Brother FAX-8360P User Manual
FAX-8360P
OWNER’S MANUAL
THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE
FITTED WITH THE APPROPRIATE CONNECTOR.
APPROVAL INFORMATION
Brother advises that this product may not function correctly in a country other than where it was
originally purchased, and does not offer any warranty in the event that this product is used on public
telecommunication lines in another country.
i
ii
Using This Manual
Thank you for purchasing a Brother machine.
This machine has been designed to be simple to use, with LCD screen prompts to guide you through
functions. However, you can use the machine to its fullest potential by taking a few minutes to read
this manual.
Additionally, the machine has a
list of basic operational steps and functions.
Reports
key. Press
Reports
and 1 to print a help
Finding Information
All chapter headings and subheadings are listed in the Table of Contents. You will also be able to
find information about a specific feature or function by checking the Index at the back of this manual.
Also, throughout this manual, you will see special symbols alerting you to important information,
cross-references, and warnings. Illustrations of some screen displays also help you choose the
correct key-presses.
Symbols Used In This Manual
Note or additional information.
The machine may be damaged or may not work correctly if this is not
observed.
Warnings detail precautions you must take to avoid possible personal
injury.
iii
User-Friendly Programming
We have designed the machine with on-screen programming. User-friendly programming helps you
take full advantage of all the functions the machine has to offer.
Since your programming is done on the LCD, we have created step-by-step on-screen prompts to
help you program the machine. All you need to do is follow the prompts as they guide you through
the function menu selections, programming options and settings. Additionally, you can program
Menu
settings more quickly by pressing
For complete list of the function selections, options, and settings, see
and the menu number using the dial pad.
Menu Selection Table
, page 10.
iv
Table of Contents
Using This Manual
User-Friendly Programming
Table of Contents.................................................................................v
PREPARATION AND SIMPLE USE
Preparation and Simple Use Guide
Advice for Preparation and Simple Use Guide....................................3
FAX-8360P Control Panel Overview..................................................8
Menu Mode........................................................................................10
Menu Selection Table ........................................................................10
BASIC FAX USE
Chapter 1
Chapter 2
Chapter 3
Chapter 4
Chapter 5
Setup
Initial Settings....................................................................................14
Custom Settings .................................................................................15
Storing Numbers for Easy Dialling....................................................19
Sending a Fax
Scanning Adjustment.........................................................................21
Dialling a Number..............................................................................22
Sending Operation .............................................................................23
Receiving a Fax
Receive Mode Settings ......................................................................25
Receiving a Fax..................................................................................28
Telephone (Voice) Operation
Making Voice Calls with an External Telephone..............................30
Printing Reports
Transmission Report and Journal Setting ..........................................33
Using the Reports Key.......................................................................34
v
ADVANCED FAX USE
Chapter 6
Chapter 7
Chapter 8
Chapter 9
Advanced Sending
Advanced Operations ........................................................................35
Advanced Receiving
Operation from an External or Extension Telephone........................ 43
Telephone Services............................................................................ 44
Polling
Polling Receive.................................................................................. 45
Polling Transmit ................................................................................ 47
Remote Fax Options
Setting Fax Storage............................................................................ 48
Fax Forwarding .................................................................................48
Remote Retrieval............................................................................... 49
COPIER
Chapter 10
Making Copies
Basic Copy Operations...................................................................... 52
Temporary Copy Setting ...................................................................53
Copy Quality – Default Settings........................................................ 57
MAINTENANCE
Chapter 11
Troubleshooting and Maintenance
Error Messages .................................................................................. 61
Document Jams and Paper jams........................................................ 63
Packing and Shipping the Machine ................................................... 70
Regular Maintenance......................................................................... 73
IMPORTANT INFORMATION
Chapter 12
Important Safety Information
Important Safety Instructions ............................................................ 83
OPTIONAL ACCESSORIES
Chapter 13
Optional Accessories
Memory Board................................................................................... 86
Optional Paper Tray ..........................................................................89
vi
APPENDIX
Chapter 14
Specifications
Electrical and Environment................................................................91
Acceptable Paper ...............................................................................92
Compilation and Publication Notice..................................................93
Trademarks ........................................................................................93
Entering Text .....................................................................................94
About Fax Machines..........................................................................95
Glossary .............................................................................................96
Index ..................................................................................................99
vii
Preparation and Simple Use Guide
Steps to prepare and use the machine simply
Follow the steps below to prepare and use the machine simply.
However, before you perform these steps, see Important Safety Information
Advice for Preparation and Simple Use Guide
If you need further information, refer to BASIC FAX USE or ADVANCED FAX USE.
. (page 3)
1 Read the Quick Setup Guide
Follow the instructions on the Brother Quick Setup Guide to set up the machine.
