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Quick Setup Guide
Note
Start Here
Thank you for choosing Brother, your support is important to us and we value your business. Your Brother product
is engineered and manufactured to the highest standards to deliver reliable performance, day-in and day-out.
Please read the Product Safety Guide first, then read this Quick Setup Guide for the correct setup and installation
procedure.
To view the Quick Setup Guide in other languages, please visit http://solutions.brother.com/
• Not all models are available in all countries.
• Most of the illustrations in this guide show the FAX-2940.
FAX-2840 / FAX-2940
.
Unpack the machine and check the components
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Documentation CD-ROM Product Registration Sheet
(USA only)
Basic User’s Guide Quick Setup Guide Telephone Line Cord
Drum Unit and Toner Cartridge Assembly
(pre-installed)
ADF Document Output Support Telephone Handset Curled Handset Cord
Product Safety Guide
AC Power Cord
USA/CAN Version 0
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WARNING
CAUTION
CAUTION
WARNING
WARNING
CAUTION
Note
3.95 in.
(100 mm)
3.95 in.
(100 mm)
8.3 in.
(210 mm)
9.85 in. (250 mm)
could result in death or serious injuries.
CAUTION
result in minor or moderate injuries.
Plastic bags are used in the packing of your machine. Plastic bags are not toys. To avoid the danger
of suffocation, keep these bags away from babies and children and dispose of them correctly.
When moving the machine, grasp the side handholds firmly from the front of the machine.
indicates a potentially hazardous situation which, if not avoided,
indicates a potentially hazardous situation which, if not avoided, may
• Keep a minimum gap around the machine as shown in the illustration.
• The components included in the box may differ depending on your country.
• We recommend that you save the original packaging.
• If for any reason you must ship your machine, carefully repack the machine in the original packaging to avoid
any damage during transit. The machine should be adequately insured with the carrier. For how to repack
the machine, see Packing and shipping the machine in the Advanced User’s Guide.
• The interface cable is not a standard accessory. Buy the appropriate interface cable.
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Remove the packing
CAUTION
CAUTION
IMPORTANT
material from the
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DO NOT connect the AC power cord yet.
machine
a Remove the packing tape from the outside of
the machine.
b Open the front cover.
d Lift the elastic band off the drum.
e Pull the paper strip to remove the protective
material as shown in the illustration.
c Remove the Silica Pack from the inside of the
machine.
DO NOT eat the silica gel pack. Please throw
away. If ingested, seek medical attention
immediately.
f Take out the drum unit and toner cartridge
assembly.
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g Gently shake it from side to side several times
Control Panel Cover
to distribute the toner evenly inside the
assembly.
h Put the drum unit and toner cartridge assembly
back in the machine.
Attach the ADF
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Document Output
Support
a Unfold the ADF Document Support.
i Close the front cover of the machine.
b Open the control panel cover by lifting it toward
the back.
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c Attach the ADF Document Output Support.
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Load paper in the paper
d Close the control panel cover.
Install the Handset
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tray
a Pull the paper tray completely out of the
machine.
b While pressing the green paper-guide release
lever a, slide the paper guides to fit the paper
size you are loading in the tray. Make sure that
the guides are firmly in the slots.
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a Connect the curled handset cord to the
machine and the other end to the handset.
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Note
For Legal or Folio size paper, press the release
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1
1
button a in the bottom of the paper tray and then
pull out the back of the paper tray.
(Legal or Folio size paper are not available in
some regions.)
c Fan the stack of paper well to avoid paper jams
and misfeeds.
e Put the paper tray firmly back in the machine.
Ma k e sure that it is completely inserted into the
machine.
f Unfold the support flap a to prevent paper
from sliding off the face-down output tray.
d Put paper in the tray and make sure:
The paper is below the maximum paper
mark (bbb) a.
Over filling the paper tray will cause paper
jams.
The side to be printed on must be face down.
The paper guides gently touch the sides of
the paper so it will feed properly.
For more information about recommended
paper, see Recommended paper and print
media in the Basic User’s Guide.
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Connect the power cord
WARNING
IMPORTANT
IMPORTANT
Note
3
1
2
6
DO NOT connect the interface cable
yet.
and telephone line
a Connect the AC power cord to the machine,
and then plug it into an AC power outlet.
b Turn the machine’s power switch on.
The machine must be grounded using a
3-prong plug.
Since the machine is grounded through the
power outlet, you can protect yourself from
potentially hazardous electrical conditions on
the telephone network by keeping the power
cord connected to your machine when you
connect it to a telephone line. Similarly, you
can protect yourself when you want to move
your machine by disconnecting the telephone
line first and then the power cord.
If you are sharing one telephone line with an
external telephone, connect it as shown below.
Before you connect the external telephone,
remove the protective cap c from the EXT. jack
on the machine.
c Connect the telephone line cord. Connect one
end of the telephone line cord to the jack on the
machine marked LINE and the other end to a
modular wall jack.
The telephone line cord MUST be connected to
the jack on the machine marked LINE.
a Extension telephone
b External telephone
c Protective cap
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Note
If you are sharing one telephone line with an
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external telephone answering machine, connect it
as shown below.
