Brother MFC-257CW, MFC-253CW User Manual

Download

Quick Setup Guide

MFC-253CW MFC-255CW

Start Here

MFC-257CW MFC-295CN

Before you can use the machine, please read this Quick Setup Guide for the correct setup and installation.

WARNING

CAUTION

IMPORTANT

DO NOT connect the USB cable yet (if you are using a USB cable).

Unpack the machine and check the components

Warnings tell you what to do to prevent possible personal injury.

Cautions specify procedures you must follow or avoid to prevent possible minor injuries.

Black

Inbox Ink Cartridges

[x4]

User’s Guide CD-ROM AC Power Cord Telephone Line Cord

Yellow Cyan Magenta (Approx. 65% yield of the replacement cartridge) For details, see

Consumable items in the User

’s Guide. Quick Setup Guide

USB Interface Cable

WARNING

Plastic bags are used in the packaging of your machine. To avoid danger of suffocation, please keep these bags away from babies and children.

 Most of the illustrations in this Quick Setup Guide show the MFC-295CN.

a Remove the protective tape and film covering the machine. b Remove the plastic bag a containing the ink cartridges from on top of the paper tray. c Make sure you have all components.

Note

• The components included in the box may differ depending on your country.

• Save all packing materials and the box in case for any reason you must ship your machine.

• For a network connection you will need to purchase a network interface cable. Please use the supplied USB cable for a USB connection.

USB cable

Please make sure you use a USB 2.0 cable (Type A/B) that is no more than 2 metres long.

Network cable

Use a straight-through Category5 (or greater) twisted-pair cable for 10BASE-T or 100BASE-TX Fast Ethernet Network.

SAF Version 0

Load plain A4 paper

a Pull the paper tray a completely out of the

machine.

b Lift the output paper tray cover a.

e Gently put the paper into the paper tray print

side down and top edge first. Check that the paper is flat in the tray.

IMPORTANT

DO NOT push the paper in too far.

f Gently adjust the paper side guides to the

paper with both hands. Make sure that the paper side guides touch the edges of the paper.

g Close the output paper tray cover a.

c With both hands, gently press and slide the

paper side guides a and then the paper length guide b to fit the paper size you are loading in the tray.

Make sure that the triangular marks c on the paper side guides a and paper length guide b line up with the mark for the paper size you are using.

h Slowly push the paper tray completely into the

machine.

i While holding the paper tray in place, pull out

the paper support a until it clicks, and then unfold the paper support flap b.

d Fan the stack of paper well to avoid paper jams

and misfeeds.

Connect the power cord

IMPORTANT

DO NOT connect the USB cable yet (if you are using a USB cable).

and telephone line

a Connect the power cord.

WARNING

Since the machine is grounded through the power outlet, you can protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power cord connected to your machine when you connect it to a telephone line. Similarly, you can protect yourself when you want to move your machine by disconnecting the telephone line first and then the power cord.

IMPORTANT

The telephone line cord MUST be connected to the socket on the machine marked LINE.

Note

If you are sharing one telephone line with an external telephone, connect it as shown below.

WARNING

The machine must be fitted with an earthed plug.

b Connect the telephone line cord. Connect one

end of the telephone line cord to the socket on the machine marked LINE and the other end to a telephone wall socket.

1 Extension telephone 2 External telephone

Note

If you are sharing one telephone line with an external telephone answering machine, connect it as shown below.

Set the receive mode to External TAD if you have an external answering machine. See Choose a Receive Mode on page 6. For additional details, see Connecting an

external TAD (telephone answering device) in Chapter 7 of the User’s Guide.

Install the ink cartridges

CAUTION

If ink gets in your eyes, wash them out with water at once, and if irritation occurs consult a doctor.

a Make sure that the power is turned on.

The LCD shows:

No Cartridge

b Open the ink cartridge cover a.

e Turn the green knob on the protective yellow

cap clockwise until it clicks to release the vacuum seal, then remove the cap a.

c Remove the green protective part a.

Note

Do not throw away the green protective part. You will need it if you transport the machine.

d Unpack the ink cartridge.

f Take care to match the colour of the lever a

with the cartridge colour b, as shown in the diagram below.

g Install each ink cartridge in the direction of the

arrow on the label.

Gently push the ink cartridge until it clicks. After all the ink cartridges are installed close the ink cartridge cover.

Note

The machine will prepare the ink tube system for printing. This process will take approximately four minutes. Do not turn off the machine.

Check the print quality

a When the preparation process has finished, the

LCD shows this message

Set Paper and

Press Start

Press Colour Start.

c If all lines are clear and visible, press 1 (Yes)

on the dial pad to finish the quality check and go to step 6.

If you can see missing short lines, press 2 (No) on the dial pad and go to d.