2 Setting the Document
■
Documents must be between 14.8 and 21.6 cm wide, and 10 and 36 cm long. This machine
can only scan an image 20.7 cm wide, regardless of how wide the document is. The machine
cannot scan approximately 4 mm from the top edge and the bottom edge regardless of how
long the document is.
■
Make sure you insert documents
■
Adjust the paper guides to fit the width of your document.
Paper Guides
face down, top edge first
.
(page 83)
and
AND SIMPLE USE
PREPARATION
■
The automatic document feeder (ADF) can hold up to 30 pages, feeding each one individually
through the machine. Use standard (64 g/m
using heavier paper, feed each sheet individually to prevent paper jams.
Paper Guides
2
~90 g/m2) paper when using the ADF; if you’re
Approx. 1.3 cm
Preparation and Simple Use Guide
1
• DO NOT use curled, wrinkled, folded, or ripped document, or
document with staples, paper clips, paste, liquid paper or tape
attached. DO NOT use cardboard, newspaper, or fabric.
• Make sure documents written with ink are completely dry.
3 Sending a fax
1
Insert the document
2
Enter the fax number you want to call.
3
Fax Start
Press
face down
.
in the ADF.
4 Making a single copy
1
Insert the document
3
Copy
Press
3
To stop copying, press
Making Copies
(See
face down
in the ADF.
.
Stop/Exit
. Press
Stop/Exit
again to release the original document.
, page 52.)
5 Multiple Copies
1
Insert the document
2
Using the dial pad, enter the number of copies you want (up to 99).
For example, press
3
Copy
Press
face down
3, 8
in the ADF.
for 38 copies.
.
2
Advice for Preparation and Simple Use Guide
Choosing a Location
Place the machine on a flat, stable surface, such as a desk. Select a place that is free of vibration and
shocks. Locate the machine near a telephone wall socket and a standard earthed electrical socket,
grounded power outlet.
Avoid placing the machine where it may be knocked. Do not place near
heaters, air conditioners, water, chemicals or refrigerators. Do not expose
the machine to direct sunlight, excessive heat, moisture or dust. Do not
connect the machine to electrical outlets controlled by wall switches or
automatic timers as disruption of power can wipe out information in the
unit’s memory. Do not connect the machine to electrical outlets on the same
circuit as large appliances or other equipment that might disrupt the power
supply. Avoid interference sources, such as speakers or the base units of
cordless phones. Ensure the airflow from the fan on the right hand side of
the machine is not impeded.
• Never touch telephone wires or terminals that are not insulated unless the
telephone line has been disconnected at the network interface.
• Avoid using a telephone (other than a cordless type) during an electrical
storm. There may be a remote risk of electric shock from lightning.
• Do not use the telephone to report a gas leak in the vicinity of the leak.
Connecting the Power Cord
AND SIMPLE USE
PREPARATION
• This machine must be fitted with an earthed plug. If you need to use a
different mains lead ensure that the machine is fitted with an earthed plug.
• Since the machine is earthed via the mains plug, you can protect yourself
from potentially hazardous electrical conditions on the telephone network
by keeping the power to the machine on when you connect it to a
telephone line. Similarly, you can protect yourself when you want to move
the machine, by disconnecting the telephone line first, and then the power
cord.
Preparation and Simple Use Guide
3
IMPORTANT:
If you need to remove the moulded mains plug in order to fit an appropriate
type, you must discard the moulded plug immediately having cut it off, in
order that it is not inadvertently inserted into a live socket, thus presenting
a shock hazard. The wires in the mains lead of this appliance are coloured
in accordance with the following code.
• Green-and-yellow : Earth
• Blue : Neutral
• Brown : Live
As the wires in the mains lead of this apparatus may not correspond with the
coloured markings identifying the terminals in your plug, proceed as
follows:
The wire which is coloured green-and-yellow must be connected to the
terminal in the plug which is marked by the letter “E” or by the safety earth
symbol or coloured green or green-and-yellow.
The wire which is coloured blue must be connected to the terminal which is
marked with the letter “N” or coloured black.
The wire which is coloured brown must be connected to the terminal which
is marked with the letter “L” or coloured red.
Memory Storage
In the event of a power failure, all settings in the menus are stored permanently except for the settings
that are valid for the next fax only (e.g. contrast, overseas mode), and the documents stored into
memory will be stored for a few days with the backup battery. (The length of time that the documents
are stored for depends on the status of the battery and the optional DIMM.)
Multi-Line Connections (PABXs)
Most offices use a central telephone system, or PABX. The machine will work with most PABX or
key systems that allow a two-wire analogue connection. However, we recommend that you have a
separate telephone line for the machine. You can then leave the machine in Fax Only Mode to
receive faxes any time of day or night.
If you are installing the machine to work with a PABX:
1
It is not guaranteed that the unit will operate correctly under all circumstances with a PABX.