Before you connect the external telephone
answering machine, remove the protective cap c
from the EXT. jack on the machine.
a Extension telephone answering machine (not
allowed)
b External telephone answering machine
c Protective cap
Choose your language
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(if needed)
a Press Menu, 0, 0.
b Press a or b to choose your language.
Press OK.
c Press Stop/Exit.
Set the receive mode to External TAD if
you have an external answering machine.
See Choose the correct Receive
Mode on page 9. For additional details, see
Connecting an external TAD (telephone
answering device) in the Basic User’s Guide.
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Choose the correct Receive Mode
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The correct Receive Mode is determined by the external devices and telephone subscriber services (Voice Mail,
Distinctive Ring, etc.) you have (or will be using) on the same line as the Brother machine.
Will you be using a Distinctive Ring number for receiving faxes?
Brother uses the term “Distinctive Ring” but telephone companies may have other names for this service such
as Custom Ringing, RingMaster, Personalized Ring, Teen Ring, Ident-A-Call, and Smart Ring. See Distinctive
Ring in the Basic User’s Guide for instruction on setting up your machine using this feature.
Will you be using Voice Mail on the same telephone line as your Brother machine?
If you have Voice Mail on the same telephone line as your Brother machine, there is a strong possibility that
Voice Mail and the Brother machine will conflict with each other when receiving incoming calls. See Voice Mail
in the Basic User’s Guide for instructions on setting up your machine using this service.
Will you be using a Telephone Answering Device on the same telephone line as your Brother machine?
Your external telephone answering device (TAD) will automatically answer every call. Voice messages are
stored on the external TAD and fax messages are printed. Choose External TAD as your receive mode. See
the instructions below.
Will you be using your Brother machine on a dedicated fax line?
Your machine automatically answers every call as a fax. Choose Fax Only as your receive mode. See the
instructions below.
Will you be using your Brother machine on the same line as your telephone?
Do you want to receive voice calls and faxes automatically?
The Fax/Tel receive mode is used when sharing the Brother machine and your telephone on the same line.
Choose Fax/Tel as your receive mode. See the instructions below.
Important Note: You cannot receive voice messages on either Voice Mail or an answering machine when
choosing the Fax/Tel mode.
Do you expect to receive very few faxes?
Choose Manual as your receive mode. You control the telephone line and must answer every call yourself.
See the instructions below.
For details, see Using receive modes in the Basic User’s Guide.
a Press Menu, 0, 1.
b Press a or b to choose the receive mode.
Press OK.
c Press Stop/Exit.
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Set the LCD contrast
Note
Set your Station ID
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If you are having difficulty reading the LCD, try
changing the contrast setting.
(if needed)
a Press Menu, 1, 5.
b Press c to increase the contrast.
—OR—
Press d to decrease the contrast.
Press OK.
c Press Stop/Exit.
Set the date and time
10
The machine displays the time, and if you set up the
station ID the date and time will be added to each fax
you send.
a Press Menu, 0, 2, 1.
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The machine displays the date and time, and if you
set up the Station ID, it will add it to each fax you send.
a Press Menu, 0, 3.
b Enter your fax number (up to 20 digits) on the
dial pad, and then press OK.
Station ID
Fax:
c Enter your telephone number (up to 20 digits)
on the dial pad, and then press OK. (If your
telephone number and fax number are the
same, enter the same number again.)
Station ID
Tel:
d Use the dial pad to enter your name (up to
20 characters), and then press OK.
Station ID
Name:
b Enter the last two digits of the year on the dial
pad, and then press OK.
Date&Time
Year:2013
(e.g. Enter 1, 3 for 2013.)
c Enter the two digits for the month on the dial
pad, and then press OK.
Date&Time
Month:03
(e.g. Enter 0, 3 for March.)
d Enter the two digits for the day on the dial pad,
and then press OK.
Date&Time
Day:25
(e.g. Enter 2, 5 for 25th.)
e Enter the time in 24-hour format on the dial
pad, and then press OK.
Date&Time
Time:15:25
(e.g. Enter 1, 5, 2, 5 for 3:25 P.M.)
• See the following chart for entering your name.
• If you need to enter a character that is on the
same key as the last character, press c to move
the cursor to the right.
• If you entered a character incorrectly and want
to change it, press d or c to move the cursor to
the incorrect character, press Clear.
Press
key
2 ABC2A
3 DEF 3D
4 GH I 4G
5 JKL5J
6 MNO 6 M
7 PQRS7
8 TUV8 T
9 WXY Z 9
One
time
For more details, see Entering text in the
Basic User’s Guide.
Two
times
Three
times
Four
times
times
Five
e Press Stop/Exit.
f Press Stop/Exit.
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Note
If you make a mistake and want to start again,
Note
Note
press Stop/Exit and go back to step a.
(USA only) The Telephone Consumer Protection
Act of 1991 makes it unlawful for any person to
use a computer or electronic device to send any
message via a telephone fax machine unless
such messages clearly contain, in a margin at the
top or bottom of each transmitted page, or on the
first page of the transmission, the date and time it
is sent and an identification of the business or
other entity or other individual sending the
message and the telephone number of the
sending machines or such business, other entity
or individual. To program this information into
your machine, see Set the date and
time on page 10 and Set your Station
ID on page 10.
