Brother FAX-940, FAX-920, MFC-925, FAX-930 User Manual

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Page 1

Page 2

Available Models for

each country

U.K. FAX-920, FAX-930, MFC-925

FAX-940 E-mail

Ireland FAX-920, FAX-930

Others FAX-920, FAX-930*

*In some countries, FAX-930 may not be available.

Pan Eur opean Approv als Information

(Only for FAX-920)

This product has been granted a Pan-European Approval via KCS in the Netherlands. It is designed to interwork with the basic network functions for facsimile and telephony in most European countries. However, since there are still network differences between countries, other features such as caller ID, will only work in the specific country for which this product was produced.

If you experience any difficulties when connecting this product, please contact your nearest Brother Office or supplier, as detailed in the warranty documentation for this product.

(This declaration applies to models that are marked as CE 0560X.)

Page 3

APPROVED FOR CONNECTION TO TELECOMMUNICATIONS SYSTEMS SPECIFIED IN THE INSTRUCTIONS FOR USE SUBJECT TO THE CONDITIONS SET OUT THEREIN.

APPROVAL CERTIFICATE NUMBER : 608364 (MFC-925)

608363 (FAX-930) 650121 (FAX-940 E-mail)

IMPORTANT SAFETY WARNING

MAIN APPARATUS PORT (modular socket on “T” - shaped line cord connector for EXTENSION TELEPHONE or ANSWERING MACHINE)

Please ensure that any external device connected into the equipment’s external device socket meets the isolation and other safety requirements of BS6301, EN41003 or EN60950 (including Amendment 2). BABT approval of such external devices indicates compliance with one of these safety standards.

STATUTORY STATEMENTS

Your Brother fax machine (the “series apparatus”) may be used in conjunction with additional apparatus (the “main apparatus”) supplied separately, such as telephones and/or an answering machine. The total REN must not in any case exceed 4; for an explanation of REN see chap. 1.

No additional series apparatus may be connected between the incoming line and the equipment. The voltage drop at 40mA introduced by the equipment and the PSTN is 0.5V.

In case additional devices are connected downstream of your equipment, difficulties may occasionally be experienced when making calls from such downstream devices. These difficulties may include: (a) Difficulty in making calls. (b) Problems in conversation being experienced by both parties to a call.

THIS EQUIPMENT IS NOT DESIGNED FOR MAKING TELEPHONY CALLS WHEN THE POWER FAILS. ALTERNATIVE ARRANGEMENTS SHOULD BE MADE FOR ACCESS TO EMERGENCY SERVICES.

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Table of Contents

Introduction

Installation

On-Screen Programming

Using This Manual................................................................................. 1

Finding Information.............................................................................. 1

Symbols Used In This Manual.............................................................. 2

About Fax Machines.............................................................................. 2

Fax Tones and Handshake..................................................................... 2

ECM (Error Correction Mode) ............................................................. 3

FAX-920 Control Panel Overview

(MFC-925 panel keys are same as FAX-920) .................................. 4

FAX-930 (and FAX-940 E-mail) Control Panel Overview .............. 6

Packing List ............................................................................................ 9

Choosing a Location............................................................................ 10

Caution .................................................................................................. 10

Assembly ............................................................................................... 11

Attach the Document Support............................................................. 11

Attach the Paper Wire Extension and Paper Support.......................... 12

Install the Printing Cartridge............................................................... 13

Load Paper .......................................................................................... 15

Acceptable Paper........................................................................ 15

Connect the Handset ........................................................................... 15

Connect the Power Cord ..................................................................... 16

Connect the Telephone Line ............................................................... 16

Multi-Line Connections (PABXs) ...................................................... 17

If you are installing the machine to work with a PABX: ........... 17

Ringer Equivalence Number (REN) ................................................... 17

Using Extension Telephones............................................................... 18

Connecting an External Telephone Answering Device (TAD) ........... 19

Connections .................................................................................... 19

Outgoing Message (OGM) of External TAD ................................. 19

Sequence of External TAD Reception ............................................ 20

Connecting an External Telephone ..................................................... 21

Changing the Ribbon .......................................................................... 22

User-Friendly Programming.............................................................. 25

Function Mode.................................................................................... 25

Alternating Displays ........................................................................... 26

Function Selection Table..................................................................... 26

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TABLE OF CONTENTS

Initial Setup

Setup Receive

Getting Started..................................................................................... 31

Setting the Dialling Mode (Tone/Pulse) ............................................. 31

Setting the Date and Time................................................................... 31

Setting the Station ID.......................................................................... 32

Entering Text .................................................................................. 33

Inserting spaces .............................................................................. 34

Making corrections ......................................................................... 34

Repeating letters ............................................................................. 34

Special characters and symbols ...................................................... 34

Setting the Beeper Volume.................................................................. 34

PABX and TRANSFER ...................................................................... 35

Setting PABX...................................................................................... 35

Setting the Clock Change ................................................................... 35

Setting the Speaker Volume ................................................................ 36

Setting the Ring Volume ..................................................................... 36

Memory Storage ................................................................................. 37

Basic Receiving Operations................................................................ 39

Select Answer Mode ........................................................................... 39

To select or change your Answer Mode ..................................... 40

Setting the Ring Delay ........................................................................ 41

Setting the F/T Ring Time .................................................................. 41

Recording the Fax/Tel Outgoing Announcement (F/T MESSAGE)

(Only for FAX-930 and FAX-940 E-mail) ....................................... 42

Fax Detect ........................................................................................... 42

Printing a Reduced Incoming Document............................................ 43

Reception into Memory ...................................................................... 44

Printing a Fax from Memory (Only for FAX-920 and MFC-925) ..... 44

Advanced Receiving Operations ....................................................... 45

Operation from an External or Extension Telephone ......................... 45

For F/T (Fax/Tel) Mode Only......................................................... 45

Changing Remote Codes ................................................................ 46

To change Remote Codes........................................................... 46

Caller ID (Caller IDentification) .................................................... 47

Advantages of Caller ID ................................................................. 47

Set the Caller ID to ON....................................................................... 47

How Does the Caller ID Work? .......................................................... 48

The Caller ID Appears on the Display When Your Telephone

Rings............................................................................................. 48

The Caller ID is Stored in Your Machine’s Memory...................... 48

Selecting a Caller ID from the Memory for Call Reply ..................... 49

To Activate Certain Network Services When Using Call Reply .... 50

Call Reply to DDI numbers via Caller ID ...................................... 50

Clearing the Caller ID Stored in Memory (Only for FAX-930 and

FAX-940 E-mail).......................................................................... 51

Printing Caller ID List .................................................................... 51

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Setup Send

Setup Quick-Dial Numbers

TABLE OF CONTENTS

Polling .................................................................................................... 51

Secure Polling................................................................................. 51

Setup for Polling Receive ............................................................... 51

Setup for Polling Receive with Secure Code.................................. 52

Setup Delayed Polling Receive ...................................................... 53

Sequential Polling........................................................................... 53

Cancelling a Scheduled Job ................................................................ 54

Setting PC Interface Mode (Only for MFC-925 or with

Multi-Function Link Pro for Fax option).......................................... 55

Copy Functions .................................................................................... 55

Multiple Copies (For FAX-920/930/MFC-925 Only) .................... 55

Reducing and Enlarging Copies (For FAX-920/930/

MFC-925 Only)............................................................................ 56

Multiple Copies (For FAX-940 E-mail Only) ................................ 56

Before You Begin .................................................................................. 57

Manual Transmission.......................................................................... 58

Automatic Transmission ..................................................................... 58

Manual and Automatic Fax Redial ..................................................... 58

Basic Sending Operations................................................................... 59

Composing an Electronic Cover Page ................................................ 59

Cover Page for Next Fax Only ....................................................... 59

Always Send Cover Page................................................................ 60

Using a Printed Cover Page............................................................ 61

Cover Page Message ........................................................................... 62

Composing Your Own Comments .................................................. 62

Contrast ............................................................................................... 62

Resolution ........................................................................................... 63

Advanced Sending Operations .......................................................... 63

Overseas Mode ................................................................................... 63

Memory Transmission ........................................................................ 64

Call Reservation.................................................................................. 64

Print Sample Call Back Message........................................................ 65

Delayed Transmission (T imer) ........................................................... 65

Broadcasting ....................................................................................... 66

Next-Fax Reservation ......................................................................... 66

Multiple Resolution Transmission...................................................... 67

Setup for Polling Transmit.................................................................. 67

Setup for Polling Transmit with Secure Code ................................ 68

Cancelling a Scheduled Job ................................................................ 69

Interrupting Timer and Polling Transmit Jobs .................................... 69

Multiple Transmission ........................................................................ 70

Storing Numbers for Easy Dialling................................................... 71

Storing One Touch Dial Numbers....................................................... 71

Super T el-Index................................................................................... 72

iii

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TABLE OF CONTENTS

Assigning Each of the Four Super Tel-Index Keys a Name ........... 73

Storing Numbers to Each Key ........................................................ 73

Changing Stored Numbers as Super Tel-Index................................... 74

How to use Quick-Dial Keys as Super Tel-Index Keys ...................... 75

Searching for a Name on the LCD ................................................. 75

Speed-Dialling ................................................................................ 76

Changing One Touch and Super Tel-Index Numbers ......................... 76

Setting Number Groups for Broadcasting .......................................... 76

Telephone (Voice) Operation

Remote Fax Options

(FAX-920 and MFC-925)

Message Manager

(Only for FAX-930

and FAX-940 E-mail)

Making V oice Calls .............................................................................. 79

Manual Dialling .................................................................................. 79

One T ouch Dialling............................................................................. 80

Super T el-Index Dialling..................................................................... 80

Mute .................................................................................................... 81

Pause ................................................................................................... 81

Tone/Pulse........................................................................................... 81

F/T (FAX/TEL) Mode ........................................................................ 81

On Hook Dialling................................................................................ 81

Answering Calls with the Speakerphone (Only for FAX-930 and

FAX-940 E-mail) .............................................................................. 82

Tel Key (Only for FAX-920 and MFC-925) ....................................... 82

Fax Forwarding.................................................................................... 83

Programming a Fax Forwarding Number ........................................... 83

Setting Fax Storage.............................................................................. 84

Changing the Remote Access Code................................................... 84

Remote Retrieval.................................................................................. 85

Using Your Remote Access Code ....................................................... 85

Remote Commands............................................................................. 85

Change Fax Forwarding Setting................................................. 85

Retrieve a Fax............................................................................. 86

Check the Receiving Status........................................................ 86

Change Answer Mode ................................................................ 86

Exit Remote Operation............................................................... 86

Retrieving the Memory Status List ..................................................... 87

Retrieving Fax Messages .................................................................... 87

Changing the Fax Forwarding Number .............................................. 88

Message Manager Mode ..................................................................... 89

Flexible Memory Settings (Message Store)........................................ 89

Setting Up Message Manager ............................................................. 90

Setting the Message Store................................................................... 90

Recording the Message Manager’s Outgoing Message

(T AD MESSAGE) ............................................................................ 91

Listening the Outgoing Message (OGM) ....................................... 91

Erasing the Outgoing Message (OGM) .......................................... 92

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Message Manager Plus

(Only for FAX-930)

TABLE OF CONTENTS

Activating Message Manager Mode ................................................... 92

Message Indicator ............................................................................... 92

What Happens When the Memory Is Full... ................................... 92

Playing Voice Messages and Memos .................................................. 93

Printing a Fax Message....................................................................... 93

Backup Printing Option ...................................................................... 94

Erasing Messages................................................................................ 94

T o erase voice messages individually......................................... 94

To erase messages all at once ..................................................... 95

Setting the Maximum Time for Incoming Messages.......................... 95

Setting the Toll Saver .......................................................................... 95

ICM Recording Monitor ..................................................................... 96

Recording a Memo.............................................................................. 96

Recording a Conversation ................................................................... 96

Fax Forwarding/Paging....................................................................... 96

Programming a Fax Forwarding Number....................................... 97

Recording the Paging Outgoing Message (OGM) ......................... 97

Programming the Paging Number .................................................. 98

Remote Retrieval.................................................................................. 98

Using the Remote Access Code.......................................................... 98

Changing the Remote Access Code.................................................... 99

Remote Control Commands.............................................................. 100

Retrieving the Memory Status List ................................................... 101

Retrieving Fax Messages .................................................................. 101

Changing the Fax Forwarding Number ............................................ 102

Message Manager Plus...................................................................... 103

Start with a Plan ................................................................................ 103

Setting Up Message Manager Plus ................................................... 104

Voice ..................................................................................................... 104

Recording Voice Information in Memory Box ................................. 104

Playing Voice Information in Memory Box...................................... 105

Erasing Voice Information in Memory Box...................................... 105

Personal Mailbox ............................................................................... 105

Recording Personal Mailbox OGM/Password.................................. 106

Playing Incoming Messages and Memos in Your Personal

Mailbox........................................................................................... 106

Erasing Incoming Messages and Memos from Your Personal

Mailbox........................................................................................... 107

To erase an individual message ................................................ 107

To erase all messages ............................................................... 107

Recording a Memo in a Personal Mailbox ....................................... 108

Remote Retrieval of Incoming Messages and Memos from Your

Personal Mailbox ............................................................................ 108

Recording the Second Level OGM ................................................. 108

Playing the Second Level OGM ....................................................... 109

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TABLE OF CONTENTS

Erasing the Second Level OGM ....................................................... 109

Recording First Level OGM ............................................................ 109

Playing the First Level OGM............................................................ 110

Erasing the First Level OGM............................................................ 110

Turning On Message Manager Plus ............................................... 110

Printing Reports

Important Information

Troubleshooting and Maintenance

FAX/MFC Settings and Journal...................................................... 111

To Print a Report............................................................................... 111

Transmission Verification (Xmit) Report.......................................... 112

Journal Period ................................................................................... 112

Important Safety Instructions ....................................................... 113

BABT Approval (For FAX-930/940 E-mail/MFC-925 Only) .......... 115

Troubleshooting.................................................................................. 117

Error Messages ................................................................................. 117

If You Are Having Difficulty with Your Machine ............................. 121

Printing or Receiving Faxes.......................................................... 121

Condensed Print and Horizontal Streaks;

Top and Bottom of Sentences Cut Off ................................... 121

Vertical Black Lines When Receiving ..................................... 121

Phone Line or Connections .......................................................... 121

Fax Machine Does Not Answer When Called.......................... 121

No Dial Tone on the Handset ................................................... 121

Sending Faxes............................................................................... 122

Poor Transmitting Quality........................................................ 122

Dialling Does Not Work........................................................... 122

Vertical Black Lines When Sending......................................... 122

Handling Incoming Calls.............................................................. 122

F/T Pseudo-Ring in F/T Mode ................................................. 122

Transferring a Call to the Machine .......................................... 122

Fax Machine “Hears” Voice as CNG Tone............................... 122

Transmission Verification Report Prints

“RESULT:ERROR” ............................................................... 123

Packing and Shipping the Machine ................................................ 123

Regular Maintenance ........................................................................ 126

Cleaning the Scanner ........................................................................ 126

Cleaning the Print Head .................................................................... 126

Specifications

Specifications ...................................................................................... 127

Glossary............................................................................................... 129

Index .................................................................................................... 133

Accessory List..................................................................................... 137

Page 10

W ARNING! Miscellaneous appro val conditions

National and European laws state that only approved apparatus may be connected to lines provided by Public T elecommunications Operators (PTOs). In the case of analogue Group 3 fax machines such as your Brother fax, this usually implies compliance with national technical requirements, and an approval certificate issued by the national authorities in the country of original sale/import by Brother.

