Brother MFC-295CN, MFC-257CW, MFC-255CW User Manual

Download

Page 1

USER’S GUIDE

MFC-253CW MFC-255CW MFC-257CW MFC-295CN

Version 0

ARL/ASA/NZ

Page 2

If you need to call Customer Service

Please complete the following information for future reference:

Model Number: MFC-253CW, MFC-255CW, MFC-257CW and MFC-295CN (Circle your model number)

Serial Number:

Date of Purchase:

Place of Purchase:

The serial number is on the back of the unit. Retain this User's Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service.

http://www.brother.com/registration/

By registering your product with Brother, you will be recorded as the original owner of the product. Your registration with Brother:

 may serve as confirmation of the purchase date of your product

should you lose your receipt; and

 may support an insurance claim by you in the event of product loss

covered by insurance.

Page 3

Approval Information and Compilation and Publication Notice

THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR.

APPROVAL INFORMATION

Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country.

Compilation and Publication Notice

Under the supervision of Brother Industries, Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without notice.

Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.

Page 4

Section I General

1 General Information 2

Using the documentation .......................................................................................2

Symbols and conventions used in the documentation ....................................2

Accessing the Software User’s Guide and Network User’s Guide ........................3

Viewing Documentation ...................................................................................3

Accessing Brother Support (Windows

Control panel overview..........................................................................................6

2 Loading paper and documents 8

Loading paper and other print media.....................................................................8

Loading envelopes and postcards.................................................................10

Removing small printouts from the machine .................................................12

Printable area ................................................................................................13

Acceptable paper and other print media..............................................................14

Recommended print media ...........................................................................14

Handling and using print media.....................................................................15

Choosing the right print media.......................................................................16

Loading documents .............................................................................................18

Using the ADF (MFC-295CN only) ................................................................18

Using the scanner glass ................................................................................19

Scannable area .............................................................................................20

)................................................................ 5

3 General setup 21

On/Off key............................................................................................................21

Turning the machine off................................................................................. 21

Turning the machine on................................................................................. 21

Mode Timer..........................................................................................................21

Paper settings......................................................................................................22

Paper Type....................................................................................................22

Paper Size.....................................................................................................22

Volume Settings...................................................................................................22

Ring Volume ..................................................................................................22

Beeper Volume..............................................................................................22

Speaker Volume............................................................................................23

Setting Daylight Saving Time...............................................................................23

LCD display .........................................................................................................24

LCD Contrast .................................................................................................24

Sleep Mode..........................................................................................................24

4 Security features 25

TX Lock................................................................................................................25

Setting and changing the TX Lock password ................................................25

Turning TX Lock on/off ..................................................................................26

Page 5

Section II Fax

5 Sending a Fax 28

Entering Fax mode ..............................................................................................28

Faxing from the ADF (MFC-295CN only) ......................................................28

Faxing from the scanner glass ......................................................................28

Faxing Letter size documents from the scanner glass .................................. 29

Colour fax transmission ................................................................................. 29

Cancelling a fax in progress ..........................................................................29

Broadcasting (Monochrome only)........................................................................29

Cancelling a Broadcast in progress............................................................... 30

Additional sending operations..............................................................................30

Sending faxes using multiple settings ...........................................................30

Contrast .........................................................................................................31

Changing fax resolution.................................................................................31

Dual Access (Monochrome only)...................................................................32

Real Time Transmission................................................................................32

Overseas Mode ............................................................................................. 33

Checking and cancelling waiting jobs............................................................33

Sending a fax manually .................................................................................33

Out of Memory message ............................................................................... 33

6 Receiving a Fax 34

Receive modes....................................................................................................34

Choosing the Receive Mode .........................................................................34

Using Receive Modes.......................................................................................... 35

Fax Only ........................................................................................................35

Fax/Tel...........................................................................................................35

Manual...........................................................................................................35

External TAD .................................................................................................35

Receive Mode settings ........................................................................................36

Ring Delay .....................................................................................................36

F/T Ring Time (Fax/Tel mode only)...............................................................36

Fax Detect .....................................................................................................37

Additional receiving operations............................................................................37

Printing a reduced incoming fax ....................................................................37

Out of Paper Reception.................................................................................37

iii

Page 6

7 Telephone and External devices 38

Voice Operations .................................................................................................38

Tone or pulse (Not Available for New Zealand).............................................38

Fax/Tel mode.................................................................................................38

Telephone Service for Australia...........................................................................38

Telstra

Caller ID.........................................................................................................40

How Does the Caller ID Work?......................................................................41

The Caller ID is Stored in Your Machine Memory .........................................41

Viewing Caller ID List ....................................................................................41

Telephone Service for New Zealand ...................................................................42

FaxAbility .......................................................................................................42

Caller ID.........................................................................................................43

How Does the Caller ID Work?......................................................................44

Viewing Caller ID List ....................................................................................44

Telephone Service for Some Countries...............................................................45

Distinctive Ring (For Singapore and Hong Kong)..........................................45

Caller ID (For Singapore and Hong Kong) ....................................................46

Viewing Caller ID List ....................................................................................46

Connecting an external TAD (telephone answering device)................................47

Connections...................................................................................................47

Recording an outgoing message (OGM) on an external TAD.......................48

Multi-line connections (PABX).......................................................................48

External and extension telephones......................................................................48

Connecting an external or extension telephone ............................................48

Operation from extension telephones............................................................49

Using a cordless external telephone .............................................................49

Using remote codes.......................................................................................49

FaxStream® Duet® (Distinctive Ring)..............................................38

8 Dialling and storing numbers 51

How to Dial ..........................................................................................................51

Manual dialling...............................................................................................51

Speed Dialling ...............................................................................................51

Search ...........................................................................................................51

Fax Redial .....................................................................................................51

Storing numbers ..................................................................................................52

Storing a pause .............................................................................................52

Storing Speed Dial numbers..........................................................................52

Changing Speed Dial numbers......................................................................52

Setting up groups for broadcasting................................................................53

Combining Quick Dial numbers .....................................................................53

9Printing Reports 54

Fax reports...........................................................................................................54

Transmission Verification Report...................................................................54

Fax Journal (activity report) ...........................................................................55

Reports ................................................................................................................55

How to print a report ......................................................................................55

Page 7

Section III Copy

10 Making copies 58

How to copy .........................................................................................................58

Entering Copy mode......................................................................................58

Making a single copy ..................................................................................... 58

Making multiple copies ..................................................................................58

Stop copying..................................................................................................58

Copy Options .......................................................................................................59

Changing copy speed and quality .................................................................60

Enlarging or reducing the image copied........................................................60

Making N in 1 copies or a poster (Page Layout) ........................................... 61

Sorting copies using the ADF (Monochrome only) (MFC-295CN only).........63

Adjusting Brightness and Contrast ................................................................ 63

Paper options ................................................................................................64

Section IV Direct Printing

11 Printing photos from a memory card or

USB Flash memory drive 66

PhotoCapture Center™ Operations.....................................................................66

Printing from a memory card or USB Flash memory drive without a PC.......66

Scanning to a memory card or USB Flash memory drive without a PC ........66

Using PhotoCapture Center™ from your computer.......................................66

Using a memory card or USB Flash memory drive .......................................66

Memory cards, USB Flash memory drive and folder structures....................67

Getting started .....................................................................................................68

How to print from a memory card or USB Flash memory drive ........................... 69

Print Index (Thumbnails) ...............................................................................69

Printing Photos .............................................................................................. 70

DPOF printing................................................................................................71

PhotoCapture Center™ print settings..................................................................72

Print speed and Quality.................................................................................72

Paper Options................................................................................................72

Adjusting Brightness and Contrast ................................................................ 73

Cropping........................................................................................................73

Borderless printing.........................................................................................73

Date Print....................................................................................................... 74

Scan to a memory card or USB Flash memory drive .......................................... 74

Changing the image quality...........................................................................75

Changing the monochrome file format ..........................................................75

Changing the colour file format......................................................................75

Understanding the Error Messages.....................................................................76

Page 8

12 Printing photos from a camera (MFC-295CN only) 77

Printing photos directly from a PictBridge camera...............................................77

PictBridge requirements ................................................................................77

Setting your digital camera ............................................................................77

Printing Images..............................................................................................78

DPOF printing ................................................................................................78

Printing photos directly from a digital camera (without PictBridge)......................79

Printing Images..............................................................................................79

Understanding the Error Messages .....................................................................80

Section V Software

13 Software and Network features 82

Section VI Appendixes

A Safety and Legal 84

Choosing a location .............................................................................................84

To use the machine safely...................................................................................85

Important safety instructions..........................................................................90

IMPORTANT-For Your Safety .......................................................................91

Important Information for Australia ......................................................................92

Important safety instructions..........................................................................92

Important Information for New Zealand ...............................................................94

Important Safety Instructions.........................................................................94

Important Information for Some Countries...........................................................97

Important Safety Instructions.........................................................................97

LAN connection (MFC-295CN only) ..............................................................98

Radio interference .........................................................................................98

International ENERGY STAR

Legal limitations for copying ..............................................................................100

Trademarks........................................................................................................101

Qualification Statement................................99

B Troubleshooting and Routine Maintenance 102

Troubleshooting.................................................................................................102

If you are having difficulty with your machine ..............................................102

Dial Tone detection......................................................................................109

Telephone line interference.........................................................................109

Error and maintenance messages.....................................................................110

Transferring your faxes or Fax Journal report .............................................115

Document jam (MFC-295CN only) .............................................................116

Printer jam or paper jam..............................................................................117

Page 9

Routine maintenance......................................................................................... 119

Replacing the ink cartridges........................................................................119

Cleaning the outside of the machine ........................................................... 122

Cleaning the scanner glass .........................................................................123

Cleaning the machine’s printer platen ......................................................... 124

Cleaning the paper pick-up rollers............................................................... 124

Cleaning the print head ...............................................................................125

Checking the print quality ............................................................................125

Checking the print alignment .......................................................................126

Checking the ink volume ............................................................................. 127

Machine Information .......................................................................................... 127

Checking the serial number.........................................................................127

Reset functions ............................................................................................ 127

How to reset the machine............................................................................128

Packing and shipping the machine....................................................................128

C Menu and Features 131

On-screen programming....................................................................................131

Menu table...................................................................................................131

Memory storage........................................................................................... 131

Menu keys .........................................................................................................131

Menu Table........................................................................................................133

Entering Text .....................................................................................................145

D Specifications 146

General..............................................................................................................146

Print media......................................................................................................... 148

Fax.....................................................................................................................149

Copy .................................................................................................................. 151

PhotoCapture Center™ .....................................................................................152

PictBridge (MFC-295CN only) ...........................................................................153

Scanner .............................................................................................................154

Printer ................................................................................................................155

Interfaces...........................................................................................................156

Computer requirements.....................................................................................157

Consumable items.............................................................................................158

Network (LAN) ...................................................................................................159

Wireless one-push configuration (MFC-253CW/255CW/257CW)...............160

EIndex 161

vii

Page 10

viii

Page 11

Section I

General I

General Information 2 Loading paper and documents 8 General setup 21 Security features 25

Page 12

General Information 1

Using the documentation

Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine.

Symbols and conventions used in the documentation 1

The following symbols and conventions are used throughout the documentation.

Bold Bold typeface identifies specific

buttons on the machine’s control panel or on the computer screen.

Italics Italicized typeface emphasizes

an important point or refers you to a related topic.

Courier New

Text in Courier New font identifies messages on the LCD of the machine.

WARNING

Warnings tell you what to do to prevent possible personal injury.

CAUTION

Cautions specify procedures you must follow or avoid to prevent possible minor injuries.

IMPORTANT

IMPORTANT describes procedures you must follow or avoid to prevent possible machine problems or damage to other objects.

Electrical Hazard icons alert you to a possible electrical shock.

Hot Surface icons warn you not to touch machine parts that are hot.

Notes tell you how you should respond to a situation that may arise or give tips about how the current operation works with other features.

Page 13

General Information

Accessing the Software User’s Guide and Network User’s Guide

This User’s Guide does not contain all the information about the machine such as how to use the advanced features of the Printer, Scanner, PC Fax and Network. When you are ready to learn detailed information about these operations, read Software User’s Guide and Network User’s Guide that are on the CD-ROM.

Viewing Documentation 1

Viewing Documentation (Windows®) 1

To view the documentation, from the Start menu, point to Brother, MFC-XXXX (where XXXX is your model name) from the programs group, and then choose User’s Guides in HTML format.

If you have not installed the software, you can find the documentation by following the instructions below:

a Turn on your PC. Insert the Brother

CD-ROM into your CD-ROM drive.

Note

If the Brother screen does not appear automatically, go to My Computer (Computer), double-click the CD-ROM icon, and then double-click start.exe.

b If the model name screen appears, click

your model name.

c If the language screen appears, click

your language. The CD-ROM Top Menu will appear.

Note

If this window does not appear, use

Windows program from the root directory of the Brother CD-ROM.

Explorer to run the start.exe

d Click Documentation. e Click the documentation you want to

read.

 HTML documents:

Software User’s Guide and Network User’s Guide in HTML

format. This format is recommended for

viewing on your computer.

 PDF documents:

User’s Guide for stand-alone operations and Software User’s Guide and Network User’s Guide in PDF format.

This format is recommended for printing the manuals. Click to go to the Brother Solutions Center, where you can view or download the PDF documents. (Internet access and PDF Reader software are required.)

Page 14

Chapter 1

How to find Scanning instructions 1

There are several ways you can scan documents. You can find the instructions as follows:

Software User’s Guide

 Scanning

(Windows Windows

 ControlCenter3

(Windows Windows

 Network Scanning

(Windows Windows

ScanSoft™ PaperPort™ 11SE with OCR How-to-Guides (Not available in Hong Kong and Taiwan)

2000 Professional/

XP and Windows Vista®)

2000 Professional/

XP and Windows Vista®)

2000 Professional/

XP and Windows Vista®)

Viewing Documentation (Macintosh) 1

a Turn on your Macintosh. Insert the

Brother CD-ROM into your CD-ROM drive. The following window will appear.

b Double-click the Documentation icon. c Double-click your language folder.

 The complete ScanSoft™ PaperPort™

11SE with OCR How-to-Guides can be viewed from the Help selection in the ScanSoft™ PaperPort™ 11SE application.

Presto! PageManager User’s Guide (Hong Kong and Taiwan users only)

 Instructions for scanning directly from

Presto! PageManager. The complete Presto! PageManager User’s Guide can be viewed from the Help selection in the Presto! PageManager application.

