Brother FAX-8360P User Manual

FAX-8360P

OWNER’S MANUAL

THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR.

APPROVAL INFORMATION

Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country.

Using This Manual

Thank you for purchasing a Brother machine. This machine has been designed to be simple to use, with LCD screen prompts to guide you through

functions. However, you can use the machine to its fullest potential by taking a few minutes to read this manual.

Additionally, the machine has a list of basic operational steps and functions.

Reports

key. Press

Reports

and 1 to print a help

Finding Information

All chapter headings and subheadings are listed in the Table of Contents. You will also be able to find information about a specific feature or function by checking the Index at the back of this manual. Also, throughout this manual, you will see special symbols alerting you to important information, cross-references, and warnings. Illustrations of some screen displays also help you choose the correct key-presses.

Symbols Used In This Manual

Note or additional information.

The machine may be damaged or may not work correctly if this is not observed.

Warnings detail precautions you must take to avoid possible personal injury.

iii

User-Friendly Programming

We have designed the machine with on-screen programming. User-friendly programming helps you take full advantage of all the functions the machine has to offer.

Since your programming is done on the LCD, we have created step-by-step on-screen prompts to help you program the machine. All you need to do is follow the prompts as they guide you through the function menu selections, programming options and settings. Additionally, you can program

settings more quickly by pressing For complete list of the function selections, options, and settings, see

and the menu number using the dial pad.

Menu Selection Table

, page 10.

Using This Manual User-Friendly Programming

Table of Contents.................................................................................v

PREPARATION AND SIMPLE USE

Preparation and Simple Use Guide

Advice for Preparation and Simple Use Guide....................................3

FAX-8360P Control Panel Overview..................................................8

Menu Mode........................................................................................10

Menu Selection Table ........................................................................10

BASIC FAX USE

Chapter 1

Chapter 2

Chapter 3

Chapter 4

Chapter 5

Setup

Initial Settings....................................................................................14

Custom Settings .................................................................................15

Storing Numbers for Easy Dialling....................................................19

Sending a Fax

Scanning Adjustment.........................................................................21

Dialling a Number..............................................................................22

Sending Operation .............................................................................23

Receiving a Fax

Receive Mode Settings ......................................................................25

Receiving a Fax..................................................................................28

Telephone (Voice) Operation

Making Voice Calls with an External Telephone..............................30

Printing Reports

Transmission Report and Journal Setting ..........................................33

Using the Reports Key.......................................................................34

ADVANCED FAX USE

Chapter 6

Chapter 7

Chapter 8

Chapter 9

Advanced Sending

Advanced Operations ........................................................................35

Advanced Receiving

Operation from an External or Extension Telephone........................ 43

Telephone Services............................................................................ 44

Polling

Polling Receive.................................................................................. 45

Polling Transmit ................................................................................ 47

Remote Fax Options

Setting Fax Storage............................................................................ 48

Fax Forwarding .................................................................................48

Remote Retrieval............................................................................... 49

COPIER

Chapter 10

Making Copies

Basic Copy Operations...................................................................... 52

Temporary Copy Setting ...................................................................53

Copy Quality – Default Settings........................................................ 57

MAINTENANCE

Chapter 11

Troubleshooting and Maintenance

Error Messages .................................................................................. 61

Document Jams and Paper jams........................................................ 63

Packing and Shipping the Machine ................................................... 70

Regular Maintenance......................................................................... 73

IMPORTANT INFORMATION

Chapter 12

Important Safety Information

Important Safety Instructions ............................................................ 83

OPTIONAL ACCESSORIES

Chapter 13

Optional Accessories

Memory Board................................................................................... 86

Optional Paper Tray ..........................................................................89

APPENDIX

Chapter 14

Specifications

Electrical and Environment................................................................91

Acceptable Paper ...............................................................................92

Compilation and Publication Notice..................................................93

Trademarks ........................................................................................93

Entering Text .....................................................................................94

About Fax Machines..........................................................................95

Glossary .............................................................................................96

Index ..................................................................................................99

vii

Preparation and Simple Use Guide

Steps to prepare and use the machine simply

Follow the steps below to prepare and use the machine simply.

However, before you perform these steps, see Important Safety Information Advice for Preparation and Simple Use Guide

If you need further information, refer to BASIC FAX USE or ADVANCED FAX USE.

. (page 3)

1 Read the Quick Setup Guide

Follow the instructions on the Brother Quick Setup Guide to set up the machine.