Any marking or certification of your fax machine to harmonised European “CE Mark” requirements for EMC (Electromagnetic Compatibility), and for user safety according to the European LVD (Low Voltage Directive), ARE NOT indicative of approval for connection to public telecommunications lines in a country other than that in which the equipment is approved.

Brother advises that this product will not function correctly in a country other than that in which it was originally offered for sale, and does not offer any warranty in the event that this product is used on public telecommunication lines in a country other than that in which it is approved.

Brother further advises that any use of this equipment in such other countries contravenes national and European laws and in so using, the user renders himself or herself liable to prosecution and possible forfeiture of equipment according to local regulations.

Page 11

CHAPTER ONE

Introduction

Using This Manual

Thank you for purchasing a Brother fax machine (FAX) or multifunction center (MFC).

This machine has been designed to be simple to use, with LCD screen prompts to guide you through functions. However, you can use your machine to its fullest potential by taking a few minutes to read this manual.

Additionally, your machine has a Help Key. Press Help/Memory to print a list of basic operational steps and functions.

Finding Information

All chapter headings and subheadings are listed in the Table of Contents. You will be able to find information about a specific feature or function by checking the Index at the back of this manual. Also, throughout this manual, you’ll see special symbols alerting you to important information, cross-references, and warnings. Illustrations of some screen displays also help you choose the correct key-presses.

Page 12

CHAPTER ONE

Symbols Used In This Man ual

Note or additional information.

The machine would be damaged or would not work correctly if this is not observed.

Warning. Damage can result if this is not observed.

About Fax Machines

If you’re a first-time fax machine user, fax operation might seem a little mysterious. You’ll soon get used to the unusual fax tones on your phone line, and be able to send and receive faxes easily.

Fax Tones and Handshake

When someone is sending a fax, the fax machine sends fax calling tones, (CNG tones)—soft, beeps at 4-second intervals. You’ll hear them when you dial and press Start, and they continue for about 40 seconds after dialling. During that time, the sending machine must begin the “handshake” with the receiving machine. Each time you use automatic procedures to send a fax, you are sending CNG tones over the phone line. You’ll soon learn to listen for these soft beeps each time you answer a phone on your fax line, so you can know if you are receiving a fax message.

The receiving fax responds with fax receiving tones—loud, chirping sounds. A receiving fax chirps for about 40 seconds over the phone line, and the screen displays RECEIVE. If your fax machine is set to the FAX ONLY Mode, it will answer every call automatically with fax receiving tones. Even if the other party hangs up, your fax machine continues to send the “chirps” for about 40 seconds, and the screen continues to display RECEIVE. To cancel the receiving mode, press Stop.

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INTRODUCTION

When your fax machine is in FAX/TEL (F/T) mode, it answers with a short beep. After this beep, the fax machine listens for CNG tones, and, if heard, it will respond with receiving tones.

The fax “handshake” is the time in which the sending machine’s CNG tones and the receiving machines “chirps” overlap. This must be for at least 2 to 4 seconds, so the fax machines can understand how each is sending and receiving the fax. The handshake cannot begin until the call is answered, and the CNG tones only last for about 40 seconds after the number is dialled. Therefore, it’s important for the receiving machine to answer the call in as few rings as possible.

When you have an external telephone answering device (T AD) on your fax line, your TAD will determine the number of rings before the call is answered. Pay special attention to the directions in the Installation chapter for connecting a TAD to your fax machine.

ECM (Error Correction Mode)

The Error Correction Mode (ECM) is a way for the fax machine to check the integrity of a fax transmission while it is in progress. ECM transmissions are possible only between machines that both have the ECM feature. If they do, you may send and receive fax messages that are continuously checked for their integrity.

Sufficient memory must be available in your machine for this feature to work.

Page 14

CHAPTER ONE

F AX-920 Contr ol Panel Overview

(MFC-925 panel keys are same as FAX-920)

ModeSet

Verify / Mute

Redial / Pause

Tel

GHI

PQRS

ABC DEF

JKL

TUV WXYZ

89 0

5 6

Verify/Mute

Lets you put calls on hold. Also, use this key to print the Transmission Verification Report for your last transmission.

Use this key to gain access to an outside line and/or to recall the operator or transfer a call to another extension when it is connected to a PABX.

Redial/Pause

Redials the last number called. Also inserts a pause in autodial numbers.

Tel

Use to shuttle the line between handset and monitor speaker.

Resolution

MNO

Tone

PLAIN PAPER FACSIMILE

Shift

Sort

Super Tel-Index

2134

1091112

5768

13 1514 16

Dial Pad

FAX-92O

Help/Memory

StartStopCopy

Dials phone and fax numbers, and can be used as a keyboard for entering information into the fax machine.

Tone

Lets you switch the dialling type during a telephone call from PULSE to TONE.

Copy

Makes a copy.

Stop

Stops a fax, cancels an operation, or exits from function menu mode.

Start

Starts an operation, such as sending a fax.

Sort

Use this key when you want multiple copies of a multiple page original copied in order.

Page 15

INTRODUCTION

19 18 1720

ModeSet

Verify / Mute

Redial / Pause

Tel

GHI

PQRS

ABC DEF

JKL

TUV WXYZ

89 0

Quick-Dial Keys

These 8 keys can be used in three different ways: By just pressing each key you can access previously stored One Touch dialling numbers 1 to 8. By pressing a Quick-Dial key while holding the shift key down you can access One Touch dialling numbers 9 to 16. Finally , Quick-Dial keys 1 to 4 (the top row) are also used in conjunction with the Super Tel-Index key.

Shift

Hold this down while pressing a QuickDial key to access One Touch dialling numbers 9 through 16.

Help/Memory

Prints a quick reference Help List. Also, lets you take advantage of memory transmission.

Super Tel-Index

Lets you look up names and numbers stored in the Super Tel-Index dialling memory .

Resolution

MNO

Tone

PLAIN PAPER FACSIMILE

Super Tel-Index

2134

1091112

5768

13 1514 16

FAX-92O

Help/Memory

StartStopCopy

Shift

Sort

Lets you access the function menu and programming mode.

Resolution

Sets the resolution when you send a fax or make a copy .

Mode

Use to select how the fax machine will handle incoming calls.

Set

Stores a function setting into the fax machine.

Liquid Crystal Display

The LCD displays messages to help you set up and operate your fax machine.

Z (Left Arrow) X (Right Arrow)

(Volume)

Moves the LCD cursor to the left or right. Adjust speaker and ring volume.

13 12

Page 16

CHAPTER ONE

F AX-930 (and FAX-940 E-mail) Control P anel Overview

FAX-93O

ModeSet

1 2

MIC

Verify / Mute

Redial / Pause

Speaker Phone

ABC DEF

GHI

JKL

4756

PQRS

TUV WXYZ

89 0

RWD

7 61386

MIC (Microphone)

Picks up your voice when you speak to another party using Speaker Phone.

Verify/Mute

Lets you put calls on hold. Also, use this key to print the Transmission Verification Report for your last transmission.

Use this key to gain access to an outside line and/or to recall the operator or transfer a call to another extension when it is connected to a PABX.

Redial/Pause

Redials the last number called. Also inserts a pause in autodial numbers.

Speaker Phone

Lets you speak to the person at the other end and dial telephone and fax numbers without lifting the handset.

RWD( ) FWD(#)

Use to repeat or skip to the next voice message during playback.

Dial Pad

Dials phone and fax numbers, and can be used as a keyboard for entering information into the fax machine.

MNO

FWD

Resolution

Tone

DIGITAL TAD

PlayRecord Erase

Shift

Sort

Super Tel-Index

2134

1091112

5768

13 1514 16

Help/Memory

StartStopCopy

Tone

Lets you switch the dialling type during a telephone call from PULSE to TONE.

Copy

Makes a copy.

Stop

Stops a fax, cancels an operation, or exits from function menu mode.

Start

Starts an operation, such as sending a fax.

Sort (For FAX-930 only)

Use this key when you want multiple copies of a multiple page original copied in order.

Quick-Dial Keys

Page 17

INTRODUCTION

* FAX-940 E-mail panel keys are almost same as FAX-930. Please refer to

FAX+E-MAIL GUIDE BOOK for the exact control panel.

26 25 2427

FAX-93O

ModeSet

MIC

Verify / Mute

GHI

ABC DEF

JKL

4756

PQRS

Redial / Pause

TUV WXYZ

Speaker Phone

RWD

Shift

Hold this down while pressing a QuickDial key to access One Touch dialling numbers 9 through 16.

Help/Memory

Prints a quick reference Help List. Also, lets you take advantage of memory transmission.

DIGIT AL T AD

Lets you activate Message Manager.

Super Tel-Index

Lets you look up names and numbers stored in Super Tel-Index dialling memory.

Play

Lets you listen to voice messages and outgoing messages, and print fax messages stored in memory.

Message Indicator Light

Reminds you that you have voice or fax messages in the memory.

Erase

Lets you delete voice messages, fax messages or all messages.

MNO

FWD

Resolution

Tone

Shift

Sort

19 182021 17 16

DIGITAL TAD

PlayRecord Erase

Super Tel-Index

2134 1091112

5768

13 1514 16

Help/Memory

StartStopCopy

Record

Lets you record Outgoing Message (OGM), memos and telephone calls, and store information for Message Manager Plus features.

Lets you access the function menu and programming mode.

Resolution

Sets the resolution when you send a fax or make a copy .

Mode

Use to select how the fax machine will handle incoming calls.

Set

Stores a function setting into the fax machine.

Liquid Crystal Display

The LCD displays messages to help you set up and operate your fax machine.

Z (Left Arrow)

(Volume)

X (Right Arrow)

Moves the LCD cursor to the left or right. Adjust speaker and ring volume.

15 14

Page 18

CHAPTER ONE

Page 19

CHAPTER TWO

Installatio

Packing List

Make sure you have the following items:

Document

Support

(Example for U.K.)

Telephone

Line Cord

Paper Support

Paper Wire Extension

Telephone

Handset

Curled Cord

Multi-Function

Link CD ROM*

FAX-940 E-mail

Keyboard**

Cable &

PC I/F Box*

Owner’s

Manual

Starter Printing Cartridge (up to 90 pages)

FAX+E-Mail Guide Book**

Quick Start Guide for Multi-Function

* ·······Only for MFC-925 ** ·····Only for

Whenever you transport the machine, use the packing materials that came with your machine and pack the machine correctly.

Link Pro for Fax*

FAX-940 E-mail

Page 20

CHAPTER TWO

Choosing a Location

Place your fax machine on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the machine near a telephone jack and a standard, grounded power outlet.

Avoid placing your machine in a high-traffic area. Do not place near heaters, air conditioners, water, chemicals or refrigerators. Do not expose the machine to direct sunlight, excessive heat, moisture or dust. Do not connect your machine to electrical outlets controlled by wall switches or automatic timers. Disruption of power can wipe out information in the unit’s memory. Do not connect your machine to electrical outlets on the same circuit as large appliances or other equipment that might disrupt the power supply . Avoid interference sources, such as speakers or the base units of cordless phones.

Caution

Never install telephone wiring during a thunder storm.

We recommend that this product be used with a surge protection

device to protect the product against lightning. Never install a telephone jack in a wet location unless the jack is

specifically designed for a wet location. Never touch telephone wires or terminals that are not insulated

unless the telephone line has been disconnected at the network interface.

Use caution when installing or modifying telephone lines.

Avoid using a telephone (other than a cordless type) during an

electrical storm. There may be a remote risk of electric shock from lightning.

Do not use the telephone to report a gas leak in the vicinity of the

leak. For PLUGGABLE EQUIPMENT, the socket should be located near

the equipment and should be easily accessible.

Page 21

Legal and safety requirements

Telecommunication Authorities (P.T.T.s) require that this product is manufactured specifically for the country into which it is originally imported for sale by Brother.

Brother advises that this product may not function correctly and does not offer any warranty should this product be used on any other public exchange equipment other than that of the original country of sale.

Brother also advises that any use of this equipment in other countries may render the user to prosecution according to local regulations.

Assembly

Attach the Document Support

INSTALLATION

Attach the document support into the opening as shown in the illustration below.

Document Support

Page 22

CHAPTER TWO

Attach the Paper Wire Extension and Paper Support

Attach the paper wire extension.

Paper Wire Extension

Insert the paper support to the depth shown, then pull it out until you

feel it click into place.

Paper Support

Page 23

Install the Printing Cartridge

Open the front cover.

Front Cover

INSTALLATION

Open the top cover, pressing the blue lever on both sides of the top

cover.

Blue Lever

Top Cover

Page 24

CHAPTER TWO

Remove the stopper from the printing cartridge.

Turn the black spool on the right clock wise to tighten the ribbon as

shown.

Stopper

Indented Arrow

Black Spool

Install the printing cartridge by inserting the indented first and

placing the cartridge into its four holders.

Push down on both sides of the top cover to close securely.

Close the front cover.

The starter cartridge prints approximately 90 pages.

Page 25

INSTALLATION

Load Paper

The paper cassette can hold about 100 sheets of paper.

Open the paper cover.

Place up to 100 sheets of paper in the cover. Do not allow the level of

paper to pass the maximum paper line on the paper guides. Close the paper cover.

Maximum Paper Line

Paper Guides

Acceptable Paper

Size : A4 Weight : 64 g/m Thickness : 0.08 – 0.10 mm

Connect the Handset

Connect the curled handset cord to the bottom of the handset and to the side of the machine.

(Example for U.K.)

– 90 g/m

Page 26

CHAPTER TWO

Connect the Po wer Cord

When you connect the power, the screen displays 01/01 00:00 FAX.