How to find Network setup instructions

(MFC

Your machine can be connected to a wireless or wired network. You can find basic setup instructions in the Quick Setup Guide. If your wireless access point or router supports SecureEasySetup™, Wi-Fi Protected Setup or AOSS™, follow the steps in the Quick Setup Guide. For more information about network setup please see the Network User's Guide.

253CW/255CW/257CW)

d Double-click top.html to view Software

User’s Guide and Network User’s Guide in HTML format.

e Click the documentation you want to

read.

 Software User’s Guide

 Network User’s Guide

Page 15

General Information

How to find Scanning instructions 1

There are several ways you can scan documents. You can find the instructions as follows:

Software User’s Guide

 Scanning

(Mac OS X 10.3.9 - 10.5.x)

 ControlCenter2

(Mac OS X 10.3.9 - 10.5.x)

 Network Scanning

(Mac OS X 10.3.9 - 10.5.x)

Presto! PageManager User’s Guide

 Instructions for scanning directly from

Presto! PageManager. The complete Presto! PageManager User’s Guide can be viewed from the Help selection in the Presto! PageManager application.

Accessing Brother Support (Windows

You can find all the contacts you will need, such as Web support (Brother Solutions Center) on the Brother CD-ROM.

 Click Brother Support on the Top Menu.

The following screen will appear:

) 1

How to find Network setup instructions

(MFC

253CW/255CW/257CW)

 To access our website

(http://www.brother.com Brother Home Page.

 For the latest news and product support

information (http://solutions.brother.com click Brother Solutions Center.

 To visit our website for original Brother

supplies (http://www.brother.com/original/ Supplies Information.

 To access the Brother CreativeCenter

(http://www.brother.com/creativecenter/ for FREE photo projects and printable downloads, click Brother CreativeCenter.

 To return to the Top Menu, click Back or if

you have finished, click Exit.

), click

)

Page 16

Chapter 1

Control panel overview 1

The

MFC-253CW, MFC-255CW, MFC-257CW

and

MFC-295CN

have the same control panel keys.

231

Note

Most of the illustrations in this User’s Guide show the MFC-295CN.

1 Fax and telephone keys:

 Redial/Pause

Redials the last number called. It also inserts a pause when programming quick dial numbers.

 Hook

Press before dialing if you want to make sure a fax machine will answer, and then press Mono Start or Colour Start. Also, press this key after picking up the handset of an external telephone during the F/T pseudo/double-ring.

2Dial Pad

Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the machine.

The # key lets you temporarily switch the dialling mode during a telephone call from Pulse to Tone. (Not Available in New Zealand)

3 Mode keys:

 Fax

Lets you access Fax mode.

 Scan

Lets you access Scan mode.

 Copy

Lets you access Copy mode.

 Photo Capture

Lets you access PhotoCapture Center™ mode.

4 Menu keys:

 Menu

Lets you access the main menu to program the machine.

 Speed Dial key

Lets you store, look up, and dial numbers in the memory.

 Volume keys

d c While the machine is idle, you can press these keys to adjust the ring volume.

Page 17

General Information

 d

Press to scroll backward to a menu selection.

 a or b

Press to scroll through the menus and options.

 Clear/Back

Press to delete characters or to go back to the previous menu level.

 OK

Lets you choose a setting.

5 Start keys:

 Colour Start

Lets you start sending faxes or making copies in full colour. Also lets you start a scanning operation (in colour or mono, depending on the scanning setting in the ControlCenter software).

 Mono Start

Lets you start sending faxes or making copies in monochrome. Also lets you start a scanning operation (in colour or mono, depending on the scanning setting in the ControlCenter software).

6 Stop/Exit

Stops an operation or exits from a menu.

7 Copy Options

Lets you temporarily change the copy settings when in copy mode.

8 LCD (liquid crystal display)

Displays messages on the LCD to help you set up and use your machine.

9On/Off

You can turn the machine on and off. If you turn the machine off, it will still

periodically clean the print head to maintain print quality. To maintain print quality, prolong print head life, and provide the best ink cartridge economy, you should keep your machine connected to the power at all times.

10 Fax Resolution

Lets you temporarily change the resolution when sending a fax.

Page 18

Loading paper and documents 2

Loading paper and other print media

a If the paper support flap is open, close it,

and then close the paper support. Pull the paper tray completely out of the machine.

b Lift the output paper tray cover (1).

c With both hands, gently press and slide

the paper side guides (1) and then the

paper length guide (2) to fit the paper size. Make sure that the triangular marks (3) on the paper side guides (1) and paper length guide (2) line up with the marks for the paper size you are using.

Page 19

Loading paper and documents

Note

When you use Legal size paper, press and hold the universal guide release button (1) as you slide out the front of the paper tray.

d Fan the stack of paper well to avoid

paper jams and misfeeds.

e Gently put the paper into the paper tray

print side down and top edge in first. Check that the paper is flat in the tray.

IMPORTANT

Be careful that you do not push the paper in too far; it may lift at the back of the tray and cause feed problems.

f Gently adjust the paper side guides (1)

to fit the paper using both hands. Make sure the paper side guides touch the sides of the paper.

IMPORTANT

Always make sure the paper is not curled.

Page 20

Chapter 2

g Close the output paper tray cover.

h Slowly push the paper tray completely

into the machine.

Loading envelopes and postcards 2

About envelopes 2

 Use envelopes that weigh between 80 to

95 gsm.

 Some envelopes need margin settings to

be set in the application. Make sure you do a test print first before printing many envelopes.

IMPORTANT

DO NOT use any of the following types of envelopes, as they will cause paper feed problems:

• That are of a baggy construction.

• That are embossed (have raised writing on them).

i While holding the paper tray in place,

pull out the paper support ( ) until it clicks and then unfold the paper support

flap ( ).

IMPORTANT

DO NOT use the paper support flap for Legal size paper.

• That have clasps or staples.

• That are pre-printed on the inside.

Glue 2

Double flap 2

Occasionally you may experience paper feed problems caused by the thickness, size and flap shape of the envelopes you are using.

Page 21

Loading paper and documents

Loading envelopes and postcards 2

a Before loading, press the corners and

sides of envelopes or postcards to make them as flat as possible.

IMPORTANT

If envelopes or postcards are ‘double-feeding’, put one envelope or postcard in the paper tray at a time.

b Put envelopes or postcards into the

paper tray with the side to be printed on face down, and the shortest edge in first as shown in the illustration. With both hands, gently press and slide the paper side guides (1) and paper length guide (2) to fit the size of the envelopes or postcards.

Page 22

Chapter 2

If you have problems printing on envelopes with the flap on the short edge, try the following:

a Open the envelope flap. b Put the envelope into the paper tray with

the address side down and the flap positioned as shown in the illustration.

c Adjust the size and margin in your

application.

Removing small printouts from the machine 2

When the machine ejects small paper onto the output paper tray you may not be able to reach it. Make sure printing has finished, and then pull the tray completely out of the machine.

Page 23

Loading paper and documents

Printable area 2

The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. The machine can print in the shaded areas of cut sheet paper when the Borderless print feature is available and turned on.

(See Printing for Windows the CD-ROM.)

Cut Sheet Paper Envelopes

or Printing and Faxing for Macintosh in the Software User’s Guide on

Top (1) Bottom (2) Left (3) Right (4)

Cut Sheet 3mm 3mm 3mm 3mm Envelopes 12 mm 24 mm 3 mm 3 mm

Note

The Borderless feature is not available for envelopes.

Page 24

Chapter 2

Acceptable paper and other print media

The print quality can be affected by the type of paper you use in the machine.

To get the best print quality for the settings you have chosen, always set the Paper Type to match the type of paper you load.

You can use plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes.

We recommend testing various paper types before buying large quantities.

For best results, use Brother paper.

 When you print on inkjet paper (coated

paper), transparencies and photo paper, be sure to choose the correct print media in the ‘Basic’ tab of the printer driver or in the Paper Type setting of the menu. (See Paper Type on page 22.)

Recommended print media 2

To get the best print quality, we suggest using Brother paper. (See the table below.)

If Brother paper is not available in your country, we recommend testing various papers before purchasing large quantities.

We recommend using ‘3M Transparency Film’ when you print on transparencies.

Brother paper

Paper Type Item

A4 Plain BP60PA A4 Glossy Photo BP71GA4 A4 Inkjet (Matte) BP60MA 10 × 15 cm Glossy Photo BP71GP

 When you print on Brother Photo paper,

load one extra sheet of the same photo paper in the paper tray. An extra sheet has been included in the paper package for this purpose.

 When you use transparencies or photo

paper, remove each sheet at once to prevent smudging or paper jams.

 Avoid touching the printed surface of the

paper immediately after printing; the surface may not be completely dry and may stain your fingers.

Page 25

Loading paper and documents

Handling and using print media 2

 Store paper in its original packaging, and

keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat.

 Avoid touching the shiny (coated) side of

photo paper. Load photo paper with the shiny side facing down.

 Avoid touching either side of

transparencies because they absorb water and perspiration easily, and this may cause decreased output quality. Transparencies designed for laser printers/copiers may stain your next document. Use only transparencies recommended for inkjet printing.

IMPORTANT

Paper capacity of the output paper tray cover

Up to 50 sheets of 80 gsm or 20 lb A4 paper.

 Transparencies and photo paper must be

picked up from the output paper tray cover one page at a time to avoid smudging.

DO NOT use the following kinds of paper:

• Damaged, curled, wrinkled, or irregularly shaped paper

1 2 mm or greater curl may cause jams

to occur

• Extremely shiny and highly textured paper

• Paper that cannot be arranged uniformly when stacked

• Paper made with a Short grain paper

Page 26

Chapter 2

Choosing the right print media 2

Paper type and size for each operation 2

Paper Type Paper Size Usage

Fax Copy

Cut Sheet Letter 215.9 × 279.4 mm (8 1/2 × 11 in.) Yes Yes Yes Yes

A4 210 × 297 mm (8.3 × 11.7 in.) Yes Yes Yes Yes Legal 215.9 × 355.6 mm (8 1/2 × 14 in.) Yes Yes – Yes Executive 184 × 267 mm (7 1/4 × 10 1/2 in.)–––Yes JIS B5 182 × 257 mm (7.2 × 10.1 in.)–––Yes A5 148 × 210 mm (5.8 × 8.3 in.) – Yes – Yes A6 105 × 148 mm (4.1 × 5.8 in.)–––Yes

Cards Photo 10 × 15 cm (4 × 6 in.) – Yes Yes Yes

Photo 2L 13 × 18 cm (5 × 7 in.) – – Yes Yes Index Card 127 × 203 mm (5 × 8 in.) –––Yes Postcard 1 100 × 148 mm (3.9 × 5.8 in.)–––Yes Postcard 2

(Double)

Envelopes C5 Envelope 162 × 229 mm (6.4 × 9 in.) –––Yes

DL Envelope 110 × 220 mm (4.3 × 8.7 in.)–––Yes COM-10 105 × 241 mm (4 1/8 × 9 1/2 in.)–––Yes

148 × 200 mm (5.8 × 7.9 in.)–––Yes

Photo Capture

Printer

Transparencies

Monarch 98 × 191 mm (3 7/8 × 7 1/2 in.)–––Yes JE4 Envelope 105 × 235 mm (4.1 × 9.3 in.)–––Yes Letter 215.9 × 279 mm (8 1/2 × 11 in.) – Yes – Yes A4 210 × 297 mm (8.3 × 11.7 in.) – Yes – Yes Legal 215.9 × 355.6 mm (8 1/2 × 14 in.) – Yes – Yes A5 148 × 210 mm (5.8 × 8.3 in.) – Yes – Yes

Page 27

Loading paper and documents

Paper weight, thickness and capacity 2

Paper Type Weight Thickness No. of

sheets

Cut Sheet

Plain Paper

Inkjet Paper

64 to 120 gsm

64 to 200 gsm

0.08 to 0.15 mm

0.08 to 0.25 mm 20

100

Glossy Paper

Cards Photo Card

Index Card

Postcard

Envelopes

Up to 220 gsm

Up to 120 gsm

Up to 200 gsm

75 to 95 gsm

Up to 0.25 mm

Up to 0.15 mm 30

Up to 0.25 mm 30

Up to 0.52 mm 10

Transparencies – – 10

Up to 100 sheets of 80 gsm paper.

BP71 69 lb (260 gsm) paper is especially designed for Brother inkjet machines.

Page 28

Chapter 2

Loading documents 2

You can send a fax, make copies, and scan from the ADF (automatic document feeder) and from the scanner glass.

Using the ADF (MFC-295CN only) 2

The ADF can hold up to 15 pages and feeds each sheet individually. Use standard 80 gsm paper and always fan the pages before putting them in the ADF.

Recommended environment 2

Temperature: 20 to 30 °C Humidity: 50 to 70% Paper:

Document Sizes Supported 2

Length: 148 to 355.6 mm Width: 148 to 215.9 mm Weight:

80 gsm

64 to 90 gsm

How to load documents 2

IMPORTANT

• DO NOT pull on the document while it is feeding.

• DO NOT use paper that is curled, wrinkled, folded, ripped, stapled, paper clipped, pasted or taped.

• DO NOT use cardboard, newspaper or fabric. Instead use the scanner glass.

 Make sure documents with ink or liquid

correction fluid are completely dry.

a Unfold the ADF Document Output

Support Flap (1).

b Fan the pages well. c Adjust the paper guides (2) to fit the

width of your documents.

d Make sure you place the documents

face down, top edge first in the ADF until the LCD says ADF Ready and you feel them touch the feed roller.

IMPORTANT

DO NOT leave thick documents on the scanner glass. If you do this, the ADF may jam.

Page 29

Loading paper and documents

Using the scanner glass 2

You can use the scanner glass to fax, copy or scan pages of a book one page at a time.

Document Sizes Supported 2

Length: Up to 297 mm Width: Up to 215.9 mm Weight: Up to 2 kg

How to load documents 2

Note

To use the scanner glass, the ADF must be empty.

a Lift the document cover. b Using the document guidelines on the

left and top, place the document face down in the upper left corner of the scanner glass.

c Close the document cover.

IMPORTANT

If you are scanning a book or thick document, DO NOT slam the cover or press on it.

Page 30

Chapter 2

Scannable area 2

The scannable area depends on the settings in the application you are using. The figures below show the unscannable areas.