2 Setting the Document

■

Documents must be between 14.8 and 21.6 cm wide, and 10 and 36 cm long. This machine can only scan an image 20.7 cm wide, regardless of how wide the document is. The machine cannot scan approximately 4 mm from the top edge and the bottom edge regardless of how long the document is.

■

Make sure you insert documents

■

Adjust the paper guides to fit the width of your document.

Paper Guides

face down, top edge first

(page 83)

and

AND SIMPLE USE

PREPARATION

■

The automatic document feeder (ADF) can hold up to 30 pages, feeding each one individually through the machine. Use standard (64 g/m using heavier paper, feed each sheet individually to prevent paper jams.

Paper Guides

~90 g/m2) paper when using the ADF; if you’re

Approx. 1.3 cm

Preparation and Simple Use Guide

• DO NOT use curled, wrinkled, folded, or ripped document, or document with staples, paper clips, paste, liquid paper or tape attached. DO NOT use cardboard, newspaper, or fabric.

• Make sure documents written with ink are completely dry.

3 Sending a fax

Insert the document

Enter the fax number you want to call.

Fax Start

Press

face down

in the ADF.

4 Making a single copy

Insert the document

Copy

Press

To stop copying, press

Making Copies

(See

face down

in the ADF.

Stop/Exit

. Press

Stop/Exit

again to release the original document.

, page 52.)

5 Multiple Copies

Insert the document

Using the dial pad, enter the number of copies you want (up to 99). For example, press

Copy

Press

face down

3, 8

in the ADF.

for 38 copies.

Advice for Preparation and Simple Use Guide

Choosing a Location

Place the machine on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the machine near a telephone wall socket and a standard earthed electrical socket, grounded power outlet.

Avoid placing the machine where it may be knocked. Do not place near heaters, air conditioners, water, chemicals or refrigerators. Do not expose the machine to direct sunlight, excessive heat, moisture or dust. Do not connect the machine to electrical outlets controlled by wall switches or automatic timers as disruption of power can wipe out information in the unit’s memory. Do not connect the machine to electrical outlets on the same circuit as large appliances or other equipment that might disrupt the power supply. Avoid interference sources, such as speakers or the base units of cordless phones. Ensure the airflow from the fan on the right hand side of the machine is not impeded.

• Never touch telephone wires or terminals that are not insulated unless the

telephone line has been disconnected at the network interface.

• Avoid using a telephone (other than a cordless type) during an electrical

storm. There may be a remote risk of electric shock from lightning.

• Do not use the telephone to report a gas leak in the vicinity of the leak.

Connecting the Power Cord

AND SIMPLE USE

PREPARATION

• This machine must be fitted with an earthed plug. If you need to use a

different mains lead ensure that the machine is fitted with an earthed plug.

• Since the machine is earthed via the mains plug, you can protect yourself

from potentially hazardous electrical conditions on the telephone network by keeping the power to the machine on when you connect it to a telephone line. Similarly, you can protect yourself when you want to move the machine, by disconnecting the telephone line first, and then the power cord.

Preparation and Simple Use Guide

IMPORTANT: If you need to remove the moulded mains plug in order to fit an appropriate type, you must discard the moulded plug immediately having cut it off, in order that it is not inadvertently inserted into a live socket, thus presenting a shock hazard. The wires in the mains lead of this appliance are coloured in accordance with the following code.

• Green-and-yellow : Earth

• Blue : Neutral

• Brown : Live

As the wires in the mains lead of this apparatus may not correspond with the coloured markings identifying the terminals in your plug, proceed as follows: The wire which is coloured green-and-yellow must be connected to the terminal in the plug which is marked by the letter “E” or by the safety earth symbol or coloured green or green-and-yellow. The wire which is coloured blue must be connected to the terminal which is marked with the letter “N” or coloured black. The wire which is coloured brown must be connected to the terminal which is marked with the letter “L” or coloured red.

Memory Storage

In the event of a power failure, all settings in the menus are stored permanently except for the settings that are valid for the next fax only (e.g. contrast, overseas mode), and the documents stored into memory will be stored for a few days with the backup battery. (The length of time that the documents are stored for depends on the status of the battery and the optional DIMM.)

Multi-Line Connections (PABXs)

Most offices use a central telephone system, or PABX. The machine will work with most PABX or key systems that allow a two-wire analogue connection. However, we recommend that you have a separate telephone line for the machine. You can then leave the machine in Fax Only Mode to receive faxes any time of day or night.