NOTICE:

1) This fax must be earthed using a 3-pin plug.

2) Since the machine is earthed through the power outlet, you can

protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power to your machine on when you connect it to a telephone line. Similarly, you can protect yourself when you want to move your machine, by disconnecting the telephone line first, and then the power cord.

3) Lightning and power surges can damage this product! We

recommend that you use a quality surge protection device on the AC power line as well as on the telephone line, or unplug the lines during a lightning storm.

IMPORTANT: If you need to remove the moulded mains plug in order to

fit an appropriate type, you must discard the moulded plug immediately having cut it off, in order that it is not inadvertently inserted into a live socket, thus presenting a shock hazard. The wires in the mains lead of this appliance are coloured in accordance with the following code.

As the wires in the mains lead of this apparatus may not correspond with the coloured markings identifying the terminals in your plug, proceed as follows:

The wire which is coloured green-and-yellow must be connected to the terminal in the plug which is marked by the letter “E” or by the safety earth symbol green or green-and-yellow.

The wire which is coloured blue must be connected to the terminal which is marked with the letter “N” or coloured black.

The wire which is coloured brown must be connected to the terminal which is marked with the letter “L” or coloured red.

Green-and-yellow : Earth Blue : Neutral Brown : Live

or coloured

Connect the T elephone Line

Connect one end of the telephone line cord to the jack labelled LINE on the left side of the machine. Connect the other end to a wall jack.

Page 27

INSTALLATION

IMPORTANT: The PC interface is a SELV (Safety Extra Low Voltage) port

as defined in EN41003. It must only be connected with a SELV circuit; only the MFL Pro for Fax cable kit (available in an option pack), satisfies this requirement.

Multi-Line Connections (P ABXs)

Most offices use a central telephone system. While it is often relatively simple to connect the machine to a key system or a PABX (Private Automatic Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the machine for you. It is advisable to have a separate line for the machine. You can then leave the machine in F AX ONLY Mode to receive faxes any time of day or night.

If the machine is to be connected to a multi-line system, ask your installer to connect the unit to the last line on the system. This prevents the unit from being activated each time a telephone call is received.

If you are installing the machine to work with a PABX:

It is not guaranteed that the unit will operate correctly under all

circumstances with a PABX. Any cases of difficulty should be reported first to the company that handles your PABX.

If all incoming calls will be answered by a switchboard operator, it is

recommended that the Answer Mode be set to MANUAL. All incoming calls should initially be regarded as telephone calls.

The unit may be used with either pulse or tone dialling telephone

service.

Ringer Equivalence Number (REN)

This equipment has a REN value of 1. A BT line has a “bell ringing” capacity, or REN, of 4. This means that adding downstream-connected extension telephones and/or extension bells to a total REN of greater than 4 may cause a reduction in the bell volume. In extreme cases, it may cause the auto-answer facility of the machine to fail.

Therefore, up to three additional extension telephones (each assuming a REN of 1), may be connected downstream of your machine. For an explanation of “downstream connection, read “Using extension telephones” which follows.

Unless otherwise marked, a telephone provided by BT may be assumed to have a REN value of 1.

Page 28

CHAPTER TWO

Using Extension T elephones

It may be that your premises are already wired with parallel extension telephones, or you intend to add extension telephones to your line, in addition to your machine. While the simplest arrangement is straightforward parallel connection, there are some reasons as to why this arrangement will cause unsatisfactory service, the most obvious of which is inadvertent interruption of a facsimile transmission by someone picking up an extension telephone in order to make an outgoing call. Additionally , remote activation may not operate reliably in such a simple configuration.

This machine may also be set to make a delayed transmission (i.e. a transmission at a pre-set time). This pre-set job may coincide with someone picking up an extension handset.

Such problems can easily be eliminated however, if you arrange modification of your extension wiring circuit, such that extension devices are connected “downstream” of your machine, in a master/slave configuration. In such a configuration, this machine can always detect whether a telephone is in use, thus it will not attempt to seize the line during that time. This is known as “telephone off-hook detection.”

The inadvisable configuration is shown in figure 1 below , and the recommended master/slave configuration is shown in figure 2.

This new connection configuration can be arranged by your contacting BT, Kingston upon Hull Telecommunications, your PABX maintainer or a qualified telephone installation company as appropriate. Simply explained, the extension telephone circuit should be terminated on a normal modular plug (BT 431A style), which in turn should be inserted into the modular socket of the white “T”-shaped connector provided as part of the line cord assembly.

EXTENSION

SOCKET

EXTENSION

SOCKET

MASTER SOCKET

INCOMING

LINE

FAX

INADVISABLE CONNECTION OF EXTENSION SOCKETS

EXTENSION

SOCKET

RECOMMENDED CONNECTION OF EXTENSION SOCKETS

Fig. 1.

DISCONNECT

EXTENSION

SOCKET

Fig. 2.

MASTER SOCKET

FAX

FAX MACHINE MUST BE PLUGGED

INTO MASTER SOCKET

INCOMING

LINE

Page 29

(Example for U.K.)

INSTALLATION

Connecting an External T elephone Answering Device (TAD)

Connections

You may connect an external TAD to your machine, as shown below .

TAD TAD

Set the number of rings to one or two on your external TAD. (The fax

machine’s Ring Delay setting does not apply.) Record the outgoing message on your external TAD (see below).

Set the external TAD to answer calls.

Set MESSAGE STORE (Function menu 8-1) to V OICE:EXT.

(Only for FAX-930 and FAX-940 E-mail) Set the Answer Mode to TAD:ANSWER MACH. (Only for FAX-

920 and MFC-925) On the FAX-930 and FAX-940 E-mail, set the Answer Mode to

TAD:MSG MGR.

Do not connect a TAD elsewhere on the same phone line––your machine and TAD will both try to control the line.

Outgoing Message (OGM) of External TAD

Timing is important in recording this message.

Record four seconds of silence at the beginning of your message.

(This allows your machine time to listen for the fax CNG tones of automatic transmissions before they stop.)

Try to record the shortest possible message on your telephone

answering device (ideally less than 10 seconds).

Page 30

CHAPTER TWO

End your message by giving your Remote Activation Code for

people sending manual faxes. For example: “After the beep, leave a message or send a fax manually by pressing

51.”

Please note that some faxes that are sent manually cannot be received automatically because some fax machines do not send a fax tone in manual mode. In these cases you must inform callers that they must enter the remote activation code to send a fax.

Sequence of External TAD Reception

When you leave your machine set in TAD mode, all calls will be answered by the externally connected telephone answering device, and fax calls will be received automatically provided they come from a machine which sends standard CalliNG tone (CNG).

Incoming Call

Fax reception is automatically activated by fax tone.

The fax message is received on paper.

Auto dial fax call

The call is picked up by the TAD. (Recommended short TAD ring delay such as 1 or 2 rings.)

The external TAD outgoing message begins (recommended length of 10 seconds or less).

Voice call

The caller leaves a voice message on the external TAD.

The caller must press

Manual fax call

The caller can also send a fax message after the voice message.

Start or enter your remote activation code to activate the machine and press Start.

The fax message is received on paper.

Page 31

(Example for U.K.)

INSTALLATION

Connecting an External T elephone

Your machine is equipped with a handset that you can use as a regular phone. However, you can also connect a separate telephone to your machine, as shown below .

External Telephone

Whenever this external phone (or TAD) is in use, the screen displays EXT. TEL IN USE, and, if the fax handset is lifted, an alarm sounds. To disconnect the call on the external phone and switch to the fax, lift the handset and press Tel or just press Speaker Phone.

Extension Telephone

Page 32

CHAPTER TWO

Changing the Ribbon

Remove the printing cartridge containing the used ribbon from the

machine. (See this chapter “Install the Printing Cartridge”.) Position the printing cartridge (as shown in the illustration) paying

special attention to the position of the blue gear.

For optimum print quality and product performance within published specifications, replacement ribbon. The use of other ribbons may invalidate your warranty. Refer to “Accessory List” in this manual for the replacement ribbon.

use only the correct Brother

Blue Gear

Take the ribbon out of the cartridge.

Used Ribbon

Cartridge

Page 33

INSTALLATION

Black Spool

Blue Gear

White Gear

Remove the gears and spools from the ends of the cardboard cores.

Blue Gear

White Gear

Install the gears and spools into the cardboard cores of the new

ribbon. Pay special attention to the position of the ribbon as shown in the illustration.

New Ribbon

Black Spool

Page 34

CHAPTER TWO

Place the ribbon in the cartridge as shown in the illustration. Make

sure the gears and spools are positioned correctly.

Blue Gear

White Gear

Black Spool

See

“Install the

Printing

Cartridge”

chap. 2

White Gear

Carefully, tighten the ribbon and put the cartridge back into the

machine.

Blue Gear

Black Spool

Page 35

CHAPTER THREE

On-Screen Programming

User-Friendly Programming

See

“Using This

Manual”

chap. 1

We have designed your fax machine with on-screen programming and a Help key . User-friendly programming helps you take full advantage of all the functions your machine has to offer.

Since your programming is done on the LCD, we created step-by-step on-screen prompts to help you program your machine. All you need to do is follow the prompts as they guide you through the function menu selections and programming options and settings.

Function Mode

You can access the Function Mode by pressing Menu. When you enter the Function Mode, your machine displays a list of main

menu options from which you can choose. These options appear one after the other on the display . Select an option by pressing Set when the option appears on the LCD.

You can “scroll” more quickly through options by pressing X. When the screen displays your selection, press Set. (Use Z to scroll backward if you passed your choice or to save key strokes. Both arrow keys show all options, in the opposite order.)

When you finish a function, the screen displays ACCEPTED.

If you want to exit the Function Mode, press Stop.

Page 36

CHAPTER THREE

Alternating Displays

The LCD sometimes alternates between the currently selected option, and a help message giving brief instructions about how to proceed. The display you’ll probably see most often is shown below, showing you that when you place a document in the feeder, you can either dial a number to send it as a fax or press the copy key to make a copy of the document.

FAX: NO. & START

COPY: PRESS COPY

MAIL:PRESS EMAIL

Function Selection Table

If you have a basic understanding of how to program your machine, you can perform most of the programming settings without the Owner’s Manual. To help you understand the function selections, options, and settings that are available, use the Function Selection Table below.

1. INITIAL SETUP

Function Description Factory Set Chapter

1. TONE/PULSE Selects the dialling mode. TONE 4

2. DATE/TIME Enter date and time for LCD -- 4

display and to print on transmissions.

3. STA TION ID Program the name, fax number -- 4

and telephone number to appear on each transmitted page.

4. BEEPER Adjust the volume level of the LOW 4

beeps when you press a key, an error occurs or a document is sent or received.

5. PBX Turn on if PABX (Private OFF 4

Automatic Branch Exchange) is connected to your machine.

6. CLOCK CHANGE Adjust the machine’s clock by -- 4

one hour for summer/winter time.

Page 37

ON-SCREEN PROGRAMMING

2. SETUP RECEIVE

Function Description Factory Set Chapter

1. RING DELAY Number of rings before the

machine answers in F/T, FAX or TAD (Message Manager) mode.

2. F/T RING TIME Sets the time for “F/T pseudo- 30 5

ring” in F/T mode.

3. FAX DETECT Receive fax messages without ON 5

pressing the Start key.

4. REMOTE CODE Enter code to activate or OFF 5

deactivate machine from a ( remote location.

5. REDUCTION Reduces size of image. AUTO 5

6. MEM.RECEIVE Automatically stores any ON 5

incoming faxes in its memory if it runs out of paper.

7. POLLING RX You call another fax machine to -- 5

receive a fax from it.

8. PC INTERFACE Fax Receive Only/PC Priority/ (With MFL Pro for Fax) PC Receive Only Start Guide

RING DELAY:02 TOLL SAVER:OFF

(FAX-930 and FAX940 E-mail Only)

51, #51)

PC PRIORITY

See Quick

for MFL Pro for Fax

3. SETUP SEND

Function Description Factory Set Chapter

COVERPG SETUP

COVERPAGE NOTE

3. CONTRAST Change lightness or darkness of AUTO 6

4. RESOLUTION Allows you to change STANDARD 6

5. OVERSEAS MODE Adjusts for sometimes difficult OFF 6

6. CALL RESERVE You can send a fax, then speak OFF 6

7. TIMER Send documents later. -- 6

8. POLLED TX Set Polled Transmission for -- 6

Automatically sends a cover OFF 6 page you program or prints a sample coverpage.

Program customized message -- 6 for fax cover page.

a fax you are sending.

resolutions page by page.

overseas transmissions.

or print a sample call back message.

someone to poll your fax machine to receive a fax.

Page 38

CHAPTER THREE

4. CANCEL JOB

Function Description Factory Set Chapter

5. INTERRUPT

Function Description Factory Set Chapter

6. SET QUICK-DIAL

Function Description Factory Set Chapter

ONE-TOUCH DIAL

2. S.TEL GROUP Use for setting up the name of -- 7

3. S.TEL INDEX You can store names/numbers -- 7

4. SETUP GROUPS Set up a Group number for -- 7

Cancel a delayed fax or polling 5, 6 job.

Send a fax now, even if you 6 have the machine set to send a fax later, or if you have it set for Polling.

Dial numbers stored in memory -- 7 by pressing only one key.

each Super Tel-Index group assigned to 4 upper Quick-Dial keys.

for up to 32 locations on the 4 upper Quick-Dial keys as Super Tel-Index.

broadcasting.

7. PRINT REPORTS

Function Description Factory Set Chapter

1. XMIT REPORT OFF 12

2. JOURNAL Print lists and reports of

3. QUICK-DIAL activity. -- 12

4. SYSTEM SETUP (Details in chapter 12) -- 12

5. MEMORY STATUS -- 12

JOURNAL:OFF

Page 39

ON-SCREEN PROGRAMMING

8. REMOTE FAX OPT (FAX-920 and MFC-925 Only)

Function Description Factory Set Chapter

1. FAX FWD Set your fax machine to OFF 9

forward faxes.

2. FAX STORAGE Store incoming faxes in OFF 9

memory for remote retrieval.

3. REMOTE ACCESS Set code for retrieving faxes. 159

PRINT DOCUMENT

Print incoming faxes stored in -- 5 the memory.

8. SETUP TAD (FAX-930 and FAX-940 E-mail Only)

Function Description Factory Set Chapter

1. MESSAGE STORE Select if memory will store fax, DOC:OFF 10 voice or both. VOICE:ON

2. BACKUP PRINT Automatically prints a copy of ON 10

faxes received into memory.