Poor

d The LCD asks you if the print quality is OK for

black and colour. Press 1 (Yes) or 2 (No) on the dial pad.

Black OK?

1.Yes 2.No

Color OK?

1.Yes 2.No

b Check the quality of the four colour blocks a

on the sheet. (black/yellow/cyan/magenta)

After pressing 1 (Yes) or 2 (No) for both black and colour, the LCD shows:

Start Cleaning?

1.Yes 2.No

e Press 1 (Yes) , the machine will then start

cleaning the colours.

f After cleaning is finished, press Colour Start.

The machine starts printing the Print Quality Check Sheet again. Go back to b.

Choose a Receive Mode

Set the LCD contrast (if needed)

There are four possible receive modes: Fax Only, Fax/Tel, Manual and External TAD.

Do you want to use the telephone features of your machine (if available) or an external telephone or external telephone answering device connected on the same line as the machine?

Yes

Are you using the voice message function of an external telephone answering device?

Do you want the machine to answer fax and telephone calls automatically?

Fax Only

Your machine automatically answers

Yes

every call as a fax.

Fax/Tel

Your machine controls the line and automatically answers every call. If the call is not a fax, the telephone will ring for you to pick up the call.

Manual

You control the telephone line and must answer every call yourself.

External TAD

Your external telephone answering device (TAD) automatically answers every call. Voice messages are stored on the external TAD. Fax messages are printed.

If you are having difficulty reading the LCD from your position, try changing the contrast setting.

a Press Menu, 1, 6.

6.LCD Contrast

b Press a or b to choose Dark or Light.

Contrast:Dark

Contrast:Light

c Press OK. d Press Stop/Exit.

a Press Menu, 0, 1.

1.Receive Mode

b Press a or b to choose the receive mode.

Press OK.

c Press Stop/Exit.

For details, see Using Receive Modes in Chapter 6 of the User's Guide.

Set the date and time

Enter personal information (Station ID)

The machine displays the date and time, and if you set up the station ID, it will add it to each fax you send.

a Press Menu, 0, 2.

2.Date&Time

b Enter the last two digits of the year on the dial

pad, and then press OK.

Year:2009

(e.g. Enter 0 9 for 2009.)

c Repeat for Month and Day, and Hours and

Minutes in 24-hour format.

d Press Stop/Exit.

You should store your name and fax number to be printed on all fax pages that you send.

a Press Menu, 0, 3.

3.Station ID

b Enter your fax number (up to 20 digits) on the

dial pad, and then press OK. To enter a “+” for international codes, press l.

c Enter your name (up to 20 characters) using

the dial pad, and then press OK.

Note

• See the following chart for entering your name.

• If you need to enter a character that is on the

same key as the last character, press c to move the cursor to the right.

• If you entered a letter incorrectly and want to

change it, press d or c to move the cursor to the incorrect character, press Clear/Back.

Press

key

2 ABC2

3 DEF 3

4 GH I 4

5 JKL5

6 MNO 6

7 PQRS

8 TUV8

9 WXY Z

One time

Two

times

Three times

Four

times

d Press Stop/Exit.

Note

If you make a mistake and want to start again, press Stop/Exit and go back to a.

For details, see Entering Text in Appendix C of the User's Guide.

Fax Transmission Report

Your Brother machine is equipped with a Transmission Verification Report that can be used as confirmation that you sent a fax. This report lists the name or fax number of the receiving party, the date, time, and duration of the transmission, the number of pages transmitted, and whether or not the transmission was successful. If you want to use the Fax Transmission Report feature, see Printing Reports in Chapter 9 of the User’s Guide.

Set tone or pulse dialling

Your machine comes set for Tone dialling service. If you have Pulse dialling service (rotary), you need to change the dialling mode.

mode

PBX and TRANSFER

The machine is initially set to Normal, which lets the machine connect to a standard PSTN (Public Switched Telephone Network) line. However, many offices use a central telephone system or Private Branch Exchange (PBX). Your machine can be connected to most types of PBX. The machine’s recall feature supports timed break recall only (TBR). TBR will work with most PBX systems allowing you to gain access to an outside line, or transfer calls to another extension. The feature works when the Tel/R key is pressed.

Set the phone line

If you are connecting the machine to a VoIP service you need to change the compatibility setting.

Note

If you are just using a normal telephone line you can skip this step.

compatibility

a Press Menu, 0, 4.

4.Tone/Pulse

b Press a or b to choose Pulse (or Tone).

Press OK.

c Press Stop/Exit.

Set the telephone line

If you are connecting the machine to a line that features PBX or ISDN to send and receive faxes, it is necessary to change the telephone line type accordingly by completing the following steps.

type

a Press Menu, 0, 6.