Any cases of difficulty should be reported first to the company that handles your PABX.
2
If all incoming calls will be answered by a switchboard operator, it is recommended that the
Receive Mode be set to
calls.
3
The unit may be used with either pulse or tone dialling.
MANUAL
. All incoming calls should initially be regarded as telephone
4
Using Extension Telephones
It may be that your premises are already wired with parallel extension telephones, or you intend to
add extension telephones to your line, in addition to the machine. While the simplest arrangement is
straightforward parallel connection, there are some reasons as to why this arrangement will cause
unsatisfactory service, the most obvious of which is inadvertent interruption of a facsimile
transmission by someone picking up an extension telephone in order to make an outgoing call.
Additionally, remote activation may not operate reliably in such a simple configuration.
This machine may also be set to make a delayed transmission (i.e. a transmission at a pre-set time).
This pre-set job may coincide with someone picking up an extension handset.
Such problems can easily be eliminated however, if you arrange modification of your extension
wiring circuit, such that extension devices are connected “downstream” of the machine, in a
master/slave configuration. In such a configuration, this machine can always detect whether a
telephone is in use, thus it will not attempt to seize the line during that time. This is known as
“telephone off-hook detection.”
The inadvisable configuration is shown in figure 1 below, and the recommended master/slave
configuration is shown in figure 2.
This new connection configuration can be arranged by your contacting BT, Kingston upon Hull
Telecommunications, your PABX maintainer or a qualified telephone installation company as
appropriate. Simply explained, the extension telephone circuit should be terminated on a normal
modular plug (BT 431A style), which in turn should be inserted into the modular socket of the white
“T”-shaped connector provided as part of the line cord assembly.
AND SIMPLE USE
PREPARATION
EXTENSION
SOCKET
INADVISABLE CONNECTION OF EXTENSION SOCKETS
EXTENSION
SOCKET
RECOMMENDED CONNECTION OF EXTENSION SOCKETS
EXTENSION
SOCKET
FAX
Fig. 1.
DISCONNECT
EXTENSION
SOCKET
Fig. 2.
MASTER
SOCKET
MASTER
SOCKET
FAX
FAX MACHINE MUST BE PLUGGED
INTO MASTER SOCKET
INCOMING
LINE
INCOMING
LINE
Preparation and Simple Use Guide
5
Connecting an External Telephone Answering Device (TAD)
Sequence
You may wish to connect an external answering machine. When you have an
same telephone line as the machine, the TAD answers all calls. The machine “listens” for fax calling
(CNG) tones. If it hears them, the machine takes over the call and receives the fax. If it doesn’t hear
the CNG tones, the machine will not answer the call, and messages can be left on the TAD by callers
in the normal way.
The TAD must answer within a maximum of four rings. However, we recommend two rings as the
TAD setting. The machine cannot hear CNG tones until the TAD has answered the call, and with
four rings there are only 8–10 seconds of CNG tones left for the fax “handshake.” Make sure you
carefully follow instructions in this manual for recording your outgoing message. Do not use a “toll-
saver” ring setting on the TAD.
It is important that the TAD is connected via the EXT socket on the machine
or on the line jack unit. Do not use a line doubler on the line jack as this can
cause answering problems.
Connections
1
You may connect an external TAD to the machine, as shown below.
external
TAD on the
(Example
for the U.K.)
2
Set your external TAD to two rings or less.
3
Record the outgoing message (see next page).
4
Set the TAD to answer calls.
5
Set the Receive Mode to TAD by pressing Mode key.
6
TAD
TAD
Outgoing Message (OGM) of External TAD
Timing is important in recording this message. The message sets up the ways to handle both manual
and automatic fax reception.
1
We recommend the outgoing message (OGM) is no longer than 20 seconds.
2
Allow 5 seconds of silence at the beginning of your message.
(This allows the fax to detect the calling tone prior to OGM, so reception can be faster.)
3
We recommend that you end your OGM by giving your Remote Activation Code for people
sending manual faxes. For example:
“After the beep, leave a message or send a fax manually by pressing 51 and Start”
Please note that some faxes that are sent manually cannot be received automatically because some
fax machines do not send a fax tone if the call is manually dialled. In these cases you must inform
callers that they must enter the remote activation code to send a fax.
Connecting an External or Extension Telephone
You can connect a separate telephone to the machine, as shown below.
(Example
for the U.K.)
External
Telephone
Extension
Telephone
AND SIMPLE USE
PREPARATION
Whenever this external phone (or TAD) is in use, the screen displays TELEPHONE.
Preparation and Simple Use Guide 7
FAX-8360P Control Panel Overview
5 12 14 156
Liquid Crystal Display
1
Displays messages to help you set up and
operate the machine.
Toner Empty LED
2
The Toner Indicator flashes on and off
when toner is low, so you will know to
order another toner cartridge. You will
still be able to print until the Indicator
stays on.