If you are installing the machine to work with a PABX:

It is not guaranteed that the unit will operate correctly under all circumstances with a PABX. Any cases of difficulty should be reported first to the company that handles your PABX.

If all incoming calls will be answered by a switchboard operator, it is recommended that the Receive Mode be set to calls.

The unit may be used with either pulse or tone dialling.

MANUAL

. All incoming calls should initially be regarded as telephone

Using Extension Telephones

It may be that your premises are already wired with parallel extension telephones, or you intend to add extension telephones to your line, in addition to the machine. While the simplest arrangement is straightforward parallel connection, there are some reasons as to why this arrangement will cause unsatisfactory service, the most obvious of which is inadvertent interruption of a facsimile transmission by someone picking up an extension telephone in order to make an outgoing call. Additionally, remote activation may not operate reliably in such a simple configuration.

This machine may also be set to make a delayed transmission (i.e. a transmission at a pre-set time). This pre-set job may coincide with someone picking up an extension handset.

Such problems can easily be eliminated however, if you arrange modification of your extension wiring circuit, such that extension devices are connected “downstream” of the machine, in a master/slave configuration. In such a configuration, this machine can always detect whether a telephone is in use, thus it will not attempt to seize the line during that time. This is known as “telephone off-hook detection.”

The inadvisable configuration is shown in figure 1 below, and the recommended master/slave configuration is shown in figure 2.

This new connection configuration can be arranged by your contacting BT, Kingston upon Hull Telecommunications, your PABX maintainer or a qualified telephone installation company as appropriate. Simply explained, the extension telephone circuit should be terminated on a normal modular plug (BT 431A style), which in turn should be inserted into the modular socket of the white “T”-shaped connector provided as part of the line cord assembly.

AND SIMPLE USE

PREPARATION

EXTENSION

SOCKET

INADVISABLE CONNECTION OF EXTENSION SOCKETS

EXTENSION

SOCKET

RECOMMENDED CONNECTION OF EXTENSION SOCKETS

EXTENSION

SOCKET

FAX

Fig. 1.

DISCONNECT

EXTENSION

SOCKET

Fig. 2.

MASTER SOCKET

FAX

FAX MACHINE MUST BE PLUGGED

INTO MASTER SOCKET

INCOMING

LINE

INCOMING

LINE

Preparation and Simple Use Guide

Connecting an External Telephone Answering Device (TAD)

Sequence

You may wish to connect an external answering machine. When you have an same telephone line as the machine, the TAD answers all calls. The machine “listens” for fax calling (CNG) tones. If it hears them, the machine takes over the call and receives the fax. If it doesn’t hear the CNG tones, the machine will not answer the call, and messages can be left on the TAD by callers in the normal way.

The TAD must answer within a maximum of four rings. However, we recommend two rings as the TAD setting. The machine cannot hear CNG tones until the TAD has answered the call, and with four rings there are only 8–10 seconds of CNG tones left for the fax “handshake.” Make sure you carefully follow instructions in this manual for recording your outgoing message. Do not use a “toll- saver” ring setting on the TAD.

It is important that the TAD is connected via the EXT socket on the machine or on the line jack unit. Do not use a line doubler on the line jack as this can cause answering problems.

Connections

You may connect an external TAD to the machine, as shown below.

external

TAD on the

(Example for the U.K.)

Set your external TAD to two rings or less.

Record the outgoing message (see next page).

Set the TAD to answer calls.

Set the Receive Mode to TAD by pressing Mode key.

TAD

Outgoing Message (OGM) of External TAD

Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception.

We recommend the outgoing message (OGM) is no longer than 20 seconds.

Allow 5 seconds of silence at the beginning of your message. (This allows the fax to detect the calling tone prior to OGM, so reception can be faster.)

We recommend that you end your OGM by giving your Remote Activation Code for people sending manual faxes. For example:

“After the beep, leave a message or send a fax manually by pressing 51 and Start”

Please note that some faxes that are sent manually cannot be received automatically because some fax machines do not send a fax tone if the call is manually dialled. In these cases you must inform callers that they must enter the remote activation code to send a fax.

Connecting an External or Extension Telephone

You can connect a separate telephone to the machine, as shown below.

(Example for the U.K.)

External Telephone

Extension Telephone

AND SIMPLE USE

PREPARATION

Whenever this external phone (or TAD) is in use, the screen displays TELEPHONE.

Preparation and Simple Use Guide 7

FAX-8360P Control Panel Overview

5 12 14 156

Liquid Crystal Display

Displays messages to help you set up and operate the machine.

Toner Empty LED

The Toner Indicator flashes on and off when toner is low, so you will know to order another toner cartridge. You will still be able to print until the Indicator stays on.

Fax Keys/LEDs:

Resolution Indicator Lights

These LEDs show the resolution mode you selected.

Receive Mode Indicator Lights

These LEDs show how the machine will handle incoming calls.

Broadcast

Use this key when you want to send a fax to several different locations (maximum 282 locations at once).

Resolution

Sets the resolution when you send a fax.

Mode

Select how the machine will handle incoming calls.

Reports

Accesses the Reports menu so you can select a report to print: Help, Quick Dial, Journal, Xmit Verify, System Setup List and Order Form.

Copy Keys:

Enlarge/Reduce

Lets you select an enlargement or reduction ratio: 50%, 71%, 100%, 141%, 150%, 200%, For more choices, select MANUAL and use dial pad to type any percentage between 50% and 200%.

Options

You can quickly and easily select temporary settings (for the next copy only).

Contrast

Press this key to temporarily change the contrast.

Copy Mode

Select the copy resolution for your type of original document.

Copy

Makes a copy.

One Touch Dial Keys

These 16 keys give you access to 32 previously stored phone numbers.

Shift

This key is used to access the “17” through “32” One Touch keys.

Tel (Telephone)

This key is used to have a telephone conversation having picked up the external handset in F/T pseudo-ringing etc.

R (Recall)

Use this key to gain access to an outside line and/or to recall the operator or transfer a call to another extension when it is connected to a PABX.

Search/Speed Dial

Lets you look up numbers stored in the dialling memory. Also, lets you dial stored phone numbers by pressing # and three-digit number.

Redial/Pause

Re-dials the last number called. Also inserts a pause in autodial numbers.

Dial Pad

Dials phone and fax numbers and can be used as a keyboard for entering information into the machine. # key lets you switch the dialling type during a telephone call from “PULSE” to “TONE”.

Volume High / Low

Lets you adjust speaker and ring volume.

Programming Keys:

Lets you access the function and programming mode.

(Left Arrow)

Moves the LCD cursor to the left and displays the previous menu option/function. Also, you can use this key to do an alphabetical search for the names of stored numbers.

Set

Stores a function setting into the machine.

(Right Arrow)

Moves the LCD cursor to the right and displays the next menu option/function. Also, you can use this key to do an alphabetical search for the names of stored numbers.

Clear

Deletes entered data or moves back one step in function menu.

Stop/Exit

Stops a fax, cancels an operation or exits from function mode.

Fax Start

Starts an operation (such as Sending a fax).

AND SIMPLE USE

PREPARATION

Preparation and Simple Use Guide 9

Menu Mode

After pressing Menu key the following options are available. Then press 1 for General Setup Menu—OR—Press 2 for Fax Menu—OR—Press 3 for Copy Menu. When you enter the Menu Mode, the machine displays a list of Level One Menus from which you

can choose. These menu options appear one after the other on the display. Select an option by pressing Set when the option appears on the LCD.

You can “scroll” more quickly through options by pressing . When the screen displays your selection, press Set. (Use to scroll backward if you passed your choice or to save key strokes. Both arrow keys show all options, in the opposite order.)

When you finish selection, the screen displays ACCEPTED.

If you want to exit the Menu Mode, press Stop/Exit.

Menu Selection Table

If you have a basic understanding of how to program your machine, you can perform most of the programming settings without the Owner’s Manual. To help you understand the function selections, options, and settings that are available, use the Menu Selection Table below.

Main Menu Submenu

1. GENERAL SETUP

1. DATE/TIME

2. STATION ID

3. VOLUME 1. RING HIGH

4. PBX

Selections

——

2. BEEPER HIGH

3. SPEAKER HIGH

—

Options Descriptions Page

MED

LOW

OFF

LOW

OFF

MED

LOW

OFF

* The factory setting (option) is shown in bold.

Enter date and time for LCD display and to print on transmission reports and so on.

Program the name and fax number to appear on each transmitted page.

Adjusts ring volume.

Adjusts beeper volume.

Adjusts speaker volume.

Turn on this function if the machine is connected to PABX (private automatic Branch Exchange.)

Main Menu Submenu

1. GENERAL SETUP (Continued)

2. FAX 1. SETUP

5. CLOCK CHANGE ——

TONER SAVE

POWER SAVE

SLEEP MODE

TONE/PULSE

0. LOCAL LANGUAGE (For Czech, Hungarian and Polish)

RECEIVE

Selections

—

——

—

RING DELAY

F/T RING TIME

FAX DETECT

4. REMOTE CODE

5. AUTO REDUCTIONONOFF

6. MEM. RECEIVEONOFF

7. PRINT DENSITY

POLLING RX

Options Descriptions Page

OFF

TONE

PULSE

CZECH HUNGARIAN POLISH

ENGLISH

04 03

70 40

OFF

ON ( 51, #51)

OFF

- + Adjusts printing to be

STANDARD SECURE TIMER

* The factory setting (option) is shown in bold.

Adjusts the machine’s clock by one hour for summer/winter time.

Increases the life of the toner cartridge.

Power save mode. Reduces power consumption.

Sets the time before the machine goes into sleep mode.

Selects the dialling mode.

Allows you to change the LCD language.

Sets the number of rings before the machine answers in Fax/Tel (F/T) or Fax Mode.

Sets the time for “F/T pseudo-ring” in Fax/Tel (F/T) Mode.

Receive fax messages without pressing the Fax Start key when you answer the call with an external telephone.

Activate or deactivate the machine from a remote location. You can also personalize these codes.

Reduces the size of an image.

Automatically stores any incoming faxes in its memory if it runs out of paper.

lighter or darker.

You call another fax machine to receive a fax from it.

See Quick Setup Guide

AND SIMPLE USE

PREPARATION

Preparation and Simple Use Guide 11

Main Menu Submenu

2. FAX (Continued)

SETUP SEND

3. SET QUICK-DIAL

4. REPORT SETTING

Selections

1. CONTRAST AUTO

FAX

2. RESOLUTION

3. TIMER

4. BATCH TX ON

REAL TIME TX

6. POLLED TX STANDARD

7. COVERPG SETUP

COVERPAGE

8. NOTE

9. OVERSEAS MODE

1. ONE-TOUCH DIAL —

2. SPEED-DIAL

3. SETUP GROUPS

1. XMIT REPORTONON+IMAGE

2. JOURNAL PERIOD

Options Descriptions Page

LIGHT DARK

STANDARD

FINE S.FINE PHOTO

—

OFF

NEXT FAX ONLY ON

OFF

SECURE

NEXT FAX ONLY ON

OFF

PRINT SAMPLE

—

OFF

—

OFF OFF+IMAGE

EVERY 50 FAXES

6/12/24 Hours 2/7 Days OFF

* The factory setting (option) is shown in bold.

Changes the lightness or darkness of a fax you are sending.

Changes the default setting of fax resolution.

Sets the machine to send your documents later.

Sends all delayed faxes that are to the same fax number and at the same time as one transmission.

When memory is full, you can send faxes in real time.

Sets a Polled Transmission for someone to poll the machine to receive a fax from you.

Automatically sends a programmable cover page or prints a sample coverpage.

Program a customized message for fax cover page.

Special setting for international transmissions.

Stores dial numbers in memory so as to dial them by pressing only one key.

Stores dial numbers in memory so to dial them you only have to press five keys.

Set up a Group for broadcasting.

Initial setup for Transmission Verification Report and Journal period.

Main Menu Submenu

2. FAX (Continued)

3. COPY 1. COPY

5. REMOTE FAX OPT

6. REMAINING JOBS

MISCELLANEOUS

MODE —

2. CONTRAST —

PAPER TYPE

Selections

1. FAX FWD ON

2. FAX STORAGEONOFF

3. REMOTE ACCESS

4. PRINT DOCUMENT

5. BACKUP PRINT

——

1. MEM SECURITY —

LOWER TRAY

(with optional cassette only)

3. DRUM LIFE

4. BT CALL SIGN (For U.K. Only)

Options Descriptions Page

OFF

159 Sets the code for

—

OFF

—

OFF

AUTO

TEXT PHOTO

- + Adjusts the contrast. 58

THIN

—

PLAIN

THICK THICKER

* The factory setting (option) is shown in bold.

Sets the machine to forward faxes.

Stores incoming faxes in memory for fax forwarding and remote retrieval.

retrieving faxes.

Print incoming faxes stored in the memory.

Prints a copy of faxes as they are received into memory.

Check which jobs are in memory or cancel a delayed fax (timer) or polling job.

Prohibits most functions except receiving faxes into memory.

Turn ON if you use the optional paper tray (Lower Cassette), and choose which cassette you want to use for receiving faxes or copying.

You can check the remaining drum life on the screen.

Use with BT Call Sign.

Selects the Copy resolution for your type of document.

Identify the type of paper in the paper tray.

AND SIMPLE USE

PREPARATION

Preparation and Simple Use Guide 13

Setup

Initial Settings

Setting the Date and Time

The machine displays the date and time, and prints it on every fax you send. In the event of a power failure, the machine maintains date and time information for several hours.

Press Menu, 1, 1.

Enter the two digits of the year, and press Set. “02” is registered as 2002 in the machine.

Enter two digits for the month and press Set.

Enter two digits for the day and press Set.

Enter the time in 24 hour format and press Set.

Press Stop/Exit.

Setting the Station ID

You can store your name, fax number and telephone number in this setting. The name and fax number will be printed on the fax cover pages and all fax pages that you send. (The telephone number will be printed only on your cover pages.) (See Electronic Cover Page, page 35.)

It is important that you enter the fax and telephone numbers in the internationally standardized format, i.e. in accordance with the following strict sequence:

- The “+” (plus) character (press key)

- Your Country Code (e.g. “44” for the United Kingdom, “41” for Switzerland)

- Your local area code minus any leading “0” (“9” in Spain)

- A space

- Your number on the local exchange, using spaces to aid readability as appropriate.

As an example, if the machine is installed in the United Kingdom and the same line is to be used for both fax and voice calls, and your national telephone number is 0161-444 5555, then you must set the fax and telephone number parts of your station ID as: +44 161-444 5555

Press Menu, 1, 2.

Enter your fax number (up to 20 digits) and press Set.

Enter your telephone number (up to 20 digits) and press Set.

Enter your name (up to 20 characters) using the dial pad. To enter a space press twice.

Press Set.

Press Stop/Exit.

14 Chapter 1

■ When you enter your name, see Entering Text, page 94.

■ The telephone number you enter is used only for the Cover Page features.

■ If you do not enter a fax number, no additional information can be entered.

■ To enter a space, press once between numbers and twice between

characters.

■ If your Station ID has already been programmed, the screen prompts “1” to make a change, or “2” to exit without changing.

Custom Settings

Volume Settings

Ring Volume

You can select how loud, the machine rings. The ring volume can be turned off for silent reception if required.

Press Menu, 1, 3, 1.

Press or to select OFF, LOW, MED, or HIGH.

Press Set when the screen displays your selection.

Press Stop/Exit.

—OR—

You can adjust the ring volume when the machine is idle. You can turn the ring OFF. Press High or Low to adjust the volume level. With each key press, the machine rings so you can

hear the current setting and the display shows the setting you are choosing. Each key press changes the volume to the next setting.

The new setting will remain until you change it again.

Beeper Volume

You can set the beeper to LOW, HIGH or OFF. The machine comes with this volume set to LOW. When the beeper is set to LOW or HIGH, the machine beeps every time you press a key or make an error, and at the end of sending or receiving a fax.

Press Menu, 1, 3, 2.

Press or to select your setting.

When the screen displays the setting you want, press Set.

Press Stop/Exit.

BASIC FAX USE

Speaker Volume

You can set the volume of the machine speaker.

Press Menu, 1, 3, 3.

Press or to select your volume setting (OFF, LOW, MED, or HIGH).

Press Set when the screen displays your selection.

Press Stop/Exit.

Setup 15

PABX and TRANSFER

The machine is initially set to be connected with PSTN (Public Switched Telephone Network) lines. However, many offices use a central telephone system or Private Automatic Branch Exchange (PABX). Your fax can be connected to most types of PABX. The recall facility on the machine supports timed break recall only (TBR), PBXS normally can work with this for gaining access to an outside line, or for transferring a call to another extension: The feature works when the R key is pressed.

Setting PABX

If the machine is connected to a PABX system, set PBX:ON. If not, set OFF.

Press Menu, 1, 4.

Press or to select ON (or OFF).

Press Set when the screen displays your selection.

Press Stop/Exit.

You can program an R key press as part of a number stored in a One Touch or Speed Dial location. When programming the One Touch or Speed Dial number (Function menu 2-3-1 or 2-3-2) press R first (the screen displays “!”), then enter the telephone number. If you do this, you do not need to press R each time before you dial using a One Touch or Speed Dial location. (See Storing Numbers for Easy Dialling, page 19.) However, if PBX is set to OFF, you can’t use the One Touch or Speed Dial number that the R keypress is programmed into.

Setting the Clock Change

You can easily let the machine’s clock gain or lose one hour by using this feature.

Press Menu, 1, 5. The screen displays

Press or to select Summer Time to gain an hour or Winter time to lose an hour, and press Set.

Press 1 to change to Winter Time or Summer Time—OR—Press 2 to exit without changing.

TO SUMMER TIME ? SELECT { } & SET

16 Chapter 1

Toner Save

You can conserve toner using this feature. When you set Toner Save to ON, print appears somewhat lighter. The default setting is OFF.

Press Menu, 1, 6.

Press or to select ON (or OFF).

Press Set.

Press Stop/Exit.

Sleep Mode

Setting the Sleep Mode reduces power consumption by turning off the fuser inside the machine, while the machine is idle. You can choose how long the machine is idle (from 00 to 99 minutes) before it drops into sleep mode. The timer automatically resets when the machine receives a Fax, or makes a copy. The factory setting is 05 minutes. While the machine is in sleep mode, you will see SLEEP in the LCD. When you try to print a fax/list or copy in sleep mode, there will be a short delay whilst the fuser warms up to working temperature.

Press Menu, 1, 8.

Use the dial pad to enter the amount of time the machine is idle before it drops into sleep mode (00 to 99).

Press Set.

Press Stop/Exit.

Power Save

Setting Power Save Mode by turning off the CPU inside the machine reduces power consumption more than Sleep Mode. If Power Save Mode is switched ON, when the machine is idle, it drops into power save mode automatically. In the Power Save Mode, you cannot use fax detect function or remote activation.

The machine will not display the date and time in this condition.

Press Menu, 1, 7.

Press or to select ON (or OFF).

Press Set when the screen displays your selection.

Press Stop/Exit.

BASIC FAX USE

Setup 17

Setting the Dialling Mode (Tone/Pulse)

The machine is initially set to TONE. If you are using a PULSE dial line, you can change the setting to PULSE by following the steps below.

Press Menu, 1, 9. The screen prompts you to select PULSE (or TONE).

Use or to select the dialling mode.

Press Set when the screen displays the dialling mode you want.

Press Stop/Exit.

Lower Tray (With Optional Paper Tray Only)

You can set the machine to recognize the optional lower tray. When Lower Tray is set to ON, you can set which tray you want to use for faxes or for copies.

After setting up the optional paper tray, press Menu, 2, 0, 2.

Press or to turn ON (or OFF).

Press Set.

When the optional LOWER TRAY is set to ON, you can set the tray usage. The default setting of AUTO allows the machine to choose the lower tray if paper is out in the upper

tray. Choose UPPER or LOWER if you want to keep special paper in the other tray and control when it is used.

To set tray usage for faxes, press or to select FOR FAX, and then press Set.

—OR—

To set tray usage for copies, press or to select FOR COPY, and then press Set.

Press or to select AUTO, UPPER or LOWER and press Set.

Press Stop/Exit.

18 Chapter 1

Storing Numbers for Easy Dialling

You can set up the machine to do three types of easy dialling: One Touch, Speed Dial and Groups for Broadcasting of faxes. (See Broadcasting, page 38.)

Even if you lose electrical power, numbers stored in memory will not be lost.

Storing One Touch Dial Numbers

You can store 32 fax/phone numbers that you can dial by pressing one key. You can also store names with these numbers. When you press a One Touch key, the screen displays the name or number as the call is dialled. (See One Touch Dialling, page 22.)

One Touch Dial keys are not the dial pad keys. They are the 16 keys (numbers 1-32). One Touch Dial Numbers 17-32 are accessed by holding down Shift while you press the appropriate One Touch Dial key.

Press Menu, 2, 3, 1.

Press the One Touch Dial key where you want to store a number. The screen displays the location you selected.

Enter a number (up to 20 digits), and press Set. The screen prompts you to enter a name for this number.

Use the dial pad to enter the name (up to 15 characters). (See Entering Text, page 94.)—OR— Go to Step 5 to store the number without a name.

Press Set. Return to Step 2 to store another One Touch dial number—OR—Press Stop/Exit.

When you dial a One Touch dial number, the screen displays the name you have stored or if you have not stored a name, the number you have stored.

BASIC FAX USE

Storing Speed Dial Numbers

You can store Speed Dial numbers, which you dial by pressing only five keys. There are 200 Speed Dial locations. (See Speed Dialling, page 31.)

Press Menu, 2, 3, 2. The screen prompts you to enter a location.

Use the dial pad to enter a three-digit location (001-200), and press Set. The screen displays your entry, then prompts you to enter the number you’re storing.