6.Phone Line Set

b Press a or b to choose Normal, PBX or ISDN.

Press OK.

a Press Menu, 0, 7.

7.Compatibility

b Press a or b to choose Basic(for VoIP).

Press OK.

c Press Stop/Exit.

Choose your connection type

Windows

For USB interface cable

Windows®, go to page 10 Macintosh, go to page 14

For Wired Network (MFC-295CN only)

Windows®, go to page 16 Macintosh, go to page 21

Note

For Windows Server® 2003/ 2008, see the Network User’s Guide on the CD-ROM.

USB Wired Network

Macintosh

Windows

Macintosh

For Wireless Network (MFC-253CW/255CW/257CW only)

Windows® and Macintosh, go to page 24

Wireless Network

USB

For USB interface users (Windows Windows Vista

2000 Professional/XP/XP Professional x64 Edition/

)

Windows

Before you install

a Make sure that your computer is ON and you

are logged on with Administrator rights.

IMPORTANT

• DO NOT connect the USB cable yet.

• If there are any programs running, close them.

• Make sure there are no memory cards or a USB Flash memory drive inserted into the machine.

• The screens may differ depending on your operating system.

• The supplied CD-ROM includes ScanSoft™ PaperPort™ 11SE. This software supports

Windows greater), XP Professional x64 Edition and

Windows Vista

Windows MFL-Pro Suite.

2000 (SP4 or greater), XP (SP2 or

. Update to the latest

Service Pack before installing

Install MFL-Pro Suite

a Put the supplied CD-ROM into your CD-ROM

drive. If the model name screen appears, choose your machine. If the language screen appears, choose your language.

Note

If the Brother screen does not appear automatically, go to My Computer (Computer), double-click the CD-ROM icon, and then double-click start.exe.

b The CD-ROM Top Menu will appear. Click

Install MFL-Pro Suite.

USB

Windows

Note

• If this screen appears, click OK and restart

your computer.

• If the installation does not continue automatically, open the top menu again by ejecting and then reinserting the CD-ROM or double-click the start.exe program from the root folder, and continue from b to install MFL-Pro Suite.

• For Windows Vista Control screen appears, click Allow.

, when the User Account

f Choose Local Connection, and then click

Next. The installation continues.

(MFC-295CN)

(MFC-253CW/255CW/257CW)

g When this screen appears, go to the next step.

Windows

USB

Macintosh

c When the ScanSoft™ PaperPort™ 11SE

License Agreement window appears, click Yes if you agree to the Software License Agreement.

d The installation of ScanSoft™ PaperPort™

11SE will automatically start and is followed by the installation of MFL-Pro Suite.

e When the Brother MFL-Pro Suite Software

License Agreement window appears, click Yes if you agree to the Software License Agreement.

USB

Connect the USB cable

IMPORTANT

• DO NOT connect the machine to a USB port on a keyboard or a non-powered USB hub.

• Connect the machine directly to your computer.

a Using both hands, use the plastic tabs on both

sides of the machine to lift the scanner cover until it locks securely into the open position.

Windows

c Carefully guide the USB cable through the

trench as shown below, following the trench around and toward the back of the machine. Then connect the cable to your computer.

IMPORTANT

Make sure that the cable does not restrict the cover from closing, or an error may occur.

b Connect the USB cable to the USB socket

marked with a symbol. You will find the USB socket inside the machine as shown below.

MFC-253CW/255CW/257CW

USB

LAN USB

MFC-295CN

d Lift the scanner cover to release the lock a.

Gently push the scanner cover support down b and close the scanner cover c.

e The installation will continue automatically.

The installation screens appear one after another.

IMPORTANT

DO NOT cancel any of the screens during the installation. It may take a few seconds for all screens to appear.

USB

Windows

Note

For Windows Vista®, when this screen appears, click the check box and click Install to complete the installation correctly.

f When the On-Line Registration screen is

displayed, make your selection and follow the on-screen instructions.

b Choose the firmware update setting and click

OK.

Note

Internet access is required for the firmware update.

The installation is now

Finish

Now go to

complete.

Windows

USB

Macintosh

Finish and restart

a Click Finish to restart your computer.

After restarting the computer, you must be logged on with Administrator rights.

Note

If an error message appears during the software installation, run the Installation Diagnostics located in Start/All Programs/Brother/ MFC-XXXX (where MFC-XXXX is your model name).

Proceed to Install Optional Applications on page 35.

Note

XML Paper Specification Printer Driver

The XML Paper Specification Printer Driver is the most suitable driver when printing from applications that use the XML Paper Specification documents. Please download the latest driver by accessing the Brother Solutions Center at http://solutions.brother.com/

USB

Macintosh