1
10
8
97
11
2
13
Fax Keys/LEDs:
3
3
4
Resolution Indicator Lights
These LEDs show the resolution mode
you selected.
Receive Mode Indicator Lights
These LEDs show how the machine will
handle incoming calls.
Broadcast
Use this key when you want to send a fax
to several different locations (maximum
282 locations at once).
Resolution
Sets the resolution when you send a fax.
Mode
Select how the machine will handle
incoming calls.
Reports
Accesses the Reports menu so you can
select a report to print: Help, Quick Dial,
Journal, Xmit Verify, System Setup List
and Order Form.
8
Copy Keys:
4
Enlarge/Reduce
Lets you select an enlargement or
reduction ratio: 50%, 71%, 100%, 141%,
150%, 200%, For more choices, select
MANUAL and use dial pad to type any
percentage between 50% and 200%.
Options
You can quickly and easily select
temporary settings (for the next copy
only).
Contrast
Press this key to temporarily change the
contrast.
Copy Mode
Select the copy resolution for your type
of original document.
Copy
Makes a copy.
One Touch Dial Keys
5
These 16 keys give you access to 32
previously stored phone numbers.
Shift
6
This key is used to access the “17”
through “32” One Touch keys.
Tel (Telephone)
7
This key is used to have a telephone
conversation having picked up the
external handset in F/T pseudo-ringing
etc.
R (Recall)
8
Use this key to gain access to an outside
line and/or to recall the operator or
transfer a call to another extension when
it is connected to a PABX.
Search/Speed Dial
9
Lets you look up numbers stored in the
dialling memory. Also, lets you dial
stored phone numbers by pressing # and
three-digit number.
Redial/Pause
0
Re-dials the last number called. Also
inserts a pause in autodial numbers.
Dial Pad
A
Dials phone and fax numbers and can be
used as a keyboard for entering
information into the machine.
# key lets you switch the dialling type
during a telephone call from “PULSE”
to “TONE”.
Volume High / Low
B
Lets you adjust speaker and ring volume.
Programming Keys:
C
Menu
Lets you access the function and
programming mode.
(Left Arrow)
Moves the LCD cursor to the left and
displays the previous menu
option/function.
Also, you can use this key to do an
alphabetical search for the names of
stored numbers.
Set
Stores a function setting into the
machine.
(Right Arrow)
Moves the LCD cursor to the right and
displays the next menu option/function.
Also, you can use this key to do an
alphabetical search for the names of
stored numbers.
Clear
Deletes entered data or moves back one
step in function menu.
Stop/Exit
D
Stops a fax, cancels an operation or exits
from function mode.
Fax Start
E
Starts an operation (such as Sending a
fax).
AND SIMPLE USE
PREPARATION
Preparation and Simple Use Guide 9
Menu Mode
After pressing Menu key the following options are available.
Then press 1 for General Setup Menu—OR—Press 2 for Fax Menu—OR—Press 3 for Copy Menu.
When you enter the Menu Mode, the machine displays a list of Level One Menus from which you
can choose. These menu options appear one after the other on the display. Select an option by
pressing Set when the option appears on the LCD.
You can “scroll” more quickly through options by pressing . When the screen displays your
selection, press Set. (Use to scroll backward if you passed your choice or to save key strokes.
Both arrow keys show all options, in the opposite order.)
When you finish selection, the screen displays ACCEPTED.
If you want to exit the Menu Mode, press Stop/Exit.
Menu Selection Table
If you have a basic understanding of how to program your machine, you can perform most of the
programming settings without the Owner’s Manual. To help you understand the function selections,
options, and settings that are available, use the Menu Selection Table below.
Main Menu Submenu
1. GENERAL
SETUP
1. DATE/TIME
2. STATION ID
3. VOLUME 1. RING HIGH
4. PBX
Menu
Selections
——
——
2. BEEPER HIGH
3. SPEAKER HIGH
—
Options Descriptions Page
MED
LOW
OFF
LOW
OFF
MED
LOW
OFF
ON
OFF
* The factory setting (option) is shown in bold.
Enter date and time for
LCD display and to print
on transmission reports
and so on.
Program the name and
fax number to appear on
each transmitted page.
Adjusts ring volume.
Adjusts beeper volume.
Adjusts speaker volume.
Turn on this function if
the machine is connected
to PABX (private
automatic Branch
Exchange.)
14
14
15
15
15
16
10
Main Menu Submenu
1. GENERAL
SETUP
(Continued)
2. FAX 1. SETUP
5. CLOCK
CHANGE ——
TONER SAVE
6.
POWER SAVE
7.
8.
SLEEP MODE
TONE/PULSE
9.
0. LOCAL
LANGUAGE
(For Czech,
Hungarian and
Polish)
RECEIVE
Menu
Selections
—
—
——
—
—
RING DELAY
1.