3. OGM Select/Record outgoing message.

4. ICM MAX. TIME Select maximum length of 35 seconds 10 incoming messages. 30 seconds

ICM REC. MONITR

6. FAX FWD/P AGING Set fax machine to forward OFF 10

7. REMOTE ACCESS Set code for retrieving 159 10

Select ON or OFF for ON 10 voice messages as they come in.

fax/message––OR––to call your pager.

messages.

TAD MESSAGE

(For Ireland)

5, 10

9. SETUP MM PLUS (FAX-930 Only)

Function Description Factory Set Chapter

1. MSG MGR PLUS Select ON or OFF. OFF 11

2. OGM Record outgoing

announcements for first level and second level.

3. MAILBOX Select primary (default) -- 11 mailbox.

4. VOICE INFO Store the voice information for -- 11 each Voice-on-Demand.

MSG MGR PLUS

Page 40

CHAPTER THREE

0. MISCELLANEOUS

Function Description Factory Set Chapter

1. CALLER ID View and dial back, or print a ON 5

(Only for the U.K.) list of the last 30 Caller IDs

2. BT CALLSIGN Use with BT Call Sign. OFF (Only for the U.K.)

stored in memory.

See BT Call Sign Sheet.

Page 41

CHAPTER FOUR

Initial Setup

Getting Started

Setting the Dialling Mode (T one/Pulse)

Your machine is initially set to TONE. If you are using a PULSE dial line, you can change the setting to PULSE by following the steps below.

Press Menu, 1, 1. The screen prompts you to select TONE or

PULSE.

DIALLING:TONE

DIALLING:PULSE

Use Z or X to select the dialling mode.

Press Set when the screen displays the dialling mode you want.

Press Stop to exit.

Although this equipment can use either Pulse or Tone signalling, only the performance of the Tone signalling is subject to regulatory requirements for correct operation. It is therefore strongly recommended that the equipment is set to use the Tone signalling for access to public or private emergency services. The Tone signalling also provides faster call set up.

Setting the Date and Time

Your machine displays the date and time, and prints it on every fax you send.

In the event of a power failure, the machine maintains date and time information for about 15 hours. All other settings remain unaffected.

Page 42

CHAPTER FOUR

Press Menu, 1, 2. The screen prompts you to enter the year.

Enter the last two digits of the year. The screen displays your entry.

Press Set. The screen prompts you to enter the month.

Enter two digits for the month (for example, enter 09 for September,

or 10 for October). The screen displays your entry. Press Set. The screen prompts you to enter the day.

Enter two digits for the day (for example, 06). The screen displays

your entry. Press Set. The screen prompts you to set the time.

ENTER YEAR:XX

ENTER MONTH:XX

ENTER DAY:XX

ENTER TIME:XX:XX

See

“Composing

Electronic

Cover page”

chap. 6

Enter the time in 24-hour format (for example, enter 15:25 for 3:25

PM). Press Set.

Press Stop. The screen now displays the date and time you set, and

displays it whenever the machine is standing by.

Setting the Station ID

You can store your name, fax number, and telephone number to be printed on all fax pages that you send.

It is important that you enter the fax and telephone numbers in the internationally standardised format, i.e. in accordance with the following strict sequence:

- The “+” (plus) character

- Your Country Code (e.g. “44” for the United Kingdom, “41” for Switzerland)

- Your local area code minus any leading “0” (“9” in Spain)

- A space

- Your number on the local exchange, using spaces to aid readability as appropriate.

As an example, your machine is installed in the United Kingdom, is to be used for both fax and voice calls, and your national telephone number is 0555 5444, then you must set the fax and telephone number parts of your station ID as: +44 555 5444

Page 43

INITIAL SETUP

Press Menu, 1, 3. The screen prompts you to enter your fax number.

FAX:

See

“Entering

Text”

in this

chapter

Enter your fax number (up to 20 digits). The screen displays your

entry. Press Set. The screen prompts you to enter your telephone number.

TEL:

Enter your telephone number (up to 20 digits). If your telephone

number and fax number are the same, enter the same number again. The screen displays your entry.

Press Set. The screen prompts you to enter your name or your

company name.

NAME:

Use the dial pad to enter your name (up to 20 characters). (You can

use the following chart to help you enter letters.) Press Set to confirm.

Press Stop. The screen returns to the date and time.

■ The telephone number you enter is used only for the Call Back

Message and Cover Page features.

■ If you do not enter a fax number, no additional information can be

entered.

■ To enter a space, press X once between numbers and twice

between characters.

■ If your Station ID has already been programmed, the screen prompts

“1” to make a change, or “2” to exit without changing.

Entering Text

When you are setting certain functions, such as the Station ID, you may need to enter text into the machine. Most keys on the dial pad have three or four letters printed above them. The keys for 0, #, and printed letters because they are used for special characters.

By pressing the appropriate number on the dial pad the correct number of times, you can access the character you want.

don’t have

Page 44

CHAPTER FOUR

Press Key one time two times three times four times five times

2 ABC2A 3 DEF 3D 4 GH I 4G 5 JKL5J 6 MNO 6M 7 PQRS7 8 TUV8T 9 WXY Z 9

Inserting spaces

If you want to enter a blank space, press X twice.

Making corrections

If you entered a letter incorrectly and want to change it, press Z to move the cursor after the last correct letter. Then press Stop; all letters after the cursor are deleted. Re-enter the correct text and/or digits.

Repeating letters

If you need to enter a character assigned to the same key as the previous character, press X to move the cursor to the right.

Special characters and symbols

Press

for (space) ! ” # $ % & ’ ( ) + , - . / Press # for : ; < = > ? @ [ ] ^ _ Press 0 for Ä Ë Ö Ü À Ç È É 0

Setting the Beeper Volume

You can set the beeper to LOW, HIGH or OFF. The machine comes set to LOW. When the beeper is set to LOW or HIGH, the machine beeps every time you press a key or make an error, and at the end of sending or receiving a fax.

Press Menu, 1, 4.

Press Z or X to select your setting.

When the screen displays the setting you want, press Set.

Press Stop to exit.

Page 45

INITIAL SETUP

P ABX and TRANSFER

Your machine is initially set to be connected with PSTN (Public Switched Telephone Network) lines. However many offices use a central telephone system or Private Automatic Branch Exchange (PABX). Your fax can be connected to most types of PABX. You can gain access to the outside line from your fax connected to PABX by just pressing R.

Also, you can transfer a call to another extension by pressing R.

Setting PABX

If your machine is connected to a PABX system, set PBX:ON. If not, set OFF.

Press Menu, 1, 5. The screen displays

PBX:OFF

SELECT { } & SET

Press Z or X to select ON (or OFF).

Press Set when the screen displays your selection.

Press Stop to exit.

You can program an R keypress as part of a number stored in a One Touch or Super Tel-Index location. When programming the One Touch or Super Tel-Index number (Function menu 6-1 or 6-3) press R first (the screen displays “!”), then enter the telephone number. If you do this, you do not need to press R each time before you dial using a One Touch or Super Tel-Index location. (See chapter 7.) However, if PBX is set to OFF, you can’t use the One Touch or Super Tel-Index number that an R keypress is programmed into.

Setting the Clock Change

You can easily let the machine’s clock gain or lose one hour by using this feature.

Press Menu, 1, 6. The screen displays

TO SUMMER TIME ?

SELECT { } & SET

Press Z or X to select Summer Time to gain an hour or Winter

time to lose an hour.

Page 46

CHAPTER FOUR

Press Set.

Press 1 to change to Winter Time or Summer Time––OR––Press 2 to

exit without changing.

Setting the Speaker Volume

You can adjust the speaker volume when your machine is onhook (after the machine is onhook dialling––OR––after pressing Speaker Phone). You can select one of three speaker volume levels (FAX-920 and MFC-

925)––OR––one of four levels (FAX-930 and FAX-940 E-mail). Also, you can turn the volume OFF.

Press you are choosing.

Each key press changes the volume to the next setting. The new setting will remain until you change it again.

If you have a FAX-930 or FAX-940 E-mail, you can adjust the speaker volume while you are listening to your OGM (Outgoing Message) and ICMs (incoming messages).

On the FAX-930 or FAX-940 E-mail, even if you have turned the Incoming Recording Monitor OFF (Menu, 8, 5), you can turn the Speaker up or down with the callers leaving messages. Keep the Incoming Recording Monitor ON if you want to screen your calls.

or to adjust the volume level. The display shows the setting

and but you will not be able to hear

Setting the Ring Volume

You can adjust the ring volume when your machine is idle. You can turn the ring OFF or you can select one of three ring volume levels (FAX-920 and MFC-925)––OR––one of four levels (FAX-930 and FAX-940 E-mail).

Press machine rings so you can hear the current setting and the display shows the setting you are choosing.

Each key press changes the volume to the next setting.

The new setting will remain until you change it again.

or to adjust the volume level. With each key press, the

Page 47

INITIAL SETUP

Memory Storage

Your machine is equipped with an internal battery that will keep the date and time information for up to about 15 hours (FAX-930 and FAX-940), about 9 hours (FAX-920 and MFC-925) after power has been cut off. After that time, the date and time will be lost and you will have to reenter the information. In the event of a power failure, all settings in the

INITIAL SETUP, SETUP RECEIVE, SETUP SEND, SET QUICKDIAL, REMOTE FAX OPT and SETUP TAD functions are stored permanently except POLLING RX, CONTRAST, RESOLUTION, OVERSEAS MODE, CALL RESERVE, TIMER and POLLED TX.

On the FAX-930 or FAX-940 E-mail, it will retain the data for Out-ofPaper Reception, Memory Transmission, Message Manager and Message Manager Plus for up to 6 hours after a power interruption.

Page 48

CHAPTER FOUR

Page 49

CHAPTER FIVE

Basic Receiving Operations

Select Answer Mode

See

“F/T (Fax/

Tel) Mode

Only” in this

chapter

Manual––You must answer all calls yourself. If you hear fax tones, press

Start or key then hang up.

Fax Only––The machine automatically answers every call as a fax call. You cannot receive a voice call, but you can dial out and make a voice call.

F/T––The machine automatically answers every call. If the call is a fax, it prints the fax. If the call is not a fax, it signals you with an F/T pseudoring, different from the phone company ringing, to alert you to pick up the call. If you select this setting, you’ll need to set the Ring Delay and F/T Ring Time features (on the following pages).

TAD (For FAX-920 and MFC-925)––This is the only setting in which you can use an external answering machine. Your telephone answering device is connected to your machine, and answers every call. Once the external telephone answering device (TAD) answers, the machine listens for fax tones. If it detects fax tones, it prints the fax.

The TAD setting works only with an external telephone answering device (TAD). Ring Delay and F/T Ring Time do not work in this setting.

TAD (For FAX-930 and FAX-940 E-mail)––The FAX-930/940 E-mail provides you with a built-in digital Message Manager for fax and voice. When you set the machine to answer calls, it will record up to 15 minutes of messages. For more information about Message Manager operation, please see chapter 9.

5 1 from an extension phone to begin receiving the fax,

Page 50

CHAPTER FIVE

Current

Answer Mode

MAN:

MANUAL

FAX:

09/06 15:25 FAX

ModeSet

09/06 15:25 TAD

Resolution

FAX ONLY

F/T:

FAX/TEL

TAD:

EXTERNAL ANSWERING SYSTEM

(Only for FAX-920 and MFC-925)

TAD:

MSG MGR

(Only for FAX-930 and FAX-940 E-mail)

T o select or change your Ans wer Mode

Press Mode. The screen displays your current selection.

The options on the FAX-920 and MFC-925 are:

DT MODE

FAX ONLY

FAX/TEL

TAD:ANSWER MACH.

MANUAL

The options on the FAX-930 and FAX-940 E-mail are:

FAX ONLY

FAX/TEL

MANUAL

Or, if TAD Mode is switched ON by pressing (DIGITAL T AD button), it overrides your Answer Mode Setting, so the display shows:

TAD:MSG MGR

Continue to press Mode until your new selection appears. After 2

seconds, the screen returns to the date and time display, along with your new Answer Mode setting.

If you’re changing Answer Mode while in another operation, the screen returns to the current operation display.

Page 51

SETUP RECEIVE

See

“Operation

from an

External or

Extension

Telephone”

and

“For F/T

(Fax/T el)

Mode Only”

in this

chapter

Setting the Ring Delay

The Ring Delay setting determines the number of times the machine rings before it answers.

Press Menu, 2, 1. If you have a FAX-920 or MFC-925, go to Step 4.

Press Z or X to select RING DELAY.

Press Set.

Press Z or X to select how many times the line rings before the

machine answers. Press Set when the screen displays your selection.

Press Stop to exit.

Setting the F/T Ring Time

You need to determine how long the machine will give its special F/T pseudo-ring when you have a voice call. This ringing happens after the initial ringing from the phone company. Only the machine rings, for 20, 30, 40, or 70 seconds; no other phones on the same line ring the special F/T pseudo-ring.

Press Menu, 2, 2.

Press Z or X to select how long the machine will ring to alert

you that you have a voice call. Press Set when the screen displays your selection.

RING TIME:30 SEC

Press Stop to exit.

Now, when a call comes in and the machine is set to F/T Mode, all phones on this line will ring the number of times you selected in Ring Delay.

You can let the machine pick up and detect if it’s a fax or voice call. If it’s a fax call, the machine prints the fax. If it’s a voice call, the machine signals you with an F/T pseudo-ring for the length of time you selected in F/T Ring Time.

Even if the caller hangs up during the F/T pseudo-ringing, the machine continues the F/T pseudo-ringing for the set time.

Please note that some faxes cannot be received automatically in F/T mode, because some fax machines do not send the standard Group 3 calling tone (“CNG”).

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CHAPTER FIVE

IMPORTANT! This machine does not re-generate ringing conditions to any extension telephones. Any such extension telephones will only ring during the period set on ring delay.

Recording the F ax/Tel Outgoing Announcement (F/T MESSA GE) (Only for FAX-930 and F AX-940 E-mail)

This is the announcement played by your machine (not an external TAD) when someone calls and your machine is set to F/T mode. Although callers hear your announcement, they cannot leave a message. To erase the announcement, follow the directions in chapter 8, “Erasing the Outgoing Message”.

Press Menu, 8, 3. The screen prompts you to choose F/T

MESSAGE, TAD MESSAGE or PAGING MSG. Press Z or X to select F/T MESSAGE.

Press Set.

Press Record, then pick up the handset to record a message.

Replace the handset. Your announcement is played.

Press Stop to exit.

See

“Operation

from an

External or

Extension

Telephone”

and “For F/T (Fax/T el)

Mode Only”

in this

chapter

It is not necessary to have an outgoing message. The F/T mode will work fine without one. It is only to help the caller understand the status of your machine.