Set the telephone line
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If you are connecting the machine to a VoIP service
(over the Internet) you need to change the
compatibility setting.
If you are using an analog telephone line you can
skip this step.
compatibility
a Press Menu, 2, 0, 1.
b Press a or b to choose Basic(for VoIP).
Press OK.
c Press Stop/Exit.
Fax Transmission Report
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Your Brother machine is equipped with a
Transmission Verification Report that can be used as
confirmation that you sent a fax. This report lists the
name or fax number of the receiving party, the date,
time, and duration of the transmission, the number of
pages transmitted, and whether or not the
transmission was successful. If you want to use the
Fax Transmission Report feature see Printing reports
in the Advanced User’s Guide.
Set tone or pulse dialing
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Your machine comes set for a Tone dialing service. If
you have a Pulse dialing service (rotary), you need to
change the dialing mode.
a Press Menu, 0, 4.
b Press a or b to choose Pulse (or Tone).
mode (Canada only)
Press OK.
Dial Prefix
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The dial prefix setting will automatically dial a
predefined number before every fax number you dial.
For example: If your phone system requires a 9 to dial
an outside number this setting will automatically dial 9
for every fax you send.
a Press Menu, 0, 5.
(For Canada, press Menu, 0, 6.)
b Enter the prefix number (up to 5 digits) on the
dial pad, and then press OK.
• You can use the numbers 0 to 9, #, l and !.
(Press Hook/Hold to display “!”.)
• You cannot use ! with any other numbers or
characters.
• If your telephone system requires a timed break
recall (hookflash), press Hook/Hold to enter the
break.
• If the pulse dialing mode is on, # and l are not
available to use. (Canada only)
c Press Stop/Exit.
c Press Stop/Exit.
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Note
Automatic Daylight Saving Time
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Send in the Product Registration and Test Sheet (USA only)
You can set the machine to change automatically for
Daylight Saving Time. It will reset itself forward one
hour in the Spring and backward one hour in the Fall.
a Press Menu, 0, 2, 2.
b Press a or b to choose On (or Off).
Press OK.
c Press Stop/Exit.
a Fill out the Product Registration and Test
Sheet.
b Place the sheet face down in the Automatic
Document Feeder.
c Make sure (FAX) is illuminated in
Green.
d Enter the toll-free fax number: 1-877-268-9575.
e Press Start.
• You will receive a confirmation fax of your
Product Registration.
• You can also register your product online. Visit
http://www.brother.com/registration/.
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Other Information
Download optional software
You can download a printer driver, a scanner driver
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(FAX-2940 only
(FAX-2940 only) for free from the Brother Solutions
Center, enabling you to use your Brother Fax
machine as a printer or a scanner (FAX-2940 only
or send faxes from your computer (FAX-2940 only).
Visit us at http://solutions.brother.com/.
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Not for Mac OS X 10.5.8 users
Brother CreativeCenter
Get inspired. If you’re using Windows®, double-click
the Brother CreativeCenter icon on your desktop to
access our FREE web site with many ideas and
resources for personal and professional use. This
icon appears after installing MFL-Pro Suite or the
optional software available from the Brother Solutions
Center.
) and PC-Fax Send software
1
),
Mac users can access Brother CreativeCenter at this
web address:
http://www.brother.com/creativecenter/
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Consumables
Consumables
When the time comes to replace consumable items, an error will be indicated by the LCD on the control panel. For
more information about the consumables for your machine, visit us at http://www.brother.com/original/
your local Brother reseller.
Toner cartridges Drum unit
Standard Toner: TN-420
High Yield Toner: TN-450
DR-420
or contact
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Trademarks
The Brother logo is a registered trademark of Brother Industries, Ltd.
Brother is a registered trademark of Brother Industries, Ltd.
Microsoft and Windows are registered trademarks of Microsoft Corporation in the United States and/or other countries.
Windows Vista is either a registered trademark or trademark of Microsoft Corporation in the United States and/or other countries.
Apple, Macintosh, and Mac OS are trademarks of Apple Inc., registered in the U.S. and other countries.
Mac and the Mac logo are trademarks of Apple Inc., registered in the U.S. and other countries.
Linux is the registered trademark of Linus Torvalds in the U.S. and other countries.
Nuance, the Nuance logo and PaperPort are trademarks or registered trademarks of Nuance Communications, Inc. or its affiliates in the United
States and/or other countries.
Each company whose software title is mentioned in this manual has a Software License Agreement specific to its proprietary programs.
Any trade names and product names of companies appearing on Brother products, related documents and any other
materials are all trademarks or registered trademarks of those respective companies.
Compilation and Publication
Under the supervision of Brother Industries, Ltd., this manual has been compiled and published, covering the latest product descriptions and
specifications.
The contents of this manual and the specifications of this product are subject to change without notice.
Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for
any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other
errors relating to the publication.
Copyright and License
©2012 Brother Industries, Ltd. All rights reserved.
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