F/T RING TIME
2.
FAX DETECT
3.
4. REMOTE
CODE
5. AUTO
REDUCTIONONOFF
6. MEM.
RECEIVEONOFF
7. PRINT
DENSITY
POLLING RX
8.
Options Descriptions Page
ON
OFF
ON
OFF
TONE
PULSE
CZECH
HUNGARIAN
POLISH
ENGLISH
04
03
02
01
70
40
30
20
ON
OFF
ON
( 51, #51)
OFF
- + Adjusts printing to be
STANDARD
SECURE
TIMER
* The factory setting (option) is shown in bold.
Adjusts the machine’s
clock by one hour for
summer/winter time.
Increases the life of the
toner cartridge.
Power save mode.
Reduces power
consumption.
Sets the time before the
machine goes into sleep
mode.
Selects the dialling
mode.
Allows you to change
the LCD language.
Sets the number of rings
before the machine
answers in Fax/Tel (F/T)
or Fax Mode.
Sets the time for “F/T
pseudo-ring” in Fax/Tel
(F/T) Mode.
Receive fax messages
without pressing the
Fax Start key when you
answer the call with an
external telephone.
Activate or deactivate the
machine from a remote
location. You can also
personalize these codes.
Reduces the size of an
image.
Automatically stores any
incoming faxes in its
memory if it runs out of
paper.
lighter or darker.
You call another fax
machine to receive a fax
from it.
16
17
17
17
18
See
Quick
Setup
Guide
26
26
27
44
28
29
28
45
AND SIMPLE USE
PREPARATION
Preparation and Simple Use Guide 11
Main Menu Submenu
2. FAX
(Continued)
2.
SETUP SEND
3. SET
QUICK-DIAL
4. REPORT
SETTING
Menu
Selections
1. CONTRAST AUTO
FAX
2.
RESOLUTION
3. TIMER
4. BATCH TX ON
REAL TIME TX
5.
6. POLLED TX STANDARD
7. COVERPG
SETUP
COVERPAGE
8.
NOTE
9. OVERSEAS
MODE
1. ONE-TOUCH
DIAL —
2. SPEED-DIAL
3. SETUP
GROUPS
1. XMIT
REPORTONON+IMAGE
2. JOURNAL
PERIOD
Options Descriptions Page
LIGHT
DARK
STANDARD
FINE
S.FINE
PHOTO
—
OFF
NEXT FAX ONLY
ON
OFF
SECURE
NEXT FAX ONLY
ON
OFF
PRINT SAMPLE
—
ON
OFF
—
—
OFF
OFF+IMAGE
EVERY 50 FAXES
6/12/24 Hours
2/7 Days
OFF
* The factory setting (option) is shown in bold.
Changes the lightness or
darkness of a fax you are
sending.
Changes the default
setting of fax resolution.
Sets the machine to send
your documents later.
Sends all delayed faxes
that are to the same fax
number and at the same
time as one transmission.
When memory is full, you
can send faxes in real
time.
Sets a Polled
Transmission for
someone to poll the
machine to receive a fax
from you.
Automatically sends a
programmable cover page
or prints a sample
coverpage.
Program a customized
message for fax cover
page.
Special setting for
international
transmissions.
Stores dial numbers in
memory so as to dial them
by pressing only one key.
Stores dial numbers in
memory so to dial them
you only have to press
five keys.
Set up a Group for
broadcasting.
Initial setup for
Transmission
Verification Report and
Journal period.
21
21
37
37
24
47
35
36
37
19
19
39
33
33
12
Main Menu Submenu
2. FAX
(Continued)
3. COPY 1. COPY
5. REMOTE
FAX OPT
6. REMAINING
JOBS
MISCELLANEOUS
0.
MODE —
2. CONTRAST —
3.
PAPER TYPE
Menu
Selections
1. FAX FWD ON
2. FAX
STORAGEONOFF
3. REMOTE
ACCESS
4. PRINT
DOCUMENT
5. BACKUP
PRINT
——
1. MEM
SECURITY —
LOWER TRAY
2.
(with optional
cassette only)
3. DRUM LIFE
4. BT CALL
SIGN
(For U.K.
Only)
Options Descriptions Page
OFF
159 Sets the code for
—
ON
OFF
ON
OFF
—
ON
OFF
AUTO
TEXT
PHOTO
- + Adjusts the contrast. 58
THIN
—
PLAIN
THICK
THICKER
* The factory setting (option) is shown in bold.
Sets the machine to
forward faxes.
Stores incoming faxes in
memory for fax
forwarding and remote
retrieval.
retrieving faxes.
Print incoming faxes
stored in the memory.
Prints a copy of faxes as
they are received into
memory.
Check which jobs are in
memory or cancel a
delayed fax (timer) or
polling job.