Usage

Fax Letter 3 mm 4 mm

Copy Letter 3 mm 3 mm

Scan Letter 3 mm 3 mm

Document Size

A4 3 mm 1 mm

A4 3 mm 3 mm

Top (1)

Bottom (2)

Left (3)

Right (4)

Page 31

General setup 3

On/Off key 3

You can turn the machine on and off by pressing the On/Off key. If you press the On/Off key while the machine is in use it will finish the operation before going into the Off mode.

Note

If you have connected an external telephone or TAD, it is always available.

Turning the machine off 3

a Press and hold down the On/Off key.

The LCD will show Shutting Down. The LCD will stay on for a few seconds before going off.

Turning the machine on 3

Mode Timer 3

The machine has four temporary mode keys on the control panel: Fax, Scan, Copy and Photo Capture. You can change the amount of time the machine takes after the last Scan, Copy or PhotoCapture operation before it returns to Fax mode. If you choose Off, the machine stays in the mode you used last by default.

a Press Menu, 1, 1. b Press a or b to choose 0Sec,

30 Secs, 1 Min, 2 Mins, 5 Mins or Off.

Press OK.

a Press the On/Off key.

c Press Stop/Exit.

Page 32

Chapter 3

Paper settings 3

Paper Type 3

To get the best print quality, set the machine for the type of paper you are using.

a Press Menu, 1, 2. b Press a or b to choose Plain Paper,

Inkjet Paper, Brother BP71, Other Glossy or Transparency.

Press OK.

c Press Stop/Exit.

Note

The machine ejects paper with printed surfaces face up onto the paper tray in front of the machine. When you use transparencies or glossy paper, remove each sheet at once to prevent smudging or paper jams.

Volume Settings 3

Ring Volume 3

You can choose a range of ring volume levels, from High to Off.

While the machine is idle, press d or c to adjust the volume level. The LCD shows the current setting, and each key press will change the volume to the next level. The machine will keep the new setting until you change it.

You can also change the volume through the menu, by following the instructions below:

Setting the Ring Volume from the menu

a Press Menu, 1, 4, 1. b Press a or b to choose Low, Med, High

or Off. Press OK.

Paper Size 3

You can use five sizes of paper for printing copies: A4, A5, Letter, Legal and 10 × 15 cm and three sizes for printing faxes: Letter, Legal and A4. When you change the size of paper you load in the machine, you will need to change the paper size setting at the same time so your machine can fit an incoming fax on the page.

a Press Menu, 1, 3. b Press a or b to choose A4, A5,

10x15cm, Letter or Legal. Press OK.

c Press Stop/Exit.

Beeper Volume 3

When the beeper is on, the machine will beep when you press a key, make a mistake or after you send or receive a fax.

You can choose a range of volume levels, from High to Off.

a Press Menu, 1, 4, 2. b Press a or b to choose Low, Med, High

or Off. Press OK.

c Press Stop/Exit.

Page 33

General setup

Speaker Volume 3

You can choose a range of speaker volume levels, from High to Off.

a Press Menu, 1, 4, 3. b Press a or b to choose Low, Med, High

or Off. Press OK.

c Press Stop/Exit.

Setting Daylight Saving Time

You can set the machine to change for daylight saving time. It will reset itself forward one hour in the Spring and backward one hour in the Autumn. Make sure you have set the correct date and time in the Date&Time setting.

a Press Menu, 1, 5. b Press a or b to choose On or Off.

Press OK.

c Press Stop/Exit.

Page 34

Chapter 3

LCD display 3

LCD Contrast 3

You can adjust the LCD contrast for a sharper and more vivid display. If you are having difficulty reading the LCD, try changing the contrast setting.

a Press Menu, 1, 6. b Press a or b to choose Light or Dark.

Press OK.

c Press Stop/Exit.

Sleep Mode 3

You can choose how long the machine will remain idle (from 1 to 60 minutes) before it goes into sleep mode. The timer will restart if any operation is carried out on the machine.

a Press Menu, 1, 7. b Press a or b to choose 1 Min, 2 Mins,

3 Mins, 5 Mins, 10 Mins, 30 Mins or 60 Mins. Press OK.

c Press Stop/Exit.

Page 35

Security features 4

TX Lock 4

TX Lock lets you prevent unauthorized access to the machine.

While TX Lock is On, the following operations are available:

 Receiving faxes

While TX Lock is On, the following operations are NOT available:

 Sending faxes  Copying  PC printing  Scanning  PhotoCapture  Operation from the Control panel

Note

If you forget the TX Lock password, please call your Brother dealer for service.

Setting and changing the TX Lock password 4

Note

If you have already set the password, you will not need to set it again.

Setting up the password 4

a Press Menu, 2, 0, 1. b Enter a 4-digit number for the password.

Press OK.

c When the LCD shows Verify:,

re-enter the password. Press OK.

d Press Stop/Exit.

Changing the password 4

a Press Menu, 2, 0, 1. b Press a or b to choose Set Password.

Press OK.

c Enter a 4-digit number for the current

password. Press OK.

d Enter a 4-digit number for a new

password. Press OK.

e When the LCD shows Verify:,

re-enter the password. Press OK.

f Press Stop/Exit.

Page 36

Chapter 4

Turning TX Lock on/off 4

Turning TX Lock on 4

a Press Menu, 2, 0, 1. b Press a or b to choose Set TX Lock.

Press OK.

c Enter the registered 4-digit password.

Press OK. The machine goes offline and the LCD shows TX Lock Mode.

Turning TX Lock off 4

a Press Menu. b Enter the registered 4-digit password.

Press OK. TX Lock is automatically turned off.

Note

If you enter the wrong password, the LCD shows Wrong Password and stays offline. The machine will stay in TX Lock mode until the registered password is entered.

Page 37

Section II

Fax II

Sending a Fax 28 Receiving a Fax 34 Telephone and External devices 38 Dialling and storing numbers 51 Printing Reports 54

Page 38

Sending a Fax 5

Entering Fax mode 5

Press (Fax) to enter fax mode.

Faxing from the ADF (MFC-295CN only) 5

a Make sure you are in Fax mode .

b Place the document face down in the

ADF. (See Using the ADF (MFC-295CN only) on page 18.)

c Enter the fax number using the dial pad,

Speed Dial or Search.

d Press Mono Start or Colour Start.

Faxing from the scanner glass 5

You can use the scanner glass to fax pages of a book one at a time. The documents can be up to Letter or A4 size.

You cannot send colour faxes with multiple pages.

Note

(MFC-295CN only) Since you can only scan one page at a time, it is easier to use the ADF if you are sending a multiple page document.

a Make sure you are in Fax mode .

b Place your document face down on the

scanner glass.

Note

• To cancel, press Stop/Exit.

• If you send a mono fax while the memory is full it will be sent in real time.

c Enter the fax number using the dial pad,

Speed Dial or Search.

d Press Mono Start or Colour Start.

 If you press Mono Start, the

machine starts scanning the first page. Go to step e.

 If you press Colour Start, the

machine starts sending the document.

e When the LCD asks you Next Page?

do one of the following:

 To send a single page, press 2 to

choose No(Dial) (or press Mono Start again).

The machine starts sending the document.

 To send more than one page,

press 1 to choose Yes and go to step f.

Page 39

Sending a Fax

f Place the next page on the scanner

glass. Press OK. The machine starts scanning the page. (Repeat steps e and f for each additional page.)

Faxing Letter size documents from the scanner glass 5

When documents are Letter size, you need to set scan size to Letter. If you do not, the side portion of the faxes will be missing.

a Make sure you are in Fax mode .

b Press Menu, 2, 2, 0. c Press a or b to choose Letter.

Press OK.

d Press Stop/Exit.

Colour fax transmission 5

Broadcasting (Monochrome only)

Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups, Speed Dial numbers and up to 50 manually dialled numbers in the same broadcast.

After the broadcast is finished, a Broadcast Report will be printed.

a Make sure you are in Fax mode .

b Load your document. c Enter a number.

Press OK. You can use either a Speed Dial, a Group or a manually entered number using the dial pad.

d Repeat step c until you have entered

all the fax numbers to be included in the broadcast.

Your machine can send a colour fax to machines that support this feature.

Colour faxes cannot be stored in the memory. When you send a colour fax, the machine will send it in real time (even if Real Time TX is set to Off).

Cancelling a fax in progress 5

If you want to cancel a fax while the machine is scanning, dialling or sending, press Stop/Exit.

e Press Mono Start.

Note

• If you did not use up any of the numbers for Groups, you can ‘broadcast’ faxes to as many as 90 different numbers.

• The available memory will vary depending on the types of jobs in the memory and the number of locations used for broadcasting. If you broadcast to the maximum numbers available, you will not be able to use dual access.

• If the Out of Memory message appears, press Stop/Exit to cancel or Mono Start to send the pages scanned so far.

Page 40

Chapter 5

Cancelling a Broadcast in progress 5

a Press Menu, 2, 4.

The LCD will show the fax number being dialled.

XXXXXXXX

b Press OK.

The LCD will show the job number together with the number being dialled and then:

1.Clear 2.Exit

c Press 1 to cancel the fax number being

dialled.

d The LCD will then show the Broadcast

job number and 1.Clear 2.Exit. Press 1 to cancel.

e Press Stop/Exit.

Additional sending operations

Sending faxes using multiple settings 5

When you send a fax you can choose any combination of these settings: resolution, contrast, scan size, overseas mode and real time transmission.

a Make sure you are in Fax mode .

b Load your document. c Choose a setting you want to change in

the Setup Send menu (Menu, 2, 2). Press OK.

d Choose the option you want for the

setting. Press OK.

e Do one of the following:

1.Yes 2.No

 Press 1 to change another setting.  Press 2 when you have finished

choosing your settings.

f Send the fax as normal.

Page 41

Sending a Fax

Contrast 5

If your document is very light or very dark, you may want to change the contrast. For most documents the default setting Auto can be used. It automatically chooses the suitable contrast for your document.

Use Light when sending a light document. Use Dark when sending a dark document.

a Make sure you are in Fax mode .

b Load your document. c Press Menu, 2, 2, 1. d Press a or b to choose Auto, Light or

Dark. Press OK.

Note

Even if you choose Light or Dark, the machine will send the fax using the Auto setting in any of the following conditions:

• When you send a colour fax.

• When you choose Photo as the Fax Resolution.

To change the default fax resolution 5

a Make sure you are in Fax mode .

b Press Menu, 2, 2, 2. c Press a or b to choose the resolution

you want. Press OK.

Note

You can choose four different resolution settings for monochrome faxes and two for colour.

Monochrome

Standard Suitable for most typed

documents.

Fine Good for small print and

transmits a little slower than Standard resolution.

S.Fine Good for small print or artwork

and transmits slower than Fine resolution.

Photo Use when the document has

varying shades of grey or is a photograph. This has the slowest transmission.

Changing fax resolution 5

The quality of a fax can be improved by changing the fax resolution. Resolution can be changed for the next fax or for all faxes.

To change the fax resolution for the next fax

a Make sure you are in Fax mode . b Load your document.

c Press Fax Resolution then a or b to

choose the resolution. Press OK.

Colour

Standard Suitable for most typed

documents.

Fine Use when the document is a

photograph. The transmission time is slower than Standard resolution.

If you choose S.Fine or Photo and then use the Colour Start key to send a fax, the machine will send the fax using the Fine setting.

Page 42

Chapter 5

Dual Access (Monochrome only) 5

You can dial a number and start scanning the fax into memory—even when the machine is sending from memory, receiving faxes or printing PC data. The LCD shows the new job number and available memory.

The number of pages you can scan into the memory will vary depending on the data that is printed on them.

Note

If the Out of Memory message appears, press Stop/Exit to cancel or Mono Start to send the pages scanned so far.

Real Time Transmission 5

When you are sending a fax, the machine will scan the documents into the memory before sending. Then, as soon as the telephone line is free, the machine will start dialling and sending.

Sending in real time for all faxes 5

a Make sure you are in Fax mode .

b Press Menu, 2, 2, 3.

3.Real Time TX

Realtime TX:On

c Press a or b to choose On (or Off).

Press OK.

Sending in real time for the next fax only

a Make sure you are in Fax mode .

b Press Menu, 2, 2, 3. c Press a or b to choose

Next Fax Only. Press OK.

d Press a or b to choose Next Fax:Off

or Next Fax:On.

e Press OK.

Sometimes, you may want to send an important document immediately, without waiting for memory transmission. You can set

Real Time TX to On for all documents or Next Fax Only for the next fax only.

Note

• In Real Time Transmission, the automatic redial feature does not work when using the scanner glass.

• If the memory is full, faxes from the scanner glass cannot be sent until you clear some of the memory.

• (MFC-295CN) If the memory is full and you are sending a black and white fax from the ADF, the machine will send the document in real time (even if Real Time TX is set to Off).

Note

In real time transmission, the automatic redial feature does not work when using the scanner glass.

Page 43

Sending a Fax

Overseas Mode 5

If you are having difficulty sending a fax overseas due to possible interference on the telephone line, we recommend that you turn on the Overseas mode. After you send a fax using this feature, the feature will turn itself off.

a Make sure you are in Fax mode .

b Load your document. c Press Menu, 2, 2, 4. d Press a or b to choose On (or Off).

Press OK.

Checking and cancelling waiting jobs 5

You can check which jobs are still waiting in the memory to be sent and cancel a job. (If there are no jobs, the LCD shows No Jobs Waiting.)

Sending a fax manually 5

Manual transmission lets you hear the dialling, ringing and fax-receiving tones while sending a fax.

a Make sure you are in Fax mode .

b Load your document. c Pick up the handset of an external

telephone and listen for a dial tone.

d Dial the fax number you want to call. e When you hear the fax tone, press

Mono Start or Colour Start.

 If you load the document on the

scanner glass, press 1 to send the fax.

1.Send 2.Receive

f Replace the handset.

Out of Memory message 5

a Press Menu, 2, 4.

Any waiting jobs appear on the LCD.

b Do one of the following:

 Press a or b to scroll through the jobs

and choose the job you want to cancel.

Press OK and then press 1 to cancel the job.

 Press 2 to exit without cancelling.

c When you have finished, press

Stop/Exit.

If you get an Out of Memory message while scanning the first page of a fax, press Stop/Exit to cancel the fax.

If you get an Out of Memory message while scanning a subsequent page, you will have the option to press Mono Start or Colour Start to send the pages scanned so far, or to press Stop/Exit to cancel the operation.

