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Quick Setup Guide
Note
(For U.K.) (For Others)
Start Here
FAX-2840 / FAX-2845
FAX-2940
Please read the Product Safety Guide first, then read this Quick Setup Guide for the correct setup and installation
procedure.
To view the Quick Setup Guide in other languages, please visit http://solutions.brother.com/
• Not all models are available in all countries.
• Most of the illustrations in this guide show the FAX-2845.
.
Unpack the machine and check the components
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Documentation CD-ROM Telephone Line Cord
Basic User’s Guide Quick Setup Guide AC Power Cord
Drum Unit and Toner Cartridge Assembly
(pre-installed)
ADF Document Output Support Telephone Handset
(For FAX-2845)
Product Safety Guide
Curled Handset Cord
(For FAX-2845)
UK/IRE Version 0
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WARNING
CAUTION
CAUTION
WARNING
WARNING
CAUTION
Note
100 mm
100 mm
210 mm
250 mm
could result in death or serious injuries.
CAUTION
result in minor or moderate injuries.
Plastic bags are used in the packing of your machine. To avoid danger of suffocation, keep these
plastic bags away from babies and children. Plastic bags are not toys.
When moving the machine, grasp the side handholds firmly from the front of the machine.
indicates a potentially hazardous situation which, if not avoided,
indicates a potentially hazardous situation which, if not avoided, may
• Keep a minimum gap around the machine as shown in the illustration.
• The components included in the box may differ depending on your country.
• We recommend that you save the original packaging.
• If for any reason you must ship your machine, carefully repack the machine in the original packaging to avoid
any damage during transit. The machine should be adequately insured with the carrier. For how to repack
the machine, see Packing and shipping the machine in the Advanced User’s Guide.
• (FAX-2940 only) The interface cable is not a standard accessory. Buy the appropriate interface cable.
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Remove the packing
CAUTION
CAUTION
IMPORTANT
material from the
2
DO NOT connect the AC power cord yet.
machine
a Remove the packing tape from the outside of
the machine.
b Open the front cover.
d Lift the elastic band off the drum.
e Pull the paper strip to remove the protective
material as shown in the illustration.
c Remove the Silica Pack from the inside of the
machine.
DO NOT eat the silica gel pack. Please throw
away. If ingested, seek medical attention
immediately.
f Take out the drum unit and toner cartridge
assembly.
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g Gently shake it from side to side several times
Control Panel Cover
to distribute the toner evenly inside the
assembly.
h Put the drum unit and toner cartridge assembly
back in the machine.
Attach the ADF
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Document Output
Support
a Unfold the ADF Document Support.
i Close the front cover of the machine.
b Open the control panel cover by lifting it toward
the back.
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c Attach the ADF Document Output Support.
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Load paper in the paper
d Close the control panel cover.
Install the Handset
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tray
a Pull the paper tray completely out of the
machine.
b While pressing the green paper-guide release
lever a, slide the paper guides to fit the paper
size you are loading in the tray. Make sure that
the guides are firmly in the slots.
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a Connect the curled handset cord to the
machine and the other end to the handset.
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c Fan the stack of paper well to avoid paper jams
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1
and misfeeds.
d Put paper in the tray and make sure:
The paper is below the maximum paper
mark (bbb) a.
Over filling the paper tray will cause paper
jams.
The side to be printed on must be face down.
The paper guides gently touch the sides of
the paper so it will feed correctly.
e Put the paper tray firmly back in the machine.
Ma k e sure th a t it is co mpletely inserted into the
machine.
f Unfold the support flap a to prevent paper
from sliding off the face-down output tray.
For more information about recommended
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paper, see Recommended paper and print
media in the Basic User’s Guide.
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Connect the power cord
WARNING
IMPORTANT
IMPORTANT
(Example for UK)
Note
Note
1
(Example for UK)
2
(Example for UK)
1
2
6
DO NOT connect the interface cable
yet.
and telephone line
a Connect the AC power cord to the machine,
and then plug it into an electrical socket.
b Turn the machine’s power switch on.
Since the machine is grounded through the
electrical socket, you can protect yourself
from potentially hazardous electrical
conditions on the telephone network by
keeping the power cord connected to your
machine when you connect it to a telephone
line. Similarly, you can protect yourself when
you want to move your machine by
disconnecting the telephone line first and then
the power cord.
If you are sharing one telephone line with an
external telephone, connect it as shown below.
a Extension telephone
b External telephone
c Connect the telephone line cord. Connect one
end of the telephone line cord to the socket on
the machine marked LINE and the other end to
a telephone wall socket.