Enter the number (up to 20 digits), and press Set. The screen now prompts you to store a name with this number.

Use the dial pad to enter the name (up to 15 characters). (See Entering Text, page 94.)—OR— Go to Step 5 to store the number without a name.

Press Set. Return to Step 2 to store another Speed Dial number—OR—Press Stop/Exit.

When you dial a Speed dial number, the screen displays the name you have stored or if you have not stored a name, the number you have stored.

Setup 19

Changing One Touch and Speed Dial Numbers

If you try to store a One Touch or Speed Dial number in a location where a number is already stored, the screen displays the current name stored there, then prompts you to either change it or exit.

Press Menu, 2, 3, 1 and press the One Touch Dial key where you want to change the number.

—OR—

Press Menu, 2, 3, 2 and use the dial pad to enter a three-digit location (001-200), and press Set.

Press 1 to change the number stored, or press 2 to exit without making a change.

Enter a new number.

◆ If you want to erase the number, press Clear when the cursor is to the far left of the digits.

◆ If you want to change a digit, use or to position the cursor under the digit you want

to change, then enter the new digit—OR—Press Clear to delete all characters above and to the right of the cursor.

Follow the directions in Storing One Touch Dial or Speed Dial Numbers.

You can print a list of all stored numbers. (See Using the Reports Key, page 34.)

20 Chapter 1

Sending a Fax

Scanning Adjustment

Contrast

If your document is very light or very dark, you might want to set the contrast accordingly. Use LIGHT to send a light document. Use DARK to send a dark document. After sending the document the contrast setting is set to AUTO (suitable for most documents) automatically.

Insert the document face down in the ADF.

Press Menu, 2, 2, 1.

Use or to select AUTO, LIGHT, or DARK.

When the screen displays your selection, press Set.

Press 2 if you are finished choosing settings, and go to Step 6—OR—Press 1 if you want to select additional settings. The display returns to Setup Send menu.

Enter a fax number and press Fax Start.

Fax Resolution

When you have a document in the ADF, you can use the Resolution key to temporarily change the setting. Press Resolution repeatedly until the LEDs show the setting you want.

—OR—

You can change the default setting.

Press Menu, 2, 2, 2.

Press or to select the resolution you want, and then press Set.

Press 2 if you are finished choosing settings—OR—Press 1 if you want to select additional settings. The display returns to Setup Send menu.

Press Stop/Exit.

BASIC FAX USE

STANDARD: Suitable for most typed documents. FINE: Good for small print; transmits a little slower than Standard resolution. S.FINE: Good for small print or artwork; transmits slower than Fine resolution. PHOTO: Use when document has varying shades of grey; slow transmission time.

Sending a Fax 21

Dialling a Number

One Touch Dialling

Insert the document face down in the ADF.

Press the One Touch key of the location you want to call.

Press Fax Start.

If you try to use a One Touch or Speed Dial location with no number stored in it, you hear a warning sound, and screen displays NOT ASSIGNED. The display returns to normal after 2 seconds.

Speed Dialling

Insert the document face down in the ADF.

Press Search/Speed Dial, then press # and the three-digit Speed Dial number.

Press Fax Start.

Search

You can search for names you have stored in One Touch and Speed Dial memories. (See Storing One Touch Dial Numbers, page 19 and Storing Speed Dial Numbers, page 19.)

Insert the document face down in the ADF.

Press Search/Speed Dial.

To search for numbers alphabetically by name, enter the first letter of the name by using the dial pad, and then press or .

When the screen displays the name you want to call, press Fax Start.

Chain Dialling

You can store very long dialling sequences by dividing them and setting them up as One Touch and Speed Dial numbers. Then while dialling, you can combine two or more One Touch and/or Speed Dial numbers and even include manual dialling using the dial pad. You can use these numbers in any combination. The combined number will be dialled, in the order you entered it, as soon as you press Fax Start.

For example: You can store “555” on One Touch Dial key 01 and “7000” on One Touch Dial key 02. If you press

One Touch 01, 02 and Fax Start, you can dial “555 7000”. To temporarily change a number, you can substitute part of the number with manual dialling using the dial pad. So, if you press One Touch 01 and press 7001 using the dial pad, you can dial “555 7001”.

Using access codes is easy. Sometimes you may want to choose from the among several long distance carriers when you make a call; rates may vary depending upon the time and destination. To take advantage of low rates, you can store the access codes or long-distance carriers as One Touch and Speed Dial numbers.

22 Chapter 2

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