For example, you can leave a message that says: “Hello, please wait, we are trying to connect you. If you wish to send a

fax, please wait until you hear a fax tone and press the Start key, or, press

51 (your three-digit remote activation code) and press the Start key.”

Fax Detect

When you use this feature, you don’t have to press Start when you answer a fax call and hear calling beeps. Just hold the handset and wait for several seconds. When you see RECEIVE on the fax screen or when you hear “chirps” through the handset of an extension phone connected to another wall jack, just replace the handset, and your machine does the rest. Selecting ON allows the machine to receive fax calls automatically, even if you lift the handset of an extension phone or a phone or TAD connected to the machine. Selecting SEMI lets the fax machine receive the call only if you’ve answered it at the machine. Selecting OFF means you’ll have to activate the machine yourself, by pressing Start or by pressing

5 1 if you are not at your machine.

Page 53

SETUP RECEIVE

In case Fax Detect does not work, because of a poor phone line connection, just press Start or press the Activation Code

Press Menu, 2, 3.

Use Z or X to select ON, SEMI or OFF.

Press Set when the screen displays your selection.

Press Stop to exit.

If you’ve set the feature to ON, but your machine doesn’t automatically connect a fax call when you lift an external or extension phone handset, press

At the machine, lift the handset and press Start.

5 1.

Printing a Reduced Incoming Document

You can always reduce the size of an incoming fax to a fixed percentage with your machine. If you choose AUTO, the machine chooses the level of reduction for you regardless of the original size of the incoming document.

Press Menu, 2, 5. The screen displays

5.REDUCTION

Use Z or X to select the reduction ratio you want—AUTO,

100%, 93%, 87%, or 75%. Choose 100% if you don’t want a reduction.

Press Set when the screen displays your selection.

Press Stop to exit.

If you receive faxes that are split on two pages, change the reduction to

AUTO––OR––choose a lower reduction percentage. NOTE: ■ When you use Auto Reduction to reduce incoming

documents to fit on one page of recording paper, you can do so only as long as the original document is not longer than 35 cm. If the original is longer than 35 cm, the data will not be reduced and will carry over to print on a second page.

■ When you use Auto Reduction and you receive an incoming

document that is smaller than your recording paper, no reduction will take place, and you will get the same size recorded as the original.

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CHAPTER FIVE

Reception into Memory

As soon as the paper cassette becomes empty during fax reception, the screen will display “CHECK PAPER”; please put some paper in the paper cassette (see chap. 1).

If the MEMORY RECEPTION switch is ON at this time…

The current fax reception will continue, with the remaining page(s) being stored in memory, subject to available memory. Subsequent incoming faxes will also be stored into memory until the memory is full, following which no further incoming fax calls will be automatically answered; all data will be printed as soon as fresh paper is put in the paper cassette.

If the MEMORY RECEPTION switch is OFF at this time…

The current fax reception will continue, with the remaining page(s) being stored in memory, subject to available memory. Subsequent incoming fax calls will not be automatically answered until fresh paper is put in the paper cassette. The last fax received will be printed as soon as fresh paper is put in the cassette.

See

“Setting Fax

Storage”

chap. 9

Press Menu, 2, 6. The screen displays

6.MEM.RECEIVE

Use Z or X to select ON or OFF.

Press Set when the screen displays your selection.

Press Stop to exit.

Printing a Fax from Memory (Only for FAX-920 and MFC-925)

If you have fax storage ON for remote retrieval, you can still print a fax from the machine’s memory when you are at your machine:

Press Menu, 8, 4.

Press Start.

Press Stop.

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SETUP RECEIVE

Advanced Receiving Operations

Operation from an External or Extension T elephone

If you answer a fax call on an external or extension phone, you can make your machine take over by using the Activation Code. When you press the Activation Code

5 1, the machine starts to receive a fax.

See

“F/T Ring

Time” in this

chapter

See

“Outgoing

Message

(OGM) of

External

TAD”

chap. 2

If the machine answers a voice call and double-rings for you to take over, use the Deactivation Code # 5 1 to take the call at an extension phone. The Deactivation Code is used only in F/T mode.

If you answer a call, and no one is on the line, assume you’re receiving a fax. At the machine phone, press Start, then hang up. At an extension phone, press At an external phone, press disconnected (the screen displays RECEIVE) before you hang up. (Your caller will have to press Start to send the fax.)

If you accidentally pick up an extension phone when a fax message is being received, you may disrupt the transmission or render some portions unreadable.

Extension telephones are not permitted in some countries, in such a case the deactivation code will not work.

The Remote Activation Code also can be used by your callers. When you are using an external TAD, your outgoing message (OGM) should end with the statement “to send a fax, press

5 1, wait for fax receiving tones (chirps), then hang up.

5 1 and wait for the phone to be

5 1”.

For F/T (Fax/T el) Mode Onl y

When the machine is in F/T mode, it will use the F/T Ring Time (F/T pseudo-ringing) to alert you to a voice call. If you’re at the machine, you can lift the handset to answer.

If you’re at an extension phone, you’ll need to lift the handset during the F/T Ring Time and press # 5 1 between the F/T pseudo-rings. If no one is on the line, or if someone wants to send you a fax, send the call back to the machine by pressing

5 1.

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CHAPTER FIVE

Changing Remote Codes

Remote Codes might not work with some telephone systems. The preset Activation Code is

If you are always disconnected when accessing your external TAD remotely, try changing the Activation Code from Deactivation Code from # 5 1 to 1 1 1. You cannot use the same number for the Activation Code and the Deactivation Code.

T o change Remote Codes

Press Menu, 2, 4.

Press Z or X to select ON (or OFF).

Press Set when the screen displays the setting you want.

If you want to, enter a new Remote Activation Code, then press Set.

5 1. The preset Deactivation Code is # 5 1.

5 1 to # # # and the

REMOTE ACT.:ON

ACT.CODE:*51

If you want to, enter a new Remote Deactivation Code, then press

Set.

DEACT.CODE:#51

Press Stop to exit.

Page 57

SETUP RECEIVE

Caller ID (Caller IDentification)

Caller ID is a telephone service that allows the subscriber to see a display of the caller’s phone number as the telephone rings. It is a fast way to screen your calls. You can respond quickly to calls you missed, because Caller IDs are received and stored in your machine’s memory. In addition to the standard Caller ID features, you can select a Caller ID and have your machine dial the number for you.

NOTE: ■ To get the Caller ID Service: apply for the Caller ID service

at your local telephone company, if available.

■ To PABX Users :

Calling line identification signals are not generally delivered to your Brother fax machine if it is connected behind a private branch exchange (PBX) system or other call routing device.

Advantages of Caller ID

For Business

All businesses profit from a quicker response to customer calls. Businesses that provide mail order services, money-lending services or provide confidential information, can protect themselves from false orders or acceptance of false identification.

At Home

Residential customers can protect themselves from unwanted calls.

Set the Caller ID to ON

If you have BT Caller ID on your line, then this function should be set to ON to display the caller’s phone number on the fax LCD as the telephone rings.

Press Menu, 0, 1. The screen displays;

DISPLAY ID

SELECT { } & SET

Press Z or X to choose ON.

Press Set.

Press Stop to exit.

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CHAPTER FIVE

How Does the Caller ID W ork?

The Caller ID Appears on the Display When Your T elephone Rings

As your telephone rings, the display shows you the caller’s phone number. Once you pick up the handset, the caller’s ID disappears. You will see up to the first 16 characters of the number on the display.

Helpful Hints

■ If “# UNAVAILABLE” appears on the display, it means that the call

came from outside your caller ID service area. *

■ If “# WITHHELD” appears on the display, it means the caller

intentionally blocked the transmission of his/her ID. *

■ If no caller ID was transmitted to your fax machine, “PICK UP

PHONE” will remain on the display.

* Depends on network Function.

The Caller ID is Stored in Y our Machine’ s Memory

The machine can store a maximum of the last 30 incoming caller IDs in the memory, along with the time and date of reception. The 31st call will cause the oldest ID to be erased.

The Caller ID information stored in the memory can be used for the following.

■ Selecting a Caller ID from the Memory for Call Reply.

You can scroll through the Caller IDs on the display and select one for your machine to dial. (See page 49)

■ Printing the Caller ID List.

You can review calls you received by checking the Caller IDs in memory. This report will list the Date, Time, Phone Number (Caller ID), and type of call (Comment).

NOTE: Please set up the number of rings to more than 02 in the Ring

Delay (See “Setting the Ring Delay” in this chapter.) before you use the Caller ID. If you set up the number of rings to 01, you cannot receive the Caller ID.

Page 59

SETUP RECEIVE

Selecting a Caller ID from the Memory f or Call Reply

You can display the caller IDs that are stored in the memory and select the caller you want your machine to dial. Call Reply is a convenient feature whereby your Brother fax can dial back a voice/fax call “onhook” to the opposite party associated with a Caller ID number which has been captured into memory. This saves you from having to copy and dial back to that number manually. (You can skip to Step 2 below by Pressing the Shift and Super Tel-Inde x simultaneously.)

Press Menu, 0, 1. The screen displays;

DISPLAY ID

SELECT { } & SET

Press Z or X to select DISPLAY ID.

Press Set. The caller ID of the last call will appear on the display.

If no ID is stored, the beeper will sound and “NO CALLER ID” will appear on the display.

Press Z or X to scroll through the Caller IDs in the memory.

25)5555151

Press Set to automatically dial the Caller ID number. Wait until the

screen prompts you to press the Start key.

25)09/11 15:25

PRESS START KEY

Press Start.

DIALLING

TELEPHONE

If you wish to send a fax, insert a document into the feeder. Then press Start.

To cancel the Call Reply (for example, when you selected the Wrong Caller ID), simply press Stop and begin again ; the Caller ID will not be lost.

Page 60

CHAPTER FIVE

T o Activate Certain Network Services When Using Call Reply

It may be desired (in order to activate certain network services), to insert a special prefix to be dialled in front of the Caller ID number when using the Call Reply feature. Some examples of such network services are :

* Your outgoing Caller ID withheld The required prefix, typically three to six digits (including # and

symbols) in length, may be inserted after displaying the desired Caller ID in step 4 on the previous page. (You can enter the prefix up to 20 digits on the machine. ) The complete number string including the prefix will then be dialled by pressing Start.

()

page Step 4.

Select the desired Caller ID, wait 2 seconds until you see the date and time the caller ID was received.

Enter the prefix by using number keys up to 20 digits.

- The display will be cleared when you press any of the number keys.

- To cancel the prefix (such as when you entered the wrong number),

simply press Stop.

The display will return to the desired Caller ID you selected.

- If you press Stop again, the machine will return to the current date

and time display. You are no longer in the call reply mode.

- Any problems or queries in using network services should be raised in the first instance with your network operator(s).

- With Call Reply, automatic redial does not function in cases where the called party is busy or doesn’t answer.

Call Reply to DDI numbers via Caller ID

Calls derived from a caller ID number to destinations connected to a “Direct Dial Inward (DDI)” private exchange system may fail to connect, or may be answered in the first instance by the called premises’ main switchboard rather than by the intended extension. Brother is not liable for any call charges thus incurred.

25)09/11 15:25

PRESS START KEY

Page 61

P olling

SETUP RECEIVE

Clearing the Caller ID Stored in Memory (Only for FAX-930 and F AX-940 E-mail)

For the effective use of the memory, it is recommended that you should clear the Caller ID stored into memory by pressing Erase when the display shows the number .

Printing Caller ID List

Press Menu, 0, 1.

Press Z or X to select PRINT REPORT.

Press Set.

Press Start.

Polling is the process of retrieving faxes from another machine. You can use your machine to “poll” other machines, or you can have someone poll your machine.

All parties involved in polling need to set up their machines to accommodate polling. When someone polls your machine to receive a fax, they pay for the call; if you poll someone’s fax machine to receive a fax, you pay for the call. (See “Setup for Polling Transmit” in chapter 6.)

Secure Polling

Secure Polling is a way to keep your documents and others’ from falling into the wrong hands while the fax machines are set up for polling. You can use Secure Polling four-digit ID number must be entered on the fax machine that polls for your documents.

Some machines do not respond to the polling function.

only with another Brother fax machine. Your

Setup for P olling Receive

Polling Receive is when you call another fax machine to receive a fax from it.

Page 62

CHAPTER FIVE

Press Menu, 2, 7.

The screen displays

Press Z or X to choose STANDARD.

Press Set.

The screen prompts you to enter the fax number you want to poll, and then to press Start.

Enter the fax number you are polling.

Press Start. The screen displays DIALLING.

POLLING:STANDARD

SELECT { } & SET

ENTER FAX NO.

THEN PRESS START

Setup for P olling Receive with Secure Code

You need to make sure you are using the same ID number as the other party.

Press Menu, 2, 7.

The screen displays

POLLING:STANDARD

SELECT { } & SET

Press Z or X to choose SECURE.

Press Set.

Enter a four-digit number.

This is the same as the security code of the fax machine you are polling.

Press Set.

The screen prompts you to enter the fax number you want to poll, and then to press Start.

ENTER FAX NO.

THEN PRESS START

Press Start.

Page 63

SETUP RECEIVE

Setup Delayed Polling Receive

You can set your machine to begin Polling Receive at a later time.

Press Menu, 2, 7.

The screen displays

POLLING:STANDARD

SELECT { } & SET

Press Z or X to choose TIMER.

Press Set.

The screen prompts you to enter the time you want to begin polling.

SET TIME=15:25

Enter the time (in 24-hour format) you want to begin polling. For

example, enter 21:45 for 9:45 PM. Press Set. The screen prompts you to enter the fax number you are

polling.

ENTER FAX NO.

THEN PRESS START

Enter the fax number (you can use One Touch or Super Tel-Index, or

dial manually). Press Start. The machine makes the polling call at the time you

entered.

You can set up only one Delayed Polling.

Sequential Polling

Your machine can request documents from several fax units in a single operation. You just specify several destinations in Step 6. Afterward, a Sequential Polling Report will be printed.

Press Menu, 2, 7.

The screen displays

POLLING:STANDARD

Press Z or X to choose STANDARD, SECURE or TIMER.

Press Set when the screen displays the setting you want.

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CHAPTER FIVE

If you selected STANDARD, the screen prompts you to enter the fax

number you want to poll, and then to press Start.

• If you selected SECURE, enter a four-digit number and press

• If you selected TIMER, enter the time (in 24-hour format) you

Specify the destination fax machines, which you wish to poll by

using One Touch, Super Tel-Index or a Group. Press Start.

Your machine polls each number or group number in turn for a document.