Prohibits most functions
except receiving faxes
into memory.
Turn ON if you use the
optional paper tray
(Lower Cassette), and
choose which cassette
you want to use for
receiving faxes or
copying.
You can check the
remaining drum life on
the screen.
Use with BT Call Sign.
Selects the Copy
resolution for your type
of document.
Identify the type of paper
in the paper tray.
48
48
49
29
48
40
41
18
80
44
58
58
AND SIMPLE USE
PREPARATION
Preparation and Simple Use Guide 13
1
Setup
Initial Settings
Setting the Date and Time
The machine displays the date and time, and prints it on every fax you send.
In the event of a power failure, the machine maintains date and time information for several hours.
1
Press Menu, 1, 1.
2
Enter the two digits of the year, and press Set. “02” is registered as 2002 in the machine.
3
Enter two digits for the month and press Set.
4
Enter two digits for the day and press Set.
5
Enter the time in 24 hour format and press Set.
6
Press Stop/Exit.
Setting the Station ID
You can store your name, fax number and telephone number in this setting. The name and fax
number will be printed on the fax cover pages and all fax pages that you send. (The telephone
number will be printed only on your cover pages.) (See Electronic Cover Page, page 35.)
It is important that you enter the fax and telephone numbers in the internationally standardized
format, i.e. in accordance with the following strict sequence:
- The “+” (plus) character (press key)
- Your Country Code (e.g. “44” for the United Kingdom, “41” for Switzerland)
- Your local area code minus any leading “0” (“9” in Spain)
- A space
- Your number on the local exchange, using spaces to aid readability as appropriate.
As an example, if the machine is installed in the United Kingdom and the same line is to be used for
both fax and voice calls, and your national telephone number is 0161-444 5555, then you must set
the fax and telephone number parts of your station ID as: +44 161-444 5555
1
Press Menu, 1, 2.
2
Enter your fax number (up to 20 digits) and press Set.
3
Enter your telephone number (up to 20 digits) and press Set.
4
Enter your name (up to 20 characters) using the dial pad. To enter a space press twice.
5
Press Set.
6
Press Stop/Exit.
14 Chapter 1
■ When you enter your name, see Entering Text, page 94.
■ The telephone number you enter is used only for the Cover Page features.
■ If you do not enter a fax number, no additional information can be entered.
■ To enter a space, press once between numbers and twice between
characters.
■ If your Station ID has already been programmed, the screen prompts “1” to
make a change, or “2” to exit without changing.
Custom Settings
Volume Settings
Ring Volume
You can select how loud, the machine rings. The ring volume can be turned off for silent reception
if required.
1
Press Menu, 1, 3, 1.
2
Press or to select OFF, LOW, MED, or HIGH.
3
Press Set when the screen displays your selection.
4
Press Stop/Exit.
—OR—
You can adjust the ring volume when the machine is idle. You can turn the ring OFF.
Press High or Low to adjust the volume level. With each key press, the machine rings so you can
hear the current setting and the display shows the setting you are choosing. Each key press changes
the volume to the next setting.
The new setting will remain until you change it again.
Beeper Volume
You can set the beeper to LOW, HIGH or OFF. The machine comes with this volume set to LOW.
When the beeper is set to LOW or HIGH, the machine beeps every time you press a key or make
an error, and at the end of sending or receiving a fax.
1
Press Menu, 1, 3, 2.
2
Press or to select your setting.
3
When the screen displays the setting you want, press Set.
4
Press Stop/Exit.
BASIC FAX USE
Speaker Volume
You can set the volume of the machine speaker.
1
Press Menu, 1, 3, 3.
2
Press or to select your volume setting (OFF, LOW, MED, or HIGH).
3
Press Set when the screen displays your selection.
4
Press Stop/Exit.
Setup 15
PABX and TRANSFER
The machine is initially set to be connected with PSTN (Public Switched Telephone Network) lines.
However, many offices use a central telephone system or Private Automatic Branch Exchange
(PABX). Your fax can be connected to most types of PABX. The recall facility on the machine
supports timed break recall only (TBR), PBXS normally can work with this for gaining access to an
outside line, or for transferring a call to another extension: The feature works when the R key is
pressed.
Setting PABX
If the machine is connected to a PABX system, set PBX:ON. If not, set OFF.
1
Press Menu, 1, 4.
2
Press or to select ON (or OFF).
3
Press Set when the screen displays your selection.
4
Press Stop/Exit.
You can program an R key press as part of a number stored in a One Touch or
Speed Dial location. When programming the One Touch or Speed Dial number
(Function menu 2-3-1 or 2-3-2) press R first (the screen displays “!”), then enter
the telephone number. If you do this, you do not need to press R each time before
you dial using a One Touch or Speed Dial location. (See Storing Numbers for Easy
Dialling, page 19.)
However, if PBX is set to OFF, you can’t use the One Touch or Speed Dial number
that the R keypress is programmed into.
Setting the Clock Change
You can easily let the machine’s clock gain or lose one hour by using this feature.
1
Press Menu, 1, 5. The screen displays
2
Press or to select Summer Time to gain an hour
or Winter time to lose an hour, and press Set.
3
Press 1 to change to Winter Time or Summer Time—OR—Press 2 to exit without changing.
TO SUMMER TIME ?
SELECT { } & SET
16 Chapter 1
Toner Save
You can conserve toner using this feature. When you set Toner Save to ON, print appears somewhat
lighter. The default setting is OFF.
1
Press Menu, 1, 6.
2
Press or to select ON (or OFF).
3
Press Set.
4
Press Stop/Exit.
Sleep Mode
Setting the Sleep Mode reduces power consumption by turning off the fuser inside the machine,
while the machine is idle. You can choose how long the machine is idle (from 00 to 99 minutes)
before it drops into sleep mode. The timer automatically resets when the machine receives a Fax, or
makes a copy. The factory setting is 05 minutes. While the machine is in sleep mode, you will see
SLEEP in the LCD. When you try to print a fax/list or copy in sleep mode, there will be a short delay
whilst the fuser warms up to working temperature.
1
Press Menu, 1, 8.
2
Use the dial pad to enter the amount of time the machine is idle before it drops into sleep mode
(00 to 99).
3
Press Set.
4
Press Stop/Exit.
Power Save
Setting Power Save Mode by turning off the CPU inside the machine reduces power consumption
more than Sleep Mode. If Power Save Mode is switched ON, when the machine is idle, it drops into
power save mode automatically. In the Power Save Mode, you cannot use fax detect function or
remote activation.
The machine will not display the date and time in this condition.
1
Press Menu, 1, 7.
2
Press or to select ON (or OFF).
3
Press Set when the screen displays your selection.
4
Press Stop/Exit.
BASIC FAX USE
Setup 17
Setting the Dialling Mode (Tone/Pulse)
The machine is initially set to TONE. If you are using a PULSE dial line, you can change the setting
to PULSE by following the steps below.
1
Press Menu, 1, 9. The screen prompts you to select PULSE (or TONE).
2
Use or to select the dialling mode.
3
Press Set when the screen displays the dialling mode you want.
4
Press Stop/Exit.
Lower Tray (With Optional Paper Tray Only)
You can set the machine to recognize the optional lower tray. When Lower Tray is set to ON, you can
set which tray you want to use for faxes or for copies.
1
After setting up the optional paper tray, press Menu, 2, 0, 2.
2
Press or to turn ON (or OFF).
3
Press Set.
When the optional LOWER TRAY is set to ON, you can set the tray usage.
The default setting of AUTO allows the machine to choose the lower tray if paper is out in the upper
tray. Choose UPPER or LOWER if you want to keep special paper in the other tray and control
when it is used.
4
To set tray usage for faxes, press or to select FOR FAX, and then press Set.
—OR—
To set tray usage for copies, press or to select FOR COPY, and then press Set.
5
Press or to select AUTO, UPPER or LOWER and press Set.
6
Press Stop/Exit.
18 Chapter 1
Storing Numbers for Easy Dialling
You can set up the machine to do three types of easy dialling: One Touch, Speed Dial and Groups
for Broadcasting of faxes. (See Broadcasting, page 38.)
Even if you lose electrical power, numbers stored in memory will not be lost.
Storing One Touch Dial Numbers
You can store 32 fax/phone numbers that you can dial by pressing one key. You can also store names
with these numbers. When you press a One Touch key, the screen displays the name or number as
the call is dialled. (See One Touch Dialling, page 22.)
One Touch Dial keys are not the dial pad keys. They are the 16 keys (numbers
1-32). One Touch Dial Numbers 17-32 are accessed by holding down Shift while
you press the appropriate One Touch Dial key.
1
Press Menu, 2, 3, 1.
2
Press the One Touch Dial key where you want to store a number. The screen displays the
location you selected.
3
Enter a number (up to 20 digits), and press Set. The screen prompts you to enter a name for this
number.
4
Use the dial pad to enter the name (up to 15 characters). (See Entering Text, page 94.)—OR—
Go to Step 5 to store the number without a name.
5
Press Set. Return to Step 2 to store another One Touch dial number—OR—Press Stop/Exit.
When you dial a One Touch dial number, the screen displays the name you have stored or if you have
not stored a name, the number you have stored.
BASIC FAX USE
Storing Speed Dial Numbers
You can store Speed Dial numbers, which you dial by pressing only five keys. There are 200 Speed
Dial locations. (See Speed Dialling, page 31.)
1
Press Menu, 2, 3, 2.
The screen prompts you to enter a location.