If you are sharing one telephone line with an
external telephone answering machine, connect it
as shown below.
a Extension telephone answering machine (not
allowed)
b External telephone answering machine
Set the receive mode to External TAD if
you have an external answering machine.
See Choose a Receive Mode on page 8. For
additional details, see Connecting an
external TAD in the Basic User’s Guide.
The telephone line cord MUST be connected to
the socket on the machine marked LINE.
The machine must be grounded using an
earthed plug.
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Choose a Receive Mode
Do you want to use the telephone features of your
machine (if available) or an external telephone or
external telephone answering device connected on the
same line as the machine?
Your machine
automatically answers
every call as a fax.
Your machine controls
the line and
automatically answers
every call. If the call is
not a fax, the phone will
ring for you to pick up
the call.
Your external telephone
answering device (TAD)
automatically answers
every call. Voice
messages are stored
on the external TAD.
Fax messages are
automatically printed.
You control the phone
line and must answer
every call yourself.
Do you want the machine to
answer fax and telephone calls
automatically?
Manual
Fax Only
Fax/Tel
External TAD
No
Yes
Yes
No
No
Yes
Are you using the voice message
function of an external telephone
answering device?
Set the LCD contrast
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There are four possible receive modes: Fax Only,
Fax/Tel, Manual and External TAD.
8
If you are having difficulty reading the LCD, try
changing the contrast setting.
(if needed)
a Press Menu, 1, 5.
b Press c to increase the contrast.
—OR—
Press d to decrease the contrast.
Press OK.
c Press Stop/Exit.
Set the date and time
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The machine displays the time, and if you set up the
station ID the date and time will be added to each fax
you send.
a Press Menu, 0, 1.
b Press a or b to choose the receive mode.
c Press Stop/Exit.
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Press OK.
For more details, see Using receive modes in
the Basic User’s Guide.
a Press Menu, 0, 2, 1.
b Enter the last two digits of the year on the dial
pad, and then press OK.
Date&Time
Year:2013
(e.g. Enter 1, 3 for 2013.)
c Enter the two digits for the month on the dial
pad, and then press OK.
Date&Time
Month:03
(e.g. Enter 0, 3 for March.)
d Enter the two digits for the day on the dial pad,
and then press OK.
Date&Time
Day:25
(e.g. Enter 2, 5 for 25th.)
e Enter the time in 24-hour format on the dial
pad, and then press OK.
Date&Time
Time:15:25
(e.g. Enter 1, 5, 2, 5 for 15:25.)
f Press Stop/Exit.
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Enter personal
Note
Note
Note
Fax Transmission Report
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The machine displays the date and time, and if you
set up the Station ID, it will add it to each fax you send.
information (Station ID)
a Press Menu, 0, 3.
b Enter your fax number (up to 20 digits) on the
dial pad, and then press OK.
Station ID
Fax:
c Enter your telephone number (up to 20 digits)
on the dial pad, and then press OK. If your
telephone number and fax number are the
same, enter the same number again.
Station ID
Tel:
d Use the dial pad to enter your name (up to
20 characters), and then press OK.
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Your Brother machine is equipped with a
Transmission Verification Report that can be used as
confirmation that you sent a fax. This report lists the
name or fax number of the receiving party, the date,
time, and duration of the transmission, the number of
pages transmitted, and whether or not the
transmission was successful. If you want to use the
Fax Transmission Report feature see Printing reports
in the Advanced User’s Guide.
Set tone or pulse dialling
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Your machine comes set for a Tone dialling service. If
you have a Pulse dialling service (rotary), you need to
change the dialling mode.
a Press Menu, 0, 4.
mode
Station ID
Name:
• See the following chart for entering your name.
• If you need to enter a character that is on the
same key as the last character, press c to move
the cursor to the right.
• If you entered a character incorrectly and want
to change it, press d or c to move the cursor to
the incorrect character, press Clear.
Press
key
2 ABC2A
3 DEF 3D
4 GH I 4G
5 JKL5J
6 MNO 6 M
7 PQRS7
8 TUV8 T
9 WXY Z 9
One
time
For more details, see Entering text in the
Basic User’s Guide.
Two
times
Three
times
Four
times
times
Five
b Press a or b to choose Pulse (or Tone).
Press OK.
c Press Stop/Exit.
Set the telephone line
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If you are connecting the machine to a VoIP service
(over the Internet) you need to change the
compatibility setting.
If you are using an analogue telephone line you
can skip this step.
compatibility
a Press Menu, 2, 0, 1.
b Press a or b to choose Basic(for VoIP).
Press OK.
c Press Stop/Exit.
e Press Stop/Exit.
If you make a mistake and want to start again,
press Stop/Exit and go back to step a.
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Set the telephone line
Note
Note
Note
Note
14
If you are connecting the machine to a line that
features a PABX (PBX) or ISDN to send and receive
faxes, it is also necessary to change the phone line
type accordingly by completing the following steps.
type
a Press Menu, 0, 6.
b Press a or b to choose PBX, ISDN or Normal.
Press OK.
Do one of the following:
If you choose ISDN or Normal, go to step f.
If you choose PBX, go to step c.
PBX and TRANSFER
The machine is initially set to Normal, which lets
the machine connect to a standard PSTN (Public
Switched Telephone Network) line. However,
many offices use a central telephone system or
Private Automatic Branch Exchange (PABX).
Your machine can be connected to most types of
PABX (PBX). The machine’s recall feature
supports timed break recall only (TBR). TBR will
work with most PABX (PBX) systems allowing
you to gain access to an outside line, or transfer
calls to another extension. The feature works
when Tel/R is pressed or Tel/Mute/R and Shift
are pressed at the same time (FAX-2845 only).
c Do one of the following:
If you want to change the current prefix
number, press 1 and go to step d.
If you do not want to change the current
prefix number, press 2 and go to step f.
The default setting is “!”. When you press Tel/R or
Tel/Mute/R and Shift at the same time
(FAX-2845 only), “!” will be displayed on the LCD.
d Press Clear to delete the default setting, then
enter the prefix number (up to 5 digits) on the
dial pad, and then press OK.
• You can use the numbers 0 to 9, #, l and !.
Press Tel/R or Tel/Mute/R and Shift at the
same time (FAX-2845 only) to display “!”.
• You cannot use ! with any other numbers or
characters.
• If your telephone system requires a timed break
recall, press Tel/R or Tel/Mute/R and Shift at
the same time (FAX-2845 only) to enter the
break.
Automatic Daylight
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You can set the machine to change automatically for
Daylight Saving Time. It will reset itself forward one
hour in the Spring and backward one hour in the
Autumn.
Saving Time
a Press Menu, 0, 2, 2.
b Press a or b to choose On (or Off).
Press OK.
c Press Stop/Exit.
e Press a or b to choose On or Always and press
OK.
• If you choose On, pressing Tel/R or Tel/Mute/R
and Shift at the same time (FAX-2845 only) (the
screen displays “!”) will let you access an
outside line.
• If you choose Always, you can access an
outside line without pressing Tel/R or
Tel/Mute/R and Shift at the same time
(FAX-2845 only).
f Press Stop/Exit.
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Other Information
Download optional software (FAX-2940 users only)
You can download a printer driver, a scanner driver
and PC-Fax Send software for free from the Brother
Solutions Center, enabling you to use your Brother
Fax machine as a printer or a scanner, or send faxes
from your computer. Visit us at
http://solutions.brother.com/.
Please note that FAX-2940 does not support the
scanning function for Mac OS X 10.5.8 users.
Brother CreativeCenter
Get inspired. If you’re using Windows®, double-click
the Brother CreativeCenter icon on your desktop to
access our FREE web site with many ideas and
resources for personal and professional use. This
icon appears after installing MFL-Pro Suite or the
optional software available from the Brother Solutions
Center.
Mac users can access Brother CreativeCenter at this
web address:
http://www.brother.com/creativecenter/
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Consumables
Consumables
When the time comes to replace consumable items, an error will be indicated by the LCD on the control panel. For
more information about the consumables for your machine, visit us at http://www.brother.com/original/
your local Brother reseller.
Toner cartridges Drum unit
Standard Toner: TN-2210
High Yield Toner: TN-2220
DR-2200
or contact
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Trademarks
The Brother logo is a registered trademark of Brother Industries, Ltd.
Brother is a registered trademark of Brother Industries, Ltd.
Microsoft and Windows are registered trademarks of Microsoft Corporation in the United States and/or other countries.
Apple, Macintosh and Mac OS are trademarks of Apple Inc., registered in the U.S. and other countries.
Each company whose software title is mentioned in this manual has a Software License Agreement specific to its proprietary programs.
Any trade names and product names of companies appearing on Brother products, related documents and any other
materials are all trademarks or registered trademarks of those respective companies.
Compilation and Publication
Under the supervision of Brother Industries, Ltd., this manual has been compiled and published, covering the latest product descriptions and
specifications.
The contents of this manual and the specifications of this product are subject to change without notice.
Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for
any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other
errors relating to the publication.
Copyright and License
©2012 Brother Industries, Ltd. All rights reserved.
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