ENTER FAX NO.

THEN PRESS START

Set.

want to begin polling and press Set.

DIALLING

Cancelling a Scheduled Job

You can cancel tasks you’ve scheduled such as Delayed Fax, Delayed Polling Receive or Polling Transmit.

Press Menu, 4. Any waiting jobs appear on the display. If nothing is

waiting, the screen displays NO JOB WAITING.

4.CANCEL JOB

If you have more than two jobs waiting, use Z or X to select the

job you want to cancel. Press Set when the screen displays your selection.

––OR–– If you have only one job waiting, go to Step 3. Press 1 to cancel––OR––Press 2 to exit without cancelling.

Press Stop to exit.

Page 65

SETUP RECEIVE

Setting PC Interface Mode (Only for MFC-925 or with Multi-Function Link Pro f or Fax option)

If you connect your machine to your PC, you can receive faxes into your PC. See the Quick Start Guide to set up for Multi-Function Link for Fax. After completing the setup for Multi-Function Link Pro for Fax, you can select PC INTERFACE Mode (PC PRIORITY/PC RECEIVE ONLY/ FAX RECEIVE ONLY) for routing incoming faxes.

Press Menu, 2, 8. The screen displays:

8.PC INTERFACE

Press Z or X to select PC PRIORITY, PC RECEIVE ONLY or

F AX RECEIVE ONL Y. Press Set when the screen displays your selection.

Press Stop to exit.

This function is not available for FAX-940 E-mail.

Copy Functions

Your machine cannot scan anything closer than 4 mm from the edge of the paper. Set the resolution to S.FINE or PHOTO.

Place document face down in the feeder.

Press Copy.

Press Copy. (If you press Set or just wait for 5 seconds before

pressing Copy, the screen prompts you to select a reduction or enlargement ratio. See “Reducing and Enlarging Copies”.)

Do NOT pull on the paper while copying is in progress. To cancel, press

Stop.

Multiple Copies (For F AX-920/930/MFC-925 Only)

You can make multiple copies using your machine, and you can choose whether the copies will be STACKED (all copies of page 1, then all copies of page 2, etc.) or SORTED (collated).

Place the document face down in the feeder.

If you want copies “stacked,” press Copy.

––OR–– If you want copies “sorted” (collated), press Sort.

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CHAPTER FIVE

Enter the number (1-99) of copies you want.

Press Copy. (If you press Set or just wait for 5 seconds before

pressing Copy, the screen then prompts you to select a reduction or enlargement ratio. See “Reducing and Enlarging Copies”.)

If you selected SORT or STACK after pressing Copy and get a “Memory Full” message while you are scanning the first page, press Stop and restart to make a single copy. If you selected SORT and the “Memory Full” message appears while scanning subsequent pages, you can press Copy to copy the portion that is in memory, or press Stop to cancel. To restart the copy job using less memory, press Copy for stacked copies.

Reducing and Enlarging Copies (For F AX-920/930/ MFC-925 Only)

When making copies, you can reduce or enlarge the size of the printed image. To reduce to the size of your selected paper automatically, select AUTO. To select a reduction ratio, choose 93%, 87%, 75%, or 50%. To enlarge a document, select 150%, 125% or 120%. To print a document at its original size, select 100%.

Insert the document face down in the feeder.

Press Copy––OR––Sort.

Enter the number (1-99) of copies you want. For example, press 9 for

nine copies. Press Set or just wait for 5 seconds.

Use Z or X to choose a reduction ratio setting.

Press Copy.

Multiple copies (For F AX-940 E-mail Only)

You can make multiples copies using your machine, and you can choose whether the copies will be stacked (all copies of page 1, then all copies of page 2, etc.) or sorted (collated). Also, you can reduce or enlarge the size of the printed image. To reduce to the size of your selected paper automatically, select Auto. To select a reduction ratio, choose 93%, 87%, 75% or 50%. To enlarge a document, select 150%, 125% or 120%. To print a document at its original size, select 100%.

Insert the document face down in the feeder.

Press Copy.

Enter the number (1-99) of copies you want. For example, press 9 for

nine copies. Press Set or just wait for 5 seconds.

Use Z or X to choose a reduction ratio setting.

Press Set.

Use Z or X to choose Sort or Stack.

Press Copy.

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CHAPTER SIX

Before You Begin

■ Documents must be between 14.8 and 21.6 cm wide, and 15 and 60

cm long. Your fax machine can only scan an image 20.8 cm wide, regardless of how wide the paper is.

■ Make sure you insert documents face down, top edge first.

■ Adjust the paper guides to fit the width of your document.

See

“Resolution”

in this

chapter

Paper Guides

■ The automatic document feeder (ADF) can hold up to 10 pages,

feeding each one individually through the fax machine. Use standard (64 g/m heavier paper, feed each sheet individually to prevent paper jams.

■ Press Resolution (before you send the fax) to select the resolution

for the document you’re sending.

~90 g/m2) paper when using the ADF; if you’re using

Page 68

CHAPTER SIX

■ DO NOT use • curled paper • wrinkled paper

■ DO NOT use • cardboard • newspaper, or fabric.

■ DO NOT use • paper on which correction fluid has been used

■ Make sure documents written with ink are completely dry.

Manual Transmission

Manual transmission lets you hear the dial tone, ringing and fax receiving tones before sending the fax.

See

“One Touch

Dialling”

chap. 8

See

“Super

Tel-Index

Dialling”

chap. 8

• folded paper • ripped paper

• paper with staples • paper with paper clips

• paper with paste • paper with tape attached.

Insert the document face down in the feeder. Pick up the handset and listen for a dial tone—OR—press Speaker

Phone. Enter the fax number you want to call. (You can enter the digits

using the dial pad or you can enter a One Touch or Super Tel-Index number.)

When you hear the fax tone, press Start. If you’re using the handset, hang up.

Automatic Transmission

This is the easiest way to send a fax.

IMPORTANT: Do not pick up the handset—OR—press Speaker Phone.

Insert the document face down in the feeder.

Enter the fax number you want to call. (You can enter the digits

using the dial pad or you can enter a One Touch or Super Tel-Index number.)

Press Start.

Manual and Automatic F ax Redial

If you’re sending a fax manually and the line is busy, you can retry the number by pressing Redial/Pause.

Press Redial/Pause.

Press Start. (Only for Ireland)

If you’re sending a fax automatically and the line is busy, the machine will automatically redial up to 4 times (3 times for Ireland) at 2 minute intervals.

Page 69

Basic Sending Operations

Composing an Electronic Cover Page

SETUP SEND

See

“Setup

Quick-Dial

Numbers”

chap. 7

See

“Setting

Station ID”

chap. 4

The cover page is generated at the receiving party’s machine. Your cover page includes the name stored in the One Touch or Super Tel-Index memory. If you’re dialling manually, the name is left blank.

The cover page indicates the fax is from your Station ID, and the number of pages you’re sending. If you have COVERPG SETUP set to ON (Function menu 3-1), the number of pages remains blank.

You can select a comment to include on your cover page.

1.NOTE OFF

2.PLEASE CALL

3.URGENT

4.CONFIDENTIAL

Instead of using one of the comments above, you can enter up to two customized messages, each 27 characters long. Use the chart of “Entering Text” in chap. 4 to help enter characters.

Cover Pa ge for Next Fax Onl y

Make sure Station ID is set up (chapter 4). This feature does not work without the Station ID.

You can set the fax to send a cover page with a particular document. This cover page will include the number of pages in your document.

Insert the document in the feeder.

Press Menu, 3, 1.

Press Set when the screen displays NEXT FAX ONLY.

Press Z or X to select ON (or OFF).

Press Set.

Press Z or X to view the comment selections.

1.NOTE OFF

2.PLEASE CALL

3.URGENT

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CHAPTER SIX

Press Set when the screen displays your selection.

Enter two digits to indicate the number of pages you are sending.

(Enter 00 to leave the number of pages blank.) If you make a mistake, press Z to back up and re-enter the number of pages.

Press Set. The screen displays:

Press 1 if you want to select additional settings. The display returns

to the Setup Send menu––OR––Press 2 if you are finished choosing settings, and go to Step 11.

Enter the fax number you’re calling.

Press Start.

4.CONFIDENTIAL

5. (user defined)

6. (user defined)

ACCEPTED

1.YES 2.NO

Always Send Co ver Page

Make sure Station ID is set up (chapter 4). This feature does not work without the Station ID.

You can set the machine to send a cover page whenever you send a fax. The number of pages in your fax is not included when you use this setting.

Press Menu, 3, 1.

Press Z or X to select.

COVERPAGE:OFF

COVERPAGE:ON

Press Set when the screen displays COVERPAGE:ON. (If you

select ON, a coverpage is always sent when you send a fax.)

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SETUP SEND

If you selected ON, the screen displays the cover page comment

options. Press Z or X to view comment selections.

1.NOTE OFF

2.PLEASE CALL

3.URGENT

4.CONFIDENTIAL

5. (user defined)

6. (user defined)

Press Set when the screen displays your selection. The screen

displays:

ACCEPTED

1.YES 2.NO

Press 1 if you want to select additional settings. The display returns

to the Setup Send menu––OR––Press 2 to exit if you are finished choosing settings.

Using a Printed Cover Page

If you prefer using a printed cover page that you can write on, you can print the sample page and attach it to your fax.

Press Menu, 3, 1.

Press Z or X to select PRINT SAMPLE.

Press Set when the screen displays your selection.

Press Start. Your machine prints a copy of your cover page.

=== COVER PAGE ===

TO:

FROM: FAX: TEL: PAGE[S] TO FOLLOW

COMMENT:

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CHAPTER SIX

Cover Page Message

You can set up two custom comments.

Composing Y our Own Comments

Press Menu, 3, 2. The screen displays: COVERPAGE NOTE.

Use Z or X to choose position 5 or 6 for your customized

comment. Press Set.

Use the dial pad to enter your customized comment. (See pages 32 to 34).

Press Set. The screen displays:

ACCEPTED

1.YES 2.NO

Press 1 if you want to select additional settings. The display returns

to the Setup Send menu––OR––Press 2 if you are finished choosing settings and exit.

Contrast

If your document is very light or very dark, you might want to set the contrast accordingly. Use LIGHT to send a light document. Use DARK to send a dark document.

Insert the document, face down, in the feeder.

Press Menu, 3, 3.

Use Z or X to select AUTO, LIGHT, or DARK.

When the screen displays your selection, press Set. The screen

displays:

ACCEPTED

1.YES 2.NO

Press 2 if you are finished choosing settings, and go to Step 6––

OR––Press 1 if you want to select additional settings. The display returns to Setup Send menu.

Enter a fax number and press Start to send a fax––OR––Press

Copy to make a copy.

Page 73

Resolution

SETUP SEND

See

“Multiple

Resolution

Transmission”

in this

chapter

When you have a document in the feeder, you can use the Resolution key. Press Resolution continuously until you see your selection on the screen.

Standard—suitable for most typed documents. Fine—good for small print; transmits a little slower than standard

resolution. Super Fine—good for small print or artwork; transmits slower than fine

resolution. Photo—use when document has varying shades of grey; slow

transmission time.

Adv anced Sending Operations

Overseas Mode

After you send a fax using this feature, the feature turns itself off.

Insert the document.

Press Menu, 3, 5.

5.OVERSEAS MODE

Press Z or X to select ON (or OFF).

Press Set when the screen displays your selection. The screen

displays

ACCEPTED

1.YES 2.NO

Press 1 if you want to select additional settings. The display returns

to the Setup Send menu––OR––Press 2 if you are finished choosing settings and go to Step 6.

Enter the fax number you’re calling.

Press Start.

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CHAPTER SIX

Memory Transmission

You can scan a fax into the machine’s memory to be sent as soon as the scan is complete. This way, you don’t have to wait for the entire fax to be transmitted before you retrieve your original.

If you get a MEMORY FULL message while scanning the first page of a fax, press Stop to cancel the scan. If you get a MEMORY FULL message while scanning in a subsequent page, you’ll have the option to press Start to transmit the pages scanned so far, or to press Stop to cancel the Quick Scan operation.

Insert the document in the feeder.

Press Help/Memory. The screen indicates how much memory is

available. Enter the fax number.

Press Start to begin scanning the document into memory. Once the

scan is complete, the machine dials the call.

Call Reservation

You can send a fax and let the other party know that you want to speak to him after the fax transmission is complete. The other fax machine will ring as if it were receiving a telephone call; if the other party picks up the handset, your machine will ring. Lift the handset to have a conversation.

If you set Call Reservation and Call Back message to ON, your machine leaves a message if the other party does not answer.

Insert the document in the feeder.

Press Menu, 3, 6. The screen displays the current setting for Call

Reservation.

CALL RESERVE:OFF

CALL RESERVE:ON

Press Z or X to select ON (or OFF).

If you set Call Reservation to ON, press Set when the screen

displays your selection. The screen displays the current setting for Call Back Message.

CALL MESSAGE:OFF

CALL MESSAGE:ON

Press Z or X to select ON (or OFF).

Page 75

SETUP SEND

Press Set when the screen displays your selection. The screen

displays

ACCEPTED

1.YES 2.NO

Press 1 if you want to select additional settings. The display returns

to the Setup Send menu––OR––Press 2 if you are finished choosing settings, and go to Step 8. The screen prompts you to enter the fax number you want to call.

Enter the fax number, and press Start.

If you’ve set Call Reservation to ON, pick up your handset if the

machine rings.

You cannot use auto redial with Call Reservation. You cannot use Call Reservation with Delayed Transmission or with Polling. You must register your Station ID to set Call Back Message to ON.

Print Sample Call Back Message

Press Menu, 3, 6.

Press Z or X to select PRINT SAMPLE.

Press Set.

Press Start.

Delayed Transmission (Timer)

You can use this function to send a fax up to 24 hours later.

Insert the document in the feeder.

You can press Help/Memory to use memory transmission––OR––

leave the document in the feeder to be scanned at the specified time. Press Menu, 3, 7.

Enter the time you want the fax to be sent, in 24-hour format (for

example, enter 19:45 for 7:45 PM). Press Set. The screen displays

ACCEPTED

1.YES 2.NO

Page 76

CHAPTER SIX

Press 1 if you want to select additional settings. The display returns

to the Setup Send menu––OR––Press 2 if you are finished choosing settings and go to Step 7. The screen prompts you to enter the fax number.

Enter the fax number, and press Start. The machine will wait until

the time you have entered to send the fax.

Broadcasting

MEMORY 100%

ENTER FAX NO.