2
Use the dial pad to enter a three-digit location (001-200), and press Set. The screen displays
your entry, then prompts you to enter the number you’re storing.
3
Enter the number (up to 20 digits), and press Set.
The screen now prompts you to store a name with this number.
4
Use the dial pad to enter the name (up to 15 characters). (See Entering Text, page 94.)—OR—
Go to Step 5 to store the number without a name.
5
Press Set. Return to Step 2 to store another Speed Dial number—OR—Press Stop/Exit.
When you dial a Speed dial number, the screen displays the name you have stored or if you have not
stored a name, the number you have stored.
Setup 19
Changing One Touch and Speed Dial Numbers
If you try to store a One Touch or Speed Dial number in a location where a number is already stored,
the screen displays the current name stored there, then prompts you to either change it or exit.
1
Press Menu, 2, 3, 1 and press the One Touch Dial key where you want to change the number.
—OR—
Press Menu, 2, 3, 2 and use the dial pad to enter a three-digit location (001-200), and press Set.
2
Press 1 to change the number stored, or press 2 to exit without making a change.
3
Enter a new number.
◆ If you want to erase the number, press Clear when the cursor is to the far left of the digits.
◆ If you want to change a digit, use or to position the cursor under the digit you want
to change, then enter the new digit—OR—Press Clear to delete all characters above and to
the right of the cursor.
4
Follow the directions in Storing One Touch Dial or Speed Dial Numbers.
You can print a list of all stored numbers. (See Using the Reports Key, page 34.)
20 Chapter 1
2
Sending a Fax
Scanning Adjustment
Contrast
If your document is very light or very dark, you might want to set the contrast accordingly. Use
LIGHT to send a light document. Use DARK to send a dark document. After sending the document
the contrast setting is set to AUTO (suitable for most documents) automatically.
1
Insert the document face down in the ADF.
2
Press Menu, 2, 2, 1.
3
Use or to select AUTO, LIGHT, or DARK.
4
When the screen displays your selection, press Set.
5
Press 2 if you are finished choosing settings, and go to Step 6—OR—Press 1 if you want to
select additional settings. The display returns to Setup Send menu.
6
Enter a fax number and press Fax Start.
Fax Resolution
When you have a document in the ADF, you can use the Resolution key to temporarily change the
setting. Press Resolution repeatedly until the LEDs show the setting you want.
—OR—
You can change the default setting.
1
Press Menu, 2, 2, 2.
2
Press or to select the resolution you want, and then press Set.
3
Press 2 if you are finished choosing settings—OR—Press 1 if you want to select additional
settings. The display returns to Setup Send menu.
4
Press Stop/Exit.
BASIC FAX USE
STANDARD: Suitable for most typed documents.
FINE: Good for small print; transmits a little slower than Standard resolution.
S.FINE: Good for small print or artwork; transmits slower than Fine resolution.
PHOTO: Use when document has varying shades of grey; slow transmission time.
Sending a Fax 21
Dialling a Number
One Touch Dialling
1
Insert the document face down in the ADF.
2
Press the One Touch key of the location you want to call.
3
Press Fax Start.
If you try to use a One Touch or Speed Dial location with no number stored in it,
you hear a warning sound, and screen displays NOT ASSIGNED. The display
returns to normal after 2 seconds.
Speed Dialling
1
Insert the document face down in the ADF.
2
Press Search/Speed Dial, then press # and the three-digit Speed Dial number.
3
Press Fax Start.
Search
You can search for names you have stored in One Touch and Speed Dial memories. (See Storing
One Touch Dial Numbers, page 19 and Storing Speed Dial Numbers, page 19.)
1
Insert the document face down in the ADF.
2
Press Search/Speed Dial.
3
To search for numbers alphabetically by name, enter the first letter of the name by using the dial
pad, and then press or .
4
When the screen displays the name you want to call, press Fax Start.
Chain Dialling
You can store very long dialling sequences by dividing them and setting them up as One Touch and
Speed Dial numbers. Then while dialling, you can combine two or more One Touch and/or Speed
Dial numbers and even include manual dialling using the dial pad. You can use these numbers in any
combination. The combined number will be dialled, in the order you entered it, as soon as you press
Fax Start.
For example:
You can store “555” on One Touch Dial key 01 and “7000” on One Touch Dial key 02. If you press
One Touch 01, 02 and Fax Start, you can dial “555 7000”. To temporarily change a number, you
can substitute part of the number with manual dialling using the dial pad. So, if you press One Touch
01 and press 7001 using the dial pad, you can dial “555 7001”.
Using access codes is easy. Sometimes you may want to choose from the among several long
distance carriers when you make a call; rates may vary depending upon the time and destination. To
take advantage of low rates, you can store the access codes or long-distance carriers as One Touch
and Speed Dial numbers.
22 Chapter 2
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