you

Note

are using. Black ink is used when you select 4-COLOR. If the glossy paper you are using repels the black ink, select 3-COLOR, which simulates black ink by combining the three ink colors.

Press Black Copy or Color Copy—OR—Press for additional settings.

MAKING COPIES

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Page 92

Paper Size

You can change the paper size setting for the next copy only.

Place the original face down in the ADF.

Use the dial pad to enter the number of copies you want (up to 99).

Press Options and select OPT:PAPER SIZE, and then press Menu/Set.

1 2

Press to select the size of paper you are using (LETTER, LEGAL, A4 or

POST CARD: 4" × 6"), and then press Menu/Set.

Press Black Copy or Color Copy—OR—Press for additional settings.

Copy Brightness

Place the original face down in the ADF. Use the dial pad to enter the number of copies you want (up to 99).

Press Options and press to select

OPT:BRIGHTNESS,

and then press Menu/Set. Press to make a lighter copy—OR—press to make a darker copy,

and then press Set.

Press Black Copy or Color Copy—OR—Press for additional settings.

Reducing and Enlarging Copies

Place the original face down in the ADF. Use the dial pad to enter the number of copies you want (up to 99).

Press

Options

Press to choose an enlargement or reduction ratio, and then press

Menu/Set

You can reduce to

—

You can enlarge to

—

For more choices select enter any percentage between example, press

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MAKING COPIES

and press to select

5 3

50%, 78% LGL>LTR

104% EXE>LTR, 150%

ZOOM

to enter 53%.

OPT:ELG/RDC

, and then press

25%

and

400%

94% A4>LTR

200%

Menu/Set

, and then press

Menu/Set

of the original size.

. Use the dial pad to

Menu/Set

. For

Page 93

Press Black Copy or Color Copy—OR—Press for additional settings.

Selecting Fixed Reduction Ratios:

When selecting a reduction ratio, you will need to know the size of paper you registered in Menu 1-2 if you don’t change the paper size setting using Options

If you want to make a copy the same size as the original, you should choose a

Note

reduction of 93%. (For example, if you want to copy from letter to letter, you should choose a reduction of 93%.)

Original size is…

LETTER DOCUMENT LETTER 93%

A4 DOCUMENT LETTER 94% LEGAL DOCUMENT LETTER 78%

Paper size is…

LEGAL 100%

LEGAL 93%

Recommended reduction ratio is…

Special Copy Option

You can save paper by copying two pages onto one page.

Place the original face down in the ADF.

Use the dial pad to enter the number of copies you want (up to 99).

Press Options and to select OPT: SPECIAL, and then press Menu/Set.

Press to select 2 IN 1 (or OFF), and then press Menu/Set.

Press Black Copy—OR—Press for additional settings.

2 in 1

Special Copy Option (2 in 1) is not available with reduced, enlarged or color copies.

MAKING COPIES

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Page 94

Changing Default Copy Settings

Press Menu/Set and 3 to change default Copy mode settings. They will remain until you change them again by pressing Menu/Set.

By pressing a number, you can adjust the Quality, Color and Contrast copy

settings shown in the following chart. Press to scroll through the options for each setting, and then press Menu/Set to save your selection.

Press Stop/Exit—OR—Press change.

Press Menu/Set and 3.

1.QUALITY

2.COLOR ADJUST

3.CONTRAST

Copy Quality

Press Menu/Set, 3, 1.

Press to select the copy quality, and then press Menu/Set.

to select the next setting you want to

QUALITY:NORMAL QUALITY:BEST QUALITY:FAST

1.RED

2.GREEN

3.BLUE

- +

R: - + G: - + B: - +

1.QUALITY

QUALITY:NORMAL

QUALITY:BEST

is default

Press Stop/Exit.

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MAKING COPIES

QUALITY:FAST

Page 95

Color Adjustment

Press Menu/Set, 3, 2.

2.COLOR ADJUST

Press to select RED, GREEN or

BLUE, and then press Menu/Set.

Press to make a darker copy, or press to make a lighter copy, and

then press Menu/Set.

Light Dark

R:– +

G:– +

B:– +

Return to Step 2 to select the next color

—OR—

Press Stop/Exit.

Copy Contrast

You can change the contrast to help an image look sharper and more vivid.

Press Menu/Set, 3, 3.

Press to increase the contrast, or press

to decrease the contrast, and

then press Menu/Set.

Press Stop/Exit.

– +

MAKING COPIES

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Page 96

Legal Limitations

Color reproductions of certain documents are illegal and may result in either criminal or civil liability. This memorandum is intended to be a guide rather than a complete listing of every possible prohibition. In case of doubt, we suggest that you check with counsel as to any particular questionable documents.

The following documents issued by the United States/Canadian Government or any of its Agencies may not be copied:

• Paper money

• Bonds or other certificates of indebtedness

• Certificates of Deposit

• Internal Revenue Stamps (canceled or uncanceled)

• Selective Service or draft papers

• Passports

• United States/Canadian Postage Stamps (canceled or uncanceled)

• Food Stamps

• Immigration Papers

• Checks or drafts drawn by Governmental agencies

• Identifying badges or insignias

Copyrighted works cannot be copied; however, sections of a copyrighted work can be copied for “fair use.” Multiple copies would indicate improper use.

Works of art should be considered the equivalent of copyrighted works. Licenses and Certificates of Title to motor vehicles may not be copied under

certain state/provincial laws.

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MAKING COPIES

Page 97

Using the MFC as a Printer

Features

The Multi-Function Center offers you many features you’ll find in a high quality ink jet printer.

Fast Printing Speed—Using Draft mode, you can print up to 8 pages per minute in full color, and up to 10 pages per minute in black.

Brilliant High Quality Output—Printing at 2400 × 1200 dpi resolution on glossy paper gives you highest resolution output.

Beautiful Elaborate Output—You can utilize 2 in 1, watermark printing, True2Life technology and other features for making beautiful outputs.

Low Running Cost—Whenever you run out of a particular color ink, you’ll replace only the cartridge that’s empty.

Bi-directional Parallel Interface—The parallel interface allows bi-directional (IEEE 1284 compliant) communication with your computer.

USB—Universal Serial Bus Interface allows for fast comunication with your computer.

Straight Paper Path—The MFC can use various types of paper: plain paper, Ink Jet Paper, glossy paper, transparencies, and envelopes. Using the appropriate paper reduces the occurrence of paper jams. For complete information about what kinds of paper to use with the MFC, please read Chapter 3 in this manual.

Printer Driver

You can change the following printer settings when you print from your computer:

■ Quality (Speed) /Media

■ Color Matching

■ Halftone

■ Color Enhance/True2Life

■ Fast Draft Mode

■ Watermark

■ Print Date & Time

USING THE MFC AS A PRINTER

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Page 98

Choosing the Right Kind of Paper

To achieve high quality printing using your MFC, it’s very important to select the right kind of paper. Be sure to read “About Paper” page 3-1 of Chapter 3 in this manual before selecting and purchasing paper for the MFC.

Multi-purpose Sheet Feeder

The multi-purpose sheet feeder can feed plain paper, inkjet paper, glossy paper, transparencies and envelopes. When the MFC receives data from your computer, it begins the print process by loading paper from the multi-purpose sheet feeder.

Select the print command from your PC.

Your PC sends a print command and data to the MFC. The LCD shows

RECEIVING DATA.

If there are more pages, the MFC begins to print the next page automatically.

When the MFC finishes printing all data, it returns to display the date and time. You can select paper source, paper size, and orientation in your application

Note

software. If your application software does not support your custom paper size, select the next larger paper size. Then adjust the print area by changing the right and left margins in your application software.

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USING THE MFC AS A PRINTER

Page 99

Simultaneous Printing/Fax

Your MFC can print data from your computer while sending or receiving a fax, or while scanning information into the computer. However, when the MFC is copying or receiving a fax on paper, it pauses the PC printing operation, and resumes when copying or fax receiving is complete. Fax sending will continue during PC printing.

Printer Operation Key

Ink Key

When you press Ink, the LCD shows: If you are having trouble with one of the

ink colors, you may need to clean the print head. (See page 20-10.)

If you got an error message NEAR EMPTY or INK EMPTY, you will need to replace the ink cartridge for the appropriate color. (See

Error Messages, page 20-1.)

1.CLEANING

2.REPLACE INK

Stop/Exit Key

If the LCD shows REMAINED DATA, you can clear data remaining in the printer memory by pressing Stop/Exit.

Checking the Print Quality

If you want to check the print quality and find out how to improve it, See How

to Improve Print Quality

, page 20-10.

USING THE MFC AS A PRINTER

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Page 100

Printer Driver Settings

(For Windows® Only)

Using the Brother MFC-3100C Printer Driver

A Printer Driver is software that translates data from the format used by a computer into the format required by a particular printer, using a printer command language or page description language.

The printer drivers are on the supplied CD-ROM. The latest printer driver can also be downloaded from the Brother Solutions Center at http://solutions.brother.com.

Features in the Printer Driver (For Windows® 95/98/98SE/Me/2000 Professional and Windows NT® 4.0)

The screens shown in this section are from Windows® 98. The screens on your

Note

PC may vary depending on your Windows Operating System. For more detailed information, please see the on-line Help in the printer driver.

13 - 1