See “Setting Number

Groups for

Broadcasting”

chap. 7

Using the numbers you have stored in Groups, One Touch and Super TelIndex memory, you can “broadcast” faxes automatically to up to 48 different locations in a few simple steps.

Insert the document in the feeder.

Press Help/Memory. The screen displays how much memory is

available. Enter the One Touch and Super Tel-Index numbers (one after the

other) or Group Number you have stored. Press Start. The machine stores the document in memory, then

transmits it to all the numbers you entered. If the line is busy, the machine will retry.

Press Stop during transmission to cancel the current fax broadcast.

Next-Fax Reserv ation

Even if your fax is receiving another fax, you can set your machine to send your fax next. This way, you don’t have to wait for it to finish sending or receiving the other fax. You can dial this fax call manually, or by using Redial or One Touch dialling. (When you use One Touch Dial, only the memory location––not the name of the person you’re calling–– is displayed.)

Insert the documents in the feeder. If necessary, press Resolution to

adjust resolution. Enter the fax number.

Press Start.

Press Set. The screen displays

NEXT-FAX RESERVD

To cancel the reservation, remove the documents and press Stop.

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SETUP SEND

You can’t use this feature if there is a document waiting in the feeder (possibly for Delayed Transmission or Polling Transmit), or when the timer has been interrupted. Also, you can’t use Super Tel-Index for this feature.

Multiple Resolution Transmission

Use this feature to select separate resolution settings for each page of the fax you’re sending. This could be useful if you’re sending a fax with photos and letters, or some pages with small print and others with normal print. Resolution settings return to STANDARD after the fax is sent.

Inset documents in feeder, then press Menu, 3, 4.

Use Z or X to select resolution for page 1, then press Set.

Repeat Step 2 for subsequent pages. Press Stop when you’re

finished. The screen displays:

ACCEPTED

1.YES 2.NO

Press 1 if you want to select additional settings. The display returns

to the Setup Send menu––OR––Press 2 if you are finished choosing settings, and go to Step 5. The screen prompts you to enter the fax number you want to call.

Enter the fax number you’re calling, and press Start.

If you want to copy a document using multiple resolutions, press Copy in Step 5.

Setup for P olling T ransmit

Polling Transmit is when you set up your fax machine to wait with a document so another fax machine can retrieve it.

Place document to be retrieved in feeder.

Press Menu, 3, 8.

The screen displays

POLLING:STANDARD

SELECT { } & SET

Press Z or X to choose STANDARD.

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CHAPTER SIX

See

“Interrupting

Timer and

Polling

Transmit

Jobs”

in this

chapter

Press Set. The screen displays

ACCEPTED

1.YES 2.NO

Press 1 if you want to select additional settings. The display returns

to the Setup Send menu––OR––Press 2 if you are finished choosing settings and go to Step 7.

Press Start. The screen displays POLLED WAITING.

Once you set this feature, you will have to interrupt the timer to send a fax (Menu, 5).

If you prefer to have the document waiting in memory, press Help/ Memory before pressing Start. In that case, you do not have to interrupt the timer to send a fax.

Setup for P olling T ransmit with Secure Code

When you set POLLING:SECURE to on, anyone who polls your machine must enter the polling ID number.

Place document in feeder.

Press Menu, 3, 8.

The screen displays

POLLING:STANDARD

SELECT { } & SET

Press Z or X to choose SECURE.

Press Set.

Enter a four-digit number.

Press Set. The screen displays

ACCEPTED

1.YES 2.NO

Press 1 if you want to select additional settings. The display returns

to the Setup Send menu––OR––Press 2 if you are finished choosing settings and go to Step 8.

Press Start and wait for the fax to be polled.

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SETUP SEND

Cancelling a Scheduled Job

You can cancel tasks you’ve scheduled such as Timer or Polling Transmit.

Press Menu, 4. Any waiting jobs appear on the display. If no job is

waiting, the screen displays NO JOB WAITING.

4.CANCEL JOB

If you have more than two jobs waiting, use Z or X to select the

job you want to cancel. Press Set when the screen displays your selection.

—OR— If you have only one job waiting, go to Step 3. Press 1 to cancel—OR—Press 2 to quit without cancelling.

Press Stop to exit.

Interrupting Timer and P olling T ransmit Jobs

You can send a fax or make a copy now, even if you have the machine set to send a fax later, or if you have it set to be polled. However, you cannot use automatic redial or the function mode.

Press Menu, 5.

Wait 2 seconds, then remove the documents that are waiting in the

feeder.

INSERT DOCUMENT

Place the document you want to send now in the feeder.

Enter the number for the fax you want to send now.

Press Start.

After the transmission is finished, return the first document to the

feeder. Press Menu, 5 to restore the timer.

If you set Timer or Polling Transmit using Help/Memory (that is, if you have already scanned the document into the machine’s memory and will send it from there), you don’t have to interrupt to send a fax or make a copy.

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CHAPTER SIX

Multiple Transmission

Use this feature to send several different faxes to several destinations at once. For example, you can automatically fax “Document A” to one destination and “Document B” to another destination.

This is not to be confused with Broadcasting, which is sending a document to many destinations.

If you wish, you can combine this function with Broadcasting so that you can fax different documents to different lists of people at the same time. To do this, store various sets of documents in memory. Then automatically your machine will fax “Document A” to one list of people and “Document B” to another list people. You can preset 3 different documents including timer transmission in memory.

Insert “Document A” into the feeder.

Press Shift + Help/Memory together to send by Multiple

Transmission. The screen displays remaining memory.

MULTI TX 100%

ENTER FAX NO.

Enter the fax number. (Or a series of numbers if you are

broadcasting.) Press Start to start scanning documents.

Insert “Document B” within 30 seconds after “Document A” has

been scanned. (If you wait more than 30 seconds to scan another document, the machine will begin to send the document(s) it has in memory.)

Repeat the Steps 2, 3, 4.

Insert “Document C” within 30 seconds of “Document B” being

scanned. (If there are no further pages after 30 seconds, your fax machine starts sending “Document A” and “B”.)

Repeat Steps 2, 3 and 4.

After 30 seconds, your fax machine will start sending the documents

in scanned order.

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CHAPTER SEVEN

Storing Numbers for Easy Dialling

You can set up your machine to do three types of easy dialling: One Touch, Super Tel-Index and Groups for Broadcasting of faxes.

See

“One Touch

Dialling”

chap. 8

Storing One T ouch Dial Number s

You can store 16 fax/phone numbers that you can dial by pressing one key. You can also store names with these numbers. When you press a Quick-Dial key, the screen displays the name or number as the call is dialled.

Quick-Dial keys are not the dial pad keys. They are the 8 keys (numbers 1-16) located to the right of the dial pad. One Touch Numbers 9-16 are

Shift

accessed by holding down Dial key.

Press Menu, 6, 1.

Press the Quick-Dial key where you want to store a number. The

screen displays the location you selected. Enter a number (up to 20 digits).

Press Set. The screen prompts you to enter a name for this number.

NAME:

Use the dial pad to enter the name (up to 15 characters). You can use

the chart of Entering Text in chapter 4 to help you enter letters— OR—Go to Step 6 to store the number without a name.

while you press the appropriate Quick-

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CHAPTER SEVEN

Press Set. The screen prompts you to select the type of number this

is. Use Z or X to select the type you want.

FAX a fax only number TEL a telephone (voice) number F/T both a fax and telephone (voice) number

Press Set.

Return to Step 2 to store another One Touch dial number—OR—

Press Stop to exit.

When you dial a One Touch dial number, the screen displays the name you’ve stored, or, if you haven’t stored a name, the number you’ve stored.

Super T el-Index

The upper row (1-4) of Quick-Dial keys have dual functions. When used with Super Tel-Index they can store a total of 32 names and numbers. This is known as Super Tel-Index dial.

Once you have registered Super Tel-Index names and numbers on QuickDial keys 1-4, you can search for a name alphabetically using the LCD. This is an ideal way to give up to four people their own private “directory” of fax and phone numbers. You could have one Super TelIndex key for mum’s use, one for dad’s, one for Paul’s phone and fax numbers and one for Jane’s. Or you might use one Super Tel-Index key to store numbers for your friends, another Super Tel-Index key to store numbers for your family and another to store numbers for restaurants.

Super Tel-Index Help/Memory

2134

1091112

5768

13 1514 16

(Example of FAX-930)

Quick-Dial Keys

Page 83

SETUP QUICK-DIAL NUMBERS

Assigning Each of the Four Super Tel-Index K eys a Name

The key names stored here are always displayed when you use the Super Tel-Index feature. Assign a name to each of the four Super Tel-Index keys.

Press Menu, 6, 2. The screen displays

SELECT QUICKDIAL

Press one of the 4 upper Quick-Dial keys you want to use as the

Super Tel-Inde x. The 4 upper Quick-Dial keys 1 to 4 are assigned to Super Tel-Index groups A to D respectively. For example, if you press Quick-Dial key 1, the screen displays

ENTER & SET

Use the dial pad to enter the group name. (Up to 15 characters.)

For example, this might be “Mum’s numbers” or just “mum”, or it might be “restaurants”.

Press Set. Return to Step 2 to enter another key name––OR––Press

Stop to exit.

Storing Numbers to Each Key

You can store up to 32 names/numbers in total on the four Quick-Dial keys. Even if you lose electrical power, numbers stored in memory will not be lost.

Press Menu, 6, 3. The screen prompts you to enter a location.

SELECT QUICKDIAL

Press one of 4 upper Quick-Dial keys you want to use as the

Super Tel-Index. The screen displays the smallest box number have not been stored,

then prompts you to enter the number you’re storing.

A01:

ENTER & SET

Enter the number (up to 20 digits).

Press Set. The screen now prompts you to store a name with this

number.

NAME:

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CHAPTER SEVEN

Use the dial pad to enter the name (up to 15 characters). You can use

the chart of “Entering Text” in chapter 4 to help you enter letters–– OR––Press Set and go to Step 7 to store the number without a name.

Press Set.

The screen prompts you to select the type of number this is. Use Z

or X to select the type you want.

FAX a fax number TEL a telephone (voice) number F/T both a fax and telephone number

Press Set.

Return to Step 3 to store another number––OR––Press Stop to exit.

Be careful that One Touch and Super Tel-Index numbers are stored correctly. Incorrectly dialled numbers cause unnecessary inconvenience to others, network congestion and cost to you.

See

“Printing

Reports”

chap. 12

Print out the Quick-Dial List to make sure you have stored the correct numbers. This list will indicate the type of number: FAX, TEL or F/T.

Changing Stored Numbers as Super T el-Index

Press Menu, 6, 3. The screen prompts you to enter a location.

SELECT QUICKDIAL

Press one of 4 upper Quick-Dial keys you want to change the

registered number.

A:MOTHER

In case some numbers have been already stored to this key, the LCD will start showing from the empty box.

Press Z or X to select the number/name you want to change.

Press Set. The screen prompts you to enter a new number.

A04:0528242811

ENTER & SET

Enter a new number.

Press Set. The screen prompts you to enter the name with this

number.

NAME:MIKE

ENTER & SET

Page 85

See

“Super

Tel-Index

Dialling”

chap. 8

SETUP QUICK-DIAL NUMBERS

Enter a new name.

Press Set.

Follow the directions from Step 8 in “Storing Numbers to Each key”.

How to use Quick-Dial K eys as Super T el-Index Keys

Searching for a Name on the LCD

Once you have stored names/numbers on each of the keys, they may be displayed alphabetically on LCD.

For example, if you stored names and numbers as shown below, you can make a call to “MIKE” in following way.

Pick up the handset––OR––Press Speaker Phone.

Press Super Tel-Index, then Quick-Dial key 1.

(Make sure that the LCD shows the correct name of the group.) Press Z or X or Quick-Dial key 1 repeatedly until “MIKE”

appears on the LCD. Press Start.

Super Tel-Index

2134

1091112

01) Kevin

02) Ronald

03) Megan

04) Mike

05) Donna

06) James

07) Claire : :

(Example of FAX-930)

01) Supermarket

02) Bakers

03) China kitchen

04) Domino Pizza

05) Express Pizza :

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CHAPTER SEVEN

Speed-Dialling

Each name and number stored to each of the keys will be kept in the memory in stored order, though they will be displayed in alphabetical

See

“Printing

Reports”

chap. 12

order on the LCD. (We recommend that you print out and use the Quick Dial list which shows the stored names/numbers in stored order. If you stored names and numbers, you can make a call to “MIKE” in following way.

Pick up the handset––OR––Press Speaker Phone.

Press Super Tel-Index , then Quick-Dial key 1.

(Make sure that the LCD shows the correct name of the group.) Press 0 and 4 on the dial pad.

Changing One T ouch and Super Tel-Index Numbers

If you try to store a One Touch or Super Tel-Index number in a location where a number is already stored, the screen displays the current name stored there, then prompts you to either change it or exit.

See

“Storing

One Touch

Dial

Numbers”

and

“Super Tel-

Index”

in this

chapter

1.CHANGE 2.QUIT

Press 1 to change the number stored, or press 2 to exit without

making a change. Enter a new number.

■ If you want to erase the number, press Stop when the cursor is

to the far left of the digits.

■ If you want to change a digit, use Z or X to position the

cursor under the digit you want to change, then enter it.

Follow the directions in Storing One Touch Dial Numbers or

Assigning Each of the Four Super Tel-Index keys a Name or Storing Numbers to Each key.

Setting Number Groups for Broadcasting

Number Groups allow you to send the same fax message to many fax numbers by pressing only one Quick-Dial key (Broadcasting). First, you’ll need to store each fax number as a One Touch or Super Tel-Index number. Then, you can combine them into a Number Group. Each Number Group uses a Quick-Dial key. Finally, you can have up to 6 small Number Groups, or you can assign up to 47 numbers to one large Group.

Page 87

SETUP QUICK-DIAL NUMBERS

Press Menu, 6, 4. The screen displays

SELECT QUICKDIAL

Select a Quick-Dial key where you wish to store the number. (For

example, press Quick-Dial key 2 to use as a Group.) Use the dial pad to enter the group number (for example, press 1 for

Group 1).

SETUP GROUP:G0

ENTER & SET

Press Set. Enter the One Touch or Super Tel-Index numbers in this

group. For example, for One Touch 5, press pad. For Super Tel-Index number A11, Quick-Dial key 1 and 1, 1 on the dial pad.

G01:*05A11_

Press Set. The screen prompts you to enter a name.

and 0, 5 on the dial

NAME:

ENTER & SET

Use the dial pad and the chart of “Entering Text” in chapter 4 to enter

a name for the group (for example, NEW CLIENTS). Press Set.

Press Stop to exit.