Note

To free up space, wait until any jobs stored in the memory have been sent, cancel any waiting jobs (see Checking and cancelling waiting jobs on page 33), or send the fax in real time (see Real Time Transmission on page 32).

Page 44

Receiving a Fax 6

Receive modes 6

Choosing the Receive Mode 6

By default, your machine will automatically receive any faxes that are sent to it. The diagram below will help you choose the correct Mode. For more detailed information on the receive modes see Using Receive Modes on page 35 and Receive Mode settings on page 36.

Do you want to use the telephone features of your machine (if available) or an external telephone or external telephone answering device connected on the same line as the machine?

Yes

Are you using the voice message function of an external telephone answering device?

Do you want the machine to answer fax and telephone calls automatically?

To set a receive mode follow the instructions below: 6

Yes

Fax Only

Manual

Fax/Tel

External TAD

a Press Menu, 0, 1. b Press a or b to choose Fax Only, Fax/Tel, External TAD or Manual.

Press OK.

c Press Stop/Exit.

The LCD will show the current receive mode.

12/10 11:53 Fax12/10 11:53 Fax

1 Current receive mode

Fax: Fax Only

Page 45

Receiving a Fax

Using Receive Modes 6

Some receive modes answer automatically (Fax Only and Fax/Tel). You may want to change the ring delay before using these modes. (See Ring Delay on page 36.)

Fax Only 6

Fax Only mode will automatically answer every call. If the call is a fax your machine will receive it.

Fax/Tel 6

Fax/Tel mode helps you automatically manage incoming calls, by recognising whether they are fax or voice calls and dealing with them in one of the following ways:

External TAD 6

External TAD mode lets an external answering device manage your incoming calls. Incoming calls will be dealt with in one of the following ways:

 Faxes will be automatically received.  Voice callers can record a message on the

external TAD.

(For more information see Connecting an external TAD (telephone answering device) on page 47.)

Note

Do not turn off Distinctive Ring if you are

subscribed to FaxStream

Duet®.

 Faxes will be automatically received.  Voice calls will start the F/T Ring to tell you

to pick up the line. The F/T Ring is a fast double-ring made by your machine.

(See F/T Ring Time (Fax/Tel mode only) on page 36 and Ring Delay on page 36.)

Manual 6

To receive a fax in manual mode lift the handset of an external telephone. When you hear fax tones (short repeating beeps), press Mono Start or Colour Start, and choose

2.Receive. You can also use the Fax Detect feature to receive faxes by lifting a handset on the same line as the machine.

(See Fax Detect on page 37.)

Page 46

Chapter 6

Receive Mode settings 6

Ring Delay 6

The Ring Delay sets the number of times the machine rings before it answers in Fax Only or Fax/Tel mode. If you have external or extension telephones on the same line as the machine choose the maximum number of rings.

(See Operation from extension telephones on page 49 and Fax Detect on page 37.)

a Press Menu, 2, 1, 1. b

Press aorb to choose how many times the line rings before the machine answers ( New Zealand, Press OK. If you choose 00, the line will not ring at all.

c Press Stop/Exit.

02-10

00-10

for Australia, 01-10 for

for some countries).

F/T Ring Time (Fax/Tel mode only) 6

When somebody calls your machine, you and your caller will hear the normal telephone ring sound. The number of rings is set by the ring delay setting.

If the call is a fax, then your machine will receive it; however, if it is a voice call the machine will sound the F/T Ring (fast doublering) for the time you have set in the F/T Ring Time setting. If you hear the F/T Ring it means that you have a voice caller on the line.

Because the F/T Ring is made by the machine, extension and external telephones will not ring; however, you can still answer the call on any telephone. (For more information see Using remote codes on page 49.)

a Press Menu, 2, 1, 2. b Press a or b to choose how long the

machine will ring to alert you that you have a voice call (20, 30, 40 or 70 seconds for Australia and some countries, 20, 30, 40 or 55 seconds for New Zealand). Press OK.

c Press Stop/Exit.

Note

Even if the caller hangs up during the F/T Ring, the machine will continue to ring for the set time.

Page 47

Receiving a Fax

Fax Detect 6

If Fax Detect is On: 6

Fax Detect is turned On as default. The machine receives a fax call

automatically, even if you answer the call. When you see Receiving on the LCD or when you hear ‘chirps’ through the handset you are using, just replace the handset. Your machine will do the rest.

If Fax Detect is Off: 6

If you are at the machine and answer a fax call by lifting the handset, press Mono Start or Colour Start, then press 2 to receive the fax.

If you answered at an extension telephone, press l 5 1 (l 9 1 for New Zealand). (See Operation from extension telephones on page 49.)

Additional receiving operations

Printing a reduced incoming fax 6

If you choose On, the machine automatically reduces each page of an incoming fax to fit on one page of A4, Letter or Legal size paper.

The machine calculates the reduction ratio by using the page size of the fax and your Paper Size setting (Menu, 1, 3).

a Make sure you are in Fax mode .

b Press Menu, 2, 1, 5.

5.Auto Reduction

c Press a or b to choose On (or Off).

Press OK.

Note

• If this feature is set to On, but your machine does not connect a fax call when you lift an extension or external telephone handset, press the Remote Activation Code l 5 1 (l 9 1 for New Zealand).

• If you send faxes from a computer on the same telephone line and the machine intercepts them, set Fax Detect to Off.

a Press Menu, 2, 1, 3. b Press a or b to choose On (or Off).

Press OK.

c Press Stop/Exit.

d Press Stop/Exit.

Out of Paper Reception 6

As soon as the paper tray becomes empty during fax reception, the LCD will display No Paper Fed, asking you to put paper in the paper tray. (See Loading paper and other print media on page 8.)

The machine will carry on receiving the fax, with the remaining pages being stored in memory, if enough memory is available.

Further incoming faxes will also be stored into memory until the memory is full. When the memory is full the machine will stop automatically answering calls. To print the faxes, put fresh paper in the tray.

Page 48

Telephone and External devices 7

Voice Operations 7

Voice calls can be made either with an extension or external telephone, by dialling manually, or by using Speed Dial numbers.

Tone or pulse (Not Available for New Zealand) 7

If you are using an external telephone and have a pulse dialling service, but need to send tone signals (for example, for telephone banking), follow the instructions below:

a Lift the handset of the external

telephone.

b Press # on the control panel of your

machine. Any digits dialled after this will send tone signals. When you hang up, the machine will return to the pulse dialling service.

Telephone Service for Australia

Telstra® FaxStream® Duet® (Distinctive Ring) 7

Telstra® FaxStream® Duet® is an enhanced Public Switched Telephone Service (PSTS)

offered by Telstra additional number on one phone line, with its

own distinctive ring pattern. Telstra FaxStream

that helps users distinguish voice and facsimile calls. With FaxStream

incoming calls to a fax number are announced by a different, distinctive ring signal. Only one call can be answered (or made) at any one time and while this call is in progress, incoming calls to either number will be presented with a busy tone.

that allows you to have an

Duet® is a call handling feature

Duet®,

Fax/Tel mode 7

When the machine is in Fax/Tel mode, it will use the F/T Ring (fast double-ring) to alert you to pick up a voice call.

If you are at an external telephone, lift the handset of the external telephone, and then press Hook to answer.

If you are at an extension telephone, you'll need to lift the handset during the F/T Ring Time and then press #51 (#9 1 for New Zealand) between the fast double-rings. If no one is on the line, or if someone wants to send you a fax, send the call back to the machine by pressing l 51 (l 9 1 for New Zealand).

Your machine has a Distinctive Ring function, allowing you to dedicate one phone number just for receiving faxes.

Note

After you have set the Distinctive Ring feature to On, the receive mode is set to Manual automatically. Your Distinctive Ring Number does not allow Voice calls - only Faxes. You can not change the receive mode from Manual mode while the Distinctive Ring is set to on.

Page 49

Telephone and External devices

What is the Advantage of using

Telstra

Using Telstra® FaxStream® Duet® is the most efficient way to receive both fax and telephone calls on the same line. When the voice call comes in, all phones (extension and external) and the fax machine will ring to alert you to pick it up. If a fax call comes in, the fax machine will answer automatically without ringing, whereas the extension and external phones will ring twice with a distinctive ring pattern. It is also a more efficient way of operating a Fax machine with an extension phone as you do not have to use the remote activation codes. It gives you two independent numbers without the higher cost of a second line.

FaxStream® Duet® Function?7

How does Telstra® FaxStream® Duet® Work?

Incoming calls to the voice number, will have the standard ring pattern of long, long tone, followed by a pause, repeated, while the new fax number will have a different ring pattern of three short bursts of ring, repeated at regular intervals.

When FaxStream receive a voice call all extension and external phones will ring with a standard ring pattern. The fax machine will ring on the third ring with a standard ring pattern. All external and the extension phones will continue to ring, until you or a telephone answering device can answer the voice number.

When FaxStream receive a fax call on the Duet

Fax machine will answer and automatically receive the fax message without ringing. On the other hand, all extension and external phones will ring twice with a distinctive ring pattern. Do not answer the phone as you are receiving a fax message.

Flowchart Sequence of Incoming call

Duet® is On and you

number the

(either Voice or Fax)

All extension phones ring twice, fax machine is silent.

Registered Duet (Fax) Number

Fax machine automatically receives and prints fax message without ringing.

You answer the call at an external phone or an extension phone or at the machine's handset.

Incoming Call

Main number (Voice Number)

Fax machine begins ringing on third ring.

Telephone Answering Device (TAD) answers the call.

Page 50

Chapter 7

Registering the Distinctive Ring pattern

Very Important!

After you have set the Distinctive Ring feature to on, the receive mode is set to Manual automatically. Your Distinctive Ring Number does not allow Voice calls - only Faxes. You cannot change the receive mode to another mode while the Distinctive Ring is set to on.

a Press Menu, 2, 0, 2.

0.Miscellaneous

2.Distinctive

b Press a or b to choose On.

Press OK.

c Press Stop/Exit.

Distinctive Ring is now set to on.

Turning off Distinctive Ring 7

a Press Menu, 2, 0, 2.

0.Miscellaneous

2.Distinctive

b Press a or b to choose Off.

Press OK.

Caller ID 7

Caller ID is a telephone service that allows the subscriber to see a display of the caller’s phone number or name as the telephone rings. It is a fast way to screen your calls. You can respond quickly to calls you missed, because Caller IDs are received and stored in your machine memory.

Note

To get the Caller ID Service: apply for the Caller ID service at your local telephone company, if available.

Advantages of Caller ID 7

For Business

All businesses profit from a quicker response to customer calls. Businesses that provide mail order services, money-lending services or provide confidential information, can protect themselves from false orders or acceptance of false identification.

At Home

Residential customers can protect themselves from unwanted calls.

c Press Stop/Exit.

Note

If you turn off Distinctive Ring, the machine will stay in Manual receive mode. You will need to set the Receive Mode again. (See Choosing the Receive Mode on page 34.)

Page 51

Telephone and External devices

How Does the Caller ID Work?7

The Caller ID Appears on the Display When Your Telephone Rings

As your telephone rings, the display shows you the caller’s phone number or name if the name has stored in the Speed Dial. Once you answer the call, the caller’s ID disappears. You will see up to the first 16 characters of the number on the display.

Note

•If ID Unknown appears on the display, it means that the call came from outside your caller ID service area or a public

phone.

•If ID Withheld appears on the display, it means the caller intentionally blocked the

transmission of his/her ID.

Depends on network function.

The Caller ID is Stored in Your Machine Memory 7

Viewing Caller ID List 7

a Press Menu, 2, 0, 3.

0.Miscellaneous

3.Caller ID

b Press a or b to choose Display#.

Press OK. The Caller ID of the last call will appear on the display. If no ID is stored, the beeper will sound and No Caller ID will appear on the display.

c Press a or b to scroll through the Caller

ID memory to choose the Caller ID you want to view. Press OK. The LCD shows the caller's number, the date, and time of the call.

d Do one of the following:

 To return to the Caller ID listing,

press a or b.

 To finish viewing, press Stop/Exit.

The machine can store a maximum of the last 30 incoming caller IDs in the memory, along with the time and date of reception. The 31st call will cause the oldest ID to be erased.

The Caller ID information stored in the memory can be used for the following.

 Printing the Caller ID List.

You can review calls you received by checking the Caller IDs in memory. This report will list the Date, Time, Phone Number (Caller ID) name, and type of Call (Comment) if available. (See How to print a report on page 55.)

Printing Caller ID List 7

a Press Menu, 2, 0, 3.

0.Miscellaneous

3.Caller ID

b Press a or b to choose Print Report.

Press OK. If no ID is stored, the beeper will sound and No Caller ID will appear on the LCD.

c Press Mono Start or Colour Start. d When the printing has finished, press

Stop/Exit.

Page 52

Chapter 7

Telephone Service for New Zealand

FaxAbility 7

FaxAbility is a service offered by Telecom that allows you to have an additional number on one phone line, with its own distinctive ring pattern. This way, when you get an incoming call, you can identify the number being called by its ring.

How Will the Fax Machine Treat All Other Numbers?

FaxAbility mode ensures that the machine will answer calls to the FaxAbility (secondary) number. When a call comes in to your main number, all the phones will ring. You can set an external answering device (TAD) to answer calls on the other number(s). (See the chart in the following page.)

How Does FaxAbility Work? 7

Your telephone number will have the standard ring pattern of long, long tone, while the new number will have a ring pattern of long, silence, long, etc. When FaxAbility is On, you will not hear the first ring of all incoming calls on the fax machine. Extension phones will ring as usual. If the fax machine recognizes the ring pattern, all ringing will stop and the fax machine will answer and automatically receive the fax message. Otherwise, you will hear the extension phones and the fax machine continue to ring. The fax machine always listens to the ring pattern before it answers, so do not pick up the phone during that time. You will quickly learn to recognize the ring pattern for faxes, so you will not be tempted to answer that number. Either you or a telephone answering device can answer the main number(s).

Flowchart Sequence of Incoming call

Incoming Call

(either Voice or Fax)

What is the Advantage of Using the FaxAbility Function?

Using FaxAbility is the most efficient way to receive both fax and telephone calls on the same line. It is much easier for your callers who dial manually. The fax machine will answer with receiving tones so they will not have to press an activation code. And the people who call to talk on your main number will not have to talk to your fax machine. Basically, it gives you two independent numbers without the higher cost of a second line.

All extension phones ring twice, fax machine is silent.

Registered Duet (Fax) Number

Fax machine automatically receives and prints fax message without ringing.

You answer the call at an external phone or an extension phone or at the machine's handset.

Main number (Voice Number)

Fax machine begins ringing on third ring.

Telephone Answering Device (TAD) answers the call.

Note

After you have set the FaxAbility feature to On, the receive mode is set to Manual automatically. Unless you have a TAD or Voice Mail set up on the FaxAbility number, Manual mode means you must answer all the call yourself. You can not change the receive mode to the other mode while the FaxAbility is set to on.

Page 53

Telephone and External devices

How to Turn FaxAbility OFF or ON 7

The FaxAbility function is designed to accommodate the FaxAbility service provided by Telecom. To change the setting, repeat steps a-c; Step b is where you can choose either On or Off.

Call Waiting beeps caused by incoming calls on your main number can affect fax transmissions. If you have FaxAbility Service but don’t have Call Waiting, you need do nothing at this stage. If you do have Call Waiting as well as FaxAbility, set the Call Waiting menu option to On. See below.

a Press Menu, 2, 0, 2.

0.Miscellaneous

2.Faxability

b Press a or b to set FaxAbility to On (or

Off).

If you have FaxAbility service, choose On. Press OK.

c Press a or b to choose Call Waiting to On

(or Off). If you have Call Waiting service, choose On to avoid the trouble caused by Call Waiting. Press OK.

Caller ID 7

Caller ID is a telephone service that allows the subscriber to see a display of the caller’s phone number and name if available as the telephone rings. It is a fast way to screen your calls. You can respond quickly to calls you missed, because Caller IDs are received and stored in your machine memory.

Note

To get the Caller ID Service, apply for the Caller ID service at your local telephone company, if available.

Advantages of Caller ID 7

For Business

At Home

Residential customers can protect themselves from unwanted calls.

d Press Stop/Exit.

Page 54

Chapter 7

How Does the Caller ID Work?7

The Caller ID Appears on the Display When Your Telephone Rings

As your telephone rings, the display shows you the caller’s phone number or name if available. Once you answer the call, the caller’s ID disappears. You will see up to the first 16 characters of the number and name if available on the display. (See How to print a report on page 55.)

Note

•If ID Unknown appears on the display, it means that the call came from outside

your caller ID service area.

•If ID Withheld appears on the display, it means the caller intentionally blocked the

transmission of his/her ID.

Depends on network function.

Viewing Caller ID List 7

Your machine stores information for the last thirty calls in the Caller ID list. You can view or print this list. When the thirty-first call comes in to the machine, it replaces information about the first call.

a Press Menu, 2, 0, 3.

0.Miscellaneous

3.Caller ID

b Press a or b to choose Display#.

Press OK. The Caller ID of the last call will appear on the display. If no ID is stored, the beeper will sound and No Caller ID will appear on the display.

c Press a or b to scroll through the Caller

ID memory to choose the Caller ID you want to view. Press OK.

The LCD shows the caller's number, the date, and time of the call.

d Do one of the following:

 To return to the Caller ID listing,

press a or b.

 To finish viewing, press Stop/Exit.

Printing Caller ID List 7

a Press Menu, 2, 0, 3.

0.Miscellaneous

3.Caller ID

b Press a or b to choose Print Report.

Press OK. If no ID is stored, the beeper will sound and No Caller ID will appear on the LCD.

c Press Mono Start or Colour Start. d When the printing has finished, press

Stop/Exit.

Note

If you use the Caller ID for Dial back;

• Please be sure that you use appropriate dialling procedures for local and national call.

• Please be sure that you make sure of the details of the exact number to be called back, and the need to insert prefix(es) for manual dialling.

• Please understand that your machine may not display precisely the digits to be called.

Page 55

Telephone and External devices

Telephone Service for Some Countries

Distinctive Ring (For Singapore and Hong Kong) 7

This machine feature lets you use the Distinctive Ring subscriber service offered by some telephone companies, which allows you to have several telephone numbers on one phone line. Each phone number has its own Distinctive Ring pattern, so you will know which phone number is ringing. This is one way you can have a separate phone number for your machine.

Your machine has a Distinctive Ring function, allowing you to dedicate one phone number just for receiving faxes. You will need to set Distinctive Ring to On.

Note

You can switch it off temporarily, then turn it back on. When you get a new fax number, make sure you reset this function.

• The machine will answer only calls to the Distinctive Ring number.

Registering the Distinctive Ring pattern

Very Important!

After you have set the Distinctive Ring feature to on, the receive mode is set to Manual automatically. Unless you have a TAD or Voice Mail set up on the Distinctive Ring number, Manual mode means you must answer all the calls yourself. You cannot change the receive mode to another mode while the Distinctive Ring is set to on.

a Press Menu, 2, 0, 2.

0.Miscellaneous

2.Distinctive

b Press a or b to choose On.

Press OK.

c Press Stop/Exit.

Distinctive Ring is now set to on.

Turning off Distinctive Ring 7

a Press Menu, 2, 0, 2.

0.Miscellaneous

2.Distinctive

b Press a or b to choose Off.

Press OK.

c Press Stop/Exit.

Note

If you turn off Distinctive Ring, the machine will stay in Manual receive mode. You will need to set the Receive Mode again. (See Choosing the Receive Mode on page 34.)

Page 56

Chapter 7

Caller ID (For Singapore and Hong Kong) 7

The Caller ID feature of this machine lets you use the Caller ID subscriber service offered by many local phone companies. Call your telephone company for details. This service provides you, by means of the screen display, the telephone number (or name) of your caller as the line rings. (See Printing Caller ID List on page 46.)

After a few rings, the screen displays the telephone number of your caller (or name, if available). Once you answer the call, the Caller ID information disappears from the screen, but the call information remains stored in the Caller ID memory.

 You will see the first 16 characters of the

number or name.

 ID Unknown display means call

originates outside your Caller ID service area.

 ID Withheld display means the caller

has intentionally blocked transmission of information.

Note

You can print a list of Caller ID information received by your machine. (See How to print a report on page 55.)

Caller ID service varies with different carriers. Call your local phone company to determine the kind of service available in your area.

Viewing Caller ID List 7

a Press Menu, 2, 0, 3.

0.Miscellaneous

3.Caller ID

b Press a or b to choose Display#.

Press OK. The Caller ID of the last call will appear on the display. If no ID is stored, the beeper will sound and No Caller ID will appear on the display.

c Press a or b to scroll through the Caller

ID memory to choose the Caller ID you want to view. Press OK. The LCD shows the caller's number, the date, and time of the call.

d Do one of the following:

 To return to the Caller ID listing,

press a or b.

 To finish viewing, press Stop/Exit.

Printing Caller ID List 7

a Press Menu, 2, 0, 3.

0.Miscellaneous

3.Caller ID

b Press a or b to choose Print Report.

Press OK. If no ID is stored, the beeper will sound and No Caller ID will appear on the LCD.

c Press Mono Start or Colour Start. d When the printing has finished, press

Stop/Exit.

Page 57

Telephone and External devices

Connecting an external TAD (telephone answering device)

You may choose to connect an external answering device. However, when you have an external TAD on the same telephone line as the machine, the TAD answers all calls and the machine ‘listens’ for fax calling (CNG) tones. If it hears them, the machine takes over the call and receives the fax. If it does not hear CNG tones, the machine lets the TAD continue playing your outgoing message so your caller can leave you a voice message.

The TAD must answer within two rings (the recommended setting is two rings). The machine cannot hear CNG tones until the TAD has answered the call, and with four rings there are only 8 to 10 seconds of CNG tones left for the fax ‘handshake’. Make sure you carefully follow the instructions in this guide for recording your outgoing message. We do not recommend using the toll saver feature on your external answering machine if it exceeds five rings.

When the TAD answers a call, the LCD shows Telephone.

IMPORTANT

DO NOT connect a TAD elsewhere on the same telephone line.

Connections 7

The external TAD must be connected as shown in the previous illustration.

a Set your external TAD to one or two

rings. (The machine's Ring Delay setting does not apply.)

b Record the outgoing message on your

external TAD.

c Set the TAD to answer calls. d Set the Receive Mode to

External TAD. (See Choosing the Receive Mode on page 34.)

Note

If you do not receive all your faxes, cut the Ring Delay setting on your external TAD.

(Example for Australia)

1TAD

2 Protective Cap

Page 58

Chapter 7

Recording an outgoing message (OGM) on an external TAD 7

Timing is important in recording this message.

a Record 5 seconds of silence at the

beginning of your message. (This allows your machine time to listen for the fax CNG tones of automatic transmissions before they stop.)

b Limit your speaking to 20 seconds.

Note

We recommend beginning your OGM with an initial 5-second silence because the machine cannot hear fax tones over a resonant or loud voice. You may try omitting this pause, but if your machine has trouble receiving, then you must re-record the OGM to include it.

External and extension telephones

Connecting an external or extension telephone 7

You can connect a separate telephone as shown in the diagram below.

(Example for Australia)

Multi-line connections (

Most offices use a central telephone system. Brother recommends that all our machines be

connected to a discreet (dedicated) line. Although a particular PABX may appear to work with a particular model of fax machine, we cannot guarantee that the unit will operate correctly.

While it is often relatively simple to connect a fax machine to a PABX, (Private Automatic Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the fax machine for you.

Brother does not recommend the use of a PABX line. PABX limitations in general can cause some functions of the fax machine not to work correctly.

PABX

1 Extension telephone

2 External telephone

3 Protective Cap

When you are using a telephone on the same phone line, the LCD shows Telephone.

Page 59

Telephone and External devices

Operation from extension telephones 7

If you answer a fax call on an extension or an external telephone plugged into the correct socket on the machine, you can make your machine take the call by using the Remote Activation Code. When you press the Remote Activation Code l 51 (l 9 1 for New Zealand), the machine starts to receive the fax.

If the machine answers a voice call and fast double-rings for you to take over, use the Remote Deactivation Code #51 (#9 1 for New Zealand) to take the call at an extension telephone. (See F/T Ring Time (Fax/Tel mode only) on page 36.)

If you answer a call and no one is on the line:

You should assume that you're receiving a manual fax.

Press l 51 (l 9 1 for New Zealand) and wait for the chirp or until the LCD shows Receiving, and then hang up.

Note

You can also use the Fax Detect feature to make your machine automatically take the call. (See Fax Detect on page 37.)

Using a cordless external telephone 7

Once the base unit of the cordless telephone has been connected to the same telephone line as the machine (see External and extension telephones on page 48), it is easier to answer calls during the Ring Delay if you carry the cordless handset around with you.

If you let the machine answer first, you will have to go to the machine so you can press

Hook to send the call to the cordless handset.

Using remote codes 7

Remote Activation Code 7

If you answer a fax call on an extension

telephone, you can tell your machine to receive it by dialling the Remote Activation Code l 51 (l 9 1 for New Zealand). Wait for the chirping sounds then replace the handset. (See Fax Detect on page 37.)

If you answer a fax call at the external telephone, you can make the machine receive the fax by pressing Mono Start and choose 2.Receive.

Remote Deactivation Code 7

If you receive a voice call and the machine is in F/T mode, it will start to sound the F/T Ring (fast double-ring) after the initial ring delay. If you pick up the call on an extension telephone you can turn the F/T Ring off by pressing #51 (#9 1 for New Zealand) (make sure you press this between the rings).

If the machine answers a voice call and fast double-rings for you to take over, you can take the call at the external telephone by pressing Hook.

Page 60

Chapter 7

Changing the remote codes 7

If you want to use Remote Activation, you have to turn on the remote codes. The preset Remote Activation Code is l 51 (l 9 1 for New Zealand). The preset Remote Deactivation Code is #51 (#9 1 for New Zealand). If you want to, you can replace them with your own codes.

a Press Menu, 2, 1, 4.

1.Setup Receive

4.Remote Codes

b Press a or b to choose On (or Off).

Press OK.

c Enter the new Remote Activation Code.

Press OK.

d Enter the new Remote Deactivation

Code. Press OK.

e Press Stop/Exit.

Note

•

If you are always disconnected when accessing your external TAD remotely, try changing the Remote Activation Code Remote Deactivation Code to three

digit code using the numbers 0-9, , #.

• Remote Codes might not work with some telephone systems.

another

and

Page 61

Dialling and storing numbers 8

How to Dial 8

Manual dialling 8

Press all of the digits of the fax or telephone number.

Speed Dialling 8

Search 8

You can search for names you have stored in the Speed Dial memory.

a Press (Speed Dial).

b Press a or b to choose Search.

Press OK.

c Do one of the following:

 To search numerically, press a or b

to choose the number, and then press OK.

 To search alphabetically, enter the

first letter of the name using the dial pad, then press d or c to choose the name, and then press OK.

Fax Redial 8

a Press (Speed Dial).

b Press OK and the # (hash) key, and

then the two digit Speed Dial number using the dial pad.

Note

If the LCD shows Not Registered when you enter a Speed Dial number, a number has not been stored at this location.

If you are sending a fax manually and the line is busy, press Redial/Pause, and then press Mono Start or Colour Start to try again. If you want to make a second call to the last number dialled, you can save time by pressing Redial/Pause and Mono Start or

Colour Start. Redial/Pause only works if you dialled from

the control panel. If you are sending a fax automatically and the

line is busy, the machine will automatically redial up to three times at five minute intervals.

Note

In Real Time Transmission the automatic redial feature does not work when using the scanner glass.

Page 62

Chapter 8

Storing numbers 8

You can set up your machine to do the following types of easy dialling: Speed Dial and Groups for broadcasting faxes. When you dial a Quick Dial number, the LCD shows the name, if you stored it, or the number.

Note

If you lose electrical power, the Quick Dial numbers that are in the memory will not be lost.

Storing a pause 8

Press Redial/Pause to put a 3.5-second pause between numbers. If you are dialling overseas, you can press Redial/Pause as many times as needed to increase the length of the pause.

Storing Speed Dial numbers 8

Names and numbers can be stored as two-digit Speed Dial locations. You can store up to 40 different Speed Dial locations. When you dial you will only have to press a few keys

d Do one of the following:

 Enter the name (up to 16 characters)

using the dial pad. Press OK. (To help you enter letters,

see Entering Text on page 145.)

 To store the number without a name,

press OK.

e Do one of the following:

 To store another Speed Dial

number, go to step b.

 To finish the setting, press

Stop/Exit.

Changing Speed Dial numbers 8

If you try to store a Speed Dial number where a number has already been stored, the LCD will show the name or number that has been stored there, and will ask you to do one of the following:

#05:MIKE

1.Change 2.Exit

(for example: (Speed Dial), OK, #, the two-digit number, and Mono Start or Colour Start).

a Press (Speed Dial) and a or b to

choose Set Speed Dial. Press OK.

b Use the dial pad to enter a two-digit

Speed Dial location number (01-40). Press OK.

c Enter the fax or telephone number

(up to 20 digits). Press OK.

 Press 1 to change the stored number.  Press 2 to exit without making a change.

If you chose 1, you will be able to change the stored number and name, or enter a new one. Follow the instructions below:

a Enter a new number. Press OK. b Enter a new name. Press OK.

To change a character, use d or c to position the cursor under the character you want to change, then press Clear/Back. Re-enter the character.

c Press Stop/Exit to finish the setting.

Page 63

Dialling and storing numbers

Setting up groups for broadcasting 8

Groups, which can be stored in a Speed Dial location, allow you to send the same fax message to many fax numbers by pressing

only (Speed Dial), OK, #, the two-digit location and Mono Start. First, you'll need to store each fax number in a Speed Dial location. Then you can include them as numbers in the Group. Each Group uses up a Speed Dial location. You can have up to six Groups, or you can assign up to 39 numbers in a large Group.

(See Storing Speed Dial numbers on page 52 and Broadcasting (Monochrome only) on page 29.)

a Press (Speed Dial) and a or b to

choose Setup Groups. Press OK.

b Use the dial pad to enter the two-digit

Speed Dial number where you want to store the Group. Press OK.

c Use the dial pad to enter a Group

number (1 to 6). Press OK.

Setup Group:G0_

f Use the dial pad to enter a name for the

Group. Press OK.

Note

You can easily print a list of all your Speed Dial numbers. Numbers that are part of a group will be marked in the GROUP column. (See How to print a report on page 55.)

Combining Quick Dial numbers 8

Sometimes you may want to choose from several long distance carriers when you send a fax. Rates may vary depending on the time and destination. To take advantage of low rates, you can store the access codes of longdistance carriers and credit card numbers as Speed Dial numbers. You can store these long dialling sequences by dividing them and setting them up as separate Speed Dial numbers in any combination. You can even include manual dialling using the dial pad. (See Storing Speed Dial numbers on page 52.)

For example, you might have stored ‘555’ on Speed Dial #03 and ‘7000’ on Speed Dial #02. You can use them both to dial ‘555-7000’ if you press the following keys:

d To add Speed Dial numbers follow the

instructions below: For example, for Speed Dial numbers

05 and 09. Press (Speed Dial), 05,

(Speed Dial), 09.

The LCD shows:

G01:#05#09

e Press OK when you have finished

adding numbers.

(Speed Dial), OK, #03, (Speed Dial),

#02, and Mono Start. To temporarily change a number, you can

substitute part of the number with manual dialling using the dial pad. For example, to change the number to 555-7001 you could press the following keys:

(Speed Dial), OK, #03, 7, 0, 0, 1 (on the

dial pad), and Mono Start. You can also add a pause by pressing the

Redial/Pause key.

Page 64

Printing Reports 9

Fax reports 9

You need to set up the Transmission Verification Report and Journal Period using the Menu key.

Transmission Verification Report 9

You can use the Transmission Verification Report as proof that you sent a fax. This report lists the receiving party’s name or fax number, the time and date of transmission, duration of transmission, number of pages sent, and whether or not the transmission was successful.

There are several settings available for the Transmission Verification Report:

 On:

Prints a report after every fax you send.

a Press Menu, 2, 3, 1. b Press a or b to choose Off+Image, On,

On+Image or Off. Press OK.

c Press Stop/Exit.

Note

• If you choose On+Image or Off+Image, the image will only appear on the Transmission Verification Report if Real Time Transmission is set to Off. (See Real Time Transmission on page 32.)

• If your transmission is successful, "OK" will appear next to "RESULT" on the Transmission Verification Report. If transmission is not successful, "ERROR" will appear next to "RESULT".

 On+Image:

Prints a report after every fax you send. A portion of the fax’s first page appears on the report.

 Off:

Prints a report if your fax is unsuccessful due to a transmission error. Off is the default setting.

 Off+Image:

Prints a report if your fax is unsuccessful due to a transmission error. A portion of the fax’s first page appears on the report.

Page 65

Printing Reports

Fax Journal (activity report) 9

You can set the machine to print a journal at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval to Off, you can still print the report by following the steps in Reports on page 55. The default setting is Every 50 Faxes.

a Press Menu, 2, 3, 2. b Press a or b to choose an interval.

Press OK. (If you choose 7 days, the LCD will ask you to choose the first day for the 7-day countdown.) If you choose Every 50 Faxes, go to step d.

 6, 12, 24 hours, 2 or 7 days

The machine will print the report at the chosen time and then erase all jobs from its memory. If the machine's memory is filled with the maximum 200 jobs before the time you chose has passed, the machine will print the Journal early and then erase all jobs from the memory. If you want an extra report before it is due to print, you can print it without erasing the jobs from the memory.

Reports 9

The following reports are available:

1.XMIT Verify

Prints a Transmission Verification Report for your last transmission.

2.Help List

A help list showing how to program your machine.

3.Quick Dial

Lists names and numbers stored in the Speed Dial memory, in numerical order.

4.Fax Journal

Lists information about the last incoming and outgoing faxes. (TX: Transmit.) (RX: Receive.)

5.User Settings

Lists your settings.

6.Network Config

Lists your Network settings.

How to print a report 9

a Press Menu, 6.

 Every 50 Faxes

The machine will print the Journal when the machine has stored 50 jobs.

c Enter the time to start printing in 24-hour

format. Press OK. (For example: enter 19:45 for 7:45 PM.)

d Press Stop/Exit.

b Do one of the following:

 Press a or b to choose the report you

want. Press OK.

 Enter the number of the report you

want to print. For example, press 2 to print the help list.

c Press Mono Start. d Press Stop/Exit.

Page 66

Chapter 9

Page 67

Section III

Copy III

Making copies 58

Page 68

Making copies 10

How to copy 10

Entering Copy mode 10

Press (Copy) to enter Copy mode. The default mode is Fax. You can change the

number of seconds or minutes that the machine stays in Copy mode after the last copy operation. (See Mode Timer on page 21.)

The LCD shows the default copy settings:

Making multiple copies 10

You can make up to 99 copies in one print run.

a Make sure you are in Copy mode .

b Load your document.

(See Loading documents on page 18.)

c Use the dial pad to enter the number of

copies (up to 99).

d Press Mono Start for B&W copy or

Colour Start for colour copy.

Note

(MFC-295CN only) To sort your copies, press the

Copy Options key. (See Sorting copies using the ADF (Monochrome only) (MFC-295CN only) on page 63.)

123

1 Copy Ratio

2 Quality

3 No. of Copies

Making a single copy 10

a Make sure you are in Copy mode .

b Load your document.

(See Loading documents on page 18.)

c Press Mono Start for B&W copy or

Colour Start for colour copy.

Stop copying 10

To stop copying, press Stop/Exit.

Page 69

Making copies

Copy Options 10

When you want to quickly change the copy settings temporarily for the next copy, use the Copy Options key.

The machine returns to its default settings 2 minutes after it finishes copying, or if the mode timer returns the machine to Fax mode. For more information see Mode Timer on page 21.

Press Menu

selection

Press

Quality Fast

Enlarge/ Reduce

Paper Type

Paper Size

Options

Normal

Best Fit to Page/

Custom(25-400%) 198%/186%/142% 100%/97%/93%/ 83%/69%/47%/

Plain Paper

Inkjet Paper

Brother BP71

Other Glossy

Transparency

10(W) x 15(H)cm

Page

Letter

Legal

Brightness

Stack/Sort

(MFC-295CN only)

Page Layout

No. of Copies

- nnonn +63

Stack

Sort

Off(1 in 1)

2in1(P)

2in1(L)

4in1(P)

4in1(L)

Poster(3 x 3)

No. of Copies:01

(01 - 99)

Note

You can save some of the copy settings you use most often by setting them as default. You can find instructions on how to do this in the section for each feature.

Page 70

Chapter 10

Changing copy speed and quality 10

You can choose from a range of quality settings. The default setting is Normal.

To temporarily change the quality setting, follow the instructions below:

Press

and then

a or b to

choose

Quality

Normal Normal is the

recommended mode for ordinary print outs. This produces good copy quality with good copy speed.

Fast Fast copy speed

and lowest ink consumption. Use to save time printing documents to be proof-read, large documents or many copies.

Best

Use best mode to copy precise images such as photographs. This provides the highest resolution and the slowest speed.

a Make sure you are in Copy mode .

To change the default setting, follow the instructions below:

a Press Menu, 3, 1.

1.Quality

b Press a or b to choose Fast, Normal or

Best quality. Press OK.

c Press Stop/Exit.

Enlarging or reducing the image copied 10

You can choose an enlargement or reduction ratio. If you choose Fit to Page, your machine will adjust the size automatically to the paper size you set.

Press Fit to Page

and then a or b

to choose

Enlarge/Reduce

Custom(25-400%)

198% 10x15cmiA4

186%10x15cmiLTR

142% A5iA4

100%

97% LTRiA4

93% A4iLTR

(MFC-253CW/255CW/ 257CW)

83%

b Load your document. c Use the dial pad to enter the number of

copies (up to 99).

d Press Copy Options and a or b to

choose Quality. Press OK.

e Press a or b to choose Fast, Normal or

Best quality. Press OK.

f Press Mono Start or Colour Start.

(MFC-295CN)

83% LGLiA4

69% A4iA5

47% A4i10x15cm

Page 71

Making copies

To enlarge or reduce the next copy follow the instruction below:

a Make sure you are in Copy mode .

b Load your document. c Use the dial pad to enter the number of

copies (up to 99).

d Press Copy Options and a or b to

choose Enlarge/Reduce. Press OK.

e Do one of the following:

 Press a or b to choose the

enlargement or reduction ratio you want. Press OK.

 Press a or b to choose

Custom(25-400%). Press OK. Use the dial pad to enter an enlargement or reduction ratio from 25% to 400%. (For example, press 5 3 to enter

53%.) Press OK.

Making N in 1 copies or a poster (Page Layout) 10

The N in 1 copy feature can help you save paper by letting you copy two or four pages onto one printed page.

You can also produce a poster. When you use the poster feature your machine divides your document into sections, then enlarges the sections so you can assemble them into a poster. If you want to print a poster, use the scanner glass.

IMPORTANT

• Make sure the paper size is set to Letter or A4.

• You cannot use the Enlarge/Reduce and Stack/Sort settings (MFC-295CN) with the N in 1 and Poster features.

• N in 1 colour copies are not available.

•(P) means Portrait and (L) means Landscape.

f Press Mono Start or Colour Start.

Note

• Page Layout is not available with Enlarge/Reduce.

• Fit to Page does not work properly if the document on the scanner glass is skewed by more than 3 degrees. Using the document guide lines on the left and top, place your document in the upper left hand corner, with the document face down on the scanner glass.

• You can only make one poster copy at a time.

a Make sure you are in Copy mode .

b Load your document. c Use the dial pad to enter the number of

copies (up to 99).

d Press Copy Options and a or b to

choose Page Layout. Press OK.

e Press a or b to choose Off(1 in 1),

2in1(P), 2in1(L), 4in1(P), 4in1(L) or Poster(3 x 3).

Press OK.

Page 72

Chapter 10

f Press Mono Start or Colour Start to

scan the document. If you placed the document in the ADF (MFC-295CN) or are making a poster, the machine scans the document and starts printing.

If you are using the scanner glass, go to step g.

g After the machine scans the page,

press 1 to scan the next page.

Next Page?

1.Yes 2.No

h Place the next page on the scanner

glass. Press OK.

Set Next Page

Then Press OK

i Repeat steps g and h for each page of

the layout.

Place your document face down in the direction shown below:

 2 in 1 (P)

 2 in 1 (L)

 4 in 1 (P)

 4 in 1 (L)

 Poster (3 x 3)

You can make a poster size copy of a photograph.

j After all the pages have been scanned,

press 2 to finish.

Page 73

Making copies

Sorting copies using the ADF (Monochrome only) (MFC-295CN only) 10

You can sort multiple copies. Pages will be sorted in the order 3 2 1, 3 2 1, 3 2 1, and so on.

a Make sure you are in Copy mode .

b Load your document. c Use the dial pad to enter the number of

copies (up to 99).

d Press Copy Options and a or b to

choose Stack/Sort. Press OK.

e Press a or b to choose Sort.

Press OK.

f Press Mono Start.

Adjusting Brightness and Contrast 10

Brightness 10

To temporarily change the brightness setting, follow the instructions below:

a Make sure you are in Copy mode .

b Load your document. c Use the dial pad to enter the number of

copies (up to 99).

d Press Copy Options and a or b to

choose Brightness. Press OK.

-nnonn+ e

e Press a or b to make a lighter or darker

copy. Press OK.

Note

Fit to Page and Page Layout are not available with Sort.

f Press Mono Start or Colour Start.

To change the default setting follow the instructions below:

a Press Menu, 3, 2. b Press a or b to make a lighter or darker

copy. Press OK.

c Press Stop/Exit.

Contrast 10

Adjust the contrast to help an image look sharper and more vivid.

a Press Menu, 3, 3.

3.Contrast

b Press a or b to change the contrast.

Press OK.

c Press Stop/Exit.

Page 74

Chapter 10

Paper options 10

Paper Type 10

If you are copying on special paper, set the machine for the type of paper you are using to get the best print quality.

a Make sure you are in Copy mode .

b Load your document. c Use the dial pad to enter the number of

copies (up to 99).

d Press Copy Options and a or b to

choose Paper Type. Press OK.

e Press a or b to choose the type of paper

you are using (Plain Paper, Inkjet Paper, Brother BP71, Other Glossy or Transparency).

Press OK.

Paper Size 10

If you are copying on paper other than A4 size, you will need to change the paper size setting. You can copy on A4, A5, Photo 10 × 15 cm, Letter or Legal paper.

a Make sure you are in Copy mode .

b Load your document. c Use the dial pad to enter the number of

copies (up to 99).

d Press Copy Options and a or b to

choose Paper Size. Press OK.

Press aorb to choose the size of paper you are using (

10(W) x 15(H)cm, Letter Legal

Press OK.

A4, A5

f Press Mono Start or Colour Start.

Note

To change the default paper type setting see Paper Type on page 22.

Note

To change the default paper size setting see Paper Size on page 22.

Page 75

Section IV

Direct Printing IV

Printing photos from a memory card or USB Flash memory drive

Printing photos from a camera (MFC-295CN only)

Page 76

Printing photos from a memory

card or USB Flash memory drive

Note

The MFC-253CW, MFC-255CW and MFC-257CW only support memory cards.

PhotoCapture Center™ Operations

Printing from a memory card or USB Flash memory drive without a PC 11

Even if your machine is not connected to your computer, you can print photos directly from digital camera media or USB Flash memory drive. (See How to print from a memory card or USB Flash memory drive on page 69.)

Using a memory card or USB Flash memory drive 11

Your Brother machine has media drives (slots) for use with the following, popular digital camera media: Memory Stick™, Memory Stick PRO™, SD, SDHC, xD-Picture

Card™ and a USB Flash memory drive.

Memory Stick™

Memory Stick PRO™

SD, SDHC

22 mm or less

11 mm or less

Scanning to a memory card or USB Flash memory drive without a PC 11

You can scan documents and save them directly to a memory card or USB Flash memory drive. (See Scan to a memory card or USB Flash memory drive on page 74.)

Using PhotoCapture Center™ from your computer 11

You can access a memory card or USB Flash memory drive that is inserted in the front of the machine from your PC.

(See PhotoCapture Center™ for Windows or Remote Setup & PhotoCapture Center™ for Macintosh in the Software User's Guide on the CD-ROM.)

xD-Picture Card™ USB Flash memory

drive

 miniSD can be used with a miniSD

adapter.

 microSD can be used with a microSD

adapter.

 Memory Stick Duo™ can be used with a

Memory Stick Duo™ adapter.

 Memory Stick PRO Duo™ can be used

with a Memory Stick PRO Duo™ adapter.

 Memory Stick Micro™ (M2™) can be used

with a Memory Stick Micro™ (M2™) adapter.



Adapters are not included with the machine. Contact a third party supplier for adapters.



This product supports xD-Picture Card™

Type M / Type M

 IBM Microdrive™ is not compatible with

the machine.

/ Type H (Large Capacity).

The PhotoCapture Center™ feature lets you print digital photos from your digital camera at high resolution to get photo quality printing.

Page 77

Printing photos from a memory card or USB Flash memory drive

Memory cards, USB Flash memory drive and folder structures 11

Your machine is designed to be compatible with modern digital camera image files, memory cards or USB Flash memory drive; however, please read the points below to avoid errors:

 The image file extension must be .JPG

(other image file extensions like .JPEG, .TIF, .GIF and so on will not be recognized).

 Direct PhotoCapture Center™ printing

must be performed separately from PhotoCapture Center™ operations using the PC. (Simultaneous operation is not available.)

 The machine can read up to 999 files on a

memory card or USB Flash memory drive.

 The DPOF file on the memory cards must

be in a valid DPOF format. (See DPOF printing on page 71.)

Please be aware of the following:

 When printing an index or image, the

PhotoCapture Center™ will print all valid images, even if one or more images have been corrupted. Corrupted images will not be printed.

 (memory card users)

Your machine is designed to read memory cards that have been formatted by a digital camera.

When a digital camera formats a memory card it creates a special folder into which it copies image data. If you need to modify the image data stored on a memory card with your PC, we recommend that you do not modify the folder structure created by the digital camera. When saving new or modified image files to the memory card we also recommend you use the same folder your digital camera uses. If the data is not saved to the same folder, the machine may not be able to read the file or print the image.

 (USB Flash memory drive users)

This machine supports USB Flash memory drives that have been formatted

by Windows

Page 78

Chapter 11

Getting started 11

Firmly put a memory card or USB Flash memory drive into the correct slot.

1 2 3

1 USB Flash memory drive

2 SD, SDHC

3 Memory Stick™, Memory Stick PRO™

4 xD-Picture Card™

IMPORTANT

The USB direct interface supports only a USB Flash memory drive, a PictBridge compatible camera, or a digital camera that uses the USB mass storage standard. Any other USB devices are not supported.

The Photo Capture key indications

 Photo Capture light is on, the memory

card or USB Flash memory drive is correctly inserted.

 Photo Capture light is off, the memory

card or USB Flash memory drive is not correctly inserted.

 Photo Capture light is blinking, the

memory card or USB Flash memory drive is being read or written to.

IMPORTANT

DO NOT unplug the power cord or remove the memory card or USB Flash memory drive from the media drive (slot) or USB direct interface while the machine is reading or writing to the memory card or USB Flash memory drive (the

Photo Capture key is blinking). You will lose your data or damage the card.

The machine can only read one device at a time so do not put more than one device in the slots.

Page 79

Printing photos from a memory card or USB Flash memory drive

How to print from a memory card or USB Flash memory drive

Before printing a photo you must first print a thumbnail index to choose the number of the photo you want to print. Follow the instructions below to start printing directly from your memory card or USB Flash memory drive:

a Make sure you have put the memory

card or USB Flash memory drive in the correct slot. For example, the LCD will show the following message:

M.Stick Active

Press PhotoCa...

b Press (Photo Capture). For

DPOF printing, see DPOF printing on page 71.

c Press a or b to choose Print Index.

Press OK.

Print Index (Thumbnails) 11

The PhotoCapture Center™ assigns

numbers for images (such as NO.1, NO.2, NO.3, and so on).

The PhotoCapture Center™ uses these numbers to identity each picture. You can print a thumbnail page to show all the pictures on the memory card or USB Flash memory drive.

Note

Only file names that are 8 characters or less will be printed correctly on the Index sheet.

a Make sure you have put the memory

card or USB Flash memory drive in the correct slot.

Press (Photo Capture).

d Press Colour Start to start printing the

index sheet. Make a note of the image number you want to print. See Print Index (Thumbnails) on page 69.

e To print images press a or b to choose

Print Images in step c and then press OK. (See Printing Photos on page 70.)

f Enter the image number and press OK. g Press Colour Start to start printing.

b Press a or b to choose Print Index.

Press OK.

c Press a or b to choose

6 Images/Line or 5 Images/Line. Press OK.

6 Images/Line 5 Images/Line

Print time for 5 Images/Line will be slower than 6 Images/Line, but the quality is better.

Page 80

Chapter 11

d Press a or b to choose the type of paper

you are using, Plain Paper, Inkjet Paper, Brother BP71 or Other Glossy.

Press OK.

e Press a or b to choose the paper size

you are using, A4 or Letter. Press OK.

f Press Colour Start to print.

Printing Photos 11

Before you can print an individual image, you have to know the image number.

a Make sure you have put the memory

card or USB Flash memory drive in the correct slot.

b Print the index first. (See Print Index

(Thumbnails) on page 69.)

Press (Photo Capture).

c Press a or b to choose Print Images.

Press OK.

Note

If your memory card contains valid DPOF information, the LCD will show DPOF Print:Yes. See DPOF printing on page 71.

d Enter the image number that you want to

print from the thumbnails printed on the Index page. Press OK.

No.:1,3,6,

Note

• Multiple numbers can be entered by using the OK key to separate numbers. For example 1, OK, 3, OK, 6 would print images 1, 3 and 6. The # key can be used to print a range of numbers, for example 1, #, 5 would print all images from 1 to 5.

• You can enter up to 12 characters (including commas) for the image numbers you want to print.

e Do one of the following:

 After you have chosen all the images

you want to print, press OK to choose your settings. Go to step f.

 If you do not want to change any

settings, press Colour Start.

f Press a or b to choose the type of paper

you are using, Plain Paper, Inkjet Paper, Brother BP71 or Other Glossy.

Press OK.

g Press a or b to choose the paper size

you are using, Letter, A4, 10x15cm or 13x18cm.

Press OK.

 If you choose Letter or A4, go to

step h.

 If you choose another size, go to

step i.

 If you do not want to change any

settings, press Colour Start.

Page 81

Printing photos from a memory card or USB Flash memory drive

h Press a or b to choose the print size

(8 x 10cm, 9 x 13cm, 10 x 15cm, 13 x 18cm, 15 x 20cm or Max. Size).

Press OK.

i Do one of the following:

 To choose the number of copies go

to step j.

 If you have finished choosing

settings, press Colour Start.

j Enter the number of copies you want.

Press OK.

k Press Colour Start to print.

The printing positions when using A4 are shown below:

8 x 10cm

9 x 13cm

10 x 15cm

DPOF printing 11

DPOF stands for Digital Print Order Format. Major digital camera manufacturers (Canon

Inc., Eastman Kodak Company, FUJIFILM Corporation, Panasonic Corporation and Sony Corporation) created this standard to make it easier to print images from a digital camera.

If your digital camera supports DPOF printing, you will be able to choose on the digital camera display the images and number of copies you want to print.

When a memory card containing DPOF information is put into your machine, you can print the chosen image easily.

a Firmly insert the memory card into the

correct slot.

M.Stick Active

Press (Photo Capture).

13 x 18cm

15 x 20cm

Max. Size

b Press a or b to choose Print Images.

Press OK.

c If there is a DPOF file on the card, the

LCD will show:

DPOF Print:Yes e

The DPOF file on the memory card must be in a valid DPOF format.

d Press a or b to choose

DPOF Print:Yes. Press OK.

e Press a or b to choose the type of paper

you are using, Plain Paper, Inkjet Paper, Brother BP71 or Other Glossy.

Press OK.

Page 82

Chapter 11

f Press a or b to choose the paper size

you are using, Letter, A4, 10x15cm or 13x18cm.

Press OK.

 If you chose Letter or A4, go to

step g.

 If you chose another size, go to

step h.

g Press a or b to choose the print size

(8 x 10cm, 9 x 13cm, 10 x 15cm, 13 x 18cm, 15 x 20cm or Max. Size).

Press OK.

h Press Colour Start to print.

Note

A DPOF File error can occur if the print order that was created on the camera has been corrupted. Delete and recreate the print order using your camera to correct this problem.

For instructions on how to delete or recreate the print order, refer to your camera manufacturer’s support website or accompanying documentation.

PhotoCapture Center™ print settings

These settings will remain until you change them again.

Print speed and Quality 11

a Press Menu, 4, 1. b Press a or b to choose Normal or

Photo. Press OK.

c Press Stop/Exit.

Paper Options 11

Paper Type 11

a Press Menu, 4, 2. b Press a or b to choose Plain Paper,

Inkjet Paper, Brother BP71 or Other Glossy.

Press OK.

c Press Stop/Exit.

Paper Size 11

a Press Menu, 4, 3. b Press a or b to choose the paper size

you are using, Letter, A4, 10x15cm or 13x18cm.

Press OK.

c Press Stop/Exit.

Page 83

Printing photos from a memory card or USB Flash memory drive

Print Size 11

This setting is available only when you choose Letter or A4 in the paper size setting.

a Press Menu, 4, 4. b Press a or b to choose the print size you

are using, 8x10cm, 9 x 13cm, 10 x 15cm, 13 x 18cm, 15 x 20cm

or Max. Size. Press OK.

c Press Stop/Exit.

Adjusting Brightness and Contrast 11

Brightness 11

a Press Menu, 4, 5.

Cropping 11

If your photo is too long or wide to fit the available space on your chosen layout, part of the image will be automatically cropped.

The default setting is On. If you want to print the whole image, turn this setting to Off. If you are also using the Borderless setting, turn Borderless to Off. (See Borderless printing on page 73.)

a Press Menu, 4, 7. b Press a or b to choose Off (or On).

Press OK.

c Press Stop/Exit.

Cropping: On 11

b Press a or b to make a lighter or darker

print. Press OK.

c Press Stop/Exit.

Contrast 11

You can choose the contrast setting. More contrast will make an image look sharper and more vivid.

a Press Menu, 4, 6. b Press a or b to increase or decrease the

contrast. Press OK.

c Press Stop/Exit.

Cropping: Off 11

Borderless printing 11

This feature expands the printable area to the edges of the paper. Printing time will be slightly slower.

a Press Menu, 4, 8. b Press a or b to choose Off (or On).

Press OK.

c Press Stop/Exit.

Page 84

Chapter 11

Date Print 11

You can print the date if it is already in the data on your photo. The date will be printed on the lower right corner. If the data doesn’t have the date information, you cannot use this function.

a Press Menu, 4, 9. b Press a or b to choose On (or Off).

Press OK.

c Press Stop/Exit.

Note

The DPOF setting on your camera must be turned off to use the Date Print.

Scan to a memory card or USB Flash memory drive

You can scan monochrome and colour documents onto a memory card or USB Flash memory drive. Monochrome documents will be stored in PDF (*.PDF) or TIFF (*.TIF) file formats. Colour documents may be stored in PDF (*.PDF) or JPEG (*.JPG) file formats. The default setting is Color 150 dpi and the default file format is PDF. The machine automatically creates file names based on the current date. (For details, see the Quick Setup Guide.) For example, the fifth image scanned on July 1, 2009 would be named

01070905.PDF. You can change the colour and quality.

Quality Selectable File

Format

Color 150 dpi PDF / JPEG Color 300 dpi PDF / JPEG Color 600 dpi PDF / JPEG B/W 200x100 dpi TIFF / PDF B/W 200 dpi TIFF / PDF

a Make sure you have put the memory

card or USB Flash memory drive in the correct slot.

IMPORTANT

DO NOT take out the memory card or USB Flash memory drive while Photo Capture is blinking to avoid damaging the card, USB Flash memory drive or the data stored on them.

b Load your document.

c Press (Scan).

d Press a or b to choose

Scan to Media.

Page 85

Printing photos from a memory card or USB Flash memory drive

e Do one of the following:

 To change the quality press OK and

go to step f.

 To start scanning press Mono Start

or Colour Start.

f Press a or b to choose the quality, and

then press OK.

Do one of the following:

 To change the file type, go to step g.  To start scanning press Mono Start

or Colour Start.

g Press a or b to choose the file type,

choose one of the options below:

 To change the file name press OK

and go to step h.

 To start scanning press Mono Start

or Colour Start.

Changing the monochrome file format 11

a Press Menu, 4, 0, 2. b Press a or b to choose TIFF or PDF.

Press OK.

c Press Stop/Exit.

Changing the colour file format 11

a Press Menu, 4, 0, 3. b Press a or b to choose PDF or JPEG.

Press OK.

c Press Stop/Exit.

h The file name is set automatically.

However, you can set a name of your choice using the dial pad. You can only change the first 6 digits. Press Mono Start or Colour Start.

Changing the image quality 11

a Press Menu, 4, 0, 1. b Press a or b to choose

B/W 200x100 dpi, B/W 200 dpi, Color 150 dpi, Color 300 dpi or Color 600 dpi.

Press OK.

c Press Stop/Exit.

Page 86

Chapter 11

Understanding the Error Messages

Once you are familiar with the types of errors that can occur while you are using PhotoCapture Center™, you can easily identify and troubleshoot any problems.

 Hub is Unusable.

This message will appear if a Hub or USB Flash memory drive with a Hub has been put into the USB direct interface.

 Media Error

This message will appear if you put in a memory card that is either bad or not formatted, or when there is a problem with the media drive. To clear this error, take out the memory card.

 No File

 Unusable Device

This message will appear if a USB device or USB Flash memory drive that is not supported has been connected to the USB direct interface. (For more information, visit us at http://solutions.brother.com This message will also appear if you connect a broken device to the USB direct interface.

This message will appear if you try to access a memory card or USB Flash memory drive in the drive (slot) that does not contain a .JPG file.

 Out of Memory

This message will appear if you are working with images that are too large for the machine's memory.

This message will also appear when a memory card or USB Flash memory drive you are using does not have enough space available for the scanned document.

 Media is Full.

This message will appear if you are trying to save more than 999 files in a memory card or USB Flash memory drive.

Page 87

Printing photos from a camera

(MFC-295CN only)

Printing photos directly from a PictBridge camera

Your Brother machine supports the PictBridge standard, allowing you to connect to and print photos directly from any PictBridge compatible digital camera.

If your camera is using the USB Mass Storage standard, you can also print photos from a digital camera without PictBridge. (See Printing photos directly from a digital camera (without PictBridge) on page 79.)

Depending on your camera some of these settings may not be available.

Camera Menu

Selections

Paper Size Letter, A4, 10 × 15 cm,

Paper Type Plain Paper,

Layout Borderless: On,

DPOF setting Print Quality Normal, Fine,

Options

Printer Settings (Default setting)

Glossy Paper, Inkjet Paper, Printer Settings

(Default setting)

Borderless: Off, Printer Settings

(Default setting)

Printer Settings (Default setting)

PictBridge requirements 12

To avoid errors, remember the following points:

 The machine and the digital camera must

be connected using a suitable USB cable.

 The image file extension must be .JPG

(other image file extensions like .JPEG, .TIF, .GIF and so on will not be recognized).

 PhotoCapture Center™ operations are

not available when using the PictBridge feature.

Setting your digital camera 12

Make sure your camera is in PictBridge mode. The following PictBridge settings may be available from the LCD of your PictBridge compatible camera.

Date Print On, Off, Printer Settings

(Default setting)

See DPOF printing on page 78 for more details.

If your camera is set to use the Printer Settings (Default setting), the machine will print your photo using the following settings.

Settings Options

Paper Size 10 × 15 cm Paper Type Other Glossy Layout Borderless: On Print Quality Photo Date Print Off

 When your camera does not have any

menu selections, these settings are also used.

 The names and availability of each setting

depends on the specification of your camera.

Please refer to the documentation supplied with your camera for more detailed information on changing PictBridge settings.

Page 88

Chapter 12

Printing Images 12

Note

Remove any memory cards or USB Flash memory drive from the machine before connecting a digital camera.

a Make sure that your camera is turned

off. Connect your camera to the USB direct interface (1) on the machine using the USB cable.

DPOF printing 12

DPOF stands for Digital Print Order Format. Major digital camera manufacturers (Canon

Inc., Eastman Kodak Company, FUJIFILM Corporation, Panasonic Corporation and Sony Corporation) created this standard to make it easier to print images from a digital camera.

If your digital camera supports DPOF printing, you will be able to choose on the digital camera display the images and number of copies you want to print.

Note

A DPOF File error can occur if the print order that was created on the camera has been corrupted. Delete and recreate the print order using your camera to correct this problem. For instructions on how to delete or recreate the print order, refer to your camera manufacturer’s support website or accompanying documentation.

1 USB direct interface

b Turn on the camera.

When the machine has recognized the camera, the LCD shows the following message:

Camera Connected

c Choose the photo you want to print

following the instructions from your camera. When the machine starts printing a photo, the LCD will show Printing.

IMPORTANT

To prevent damage to your machine, do not connect any device other than a digital camera or USB Flash memory drive to the USB direct interface.

Page 89

Printing photos from a camera (MFC-295CN only)

Printing photos directly from a digital camera (without PictBridge)

If your camera supports the USB Mass Storage standard, you can connect your camera in mass storage mode. This enables you to print photos from your camera.

(If you would like to print photos in PictBridge mode, see Printing photos directly from a PictBridge camera on page 77.)

Note

The name, availability and operation differ among digital cameras. Please refer to the documentation supplied with your camera for detailed information, such as how to switch from PictBridge mode to USB mass storage mode.

Printing Images 12

Note

Remove any memory cards or USB Flash

memory drive from the machine before connecting a digital camera.

a Make sure that your camera is turned

off. Connect your camera to the USB direct interface (1) on the machine using the USB cable.

1 USB direct interface

b Turn on the camera. c Follow the steps in Printing Photos

on page 70.

IMPORTANT

To prevent damage to your machine, do not connect any device other than a digital camera or USB Flash memory drive to the USB direct interface.

Page 90

Chapter 12

Understanding the Error Messages

Once you are familiar with the types of errors that can occur while you are printing from a camera, you can easily identify and troubleshoot any problems.

 Out of Memory

This message will appear if you are working with images that are too large for the machine's memory.

 Unusable Device

This message will appear if you connect a camera which is not using the USB Mass Storage standard. This message will also appear if you connect a broken device to the USB direct interface.

(For more detailed solutions see Error and maintenance messages on page 110.)

Page 91

Section V

Software V

Software and Network features 82

Page 92

Software and Network features 13

The CD-ROM includes the Software User’s Guide and Network User’s Guide for features available when connected to a computer (for example, printing and scanning). The guide has easy to use links that, when clicked, will take you directly to a particular section.

You can find information on these features:

 Printing  Scanning

 ControlCenter3 (Windows  ControlCenter2 (Macintosh)  Faxing from your computer  PhotoCapture Center™  Network Printing  Network Scanning  Wired and Wireless Network

How to read the HTML User’s Guide

)

c Click the heading you would like to read

from the list at the left of the window.

Macintosh

a Make sure your Macintosh is turned on.

Insert the Brother CD-ROM into your CD-ROM drive.

This is a quick reference to use the HTML User’s Guide.

Windows

Note

If you have not installed the software, see Viewing Documentation on page 3.

a From the Start menu, point to Brother,

MFC-XXXX (where XXXX is your model

number) from the programs group, then click User’s Guides in HTML format.

b Click SOFTWARE USER’S GUIDE (or

NETWORK USER’S GUIDE) from the

top menu.

b Double-click the Documentation icon. c Double-click your language folder, and

then double-click top.html.

d Click SOFTWARE USER’S GUIDE (or

NETWORK USER’S GUIDE) in the top

menu, and then click the heading you would like to read from the list at the left of the window.

Page 93

Section VI

Appendixes VI

Safety and Legal 84 Troubleshooting and Routine Maintenance 102 Menu and Features 131 Specifications 146

Page 94

Safety and Legal A

Choosing a location A

Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a telephone socket and a standard, grounded electrical socket. Choose a location where the temperature remains between 10 °C and 35 °C.

DO NOT put the machine near heaters, air conditioners, refrigerators, medical equipment, chemicals or water.

DO NOT connect your machine to electrical sockets on the same circuit as large appliances or other equipment that might disrupt the power supply.

WARNING

CAUTION

• Avoid placing your machine in a high-traffic area.

• Avoid placing your machine on a carpet.

• DO NOT expose the machine to direct sunlight, excessive heat, moisture, or dust.

• DO NOT connect your machine to electrical sockets controlled by wall switches or automatic timers.

• Disruption of power can wipe out information in the machine's memory.

• Avoid interference sources, such as other cordless telephone systems or speakers.

• DO NOT tip the machine, or place it on any tilted surface. Doing this may cause ink spillage and internal damage to your machine.

Page 95

Safety and Legal

To use the machine safely A

Please keep these instructions for later reference and read them before attempting any maintenance.

WARNING

There are high voltage electrodes inside the machine. Before you clean the inside of the machine, make sure you have unplugged the telephone line cord first and then the power cord from the electrical socket. Doing this will prevent an electrical shock.

DO NOT handle the plug with wet hands. Doing this might cause an electrical shock.

DO NOT pull on the middle of the AC power cord. Doing this might cause an electrical shock.

DO NOT use flammable substances, any type of spray, liquid or aerosol cleaners to clean the inside or outside of the machine. Doing this may cause a fire or electrical shock.

Unplug this product from the wall socket before cleaning the inside of the machine.

Page 96

If the machine becomes hot, releases smoke, or generates any strong smells, immediately unplug the machine from the electrical socket. Call your Brother dealer or Brother Customer Service.

If metal objects, water or other liquids get inside the machine, immediately unplug the machine from the electrical socket. Call your Brother dealer or Brother Customer Service.

Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone line has been unplugged at the wall socket. Never install telephone wiring during a lightning storm. Never install a telephone wall socket in a wet location.

This product must be installed near an electrical socket that is easily accessible. In case of an emergency, you must unplug the power cord from the electrical socket to shut off the power completely.

This product should be connected to an AC power source within the range indicated on the rating label. DO NOT connect it to a DC power source or inverter. If you are not sure, contact a qualified electrician.

Always make sure the plug is fully inserted.

DO NOT use the machine if the power cord is frayed or damaged, doing so may cause a fire.

Page 97

Safety and Legal

When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to people, including the following:

1 DO NOT use this product near water, for example, near a bath tub, wash bowl, kitchen sink

or washing machine, in a wet basement or near a swimming pool.

2 Avoid using this product during an electrical storm. There may be a remote risk of electric

shock from lightning.

3 DO NOT use this product to report a gas leak in the vicinity of the leak.

Page 98

CAUTION

DO NOT put your hands on the edge of the machine under the document cover or the scanner cover. Doing this may cause injury.

DO NOT put your hands on the edge of the paper tray under the paper tray cover. Doing this may cause injury.

Page 99

DO NOT touch the area shaded in the illustration. Doing this may cause injury.

Safety and Legal

When moving the machine you must lift it from the base, by placing a hand at each side of the unit as shown in the illustration. DO NOT carry the machine by holding the scanner cover or the Jam Clear Cover.

Page 100

Important safety instructions A

1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. 4 DO NOT use this product near water. 5 DO NOT place this product on an unstable cart, stand, or table. The product may fall, causing

serious damage to the product.

6 Slots and openings in the cabinet and the back or bottom are provided for ventilation. To

ensure reliable operation of the product and to protect it from overheating, these openings must not be blocked or covered. The openings should never be blocked by placing the product on a bed, sofa, rug, or other similar surface. This product should never be placed near or over a radiator or heater. This product should never be placed in a built-in installation unless

adequate ventilation is provided. 7 Use only the power cord supplied with this machine. 8 This product is equipped with a 3-wire grounded plug, a plug having a third (grounded) pin.

This plug will only fit into a grounded power outlet. This is a safety feature. If you are unable to

insert the plug into the outlet, call your electrician to replace your obsolete outlet. DO NOT

defeat the purpose of the grounded plug. 9 DO NOT allow anything to rest on the power cord. DO NOT place this product where people

can walk on the cord. 10 DO NOT place anything in front of the machine that will block received faxes. DO NOT place

anything in the path of received faxes. 11 Wait until pages have exited the machine before picking them up. 12 Unplug this product from the power socket and refer all servicing to Brother Authorized Service

Personnel under the following conditions:

 If liquid has been spilled into the product.  If the product has been exposed to rain or water.  If the product does not operate normally when the operating instructions are followed,

adjust only those controls that are covered by the operating instructions. Incorrect adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation.

 If the product has been dropped or the casing has been damaged.  If the product exhibits a distinct change in performance, indicating a need for service.

13 To protect your product against power surges, we recommend the use of a power protection

device (Surge Protector). 14 DO NOT use the machine during an electrical storm (there is the remote possibility of an

electrical shock) or to report a gas leak in the vicinity of the leak.

Brother MFC-295CN, MFC-257CW, MFC-255CW User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Approval Information and Compilation and Publication Notice

APPROVAL INFORMATION

Compilation and Publication Notice

Table of Contents

General Information 1

Using the documentation

Symbols and conventions used in the documentation 1

Accessing the Software User’s Guide and Network User’s Guide

Viewing Documentation 1

Viewing Documentation (Windows®) 1

How to find Scanning instructions 1

Viewing Documentation (Macintosh) 1

How to find Scanning instructions 1

Control panel overview 1

Loading paper and documents 2

Loading paper and other print media

Loading envelopes and postcards 2

About envelopes 2

Removing small printouts from the machine 2

Printable area 2

Acceptable paper and other print media

Recommended print media 2

Handling and using print media 2

Paper capacity of the output paper tray cover

Choosing the right print media 2

Paper type and size for each operation 2

Paper weight, thickness and capacity 2

Loading documents 2

Using the ADF (MFC-295CN only) 2

Recommended environment 2

Document Sizes Supported 2

How to load documents 2

Using the scanner glass 2

Document Sizes Supported 2

How to load documents 2

Scannable area 2

General setup 3

On/Off key 3

Turning the machine off 3

Turning the machine on 3

Mode Timer 3

Paper settings 3

Paper Type 3

Volume Settings 3

Ring Volume 3

Setting the Ring Volume from the menu

Paper Size 3

Beeper Volume 3

Speaker Volume 3

Setting Daylight Saving Time

LCD display 3

LCD Contrast 3

Sleep Mode 3

Security features 4

TX Lock 4

Setting and changing the TX Lock password 4

Setting up the password 4

Changing the password 4

Turning TX Lock on/off 4

Turning TX Lock on 4

Turning TX Lock off 4

Sending a Fax 5

Entering Fax mode 5

Faxing from the ADF (MFC-295CN only) 5

Faxing from the scanner glass 5

Faxing Letter size documents from the scanner glass 5

Colour fax transmission 5

Broadcasting (Monochrome only)

Cancelling a fax in progress 5

Cancelling a Broadcast in progress 5

Additional sending operations

Sending faxes using multiple settings 5

Contrast 5

To change the default fax resolution 5

Changing fax resolution 5

To change the fax resolution for the next fax