You can print a list of all One Touch and Super Tel-Index numbers. Group numbers will be marked in the column of “GROUP”. See chapter 12, “Printing Reports”.

Page 88

CHAPTER SEVEN

Page 89

CHAPTER EIGHT

Telephone (Voice)

Making Voice Calls

Operation

You can use your machine to make voice telephone calls, by dialling manually or by using One Touch or Super Tel-Index memory. You can use the handset or if you have the FAX-930 or FAX-940 E-mail you can use the Speakerphone to make and receive calls.

The “full-duplex” digital Speakerphone allows you to operate the phone hands free, or allows more than one person in the room to participate in a two-way phone conversation. When using the Speakerphone, make sure that you speak clearly. If the other party has difficulty hearing you, move closer to the microphone.

Manual Dialling

Manual dialling is simply pressing all of the digits of the phone number.

Pick up the handset—OR—Press Speaker Phone.

When you hear a dial tone, dial the number, using the dial pad.

On the FAX-930 or FAX-940 E-mail, you can switch from handset to Speakerphone by pressing Speaker Phone, then replacing the handset. You can switch from Speakerphone to handset by lifting the handset.

To hang up, replace the handset if you are lifting the handset—OR—

Press Speaker Phone.

Page 90

CHAPTER EIGHT

One Touch Dialling

See

“Storing One

Touch Dial

Numbers”

chap. 7

If you try to use a One Touch location with no number stored in it, you hear a warning sound, and screen displays NOT ASSIGNED. The display returns to normal after 2 seconds.

If you are sending a fax, press Start after pressing the Quick-Dial key. If you picked up the handset, press Start when the receiving fax machine answers with fax tones.

Super Tel-Index Dialling

Pick up the handset—OR—Press Speaker Phone. When you hear a dial tone, press the Quick-Dial key of the location

you want to call. To hang up, replace the handset—OR—Press Speaker Phone.

See

“Assigning

Each of the

Four Super

Tel-Index

keys a Name”

chap. 7

See

“Storing

Numbers to

Each Key”

chap. 7

Once you have registered a name and a number as a Super Tel-Index dialling number, you can search for that name alphabetically on LCD using Super Tel-Index. You can also dial a number directly by pressing Super Tel-Inde x, Quick-Dial key and then 2-digit number on the dial pad. To make sure of where the target name or number is stored, print the Quick-Dial List (see chapter 12).

Pattern A

Pick up the handset––OR––Press Speaker Phone, and then press

Super Tel-Inde x. Press any of 4 upper Quick-Dial keys.

Press the Quick-Dial key or Z or X repeatedly to search the

memory. When the screen displays the name/number you want to call, press

Start to begin dialling. When the call is over, hang up, or press Speaker Phone.

Pattern B

Pick up the handset––OR––Press Speaker Phone and press

Super Tel-Inde x. Enter the first letter of the name you’re looking for using the dial

pad. Press Z or X to search the memory.

Press Start to begin dialling.

When the call is over, hang up, or press Speaker Phone.

Page 91

See

“Transmission

Verification

Report”

chap. 12

TELEPHONE (VOICE) OPERATION

Mute

Press Verify/Mute to put a call on hold.

You can put down the handset without disconnecting the call.

Pick up the machine’s handset or press Speaker Phone to release

the call from hold.

If you press Verify/Mute without lifting the handset or pressing Speaker Phone, this key works as the Verify key and prints Transmission Verification Report.

Pause

Press Redial/Pause to insert a pause between digits to be dialled. If your fax machine is connected to a PABX, you may need to insert an

additional number prefix (e.g. “9”) and a “pause” before each fax or telephone number to gain access to the outside line. When you press Redial/Pause, a dash “-” will appear on the display. By storing a pause, you can create a delay of 3.5 seconds.

See

“Select

Answer

Mode”

chap. 5

Tone/Pulse

If you have pulse dialling service, but need to send tone signals (for telephone banking, for example), follow the directions below. If you have touch tone service, you do not need this feature to send tone signals.

Lift the handset.

Press #. Any digits dialled after this sends tone signals.

When you hang up, the machine returns to pulse dialling service.

F/T (F AX/TEL) Mode

When you share one line for your telephone and fax machine, in the F/T (FAX/TEL) mode, the fax machine can determine whether an incoming call is a fax or a telephone call.

On Hook Dialling

Dial the number by using the dial pad or Quick-Dial keys.

The number you are dialling, or the name you have stored for One

Touch or Super Tel-Index is displayed on the LCD. Press Start.

Page 92

CHAPTER EIGHT

Pick up the handset when you hear the other end from the monitor

speaker. If you press Tel before lifting the handset, the call will be disconnected. (Only for FAX-920 and MFC-925).

On the FAX-930, you can now speak to the party at the other end without lifting the handset when you hear the other end from the speaker. Press Speaker Phone when you finish the conversation.

Answering Calls with the Speakerphone (Only for FAX-930 and F AX-940 E-mail)

When the machine rings, instead of lifting the handset, press Speaker Phone. Speak clearly, toward the microphone. To end the call, press Speaker Phone.

If you have a bad telephone line connection, the other party might hear your voice echoed during the call. Hang up and try the call again—OR— Pick up the handset.

T el Key (Onl y for FAX-920 and MFC-925)

This key is used to enter into a telephone conversation one you have picked up the handset of an external telephone during the F/T pseudoring. If you press the Tel key and then replace the handset, then you will be listening through the monitor speaker,but the other party will not be able to hear you.

Page 93

CHAPTER NINE

Remote Fax Options

(FAX-920 and MFC-925)

This chapter is for Models FAX-920 and MFC-925. If you have model FAX-930 your remote fax options are handled by the Message Manager. Please see chapter 10, Message Manager and chapter 11, Message Manager Plus.

Fax Forwarding

You cannot use Fax Forwarding when “Fax Storage” is set to OFF.

Programming a Fax Forwarding Number

When Fax Forwarding is set to ON, your fax machine stores the received fax in memory, then dials the fax machine phone number you’ve programmed, and forwards the fax message.

Press Menu, 8, 1.

Press Z or X to select ON (or OFF).

FAX FWD:ON

Press Set. The screen prompts you to enter the number of the fax

machine where faxes will be forwarded.

FWD#:

ENTER & SET

Enter the forwarding number (up to 20 digits).

Press Set.

Press Stop to exit.

Page 94

CHAPTER NINE

Setting Fax Storage

If you set Fax Storage to ON, you will be able to retrieve fax messages from another location, using Fax Forwarding or Remote Retrieval functions. The screen will indicate when you have a fax stored in memory.

Press Menu, 8, 2. The screen prompts you to choose a fax setting.

FAX STORAGE:OFF

SELECT { } & SET

Press Z or X to select ON (or OFF).

Press Set when the screen displays your selection.

Press Stop to exit.

If there are faxes in memory when you turn the Fax Storage OFF, the screens prompts you to erase any faxes in memory.

See

“Printing a

Fax in

Memory

(Only for

FAX-920 and

MFC-925)”

chap. 5

If you press 1, all fax data is erased and Fax Storage is turned off. If the fax data in memory has not been printed before, it will be printed first, and then erased. If you press 2, data is not erased, and Fax Storage remains on.

ERASE ALL DOC?

1.YES 2.NO

Changing the Remote Access Code

Enter your Remote Access Code when the fax machine picks up your call, so you can access features remotely. The access code is preset to 1 5 9

, but you can change this.

Press Menu, 8, 3.

Enter a three-digit number from 000 to 900. The cannot be

changed. Do not use the same digits that appear in your Remote Activation or Deactivation Code.

Press Set.

Press Stop to exit.

Page 95

REMOTE FAX OPTIONS (FAX-920 AND MFC-925)

Remote Retriev al

You can call your machine from any touch tone phone (or remote Group 3 fax machine) and use a Remote Access Code and other button presses to retrieve fax messages.

Using Y our Remote Access Code

Dial your fax machine phone number from a touch tone phone.

When your fax machine answers and beeps, immediately enter your

Remote Access Code (159 ). The fax machine signals the kinds of messages received:

1 long beep––Fax message(s) No long beep––no messages

The fax machine then prompts you with two short beeps to enter a

command. If you wait longer than 30 seconds to enter a command, the machine hangs up. If you enter an invalid command, the machine beeps three times.

Press 9 0 to reset the machine when you finish.

Hang up.

If your fax machine is set to MANUAL mode, you can access your machine remotely by phoning it and letting it ring for about 100 seconds. Your fax machine will answer the phone after 100 seconds of ringing, and you then have 30 seconds to enter your Remote Access Code.

Remote Commands

Follow the commands below to access features remotely. When you call the fax machine and enter your Remote Access Code (159 will signal you with two short beeps to enter a remote control command.

Change Fax Forwarding Setting

Press 9 5

then to

Turn Fax Forwarding OFF––Press 1. Turn Fax Forwarding ON––Press 2. Program Fax Forward Number––Press 4. Automatically, the machine

will turn Fax Forwarding ON.

), the system

Page 96

CHAPTER NINE

Turn Fax Storage ON––Press 6. Turn Fax Storage OFF––Press 7. Only possible if there are no faxes in

memory or all faxes have been erased (by using Remote Control

9 6 3).

Retrieve a Fax

Press 9 6

then to

Print a Memory Status List––Press 1, then enter the number of remote

fax machine and the # #, After the beep, hang up and wait.

Retrieve all faxes––Press 2, then enter the number of remote fax

machine and the # #, After the beep, hang up and wait.

Erase all fax messages––Press 3. If the fax data in memory has been

printed before, it will be printed first, and then erased.

Check the Receiving Status

Press 9 7

then for

Fax messages––Press 1.

1 Long Beep––Received messages. 3 Short Beeps––No messages.

Change Answer Mode

Press 9 8

then for

TAD––Press 1. F/T––Press 2. FAX––Press 3.

Exit Remote Operation

Press 9 0

Page 97

REMOTE FAX OPTIONS (FAX-920 AND MFC-925)

Retrieving the Memory Status List

You can retrieve the Memory Status List from a remote fax machine to see if you have any fax messages.

Dial your fax machine’s number.

When you hear the beep, immediately enter your Remote Access

Code (1 5 9 When you hear two short beeps, use the dial pad to press 9 6 1.

Using the dial pad, enter the number (up to 20 digits) of the remote

fax machine where you want the Memory Status List forwarded, and then press # #.

You cannot use and # as dial numbers. However, if you want to store a pause, press #.

After you hear your fax machine beep, hang up and wait.

Your fax machine calls the remote fax machine. Your fax machine then sends the Memory Status List to the fax machine that you are calling from.

Retrieving Fax Messages

Dial your fax machine’s number.

When you hear the beep, immediately enter your Remote Access

Code (1 5 9 As soon as you hear two short beeps, use the dial pad to press 9 6 2.

Using the dial pad, enter the number (up to 20 digits) of the remote

fax machine where you want your fax messages forwarded, and then press # #.

You cannot use and # as dial numbers. However, if you want to store a pause, press #.

After you hear your fax machine beep, hang up and wait.

Your fax machine calls the remote fax machine. The fax machine that you are calling from prints your fax messages.

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CHAPTER NINE

Changing the Fax Forwarding Number

You can change the default setting of your fax forwarding number from a remote fax machine.

Dial your fax machine’s number.

When you hear the beep, immediately enter your Remote Access

Code (1 5 9 When you hear two short beeps, use the dial pad to press 9 5 4.

Enter the new number of the remote fax machine where you want

your fax messages forwarded, and then press # #. You cannot use and # as dial numbers. However, if you want to

store a pause, press #. Also, if your fax machine is connected to a PABX, you can press # first before the fax machine’s number. The # works as well as R key.

To retrieve the Memory Status List, when you hear two short beeps,

use the dial pad to press 9 6 1. Use the dial pad to enter the number of the remote fax machine (up

to 20 digits), and then press # #. After you hear your fax machine beep, hang up and wait.

Your fax machine calls the remote fax machine. Your fax machine then sends the Memory Status List showing the new forwarding number to the fax machine that you are calling from.

Check the forwarding number.

If the forwarding number is incorrect, return to Step 1 to reset it.

Page 99

CHAPTER TEN

Message Manager

(Only for FAX-930

and FAX-940 E-mail)

Message Manager Mode

Message Manager Mode allows you to store incoming fax and voice messages in a flexible memory. The memory stores 15 minutes of voice

See

“Recording

Message

Manager

Outgoing

Message”

in this

chapter

messages, or up to 20 pages of fax messages. The actual number of pages stored in memory varies depending on the content and the resolution used. Memory is shared between fax and voice messages, which are stored on a “first-come, first-served” basis. Any voice or fax message can be retrieved remotely .

You must record an Outgoing Message in order to use the Message Manager Mode.

Flexible Memory Settings (Message Store)

Message Manager Mode offers you six flexible memory settings, so that you can decide which kinds of messages you want to receive.

1. DOC:ON, VOICE:ON Both voice and fax messages are stored.

You can use the Fax Forwarding or Paging features and retrieve voice and fax messages remotely.

2. DOC:ON, VOICE:EXT You need an external answering machine

connected to the fax machine for this setting. Fax messages are stored in the Message Manager memory, but voice messages are stored in your external answering machine. Retrieve voice messages from the external answering machine. You cannot use the Paging feature for voice message with this setting.

Page 100

CHAPTER TEN

3. DOC:ON, VOICE:OFF All memory is used to store fax

DOC

5. DOC:OFF , VOICE:EXT You need an external answering machine

6. DOC:OFF , VOICE:OFF Incoming faxes are not stored in memory,

messages—no voice messages will be stored.

:OFF , V OICE:ON All memory is used to store voice

messages—no fax messages will be stored. Incoming faxes will print on paper. You can use the Paging feature, and retrieve voice messages remotely .

connected to the fax machine for this setting. Incoming faxes are not stored in memory , but will print on paper. Voice messages are stored in the external answering machine.

but will print on paper. Voice calls are not stored in memory.

Setting Up Message Manager

You must set up Message Manager in the following order:

Set the Message Store.

Record the Message Manager’s Outgoing Message (TAD

MESSAGE). Turn Message Manager Plus OFF (Menu, 9, 1) if it is ON (Only for

FAX-930). Activate Message Manager (TAD) Mode by pressing .

Setting the Message Store

Select the setting from the descriptions of “Flexible Memory Settings”.

Press Menu, 8, 1. The screen prompts you to choose a DOC

(Document) setting.

DOC:OFF

SELECT { } & SET

Press Z or X to select ON (or OFF).

Press Set. The screen prompts you to choose a VOICE setting.

VOICE:ON

SELECT { } & SET

Brother FAX-940, FAX-920, MFC-925, FAX-930 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual